About the Role We are seeking an experienced and motivated Primary Teaching Assistant to join our supportive and friendly team. The successful candidate will work closely with class teachers to enhance the learning experience of pupils, provide targeted support, and help create a positive, inclusive environment across the school. A full UK driving licence is highly desirable, as the role may involve travelling between sites or supporting off-site activities. Key Responsibilities Support class teachers in delivering high-quality learning experiences for pupils across Key Stage 1 and/or Key Stage 2. Provide one-to-one and small-group support to pupils, including those with additional needs. Assist with lesson preparation, classroom organisation, and general administrative tasks. Help maintain a safe, stimulating, and engaging learning environment. Support positive behaviour management in line with school policies. Accompany pupils on educational trips, outdoor learning, or inter-school events (driving may be required). Foster positive relationships with pupils, staff, and parents. Contribute to the wider life of the school and uphold its values and ethos. Essential Criteria Previous experience working in a primary school or educational setting. Understanding of child development and primary curriculum. Strong communication and interpersonal skills. Ability to work collaboratively as part of a team. Reliable, organised, and committed to supporting children s learning. Desirable Criteria Full UK driving licence and access to a vehicle. Experience supporting children with SEND. Relevant qualifications (e.g., Level 2/3 Teaching Assistant, EYFS/KS1/KS2 specialisms). First Aid qualification. What We Offer A welcoming, inclusive, and supportive school community. Opportunities for professional development and training. Flexible part-time hours to suit work life balance. A rewarding role where you can make a meaningful difference to children s learning and wellbeing. How to Apply Please send your resume/CV to (url removed) or apply via this vacancy. The Supply Register is an equal opportunity employer and welcomes applicants from all backgrounds. The Supply Register is committed to safeguarding and promoting the welfare of all students, and we expect all applicants to share this commitment. All appointments will be subject to an enhanced DBS disclosure, including a Children s barred list check.
Mar 21, 2026
Full time
About the Role We are seeking an experienced and motivated Primary Teaching Assistant to join our supportive and friendly team. The successful candidate will work closely with class teachers to enhance the learning experience of pupils, provide targeted support, and help create a positive, inclusive environment across the school. A full UK driving licence is highly desirable, as the role may involve travelling between sites or supporting off-site activities. Key Responsibilities Support class teachers in delivering high-quality learning experiences for pupils across Key Stage 1 and/or Key Stage 2. Provide one-to-one and small-group support to pupils, including those with additional needs. Assist with lesson preparation, classroom organisation, and general administrative tasks. Help maintain a safe, stimulating, and engaging learning environment. Support positive behaviour management in line with school policies. Accompany pupils on educational trips, outdoor learning, or inter-school events (driving may be required). Foster positive relationships with pupils, staff, and parents. Contribute to the wider life of the school and uphold its values and ethos. Essential Criteria Previous experience working in a primary school or educational setting. Understanding of child development and primary curriculum. Strong communication and interpersonal skills. Ability to work collaboratively as part of a team. Reliable, organised, and committed to supporting children s learning. Desirable Criteria Full UK driving licence and access to a vehicle. Experience supporting children with SEND. Relevant qualifications (e.g., Level 2/3 Teaching Assistant, EYFS/KS1/KS2 specialisms). First Aid qualification. What We Offer A welcoming, inclusive, and supportive school community. Opportunities for professional development and training. Flexible part-time hours to suit work life balance. A rewarding role where you can make a meaningful difference to children s learning and wellbeing. How to Apply Please send your resume/CV to (url removed) or apply via this vacancy. The Supply Register is an equal opportunity employer and welcomes applicants from all backgrounds. The Supply Register is committed to safeguarding and promoting the welfare of all students, and we expect all applicants to share this commitment. All appointments will be subject to an enhanced DBS disclosure, including a Children s barred list check.
Recruitment and HR Assistant Construction (2-Month Contract) Location: Office Based; Full-Time (NW10 7SF) Can be flexible / work around school hours if needed Role Context Our client are facade experts carrying out all elements of façade restoration work without the need for scaffolding. Over the last decade, the company has grown significantly and continues to expand its portfolio of works. Role Purpose The Recruitment and HR Assistant will support the HR function by coordinating recruitment processes, assisting with onboarding, maintaining accurate employee records, and ensuring compliance with company and statutory requirements. This role is essential in helping the organisation attract high quality candidates, maintain up to date HR data, and deliver an efficient employee experience from recruitment through to onboarding. Key Responsibilities Recruitment and Selection: Manage recruitment for multiple roles across the organisation. Screen applicants via CV review and initial telephone pre-screening. Provide Hiring Managers with clear and concise shortlists of suitable candidates. Support and coordinate the full interview process, including scheduling interviews, organising interview panels, preparing documentation, and sending interview confirmations. Assist in preparing job descriptions, adverts, and selection materials. Pre Employment Checks and Compliance Complete all pre-employment background checks, including verification of training records, checking certificates and qualifications, reference checks (including validating referees, roles held, and suitability), and Right to Work documentation (passports, driving licences, visas, etc.). Ensure all statutory, compliance and role specific checks are completed before a job offer is fully confirmed. Follow up with candidates and external referees promptly to obtain all required information. Provide candidates with clear information on expectations, required documents, and onboarding timelines. HR Administration and Data Management: Assist in the migration and population of a new HR system, including inputting all existing employee data, uploading training records and certificates, recording qualification details, and ensuring all personal information is accurate and complete. Maintain secure digital and physical employee records in line with GDPR and internal policies. Support general HR administrative duties as required. Onboarding and New Starter Process: Review and improve the current onboarding process to ensure consistency, compliance, and a positive new starter experience. Create and maintain a comprehensive new starter checklist covering required documentation, mandatory training, induction materials, and site-specific requirements (as applicable). Prepare and issue new starter packs, ensuring all information is accurate and relevant. Collaborate closely with the Health and Safety Manager to review and confirm all Health and Safety requirements for each role, including mandatory training and refresher training, certifications required for specific roles, PPE requirements, and any additional role specific compliance obligations. Ensure that all Health and Safety requirements are incorporated into the onboarding process and completed before a new starter begins work. Verify that all compliance documentation (e.g. training certificates, Right to Work documents, references) is collected and validated before employment is confirmed. Coordinate with Managers and relevant departments to ensure smooth onboarding and induction. This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing. Essential Skills and Experience: Previous experience in HR or recruitment (preferred but not essential depending on level). Excellent organisational skills and ability to comprehend data. Great communication skills (both written and verbal) with a personable approach and a willingness to help people. A good knowledge of MS Excel and other MS packages. The ability to work autonomously and be able to develop efficient processes. Familiarity with HR systems and data entry processes (or willingness to learn). Understanding of GDPR and secure handling of personal information. Previous experience in an administrative role. Company Benefits: 25 days annual leave 8 says Bank Holiday leave Minimum of 1 week Christmas closure Your birthday off! Group personal pension scheme with Scottish Widows and a 3% employer contribution Life Assurance Scheme Regular training
Mar 21, 2026
Full time
Recruitment and HR Assistant Construction (2-Month Contract) Location: Office Based; Full-Time (NW10 7SF) Can be flexible / work around school hours if needed Role Context Our client are facade experts carrying out all elements of façade restoration work without the need for scaffolding. Over the last decade, the company has grown significantly and continues to expand its portfolio of works. Role Purpose The Recruitment and HR Assistant will support the HR function by coordinating recruitment processes, assisting with onboarding, maintaining accurate employee records, and ensuring compliance with company and statutory requirements. This role is essential in helping the organisation attract high quality candidates, maintain up to date HR data, and deliver an efficient employee experience from recruitment through to onboarding. Key Responsibilities Recruitment and Selection: Manage recruitment for multiple roles across the organisation. Screen applicants via CV review and initial telephone pre-screening. Provide Hiring Managers with clear and concise shortlists of suitable candidates. Support and coordinate the full interview process, including scheduling interviews, organising interview panels, preparing documentation, and sending interview confirmations. Assist in preparing job descriptions, adverts, and selection materials. Pre Employment Checks and Compliance Complete all pre-employment background checks, including verification of training records, checking certificates and qualifications, reference checks (including validating referees, roles held, and suitability), and Right to Work documentation (passports, driving licences, visas, etc.). Ensure all statutory, compliance and role specific checks are completed before a job offer is fully confirmed. Follow up with candidates and external referees promptly to obtain all required information. Provide candidates with clear information on expectations, required documents, and onboarding timelines. HR Administration and Data Management: Assist in the migration and population of a new HR system, including inputting all existing employee data, uploading training records and certificates, recording qualification details, and ensuring all personal information is accurate and complete. Maintain secure digital and physical employee records in line with GDPR and internal policies. Support general HR administrative duties as required. Onboarding and New Starter Process: Review and improve the current onboarding process to ensure consistency, compliance, and a positive new starter experience. Create and maintain a comprehensive new starter checklist covering required documentation, mandatory training, induction materials, and site-specific requirements (as applicable). Prepare and issue new starter packs, ensuring all information is accurate and relevant. Collaborate closely with the Health and Safety Manager to review and confirm all Health and Safety requirements for each role, including mandatory training and refresher training, certifications required for specific roles, PPE requirements, and any additional role specific compliance obligations. Ensure that all Health and Safety requirements are incorporated into the onboarding process and completed before a new starter begins work. Verify that all compliance documentation (e.g. training certificates, Right to Work documents, references) is collected and validated before employment is confirmed. Coordinate with Managers and relevant departments to ensure smooth onboarding and induction. This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility at the time of writing. Essential Skills and Experience: Previous experience in HR or recruitment (preferred but not essential depending on level). Excellent organisational skills and ability to comprehend data. Great communication skills (both written and verbal) with a personable approach and a willingness to help people. A good knowledge of MS Excel and other MS packages. The ability to work autonomously and be able to develop efficient processes. Familiarity with HR systems and data entry processes (or willingness to learn). Understanding of GDPR and secure handling of personal information. Previous experience in an administrative role. Company Benefits: 25 days annual leave 8 says Bank Holiday leave Minimum of 1 week Christmas closure Your birthday off! Group personal pension scheme with Scottish Widows and a 3% employer contribution Life Assurance Scheme Regular training
Fundraising and Communications Assistant - Temp (3 months) £17.95 per hour Central London Hybrid (2-3 days office based) A healthcare membership organisation and trade union is looking for an experienced Fundraising & Communications Assistant to support their Charity Foundation Fundraiisng team. This role starts ASAP for an initial 3 months. The purpose of Fundraising & Communications Assistant will be to provide comprehensive and effective administration support to the Foundation fundraising and communications team, helping to raise funds and awareness that enables and supports the work of the charity. Key Responsibilities Be the first point of contact for all fundraising and communications enquiries, including those received by telephone calls and emails. Keep an overview of Foundation merchandise and materials Collation and sending of information to potential and current supporters and advising on queries relating to fundraising. Provide dedicated and invaluable database maintenance and administrative support. Process fundraising donations with accuracy and within agreed timelines. Support fundraising through research and the preparation and analysis of data and reports. Support the organisation, planning, promotion, and delivery of fundraising, profile-raising, stewardship and other events. Skills & Experience Experience in a similar role within a charity setting Experience of delivering excellent customer experience Experience of working with volunteers and/or senior staff Experience of using different social media platforms such as Facebook, Twitter and Instagram Experience of using a CRM system Experience of working as part of a team and offering assistance as required
Mar 20, 2026
Full time
Fundraising and Communications Assistant - Temp (3 months) £17.95 per hour Central London Hybrid (2-3 days office based) A healthcare membership organisation and trade union is looking for an experienced Fundraising & Communications Assistant to support their Charity Foundation Fundraiisng team. This role starts ASAP for an initial 3 months. The purpose of Fundraising & Communications Assistant will be to provide comprehensive and effective administration support to the Foundation fundraising and communications team, helping to raise funds and awareness that enables and supports the work of the charity. Key Responsibilities Be the first point of contact for all fundraising and communications enquiries, including those received by telephone calls and emails. Keep an overview of Foundation merchandise and materials Collation and sending of information to potential and current supporters and advising on queries relating to fundraising. Provide dedicated and invaluable database maintenance and administrative support. Process fundraising donations with accuracy and within agreed timelines. Support fundraising through research and the preparation and analysis of data and reports. Support the organisation, planning, promotion, and delivery of fundraising, profile-raising, stewardship and other events. Skills & Experience Experience in a similar role within a charity setting Experience of delivering excellent customer experience Experience of working with volunteers and/or senior staff Experience of using different social media platforms such as Facebook, Twitter and Instagram Experience of using a CRM system Experience of working as part of a team and offering assistance as required
Veritas Education recruitment ltd
Twickenham, London
HR Assistant / HR Administrator Location: Twickenham Contract: Part time , Temp-to-Perm - 3 days per week Start Date: ASAP Veritas Education is seeking a dedicated HR Assistant/Administrator to join a thriving school in Twickenham - Part time. This role is ideal for someone with strong HR knowledge who is organised, proactive, and confident managing confidential information. The position offers long-term potential and may become permanent for the right candidate. Key Responsibilities Support the HR department with recruitment processes, including advertising roles, shortlisting, arranging interviews, and completing onboarding documentation Carry out essential compliance checks (DBS, references, right to work) in line with safer recruitment procedures Maintain accurate and up-to-date staff records and personnel files Assist with HR queries from staff and provide general administrative support to the HR team Help with induction, training coordination, absence monitoring, and contracts Handle sensitive information professionally and in accordance with GDPR and safeguarding requirements Requirements Previous experience in HR or a strong administrative background with HR exposure Good knowledge of HR processes and safer recruitment procedures (school experience desirable but not essential) Excellent organisation, communication, and interpersonal skills High level of accuracy and attention to detail Ability to work in a busy school environment and prioritise tasks effectively Immediate availability (ASAP start) How to Apply If you have HR experience and can start immediately, please send your CV to Gemma at Veritas Education or contact us for further information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'
Mar 20, 2026
Contractor
HR Assistant / HR Administrator Location: Twickenham Contract: Part time , Temp-to-Perm - 3 days per week Start Date: ASAP Veritas Education is seeking a dedicated HR Assistant/Administrator to join a thriving school in Twickenham - Part time. This role is ideal for someone with strong HR knowledge who is organised, proactive, and confident managing confidential information. The position offers long-term potential and may become permanent for the right candidate. Key Responsibilities Support the HR department with recruitment processes, including advertising roles, shortlisting, arranging interviews, and completing onboarding documentation Carry out essential compliance checks (DBS, references, right to work) in line with safer recruitment procedures Maintain accurate and up-to-date staff records and personnel files Assist with HR queries from staff and provide general administrative support to the HR team Help with induction, training coordination, absence monitoring, and contracts Handle sensitive information professionally and in accordance with GDPR and safeguarding requirements Requirements Previous experience in HR or a strong administrative background with HR exposure Good knowledge of HR processes and safer recruitment procedures (school experience desirable but not essential) Excellent organisation, communication, and interpersonal skills High level of accuracy and attention to detail Ability to work in a busy school environment and prioritise tasks effectively Immediate availability (ASAP start) How to Apply If you have HR experience and can start immediately, please send your CV to Gemma at Veritas Education or contact us for further information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'
Sewell Wallis is working with a project led Yorkshire manufacturing company that is seeking a Finance Assistant to join its team in York. The business is responsible for delivering projects for recognised global clients. This is an exciting opportunity for a Finance Assistant (Purchase Ledger), who will be responsible for processing and maintaining purchase ledger records and providing essential financial administrative support to the finance team. What will you be doing? Processing a high volume of purchase invoices. Assisting with cash management activities. Completing bank reconciliations. Handling and resolving invoice queries efficiently. What skills are we looking for? Previous experience in a Purchase Ledger or similar finance role. Proficiency in Microsoft Office applications. Strong communication and organisational skills. The ability to work effectively in a busy, varied environment. Experience using Sage, which would be beneficial but is not essential. What's on offer? Up to 27,500, depending on experience Excellent long term progression opportunities. On-site parking. The opportunity to join a growing business, supporting a busy and collaborative finance team. To apply, please submit your application below. For further information, contact Emma. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
Mar 20, 2026
Full time
Sewell Wallis is working with a project led Yorkshire manufacturing company that is seeking a Finance Assistant to join its team in York. The business is responsible for delivering projects for recognised global clients. This is an exciting opportunity for a Finance Assistant (Purchase Ledger), who will be responsible for processing and maintaining purchase ledger records and providing essential financial administrative support to the finance team. What will you be doing? Processing a high volume of purchase invoices. Assisting with cash management activities. Completing bank reconciliations. Handling and resolving invoice queries efficiently. What skills are we looking for? Previous experience in a Purchase Ledger or similar finance role. Proficiency in Microsoft Office applications. Strong communication and organisational skills. The ability to work effectively in a busy, varied environment. Experience using Sage, which would be beneficial but is not essential. What's on offer? Up to 27,500, depending on experience Excellent long term progression opportunities. On-site parking. The opportunity to join a growing business, supporting a busy and collaborative finance team. To apply, please submit your application below. For further information, contact Emma. To apply please send your CV, quoting our reference and specifying which website you saw this position advertised on. Due to the high volume of applications please accept that if we have not responded to your application within seven days, your application has not been successful. Sewell Wallis is a specialist recruitment company with a vast amount of experience in our industry we offer permanent, temporary and interim recruitment support for accounting and finance, human resources and business support positions. We recruit at all levels within finance from Purchase Ledger Administrator and Credit Controller level through to Financial Controller and Director positions. With offices in Sheffield and Leeds, we are well situated to cover all of South Yorkshire, West Yorkshire and Manchester. Please visit our website for more information on accountancy and finance jobs and human resources or business support positions.
IFA Administrator / Financial Services Administrator Job Type: Full-time; Hybrid Location: Worthing Salary: £25,000 - £35,000 Join a leading team in the Financial Services sector as an IFA Administrator . My client is seeking a proactive and organised individual who will serve as the first point of contact for their clients and providers, offering first-class administrative support to their department. Day-to-day of the role: Actioning post/DocuSign, organising diaries, and booking client and internal meetings as needed. Preparing and sending accurate client communications promptly. Answering and making telephone calls to clients and providers, adhering to the team's communication recording policy. Completing application forms accurately. Managing and following up on information regarding Letters of Authority and updating the back-office system as necessary. Handling new business submissions and monitoring new client applications until completion, ensuring the relevant Compliance Checklist is maintained throughout the process. Keeping advisers and clients informed according to the relevant Service Level Agreements (SLAs) and client expectation processes. Assisting the team and clients with all administrative matters promptly, including managing items within the Sales Support Inbox as needed. Supporting the team with additional projects as directed. Training other team members as required. Completing Continuing Professional Development (CPD) in line with the company's Training & Competence (T&C) Schedule (non-advisory). Required Skills & Qualifications: Strong administrative skills with a proven ability to multitask and manage time effectively. Excellent communication skills, both verbal and written. Ability to work both independently and as part of a team. High level of honesty, trustworthiness, and diplomatic skills. Proactive and organised approach to work. Experience in a similar role within the financial services industry is highly desirable, but not mandatory-ideal for those looking to start a career in financial services. Benefits: Salary - £25k - £32k depending on experience Study support up to Chartered status. Progression heavily supported Hybrid working model. Pension contribution of 4% by employer. Death in service benefit x2. Health cash plan. Flexible working options. 25 days holiday plus bank holidays. To apply for this IFA Administrator vacancy, please apply below and one of our team will be in contact. Synonyms: IFA administrator, Client Support, Client delivery administrator, Financial Planning Assistant, Financial Administrator
Mar 20, 2026
Full time
IFA Administrator / Financial Services Administrator Job Type: Full-time; Hybrid Location: Worthing Salary: £25,000 - £35,000 Join a leading team in the Financial Services sector as an IFA Administrator . My client is seeking a proactive and organised individual who will serve as the first point of contact for their clients and providers, offering first-class administrative support to their department. Day-to-day of the role: Actioning post/DocuSign, organising diaries, and booking client and internal meetings as needed. Preparing and sending accurate client communications promptly. Answering and making telephone calls to clients and providers, adhering to the team's communication recording policy. Completing application forms accurately. Managing and following up on information regarding Letters of Authority and updating the back-office system as necessary. Handling new business submissions and monitoring new client applications until completion, ensuring the relevant Compliance Checklist is maintained throughout the process. Keeping advisers and clients informed according to the relevant Service Level Agreements (SLAs) and client expectation processes. Assisting the team and clients with all administrative matters promptly, including managing items within the Sales Support Inbox as needed. Supporting the team with additional projects as directed. Training other team members as required. Completing Continuing Professional Development (CPD) in line with the company's Training & Competence (T&C) Schedule (non-advisory). Required Skills & Qualifications: Strong administrative skills with a proven ability to multitask and manage time effectively. Excellent communication skills, both verbal and written. Ability to work both independently and as part of a team. High level of honesty, trustworthiness, and diplomatic skills. Proactive and organised approach to work. Experience in a similar role within the financial services industry is highly desirable, but not mandatory-ideal for those looking to start a career in financial services. Benefits: Salary - £25k - £32k depending on experience Study support up to Chartered status. Progression heavily supported Hybrid working model. Pension contribution of 4% by employer. Death in service benefit x2. Health cash plan. Flexible working options. 25 days holiday plus bank holidays. To apply for this IFA Administrator vacancy, please apply below and one of our team will be in contact. Synonyms: IFA administrator, Client Support, Client delivery administrator, Financial Planning Assistant, Financial Administrator
Veritas Education recruitment ltd
Twickenham, London
HR Assistant / HR Administrator Location: Twickenham Contract: Full-time, Temp-to-Perm Start Date: ASAP Veritas Education is seeking a dedicated HR Assistant/Administrator to join a thriving school in Twickenham. This role is ideal for someone with strong HR knowledge who is organised, proactive, and confident managing confidential information. The position offers long-term potential and may become permanent for the right candidate. Key Responsibilities Support the HR department with recruitment processes, including advertising roles, shortlisting, arranging interviews, and completing onboarding documentation Carry out essential compliance checks (DBS, references, right to work) in line with safer recruitment procedures Maintain accurate and up-to-date staff records and personnel files Assist with HR queries from staff and provide general administrative support to the HR team Help with induction, training coordination, absence monitoring, and contracts Handle sensitive information professionally and in accordance with GDPR and safeguarding requirements Requirements Previous experience in HR or a strong administrative background with HR exposure Good knowledge of HR processes and safer recruitment procedures (school experience desirable but not essential) Excellent organisation, communication, and interpersonal skills High level of accuracy and attention to detail Ability to work in a busy school environment and prioritise tasks effectively Immediate availability (ASAP start) How to Apply If you have HR experience and can start immediately, please send your CV to Gemma at Veritas Education or contact us for further information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'
Mar 20, 2026
Contractor
HR Assistant / HR Administrator Location: Twickenham Contract: Full-time, Temp-to-Perm Start Date: ASAP Veritas Education is seeking a dedicated HR Assistant/Administrator to join a thriving school in Twickenham. This role is ideal for someone with strong HR knowledge who is organised, proactive, and confident managing confidential information. The position offers long-term potential and may become permanent for the right candidate. Key Responsibilities Support the HR department with recruitment processes, including advertising roles, shortlisting, arranging interviews, and completing onboarding documentation Carry out essential compliance checks (DBS, references, right to work) in line with safer recruitment procedures Maintain accurate and up-to-date staff records and personnel files Assist with HR queries from staff and provide general administrative support to the HR team Help with induction, training coordination, absence monitoring, and contracts Handle sensitive information professionally and in accordance with GDPR and safeguarding requirements Requirements Previous experience in HR or a strong administrative background with HR exposure Good knowledge of HR processes and safer recruitment procedures (school experience desirable but not essential) Excellent organisation, communication, and interpersonal skills High level of accuracy and attention to detail Ability to work in a busy school environment and prioritise tasks effectively Immediate availability (ASAP start) How to Apply If you have HR experience and can start immediately, please send your CV to Gemma at Veritas Education or contact us for further information. APPLICATION REQUIREMENTS FOR VERITAS EDUCATION All applications are subject to an Enhanced DBS Disclosure, professional reference checks, Overseas Police Clearances (if applicable) in line with our stringent safeguarding policy Your CV must cover the last 10 years of employment history where possible and all employment breaks must be explained You must have legal right to work in the UK You must be willing to attend a registration interview Veritas Education work with a variety of schools covering a wide geographical area. We deal with teaching placements at Primary, Secondary and college level as well as support staff positions also within these. Disclaimer 'Nothing within the above advert was in any way designed or intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation. Veritas Education is an Equal opportunities employer and is proud in the knowledge that all placements are made on merit and suitability. We accept applications from all sections of the community.'
Administrative Assistant & Exams Mission of the Role You're the organisational powerhouse who keeps the admin wheels spinning smoothly and the exams world running with ninja-level precision. From paperwork to policies, from room bookings to results, you're the guardian of processes, the protector of integrity, and the friendly face that keeps everything feeling human. Core Responsibilities Exams: Planning & Prep Stay clued-up on all exam rules, regs and updates - internal, external and everything in between. Keep fully compliant with all awarding body guidelines (because rules matter and chaos is overrated). Manage the secure handling of exam papers like they're top-secret treasure. Support and shape exam-related policies as they evolve. Team up with SEN leads to ensure access arrangements are flawlessly in place. Register students for exams with accuracy and calm efficiency. Liaise with finance so fees are sorted without drama. Exams: Running the Show Train invigilators so they're confident, capable, and exam-session ready. Ensure every exam runs in line with official expectations, smooth, fair, no funny business. Coordinate timetables, rooms, equipment and staffing like the logistical legend you are. Handle all admin linked to exam sessions with sharp attention to detail. Support accessible exam arrangements on the day. Oversee secure storage and safe dispatch of completed papers (goodbye scripts, good luck grades!). Assist leadership in dealing with unexpected exam-day surprises. Compile and share reports for senior leaders, trustees and external bodies. Exams: Results & Data Organise how students receive their results, big day energy included. Make sure results arrive securely and confidentially. Understand data tools and help present results in useful ways for staff and stakeholders. Manage distribution of certificates and maintain accurate long-term records. Finance Bits Handle Access to Work claim admin. Order supplies because magic doesn't happen with empty cupboards. Support finance colleagues with day-to-day admin. General Admin Send emails that are professional, kind, and aligned with the organisation's values. Help with marketing: newsletters, letters, social posts, etc. Support with keeping the website and social media fresh and engaging. Jump in wherever needed, teamwork makes everything better. Reception Be the warm, friendly first point of contact for visitors and parents. Handle calls and enquiries like the communication pro you are. Ensure safeguarding procedures are followed when people arrive on site. Notice when something (or someone) doesn't look quite right and act accordingly. Pass on messages promptly and accurately. Person Specification Essential Experience General administrative experience. Confident with phone and face-to-face communication. Experience working in an educational setting. Skills & Knowledge Strong written and spoken communication. Excellent attention to detail. Confident planning, organising and prioritising. Good IT skills: Word, Excel and general office wizardry. Understanding of confidentiality, data protection and safeguarding. Ability to build positive working relationships. Desirable Experience working with SEN and/or autistic learners. Experience with exams, awarding bodies or assessment systems.
Mar 18, 2026
Full time
Administrative Assistant & Exams Mission of the Role You're the organisational powerhouse who keeps the admin wheels spinning smoothly and the exams world running with ninja-level precision. From paperwork to policies, from room bookings to results, you're the guardian of processes, the protector of integrity, and the friendly face that keeps everything feeling human. Core Responsibilities Exams: Planning & Prep Stay clued-up on all exam rules, regs and updates - internal, external and everything in between. Keep fully compliant with all awarding body guidelines (because rules matter and chaos is overrated). Manage the secure handling of exam papers like they're top-secret treasure. Support and shape exam-related policies as they evolve. Team up with SEN leads to ensure access arrangements are flawlessly in place. Register students for exams with accuracy and calm efficiency. Liaise with finance so fees are sorted without drama. Exams: Running the Show Train invigilators so they're confident, capable, and exam-session ready. Ensure every exam runs in line with official expectations, smooth, fair, no funny business. Coordinate timetables, rooms, equipment and staffing like the logistical legend you are. Handle all admin linked to exam sessions with sharp attention to detail. Support accessible exam arrangements on the day. Oversee secure storage and safe dispatch of completed papers (goodbye scripts, good luck grades!). Assist leadership in dealing with unexpected exam-day surprises. Compile and share reports for senior leaders, trustees and external bodies. Exams: Results & Data Organise how students receive their results, big day energy included. Make sure results arrive securely and confidentially. Understand data tools and help present results in useful ways for staff and stakeholders. Manage distribution of certificates and maintain accurate long-term records. Finance Bits Handle Access to Work claim admin. Order supplies because magic doesn't happen with empty cupboards. Support finance colleagues with day-to-day admin. General Admin Send emails that are professional, kind, and aligned with the organisation's values. Help with marketing: newsletters, letters, social posts, etc. Support with keeping the website and social media fresh and engaging. Jump in wherever needed, teamwork makes everything better. Reception Be the warm, friendly first point of contact for visitors and parents. Handle calls and enquiries like the communication pro you are. Ensure safeguarding procedures are followed when people arrive on site. Notice when something (or someone) doesn't look quite right and act accordingly. Pass on messages promptly and accurately. Person Specification Essential Experience General administrative experience. Confident with phone and face-to-face communication. Experience working in an educational setting. Skills & Knowledge Strong written and spoken communication. Excellent attention to detail. Confident planning, organising and prioritising. Good IT skills: Word, Excel and general office wizardry. Understanding of confidentiality, data protection and safeguarding. Ability to build positive working relationships. Desirable Experience working with SEN and/or autistic learners. Experience with exams, awarding bodies or assessment systems.
Job Title: Digital Assistant Project Manager / Junior Project Manager Location: Birmingham Salary: 25,000 - 32,000 Per annum Position: Permanent, Full-Time Job Summary: Trading for over a decade, we are a well-established mobile and web app development agency based in Birmingham's Jewellery Quarter, delivering innovative technology solutions across a range of industry sectors. Depending on your experience, you will join us as either an Assistant Project Manager or a Junior Project Manager within our Project Team. As an Assistant Project Manager, you will support the delivery of projects through coordination, documentation, system updates, and customer communication, while developing the skills required to manage projects independently. You may lead very small, low-risk projects with guidance. As a Junior Project Manager, you will independently manage small projects and take responsibility for delivering small to medium-sized projects - leading client communication, monitoring scope, timelines, and budgets, and proactively identifying and managing risks. Job Role: This role is a great opportunity for you to get experience working in a tech business and gain exposure to many of the coordination tasks required to deliver successful app projects on time and on budget. Based in Birmingham's up-and-coming Jewellery Quarter, the Company specialises in making mobile and web apps for small and medium-sized businesses and is looking for a Digital Project Administrator or Junior Project Manager (depending on experience) to join the Team. You will report into and support the Programme Manager with administrative tasks associated with running projects, communicating with customers, and other general business activities. In addition to this, the Junior Project Manager role will manage small to medium projects with support and guidance. The Company has a culture of learning and understands that you may not have worked within an app development company before and is therefore looking for evidence of transferrable skills that demonstrate you will work well with the team and be capable of carrying out your roles and responsibilities. Deliverables and Responsibilities: Support project delivery by liaising with customers via email and telephone, providing updates and ensuring clear communication. Coordinate and maintain systems, ensuring issues, tasks, and client requests are accurately logged and progressed in a timely manner. Attend internal and external meetings, documenting clear notes, actions, and outcomes. Test the delivery of web and mobile applications from an end-user perspective and ensure client feedback is accurately captured and tracked. Liaise with external suppliers, to coordinate outputs and ensure alignment with project requirements and timelines. Contribute to the creation and maintenance of project documentation, including describing features from wireframes and updating specifications. As an Assistant Project Manager, support the delivery of projects by monitoring progress, identifying risks, and escalating concerns appropriately. As a Junior Project Manager, independently manage small to medium projects from initiation to delivery, ensuring agreed scope, timelines, and communication standards are met. About you: To perform this role well, we believe that someone should be able to demonstrate comfortably: A strong willingness and ability to learn on the job, quickly picking up new skills using available resources and team support. The ability to understand customer requirements, needs, and motivations, and respond in a professional and empathetic manner. Proactive thinking and a problem-solving mindset, with the ability to analyse situations logically. Strong organisational skills, with the ability to prioritise work effectively across multiple projects and deadlines. Clear and professional verbal and written communication skills, including the ability to reason and explain information confidently. A customer-focused approach, delivering high standards of service while remaining fair and balanced. Competence using common productivity tools, including Microsoft Word and Excel (with basic formula knowledge). The company is looking for a demonstrable tech enthusiast. Prior industry experience, University degree, or other relevant further education is desirable, however, is not a firm requirement if you can demonstrate you are tech minded via other means. The job title/pay offered will be proportional to skills, capability, and aptitude. Additional Information: The job title and salary offered will be dependent on the candidate's experience and demonstrated capability. Applicants must have the right to work in the UK. We are unable to offer visa sponsorship for this role. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of the following may also be suitable to apply for this role; Project Administrator, General Admin Assistant, Lead Assistant, Lead Enquiries Assistant, App Project Administrator, App Project Assistant, Project Manager, Project Management, Web Project Administrator, Web Project Assistant, Account Manager, Digital Account Manager, Project Support Analyst, Assistant Project Manager, Junior Project Assistant.
Mar 18, 2026
Full time
Job Title: Digital Assistant Project Manager / Junior Project Manager Location: Birmingham Salary: 25,000 - 32,000 Per annum Position: Permanent, Full-Time Job Summary: Trading for over a decade, we are a well-established mobile and web app development agency based in Birmingham's Jewellery Quarter, delivering innovative technology solutions across a range of industry sectors. Depending on your experience, you will join us as either an Assistant Project Manager or a Junior Project Manager within our Project Team. As an Assistant Project Manager, you will support the delivery of projects through coordination, documentation, system updates, and customer communication, while developing the skills required to manage projects independently. You may lead very small, low-risk projects with guidance. As a Junior Project Manager, you will independently manage small projects and take responsibility for delivering small to medium-sized projects - leading client communication, monitoring scope, timelines, and budgets, and proactively identifying and managing risks. Job Role: This role is a great opportunity for you to get experience working in a tech business and gain exposure to many of the coordination tasks required to deliver successful app projects on time and on budget. Based in Birmingham's up-and-coming Jewellery Quarter, the Company specialises in making mobile and web apps for small and medium-sized businesses and is looking for a Digital Project Administrator or Junior Project Manager (depending on experience) to join the Team. You will report into and support the Programme Manager with administrative tasks associated with running projects, communicating with customers, and other general business activities. In addition to this, the Junior Project Manager role will manage small to medium projects with support and guidance. The Company has a culture of learning and understands that you may not have worked within an app development company before and is therefore looking for evidence of transferrable skills that demonstrate you will work well with the team and be capable of carrying out your roles and responsibilities. Deliverables and Responsibilities: Support project delivery by liaising with customers via email and telephone, providing updates and ensuring clear communication. Coordinate and maintain systems, ensuring issues, tasks, and client requests are accurately logged and progressed in a timely manner. Attend internal and external meetings, documenting clear notes, actions, and outcomes. Test the delivery of web and mobile applications from an end-user perspective and ensure client feedback is accurately captured and tracked. Liaise with external suppliers, to coordinate outputs and ensure alignment with project requirements and timelines. Contribute to the creation and maintenance of project documentation, including describing features from wireframes and updating specifications. As an Assistant Project Manager, support the delivery of projects by monitoring progress, identifying risks, and escalating concerns appropriately. As a Junior Project Manager, independently manage small to medium projects from initiation to delivery, ensuring agreed scope, timelines, and communication standards are met. About you: To perform this role well, we believe that someone should be able to demonstrate comfortably: A strong willingness and ability to learn on the job, quickly picking up new skills using available resources and team support. The ability to understand customer requirements, needs, and motivations, and respond in a professional and empathetic manner. Proactive thinking and a problem-solving mindset, with the ability to analyse situations logically. Strong organisational skills, with the ability to prioritise work effectively across multiple projects and deadlines. Clear and professional verbal and written communication skills, including the ability to reason and explain information confidently. A customer-focused approach, delivering high standards of service while remaining fair and balanced. Competence using common productivity tools, including Microsoft Word and Excel (with basic formula knowledge). The company is looking for a demonstrable tech enthusiast. Prior industry experience, University degree, or other relevant further education is desirable, however, is not a firm requirement if you can demonstrate you are tech minded via other means. The job title/pay offered will be proportional to skills, capability, and aptitude. Additional Information: The job title and salary offered will be dependent on the candidate's experience and demonstrated capability. Applicants must have the right to work in the UK. We are unable to offer visa sponsorship for this role. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of the following may also be suitable to apply for this role; Project Administrator, General Admin Assistant, Lead Assistant, Lead Enquiries Assistant, App Project Administrator, App Project Assistant, Project Manager, Project Management, Web Project Administrator, Web Project Assistant, Account Manager, Digital Account Manager, Project Support Analyst, Assistant Project Manager, Junior Project Assistant.
Our busy Wimbledon Sales branch is looking for an experienced, organised, and proactive Office Administrator to join our friendly and high-performing team. You will play a key role in supporting the day-to-day running of the branch and ensuring all administrative tasks are completed efficiently and accurately. You'll be part of a close-knit team including a Branch Manager, Assistant Manager, Senior Negotiator, Sales Negotiator, and Financial Advisor. Key Responsibilities: Managing daily branch administration and office organisation Uploading property details and marketing materials online Sending valuation reports and issuing Terms of Business Ensuring compliance checks for I.D. and Anti-Money Laundering via Credas Preparing property information and uploading to the CRM Issuing offer letters and memorandums of sale Arranging professional photography, floorplans, and EPCs for new listings Creating marketing materials such as tout cards and letters Booking surveys and sending property comparables Organising and tracking property keys Assisting with calls, messages, and greeting clients in the office Keeping the window display updated with current properties Using Vebra Alto CRM (training provided) About You: Previous experience in property administration or a similar office-based role Highly organised with excellent attention to detail Confident, professional, and friendly manner Strong communication and customer service skills Comfortable working in a busy team environment Proficient with Microsoft Office and general IT systems Benefits: £32,000 annual salary £1,000 bonus if branch annual target achieved 20 days annual leave All Bank Holidays off Additional days given over the festive period Supportive, friendly working environment within a long-established independent agency
Mar 18, 2026
Full time
Our busy Wimbledon Sales branch is looking for an experienced, organised, and proactive Office Administrator to join our friendly and high-performing team. You will play a key role in supporting the day-to-day running of the branch and ensuring all administrative tasks are completed efficiently and accurately. You'll be part of a close-knit team including a Branch Manager, Assistant Manager, Senior Negotiator, Sales Negotiator, and Financial Advisor. Key Responsibilities: Managing daily branch administration and office organisation Uploading property details and marketing materials online Sending valuation reports and issuing Terms of Business Ensuring compliance checks for I.D. and Anti-Money Laundering via Credas Preparing property information and uploading to the CRM Issuing offer letters and memorandums of sale Arranging professional photography, floorplans, and EPCs for new listings Creating marketing materials such as tout cards and letters Booking surveys and sending property comparables Organising and tracking property keys Assisting with calls, messages, and greeting clients in the office Keeping the window display updated with current properties Using Vebra Alto CRM (training provided) About You: Previous experience in property administration or a similar office-based role Highly organised with excellent attention to detail Confident, professional, and friendly manner Strong communication and customer service skills Comfortable working in a busy team environment Proficient with Microsoft Office and general IT systems Benefits: £32,000 annual salary £1,000 bonus if branch annual target achieved 20 days annual leave All Bank Holidays off Additional days given over the festive period Supportive, friendly working environment within a long-established independent agency
This award-winning and innovative estate agency with an enviable reputation currently has a fantastic opportunity for an Office Administrator to join the team in Wimbledon . Our client's staff are long-established, knowledgeable and committed. Their passion rarely fails to rub off on their clients, and they never lose focus on providing customer service excellence. You will play a key role in supporting the day-to-day running of the branch and ensuring all administrative tasks are completed efficiently and accurately. You'll be part of a close-knit team including a Branch Manager, Assistant Manager, Senior Negotiator, Sales Negotiator, and Financial Advisor. If you have experience within a similar role , are well organised, and work well in a team environment , please get in touch today! Responsibilities will include: Managing daily branch administration and office organisation Uploading property details and marketing materials online Sending valuation reports and issuing Terms of Business Ensuring compliance checks for I.D. and Anti-Money Laundering via Credas Preparing property information and uploading to the CRM Issuing offer letters and memorandums of sale Arranging professional photography, floorplans, and EPCs for new listings Creating marketing materials such as tout cards and letters Booking surveys and sending property comparables Organising and tracking property keys Assisting with calls, messages, and greeting clients in the office Keeping the window display updated with current properties Using Vebra Alto CRM (training provided). Personal specification: Previous experience in property administration or a similar office-based role Highly organised with excellent attention to detail Confident, professional, and friendly manner Strong communication and customer service skills Comfortable working in a busy team environment Proficient with Microsoft Office and general IT systems. The salary for this role will include a basic of £32,000 to £34,000. Benefits include 20 days annual leave, plus bank holidays, plus time off over the festive period. Working hours are Monday to Friday from 9am to 5.30pm.
Mar 18, 2026
Full time
This award-winning and innovative estate agency with an enviable reputation currently has a fantastic opportunity for an Office Administrator to join the team in Wimbledon . Our client's staff are long-established, knowledgeable and committed. Their passion rarely fails to rub off on their clients, and they never lose focus on providing customer service excellence. You will play a key role in supporting the day-to-day running of the branch and ensuring all administrative tasks are completed efficiently and accurately. You'll be part of a close-knit team including a Branch Manager, Assistant Manager, Senior Negotiator, Sales Negotiator, and Financial Advisor. If you have experience within a similar role , are well organised, and work well in a team environment , please get in touch today! Responsibilities will include: Managing daily branch administration and office organisation Uploading property details and marketing materials online Sending valuation reports and issuing Terms of Business Ensuring compliance checks for I.D. and Anti-Money Laundering via Credas Preparing property information and uploading to the CRM Issuing offer letters and memorandums of sale Arranging professional photography, floorplans, and EPCs for new listings Creating marketing materials such as tout cards and letters Booking surveys and sending property comparables Organising and tracking property keys Assisting with calls, messages, and greeting clients in the office Keeping the window display updated with current properties Using Vebra Alto CRM (training provided). Personal specification: Previous experience in property administration or a similar office-based role Highly organised with excellent attention to detail Confident, professional, and friendly manner Strong communication and customer service skills Comfortable working in a busy team environment Proficient with Microsoft Office and general IT systems. The salary for this role will include a basic of £32,000 to £34,000. Benefits include 20 days annual leave, plus bank holidays, plus time off over the festive period. Working hours are Monday to Friday from 9am to 5.30pm.
Castle Media is looking for an editorial assistant with strong writing skills, an affinity for design and enthusiasm for the homes market to join the Build It magazine team. This is a great opportunity for the right candidate to become part of a focused, innovative company that's passionate about delivering high-quality content. Build It is a dynamic, dedicated brand specialising in practical, advice-led content for those who want to self build, renovate or extend their homes. We connect with our audience via our market-leading consumer magazine and supplements, our website (Self-Build.co.uk) and other digital platforms, virtual training, live exhibitions and an awards scheme. Your role You will be writing news stories, regular content and in-depth articles for print and digital, as well as carrying out editorial administrative duties. You will also support the team's flourishing awards scheme and live exhibitions. The ideal candidate will have excellent all-round editorial abilities (researching, writing, editing, sub-editing and proofing), great timekeeping, an eye for images, a flair for producing engaging copy and a knack for getting sometimes technical messages across in an easy-to-digest format. Experience with Adobe InDesign, SEO and website CMS would be preferable. Key responsibilities: Research, collate and deliver the magazine's regular pages. Produce in-depth features as required, sourcing high-quality images to illustrate them. Create digital-first content for the magazine's website. Assist editorial team with subbing, proofing and general admin during the production cycle. Generate ideas for new, engaging content that will connect with our readers. Support the brand's industry-leading Awards scheme and the Build It Live shows, and represent the magazine at other key industry events. Benefits Castle Media offers a number of employee benefits, including an bonus scheme, hybrid working, holiday flex and private health care membership. How to apply If you would like to apply for this role, please send a CV and self-written cover letter stating why you believe you would suit the position. Please also confirm your current salary (if applicable). Only shortlisted applicants will be contacted.
Mar 18, 2026
Full time
Castle Media is looking for an editorial assistant with strong writing skills, an affinity for design and enthusiasm for the homes market to join the Build It magazine team. This is a great opportunity for the right candidate to become part of a focused, innovative company that's passionate about delivering high-quality content. Build It is a dynamic, dedicated brand specialising in practical, advice-led content for those who want to self build, renovate or extend their homes. We connect with our audience via our market-leading consumer magazine and supplements, our website (Self-Build.co.uk) and other digital platforms, virtual training, live exhibitions and an awards scheme. Your role You will be writing news stories, regular content and in-depth articles for print and digital, as well as carrying out editorial administrative duties. You will also support the team's flourishing awards scheme and live exhibitions. The ideal candidate will have excellent all-round editorial abilities (researching, writing, editing, sub-editing and proofing), great timekeeping, an eye for images, a flair for producing engaging copy and a knack for getting sometimes technical messages across in an easy-to-digest format. Experience with Adobe InDesign, SEO and website CMS would be preferable. Key responsibilities: Research, collate and deliver the magazine's regular pages. Produce in-depth features as required, sourcing high-quality images to illustrate them. Create digital-first content for the magazine's website. Assist editorial team with subbing, proofing and general admin during the production cycle. Generate ideas for new, engaging content that will connect with our readers. Support the brand's industry-leading Awards scheme and the Build It Live shows, and represent the magazine at other key industry events. Benefits Castle Media offers a number of employee benefits, including an bonus scheme, hybrid working, holiday flex and private health care membership. How to apply If you would like to apply for this role, please send a CV and self-written cover letter stating why you believe you would suit the position. Please also confirm your current salary (if applicable). Only shortlisted applicants will be contacted.
We are seeking an experienced and organised Office Support/Administrator to support a CEO within the professional services industry. This temporary role, based in Knutsford, requires exceptional administrative skills and a proactive approach to ensure the smooth running of the CEO's schedule and activities. Client Details The company is a well-established organisation within the professional services industry. With a dedicated and professional team, they are committed to delivering excellent service and achieving business goals. Description Provide diary management and administrative support to the CEO. Carry out general administrative tasks to support the wider business. Coordinate travel arrangements, including booking transport and accommodation. Organise and support monthly business leader and board meetings, including preparing agendas, sending invitations, and arranging refreshments. Provide day-to-day support for the Knutsford office and assist the Finance team based there. Support the ongoing set-up of the Knutsford office, including coordinating furniture, services, and general organisation. Oversee office management duties such as ordering supplies and maintaining refreshments. Provide ad hoc administrative support across the business as required. Profile A successful Office Support/CEO Admin should have: Previous experience in a similar executive assistant or administrative role. Strong organisational and time management skills. Proficiency in Microsoft Office Suite and other relevant tools. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and professionalism. A proactive and solution-oriented mindset. Experience in the professional services industry is advantageous. Full UK drivers licence. Job Offer Competitive hourly rate. Temporary position with the opportunity to work in Knutsford and sometimes in Manchester. Gain valuable experience supporting a CEO in the professional services industry. Work in a professional and supportive environment. If you have the skills and experience to excel as an Office Support/CEO Administrator, we encourage you to apply for this exciting opportunity in Knutsford today!
Mar 18, 2026
Seasonal
We are seeking an experienced and organised Office Support/Administrator to support a CEO within the professional services industry. This temporary role, based in Knutsford, requires exceptional administrative skills and a proactive approach to ensure the smooth running of the CEO's schedule and activities. Client Details The company is a well-established organisation within the professional services industry. With a dedicated and professional team, they are committed to delivering excellent service and achieving business goals. Description Provide diary management and administrative support to the CEO. Carry out general administrative tasks to support the wider business. Coordinate travel arrangements, including booking transport and accommodation. Organise and support monthly business leader and board meetings, including preparing agendas, sending invitations, and arranging refreshments. Provide day-to-day support for the Knutsford office and assist the Finance team based there. Support the ongoing set-up of the Knutsford office, including coordinating furniture, services, and general organisation. Oversee office management duties such as ordering supplies and maintaining refreshments. Provide ad hoc administrative support across the business as required. Profile A successful Office Support/CEO Admin should have: Previous experience in a similar executive assistant or administrative role. Strong organisational and time management skills. Proficiency in Microsoft Office Suite and other relevant tools. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and professionalism. A proactive and solution-oriented mindset. Experience in the professional services industry is advantageous. Full UK drivers licence. Job Offer Competitive hourly rate. Temporary position with the opportunity to work in Knutsford and sometimes in Manchester. Gain valuable experience supporting a CEO in the professional services industry. Work in a professional and supportive environment. If you have the skills and experience to excel as an Office Support/CEO Administrator, we encourage you to apply for this exciting opportunity in Knutsford today!
Office Assistant - Part Time Location: Cliddesden, Nr Basingstoke, Hampshire Salary: £24,000 - £28,000 (FTE) Job Type: Part-time (20-24 hours per week) We are looking for an Office Assistant to join our team and help ensure smooth daily operations and provide efficient project support. This role is essential in managing both office management and product management functions, maintaining high standards of organisation and communication. Day-to-day of the role: Office Support: Check and process all incoming deliveries daily. Manage the dispatch of courier and postal items. Arrange travel and accommodation for staff. Order and manage office stationery and supplies. Handle incoming calls and direct them appropriately. Maintain an up-to-date key contact list. Facilitate on-site visits and ensure all preparations are handled. Weekly testing and recording of fire alarm functionality to ensure safety compliance. Organise and maintain product samples in the stock room. Assist in office refurbishment and maintenance tasks. Organise on-site client and company lunches and refreshments. Provide general administrative support to enhance office operations. Assist in the organisation of company events and issue company information via PowerPoint. Business Support: Process component samples by photographing, scanning, and maintaining a log. Acquire benchmark products as needed by technical and marketing teams. Support decanting projects and assist with hair colourant swatch dye out tests. Track and update weekly price, promotional activities, and weather-related factors. Monitor and action incoming emails and send reminders to the marketing team. Assist with salon testing model recruitment screening. Support the upload of product specification information during peak times. Provide ad hoc support to the new business team on market information or new product packs. Required Skills & Qualifications: Proven experience in an office support role. Strong organisational skills with the ability to manage multiple tasks efficiently. Effective communication skills and high level of accuracy and attention to detail. Proficiency in Microsoft Office and other relevant software. Ability to work collaboratively with various teams and support both office and other internal teams. Experience working closely with all levels and supporting company initiatives. Adaptability to handle a range of tasks and responsibilities, often with last-minute requests. Benefits: Performance bonus. 8% pension contribution. Life assurance. Flexible working options. Medical insurance (after 1 year). Generous holiday allowance. To apply for the Office Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Mar 18, 2026
Full time
Office Assistant - Part Time Location: Cliddesden, Nr Basingstoke, Hampshire Salary: £24,000 - £28,000 (FTE) Job Type: Part-time (20-24 hours per week) We are looking for an Office Assistant to join our team and help ensure smooth daily operations and provide efficient project support. This role is essential in managing both office management and product management functions, maintaining high standards of organisation and communication. Day-to-day of the role: Office Support: Check and process all incoming deliveries daily. Manage the dispatch of courier and postal items. Arrange travel and accommodation for staff. Order and manage office stationery and supplies. Handle incoming calls and direct them appropriately. Maintain an up-to-date key contact list. Facilitate on-site visits and ensure all preparations are handled. Weekly testing and recording of fire alarm functionality to ensure safety compliance. Organise and maintain product samples in the stock room. Assist in office refurbishment and maintenance tasks. Organise on-site client and company lunches and refreshments. Provide general administrative support to enhance office operations. Assist in the organisation of company events and issue company information via PowerPoint. Business Support: Process component samples by photographing, scanning, and maintaining a log. Acquire benchmark products as needed by technical and marketing teams. Support decanting projects and assist with hair colourant swatch dye out tests. Track and update weekly price, promotional activities, and weather-related factors. Monitor and action incoming emails and send reminders to the marketing team. Assist with salon testing model recruitment screening. Support the upload of product specification information during peak times. Provide ad hoc support to the new business team on market information or new product packs. Required Skills & Qualifications: Proven experience in an office support role. Strong organisational skills with the ability to manage multiple tasks efficiently. Effective communication skills and high level of accuracy and attention to detail. Proficiency in Microsoft Office and other relevant software. Ability to work collaboratively with various teams and support both office and other internal teams. Experience working closely with all levels and supporting company initiatives. Adaptability to handle a range of tasks and responsibilities, often with last-minute requests. Benefits: Performance bonus. 8% pension contribution. Life assurance. Flexible working options. Medical insurance (after 1 year). Generous holiday allowance. To apply for the Office Assistant position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.
Personal Assistant (PA) Salary: £33,000+ per year Benefits: Outstanding package We are looking for a professional and highly organised Personal Assistant to join a dynamic team. This is a fantastic opportunity for someone with a strong administrative background and proven PA skills to make an immediate impact. What You ll Do Provide high-level support to senior management Manage diaries, meetings, and correspondence Prepare reports, presentations, and documents Liaise with clients, suppliers, and internal teams Support the smooth running of the office with day-to-day administrative and finance tasks About You Previous experience as a PA supporting at senior level Highly organised, proactive, and able to prioritise tasks Excellent communication and interpersonal skills Confident with Microsoft Office and office systems Professional, discreet, and reliable This role offers an outstanding benefits package and a chance to grow in a supportive environment. To apply: Please send your CV to (url removed). Only apply if you have relevant experience and the required skill set. COM1
Mar 17, 2026
Full time
Personal Assistant (PA) Salary: £33,000+ per year Benefits: Outstanding package We are looking for a professional and highly organised Personal Assistant to join a dynamic team. This is a fantastic opportunity for someone with a strong administrative background and proven PA skills to make an immediate impact. What You ll Do Provide high-level support to senior management Manage diaries, meetings, and correspondence Prepare reports, presentations, and documents Liaise with clients, suppliers, and internal teams Support the smooth running of the office with day-to-day administrative and finance tasks About You Previous experience as a PA supporting at senior level Highly organised, proactive, and able to prioritise tasks Excellent communication and interpersonal skills Confident with Microsoft Office and office systems Professional, discreet, and reliable This role offers an outstanding benefits package and a chance to grow in a supportive environment. To apply: Please send your CV to (url removed). Only apply if you have relevant experience and the required skill set. COM1
Administration Assistant - UK Admin Jobs with Sponsorship 2026 Ultimate Career Opportunity Administration Assistant UK Visa Sponsorship Jobs - Apply for UK admin jobs with sponsorship 2026. Earn £12.50 per hour, full-time 37.5 hours per week, paid time off, sick pay, and Skilled Worker visa support. Secure your ultimate UK office career today! Administration Assistant - UK Admin Jobs with Sponsorship 2026 Ultimate Career Opportunity Administration Assistant UK Visa Sponsorship Jobs We need an Administrative Assistant that is well organised and efficient to help us out in the workplace. The person who gets the job will be very important for keeping things running smoothly every day, handling mail, and helping with other administrative responsibilities. This paid job is a great chance for anyone with strong organisational abilities and experience working in an office to join a professional team. Duties Answering phone calls in a professional way and sending questions to the right person Organising and keeping files, records, and paperwork so that they are easy to find Using Microsoft Office, Google Workspace, and QuickBooks to do data input duties correctly Helping team members set up appointments, meetings, and keep track of their calendars Making reports, letters, and presentations as needed Taking care of mail delivery and courier arrangements Supporting basic bookkeeping, invoicing, and billing tasks with QuickBooks Giving general administrative help to make sure that the office runs smoothly Skills Experience working in an office and good organisational skills Ability to use Microsoft Office (Word, Excel, PowerPoint) and Google Workspace apps well Experience in data entry and other office work that requires a lot of attention to detail Great speed and accuracy when typing Good organisational skills to set priorities for tasks Good manners on the phone and the ability to communicate clearly It would be helpful to know how to use QuickBooks or a similar accounting program. Having worked in an office before is helpful but not necessary; training will be given if needed. Ivy League Care Limited, Maidstone, England 174 High Street,North London, E6 2JA,United Kingdom
Mar 16, 2026
Full time
Administration Assistant - UK Admin Jobs with Sponsorship 2026 Ultimate Career Opportunity Administration Assistant UK Visa Sponsorship Jobs - Apply for UK admin jobs with sponsorship 2026. Earn £12.50 per hour, full-time 37.5 hours per week, paid time off, sick pay, and Skilled Worker visa support. Secure your ultimate UK office career today! Administration Assistant - UK Admin Jobs with Sponsorship 2026 Ultimate Career Opportunity Administration Assistant UK Visa Sponsorship Jobs We need an Administrative Assistant that is well organised and efficient to help us out in the workplace. The person who gets the job will be very important for keeping things running smoothly every day, handling mail, and helping with other administrative responsibilities. This paid job is a great chance for anyone with strong organisational abilities and experience working in an office to join a professional team. Duties Answering phone calls in a professional way and sending questions to the right person Organising and keeping files, records, and paperwork so that they are easy to find Using Microsoft Office, Google Workspace, and QuickBooks to do data input duties correctly Helping team members set up appointments, meetings, and keep track of their calendars Making reports, letters, and presentations as needed Taking care of mail delivery and courier arrangements Supporting basic bookkeeping, invoicing, and billing tasks with QuickBooks Giving general administrative help to make sure that the office runs smoothly Skills Experience working in an office and good organisational skills Ability to use Microsoft Office (Word, Excel, PowerPoint) and Google Workspace apps well Experience in data entry and other office work that requires a lot of attention to detail Great speed and accuracy when typing Good organisational skills to set priorities for tasks Good manners on the phone and the ability to communicate clearly It would be helpful to know how to use QuickBooks or a similar accounting program. Having worked in an office before is helpful but not necessary; training will be given if needed. Ivy League Care Limited, Maidstone, England 174 High Street,North London, E6 2JA,United Kingdom
Position titleAdministrative AssistantDescriptionTo help facilitate the smooth running of our Kendal office by providing gold standard administrative support to the legal team, working proactively to ensure that the team can carry out their responsibilities without hinderance. This role is key to ensuring that the team can work efficiently and provide a Gold Standard service to our clients.QualificationsKey Skills/Qualities/Qualifications: Good organisational skills Excellent accuracy and attention to detail Confident with Microsoft Office 365 - Word, Excel and Outlook Polite, professional telephone manner and accurate message-taking The ability to successfully prioritise tasks The ability to ensure a high level of confidentiality at all times A bright and positive can-do attitude Understands the importance of teamwork GCSE English and Maths - Grade C/5, or above.Agreed behaviours: these reflect outline behaviours agreed as a team:1. Positivity and being open to embracing change.2. Teamwork, collaboration and support (between departments and businesses).3. Gold Standard - be the best you can possibly be, do the best you can possibly do.4. Respect for each other and for anyone coming into contact with Milne Moser.Responsibilities To ensure that stocks of all essential items are replenished at the beginning or end of each and every working day, to include photocopier and fax paper supplies, kitchen and toilet consumables. Responsibility for the correct scanning and delivery of incoming mail, ensuring that all incoming documents are safely delivered to the relevant fee earner as quickly as practicably possible. To assist with the shopping for office consumables. Responsibility for both the collection and delivery of mail from and to the Post Office at the beginning and end of each day, as well as any ad hoc mail requests that may be required from time to time. To ensure safe delivery of any hand deliveries required by the fee earners from time to time. To provide reception cover as and when required, ensuring an efficient and professional greeting to all enquirers and visitors, as well as accurate and detailed message taking. Responsibility for delivery of the daily banking at the bank. To assist with the opening of client matter files. Typing and other general office tasks/administration as required. To assist with the closure of client matter files. Assist with file archiving and data cleansing in line with the firm's storage and retention procedures. Photocopying, scanning, faxing, binding and filing of documents, as and when required to do so. To perform other similar duties as required.Reporting Lines This role reports to: The Head of OperationsJob BenefitsMilne Moser Solicitors offer a competitive benefits and remuneration package and are always looking for new and enhanced ways to reward our employees. Our current package of benefits includes: Generous holiday entitlement of 37 days holiday per year, including Bank Holidays (pro rata if part time hours) Holidays broken down into hourly increments, allowing for optimal flexibility Hybrid working (subject to the firm's policies and procedures) Auto-enrolment Pension scheme Health care plan that provides a range of benefits including: - medical costs including help with your bills towards dental, optical and therapy; - other specialist services to assist with your health and wellbeing; - 24 hour Counselling & Advice Line for you and your family; - personal accident/accidental death cover for you; - personal accident/permanent disability cover for you; and Staff discount scheme, offering discounted legal services, estate agency and property letting services. Bravo! Staff incentive and peer-to-peer reward scheme - providing rewards for a whole range of achievements! And most importantly, Easter Eggs and other treats along the way!ContactsTo apply for the position of Administrative Assistant at Milne Moser Solicitors, please send your CV and covering letter by email to LocationKendal
Mar 16, 2026
Full time
Position titleAdministrative AssistantDescriptionTo help facilitate the smooth running of our Kendal office by providing gold standard administrative support to the legal team, working proactively to ensure that the team can carry out their responsibilities without hinderance. This role is key to ensuring that the team can work efficiently and provide a Gold Standard service to our clients.QualificationsKey Skills/Qualities/Qualifications: Good organisational skills Excellent accuracy and attention to detail Confident with Microsoft Office 365 - Word, Excel and Outlook Polite, professional telephone manner and accurate message-taking The ability to successfully prioritise tasks The ability to ensure a high level of confidentiality at all times A bright and positive can-do attitude Understands the importance of teamwork GCSE English and Maths - Grade C/5, or above.Agreed behaviours: these reflect outline behaviours agreed as a team:1. Positivity and being open to embracing change.2. Teamwork, collaboration and support (between departments and businesses).3. Gold Standard - be the best you can possibly be, do the best you can possibly do.4. Respect for each other and for anyone coming into contact with Milne Moser.Responsibilities To ensure that stocks of all essential items are replenished at the beginning or end of each and every working day, to include photocopier and fax paper supplies, kitchen and toilet consumables. Responsibility for the correct scanning and delivery of incoming mail, ensuring that all incoming documents are safely delivered to the relevant fee earner as quickly as practicably possible. To assist with the shopping for office consumables. Responsibility for both the collection and delivery of mail from and to the Post Office at the beginning and end of each day, as well as any ad hoc mail requests that may be required from time to time. To ensure safe delivery of any hand deliveries required by the fee earners from time to time. To provide reception cover as and when required, ensuring an efficient and professional greeting to all enquirers and visitors, as well as accurate and detailed message taking. Responsibility for delivery of the daily banking at the bank. To assist with the opening of client matter files. Typing and other general office tasks/administration as required. To assist with the closure of client matter files. Assist with file archiving and data cleansing in line with the firm's storage and retention procedures. Photocopying, scanning, faxing, binding and filing of documents, as and when required to do so. To perform other similar duties as required.Reporting Lines This role reports to: The Head of OperationsJob BenefitsMilne Moser Solicitors offer a competitive benefits and remuneration package and are always looking for new and enhanced ways to reward our employees. Our current package of benefits includes: Generous holiday entitlement of 37 days holiday per year, including Bank Holidays (pro rata if part time hours) Holidays broken down into hourly increments, allowing for optimal flexibility Hybrid working (subject to the firm's policies and procedures) Auto-enrolment Pension scheme Health care plan that provides a range of benefits including: - medical costs including help with your bills towards dental, optical and therapy; - other specialist services to assist with your health and wellbeing; - 24 hour Counselling & Advice Line for you and your family; - personal accident/accidental death cover for you; - personal accident/permanent disability cover for you; and Staff discount scheme, offering discounted legal services, estate agency and property letting services. Bravo! Staff incentive and peer-to-peer reward scheme - providing rewards for a whole range of achievements! And most importantly, Easter Eggs and other treats along the way!ContactsTo apply for the position of Administrative Assistant at Milne Moser Solicitors, please send your CV and covering letter by email to LocationKendal
Administrative Assistant - Work from Home (UK Visa Sponsorship) Location: Stockport (with some remote work) Job Type: Part time and permanent Salary: £12.21 to £20.00 an hour Benefits: UK visa sponsorship Work from home Company events We are looking for an Administrative Assistant who is very organized, professional, and experienced in client relations and content management. The role involves ensuring clear communication, smooth administrative tasks, and consistent availability of accurate information for the team. Responsibilities Be kind and professional while handling client emails, phone calls, and other forms of communication. Maintain client records up to date and accurate using Microsoft Office and Google Workspace. Create, edit, and share materials on multiple platforms to improve web presence. Perform accurate data entry to keep information current. Set up meetings, appointments, and calendars for clients and team members. Handle office tasks such as filing, copying, and organizing digital and physical information. Use QuickBooks to track finances, send out bills, and manage expenses. Communicate politely with clients and stakeholders on the phone.Produce reports, presentations, and other documents as needed. Assist with regular office work to ensure smooth everyday operations. Requirements Proven experience working in an office and a good understanding of administrative tasks. Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace apps. Experience with QuickBooks or other accounting software is preferable. Strong organizational skills and ability to prioritize tasks. Typing abilities with a focus on accuracy and detail.High accuracy data entry skills. Clear communication over the phone and in writing. Previous clerk experience is helpful but not required for highly driven candidates. Ability to work independently while supporting team goals. This job suits proactive individuals seeking to grow their administrative career and make a real difference in the company's success. Work from home; part time and permanent positions are available. MZ Media Production Ltd, Stockport, England 170 High Street, North London, E6 2JA, United Kingdom
Mar 15, 2026
Full time
Administrative Assistant - Work from Home (UK Visa Sponsorship) Location: Stockport (with some remote work) Job Type: Part time and permanent Salary: £12.21 to £20.00 an hour Benefits: UK visa sponsorship Work from home Company events We are looking for an Administrative Assistant who is very organized, professional, and experienced in client relations and content management. The role involves ensuring clear communication, smooth administrative tasks, and consistent availability of accurate information for the team. Responsibilities Be kind and professional while handling client emails, phone calls, and other forms of communication. Maintain client records up to date and accurate using Microsoft Office and Google Workspace. Create, edit, and share materials on multiple platforms to improve web presence. Perform accurate data entry to keep information current. Set up meetings, appointments, and calendars for clients and team members. Handle office tasks such as filing, copying, and organizing digital and physical information. Use QuickBooks to track finances, send out bills, and manage expenses. Communicate politely with clients and stakeholders on the phone.Produce reports, presentations, and other documents as needed. Assist with regular office work to ensure smooth everyday operations. Requirements Proven experience working in an office and a good understanding of administrative tasks. Knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace apps. Experience with QuickBooks or other accounting software is preferable. Strong organizational skills and ability to prioritize tasks. Typing abilities with a focus on accuracy and detail.High accuracy data entry skills. Clear communication over the phone and in writing. Previous clerk experience is helpful but not required for highly driven candidates. Ability to work independently while supporting team goals. This job suits proactive individuals seeking to grow their administrative career and make a real difference in the company's success. Work from home; part time and permanent positions are available. MZ Media Production Ltd, Stockport, England 170 High Street, North London, E6 2JA, United Kingdom
Reporting into the team leader at this lovely medium sized Westend Law firm your day will be busy and interesting. Duties are as follows: Assist to work within the Workplace Services team in providing an effective printing, copying, scanning, USB creation and binding/finishing services to the firm. Assist with sorting/delivering both internal/external mail and parcel deliveries. Deal with outgoing franked and special delivery post. Sending and tracking international/ local couriers. Maintain and develop customer relationships through excellent communication. Flexible approach to working hours (providing cover when needed). Rotating shift with varied core hours between 7am-6pm. ie . The firm are looking for you to bring your energy and enthusiasm to work every day and to collaborate and work with colleagues as one team, to listen and consider each other. We ask you to take responsibility for your growth and development, share your ideas and let us know what you want to achieve. We are looking for you to get involved in our responsible business activities, pro bono, community and sustainability initiatives. Skills: Ability to work both as part of a team and unsupervised to meet the needs of the department. Good communication and interpersonal skills, proactive and motivated. Previous administrative experience within a law firm or professional setting is desirable. Good attention to detail and can work well under pressure in a busy office environment. Have a flexible approach to tasks and deadlines. Must have a good level of IT skills including Adobe and Microsoft office packages. Ability to work effectively under pressure and flexibly when required. Excellent attention to detail essential. Effective communication skills Organised manner with ability to prioritise workload. An understanding of MFD and printers to a basic level. Motivated and pro-active with a can-do approach Apply now and interview later this week with the firm if your CV fits the bill. Ideally you will have worked in a similar role for 1-2 years.
Mar 14, 2026
Contractor
Reporting into the team leader at this lovely medium sized Westend Law firm your day will be busy and interesting. Duties are as follows: Assist to work within the Workplace Services team in providing an effective printing, copying, scanning, USB creation and binding/finishing services to the firm. Assist with sorting/delivering both internal/external mail and parcel deliveries. Deal with outgoing franked and special delivery post. Sending and tracking international/ local couriers. Maintain and develop customer relationships through excellent communication. Flexible approach to working hours (providing cover when needed). Rotating shift with varied core hours between 7am-6pm. ie . The firm are looking for you to bring your energy and enthusiasm to work every day and to collaborate and work with colleagues as one team, to listen and consider each other. We ask you to take responsibility for your growth and development, share your ideas and let us know what you want to achieve. We are looking for you to get involved in our responsible business activities, pro bono, community and sustainability initiatives. Skills: Ability to work both as part of a team and unsupervised to meet the needs of the department. Good communication and interpersonal skills, proactive and motivated. Previous administrative experience within a law firm or professional setting is desirable. Good attention to detail and can work well under pressure in a busy office environment. Have a flexible approach to tasks and deadlines. Must have a good level of IT skills including Adobe and Microsoft office packages. Ability to work effectively under pressure and flexibly when required. Excellent attention to detail essential. Effective communication skills Organised manner with ability to prioritise workload. An understanding of MFD and printers to a basic level. Motivated and pro-active with a can-do approach Apply now and interview later this week with the firm if your CV fits the bill. Ideally you will have worked in a similar role for 1-2 years.
Go back Portsmouth Hospitals University NHS Trust Cellular Pathology Administrative Assistant The closing date is 22 March 2026 NHS Band 2 Salary: £25,272 per annum (effective from01/04/2026) Hours Per Week: 37.5 full time Contract Type: Permanent The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually. We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high quality, efficient service that directly impacts patient care. This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment. Main duties of the job Key Responsibilities: The post holder will be expected to participate in the following activities: Manage the departmental email inbox and respond to telephone enquiries in a professional and timely manner. Support the MDT Coordinator with preparing and retrieving case information for multi disciplinary team (MDT) meetings. Liaise with pathology MDT Coordinator and Consultant Pathologists regarding patient cases and referrals. Coordinate and track case referrals, including send away and second opinion requests, ensuring all documentation is accurate and complete. Process and monitor Renal Electron Microscopy administration tasks. Coordinate molecular referrals, ensuring accurate documentation and reports are transcribed onto the system in a timely turnaround for external testing. Input and maintain accurate records using Trust systems and Microsoft Office applications. Organise and maintain physical and digital files, ensuring full compliance with data protection and confidentiality standards. Support and promote Health and Safety and quality assurance compliance within the department. Ensure completion of all mandatory and role specific training in accordance with Trust policy. Participate in a rotation across administrative duties within the Cellular Pathology office to support service flexibility. About us Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust. The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on site Nursery, access to our free Beach Hut for those long summer days, our on site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs. Job responsibilities Job Purpose: The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually. We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high quality, efficient service that directly impacts patient care. This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment. The post holder will be required: To perform all duties to the best of the post holder's ability under conditions which are often stressful due to time constraints, staffing levels, environmental conditions and nature of samples received. To participate in an annual appraisal and personal development review and appraise lower grade staff. To demonstrate continual professional development to maintain skills and knowledge and maintain essential skills compliance. To co-operate with other departmental and hospital staff to promote awareness of the professional image of Pathology throughout the Trust. To co-operate with other departmental and hospital staff to promote awareness of the professional image of Pathology throughout the Trust Proven experience as an administrative assistant or in a similar role. For additional information please see attached Job description. Person Specification Qualifications GCSEs (or equivalent) in English and Maths. Administrative/clerical training. RSA or NVQ in Business Administration. Medical terminology training. Experience Previous admin experience. Experience using Microsoft Office. Handling phone and email enquiries. NHS or healthcare software packages. Additional criteria Excellent accuracy and attention to detail. Good communication and organisational skills. Basic understanding of office procedures. Awareness of data protection standards. Minute taking. Knowledge of pathology workflows. Employer name Portsmouth Hospitals University NHS Trust £25,272 a year(effective from 01/04/2026)
Mar 13, 2026
Full time
Go back Portsmouth Hospitals University NHS Trust Cellular Pathology Administrative Assistant The closing date is 22 March 2026 NHS Band 2 Salary: £25,272 per annum (effective from01/04/2026) Hours Per Week: 37.5 full time Contract Type: Permanent The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually. We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high quality, efficient service that directly impacts patient care. This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment. Main duties of the job Key Responsibilities: The post holder will be expected to participate in the following activities: Manage the departmental email inbox and respond to telephone enquiries in a professional and timely manner. Support the MDT Coordinator with preparing and retrieving case information for multi disciplinary team (MDT) meetings. Liaise with pathology MDT Coordinator and Consultant Pathologists regarding patient cases and referrals. Coordinate and track case referrals, including send away and second opinion requests, ensuring all documentation is accurate and complete. Process and monitor Renal Electron Microscopy administration tasks. Coordinate molecular referrals, ensuring accurate documentation and reports are transcribed onto the system in a timely turnaround for external testing. Input and maintain accurate records using Trust systems and Microsoft Office applications. Organise and maintain physical and digital files, ensuring full compliance with data protection and confidentiality standards. Support and promote Health and Safety and quality assurance compliance within the department. Ensure completion of all mandatory and role specific training in accordance with Trust policy. Participate in a rotation across administrative duties within the Cellular Pathology office to support service flexibility. About us Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust. The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on site Nursery, access to our free Beach Hut for those long summer days, our on site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs. Job responsibilities Job Purpose: The Histopathology Department at Portsmouth Hospitals University NHS Trust is a key diagnostic service supporting Cancer Services and multiple specialties. We process around 42,000 cases and generate over 350,000 slides annually. We are looking for an enthusiastic and organised Administrative Assistant to join our busy and friendly Cellular Pathology office. You will support Consultant Pathologists, MDT Coordinators, and laboratory staff to help deliver a high quality, efficient service that directly impacts patient care. This is an ideal opportunity for someone with excellent attention to detail, strong IT and communication skills, and a proactive approach to teamwork in a healthcare environment. The post holder will be required: To perform all duties to the best of the post holder's ability under conditions which are often stressful due to time constraints, staffing levels, environmental conditions and nature of samples received. To participate in an annual appraisal and personal development review and appraise lower grade staff. To demonstrate continual professional development to maintain skills and knowledge and maintain essential skills compliance. To co-operate with other departmental and hospital staff to promote awareness of the professional image of Pathology throughout the Trust. To co-operate with other departmental and hospital staff to promote awareness of the professional image of Pathology throughout the Trust Proven experience as an administrative assistant or in a similar role. For additional information please see attached Job description. Person Specification Qualifications GCSEs (or equivalent) in English and Maths. Administrative/clerical training. RSA or NVQ in Business Administration. Medical terminology training. Experience Previous admin experience. Experience using Microsoft Office. Handling phone and email enquiries. NHS or healthcare software packages. Additional criteria Excellent accuracy and attention to detail. Good communication and organisational skills. Basic understanding of office procedures. Awareness of data protection standards. Minute taking. Knowledge of pathology workflows. Employer name Portsmouth Hospitals University NHS Trust £25,272 a year(effective from 01/04/2026)
