Supply Chain Coordinator £30,000 £35,000 Hybrid Working (4 Days On-Site / 1 WFH) Bordon Full-Time Manufacturing Environment We are currently recruiting for a Supply Chain Coordinator to join a well-established and growing manufacturing business. This is a great opportunity to become part of a collaborative supply chain team supporting the procurement and delivery of materials that keep production running smoothly. Working closely with internal departments and external suppliers, you will help coordinate purchasing activities, track orders, maintain accurate ERP data, and support supplier relationships to ensure materials and components arrive on time and to the required quality standards. This position would suit someone with experience in Supply Chain, Purchasing, or Procurement coordination, particularly within an engineering or manufacturing environment. It would also be a strong fit for someone currently working as a Purchasing Administrator, Purchasing Assistant, Junior Buyer, or Internal Sales Coordinator looking to broaden their experience within supply chain operations. Key Responsibilities Coordinating purchase orders and monitoring supplier delivery schedules Maintaining accurate supplier and purchasing data within the ERP system Liaising with suppliers to track orders, resolve delays, and ensure on-time delivery Supporting supplier sourcing activities and quotation comparisons Monitoring stock levels and assisting with demand planning Producing procurement and cost reports Collaborating with production, engineering, and finance teams to support supply chain performance Identifying potential supply risks and helping implement solutions What We re Looking For Previous experience in a Supply Chain, Procurement, Purchasing, or Sales Coordination role Experience within a manufacturing or engineering environment is desirable Strong organisational skills with excellent attention to detail Confident using ERP/MRP systems and Microsoft Office Strong communication skills and ability to build supplier relationships A proactive and adaptable approach to problem solving The Package Salary: £30,000 £35,000 depending on experience Hybrid Working: 4 days on-site, 1 day working from home Hours: Monday Friday, 37.5 hours per week (Flexible working hours) You ll be joining a supportive team within a respected UK manufacturing business that continues to invest in its operations and supply chain capability. If you re looking for a role where you can develop your purchasing or supply chain career and make a real impact, we d love to hear from you.
Apr 05, 2026
Full time
Supply Chain Coordinator £30,000 £35,000 Hybrid Working (4 Days On-Site / 1 WFH) Bordon Full-Time Manufacturing Environment We are currently recruiting for a Supply Chain Coordinator to join a well-established and growing manufacturing business. This is a great opportunity to become part of a collaborative supply chain team supporting the procurement and delivery of materials that keep production running smoothly. Working closely with internal departments and external suppliers, you will help coordinate purchasing activities, track orders, maintain accurate ERP data, and support supplier relationships to ensure materials and components arrive on time and to the required quality standards. This position would suit someone with experience in Supply Chain, Purchasing, or Procurement coordination, particularly within an engineering or manufacturing environment. It would also be a strong fit for someone currently working as a Purchasing Administrator, Purchasing Assistant, Junior Buyer, or Internal Sales Coordinator looking to broaden their experience within supply chain operations. Key Responsibilities Coordinating purchase orders and monitoring supplier delivery schedules Maintaining accurate supplier and purchasing data within the ERP system Liaising with suppliers to track orders, resolve delays, and ensure on-time delivery Supporting supplier sourcing activities and quotation comparisons Monitoring stock levels and assisting with demand planning Producing procurement and cost reports Collaborating with production, engineering, and finance teams to support supply chain performance Identifying potential supply risks and helping implement solutions What We re Looking For Previous experience in a Supply Chain, Procurement, Purchasing, or Sales Coordination role Experience within a manufacturing or engineering environment is desirable Strong organisational skills with excellent attention to detail Confident using ERP/MRP systems and Microsoft Office Strong communication skills and ability to build supplier relationships A proactive and adaptable approach to problem solving The Package Salary: £30,000 £35,000 depending on experience Hybrid Working: 4 days on-site, 1 day working from home Hours: Monday Friday, 37.5 hours per week (Flexible working hours) You ll be joining a supportive team within a respected UK manufacturing business that continues to invest in its operations and supply chain capability. If you re looking for a role where you can develop your purchasing or supply chain career and make a real impact, we d love to hear from you.
The Practice Operations Lead is responsible for overseeing the operational aspects of the GP practice. This role ensures the delivery of high-quality patient care and efficient resource management. The Operations Lead will work closely with the Practice Manager and administrative teams to implement best practices and achieve organisational goals while maintaining compliance with regulations. Main duties of the job Reception/Admin Rota Management Admin/Reception staff cover In charge of docman / EMIS tasks Administrative Support Governance and Compliance Patient Demand Management Premises Management and Equipment Call/Recall Programmes IT and Systems Support About us Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. We have 4 GP partners, 2 Salaried GPs, 4 ARRS staff and a very capable team of admin/reception staff. Job responsibilities Job description- after 6 months of in house training the operations lead is to take over the finance management Staff cover when needed. Ideal Candidate should be flexible tocover gaps in the Rota when needed. Lead, motivate, and manage the reception teams at both sitesto ensure high standards of performance and patient care. Oversee mandatory training, and development of staff tomaintain a skilled workforce across both locations. Communicate effectively with the Practice Manager whomanages the rota for the admin and clinical team. Address staff concerns, facilitate conflict resolution, andpromote a positive workplace culture. Manage unplanned absences, ensuring all are recorded,including conducting return-to-work reviews for reception staff. Address staffing issues, including conflicts, performanceissues, poor service, and clinical safety concerns and report them to thepractice manager. Organise regular staff meetings and document actions agreedupon. Operational Duties: Clinical and Reception/Admin Rota Management. Oversee rota/cover coordination. Ensuring that all work isscheduled according to the practice guidance Communication: Act as the primary point of contact between thereception/admin team and clinical staff, facilitating clear and consistentcommunication regarding schedules and operational protocols. Keep the reception staff informed of any changes in practiceprotocols, training opportunities, or other relevant updates. Administrative Support: In charge of running searches and reports. Manage stock control (clinical and non-clinical), includingordering office supplies, drugs, consumables, and medical equipment. Implement administrative systems around prescribing tosupport prescribers. Oversee the management of the pathology system, includingsample storage and collection, and monitor the ICE system. Handle incoming administration tasks, including post,scanning, summarising and coding, registrations, de-registrations, and supportfor eRS and reporting. Manage routine administration systems, such as call/recallsystems (e.g., Flu, diabetes, NHS Health Checks). Help Practice Manager with interviews and oversee theinduction program for new staff joiners. Manage NHSE declarations related to workforce, extendedhours, and whole practice via PCSE. Monitor active administrative tasks, including managing thetasks pool on Emis and handling information requests. Oversee clinical room allocation and reception management,ensuring efficient call handling, private patient transactions, chaperonefacilitation, translator services, and patient information management. Governance and compliance: Ensure that all mandatory compliance measures are met,including: Staff mandatory training and development. Staff immunisation and health requirements. Conducting internal and external audits. Regularly updating policies and procedures in line with CQCstandards. Monitor and manage risks within the practice, implementingnecessary actions to mitigate them. Conduct regular audits and quality assurance reviews touphold practice standards. Maintain accurate records and documentation for governanceand reporting purposes. Manage complaints, including dealing with day-to-day patientcomplaints, responding to written complaints, and monitoring NHS Choicescomments. Conduct health and safety assessments, including riskassessments for infection control and slips and trips. Capture Significant Event Analyses (SEAs) for review anddiscussion with the team. Manage safeguarding administrative processes, includinginformation requests. Organise and ensure at least three annual PatientParticipation Group (PPG) meetings, including minuting and actioning outcomes. Patient Demand Management: Analyse patient demand trends to optimise appointmentscheduling and resource allocation and keep the PM up to date. Develop strategies to improve patient access and reducewaiting times at the main operations and secondary branch. Engage with patients to gather feedback and improve servicedelivery. Collaborate with clinical teams to manage care pathways andenhance patient outcomes. Help PM with premises management and equipment. Familiarise with Business Continuity Plan (BCP) policies,including call trees and arranging on-site inspections. Manage security protocols, including opening and closingprocedures, key fob management, and locked drugs/fridges. Monitor equipment to ensure it is fit for use, including ITPCs, telephone systems (Surgery Connect), printers, and payment terminals. Oversee cleaning quality and raise issues with suppliers asnecessary. Ensure proper waste management, including correct bin usagefor storage and collections. HR: Organise staff inductions, arrange paperwork, logins, andsmartcards for new team members. Participate in recruitment and training processes. Assist in staff appraisals as required. Allocate workloads between reception and admin staff,arranging cover for sickness and annual leave. Call/Recall Programmes: Support the practice in recall programmes such as: QOF (Quality and Outcomes Framework) Local Improvement Schemes Direct Enhanced Services Cervical cytology recall Childhood immunisation NHS Health Checks Safeguarding IT and Systems Support: Act as Local Administrator/RA, providing support, trainingand arranging logins for IT systems including Emis, Docman, Accurx, SurgeryConnect, ICE, tQuest and others. Liaise with the IT Service Desk to resolve hardware andsoftware issues. Provide support and training for staff in resolving simpleissues with PCs, printers, and phone lines. Train staff on Emis, Docman, Accurx, Surgery Connect, andMicrosoft Office applications. Other Duties; Perform additional tasks required for the efficientoperation of the practice Undertake mandatory and not mandatory CPD trainings onPractice Index, or training as may be required to develop your skills andabilities Attend refresher and update training for medical emergenciesand CPR Attend practice and MS Teams Meetings The above is not an exhaustive list of duties and you willbe expected to perform different tasks as necessitated by your changing rolewithin the organisation and the overall business objectives of theorganisation. After 6 months in house training: FinancialReporting & Reconciliation Take over the finances of the practice from the currentFinance Manager Prepare monthly, quarterly, and annual financial reportsfor partners. Reconcile accounts, ensuring accurate records. Track income streams including NHS payments, privateincome, grants, and teaching income. Monitor and analyse KPIs and present forecasts topartners. Claims & Submissions Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services. Submit enhanced service claims (e.g., immunisations). Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.). Track rent/service charge claims and liaise with NHSProperty Services. Ensure all claims have the required documentation. Expense Management Oversee practice expenses and ensure properdocumentation. Approve and process payments to suppliers and serviceproviders. Ensure compliance with expense policies and manage pettycash. Manage payroll for all staff and ensure HMRC compliance. Set up new employees in payroll and manage records. Submit pensions and comply with NHS Pension Schemerequirements. Invoicing & Billing Create and issue invoices when needed and maintain arecord of claims. Manage third-party billing and follow up on outstandingpayments. Audit & Compliance Prepare financial records for audits. Ensure compliance with NHS regulations and standards. Implement internal controls to mitigate financial risks. Review and improve financial processes for accuracy andefficiency. Train admin staff on financial procedures as needed. Strategic Financial Support . click apply for full job details
Apr 04, 2026
Full time
The Practice Operations Lead is responsible for overseeing the operational aspects of the GP practice. This role ensures the delivery of high-quality patient care and efficient resource management. The Operations Lead will work closely with the Practice Manager and administrative teams to implement best practices and achieve organisational goals while maintaining compliance with regulations. Main duties of the job Reception/Admin Rota Management Admin/Reception staff cover In charge of docman / EMIS tasks Administrative Support Governance and Compliance Patient Demand Management Premises Management and Equipment Call/Recall Programmes IT and Systems Support About us Cockfosters Medical Centre is a distinguished medical practice committed to delivering exceptional services through our core values: Innovation, Teamwork, Education, and Respect. We have 4 GP partners, 2 Salaried GPs, 4 ARRS staff and a very capable team of admin/reception staff. Job responsibilities Job description- after 6 months of in house training the operations lead is to take over the finance management Staff cover when needed. Ideal Candidate should be flexible tocover gaps in the Rota when needed. Lead, motivate, and manage the reception teams at both sitesto ensure high standards of performance and patient care. Oversee mandatory training, and development of staff tomaintain a skilled workforce across both locations. Communicate effectively with the Practice Manager whomanages the rota for the admin and clinical team. Address staff concerns, facilitate conflict resolution, andpromote a positive workplace culture. Manage unplanned absences, ensuring all are recorded,including conducting return-to-work reviews for reception staff. Address staffing issues, including conflicts, performanceissues, poor service, and clinical safety concerns and report them to thepractice manager. Organise regular staff meetings and document actions agreedupon. Operational Duties: Clinical and Reception/Admin Rota Management. Oversee rota/cover coordination. Ensuring that all work isscheduled according to the practice guidance Communication: Act as the primary point of contact between thereception/admin team and clinical staff, facilitating clear and consistentcommunication regarding schedules and operational protocols. Keep the reception staff informed of any changes in practiceprotocols, training opportunities, or other relevant updates. Administrative Support: In charge of running searches and reports. Manage stock control (clinical and non-clinical), includingordering office supplies, drugs, consumables, and medical equipment. Implement administrative systems around prescribing tosupport prescribers. Oversee the management of the pathology system, includingsample storage and collection, and monitor the ICE system. Handle incoming administration tasks, including post,scanning, summarising and coding, registrations, de-registrations, and supportfor eRS and reporting. Manage routine administration systems, such as call/recallsystems (e.g., Flu, diabetes, NHS Health Checks). Help Practice Manager with interviews and oversee theinduction program for new staff joiners. Manage NHSE declarations related to workforce, extendedhours, and whole practice via PCSE. Monitor active administrative tasks, including managing thetasks pool on Emis and handling information requests. Oversee clinical room allocation and reception management,ensuring efficient call handling, private patient transactions, chaperonefacilitation, translator services, and patient information management. Governance and compliance: Ensure that all mandatory compliance measures are met,including: Staff mandatory training and development. Staff immunisation and health requirements. Conducting internal and external audits. Regularly updating policies and procedures in line with CQCstandards. Monitor and manage risks within the practice, implementingnecessary actions to mitigate them. Conduct regular audits and quality assurance reviews touphold practice standards. Maintain accurate records and documentation for governanceand reporting purposes. Manage complaints, including dealing with day-to-day patientcomplaints, responding to written complaints, and monitoring NHS Choicescomments. Conduct health and safety assessments, including riskassessments for infection control and slips and trips. Capture Significant Event Analyses (SEAs) for review anddiscussion with the team. Manage safeguarding administrative processes, includinginformation requests. Organise and ensure at least three annual PatientParticipation Group (PPG) meetings, including minuting and actioning outcomes. Patient Demand Management: Analyse patient demand trends to optimise appointmentscheduling and resource allocation and keep the PM up to date. Develop strategies to improve patient access and reducewaiting times at the main operations and secondary branch. Engage with patients to gather feedback and improve servicedelivery. Collaborate with clinical teams to manage care pathways andenhance patient outcomes. Help PM with premises management and equipment. Familiarise with Business Continuity Plan (BCP) policies,including call trees and arranging on-site inspections. Manage security protocols, including opening and closingprocedures, key fob management, and locked drugs/fridges. Monitor equipment to ensure it is fit for use, including ITPCs, telephone systems (Surgery Connect), printers, and payment terminals. Oversee cleaning quality and raise issues with suppliers asnecessary. Ensure proper waste management, including correct bin usagefor storage and collections. HR: Organise staff inductions, arrange paperwork, logins, andsmartcards for new team members. Participate in recruitment and training processes. Assist in staff appraisals as required. Allocate workloads between reception and admin staff,arranging cover for sickness and annual leave. Call/Recall Programmes: Support the practice in recall programmes such as: QOF (Quality and Outcomes Framework) Local Improvement Schemes Direct Enhanced Services Cervical cytology recall Childhood immunisation NHS Health Checks Safeguarding IT and Systems Support: Act as Local Administrator/RA, providing support, trainingand arranging logins for IT systems including Emis, Docman, Accurx, SurgeryConnect, ICE, tQuest and others. Liaise with the IT Service Desk to resolve hardware andsoftware issues. Provide support and training for staff in resolving simpleissues with PCs, printers, and phone lines. Train staff on Emis, Docman, Accurx, Surgery Connect, andMicrosoft Office applications. Other Duties; Perform additional tasks required for the efficientoperation of the practice Undertake mandatory and not mandatory CPD trainings onPractice Index, or training as may be required to develop your skills andabilities Attend refresher and update training for medical emergenciesand CPR Attend practice and MS Teams Meetings The above is not an exhaustive list of duties and you willbe expected to perform different tasks as necessitated by your changing rolewithin the organisation and the overall business objectives of theorganisation. After 6 months in house training: FinancialReporting & Reconciliation Take over the finances of the practice from the currentFinance Manager Prepare monthly, quarterly, and annual financial reportsfor partners. Reconcile accounts, ensuring accurate records. Track income streams including NHS payments, privateincome, grants, and teaching income. Monitor and analyse KPIs and present forecasts topartners. Claims & Submissions Submit accurate and timely claims for CQRS, PPA, DES, andLocal Incentivised Services. Submit enhanced service claims (e.g., immunisations). Prepare and submit quarterly claims for services (MinorSurgery, IUCD, Wound Care, etc.). Track rent/service charge claims and liaise with NHSProperty Services. Ensure all claims have the required documentation. Expense Management Oversee practice expenses and ensure properdocumentation. Approve and process payments to suppliers and serviceproviders. Ensure compliance with expense policies and manage pettycash. Manage payroll for all staff and ensure HMRC compliance. Set up new employees in payroll and manage records. Submit pensions and comply with NHS Pension Schemerequirements. Invoicing & Billing Create and issue invoices when needed and maintain arecord of claims. Manage third-party billing and follow up on outstandingpayments. Audit & Compliance Prepare financial records for audits. Ensure compliance with NHS regulations and standards. Implement internal controls to mitigate financial risks. Review and improve financial processes for accuracy andefficiency. Train admin staff on financial procedures as needed. Strategic Financial Support . click apply for full job details
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
Apr 04, 2026
Full time
Unity is Europe's largest provider of well integrity solutions for the upstream oil and gas industry. We are experts in ensuring asset longevity, drawing on an extensive technology portfolio and the skills of our talented team. All our products and services are designed to improve performance and lower costs. We deliver quickly, efficiently and to the highest quality every time. Position Unity Well Integrity is seeking an organised and proactive Onshore Services Administrator, based in our Aberdeen office, to support the effective coordination and administration of our onshore workshop and services activities. This role is responsible for the control and management of all Onshore Services documentation, ensuring job related certification is accurately collated, stored, and maintained. The successful candidate will oversee job card creation and closure, compile final documentation packs, maintain calibration and certification records, and ensure all records are up to date across internal systems. The position also involves updating and managing job information within Business Central and SharePoint, processing workshop and stores timesheets, supporting stock checks, maintaining equipment registers, and liaising with vendors to source quotations and raise purchase requests. In addition, the role will include managing external client systems (e.g. Maximo, Ariba), supporting export/import documentation, and assisting with customer documentation and invoicing processes. This is a varied and fast paced role requiring strong organisational skills, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with company procedures. Requirements Experience in a similar administrative or services role Knowledge of QA processes and procedures Self motivated with the ability to work under pressure Strong team player with sound interpersonal skills Excellent written and verbal communication skills Competent in Microsoft Excel, Word, and Outlook
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Apr 04, 2026
Full time
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
We have an exciting opportunity for a skilled and motivated Administrator to join our team. You should ideally have experience in a Healthcare environment as you will be required to meet and greet patients. This is a role for 30 hours a week. Please note that we will be interviewing throughout the duration of this advert. Therefore if you are interested in this role an early application is advised as we may close the advert prior to the advertised date. Qualifications experience using Microsoft office skills of organising filing systems and computer files good customer service skills excellent communication skills, as you will be both patient facing and using the telephone. IT literacy excellent organisational skills the ability to work well under pressure the ability to multi task A key element of the role is to make telephone bookings for patients attending our services. To be successful in this role you must have good communication skills both written and verbal, together with good IT and administration skills. A flexible, organized and enthusiastic attitude is essential. Alliance Medical are Europe's leading independent provider of imaging services. We combine service excellence and innovative imaging technologies to improve patient care and support NHS and independent organisations with their ongoing imaging requirements. Our approach has delivered consistent company growth for more than 30 years. We operate a robust pre-employment screening process for all roles which includes proof of professional registration and qualifications, DBS checking and occupational health assessments. We live by our company values to ensure the highest level of patient care: Our Values Leaders, managers, and supervisors have a particular responsibility to be role models in terms of how they demonstrate these values themselves and how they engage their teams to work in this way. Collaboration: We work together and in partnership for all our patients. We respect expertise and combine it to achieve more. Excellence: We never compromise. We strive to deliver the very best in everything we do to ensure the highest quality of care. We treat our patients and each other with compassion, dignity and respect. Learning: Knowledge and understanding comes from learning. At Alliance Medical we are committed to ensuring that each and every one of us keeps on learning and that we continuously look for improved ways of working. Efficiency: Efficiency in healthcare means more patients get better care. We constantly seek new ways to use the scarce resource of healthcare more intelligently so that more people can live longer, fuller lives. Openness: We act with transparency and honesty in everything we do, where staff are encouraged to speak up to ensure a safe and secure environment for our patients.
Apr 04, 2026
Full time
We have an exciting opportunity for a skilled and motivated Administrator to join our team. You should ideally have experience in a Healthcare environment as you will be required to meet and greet patients. This is a role for 30 hours a week. Please note that we will be interviewing throughout the duration of this advert. Therefore if you are interested in this role an early application is advised as we may close the advert prior to the advertised date. Qualifications experience using Microsoft office skills of organising filing systems and computer files good customer service skills excellent communication skills, as you will be both patient facing and using the telephone. IT literacy excellent organisational skills the ability to work well under pressure the ability to multi task A key element of the role is to make telephone bookings for patients attending our services. To be successful in this role you must have good communication skills both written and verbal, together with good IT and administration skills. A flexible, organized and enthusiastic attitude is essential. Alliance Medical are Europe's leading independent provider of imaging services. We combine service excellence and innovative imaging technologies to improve patient care and support NHS and independent organisations with their ongoing imaging requirements. Our approach has delivered consistent company growth for more than 30 years. We operate a robust pre-employment screening process for all roles which includes proof of professional registration and qualifications, DBS checking and occupational health assessments. We live by our company values to ensure the highest level of patient care: Our Values Leaders, managers, and supervisors have a particular responsibility to be role models in terms of how they demonstrate these values themselves and how they engage their teams to work in this way. Collaboration: We work together and in partnership for all our patients. We respect expertise and combine it to achieve more. Excellence: We never compromise. We strive to deliver the very best in everything we do to ensure the highest quality of care. We treat our patients and each other with compassion, dignity and respect. Learning: Knowledge and understanding comes from learning. At Alliance Medical we are committed to ensuring that each and every one of us keeps on learning and that we continuously look for improved ways of working. Efficiency: Efficiency in healthcare means more patients get better care. We constantly seek new ways to use the scarce resource of healthcare more intelligently so that more people can live longer, fuller lives. Openness: We act with transparency and honesty in everything we do, where staff are encouraged to speak up to ensure a safe and secure environment for our patients.
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 04, 2026
Full time
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Flexible People are seeking a highly organised and detail-focused individual to join one of their prestigious clients based in Andover. This role is ideal for someone who enjoys managing processes, working with data, and delivering excellent customer service in a fast-paced environment. This is a Monday to Friday role. The hours are 08.30am to 16.00pm. The rate of pay is 13.08ph. Key Duties Order Processing Accurately input and manage customer orders across internal systems Monitor orders from initial receipt through to delivery Identify and resolve any issues or delays Ensure all order details (pricing, quantities, delivery information) are correct Customer Service Respond to customer enquiries regarding orders, deliveries, and products Investigate and resolve discrepancies Provide timely, clear, and professional updates Reporting & Analysis Generate ad-hoc reports for internal teams and customers Track and support customer service KPIs Assist with data gathering for operational decisions Data & Systems Management Maintain accurate customer and product master data Implement pricing updates across systems Support improvements to processes and data accuracy Team Collaboration Work closely with internal departments to meet service targets Contribute to a collaborative and efficient working environment Candidate Requirements Previous experience in a customer service or administrative role Strong attention to detail and high level of accuracy Excellent communication and organisational skills Confident using Microsoft Office and business systems Ability to manage multiple tasks and prioritise workload Experience with ERP or order management systems is advantageous Due to the high level of applications please only apply with your CV only and we will be in contact if you have been shortlisted for the position. Please note that by applying for this job you are agreeing to being contacted about work and to have your details added to our secure database.
Apr 04, 2026
Full time
Flexible People are seeking a highly organised and detail-focused individual to join one of their prestigious clients based in Andover. This role is ideal for someone who enjoys managing processes, working with data, and delivering excellent customer service in a fast-paced environment. This is a Monday to Friday role. The hours are 08.30am to 16.00pm. The rate of pay is 13.08ph. Key Duties Order Processing Accurately input and manage customer orders across internal systems Monitor orders from initial receipt through to delivery Identify and resolve any issues or delays Ensure all order details (pricing, quantities, delivery information) are correct Customer Service Respond to customer enquiries regarding orders, deliveries, and products Investigate and resolve discrepancies Provide timely, clear, and professional updates Reporting & Analysis Generate ad-hoc reports for internal teams and customers Track and support customer service KPIs Assist with data gathering for operational decisions Data & Systems Management Maintain accurate customer and product master data Implement pricing updates across systems Support improvements to processes and data accuracy Team Collaboration Work closely with internal departments to meet service targets Contribute to a collaborative and efficient working environment Candidate Requirements Previous experience in a customer service or administrative role Strong attention to detail and high level of accuracy Excellent communication and organisational skills Confident using Microsoft Office and business systems Ability to manage multiple tasks and prioritise workload Experience with ERP or order management systems is advantageous Due to the high level of applications please only apply with your CV only and we will be in contact if you have been shortlisted for the position. Please note that by applying for this job you are agreeing to being contacted about work and to have your details added to our secure database.
Office Administrator Location: Evesham Area, Worcestershire Salary: £27,500 Permanent Office Administrator Evesham Area Salary: £27,000 £30,000 depending on experience Hours: Monday Friday, 09 00 (100% Office-Based) Are you a highly independent Office Administrator looking to escape corporate red tape? Arden Personnel is exclusively recruiting for a thriving local Grounds Maintenance company. We need a highly organized, self-motivated Administrator to act as the backbone of a busy office. Because the crews work out in the field, you will spend large portions of your day working completely autonomously. What you will be doing: Acting as the primary point of contact, ensuring a strict 1-working-day response time on all customer queries. Utilizing bespoke software to build detailed work lists and weekly activity schedules for the General Manager. Owning all compliance admin, including ISO documentation, Health & Safety info, and personnel/training files. Managing the day-to-day office operations, from ordering supplies to maintaining efficient filing systems. What you need to bring: Autonomy: You must be comfortable and productive working on your own for long periods. Resilience: A "thick skin" and a good sense of humour are required to support a straightforward, down-to-earth landscape crew. Literacy: Top-tier written and verbal communication skills. You must be able to draft highly accurate, professional correspondence. Tech Skills: Strong MS Office skills and the aptitude to pick up new scheduling systems quickly. The Benefits: Take ownership of your role in a successful, supportive local business with a competitive salary of up to £30,000. If your skills match the above and you are ready for a 100% office-based role, apply now and the Arden Personnel team will be in touch! £30,000 per annum (Dependent on Experience) Contract Type: Permanent Working Hours: Full-Time, Monday Friday (9am-5pm) - 100% Office based The Opportunity Arden Personnel is excited to be partnering with a thriving, local Grounds Maintenance and Landscaping company. We are seeking an experienced Office Administrator to act as the "right hand" to the management team and ensure the smooth day-to-day operations of a busy office. This role is highly autonomous. Because the field crews are out on the ground, you can expect to spend large parts of the day working without company. This is a fantastic opportunity for a resilient, self-motivated individual who enjoys working independently and doesn't need a noisy, bustling corporate office to thrive. Key Responsibilities In this varied role, you will be the backbone of the office, with duties including: Customer & Client Coordination: Answering all calls and emails, ensuring all queries receive a response within 1 working day. Systems & Scheduling: Using a bespoke "Work Program" to add data and produce detailed work lists for the General Manager. Forward Planning: Preparing and updating weekly activity lists as new orders arrive. Compliance Administration: Maintaining ISO documentation and health & safety information to ensure it is always up to date. HR Support: Ensuring personnel files are current and maintaining the company training matrix. Office Management: Ordering and maintaining office supplies, operating office machinery, and keeping an efficient filing system. Who We Are Looking For The office environment is down-to-earth and supports busy landscape crews, requiring a proactive individual with a "thick skin" and a great sense of humour. Key Requirements: Independence: You must be highly self-sufficient and comfortable working alone for long stretches of the day. Availability: You must be available to work full time office based. (9-5) Literacy & Communication: An excellent telephone manner and exceptional written communication skills. You must be able to draft professional correspondence with high grammatical accuracy. Technical Skills: Proficiency in the Microsoft Office Suite and the ability to quickly learn bespoke software programs. Work Ethic: Strong organisational skills, meticulous attention to detail, and the ability to log all sales enquiries and customer requests accurately. What is on Offer? A competitive salary between £27,000 and £30,000 (DOE). A supportive, straightforward team environment. The chance to take ownership of your workload within a successful local business. Ready for your next challenge? If you are an adaptable and highly independent administrator looking for a permanent home where your skills will be valued, we want to hear from you. Apply today to speak with the Arden Personnel team.
Apr 04, 2026
Full time
Office Administrator Location: Evesham Area, Worcestershire Salary: £27,500 Permanent Office Administrator Evesham Area Salary: £27,000 £30,000 depending on experience Hours: Monday Friday, 09 00 (100% Office-Based) Are you a highly independent Office Administrator looking to escape corporate red tape? Arden Personnel is exclusively recruiting for a thriving local Grounds Maintenance company. We need a highly organized, self-motivated Administrator to act as the backbone of a busy office. Because the crews work out in the field, you will spend large portions of your day working completely autonomously. What you will be doing: Acting as the primary point of contact, ensuring a strict 1-working-day response time on all customer queries. Utilizing bespoke software to build detailed work lists and weekly activity schedules for the General Manager. Owning all compliance admin, including ISO documentation, Health & Safety info, and personnel/training files. Managing the day-to-day office operations, from ordering supplies to maintaining efficient filing systems. What you need to bring: Autonomy: You must be comfortable and productive working on your own for long periods. Resilience: A "thick skin" and a good sense of humour are required to support a straightforward, down-to-earth landscape crew. Literacy: Top-tier written and verbal communication skills. You must be able to draft highly accurate, professional correspondence. Tech Skills: Strong MS Office skills and the aptitude to pick up new scheduling systems quickly. The Benefits: Take ownership of your role in a successful, supportive local business with a competitive salary of up to £30,000. If your skills match the above and you are ready for a 100% office-based role, apply now and the Arden Personnel team will be in touch! £30,000 per annum (Dependent on Experience) Contract Type: Permanent Working Hours: Full-Time, Monday Friday (9am-5pm) - 100% Office based The Opportunity Arden Personnel is excited to be partnering with a thriving, local Grounds Maintenance and Landscaping company. We are seeking an experienced Office Administrator to act as the "right hand" to the management team and ensure the smooth day-to-day operations of a busy office. This role is highly autonomous. Because the field crews are out on the ground, you can expect to spend large parts of the day working without company. This is a fantastic opportunity for a resilient, self-motivated individual who enjoys working independently and doesn't need a noisy, bustling corporate office to thrive. Key Responsibilities In this varied role, you will be the backbone of the office, with duties including: Customer & Client Coordination: Answering all calls and emails, ensuring all queries receive a response within 1 working day. Systems & Scheduling: Using a bespoke "Work Program" to add data and produce detailed work lists for the General Manager. Forward Planning: Preparing and updating weekly activity lists as new orders arrive. Compliance Administration: Maintaining ISO documentation and health & safety information to ensure it is always up to date. HR Support: Ensuring personnel files are current and maintaining the company training matrix. Office Management: Ordering and maintaining office supplies, operating office machinery, and keeping an efficient filing system. Who We Are Looking For The office environment is down-to-earth and supports busy landscape crews, requiring a proactive individual with a "thick skin" and a great sense of humour. Key Requirements: Independence: You must be highly self-sufficient and comfortable working alone for long stretches of the day. Availability: You must be available to work full time office based. (9-5) Literacy & Communication: An excellent telephone manner and exceptional written communication skills. You must be able to draft professional correspondence with high grammatical accuracy. Technical Skills: Proficiency in the Microsoft Office Suite and the ability to quickly learn bespoke software programs. Work Ethic: Strong organisational skills, meticulous attention to detail, and the ability to log all sales enquiries and customer requests accurately. What is on Offer? A competitive salary between £27,000 and £30,000 (DOE). A supportive, straightforward team environment. The chance to take ownership of your workload within a successful local business. Ready for your next challenge? If you are an adaptable and highly independent administrator looking for a permanent home where your skills will be valued, we want to hear from you. Apply today to speak with the Arden Personnel team.
The Health & Safety Data & Systems Analyst/Coordinator provides required HSEQ system support across the Group. The position is empowered to support in the implementation of software-based tools and integrated management systems whilst increasing performance and assurance. The role will help the business to gain beneficial insights from health & safety data allowing them to take a more evidence-based approach to managing and improving health & safety risk within the business. The role will conduct analytical HSE reports, perform gap analysis and evaluate trends with a focus on risk understanding and elimination. Key Responsibilities Systems Administration Administer Breedon's HSEQ reporting platform (Enablon) to maximise its value to the business. Administrator for the Breedon Management System to maximise the use and value of the system across the business. Document Controller for all Company Standards, maintaining efficient and effective systems for document management, including version control. Providing systems training and troubleshooting for implemented software solutions. Data Analysis Proactively support the optimisation of HSEQ systems and processes to assist the businesses in obtaining their targeted results and embedding a positive H&S culture Partner with colleagues across our businesses to develop and maintain system dashboards, using common leading & lagging metrics wherever possible i.e. Power BI. Interrogate and analyse HSE data across agreed key performance indicators to identify trends and related risks & performance themes Conduct ad-hoc analysis and reporting to support deep dives into BU-specific and group wide themes. Verify data accuracy, completeness, and quality in line with the basis of reporting. Support and maintain the HSE data model (KPIs), escalating to the team as required Skills, Knowledge & Expertise You will have 3-5 years of knowledge or experience in Health, Safety and Environment, preferably from the construction industry and / or proven experience of managing systems and digital reporting platforms within the QHSE space. Attention to detail and a commitment to data accuracy. Experience of data management, analysis and reporting. Excellent analytical skills that can be applied to breadth and depth of data to distil key insights for reporting. Experience of developing and continuously improving digital dashboards, using measures and indicators, in both Power BI and software-as-as-service systems (SaaS). Comfortable navigating various databases such as Power BI dashboards, Microsoft Excel, and Sharepoint. Strong written and desktop publishing skills to clearly articulate insights in Word and PowerPoint reports, following analysis. Ability to build and maintain open, collaborative relationships with cross function internal and external stakeholders. A reliable self-starter with the drive required to influence others to consistently meet deadlines. Ability to work independently and contribute actively to work in partnership with key stakeholders Able to link data with business problems, naturally identify and contextualise patterns, anomalies and adjacencies, articulate insights to offer action. Continuous improvement mindset. Job Benefits 25 days holiday plus bank holidays Contributory Pension Scheme Free on-site Parking Holiday Buy Scheme Volunteer Scheme Share Save Scheme Life Assurance Enhanced Maternity, Adoption & Paternity Scheme Health & Wellbeing Initiatives Discount Scheme
Apr 04, 2026
Full time
The Health & Safety Data & Systems Analyst/Coordinator provides required HSEQ system support across the Group. The position is empowered to support in the implementation of software-based tools and integrated management systems whilst increasing performance and assurance. The role will help the business to gain beneficial insights from health & safety data allowing them to take a more evidence-based approach to managing and improving health & safety risk within the business. The role will conduct analytical HSE reports, perform gap analysis and evaluate trends with a focus on risk understanding and elimination. Key Responsibilities Systems Administration Administer Breedon's HSEQ reporting platform (Enablon) to maximise its value to the business. Administrator for the Breedon Management System to maximise the use and value of the system across the business. Document Controller for all Company Standards, maintaining efficient and effective systems for document management, including version control. Providing systems training and troubleshooting for implemented software solutions. Data Analysis Proactively support the optimisation of HSEQ systems and processes to assist the businesses in obtaining their targeted results and embedding a positive H&S culture Partner with colleagues across our businesses to develop and maintain system dashboards, using common leading & lagging metrics wherever possible i.e. Power BI. Interrogate and analyse HSE data across agreed key performance indicators to identify trends and related risks & performance themes Conduct ad-hoc analysis and reporting to support deep dives into BU-specific and group wide themes. Verify data accuracy, completeness, and quality in line with the basis of reporting. Support and maintain the HSE data model (KPIs), escalating to the team as required Skills, Knowledge & Expertise You will have 3-5 years of knowledge or experience in Health, Safety and Environment, preferably from the construction industry and / or proven experience of managing systems and digital reporting platforms within the QHSE space. Attention to detail and a commitment to data accuracy. Experience of data management, analysis and reporting. Excellent analytical skills that can be applied to breadth and depth of data to distil key insights for reporting. Experience of developing and continuously improving digital dashboards, using measures and indicators, in both Power BI and software-as-as-service systems (SaaS). Comfortable navigating various databases such as Power BI dashboards, Microsoft Excel, and Sharepoint. Strong written and desktop publishing skills to clearly articulate insights in Word and PowerPoint reports, following analysis. Ability to build and maintain open, collaborative relationships with cross function internal and external stakeholders. A reliable self-starter with the drive required to influence others to consistently meet deadlines. Ability to work independently and contribute actively to work in partnership with key stakeholders Able to link data with business problems, naturally identify and contextualise patterns, anomalies and adjacencies, articulate insights to offer action. Continuous improvement mindset. Job Benefits 25 days holiday plus bank holidays Contributory Pension Scheme Free on-site Parking Holiday Buy Scheme Volunteer Scheme Share Save Scheme Life Assurance Enhanced Maternity, Adoption & Paternity Scheme Health & Wellbeing Initiatives Discount Scheme
The HR & Recruitment Coordinator supports the HR department in delivering a high quality, efficient, and compliant HR service across the Scolmore Group. This role plays a vital part in recruitment, onboarding, employee relations, and general HR administration, ensuring a positive employee experience and the smooth operation of HR processes. Key Responsibilities Recruitment & Onboarding Manage the end to end recruitment process, including drafting and posting vacancy adverts, sharing applications with hiring managers, and coordinating interview schedules. Support managers during the shortlisting and interviewing stages. Liaise effectively with recruitment agencies and hiring managers to ensure a smooth and timely hiring process. Deliver or support with onboarding activities, including conducting new starter inductions. HR Administration Provide comprehensive clerical and administrative support to the HR team and the wider business. Prepare and process documentation, reports, and records relating to recruitment, training, performance, employee relations, and other HR activities. Coordinate HR related activities such as booking meetings and training sessions, managing attendance, and arranging refreshments when required. Provide administrative support for family friendly policies, queries, and casework. Work with the HR & Payroll Administrator to coordinate starter and leaver processes, including calculating final pay when needed. Assist the HR & Payroll Administrator in maintaining accurate payroll records, including data on absence, leave, bonuses, and other changes. Support the development, maintenance, and organisation of HR content on SharePoint. Ensure HR processes comply with employment legislation and internal company policies. Assist with internal audits, data requests, and other compliance related activities. Employee Relations & Support Act as the first point of contact for HR related queries, managing the HR inbox and responding in a timely and helpful manner. Provide administrative support for investigations, disciplinary hearings, and grievance procedures. Training & Development Submit training requests through the L&D Portal on behalf of line managers and prepare study agreements when required. Sickness Administration Monitor sickness absence notifications and ensure all relevant details are recorded accurately. Ensure line managers complete return to work forms and self certification documents for employees. Track absence trigger points and notify line managers, escalating cases to the HR Advisors when necessary. Prepare absence related correspondence and invitations on behalf of line managers. Chase outstanding documentation, file completed records and update the HRIS to ensure absence related reminders are correctly managed. Essential knowledge, experience and skills Previous experience in an HR Administrative or Co-ordinator role. Understanding of UK employment law and HR best practice, including recruitment, right to work checks, absence management, and family friendly policies. Basic understanding of disciplinary and grievance processes and the ability to support investigations and hearings. Familiarity with GDPR and HR data handling requirements, including confidentiality and secure record keeping. Awareness of payroll processes, including starters, leavers, pay adjustments, and absence related inputs. Strong administration and organisational skills, with the ability to manage multiple processes simultaneously. High level of accuracy and attention to detail, especially when maintaining records or preparing data for payroll. Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, SharePoint, and Teams. Experience using HR Information Systems (HRIS) for maintaining employee records, reporting, and tracking absences (can be trained but desirable). Desirable knowledge, experience and skills CIPD Level 3 or above Benefits Option to purchase up to 5 extra days annual leave Health Cashback Plan Pension Scheme Life Assurance Free Parking Site Location: Scolmore House, Tamworth, B79 7UL
Apr 04, 2026
Full time
The HR & Recruitment Coordinator supports the HR department in delivering a high quality, efficient, and compliant HR service across the Scolmore Group. This role plays a vital part in recruitment, onboarding, employee relations, and general HR administration, ensuring a positive employee experience and the smooth operation of HR processes. Key Responsibilities Recruitment & Onboarding Manage the end to end recruitment process, including drafting and posting vacancy adverts, sharing applications with hiring managers, and coordinating interview schedules. Support managers during the shortlisting and interviewing stages. Liaise effectively with recruitment agencies and hiring managers to ensure a smooth and timely hiring process. Deliver or support with onboarding activities, including conducting new starter inductions. HR Administration Provide comprehensive clerical and administrative support to the HR team and the wider business. Prepare and process documentation, reports, and records relating to recruitment, training, performance, employee relations, and other HR activities. Coordinate HR related activities such as booking meetings and training sessions, managing attendance, and arranging refreshments when required. Provide administrative support for family friendly policies, queries, and casework. Work with the HR & Payroll Administrator to coordinate starter and leaver processes, including calculating final pay when needed. Assist the HR & Payroll Administrator in maintaining accurate payroll records, including data on absence, leave, bonuses, and other changes. Support the development, maintenance, and organisation of HR content on SharePoint. Ensure HR processes comply with employment legislation and internal company policies. Assist with internal audits, data requests, and other compliance related activities. Employee Relations & Support Act as the first point of contact for HR related queries, managing the HR inbox and responding in a timely and helpful manner. Provide administrative support for investigations, disciplinary hearings, and grievance procedures. Training & Development Submit training requests through the L&D Portal on behalf of line managers and prepare study agreements when required. Sickness Administration Monitor sickness absence notifications and ensure all relevant details are recorded accurately. Ensure line managers complete return to work forms and self certification documents for employees. Track absence trigger points and notify line managers, escalating cases to the HR Advisors when necessary. Prepare absence related correspondence and invitations on behalf of line managers. Chase outstanding documentation, file completed records and update the HRIS to ensure absence related reminders are correctly managed. Essential knowledge, experience and skills Previous experience in an HR Administrative or Co-ordinator role. Understanding of UK employment law and HR best practice, including recruitment, right to work checks, absence management, and family friendly policies. Basic understanding of disciplinary and grievance processes and the ability to support investigations and hearings. Familiarity with GDPR and HR data handling requirements, including confidentiality and secure record keeping. Awareness of payroll processes, including starters, leavers, pay adjustments, and absence related inputs. Strong administration and organisational skills, with the ability to manage multiple processes simultaneously. High level of accuracy and attention to detail, especially when maintaining records or preparing data for payroll. Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, SharePoint, and Teams. Experience using HR Information Systems (HRIS) for maintaining employee records, reporting, and tracking absences (can be trained but desirable). Desirable knowledge, experience and skills CIPD Level 3 or above Benefits Option to purchase up to 5 extra days annual leave Health Cashback Plan Pension Scheme Life Assurance Free Parking Site Location: Scolmore House, Tamworth, B79 7UL
Job Title: People Delivery Administrator Ready to take your career to the next level? We're one of the UK's most forward thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let's shape the future together. Note to agencies - we are in a period of exclusive direct sourcing for this role and are not accepting applications from agencies. The role in 60 seconds Role: People Delivery Administrator Team: Human Resources Location: Plymouth Working Pattern: Full time Why this role matters: You will provide vital administrative support to the People Delivery function - a varied and interesting opportunity to gain broad experience across Recruitment, Onboarding, Employee Lifecycle, Employee Wellbeing and Benefits Grow Your Career. Make an Impact. Help Us Shape the Future of People Operations. As our firm continues to grow nationally, we're excited to welcome a proactive and detail driven People Delivery Administrator to join our friendly and fast paced People Delivery team in Plymouth. This is a permanent role supporting our People Delivery Lead, Naomi Marks, and working closely with colleagues across the wider HR function spread across three offices. If you enjoy variety, like to keep things moving, and take pride in getting the details right, you'll feel right at home here. This role will give you the chance to get stuck into the full spectrum of operational HR-from onboarding and employee lifecycle administration to wellbeing, policy, and process improvement. You'll be joining a team that genuinely cares about doing a great job, celebrates one another's strengths, and shares an ambition to keep improving how we work. You'll be supported, trained, and empowered to grow-whether that means developing specialist expertise, taking ownership of projects, or progressing into future roles within HR. What you'll do Preparing letters and documentation across confidential and contractual matters Managing onboarding from start to finish: drafting offers and contracts, running checks, arranging references, and coordinating induction activity Creating and maintaining employee records with accuracy and care Acting as the first point of contact for everyday HR queries, supporting managers and employees on wellbeing and policy matters Assisting with payroll changes, ensuring joiners, leavers and updates are processed correctly and on time Supporting HR projects, especially around systems, data and continuous improvement activities Managing queries in our HR and Onboarding mailbox, responding promptly and professionally Helping update policies and produce HR data reports What we're looking for Excellent attention to detail and accuracy Strong organisation skills and confidence managing multiple deadlines Clear, friendly communication skills-written and verbal The ability to build positive relationships across teams and locations A collaborative approach and a willingness to pitch in wherever needed Good working knowledge of Microsoft Office, including Excel Personal integrity and accountability in handling confidential information Confidence working with HR policies and processes Curiosity to spot improvements and suggest more efficient ways of working A proactive, adaptable approach-and enthusiasm for developing your HR career Join a seriously ambitious firm An ambitious growth strategy that opens up opportunities for our people to make their mark. A client base that spans household names, thriving startups, and ambitious enterprises. A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative. A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities. Comprehensive professional development and training - whatever your role and level we have training that will support you to achieve your goals. Progressive benefits tailored to you Competitive salary and performance linked bonus. Enhanced parental leave policies. Healthcare and wellbeing initiatives (e.g., mental health support, gym memberships). Ready to apply? Hit the "Apply Now" button. Send us your CV and a quick note on why this role is perfect for you. Our team will review your application and be in touch, whatever the outcome. Invited for interview? With a straightforward process typically involving two interviews, our talent acquisition team will guide you through every step, ensuring you feel confident and prepared to show us what you can do. We're here to support your individual needs. If you require any adaptations or adjustments, we're more than happy to accommodate these. Before your interview, we'll contact you to discuss the themes we'll cover and answer any questions you might have. If you'd like to visit our offices prior to your interview or would like help testing your kit for your virtual interview, just let us know. Let's make your next career move the start of something extraordinary. We are proud to be an Equal Opportunities Employer. As part of our commitment to diversity and inclusion, we invite applicants to complete optional demographic questions. Any information you choose to share will be anonymised and not linked to your application. For applicants in Northern Ireland: To meet our obligations under the Fair Employment & Treatment (NI) Order 1998, we monitor community background and sex to promote equality of opportunity. While you're not required to answer these questions, we encourage you to do so. Your responses will be used anonymously for reporting to the Equality Commission and will not influence any recruitment or employment decisions.
Apr 04, 2026
Full time
Job Title: People Delivery Administrator Ready to take your career to the next level? We're one of the UK's most forward thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let's shape the future together. Note to agencies - we are in a period of exclusive direct sourcing for this role and are not accepting applications from agencies. The role in 60 seconds Role: People Delivery Administrator Team: Human Resources Location: Plymouth Working Pattern: Full time Why this role matters: You will provide vital administrative support to the People Delivery function - a varied and interesting opportunity to gain broad experience across Recruitment, Onboarding, Employee Lifecycle, Employee Wellbeing and Benefits Grow Your Career. Make an Impact. Help Us Shape the Future of People Operations. As our firm continues to grow nationally, we're excited to welcome a proactive and detail driven People Delivery Administrator to join our friendly and fast paced People Delivery team in Plymouth. This is a permanent role supporting our People Delivery Lead, Naomi Marks, and working closely with colleagues across the wider HR function spread across three offices. If you enjoy variety, like to keep things moving, and take pride in getting the details right, you'll feel right at home here. This role will give you the chance to get stuck into the full spectrum of operational HR-from onboarding and employee lifecycle administration to wellbeing, policy, and process improvement. You'll be joining a team that genuinely cares about doing a great job, celebrates one another's strengths, and shares an ambition to keep improving how we work. You'll be supported, trained, and empowered to grow-whether that means developing specialist expertise, taking ownership of projects, or progressing into future roles within HR. What you'll do Preparing letters and documentation across confidential and contractual matters Managing onboarding from start to finish: drafting offers and contracts, running checks, arranging references, and coordinating induction activity Creating and maintaining employee records with accuracy and care Acting as the first point of contact for everyday HR queries, supporting managers and employees on wellbeing and policy matters Assisting with payroll changes, ensuring joiners, leavers and updates are processed correctly and on time Supporting HR projects, especially around systems, data and continuous improvement activities Managing queries in our HR and Onboarding mailbox, responding promptly and professionally Helping update policies and produce HR data reports What we're looking for Excellent attention to detail and accuracy Strong organisation skills and confidence managing multiple deadlines Clear, friendly communication skills-written and verbal The ability to build positive relationships across teams and locations A collaborative approach and a willingness to pitch in wherever needed Good working knowledge of Microsoft Office, including Excel Personal integrity and accountability in handling confidential information Confidence working with HR policies and processes Curiosity to spot improvements and suggest more efficient ways of working A proactive, adaptable approach-and enthusiasm for developing your HR career Join a seriously ambitious firm An ambitious growth strategy that opens up opportunities for our people to make their mark. A client base that spans household names, thriving startups, and ambitious enterprises. A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative. A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities. Comprehensive professional development and training - whatever your role and level we have training that will support you to achieve your goals. Progressive benefits tailored to you Competitive salary and performance linked bonus. Enhanced parental leave policies. Healthcare and wellbeing initiatives (e.g., mental health support, gym memberships). Ready to apply? Hit the "Apply Now" button. Send us your CV and a quick note on why this role is perfect for you. Our team will review your application and be in touch, whatever the outcome. Invited for interview? With a straightforward process typically involving two interviews, our talent acquisition team will guide you through every step, ensuring you feel confident and prepared to show us what you can do. We're here to support your individual needs. If you require any adaptations or adjustments, we're more than happy to accommodate these. Before your interview, we'll contact you to discuss the themes we'll cover and answer any questions you might have. If you'd like to visit our offices prior to your interview or would like help testing your kit for your virtual interview, just let us know. Let's make your next career move the start of something extraordinary. We are proud to be an Equal Opportunities Employer. As part of our commitment to diversity and inclusion, we invite applicants to complete optional demographic questions. Any information you choose to share will be anonymised and not linked to your application. For applicants in Northern Ireland: To meet our obligations under the Fair Employment & Treatment (NI) Order 1998, we monitor community background and sex to promote equality of opportunity. While you're not required to answer these questions, we encourage you to do so. Your responses will be used anonymously for reporting to the Equality Commission and will not influence any recruitment or employment decisions.
Administrator Great Shelford - Hybrid - 3 days office / 2 days home £23,000 - £25,500 per annum Full-time, Monday-Friday We're recruiting for an Administrator to join a large, supportive healthcare team on a full time, permanent basis. This is a hybrid role, offering flexibility alongside the stability of an office based team environment. This role is ideal for someone organised, proactive, and confident supporting day to day administrative operations within a busy healthcare setting. Key Responsibilities As an Administrator, your duties will include: Managing office supplies and inventory Organising clinics, meetings, and events Answering incoming phone calls and responding to emails Scheduling appointments and managing calendars Maintaining accurate files, records, and documentation Preparing reports, presentations, and correspondence Handling client or patient enquiries professionally Liaising with internal teams and external stakeholders About You Previous experience in an administrative or office support role Strong organisation and time management skills Confident communication skills (written and verbal) Comfortable working as part of a large team Proficient in Microsoft Office and general office systems (Healthcare experience is beneficial but not essential.) What's on Offer Competitive salary: £23,000 - £25,500 Hybrid working (2 days from home) Stable, permanent role in the healthcare sector Supportive team environment Monday-Friday working pattern Apply Now To find out more about this Administrator role, apply today to receive the full job description, or contact Chantelle directly on for an immediate discussion.
Apr 04, 2026
Full time
Administrator Great Shelford - Hybrid - 3 days office / 2 days home £23,000 - £25,500 per annum Full-time, Monday-Friday We're recruiting for an Administrator to join a large, supportive healthcare team on a full time, permanent basis. This is a hybrid role, offering flexibility alongside the stability of an office based team environment. This role is ideal for someone organised, proactive, and confident supporting day to day administrative operations within a busy healthcare setting. Key Responsibilities As an Administrator, your duties will include: Managing office supplies and inventory Organising clinics, meetings, and events Answering incoming phone calls and responding to emails Scheduling appointments and managing calendars Maintaining accurate files, records, and documentation Preparing reports, presentations, and correspondence Handling client or patient enquiries professionally Liaising with internal teams and external stakeholders About You Previous experience in an administrative or office support role Strong organisation and time management skills Confident communication skills (written and verbal) Comfortable working as part of a large team Proficient in Microsoft Office and general office systems (Healthcare experience is beneficial but not essential.) What's on Offer Competitive salary: £23,000 - £25,500 Hybrid working (2 days from home) Stable, permanent role in the healthcare sector Supportive team environment Monday-Friday working pattern Apply Now To find out more about this Administrator role, apply today to receive the full job description, or contact Chantelle directly on for an immediate discussion.
Are you an organised, welcoming, and proactive individual with a passion for delivering excellent front-of-house service? I am seeking an Office Reception Administrator to join our team on a 3-month fixed-term contract, starting as soon as possible. About the Role As the first point of contact for visitors, clients, and staff, you'll play a vital role in ensuring the smooth running of the reception and office and will provide administrative support across the business. This is a fantastic opportunity for someone who enjoys a varied workload and thrives in a fast-paced, professional environment. Key Responsibilities: Greeting visitors and managing the reception area Answering and directing phone calls and emails Handling incoming and outgoing post and deliveries Dealing with stock and inventory in small warehouse environment Coordinating meeting room bookings and preparing rooms as required Providing general administrative support to the wider team Helping with basic general accounts (training given) Maintaining office supplies and ensuring communal areas are kept organised Assisting with ad-hoc tasks and projects as needed About You: Previous experience in a reception or administrative role Excellent communication and interpersonal skills Strong organisational abilities with great attention to detail Confident using Microsoft Office and general office systems Professional, friendly, and able to multitask effectively Immediately available or available at short notice What We Offer: A supportive and welcoming work environment Valuable experience within a dynamic office setting Competitive pay for the duration of the contract Please do be sure to apply, if you would like to be considered for this role, or please do get in touch with Alex Brown for an informal chat.
Apr 04, 2026
Contractor
Are you an organised, welcoming, and proactive individual with a passion for delivering excellent front-of-house service? I am seeking an Office Reception Administrator to join our team on a 3-month fixed-term contract, starting as soon as possible. About the Role As the first point of contact for visitors, clients, and staff, you'll play a vital role in ensuring the smooth running of the reception and office and will provide administrative support across the business. This is a fantastic opportunity for someone who enjoys a varied workload and thrives in a fast-paced, professional environment. Key Responsibilities: Greeting visitors and managing the reception area Answering and directing phone calls and emails Handling incoming and outgoing post and deliveries Dealing with stock and inventory in small warehouse environment Coordinating meeting room bookings and preparing rooms as required Providing general administrative support to the wider team Helping with basic general accounts (training given) Maintaining office supplies and ensuring communal areas are kept organised Assisting with ad-hoc tasks and projects as needed About You: Previous experience in a reception or administrative role Excellent communication and interpersonal skills Strong organisational abilities with great attention to detail Confident using Microsoft Office and general office systems Professional, friendly, and able to multitask effectively Immediately available or available at short notice What We Offer: A supportive and welcoming work environment Valuable experience within a dynamic office setting Competitive pay for the duration of the contract Please do be sure to apply, if you would like to be considered for this role, or please do get in touch with Alex Brown for an informal chat.
Job Title: Part-Time Administrator Location: Manningtree (Hybrid working available) Hours: Part-time, Monday-Friday, 10:00am-2:00pm (flexible for the right person) Salary: £26,400 (Pro rata for part time hours) The Role We are currently recruiting for a Part-Time Administrator to join a friendly and growing team based in Manningtree. This is a fantastic opportunity for someone who is highly organised, detail-oriented, and enjoys supporting a busy team in a varied administrative role. Working closely with colleagues across the business, you will play a key role in ensuring day-to-day operations run smoothly and efficiently. Key Responsibilities Maintaining and updating internal systems and records Preparing and managing reports and documentation Logging actions and tracking tasks to ensure deadlines are met Providing general administrative support to the wider team Assisting with data entry and ensuring accuracy of information Supporting with coordination of internal processes and workflows About You Previous experience in an administrative role Strong organisational skills with excellent attention to detail Confident using Microsoft Office and internal systems Able to prioritise workload and manage multiple tasks A proactive and team-oriented approach What's on Offer Hybrid working Bonus and share incentive schemes Private medical scheme Pension scheme 25+ days annual leave (increasing with service, pro rata) Regular team events and a supportive working environment This is a hybrid position, offering a mix of office and home working, with flexibility around hours for the right candidate. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
Apr 04, 2026
Full time
Job Title: Part-Time Administrator Location: Manningtree (Hybrid working available) Hours: Part-time, Monday-Friday, 10:00am-2:00pm (flexible for the right person) Salary: £26,400 (Pro rata for part time hours) The Role We are currently recruiting for a Part-Time Administrator to join a friendly and growing team based in Manningtree. This is a fantastic opportunity for someone who is highly organised, detail-oriented, and enjoys supporting a busy team in a varied administrative role. Working closely with colleagues across the business, you will play a key role in ensuring day-to-day operations run smoothly and efficiently. Key Responsibilities Maintaining and updating internal systems and records Preparing and managing reports and documentation Logging actions and tracking tasks to ensure deadlines are met Providing general administrative support to the wider team Assisting with data entry and ensuring accuracy of information Supporting with coordination of internal processes and workflows About You Previous experience in an administrative role Strong organisational skills with excellent attention to detail Confident using Microsoft Office and internal systems Able to prioritise workload and manage multiple tasks A proactive and team-oriented approach What's on Offer Hybrid working Bonus and share incentive schemes Private medical scheme Pension scheme 25+ days annual leave (increasing with service, pro rata) Regular team events and a supportive working environment This is a hybrid position, offering a mix of office and home working, with flexibility around hours for the right candidate. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
Location: Shipley Hours: Part-time (to be agreed, e.g., 20-25 hours per week) Reports to: Office/Operations Manager We're currently recruiting for an Office Administrator on behalf of our client based in Bradford on a part time basis. This is a dynamic and varied role that involves key responsibilities such as client communication, inventory coordination, and order processing. The ideal candidate will be proactive , adaptable , and eager to learn, with a strong attention to detail and a collaborative mindset. If you're looking to grow within a supportive team and contribute to the smooth running of operations, we'd love to hear from you. Key Responsibilities Provide general administrative support to the office and wider team Answer incoming phone calls and manage email enquiries professionally Maintain electronic and paper filing systems Process sales orders, purchase orders, and delivery documentation Assist with scheduling appointments, service visits, and engineer diaries Support invoicing, basic finance administration, and data entry Prepare and update spreadsheets, reports, and documentation Put together client packs and marketing material Maintain customer records and ensure data accuracy Liaise with suppliers, couriers, and customers to ensure smooth operations Any additional office duties to ensure efficient day-to-day operations Skills & Experience Required Previous experience in an administrative or office support role Strong organisational skills with the ability to prioritise workload Excellent verbal and written communication skills Confident using Microsoft Office (Outlook, Word, Excel) High level of accuracy and attention to detail Ability to work independently as well as part of a small team Professional, friendly, and adaptable approach What We Offer Flexible part-time working hours Supportive and friendly working environment Training provided as needed Opportunity to develop within a growing company
Apr 03, 2026
Full time
Location: Shipley Hours: Part-time (to be agreed, e.g., 20-25 hours per week) Reports to: Office/Operations Manager We're currently recruiting for an Office Administrator on behalf of our client based in Bradford on a part time basis. This is a dynamic and varied role that involves key responsibilities such as client communication, inventory coordination, and order processing. The ideal candidate will be proactive , adaptable , and eager to learn, with a strong attention to detail and a collaborative mindset. If you're looking to grow within a supportive team and contribute to the smooth running of operations, we'd love to hear from you. Key Responsibilities Provide general administrative support to the office and wider team Answer incoming phone calls and manage email enquiries professionally Maintain electronic and paper filing systems Process sales orders, purchase orders, and delivery documentation Assist with scheduling appointments, service visits, and engineer diaries Support invoicing, basic finance administration, and data entry Prepare and update spreadsheets, reports, and documentation Put together client packs and marketing material Maintain customer records and ensure data accuracy Liaise with suppliers, couriers, and customers to ensure smooth operations Any additional office duties to ensure efficient day-to-day operations Skills & Experience Required Previous experience in an administrative or office support role Strong organisational skills with the ability to prioritise workload Excellent verbal and written communication skills Confident using Microsoft Office (Outlook, Word, Excel) High level of accuracy and attention to detail Ability to work independently as well as part of a small team Professional, friendly, and adaptable approach What We Offer Flexible part-time working hours Supportive and friendly working environment Training provided as needed Opportunity to develop within a growing company
Macildowie Recruitment and Retention
Loughborough, Leicestershire
Macildowie are working with this client based in Loughborough to appoint a Course Administrator. This is a fixed term contract, with a hybrid working arrangement requiring a minimum of 2 days per week in the office You will provide excellent customer service and ensure accurate and timely administration and support across all aspects of the learner, tutor and customer experience within an education/training environment (swimming?/ sport sector). Key responsibilities include: Inputting data across all internal systems in line with standard operating procedures, ensuring all records are accurate and up-to-date.Managing general course administration (quality checking documentation, ordering resources, sending confirmation emails).Ensuring financial processes (vouchers, purchase orders, transfers, cancellations) are followed fully.Liaising with delivery venues to ensure information and resources are in place ahead of courses.Responding to telephone and email enquiries in a timely, courteous and accurate manner, advising customers on the use of the online booking system and resolving queries to protect the organisations reputation.Undertaking any other duties within the scope, spirit and purpose of the job as requested by the line manager, and proactively promoting policies around Equality & Diversity, Health & Safety and GDPR. Essential criteria: Proven administrative experience: telephone answering, email handling, data input, document creation.Ability to manage a varied workload and meet tight deadlines.Track record of delivering excellent customer service and building relationships with different stakeholders.Strong IT skills, with thorough knowledge of Microsoft Office packages.Excellent organisational skills and ability to work in a fast-paced environment across multiple tasks.Proven initiative and ability to work both independently and as part of a team.GCSE Grade A-C (or Level?4 or above) in English & Maths. Desirable: Knowledge of sports education or training programmes, especially in a swimming/instructor context.Familiarity with bespoke booking systems/databases and purchase order systems.If you are an organised, service-oriented administrator with excellent interpersonal skills and a keen eye for detail, we'd welcome your application. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Apr 03, 2026
Contractor
Macildowie are working with this client based in Loughborough to appoint a Course Administrator. This is a fixed term contract, with a hybrid working arrangement requiring a minimum of 2 days per week in the office You will provide excellent customer service and ensure accurate and timely administration and support across all aspects of the learner, tutor and customer experience within an education/training environment (swimming?/ sport sector). Key responsibilities include: Inputting data across all internal systems in line with standard operating procedures, ensuring all records are accurate and up-to-date.Managing general course administration (quality checking documentation, ordering resources, sending confirmation emails).Ensuring financial processes (vouchers, purchase orders, transfers, cancellations) are followed fully.Liaising with delivery venues to ensure information and resources are in place ahead of courses.Responding to telephone and email enquiries in a timely, courteous and accurate manner, advising customers on the use of the online booking system and resolving queries to protect the organisations reputation.Undertaking any other duties within the scope, spirit and purpose of the job as requested by the line manager, and proactively promoting policies around Equality & Diversity, Health & Safety and GDPR. Essential criteria: Proven administrative experience: telephone answering, email handling, data input, document creation.Ability to manage a varied workload and meet tight deadlines.Track record of delivering excellent customer service and building relationships with different stakeholders.Strong IT skills, with thorough knowledge of Microsoft Office packages.Excellent organisational skills and ability to work in a fast-paced environment across multiple tasks.Proven initiative and ability to work both independently and as part of a team.GCSE Grade A-C (or Level?4 or above) in English & Maths. Desirable: Knowledge of sports education or training programmes, especially in a swimming/instructor context.Familiarity with bespoke booking systems/databases and purchase order systems.If you are an organised, service-oriented administrator with excellent interpersonal skills and a keen eye for detail, we'd welcome your application. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
The Opportunity: Office Administrator - Hexham Full time 6 months minimum Are you an organised, proactive and people-focused administrator looking for your next opportunity?We're supporting a well-established manufacturing business in Hexham that's seeking a confident Office Administrator to join their team on a part-time temporary basis. This is a fantastic opportunity to become a key part of a busy site operation-keeping things running smoothly behind the scenes and playing an important role in day-to-day coordination. Why you'll love this role You'll be at the heart of the action, working across production, logistics and office operations. Every day will bring variety-from managing reception duties to supporting documentation flow and ensuring teams have the information they need to keep everything moving. What you'll be doing Managing daily office duties including reception, calls, emails and visitor enquiries Supporting production and logistics teams with order processing and tracking Maintaining accurate inventory and compliance documentation Coordinating communication between internal departments Managing time & attendance systems and resolving related queries Creating customs documentation using established templates Supporting KPI dashboard data and weekly agency timesheets Providing office holiday cover (approx. 4 weeks per year) What we're looking for Previous experience in an office support or administrative role Background in manufacturing, logistics or supply chain is desirable Confident using Microsoft Office and digital systems Highly organised with great attention to detail Strong communication skills and a professional, customer-focused approach Ability to multitask, prioritise and work both independently and as part of a team A willingness to learn new processes and systems What's in it for you A supportive and friendly team environment Flexibility A role where no two days are the same Valuable experience within a dynamic manufacturing setting If you're an efficient administrator who thrives in a fast-paced environment and enjoys being a central point of contact, we'd love to hear from you!
Apr 03, 2026
Seasonal
The Opportunity: Office Administrator - Hexham Full time 6 months minimum Are you an organised, proactive and people-focused administrator looking for your next opportunity?We're supporting a well-established manufacturing business in Hexham that's seeking a confident Office Administrator to join their team on a part-time temporary basis. This is a fantastic opportunity to become a key part of a busy site operation-keeping things running smoothly behind the scenes and playing an important role in day-to-day coordination. Why you'll love this role You'll be at the heart of the action, working across production, logistics and office operations. Every day will bring variety-from managing reception duties to supporting documentation flow and ensuring teams have the information they need to keep everything moving. What you'll be doing Managing daily office duties including reception, calls, emails and visitor enquiries Supporting production and logistics teams with order processing and tracking Maintaining accurate inventory and compliance documentation Coordinating communication between internal departments Managing time & attendance systems and resolving related queries Creating customs documentation using established templates Supporting KPI dashboard data and weekly agency timesheets Providing office holiday cover (approx. 4 weeks per year) What we're looking for Previous experience in an office support or administrative role Background in manufacturing, logistics or supply chain is desirable Confident using Microsoft Office and digital systems Highly organised with great attention to detail Strong communication skills and a professional, customer-focused approach Ability to multitask, prioritise and work both independently and as part of a team A willingness to learn new processes and systems What's in it for you A supportive and friendly team environment Flexibility A role where no two days are the same Valuable experience within a dynamic manufacturing setting If you're an efficient administrator who thrives in a fast-paced environment and enjoys being a central point of contact, we'd love to hear from you!
Salary: £30,000 - £35,000 per annum (negotiable, dependent on experience) Hours: 40 hours per week Monday to Friday Location: Doncaster (office-based) Benefits: 31 days holiday including public holidays - Additional 1 day's holiday per year after 2 years' service (up to 5 extra days) Basic health insurance after successful completion of probation On-site parking Flexible start and finish times within office hours Six-month probation period The Opportunity An established and growing construction subcontractor is looking to appoint a Sales & Estimating Administrator to support its commercial team during a period of transition and growth. This role initially covers a maternity leave, with a clear longer-term opportunity to develop into an Estimator role for the right individual. This is an excellent opportunity for someone highly organised, detail-driven and comfortable working in a quiet, professional, "heads-down" office environment. You'll play a pivotal role in keeping sales and estimating processes running smoothly, acting as a central point of contact for both customers and suppliers. The Role Working closely with the sales and estimating teams, your focus will be on administration, coordination and organisation , enabling the wider team to focus on winning and delivering work. Key responsibilities will include: Filtering and setting up incoming enquiries onto the CRM system Managing electronic filing of documents, drawings and specifications Identifying missing or incomplete information and liaising with clients to resolve this Obtaining supplier quotations and preparing quote schedules Managing quote priorities on behalf of the estimators Maintaining and updating CRM records and sales documentation Setting up secured orders on internal systems Providing ad hoc administrative support to sales and estimating teams Supporting business development activity Producing project presentations and PowerPoint materials Organising CPD presentations for architects and contractors About You You'll thrive in this role if you are highly organised, proactive and self-motivated , with the confidence to manage multiple priorities at once. You'll ideally bring: Previous experience in a customer-focused administrative role Strong IT skills, particularly across Microsoft Office 365 (Outlook, Excel, Word) Experience using CRM systems or similar databases Excellent written and verbal communication skills Strong attention to detail and a problem-solving mindset The ability to work calmly to deadlines across multiple projects A flexible, "can-do" attitude and strong team ethic Experience within the construction industry would be beneficial, but is not essential - attitude, organisation and willingness to learn are key. Culture & Progression This is a quiet, professional and highly collaborative working environment , suited to individuals who are comfortable working independently and taking pride in being reliable and organised. Longer term, this role offers genuine progression into estimating , making it ideal for someone looking to build a career rather than take a short-term stopgap role.
Apr 03, 2026
Full time
Salary: £30,000 - £35,000 per annum (negotiable, dependent on experience) Hours: 40 hours per week Monday to Friday Location: Doncaster (office-based) Benefits: 31 days holiday including public holidays - Additional 1 day's holiday per year after 2 years' service (up to 5 extra days) Basic health insurance after successful completion of probation On-site parking Flexible start and finish times within office hours Six-month probation period The Opportunity An established and growing construction subcontractor is looking to appoint a Sales & Estimating Administrator to support its commercial team during a period of transition and growth. This role initially covers a maternity leave, with a clear longer-term opportunity to develop into an Estimator role for the right individual. This is an excellent opportunity for someone highly organised, detail-driven and comfortable working in a quiet, professional, "heads-down" office environment. You'll play a pivotal role in keeping sales and estimating processes running smoothly, acting as a central point of contact for both customers and suppliers. The Role Working closely with the sales and estimating teams, your focus will be on administration, coordination and organisation , enabling the wider team to focus on winning and delivering work. Key responsibilities will include: Filtering and setting up incoming enquiries onto the CRM system Managing electronic filing of documents, drawings and specifications Identifying missing or incomplete information and liaising with clients to resolve this Obtaining supplier quotations and preparing quote schedules Managing quote priorities on behalf of the estimators Maintaining and updating CRM records and sales documentation Setting up secured orders on internal systems Providing ad hoc administrative support to sales and estimating teams Supporting business development activity Producing project presentations and PowerPoint materials Organising CPD presentations for architects and contractors About You You'll thrive in this role if you are highly organised, proactive and self-motivated , with the confidence to manage multiple priorities at once. You'll ideally bring: Previous experience in a customer-focused administrative role Strong IT skills, particularly across Microsoft Office 365 (Outlook, Excel, Word) Experience using CRM systems or similar databases Excellent written and verbal communication skills Strong attention to detail and a problem-solving mindset The ability to work calmly to deadlines across multiple projects A flexible, "can-do" attitude and strong team ethic Experience within the construction industry would be beneficial, but is not essential - attitude, organisation and willingness to learn are key. Culture & Progression This is a quiet, professional and highly collaborative working environment , suited to individuals who are comfortable working independently and taking pride in being reliable and organised. Longer term, this role offers genuine progression into estimating , making it ideal for someone looking to build a career rather than take a short-term stopgap role.
Job Title: Planning Administrator Location: Exeter Hours: 37 hours per week, Monday - Friday 9:00 - 17:00 Contract Length: ASAP - end of June 2026 Pay Rate: £13.83 About the Role We are recruiting two Planning Administrators to join a busy Planning team based in Exeter on a temporary basis. These roles play a key part in the no-access repairs process , helping to reduce missed appointments and support the delivery of an efficient, customer-focused service.This is an excellent opportunity for experienced administrators who enjoy working with data, liaising with multiple teams, and communicating confidently with customers. Key Responsibilities Processing no-access repair cases on Civica from start to finish with accuracy Working closely with Customer Services, Enforcement, Housing, and Planning teams Providing general administrative support to the Planning team Understanding and applying legislation relating to no-access repairs Keeping system and process knowledge up to date and compliant Checking and updating customer contact details and investigating booking issues Delivering a high-quality, customer-focused service Producing daily reports on no-access KPIs and identifying trends using Microsoft Excel Confidently engaging with customers and internal stakeholders regarding access for repairs About You The successful candidate will have: Strong administrative experience Excellent attention to detail Previous data entry experience Customer service experience Clear and confident verbal and written communication skills The confidence to have open and professional conversations with customers and colleagues Experience using a range of IT systems, including Outlook, Excel, and Microsoft Teams
Apr 03, 2026
Contractor
Job Title: Planning Administrator Location: Exeter Hours: 37 hours per week, Monday - Friday 9:00 - 17:00 Contract Length: ASAP - end of June 2026 Pay Rate: £13.83 About the Role We are recruiting two Planning Administrators to join a busy Planning team based in Exeter on a temporary basis. These roles play a key part in the no-access repairs process , helping to reduce missed appointments and support the delivery of an efficient, customer-focused service.This is an excellent opportunity for experienced administrators who enjoy working with data, liaising with multiple teams, and communicating confidently with customers. Key Responsibilities Processing no-access repair cases on Civica from start to finish with accuracy Working closely with Customer Services, Enforcement, Housing, and Planning teams Providing general administrative support to the Planning team Understanding and applying legislation relating to no-access repairs Keeping system and process knowledge up to date and compliant Checking and updating customer contact details and investigating booking issues Delivering a high-quality, customer-focused service Producing daily reports on no-access KPIs and identifying trends using Microsoft Excel Confidently engaging with customers and internal stakeholders regarding access for repairs About You The successful candidate will have: Strong administrative experience Excellent attention to detail Previous data entry experience Customer service experience Clear and confident verbal and written communication skills The confidence to have open and professional conversations with customers and colleagues Experience using a range of IT systems, including Outlook, Excel, and Microsoft Teams
Operations Administrator Hurn £30,000 Are you looking for an office-based role where your strong organisational skills and attention to detail make a real impact?Do you thrive in a fast-paced environment where accuracy, structure and ownership are key? This Operations Administrator position offers variety, autonomy and the opportunity to play a central role in keeping a busy operation running smoothly. As an Operations Administrator, you will benefit from: • A supportive, friendly working environment• Opportunities to develop your administrative and systems skills• Autonomy in managing your own workload• Free on-site parking• Access to training and development• Being part of a stable and growing organisation As an Operations Administrator, your responsibilities will include: • Preparing accurate quotations and processing customer orders from start to finish• Responding to customer enquiries by phone and email in a professional, timely manner• Maintaining internal systems to ensure operational information remains accurate• Coordinating with internal teams to support service delivery• Issuing documentation and ensuring records remain fully up to date As an Operations Administrator, your experience will include: • Previous experience within an administrative role• Strong organisational and time management skills• Confident communication, both written and verbal• Good IT literacy, particularly within Microsoft Office • High levels of accuracy and attention to detail• The ability to remain calm and focused when handling multiple tasks If you're ready to take the next step in your career, we'd love to support you. Apply today with an up-to-date CV or call Beth at Rubicon for more information.
Apr 03, 2026
Full time
Operations Administrator Hurn £30,000 Are you looking for an office-based role where your strong organisational skills and attention to detail make a real impact?Do you thrive in a fast-paced environment where accuracy, structure and ownership are key? This Operations Administrator position offers variety, autonomy and the opportunity to play a central role in keeping a busy operation running smoothly. As an Operations Administrator, you will benefit from: • A supportive, friendly working environment• Opportunities to develop your administrative and systems skills• Autonomy in managing your own workload• Free on-site parking• Access to training and development• Being part of a stable and growing organisation As an Operations Administrator, your responsibilities will include: • Preparing accurate quotations and processing customer orders from start to finish• Responding to customer enquiries by phone and email in a professional, timely manner• Maintaining internal systems to ensure operational information remains accurate• Coordinating with internal teams to support service delivery• Issuing documentation and ensuring records remain fully up to date As an Operations Administrator, your experience will include: • Previous experience within an administrative role• Strong organisational and time management skills• Confident communication, both written and verbal• Good IT literacy, particularly within Microsoft Office • High levels of accuracy and attention to detail• The ability to remain calm and focused when handling multiple tasks If you're ready to take the next step in your career, we'd love to support you. Apply today with an up-to-date CV or call Beth at Rubicon for more information.
