Hard FM Data Officer

Hard FM Data Officer post is for 11.25 hours a week based in the Estates department, Withybush General Hospital, Haverfordwest.

Answer calls for the maintenance help desk and enter on to CAFM system (full training will be provided).

Raise orders as required via the oracle procurement system.

Provide admin support to the Site operations team.

Main duties of the job

The post holder will be required to maintain the CAFM System and to ensure that all calls to the Helpline are processed in accordance with agreed Policies and Procedures. They will also be required to provide a full admin and clerical support service to the Hard FM (Facilities Management) Function.

Responsible for ensuring stationery stock levels are maintained for the Department placing orders via procurement system for stock as required, will raise orders for goods and services via the Procurement system (Oracle), receipting of goods on delivery. Ensuring that items which are to be cross charged are coded appropriately either at point of ordering or payments approved by Operations Manager.

The postholder will also need to have a sound knowledge of a range of software and office procedures, which will be utilised to provide administrative support to the Facilities function.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers.

Date posted

10 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,433 to £26,060 a year per annum pro rata

Contract

Permanent

Working pattern

Job share

Reference number

100-AC

Job locations

Withybush General Hospital, Fishguard Road, Haverfordwest, SA61 2PZ

Person Specification Qualifications and Knowledge

• Level 3 qualifications OR Equivalent demonstrable experience in an administrative role
• ECDL
• Maths and English GCSE at C grade or above
• RSA level 111 or equivalent and demonstrable administrative experience
• Knowledge of Oracle and CAFM systems

Experience

• Experience of working in a busy Office environment as part of a team.
• Experience working with spreadsheets and databases.
• Familiar and competent with Microsoft IT Packages especially Word, Excel and Powerpoint.
• Experience of working within the NHS.
• Knowledge of Health Board Policies and Procedures.
• Knowledge of Health Board Financial systems and Financial Standing Orders.

Language Skills

• Welsh speaker (Level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.

Employer details Employer name

Hywel Dda University Health Board

Address

Withybush General Hospital, Fishguard Road, Haverfordwest, SA61 2PZ

Employer's website