Office Coordinator

Job Title: Office Coordinator Advertised by the West End Branch!
Location: Fully Office-Based (Tuesday to Thursday)
Contract Type: Permanent
Annual Salary: 30,000 - 38,000 (Full-Time Equivalent)
Working Pattern: Part Time - 22.5 hours per week

Are you ready to bring your organisational skills to the vibrant world of Food, Beverage & Tobacco? Our client is seeking a dynamic Office Coordinator to join their team and help create a welcoming, efficient, and engaging office environment. If you thrive in a fast-paced setting and love being the backbone of an office, this could be the perfect opportunity for you!

What You'll Do:

As our Office Coordinator, you will be the heart of the office, ensuring everything runs smoothly. Your responsibilities will include:

• • Office Services Management: - Welcome every visitor with the "wow" factor that embodies our values.

• • - Ensure compliance with Office Services policies.

• • - Manage shipping, receiving, and sorting of mail.

• • - Oversee office and kitchen supplies within budgetary limits.

• • - Maintain relationships with external suppliers and manage costs.

• • - Prepare for meetings and events, arranging catering and resources.

• • - Maintain cleanliness and orderliness of all office areas.

• • • Office Engagement & New Hire Onboarding: - Collaborate with the People Operations team to create engaging office events.

• • • - Coordinate new hire onboarding processes with IT and People Ops teams.

• • • - Communicate office updates via noticeboards and MS Teams.

• • • • Budget Planning and Expenses: - analyse and prepare the operating budget.

• • • • - Track office expenses and manage invoicing.

• • • • - Handle specific product orders and inventory management.

• • • • • Facilities Management: - Coordinate with the landlord for facility repairs and maintenance.

• • • • • - Conduct monthly safety inspections and participate in the Health and Safety Committee.

• • • • • - Ensure the kitchen is stocked with essentials like tea and coffee.

• • • • • • Commercial Administration: - Lead the administration of quarterly team meetings.

• • • • • • - Capture action plans from commercial reviews.

• • • • • • - Manage office storage space and assist senior leaders with administrative tasks.

What We Offer:

• • • • • • • Competitive Salary: 30,000 - 38,000 (full-time equivalent).
            • Part-Time Flexibility: Work three days a week, enjoying a great work-life balance.
            • Bonus Potential: 5% target bonus pro-rata based on part-time hours.
            • Generous Leave: 25 days leave pro-rata for part-time hours.
            • Health Benefits: Private healthcare for employees.
            • Pension Scheme: 5% contribution.

Who You Are:

• • • • • • • A proactive individual with excellent organisational skills.
            • A strong communicator who can engage employees and enhance office culture.
            • A detail-oriented person with a knack for managing budgets and supplies.
            • A team player who enjoys collaborating across departments.

If you are enthusiastic about creating an outstanding office experience and have a passion for supporting your team, we want to hear from you! Join our client's vibrant environment and be part of something special.

Apply Now!

Don't miss out on this exciting opportunity to make a significant impact. Send your CV and a cover letter detailing your relevant experience today!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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