HR Administrator Location: West Oxfordshire Salary: 27,000 - 28,000 (depending on experience) Job Type: Full-time FTC About the Role We are looking for an organised and proactive HR Administrator to join a busy and supportive team. This role will play a key part in supporting day-to-day HR operations, ensuring employee records are maintained, and assisting with recruitment and payroll processes. This is a great opportunity for someone with previous HR administration experience who enjoys working in a fast-paced environment and wants to develop their HR career. Key Responsibilities Providing administrative support to the HR team across all HR functions Maintaining accurate employee records and HR systems Assisting with the recruitment process , including posting job adverts, scheduling interviews, and managing candidate communications Supporting payroll administration , ensuring accurate employee information is submitted to payroll Preparing HR documentation including contracts, offer letters, and onboarding paperwork Coordinating new starter onboarding and inductions Supporting absence tracking and HR reporting Acting as a first point of contact for HR-related queries Skills & Experience Previous experience in an HR Administration role or similar Ideally experience supporting payroll processes Ideally experience assisting with recruitment activities Strong organisational and administrative skills Excellent communication skills and attention to detail Proficient in Microsoft Office and HR systems Ability to handle confidential information professionally If you are a motivated and detail-oriented administrator looking to develop your HR career, we would love to hear from you. INDCOM Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer. By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information. Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.
Mar 09, 2026
Seasonal
HR Administrator Location: West Oxfordshire Salary: 27,000 - 28,000 (depending on experience) Job Type: Full-time FTC About the Role We are looking for an organised and proactive HR Administrator to join a busy and supportive team. This role will play a key part in supporting day-to-day HR operations, ensuring employee records are maintained, and assisting with recruitment and payroll processes. This is a great opportunity for someone with previous HR administration experience who enjoys working in a fast-paced environment and wants to develop their HR career. Key Responsibilities Providing administrative support to the HR team across all HR functions Maintaining accurate employee records and HR systems Assisting with the recruitment process , including posting job adverts, scheduling interviews, and managing candidate communications Supporting payroll administration , ensuring accurate employee information is submitted to payroll Preparing HR documentation including contracts, offer letters, and onboarding paperwork Coordinating new starter onboarding and inductions Supporting absence tracking and HR reporting Acting as a first point of contact for HR-related queries Skills & Experience Previous experience in an HR Administration role or similar Ideally experience supporting payroll processes Ideally experience assisting with recruitment activities Strong organisational and administrative skills Excellent communication skills and attention to detail Proficient in Microsoft Office and HR systems Ability to handle confidential information professionally If you are a motivated and detail-oriented administrator looking to develop your HR career, we would love to hear from you. INDCOM Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer. By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information. Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.
Summary The Maintenance Analyst Team provides analytical support and guidance to all levels of the Organisation, delivering accurate data, clear analysis, and reliable reporting to enhance understanding and improve results. In addition, the Team also is responsible for setting the Maintenance Department up for success by facilitating business processes and having technical oversight of the systems The Team operates in a dynamic environment and is frequently required to deliver analysis within tight deadlines, against competing priorities. The Team is the go-to for Site support in facilitating the Organisations operation, so manages a high and diverse workload Function of Role Data Analysis Stewardship and analysis of Maintenance Costs Identifying areas of poor performance and develop suggestions for improvement Development and enhancements to the Team's Power BI's and scorecards Ad-hoc requests from across the Organisation Facilitation Business Processes Preparation of the Financial Accruals of the Maintenance Department's outstanding costs, integrating feedback from multiple sources Oversight of the Maintenance Department's costs, particularly supporting with transfers Execution and document retention of internal Controls tests to ensure Audit compliance Collaborating with the Reliability teams to develop the Annual Maintenance Plan, both from the Financial and Worklist perspective Technical System Administrator for the Maintenance LAN / SharePoint / SAP Metric Reporting Production of Maintenance Cost Reports Production of Corporate Reliability Metrics Commercial Reporting on outstanding costs ProductionofKPI Scorecard for the 10 Business Segments, e.g. Backlogs Plan Completion Jobs per FTE Unit Rate vs Time & Materials of the major Site Contractors Open Work Orders & Purchase Orders Support of local Management's stewardship presentation to Senior Leadership Oversight of the Team's automated Power BI reports Behavioural Requirements Self-motivated and proactive approach to problem-solving A data driven mindset Innate curiosity to understand systems, data structures, and business processes Clear communication skills, with the ability to tailor to the audience using different presentation styles, e.g. verbal, email, PowerPoint A collaborative attitude and willingness to support for the General Interest of the Site Resilient and adaptability to changing priorities Must to have requirements Microsoft Office experience including Excel, Powerpoint, Outlook, Word, Power BI, Sharepoint Full site attendance for all days (no working from home) Analytical and data experience and skills Well organised and structured. Can do and driven attitude. Team player who can communicate well. Additional requirements that would be beneficial SAP experience Snowflake Maintenance/ Oil gas experience.
Mar 09, 2026
Seasonal
Summary The Maintenance Analyst Team provides analytical support and guidance to all levels of the Organisation, delivering accurate data, clear analysis, and reliable reporting to enhance understanding and improve results. In addition, the Team also is responsible for setting the Maintenance Department up for success by facilitating business processes and having technical oversight of the systems The Team operates in a dynamic environment and is frequently required to deliver analysis within tight deadlines, against competing priorities. The Team is the go-to for Site support in facilitating the Organisations operation, so manages a high and diverse workload Function of Role Data Analysis Stewardship and analysis of Maintenance Costs Identifying areas of poor performance and develop suggestions for improvement Development and enhancements to the Team's Power BI's and scorecards Ad-hoc requests from across the Organisation Facilitation Business Processes Preparation of the Financial Accruals of the Maintenance Department's outstanding costs, integrating feedback from multiple sources Oversight of the Maintenance Department's costs, particularly supporting with transfers Execution and document retention of internal Controls tests to ensure Audit compliance Collaborating with the Reliability teams to develop the Annual Maintenance Plan, both from the Financial and Worklist perspective Technical System Administrator for the Maintenance LAN / SharePoint / SAP Metric Reporting Production of Maintenance Cost Reports Production of Corporate Reliability Metrics Commercial Reporting on outstanding costs ProductionofKPI Scorecard for the 10 Business Segments, e.g. Backlogs Plan Completion Jobs per FTE Unit Rate vs Time & Materials of the major Site Contractors Open Work Orders & Purchase Orders Support of local Management's stewardship presentation to Senior Leadership Oversight of the Team's automated Power BI reports Behavioural Requirements Self-motivated and proactive approach to problem-solving A data driven mindset Innate curiosity to understand systems, data structures, and business processes Clear communication skills, with the ability to tailor to the audience using different presentation styles, e.g. verbal, email, PowerPoint A collaborative attitude and willingness to support for the General Interest of the Site Resilient and adaptability to changing priorities Must to have requirements Microsoft Office experience including Excel, Powerpoint, Outlook, Word, Power BI, Sharepoint Full site attendance for all days (no working from home) Analytical and data experience and skills Well organised and structured. Can do and driven attitude. Team player who can communicate well. Additional requirements that would be beneficial SAP experience Snowflake Maintenance/ Oil gas experience.
Location: Dartford Salary: £32K per Year Contract: Permanent Type: Full Time Reference: VM-CSA_ Posted: July 14, 2025 The purpose of this role is to provide administrative support to the Services team. Key Responsibilities Scheduling the work of Services team, monitoring the workload and ensuring that all engineers are fully utilised. Taking enquiries from clients by email or telephone and responding to these by assigning an engineer, subcontractor or Manager to complete the tasks as appropriate. Administrator for the Company CAFM system for the Services team. Planning and assigning of engineer and subcontractor maintenance service visits Raising subcontractor purchase orders associated with maintenance tasks. Chasing and recording of all engineer and subcontractor service work reports and providing to clients. Chasing quotations and recommendations following completion of maintenance tasks. Updating of client electronic systems To assist with the control of all financial and commercial aspects of the Services team, including the raising of purchase orders, timely receipt of purchase invoices and producing invoices for work as it is completed. To assist in the production of supporting financial information. Supplier and subcontractor purchase orders and the administration of the purchase order/invoice process. Processing customer orders and raising sales invoices and updating sales forecasts for the team on a weekly basis. Initial point of contact for the escalation process - dealing with queries and complaints on the telephone & by email. To enable full auditable trail for invoices, timesheets, purchase orders and PI approvals. Provide support to Senior Contract Support when required and in periods of annual leave. Carry out any other duties reasonably requested by your Line Manager. Key Skills & Experience Must be able to work with and use Microsoft Excel, Word, CAFM system, Outlook and client 3rd party reporting system. High standard of numeracy and literacy Previously worked in a facilities management or construction environment Flexible, methodical and accurate approach to tasks
Mar 09, 2026
Full time
Location: Dartford Salary: £32K per Year Contract: Permanent Type: Full Time Reference: VM-CSA_ Posted: July 14, 2025 The purpose of this role is to provide administrative support to the Services team. Key Responsibilities Scheduling the work of Services team, monitoring the workload and ensuring that all engineers are fully utilised. Taking enquiries from clients by email or telephone and responding to these by assigning an engineer, subcontractor or Manager to complete the tasks as appropriate. Administrator for the Company CAFM system for the Services team. Planning and assigning of engineer and subcontractor maintenance service visits Raising subcontractor purchase orders associated with maintenance tasks. Chasing and recording of all engineer and subcontractor service work reports and providing to clients. Chasing quotations and recommendations following completion of maintenance tasks. Updating of client electronic systems To assist with the control of all financial and commercial aspects of the Services team, including the raising of purchase orders, timely receipt of purchase invoices and producing invoices for work as it is completed. To assist in the production of supporting financial information. Supplier and subcontractor purchase orders and the administration of the purchase order/invoice process. Processing customer orders and raising sales invoices and updating sales forecasts for the team on a weekly basis. Initial point of contact for the escalation process - dealing with queries and complaints on the telephone & by email. To enable full auditable trail for invoices, timesheets, purchase orders and PI approvals. Provide support to Senior Contract Support when required and in periods of annual leave. Carry out any other duties reasonably requested by your Line Manager. Key Skills & Experience Must be able to work with and use Microsoft Excel, Word, CAFM system, Outlook and client 3rd party reporting system. High standard of numeracy and literacy Previously worked in a facilities management or construction environment Flexible, methodical and accurate approach to tasks
A healthcare provider in Carmarthen is looking for a Team Secretary/Administrator to join their Administration Team. This role involves managing a variety of administrative tasks, supporting patient administration systems, and maintaining databases. The ideal candidate will have strong communication skills, experience with Microsoft Office, and should ideally be able to speak Welsh. The position offers a chance to contribute to essential mental health services, with competitive salary and pro-rata conditions.
Mar 09, 2026
Full time
A healthcare provider in Carmarthen is looking for a Team Secretary/Administrator to join their Administration Team. This role involves managing a variety of administrative tasks, supporting patient administration systems, and maintaining databases. The ideal candidate will have strong communication skills, experience with Microsoft Office, and should ideally be able to speak Welsh. The position offers a chance to contribute to essential mental health services, with competitive salary and pro-rata conditions.
Team Secretary/Administrator (MH&LD - Psychological Therapies, SCAMHS) An exciting chance to make a real impact has opened up for a proactive, experienced, and people-focused professional to join our Administration Team as a Team Secretary/Administrator for the Specialist Child & Adolescent Mental Health Services at Ty Llewelyn, Glangwili Hospital. Experience of a range of IT systems including Microsoft Word, Excel Management, Data Collection, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential. Main duties of the job The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, and operate our patient administration systems, (WPAS) and Care Partner. The successful candidate will also be required to process referrals and maintain an accurate database. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills. The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff absences. The role may also involve travelling to and working across other sites within the Directorate in support of service delivery. In line with the Transformation of Mental Health Services, the successful candidate may be required to provide administrative support for the delivery of a 7-day service in the future. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us Hywel Dda University Health Board plans and provides NHShealthcare services for people living in Carmarthenshire, Ceredigion,Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary,community, in-hospital, mental health and learning disabilitiesservices. We work in partnership with the three local authorities, as well aspublic, private and third sector colleagues, including our valuedteam of volunteers. Our services are provided in: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital inLlanelli; and Withybush Hospital in Haverfordwest Five community hospitals: Amman Valley and Llandoveryhospitals in Carmarthenshire; Tregaron Hospital inCeredigion; and Tenby and South Pembrokeshire hospitals inPembrokeshire Two integrated care centres: Aberaeron and Cardigan inCeredigion, and several other community settings 47 general practices (six of which are health board managedpractices); dental practices (including four orthodontic); 97community pharmacies; 43 general ophthalmic practices;and 8 ophthalmic domiciliary providers Numerous mental health and learning disabilities services Job responsibilities You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 25.03.2026 Person Specification Qualifications and knowledge ECDL / GCSE or above qualification in ICT Knowledge of Clinical / Medical Terminology Experience Experience of using Microsoft Office packages Excel, Word, PowerPoint, Access, MS Teams, Desktop Publishing and E-mail Experience of working in an administrative role within a busy office environment Experience of producing and maintaining spreadsheets & databases Experience of taking and transcribing minutes of meetings Experience of working in a multidisciplinary team Experience of patient administration systems Experience with working with TPro. Familiar and confident using e-mail and searching the internet Understanding of/ or experience of working within Mental Health and/ or Learning Disabilities Language Skills Welsh Speaker (Level 1) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,313 to £26,999 a yearper annum pro rata
Mar 09, 2026
Full time
Team Secretary/Administrator (MH&LD - Psychological Therapies, SCAMHS) An exciting chance to make a real impact has opened up for a proactive, experienced, and people-focused professional to join our Administration Team as a Team Secretary/Administrator for the Specialist Child & Adolescent Mental Health Services at Ty Llewelyn, Glangwili Hospital. Experience of a range of IT systems including Microsoft Word, Excel Management, Data Collection, Power Point, and E-Mail, coupled with proven secretarial skills and previous experience is essential. Main duties of the job The post holder will be required to undertake a wide range of duties including receipt and distribution of mail, first point of contact for the service, and operate our patient administration systems, (WPAS) and Care Partner. The successful candidate will also be required to process referrals and maintain an accurate database. They will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. They must be able to work on their own initiative, use tact and diplomacy where appropriate and possess excellent communication skills. The successful candidate will be required to support the delivery of a quality comprehensive service to the team and provide cover in the event of administrative staff absences. The role may also involve travelling to and working across other sites within the Directorate in support of service delivery. In line with the Transformation of Mental Health Services, the successful candidate may be required to provide administrative support for the delivery of a 7-day service in the future. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us Hywel Dda University Health Board plans and provides NHShealthcare services for people living in Carmarthenshire, Ceredigion,Pembrokeshire, and bordering counties. We have over 13,000 staff and together we provide primary,community, in-hospital, mental health and learning disabilitiesservices. We work in partnership with the three local authorities, as well aspublic, private and third sector colleagues, including our valuedteam of volunteers. Our services are provided in: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital inLlanelli; and Withybush Hospital in Haverfordwest Five community hospitals: Amman Valley and Llandoveryhospitals in Carmarthenshire; Tregaron Hospital inCeredigion; and Tenby and South Pembrokeshire hospitals inPembrokeshire Two integrated care centres: Aberaeron and Cardigan inCeredigion, and several other community settings 47 general practices (six of which are health board managedpractices); dental practices (including four orthodontic); 97community pharmacies; 43 general ophthalmic practices;and 8 ophthalmic domiciliary providers Numerous mental health and learning disabilities services Job responsibilities You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 25.03.2026 Person Specification Qualifications and knowledge ECDL / GCSE or above qualification in ICT Knowledge of Clinical / Medical Terminology Experience Experience of using Microsoft Office packages Excel, Word, PowerPoint, Access, MS Teams, Desktop Publishing and E-mail Experience of working in an administrative role within a busy office environment Experience of producing and maintaining spreadsheets & databases Experience of taking and transcribing minutes of meetings Experience of working in a multidisciplinary team Experience of patient administration systems Experience with working with TPro. Familiar and confident using e-mail and searching the internet Understanding of/ or experience of working within Mental Health and/ or Learning Disabilities Language Skills Welsh Speaker (Level 1) Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,313 to £26,999 a yearper annum pro rata
Ready to take on a Project and Delivery Manager role where your work supports a meaningful cause? This is a great opportunity to join a purpose-led organisation in the education and research space as a Project and Delivery Manager , supporting the delivery of important research projects that inform educational initiatives and improve outcomes for schools and learners. This role would suit someone who enjoys planning, coordinating, and delivering complex projects, collaborating with a variety of stakeholders, and seeing tangible results from their organisational expertise. If you have previous experience in project delivery and operations, particularly within a membership, non-profit, or education-focused setting - this could be the role for you! Role: Project and Delivery Manager Organisation Type: Purpose-led education/research organisation Salary/Rate: £24+ per hour Working Arrangements : Hybrid, 3.5 days per week, minimum with at least 50% of working days required to be on site. Location: Slough / Thames Valley region Employment Type: Temporary position Duration: 3 Months approx. Closing Date: CVs are being reviewed on a rolling basis - early applications encouraged! The Role: As the Project and Delivery Manager, you ll play a central part in ensuring the smooth operational delivery of a portfolio of educational research projects, from surveys and trials to assessments and evaluations. Your responsibilities will include: Planning, coordinating, and monitoring project timelines, budgets, and quality standards. Leading school recruitment and engagement activities to meet project targets. Preparing materials, correspondence, and project documentation. Supporting internal teams and external partners to ensure seamless project delivery. Training project staff, including coders, markers, and Test Administrators. Maintaining accurate records and ensuring data integrity across multiple systems. Managing external suppliers and delivery teams to meet project requirements. About You: Degree-level education or equivalent experience. Experienced in supporting or managing projects within professional or non-profit settings. Comfortable working with large datasets and tracking multiple workstreams. Strong organisational, problem-solving, and communication skills. High attention to detail and ability to work independently while contributing to a team. Interest in research, education, or programme delivery. Experience with Microsoft 365 or project management platforms is desirable. Why Apply? Join a purpose-driven organisation where your work directly contributes to meaningful educational research. Work on a variety of exciting projects with opportunities to develop and showcase your project management expertise. Collaborate with a passionate and supportive team while building valuable experience in the non-profit and membership sector. Interested? CVs are being reviewed on a rolling basis - early applications are encouraged. Apply now to be part of a dynamic, impact-driven team delivering high-quality research projects. We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Mar 09, 2026
Seasonal
Ready to take on a Project and Delivery Manager role where your work supports a meaningful cause? This is a great opportunity to join a purpose-led organisation in the education and research space as a Project and Delivery Manager , supporting the delivery of important research projects that inform educational initiatives and improve outcomes for schools and learners. This role would suit someone who enjoys planning, coordinating, and delivering complex projects, collaborating with a variety of stakeholders, and seeing tangible results from their organisational expertise. If you have previous experience in project delivery and operations, particularly within a membership, non-profit, or education-focused setting - this could be the role for you! Role: Project and Delivery Manager Organisation Type: Purpose-led education/research organisation Salary/Rate: £24+ per hour Working Arrangements : Hybrid, 3.5 days per week, minimum with at least 50% of working days required to be on site. Location: Slough / Thames Valley region Employment Type: Temporary position Duration: 3 Months approx. Closing Date: CVs are being reviewed on a rolling basis - early applications encouraged! The Role: As the Project and Delivery Manager, you ll play a central part in ensuring the smooth operational delivery of a portfolio of educational research projects, from surveys and trials to assessments and evaluations. Your responsibilities will include: Planning, coordinating, and monitoring project timelines, budgets, and quality standards. Leading school recruitment and engagement activities to meet project targets. Preparing materials, correspondence, and project documentation. Supporting internal teams and external partners to ensure seamless project delivery. Training project staff, including coders, markers, and Test Administrators. Maintaining accurate records and ensuring data integrity across multiple systems. Managing external suppliers and delivery teams to meet project requirements. About You: Degree-level education or equivalent experience. Experienced in supporting or managing projects within professional or non-profit settings. Comfortable working with large datasets and tracking multiple workstreams. Strong organisational, problem-solving, and communication skills. High attention to detail and ability to work independently while contributing to a team. Interest in research, education, or programme delivery. Experience with Microsoft 365 or project management platforms is desirable. Why Apply? Join a purpose-driven organisation where your work directly contributes to meaningful educational research. Work on a variety of exciting projects with opportunities to develop and showcase your project management expertise. Collaborate with a passionate and supportive team while building valuable experience in the non-profit and membership sector. Interested? CVs are being reviewed on a rolling basis - early applications are encouraged. Apply now to be part of a dynamic, impact-driven team delivering high-quality research projects. We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
A recruitment agency seeks a detail-oriented Temporary Administrator in Guildford for an 8-week project. The role involves supporting the project team, managing data entry, and ensuring high accuracy across multiple systems. Ideal candidates are proactive and possess strong organisational skills, with experience in Microsoft Office 365, Teams, and SharePoint. Attention to detail is crucial in this fast-paced office environment.
Mar 09, 2026
Full time
A recruitment agency seeks a detail-oriented Temporary Administrator in Guildford for an 8-week project. The role involves supporting the project team, managing data entry, and ensuring high accuracy across multiple systems. Ideal candidates are proactive and possess strong organisational skills, with experience in Microsoft Office 365, Teams, and SharePoint. Attention to detail is crucial in this fast-paced office environment.
Job Title: Administrator Contract Type: Permanent Salary:£28,155.84 per annum Working Hours: 37.5 hours per week Working Pattern:Monday to Friday Location:Lewisham If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don'tmeet all the essential criteria on the job description. The difference you will make as an Administrator The Administrator is responsible for assisting in the delivery of the administration service across a variety of supported and sheltered schemes and for providing administration assistance within a client focused environment. About you We are looking for someone with: Experience of working with administration and financial systems. To demonstrate IT Skills to include a basic proficiency in Microsoft Office including Word and Excel as well as a willingness to learn specific IT systems used within Care and Support; and complete relevant IT training where required. Why Riverside? (One Housing is a part of Riverside) At Riverside, we're a housing association with a difference - enhancing the everyday for all our customers. For 90 years, we've been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us. Working with us, you'll enjoy: Flexible working options available Investment in your learning, personal development and technology A wide range of benefits Diversity and Inclusion at Riverside: We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Applications may close before the deadline, so please apply early to be considered. Role File Job Purpose The Administrator is responsible for assisting in the delivery of the administration service across a variety of supported and sheltered schemes and for providing administration assistance within a client focused environment. Accountabilities or "What You Have to Do" Carry out day to day office administrative functions to ensure that all records and files are maintained and held securely and that the confidentiality of information is upheld. Assisting with the procurement and management of service contracts. Assisting the delivery of an effective and consistent administration system across the cluster. Ensuring culture and diversity issues have been considered across the client group and to tackle any forms of discrimination, adhering to equality and diversity procedures. Collating and submitting information returns, including funding, health and safety and performance returns. Promote and encourage a high level of client involvement, consultation and communication. Ordering and monitoring office supplies and equipment. Maintaining all financial administration systems, including rent accounts, invoices, petty cash and banking. Collating internal financial monitoring reports as and when required. Providing personal administration support where appropriate. Ensuring appropriate recording and IT systems are in place. Working in line with health and safety requirements to ensure the overall safety and security of the scheme. Attend various meetings to provide a minute taking function. To understand your role in the organisation and to be accountable for your contribution to maximise profitability. To understand how your job contributes to the overall purpose of the organisation and be accountable for delivering it in the most efficient way. To understand that your efforts will be client led and be accountable for positive and tangible outcomes. To understand that Riverside is a nationally focused organisation and to be accountable for adhering to the agreed corporate policies and procedures. Working within a multi-disciplinary team of housing and support staff. Assisting in meeting key performance indicators, such as voids and arrears targets. Supporting and promoting the highest level of tenant consultation, communication and partnership in all aspects of service delivery. Active involvement in team meetings and attending regular supervisions. Working in line with company policies and procedures and the requirements of funders and stakeholders to ensure effective service delivery. Attending appropriate training and development opportunities as required. Proficient in the use of IT packages including word processing, spreadsheets, internet based systems and email. Occasional travel across schemes in the cluster. To provide a high quality, customer-orientated service championing Constantly review work outputs, setting improvement targets and appraising individual performance Participate in the work of the Divisional team, encouraging innovation Undertake personal development and training as necessary to keep up to date with legal, political, financial and other developments in the fields of housing and customer service To ensure compliance with Riverside's Equality and Diversity policy, in respect of employment and service delivery. Ensure that all data is compliant with legislation and policies relating to data quality To actively promote Riverside locally. Any other relevant duties as required by the designated manager. To ensure compliance with Riverside's safeguarding policies and procedures in every aspect of service delivery. Knowledge, Skills and Experience Experience of working with administration and financial systems. To demonstrate IT Skills to include a basic proficiency in Microsoft Office including Word and Excel as well as a willingness to learn specific IT systems used within Care and Support; and complete relevant IT training where required. About Us Riverside is one of the UK's leading not-for-profit social housing and regeneration organisations, owning or managing around 75,000 homes from Irvine to Kent. We are a leading provider of supported housing services, particularly for those affected by homelessness, and our track record of transforming lives and revitalising neighbourhoods dates back over 90 years. We have plans to build over 15,000 affordable homes over the next decade.
Mar 09, 2026
Full time
Job Title: Administrator Contract Type: Permanent Salary:£28,155.84 per annum Working Hours: 37.5 hours per week Working Pattern:Monday to Friday Location:Lewisham If you share our values and are excited about making a significant impact at Riverside, please ensure you attach a current CV and covering letter. At Riverside we recruit to potential not just on skills and experience, so we encourage you to apply even if you don'tmeet all the essential criteria on the job description. The difference you will make as an Administrator The Administrator is responsible for assisting in the delivery of the administration service across a variety of supported and sheltered schemes and for providing administration assistance within a client focused environment. About you We are looking for someone with: Experience of working with administration and financial systems. To demonstrate IT Skills to include a basic proficiency in Microsoft Office including Word and Excel as well as a willingness to learn specific IT systems used within Care and Support; and complete relevant IT training where required. Why Riverside? (One Housing is a part of Riverside) At Riverside, we're a housing association with a difference - enhancing the everyday for all our customers. For 90 years, we've been revitalising neighbourhoods and supporting communities by providing the homes they need to live full, fulfilling and rewarding lives. We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us. Working with us, you'll enjoy: Flexible working options available Investment in your learning, personal development and technology A wide range of benefits Diversity and Inclusion at Riverside: We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues. Applications may close before the deadline, so please apply early to be considered. Role File Job Purpose The Administrator is responsible for assisting in the delivery of the administration service across a variety of supported and sheltered schemes and for providing administration assistance within a client focused environment. Accountabilities or "What You Have to Do" Carry out day to day office administrative functions to ensure that all records and files are maintained and held securely and that the confidentiality of information is upheld. Assisting with the procurement and management of service contracts. Assisting the delivery of an effective and consistent administration system across the cluster. Ensuring culture and diversity issues have been considered across the client group and to tackle any forms of discrimination, adhering to equality and diversity procedures. Collating and submitting information returns, including funding, health and safety and performance returns. Promote and encourage a high level of client involvement, consultation and communication. Ordering and monitoring office supplies and equipment. Maintaining all financial administration systems, including rent accounts, invoices, petty cash and banking. Collating internal financial monitoring reports as and when required. Providing personal administration support where appropriate. Ensuring appropriate recording and IT systems are in place. Working in line with health and safety requirements to ensure the overall safety and security of the scheme. Attend various meetings to provide a minute taking function. To understand your role in the organisation and to be accountable for your contribution to maximise profitability. To understand how your job contributes to the overall purpose of the organisation and be accountable for delivering it in the most efficient way. To understand that your efforts will be client led and be accountable for positive and tangible outcomes. To understand that Riverside is a nationally focused organisation and to be accountable for adhering to the agreed corporate policies and procedures. Working within a multi-disciplinary team of housing and support staff. Assisting in meeting key performance indicators, such as voids and arrears targets. Supporting and promoting the highest level of tenant consultation, communication and partnership in all aspects of service delivery. Active involvement in team meetings and attending regular supervisions. Working in line with company policies and procedures and the requirements of funders and stakeholders to ensure effective service delivery. Attending appropriate training and development opportunities as required. Proficient in the use of IT packages including word processing, spreadsheets, internet based systems and email. Occasional travel across schemes in the cluster. To provide a high quality, customer-orientated service championing Constantly review work outputs, setting improvement targets and appraising individual performance Participate in the work of the Divisional team, encouraging innovation Undertake personal development and training as necessary to keep up to date with legal, political, financial and other developments in the fields of housing and customer service To ensure compliance with Riverside's Equality and Diversity policy, in respect of employment and service delivery. Ensure that all data is compliant with legislation and policies relating to data quality To actively promote Riverside locally. Any other relevant duties as required by the designated manager. To ensure compliance with Riverside's safeguarding policies and procedures in every aspect of service delivery. Knowledge, Skills and Experience Experience of working with administration and financial systems. To demonstrate IT Skills to include a basic proficiency in Microsoft Office including Word and Excel as well as a willingness to learn specific IT systems used within Care and Support; and complete relevant IT training where required. About Us Riverside is one of the UK's leading not-for-profit social housing and regeneration organisations, owning or managing around 75,000 homes from Irvine to Kent. We are a leading provider of supported housing services, particularly for those affected by homelessness, and our track record of transforming lives and revitalising neighbourhoods dates back over 90 years. We have plans to build over 15,000 affordable homes over the next decade.
We are a Primary Care Network of 3 practices with a friendly team includingpharmacists, a First Contact Physio, social prescribing link worker, mentalhealth worker as well as our nurse, HCA, GP and reception teams. The role of the eHub Administrator is to undertake a wide range ofadministrative duties to aid in the management of all incoming onlineconsultations using eConsult, for our 3 practices. The successful candidate will have excellent IT skills along with good communication andthe ability to work under pressure. You will be able to work in a systemised, process-driven way, handling andmanaging high volumes of tasks and information. Main duties of the job The following are the core responsibilities of the eHub Administrator.On occasion there may be a requirement to carry out other tasks; this will bedependent upon factors such as workload and staffing levels. To sift, triage and manage each online consultationthrough the correct pathway to the most appropriate outcome to supportpatients effective and safe care Ensure all eConsults are reviewed and processedwithin the specified timeframe Actively call patients and where appropriatetheir family and/or carer to resolve relevant admin request and queries Redirect eConsults to relevant teams Contact patients by SMS, phone & email toupdate them on their eConsult Maintain records of all activities carried out,i.e. eConsults received, coding of outcomes and other relevant fields in theEMIS Web template Maintain and develop effective communicationacross the team Proactively engage in the development of theeHub Carry out system searches as required Other administrative tasks as required Always maintain full patient confidentiality,adhering to Information Governance guidelines Undertake and complete any relevant training asassigned and ensure all training is in date About us We are a large, diverse team and Brocklebank Practice is the largest of our three practices, with a list size of 18000 patients. We are a friendly and welcoming team. Our 3 practices serve a combined list of 30,000 patients under a single partnership. Each has its own list, dynamics, and character. We team up for peer support and education, with common back-office systems. In this way, we achieve more together than we could separately. Job responsibilities JOB PURPOSE The role of the eHub Administrator is to undertake a wide range ofadministrative duties to aid in the management of all incoming onlineconsultations using eConsult. MAIN DUTIES OF THE JOB Excellent IT skills are essential along with good communication andthe ability to work under pressure. Ability to work in a systemised, process-driven way, handling andmanaging high volumes of tasks and information. JOB DESCRIPTION The following are the core responsibilities of the eHub Administrator.On occasion there may be a requirement to carry out other tasks; this will bedependent upon factors such as workload and staffing levels. To sift, triage and manage each online consultationthrough the correct pathway to the most appropriate outcome to supportpatients effective and safe care Ensure all eConsults are reviewed and processedwithin the specified timeframe Actively call patients and where appropriatetheir family and/or carer to resolve relevant admin request and queries Redirect eConsults to relevant teams Contact patients by SMS, phone & email toupdate them on their eConsult Maintain records of all activities carried out,i.e. eConsults received, coding of outcomes and other relevant fields in theEMIS Web template Maintain and develop effective communicationacross the team Proactively engage in the development of theeHub Carry out system searches as required Other administrative tasks as required Always maintain full patient confidentiality,adhering to Information Governance guidelines Undertake and complete any relevant training asassigned and ensure all training is in date The list ofduties and responsibilities is not exhaustive and will develop based on theneeds and requirements of the PCN and its patients. Person Specification References We require details for two professional referees. At least one of these should be from your last employer. We require details of: Their name Job title A company email address, or postal address, to contact them on. We do not accept professional references under a personal email account. If you can only provide one professional reference, we will accept the second one as a personal reference. You should state this when providing your referee details. Qualifications Essential: Educated to GCSE level or equivalent Essential: At least 1 years experience working in a customer service orientated environment Excellent communication skills (written and oral) Strong IT skills including Microsoft Office Numerate and literate, able to supply reports as required Clear, polite telephone manner Multi-tasking using IT (EMIS Web), email, telephone systems whilst maintaining an excellent eye for detail Effective time-management (planning and organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedure This requires someone with a mature outlook, with a willingness to learn Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity Sensitive and empathetic in situations involving distressed patients Ability to work in a systemised, process driven way, handling a high volume of tasks and information Desirable: Experience working in primary care Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 09, 2026
Full time
We are a Primary Care Network of 3 practices with a friendly team includingpharmacists, a First Contact Physio, social prescribing link worker, mentalhealth worker as well as our nurse, HCA, GP and reception teams. The role of the eHub Administrator is to undertake a wide range ofadministrative duties to aid in the management of all incoming onlineconsultations using eConsult, for our 3 practices. The successful candidate will have excellent IT skills along with good communication andthe ability to work under pressure. You will be able to work in a systemised, process-driven way, handling andmanaging high volumes of tasks and information. Main duties of the job The following are the core responsibilities of the eHub Administrator.On occasion there may be a requirement to carry out other tasks; this will bedependent upon factors such as workload and staffing levels. To sift, triage and manage each online consultationthrough the correct pathway to the most appropriate outcome to supportpatients effective and safe care Ensure all eConsults are reviewed and processedwithin the specified timeframe Actively call patients and where appropriatetheir family and/or carer to resolve relevant admin request and queries Redirect eConsults to relevant teams Contact patients by SMS, phone & email toupdate them on their eConsult Maintain records of all activities carried out,i.e. eConsults received, coding of outcomes and other relevant fields in theEMIS Web template Maintain and develop effective communicationacross the team Proactively engage in the development of theeHub Carry out system searches as required Other administrative tasks as required Always maintain full patient confidentiality,adhering to Information Governance guidelines Undertake and complete any relevant training asassigned and ensure all training is in date About us We are a large, diverse team and Brocklebank Practice is the largest of our three practices, with a list size of 18000 patients. We are a friendly and welcoming team. Our 3 practices serve a combined list of 30,000 patients under a single partnership. Each has its own list, dynamics, and character. We team up for peer support and education, with common back-office systems. In this way, we achieve more together than we could separately. Job responsibilities JOB PURPOSE The role of the eHub Administrator is to undertake a wide range ofadministrative duties to aid in the management of all incoming onlineconsultations using eConsult. MAIN DUTIES OF THE JOB Excellent IT skills are essential along with good communication andthe ability to work under pressure. Ability to work in a systemised, process-driven way, handling andmanaging high volumes of tasks and information. JOB DESCRIPTION The following are the core responsibilities of the eHub Administrator.On occasion there may be a requirement to carry out other tasks; this will bedependent upon factors such as workload and staffing levels. To sift, triage and manage each online consultationthrough the correct pathway to the most appropriate outcome to supportpatients effective and safe care Ensure all eConsults are reviewed and processedwithin the specified timeframe Actively call patients and where appropriatetheir family and/or carer to resolve relevant admin request and queries Redirect eConsults to relevant teams Contact patients by SMS, phone & email toupdate them on their eConsult Maintain records of all activities carried out,i.e. eConsults received, coding of outcomes and other relevant fields in theEMIS Web template Maintain and develop effective communicationacross the team Proactively engage in the development of theeHub Carry out system searches as required Other administrative tasks as required Always maintain full patient confidentiality,adhering to Information Governance guidelines Undertake and complete any relevant training asassigned and ensure all training is in date The list ofduties and responsibilities is not exhaustive and will develop based on theneeds and requirements of the PCN and its patients. Person Specification References We require details for two professional referees. At least one of these should be from your last employer. We require details of: Their name Job title A company email address, or postal address, to contact them on. We do not accept professional references under a personal email account. If you can only provide one professional reference, we will accept the second one as a personal reference. You should state this when providing your referee details. Qualifications Essential: Educated to GCSE level or equivalent Essential: At least 1 years experience working in a customer service orientated environment Excellent communication skills (written and oral) Strong IT skills including Microsoft Office Numerate and literate, able to supply reports as required Clear, polite telephone manner Multi-tasking using IT (EMIS Web), email, telephone systems whilst maintaining an excellent eye for detail Effective time-management (planning and organising) Ability to work as a team member and autonomously Good interpersonal skills Problem solving and analytical skills Ability to follow policy and procedure This requires someone with a mature outlook, with a willingness to learn Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity Sensitive and empathetic in situations involving distressed patients Ability to work in a systemised, process driven way, handling a high volume of tasks and information Desirable: Experience working in primary care Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
A leading housing association in Lewisham is seeking an Administrator to assist with the delivery of comprehensive administration services. Responsibilities include maintaining financial records, managing office supplies, and ensuring client-focused support. Candidates should have experience in administration and financial systems, alongside proficiency in Microsoft Office. The role offers a permanent contract with a competitive salary and opportunities for personal development.
Mar 08, 2026
Full time
A leading housing association in Lewisham is seeking an Administrator to assist with the delivery of comprehensive administration services. Responsibilities include maintaining financial records, managing office supplies, and ensuring client-focused support. Candidates should have experience in administration and financial systems, alongside proficiency in Microsoft Office. The role offers a permanent contract with a competitive salary and opportunities for personal development.
Role Overview In a Nutshell We have an exciting opportunity for a site based, Construction Administrator to join our team within Vistry South Central Midlands, reporting into our head office in Solihull, but with a requirement to travel across sites in the region. As our Construction Administrator, you will provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation. It also involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Salary sacrifice car scheme available to all employees Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service 2 Volunteering days per annum Private medical insurance, with employee paid cover Enhanced maternity, paternity and adoption leave Competitive pension scheme through salary sacrifice Life assurance at 4 x your annual salary Share save and share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Experience of working in an office environment in the construction industry Full UK Driving Licence Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook Excellent numeric and literacy skills Able to work with a high degree of accuracy. Excellent organisational skills Ability to communicate with colleagues of varying seniority. Be able to work well as part of a team and able to use own initiative when required. Professional, with a positive outlook Able to prioritise workload to meet deadlines. Willingness to learn and develop skills and knowledge More about the Construction Administrator role Produce letters, reports, and memos as required, using Microsoft Office packages, and Vistry systems. E.g. COINS and Keys. Provide support to all site-based personnel to ensure the smooth running of developments. Order PPE, workwear, and stationery etc. items as needed. Arrange and support construction meetings and events, including accommodation arrangements as required. Collate monthly Safety, Health, and Environmental (SHE) figures. Assist in the production of site setup and site handover packs. Collate and log build cases and communications from sites into Vistry's CRM system, Keys. Support the construction Director with the distribution of construction-related documents and reports to site teams and relevant stakeholders and members of the supply chain. E.g. NHQC reports. Maintain an accurate and efficient electronic filing and archiving system. Maintain the construction department's training matrix. Book and organise training for the construction team in line with legal and company requirements. Be familiar with the Company's Safety, Health, and Environmental policies. Support the technical team with NHBC, Premier Guarantee & LABC registrations Finally, let's tell you a bit more about us We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.
Mar 08, 2026
Full time
Role Overview In a Nutshell We have an exciting opportunity for a site based, Construction Administrator to join our team within Vistry South Central Midlands, reporting into our head office in Solihull, but with a requirement to travel across sites in the region. As our Construction Administrator, you will provide administrative support for construction projects, including document preparation, meeting coordination, supply management, and training organisation. It also involves maintaining records, tracking safety data, and assisting with compliance and regulatory requirements We value in-person collaboration and team culture, but we're also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Let's cut to the chase, what's in it for you Competitive basic salary and annual bonus Salary sacrifice car scheme available to all employees Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service 2 Volunteering days per annum Private medical insurance, with employee paid cover Enhanced maternity, paternity and adoption leave Competitive pension scheme through salary sacrifice Life assurance at 4 x your annual salary Share save and share incentive schemes Employee rewards portal with many more benefits In return, what we would like from you Behave in line with our company values - Integrity, Caring and Quality Experience of working in an office environment in the construction industry Full UK Driving Licence Good knowledge of Microsoft Word, Excel, PowerPoint, and Outlook Excellent numeric and literacy skills Able to work with a high degree of accuracy. Excellent organisational skills Ability to communicate with colleagues of varying seniority. Be able to work well as part of a team and able to use own initiative when required. Professional, with a positive outlook Able to prioritise workload to meet deadlines. Willingness to learn and develop skills and knowledge More about the Construction Administrator role Produce letters, reports, and memos as required, using Microsoft Office packages, and Vistry systems. E.g. COINS and Keys. Provide support to all site-based personnel to ensure the smooth running of developments. Order PPE, workwear, and stationery etc. items as needed. Arrange and support construction meetings and events, including accommodation arrangements as required. Collate monthly Safety, Health, and Environmental (SHE) figures. Assist in the production of site setup and site handover packs. Collate and log build cases and communications from sites into Vistry's CRM system, Keys. Support the construction Director with the distribution of construction-related documents and reports to site teams and relevant stakeholders and members of the supply chain. E.g. NHQC reports. Maintain an accurate and efficient electronic filing and archiving system. Maintain the construction department's training matrix. Book and organise training for the construction team in line with legal and company requirements. Be familiar with the Company's Safety, Health, and Environmental policies. Support the technical team with NHBC, Premier Guarantee & LABC registrations Finally, let's tell you a bit more about us We build more than homes, we're making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you'll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we're a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.
Tasks The primary purpose of the Group Administrator is to provide an efficient and organised support system across the Company. Working primarily with the People and Finance teams, this role will ensure the smooth operation of day-to-day administration and secure data entry. You will also assist the Senior Management Team (SMT) with presentations, meetings, travel, and support various cultural activities. Key responsibilities and expectations People administration Managing and updating employee data on the HR systems. Right to work checks and reference requests. Employee correspondence. Updating employee benefit data. Assisting with audits. Assisting with employee onboarding and offboarding.Setting up interviews. Processing invoices. Support with ad hoc activities, such as organising company social events, quizzes and cultural activities. Finance administration Purchase ledger administration. Procurement process administration. CRM administration. Digital filing. Other ad-hoc finance administration. Legal administration Maintenance of a Company Secretary calendar (including annual filing deadlines, patent renewals, trademark renewals). Liaising with partners and internal stakeholders to ensure timely filing of company documents. Document distribution (Shareholder letters, board resolutions etc). Maintenance of the shareholder portal. Board meeting management and co-ordination. Data entry. Digital filing. Ad hoc Senior Management Support tasks, for example: Support with the preparation of PowerPoint presentations for the Senior Management Team. Facilitate the organisation of meetings, travel and accommodation. Enter and manage data accurately and securely on Company systems. General ad hoc administrative support. Requirements Previous experience as a PA/administrator/office manager similar role in a small, international business. Advanced Microsoft Office skills - Word/Excel/PowerPoint/Outlook. Strong verbal and written communication skills. Strong numerical skills. Excellent organisational and planning skills. The successful candidate will also: Be able to demonstrate a high level of professionalism; Demonstrate an ability to build strong and trusted relationships with external parties and throughout the company; Have an ability to multitask and manage changing priorities; Be able to problem solve and come up with creative solutions; work well under pressure; Be a determined self-starter with tenacious character that loves change and enjoys a challenge; Be results driven, proactive & able to work autonomously; Have an ability to work in a fast-paced environment; Have a proven ability to work creatively and analytically in a problem-solving environment demonstrating critical thinking, teamwork, innovation and excellence; Be flexible and change embracing in a rapidly evolving work and market environment; and Demonstrate an ability to relate to, and work with, a wide variety of stakeholders. Be able and comfortable working in a full remote environment. All positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Mar 08, 2026
Full time
Tasks The primary purpose of the Group Administrator is to provide an efficient and organised support system across the Company. Working primarily with the People and Finance teams, this role will ensure the smooth operation of day-to-day administration and secure data entry. You will also assist the Senior Management Team (SMT) with presentations, meetings, travel, and support various cultural activities. Key responsibilities and expectations People administration Managing and updating employee data on the HR systems. Right to work checks and reference requests. Employee correspondence. Updating employee benefit data. Assisting with audits. Assisting with employee onboarding and offboarding.Setting up interviews. Processing invoices. Support with ad hoc activities, such as organising company social events, quizzes and cultural activities. Finance administration Purchase ledger administration. Procurement process administration. CRM administration. Digital filing. Other ad-hoc finance administration. Legal administration Maintenance of a Company Secretary calendar (including annual filing deadlines, patent renewals, trademark renewals). Liaising with partners and internal stakeholders to ensure timely filing of company documents. Document distribution (Shareholder letters, board resolutions etc). Maintenance of the shareholder portal. Board meeting management and co-ordination. Data entry. Digital filing. Ad hoc Senior Management Support tasks, for example: Support with the preparation of PowerPoint presentations for the Senior Management Team. Facilitate the organisation of meetings, travel and accommodation. Enter and manage data accurately and securely on Company systems. General ad hoc administrative support. Requirements Previous experience as a PA/administrator/office manager similar role in a small, international business. Advanced Microsoft Office skills - Word/Excel/PowerPoint/Outlook. Strong verbal and written communication skills. Strong numerical skills. Excellent organisational and planning skills. The successful candidate will also: Be able to demonstrate a high level of professionalism; Demonstrate an ability to build strong and trusted relationships with external parties and throughout the company; Have an ability to multitask and manage changing priorities; Be able to problem solve and come up with creative solutions; work well under pressure; Be a determined self-starter with tenacious character that loves change and enjoys a challenge; Be results driven, proactive & able to work autonomously; Have an ability to work in a fast-paced environment; Have a proven ability to work creatively and analytically in a problem-solving environment demonstrating critical thinking, teamwork, innovation and excellence; Be flexible and change embracing in a rapidly evolving work and market environment; and Demonstrate an ability to relate to, and work with, a wide variety of stakeholders. Be able and comfortable working in a full remote environment. All positions are open to all suitably qualified candidates, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Join a compassionate organisation where your skills will make a real difference every day. At Mary Ann Evans Hospice, we are looking for a proactive and organised individual to support the smooth running of our business operations. In this varied and rewarding role, you'll play a key part in managing accounts, supporting administrative services, and helping create a warm and welcoming experience for everyone who walks through our doors. Working over 4 days, 30 hours per week. Main duties of the job As an integral member of the Mary Ann Evans Hospices Business Support Services Team, you will be pro active, organised and flexible in your approach to keeping the business accounts operations running smoothly. Whilst your priorities will be the day to day book keeping/accounts you will be available to support other colleagues within Business Support Services. Undertake administrative tasks such as filing, answering phone calls and developing systems to monitor compliance for clinical, business, and income generation teams. With colleagues help to provide a professional and welcoming reception service for the hospice, ensuring excellent first impressions for visitors, patients, clients, and families using all services. Support the Business Support Services Team Leader in administrative and operational tasks to ensure efficient hospice business management. You will also support, as required, the Chief Executive. Right to Work in the UK: Applicants must have the legal right to work in the UK at the time of application. Please note that we are unable to offer visa sponsorship for this role, and applications requiring overseas sponsorship will not be considered. About us Mary Ann Evans Hospice is an adult community hospice in North Warwickshire. As an independent charity we provide palliative and end of life care and support to patients with life limiting illnesses and those that matter most to them. Our services include Hospice at Home, Wellbeing Centre, Family Support and Bereavement and Rapid Response (a shared service with South Warwickshire NHS Foundation Trust). We work closely with our community and hospital colleagues from the NHS, social services, local care MAEH Values: Mary Ann Evans Hospice is committed to ensuring a healthy work life balance for staff given the nature of the environment and care services provided. The Hospice, its staff and volunteers are all committed to ensuring our values stay at the centre of its ethos. Trustworthy Respectful Inspirational Sustainable What we offer We provide a comprehensive benefits package designed to support your wellbeing, career development and work life balance, including: Sickness pay in line with Mary Ann Evans Hospice policy Excellent training and professional development opportunities Lease car scheme via salary sacrifice and access to electric pool cars for work related travel Free on site parking at the Hospice (George Eliot site) Employee Assistance Programme (EAP) offering confidential support At Mary Ann Evans Hospice, you will be part of a dedicated and compassionate team making a real difference to people's lives every day. Job responsibilities Book-keeping and Accounts Reconcile accounts on dashboard/XERO To carry out Shop reconciliation on dashboard/XERO as required To record and process all Invoices and requests for payment To raise Sales Ledger invoices as required and to chase for payment when overdue To keep accurate book-keeping records To support accounts overview and challenge discrepancies/errors To assist the Chief Executive with month end, year-end, budgeting and other management accounts ensuring accurate records are kept Co ordinate regularly with payroll provider Investigate discrepancies in transactions Setting up new suppliers/customers in our Accounts/finance systems Follow up on overdue supplier/customer payment and resolve queries Ensure compliance with HMRC Retail visits to engage with staff to ensure accounting best practices are implemented Reception and Administrative Support Provide a professional and welcoming reception service, answering calls, greeting visitors, and directing them as appropriate both for Mary Ann Evans Hospice and The Warren Building. Process payments and maintain accurate records for merchandise sales. Support volunteers working in the main hospice and ensure effective communication with staff and volunteers. Manage sign in sheets and produce car park codes as required. Other Duties Be IT literate and proficient in Microsoft Office (Word, Excel etc) to facilitate efficient communication and documentation. Provide clerical and administrative support to the wider hospice team as needed, including covering for sickness and holidays. To ensure purchasing procedures are followed and records kept Managing databases and ensuring a high level of accuracy and safe handling of confidential information. Maintaining safe, secure and efficient office systems management and filing. Where appropriate be diplomatic, discreet and sensitive and maintain confidentiality appropriately. Work flexibly across the organisation and through all departments and sites as required to support the delivery of hospice services. Act as a role model to staff and volunteers. Standard Requirements of all Mary Ann Staff: To be flexible and adapt to the needs of the department and your team. To maintain strict confidentiality and always adhere to data protection policies. To observe and maintain security procedures and to be aware of responsibilities towards Health & Safety, Hospice Policies & Procedures, and COSHH. Mary Ann operates a strictly no smoking policy whilst on duty and on the premises. Exercise responsible stewardship of hospice resources. Attendance at meetings, events and activities may require the post holder to work beyond the normal hours/days of work on occasions flexibility is essential. To have an understanding and demonstrate regard for Mary Anns values, vision, mission, and strategic aims. Travel in the Warwickshire area, and on occasions within the UK, to fulfil role and attend/participate in training and personal development opportunities, using own vehicle or public transport, for which expenses will be met in line with policies. To maintain an effective and collaborative working relationship with other members of staff and volunteers. To participate in annual and quarterly performance appraisal, where the job description will be reviewed, and objectives agreed. Take responsibility for ensuring the timely completion and/or attendance for all statutory and mandatory training requirements relevant to role as outlined by Mary Anns Policy. To participate in surveys and audits as required by the service in relation to your role. Conform to conventional standards of professional uniform and business dress when representing Mary Ann. To accept temporary redeployment within any part of Mary Ann should the need arise ensuring hospice goals and objectives are met. Person Specification Qualifications GCSE or equivalent grade C/4 and above in English and Maths AAT Qualification or equivalent Business Administration Qualification or equivalent Experience Experience in book-keeping Experience in accounts payable Experience in processing Invoices and Purchase Orders for payment Experience in all Microsoft packages especially Excel. Key attention to detail Analytical skills required Able to work on their own but also as part of a wider team with whom they can quickly build up trust and confidence. Able to demonstrate perseverance and resilience. Conscientious, methodical and organised. The ability to communicate, at all levels, verbally and in writing, clearly and easily, both within and outside the organisation. Accounting databases i.e. XERO and SAGE Experience of working in a charity/fundraising environment. Professional Behaviours Self motivated, passionate, and confident Resourceful and creative High level of accuracy and attention to detail Adaptable and capable of managing changing priorities and tasks. Calm, caring, enabling and supportive manner. Positive, encouraging, sensitive and discreet. Ability to work with minimal supervision and able to manage own workload. Other Job Requirements To wear Business Support Services uniform/accepted formal code of business dress Ability to work in non smoking environment being a non smoker whilst on duty Ambassador for the organisation Able to work flexibly or additional hours on occasions. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 08, 2026
Full time
Join a compassionate organisation where your skills will make a real difference every day. At Mary Ann Evans Hospice, we are looking for a proactive and organised individual to support the smooth running of our business operations. In this varied and rewarding role, you'll play a key part in managing accounts, supporting administrative services, and helping create a warm and welcoming experience for everyone who walks through our doors. Working over 4 days, 30 hours per week. Main duties of the job As an integral member of the Mary Ann Evans Hospices Business Support Services Team, you will be pro active, organised and flexible in your approach to keeping the business accounts operations running smoothly. Whilst your priorities will be the day to day book keeping/accounts you will be available to support other colleagues within Business Support Services. Undertake administrative tasks such as filing, answering phone calls and developing systems to monitor compliance for clinical, business, and income generation teams. With colleagues help to provide a professional and welcoming reception service for the hospice, ensuring excellent first impressions for visitors, patients, clients, and families using all services. Support the Business Support Services Team Leader in administrative and operational tasks to ensure efficient hospice business management. You will also support, as required, the Chief Executive. Right to Work in the UK: Applicants must have the legal right to work in the UK at the time of application. Please note that we are unable to offer visa sponsorship for this role, and applications requiring overseas sponsorship will not be considered. About us Mary Ann Evans Hospice is an adult community hospice in North Warwickshire. As an independent charity we provide palliative and end of life care and support to patients with life limiting illnesses and those that matter most to them. Our services include Hospice at Home, Wellbeing Centre, Family Support and Bereavement and Rapid Response (a shared service with South Warwickshire NHS Foundation Trust). We work closely with our community and hospital colleagues from the NHS, social services, local care MAEH Values: Mary Ann Evans Hospice is committed to ensuring a healthy work life balance for staff given the nature of the environment and care services provided. The Hospice, its staff and volunteers are all committed to ensuring our values stay at the centre of its ethos. Trustworthy Respectful Inspirational Sustainable What we offer We provide a comprehensive benefits package designed to support your wellbeing, career development and work life balance, including: Sickness pay in line with Mary Ann Evans Hospice policy Excellent training and professional development opportunities Lease car scheme via salary sacrifice and access to electric pool cars for work related travel Free on site parking at the Hospice (George Eliot site) Employee Assistance Programme (EAP) offering confidential support At Mary Ann Evans Hospice, you will be part of a dedicated and compassionate team making a real difference to people's lives every day. Job responsibilities Book-keeping and Accounts Reconcile accounts on dashboard/XERO To carry out Shop reconciliation on dashboard/XERO as required To record and process all Invoices and requests for payment To raise Sales Ledger invoices as required and to chase for payment when overdue To keep accurate book-keeping records To support accounts overview and challenge discrepancies/errors To assist the Chief Executive with month end, year-end, budgeting and other management accounts ensuring accurate records are kept Co ordinate regularly with payroll provider Investigate discrepancies in transactions Setting up new suppliers/customers in our Accounts/finance systems Follow up on overdue supplier/customer payment and resolve queries Ensure compliance with HMRC Retail visits to engage with staff to ensure accounting best practices are implemented Reception and Administrative Support Provide a professional and welcoming reception service, answering calls, greeting visitors, and directing them as appropriate both for Mary Ann Evans Hospice and The Warren Building. Process payments and maintain accurate records for merchandise sales. Support volunteers working in the main hospice and ensure effective communication with staff and volunteers. Manage sign in sheets and produce car park codes as required. Other Duties Be IT literate and proficient in Microsoft Office (Word, Excel etc) to facilitate efficient communication and documentation. Provide clerical and administrative support to the wider hospice team as needed, including covering for sickness and holidays. To ensure purchasing procedures are followed and records kept Managing databases and ensuring a high level of accuracy and safe handling of confidential information. Maintaining safe, secure and efficient office systems management and filing. Where appropriate be diplomatic, discreet and sensitive and maintain confidentiality appropriately. Work flexibly across the organisation and through all departments and sites as required to support the delivery of hospice services. Act as a role model to staff and volunteers. Standard Requirements of all Mary Ann Staff: To be flexible and adapt to the needs of the department and your team. To maintain strict confidentiality and always adhere to data protection policies. To observe and maintain security procedures and to be aware of responsibilities towards Health & Safety, Hospice Policies & Procedures, and COSHH. Mary Ann operates a strictly no smoking policy whilst on duty and on the premises. Exercise responsible stewardship of hospice resources. Attendance at meetings, events and activities may require the post holder to work beyond the normal hours/days of work on occasions flexibility is essential. To have an understanding and demonstrate regard for Mary Anns values, vision, mission, and strategic aims. Travel in the Warwickshire area, and on occasions within the UK, to fulfil role and attend/participate in training and personal development opportunities, using own vehicle or public transport, for which expenses will be met in line with policies. To maintain an effective and collaborative working relationship with other members of staff and volunteers. To participate in annual and quarterly performance appraisal, where the job description will be reviewed, and objectives agreed. Take responsibility for ensuring the timely completion and/or attendance for all statutory and mandatory training requirements relevant to role as outlined by Mary Anns Policy. To participate in surveys and audits as required by the service in relation to your role. Conform to conventional standards of professional uniform and business dress when representing Mary Ann. To accept temporary redeployment within any part of Mary Ann should the need arise ensuring hospice goals and objectives are met. Person Specification Qualifications GCSE or equivalent grade C/4 and above in English and Maths AAT Qualification or equivalent Business Administration Qualification or equivalent Experience Experience in book-keeping Experience in accounts payable Experience in processing Invoices and Purchase Orders for payment Experience in all Microsoft packages especially Excel. Key attention to detail Analytical skills required Able to work on their own but also as part of a wider team with whom they can quickly build up trust and confidence. Able to demonstrate perseverance and resilience. Conscientious, methodical and organised. The ability to communicate, at all levels, verbally and in writing, clearly and easily, both within and outside the organisation. Accounting databases i.e. XERO and SAGE Experience of working in a charity/fundraising environment. Professional Behaviours Self motivated, passionate, and confident Resourceful and creative High level of accuracy and attention to detail Adaptable and capable of managing changing priorities and tasks. Calm, caring, enabling and supportive manner. Positive, encouraging, sensitive and discreet. Ability to work with minimal supervision and able to manage own workload. Other Job Requirements To wear Business Support Services uniform/accepted formal code of business dress Ability to work in non smoking environment being a non smoker whilst on duty Ambassador for the organisation Able to work flexibly or additional hours on occasions. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Mar 08, 2026
Full time
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Contract: Permanent, Full-time Closing date: 12th March 2026 Recruitment Partner: Katrina, What you'll be doing An exciting opportunity exists within our Technical Services team for Portfolio Assistant. You will be responsible for the provision of high quality portfolio data, governance of key meetings and will be the central point for portfolio administration activities across the entire team who develop and deliver new Boots & Exclusive branded products, all year round and seasonal. This is a permanent role based in Nottingham. Reporting to the Portfolio Manager for Retail Owned Brands & Exclusive Brands, you will be part of the Portfolio team within the Technical Services function in Boots, working on a broad portfolio of beauty and personal care products in line with our 3 year plans. You will work cross functionally to ensure timely project delivery, strong governance, and consistent accuracy of portfolio information Key responsibilities Data management & reporting Coordination of key governance/steering meetings Coordination, collation and distribution of project and product information Administration support IT system support and management Managing stakeholders What you'll need to have (our must-haves) A proactive mindset and willingness to contribute ideas Strong communication skills Passion to build effective relationships Excellent numerical, analytical and data-accuracy skills Strong administrative, organisational and time-management abilitiesConfidence using Microsoft Office tools-particularly Teams, SharePoint, Power BI, and Excel-as well as bespoke systems An interest in AI It would be great if you also have Experience with product development lifecycles in beauty or personal care. Rewards designed for you Boots Retirement Savings Plan Discretionary annual bonus Generous employee discounts Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more. Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme. There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only. Please note that any salary estimates provided on third-party sites are not endorsed by Boots and may not be accurate. A bit about us At Boots, we're proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported and free to be themselves. We believe that when our people feel valued and included, they thrive, so we're committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time. What's next If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. We hope to hear from you soon. Be brilliant with Boots.
Mar 08, 2026
Full time
Contract: Permanent, Full-time Closing date: 12th March 2026 Recruitment Partner: Katrina, What you'll be doing An exciting opportunity exists within our Technical Services team for Portfolio Assistant. You will be responsible for the provision of high quality portfolio data, governance of key meetings and will be the central point for portfolio administration activities across the entire team who develop and deliver new Boots & Exclusive branded products, all year round and seasonal. This is a permanent role based in Nottingham. Reporting to the Portfolio Manager for Retail Owned Brands & Exclusive Brands, you will be part of the Portfolio team within the Technical Services function in Boots, working on a broad portfolio of beauty and personal care products in line with our 3 year plans. You will work cross functionally to ensure timely project delivery, strong governance, and consistent accuracy of portfolio information Key responsibilities Data management & reporting Coordination of key governance/steering meetings Coordination, collation and distribution of project and product information Administration support IT system support and management Managing stakeholders What you'll need to have (our must-haves) A proactive mindset and willingness to contribute ideas Strong communication skills Passion to build effective relationships Excellent numerical, analytical and data-accuracy skills Strong administrative, organisational and time-management abilitiesConfidence using Microsoft Office tools-particularly Teams, SharePoint, Power BI, and Excel-as well as bespoke systems An interest in AI It would be great if you also have Experience with product development lifecycles in beauty or personal care. Rewards designed for you Boots Retirement Savings Plan Discretionary annual bonus Generous employee discounts Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child Flexible benefits scheme including option to buy additional holiday, discounted gym membership, life assurance, activity passes and much more. Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme. There's lots more in our benefits and discounts, MyBoosts - there to give you that little lift in your everyday. Find out more at boots.jobs/rewards. Exclusions may apply; eligible roles only. Please note that any salary estimates provided on third-party sites are not endorsed by Boots and may not be accurate. A bit about us At Boots, we're proud to be an equal opportunity employer, creating a place where everyone feels welcome, supported and free to be themselves. We believe that when our people feel valued and included, they thrive, so we're committed to creating a brilliant Boots for our people so they can make a difference for our customers and colleagues every time. What's next If you apply, our team will be in touch to let you know the outcome of your application or to arrange next steps. Where a role is advertised as full-time, we are open to discussing part-time and job share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis. We hope to hear from you soon. Be brilliant with Boots.
Position not right for you? Share it with someone you know. Reference: FEB Expiry date: 09:32, Fri, 20th Mar 2026 Location: Huddersfield Benefits: Quarterly Bonus Scheme Location: Huddersfield Salary:£23,874.98 - £28,137.67, depending on experience Benefits: quarterly bonus up to £950/per quarter Working hours: 37.5/ week. Monday-Friday between 8:00-17:00 Are you an experienced Administrator with excellent customer service skills? Do you want to be part of a forward-thinking company that can offer a range of exciting career opportunities? Joining our team as a Total Loss Administrator, you'll ensure vehicle inspections are scheduled promptly, reviewing claims, and making decisions while working closely with our in-house engineers. With a proactive approach, you'll manage claims efficiently, engage in challenging conversations with our repair network, insurers, fleet, and third party customers, and tailor processes for optimal client satisfaction. Your inventive solutions will expedite claims settlements while maintaining exceptional customer service standards. Join FMG as a Total Loss Administrator and enjoy some outstanding benefits Of course, there's a great basic salary, but that's just the beginning, our most popular benefits include Salary -Starting from £23,874.98 per annum with opportunity to increase as your experience grows, enhanced by a bonus scheme of up to £650 per quarter. Annual Leave - Start with 24 days, increasing to 26 days with service. Of course, you'll have public holidays too and an extra day's leave to celebrate your birthday! Pension - Employer contributions of 3% Financial Benefits - Enjoy the security of free life assurance, a save as you earn scheme, an employee referral scheme (earning £1,000 per referral), and our Benefits App with discounts and cashback at top retailers like Tesco, Asda, Currys, B&Q, and Wickes. Wellbeing Services - Access our colleague assistance programme with 24/7 GP service, mental health support and physiotherapy plus cycle to work, eyecare vouchers, Health Cash Plan, Dental Plan and Travel Insurance. Community - Great working environment in our new offices with fantastic modern break out areas, free car parking, onsite canteen, kitchen facilities, TV area, and shower facilities for those that want to take advantage of the cycle to work scheme. FMGive - Ditch the desk and have a fully paid working day each year dedicated to volunteering support for our amazing local charities! Not to mention getting involved in our fantastic fundraising events that regularly take place in and out of the office. Motoring Benefits - Take advantage of exclusive employee vehicle leasing schemes, discounted repairs, and reduced rates on weekend car and van hires. Stream - A free financial wellbeing app that gives you more control over your pay, helps you save, provides financial advice and offers even more discounts on your shopping. About You You'll be self motivated, with an eye for detail and proven problem solving skills. You'll gain genuine satisfaction from finding ways to continually provide exceptional customer service. You're an outstanding communicator, have strong questioning and listening skills, together with excellent negotiation skills. You're able to challenge information to get the best result for our customer whilst quickly developing rapport with customers and suppliers over the phone. You're comfortable working on computers, including the use of bespoke systems along with Microsoft packages. Experience in the insurance industry would be advantageous but is not essential as all training will be provided. About Us FMG is the UK's leading independent provider of fleet incident management and specialist vehicle recovery services. We provide outsourced incident management support, specialist rapid response and recovery management to a wide range of insurers and blue light services. We put our customers at the heart of everything we do, making their lives easier and taking the stress out of accidents. Our commitment to customer service is what sets us apart. We're also part of something bigger - ZIGUP, a leading provider of integrated mobility solutions, supporting customers across the UK, Ireland, and Spain. Unlock your potential in an industry leading business, surrounded by inspiring individuals and leaders, fuelled by the opportunity to thrive in your career. We are agile. We are experts. We are imaginative. We are reliable.
Mar 08, 2026
Full time
Position not right for you? Share it with someone you know. Reference: FEB Expiry date: 09:32, Fri, 20th Mar 2026 Location: Huddersfield Benefits: Quarterly Bonus Scheme Location: Huddersfield Salary:£23,874.98 - £28,137.67, depending on experience Benefits: quarterly bonus up to £950/per quarter Working hours: 37.5/ week. Monday-Friday between 8:00-17:00 Are you an experienced Administrator with excellent customer service skills? Do you want to be part of a forward-thinking company that can offer a range of exciting career opportunities? Joining our team as a Total Loss Administrator, you'll ensure vehicle inspections are scheduled promptly, reviewing claims, and making decisions while working closely with our in-house engineers. With a proactive approach, you'll manage claims efficiently, engage in challenging conversations with our repair network, insurers, fleet, and third party customers, and tailor processes for optimal client satisfaction. Your inventive solutions will expedite claims settlements while maintaining exceptional customer service standards. Join FMG as a Total Loss Administrator and enjoy some outstanding benefits Of course, there's a great basic salary, but that's just the beginning, our most popular benefits include Salary -Starting from £23,874.98 per annum with opportunity to increase as your experience grows, enhanced by a bonus scheme of up to £650 per quarter. Annual Leave - Start with 24 days, increasing to 26 days with service. Of course, you'll have public holidays too and an extra day's leave to celebrate your birthday! Pension - Employer contributions of 3% Financial Benefits - Enjoy the security of free life assurance, a save as you earn scheme, an employee referral scheme (earning £1,000 per referral), and our Benefits App with discounts and cashback at top retailers like Tesco, Asda, Currys, B&Q, and Wickes. Wellbeing Services - Access our colleague assistance programme with 24/7 GP service, mental health support and physiotherapy plus cycle to work, eyecare vouchers, Health Cash Plan, Dental Plan and Travel Insurance. Community - Great working environment in our new offices with fantastic modern break out areas, free car parking, onsite canteen, kitchen facilities, TV area, and shower facilities for those that want to take advantage of the cycle to work scheme. FMGive - Ditch the desk and have a fully paid working day each year dedicated to volunteering support for our amazing local charities! Not to mention getting involved in our fantastic fundraising events that regularly take place in and out of the office. Motoring Benefits - Take advantage of exclusive employee vehicle leasing schemes, discounted repairs, and reduced rates on weekend car and van hires. Stream - A free financial wellbeing app that gives you more control over your pay, helps you save, provides financial advice and offers even more discounts on your shopping. About You You'll be self motivated, with an eye for detail and proven problem solving skills. You'll gain genuine satisfaction from finding ways to continually provide exceptional customer service. You're an outstanding communicator, have strong questioning and listening skills, together with excellent negotiation skills. You're able to challenge information to get the best result for our customer whilst quickly developing rapport with customers and suppliers over the phone. You're comfortable working on computers, including the use of bespoke systems along with Microsoft packages. Experience in the insurance industry would be advantageous but is not essential as all training will be provided. About Us FMG is the UK's leading independent provider of fleet incident management and specialist vehicle recovery services. We provide outsourced incident management support, specialist rapid response and recovery management to a wide range of insurers and blue light services. We put our customers at the heart of everything we do, making their lives easier and taking the stress out of accidents. Our commitment to customer service is what sets us apart. We're also part of something bigger - ZIGUP, a leading provider of integrated mobility solutions, supporting customers across the UK, Ireland, and Spain. Unlock your potential in an industry leading business, surrounded by inspiring individuals and leaders, fuelled by the opportunity to thrive in your career. We are agile. We are experts. We are imaginative. We are reliable.
Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust Administrator - Learning Disability Service The closing date is 15 March 2026 Are you an enthusiastic Administrator looking for a new challenge? Do you like things to be just so and have an excellent eye for detail? Are you focussed on doing your job to the best of your ability and are comfortable working within a team and on your own initiative? If this is you, then read on as we might just have the job for you. The Learning Disability Service delivers excellent healthcare to adults with learning disabilities across the locality. We are looking for an enthusiastic and motivated Administrator to provide flexible administrative support across our Community Learning Disability Teams, our Single Point of Access, and the Intensive Support Team to support peaks in administration workload. Please note this is a part time role for up to 28 hours per week, we cannot unfortunately consider full time applications Main duties of the job It is important you have excellent administration, communication and people management skills as this role entails communicating with a range of internal and external professionals and organisations, whilst always providing excellent customer service for all service users, their carers and other visitors to the team. If you are conscientious, kind, have a flexible attitude, can juggle different tasks at the same time (such as audiotyping, minute taking, report/letter writing, phone calls/messages, diary management and data entry) then it is likely you have the skills we are looking for and we would love to hear from you. This role is part-time with days worked to be negotiated, however, applicants must be able to work a Thursday or Friday. The team fosters a strong supportive team approach, and training for this role is provided. A car is useful but not essential as driving to other team bases may be required to support meetings/training. Please read the job description & specification, and if you have any questions about the role, we would love to hear from you. Please contact Mandy Norris (Operational Team Lead) or Wendy Willis-Barr (Administration Co-ordinator) on . About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Qualifications NVQ/Higher Apprenticeship Level 2 Business & Administration (or equivalent). ECDL or CLAIT qualification in IT. RSA II/III Word processing/Typing (or equivalent). GCSE A-C Maths/Functional skills level 2 Numeracy. GCSE A-C English/Functional skills level 2 Literacy. RSA II/III Audio-typing (or equivalent). Knowledge of medical terminology. Car driver with business use insurance. Experience Good working knowledge of Microsoft Office software programmes and previous experience of working in an administrative role. Experience of organising and prioritising work, meeting deadlines, with good attention to detail. Good communication & interpersonal skills with the public and professionals. Good customer focus, with experience of managing challenging conversations with diplomacy, discretion and tact. Positive attitude and approach to mental health and learning disabilities. To be self-motivated and able work alone effectively. To be able to develop good working relationships with other team members. Experience of working as an administrator in health or social care. Experience of healthcare systems. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Mar 08, 2026
Full time
Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust Administrator - Learning Disability Service The closing date is 15 March 2026 Are you an enthusiastic Administrator looking for a new challenge? Do you like things to be just so and have an excellent eye for detail? Are you focussed on doing your job to the best of your ability and are comfortable working within a team and on your own initiative? If this is you, then read on as we might just have the job for you. The Learning Disability Service delivers excellent healthcare to adults with learning disabilities across the locality. We are looking for an enthusiastic and motivated Administrator to provide flexible administrative support across our Community Learning Disability Teams, our Single Point of Access, and the Intensive Support Team to support peaks in administration workload. Please note this is a part time role for up to 28 hours per week, we cannot unfortunately consider full time applications Main duties of the job It is important you have excellent administration, communication and people management skills as this role entails communicating with a range of internal and external professionals and organisations, whilst always providing excellent customer service for all service users, their carers and other visitors to the team. If you are conscientious, kind, have a flexible attitude, can juggle different tasks at the same time (such as audiotyping, minute taking, report/letter writing, phone calls/messages, diary management and data entry) then it is likely you have the skills we are looking for and we would love to hear from you. This role is part-time with days worked to be negotiated, however, applicants must be able to work a Thursday or Friday. The team fosters a strong supportive team approach, and training for this role is provided. A car is useful but not essential as driving to other team bases may be required to support meetings/training. Please read the job description & specification, and if you have any questions about the role, we would love to hear from you. Please contact Mandy Norris (Operational Team Lead) or Wendy Willis-Barr (Administration Co-ordinator) on . About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Qualifications NVQ/Higher Apprenticeship Level 2 Business & Administration (or equivalent). ECDL or CLAIT qualification in IT. RSA II/III Word processing/Typing (or equivalent). GCSE A-C Maths/Functional skills level 2 Numeracy. GCSE A-C English/Functional skills level 2 Literacy. RSA II/III Audio-typing (or equivalent). Knowledge of medical terminology. Car driver with business use insurance. Experience Good working knowledge of Microsoft Office software programmes and previous experience of working in an administrative role. Experience of organising and prioritising work, meeting deadlines, with good attention to detail. Good communication & interpersonal skills with the public and professionals. Good customer focus, with experience of managing challenging conversations with diplomacy, discretion and tact. Positive attitude and approach to mental health and learning disabilities. To be self-motivated and able work alone effectively. To be able to develop good working relationships with other team members. Experience of working as an administrator in health or social care. Experience of healthcare systems. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Career Choices Dewis Gyrfa Ltd
Manchester, Lancashire
Medical Workforce Administrator Manchester University NHS Foundation Trust Employer: Manchester University NHS Foundation Trust Location: Manchester, M13 9WL Pay: Contract Type: Permanent Hours: Full time Disability Confident: Yes Closing Date: 12/03/2026 About this job An opportunity has arisen for a Medical Workforce Administrator within our Medical Workforce Department . This is a full time post based at Cobbett House, Trust HQ. We are looking for a motivated individual to join our team in providing a comprehensive and high quality Medical HR service to managers and medical staff within the Trust. We have a varied and demanding agenda and are looking for an enthusiastic individual who wants to develop their career within the NHS. This is a challenging and hands-on operational role, which will see you being one of the first points of contact for Medical Staff and managers. You will possess excellent interpersonal skills and have the proven organisational skills required to work in a fast paced and challenging environment. The individual will need to be comfortable in their ability to communicate with all levels of staff, both verbally in and writing and be resilient, customer focused and flexible. We are looking for someone with strong IT skills who has experience of using a range of IT applications including Microsoft Office products (particulary Excel), ESR, TRAC and Allocate systems. Please note the role will be split between on site and home/remote working. To support the delivery of Medical HR services ensuring comprehensive and high quality administrative support which is customer focused and responsive. The Medical Workforce Administrator will specifically support the provision of rotational information and Generic Work Schedules pertaining to Doctors and Dentists in Training, ensuring that this information is circulated in line with agreed deadlines. The post holder will also undertake administrative duties relating to other work as directed by the Medical Workforce Advisor. Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe a great place to shape your career. With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year. Behind every patient cared for are people like you keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike. At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others. At MFT, your role matters, your impact is real, and you're part of something bigger from day one. To find out more about the key responsibilities and the specific skills and experience you'll need, take a look at the Job Description & Person Specification attachments under the 'Supporting Documents' heading. So that you're even more equipped to make an informed decision to apply to us, you'll need to take time to read the 'Candidate Essentials Guide' that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how 'we care for you as you care for others'. Most importantly, it also contains critical information you'll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we're proud to beALL HERE FOR YOU-for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application-especially personal statements and responses to role-specific questions-is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. This advert closes on Thursday 12 Feb 2026 Proud member of the Disability Confident employer scheme Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).
Mar 08, 2026
Full time
Medical Workforce Administrator Manchester University NHS Foundation Trust Employer: Manchester University NHS Foundation Trust Location: Manchester, M13 9WL Pay: Contract Type: Permanent Hours: Full time Disability Confident: Yes Closing Date: 12/03/2026 About this job An opportunity has arisen for a Medical Workforce Administrator within our Medical Workforce Department . This is a full time post based at Cobbett House, Trust HQ. We are looking for a motivated individual to join our team in providing a comprehensive and high quality Medical HR service to managers and medical staff within the Trust. We have a varied and demanding agenda and are looking for an enthusiastic individual who wants to develop their career within the NHS. This is a challenging and hands-on operational role, which will see you being one of the first points of contact for Medical Staff and managers. You will possess excellent interpersonal skills and have the proven organisational skills required to work in a fast paced and challenging environment. The individual will need to be comfortable in their ability to communicate with all levels of staff, both verbally in and writing and be resilient, customer focused and flexible. We are looking for someone with strong IT skills who has experience of using a range of IT applications including Microsoft Office products (particulary Excel), ESR, TRAC and Allocate systems. Please note the role will be split between on site and home/remote working. To support the delivery of Medical HR services ensuring comprehensive and high quality administrative support which is customer focused and responsive. The Medical Workforce Administrator will specifically support the provision of rotational information and Generic Work Schedules pertaining to Doctors and Dentists in Training, ensuring that this information is circulated in line with agreed deadlines. The post holder will also undertake administrative duties relating to other work as directed by the Medical Workforce Advisor. Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe a great place to shape your career. With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year. Behind every patient cared for are people like you keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike. At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others. At MFT, your role matters, your impact is real, and you're part of something bigger from day one. To find out more about the key responsibilities and the specific skills and experience you'll need, take a look at the Job Description & Person Specification attachments under the 'Supporting Documents' heading. So that you're even more equipped to make an informed decision to apply to us, you'll need to take time to read the 'Candidate Essentials Guide' that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how 'we care for you as you care for others'. Most importantly, it also contains critical information you'll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we're proud to beALL HERE FOR YOU-for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application-especially personal statements and responses to role-specific questions-is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. This advert closes on Thursday 12 Feb 2026 Proud member of the Disability Confident employer scheme Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).
Overview We are looking to strengthen our HR team with a Learning and Development Administrator based at Hattersley with hybrid working available. Reporting & Role You will report directly to the Learning and Development Manager and your role will cover administration within the L&D team. Organising, coordinating and supporting key projects as required alongside the day to day duties. Key Responsibilities Organise all training, ensuring all records are kept up to date. Where necessary liaise with key stakeholders across the business. Assist with the review and development of internal L&D procedure, guidance, forms and admin systems and assist in the communication of these including via the intranet. Manage the ECITB levy paid by the company, including admin into the system to claim back funds. Liaise with Accounts Payable as necessary to ensure timely payment of invoices and request training spend reports where required. Promote great L&D communication across the business. Provide information, updates and reports where needed. Work on special projects as defined by the L&D Manager. Qualifications Essential: Previous experience in a similar admin role, with great organisational ability. A good understanding of the purpose of a Learning and Development function. Educated to A Level or equivalent. Excellent written and verbal communication skills including presentation/delivery skills. Excellent Microsoft Outlook, Excel, Word and PowerPoint skills. Self motivated, able to work to tight deadline. Willingness to develop further. Desirable Aspirations to work towards CIPD will be considered. A keen interest and excitement towards L&D would be advantageous.
Mar 08, 2026
Full time
Overview We are looking to strengthen our HR team with a Learning and Development Administrator based at Hattersley with hybrid working available. Reporting & Role You will report directly to the Learning and Development Manager and your role will cover administration within the L&D team. Organising, coordinating and supporting key projects as required alongside the day to day duties. Key Responsibilities Organise all training, ensuring all records are kept up to date. Where necessary liaise with key stakeholders across the business. Assist with the review and development of internal L&D procedure, guidance, forms and admin systems and assist in the communication of these including via the intranet. Manage the ECITB levy paid by the company, including admin into the system to claim back funds. Liaise with Accounts Payable as necessary to ensure timely payment of invoices and request training spend reports where required. Promote great L&D communication across the business. Provide information, updates and reports where needed. Work on special projects as defined by the L&D Manager. Qualifications Essential: Previous experience in a similar admin role, with great organisational ability. A good understanding of the purpose of a Learning and Development function. Educated to A Level or equivalent. Excellent written and verbal communication skills including presentation/delivery skills. Excellent Microsoft Outlook, Excel, Word and PowerPoint skills. Self motivated, able to work to tight deadline. Willingness to develop further. Desirable Aspirations to work towards CIPD will be considered. A keen interest and excitement towards L&D would be advantageous.
Customer Service & Sales Order Administrator Banbury £26,500 + benefits Monday Friday 9:00am 5:00pm (30-minute lunch) We are working with a well-established and growing business in Banbury looking to recruit a Customer Service & Sales Order Administrator to join their friendly and busy office team. This role would suit someone who enjoys working with customers, keeping things organised, and ensuring orders move smoothly from enquiry through to delivery. It s a varied position where you ll be the link between customers, sales, and internal teams. The Customer Service & Sales Order Administrator Role You ll play a key part in supporting the day-to-day running of the office, ensuring customers receive a professional and efficient service. Your responsibilities will include: Handling customer enquiries via phone and email Managing a shared inbox and responding to customer requests Preparing sales quotations and processing customer orders Creating and managing purchase orders Monitoring stock levels and placing stock orders when required Making outbound calls to follow up enquiries and identify opportunities Supporting colleagues across the business with general administrative tasks Ensuring all orders and customer information are processed accurately and efficiently About You You will already have experience working in a customer service, sales support, or order processing role and be comfortable working in a busy office environment. We re looking for someone who is: Friendly, professional, and confident on the telephone Highly organised with excellent attention to detail Comfortable managing multiple tasks and priorities Proactive and willing to support colleagues when needed Confident using Microsoft Office (Outlook, Excel, Word) and ideally ERP/CRM systems You will also have GCSEs (Grade C / 4 or above) in English and Maths. If you re looking for a varied office role where you can build strong relationships with customers and play an important part in a busy team, we would love to hear from you. INDH
Mar 07, 2026
Full time
Customer Service & Sales Order Administrator Banbury £26,500 + benefits Monday Friday 9:00am 5:00pm (30-minute lunch) We are working with a well-established and growing business in Banbury looking to recruit a Customer Service & Sales Order Administrator to join their friendly and busy office team. This role would suit someone who enjoys working with customers, keeping things organised, and ensuring orders move smoothly from enquiry through to delivery. It s a varied position where you ll be the link between customers, sales, and internal teams. The Customer Service & Sales Order Administrator Role You ll play a key part in supporting the day-to-day running of the office, ensuring customers receive a professional and efficient service. Your responsibilities will include: Handling customer enquiries via phone and email Managing a shared inbox and responding to customer requests Preparing sales quotations and processing customer orders Creating and managing purchase orders Monitoring stock levels and placing stock orders when required Making outbound calls to follow up enquiries and identify opportunities Supporting colleagues across the business with general administrative tasks Ensuring all orders and customer information are processed accurately and efficiently About You You will already have experience working in a customer service, sales support, or order processing role and be comfortable working in a busy office environment. We re looking for someone who is: Friendly, professional, and confident on the telephone Highly organised with excellent attention to detail Comfortable managing multiple tasks and priorities Proactive and willing to support colleagues when needed Confident using Microsoft Office (Outlook, Excel, Word) and ideally ERP/CRM systems You will also have GCSEs (Grade C / 4 or above) in English and Maths. If you re looking for a varied office role where you can build strong relationships with customers and play an important part in a busy team, we would love to hear from you. INDH
