Job Description
We are seeking an organised and proactive Team Administrator to provide high-quality administrative and secretarial support within a busy professional services environment. This role is ideal for someone who enjoys working in a collaborative team, can manage multiple priorities, and takes pride in delivering excellent support to colleagues at all levels.
You'll play a key role in ensuring the smooth day-to-day running of the team, handling a wide range of administrative, organisational, and client-focused tasks.
Key Responsibilities
Administration & Organisation
Provide efficient administrative support to fee-earners and the wider team.
Manage diaries, schedule meetings, and coordinate conference calls and video meetings.
Arrange travel, accommodation, and itineraries as required.
Handle general office tasks such as printing, scanning, filing, and archiving, ensuring all documentation is accurate and up to date.
Support with file opening and closure procedures, maintaining records in accordance with company policy.
Document & Information Management
Prepare, proofread, and format documents and correspondence to a high professional standard.
Assist with typing tasks including digital dictation, copy typing, and document amendments.
Maintain team databases, client contact information, and other key records.
Update and manage internal systems and intranet pages as required.
Event & Project Support
Support internal and client events, including invitation management, RSVPs, and attendee coordination.
Assist with internal projects and ad hoc team initiatives, ensuring all administrative tasks are completed efficiently.
Coordinate the production of presentations, reports, and meeting materials.
About You
We're looking for a reliable and detail-oriented team player who enjoys supporting others and takes pride in maintaining high standards of work.
Skills & Experience
GCSEs (or equivalent) at grade C/4 or above in English and Maths.
Previous office administration experience is desirable, though full training will be provided.
Strong IT skills, particularly Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent communication and interpersonal skills.
Strong organisational and time management abilities, with the capacity to prioritise effectively under pressure.
Accuracy and attention to detail when handling confidential information.
A proactive, flexible approach with a commitment to delivering outstanding service.
