Overview Administrator - Spares Department Location: Plymouth Are you an organised and customer-focused individual with strong attention to detail? We're looking for an Administrator to join our client's busy Spares Department, providing excellent customer service and ensuring smooth day-to-day operations. Key Responsibilities Handle customer enquiries via phone and email, identifying the correct parts using the company website and ERP system, and providing accurate information on part numbers, prices, and availability. Process UK and Export orders, issuing order acknowledgements promptly. Manage customer return requests, raising returns authorisation notes and ensuring accurate records. Raise manual credit notes and invoices as required. Prepare export documentation, including commercial invoices and certificates of origin. Produce and issue regular reports to customers (e.g. backlog and shipment updates). Carry out general administrative duties, including filing, archiving, and supporting other office functions as needed. Adhere to all Company Policies and Procedures, including those relating to Quality, Environmental Health and Safety. Maintain compliance with EHS directives, PPE requirements, accident reporting, and site safety rules. About You Previous experience in administration, order processing, or customer service within a manufacturing, engineering, or logistics environment. Confident using ERP systems and Microsoft Office applications. Excellent communication and organisational skills. High attention to detail and accuracy when handling data and documentation. A proactive, team-oriented approach with the ability to work independently when required. Why Apply? This is an excellent opportunity to join a professional and supportive team in a key operational role. You'll play an important part in maintaining customer satisfaction and supporting the smooth running of the spares department.
Mar 30, 2026
Full time
Overview Administrator - Spares Department Location: Plymouth Are you an organised and customer-focused individual with strong attention to detail? We're looking for an Administrator to join our client's busy Spares Department, providing excellent customer service and ensuring smooth day-to-day operations. Key Responsibilities Handle customer enquiries via phone and email, identifying the correct parts using the company website and ERP system, and providing accurate information on part numbers, prices, and availability. Process UK and Export orders, issuing order acknowledgements promptly. Manage customer return requests, raising returns authorisation notes and ensuring accurate records. Raise manual credit notes and invoices as required. Prepare export documentation, including commercial invoices and certificates of origin. Produce and issue regular reports to customers (e.g. backlog and shipment updates). Carry out general administrative duties, including filing, archiving, and supporting other office functions as needed. Adhere to all Company Policies and Procedures, including those relating to Quality, Environmental Health and Safety. Maintain compliance with EHS directives, PPE requirements, accident reporting, and site safety rules. About You Previous experience in administration, order processing, or customer service within a manufacturing, engineering, or logistics environment. Confident using ERP systems and Microsoft Office applications. Excellent communication and organisational skills. High attention to detail and accuracy when handling data and documentation. A proactive, team-oriented approach with the ability to work independently when required. Why Apply? This is an excellent opportunity to join a professional and supportive team in a key operational role. You'll play an important part in maintaining customer satisfaction and supporting the smooth running of the spares department.
Haverhill Hybrid - 3 days office / 2 days home) £23,000 - £25,500 per annum Full-time, Permanent Monday-Friday We're recruiting for an Administrator to join a large, supportive healthcare team on a full-time, permanent basis. This is a hybrid role, offering flexibility alongside the stability of an office-based team environment. This role is ideal for someone organised, proactive, and confident supporting day-to-day administrative operations within a busy healthcare setting. Key Responsibilities As an Administrator, your duties will include: Managing office supplies and inventory Organising clinics, meetings, and events Answering incoming phone calls and responding to emails Scheduling appointments and managing calendars Maintaining accurate files, records, and documentation Preparing reports, presentations, and correspondence Handling client or patient enquiries professionally Liaising with internal teams and external stakeholders About You Previous experience in an administrative or office support role Strong organisation and time management skills Confident communication skills (written and verbal) Comfortable working as part of a large team Proficient in Microsoft Office and general office systems (Healthcare experience is beneficial but not essential.) What's on Offer Competitive salary: £23,000 - £25,500 Hybrid working (2 days from home) Stable, permanent role in the healthcare sector Supportive team environment Monday-Friday working pattern Apply Now To find out more about this Administrator role, apply today to receive the full job description, or contact Chantelle directly on for an immediate discussion.
Mar 30, 2026
Full time
Haverhill Hybrid - 3 days office / 2 days home) £23,000 - £25,500 per annum Full-time, Permanent Monday-Friday We're recruiting for an Administrator to join a large, supportive healthcare team on a full-time, permanent basis. This is a hybrid role, offering flexibility alongside the stability of an office-based team environment. This role is ideal for someone organised, proactive, and confident supporting day-to-day administrative operations within a busy healthcare setting. Key Responsibilities As an Administrator, your duties will include: Managing office supplies and inventory Organising clinics, meetings, and events Answering incoming phone calls and responding to emails Scheduling appointments and managing calendars Maintaining accurate files, records, and documentation Preparing reports, presentations, and correspondence Handling client or patient enquiries professionally Liaising with internal teams and external stakeholders About You Previous experience in an administrative or office support role Strong organisation and time management skills Confident communication skills (written and verbal) Comfortable working as part of a large team Proficient in Microsoft Office and general office systems (Healthcare experience is beneficial but not essential.) What's on Offer Competitive salary: £23,000 - £25,500 Hybrid working (2 days from home) Stable, permanent role in the healthcare sector Supportive team environment Monday-Friday working pattern Apply Now To find out more about this Administrator role, apply today to receive the full job description, or contact Chantelle directly on for an immediate discussion.
Job Title: Production Planner Location: Fulbourn, Cambridgeshire CB21 5ET Salary: Competitive Job Type: Full time, Permanent Working Hours: Mon-Friday 8am 4.30pm About the Company: S&B Herba Foods Ltd source and import rice and grains (and other raw materials) from across the globe to produce a wide range of ingredients to the specification of UK manufacturers and wholesalers. Our core purpose is to Feed the nation and be a place where everyone can reach their full potential . We have just been awarded the Investors In People standard and are embarking on a new era to attain Silver with our ultimate goal Platinum. In order to do this, we need people that are willing to drive our Goals and Ambitions and continually improve and develop themselves as individuals, with our full support. We are looking to build on our Team of great people by employing individuals that are aligned to our Company Values of; Hungry (driven and ambitious); Can Do attitude (resilient, solution focused); Proactive (forward thinking, strategic) and We Before I (caring for their colleagues/team; collaborative). We have been trading for over 100 years and have a great heritage. Come and join us it s a great place to work! About The Role: We are looking to employ an Operations and Logistics Planner to join our planning team reporting to the Head of Supply Chain and the Operations Manager. Key responsibilities include: Develop and maintain medium term production plan (up to week 4) Production and stock transaction administration (JDE) Organising 3rd party production and processing where required System Bill of Material creation and upkeep Packaging and pallet planning / ordering Organisation of transport where required Administration including delivery note printing Communication of production schedules and changes to the Supply Chain / customers Toll milling and bran processing calculations Collate KPI data regarding milling and packing. Measure against and contribute to meeting SMART team objectives including OEE / Operational targets Absence cover for Production and Logistics Planner (Milling, Packing and Intake plans) Qualification, Skills & Experience: Experience of planning, scheduling and purchasing Great communication and co-ordination skills Experience working with 3rd party logistics Experience in ERP systems, JDE preferred Microsoft office suite Benefits: Cycle to Work Scheme available Pension Life Assurance 22 days increasing by 1 day per year to max 25 (plus bank holidays) Free on-site car park Please click the APPLY button and to submit your CV and Cover Letter. Candidates with experience of: Production Planner, Operations Executive, Goods In Coordinator, Distribution Co-Ordinator, Operations Administrator, Production Coordinator, Planning Administrator, Supply Chain Planner, Purchasing Administrator may also be considered for this role.
Mar 30, 2026
Full time
Job Title: Production Planner Location: Fulbourn, Cambridgeshire CB21 5ET Salary: Competitive Job Type: Full time, Permanent Working Hours: Mon-Friday 8am 4.30pm About the Company: S&B Herba Foods Ltd source and import rice and grains (and other raw materials) from across the globe to produce a wide range of ingredients to the specification of UK manufacturers and wholesalers. Our core purpose is to Feed the nation and be a place where everyone can reach their full potential . We have just been awarded the Investors In People standard and are embarking on a new era to attain Silver with our ultimate goal Platinum. In order to do this, we need people that are willing to drive our Goals and Ambitions and continually improve and develop themselves as individuals, with our full support. We are looking to build on our Team of great people by employing individuals that are aligned to our Company Values of; Hungry (driven and ambitious); Can Do attitude (resilient, solution focused); Proactive (forward thinking, strategic) and We Before I (caring for their colleagues/team; collaborative). We have been trading for over 100 years and have a great heritage. Come and join us it s a great place to work! About The Role: We are looking to employ an Operations and Logistics Planner to join our planning team reporting to the Head of Supply Chain and the Operations Manager. Key responsibilities include: Develop and maintain medium term production plan (up to week 4) Production and stock transaction administration (JDE) Organising 3rd party production and processing where required System Bill of Material creation and upkeep Packaging and pallet planning / ordering Organisation of transport where required Administration including delivery note printing Communication of production schedules and changes to the Supply Chain / customers Toll milling and bran processing calculations Collate KPI data regarding milling and packing. Measure against and contribute to meeting SMART team objectives including OEE / Operational targets Absence cover for Production and Logistics Planner (Milling, Packing and Intake plans) Qualification, Skills & Experience: Experience of planning, scheduling and purchasing Great communication and co-ordination skills Experience working with 3rd party logistics Experience in ERP systems, JDE preferred Microsoft office suite Benefits: Cycle to Work Scheme available Pension Life Assurance 22 days increasing by 1 day per year to max 25 (plus bank holidays) Free on-site car park Please click the APPLY button and to submit your CV and Cover Letter. Candidates with experience of: Production Planner, Operations Executive, Goods In Coordinator, Distribution Co-Ordinator, Operations Administrator, Production Coordinator, Planning Administrator, Supply Chain Planner, Purchasing Administrator may also be considered for this role.
Technical Administrator Location: Kettering Salary: £25,000 - £27,000 Hours: 37.5 hours per week We are currently recruiting two Technical Administrators to join a busy and growing Certification team within a highly regulated technical environment. About the Role As a Technical Administrator, you will play a key role in supporting certification and compliance activities, ensuring projects are processed efficiently and in line with regulatory requirements. You will be responsible for coordinating customer projects, maintaining accurate records, and liaising with internal teams and external partners to support testing and audit activities. Key Responsibilities Respond to customer enquiries in a professional and timely manner Coordinate and track customer compliance projects from start to completion Maintain accurate records and provide regular progress updates Liaise with internal departments and external partners to arrange testing and audits Support administrative processes including project setup and sample handling Build a strong understanding of customer products and services offered Maintain accurate data within internal systems Communicate effectively with customers via phone, email, and virtual meetings About You Essential: GCSEs (or equivalent) including Maths, English, and a Science subject Highly organised with strong attention to detail Self-motivated and able to manage multiple tasks Strong communication and interpersonal skills Confident using Microsoft Office (Word, Excel) A proactive approach with problem-solving ability Desirable: Experience in auditing, compliance, or certification environments Familiarity with quality management systems (QMS) Experience using CRM or database systems Exposure to regulated industries or technical services Benefits 25-30 days annual leave (depending on service) Life assurance Pension scheme Income protection Free parking Flexible working hours Deadline for applications is midday on Tuesday 7th April 2026
Mar 30, 2026
Full time
Technical Administrator Location: Kettering Salary: £25,000 - £27,000 Hours: 37.5 hours per week We are currently recruiting two Technical Administrators to join a busy and growing Certification team within a highly regulated technical environment. About the Role As a Technical Administrator, you will play a key role in supporting certification and compliance activities, ensuring projects are processed efficiently and in line with regulatory requirements. You will be responsible for coordinating customer projects, maintaining accurate records, and liaising with internal teams and external partners to support testing and audit activities. Key Responsibilities Respond to customer enquiries in a professional and timely manner Coordinate and track customer compliance projects from start to completion Maintain accurate records and provide regular progress updates Liaise with internal departments and external partners to arrange testing and audits Support administrative processes including project setup and sample handling Build a strong understanding of customer products and services offered Maintain accurate data within internal systems Communicate effectively with customers via phone, email, and virtual meetings About You Essential: GCSEs (or equivalent) including Maths, English, and a Science subject Highly organised with strong attention to detail Self-motivated and able to manage multiple tasks Strong communication and interpersonal skills Confident using Microsoft Office (Word, Excel) A proactive approach with problem-solving ability Desirable: Experience in auditing, compliance, or certification environments Familiarity with quality management systems (QMS) Experience using CRM or database systems Exposure to regulated industries or technical services Benefits 25-30 days annual leave (depending on service) Life assurance Pension scheme Income protection Free parking Flexible working hours Deadline for applications is midday on Tuesday 7th April 2026
Construction Administrator Denton £28,000 Monday - Friday, 8am - 5pm Our client, a leading organisation in the industry, is seeking a dedicated Plant Administrator to join their busy team in Denton on a permanent basis. If you thrive in a fast-paced environment and are passionate about supporting operational excellence, we want to hear from you! Key Responsibilities Daily Operations: Process daily office operations for the team, ensuring smooth workflow. Be aware of what stock is available and respond to requests with efficiency. Documentation: Prepare accurate site reports and operational documentation with meticulous attention to detail. Filing Systems: organise and maintain both digital and physical filing systems, including confidential and compliance-sensitive documents. Ensure data is accurate and up to date at all times Management Support: Assist plant management by preparing senior-level operational documents and reports. Purchase Orders: Process purchase orders in accordance with established company procedures. Compliance Records: Maintain up-to-date regulatory compliance records, including PAT tests, LOLER certificates, and related documentation. Audit Preparation: Prepare and update materials required for audits and inspections. Team Collaboration: Collaborate closely with the plant team to support ongoing operational needs. Communication: Handle incoming calls and correspondence professionally, providing excellent communication support. Administrative Assistance: Assist team members with various administrative tasks to enhance efficiency and productivity. Process Improvements: Identify areas for administrative process improvements and help implement changes. Key Skills and Qualifications Background: A construction and/or plant background would be ideal. Administration experience in a similar industry would also be considered. Attention to detail: Able to ensure all information is correct and accurate. Team Player: Contributes positively to team efforts and works collaboratively. Communication: Clear and effective communicator, both on the phone and in writing. Interpersonal Skills: Strong interpersonal skills to foster positive relationships. Efficiency: Demonstrates punctuality and a strong focus on efficiency. Tech Savvy: Working knowledge of Microsoft Office applications and able to pick up bespoke plant and stock management systems. Problem Solver: Shows initiative in resolving issues proactively. Reliability: Delivers a reliable output of work to meet requirements consistently. Pressure Resilience: Responds positively to pressure and tight deadlines. How to Apply Send your CV to or call for further information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 30, 2026
Full time
Construction Administrator Denton £28,000 Monday - Friday, 8am - 5pm Our client, a leading organisation in the industry, is seeking a dedicated Plant Administrator to join their busy team in Denton on a permanent basis. If you thrive in a fast-paced environment and are passionate about supporting operational excellence, we want to hear from you! Key Responsibilities Daily Operations: Process daily office operations for the team, ensuring smooth workflow. Be aware of what stock is available and respond to requests with efficiency. Documentation: Prepare accurate site reports and operational documentation with meticulous attention to detail. Filing Systems: organise and maintain both digital and physical filing systems, including confidential and compliance-sensitive documents. Ensure data is accurate and up to date at all times Management Support: Assist plant management by preparing senior-level operational documents and reports. Purchase Orders: Process purchase orders in accordance with established company procedures. Compliance Records: Maintain up-to-date regulatory compliance records, including PAT tests, LOLER certificates, and related documentation. Audit Preparation: Prepare and update materials required for audits and inspections. Team Collaboration: Collaborate closely with the plant team to support ongoing operational needs. Communication: Handle incoming calls and correspondence professionally, providing excellent communication support. Administrative Assistance: Assist team members with various administrative tasks to enhance efficiency and productivity. Process Improvements: Identify areas for administrative process improvements and help implement changes. Key Skills and Qualifications Background: A construction and/or plant background would be ideal. Administration experience in a similar industry would also be considered. Attention to detail: Able to ensure all information is correct and accurate. Team Player: Contributes positively to team efforts and works collaboratively. Communication: Clear and effective communicator, both on the phone and in writing. Interpersonal Skills: Strong interpersonal skills to foster positive relationships. Efficiency: Demonstrates punctuality and a strong focus on efficiency. Tech Savvy: Working knowledge of Microsoft Office applications and able to pick up bespoke plant and stock management systems. Problem Solver: Shows initiative in resolving issues proactively. Reliability: Delivers a reliable output of work to meet requirements consistently. Pressure Resilience: Responds positively to pressure and tight deadlines. How to Apply Send your CV to or call for further information. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are seeking a highly organised and detail-oriented Administrator to support the Client Coordination function and wider consultancy operations. This role plays a critical part in ensuring consultants are fully supported with travel, accommodation, logistics, and administrative processes to enable seamless client delivery. The successful candidate will act as a central coordination point for travel bookings, budget tracking, asset management, and general office administration, ensuring accuracy, efficiency, and excellent internal service. Key Responsibilities Travel & Accommodation Management Coordinate and book consultant travel (rail, flights, taxis, car hire) and accommodation in line with project requirements and company policies. Ensure cost-effective booking decisions aligned with client budgets and agreed proposals. Maintain accurate and organised records of all bookings, confirmations, and receipts. Reconcile travel expenses and support budget tracking against project allocations. Act as the first point of contact for consultant travel queries, amendments, and last-minute changes. Project & Budget Support Monitor project-related travel and logistical costs to ensure alignment with client proposals and agreed budgets. Flag any potential overspend risks to the Head of Client Coordination in a timely manner. Maintain accurate internal trackers for bookings, project costs, and related administrative data. Support reporting on travel spend and coordination metrics where required. NUC Collection & Delivery Coordination Support Client Coordination with the collection and delivery of NUC equipment for consultancy engagements. Liaise with consultants and clients to ensure timely dispatch and return of equipment. Maintain accurate records of equipment movements and ensure compliance with internal asset tracking processes. Client & Consultant Support Provide ad-hoc support to the Client Coordination team, including: Data entry and CRM updates Inbox management support Drafting and sending client-facing emails Assist consultants with queries relating to bookings, logistics, and project administration. Ensure a professional and timely internal customer service experience. Client Asset Management Manage and maintain accurate records of client-owned and company-owned assets. Track allocation, usage, and returns of equipment. Ensure proper documentation and accountability procedures are followed. Support periodic audits of equipment and assets. Skills & Experience Essential Strong working knowledge of Microsoft Excel (including trackers, formulas, and data organisation). Excellent attention to detail and accuracy. Strong organisational and time-management skills. Ability to manage multiple tasks and priorities simultaneously. Confident communicator, both written and verbal. Proactive approach to problem-solving. Ability to work independently while supporting a wider team. Desirable Previous experience in an administrative, operations, or coordination role. Experience booking corporate travel. Experience using CRM systems or project tracking tools. Personal Attributes Highly reliable and dependable. Process-driven with a structured working style. Calm under pressure and able to manage last-minute changes. Service-oriented with a strong internal customer focus.
Mar 30, 2026
Full time
We are seeking a highly organised and detail-oriented Administrator to support the Client Coordination function and wider consultancy operations. This role plays a critical part in ensuring consultants are fully supported with travel, accommodation, logistics, and administrative processes to enable seamless client delivery. The successful candidate will act as a central coordination point for travel bookings, budget tracking, asset management, and general office administration, ensuring accuracy, efficiency, and excellent internal service. Key Responsibilities Travel & Accommodation Management Coordinate and book consultant travel (rail, flights, taxis, car hire) and accommodation in line with project requirements and company policies. Ensure cost-effective booking decisions aligned with client budgets and agreed proposals. Maintain accurate and organised records of all bookings, confirmations, and receipts. Reconcile travel expenses and support budget tracking against project allocations. Act as the first point of contact for consultant travel queries, amendments, and last-minute changes. Project & Budget Support Monitor project-related travel and logistical costs to ensure alignment with client proposals and agreed budgets. Flag any potential overspend risks to the Head of Client Coordination in a timely manner. Maintain accurate internal trackers for bookings, project costs, and related administrative data. Support reporting on travel spend and coordination metrics where required. NUC Collection & Delivery Coordination Support Client Coordination with the collection and delivery of NUC equipment for consultancy engagements. Liaise with consultants and clients to ensure timely dispatch and return of equipment. Maintain accurate records of equipment movements and ensure compliance with internal asset tracking processes. Client & Consultant Support Provide ad-hoc support to the Client Coordination team, including: Data entry and CRM updates Inbox management support Drafting and sending client-facing emails Assist consultants with queries relating to bookings, logistics, and project administration. Ensure a professional and timely internal customer service experience. Client Asset Management Manage and maintain accurate records of client-owned and company-owned assets. Track allocation, usage, and returns of equipment. Ensure proper documentation and accountability procedures are followed. Support periodic audits of equipment and assets. Skills & Experience Essential Strong working knowledge of Microsoft Excel (including trackers, formulas, and data organisation). Excellent attention to detail and accuracy. Strong organisational and time-management skills. Ability to manage multiple tasks and priorities simultaneously. Confident communicator, both written and verbal. Proactive approach to problem-solving. Ability to work independently while supporting a wider team. Desirable Previous experience in an administrative, operations, or coordination role. Experience booking corporate travel. Experience using CRM systems or project tracking tools. Personal Attributes Highly reliable and dependable. Process-driven with a structured working style. Calm under pressure and able to manage last-minute changes. Service-oriented with a strong internal customer focus.
Overview Location: Alconbury Shifts: Wednesday - Saturday Hours: Full-time (average 38.5 hours per week); 6am to 6pm Salary: £26,546.52 per annum (£13.26 per hour) MM Flowers is looking for a proactive and organized Raw Material Administrator to join our fast-paced production site in Alconbury. This is a vital role within the operation, ensuring raw materials are accurately monitored, readily available, and aligned with the production plan to keep operations running smoothly. Key Responsibilities Monitor live raw material stock levels to ensure availability for picking. Work closely with planning and picking teams to support production schedules. Liaise with the technical team to agree stock concessions and manage stock movements. Proactively identify and resolve potential stock or supply issues before they impact production. Maintain accurate records of stock movements and provide daily updates and reports. Qualifications Previous experience in stock control, inventory management, production administration, or a similar role. Strong organisational skills with the ability to manage live data in a fast-moving environment. Confident communicator, able to work effectively with multiple teams. Proficient in Microsoft Office, particularly Excel; experience with stock or inventory systems is an advantage. A proactive, problem-solving approach and the ability to work under pressure. Why Join MM Flowers? You'll be at the heart of production, playing a key role in keeping materials flowing and production on track. If you enjoy being organized, working with data, and staying ahead of challenges, this is an excellent opportunity to be part of a collaborative and driven team. Apply today and help keep production moving at MM Flowers.
Mar 30, 2026
Full time
Overview Location: Alconbury Shifts: Wednesday - Saturday Hours: Full-time (average 38.5 hours per week); 6am to 6pm Salary: £26,546.52 per annum (£13.26 per hour) MM Flowers is looking for a proactive and organized Raw Material Administrator to join our fast-paced production site in Alconbury. This is a vital role within the operation, ensuring raw materials are accurately monitored, readily available, and aligned with the production plan to keep operations running smoothly. Key Responsibilities Monitor live raw material stock levels to ensure availability for picking. Work closely with planning and picking teams to support production schedules. Liaise with the technical team to agree stock concessions and manage stock movements. Proactively identify and resolve potential stock or supply issues before they impact production. Maintain accurate records of stock movements and provide daily updates and reports. Qualifications Previous experience in stock control, inventory management, production administration, or a similar role. Strong organisational skills with the ability to manage live data in a fast-moving environment. Confident communicator, able to work effectively with multiple teams. Proficient in Microsoft Office, particularly Excel; experience with stock or inventory systems is an advantage. A proactive, problem-solving approach and the ability to work under pressure. Why Join MM Flowers? You'll be at the heart of production, playing a key role in keeping materials flowing and production on track. If you enjoy being organized, working with data, and staying ahead of challenges, this is an excellent opportunity to be part of a collaborative and driven team. Apply today and help keep production moving at MM Flowers.
£13.50 ph - £13.50 ph - Cambridgeshire, Peterborough - Full Time, Temporary Our client, based in Peterborough, is looking for a Front of House Administrator to join their team. Job Description Working on the reception desk, the Front of House Administrator will be responsible for welcoming visitors and customers to the centre. This is a temporary, full-time position (however, 4 days a week would be considered). Customer service is a priority in this role, and the ideal candidate will have excellent customer service skills. The role provides a range of administration support to our client's team. Working front line in a very busy environment, the administrator will join a team committed to delivering an excellent client service. Duties & Responsibilities Welcoming visitors to the centre Generating, formatting and sending letters Making phone calls and responding to voicemails and emails Completing tasks sent to a central admin folder Dealing with incoming and outgoing correspondence and relaying accurate information to relevant team members Supporting team managers with administration Supporting the wider organisational admin team with any outstanding tasks, including cover for holidays Regularly inputting client data into content management systems To be suitable for this role, candidates will need to have the following essential skills and experience: At least two years' experience working in an administration role Excellent organisational and administrative skills Ability to work using own initiative with strong problem-solving skills Skilled in the use of Excel, Outlook, Word and other Microsoft programs Demonstrable skills in understanding of the importance of confidentiality. Please use this form to apply. Name Email Telephone Your CV Accepted file types: doc, docx, pdf, rtf, txt, odf, odt, wpd, Max. file size: 2 MB. EC Resourcing The Officers Mess Royston Road Duxford Cambridgeshire CB22 4QH
Mar 30, 2026
Full time
£13.50 ph - £13.50 ph - Cambridgeshire, Peterborough - Full Time, Temporary Our client, based in Peterborough, is looking for a Front of House Administrator to join their team. Job Description Working on the reception desk, the Front of House Administrator will be responsible for welcoming visitors and customers to the centre. This is a temporary, full-time position (however, 4 days a week would be considered). Customer service is a priority in this role, and the ideal candidate will have excellent customer service skills. The role provides a range of administration support to our client's team. Working front line in a very busy environment, the administrator will join a team committed to delivering an excellent client service. Duties & Responsibilities Welcoming visitors to the centre Generating, formatting and sending letters Making phone calls and responding to voicemails and emails Completing tasks sent to a central admin folder Dealing with incoming and outgoing correspondence and relaying accurate information to relevant team members Supporting team managers with administration Supporting the wider organisational admin team with any outstanding tasks, including cover for holidays Regularly inputting client data into content management systems To be suitable for this role, candidates will need to have the following essential skills and experience: At least two years' experience working in an administration role Excellent organisational and administrative skills Ability to work using own initiative with strong problem-solving skills Skilled in the use of Excel, Outlook, Word and other Microsoft programs Demonstrable skills in understanding of the importance of confidentiality. Please use this form to apply. Name Email Telephone Your CV Accepted file types: doc, docx, pdf, rtf, txt, odf, odt, wpd, Max. file size: 2 MB. EC Resourcing The Officers Mess Royston Road Duxford Cambridgeshire CB22 4QH
Generalist Administrator £14 per hour Monday - Friday / Part-Time 6-12 Month Fixed-Term Contract Chester Our client based in Chester is looking for a Generalist Administrator to join their team on a part time, fixed term basis. Our client is seeking a detail oriented individual to join them on a 16 - 24 hour contract. The Generalist Administrator will deliver essential day to day administrative and office support to ensure the smooth running of the team. This role is ideal for someone who is highly organised, proactive, and confident managing a wide variety of generalist administrative tasks. Performance Objectives General Administration Provide day to day administrative support across the department. Manage incoming emails, phone calls, and general enquiries, ensuring timely responses and escalation where required. Prepare, format, and proofread documents, reports, and presentations. Maintain electronic and paper filing systems, ensuring accuracy, compliance, and ease of retrieval. Office Coordination Act as a point of contact for office related queries. Support the coordination of office supplies, equipment, and facilities requests. Assist in scheduling meetings, preparing agendas, minutes, and follow up actions. Organise travel arrangements, bookings, and itineraries where needed. Run errands for the office i.e., post etc. HR & People Support Provide basic administrative support to HR processes such as onboarding documentation, staff changes, and maintaining records (no decision making or HR advisory responsibility). Support the coordination of training sessions, staff communications, and employee engagement activities. Data & Systems Update internal databases, logs, and trackers to ensure accurate information is maintained. Ensure compliance with data protection and confidentiality requirements at all times. Project Support Assist colleagues and managers with administrative elements of ongoing projects. Prepare documentation, track progress, and help coordinate small tasks to keep projects on schedule. Person Specification Strong organisational skills with excellent attention to detail. Ability to manage multiple tasks and priorities within a part time schedule. Good written and verbal communication skills. Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint). Experience in a generalist administrative or office support role. Ability to work independently and use initiative. Experience supporting HR processes or working within an HR focused environment. Familiarity with document management systems or workflow tools. Personal Attributes; reliable, flexible and can maintain confidentiality. To apply please call gap personnel Flint branch on alternatively, send your CV to gap personnel group is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Mar 30, 2026
Full time
Generalist Administrator £14 per hour Monday - Friday / Part-Time 6-12 Month Fixed-Term Contract Chester Our client based in Chester is looking for a Generalist Administrator to join their team on a part time, fixed term basis. Our client is seeking a detail oriented individual to join them on a 16 - 24 hour contract. The Generalist Administrator will deliver essential day to day administrative and office support to ensure the smooth running of the team. This role is ideal for someone who is highly organised, proactive, and confident managing a wide variety of generalist administrative tasks. Performance Objectives General Administration Provide day to day administrative support across the department. Manage incoming emails, phone calls, and general enquiries, ensuring timely responses and escalation where required. Prepare, format, and proofread documents, reports, and presentations. Maintain electronic and paper filing systems, ensuring accuracy, compliance, and ease of retrieval. Office Coordination Act as a point of contact for office related queries. Support the coordination of office supplies, equipment, and facilities requests. Assist in scheduling meetings, preparing agendas, minutes, and follow up actions. Organise travel arrangements, bookings, and itineraries where needed. Run errands for the office i.e., post etc. HR & People Support Provide basic administrative support to HR processes such as onboarding documentation, staff changes, and maintaining records (no decision making or HR advisory responsibility). Support the coordination of training sessions, staff communications, and employee engagement activities. Data & Systems Update internal databases, logs, and trackers to ensure accurate information is maintained. Ensure compliance with data protection and confidentiality requirements at all times. Project Support Assist colleagues and managers with administrative elements of ongoing projects. Prepare documentation, track progress, and help coordinate small tasks to keep projects on schedule. Person Specification Strong organisational skills with excellent attention to detail. Ability to manage multiple tasks and priorities within a part time schedule. Good written and verbal communication skills. Proficiency in Microsoft Office tools (Word, Excel, Outlook, PowerPoint). Experience in a generalist administrative or office support role. Ability to work independently and use initiative. Experience supporting HR processes or working within an HR focused environment. Familiarity with document management systems or workflow tools. Personal Attributes; reliable, flexible and can maintain confidentiality. To apply please call gap personnel Flint branch on alternatively, send your CV to gap personnel group is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Mar 30, 2026
Contractor
Facilities & Fleet Coordinator Location: Morley Street, Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week Groundwork London is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across Groundwork London's sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of our staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with our fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of our field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at our head office in Morley Street, London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the Groundwork London sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the Groundwork London sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and Groundwork London's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that Groundwork London maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for Groundwork London, please do not hesitate to apply. Interview date : w/c 4th of May 2026 Groundwork London is an equal opportunities employer and welcomes applications from all members of the community. We are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Castle Employment Agency Ltd
Bridlington, North Humberside
A business based in Bridlington is currently recruiting for a Purchase Ledger Administrator to join their busy Finance Team. The successful Purchase Ledger Administrator will receive a competitive salary of £25,000 - £30,000 depending on experience and qualifications, as well as attractive working hours of 37.5 hours per week, Monday to Friday. The role also offers a modern office environment, alongside free on-site parking. Responsibilities Managing a portfolio of supplier accounts, ensuring invoices are processed accurately and efficiently Reconciling supplier statements and resolving any discrepancies or issues Processing and maintaining accurate records for all purchase invoices and payments Ensuring payments are made in a timely manner, within agreed terms Assisting with monthly and year-end supplier reconciliations Building and maintaining relationships with key supplier contacts Assisting with the preparation of reports, including aged creditors Supporting with ad hoc duties as required We are keen to speak with individuals who are currently working in a high-volume Purchase Ledger, Accounts Payable, Accounts Assistant, Finance Assistant, or similar role and are looking for a new opportunity. If you're ready for a challenge and are keen to further develop your finance skills, this could be the role for you. Qualifications Have previous experience in a similar finance role, ideally within a busy Finance Team Be IT literate and have strong Microsoft Office skills, particularly in MS Excel Demonstrate strong attention to detail and the ability to work to deadlines Have experience with accountancy software such as Xero, Sage, or similar systems, and the ability to quickly learn new software This role is easily commutable by car from Scarborough, Filey, Driffield, Bridlington, Beverley, and surrounding areas, with free on-site parking available. The role is also accessible via public transport. If you are interested in this Purchase Ledger Administrator position, click apply now or get in touch for a confidential conversation today.
Mar 30, 2026
Full time
A business based in Bridlington is currently recruiting for a Purchase Ledger Administrator to join their busy Finance Team. The successful Purchase Ledger Administrator will receive a competitive salary of £25,000 - £30,000 depending on experience and qualifications, as well as attractive working hours of 37.5 hours per week, Monday to Friday. The role also offers a modern office environment, alongside free on-site parking. Responsibilities Managing a portfolio of supplier accounts, ensuring invoices are processed accurately and efficiently Reconciling supplier statements and resolving any discrepancies or issues Processing and maintaining accurate records for all purchase invoices and payments Ensuring payments are made in a timely manner, within agreed terms Assisting with monthly and year-end supplier reconciliations Building and maintaining relationships with key supplier contacts Assisting with the preparation of reports, including aged creditors Supporting with ad hoc duties as required We are keen to speak with individuals who are currently working in a high-volume Purchase Ledger, Accounts Payable, Accounts Assistant, Finance Assistant, or similar role and are looking for a new opportunity. If you're ready for a challenge and are keen to further develop your finance skills, this could be the role for you. Qualifications Have previous experience in a similar finance role, ideally within a busy Finance Team Be IT literate and have strong Microsoft Office skills, particularly in MS Excel Demonstrate strong attention to detail and the ability to work to deadlines Have experience with accountancy software such as Xero, Sage, or similar systems, and the ability to quickly learn new software This role is easily commutable by car from Scarborough, Filey, Driffield, Bridlington, Beverley, and surrounding areas, with free on-site parking available. The role is also accessible via public transport. If you are interested in this Purchase Ledger Administrator position, click apply now or get in touch for a confidential conversation today.
Sewell Wallis is partnering with a Manchester-based, PE-backed commercial property and construction group, which is growing rapidly due to large investments in acquisitions, with more planned as they continue into 2026. They are forward-thinking and use state-of-the-art technology to stay ahead of the market, making them a truly exciting place to work. Their finance team is expanding, as you'd expect with this kind of growth, which means there are real progression opportunities and genuine headroom for ambitious talent to flourish. Based in high-spec, modern offices, the package on offer includes hybrid working, a market-leading bonus, an enhanced pension, among many other benefits. What will you being doing? Monthly management accounts for holding companies and subsidiary entities (property companies) within Microsoft D365. Monthly reporting packs to the senior management team to include detailed property variance analysis. This will require working partnership with FP&A. Support with all aspects of the month end close. Monthly IFRS balance sheet reconciliations for all entities. Preparation and posting of journals. Assisting the Finance Manager in the creation and maintenance of the quarterly consolidation reports. Lease accounting and detailed income analysis . Property accounting. Monthly intercompany reconciliations to include direct liaison with other management accountants to agree balances. Annual statutory accounts preparation for holding companies and subsidiary entities. Supporting on the year end audit, resolving queries with accompanying evidence etc Involvement in the ERP testing. Quarterly VAT and monthly CIS reporting. This includes HMRC filing. What skills do we need? ACA, ACCA or CIMA qualified Good understanding of IFRS accounting principles Excellent communicator with finance and non-finance team members Excellent systems ability On top of this a property background would be a distinct advantage What's on offer? Salary of 52,500 Bonus Pension Hybrid working Life insurance Health insurance Apply for this role below, or for more information contact Kayley. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Mar 30, 2026
Full time
Sewell Wallis is partnering with a Manchester-based, PE-backed commercial property and construction group, which is growing rapidly due to large investments in acquisitions, with more planned as they continue into 2026. They are forward-thinking and use state-of-the-art technology to stay ahead of the market, making them a truly exciting place to work. Their finance team is expanding, as you'd expect with this kind of growth, which means there are real progression opportunities and genuine headroom for ambitious talent to flourish. Based in high-spec, modern offices, the package on offer includes hybrid working, a market-leading bonus, an enhanced pension, among many other benefits. What will you being doing? Monthly management accounts for holding companies and subsidiary entities (property companies) within Microsoft D365. Monthly reporting packs to the senior management team to include detailed property variance analysis. This will require working partnership with FP&A. Support with all aspects of the month end close. Monthly IFRS balance sheet reconciliations for all entities. Preparation and posting of journals. Assisting the Finance Manager in the creation and maintenance of the quarterly consolidation reports. Lease accounting and detailed income analysis . Property accounting. Monthly intercompany reconciliations to include direct liaison with other management accountants to agree balances. Annual statutory accounts preparation for holding companies and subsidiary entities. Supporting on the year end audit, resolving queries with accompanying evidence etc Involvement in the ERP testing. Quarterly VAT and monthly CIS reporting. This includes HMRC filing. What skills do we need? ACA, ACCA or CIMA qualified Good understanding of IFRS accounting principles Excellent communicator with finance and non-finance team members Excellent systems ability On top of this a property background would be a distinct advantage What's on offer? Salary of 52,500 Bonus Pension Hybrid working Life insurance Health insurance Apply for this role below, or for more information contact Kayley. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Administrator Wattisham Flying Station Location: Wattisham Flying Station, Wattisham Airfield, Ipswich, IP7 7RA Contract Type: Full Time, Permanent (37.5 hours per week, Monday to Friday) Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. About the Role Reporting to the Built Estate Manager, you will provide comprehensive administrative support to site and cluster teams. You will work closely with area Service Managers, colleagues, support functions, Defence Infrastructure Organisation representatives, local customer representatives and supply chain partners. The role requires strong organisational skills, attention to detail and a forward-thinking approach to support effective service delivery. Your day-to-day responsibilities will include preparing and maintaining reports to support business performance, using systems such as Microsoft Excel, Maximo and other bespoke IT tools; supporting management in the organisation and administration of formal meetings-including arranging facilities, coordinating site access, recording attendance, producing accurate minutes and maintaining action logs; maintaining electronic and hard copy filing systems in line with company policy; supporting the helpdesk and management teams by providing accurate data, responding to requests for information and assisting with the timely resolution of customer complaints; supporting IT system developments, including testing updates and fixes, and promoting a positive health and safety culture; ensuring works are delivered efficiently and economically to support overall business performance; and undertaking any other reasonable duties as directed by management. You will be required to pass BPSS security clearance and hold a full UK driver's licence as there will be occasional travel involved with the role. What you'll need To be successful in this role, you will have experience in e, along with well-developed IT skills, particularly in Microsoft Word and Excel. You will be comfortable working on your own initiative, producing and analysing data, maintaining accurate records and contributing effectively within a collaborative team environment. Good communication skills and a positive, motivated attitude are essential, as is the ability to maintain high standards of quality in a changing environment. Desirable qualifications and experience include an accredited office health and safety qualification, accredited training in Microsoft Office packages and familiarity with Maximo applications, although training can be provided where required. Benefits Up to 6% contributory pension scheme 25 Days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Mar 30, 2026
Full time
Administrator Wattisham Flying Station Location: Wattisham Flying Station, Wattisham Airfield, Ipswich, IP7 7RA Contract Type: Full Time, Permanent (37.5 hours per week, Monday to Friday) Who we are VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. About the Role Reporting to the Built Estate Manager, you will provide comprehensive administrative support to site and cluster teams. You will work closely with area Service Managers, colleagues, support functions, Defence Infrastructure Organisation representatives, local customer representatives and supply chain partners. The role requires strong organisational skills, attention to detail and a forward-thinking approach to support effective service delivery. Your day-to-day responsibilities will include preparing and maintaining reports to support business performance, using systems such as Microsoft Excel, Maximo and other bespoke IT tools; supporting management in the organisation and administration of formal meetings-including arranging facilities, coordinating site access, recording attendance, producing accurate minutes and maintaining action logs; maintaining electronic and hard copy filing systems in line with company policy; supporting the helpdesk and management teams by providing accurate data, responding to requests for information and assisting with the timely resolution of customer complaints; supporting IT system developments, including testing updates and fixes, and promoting a positive health and safety culture; ensuring works are delivered efficiently and economically to support overall business performance; and undertaking any other reasonable duties as directed by management. You will be required to pass BPSS security clearance and hold a full UK driver's licence as there will be occasional travel involved with the role. What you'll need To be successful in this role, you will have experience in e, along with well-developed IT skills, particularly in Microsoft Word and Excel. You will be comfortable working on your own initiative, producing and analysing data, maintaining accurate records and contributing effectively within a collaborative team environment. Good communication skills and a positive, motivated attitude are essential, as is the ability to maintain high standards of quality in a changing environment. Desirable qualifications and experience include an accredited office health and safety qualification, accredited training in Microsoft Office packages and familiarity with Maximo applications, although training can be provided where required. Benefits Up to 6% contributory pension scheme 25 Days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
At GTEC Training, part of United Infrastructure, we're passionate about transforming the infrastructure, energy, and construction sectors through outstanding training and technical education. With a sustained 90% growth in delivery over the past two years, we're entering an exciting new phase-ready for a phase of growth and an experienced leader to shape our future. Tasks We are looking for a reliable and organised Business Administration Support professional to join GTEC Training on a temporary 6-month contract. This role will provide general administrative and operational support across the business, contributing to the smooth day-to-day running of training activities and internal processes. Key Responsibilities Provide general administrative support to the wider GTEC Training team Assist with the coordination and administration of training courses Maintain accurate records and update internal systems as required Support communication with customers, trainers, and internal stakeholders Assist with preparing documentation, reports, and course-related materials Support internal processes, projects, and general office activities as needed Deliver a professional and responsive service at all times Requirements Essential: Previous experience in an administrative or business support role Strong organisational skills and attention to detail Good working knowledge of Microsoft Office (Word, Excel, Outlook) Clear written and verbal communication skills Ability to manage a varied workload and meet deadlines Professional and dependable approach to work
Mar 30, 2026
Full time
At GTEC Training, part of United Infrastructure, we're passionate about transforming the infrastructure, energy, and construction sectors through outstanding training and technical education. With a sustained 90% growth in delivery over the past two years, we're entering an exciting new phase-ready for a phase of growth and an experienced leader to shape our future. Tasks We are looking for a reliable and organised Business Administration Support professional to join GTEC Training on a temporary 6-month contract. This role will provide general administrative and operational support across the business, contributing to the smooth day-to-day running of training activities and internal processes. Key Responsibilities Provide general administrative support to the wider GTEC Training team Assist with the coordination and administration of training courses Maintain accurate records and update internal systems as required Support communication with customers, trainers, and internal stakeholders Assist with preparing documentation, reports, and course-related materials Support internal processes, projects, and general office activities as needed Deliver a professional and responsive service at all times Requirements Essential: Previous experience in an administrative or business support role Strong organisational skills and attention to detail Good working knowledge of Microsoft Office (Word, Excel, Outlook) Clear written and verbal communication skills Ability to manage a varied workload and meet deadlines Professional and dependable approach to work
Wolviston Management Services are delighted to be supporting our client in the appointment of an experienced Purchase Ledger Administrator . This is a key transactional role within a fast-paced finance function, ideally suited to someone who enjoys taking ownership, working with high levels of accuracy, and building strong relationships with both internal and external stakeholders. This position will involve managing purchase ledger activity across two ordering systems, ensuring data is accurately captured and correctly integrated into the finance system. You will take full responsibility for the end-to-end purchase ledger process, acting as a central point of contact for supplier queries and supporting the wider business with timely, accurate financial information. The Role As Purchase Ledger Administrator, you will be responsible for the efficient processing of supplier invoices and payments, maintaining robust controls and ensuring deadlines are consistently met. You will work closely with on-site teams, production management and senior stakeholders, contributing to the smooth running of the finance function. Key Responsibilities Register and process supplier invoices using OCR technology Resolve a wide range of supplier queries, including invoice discrepancies, credit notes and purchase order issues Prepare, review and process supplier payment runs Manage supplier statements, final demands, copy invoices and invoice reissues Oversee the proforma invoice process Liaise effectively with on-site teams, production managers and senior stakeholders Produce accruals and prepayments based on data from the external purchasing system Take full ownership and accountability for the purchase ledger function About You Proven experience working within a purchase ledger or accounts payable environment Strong numeracy skills with excellent attention to detail Confident IT user, with good Microsoft Office skills (training provided on bespoke systems) Highly organised, proactive and able to manage multiple priorities Comfortable working independently while contributing positively within a collaborative team Enthusiastic, self-motivated and solutions-focused This is an excellent opportunity to join a busy and well-structured finance team, where accuracy, accountability and teamwork are genuinely valued.
Mar 30, 2026
Full time
Wolviston Management Services are delighted to be supporting our client in the appointment of an experienced Purchase Ledger Administrator . This is a key transactional role within a fast-paced finance function, ideally suited to someone who enjoys taking ownership, working with high levels of accuracy, and building strong relationships with both internal and external stakeholders. This position will involve managing purchase ledger activity across two ordering systems, ensuring data is accurately captured and correctly integrated into the finance system. You will take full responsibility for the end-to-end purchase ledger process, acting as a central point of contact for supplier queries and supporting the wider business with timely, accurate financial information. The Role As Purchase Ledger Administrator, you will be responsible for the efficient processing of supplier invoices and payments, maintaining robust controls and ensuring deadlines are consistently met. You will work closely with on-site teams, production management and senior stakeholders, contributing to the smooth running of the finance function. Key Responsibilities Register and process supplier invoices using OCR technology Resolve a wide range of supplier queries, including invoice discrepancies, credit notes and purchase order issues Prepare, review and process supplier payment runs Manage supplier statements, final demands, copy invoices and invoice reissues Oversee the proforma invoice process Liaise effectively with on-site teams, production managers and senior stakeholders Produce accruals and prepayments based on data from the external purchasing system Take full ownership and accountability for the purchase ledger function About You Proven experience working within a purchase ledger or accounts payable environment Strong numeracy skills with excellent attention to detail Confident IT user, with good Microsoft Office skills (training provided on bespoke systems) Highly organised, proactive and able to manage multiple priorities Comfortable working independently while contributing positively within a collaborative team Enthusiastic, self-motivated and solutions-focused This is an excellent opportunity to join a busy and well-structured finance team, where accuracy, accountability and teamwork are genuinely valued.
A leading Civil & Structural Engineering consultancy in Farringdon is seeking a reliable Project Administrator. The role focuses on project administration and document control, ensuring paperwork is properly managed and timely. The ideal candidate should possess strong organisational and communication skills, with proficiency in Microsoft Office and possibly experience in document control systems. Join a supportive team with opportunities for growth and flexible working arrangements.
Mar 30, 2026
Full time
A leading Civil & Structural Engineering consultancy in Farringdon is seeking a reliable Project Administrator. The role focuses on project administration and document control, ensuring paperwork is properly managed and timely. The ideal candidate should possess strong organisational and communication skills, with proficiency in Microsoft Office and possibly experience in document control systems. Join a supportive team with opportunities for growth and flexible working arrangements.
Stantec Consulting International Ltd.
Bristol, Gloucestershire
We are currently seeking an Administrator to join us in our Bristol offices on a 6 month contract. We can offer you a welcoming environment to work in, strong learning culture and the opportunity to play an important role in our functional support teams that support talented engineers, planners and scientists nationwide. This role will spend time across our Bristol offices, Queens Square and Victoria Street at the heart of the city centre - both just a short walk away from the stunning harbourside and Temple Meads train station. You will provide general admin support to technical teams to assist them to effectively manage their projects. Deadlines are ever-changing and diary management is a big part of this role so you will need to be comfortable using Microsoft Outlook. You will be responsible for providing an effective and flexible service to support the general office, technical teams/managers and groups, completing a variety of tasks. Your daily responsibilities can vary from scheduling meetings, preparing agendas, taking and distributing minutes, and arranging all the necessary conference room facilities. You may be required to arrange travel and accommodation for colleagues at all levels and organize office events. You will assist with the preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained. About You You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients. You will be a team player with a positive attitude and have a willingness to help others. The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more. Why Join Us? Our People Culture: We're a close knit team and very proud of our friendly and collaborative environment Growth: We're on an exciting growth journey across the UK&I - we want you to be part of it! Great Benefits: Competitive salary, pension plan, holidays, free private medical insurance, discounted gym membership and lots more.
Mar 30, 2026
Full time
We are currently seeking an Administrator to join us in our Bristol offices on a 6 month contract. We can offer you a welcoming environment to work in, strong learning culture and the opportunity to play an important role in our functional support teams that support talented engineers, planners and scientists nationwide. This role will spend time across our Bristol offices, Queens Square and Victoria Street at the heart of the city centre - both just a short walk away from the stunning harbourside and Temple Meads train station. You will provide general admin support to technical teams to assist them to effectively manage their projects. Deadlines are ever-changing and diary management is a big part of this role so you will need to be comfortable using Microsoft Outlook. You will be responsible for providing an effective and flexible service to support the general office, technical teams/managers and groups, completing a variety of tasks. Your daily responsibilities can vary from scheduling meetings, preparing agendas, taking and distributing minutes, and arranging all the necessary conference room facilities. You may be required to arrange travel and accommodation for colleagues at all levels and organize office events. You will assist with the preparation/formatting of documents using the Microsoft Office suite (Word/Excel/PowerPoint) and ensure filing and archiving systems are maintained. About You You will have previous experience of working in a busy office environment and have strong skills in Microsoft Office. You will have strong communication and organisational skills. You will have a high degree of self-management, initiative, reliability and flexibility to ensure that the best possible service is given to internal and external clients. You will be a team player with a positive attitude and have a willingness to help others. The friendly and collaborative culture at Stantec is something we are proud of, but we have many other reasons for you to be excited about. We offer a competitive salary, excellent benefits, agile and flexible working arrangements, and lots more. Why Join Us? Our People Culture: We're a close knit team and very proud of our friendly and collaborative environment Growth: We're on an exciting growth journey across the UK&I - we want you to be part of it! Great Benefits: Competitive salary, pension plan, holidays, free private medical insurance, discounted gym membership and lots more.
Overview The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Working Pattern: Full Time (37.5hrs a week) Olive Branch Fostering has an exciting opportunity for a Panel Administrator to join the team in the Rawtenstall area. Who are we? As an independent fostering agency, Olive Branch Fostering provide foster placements to children and young people across England. Our objective is to provide a safe and nurturing environment for the children placed in its care and one in which they are able to develop and reach their full potential. The Role Olive Branch Fostering has a brilliant opportunity for a proactive, skilled and organised individual, with previous administrative experience in an office environment, to join the team as a Panel Administrator at our office in Rawtenstall. As a Panel Administrator, you will be responsible for coordinating comprehensive, high quality administrative support to the Fostering Panel. The post holder will ensure the efficient organisation of panel meetings, accurate record keeping and robust safer recruitment processes for prospective foster carers and panel members. The role requires sensitive communication skills relating to regular contact with external service providers, contractors, consultants and members of the public. What we're looking for To apply for this position, it is essential you: Have office administration experience Have experience of utilising a range of IT programmes and maintaining database systems Have good knowledge of Microsoft Office, Word & Excel Able to work with confidential information Able to communicate clearly and effectively, verbally and in writing with a wide audience Have good planning skills and experience of organising and managing meetings, events and hospitality Able to work with a degree of autonomy, in a flexible and creative manner, whilst observing policies and procedures Share a commitment to Equal Opportunities in all work practices and to improving the lives of Looked After Children Why work for us? Generous Annual Leave - 28 days PLUS your Bank Holiday Entitlement Annual Leave increase after 3 full years of service by 1 day - up until a max of 12 years Birthday Leave - a paid day off for your birthday Good Health Days - no sickness in a 6 month period and get an additional day off! Refer A Friend Scheme with a monetary incentive Comprehensive Employee Assistance Platform that provides access to advice and support 24/7 Auto Enrolment Pension Cycle to Work scheme Optional Enhanced Maternity/Paternity/Adoption Leave/Shared Parental Leave Everyone is welcome Diversity and inclusion are the principles for how we build our teams and Olive Branch Fostering strives to create an inclusive culture where all forms of diversity are valued and celebrated. We want a workforce which represents the communities we serve and work, to ensure no applicant or employee is treated unfairly on the basis of race, gender, age, disability, religion or identity. We recognise and value the individual differences and contributions of all employees and believe that by working together we can achieve equality for all. Olive Branch Fostering is committed to safeguarding and promoting the welfare of the children and vulnerable people in our care. Successful applicants will be subject to a Disclosure and Barring Service check.
Mar 29, 2026
Full time
Overview The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. Working Pattern: Full Time (37.5hrs a week) Olive Branch Fostering has an exciting opportunity for a Panel Administrator to join the team in the Rawtenstall area. Who are we? As an independent fostering agency, Olive Branch Fostering provide foster placements to children and young people across England. Our objective is to provide a safe and nurturing environment for the children placed in its care and one in which they are able to develop and reach their full potential. The Role Olive Branch Fostering has a brilliant opportunity for a proactive, skilled and organised individual, with previous administrative experience in an office environment, to join the team as a Panel Administrator at our office in Rawtenstall. As a Panel Administrator, you will be responsible for coordinating comprehensive, high quality administrative support to the Fostering Panel. The post holder will ensure the efficient organisation of panel meetings, accurate record keeping and robust safer recruitment processes for prospective foster carers and panel members. The role requires sensitive communication skills relating to regular contact with external service providers, contractors, consultants and members of the public. What we're looking for To apply for this position, it is essential you: Have office administration experience Have experience of utilising a range of IT programmes and maintaining database systems Have good knowledge of Microsoft Office, Word & Excel Able to work with confidential information Able to communicate clearly and effectively, verbally and in writing with a wide audience Have good planning skills and experience of organising and managing meetings, events and hospitality Able to work with a degree of autonomy, in a flexible and creative manner, whilst observing policies and procedures Share a commitment to Equal Opportunities in all work practices and to improving the lives of Looked After Children Why work for us? Generous Annual Leave - 28 days PLUS your Bank Holiday Entitlement Annual Leave increase after 3 full years of service by 1 day - up until a max of 12 years Birthday Leave - a paid day off for your birthday Good Health Days - no sickness in a 6 month period and get an additional day off! Refer A Friend Scheme with a monetary incentive Comprehensive Employee Assistance Platform that provides access to advice and support 24/7 Auto Enrolment Pension Cycle to Work scheme Optional Enhanced Maternity/Paternity/Adoption Leave/Shared Parental Leave Everyone is welcome Diversity and inclusion are the principles for how we build our teams and Olive Branch Fostering strives to create an inclusive culture where all forms of diversity are valued and celebrated. We want a workforce which represents the communities we serve and work, to ensure no applicant or employee is treated unfairly on the basis of race, gender, age, disability, religion or identity. We recognise and value the individual differences and contributions of all employees and believe that by working together we can achieve equality for all. Olive Branch Fostering is committed to safeguarding and promoting the welfare of the children and vulnerable people in our care. Successful applicants will be subject to a Disclosure and Barring Service check.
Are you an organised and proactive administrator looking for a varied role with room to grow? Join a supportive team based in Eastbourne and play a key part in keeping systems, data and processes running smoothly. This is a part time temporary position with the potential to become permanent for the successful candidate, offering excellent flexibility and future development opportunities. The hourly pay rate for this role is £15.00 per hour, working Tuesday to Friday, 9:30 am-3:00 pm (20 hours per week). There is also an opportunity for this role to develop into a full time Monday to Friday position, with the possibility of working from home once fully trained. Key Responsibilities Provide day to day administrative support to the wider team Manage incoming emails and handle occasional inbound phone calls Update CRM systems, including DataForce, ensuring all information is accurate and up to date Complete data entry tasks with excellent attention to detail Assist with booking travel for Directors and team members Ensure employees and members hold the correct training and qualifications Support the onboarding of new members and process relevant documentation Assist with setting up new systems and internal procedures (full training provided) Prepare and format documents, spreadsheets and reports using Microsoft Word and Excel Essential Skills & Attributes Strong administrative background Good IT skills, with confidence using new systems Experience with CRM platforms (DataForce desirable but training provided) Excellent attention to detail and accuracy Clear and professional communication skills Positive, proactive, and reliable work ethic Ability to manage workload effectively and support a small team environment Desirable Experience (not essential) Previous experience in roles involving data entry, training compliance, or CRM updates Experience coordinating travel or supporting senior team members Why Temp with FirstRecruitment Services? Working for FirstRecruitment as a temporary worker is a great opportunity to experience a variety of workplaces across different industries while enjoying flexible working hours. You can also expect to receive excellent benefits once you begin temping with FirstRecruitment Services, such as: 24/7 access to NHS approved GP telephone support and prescription services Access to the UK's largest employee discount platform Specialist medical assistance and support hotline Weekly pay Hundreds of gym discounts 24/7 access to mental health crisis support and counselling Wild Recruitment Ltd T/A FirstRecruitment Services is acting as an employment business in relation to this assignment.
Mar 28, 2026
Full time
Are you an organised and proactive administrator looking for a varied role with room to grow? Join a supportive team based in Eastbourne and play a key part in keeping systems, data and processes running smoothly. This is a part time temporary position with the potential to become permanent for the successful candidate, offering excellent flexibility and future development opportunities. The hourly pay rate for this role is £15.00 per hour, working Tuesday to Friday, 9:30 am-3:00 pm (20 hours per week). There is also an opportunity for this role to develop into a full time Monday to Friday position, with the possibility of working from home once fully trained. Key Responsibilities Provide day to day administrative support to the wider team Manage incoming emails and handle occasional inbound phone calls Update CRM systems, including DataForce, ensuring all information is accurate and up to date Complete data entry tasks with excellent attention to detail Assist with booking travel for Directors and team members Ensure employees and members hold the correct training and qualifications Support the onboarding of new members and process relevant documentation Assist with setting up new systems and internal procedures (full training provided) Prepare and format documents, spreadsheets and reports using Microsoft Word and Excel Essential Skills & Attributes Strong administrative background Good IT skills, with confidence using new systems Experience with CRM platforms (DataForce desirable but training provided) Excellent attention to detail and accuracy Clear and professional communication skills Positive, proactive, and reliable work ethic Ability to manage workload effectively and support a small team environment Desirable Experience (not essential) Previous experience in roles involving data entry, training compliance, or CRM updates Experience coordinating travel or supporting senior team members Why Temp with FirstRecruitment Services? Working for FirstRecruitment as a temporary worker is a great opportunity to experience a variety of workplaces across different industries while enjoying flexible working hours. You can also expect to receive excellent benefits once you begin temping with FirstRecruitment Services, such as: 24/7 access to NHS approved GP telephone support and prescription services Access to the UK's largest employee discount platform Specialist medical assistance and support hotline Weekly pay Hundreds of gym discounts 24/7 access to mental health crisis support and counselling Wild Recruitment Ltd T/A FirstRecruitment Services is acting as an employment business in relation to this assignment.
Mission The Regional Administrator provides essential administrative, and systems support to regional engineering and projects teams. The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures. Responsibilities Project & Systems Administration: Create and maintain projects within SAP, including initial project setup and ongoing updates Upload and manage project data, documentation, and cost information within SAP Create structured project folders, ensuring accurate file storage and transfer of project documentation Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place Purchasing & Order Management: Place SAP orders for regional projects in line with approved budgets and procedures Raise and manage Coupa purchase orders, ensuring compliance with procurement processes Support staff purchasing, including raising requests, tracking orders, and resolving queries Liaise with finance and procurement teams to resolve order, invoice, or system issues Logistics & Supplier Coordination: Coordinate DHL shipments, including booking, tracking, and resolving delivery issues Act as a point of contact for suppliers and subcontractors regarding orders and documentation Engineering & Compliance Support: Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant Track calibration dates, arrange servicing, and maintain certification records Time & Resource Administration Administer and process timesheets, ensuring accuracy, completeness, and timely submission Resolve discrepancies in collaboration with managers and staff General Administrative Support: Maintain accurate records and databases across regional systems Support audits, project reviews, and compliance checks by providing documentation and reports Provide general administrative support to regional engineering teams as required Health & Safety: Track and record engineering teams and Management H&S completions Track and raise awareness of upcoming H&S renewal requirements Skills & Experience Previous experience in an administrative or project support role Strong working knowledge of SAP and purchasing systems (e.g. Coupa) High level of accuracy and attention to detail Strong organisational and prioritisation skills Confident communicator with the ability to liaise across teams and suppliers Competent in Microsoft Office, particularly Excel and Outlook Desirable Experience supporting engineering, construction, or technical projects Understanding of procurement, subcontract management, or logistics coordination Experience managing compliance-related records (e.g. calibration, audits) Personal Attributes Highly organised and methodical Proactive and able to work independently Professional, reliable, and discreet Comfortable managing multiple priorities and deadlines Strong problem-solving mindset Diversity & Inclusion is a core value at Schneider Electric. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. Our teams are diverse to reflect the communities we serve. We are an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. What we offer Competitive salary & Bonus Scheme, 28 Days Annual Leave + Public Holidays, Holiday Buy & Sell programme, Pension Scheme, Employee Share Ownership Programme, Various Health & Wellbeing Support Options, Gym Flex, Open Talent Market (internal mobility opportunities + access to mentors & projects globally), Shopping & Dining Discounts, Learning Portal and much more. Apply now Please submit an online application to be considered for any position with us. You know about us, so let us learn about you! Apply today. IMPACT is Schneider Electric's framework for our values: Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork. We are looking for IMPACT Makers; exceptional people who turn sustainability ambition into action at the intersection of automation, electrification, and digitization. Become an IMPACT Maker with Schneider Electric - apply today. You must submit an online application to be considered for any position with us. This position will be posted until filled. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and 'inclusion' is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here
Mar 28, 2026
Full time
Mission The Regional Administrator provides essential administrative, and systems support to regional engineering and projects teams. The role is responsible for managing purchasing, project administration, system uploads, and coordination activities to ensure projects, orders, and operational processes are delivered efficiently, accurately, and in line with company procedures. Responsibilities Project & Systems Administration: Create and maintain projects within SAP, including initial project setup and ongoing updates Upload and manage project data, documentation, and cost information within SAP Create structured project folders, ensuring accurate file storage and transfer of project documentation Upload and administer new subcontract orders, ensuring correct documentation and approvals are in place Purchasing & Order Management: Place SAP orders for regional projects in line with approved budgets and procedures Raise and manage Coupa purchase orders, ensuring compliance with procurement processes Support staff purchasing, including raising requests, tracking orders, and resolving queries Liaise with finance and procurement teams to resolve order, invoice, or system issues Logistics & Supplier Coordination: Coordinate DHL shipments, including booking, tracking, and resolving delivery issues Act as a point of contact for suppliers and subcontractors regarding orders and documentation Engineering & Compliance Support: Manage the calibration schedule for engineering tools, ensuring records are maintained and equipment remains compliant Track calibration dates, arrange servicing, and maintain certification records Time & Resource Administration Administer and process timesheets, ensuring accuracy, completeness, and timely submission Resolve discrepancies in collaboration with managers and staff General Administrative Support: Maintain accurate records and databases across regional systems Support audits, project reviews, and compliance checks by providing documentation and reports Provide general administrative support to regional engineering teams as required Health & Safety: Track and record engineering teams and Management H&S completions Track and raise awareness of upcoming H&S renewal requirements Skills & Experience Previous experience in an administrative or project support role Strong working knowledge of SAP and purchasing systems (e.g. Coupa) High level of accuracy and attention to detail Strong organisational and prioritisation skills Confident communicator with the ability to liaise across teams and suppliers Competent in Microsoft Office, particularly Excel and Outlook Desirable Experience supporting engineering, construction, or technical projects Understanding of procurement, subcontract management, or logistics coordination Experience managing compliance-related records (e.g. calibration, audits) Personal Attributes Highly organised and methodical Proactive and able to work independently Professional, reliable, and discreet Comfortable managing multiple priorities and deadlines Strong problem-solving mindset Diversity & Inclusion is a core value at Schneider Electric. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. Our teams are diverse to reflect the communities we serve. We are an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. What we offer Competitive salary & Bonus Scheme, 28 Days Annual Leave + Public Holidays, Holiday Buy & Sell programme, Pension Scheme, Employee Share Ownership Programme, Various Health & Wellbeing Support Options, Gym Flex, Open Talent Market (internal mobility opportunities + access to mentors & projects globally), Shopping & Dining Discounts, Learning Portal and much more. Apply now Please submit an online application to be considered for any position with us. You know about us, so let us learn about you! Apply today. IMPACT is Schneider Electric's framework for our values: Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork. We are looking for IMPACT Makers; exceptional people who turn sustainability ambition into action at the intersection of automation, electrification, and digitization. Become an IMPACT Maker with Schneider Electric - apply today. You must submit an online application to be considered for any position with us. This position will be posted until filled. Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and 'inclusion' is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do. At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here
