Job Description
Estates Support Officer
London (with agile/hybrid working options and travel to all our client's sites)
The Organisation
Our client manages green spaces across London.
They are now looking for an Estates Support Officer to join them on a full-time, permanent basis, working 36 hours per week.
The Benefits
- Salary of £33,666 - £38,000 per annum, depending on experience
- 26 days' annual leave plus public holidays
- Pension scheme (3% employee contribution; up to 10% employer contribution)
- Private medical insurance and healthcare cash plan
- Employee assistance programme and access to mental health first aiders
- Learning and development opportunities
- Cycle to work scheme
- Offices in a beautiful location
This is a fantastic opportunity for a detail-oriented estates or finance administrator to join our client's dedicated organisation.
You'll gain unparalleled insight into the workings of a nationally treasured estate, building meaningful connections with a range of stakeholders while supporting property transactions across some of London's most iconic and historic green spaces.
What's more, you will also benefit from a collaborative working environment with access to excellent learning and development opportunities designed to help you flourish in your career.
The Role
As an Estates Support Officer, you will maintain and co-ordinate the day-to-day administrative and financial operations that support the management of our client's diverse and high-profile property portfolio.
Specifically, you will help keep the estates database accurate and up to date, managing the Estates mailbox as the first point of contact for property-related enquiries, and providing vital support to Estate Managers in the co-ordination of leases, licences and financial procedures.
In addition, you'll monitor and report on workflow progression, oversee rent collection and financial commitments, and work closely with the Finance team to support invoicing processes and annual reporting requirements.
Additionally, you will:
- Co-ordinate documentation and track compliance with internal property procedures
- Prepare meeting documentation, take minutes, and follow up on actions
- Process ad hoc licences and distribute property-related correspondence
- Support income forecasting and assist with budget preparation
- Maintain the team's Risk Register and ensure mitigation actions are reviewed regularly
- Represent the Estates team in internal forums and support stakeholder communications
About You
To be considered as an Estates Support Officer, you will need:
- A strong administrative background with experience in estates/property or finance
- Proficiency in Microsoft Office, database management systems, and finance systems
- Excellent attention to detail and a methodical approach to problem solving, data and record management
- Strong communication and negotiation skills with the ability to build rapport with stakeholders
- Highly organised with the ability to manage competing priorities and meet tight deadlines
- Strong report writing, mathematical and analytical skills
- A Level 3 qualification or above in Business Administration, Property Management, Finance or related field (or equivalent relevant experience)
- GCSEs (or equivalent) including Maths and English at grade C/4 or above
Other organisations may call this role Property Administrator, Estates Assistant, Estates Administrator, Estates Finance Officer, or Estates and Property Support Officer.
Our client wants to put everyone in the best possible position to succeed and uses Recite-me accessibility software. At the top of the application page, there is an "Accessibility Tools" button which you can use to complete the application form in a way that works for you.
Our client is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. They value diversity and encourage applications from candidates from all backgrounds. They believe that the more inclusive they are, the better their work will be.
So, if you want to join our client as an Estates Support Officer, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
