Information Governance Officer - AR

Job Description and Person Specification

Information Governance Officer

Job Description

Role Overview:

The Information Governance Officer will play a vital role in supporting the organisation's records management and information governance functions. This post requires diligent, methodical, and proactive individuals who can assist in the management of physical records, ensure accurate record-keeping, and collaborate with teams across the organisation to uphold high standards of information governance.

Main Duties and Responsibilities:

• Assist with the review and appraisal of records at the disposal stage of the lifecycle, ensuring compliance with organisational and legal requirements.
• List paper files onto the Physical Records Management System, ensuring all metadata (such as file titles, ownership details, review dates) is entered accurately.
• Collaborate with staff across the organisation to validate and correct metadata on the Physical Records Management System, maintaining the integrity of information.
• Physically handle records, including lifting, carrying, and moving boxes and files as required; working safely in accordance with manual handling guidance.
• Support information audits to identify records for retention, disposal, or transfer in line with organisational policy and statutory obligations.

Person Specification Essential Criteria:

• Significant experience in a records management, information management, or information governance field.
• Significant experience of managing document or records management systems.
• Significant experience of working with IT systems, particularly records management systems.
• Ability to work accurately and with meticulous attention to detail, maintaining high standards of data quality.
• Ability to work independently, demonstrating initiative and problem-solving skills.
• Physical capability to lift and carry boxes and to work at height as required for handling records.

Desirable Criteria:

• Experience of selecting records for permanent preservation in accordance with archival principles and best practice.

Personal Attributes:

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels.
• Commitment to confidentiality, data protection, and information security standards.
• Willingness to undertake relevant training and professional development as required.

Additional Information

The successful candidates will demonstrate a passion for records management and information governance, a proactive approach to problem-solving, and a collaborative attitude. They will be instrumental in supporting the organisation's transition as part of the decommissioning project, ensuring that records are managed responsibly and in accordance with best practice and legal requirements.