Bid Administrator / Bid Coordinator Location: Office-based in Chigwell, Essex Hours: Full-time, 40 hours per week, Monday to Friday About RGE: RGE is a progressive and dynamic business committed to maintaining a supportive and collaborative culture while serving our customers and achieving exponential growth. We work with local authorities, housing associations, and blue-light services, maintaining fire, electrical, air quality, and water hygiene compliance across thousands of homes and public buildings across the UK. Our work includes planned maintenance, reactive repairs, and new installations, all aimed at keeping people safe. We pride ourselves on creating an empowering culture, offering our teams opportunities to learn, develop new skills, and take on greater responsibilities. Role Overview: We are seeking a dedicated, reliable, and detail-oriented Bid Administrator / Bid Coordinator to support our growing bid and tender team. This is a role for someone meticulous, organised, and committed to producing high-quality work while meeting deadlines. You will manage bid processes, ensure submissions are compliant and on time, assist bid writers in proposal preparation, and contribute to compelling, winning bids. This role is ideal for candidates passionate about bid management, even if they are relatively new to the field. Full training will be provided over a six-month period, with a clear path from Bid Administrator to Bid Coordinator based on successful outputs. Key Responsibilities: Core Responsibilities: Monitor and manage bid opportunities through portals and the Bid Information Portal (BIP) Track and maintain bid schedules, deadlines, and meetings, ensuring the bid team meets all submission timelines Collect, organise, and maintain all documents required for bids, including certifications, policies, and company information Ensure compliance with client instructions, formatting, and mandatory submission requirements Compile and submit completed bids, confirming receipt and managing any post-submission queries Maintain version control and accurate records of all bid documentation Development Responsibilities (as skills grow): Support bid writers in creating narrative content, graphics, and presentations for proposals Proofread and check proposals for quality, formatting, compliance, and alignment with company standards Assist with post-bid activities, including archiving submissions, tracking outcomes, and collating lessons learned to improve future bids Coordinate contributions from different departments and act as a central point of contact for bid-related communications Skills and Attributes: Highly organised, detail-oriented, and able to manage multiple tasks and deadlines efficiently Reliable, punctual, and committed to consistently meeting deadlines Proactive with a positive attitude and willingness to go the extra mile Excellent written and verbal communication skills, with strong attention to formatting and presentation Comfortable collaborating across functions and departments to ensure smooth bid processes Willingness to learn and grow within the bid and tender function What We Offer: A supportive and collaborative work environment Clear career development opportunities with a structured path from Bid Administrator to Bid Coordinator Mentorship program: Pairing with senior bid writers or managers to accelerate learning Opportunities to develop professionally within a rapidly expanding company Competitive salary with performance bonuses tied to successful bid awards
Feb 03, 2026
Full time
Bid Administrator / Bid Coordinator Location: Office-based in Chigwell, Essex Hours: Full-time, 40 hours per week, Monday to Friday About RGE: RGE is a progressive and dynamic business committed to maintaining a supportive and collaborative culture while serving our customers and achieving exponential growth. We work with local authorities, housing associations, and blue-light services, maintaining fire, electrical, air quality, and water hygiene compliance across thousands of homes and public buildings across the UK. Our work includes planned maintenance, reactive repairs, and new installations, all aimed at keeping people safe. We pride ourselves on creating an empowering culture, offering our teams opportunities to learn, develop new skills, and take on greater responsibilities. Role Overview: We are seeking a dedicated, reliable, and detail-oriented Bid Administrator / Bid Coordinator to support our growing bid and tender team. This is a role for someone meticulous, organised, and committed to producing high-quality work while meeting deadlines. You will manage bid processes, ensure submissions are compliant and on time, assist bid writers in proposal preparation, and contribute to compelling, winning bids. This role is ideal for candidates passionate about bid management, even if they are relatively new to the field. Full training will be provided over a six-month period, with a clear path from Bid Administrator to Bid Coordinator based on successful outputs. Key Responsibilities: Core Responsibilities: Monitor and manage bid opportunities through portals and the Bid Information Portal (BIP) Track and maintain bid schedules, deadlines, and meetings, ensuring the bid team meets all submission timelines Collect, organise, and maintain all documents required for bids, including certifications, policies, and company information Ensure compliance with client instructions, formatting, and mandatory submission requirements Compile and submit completed bids, confirming receipt and managing any post-submission queries Maintain version control and accurate records of all bid documentation Development Responsibilities (as skills grow): Support bid writers in creating narrative content, graphics, and presentations for proposals Proofread and check proposals for quality, formatting, compliance, and alignment with company standards Assist with post-bid activities, including archiving submissions, tracking outcomes, and collating lessons learned to improve future bids Coordinate contributions from different departments and act as a central point of contact for bid-related communications Skills and Attributes: Highly organised, detail-oriented, and able to manage multiple tasks and deadlines efficiently Reliable, punctual, and committed to consistently meeting deadlines Proactive with a positive attitude and willingness to go the extra mile Excellent written and verbal communication skills, with strong attention to formatting and presentation Comfortable collaborating across functions and departments to ensure smooth bid processes Willingness to learn and grow within the bid and tender function What We Offer: A supportive and collaborative work environment Clear career development opportunities with a structured path from Bid Administrator to Bid Coordinator Mentorship program: Pairing with senior bid writers or managers to accelerate learning Opportunities to develop professionally within a rapidly expanding company Competitive salary with performance bonuses tied to successful bid awards
Business Intelligence Analyst Job Profile Business intelligence analysts are responsible for collating and analysing data to identify patterns and predict future trends, which inform short-term and long-term business decisions. As a business intelligence analyst or business analyst, your duties entail developing methodologies to analyse data, complex data modelling, and reporting to senior management. Your technical ability and sense of business acumen will create valuable insights, which will become the driving forces behind every aspect of the business or organisation - from streamlining services to initiatives to boost sales. Responsibilities As a business intelligence analyst, you will typically be responsible for: Reviewing and improving data collation processes. Assessing the validity and accuracy of data collected. Meeting with external and internal stakeholders to find aspects of the business that could benefit from intelligence analysis. Keeping up to date on laws and policies concerning data collection and processing. Utilising data processing software and researching new software packages. Finding data anomalies and issues with data collection strategies which contribute to the collection of unreliable data. Identifying ways to streamline processes and increase efficiency. Identifying trends in buying patterns, product performance and customer behaviour. Liaising with IT departments regarding data storage systems. The starting salary of a junior business intelligence analyst is £32,419 per year. The average salary of a business intelligence analyst is £46,446 per year. The earning potential of a senior business intelligence analyst is £61,078 per year. Working Hours Business intelligence analysts typically work 37.5 hours per week, from 9 am to 5 pm; however, overtime is occasionally required. Due to the demanding nature of the profession, a certain degree of flexibility is required, and part-time roles aren't commonly available. What to Expect Business intelligence analysts undertake a dynamic set of duties, largely revolving around working with vast volumes of data and extrapolating valuable information. The role can be stressful and challenging. However, it is a rewarding role for the right candidates who feel comfortable handling quantitative data; many business analysts report positively on their work-life balance. You may need to travel between local, regional, and international sites within the organisation. The demand for business intelligence analysts is growing in the UK; over the next decade, it has been forecasted that there will be 284,100 new roles. Competition for analyst roles is high, and they don't typically tend to be entry-level positions. Qualifications Most business intelligence analysts hold a bachelor's degree or higher in business intelligence, data science, business administration, economics, or a relevant computer science field. Many employers indicate a preference towards candidates who have a solid foundation in mathematics and statistics, and some will strongly favour candidates with an MBA in business administration. However, master's degrees aren't always required if the candidate holds professional certifications or sufficient work experience. Ideally, your educational background, in addition to your work experience and sense of business acumen, should prove proficiency in programming and advanced database interrogation. Skills As a business intelligence analyst, you will need: To be proficient in analysing large sets of data to extract meaningful insights. Technical expertise and proficiency in popular database systems, such as Oracle and SQL. Advanced Excel skills, including an ability to use complex formulas. Familiarity with programming languages, business intelligence tools, and data modelling techniques. Confidence in your problem-solving skills. Creative and critical thinking skills to enable you to approach issues with a questioning and logical mind. Strong written and verbal communication skills which allow you to convey complex insights and liaise with stakeholders who may not have a strong technical background. The ability to understand business processes, objectives, and strategies. Time management and resource allocation skills which allow you to effectively manage projects and deadlines. An understanding of data protection laws - especially when handling sensitive information. A willingness to keep up with the latest trends in data analytics and business intelligence technologies. To be comfortable with collaboration and teamwork. The ability to handle sensitive data responsibly and ethically. Work Experience To create a solid foundation for a career in business intelligence, candidates will typically need work experience which hones their data analysis skills, technical proficiency, and business understanding. The common roles used as stepping stones into the industry include data analyst, junior business analyst, database administrator, database developer, market research analyst, IT support analyst, financial analyst, statistical analyst, operations analyst, and reporting analyst roles. As with many technical roles, the career prospects for business intelligence analysts are incredibly promising. There is no shortage of pathways for specialisation and advancement once experience has been gained and skills have been demonstrated. Areas in which BI analysts can specialise include marketing analytics, healthcare analytics, and financial analytics. In addition to progressing into senior, manager, lead and strategic roles, BI analysts can consider careers in data science, business intelligence consultancy, or becoming a business intelligence architect, director of analytics, product manager, or chief data officer. These career paths reflect the increasing importance of data-driven decision-making in business and the diverse opportunities available for people skilled in business intelligence and analytics. Employers Business Intelligence Analysts are employed across a wide range of sectors. Some of the main employers include: Healthcare, including the NHS and private healthcare providers. Financial services, such as insurance companies, investment firms and banks. Telecommunication and technology companies. Government and the public sector. E-commerce companies and large retail brands. Logistical and manufacturing companies. Research and education institutions. Utility companies.
Feb 03, 2026
Full time
Business Intelligence Analyst Job Profile Business intelligence analysts are responsible for collating and analysing data to identify patterns and predict future trends, which inform short-term and long-term business decisions. As a business intelligence analyst or business analyst, your duties entail developing methodologies to analyse data, complex data modelling, and reporting to senior management. Your technical ability and sense of business acumen will create valuable insights, which will become the driving forces behind every aspect of the business or organisation - from streamlining services to initiatives to boost sales. Responsibilities As a business intelligence analyst, you will typically be responsible for: Reviewing and improving data collation processes. Assessing the validity and accuracy of data collected. Meeting with external and internal stakeholders to find aspects of the business that could benefit from intelligence analysis. Keeping up to date on laws and policies concerning data collection and processing. Utilising data processing software and researching new software packages. Finding data anomalies and issues with data collection strategies which contribute to the collection of unreliable data. Identifying ways to streamline processes and increase efficiency. Identifying trends in buying patterns, product performance and customer behaviour. Liaising with IT departments regarding data storage systems. The starting salary of a junior business intelligence analyst is £32,419 per year. The average salary of a business intelligence analyst is £46,446 per year. The earning potential of a senior business intelligence analyst is £61,078 per year. Working Hours Business intelligence analysts typically work 37.5 hours per week, from 9 am to 5 pm; however, overtime is occasionally required. Due to the demanding nature of the profession, a certain degree of flexibility is required, and part-time roles aren't commonly available. What to Expect Business intelligence analysts undertake a dynamic set of duties, largely revolving around working with vast volumes of data and extrapolating valuable information. The role can be stressful and challenging. However, it is a rewarding role for the right candidates who feel comfortable handling quantitative data; many business analysts report positively on their work-life balance. You may need to travel between local, regional, and international sites within the organisation. The demand for business intelligence analysts is growing in the UK; over the next decade, it has been forecasted that there will be 284,100 new roles. Competition for analyst roles is high, and they don't typically tend to be entry-level positions. Qualifications Most business intelligence analysts hold a bachelor's degree or higher in business intelligence, data science, business administration, economics, or a relevant computer science field. Many employers indicate a preference towards candidates who have a solid foundation in mathematics and statistics, and some will strongly favour candidates with an MBA in business administration. However, master's degrees aren't always required if the candidate holds professional certifications or sufficient work experience. Ideally, your educational background, in addition to your work experience and sense of business acumen, should prove proficiency in programming and advanced database interrogation. Skills As a business intelligence analyst, you will need: To be proficient in analysing large sets of data to extract meaningful insights. Technical expertise and proficiency in popular database systems, such as Oracle and SQL. Advanced Excel skills, including an ability to use complex formulas. Familiarity with programming languages, business intelligence tools, and data modelling techniques. Confidence in your problem-solving skills. Creative and critical thinking skills to enable you to approach issues with a questioning and logical mind. Strong written and verbal communication skills which allow you to convey complex insights and liaise with stakeholders who may not have a strong technical background. The ability to understand business processes, objectives, and strategies. Time management and resource allocation skills which allow you to effectively manage projects and deadlines. An understanding of data protection laws - especially when handling sensitive information. A willingness to keep up with the latest trends in data analytics and business intelligence technologies. To be comfortable with collaboration and teamwork. The ability to handle sensitive data responsibly and ethically. Work Experience To create a solid foundation for a career in business intelligence, candidates will typically need work experience which hones their data analysis skills, technical proficiency, and business understanding. The common roles used as stepping stones into the industry include data analyst, junior business analyst, database administrator, database developer, market research analyst, IT support analyst, financial analyst, statistical analyst, operations analyst, and reporting analyst roles. As with many technical roles, the career prospects for business intelligence analysts are incredibly promising. There is no shortage of pathways for specialisation and advancement once experience has been gained and skills have been demonstrated. Areas in which BI analysts can specialise include marketing analytics, healthcare analytics, and financial analytics. In addition to progressing into senior, manager, lead and strategic roles, BI analysts can consider careers in data science, business intelligence consultancy, or becoming a business intelligence architect, director of analytics, product manager, or chief data officer. These career paths reflect the increasing importance of data-driven decision-making in business and the diverse opportunities available for people skilled in business intelligence and analytics. Employers Business Intelligence Analysts are employed across a wide range of sectors. Some of the main employers include: Healthcare, including the NHS and private healthcare providers. Financial services, such as insurance companies, investment firms and banks. Telecommunication and technology companies. Government and the public sector. E-commerce companies and large retail brands. Logistical and manufacturing companies. Research and education institutions. Utility companies.
Acorns Children's Hospice are now looking for a People Partner to provide professional HR advice and direction to managers. You'll develop and implement HR strategies that support business goals, whilst fostering a positive workplace culture and driving employee engagement. Main duties of the job As People Partner, you will be a key expert on employee relations matters. About us At Acorns Children's Hospice we offer specialist palliative care and support for children and their families across the West Midlands. We are there wherever and whenever they need us, in the hospice, community and at home. Job responsibilities Be a key expert on employee relations matters Manage a team of three People Team Administrators Foster a culture of continuous improvement by collaborating with managers to embed behavioural competencies Provide advice and guidance on complex, sensitive and contentious people issues to managers across the organisation including Care, Retail and Central Office Teams Produce and analyse workforce data to inform strategic decisions Develop and implement people strategies aligned with business objectives About You CIPD Level 7 or equivalent experience Generalist HR experience across a variety of sectors Strong knowledge of employment legislation Results orientated and a completer finisher What We Offer 37.5 hours per week Hybrid working with travel to sites Employee discounts from leading retailers including the Blue Light Card Discounts on refurbished tech Health cash plan Gym membership and equipment discount scheme Bike2Work scheme - save up to 42% on bikes and equipment Wellbeing, legal and financial support Generous contribution to group personal pension plan (7.5%) or continuation of current NHS pension scheme NHS pension scheme life assurance or Acorns group life assurance scheme Interviews Interviews are scheduled to be held on 11 February. Eligibility You need to be eligible to work in the UK to be considered for this role. We are committed to safeguarding children and vulnerable adults and therefore any successful candidate will be subject to an enhanced DBS check for children and will be asked to provide two satisfactory references. Our Commitment As a UNICEF Gold Rights Respecting organisation, we are committed to ensuring that the United Nations Convention for the Rights of the Child is embedded into both culture and practice within the organisation. As an employee you will be a duty bearer for Children's rights and support all children to be rights holders. Contact If you have any questions, please contact us at Additional Information Find out about our culture, career development, benefits and more here: Why Work for Acorns? Person Specification Qualifications CIPD Level 7 or have equivalent experience Chartered Member CIPD Experience Demonstrable experience at a senior role as an autonomous practitioner within a related people function, Experience of working as part of a management team Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Feb 03, 2026
Full time
Acorns Children's Hospice are now looking for a People Partner to provide professional HR advice and direction to managers. You'll develop and implement HR strategies that support business goals, whilst fostering a positive workplace culture and driving employee engagement. Main duties of the job As People Partner, you will be a key expert on employee relations matters. About us At Acorns Children's Hospice we offer specialist palliative care and support for children and their families across the West Midlands. We are there wherever and whenever they need us, in the hospice, community and at home. Job responsibilities Be a key expert on employee relations matters Manage a team of three People Team Administrators Foster a culture of continuous improvement by collaborating with managers to embed behavioural competencies Provide advice and guidance on complex, sensitive and contentious people issues to managers across the organisation including Care, Retail and Central Office Teams Produce and analyse workforce data to inform strategic decisions Develop and implement people strategies aligned with business objectives About You CIPD Level 7 or equivalent experience Generalist HR experience across a variety of sectors Strong knowledge of employment legislation Results orientated and a completer finisher What We Offer 37.5 hours per week Hybrid working with travel to sites Employee discounts from leading retailers including the Blue Light Card Discounts on refurbished tech Health cash plan Gym membership and equipment discount scheme Bike2Work scheme - save up to 42% on bikes and equipment Wellbeing, legal and financial support Generous contribution to group personal pension plan (7.5%) or continuation of current NHS pension scheme NHS pension scheme life assurance or Acorns group life assurance scheme Interviews Interviews are scheduled to be held on 11 February. Eligibility You need to be eligible to work in the UK to be considered for this role. We are committed to safeguarding children and vulnerable adults and therefore any successful candidate will be subject to an enhanced DBS check for children and will be asked to provide two satisfactory references. Our Commitment As a UNICEF Gold Rights Respecting organisation, we are committed to ensuring that the United Nations Convention for the Rights of the Child is embedded into both culture and practice within the organisation. As an employee you will be a duty bearer for Children's rights and support all children to be rights holders. Contact If you have any questions, please contact us at Additional Information Find out about our culture, career development, benefits and more here: Why Work for Acorns? Person Specification Qualifications CIPD Level 7 or have equivalent experience Chartered Member CIPD Experience Demonstrable experience at a senior role as an autonomous practitioner within a related people function, Experience of working as part of a management team Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
We have a fantastic opportunity for you to work with our client as a full time Warehouse Administrator in West Hallam Ilkeston, DE7 6HE. Immediate start available Your pay rate as a full time Warehouse Administrator: You will be paid 12.21 per hour Typical working hours as a full time Warehouse Administrator: You will be working on fixed shift Monday to Friday from 8am to 4:30pm Your role as a full time Warehouse Administrator: Developing effective relationships with both internal and external key stakeholders Proactively manage the daily booking activities Ensuring compliance with all Legal and Health and Safety aspects of site operations Ensure that sufficient resources are allocated and utilised to drive a culture of delivering high levels of service Pro-active in driving change and continuous improvement throughout the booking's operation Understanding of company policies and procedures and how they should be implemented Ensure that effective reporting processes are in place for both senior management and the customer Act as a primary contact for customers initiating frequent contact and attending meetings when necessary, in order to provide a better service To achieve weekly and monthly KPI and P&L targets Ensuring customer service level agreements are achieved, escalating any issues impacting on these to line management and customer directly Create excellence in customer relationship management by improving the service offered Maintaining effective communication with customers ensuring that all queries/issues raised by the customer are dealt with promptly and in a professional manner Be able to use own initiative and make suggestions relating to improvement of systems and service delivery What we are looking for in a successful candidate: Previous experience in a similar role Willingness to learn Good level of communication Can adhere to and uphold strict Health and Safety standards Ideally own transport as the bus service is limited in the area Must be 18 years or older Must already have and hold a legal status to work in the UK What benefits are available as a Warehouse Administrator: Immediate start Hours that exceed your basic 40 hours in a week is paid at a premium rate Weekly pay on a Friday Get up to 33 paid holiday days per year Location: West Hallam Ilkeston, DE7 6HE ctrg has partnered up with the Company Shop, which will enable our staff and colleagues the opportunity to access their membership scheme free of charge. You can gain access to discounted food at up to 70% off the recommended retail price. We are a Flexible Pay Employer that offers Wagestream. The money management app lets you choose when to get paid, put money aside each month, get discounts on your shopping, check your benefits entitlement, and much more. We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex, and sexual orientation. Apply now to become a full time Warehouse Administrator! ctrg limited is acting as an employment business in relation to this vacancy.
Feb 03, 2026
Seasonal
We have a fantastic opportunity for you to work with our client as a full time Warehouse Administrator in West Hallam Ilkeston, DE7 6HE. Immediate start available Your pay rate as a full time Warehouse Administrator: You will be paid 12.21 per hour Typical working hours as a full time Warehouse Administrator: You will be working on fixed shift Monday to Friday from 8am to 4:30pm Your role as a full time Warehouse Administrator: Developing effective relationships with both internal and external key stakeholders Proactively manage the daily booking activities Ensuring compliance with all Legal and Health and Safety aspects of site operations Ensure that sufficient resources are allocated and utilised to drive a culture of delivering high levels of service Pro-active in driving change and continuous improvement throughout the booking's operation Understanding of company policies and procedures and how they should be implemented Ensure that effective reporting processes are in place for both senior management and the customer Act as a primary contact for customers initiating frequent contact and attending meetings when necessary, in order to provide a better service To achieve weekly and monthly KPI and P&L targets Ensuring customer service level agreements are achieved, escalating any issues impacting on these to line management and customer directly Create excellence in customer relationship management by improving the service offered Maintaining effective communication with customers ensuring that all queries/issues raised by the customer are dealt with promptly and in a professional manner Be able to use own initiative and make suggestions relating to improvement of systems and service delivery What we are looking for in a successful candidate: Previous experience in a similar role Willingness to learn Good level of communication Can adhere to and uphold strict Health and Safety standards Ideally own transport as the bus service is limited in the area Must be 18 years or older Must already have and hold a legal status to work in the UK What benefits are available as a Warehouse Administrator: Immediate start Hours that exceed your basic 40 hours in a week is paid at a premium rate Weekly pay on a Friday Get up to 33 paid holiday days per year Location: West Hallam Ilkeston, DE7 6HE ctrg has partnered up with the Company Shop, which will enable our staff and colleagues the opportunity to access their membership scheme free of charge. You can gain access to discounted food at up to 70% off the recommended retail price. We are a Flexible Pay Employer that offers Wagestream. The money management app lets you choose when to get paid, put money aside each month, get discounts on your shopping, check your benefits entitlement, and much more. We provide equal employment opportunities (EEO) in all our employment practices to all employees, temporary workers, and applicants for employment without regard to age, gender reassignment, married or civil partnership, pregnancy or maternity leave, disability, race including colour, nationality, ethnic or national origin, religion or belief, sex, and sexual orientation. Apply now to become a full time Warehouse Administrator! ctrg limited is acting as an employment business in relation to this vacancy.
Bid Writer Location : Stirling, Scotland (Hybrid 3 days per week on-site) Contract Type: Permanent Hours: Full time Salary: £35,000 £42,000 per annum (depending on experience), plus Private Healthcare (BUPA) and Car Allowance / Company Car Our client is seeking a highly skilled Bid Writer to support their Bidding Team in delivering high-quality PQQs and tender submissions at both the pre-qualification and bidding stages. This role requires a detail-focused, collaborative individual who can produce compelling written content, maintain accurate bid documentation, and support the business in identifying and securing new opportunities across the UK Facilities Management sector. Bid Writer Deliverables / Outcomes (include but are not limited to): • Lead the completion of Pre Qualification Questionnaires (PQQs) and the quality sections of tender submissions • Use historic project information to provide relevant and accurate content to colleagues • Identify new opportunities by gathering data from platforms such as Tussell, ESPO, and CCS • Collaborate closely with the Bid Team to meet critical deadlines and support continuous improvement • Prepare and contribute to presentation materials (typically PowerPoint) for Senior Management and business stakeholders • Gather and update CVs and Project Data Sheets, including interviewing staff where necessary • Update and maintain databases for PQQs and bid responses • Collate key bid related information including master project lists • Manage Constructionline and other bid related accreditation platforms • Maintain the PQQ summary spreadsheet to track submission outcomes • Actively pursue learning and development opportunities to enhance bidding and proposal quality • Contribute positively to the team environment and support other reasonable tasks requested by the line manager Skills, Experience & Qualifications Needed: • Previous experience in proposal writing within the Facilities Management sector (essential) • Strong IT skills including MS Word, Excel, PowerPoint and Adobe InDesign • Excellent written and verbal communication skills, with the ability to engage effectively at all levels • Strong teamworking capability with a proactive mindset and exceptional attention to detail • Experience in data manipulation and data collation • Must live within a commutable distance of Stirling and be able to work in the office 3 days per week • Valid driver s licence and ability to travel if required Benefits • Private Healthcare (BUPA) • Car Allowance or Company Car Application Deadline: Open until filled early application is encouraged, as applications are reviewed throughout the advertising period and the advert may close early subject to volume. Applicants must have full and ongoing right to work in the UK. We do not offer visa sponsorship or accept candidates requiring future visa support. You may have experience of the following: Bid Writer, Proposal Writer, Tender Writer, Bid Coordinator, Proposals Coordinator, Tender Coordinator, PQQ Writer, Bids & Proposals Executive, Submission Writer, Bid Administrator, Business Development Writer, Commercial Bid Executive, FM Bid Specialist, and Proposal Development Executive, etc. REF-
Feb 03, 2026
Full time
Bid Writer Location : Stirling, Scotland (Hybrid 3 days per week on-site) Contract Type: Permanent Hours: Full time Salary: £35,000 £42,000 per annum (depending on experience), plus Private Healthcare (BUPA) and Car Allowance / Company Car Our client is seeking a highly skilled Bid Writer to support their Bidding Team in delivering high-quality PQQs and tender submissions at both the pre-qualification and bidding stages. This role requires a detail-focused, collaborative individual who can produce compelling written content, maintain accurate bid documentation, and support the business in identifying and securing new opportunities across the UK Facilities Management sector. Bid Writer Deliverables / Outcomes (include but are not limited to): • Lead the completion of Pre Qualification Questionnaires (PQQs) and the quality sections of tender submissions • Use historic project information to provide relevant and accurate content to colleagues • Identify new opportunities by gathering data from platforms such as Tussell, ESPO, and CCS • Collaborate closely with the Bid Team to meet critical deadlines and support continuous improvement • Prepare and contribute to presentation materials (typically PowerPoint) for Senior Management and business stakeholders • Gather and update CVs and Project Data Sheets, including interviewing staff where necessary • Update and maintain databases for PQQs and bid responses • Collate key bid related information including master project lists • Manage Constructionline and other bid related accreditation platforms • Maintain the PQQ summary spreadsheet to track submission outcomes • Actively pursue learning and development opportunities to enhance bidding and proposal quality • Contribute positively to the team environment and support other reasonable tasks requested by the line manager Skills, Experience & Qualifications Needed: • Previous experience in proposal writing within the Facilities Management sector (essential) • Strong IT skills including MS Word, Excel, PowerPoint and Adobe InDesign • Excellent written and verbal communication skills, with the ability to engage effectively at all levels • Strong teamworking capability with a proactive mindset and exceptional attention to detail • Experience in data manipulation and data collation • Must live within a commutable distance of Stirling and be able to work in the office 3 days per week • Valid driver s licence and ability to travel if required Benefits • Private Healthcare (BUPA) • Car Allowance or Company Car Application Deadline: Open until filled early application is encouraged, as applications are reviewed throughout the advertising period and the advert may close early subject to volume. Applicants must have full and ongoing right to work in the UK. We do not offer visa sponsorship or accept candidates requiring future visa support. You may have experience of the following: Bid Writer, Proposal Writer, Tender Writer, Bid Coordinator, Proposals Coordinator, Tender Coordinator, PQQ Writer, Bids & Proposals Executive, Submission Writer, Bid Administrator, Business Development Writer, Commercial Bid Executive, FM Bid Specialist, and Proposal Development Executive, etc. REF-
Location: Taunton, Somerset Hours: 37.5 hours per week, term time only. Salary Details: £20,421.23 per annum. An exciting opportunity has arisen for experienced and dynamic Administrator to join our team. We are looking to recruit enthusiastic school Administrator who shares our vision and aspirations for the young people. You will be joining a highly motivated and passionate group of staff who work tirelessly in the best interests of the students. The school: Pupils blossom at this caring and happy school. Staff nurture pupils well and pupils feel valued and safe. There are positive relationships between staff and pupils. Pupils learn to value their education because staff help them experience success. (HMI March 2022) Cambian Somerset School is an independent secondary day special school supporting young people with autism located in Somerset very close to Taunton. The school is part of the Cambian Group a federation of 36 special schools across the country. The ideal candidate will have: Proven experience as a receptionist, front of office representative or similar role. Good written and verbal communication skills. Professional attitude and appearance. Experience of using a range of office IT packages e.g., Word/Excel/PowerPoint/Outlook Excellent organisational skills. Excellent customer service. Multi-tasking and time management skills, with the ability to prioritise tasks. Key duties: To maintain and foster good relations with staff, young people, members of the public and professionals from other agencies. To carry out a range of confidential administrative functions under the direction of the Head Teacher, Bythnod & Hendre Manager and Director of Service. To oversee good health & safety and security of the reception, offices and buildings. To provide all aspects of administration support as required. To manage visitors and handle calls within the site. Why work for us: Competitive salary. Opportunity to progress in your career. Training opportunities either face to face or online. Wellbeing- Your wellbeing matters to us, and we are committed to ensuring you get all the support you need. You will be a part of a dedicated team of professionals who will offer you clear guidance and mentor you in to this role. Supportive management and senior leads. We offer full induction, paid for DBS, friendly family atmosphere and the opportunity to progress with one of the UK s biggest care providers. Cambian is committed to Safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks. Cambian is an equal opportunities employer. Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
Feb 03, 2026
Full time
Location: Taunton, Somerset Hours: 37.5 hours per week, term time only. Salary Details: £20,421.23 per annum. An exciting opportunity has arisen for experienced and dynamic Administrator to join our team. We are looking to recruit enthusiastic school Administrator who shares our vision and aspirations for the young people. You will be joining a highly motivated and passionate group of staff who work tirelessly in the best interests of the students. The school: Pupils blossom at this caring and happy school. Staff nurture pupils well and pupils feel valued and safe. There are positive relationships between staff and pupils. Pupils learn to value their education because staff help them experience success. (HMI March 2022) Cambian Somerset School is an independent secondary day special school supporting young people with autism located in Somerset very close to Taunton. The school is part of the Cambian Group a federation of 36 special schools across the country. The ideal candidate will have: Proven experience as a receptionist, front of office representative or similar role. Good written and verbal communication skills. Professional attitude and appearance. Experience of using a range of office IT packages e.g., Word/Excel/PowerPoint/Outlook Excellent organisational skills. Excellent customer service. Multi-tasking and time management skills, with the ability to prioritise tasks. Key duties: To maintain and foster good relations with staff, young people, members of the public and professionals from other agencies. To carry out a range of confidential administrative functions under the direction of the Head Teacher, Bythnod & Hendre Manager and Director of Service. To oversee good health & safety and security of the reception, offices and buildings. To provide all aspects of administration support as required. To manage visitors and handle calls within the site. Why work for us: Competitive salary. Opportunity to progress in your career. Training opportunities either face to face or online. Wellbeing- Your wellbeing matters to us, and we are committed to ensuring you get all the support you need. You will be a part of a dedicated team of professionals who will offer you clear guidance and mentor you in to this role. Supportive management and senior leads. We offer full induction, paid for DBS, friendly family atmosphere and the opportunity to progress with one of the UK s biggest care providers. Cambian is committed to Safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks. Cambian is an equal opportunities employer. Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.
HEAD OF OPERATIONS SALARY: £55,000 - £60,000 LOCATION: BOURNEMOUTH The Head of Operations will play a central leadership role within an Authorised Corporate Director (ACD) business, overseeing all operational activity while contributing to the firm's growth through business development and marketing. The role requires a senior operations professional with experience in UK financial services, strong project management skills, and proven leadership capability. The successful candidate will take responsibility for the full operational lifecycle of the ACD business, ensuring robust fund oversight, resilient processes, and high quality service delivery. They will oversee the management of third party administrators, custodians and depositaries, support regulatory and governance requirements and uphold strong operational controls aligned with FCA regulations. They will lead the operational charge, including process improvement, systems implementation, new fund launches and broader cross functional projects, ensuring delivery to timelines and budgets, with clear communication to internal and external stakeholders. In this role, the individual will provide leadership and direction to a few teams, motivating and developing them, driving a high performance culture and ensuring effective performance management and succession planning. They will act as a senior escalation point for operational issues, working closely with the CEO, Compliance & Risk, Finance and external partners to maintain a high standard of operational integrity and client service. Alongside operational oversight, the position includes responsibility for driving business development and representing the company externally. The Head of Operations will build strong relationships with existing and prospective clients, identify commercial opportunities, participate in client meetings and industry events and support the wider leadership team in promoting the company's services. They will also contribute to marketing activity, helping shape the firm's brand presence, client communications, and positioning within the market. The role requires exceptional communication skills, the ability to influence at senior levels, strong analytical and organisational capability, and a strategic mindset with a proactive mindset. Experience of OEICs, NURS, AIFs is highly advantageous. The ideal candidate will combine operational discipline with commercial acumen, demonstrating resilience, integrity, sound judgement, and the ability to lead teams effectively while supporting the firm's growth strategy. Excellent Benefits 25 days holiday per annum plus bank holidays; 5% ER pension contribution (once completed probationary period, 3% up until then); Life assurance / death in service of 4 annual salary (immediately on commencement of employment); Private Medical Insurance with AXA PPP on a medical history disregarded basis (once completed probationary period); Healthcare Cash Plan with Bupa (once completed probationary period); Buying and Selling Holiday Scheme, allowing employees to increase their holiday entitlement to up to 30 days per annum (once completed probationary period); Flexible working/hybrid working available; Free office parking onsite. Skills & Experience Required - Essential Experience within UK financial services, ideally within an ACD, asset management, fund administration or a related FCA regulated environment; Proven operational leadership experience, managing and motivating multiple teams; Strong project management skills with experience delivering complex operational or regulatory projects; Direct experience in client engagement or business development within financial services; Exposure to marketing or brand building activities, ideally within a regulated firm; Exceptional communication, analytical and relationship building skills. Skills & Experience Required - Desirable Experience with authorised fund structures (OEICs, NURS, AIFs); Knowledge of operational resilience frameworks and fund oversight models; An understanding of ACD responsibilities, FCA regulations, operational risk and governance frameworks; Marketing or sales qualifications; Project management certifications (Prince2, Agile); IOC qualification (Investment Operations Certificate) or IMC qualification (Investment Management Certificate) - willing to obtain one of these if not already obtained. This is not just a "back office" role. It is a strategic senior leadership position at a firm with a broad and evolving fund offering, giving you the chance to shape how the business grows, behaves and succeeds in a regulated and competitive market. Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non membership of a Trade Union.
Feb 03, 2026
Full time
HEAD OF OPERATIONS SALARY: £55,000 - £60,000 LOCATION: BOURNEMOUTH The Head of Operations will play a central leadership role within an Authorised Corporate Director (ACD) business, overseeing all operational activity while contributing to the firm's growth through business development and marketing. The role requires a senior operations professional with experience in UK financial services, strong project management skills, and proven leadership capability. The successful candidate will take responsibility for the full operational lifecycle of the ACD business, ensuring robust fund oversight, resilient processes, and high quality service delivery. They will oversee the management of third party administrators, custodians and depositaries, support regulatory and governance requirements and uphold strong operational controls aligned with FCA regulations. They will lead the operational charge, including process improvement, systems implementation, new fund launches and broader cross functional projects, ensuring delivery to timelines and budgets, with clear communication to internal and external stakeholders. In this role, the individual will provide leadership and direction to a few teams, motivating and developing them, driving a high performance culture and ensuring effective performance management and succession planning. They will act as a senior escalation point for operational issues, working closely with the CEO, Compliance & Risk, Finance and external partners to maintain a high standard of operational integrity and client service. Alongside operational oversight, the position includes responsibility for driving business development and representing the company externally. The Head of Operations will build strong relationships with existing and prospective clients, identify commercial opportunities, participate in client meetings and industry events and support the wider leadership team in promoting the company's services. They will also contribute to marketing activity, helping shape the firm's brand presence, client communications, and positioning within the market. The role requires exceptional communication skills, the ability to influence at senior levels, strong analytical and organisational capability, and a strategic mindset with a proactive mindset. Experience of OEICs, NURS, AIFs is highly advantageous. The ideal candidate will combine operational discipline with commercial acumen, demonstrating resilience, integrity, sound judgement, and the ability to lead teams effectively while supporting the firm's growth strategy. Excellent Benefits 25 days holiday per annum plus bank holidays; 5% ER pension contribution (once completed probationary period, 3% up until then); Life assurance / death in service of 4 annual salary (immediately on commencement of employment); Private Medical Insurance with AXA PPP on a medical history disregarded basis (once completed probationary period); Healthcare Cash Plan with Bupa (once completed probationary period); Buying and Selling Holiday Scheme, allowing employees to increase their holiday entitlement to up to 30 days per annum (once completed probationary period); Flexible working/hybrid working available; Free office parking onsite. Skills & Experience Required - Essential Experience within UK financial services, ideally within an ACD, asset management, fund administration or a related FCA regulated environment; Proven operational leadership experience, managing and motivating multiple teams; Strong project management skills with experience delivering complex operational or regulatory projects; Direct experience in client engagement or business development within financial services; Exposure to marketing or brand building activities, ideally within a regulated firm; Exceptional communication, analytical and relationship building skills. Skills & Experience Required - Desirable Experience with authorised fund structures (OEICs, NURS, AIFs); Knowledge of operational resilience frameworks and fund oversight models; An understanding of ACD responsibilities, FCA regulations, operational risk and governance frameworks; Marketing or sales qualifications; Project management certifications (Prince2, Agile); IOC qualification (Investment Operations Certificate) or IMC qualification (Investment Management Certificate) - willing to obtain one of these if not already obtained. This is not just a "back office" role. It is a strategic senior leadership position at a firm with a broad and evolving fund offering, giving you the chance to shape how the business grows, behaves and succeeds in a regulated and competitive market. Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non membership of a Trade Union.
Office Coordinator / Administrator Location: Wolverton (Office-based) Salary: £24,000 £30,000 Hours: Full-time (school hours considered) Contract: Permanent A well-established charity supporting adults with additional needs is looking for an experienced Office Coordinator / Administrator to join their team in Wolverton. This is a hands-on role combining administration, property coordination, and admin support to the Directors. Key Responsibilities: Provide high-level administrative support to the Directors Coordinate property-related administration, including maintenance, contractor liaison, and compliance documentation Support housing and assisted living administration Manage diaries, meetings, and correspondence Maintain accurate records and filing systems Serve as a professional point of contact for internal and external stakeholders Essential Experience & Skills: Proven administration experience with strong organisational skills Property experience or working within a carer capacity is essential (housing, assisted living, or supporting adults with additional needs) Excellent attention to detail and ability to manage multiple priorities Confident written and verbal communication skills Why Apply: Join a charity making a real difference in the community Work in a supportive, professional office environment Flexible hours considered (school hours friendly) Opportunity to work closely with senior leadership Please note: Property experience is essential. Only candidates meeting this requirement will be considered. Apply now to take the next step in your career supporting a meaningful cause.
Feb 02, 2026
Full time
Office Coordinator / Administrator Location: Wolverton (Office-based) Salary: £24,000 £30,000 Hours: Full-time (school hours considered) Contract: Permanent A well-established charity supporting adults with additional needs is looking for an experienced Office Coordinator / Administrator to join their team in Wolverton. This is a hands-on role combining administration, property coordination, and admin support to the Directors. Key Responsibilities: Provide high-level administrative support to the Directors Coordinate property-related administration, including maintenance, contractor liaison, and compliance documentation Support housing and assisted living administration Manage diaries, meetings, and correspondence Maintain accurate records and filing systems Serve as a professional point of contact for internal and external stakeholders Essential Experience & Skills: Proven administration experience with strong organisational skills Property experience or working within a carer capacity is essential (housing, assisted living, or supporting adults with additional needs) Excellent attention to detail and ability to manage multiple priorities Confident written and verbal communication skills Why Apply: Join a charity making a real difference in the community Work in a supportive, professional office environment Flexible hours considered (school hours friendly) Opportunity to work closely with senior leadership Please note: Property experience is essential. Only candidates meeting this requirement will be considered. Apply now to take the next step in your career supporting a meaningful cause.
Client Local Authority in Chelmsford Job Title Senior Building Control Technician/Administrator Pay Rate 15.05 an hour PAYE Hours 36 Hours a week (Mon-Fri) Duration 6 Month Contract Location The role will initially be based at Coval Lane with Chelmsford City Council, Monday - Friday. Following the Completion of training, home working will be available, with the expectation that some working days will be office based Description Main Purpose of the Job To provide a technical support service to Planning and Building Control Services. Duties and Responsibilities Providing technical information and guidance on Building Regulation requirements to customers by answering queries from Architects, Surveyors, Builders and Members of the Public on Building Regulation and associated matters within their area of competency. 2.2 Determining Building Control Charges for future projects by using both Standard Charges and 'Individually Determined Charges' (IDC) where appropriate. 2.3 Registering and recording Building Regulation applications and Initial Notices. Plot site boundaries and other features on the Council's GIS system using pinpoint accuracy to ensure property history records are properly maintained. 2.4 Providing frontline support to building control officers, applicants, agents, suppliers and other customers in relation to the receipt and registration of building regulation applications, invoices and orders. 2.5 Supporting building control officers by attending meetings, taking notes, and providing general assistance in the processing of Building Regulation applications 2.6 Examining new Building Regulation applications (Building Notices, Full Plan submissions and Regularisations) to ensure that sufficient information is received and the appropriate charges have been paid. 2.7 Deciding whether the appropriate type of application has been made when, in specific circumstances, consultations with Anglian Water will be required 2.8 Undertaking the technical aspects of processing Initial Notices, Amendment Notices, Cancellation Notices, Final Certificates and Reversions in accordance with The Building Regulations. 2.9 Raising invoices as required for all appropriate building control applications and inspection fees, ensuring they are raised and invoiced to the correct debtor with appropriate coding for income monitoring purposes. Experience Experience of using a range of computer packages including Microsoft Word, Excel and Outlook. The ability to readily understand plans and drawings Previous experience of working in a challenging customer facing / front line environment Personal Qualities and Attributes Candidates will be expected to demonstrate the following qualities and attributes in relation to the job: Strong organisational skills with attention to detail and accuracy Ability to analyse, interpret and evaluate detailed information Ability to work on own initiative and also to work in collaboration with others in a team environment, supporting colleagues and working together to achieve desired outcomes Proficient in the use of MS Word, Excel and Outlook and a general proficiency in the use IT hardware and software Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 02, 2026
Contractor
Client Local Authority in Chelmsford Job Title Senior Building Control Technician/Administrator Pay Rate 15.05 an hour PAYE Hours 36 Hours a week (Mon-Fri) Duration 6 Month Contract Location The role will initially be based at Coval Lane with Chelmsford City Council, Monday - Friday. Following the Completion of training, home working will be available, with the expectation that some working days will be office based Description Main Purpose of the Job To provide a technical support service to Planning and Building Control Services. Duties and Responsibilities Providing technical information and guidance on Building Regulation requirements to customers by answering queries from Architects, Surveyors, Builders and Members of the Public on Building Regulation and associated matters within their area of competency. 2.2 Determining Building Control Charges for future projects by using both Standard Charges and 'Individually Determined Charges' (IDC) where appropriate. 2.3 Registering and recording Building Regulation applications and Initial Notices. Plot site boundaries and other features on the Council's GIS system using pinpoint accuracy to ensure property history records are properly maintained. 2.4 Providing frontline support to building control officers, applicants, agents, suppliers and other customers in relation to the receipt and registration of building regulation applications, invoices and orders. 2.5 Supporting building control officers by attending meetings, taking notes, and providing general assistance in the processing of Building Regulation applications 2.6 Examining new Building Regulation applications (Building Notices, Full Plan submissions and Regularisations) to ensure that sufficient information is received and the appropriate charges have been paid. 2.7 Deciding whether the appropriate type of application has been made when, in specific circumstances, consultations with Anglian Water will be required 2.8 Undertaking the technical aspects of processing Initial Notices, Amendment Notices, Cancellation Notices, Final Certificates and Reversions in accordance with The Building Regulations. 2.9 Raising invoices as required for all appropriate building control applications and inspection fees, ensuring they are raised and invoiced to the correct debtor with appropriate coding for income monitoring purposes. Experience Experience of using a range of computer packages including Microsoft Word, Excel and Outlook. The ability to readily understand plans and drawings Previous experience of working in a challenging customer facing / front line environment Personal Qualities and Attributes Candidates will be expected to demonstrate the following qualities and attributes in relation to the job: Strong organisational skills with attention to detail and accuracy Ability to analyse, interpret and evaluate detailed information Ability to work on own initiative and also to work in collaboration with others in a team environment, supporting colleagues and working together to achieve desired outcomes Proficient in the use of MS Word, Excel and Outlook and a general proficiency in the use IT hardware and software Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Executive PA & Project Support - 12 MONTH FIXED TERM CONTRACT Location: Just outside the City Centre S alary: 32,000 (depending on experience) Hours: 32 per week Contract: 1 year Fixed Term About the Opportunity We're excited to be partnering with a valued client to recruit an experienced and highly organised Executive PA & Project Support professional. This is a fantastic opportunity for someone who thrives in a dynamic environment, enjoys balancing executive support with project coordination, and is confident working with senior stakeholders. If you're a proactive administrator with excellent attention to detail and a passion for supporting both leadership and project teams, we'd love to hear from you. Key Responsibilities Executive PA Support Provide high level administrative support to senior leadership, including diary management and meeting coordination. Prepare meeting agendas, take minutes and track actions. Assist with document production, formatting, and version control. Maintain organised digital and physical filing systems. Coordinate events, workshops and stakeholder meetings. Arrange travel and accommodation. Manage general enquiries and liaise with suppliers. Support procurement and invoicing processes. Project Support Provide administrative support to Project Managers, including agendas, minutes, and action tracking. Assist in planning and scheduling project activities, workshops and reviews. Maintain project documentation including plans, action logs, risk registers and decision logs. Support project governance processes, including preparing papers for project boards and steering groups. About You You will bring: Excellent administrative and organisational skills, with the ability to juggle competing priorities. Proven experience supporting senior stakeholders in a PA or Executive Assistant capacity. Strong communication skills, both written and verbal. Ability to work both independently and collaboratively. High level of discretion and professionalism when handling sensitive information. Strong IT proficiency, particularly across Microsoft Office, Teams and document management systems. Experience supporting projects or operational teams. A basic understanding of project management principles (desirable). What's in It for You? Opportunity to support senior leaders while developing project support skills. A collaborative, supportive working environment. A role that balances autonomy with teamwork. Professional development opportunities aligned with recognised frameworks. How to Apply If you're a highly organised, confident and adaptable individual looking for your next challenge, we'd love to hear from you. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role, please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 02, 2026
Contractor
Executive PA & Project Support - 12 MONTH FIXED TERM CONTRACT Location: Just outside the City Centre S alary: 32,000 (depending on experience) Hours: 32 per week Contract: 1 year Fixed Term About the Opportunity We're excited to be partnering with a valued client to recruit an experienced and highly organised Executive PA & Project Support professional. This is a fantastic opportunity for someone who thrives in a dynamic environment, enjoys balancing executive support with project coordination, and is confident working with senior stakeholders. If you're a proactive administrator with excellent attention to detail and a passion for supporting both leadership and project teams, we'd love to hear from you. Key Responsibilities Executive PA Support Provide high level administrative support to senior leadership, including diary management and meeting coordination. Prepare meeting agendas, take minutes and track actions. Assist with document production, formatting, and version control. Maintain organised digital and physical filing systems. Coordinate events, workshops and stakeholder meetings. Arrange travel and accommodation. Manage general enquiries and liaise with suppliers. Support procurement and invoicing processes. Project Support Provide administrative support to Project Managers, including agendas, minutes, and action tracking. Assist in planning and scheduling project activities, workshops and reviews. Maintain project documentation including plans, action logs, risk registers and decision logs. Support project governance processes, including preparing papers for project boards and steering groups. About You You will bring: Excellent administrative and organisational skills, with the ability to juggle competing priorities. Proven experience supporting senior stakeholders in a PA or Executive Assistant capacity. Strong communication skills, both written and verbal. Ability to work both independently and collaboratively. High level of discretion and professionalism when handling sensitive information. Strong IT proficiency, particularly across Microsoft Office, Teams and document management systems. Experience supporting projects or operational teams. A basic understanding of project management principles (desirable). What's in It for You? Opportunity to support senior leaders while developing project support skills. A collaborative, supportive working environment. A role that balances autonomy with teamwork. Professional development opportunities aligned with recognised frameworks. How to Apply If you're a highly organised, confident and adaptable individual looking for your next challenge, we'd love to hear from you. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role, please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Red Snapper Recruitment Limited
Southampton, Hampshire
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience. We are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire. Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will be involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying 14.10p per hour (PAYE) Main purpose of the role: To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit. Key Responsibilities : 1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas 2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action. 3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific). 4. To create and maintain a variety of computerised records and indices specific to roles and Commands. 5. Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable). 6. To collate information and electronic or paper files required to respond to internal and external enquiries 7. To maintain and manage Command communications through the Intranet, bulletins and newsletters. 8. Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team. 9. To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'. Essential: Extensive secretarial or administrative experience in a office environment Substantial experience of typing/word processing and proficient in document layout Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams. Desirable: Familiarity with Police organisation and structure. Experience as a secretary to a senior management team. Analytical work and report writing. Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful. If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed! Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
Feb 02, 2026
Contractor
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience. We are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire. Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will be involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying 14.10p per hour (PAYE) Main purpose of the role: To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit. Key Responsibilities : 1. To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas 2. To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action. 3. To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific). 4. To create and maintain a variety of computerised records and indices specific to roles and Commands. 5. Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable). 6. To collate information and electronic or paper files required to respond to internal and external enquiries 7. To maintain and manage Command communications through the Intranet, bulletins and newsletters. 8. Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team. 9. To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'. Essential: Extensive secretarial or administrative experience in a office environment Substantial experience of typing/word processing and proficient in document layout Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams. Desirable: Familiarity with Police organisation and structure. Experience as a secretary to a senior management team. Analytical work and report writing. Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful. If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed! Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
Head of Administration & Office Management Part-Time (5 Mornings per Week 17.5 Hours) Worcester c. £30 35k FTE Headturner Search are proud to be recruiting on behalf of our client for an exceptional Head of Administration & Office Management a brilliant opportunity for someone who thrives in a varied, fast-paced environment and wants to take real ownership of operational excellence. This role is Worcester-based , working 5 mornings per week (3.5 hours per morning) to align with the organisation s global operations, including their Asia-based teams. If you're highly organised, confident managing multiple moving parts, and enjoy being the go-to person who keeps everything running smoothly, this is a role where you can genuinely make your mark. The Opportunity Reporting closely to the Head of Finance, you ll lead the firm s administration and office management function across multiple international locations. This is a genuinely broad and influential role where you ll help shape a sustainable operational platform to support future growth. You ll be the organisational heartbeat of the business supporting the leadership team, enhancing systems, and ensuring seamless coordination across offices in Europe and Asia. What You ll Be Doing Office Management & Operations (Global Scope) Oversee all office management activities across multiple international locations. Manage the relationship with a third-party travel provider and coordinate complex worldwide travel itineraries, including visas. Work with IT support and telecom suppliers to manage company technology, mobiles, and system needs. Coordinate company events, team off-sites, and internal engagement activities. Lead onboarding and offboarding processes, ensuring smooth technology setup, induction, and training. Manage office space needs from utilities and furniture to tech requirements. Executive & Team Support Coordinate the Founding Partner s busy schedule. Manage recurring company calls including pipeline meetings, client calls, strategy sessions, mentoring, and training. Assist teams with report formatting and preparation when needed. What We re Looking For A confident communicator with a positive, solutions-focused mindset. Proven experience in office management or high-level administration within a fast-paced corporate environment. Excellent organisational skills with the ability to juggle varied tasks and priorities. Someone who can work independently, make sound decisions, and proactively solve problems. Tech-savvy, comfortable learning new systems and managing third-party suppliers. Experience working with international offices is a bonus, but not essential. Why This Role? If you're looking for a part-time role that s challenging, rewarding, and genuinely influential, this is a rare opportunity. You'll join a global business with an ambitious growth strategy, play a critical part in shaping operational success, and enjoy a flexible morning-only structure that fits perfectly around the rest of your life.
Feb 02, 2026
Full time
Head of Administration & Office Management Part-Time (5 Mornings per Week 17.5 Hours) Worcester c. £30 35k FTE Headturner Search are proud to be recruiting on behalf of our client for an exceptional Head of Administration & Office Management a brilliant opportunity for someone who thrives in a varied, fast-paced environment and wants to take real ownership of operational excellence. This role is Worcester-based , working 5 mornings per week (3.5 hours per morning) to align with the organisation s global operations, including their Asia-based teams. If you're highly organised, confident managing multiple moving parts, and enjoy being the go-to person who keeps everything running smoothly, this is a role where you can genuinely make your mark. The Opportunity Reporting closely to the Head of Finance, you ll lead the firm s administration and office management function across multiple international locations. This is a genuinely broad and influential role where you ll help shape a sustainable operational platform to support future growth. You ll be the organisational heartbeat of the business supporting the leadership team, enhancing systems, and ensuring seamless coordination across offices in Europe and Asia. What You ll Be Doing Office Management & Operations (Global Scope) Oversee all office management activities across multiple international locations. Manage the relationship with a third-party travel provider and coordinate complex worldwide travel itineraries, including visas. Work with IT support and telecom suppliers to manage company technology, mobiles, and system needs. Coordinate company events, team off-sites, and internal engagement activities. Lead onboarding and offboarding processes, ensuring smooth technology setup, induction, and training. Manage office space needs from utilities and furniture to tech requirements. Executive & Team Support Coordinate the Founding Partner s busy schedule. Manage recurring company calls including pipeline meetings, client calls, strategy sessions, mentoring, and training. Assist teams with report formatting and preparation when needed. What We re Looking For A confident communicator with a positive, solutions-focused mindset. Proven experience in office management or high-level administration within a fast-paced corporate environment. Excellent organisational skills with the ability to juggle varied tasks and priorities. Someone who can work independently, make sound decisions, and proactively solve problems. Tech-savvy, comfortable learning new systems and managing third-party suppliers. Experience working with international offices is a bonus, but not essential. Why This Role? If you're looking for a part-time role that s challenging, rewarding, and genuinely influential, this is a rare opportunity. You'll join a global business with an ambitious growth strategy, play a critical part in shaping operational success, and enjoy a flexible morning-only structure that fits perfectly around the rest of your life.
Business Administration - Personal Support Location: RG7 4PR , located between Reading and Basingstoke, with free onsite parking . Package: Starting from 27,870 (depending on your suitability, qualifications, and level of experience) Working pattern: AWE operates a 9-day working fortnight. We will consider flexible working requests so that your work may fit in with your lifestyle. Please let us know your preferred working pattern on your application. We encourage you to apply quickly as if we receive a high number of applications, the advert will close sooner than the stated date. Let us introduce the role. AWE is currently recruiting for an experienced Personal Support Business Administrator . You will deliver an efficient, effective, and reliable level of secretarial and business administration support to Senior Management, ensuring they are always in the correct place, at the correct time and properly briefed/equipped with the correct information. This is a varied role which will consist of wide-ranging transactional secretarial and administration services including, but not limited to, diary and inbox management, responding, delegating, and deconflicting as necessary on behalf of the Senior Management. This role will suit someone who has an ability and a passion for building and maintaining excellent relationships with internal and external stakeholders and has exceptional attention to detail. Who are we looking for? We do need you to have the following: Proven office based personal support experience within the last 3 years, or personal support specific competency. Extensive knowledge and use of MS Office and IT skills including the use of Microsoft products. Excellent time management and organisational skills with a high degree of attention to detail. Customer/stakeholder management experience at different organisational levels. Everyone who works at AWE brings unique skills and perspectives to the table. We recognise that great people don't always 'tick every box'. That's why we focus on your potential, your fit with our values, as well as your experience. Even if you don't meet every point below, but you feel that this role and AWE are a great fit for you, please go ahead and apply, we'd love to receive your application. Whilst not to be considered a tick list, we'd like you to have experience in some of the following: High level of customer engagement skills Excellent interpersonal skills Ability to problem solve and work on own initiative Able to multi-task and prioritise workload to meet conflicting demands Extensive Stakeholder management experience You'll need to have the ability to work calmly and constructively in a priority changing environment and be able to manage your own workload. You will also have initiative, enthusiasm, a flexible approach, and ability to work to tight deadlines. Some reasons we think you'll love it here: AWE has wide range of benefits to suit you. These include: 9-day working fortnight - meaning you get every other Friday off work, in addition to 270 hours of annual leave. Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions). Family friendly policies: Maternity Leave - 39 Weeks Full Pay and Paternity Leave - 4 Weeks Full Pay. Opportunities for Professional Career Development including funding for annual membership of a relevant professional body. Employee Assistance Programme and Occupational Health Services. Life Assurance (4 x annual salary). Discounts - access to savings on a wide range of everyday spending. Special Leave Policy including paid time off for volunteering, public service (including reserve forces) and caring. The 'Working at AWE' page on our website is where you can find full details in the 'AWE Benefits Guide'. Important things you need to know: You will need to obtain and maintain the necessary security clearance for the role. This will be funded by AWE. The nature of our work does mean you need to be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV. We want you to feel comfortable and able to shine during our recruitment process. Please let us know on your application form if you need any adjustments/accommodations during the process. Our interviews typically take place over Teams and for most roles are a 1 stage process. Smarter working may be a vailable for this role on an informal, non-contractual basis.
Feb 02, 2026
Full time
Business Administration - Personal Support Location: RG7 4PR , located between Reading and Basingstoke, with free onsite parking . Package: Starting from 27,870 (depending on your suitability, qualifications, and level of experience) Working pattern: AWE operates a 9-day working fortnight. We will consider flexible working requests so that your work may fit in with your lifestyle. Please let us know your preferred working pattern on your application. We encourage you to apply quickly as if we receive a high number of applications, the advert will close sooner than the stated date. Let us introduce the role. AWE is currently recruiting for an experienced Personal Support Business Administrator . You will deliver an efficient, effective, and reliable level of secretarial and business administration support to Senior Management, ensuring they are always in the correct place, at the correct time and properly briefed/equipped with the correct information. This is a varied role which will consist of wide-ranging transactional secretarial and administration services including, but not limited to, diary and inbox management, responding, delegating, and deconflicting as necessary on behalf of the Senior Management. This role will suit someone who has an ability and a passion for building and maintaining excellent relationships with internal and external stakeholders and has exceptional attention to detail. Who are we looking for? We do need you to have the following: Proven office based personal support experience within the last 3 years, or personal support specific competency. Extensive knowledge and use of MS Office and IT skills including the use of Microsoft products. Excellent time management and organisational skills with a high degree of attention to detail. Customer/stakeholder management experience at different organisational levels. Everyone who works at AWE brings unique skills and perspectives to the table. We recognise that great people don't always 'tick every box'. That's why we focus on your potential, your fit with our values, as well as your experience. Even if you don't meet every point below, but you feel that this role and AWE are a great fit for you, please go ahead and apply, we'd love to receive your application. Whilst not to be considered a tick list, we'd like you to have experience in some of the following: High level of customer engagement skills Excellent interpersonal skills Ability to problem solve and work on own initiative Able to multi-task and prioritise workload to meet conflicting demands Extensive Stakeholder management experience You'll need to have the ability to work calmly and constructively in a priority changing environment and be able to manage your own workload. You will also have initiative, enthusiasm, a flexible approach, and ability to work to tight deadlines. Some reasons we think you'll love it here: AWE has wide range of benefits to suit you. These include: 9-day working fortnight - meaning you get every other Friday off work, in addition to 270 hours of annual leave. Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions). Family friendly policies: Maternity Leave - 39 Weeks Full Pay and Paternity Leave - 4 Weeks Full Pay. Opportunities for Professional Career Development including funding for annual membership of a relevant professional body. Employee Assistance Programme and Occupational Health Services. Life Assurance (4 x annual salary). Discounts - access to savings on a wide range of everyday spending. Special Leave Policy including paid time off for volunteering, public service (including reserve forces) and caring. The 'Working at AWE' page on our website is where you can find full details in the 'AWE Benefits Guide'. Important things you need to know: You will need to obtain and maintain the necessary security clearance for the role. This will be funded by AWE. The nature of our work does mean you need to be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV. We want you to feel comfortable and able to shine during our recruitment process. Please let us know on your application form if you need any adjustments/accommodations during the process. Our interviews typically take place over Teams and for most roles are a 1 stage process. Smarter working may be a vailable for this role on an informal, non-contractual basis.
Do you have experience of creating reports using MI data? Do you have excellent Excel knowledge and the ability to do pivot tables and v-look up? The Opportunity This is a once in a career opportunity for an exceptional data & information specialist to join our rapidly expanding Client Experience Team at an industry leading EAP and OH provider. With an unrivalled track record of incredibly strong year on year growth of its subscription model business, the business supports over 100,000 organisations and 15 million lives across the UK & Ireland. Part of a global group, with 14 operating companies and a group turnover of circa 500m, there is substantial financial backing for further expansion, including acquisition and international development. This represents an unparalleled career advancement opportunity for the exceptional individual. The Role MI Coordinators produce reports for clients on a weekly, monthly and quarterly basis to show clients, employee engagement with the service, return on investment and the impact to their business. This is an integral role to keeping clients informed, creating a positive client experience, helping with retention and contract renewal. You will have experience of reading and understanding MI data, creating reports, excellent Excel skills - V-Look up, Pivot tables etc. and the ability to work in a fast paced environment and use your own initiative to streamline reporting, build automation and developing efficient ways of working. day to day responsibilities Preparation of monthly and quarterly client reports, ensuring SLAs of 5, 10 and 15 working days have been adhered to. Preparation of bespoke client reports as required, such as, benchmarking, utilisation reports and relationship management reports. Work with the Senior Planning and Reporting Manager to identify and articulate key opportunities for analytics driven improvement across the business. Building, testing, and implementing new reporting systems, to better support management and the wider business to enable them to make sound business decisions. Providing operational analysis, reports, and recommendations to the business with a purpose to optimise operational resources against demand in all areas across the business. Identifying opportunities for process improvement to increase automation and reduce the risk of human error. Monitor and audit data quality, ensuring the correct tasks are set within the CRM. Support and answer queries in the MI mailbox within SLA. What you bring to the team Microsoft Office software experience including a high standard of Excel including reporting creation, VLOOKUPs and pivot tables, Word and Powerpoint. Customer service focused: committed to providing exceptional service across all channels - written, and face to face wheren appropriate. Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally Teamwork: willingness to assist and support others as required across various departments. Excellent attention to detail, problem analys Experience of creating dashboards, graph and alternative visualtion reports. Benefits 25 days' holiday, plus bank holidays Day off on your birthday Cash plan for you (and your children, if any) Holidays increase after 2-and 5- years' service Contractual sick pay Private medical insurance after 5 years' service Pension Plan and Life Insurance Pension plan contributions increase after 5- and 7-years' service Holiday season bonus after 3 years' service Profit share scheme Season ticket loan scheme Cycle to work scheme Access to Employee Assistance Programme Company incentives, access to discount schemes Social sessions on the last Friday of the month with free food and drink - we call this Fab Friday! Free 24/7 onsite gym INDMANJ 51046LF Portfolio Payroll Ltd is acting as an Employment Agency in relation to this vacancy.
Feb 02, 2026
Full time
Do you have experience of creating reports using MI data? Do you have excellent Excel knowledge and the ability to do pivot tables and v-look up? The Opportunity This is a once in a career opportunity for an exceptional data & information specialist to join our rapidly expanding Client Experience Team at an industry leading EAP and OH provider. With an unrivalled track record of incredibly strong year on year growth of its subscription model business, the business supports over 100,000 organisations and 15 million lives across the UK & Ireland. Part of a global group, with 14 operating companies and a group turnover of circa 500m, there is substantial financial backing for further expansion, including acquisition and international development. This represents an unparalleled career advancement opportunity for the exceptional individual. The Role MI Coordinators produce reports for clients on a weekly, monthly and quarterly basis to show clients, employee engagement with the service, return on investment and the impact to their business. This is an integral role to keeping clients informed, creating a positive client experience, helping with retention and contract renewal. You will have experience of reading and understanding MI data, creating reports, excellent Excel skills - V-Look up, Pivot tables etc. and the ability to work in a fast paced environment and use your own initiative to streamline reporting, build automation and developing efficient ways of working. day to day responsibilities Preparation of monthly and quarterly client reports, ensuring SLAs of 5, 10 and 15 working days have been adhered to. Preparation of bespoke client reports as required, such as, benchmarking, utilisation reports and relationship management reports. Work with the Senior Planning and Reporting Manager to identify and articulate key opportunities for analytics driven improvement across the business. Building, testing, and implementing new reporting systems, to better support management and the wider business to enable them to make sound business decisions. Providing operational analysis, reports, and recommendations to the business with a purpose to optimise operational resources against demand in all areas across the business. Identifying opportunities for process improvement to increase automation and reduce the risk of human error. Monitor and audit data quality, ensuring the correct tasks are set within the CRM. Support and answer queries in the MI mailbox within SLA. What you bring to the team Microsoft Office software experience including a high standard of Excel including reporting creation, VLOOKUPs and pivot tables, Word and Powerpoint. Customer service focused: committed to providing exceptional service across all channels - written, and face to face wheren appropriate. Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally Teamwork: willingness to assist and support others as required across various departments. Excellent attention to detail, problem analys Experience of creating dashboards, graph and alternative visualtion reports. Benefits 25 days' holiday, plus bank holidays Day off on your birthday Cash plan for you (and your children, if any) Holidays increase after 2-and 5- years' service Contractual sick pay Private medical insurance after 5 years' service Pension Plan and Life Insurance Pension plan contributions increase after 5- and 7-years' service Holiday season bonus after 3 years' service Profit share scheme Season ticket loan scheme Cycle to work scheme Access to Employee Assistance Programme Company incentives, access to discount schemes Social sessions on the last Friday of the month with free food and drink - we call this Fab Friday! Free 24/7 onsite gym INDMANJ 51046LF Portfolio Payroll Ltd is acting as an Employment Agency in relation to this vacancy.
A global project management consultancy is seeking a Senior Project Manager (NEC Construction Administrator) to lead roles onsite and manage NEC contracts. The successful candidate will represent clients, coordinate teams, and ensure contractual compliance. You should have strong experience in administering NEC contracts within the UK construction sphere, and possess a relevant degree or professional qualification. The company values growth and teamwork, fostering an inclusive culture in a dynamic environment.
Feb 02, 2026
Full time
A global project management consultancy is seeking a Senior Project Manager (NEC Construction Administrator) to lead roles onsite and manage NEC contracts. The successful candidate will represent clients, coordinate teams, and ensure contractual compliance. You should have strong experience in administering NEC contracts within the UK construction sphere, and possess a relevant degree or professional qualification. The company values growth and teamwork, fostering an inclusive culture in a dynamic environment.
Salary: circa £60,000 per annum Benefits: Generous benefits package including company car or car allowance (inc business mileage) Bonus: Generous discretionary performance bonus About Arrow Arrow has grown since 1986 to become a industry specialist providing security to customers nationwide and offering a solution focussed service. Having almost doubled our revenue in the last 4 years and now employing 120 colleagues across 7 regional locations, Arrow are one of the UK's leading providers of industrial/commercial door and entry solutions. Our wide product range includes commercial and industrial roller shutters, sectional overhead doors, hinged doors, hi speed doors, traffic doors, fire doors, fire shutters/smoke curtains and other types of automatic gates and barriers. Role Overview We are seeking a hands-on, operationally focused Head of Service Delivery who will be a vital member of the senior leadership team, to lead and develop our service, maintenance, and repair operations across a designated region. As a customer-first business, we prioritise delivering exceptional service at every touchpoint. Reporting to the Managing Director, this broad leadership role is suited to someone who thrives in a fast-paced SME environment and is comfortable operating across both strategic planning and day-to-day operational execution. You'll be responsible for managing a team of Field Service Engineers and regional support staff, ensuring consistent delivery of high-quality, safe, and cost-effective services that not only meet but exceed customer expectations. The successful candidate will help drive business performance and continuous improvement. You must be a proactive leader who leads by example, demonstrating a strong commitment to operational excellence and putting customer experience at the heart of everything you do. This role will be focused on driving improvements in key service outcomes from an operational perspective, such as response time, job turnaround, and repair effectiveness, playing a central role in shaping and enhancing how these are delivered. Key Responsibilities Forecasting: Accurately forecast workload, resourcing needs, regional performance, and budget requirements to support effective planning and strategic decision-making. Budget Management: Manage regional service budgets including labour, travel, and materials to ensure financial targets are met and contribute to overall business performance. Customer Engagement: Act as the key regional contact for clients, addressing escalations and ensuring consistently high standards of service delivery and customer satisfaction. I nternal Collaboration: Work closely and proactively with internal teams, such as sales, customer service, and finance, to ensure seamless cross-functional operations, driving alignment and a unified approach to delivering excellent customer outcomes. Service Delivery: Oversee the delivery of reactive and planned maintenance works to ensure operational efficiency, customer satisfaction, and compliance. Team Leadership: Lead, support, and develop Field Engineers, Supervisors, and support staff, fostering a collaborative and high performing team culture. Workforce Planning: Optimise resource allocation and engineer scheduling to meet service commitments and drive operational productivity. Process & Performance Improvement: Identify and implement opportunities for process improvements, cost savings, and service enhancements. Compliance & Safety: Promote a strong safety culture and ensure that all work complies with current legislation, company standards, and industry best practice. Reporting & Analysis: Provide regular updates and operational performance insight to the Managing Director & Financial Director Recruitment & Development: Oversee the recruitment process, including interviewing engineers alongside HR, and manage their onboarding and ongoing professional development. Skills & Experience Significant experience in a senior operational role within a field-based service industry. Proven background of working within and understanding the culture of an SME environment Relevant experience in industries such as facilities management, industrial doors, access systems, fire safety, air conditioning, lifts, or similar engineering sectors. Demonstrated success in leading field-based service delivery operations. Strong commitment to outstanding customer service, with proven ability to manage escalations effectively and build lasting client relationships. Excellent people management and leadership capabilities, ideally including experience managing field engineers. Commercially astute, with experience managing budgets and achieving key performance indicators. Deep understanding of service operations, service level agreements and regulatory compliance. Proficient in Microsoft 365 information systems (such as Sharepoint, Teams, Outlook, Excel) Strong organisational, multi tasking and communication skills. Valid UK driving licence. Experience using field service management software such as JobWatch (BigChange), as well as ERP systems like SAP and CRM tools like HubSpot. Experience in process improvement and change management Health and safety qualifications, such as IOSH or NEBOSH certification. Generous discretionary performance bonus Annual holidays of 25 days (holidays increase with service) plus 8 Paid bank holidays (everyone uses time off for Christmas/New Year) Paid extra day off for your birthday every year Early finish on Fridays Cashback for every day health appointments from Westfield Health Discount scheme for groceries and everyday purchases from Reward Gateway Employee Assistance Programme with 24 hour advice line Online 24/7 access to a GP Wellbeing paid time off - sick leave & bereavement leave Workplace pension with Employer contributions Refer a friend scheme - £500 for each successful referral If this sounds like the role for you, then click apply, attach your CV and we will contact you for a confidential chat. Shortlisted candidates will be contacted within 2 weeks of applying. Direct applicants only, no agencies Fill in the form below to apply now First Name Last Name Email Phone Number Message Upload your CV Upload a file or drag and drop. pdf, doc, docxup to 10MB Type of role Administrator Other By clicking submit below, you consent to allow Arrow Industrial Group Ltd to store and process the personal information submitted above for the reason of speculative employment and confirm that you have read and accept our privacy policy. The data you submit will only be used for recruitment purposes. I consent to my data being processed and stored by Arrow Industrial Ltd for recruitment purposes. You may request your data be removed at any time. For more information on our privacy practices, and how we are committed to protecting and respecting your privacy, please review our Privacy Policy. HP Name Arrow is the UK's leading independent industrial door supplier. Since 1986, we have been manufacturing, supplying and installing specialist doors and services for industrial, retail and commercial applications. 1 Park Mill Way Clayton West Huddersfield HD8 9XJ
Feb 02, 2026
Full time
Salary: circa £60,000 per annum Benefits: Generous benefits package including company car or car allowance (inc business mileage) Bonus: Generous discretionary performance bonus About Arrow Arrow has grown since 1986 to become a industry specialist providing security to customers nationwide and offering a solution focussed service. Having almost doubled our revenue in the last 4 years and now employing 120 colleagues across 7 regional locations, Arrow are one of the UK's leading providers of industrial/commercial door and entry solutions. Our wide product range includes commercial and industrial roller shutters, sectional overhead doors, hinged doors, hi speed doors, traffic doors, fire doors, fire shutters/smoke curtains and other types of automatic gates and barriers. Role Overview We are seeking a hands-on, operationally focused Head of Service Delivery who will be a vital member of the senior leadership team, to lead and develop our service, maintenance, and repair operations across a designated region. As a customer-first business, we prioritise delivering exceptional service at every touchpoint. Reporting to the Managing Director, this broad leadership role is suited to someone who thrives in a fast-paced SME environment and is comfortable operating across both strategic planning and day-to-day operational execution. You'll be responsible for managing a team of Field Service Engineers and regional support staff, ensuring consistent delivery of high-quality, safe, and cost-effective services that not only meet but exceed customer expectations. The successful candidate will help drive business performance and continuous improvement. You must be a proactive leader who leads by example, demonstrating a strong commitment to operational excellence and putting customer experience at the heart of everything you do. This role will be focused on driving improvements in key service outcomes from an operational perspective, such as response time, job turnaround, and repair effectiveness, playing a central role in shaping and enhancing how these are delivered. Key Responsibilities Forecasting: Accurately forecast workload, resourcing needs, regional performance, and budget requirements to support effective planning and strategic decision-making. Budget Management: Manage regional service budgets including labour, travel, and materials to ensure financial targets are met and contribute to overall business performance. Customer Engagement: Act as the key regional contact for clients, addressing escalations and ensuring consistently high standards of service delivery and customer satisfaction. I nternal Collaboration: Work closely and proactively with internal teams, such as sales, customer service, and finance, to ensure seamless cross-functional operations, driving alignment and a unified approach to delivering excellent customer outcomes. Service Delivery: Oversee the delivery of reactive and planned maintenance works to ensure operational efficiency, customer satisfaction, and compliance. Team Leadership: Lead, support, and develop Field Engineers, Supervisors, and support staff, fostering a collaborative and high performing team culture. Workforce Planning: Optimise resource allocation and engineer scheduling to meet service commitments and drive operational productivity. Process & Performance Improvement: Identify and implement opportunities for process improvements, cost savings, and service enhancements. Compliance & Safety: Promote a strong safety culture and ensure that all work complies with current legislation, company standards, and industry best practice. Reporting & Analysis: Provide regular updates and operational performance insight to the Managing Director & Financial Director Recruitment & Development: Oversee the recruitment process, including interviewing engineers alongside HR, and manage their onboarding and ongoing professional development. Skills & Experience Significant experience in a senior operational role within a field-based service industry. Proven background of working within and understanding the culture of an SME environment Relevant experience in industries such as facilities management, industrial doors, access systems, fire safety, air conditioning, lifts, or similar engineering sectors. Demonstrated success in leading field-based service delivery operations. Strong commitment to outstanding customer service, with proven ability to manage escalations effectively and build lasting client relationships. Excellent people management and leadership capabilities, ideally including experience managing field engineers. Commercially astute, with experience managing budgets and achieving key performance indicators. Deep understanding of service operations, service level agreements and regulatory compliance. Proficient in Microsoft 365 information systems (such as Sharepoint, Teams, Outlook, Excel) Strong organisational, multi tasking and communication skills. Valid UK driving licence. Experience using field service management software such as JobWatch (BigChange), as well as ERP systems like SAP and CRM tools like HubSpot. Experience in process improvement and change management Health and safety qualifications, such as IOSH or NEBOSH certification. Generous discretionary performance bonus Annual holidays of 25 days (holidays increase with service) plus 8 Paid bank holidays (everyone uses time off for Christmas/New Year) Paid extra day off for your birthday every year Early finish on Fridays Cashback for every day health appointments from Westfield Health Discount scheme for groceries and everyday purchases from Reward Gateway Employee Assistance Programme with 24 hour advice line Online 24/7 access to a GP Wellbeing paid time off - sick leave & bereavement leave Workplace pension with Employer contributions Refer a friend scheme - £500 for each successful referral If this sounds like the role for you, then click apply, attach your CV and we will contact you for a confidential chat. Shortlisted candidates will be contacted within 2 weeks of applying. Direct applicants only, no agencies Fill in the form below to apply now First Name Last Name Email Phone Number Message Upload your CV Upload a file or drag and drop. pdf, doc, docxup to 10MB Type of role Administrator Other By clicking submit below, you consent to allow Arrow Industrial Group Ltd to store and process the personal information submitted above for the reason of speculative employment and confirm that you have read and accept our privacy policy. The data you submit will only be used for recruitment purposes. I consent to my data being processed and stored by Arrow Industrial Ltd for recruitment purposes. You may request your data be removed at any time. For more information on our privacy practices, and how we are committed to protecting and respecting your privacy, please review our Privacy Policy. HP Name Arrow is the UK's leading independent industrial door supplier. Since 1986, we have been manufacturing, supplying and installing specialist doors and services for industrial, retail and commercial applications. 1 Park Mill Way Clayton West Huddersfield HD8 9XJ
Overview Eden Scott's client, who is one of the UK's largest pensions consultancies is seeking a Principal Pensions Administrator to join their Glasgow team. This senior-level position offers the opportunity to manage Defined Benefit (DB) schemes with precision, compliance, and a strong focus on client service. You'll serve as the primary contact for trustees and advisers, ensuring that every scheme runs smoothly and meets regulatory standards. Responsibilities Experience leading scheme-wide projects such as GMP equalisation, buy-ins, buyouts, and wind-ups Take full ownership of schemes, oversee complex cases Provide mentorship and coaching abilities across all levels of the team Key role in business development by fostering client relationships and identifying new opportunities Proven ability to act as lead contact for trustees and advisers Deep understanding of UK pensions legislation, regulatory frameworks, and industry codes Requirements The ideal candidate must have minimum 5-8 years' experience in DB pensions administration, with a strong track record in handling complex cases, deep understanding of UK pensions legislation, regulatory frameworks, and industry codes. Excellent computer, communication, and organisation skills. Also being able to work independently as well as part of a team. Desirable Qualifications PMI qualification (or currently working towards it) Experience preparing trustee reports and delivering technical advice in meetings Demonstrated success in managing large-scale or complex pension projects Experience in business development activities-pitches, events, or networking involvement An excellent opportunity for the right candidate, please do not hesitate to get in touch by clicking apply to note your interest and to discuss further with Alison Curran prior to progressing. If this role isn't quite what you are looking for, register your CV at Eden Scott and be the first to hear about our latest opportunities by signing up for our job alerts. Eden Scott is a specialist within Financial Services recruitment including positions within large Wealth Management or Financial Planning organisations to small consultancies.
Feb 02, 2026
Full time
Overview Eden Scott's client, who is one of the UK's largest pensions consultancies is seeking a Principal Pensions Administrator to join their Glasgow team. This senior-level position offers the opportunity to manage Defined Benefit (DB) schemes with precision, compliance, and a strong focus on client service. You'll serve as the primary contact for trustees and advisers, ensuring that every scheme runs smoothly and meets regulatory standards. Responsibilities Experience leading scheme-wide projects such as GMP equalisation, buy-ins, buyouts, and wind-ups Take full ownership of schemes, oversee complex cases Provide mentorship and coaching abilities across all levels of the team Key role in business development by fostering client relationships and identifying new opportunities Proven ability to act as lead contact for trustees and advisers Deep understanding of UK pensions legislation, regulatory frameworks, and industry codes Requirements The ideal candidate must have minimum 5-8 years' experience in DB pensions administration, with a strong track record in handling complex cases, deep understanding of UK pensions legislation, regulatory frameworks, and industry codes. Excellent computer, communication, and organisation skills. Also being able to work independently as well as part of a team. Desirable Qualifications PMI qualification (or currently working towards it) Experience preparing trustee reports and delivering technical advice in meetings Demonstrated success in managing large-scale or complex pension projects Experience in business development activities-pitches, events, or networking involvement An excellent opportunity for the right candidate, please do not hesitate to get in touch by clicking apply to note your interest and to discuss further with Alison Curran prior to progressing. If this role isn't quite what you are looking for, register your CV at Eden Scott and be the first to hear about our latest opportunities by signing up for our job alerts. Eden Scott is a specialist within Financial Services recruitment including positions within large Wealth Management or Financial Planning organisations to small consultancies.
Job Title: School Administrator Location: Lewisham Salary: £16 - £18 per hour (depending on experience) Start Date: ASAP Monday to Fridays, 8am until 4pm Settings: Primary, Secondary & SEN Schools About the Role Are you an organised and professional administrator looking for a rewarding role within local schools? Remedy is seeking School Administrators and Receptionists to join friendly and busy school offices across South East London and the surrounding areas. We have immediate start opportunities available for both short-term and long-term roles in Primary, Secondary, and SEN school environments. This is an excellent opportunity for someone with strong administrative or front-of-house experience who enjoys working in a fast-paced educational setting. Your Responsibilities Will Include: Acting as the first point of contact for visitors, parents, and students - ensuring a warm and professional welcome. Managing phone calls, emails, and general enquiries efficiently. Maintaining and updating student data using school management systems (SIMS, Arbor, or Bromcom). Supporting attendance and pupil data tracking in line with safeguarding procedures. Assisting with school communications, including letters, newsletters, and notices. Organising school events, trips, and diary schedules. Providing administrative support to senior leaders and teaching staff. Ensuring all work complies with GDPR, safeguarding, and confidentiality standards. The Ideal Candidate MUST Have: Previous experience working in a school or busy office environment. Strong IT skills, including Microsoft Word, Excel, and Outlook. Experience using school MIS systems such as SIMS, Arbor, or Bromcom (preferred). Excellent communication, organisation, and multitasking abilities. A friendly, professional, and proactive attitude. An Enhanced DBS on the Update Service (or willingness to apply through us). Why Work with Remedy? Access to a wide range of school admin and receptionist roles across South East London. Competitive hourly pay (£16-£18 per hour). Flexible options - short-term, long-term, and temp-to-perm roles. Friendly, supportive consultants dedicated to your success. Apply Now If you're a confident communicator with strong administrative with previous experience working in schools and a passion for education, we'd love to hear from you. Please apply with your updated CV,
Feb 02, 2026
Full time
Job Title: School Administrator Location: Lewisham Salary: £16 - £18 per hour (depending on experience) Start Date: ASAP Monday to Fridays, 8am until 4pm Settings: Primary, Secondary & SEN Schools About the Role Are you an organised and professional administrator looking for a rewarding role within local schools? Remedy is seeking School Administrators and Receptionists to join friendly and busy school offices across South East London and the surrounding areas. We have immediate start opportunities available for both short-term and long-term roles in Primary, Secondary, and SEN school environments. This is an excellent opportunity for someone with strong administrative or front-of-house experience who enjoys working in a fast-paced educational setting. Your Responsibilities Will Include: Acting as the first point of contact for visitors, parents, and students - ensuring a warm and professional welcome. Managing phone calls, emails, and general enquiries efficiently. Maintaining and updating student data using school management systems (SIMS, Arbor, or Bromcom). Supporting attendance and pupil data tracking in line with safeguarding procedures. Assisting with school communications, including letters, newsletters, and notices. Organising school events, trips, and diary schedules. Providing administrative support to senior leaders and teaching staff. Ensuring all work complies with GDPR, safeguarding, and confidentiality standards. The Ideal Candidate MUST Have: Previous experience working in a school or busy office environment. Strong IT skills, including Microsoft Word, Excel, and Outlook. Experience using school MIS systems such as SIMS, Arbor, or Bromcom (preferred). Excellent communication, organisation, and multitasking abilities. A friendly, professional, and proactive attitude. An Enhanced DBS on the Update Service (or willingness to apply through us). Why Work with Remedy? Access to a wide range of school admin and receptionist roles across South East London. Competitive hourly pay (£16-£18 per hour). Flexible options - short-term, long-term, and temp-to-perm roles. Friendly, supportive consultants dedicated to your success. Apply Now If you're a confident communicator with strong administrative with previous experience working in schools and a passion for education, we'd love to hear from you. Please apply with your updated CV,
Job Details: Senior Technical Services Administrator Full details of the job. Employment Type: Full Time Division: Ground Position: Technical Services Administrator Location: Bournemouth, Hybrid Working Available Working Hours: Mon - Fri, 40 hours per week Due to our continued growth and success across the business, we are now on the lookout for a Technical Services Administrator to join our Technical Services team who are an integral part of the company's operational structure. This role is responsible for all administrative aspects of the technical services functions, providing services in accordance with the company's Maintenance Organisation Exposition (MOE), the regulations produced by EASA, the UK CAA and other applicable Regulatory Authorities. This position would be well suited to an individual who has previously provided comprehensive business or technical administrative support and has experience of utilising MS Office applications including Word and Excel. We are looking for a dynamic, eager and keen individual, who wants to get stuck in, is incredibly organised and enjoys working within a fast paced environment. Aviation experience is essential. About us Gama Aviation is a hugely diverse business that offers much more than perhaps its name would suggest. Yes, we fly but we also save lives, provide mission critical intelligence, and build systems that deliver decisive advantage. With operations in the UK, US, Middle East and Hong Kong a career with us can offer travel, personal growth opportunities and the ability for long term progression in a fast paced and dynamic service industry. Responsibilities Liaison with client nominated airworthiness providers and aircraft operators to ensure all necessary maintenance data has been supplied and is sufficient to complete any requested maintenance Creation of all documents and work packs as necessary for the maintenance tasks requested. This is both electronic within the company MRO software (Corridor) and hardcopy as required. Maintain a good working knowledge of Microsoft Word & Excel as well using the Internet to access various Aircraft Manufacturer Portal's for AMM's, Service Bulletins etc. The review and post processing of completed tasks/work packs for creation of any additional certification documents required such as Certificates of Release and Log Book Certificates. Scanning, safe storage and shipping of such documentation to clients. Review and Stamp Log Book Certificates (Company Stamp/Approval required). Act as a point of contact by phone and email for all technical services enquiries Skills, Qualifications and Experience required Essential Knowledge / experience in Aviation Experience providing business or technical administration support Excellent MS Office skills including Word and Excel High attention to detail, and an adaptable and resourceful personality Excellent written and verbal communication skills Good organisation skills and ability to work under tight deadlines Good team player, confident and articulate Benefits Competitive Group Pension Scheme Comprehensive Life Assurance (Subject to insurance underwriting) Comprehensive Income Protection (Subject to insurance underwriting) Comprehensive Travel Insurance (Subject to insurance underwriting) Comprehensive Private Healthcare (after successful passing of probation) (Subject to insurance underwriting) Free Car Parking 2 Paid Volunteering Days each calendar year (subject to line manager approval) Investment in Training, Qualifications and Professional Development Due to the volume of applications received, only candidates selected for interview will be contacted. If you do not hear from us within 20 working days then your application has been unsuccessful on this occasion.
Feb 02, 2026
Full time
Job Details: Senior Technical Services Administrator Full details of the job. Employment Type: Full Time Division: Ground Position: Technical Services Administrator Location: Bournemouth, Hybrid Working Available Working Hours: Mon - Fri, 40 hours per week Due to our continued growth and success across the business, we are now on the lookout for a Technical Services Administrator to join our Technical Services team who are an integral part of the company's operational structure. This role is responsible for all administrative aspects of the technical services functions, providing services in accordance with the company's Maintenance Organisation Exposition (MOE), the regulations produced by EASA, the UK CAA and other applicable Regulatory Authorities. This position would be well suited to an individual who has previously provided comprehensive business or technical administrative support and has experience of utilising MS Office applications including Word and Excel. We are looking for a dynamic, eager and keen individual, who wants to get stuck in, is incredibly organised and enjoys working within a fast paced environment. Aviation experience is essential. About us Gama Aviation is a hugely diverse business that offers much more than perhaps its name would suggest. Yes, we fly but we also save lives, provide mission critical intelligence, and build systems that deliver decisive advantage. With operations in the UK, US, Middle East and Hong Kong a career with us can offer travel, personal growth opportunities and the ability for long term progression in a fast paced and dynamic service industry. Responsibilities Liaison with client nominated airworthiness providers and aircraft operators to ensure all necessary maintenance data has been supplied and is sufficient to complete any requested maintenance Creation of all documents and work packs as necessary for the maintenance tasks requested. This is both electronic within the company MRO software (Corridor) and hardcopy as required. Maintain a good working knowledge of Microsoft Word & Excel as well using the Internet to access various Aircraft Manufacturer Portal's for AMM's, Service Bulletins etc. The review and post processing of completed tasks/work packs for creation of any additional certification documents required such as Certificates of Release and Log Book Certificates. Scanning, safe storage and shipping of such documentation to clients. Review and Stamp Log Book Certificates (Company Stamp/Approval required). Act as a point of contact by phone and email for all technical services enquiries Skills, Qualifications and Experience required Essential Knowledge / experience in Aviation Experience providing business or technical administration support Excellent MS Office skills including Word and Excel High attention to detail, and an adaptable and resourceful personality Excellent written and verbal communication skills Good organisation skills and ability to work under tight deadlines Good team player, confident and articulate Benefits Competitive Group Pension Scheme Comprehensive Life Assurance (Subject to insurance underwriting) Comprehensive Income Protection (Subject to insurance underwriting) Comprehensive Travel Insurance (Subject to insurance underwriting) Comprehensive Private Healthcare (after successful passing of probation) (Subject to insurance underwriting) Free Car Parking 2 Paid Volunteering Days each calendar year (subject to line manager approval) Investment in Training, Qualifications and Professional Development Due to the volume of applications received, only candidates selected for interview will be contacted. If you do not hear from us within 20 working days then your application has been unsuccessful on this occasion.
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
Feb 02, 2026
Full time
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
