Administration Assistant

Our client, a specialist electrical engineering consultancy and delivery team providing excellence acrosss regulated industries supporting critical infrastructure projects through expert engineering, project management, and design services. are lookimg for an Administration assistant.

Providing proactive and highly organised Administration support a close-knit team of expert engineers, project managers, and designers. This is a varied, hands-on role suited to someone with a can-do attitude, strong Microsoft Office skills, and a willingness to take ownership of office administration and contract support activities.

Working from their Lowestoft office, you will play a key role in keeping projects, documentation, and day-to-day operations running smoothly, with a particular focus on supporting the Contracts Manager under the supervision of the Office Manager.

Administrative & Office Support include:

• Provide comprehensive administrative support to the engineering and project delivery team
• Manage incoming calls, emails, post, and general office correspondence
• Maintain well-organised electronic and hard-copy filing systems
• Assist with document control, version management, and record keeping
• Support day-to-day office operations in a small team environment

Contracts & Project Support include:

• Assist with preparation, formatting, and issuing of contracts, reports, and project documentation
• Track and organise contract-related correspondence and records
• Support project administration including meeting notes, action logs, and document registers
• Help coordinate project timelines, deadlines, and key deliverables

Microsoft Office & Documentation:

• Produce and format documents using MS Word, Excel, Outlook, and PowerPoint
• Maintain spreadsheets for tracking projects, costs, and documentation
• Assist with data entry, reporting, and basic analysis as required

Coordination & Organisation

• Arrange meetings, prepare agendas, and coordinate diaries
• Support internal and external communications with clients and suppliers
• Assist with ordering office supplies and liaising with service providers

Skills & Experience

Essential:

• Strong working knowledge of the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Proven administrative experience, ideally in a technical, engineering, or project-based environment
• Excellent organisational and time-management skills
• High attention to detail and accuracy
• Confident communicator with a professional and approachable manner
• A proactive, flexible, and hands-on approach to work

Desirable:

• Experience supporting contracts, engineering, or construction projects
• Familiarity with document control processes
• Experience working in small office or team-based environments
• Exposure to water, utilities, electrical engineering, or DSEAR-related industries

Personal Attributes:

• Positive, can-do attitude with a willingness to learn
• Reliable, adaptable, and comfortable taking initiative
• Team-oriented, yet capable of working independently
• Calm and effective under pressure and changing priorities

What they Offer:

• A supportive and friendly working environment
• The opportunity to work closely with experienced engineers and project professionals
• Varied and meaningful work supporting critical infrastructure projects
• Long-term role within a stable and respected specialist business

If you are an organised and motivated administrator looking to play a key role in a specialist engineering team, we would love to hear from you.