Executive Assistant

Location: Harrow (Fully Office Based)
Salary: 28,000 per annum
Contract: 12-month Fixed Term Contract

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

Meeting & Event Management

• Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders

• Prepare, collate and distribute meeting papers in advance

• Take accurate notes, prepare and circulate minutes, and track action points

• Arrange refreshments and meeting logistics

Diary & Administrative Management

• Full responsibility for managing and maintaining the CEO's diary

• Schedule appointments and ensure diaries are kept up to date with accurate contact details

• Raise purchase orders, payment requests and stationery requests as required

Travel Management

• Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency

• Support visa arrangements and travel for non-staff members when required

Office & General Support

• Maintain efficient filing systems for the CEO

• Act as first point of contact for telephone enquiries and visitors

• Provide general office and hospitality support

• Support wider team members and assist with project tracking

Email, Post & Correspondence

• Manage the CEO's inbox and correspondence efficiently and confidentially

• Review, prioritise and redirect emails and post to relevant parties

Relationship & Communication Management

• Maintain and manage internal and external contacts on behalf of the CEO

• Liaise with travel agents and service providers

• Prepare presentations, management information, financial and business reports

• Analyse reports and provide key data to support decision-making

• Support reporting and monitoring of organisational performance metrics

• Assist with coordination of events in collaboration with HR

• Undertake any additional duties as delegated by the CEO

• Graduate in any discipline

• Confident, articulate, warm and personable

• Excellent written and verbal communication skills

• Strong organisational, planning and information-monitoring skills

• High level of discretion and professionalism

• Proficient in MS Office and general office systems

• Strong interpersonal skills with the ability to work with senior stakeholders