We are looking for a Transport Administrator to join a busy automotive logistics operation in Sheerness. This is an office-based role where you will support transport activity, ensure accurate communication and maintain essential records. The Role Manage daily delivery information and schedules. Handle customer communication and transport-related queries. Process aborts and update all required systems accurately. Ensure all models are completed and recorded correctly. Log failures and ensure vehicle returns are handled appropriately. Work efficiently within an office environment, supporting transport operations. What We're Looking For Previous transport knowledge or experience is highly beneficial. Strong customer service skills. Good computer skills, including Microsoft Office and the ability to learn new systems. Ability to work using your own initiative and manage workload effectively. What We Offer Weekly pay. Company pension. Free onsite parking. Ongoing work with a leading organisation in the automotive sector. Support from Igloo's recruitment and payroll teams. Commutable from: Aylesford, Canterbury, Chatham, Faversham, Gillingham, Maidstone, Rainham, Rochester, Sittingbourne. If you are interested in this position, please clickapply and upload a copy of your CV. A member of our team will be in touch to discuss the next steps!
Mar 14, 2026
Full time
We are looking for a Transport Administrator to join a busy automotive logistics operation in Sheerness. This is an office-based role where you will support transport activity, ensure accurate communication and maintain essential records. The Role Manage daily delivery information and schedules. Handle customer communication and transport-related queries. Process aborts and update all required systems accurately. Ensure all models are completed and recorded correctly. Log failures and ensure vehicle returns are handled appropriately. Work efficiently within an office environment, supporting transport operations. What We're Looking For Previous transport knowledge or experience is highly beneficial. Strong customer service skills. Good computer skills, including Microsoft Office and the ability to learn new systems. Ability to work using your own initiative and manage workload effectively. What We Offer Weekly pay. Company pension. Free onsite parking. Ongoing work with a leading organisation in the automotive sector. Support from Igloo's recruitment and payroll teams. Commutable from: Aylesford, Canterbury, Chatham, Faversham, Gillingham, Maidstone, Rainham, Rochester, Sittingbourne. If you are interested in this position, please clickapply and upload a copy of your CV. A member of our team will be in touch to discuss the next steps!
The Role A welcoming and well run school in Brent is looking for an experienced School Administrator to join their busy office team. This is a central role within the school community. You'll be the friendly face at reception, the calm voice on the phone, and the organised force keeping daily operations running smoothly behind the scenes. If you enjoy variety, thrive in a fast paced environment and take real pride in getting the details right, this could be a brilliant next step. What You'll Be Doing Acting as the first point of contact for parents, visitors, staff and pupils Managing reception duties, calls and general enquiries with warmth and professionalism Maintaining accurate pupil records and databases, SIMS or Arbor experience desirable Supporting attendance monitoring and follow up processes Assisting with admissions and parent communications Preparing reports, documentation and meeting materials Supporting finance tasks such as invoicing, ordering and petty cash Upholding safeguarding, data protection and confidentiality procedures at all times You'll work closely with senior leaders and the wider office team to ensure systems are efficient, accurate and compliant. What We're Looking For Previous experience in a school office or education based administrative role Enhanced DBS on the Update Service, essential Strong IT skills, including Microsoft Office and school MIS systems Excellent communication and interpersonal skills The ability to multitask and prioritise effectively High attention to detail and accurate record keeping A calm, professional and approachable manner A team player with a flexible, proactive attitude Schools rely heavily on their admin teams, so reliability and initiative are key. What's On Offer A supportive and welcoming school community Strong leadership and a well organised office team Opportunities for training and development A varied role with real impact on daily school life Ready to take the next step? Email your CV to and let's make it happen. All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details. All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date. Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance 'Keeping Children Safe in Education', this may also include an online search as part of our due diligence on shortlisted applicants. We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service. Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.
Mar 14, 2026
Full time
The Role A welcoming and well run school in Brent is looking for an experienced School Administrator to join their busy office team. This is a central role within the school community. You'll be the friendly face at reception, the calm voice on the phone, and the organised force keeping daily operations running smoothly behind the scenes. If you enjoy variety, thrive in a fast paced environment and take real pride in getting the details right, this could be a brilliant next step. What You'll Be Doing Acting as the first point of contact for parents, visitors, staff and pupils Managing reception duties, calls and general enquiries with warmth and professionalism Maintaining accurate pupil records and databases, SIMS or Arbor experience desirable Supporting attendance monitoring and follow up processes Assisting with admissions and parent communications Preparing reports, documentation and meeting materials Supporting finance tasks such as invoicing, ordering and petty cash Upholding safeguarding, data protection and confidentiality procedures at all times You'll work closely with senior leaders and the wider office team to ensure systems are efficient, accurate and compliant. What We're Looking For Previous experience in a school office or education based administrative role Enhanced DBS on the Update Service, essential Strong IT skills, including Microsoft Office and school MIS systems Excellent communication and interpersonal skills The ability to multitask and prioritise effectively High attention to detail and accurate record keeping A calm, professional and approachable manner A team player with a flexible, proactive attitude Schools rely heavily on their admin teams, so reliability and initiative are key. What's On Offer A supportive and welcoming school community Strong leadership and a well organised office team Opportunities for training and development A varied role with real impact on daily school life Ready to take the next step? Email your CV to and let's make it happen. All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details. All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date. Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance 'Keeping Children Safe in Education', this may also include an online search as part of our due diligence on shortlisted applicants. We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service. Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.
PLEASE NOTE - Interviews are taking place on Wednesday 25 March 26 at 09:00, 10:00 & 11:00 hrs only 18 hours per week Mon - Thu: 12:30 - 16:30 / Fri: 09:00 - 11:30 This is a Uniformed post, uniform will be supplied. £12.21 per hour Free Car parking Check your local transport links here: Plan Your Journey Traveline - the destination you should input is Colchester, CO2 7UT Job Description Are you highly organised, professional, and confident working in a fast-paced military environment? We are looking for a Regimental Administrator to provide vital administrative support to Regimental Headquarters (RHQ) at Merville Barracks, Circular Road South, Colchester, CO2 7UT This is an exciting opportunity to play a key role in supporting the Regiment's operational effectiveness while working closely with military personnel and senior leadership. As Regimental Administrator, you will be responsible for delivering efficient and accurate administrative support across RHQ and the Regimental Training Wing. You'll act as a key point of contact, ensuring smooth coordination of orders, bookings, documentation, and enquiries. What You'll Do Assist in the production and distribution of Regimental Orders and other staff documentation. Support the management of the Regimental electronic filing structure and shared workspace (I-Hub), ensuring data and document integrity (hard copy and electronic). Assist with travel and accommodation bookings for Service Personnel using the HRG booking system. Support the Training Wing with: Course bookings via TARGET Issuing Joining Instructions Booking training areas on BAMS Managing classroom and conference room bookings Act as authorised demander for stationery and office equipment Provide front-of-house support for RHQ, directing personnel and handling enquiries. Support office equipment management and fault reporting. Assist the Adjutant with general day-to-day administrative duties. Act as a focal point for RHQ enquiries in line with Business Continuity Plans. Carry out any other reasonable duties as directed by management. What You Bring Strong IT skills, including Microsoft Office and Microsoft Access databases. Excellent organisational and interpersonal skills. Ability to handle sensitive information professionally and confidentially. 2 GCSEs (Grade C/4 or above) or equivalent, or NVQ Business Administration Level 2. Desirable Knowledge of military IT systems and environment. Understanding of social media platforms. Ability to work independently and use initiative. Confidence to challenge travel or stationery requests that fall outside policy. What we offer On-the-job training with experienced professionals Fully funded apprenticeship qualifications Career development opportunities within Sodexo A friendly and supportive work environment Wellbeing Support - Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme. Financial Benefits - Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit. Career Growth - Apprenticeships, learning tools, and development opportunities. Work Perks - Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform. Join us and be part of a company that values its employees and offers real career growth opportunities. Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications
Mar 14, 2026
Full time
PLEASE NOTE - Interviews are taking place on Wednesday 25 March 26 at 09:00, 10:00 & 11:00 hrs only 18 hours per week Mon - Thu: 12:30 - 16:30 / Fri: 09:00 - 11:30 This is a Uniformed post, uniform will be supplied. £12.21 per hour Free Car parking Check your local transport links here: Plan Your Journey Traveline - the destination you should input is Colchester, CO2 7UT Job Description Are you highly organised, professional, and confident working in a fast-paced military environment? We are looking for a Regimental Administrator to provide vital administrative support to Regimental Headquarters (RHQ) at Merville Barracks, Circular Road South, Colchester, CO2 7UT This is an exciting opportunity to play a key role in supporting the Regiment's operational effectiveness while working closely with military personnel and senior leadership. As Regimental Administrator, you will be responsible for delivering efficient and accurate administrative support across RHQ and the Regimental Training Wing. You'll act as a key point of contact, ensuring smooth coordination of orders, bookings, documentation, and enquiries. What You'll Do Assist in the production and distribution of Regimental Orders and other staff documentation. Support the management of the Regimental electronic filing structure and shared workspace (I-Hub), ensuring data and document integrity (hard copy and electronic). Assist with travel and accommodation bookings for Service Personnel using the HRG booking system. Support the Training Wing with: Course bookings via TARGET Issuing Joining Instructions Booking training areas on BAMS Managing classroom and conference room bookings Act as authorised demander for stationery and office equipment Provide front-of-house support for RHQ, directing personnel and handling enquiries. Support office equipment management and fault reporting. Assist the Adjutant with general day-to-day administrative duties. Act as a focal point for RHQ enquiries in line with Business Continuity Plans. Carry out any other reasonable duties as directed by management. What You Bring Strong IT skills, including Microsoft Office and Microsoft Access databases. Excellent organisational and interpersonal skills. Ability to handle sensitive information professionally and confidentially. 2 GCSEs (Grade C/4 or above) or equivalent, or NVQ Business Administration Level 2. Desirable Knowledge of military IT systems and environment. Understanding of social media platforms. Ability to work independently and use initiative. Confidence to challenge travel or stationery requests that fall outside policy. What we offer On-the-job training with experienced professionals Fully funded apprenticeship qualifications Career development opportunities within Sodexo A friendly and supportive work environment Wellbeing Support - Unlimited online resources, a free health app with 24/7 virtual GP, and an Employee Assistance Programme. Financial Benefits - Discounts for you and your family, salary finance support, retirement plan, and a death-in-service benefit. Career Growth - Apprenticeships, learning tools, and development opportunities. Work Perks - Cycle to Work Scheme, volunteering opportunities, flexible work, full training, and a protective uniform. Join us and be part of a company that values its employees and offers real career growth opportunities. Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications
Project Support Administrator Salary £38,000 - £30,000 Location: Gateshead An established and growing building services and facilities management contractor is currently seeking a Project Support Administrator to join their head office team. This is a key support role providing administrative assistance across project delivery and facilities management functions, including helpdesk coordination and documentation control. The position would suit an organised and detail-focused individual with experience in project or FM administration. The Role Working closely with project managers, engineers, and the wider support team, the Project Support Administrator will play a central role in ensuring projects are supported efficiently from an administrative and documentation perspective. Key Responsibilities Provide day-to-day administrative support to the project delivery team Manage and coordinate helpdesk activities, including logging and tracking jobs Prepare, compile, and maintain O&M manuals and project documentation Assist with project setup, documentation control, and close-out processes Liaise with engineers, subcontractors, and internal stakeholders Maintain accurate records, spreadsheets, and filing systems Support compliance and quality processes where required Assist with general office and project administration tasks Candidate Requirements Previous experience in a project support, helpdesk, or administrative role within construction, building services, or facilities management Strong organisational and time-management skills High attention to detail, particularly with documentation and reporting Confident user of Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong communication skills, both written and verbal Proactive, reliable, and able to work as part of a team What's on Offer Salary £28,000 - £30,000 Stable, office-based role within a growing organisation Supportive team environment with structured processes Opportunity to develop within a project-focused business For more informatoin please click to apply today
Mar 14, 2026
Full time
Project Support Administrator Salary £38,000 - £30,000 Location: Gateshead An established and growing building services and facilities management contractor is currently seeking a Project Support Administrator to join their head office team. This is a key support role providing administrative assistance across project delivery and facilities management functions, including helpdesk coordination and documentation control. The position would suit an organised and detail-focused individual with experience in project or FM administration. The Role Working closely with project managers, engineers, and the wider support team, the Project Support Administrator will play a central role in ensuring projects are supported efficiently from an administrative and documentation perspective. Key Responsibilities Provide day-to-day administrative support to the project delivery team Manage and coordinate helpdesk activities, including logging and tracking jobs Prepare, compile, and maintain O&M manuals and project documentation Assist with project setup, documentation control, and close-out processes Liaise with engineers, subcontractors, and internal stakeholders Maintain accurate records, spreadsheets, and filing systems Support compliance and quality processes where required Assist with general office and project administration tasks Candidate Requirements Previous experience in a project support, helpdesk, or administrative role within construction, building services, or facilities management Strong organisational and time-management skills High attention to detail, particularly with documentation and reporting Confident user of Microsoft Office (Word, Excel, Outlook) Ability to manage multiple tasks and priorities simultaneously Strong communication skills, both written and verbal Proactive, reliable, and able to work as part of a team What's on Offer Salary £28,000 - £30,000 Stable, office-based role within a growing organisation Supportive team environment with structured processes Opportunity to develop within a project-focused business For more informatoin please click to apply today
A global leader in power tools is seeking a Service Support Administrator to provide key administrative and warehouse support for their service department. This role is essential for ensuring smooth operations within the Factory Service Centres, while maintaining a strong commitment to customer satisfaction. Applicants should possess strong administrative, organizational, and communication skills, with proficiency in Microsoft Office and ERP systems. Join a dynamic team that values continuous improvement and career development.
Mar 14, 2026
Full time
A global leader in power tools is seeking a Service Support Administrator to provide key administrative and warehouse support for their service department. This role is essential for ensuring smooth operations within the Factory Service Centres, while maintaining a strong commitment to customer satisfaction. Applicants should possess strong administrative, organizational, and communication skills, with proficiency in Microsoft Office and ERP systems. Join a dynamic team that values continuous improvement and career development.
In a nutshell This role is perfect for an outgoing administrator with an interest working in a fast-paced corporate environment. You'll be joining an efficient, supportive team whose aim is to deliver outstanding value and effective support to the Audit and Assurance department. If you enjoy tackling new challenges, managing a variety of tasks simultaneously, and working with a diverse team, this position will provide you with the perfect opportunity to develop skills and grow professionally. What you'll be doing day to day Support the day-to-day operational running of the Audit and Assurance department Update and maintain workforce planning software Support the team with financial reporting data and preparation of timely billing Delivery of an excellent client service through the provision of a variety of administrative tasks such as preparing letters and document packs for approval and submission Manage the Client journey through regulatory processes in accordance with Anti-Money Laundering Legislation Manage client data systems collaboratively with other service lines across the Firm Maintenance of quality management and risk compliance procedures About you In addition to your background working as an administrator, your exceptional communication skills, and the ability to adapt to suit the audiences you'll be supporting, you'll add value to the team with these skills: Proactive, efficient, organised, and comfortable working both independently and as part of a team Strong attention to detail and ownership for the delivery of high-quality work Excellent organisational skills with the ability to use own initiative and have problem-solving skills Effective time management skills and the ability to prioritise work Competent at using Microsoft packages and a willingness to learn Audit specific software's Why work at PKF Francis Clark As the largest firm of independent chartered accountants and business advisers in South West England, PKF Francis Clark offers a breadth of opportunities to develop your career in the way that's right for you. Established in 1919, we've grown to a team of nearly 1,000 people, based across our offices in Bristol, Exeter, Plymouth, Poole, Salisbury, Southampton, Taunton, Torquay and Truro. This means we're big enough to do challenging work for exciting clients, but small enough to maintain our friendly and supportive culture. We work hard to ensure you can belong, be yourself and be brilliant as part of a forward-thinking team. This includes a flexible approach to hybrid working. And our focus on wellbeing and learning and development has been recognised nationally. For the past three years, PKF Francis Clark has been certified as a Great Place to Work and ranked among the UK's Best Workplaces. In 2025, we climbed four places to 20 out of 100 large organisations on this prestigious list. We're also in the UK's top 10 Best Workplaces for Women (6 out of 100 large organisations), as well as being ranked among the Best Workplaces for Wellbeing (35 out of 100), Best Workplaces for Development (24 out of 100) and Best Workplaces in Consulting and Professional Services. All these lists are compiled by workplace culture experts Great Place to Work. Our rankings are a direct result of feedback from our people in a confidential, independent annual survey. The success rates of our trainees means we're also ranked 33rd in The Sunday Times Top 100 Apprenticeship Employers 2025. While we're proudly independent, we collaborate with colleagues around the world to enable our clients to succeed. PKF Francis Clark is a member of the PKF Global family of firms - together we're the 12th largest provider of accountancy services in the UK. Being part of this international network provides opportunities to connect with like-minded accountants and business advisers in 150 countries. Your core benefits Financial benefits: Pension Group life assurance - up to four times your core salary Group income protection Health cash plan to help cover the costs of everyday healthcare Health & Wellbeing benefits: Option to buy 5 extra days holiday Counselling and support for you and your immediate family Virtual GP for you and your immediate family Cycle to work Other benefits: Medicash Extras providing you with shopping and gym discounts Gifts for career and family milestones One volunteering day per year to support local organisations Emergency funding from the Francis Clark Charitable Foundation Please note These benefits are provided via a salary exchange and are subject to employee's post exchange hourly rate remaining above the national minimum wage. Additional information Please be aware that the job title used internally may not align exactly with the title displayed in this advert
Mar 14, 2026
Full time
In a nutshell This role is perfect for an outgoing administrator with an interest working in a fast-paced corporate environment. You'll be joining an efficient, supportive team whose aim is to deliver outstanding value and effective support to the Audit and Assurance department. If you enjoy tackling new challenges, managing a variety of tasks simultaneously, and working with a diverse team, this position will provide you with the perfect opportunity to develop skills and grow professionally. What you'll be doing day to day Support the day-to-day operational running of the Audit and Assurance department Update and maintain workforce planning software Support the team with financial reporting data and preparation of timely billing Delivery of an excellent client service through the provision of a variety of administrative tasks such as preparing letters and document packs for approval and submission Manage the Client journey through regulatory processes in accordance with Anti-Money Laundering Legislation Manage client data systems collaboratively with other service lines across the Firm Maintenance of quality management and risk compliance procedures About you In addition to your background working as an administrator, your exceptional communication skills, and the ability to adapt to suit the audiences you'll be supporting, you'll add value to the team with these skills: Proactive, efficient, organised, and comfortable working both independently and as part of a team Strong attention to detail and ownership for the delivery of high-quality work Excellent organisational skills with the ability to use own initiative and have problem-solving skills Effective time management skills and the ability to prioritise work Competent at using Microsoft packages and a willingness to learn Audit specific software's Why work at PKF Francis Clark As the largest firm of independent chartered accountants and business advisers in South West England, PKF Francis Clark offers a breadth of opportunities to develop your career in the way that's right for you. Established in 1919, we've grown to a team of nearly 1,000 people, based across our offices in Bristol, Exeter, Plymouth, Poole, Salisbury, Southampton, Taunton, Torquay and Truro. This means we're big enough to do challenging work for exciting clients, but small enough to maintain our friendly and supportive culture. We work hard to ensure you can belong, be yourself and be brilliant as part of a forward-thinking team. This includes a flexible approach to hybrid working. And our focus on wellbeing and learning and development has been recognised nationally. For the past three years, PKF Francis Clark has been certified as a Great Place to Work and ranked among the UK's Best Workplaces. In 2025, we climbed four places to 20 out of 100 large organisations on this prestigious list. We're also in the UK's top 10 Best Workplaces for Women (6 out of 100 large organisations), as well as being ranked among the Best Workplaces for Wellbeing (35 out of 100), Best Workplaces for Development (24 out of 100) and Best Workplaces in Consulting and Professional Services. All these lists are compiled by workplace culture experts Great Place to Work. Our rankings are a direct result of feedback from our people in a confidential, independent annual survey. The success rates of our trainees means we're also ranked 33rd in The Sunday Times Top 100 Apprenticeship Employers 2025. While we're proudly independent, we collaborate with colleagues around the world to enable our clients to succeed. PKF Francis Clark is a member of the PKF Global family of firms - together we're the 12th largest provider of accountancy services in the UK. Being part of this international network provides opportunities to connect with like-minded accountants and business advisers in 150 countries. Your core benefits Financial benefits: Pension Group life assurance - up to four times your core salary Group income protection Health cash plan to help cover the costs of everyday healthcare Health & Wellbeing benefits: Option to buy 5 extra days holiday Counselling and support for you and your immediate family Virtual GP for you and your immediate family Cycle to work Other benefits: Medicash Extras providing you with shopping and gym discounts Gifts for career and family milestones One volunteering day per year to support local organisations Emergency funding from the Francis Clark Charitable Foundation Please note These benefits are provided via a salary exchange and are subject to employee's post exchange hourly rate remaining above the national minimum wage. Additional information Please be aware that the job title used internally may not align exactly with the title displayed in this advert
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
Mar 14, 2026
Full time
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
Location: Feltham Job Type: Full-Time - onsite Job Profile We are looking for a Service Support Administrator to provide essential administration and warehouse support to our service department. This role is key to ensuring smooth operations within our Factory Service Centres and delivering excellent customer service. If you're ready to take on a dynamic, hands on role with a leading global brand, we'd love to hear from you! Why Join Makita UK? A Brand You Can Trust: Join a global leader in high-performance power tools and outdoor equipment. Career Development: We believe in developing our people. With Makita, you'll have access to ongoing training, career growth opportunities, and support to help you reach your full potential. Work-Life Balance: We offer competitive salaries, benefits, and the opportunity to work with a team that values collaboration and flexibility. Be Part of the Team: Our culture is innovation, and a commitment to excellence-everything we do is driven by our commitment to our customers and products. If you are detail oriented, committed to continuous improvement, we want to hear from you! What You Will Be Doing Provide administration support for the Factory Service Centres. Create and manage customer repair jobs on ERP system within agreed timescales. Prepare and follow up on repair job quotations. Maintain the ASA database and FSC daily/monthly reporting data. Respond promptly to service-related queries. Upload labour information on the Makita Warranty Claim system. Pick spare parts and pack repair jobs for dispatch. Ensure compliance with Health & Safety and Environmental policies. Contribute to a culture of continuous improvement and follow department processes. What We Are Looking For Strong administrative skills with excellent attention to detail. Good organizational and time management abilities. Proficient in Microsoft Office (Excel, Word) and ERP systems. Effective communication skills for handling customer queries.
Mar 14, 2026
Full time
Location: Feltham Job Type: Full-Time - onsite Job Profile We are looking for a Service Support Administrator to provide essential administration and warehouse support to our service department. This role is key to ensuring smooth operations within our Factory Service Centres and delivering excellent customer service. If you're ready to take on a dynamic, hands on role with a leading global brand, we'd love to hear from you! Why Join Makita UK? A Brand You Can Trust: Join a global leader in high-performance power tools and outdoor equipment. Career Development: We believe in developing our people. With Makita, you'll have access to ongoing training, career growth opportunities, and support to help you reach your full potential. Work-Life Balance: We offer competitive salaries, benefits, and the opportunity to work with a team that values collaboration and flexibility. Be Part of the Team: Our culture is innovation, and a commitment to excellence-everything we do is driven by our commitment to our customers and products. If you are detail oriented, committed to continuous improvement, we want to hear from you! What You Will Be Doing Provide administration support for the Factory Service Centres. Create and manage customer repair jobs on ERP system within agreed timescales. Prepare and follow up on repair job quotations. Maintain the ASA database and FSC daily/monthly reporting data. Respond promptly to service-related queries. Upload labour information on the Makita Warranty Claim system. Pick spare parts and pack repair jobs for dispatch. Ensure compliance with Health & Safety and Environmental policies. Contribute to a culture of continuous improvement and follow department processes. What We Are Looking For Strong administrative skills with excellent attention to detail. Good organizational and time management abilities. Proficient in Microsoft Office (Excel, Word) and ERP systems. Effective communication skills for handling customer queries.
Are you ready to be part of a team that truly values, supports and invests in its staff? We have an exciting opportunity for a Team Administrator to join the Torbay Liaison Psychiatry team based at Torbay Hospital. We are on the lookout for an enthusiastic and highly motivated individual with exceptional IT, communication and organisational skills, with an eye for detail in typing patient assessment letters. In this key role you will support the clinical team by staying calm under pressure and expertly manage competing demands to keep the team running smoothly. Your contribution will be invaluable and we will support you in developing the skills you need to thrive. Why Join Us? Exciting and varied role in a supportive team Fast-paced, rewarding environment where your work truly makes a difference! Shift pattern to include working every other weekend and late shifts until 7pm on a rotational basis. You are welcome to come and visit the team to find out more about the role and shift pattern. Please note that this role is office based. Interviews will take place face to face on Monday 16th March 2026 Main duties of the job You will be supportedby the Business Administrator to provide a comprehensive administrative supportservice for the multi-disciplinary team. The main duties of this role are: First point of telephone contact Taking referrals from the general hospital and entering onto patient electronicrecords Monitoring a shared inbox Inputting complex and sensitive datarelating to people who use our services Arranging meetings and minute taking Managing stock & ordering office supplies Data management/quality IT support Supporting the clinical staff inadmin processes About us We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery. We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do Our values We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas. We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader Employer. Job responsibilities Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role. Person Specification Qualifications Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience. GCSE English or equivalent. Evidence of continuing professional and personal development. ICDL (International Computer Driving License), or equivalent experience. Knowledge and skills Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook. Showcase strong grammar and spelling skills. Ability to meet deadlines and to work under pressure. Experience Excellent organisational skills. Ability to prioritise workload and adapt to change when required. Previous experience of working within an administrative or secretarial team. Experience of dealing with confidential and complex information. Previous NHS experience of working in a Healthcare or Social Care administrative setting. Experience of general office routine and filing systems. Ability to take accurate formal and informal minutes. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 14, 2026
Full time
Are you ready to be part of a team that truly values, supports and invests in its staff? We have an exciting opportunity for a Team Administrator to join the Torbay Liaison Psychiatry team based at Torbay Hospital. We are on the lookout for an enthusiastic and highly motivated individual with exceptional IT, communication and organisational skills, with an eye for detail in typing patient assessment letters. In this key role you will support the clinical team by staying calm under pressure and expertly manage competing demands to keep the team running smoothly. Your contribution will be invaluable and we will support you in developing the skills you need to thrive. Why Join Us? Exciting and varied role in a supportive team Fast-paced, rewarding environment where your work truly makes a difference! Shift pattern to include working every other weekend and late shifts until 7pm on a rotational basis. You are welcome to come and visit the team to find out more about the role and shift pattern. Please note that this role is office based. Interviews will take place face to face on Monday 16th March 2026 Main duties of the job You will be supportedby the Business Administrator to provide a comprehensive administrative supportservice for the multi-disciplinary team. The main duties of this role are: First point of telephone contact Taking referrals from the general hospital and entering onto patient electronicrecords Monitoring a shared inbox Inputting complex and sensitive datarelating to people who use our services Arranging meetings and minute taking Managing stock & ordering office supplies Data management/quality IT support Supporting the clinical staff inadmin processes About us We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery. We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do Our values We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas. We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader Employer. Job responsibilities Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role. Person Specification Qualifications Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience. GCSE English or equivalent. Evidence of continuing professional and personal development. ICDL (International Computer Driving License), or equivalent experience. Knowledge and skills Intermediate IT skills in Microsoft Office Packages, ie Word, Excel, PowerPoint and Outlook. Showcase strong grammar and spelling skills. Ability to meet deadlines and to work under pressure. Experience Excellent organisational skills. Ability to prioritise workload and adapt to change when required. Previous experience of working within an administrative or secretarial team. Experience of dealing with confidential and complex information. Previous NHS experience of working in a Healthcare or Social Care administrative setting. Experience of general office routine and filing systems. Ability to take accurate formal and informal minutes. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Honeycomb are delighted to be working with Ards and North Down Borough Council to recruit an Admin Assistant - 30 Hours per Week to work in the Ards Blaire Mayne Health and Leisure centre. Ards Blair Mayne Wellbeing & Leisure Complex £15.52 per hour weekly pay 30 hours per week Are you an organised, dependable administrator with a passion for supporting a busy team? We are looking for a motivated Admin Assistant to join our team at the Ards Blair Mayne Wellbeing & Leisure Complex. This is a fantastic opportunity to play a key role in the smooth running of one of the area's leading leisure facilities, supporting day-to-day operations while working in a dynamic and community-focused environment. About the Role As our Admin Assistant, you will support all aspects of administration within the leisure centre. You will help ensure efficient office operations, assist with financial processes, and provide essential support to the wider team. Key Duties Providing comprehensive administrative support across the centre Managing and updating records using leisure management systems Supporting financial administration including cash handling, reconciliations, and bank lodgements Assisting with end of day cash reconciliation processes Preparing documents, spreadsheets and reports using MS Office (particularly Excel) Taking and preparing meeting minutes when required Supporting collaborative work with external partners and agencies Contributing to the smooth day to day operation of the facility Essential Criteria Qualifications 5 GCSEs (Grades A-C) or equivalent Experience Experience working within the Leisure Industry Experience using leisure management software (e.g. XN Leisure, Cascade, Legend) Cash handling experience, including bank lodgements and reconciliation. Experience using Microsoft Office, particularly Excel. Experience taking minutes at meetings. Experience collaborating with external partners, e.g. the Public Health Agency Experience working within Finance. What We are Looking For Highly organised with excellent attention to detail Comfortable managing financial and administrative tasks Confident using IT systems and databases. A strong communicator who works well with colleagues and partners Able to prioritise tasks in a busy environment. Why Join Us? Working at Ards Blair Mayne Wellbeing & Leisure Complex means being part of a team dedicated to supporting health, wellbeing, and community engagement. You will work in a modern facility with a supportive team and make a real impact on the services we deliver to the local community. To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.
Mar 14, 2026
Full time
Honeycomb are delighted to be working with Ards and North Down Borough Council to recruit an Admin Assistant - 30 Hours per Week to work in the Ards Blaire Mayne Health and Leisure centre. Ards Blair Mayne Wellbeing & Leisure Complex £15.52 per hour weekly pay 30 hours per week Are you an organised, dependable administrator with a passion for supporting a busy team? We are looking for a motivated Admin Assistant to join our team at the Ards Blair Mayne Wellbeing & Leisure Complex. This is a fantastic opportunity to play a key role in the smooth running of one of the area's leading leisure facilities, supporting day-to-day operations while working in a dynamic and community-focused environment. About the Role As our Admin Assistant, you will support all aspects of administration within the leisure centre. You will help ensure efficient office operations, assist with financial processes, and provide essential support to the wider team. Key Duties Providing comprehensive administrative support across the centre Managing and updating records using leisure management systems Supporting financial administration including cash handling, reconciliations, and bank lodgements Assisting with end of day cash reconciliation processes Preparing documents, spreadsheets and reports using MS Office (particularly Excel) Taking and preparing meeting minutes when required Supporting collaborative work with external partners and agencies Contributing to the smooth day to day operation of the facility Essential Criteria Qualifications 5 GCSEs (Grades A-C) or equivalent Experience Experience working within the Leisure Industry Experience using leisure management software (e.g. XN Leisure, Cascade, Legend) Cash handling experience, including bank lodgements and reconciliation. Experience using Microsoft Office, particularly Excel. Experience taking minutes at meetings. Experience collaborating with external partners, e.g. the Public Health Agency Experience working within Finance. What We are Looking For Highly organised with excellent attention to detail Comfortable managing financial and administrative tasks Confident using IT systems and databases. A strong communicator who works well with colleagues and partners Able to prioritise tasks in a busy environment. Why Join Us? Working at Ards Blair Mayne Wellbeing & Leisure Complex means being part of a team dedicated to supporting health, wellbeing, and community engagement. You will work in a modern facility with a supportive team and make a real impact on the services we deliver to the local community. To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.
We have an exciting opportunity for a highly organised and proactive individual to join our team as an Operations Administrator. This role is ideal for someone who enjoys variety in their day-to-day duties and takes pride in maintaining accurate records and efficient systems across key areas of operations. What you will do: Prepare, distribute, and follow up on daily meeting minutes. Process and log new equipment on our internal hire system. Take responsibility for inter-depot stationary requisitions, purchasing and receipts. Coordinate delivery and hire vehicle administration. Raise purchase orders upon approval and monitor all open inter-departmental stock transfers daily, chasing updates where necessary. Compile and present figures for monthly management meetings. Apply all hire suspensions for UK and ROI bank holidays and other holiday periods accurately and ahead of time. What you will need: Experience in an administrative, operations, or asset coordination role. Exceptional attention to detail and organisational skills. Strong working knowledge of Microsoft Excel and Office applications. Ability to prioritise tasks and handle multiple responsibilities efficiently. Excellent communication skills, both written and verbal. A proactive attitude with a willingness to take ownership and see tasks through to completion. KDM Hire is a professional and dynamic business which has grown to become one of the UK and Ireland's leading equipment rental companies. With over 35 years of experience within the industry, our passion remains the same to simply do 'whatever it takes' to deliver quality equipment and services to our customers. We take PRIDE in our work, our customers and our company and we look for people that share our values: Positivity, Responsibility, Integrity, Determination, Energy. To apply click 'apply now' and upload a copy of your CV, or a downloaded copy of our application form. Hours of work: Monday - Thursday 9am - 5pm & Friday 9am - 4pm, 35.25 hrs per week
Mar 13, 2026
Full time
We have an exciting opportunity for a highly organised and proactive individual to join our team as an Operations Administrator. This role is ideal for someone who enjoys variety in their day-to-day duties and takes pride in maintaining accurate records and efficient systems across key areas of operations. What you will do: Prepare, distribute, and follow up on daily meeting minutes. Process and log new equipment on our internal hire system. Take responsibility for inter-depot stationary requisitions, purchasing and receipts. Coordinate delivery and hire vehicle administration. Raise purchase orders upon approval and monitor all open inter-departmental stock transfers daily, chasing updates where necessary. Compile and present figures for monthly management meetings. Apply all hire suspensions for UK and ROI bank holidays and other holiday periods accurately and ahead of time. What you will need: Experience in an administrative, operations, or asset coordination role. Exceptional attention to detail and organisational skills. Strong working knowledge of Microsoft Excel and Office applications. Ability to prioritise tasks and handle multiple responsibilities efficiently. Excellent communication skills, both written and verbal. A proactive attitude with a willingness to take ownership and see tasks through to completion. KDM Hire is a professional and dynamic business which has grown to become one of the UK and Ireland's leading equipment rental companies. With over 35 years of experience within the industry, our passion remains the same to simply do 'whatever it takes' to deliver quality equipment and services to our customers. We take PRIDE in our work, our customers and our company and we look for people that share our values: Positivity, Responsibility, Integrity, Determination, Energy. To apply click 'apply now' and upload a copy of your CV, or a downloaded copy of our application form. Hours of work: Monday - Thursday 9am - 5pm & Friday 9am - 4pm, 35.25 hrs per week
About the Role Role Overview proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365. proAV's Bid team plays a key role within the organisation, providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high-quality proposal documents in support of sales quotations and provides an essential administrative support function for commercial managers and service account managers. This is an exciting opportunity for an exceptional, experienced Bid Team Administrator to join an established operation with scope to drive and enhance the service at every opportunity. Experience and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities Management and production of tender proposal documents, RFIs and pre-qualification questionnaires. Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities. Working with the sales and service teams to create and tailor mid-bid & post tender presentations. Designing and creating innovative graphics and charts to convey opportunity strategies. Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages. Updating master templates, master slides and bid information library. Completing and submitting company PQQs & new vendor questionnaires. Managing company compliance documentation across multiple 3rd party portals. Sales handovers and document ratification. Client and supplier liaison. Manage incoming enquiries from multiple departments. Management of multiple mailboxes. MS Dynamics 365 management. General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc). Desirable Skills Excellent attention to detail Methodical and proactive approach Good spoken and written communication skills Logical and problem-solving ability Able to manage multiple conflicting deadlines Able to manage own workload with minimal supervision Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop Proficient in Microsoft Office: Word, Excel and PowerPoint Hours of work 40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday. About Us proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post-deployment support, you're in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry's most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state-of-the art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients' business critical AV systems architecture, products and technologies 24/7/365. Equality, Diversity & Inclusion proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work life balance through our family friendly policies and practices. We encourage all to apply.
Mar 13, 2026
Full time
About the Role Role Overview proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally. Our immediate requirement is for an experienced Bid Team Administrator to be a key part of our Egham team, representing proAV, taking full responsibility for producing detailed tender documents for projects and service teams, responding to RFQs, RFIs, PQQs and managing all sales handovers. Ensure all documentation entered, reviewed and updated via MS Dynamics 365. proAV's Bid team plays a key role within the organisation, providing administrative support to the sales team, service division, project and design teams. The team is solely responsible for the management, coordination and production of high-quality proposal documents in support of sales quotations and provides an essential administrative support function for commercial managers and service account managers. This is an exciting opportunity for an exceptional, experienced Bid Team Administrator to join an established operation with scope to drive and enhance the service at every opportunity. Experience and seniority of the position will be reflected by the remuneration and benefits package. Key Responsibilities Management and production of tender proposal documents, RFIs and pre-qualification questionnaires. Interpreting AV specifications to create compliant bid responses for corporate, public sector and framework opportunities. Working with the sales and service teams to create and tailor mid-bid & post tender presentations. Designing and creating innovative graphics and charts to convey opportunity strategies. Proofreading, formatting layouts and creating ad-hoc sales collateral using a variety of software packages. Updating master templates, master slides and bid information library. Completing and submitting company PQQs & new vendor questionnaires. Managing company compliance documentation across multiple 3rd party portals. Sales handovers and document ratification. Client and supplier liaison. Manage incoming enquiries from multiple departments. Management of multiple mailboxes. MS Dynamics 365 management. General office administration support: incoming calls, stationery, greeting visitors (arrange meeting rooms, lunches etc). Desirable Skills Excellent attention to detail Methodical and proactive approach Good spoken and written communication skills Logical and problem-solving ability Able to manage multiple conflicting deadlines Able to manage own workload with minimal supervision Demonstrable experience in the Adobe Creative Suite: InDesign, Illustrator and Photoshop Proficient in Microsoft Office: Word, Excel and PowerPoint Hours of work 40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday. About Us proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication. From reviewing technology to integration to post-deployment support, you're in safe hands when you trust your AV and UC to proAV. We are recognised as one of the AV industry's most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open. From our state-of-the art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients' business critical AV systems architecture, products and technologies 24/7/365. Equality, Diversity & Inclusion proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other's differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work life balance through our family friendly policies and practices. We encourage all to apply.
Operations Administrator - HYBRID page is loaded Operations Administrator - HYBRIDlocations: United Kingdomtime type: Full timeposted on: Posted 2 Days Agojob requisition id: JR 9087For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.The Operations Administrator assists with contractor support and payroll functions across daily, weekly and monthly processing cycles. This is a HYBRID role, with 2 days in our London office. Main Responsibilities: Manage purchase orders and perform invoicing limit control checks. Coordinate and confirm contract terms and accounting requirements. Ensure hire is properly aligned with correct business entity. Respond to queries relating to SOW's and costing breakdowns. Perform QuickBase maintenance support including VAT / Finance Fields / Mass data clean up. Conduct internal audits on our CRMs systems. Add and terminate contractors in our internal systems: Planet One, QuickBase, Workday. Supplier and vendor setup. Provide support for month end extra processes. Provide support for the contractor support and compliance team. Administrative support related to Employer of Record processes. Role Requirements: Thorough knowledge of Microsoft Word, Excel, and Outlook required. Must possess effective written and oral communication skills. Ability to write, type, express or exchange ideas of technical nature by means of spoken word. Ability to convey information/instructions accurately. Ability to receive detailed information through oral or written forms and translate those instructions into physical execution of tasks. Ability to work with minimum supervision. Must be flexible and able to deal quickly and appropriately with individual situations as they arise. Excellent organizational skills. Strong customer service skills. High level of accuracy and attention to detail required. High level of confidentiality required. Ability to develop a good working knowledge of, and comply with, the Standard Operating Procedures of the Company. Must be able to come to the office on a minimum hybrid basis. Preferred: Minimum of English Language and Math's GCSEs at grade B/5 or equivalent. Experience with vendor management systems is preferred. Experience with mass volume administrative tasks, basic math simulations preferred. Experience working with HRIS systems such as QuickBase, Bullhorn or Workday is preferred. celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office. ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting. ProPharma will never ask you for any bank account information, financial information, or another form of payment to be considered for a role. Additionally, the ProPharma talent acquisition team will only use their work email addresses (). If you receive recruiting communications from anyone with a or any other email account, it's likely a fraud.
Mar 13, 2026
Full time
Operations Administrator - HYBRID page is loaded Operations Administrator - HYBRIDlocations: United Kingdomtime type: Full timeposted on: Posted 2 Days Agojob requisition id: JR 9087For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners' most high-profile drug and device programs.The Operations Administrator assists with contractor support and payroll functions across daily, weekly and monthly processing cycles. This is a HYBRID role, with 2 days in our London office. Main Responsibilities: Manage purchase orders and perform invoicing limit control checks. Coordinate and confirm contract terms and accounting requirements. Ensure hire is properly aligned with correct business entity. Respond to queries relating to SOW's and costing breakdowns. Perform QuickBase maintenance support including VAT / Finance Fields / Mass data clean up. Conduct internal audits on our CRMs systems. Add and terminate contractors in our internal systems: Planet One, QuickBase, Workday. Supplier and vendor setup. Provide support for month end extra processes. Provide support for the contractor support and compliance team. Administrative support related to Employer of Record processes. Role Requirements: Thorough knowledge of Microsoft Word, Excel, and Outlook required. Must possess effective written and oral communication skills. Ability to write, type, express or exchange ideas of technical nature by means of spoken word. Ability to convey information/instructions accurately. Ability to receive detailed information through oral or written forms and translate those instructions into physical execution of tasks. Ability to work with minimum supervision. Must be flexible and able to deal quickly and appropriately with individual situations as they arise. Excellent organizational skills. Strong customer service skills. High level of accuracy and attention to detail required. High level of confidentiality required. Ability to develop a good working knowledge of, and comply with, the Standard Operating Procedures of the Company. Must be able to come to the office on a minimum hybrid basis. Preferred: Minimum of English Language and Math's GCSEs at grade B/5 or equivalent. Experience with vendor management systems is preferred. Experience with mass volume administrative tasks, basic math simulations preferred. Experience working with HRIS systems such as QuickBase, Bullhorn or Workday is preferred. celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office. ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting. ProPharma will never ask you for any bank account information, financial information, or another form of payment to be considered for a role. Additionally, the ProPharma talent acquisition team will only use their work email addresses (). If you receive recruiting communications from anyone with a or any other email account, it's likely a fraud.
Tees Esk and Wear Valleys NHS Foundation Trust Team Administrator The closing date is 09 March 2026 An exciting opportunity has arisen within Easington Community Mental Health Team. You will support the team with administration duties, and you will be a vital member of our team. Our administrating clerical team are front of house and liaise with patients daily. You will also support with our daily huddles capturing information, documenting in a timely, concise and clear way. You may also need to accommodate urgent requests from senior staff to meet service demand. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role. Main duties of the job You will be required to support and maintain standard systems and processes set out by the Trust. The successful candidate will need to have excellent IT and organisational skills and have a good knowledge and understanding of information systems. The ability to prioritise workload, work under pressure to meet deadlines and demonstrate a flexible, motivated attitude to work will also be essential. Very good interpersonal and communication skills at all levels are required. The post holder will have contact with service users and members of the public and have an important role in helping the service to run efficiently. About us We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby. From education and prevention, to crisis and specialist care - our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for. We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health. We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it. Job responsibilities Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. Qualifications Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. Where an applicant does not have the above qualifications or are unable to provide evidence of the certification, the applicant MUST achieve the required standards during their probationary period. Level 3 in Business Administration. RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment. Experience Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information). Customer Service experience (face to face, answering calls, correspondence) Experience of organising completing demands and workloads. Experience of setting up and maintenance of administrative systems and processes. Experience of working autonomously and proactively Experience of supporting/supervising staff Experience of handling monies and working within financial guidelines. Knowledge Comprehensive knowledge of Microsoft Office applications Understanding of data protection and the need for confidentiality and how to maintain this Knowledge of office systems and processes Knowledge of NHS systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Tees Esk and Wear Valleys NHS Foundation Trust
Mar 13, 2026
Full time
Tees Esk and Wear Valleys NHS Foundation Trust Team Administrator The closing date is 09 March 2026 An exciting opportunity has arisen within Easington Community Mental Health Team. You will support the team with administration duties, and you will be a vital member of our team. Our administrating clerical team are front of house and liaise with patients daily. You will also support with our daily huddles capturing information, documenting in a timely, concise and clear way. You may also need to accommodate urgent requests from senior staff to meet service demand. You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role. Main duties of the job You will be required to support and maintain standard systems and processes set out by the Trust. The successful candidate will need to have excellent IT and organisational skills and have a good knowledge and understanding of information systems. The ability to prioritise workload, work under pressure to meet deadlines and demonstrate a flexible, motivated attitude to work will also be essential. Very good interpersonal and communication skills at all levels are required. The post holder will have contact with service users and members of the public and have an important role in helping the service to run efficiently. About us We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby. From education and prevention, to crisis and specialist care - our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for. We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health. We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it. Job responsibilities Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying. Qualifications Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 in Business Administration Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. Where an applicant does not have the above qualifications or are unable to provide evidence of the certification, the applicant MUST achieve the required standards during their probationary period. Level 3 in Business Administration. RSA Level 2 or equivalent Secretarial/administrative experience in a clinical environment. Experience Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute talking, data input, collating and presenting information). Customer Service experience (face to face, answering calls, correspondence) Experience of organising completing demands and workloads. Experience of setting up and maintenance of administrative systems and processes. Experience of working autonomously and proactively Experience of supporting/supervising staff Experience of handling monies and working within financial guidelines. Knowledge Comprehensive knowledge of Microsoft Office applications Understanding of data protection and the need for confidentiality and how to maintain this Knowledge of office systems and processes Knowledge of NHS systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Tees Esk and Wear Valleys NHS Foundation Trust
Aatom Recruitment is hiring on behalf of Local Authority for the role of OR24750 - Treasury & Accountant Manager Job Title: OR24750 - Treasury & Accountant Manager Contract Duration: 6 Months Hours per week: 37 Role Details: Key responsibilities include: Job Aim and Purpose Managing Treasury and Exchequer Services is crucial for maintaining a healthy cash flow and ensuring financial stability of the Council. The purpose of this role is to carry out the Councils treasury operations and manage the Exchequer Services section involved in provision of comprehensive set of financial operations services to the Council and its companies, e.g. Treasury, Insurance, Accounts Receivable, Accounts Payable and Payroll services. Main Objectives Carry out the Councils treasury activities ensuring they are managed effectively and in accordance with the established Treasury policy and procedures; This includes treasury advice to senior management and implementation of Councils Treasury strategies. Manage the Exchequer services teams to ensure that the Accounts Receivable, Accounts Payable and Payroll processes are operating effectively whilst adhering to the established procedures and controls. This includes associated accounting, reporting and disclosures. Ensure that all the Councils payments are received and paid safely and allocated correctly in the ledgers (including to the relevant control accounts). Ensure that the Council maintains a set of insurances to adequately cover insurable risks and to provide associated insurance services, including handling of the claims. Ensure that all aspects of the work comply with relevant statutory requirements, professional codes of practice, financial regulations and standing orders Main Duties and Responsibilities Broadly, the role involves carrying out the treasury requirements of the Council and supervising the Accounts Receivable, Accounts Payable, Insurance and Payroll processes on a daily basis. Treasury management: Carry out the daily, monthly and quarterly treasury operations as required Assist in maintaining robust treasury management policies and procedures for the Council (e.g. TMSS, TMPs & TMSs) review for appropriateness and recommend changes to ensure effective control and management of treasury risks and activities; Maintain the Councils liquidity position by managing cash surpluses as per Councils investment policies and strategies. Maintain the Councils rolling short-term and medium-term cash forecasts Maintain a fit for purpose banking infrastructure, banking mandate and efficient banking relationships. Liaise with the Councils treasury advisors, engage credit assessment application companies and apply industry practice to monitor and assess credit limits, as required. Act as System Administrator for the Treasury Management System (Logotech) ensuring all records are up to date and adhere to the Councils policies. Provide regular management information reporting on treasury management to the Councils management and committees as required under the CIPFAs Codes of Practice and the TMSS. Prepare the monthly cash control by reconciling all income and expenditure records to bank statements and schedules and to the FMS, and by resolving differences identified, in order to ensure that all receipts and payments have been correctly accounted for and posted to the Knowledge Knowledge of the CIPFA Prudential and Treasury Management Codes of Practice Knowledge of cost allocation, recharging mechanisms and reconciling control accounts Knowledge of the Accounts Payable, Accounts Receivable and insurance functions of an organisation Skills and Experience At least 3 years of treasury management experience At least 3 years post-qualification experience in local government Recent experience of preparing the statutory Statement of Accounts / for a local authority Experience of dealing with and managing change and change management issues in the workplace Experience of compiling complex government or professional body returns Well versed in using the Microsoft Office suite of applications including Word, Excel, MS Teams and Outlook Prior experience of using major finance management systems Extensive post-qualification experience in local government in a management position Post-qualification experience in a non-unitary district/borough council Experience in using treasury management software Experience of working in the Accounts Payable, Accounts Receivable and insurance functions of an organisation Training and Qualification Qualified member of AAT (or equivalent) with full membership Qualified member of a CCAB body with full membership CIPFA membership Training specifically linked to treasury management
Mar 13, 2026
Contractor
Aatom Recruitment is hiring on behalf of Local Authority for the role of OR24750 - Treasury & Accountant Manager Job Title: OR24750 - Treasury & Accountant Manager Contract Duration: 6 Months Hours per week: 37 Role Details: Key responsibilities include: Job Aim and Purpose Managing Treasury and Exchequer Services is crucial for maintaining a healthy cash flow and ensuring financial stability of the Council. The purpose of this role is to carry out the Councils treasury operations and manage the Exchequer Services section involved in provision of comprehensive set of financial operations services to the Council and its companies, e.g. Treasury, Insurance, Accounts Receivable, Accounts Payable and Payroll services. Main Objectives Carry out the Councils treasury activities ensuring they are managed effectively and in accordance with the established Treasury policy and procedures; This includes treasury advice to senior management and implementation of Councils Treasury strategies. Manage the Exchequer services teams to ensure that the Accounts Receivable, Accounts Payable and Payroll processes are operating effectively whilst adhering to the established procedures and controls. This includes associated accounting, reporting and disclosures. Ensure that all the Councils payments are received and paid safely and allocated correctly in the ledgers (including to the relevant control accounts). Ensure that the Council maintains a set of insurances to adequately cover insurable risks and to provide associated insurance services, including handling of the claims. Ensure that all aspects of the work comply with relevant statutory requirements, professional codes of practice, financial regulations and standing orders Main Duties and Responsibilities Broadly, the role involves carrying out the treasury requirements of the Council and supervising the Accounts Receivable, Accounts Payable, Insurance and Payroll processes on a daily basis. Treasury management: Carry out the daily, monthly and quarterly treasury operations as required Assist in maintaining robust treasury management policies and procedures for the Council (e.g. TMSS, TMPs & TMSs) review for appropriateness and recommend changes to ensure effective control and management of treasury risks and activities; Maintain the Councils liquidity position by managing cash surpluses as per Councils investment policies and strategies. Maintain the Councils rolling short-term and medium-term cash forecasts Maintain a fit for purpose banking infrastructure, banking mandate and efficient banking relationships. Liaise with the Councils treasury advisors, engage credit assessment application companies and apply industry practice to monitor and assess credit limits, as required. Act as System Administrator for the Treasury Management System (Logotech) ensuring all records are up to date and adhere to the Councils policies. Provide regular management information reporting on treasury management to the Councils management and committees as required under the CIPFAs Codes of Practice and the TMSS. Prepare the monthly cash control by reconciling all income and expenditure records to bank statements and schedules and to the FMS, and by resolving differences identified, in order to ensure that all receipts and payments have been correctly accounted for and posted to the Knowledge Knowledge of the CIPFA Prudential and Treasury Management Codes of Practice Knowledge of cost allocation, recharging mechanisms and reconciling control accounts Knowledge of the Accounts Payable, Accounts Receivable and insurance functions of an organisation Skills and Experience At least 3 years of treasury management experience At least 3 years post-qualification experience in local government Recent experience of preparing the statutory Statement of Accounts / for a local authority Experience of dealing with and managing change and change management issues in the workplace Experience of compiling complex government or professional body returns Well versed in using the Microsoft Office suite of applications including Word, Excel, MS Teams and Outlook Prior experience of using major finance management systems Extensive post-qualification experience in local government in a management position Post-qualification experience in a non-unitary district/borough council Experience in using treasury management software Experience of working in the Accounts Payable, Accounts Receivable and insurance functions of an organisation Training and Qualification Qualified member of AAT (or equivalent) with full membership Qualified member of a CCAB body with full membership CIPFA membership Training specifically linked to treasury management
Honeycomb are delighted to be working with the Western Health and Social Care Trust to recruit for a Band 3 Administrator. This position is based in Omagh and offers an immediate start. It is initially for a period of 1 month with the possibility of extension. Location- Omagh Pay rate- Band 3- £12.75 per hour Weekly pay and immediate start Temporary contract for the period of 2 months initially Monday- Friday- 9 am- 5 pm Are you an organised, proactive administrator who thrives in a busy office environment? We are looking for a reliable and detail-focused Administrative Officer to join our team and provide high-quality support across the department. This is an excellent opportunity for someone with strong clerical experience who enjoys variety, responsibility, and working as part of a professional team. Key Responsibilities You will provide comprehensive administrative support to the team and associated professionals, ensuring the smooth day-to-day running of the office. Key responsibilities include: Full administrative support to the team and wider departments Managing diaries, arranging meetings, venues, travel, and hospitality Taking and typing minutes as required Handling incoming mail and drafting routine correspondence Managing telephone calls and responding to enquiries appropriately Maintaining effective filing and brought-forward systems Preparing letters, memoranda, reports, and PowerPoint presentations Supporting the production of policies and statistical reports Updating and searching client databases (PARIS/Soscare) Monitoring and ordering stationery supplies Assisting with petty cash management in line with Trust policy Liaising with staff, departments, hospitals, external agencies and the public Essential Criteria Applicants must meet one of the following: Minimum of 5 GCSEs (Grade A-C) including English (or equivalent) and 1 year administrative/clerical experience OR NVQ Level II in Business & Administration (or equivalent) and 1 year administrative/clerical experience OR 3 years' administrative/clerical experience Essential Skills Ability to work on own initiative Strong time management and flexibility Ability to maintain confidentiality Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience arranging meetings and taking minutes Desirable Criteria Experience using PARIS To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.
Mar 13, 2026
Full time
Honeycomb are delighted to be working with the Western Health and Social Care Trust to recruit for a Band 3 Administrator. This position is based in Omagh and offers an immediate start. It is initially for a period of 1 month with the possibility of extension. Location- Omagh Pay rate- Band 3- £12.75 per hour Weekly pay and immediate start Temporary contract for the period of 2 months initially Monday- Friday- 9 am- 5 pm Are you an organised, proactive administrator who thrives in a busy office environment? We are looking for a reliable and detail-focused Administrative Officer to join our team and provide high-quality support across the department. This is an excellent opportunity for someone with strong clerical experience who enjoys variety, responsibility, and working as part of a professional team. Key Responsibilities You will provide comprehensive administrative support to the team and associated professionals, ensuring the smooth day-to-day running of the office. Key responsibilities include: Full administrative support to the team and wider departments Managing diaries, arranging meetings, venues, travel, and hospitality Taking and typing minutes as required Handling incoming mail and drafting routine correspondence Managing telephone calls and responding to enquiries appropriately Maintaining effective filing and brought-forward systems Preparing letters, memoranda, reports, and PowerPoint presentations Supporting the production of policies and statistical reports Updating and searching client databases (PARIS/Soscare) Monitoring and ordering stationery supplies Assisting with petty cash management in line with Trust policy Liaising with staff, departments, hospitals, external agencies and the public Essential Criteria Applicants must meet one of the following: Minimum of 5 GCSEs (Grade A-C) including English (or equivalent) and 1 year administrative/clerical experience OR NVQ Level II in Business & Administration (or equivalent) and 1 year administrative/clerical experience OR 3 years' administrative/clerical experience Essential Skills Ability to work on own initiative Strong time management and flexibility Ability to maintain confidentiality Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience arranging meetings and taking minutes Desirable Criteria Experience using PARIS To apply in confidence, please submit your CV via the link provided or contact Geraldine Stevenson for more information. If you require any adjustments or support during the recruitment process, please let us know so appropriate arrangements can be made. Please note: Successful candidates may need to complete a Basic or Enhanced Access NI check (fee of £18+). A previous conviction will not automatically prevent appointment; all disclosures are managed confidentially. Honeycomb is an equal opportunities employer. Due to high application volumes, we may not be able to respond to every applicant individually, but we appreciate your interest in this role.
Administrator Location: Yeovil Pay: £12.60 per hour Contract: 7-week temporary assignment, this could be extended for the right candidate, but that is not guaranteed. We are currently recruiting for an Administrator to join a busy and supportive team in Yeovil on a 7-week temporary basis. This is an excellent opportunity for someone with strong administrative skills and a confident telephone manner who enjoys working in a customer-focused environment and supporting a wider team. The Role You will provide comprehensive administrative support, assisting with customer communications, record management and general team coordination. Key responsibilities include: Maintaining internal systems and online portals Contacting customers in relation to financial support matters via phone, text and email Updating and maintaining accurate records on internal management systems Collating information and preparing reports for management Preparing for meetings, including booking rooms, preparing agendas and taking minutes Processing payments and purchase orders Managing and responding to incoming queries from a variety of channels Liaising with internal departments and external organisations Supporting team initiatives and projects as required About You: Excellent written and verbal communication skills A professional and confident telephone manner Strong organisational skills with the ability to prioritise workload effectively Good numerical skills and confidence working with data Strong IT skills, particularly Microsoft Word, Excel and Outlook An understanding of the challenges individuals may face in the current economic climate Knowledge of welfare or financial support processes would be advantageous, but training will be provided. Please submit your application to be considered as soon as possible, as there are limited slots.
Mar 13, 2026
Full time
Administrator Location: Yeovil Pay: £12.60 per hour Contract: 7-week temporary assignment, this could be extended for the right candidate, but that is not guaranteed. We are currently recruiting for an Administrator to join a busy and supportive team in Yeovil on a 7-week temporary basis. This is an excellent opportunity for someone with strong administrative skills and a confident telephone manner who enjoys working in a customer-focused environment and supporting a wider team. The Role You will provide comprehensive administrative support, assisting with customer communications, record management and general team coordination. Key responsibilities include: Maintaining internal systems and online portals Contacting customers in relation to financial support matters via phone, text and email Updating and maintaining accurate records on internal management systems Collating information and preparing reports for management Preparing for meetings, including booking rooms, preparing agendas and taking minutes Processing payments and purchase orders Managing and responding to incoming queries from a variety of channels Liaising with internal departments and external organisations Supporting team initiatives and projects as required About You: Excellent written and verbal communication skills A professional and confident telephone manner Strong organisational skills with the ability to prioritise workload effectively Good numerical skills and confidence working with data Strong IT skills, particularly Microsoft Word, Excel and Outlook An understanding of the challenges individuals may face in the current economic climate Knowledge of welfare or financial support processes would be advantageous, but training will be provided. Please submit your application to be considered as soon as possible, as there are limited slots.
The Firm Our client, an Am 20 US Law Firm, known for its collegiate culture and strong international presence, is seeking a Conflicts & New Business Associate Manager to join its London-based Risk and Compliance function. The Opportunity This is a key operational management role within the UK and EU Conflicts and New Business team, reporting to the Director of Conflicts, AML and Compliance (Europe and Middle East). The successful candidate will supervise a team of Conflicts and AML Analysts and a Team Administrator, ensuring the effective day-to-day delivery of conflicts clearance, AML and new business intake processes. This is a hands-on position within a fast-paced, service-driven environment, requiring strong judgement, responsiveness and the ability to prioritise under pressure. Key responsibilities include: Supervising and managing the daily workflow of Conflicts and AML Analysts and the Team Administrator Allocating and prioritising workloads, including urgent and time-sensitive new business requests Overseeing conflicts searches and exercising judgement on search results and escalation points Supervising and reviewing AML and client due diligence processes in line with regulatory requirements Overseeing preparation and submission of New Business Forms to ensure compliance and accuracy Acting as a first point of escalation for operational matters, escalating complex issues where appropriate Providing day-to-day coaching, guidance and performance management to team members Monitoring quality and consistency of output, ensuring firm policies and regulatory standards are met Building constructive relationships with Partners and business services teams, managing expectations and clearly explaining policy decisions Identifying and implementing process improvements to enhance operational efficiency Supporting departmental projects and contributing to policy updates as required The team operates on a hybrid working model of three days per week in the office (with Wednesday as the anchor day) and two days working from home. Requirements University degree or equivalent relevant qualification Minimum three years' experience in a supervisory or team leader role within conflicts, new business intake or compliance, ideally within an international law firm Strong working knowledge of conflicts, AML and client due diligence processes Experience using risk and conflicts systems such as Intapp advantageous Familiarity with compliance screening tools such as WorldCheck, Orbis or S&P Capital IQ desirable Proficiency in Microsoft Office applications, including Word and Excel Vacancy Highlights Competitive salary Hybrid working: 3 days in the office, 2 days from home Annual discretionary performance bonus Excellent benefits package For a confidential discussion regarding this Conflicts & New Business Team Leader opportunity, please contact Birchrose Associates. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Mar 13, 2026
Full time
The Firm Our client, an Am 20 US Law Firm, known for its collegiate culture and strong international presence, is seeking a Conflicts & New Business Associate Manager to join its London-based Risk and Compliance function. The Opportunity This is a key operational management role within the UK and EU Conflicts and New Business team, reporting to the Director of Conflicts, AML and Compliance (Europe and Middle East). The successful candidate will supervise a team of Conflicts and AML Analysts and a Team Administrator, ensuring the effective day-to-day delivery of conflicts clearance, AML and new business intake processes. This is a hands-on position within a fast-paced, service-driven environment, requiring strong judgement, responsiveness and the ability to prioritise under pressure. Key responsibilities include: Supervising and managing the daily workflow of Conflicts and AML Analysts and the Team Administrator Allocating and prioritising workloads, including urgent and time-sensitive new business requests Overseeing conflicts searches and exercising judgement on search results and escalation points Supervising and reviewing AML and client due diligence processes in line with regulatory requirements Overseeing preparation and submission of New Business Forms to ensure compliance and accuracy Acting as a first point of escalation for operational matters, escalating complex issues where appropriate Providing day-to-day coaching, guidance and performance management to team members Monitoring quality and consistency of output, ensuring firm policies and regulatory standards are met Building constructive relationships with Partners and business services teams, managing expectations and clearly explaining policy decisions Identifying and implementing process improvements to enhance operational efficiency Supporting departmental projects and contributing to policy updates as required The team operates on a hybrid working model of three days per week in the office (with Wednesday as the anchor day) and two days working from home. Requirements University degree or equivalent relevant qualification Minimum three years' experience in a supervisory or team leader role within conflicts, new business intake or compliance, ideally within an international law firm Strong working knowledge of conflicts, AML and client due diligence processes Experience using risk and conflicts systems such as Intapp advantageous Familiarity with compliance screening tools such as WorldCheck, Orbis or S&P Capital IQ desirable Proficiency in Microsoft Office applications, including Word and Excel Vacancy Highlights Competitive salary Hybrid working: 3 days in the office, 2 days from home Annual discretionary performance bonus Excellent benefits package For a confidential discussion regarding this Conflicts & New Business Team Leader opportunity, please contact Birchrose Associates. Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
We are seeking a highly organised and proactive Rota Administrator to join our Surrey Out-of-Hours team in Dorking. This is a pivotal role where you will work closely with operational and clinical staff to ensure that our service is fully staffed and running smoothly. Reporting to the Regional Rota Manager, you will play a key part in maintaining the accuracy and timeliness of rotas that underpin the delivery of safe and effective patient care. As part of the rota team, you will be responsible for planning and producing rotas that meet the needs of both clinical and non-clinical staff. This requires excellent attention to detail, strong communication skills, and the ability to balance competing priorities in a fast-paced environment. You will be using systems such as Rota Master and Adastra to manage schedules, track compliance, and ensure payroll accuracy. This role is ideal for someone who thrives on problem-solving and enjoys working collaboratively with colleagues across different functions. You will be liaising with medical leads, recruitment managers, and operational teams to onboard new clinicians, manage annual leave, and respond to rota queries. Your work will directly contribute to the smooth running of our Out-of-Hours service, ensuring patients receive the care they need when they need it most. This is a part time rolebetween .5 hours per week. Monday to Friday shiftsbetween 08.00-18.30, shift pattern to be discussed Main duties of the job Producing accurate and timely rotas for operational and clinical staff using Rota Master. Finalising and issuing rotas, subject to approval, and updating systems for payroll purposes. Managing rota queries, changes, and filling vacant shifts quickly and effectively. Onboarding new clinicians, ensuring training and compliance before their first shift. Monitoring and reporting trends such as late arrivals or no-shows. Supporting operational teams with scheduling for appointments, home visits, and triage resources. Entering surgery cover rotas into Adastra and managing annual leave requests. Assisting with rota-related complaints and providing other administrative support as required. About us Strong organisational skills with the ability to prioritise workload and adapt to changing demands. Excellent communication and influencing skills to build relationships across clinical and operational teams. Confidence in using Microsoft Office and the ability to manipulate database information. Accuracy with numbers and strong verbal reasoning skills. A team player who can also work independently, make decisions, and act on them. Comfortable working under pressure with deadlines and interruptions. High levels of interpersonal skills, professionalism, and commitment to confidentiality. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 13, 2026
Full time
We are seeking a highly organised and proactive Rota Administrator to join our Surrey Out-of-Hours team in Dorking. This is a pivotal role where you will work closely with operational and clinical staff to ensure that our service is fully staffed and running smoothly. Reporting to the Regional Rota Manager, you will play a key part in maintaining the accuracy and timeliness of rotas that underpin the delivery of safe and effective patient care. As part of the rota team, you will be responsible for planning and producing rotas that meet the needs of both clinical and non-clinical staff. This requires excellent attention to detail, strong communication skills, and the ability to balance competing priorities in a fast-paced environment. You will be using systems such as Rota Master and Adastra to manage schedules, track compliance, and ensure payroll accuracy. This role is ideal for someone who thrives on problem-solving and enjoys working collaboratively with colleagues across different functions. You will be liaising with medical leads, recruitment managers, and operational teams to onboard new clinicians, manage annual leave, and respond to rota queries. Your work will directly contribute to the smooth running of our Out-of-Hours service, ensuring patients receive the care they need when they need it most. This is a part time rolebetween .5 hours per week. Monday to Friday shiftsbetween 08.00-18.30, shift pattern to be discussed Main duties of the job Producing accurate and timely rotas for operational and clinical staff using Rota Master. Finalising and issuing rotas, subject to approval, and updating systems for payroll purposes. Managing rota queries, changes, and filling vacant shifts quickly and effectively. Onboarding new clinicians, ensuring training and compliance before their first shift. Monitoring and reporting trends such as late arrivals or no-shows. Supporting operational teams with scheduling for appointments, home visits, and triage resources. Entering surgery cover rotas into Adastra and managing annual leave requests. Assisting with rota-related complaints and providing other administrative support as required. About us Strong organisational skills with the ability to prioritise workload and adapt to changing demands. Excellent communication and influencing skills to build relationships across clinical and operational teams. Confidence in using Microsoft Office and the ability to manipulate database information. Accuracy with numbers and strong verbal reasoning skills. A team player who can also work independently, make decisions, and act on them. Comfortable working under pressure with deadlines and interruptions. High levels of interpersonal skills, professionalism, and commitment to confidentiality. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Loan Administration Associate (12mth FTC) About BII British International Investment (BII)is the UK's leading development finance institution, wholly owned by the UK Government. Our primary mission is to address global development challenges through strategic investments that promote sustainable and inclusive economic growth. BII focuses on catalysing economic development, creating jobs, and building resilient economies in some of the world's most complex and underserved markets. We invest in businesses and projects that prioritise inclusive development, environmental sustainability, and innovation. Our approach is characterised by rigorous investment standards, high governance principles, and a commitment to delivering measurable development impact. Our team consists of highly skilled and passionate professionals dedicated to making a tangible difference globally. We foster a collaborative and intellectually stimulating work environment that values curiosity, innovation, and professional growth. Our culture balances high performance with a strong emphasis on wellbeing, ensuring our employees can achieve their full potential while contributing to our mission. BII at a glance: Over 75 yearssupporting sustainable business growth in developing and emerging markets More than £9.9 billionin net assets 1,600+businesses invested in 950,000+workers in the businesses we support 650+people in our diverse global team Team and role overview Purpose The Investment Operations team is made up of three groups: Data Management - responsible for ensuring investment related data is appropriate, accurate and consistent. Responsible for implementation and development of the Data Governance Policy. Portfolio Administration - responsible for ensuring all transactions are processed in a timely manner and recorded accurately. Responsible for ensuring BII's portfolio of investments is monitored for lifecycle events and administered effectively and efficiently. Reconciliations and Reporting - responsible for conducting cash and stock reconciliations, and monitoring receipt and processing reporting due from investee companies, funds and borrowers. This role will sit within the Portfolio Administration team and focus on BII's loan and guarantee investments. Responsibilities Ongoing loan administration Perform administration duties related to initial investment transactions, e.g. bank account set up, call backs to confirm bank details and setting up the instrument Monitor, check and administer ongoing lifecycle events, processing interest and principal repayments, including invoicing Monitor for receipt of periodic reports from investees and produce reporting for Investment Teams on outstanding items. Where necessary, liaise with investees to obtain late reports Work with third party loan administrators in setting rates, interest dates, interest payments and accruals Monitor the team inbox, assisting with ad-hoc queries, analysis and reporting Project support Work with the Loan Administration Team Leader as a Subject Matter Expert on the 'eFront for Loans' project Review facility documentation against existing system records to identify and address booking issues Conduct reconciliations to validate that new system functionality delivers expected results The candidate Essential skills: Previous experience working in a loan administration function Strong knowledge of debt products and their key attributes Organised approach to ensure timely follow up on outstanding issues and identify appropriate action to be taken Attention to detail ensuring a high degree of accuracy for all deliverables Ability to multi-task and balance activities without losing sight of deadlines Previous experience working with loan or portfolio administration systems, ideally eFront Proficient with Microsoft Office tools, particularly excel Experience working with Debt Domain IMC or IOC qualification Candidates should be strongly motivated by BII's development mission and ideally demonstrate some commitment to development or social goals through previous executive or non-executive activity. Our cultural values We look for team members who aspire, as we do, to work at our best and to be: Impact-led, commercially rigorous Tenacious in the face of challenges Collaborative and caring British International Investment is committed to diversity and inclusion and welcomes all applicants regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation or educational background. Please provide a cover letter with your application
Mar 13, 2026
Full time
Loan Administration Associate (12mth FTC) About BII British International Investment (BII)is the UK's leading development finance institution, wholly owned by the UK Government. Our primary mission is to address global development challenges through strategic investments that promote sustainable and inclusive economic growth. BII focuses on catalysing economic development, creating jobs, and building resilient economies in some of the world's most complex and underserved markets. We invest in businesses and projects that prioritise inclusive development, environmental sustainability, and innovation. Our approach is characterised by rigorous investment standards, high governance principles, and a commitment to delivering measurable development impact. Our team consists of highly skilled and passionate professionals dedicated to making a tangible difference globally. We foster a collaborative and intellectually stimulating work environment that values curiosity, innovation, and professional growth. Our culture balances high performance with a strong emphasis on wellbeing, ensuring our employees can achieve their full potential while contributing to our mission. BII at a glance: Over 75 yearssupporting sustainable business growth in developing and emerging markets More than £9.9 billionin net assets 1,600+businesses invested in 950,000+workers in the businesses we support 650+people in our diverse global team Team and role overview Purpose The Investment Operations team is made up of three groups: Data Management - responsible for ensuring investment related data is appropriate, accurate and consistent. Responsible for implementation and development of the Data Governance Policy. Portfolio Administration - responsible for ensuring all transactions are processed in a timely manner and recorded accurately. Responsible for ensuring BII's portfolio of investments is monitored for lifecycle events and administered effectively and efficiently. Reconciliations and Reporting - responsible for conducting cash and stock reconciliations, and monitoring receipt and processing reporting due from investee companies, funds and borrowers. This role will sit within the Portfolio Administration team and focus on BII's loan and guarantee investments. Responsibilities Ongoing loan administration Perform administration duties related to initial investment transactions, e.g. bank account set up, call backs to confirm bank details and setting up the instrument Monitor, check and administer ongoing lifecycle events, processing interest and principal repayments, including invoicing Monitor for receipt of periodic reports from investees and produce reporting for Investment Teams on outstanding items. Where necessary, liaise with investees to obtain late reports Work with third party loan administrators in setting rates, interest dates, interest payments and accruals Monitor the team inbox, assisting with ad-hoc queries, analysis and reporting Project support Work with the Loan Administration Team Leader as a Subject Matter Expert on the 'eFront for Loans' project Review facility documentation against existing system records to identify and address booking issues Conduct reconciliations to validate that new system functionality delivers expected results The candidate Essential skills: Previous experience working in a loan administration function Strong knowledge of debt products and their key attributes Organised approach to ensure timely follow up on outstanding issues and identify appropriate action to be taken Attention to detail ensuring a high degree of accuracy for all deliverables Ability to multi-task and balance activities without losing sight of deadlines Previous experience working with loan or portfolio administration systems, ideally eFront Proficient with Microsoft Office tools, particularly excel Experience working with Debt Domain IMC or IOC qualification Candidates should be strongly motivated by BII's development mission and ideally demonstrate some commitment to development or social goals through previous executive or non-executive activity. Our cultural values We look for team members who aspire, as we do, to work at our best and to be: Impact-led, commercially rigorous Tenacious in the face of challenges Collaborative and caring British International Investment is committed to diversity and inclusion and welcomes all applicants regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation or educational background. Please provide a cover letter with your application
