Administrative Coordinator - Mandarin speaking

Join Our Dynamic Team as an Administration Coordinator - Mandarin Speaking!

Are you an organised and detail-oriented individual with a passion for the arts and entertainment industry? We are seeking an Administration Coordinator to support our Company Director in London, where creativity meets professionalism! Our organisation is dedicated to representing top talent in hair and makeup, styling, and grooming across the vibrant realms of fashion, music, and entertainment.

Position: Administration Coordinator - Mandarin Speaking
Contract Type: Permanent
Location: Hybrid (3 days in-office, 2 days remote)
Core Hours: 9 AM - 6 PM (Flexibility required for on-call duties)

Why Join Us?

• Work in a creative and fast-paced environment alongside industry leaders.
• Collaborate with top artists, brands, and clients.
• Enjoy weekly team lunches to foster a strong team spirit.
• Gain exposure to talent management and creative production.

Key Responsibilities:

Artist Scheduling & Management

• Assist the Director in managing artists' schedules, including jobs, travel, and deadlines.
• Maintain the Director's calendar, meetings, and travel logistics.
• Ensure accuracy of job details and confirmations in daily and weekly schedules.
• Distribute call sheets and schedules to artists and their teams.

Client & Artist Liaison

• Serve as the point of contact for artists and clients regarding job specifics and creative direction.
• Coordinate logistics such as catering and location requirements for shoots.
• Prepare for upcoming projects like photoshoots, press junkets, and editorials.

Travel Coordination

• organise travel arrangements for artists, including flights and accommodations.
• Generate travel itineraries and manage receipts for reimbursement.

Administrative & Office Support

• Maintain internal records and spreadsheets.
• Research industry events and opportunities to enhance artist development.
• Ensure documentation is accurate and up to date.
• Oversee office operations and liaise with the image department for artist archives.

Qualifications & Skills:

• 1-3 years of experience in talent management or related fields preferred.
• Strong familiarity with the K-Pop or Korean entertainment industry is a significant advantage.
• Exceptional organisational skills and attention to detail.
• Excellent written and verbal communication skills in both Korean and English.
• Proactive problem solver who can thrive in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Google Workspace; experience with scheduling software is a plus.
• A genuine interest in the fashion, beauty, music, or entertainment sectors.

Location Details:
Our office is conveniently located just a 7-minute walk from Tottenham Court Road train station, making your commute a breeze!

If you're ready to make an impact and take your career to the next level, we'd love to hear from you! Bring your enthusiasm, organisation, and Mandarin, Korean or Chinese language skills to our team and help us make waves in the entertainment industry.

Apply Today and Be Part of Our Creative Journey!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.