Hire Administrator

Hire Administrator
Location: St Neots
Full-time Permanent
February 2026 start

Interaction Recruitment is proud to be working on behalf of a well-established and respected organisation to recruit a Hire Administrator. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced, customer-focused environment and enjoys being at the heart of a busy hire and operations team.

The Role

Reporting to the Hire & Events Manager, the Hire Administrator will play a key role in supporting the hire function, ensuring smooth coordination between sales, operations, logistics, and customers. You ll be responsible for maintaining accurate hire records, supporting the sales process, and delivering a high standard of customer service throughout the hire lifecycle.

Key Responsibilities

• Provide comprehensive administrative support to the hire team
• Prepare hire reports and maintain accurate hire documentation and databases
• Coordinate and schedule hire-related meetings
• Prepare and issue quotes, sales orders, purchase orders, contracts, and delivery notes
• Assist with hire proposals and quotations, including proofreading materials
• Coordinate order processing and shipping/delivery planning for equipment
• Liaise with customers and couriers via phone and email, keeping customers informed of order status
• Arrange equipment despatch and manage the administration of equipment returns
• Respond promptly to email and phone enquiries
• Carry out general office duties including filing, data entry, and answering calls
• Work closely with internal departments to ensure customer needs are fully met

About You

• Minimum 2 years experience in an administrative role
• Highly organised with excellent time management skills
• Strong attention to detail and accuracy
• Confident communicator, both written and verbal
• Proficient in Microsoft Office
• Able to work independently as well as collaboratively within a team
• Comfortable working in a fast-paced environment with changing priorities
• Proactive mindset with a focus on continuous improvement

What s in It for You?

• A varied and responsible administrative role with real impact
• Opportunity to work within a collaborative, customer-focused team
• Exposure to hire, logistics, and sales support processes
• A supportive environment that values integrity, teamwork, and development

Interaction Recruitment is acting as the recruitment partner for this vacancy. All applications will be handled in confidence.

If you feel you have the necessary skills and experience to step into this Hire Administrator position, apply today to find out more about this opportunity and how Interaction Recruitment can support your next career move.

INDPB