Project Officer

Buckinghamshire, Oxfordshire and Berkshire West ICB

NHS Buckinghamshire, Oxfordshire, and Berkshire West Integrated Care Board is looking for an experienced and dynamic Project Officer to join its Transformation team. As a project management expert, the post holder will be highly organised and motivated, with excellent communication skills and a track record of effective delivery in a complex environment. The successful candidate will support the acceleration of our priorities, driving a culture of continuous improvement and collaboration while working closely with other ICB teams and our system partners.

Main Duties of the Job

The post holder will be responsible for ensuring that the relevant programme and project leads are supported to effectively manage successful programme delivery. The role requires working under your own initiative as well as working as part of the wider team. The post holder will demonstrate a willingness to help others and be a key member of the team with responsibility for project coordination, tracking, and reporting.

This complex and pivotal role involves system-wide transformation, working closely with ICS leaders, including place-based partnerships, provider collaboratives, public health, primary care, local authorities, voluntary and community sectors, and residents to advance health outcomes, reduce costs, and variation for services accessed by our local populations.

About Us

NHS Buckinghamshire, Oxfordshire and Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation responsible for planning and delivering health and care services for the communities of Buckinghamshire, Oxfordshire, and Berkshire West. We work collaboratively with partner organisations including local government, the voluntary, community and social enterprise sector, and people and communities across the BOB Health and Care Integrated Care System (ICS).

Our key priorities are to increase healthy life expectancy and reduce health inequalities for the 1.7 million people who live in our communities.

We value and promote diversity and are committed to equality of opportunity for all. We believe that the best employers are those that reflect the communities they serve. We want to increase the diversity of our NHS leadership and particularly encourage applications from women, people from Black, Asian and Minority Ethnic communities, LGBT communities, younger candidates, and from people with lived experience of disability, who we know are all under-represented in these important roles.

Our Values are:

1. Respectful - we are inclusive
2. Impactful - we make a difference
3. Integrity - we are kind and fair
4. Leadership - we encourage leadership
5. Collaborative - we work together in a positive way

Job Responsibilities

The post holder will be a Project Officer within the remit of the System Transformation & Development team to ensure the BOB ICB system is fairer, more sustainable, and improves people's lives. This team is responsible for leading system-wide transformation and change on behalf of the ICB, working closely with other directorates and partners across BOB to maximise impact.

The post holder will be highly organised and motivated, with excellent communication skills and a track record of effective delivery in a complex environment.

The post holder will be responsible for providing support to the programme teams, working across multiple teams and individuals, and will be expected to take a lead role for defined workstreams within a project or programme of work.

The post holder will be responsible for:

1. Ensuring that the relevant programme and project leads are supported to effectively manage successful programme delivery.
2. Working under their own initiative as well as working as part of the wider team and demonstrating a willingness to help others and be a key member of the team with responsibility for specifically allocated tasks.
3. Supporting teams to keep programme documentation and processes up to date and relevant, for example, ensuring programmes are properly scoped, plans set out the work that needs to be completed, realistic timescales and outcomes are defined, risk, actions, issues, and decisions are recorded, and programme controls are in place and adhered to.
4. Building collaborative and compassionate relationships with people at all levels and communicating inclusively and clearly with internal and external stakeholders.
5. Project tracking and reporting to meet objectives on time and within budget.
6. Managing programme schedules and resource dependencies, resolving potential conflicts where necessary.
7. Supporting the team in providing regular and timely project and programme progress updates.
8. Organising and arranging project meetings, workshops, and engagement sessions, including venue booking.
9. Supporting the management of finances and resources ensuring that projects are delivered within budget and on time.
10. Demonstrating excellent interpersonal and communication skills, which are essential for handling information that could be considered highly sensitive and/or confidential.
11. Taking a flexible and adaptable approach to meet demanding deadlines and having the ability and resilience to regularly deal with a range of routine and non-routine administrative tasks as required to deliver an efficient and effective service. This will include the ability to prioritise their own workload and demonstrate initiative.
12. Providing ad hoc support for some aspects of policy development, administration, and risk management.

This job description and person specification are an outline of the required tasks, responsibilities, and outcomes for the role. The job holder will perform any other duties as reasonably required by their line manager, and the description and specification may be reviewed on an ongoing basis to align with the changing needs of the Department and the Organisation.

Person Specification Planning Skills

• Skills for supporting project management.

Qualifications

• Educated to degree level in a relevant subject or equivalent level of experience of working at a similar level in a specialist area.
• Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/written communication skills.
• Ability to pull together comprehensive draft reports, data, and letters; negotiating, networking, and persuasive skills.

Management Skills

• Skills for managing aspects of projects ensuring they meet financial targets.

Analytical Skills

• Problem-solving skills and ability to respond to sudden unexpected demands.
• Excellent time management skills with the ability to re-prioritise.

Experience

• Knowledge of administrative procedures, project management, or information analysis.
• Basic knowledge of project principles.
• Previously worked in a similar position within the public sector.
• ECDL.

Employer Name

Buckinghamshire, Oxfordshire and Berkshire West ICB