Executive Assistant to the Diocesan Secretary and Chief Executive Officer

The following content displays a map of the job's location - York.

Due to an internal promotion, we have an exciting opportunity for a proactive, organised, and highly skilled professional to work with our Diocesan Secretary and Chief Executive Officer. We are looking for an Executive Assistant who can expertly anticipate and balance the needs of the Diocesan Secretary and other directors, keeping one step ahead of their needs through a wide range of managerial, administrative, and executive support tasks as part of our service to the churches and schools in the Diocese of York. You will be based at our main office at Clifton Moor, York.

This is a busy, varied, and interesting role which includes:

1. Communication Liaison: being the first point of contact between the Diocesan Secretary and both employees and office holders, handling confidential information with professionalism. A significant part of this will be comprehensive and pro-active email management.
2. Office Management: responsibility for the day-to-day running of the diocesan office including liaison with service providers such as IT and telecoms, ensuring a safe working environment for employees and visitors, and responsibility for the general office budget.
3. People Management: line managing administrators across multiple teams ensuring a high-quality service and supporting their personal and professional development.
4. Project Work: supporting key projects for the Diocesan Secretary and other senior managers.
5. Meeting Support: drafting, editing, and formatting reports, presentations, and papers; taking professional and accurate minutes relating to complex or sensitive agendas.
6. Diary Management: scheduling appointments, managing complex calendars, and coordinating arrangements for both Diocesan and National meetings.

To be successful in this role you will have operated at a senior administrative level within a busy office environment. You will be able to relate to people across the whole social spectrum, putting people at ease, as well as showing pastoral sensitivity and tact where appropriate. Empathy with the Christian faith is essential and an understanding of the culture and structures of the Church of England is desirable.

We are committed to equity, diversity, and inclusion and especially welcome applications from disabled candidates and those from UKME heritage as these groups are under-represented in our staff. We are committed to safeguarding and promoting the welfare of children, and you will be required to undertake basic safeguarding training.

Only fully completed applications through Pathways will be accepted; applicants must have the right to work in the UK.