Retail Operations Directors Executive Assistant

Job Introduction

Group Retail Operations Directors Executive Assistant

We are currently recruiting for an Executive Assistant to provide administrative support to our Group Retail Operations Director.

The hours of work are flexible, but we are looking for somebody who can commit 8.30am/9.00am - 4.30/5.00pm per week, between Monday to Friday. This role will be working on site in Shirley, Solihull, although some travel will be necessary for meetings as & when required to our dealerships.

Basic salary up to £32,000, with an OTE of up to £37,000 plus benefits.

This busy and varied role involves extensive diary management, general correspondence, fielding calls, arranging travel and accommodation, handling highly confidential information, taking minutes, organising meetings and ad-hoc administration.

Role and Responsibilities

• To provide full administration and administration support to the Head of Finance & Value-Added Products and Sales Developments Managers.
• To organise and maintain diaries, organise training and make appointments.
• Forward planning to meet business deadlines and requirements.
• Coordinate & Compile responses to Unregulated Complaints from the Manufacturers & Finance Houses.
• Deal with confidential phone calls, enquiries, and requests internally and externally.
• Deal with all incoming emails, post and correspondence.
• Organising and attend meetings and take minutes.
• Preparation of monthly reports & paperwork for meetings & Manufacturers.
• Ad hoc administrative duties to support the Head of Finance & Value-Added Products and Sales Developments Managers.

About you

The ideal candidate for this role will be highly organised, with keen attention to details. Your communication skills will be excellent and you will have a strong understanding of working in a professional and confidential environment.

• Previous relevant experience in a similar role.
• An ability to stay calm and tactful under pressure.
• Act with integrity and humility.
• Be able to build strong working relationships across all levels of an organisation.
• Positive self-starter who is able to work on their own initiative.
• Proven communication, time management and interpersonal skills.
• A strong attention to detail with the ability to organise yourself and others.
• Good understanding and experience of Word and Excel Skills, Outlook, and PowerPoint.

What we offer

• 33 days holiday including bank holidays
• Company Pension
• Wellness Programme
• Sick Pay
• Group life insurance
• Staff discount on car servicing
• Listers Benefits - discounts on retailers, restaurants, cinemas & holidays
• Long service and loyalty incentives
• Staff referral scheme
• In-house, manufacturer & professional qualifications
• Free Parking / On-site Parking
• Company Events

Why Listers?

Founded in 1979, Listers Group stands as one of the largest privately and family-owned motor retailer groups in the UK There's a reason why this is the case, actually there's over two and a half thousand reasons, our team. Since the very beginning our success has been a product of the fantastic people that work for us. This is recognised by representing some of the world's most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk and Yorkshire. We support employees in all areas of the business, whatever your aspirations might be so if you are looking for a career within the motor trade, automotive or car dealership sector then please apply today. If you are looking for similar motor trade jobs you can also join our Talent Bank.