Office Manager

How would you like to be paid for five days but only work four ?

Our colleagues' wellbeing is at the heart of everything we do at OFG, so we're always looking for new ways to improve everyone's work/life balance. We're taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent).

If the trial is a success, we'll be rolling the 4DWW out across the Group - so there's never been a more exciting time to join !

Job Title: Office Manager

Location: Brick Lane School, London E2 6DY

Salary: £35,000.00 per annum (not pro rata)

Hours: 37.5 hours per week, Monday to Friday

Contract: Permanent, 52 weeks only

UK applicants only. This role does not offer sponsorship.

As part of our continued growth, we now have a fantastic opportunity for an experienced Office Manager to join our close-knit team at Brick Lane School, part of Options Autism.

About the Role

The Office Manager position at Brick Lane School performs the following purpose:

• Work alongside the Headteacher and SLT to effectively develop and manage the Administration Team to provide comprehensive, confidential administrative support to the Service.
• Assume responsibility for all administrative, financial and organisational processes within the school.
• Maintain confidentiality at all times.
• Assist with all the planning and development of support services.

Key Tasks and Responsibilities

The following tasks are indicative of the areas that this post would manage and are not necessarily areas of personal involvement on a regular basis.

Reception

• To support the School Administrator in handling incoming calls to the service, taking detailed and accurate messages and relaying them promptly to the appropriate person.
• To welcoming visitors in a professional and courteous manner and promptly ensure that the appropriate person is informed of their arrival, arranging refreshments as required.
• Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school.
• To maintain meeting room diaries, and shared calendars across the school.

Personnel

• Set up and maintain personnel files for each staff member electronically, and ensure that records are up to date.
• Support Senior Management in the recruitment process by collating documentation, scanning documents and supporting on interview panels if necessary.
• To ensure the Single Central Record (SCR) is up to date and in line with policy set out in KCSIE.

Finance

• Support staff with Expenses requests to make sure they are completed and approved in line with company policy.
• Ensure that all records are kept accurate and up to date for all financial transactions.
• Coordinate with the School Administrator, Accounts and Financial teams with purchase invoices.

About Us

Brick Lane School in East London is an independent school offering education for students aged 5 years to 18 years with a primary diagnosis of Autism. OFG developed a Neurodiversity Strategy (AAD) which informs how we provide education and clinical supports for autistic individuals in an environment which is conducive to their strengths and needs.

The school is located just 10 paces off the vibrant and cosmopolitan Brick Lane which is well served by public transport services including Santander Bikes. The school does have parking for staff however we encourage staff to make use of environmentally friendly alternatives and as a company the cycle to work scheme is available for all employees.

The aim of the school is to provide specialist individual support to each pupil, enabling them to reach their potential so they can live fulfilling and productive lives. We will provide students with as much freedom as possible while offering a safe and supervised environment. This is achievable due to the dedication and support from a range of employed professionals across the company who are passionate, reliable and understanding including dedicated education, care and clinical teams.

For over 16 years Options Autism have provided care and education to pupils and adults with autism, complex needs and learning difficulties. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care.

We are really proud to say that in 2024, Outcomes First Group were officially certified as a 'Great Place to Work' for the fifth year running.

Why join Options Autism?

We place the outcomes of the pupils in our services at the heart of everything we do, so you'll wake every day in the knowledge that your role will have a significant positive impact on the lives of others.

We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

Benefits

Your health and wellbeing are important to us, so you'll get an exceptional reward package including:

• Life Assurance
• Pension scheme with options to increase your contributions
• "Your Wellbeing Matters" - access to a wide range of first-class mental health support services and physical health checks

And a market-leading benefit offering through our Flexible Benefits Platform, Vista, enables you to choose the package that's right for you, including:

• A wide range of health, wellbeing, and insurance benefits
• 100's of discount options valid in the UK and abroad
• Cycle to Work Schemes
• Electric Car Purchase Scheme
• Critical illness cover
• Family Growth Support - inclusive benefits package covering enhanced maternity and paternity leave, along with paid fertility treatment support.

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

You'll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.