Personal Assistant to Founder

Join a dynamic organization where innovation meets excellence.

Office Angels are seeking a highly organized and proactive Assistant to support the Founder/Director.

This role is essential in ensuring efficient operations and effective communication within our fast-paced environment.

As the Assistant to the Founder/Director, you will play a vital role in managing a variety of tasks that allow the Founder to focus on strategic initiatives.

Your responsibilities will include managing and typing of emails from dictation and communications, diary scheduling, administrative support, and office management. A high level of attention to detail and a proactive mindset are critical for success in this role.

Job Advertisement: Assistant to Founder

Location: Piccadilly, London
Contract Type: Temp to Perm

Annual Salary: 33,000 - 35,000
Working Pattern: Full Time - fully office based (8:45 AM - 06:00 PM, Monday to Friday)

Key Responsibilities:

Emails & Communication:

• Listen to Dictaphone recordings and type emails on behalf of the Founder/Director.
• Send approved emails and monitor the inbox, ensuring timely responses.
• Handle confidential information with discretion.

Diary Management:

• Actively manage the Founder/Director's diary, ensuring timely attendance at meetings.
• Coordinate and plan meetings, sending calendar invites as needed.
• Book meeting rooms and make necessary reservations.

PA & Administrative Support:

• Prepare and circulate Board Packs ahead of meetings.
• Print documents, letters, and presentations as required.
• Arrange travel plans, including flights, trains, and accommodations.
• Process expenses and invoices for the Founder/Director.
• Assist with ad hoc requests and special projects.

Office Management & Customer Service:

• Welcome and greet visitors professionally.
• Handle daily postal duties and manage outgoing correspondence.
• Order office supplies and ensure the meeting rooms are presentable.
• Address any office management issues promptly.

Health & Safety:

• Adhere to company health and safety policies.
• Ensure compliance with hygiene standards and report any potential hazards.

Key Requirements:

• Proven experience in typing and administration.
• Excellent proficiency in Microsoft Office applications.
• High attention to detail with a strong focus on accuracy.
• Positive, enthusiastic, and proactive attitude.
• Highly organized and efficient, with the ability to multi-task under pressure.
• Calm and professional demeanour, adaptable to changing priorities.
• Well-presented with resilience in a fast-paced environment.

Education & Experience:

• Ideally educated to degree level.
• Eligible to work in the UK.

Key Relationships:

• Internal: Founder/Director, Senior Leadership Team, General Managers.
• External: Shareholders, Investor Relations, Suppliers, Contractors, Local Authorities.

Why Join Us?
This is an exciting opportunity to work closely with our Founder/Director and contribute to the success of our organization. If you are a proactive individual with a keen eye for detail, we would love to hear from you!

Application Process:
To apply, please submit your CV and a cover letter detailing your relevant experience to (url removed)

We look forward to discovering how you can contribute to our team!

Note: Only candidates eligible to work in the UK will be considered.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.