Job Description
Accounts Payable Supervisor
Rugby
Contract
£23.46 per hour PAYE or £30 per hour limited paid via umbrella company inside IR35
Our client is looking for an experienced Accounts Payable Supervisor.
This is one of many opportunities we are currently recruiting for please visit our website colbernlimited co uk for more jobs
PURPOSE OF THE JOB
• To be responsible for collating and processing data and generating payments to all
outside suppliers and benefit claimants using the financial management system and
advising other users in matters relating to it.
• To carry out the day-to-day processes of the cashiering functions
• To provide services to staff regarding the Council s car loan and salary sacrifice
schemes
• To provide cover for colleagues within the Team to enable continuous provision of the
team s key services.
• To liaise with internal and external customers in providing the team s services.
• Collate information for the production of performance reports
• Provide support and administration services for the procurement function
1. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
1.1 To register, input and electronically distribute invoices received via the financial
management system.
1.2 To generate bank payments and cheques for creditors, Housing Benefits, Council
Tax/NDR, Parish Precepts, Covid runs etc.
1.3 To maintain accurate supplier records in respect of the Construction Industry Scheme
on a weekly/monthly basis and submission to HMRC.
1.4 Create new suppliers on the financial management system after carrying out
procurement compliance and company details checks.
1.5 To regularly advise officers of any outstanding invoices and GRN tasks that have not
been coded or authorised and, therefore, not paid.
1.6 Raising Purchase Orders as requested and advising on and adhering to the No PO, No
Pay Policy
1.7 To cancel purchase orders when requested and carry out the relevant adjustments
needed at year end.
1.8 To notify relevant departments of returned/cancelled cheques and bank payments and
take corrective action.
1.9 Manage the control and issue of petty cash including balancing and recouping cash.
1.10 Receive, log and process any ad-hoc cash payments received by council Officers.
1.11 Receive and process cheques received in the post to the relevant accounts/invoices
1.12 Reconcile and prepare cheques and cash ready for collection by security company
1.13 Ordering, issuing and recording of controlled stationery.
1.14 Administer the Council s Car Loan scheme and assist with the administration of the
Salary Sacrifice Car Scheme.
1.15 To generate calculations and payments of Car Mileage claims to all Council employees.
1.16 Responsible for the accurate and timely returns to government bodies in respect of the
Construction Industry Scheme and HM Revenue & Customs re P11ds, including
reporting information to former and current staff/members.
1.17 Increase annually, rates of expenses and allowances for approval under delegated
powers, using appropriate criteria.
PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients
are an equal opportunities employer
