Hotel And Travel Solutions Ltd (HTS)
Droitwich, Worcestershire
Accounts Assistant based near Droitwich Salary of £18,500 to £25,000 + Benefits Training and support will be offered to all keen enthusiastic individuals looking for their career break and first job. Are you a proactive individual with the ability to resolve queries, liaise with clients and have the ability to work under pressure? Can you see yourself working for an established corporate business travel company, with ample opportunities for development within the company? We are a small, friendly team driven by ambition and passion, offering you an excellent career prospect, bonus scheme and plenty of discounted industry offers. In return we ask for our employees to be dedicated and committed, striving for excellence and delivering a high level of customer service. We are seeking an Accounts Assistant to join our finance team to expertly manage the debts of our company. You will be responsible for collecting debts from our company debtors, ensuring timely payments are made, processing invoices, reconciling accounts and providing financial administrative support. The role of Accounts Assistant: Liaising daily with hotels and event companies, proactively collecting monies owed, and sending out statements and invoices Negotiating payment plans Resolving queries both internally and externally in a proactive manner, sending out statements and invoices Work with the Commercial Manager on credit control and authorisation of all credits providing an escalation process for all queries Work with the Commercial Manager on the bi-weekly hotel payment run and reconcile it against outstanding monies, client payments and our hotel VIP list Assist with the completion of hotel statements to ensure all invoices have been received and processed for payment, improving relationships with suppliers Assist with developing internal processes to meet demands Support in the unpaid invoices check for accommodation, including generating and sending Support with hotel credit applications for all clients, invoice inputting, daily credit card reconciliations and other administrative support To attend training sessions as requested Support the team of Directors The ideal Accounts Assistant: Previous accounts experience preferred but not essential Experience of Sage 50 Accounts preferred but not essential Strong communication skills and the confidence to liaise with people at all levels Ability to deal with problems in a professional manner Dedicated, committed and enthusiastic In return we can offer you: A brand new office in a beautiful setting Full training and support Annual bonus scheme Discounted hotel rates throughout the UK Friendly working environment Opportunities for development within the company
Sep 21, 2021
Full time
Accounts Assistant based near Droitwich Salary of £18,500 to £25,000 + Benefits Training and support will be offered to all keen enthusiastic individuals looking for their career break and first job. Are you a proactive individual with the ability to resolve queries, liaise with clients and have the ability to work under pressure? Can you see yourself working for an established corporate business travel company, with ample opportunities for development within the company? We are a small, friendly team driven by ambition and passion, offering you an excellent career prospect, bonus scheme and plenty of discounted industry offers. In return we ask for our employees to be dedicated and committed, striving for excellence and delivering a high level of customer service. We are seeking an Accounts Assistant to join our finance team to expertly manage the debts of our company. You will be responsible for collecting debts from our company debtors, ensuring timely payments are made, processing invoices, reconciling accounts and providing financial administrative support. The role of Accounts Assistant: Liaising daily with hotels and event companies, proactively collecting monies owed, and sending out statements and invoices Negotiating payment plans Resolving queries both internally and externally in a proactive manner, sending out statements and invoices Work with the Commercial Manager on credit control and authorisation of all credits providing an escalation process for all queries Work with the Commercial Manager on the bi-weekly hotel payment run and reconcile it against outstanding monies, client payments and our hotel VIP list Assist with the completion of hotel statements to ensure all invoices have been received and processed for payment, improving relationships with suppliers Assist with developing internal processes to meet demands Support in the unpaid invoices check for accommodation, including generating and sending Support with hotel credit applications for all clients, invoice inputting, daily credit card reconciliations and other administrative support To attend training sessions as requested Support the team of Directors The ideal Accounts Assistant: Previous accounts experience preferred but not essential Experience of Sage 50 Accounts preferred but not essential Strong communication skills and the confidence to liaise with people at all levels Ability to deal with problems in a professional manner Dedicated, committed and enthusiastic In return we can offer you: A brand new office in a beautiful setting Full training and support Annual bonus scheme Discounted hotel rates throughout the UK Friendly working environment Opportunities for development within the company
Are you looking for an Administration role? Do you have experience working in a similar role or a background of retail / customer service? If so Keoghs are looking for a Administration Assistant to join our Business Support Team. Working within Business Support function provides support to the Business predominantly the Fee Earning Teams through all aspects of general administration/office services and file closure. Ensuring all requests are completed within set timeframes and to the highest standards. Progress files to closure by reviewing files, completing all relevant checks, reviewing and identifying any billing concerns and raising to the correct team. Ensure that any incoming, outgoing and internal mail is handled in a timely and efficient manner and supplies and services are provided to support the business. Keoghs is one of the leading providers of claims-related services to insurers, businesses and other suppliers to the insurance sector. We combine proven processes, technology and a low cost infrastructure with deep legal and insurance market knowledge. This enables us to create individual solutions for each of our clients that match their requirements in terms of quality, performance and value for money. Key Accountabilities Ensuring that they always act in line with the GDPR, SRA Code of Conduct for Solicitors, REL's and RFLs, ISO/Firm wide policies and procedures. Ensure that they achieve their objectives Working together to process a high volume of administration work within SLA's Dealing with any urgent administrative work including photocopying, printing, scanning, faxing, printing, etc. Printing and saving of documents into case management system. Ensuring that all external mail is recorded where appropriate, before being sent by the appropriate carrier Reviewing files on receipt, and preparing and closing all settled files, or returning files to the Fee Earner, where the file cannot yet be closed Ensuring that all spreadsheets are kept up to date, and providing the Team Leader with weekly updates on individual performance Managing their own mailbox of work requests as well as admin and office services mailboxes Communicating with Fee Earning teams to clarify instructions, time frames and checking of work when returning to ensure work is completed to highest of standards. Working with Team Leader on own development in monthly 1-2-1 meetings. Will be required to assist other functions within the Business Support Unit, with any of the following tasks: Reception front of house and back of house duties. Sorting & distributing incoming and outgoing post, Distribution of files around the office. Locating and Closing of files on case management system, boxing up files and sending to archive. Using settlement reports and liaising with Fee Earning teams to progress files through to closure. Essential Skills Excellent Numeracy and literacy skills IT skills including MS office, adobe, skype, Calendar/diary management Experience of office skills including Photocopying, Printing and Scanning, Data Entry Excellent communication skills Excellent customer service skills Attention to detail Organisation skills Team player Adaptable Flexible What you can expect from us A supportive environment where you will be offered guidance and advice in order to progress your own career You will find that your colleagues are down-to-earth and make for good team mates A sharing environment of knowledge and expertise Flexibility We are a diverse team and an equal opportunity employer; for example, 66% of women are in a senior position within our firm Benefits 35 hours per week Monday - Friday Premium Headspace membership - teaching mindfulness, meditation and wellbeing Annual leave plus bank holidays and the option to buy additional holidays Healthcare Cash Plan Death in Service - after 1 year Employer Pension Contribution Cycle to work scheme Tech scheme Season ticket loan Car parking scheme Gym flex Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our five values are at the heart of everything we do; We listen, are down to earth and supportive We work together towards a common goal We're friendly with a can do attitude We care about our clients We evolve We'd like to take this opportunity to thank you for interest in this position and in our organisation.
Sep 20, 2021
Full time
Are you looking for an Administration role? Do you have experience working in a similar role or a background of retail / customer service? If so Keoghs are looking for a Administration Assistant to join our Business Support Team. Working within Business Support function provides support to the Business predominantly the Fee Earning Teams through all aspects of general administration/office services and file closure. Ensuring all requests are completed within set timeframes and to the highest standards. Progress files to closure by reviewing files, completing all relevant checks, reviewing and identifying any billing concerns and raising to the correct team. Ensure that any incoming, outgoing and internal mail is handled in a timely and efficient manner and supplies and services are provided to support the business. Keoghs is one of the leading providers of claims-related services to insurers, businesses and other suppliers to the insurance sector. We combine proven processes, technology and a low cost infrastructure with deep legal and insurance market knowledge. This enables us to create individual solutions for each of our clients that match their requirements in terms of quality, performance and value for money. Key Accountabilities Ensuring that they always act in line with the GDPR, SRA Code of Conduct for Solicitors, REL's and RFLs, ISO/Firm wide policies and procedures. Ensure that they achieve their objectives Working together to process a high volume of administration work within SLA's Dealing with any urgent administrative work including photocopying, printing, scanning, faxing, printing, etc. Printing and saving of documents into case management system. Ensuring that all external mail is recorded where appropriate, before being sent by the appropriate carrier Reviewing files on receipt, and preparing and closing all settled files, or returning files to the Fee Earner, where the file cannot yet be closed Ensuring that all spreadsheets are kept up to date, and providing the Team Leader with weekly updates on individual performance Managing their own mailbox of work requests as well as admin and office services mailboxes Communicating with Fee Earning teams to clarify instructions, time frames and checking of work when returning to ensure work is completed to highest of standards. Working with Team Leader on own development in monthly 1-2-1 meetings. Will be required to assist other functions within the Business Support Unit, with any of the following tasks: Reception front of house and back of house duties. Sorting & distributing incoming and outgoing post, Distribution of files around the office. Locating and Closing of files on case management system, boxing up files and sending to archive. Using settlement reports and liaising with Fee Earning teams to progress files through to closure. Essential Skills Excellent Numeracy and literacy skills IT skills including MS office, adobe, skype, Calendar/diary management Experience of office skills including Photocopying, Printing and Scanning, Data Entry Excellent communication skills Excellent customer service skills Attention to detail Organisation skills Team player Adaptable Flexible What you can expect from us A supportive environment where you will be offered guidance and advice in order to progress your own career You will find that your colleagues are down-to-earth and make for good team mates A sharing environment of knowledge and expertise Flexibility We are a diverse team and an equal opportunity employer; for example, 66% of women are in a senior position within our firm Benefits 35 hours per week Monday - Friday Premium Headspace membership - teaching mindfulness, meditation and wellbeing Annual leave plus bank holidays and the option to buy additional holidays Healthcare Cash Plan Death in Service - after 1 year Employer Pension Contribution Cycle to work scheme Tech scheme Season ticket loan Car parking scheme Gym flex Our culture is focussed on making Keoghs sustainable and successful for our people and clients, with this our five values are at the heart of everything we do; We listen, are down to earth and supportive We work together towards a common goal We're friendly with a can do attitude We care about our clients We evolve We'd like to take this opportunity to thank you for interest in this position and in our organisation.
Square Peg Associates are partnered with a multi-disciplinary Law Firm, based in Rossendale who are looking to expand their Conveyancing team. They are looking for a: Conveyancing Assistant / Legal Secretary / Assistant Conveyancer / Legal Assistant / Conveyancing Paralegal. As a Conveyancing Assistant / Paralegal, you will have experience in: General administrative tasks within the Conveyancing Department Daily liaison with clients, third parties and solicitors Understanding the current legal requirements related to the sale and purchase of properties Carrying our land registry checks and applications Providing secretarial support to Conveyancing Fee Earners and Solicitors Audio & Copy Typing Managing Conveyancing case files This is a fantastic opportunity for a Conveyancing Assistant / Paralegal with a minimum of 1 years' experience within a conveyancing department. Please apply today for immediate consideration.
Sep 20, 2021
Full time
Square Peg Associates are partnered with a multi-disciplinary Law Firm, based in Rossendale who are looking to expand their Conveyancing team. They are looking for a: Conveyancing Assistant / Legal Secretary / Assistant Conveyancer / Legal Assistant / Conveyancing Paralegal. As a Conveyancing Assistant / Paralegal, you will have experience in: General administrative tasks within the Conveyancing Department Daily liaison with clients, third parties and solicitors Understanding the current legal requirements related to the sale and purchase of properties Carrying our land registry checks and applications Providing secretarial support to Conveyancing Fee Earners and Solicitors Audio & Copy Typing Managing Conveyancing case files This is a fantastic opportunity for a Conveyancing Assistant / Paralegal with a minimum of 1 years' experience within a conveyancing department. Please apply today for immediate consideration.
Administration Assistant - The Role: We are looking for an experienced Administrator to join this prestigious property company. This is a full-time permanent position based in Fareham, 9am-5pm, Monday-Friday. What's in it for you? A chance to work for a prestigious and highly regarded property company Full training provided Opportunity to work for a growing company with a highly skilled team A competitive salary Potential career progression As an Administration Assistant, you will be responsible for: Providing comprehensive and accurate administrative support to a team of Property Managers Dealing with phone calls, visitors, and post - forwarding to the correct department or person Assisting with large mail outs and mail merges Ordering office supplies and maintaining good stock levels Financial admin such as raising invoices and purchase orders Keeping the property database up to date, ensuring residents information and relevant documentation is accurate Franking post, and preparing and sending mail correspondence Providing assistance in any other areas required, keeping the workplace tidy and operational As an Administration Assistant, you will be: Experienced in an administrative role, ideally from the property industry Highly organised, with great attention to detail and accuracy Comfortable working in a busy office environment A great communicator - articulate, with a good phone manner Adaptable, willing to help with any duties asked of you If you are an experienced administrator looking to join a growing and well-respected company, please apply today! INDLS
Sep 19, 2021
Full time
Administration Assistant - The Role: We are looking for an experienced Administrator to join this prestigious property company. This is a full-time permanent position based in Fareham, 9am-5pm, Monday-Friday. What's in it for you? A chance to work for a prestigious and highly regarded property company Full training provided Opportunity to work for a growing company with a highly skilled team A competitive salary Potential career progression As an Administration Assistant, you will be responsible for: Providing comprehensive and accurate administrative support to a team of Property Managers Dealing with phone calls, visitors, and post - forwarding to the correct department or person Assisting with large mail outs and mail merges Ordering office supplies and maintaining good stock levels Financial admin such as raising invoices and purchase orders Keeping the property database up to date, ensuring residents information and relevant documentation is accurate Franking post, and preparing and sending mail correspondence Providing assistance in any other areas required, keeping the workplace tidy and operational As an Administration Assistant, you will be: Experienced in an administrative role, ideally from the property industry Highly organised, with great attention to detail and accuracy Comfortable working in a busy office environment A great communicator - articulate, with a good phone manner Adaptable, willing to help with any duties asked of you If you are an experienced administrator looking to join a growing and well-respected company, please apply today! INDLS
Our client, a prominent Stockport based firm are looking for an admin assistant to join their team. The focus is on finding someone who is reliable, organised and looking to develop their admin skills in a busy team environment. The successful candidate is likely to be able to have: - GCSE level education including English and Maths A reasonable level of IT competence with the ability to learn Ideally 12 months+ in an administrative role or admin focused apprenticeship The role would be a good starting point for someone looking to develop their admin skills at a reputable business which offers opportunities for progression will be over time. This organisation is centrally based with easy access to public transport. Send your CV in the first instance for an initial chat. To apply, please submit your CV by clicking on the relevant links. If successful you will be contacted by one of our consultants within 3 working days. Unfortunately, due to the volume of applications we expect to receive for this Admin Assistant role, if you do not hear from us within this time you should presume your application has been unsuccessful on this occasion. Grassroots Recruitment is acting as a recruitment agency and a recruitment business in respect of this Admin Assistant vacancy. Grassroots Recruitment is an equal opportunities employer and recruiter. We welcome applications from all sections of the community, regardless of age, race, sex, sexual orientation, marital status, religion or disability.
Sep 19, 2021
Full time
Our client, a prominent Stockport based firm are looking for an admin assistant to join their team. The focus is on finding someone who is reliable, organised and looking to develop their admin skills in a busy team environment. The successful candidate is likely to be able to have: - GCSE level education including English and Maths A reasonable level of IT competence with the ability to learn Ideally 12 months+ in an administrative role or admin focused apprenticeship The role would be a good starting point for someone looking to develop their admin skills at a reputable business which offers opportunities for progression will be over time. This organisation is centrally based with easy access to public transport. Send your CV in the first instance for an initial chat. To apply, please submit your CV by clicking on the relevant links. If successful you will be contacted by one of our consultants within 3 working days. Unfortunately, due to the volume of applications we expect to receive for this Admin Assistant role, if you do not hear from us within this time you should presume your application has been unsuccessful on this occasion. Grassroots Recruitment is acting as a recruitment agency and a recruitment business in respect of this Admin Assistant vacancy. Grassroots Recruitment is an equal opportunities employer and recruiter. We welcome applications from all sections of the community, regardless of age, race, sex, sexual orientation, marital status, religion or disability.
A leading national law firm are looking for a Legal Assistant to join them in their Birmingham City Centre office. This is an exciting opportunity for someone with previous Court of Protection or Private Client experience to join them in a busy, varied role! You will be responsible for: Assisting with the case progression service, right the way through to completion applications to the Court of Protection Liaising with internal and external stakeholders, including the litigation team, cases managers and financial advisors to support with the management of property and financial affairs Preparing bills of costs, accounts, and reports, and liaise with clients to answer any queries Diary management, scheduling meetings and making travel arrangements Typing up correspondence, documents, bills, as well as any reports or notes for the Legal Advisers Compiling, sending out and chasing bills, ensuring all expenses are processed and managing cheque and payment requisitions Opening and closing files, preparing documentation using their in-house style and maintaining records accurately Supporting the team with additional administrative tasks when required The ideal candidate will have pay strong attention to detail, be well organised, have excellent written and verbal communication skills and confidence liaising with clients and stakeholders in a friendly, professional manner. You must be committed to providing an exceptional level of service, and a keen team player! This is a full-time, permanent position paying up to £23k annually, with a flexible working pattern. Previous experience in a similar role is essential. If you believe you have the relevant experience and skill set for this role, please apply online directly with your most up-to-date CV, or contact Sharan on 0 to find out more about our registration process. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard is acting as an employment agency.
Sep 19, 2021
Full time
A leading national law firm are looking for a Legal Assistant to join them in their Birmingham City Centre office. This is an exciting opportunity for someone with previous Court of Protection or Private Client experience to join them in a busy, varied role! You will be responsible for: Assisting with the case progression service, right the way through to completion applications to the Court of Protection Liaising with internal and external stakeholders, including the litigation team, cases managers and financial advisors to support with the management of property and financial affairs Preparing bills of costs, accounts, and reports, and liaise with clients to answer any queries Diary management, scheduling meetings and making travel arrangements Typing up correspondence, documents, bills, as well as any reports or notes for the Legal Advisers Compiling, sending out and chasing bills, ensuring all expenses are processed and managing cheque and payment requisitions Opening and closing files, preparing documentation using their in-house style and maintaining records accurately Supporting the team with additional administrative tasks when required The ideal candidate will have pay strong attention to detail, be well organised, have excellent written and verbal communication skills and confidence liaising with clients and stakeholders in a friendly, professional manner. You must be committed to providing an exceptional level of service, and a keen team player! This is a full-time, permanent position paying up to £23k annually, with a flexible working pattern. Previous experience in a similar role is essential. If you believe you have the relevant experience and skill set for this role, please apply online directly with your most up-to-date CV, or contact Sharan on 0 to find out more about our registration process. If you are already registered with Katie Bard, please contact your consultant directly. Katie Bard is an Equal Opportunities Employer. Katie Bard is acting as an employment agency.
Residence Manager - Independent School Location: Birmingham Start Date: October 2021 Contract: 40 hours per week, Permanent and full time Salary: Competitive Our client is a well-regarded independent school with an excellent reputation locally and across Birmingham. The school is part of a wider group of independent schools and has a Head Office in London We are currently looking for a well organised and enthusiastic Residence Manager, to manage a team of boarding Assistants. The Residence Manager will support the pastoral and welfare of students, as well as taking the lead in Safeguarding issues. The successful candidate will ideally live on site and manage a team of staff. To be considered for the position of Residence Manager, you must have excellent personal skills, an understanding of safeguarding and ne a key part of the out of hour's team. Also the need to be highly organised and able to work in a busy environment is essential. The role would ideally be residential, but a non-residential position may be explored, if the candidate lives locally. Summary of the role: The post holder will oversee the boarding rota, hold regular meetings on site, liaise with Head Office and provide regular operational reports. The Residence Manager will be the key contact for all operational issues on site. The Residence Manager will also assist with marketing, promotion and letting of student accommodation and undertake viewings with prospective families, agents and key stakeholders. A key element of the Residence Manager's role is to ensure coordinate key administrative duties, and provide termly reports regarding student's progression and welfare in general. An important part of the role involves compiling data and presenting it to meet the needs of different audiences, using databases for record keeping, whilst also providing Client focused customer service. This role would suit someone with business to business experience of working in a commercial environment. Essential Criteria: An excellent understanding and working knowledge of safeguarding Experience of working within a residential setting and ideally within an educational establishment, supporting students, or young people Experience of supporting international students and EAL Have a good understanding of student welfare and wellbeing An understanding of UK education system (A Levels, GCSE) and university entrance Experience of producing written reports, excellent with IT and systems Flexible approach to the changing demands and dynamics of the role Educated to Degree level Business minded Desirable: Experience of Independent/ boarding schools Interviews will be held upon receipt of applicants that are well matched and as soon as possible. Overview of the duties : Allocate students according to National Minimum Standards to minimise safeguarding risks Visit Homestay providers and vet potential homestay provisions ensuring quality and reliable families are recruited. Provide financial management of bookings and services including student invoices/credit notes and chasing arrears. Liaise with guardianship service and staff to support the students Line manage the Birmingham based Residence Team and any summer temporary staff. Assist in the development and delivery of staff training and student Induction. Ensure that arrangements are in place for international students who are collected from the airport on arrival to the UK and taken to the Residence safely. The school has a strong ethos of student welfare therefore any successful applicant will undergo a full enhanced criminal record check (DBS). If you do have the relevant requirements and would like to be considered for this job, please send through your CV to Usma at Connaught Education - The Independent Schools Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Sep 19, 2021
Full time
Residence Manager - Independent School Location: Birmingham Start Date: October 2021 Contract: 40 hours per week, Permanent and full time Salary: Competitive Our client is a well-regarded independent school with an excellent reputation locally and across Birmingham. The school is part of a wider group of independent schools and has a Head Office in London We are currently looking for a well organised and enthusiastic Residence Manager, to manage a team of boarding Assistants. The Residence Manager will support the pastoral and welfare of students, as well as taking the lead in Safeguarding issues. The successful candidate will ideally live on site and manage a team of staff. To be considered for the position of Residence Manager, you must have excellent personal skills, an understanding of safeguarding and ne a key part of the out of hour's team. Also the need to be highly organised and able to work in a busy environment is essential. The role would ideally be residential, but a non-residential position may be explored, if the candidate lives locally. Summary of the role: The post holder will oversee the boarding rota, hold regular meetings on site, liaise with Head Office and provide regular operational reports. The Residence Manager will be the key contact for all operational issues on site. The Residence Manager will also assist with marketing, promotion and letting of student accommodation and undertake viewings with prospective families, agents and key stakeholders. A key element of the Residence Manager's role is to ensure coordinate key administrative duties, and provide termly reports regarding student's progression and welfare in general. An important part of the role involves compiling data and presenting it to meet the needs of different audiences, using databases for record keeping, whilst also providing Client focused customer service. This role would suit someone with business to business experience of working in a commercial environment. Essential Criteria: An excellent understanding and working knowledge of safeguarding Experience of working within a residential setting and ideally within an educational establishment, supporting students, or young people Experience of supporting international students and EAL Have a good understanding of student welfare and wellbeing An understanding of UK education system (A Levels, GCSE) and university entrance Experience of producing written reports, excellent with IT and systems Flexible approach to the changing demands and dynamics of the role Educated to Degree level Business minded Desirable: Experience of Independent/ boarding schools Interviews will be held upon receipt of applicants that are well matched and as soon as possible. Overview of the duties : Allocate students according to National Minimum Standards to minimise safeguarding risks Visit Homestay providers and vet potential homestay provisions ensuring quality and reliable families are recruited. Provide financial management of bookings and services including student invoices/credit notes and chasing arrears. Liaise with guardianship service and staff to support the students Line manage the Birmingham based Residence Team and any summer temporary staff. Assist in the development and delivery of staff training and student Induction. Ensure that arrangements are in place for international students who are collected from the airport on arrival to the UK and taken to the Residence safely. The school has a strong ethos of student welfare therefore any successful applicant will undergo a full enhanced criminal record check (DBS). If you do have the relevant requirements and would like to be considered for this job, please send through your CV to Usma at Connaught Education - The Independent Schools Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Pertemps are looking for a number of permanent full-time Administrators to work for a company based in Telford that manufactures, delivers and installs garden rooms around the UK. Our company based on the outskirts of Telford are proud to work together in a happy and friendly environment. The successful applicants would be required to advise, inform and sell our products to our customers from telephone and email enquiries. You will also be required to complete documentation to send out to customers so a keen eye for detail is essential. Experience in this business sector is not required as full training will be given to the right candidates. Responsibilities To promote the brand and its products; To speak to customers in a friendly, professional manner via email and telephone; To answer customer queries where possible; To explain the differences between different models; To input orders on our online system and type up order documents for sending to customers; Requirements Sales and/or administrative experience is preferable but not essential for the right candidate; Good computer skills required as a number of programs are used. Ability to accurately type quotes, orders and documents. A positive, polite, friendly and approachable attitude; Fantastic communication skills; Clean and presentable; Excellent time keeping; You will need to be able to work alone and as part of a team. Your working hours will be 9am to 5pm Monday to Friday and you will also be required to work one in every three Saturdays. Salary would be £18,174.00 - £20,193.00 If you are interested in this vacancy please CLICK to apply.
Sep 19, 2021
Full time
Pertemps are looking for a number of permanent full-time Administrators to work for a company based in Telford that manufactures, delivers and installs garden rooms around the UK. Our company based on the outskirts of Telford are proud to work together in a happy and friendly environment. The successful applicants would be required to advise, inform and sell our products to our customers from telephone and email enquiries. You will also be required to complete documentation to send out to customers so a keen eye for detail is essential. Experience in this business sector is not required as full training will be given to the right candidates. Responsibilities To promote the brand and its products; To speak to customers in a friendly, professional manner via email and telephone; To answer customer queries where possible; To explain the differences between different models; To input orders on our online system and type up order documents for sending to customers; Requirements Sales and/or administrative experience is preferable but not essential for the right candidate; Good computer skills required as a number of programs are used. Ability to accurately type quotes, orders and documents. A positive, polite, friendly and approachable attitude; Fantastic communication skills; Clean and presentable; Excellent time keeping; You will need to be able to work alone and as part of a team. Your working hours will be 9am to 5pm Monday to Friday and you will also be required to work one in every three Saturdays. Salary would be £18,174.00 - £20,193.00 If you are interested in this vacancy please CLICK to apply.
Our Client is a Speciality Chemical Company. They currently have a vacancy for a Customer Support Assistant - Cosmetic and Pharmaceutical Ingredients. This position will be office based near Bracknell in Berkshire and is a full-time permanent role. This role will suit a new graduate with a BSc in a scientific subject (or equivalent / similar) Job Purpose The primary function of the Customer Support Assistant is to help with customer enquiries and internal sales / technical tasks You need to provide excellent customer service and support to the sales / technical teams You need to be detail orientated, self-motivated and able to manage your own workflow Key Responsibilities To promptly respond to customer enquiries, including arranging samples, filling in technical forms, sending product information and technical documents To complete administrative tasks, including updating CRM and sales tools To prepare for (e.g. via kit creation) customer events and trade shows To help the sales / technical teams with customer requests as and when needed To provide prototypes as requested, liaising with the lab / head office, maintaining stock and reviewing the range as appropriate. This includes packing prototypes orders for shipping and filling samples as requested To ensure that external directories and internal files are kept up to date with the correct technical information To handle phone and email requests simultaneously, processing inbound customer enquiries and internal tasks at the same time How to Excel in this Role This role will suit a school leaver with Science A Levels or a BSc in a scientific subject (or equivalent / similar) Be a can-do person who is happy to get stuck in to get the job done, whether the task falls into sales, marketing, technical or business development Be incredibly detail orientated, with excellent written English Suggest ways to improve processes or save costs Be proactive, bring ideas to the table Be able to show how quickly and thoroughly you respond to customer enquiries Candidates must have a full UK Driving Licence In return our Client is offering a basic salary of £20,000 - £23,000 per annum plus benefits. (Salary is negotiable and dependent on experience). Please e-mail your C.V to Lorraine Roger, Director at Atom Recruitment Ltd.
Sep 19, 2021
Full time
Our Client is a Speciality Chemical Company. They currently have a vacancy for a Customer Support Assistant - Cosmetic and Pharmaceutical Ingredients. This position will be office based near Bracknell in Berkshire and is a full-time permanent role. This role will suit a new graduate with a BSc in a scientific subject (or equivalent / similar) Job Purpose The primary function of the Customer Support Assistant is to help with customer enquiries and internal sales / technical tasks You need to provide excellent customer service and support to the sales / technical teams You need to be detail orientated, self-motivated and able to manage your own workflow Key Responsibilities To promptly respond to customer enquiries, including arranging samples, filling in technical forms, sending product information and technical documents To complete administrative tasks, including updating CRM and sales tools To prepare for (e.g. via kit creation) customer events and trade shows To help the sales / technical teams with customer requests as and when needed To provide prototypes as requested, liaising with the lab / head office, maintaining stock and reviewing the range as appropriate. This includes packing prototypes orders for shipping and filling samples as requested To ensure that external directories and internal files are kept up to date with the correct technical information To handle phone and email requests simultaneously, processing inbound customer enquiries and internal tasks at the same time How to Excel in this Role This role will suit a school leaver with Science A Levels or a BSc in a scientific subject (or equivalent / similar) Be a can-do person who is happy to get stuck in to get the job done, whether the task falls into sales, marketing, technical or business development Be incredibly detail orientated, with excellent written English Suggest ways to improve processes or save costs Be proactive, bring ideas to the table Be able to show how quickly and thoroughly you respond to customer enquiries Candidates must have a full UK Driving Licence In return our Client is offering a basic salary of £20,000 - £23,000 per annum plus benefits. (Salary is negotiable and dependent on experience). Please e-mail your C.V to Lorraine Roger, Director at Atom Recruitment Ltd.
Purpose of Job To provide a complete administrative support to the Branch. Key Features and Responsibilities 1.1 - Acting as a receptionist for visiting Company personnel, drivers and customers and attending to visitors promptly 1.2 - Opening, sorting and distributing all post/emails received by the Branch and preparing and sending outgoing post 1.3 - Drafting reports, letters and emails and compiling other information (credit check information or driver documentation queries) for the Branch Manager 1.4 - Completing booking forms, rental agreements, breakdown reports and raising invoices to customers, making sure order numbers are obtained for each different type of invoice (Damage/Repairs etc.) 1.5 - Compile information from customers to update the system database 1.6 - Ensure mileages are updated regularly from customers to ensure servicing is organised etc. Locate local dealers and repair agents to organise repairs/servicing to vehicles 1.7 - Assisting the Branch Manager with telesales to potential hirers and collating replies for future reference 1.8 - Maintaining a record of Branch 'turn downs' and passing on leads/enquiries to the relevant sales contacts. Update sales folders, quotation files and customer rates on system Knowledge and Experience • Good administration and typing skills • Excellent telephone manner and a lively / bright personality • Pragmatic and adaptable to assist in a variety of transport related duties • Driving licence would be advantageous
Sep 19, 2021
Full time
Purpose of Job To provide a complete administrative support to the Branch. Key Features and Responsibilities 1.1 - Acting as a receptionist for visiting Company personnel, drivers and customers and attending to visitors promptly 1.2 - Opening, sorting and distributing all post/emails received by the Branch and preparing and sending outgoing post 1.3 - Drafting reports, letters and emails and compiling other information (credit check information or driver documentation queries) for the Branch Manager 1.4 - Completing booking forms, rental agreements, breakdown reports and raising invoices to customers, making sure order numbers are obtained for each different type of invoice (Damage/Repairs etc.) 1.5 - Compile information from customers to update the system database 1.6 - Ensure mileages are updated regularly from customers to ensure servicing is organised etc. Locate local dealers and repair agents to organise repairs/servicing to vehicles 1.7 - Assisting the Branch Manager with telesales to potential hirers and collating replies for future reference 1.8 - Maintaining a record of Branch 'turn downs' and passing on leads/enquiries to the relevant sales contacts. Update sales folders, quotation files and customer rates on system Knowledge and Experience • Good administration and typing skills • Excellent telephone manner and a lively / bright personality • Pragmatic and adaptable to assist in a variety of transport related duties • Driving licence would be advantageous
HR Administration Support (FTC - 3 months) An exciting position has become available for a full-time HR Administration Support based in Shipley. The role is a fixed term contract for 3 months. The successful candidate will earn up to £24,000 per annum. Hours of work are Mon-Thurs 08.30am - 5pm and Fri - 8.30am- 1.30pm. The successful candidate will report to the HR Business Partner. The purpose of the role is to provide administrative support to the HR team. Act as a point of contact for all general day to day HR issues relating to the site. All work requires the need for a high degree of confidentiality, accuracy, and the ability to work to their optimum in a demanding environment. Role Responsibilities Recruitment Monitor all applications. Arrange interviews. File records. Generate offers of employment. Complete background / reference checks as required. Employee Relations Arrange hearings, liaise with management. Attend as a minute taker and HR support to local management. Absence Management Log sickness records and maintain database. Collate absence reports and records. Arrange disciplinary action and complete necessary paperwork. Reporting Assistance with production of MI and statistical analysis. HR Act as point of contact and support on all HR issues across site. Project Administration Support for projects as needed. HSE / Payroll / Training Administration and Co-ordination Dealing with general correspondence, by post, email and phone. General Administration and filing, typing etc. Meeting administration Facilitating guests. Preparation of meetings including drinks. Ad-hoc duties as and when required. Role Requirements Coaching, development and organisational skills. Thrive in a busy pressurised environment. Have a flexible approachable and work well in a small cross functional team. Strong literacy and numeracy skills. MS Office experience. Able to multi-task and prioritise own workload in line with the needs of the department Good written and oral communication skills. Relevant experience of utilising all Microsoft packages - predominantly Word and Excel to a high level. Excellent attention to detail/accuracy. Ability to take initiative and act quickly to resolve issues. Preferred - Experience of dealing with administration for HR/people issues, ideally in a manufacturing environment. Preferred - Experience with using in-house software packages. Full Clean Driving license would be an advantage. As the role is short term, immediate availability or a maximum of 1 week's notice period in current role is required and you must be able to provide proof of eligibility to work in the UK. Company DENSO is the world's largest global supplier of advanced automotive technology, systems and components. Employing around 170,000 associates worldwide, DENSO continues to experience impressive growth, driven by its desire to develop world first technology and lead the market with best-in-class production quality. DENSO's impressive track record has been achieved with minimal impact on society and the environment. Denso Marston is a leading name in the design and manufacture of high-performance heat exchange units and cooling modules. The company is a prominent global supplier to OEMs in the off-highway construction and agricultural markets. The company has full research, design and development facilities on site to drive its product development. Why should you apply? The chance to join a well-established company. To join a fantastic team. To showcase your knowledge and skill set. 25 days per year + 9 statutory bank holidays (pro rata). Stakeholder pension scheme (max 10% employer contribution) including Life Assurance x 4 salary. If you're the ideal candidate our client is looking for, please send your CV by clicking the APPLY button Keywords: HR Administration Support, HR Administrator, Administration, HR, Human Resources, Recruitment, , Office Administrator, Administration, Admin, Admin assistant, Office Administration, HR Assistant
Sep 19, 2021
Full time
HR Administration Support (FTC - 3 months) An exciting position has become available for a full-time HR Administration Support based in Shipley. The role is a fixed term contract for 3 months. The successful candidate will earn up to £24,000 per annum. Hours of work are Mon-Thurs 08.30am - 5pm and Fri - 8.30am- 1.30pm. The successful candidate will report to the HR Business Partner. The purpose of the role is to provide administrative support to the HR team. Act as a point of contact for all general day to day HR issues relating to the site. All work requires the need for a high degree of confidentiality, accuracy, and the ability to work to their optimum in a demanding environment. Role Responsibilities Recruitment Monitor all applications. Arrange interviews. File records. Generate offers of employment. Complete background / reference checks as required. Employee Relations Arrange hearings, liaise with management. Attend as a minute taker and HR support to local management. Absence Management Log sickness records and maintain database. Collate absence reports and records. Arrange disciplinary action and complete necessary paperwork. Reporting Assistance with production of MI and statistical analysis. HR Act as point of contact and support on all HR issues across site. Project Administration Support for projects as needed. HSE / Payroll / Training Administration and Co-ordination Dealing with general correspondence, by post, email and phone. General Administration and filing, typing etc. Meeting administration Facilitating guests. Preparation of meetings including drinks. Ad-hoc duties as and when required. Role Requirements Coaching, development and organisational skills. Thrive in a busy pressurised environment. Have a flexible approachable and work well in a small cross functional team. Strong literacy and numeracy skills. MS Office experience. Able to multi-task and prioritise own workload in line with the needs of the department Good written and oral communication skills. Relevant experience of utilising all Microsoft packages - predominantly Word and Excel to a high level. Excellent attention to detail/accuracy. Ability to take initiative and act quickly to resolve issues. Preferred - Experience of dealing with administration for HR/people issues, ideally in a manufacturing environment. Preferred - Experience with using in-house software packages. Full Clean Driving license would be an advantage. As the role is short term, immediate availability or a maximum of 1 week's notice period in current role is required and you must be able to provide proof of eligibility to work in the UK. Company DENSO is the world's largest global supplier of advanced automotive technology, systems and components. Employing around 170,000 associates worldwide, DENSO continues to experience impressive growth, driven by its desire to develop world first technology and lead the market with best-in-class production quality. DENSO's impressive track record has been achieved with minimal impact on society and the environment. Denso Marston is a leading name in the design and manufacture of high-performance heat exchange units and cooling modules. The company is a prominent global supplier to OEMs in the off-highway construction and agricultural markets. The company has full research, design and development facilities on site to drive its product development. Why should you apply? The chance to join a well-established company. To join a fantastic team. To showcase your knowledge and skill set. 25 days per year + 9 statutory bank holidays (pro rata). Stakeholder pension scheme (max 10% employer contribution) including Life Assurance x 4 salary. If you're the ideal candidate our client is looking for, please send your CV by clicking the APPLY button Keywords: HR Administration Support, HR Administrator, Administration, HR, Human Resources, Recruitment, , Office Administrator, Administration, Admin, Admin assistant, Office Administration, HR Assistant
Team Assistant-£13.00ph ASAP start-North Greenwich Property industry 8.30am-5.30pm As the Team Assistant you will support the busy customer service department with all things administrative, ensuring you strive for 100% customer satisfaction in all you do. Previous experience supporting a team with all thing's admin and support Experience working within the property industry ideal not essential Proficient in Microsoft Office - Excel, Word, PowerPoint Professional and courteous telephone manner Customer orientated individual High attention to detail and highly organised Able to prioritise workloads and work to deadlines Multi-tasker and able to work in highly pressurised environment Desirably you will have a detailed understanding of residential development projects If you are available immediately please send your CV forward today! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Sep 19, 2021
Seasonal
Team Assistant-£13.00ph ASAP start-North Greenwich Property industry 8.30am-5.30pm As the Team Assistant you will support the busy customer service department with all things administrative, ensuring you strive for 100% customer satisfaction in all you do. Previous experience supporting a team with all thing's admin and support Experience working within the property industry ideal not essential Proficient in Microsoft Office - Excel, Word, PowerPoint Professional and courteous telephone manner Customer orientated individual High attention to detail and highly organised Able to prioritise workloads and work to deadlines Multi-tasker and able to work in highly pressurised environment Desirably you will have a detailed understanding of residential development projects If you are available immediately please send your CV forward today! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
West Sussex Music Trust is looking for an executive assistant with strong PA and office management experience to work closely with our CEO, leadership team and Trustees. With significant experience as an Office Manager or EA/PA at the senior level, we seek a confident and discreet professional with demonstrable experience in office management and senior administration. You will have experience facilitating all aspects of Trustee and SLT meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills, you will have strong IT proficiency and a commitment to social inclusion and fairness. The post is currently based in Horsham but will be temporarily relocating to Petworth at the end of October. Key Responsibilities Working to support the leadership team, you will not only provide assistance to the CEO but also to other members of the senior leadership team. You will be responsible for planning and coordinating the delivery of Trustee and other meetings from beginning to end including the recording and filing of formal minutes and actions in a timely manner. You will be responsible for the office environment and oversee the smooth running of the administration functions. The Executive Assistant and Office Manager post is ideally suited to someone who has experience of administrative work, excellent organisational skills, and can effectively communicate with a range of stakeholders. Executive Assistant Duties Support the CEO, senior leadership team and trustees in meetings and governance associated with the Trust Ensure the Trust governance cycle is timetabled to work effectively Ensure all Trustee meetings are effectively and efficiently facilitated Ensure all governance documentation is accurately maintained Manage the diaries of the senior leadership team ensuring they are adequately briefed for each meeting and have all the necessary information Providing support to the trustees as required Support the annual filing of relevant returns to the Charity Commission and Companies House and other regulatory/statutory matters. Office Management Duties Review and update health and safety policies and ensure they're observed Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies Arrange regular testing for electrical equipment and safety devices Manage the efficient running of the office environment(s) – stationary, supplies/ sundry and office management, facilities support where required Act as point of contact for office management contracts (e.g. copiers, telecommunications and IT) Manage the annual schedule of insurances, subscriptions, ICO renewals, annual returns and leases. Person Profile Significant experience as an Executive Assistant at senior leadership or board level Substantial experience of supporting leadership teams and committees, including minute-writing Strong IT skills and knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office 365 packages Strong organisational, administrative and interpersonal skills at all levels of the organisation Excellent listening, verbal and written communication skills Ability to prioritise tasks and work under time pressure Accuracy and attention to detail Be a person of integrity, comfortable with being privy to confidential and sometimes sensitive information, and able to maintain discretion Flexibility and adaptability to changing workloads Familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential Ability to work effectively as part of small team and liaise effectively with a wide range of stakeholders. This post is being offered on a permanent basis – 37.5 hours a week - although you may need to start early or stay late during busy periods. An immediate start is possible. Salary: Dependent on experience, range £25-28k How to Apply: Send your CV and covering letter. Closing date: Monday 4th October 2021 Early applications are encouraged as we may appoint before the closing date if a suitable applicant is identified.
Sep 18, 2021
Full time
West Sussex Music Trust is looking for an executive assistant with strong PA and office management experience to work closely with our CEO, leadership team and Trustees. With significant experience as an Office Manager or EA/PA at the senior level, we seek a confident and discreet professional with demonstrable experience in office management and senior administration. You will have experience facilitating all aspects of Trustee and SLT meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills, you will have strong IT proficiency and a commitment to social inclusion and fairness. The post is currently based in Horsham but will be temporarily relocating to Petworth at the end of October. Key Responsibilities Working to support the leadership team, you will not only provide assistance to the CEO but also to other members of the senior leadership team. You will be responsible for planning and coordinating the delivery of Trustee and other meetings from beginning to end including the recording and filing of formal minutes and actions in a timely manner. You will be responsible for the office environment and oversee the smooth running of the administration functions. The Executive Assistant and Office Manager post is ideally suited to someone who has experience of administrative work, excellent organisational skills, and can effectively communicate with a range of stakeholders. Executive Assistant Duties Support the CEO, senior leadership team and trustees in meetings and governance associated with the Trust Ensure the Trust governance cycle is timetabled to work effectively Ensure all Trustee meetings are effectively and efficiently facilitated Ensure all governance documentation is accurately maintained Manage the diaries of the senior leadership team ensuring they are adequately briefed for each meeting and have all the necessary information Providing support to the trustees as required Support the annual filing of relevant returns to the Charity Commission and Companies House and other regulatory/statutory matters. Office Management Duties Review and update health and safety policies and ensure they're observed Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies Arrange regular testing for electrical equipment and safety devices Manage the efficient running of the office environment(s) – stationary, supplies/ sundry and office management, facilities support where required Act as point of contact for office management contracts (e.g. copiers, telecommunications and IT) Manage the annual schedule of insurances, subscriptions, ICO renewals, annual returns and leases. Person Profile Significant experience as an Executive Assistant at senior leadership or board level Substantial experience of supporting leadership teams and committees, including minute-writing Strong IT skills and knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office 365 packages Strong organisational, administrative and interpersonal skills at all levels of the organisation Excellent listening, verbal and written communication skills Ability to prioritise tasks and work under time pressure Accuracy and attention to detail Be a person of integrity, comfortable with being privy to confidential and sometimes sensitive information, and able to maintain discretion Flexibility and adaptability to changing workloads Familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential Ability to work effectively as part of small team and liaise effectively with a wide range of stakeholders. This post is being offered on a permanent basis – 37.5 hours a week - although you may need to start early or stay late during busy periods. An immediate start is possible. Salary: Dependent on experience, range £25-28k How to Apply: Send your CV and covering letter. Closing date: Monday 4th October 2021 Early applications are encouraged as we may appoint before the closing date if a suitable applicant is identified.
Our client is a fast growing recruitment company with fantastic, modern, offices in London and New York. They are looking to hire a Team Assistant on a 4 month contract. (The role has the possibility of going permanent). The Team Assistant will support both Founders with their diaries and managing their workload on a daily basis. You will also assist the company's Directors with managing their day-to-day actions and interactions, with candidates and clients. This is a newly created role due to the fast rate the company is growing! The successful candidate can work in the office either 2 days in the office and 3 at home or 5 days at home or 5 days in the office. Hours 9am-5pm Monday to Friday. Supporting both the UK and USA business with administrative tasks, your duties will include: Diary management for the two Founders of the company - booking internal and external meetings, MS Teams and Zoom Calls Assisting the Founders in their day-to-day tasks across 2 time zones - London and New York Booking travel within the UK and to USA - flights, hotels, taxis Inbox management including sending emails on behalf of Founders Supporting the Founders in their daily management of live vacancies whilst providing additional candidate support ad hoc, to the wider team Managing candidate interview process including, but not limited to, sending Interview confirmations Updating the company's database/CRM system to manage, update, record and document all conversations, candidate records and actions making sure all information entered is accurate and up to date Booking both Zoom and MS Teams interviews both internal and external Uploading candidates from LinkedIn to the CRM system and booking in qualifying/registration interviews Maintaining and creating Excel spreadsheets Producing PowerPoint presentations Collating receipts and passing expenses to Accounts Market mapping Running detailed searches using the database Assisting with market research and projects Being a point of contact for candidates and clients Upholding the company's values and service to all external customers and contacts, always Liaising with CV formatters General administration duties The successful candidate for this role will: Ideally have previous office experience ideally as an Administrator, Team Administrator, Junior PA, Office Assistant Ideally be educated to degree level Have excellent organisational, multi-tasking and prioritising skills Be able to meet deadlines set Have excellent communication skills, both verbal and written Have a confident telephone manner Have a "Can Do" positive approach and be a great team player Be able to work in a fast paced environment Have excellent attention to detail Be able to take the initiative Have good MS Office skills - Word, Excel, PowerPoint, Outlook Working knowledge of LinkedIn would be an advantage but not essential
Sep 18, 2021
Contractor
Our client is a fast growing recruitment company with fantastic, modern, offices in London and New York. They are looking to hire a Team Assistant on a 4 month contract. (The role has the possibility of going permanent). The Team Assistant will support both Founders with their diaries and managing their workload on a daily basis. You will also assist the company's Directors with managing their day-to-day actions and interactions, with candidates and clients. This is a newly created role due to the fast rate the company is growing! The successful candidate can work in the office either 2 days in the office and 3 at home or 5 days at home or 5 days in the office. Hours 9am-5pm Monday to Friday. Supporting both the UK and USA business with administrative tasks, your duties will include: Diary management for the two Founders of the company - booking internal and external meetings, MS Teams and Zoom Calls Assisting the Founders in their day-to-day tasks across 2 time zones - London and New York Booking travel within the UK and to USA - flights, hotels, taxis Inbox management including sending emails on behalf of Founders Supporting the Founders in their daily management of live vacancies whilst providing additional candidate support ad hoc, to the wider team Managing candidate interview process including, but not limited to, sending Interview confirmations Updating the company's database/CRM system to manage, update, record and document all conversations, candidate records and actions making sure all information entered is accurate and up to date Booking both Zoom and MS Teams interviews both internal and external Uploading candidates from LinkedIn to the CRM system and booking in qualifying/registration interviews Maintaining and creating Excel spreadsheets Producing PowerPoint presentations Collating receipts and passing expenses to Accounts Market mapping Running detailed searches using the database Assisting with market research and projects Being a point of contact for candidates and clients Upholding the company's values and service to all external customers and contacts, always Liaising with CV formatters General administration duties The successful candidate for this role will: Ideally have previous office experience ideally as an Administrator, Team Administrator, Junior PA, Office Assistant Ideally be educated to degree level Have excellent organisational, multi-tasking and prioritising skills Be able to meet deadlines set Have excellent communication skills, both verbal and written Have a confident telephone manner Have a "Can Do" positive approach and be a great team player Be able to work in a fast paced environment Have excellent attention to detail Be able to take the initiative Have good MS Office skills - Word, Excel, PowerPoint, Outlook Working knowledge of LinkedIn would be an advantage but not essential
Finance Assistant, Blackburn Do you have experience of working in finance teams within the education sector? Are you available for interim positions to start ASAP? If so, then please get in touch today. We are currently recruiting for an education setting based in the Blackburn area who are looking for a finance assistant to cover a long term temporary contract starting ASAP on a full time basis. The position may become permanent for the right applicant. This position requires an excellent working knowledge of finance systems such as FMS6, PS financials, Sage, Civica etc as you will be expected to hit the ground running and deliver a high standard of work from the outset. The role - Managing the day-to-day finances involving ledger management, petty cash, banking, sales invoicing and managing the BACS payments. - Year end preparations and procedures - Support the Finance Manager with ad hoc finance requirements The skills - Excellent administrative and finance knowledge - A qualification in Business Administration or Accountancy and Finance would be an advantage but is not essential. - Effective communication skills, both orally and in writing. - The ability to work with high levels of tact, confidentiality and discretion. - A DBS on the update service would be an advantage All candidates will be subject to Randstad Education's child protection and UK eligibility checks. If you feel you have the school and finance experience required for this role then please send your CV now to , due to the urgent nature of this role, we are looking to recruit immediately.
Sep 18, 2021
Seasonal
Finance Assistant, Blackburn Do you have experience of working in finance teams within the education sector? Are you available for interim positions to start ASAP? If so, then please get in touch today. We are currently recruiting for an education setting based in the Blackburn area who are looking for a finance assistant to cover a long term temporary contract starting ASAP on a full time basis. The position may become permanent for the right applicant. This position requires an excellent working knowledge of finance systems such as FMS6, PS financials, Sage, Civica etc as you will be expected to hit the ground running and deliver a high standard of work from the outset. The role - Managing the day-to-day finances involving ledger management, petty cash, banking, sales invoicing and managing the BACS payments. - Year end preparations and procedures - Support the Finance Manager with ad hoc finance requirements The skills - Excellent administrative and finance knowledge - A qualification in Business Administration or Accountancy and Finance would be an advantage but is not essential. - Effective communication skills, both orally and in writing. - The ability to work with high levels of tact, confidentiality and discretion. - A DBS on the update service would be an advantage All candidates will be subject to Randstad Education's child protection and UK eligibility checks. If you feel you have the school and finance experience required for this role then please send your CV now to , due to the urgent nature of this role, we are looking to recruit immediately.
Our UK Real Estate team are growing and our residential team now has an exciting opportunity for an Administration Assistant to join the team in Newcastle. Led by Tom Willows, the team act for a number of national house-builder and social housing clients, specialising in the sale and purchase of residential properties across the UK. However, this role will see you working, predominately, with national house-builder clients. What will you be doing? This is a really varied role, with lots to get your teeth stuck in to. You'll be supporting the Plot sales team carrying out a range of activities including: opening and closing files, issuing contract packs, putting together exchange and completion documentation packs and submitting searches on search providers portal in respect of purchase of properties by way of part exchange. That's not all, you'll also be assisting with applications for registrations at the Land Registry including completion SDLT forms and responding to enquiries. The Plot sales team is a busy one, with lots of tight deadlines and documentation coming through. As an administration assistant a key part of the role is ensuring incoming post is date stamped and updated on the case management system, scanning of completed documentation, sending files to storage and assisting the team with the general day to day tasks as required. So what are we looking for? Previous administrative experience is not required, but an appetite for the industry is. We are looking for good academic achievements, but a graduate level qualification is not essential. A flexible and adaptable approach is essential, as are excellent IT skills and a strong team ethic. Good communication, both written and verbal and relationship building skills are a must, as is the ability to meet deadlines. We use Microsoft Word, Excel and Outlook, so experience of working with these and bespoke legal packages would be preferred. We also have the option to place the successful candidate on the Business Administration Apprenticeship, subject to meeting certain criteria. This would see you receiving first class training and support to attain your qualification supported by our Early Careers and Real Estate team. If you'd like to be considered for this route, please specify in your application. Who are we? A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France. In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare; Insurance, Manufacturing; Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients. What makes it great to work here? We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits! We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. Through our D&I initiatives we create an environment in which difference is valued. We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders. We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns. Next steps If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team! If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram to keep up to date with all of our opportunities. We also have a Facebook page ()
Sep 17, 2021
Full time
Our UK Real Estate team are growing and our residential team now has an exciting opportunity for an Administration Assistant to join the team in Newcastle. Led by Tom Willows, the team act for a number of national house-builder and social housing clients, specialising in the sale and purchase of residential properties across the UK. However, this role will see you working, predominately, with national house-builder clients. What will you be doing? This is a really varied role, with lots to get your teeth stuck in to. You'll be supporting the Plot sales team carrying out a range of activities including: opening and closing files, issuing contract packs, putting together exchange and completion documentation packs and submitting searches on search providers portal in respect of purchase of properties by way of part exchange. That's not all, you'll also be assisting with applications for registrations at the Land Registry including completion SDLT forms and responding to enquiries. The Plot sales team is a busy one, with lots of tight deadlines and documentation coming through. As an administration assistant a key part of the role is ensuring incoming post is date stamped and updated on the case management system, scanning of completed documentation, sending files to storage and assisting the team with the general day to day tasks as required. So what are we looking for? Previous administrative experience is not required, but an appetite for the industry is. We are looking for good academic achievements, but a graduate level qualification is not essential. A flexible and adaptable approach is essential, as are excellent IT skills and a strong team ethic. Good communication, both written and verbal and relationship building skills are a must, as is the ability to meet deadlines. We use Microsoft Word, Excel and Outlook, so experience of working with these and bespoke legal packages would be preferred. We also have the option to place the successful candidate on the Business Administration Apprenticeship, subject to meeting certain criteria. This would see you receiving first class training and support to attain your qualification supported by our Early Careers and Real Estate team. If you'd like to be considered for this route, please specify in your application. Who are we? A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France. In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare; Insurance, Manufacturing; Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients. What makes it great to work here? We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits! We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. Through our D&I initiatives we create an environment in which difference is valued. We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders. We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns. Next steps If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team! If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram to keep up to date with all of our opportunities. We also have a Facebook page ()
Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering. Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most. While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can. Where you'll work We are recruiting for a part time General Office Assistant to support our Operations department in Exeter. The role will be flexible and may include working within Central Registry, Front of house, Print/Post room and also completing Team Assistant duties where necessary. What you'll be doing Opening and distribution of the post each morning Collecting/sorting and franking post each afternoon Ensuring deadlines are met for sending special delivery mail Organising couriers Responsible for delivering "by hand" packages locally as appropriate Undertaking large volume scanning, photocopying and printing requests in-house Stationery orders Assisting with the administration of file archiving and retrieval service Document printing and finishing Providing back-up for the Reception team as necessary Assisting with replenishing catering stocks in our staff kitchens Other administrative duties as required What you'll need Ability to prioritise work effectively and meet deadlines Good communication skills both oral and written A strong team player Ability to use initiative A positive and proactive attitude Flexibility and commitment An ability to operate autonomously and/or with minimum supervision Drive and enthusiasm A willingness to learn A self-starter Strong attention to detail with a methodical and logical approach Common sense Good humour Polite and professional manner Experience and qualifications: Committed and hardworking Organised and self-motivated Reliable Flexible and adaptable Keen to learn Office experience (desirable) Knowledge of Microsoft Outlook, Word and Excel As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate. Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.
Sep 17, 2021
Full time
Trowers & Hamlins is a City-led, international and national law firm with over 160 partners and 950 staff. With offices across the UK, Middle East and Asia, we provide a full-service integrated offering. Our clients operate in diverse industry sectors such as construction, transport and infrastructure, banking and financial services, distribution and logistics, education and health, hotels and leisure, defence, engineering and surveying, charities, retail and energy and natural resources. We also act for many high net worth individuals. We are different and we believe it is our people that make us unique. We expect and respect that you and your talents are too. The truth is we don't prescribe who you are or how you ought to be. It's what you can do that interests us most. While the work on offer is rewarding and often complex, the qualities we look for are simple. The ability to get on with people from all walks of life, for example. To talk and to listen. To develop the sorts of relationships that mean you win the friendship and loyalty of clients and colleagues alike. In short, to connect. These are the characteristics our people all have in common. They are vital, as is the drive and imagination to use your unique talents to the full. We will help you in this. In fact, we will support you in every way we can. Where you'll work We are recruiting for a part time General Office Assistant to support our Operations department in Exeter. The role will be flexible and may include working within Central Registry, Front of house, Print/Post room and also completing Team Assistant duties where necessary. What you'll be doing Opening and distribution of the post each morning Collecting/sorting and franking post each afternoon Ensuring deadlines are met for sending special delivery mail Organising couriers Responsible for delivering "by hand" packages locally as appropriate Undertaking large volume scanning, photocopying and printing requests in-house Stationery orders Assisting with the administration of file archiving and retrieval service Document printing and finishing Providing back-up for the Reception team as necessary Assisting with replenishing catering stocks in our staff kitchens Other administrative duties as required What you'll need Ability to prioritise work effectively and meet deadlines Good communication skills both oral and written A strong team player Ability to use initiative A positive and proactive attitude Flexibility and commitment An ability to operate autonomously and/or with minimum supervision Drive and enthusiasm A willingness to learn A self-starter Strong attention to detail with a methodical and logical approach Common sense Good humour Polite and professional manner Experience and qualifications: Committed and hardworking Organised and self-motivated Reliable Flexible and adaptable Keen to learn Office experience (desirable) Knowledge of Microsoft Outlook, Word and Excel As part of our firm recruitment policy our candidates are subject to employment screening background checks. These checks include personal details, education and employment history, professional qualifications and credit and criminal checks as appropriate. Trowers & Hamlins is an equal opportunities employer and values diversity and inclusion. All applications will be considered on merit and the applicant's suitability to meet the requirements of the role and will be treated equally irrespective of Ethnicity, Gender (including Trans and non-binary) Race, Disability, Religion and sexual orientation.
Position: Customer Service Advisor Location: Birmingham Pay : £11.08 Contract : 11 weeks About the Company: A university in Birmingham is looking for an experienced Customer Service Advisor to support Management team in delivering quality frontline accommodation services to students. Duties: Undertake front of house duties to ensure an excellent customer service experience. Meet and greet students, contractors and all site visitors at reception, and provide a polite and courteous customer service in person, on the telephone or via email Provide a top quality information and advice centre to all students, parents, external visitors and the general public. Acting as a key communications point and where possible handling issues from initial contact to resolution, ensuring accurate records are kept at all times. Provide full administration support to the accommodation team including allocation and check-ins, maintaining accurate data records, creating reports and sending out correspondence in bulk. Fully utilise the use of any internal database system to manage operations and communication with students. Deal with complaints and customer feedback discreetly and empathetically in a public environment and be first point of contact for any issues raised. Manage complaints confidently and efficiently; knowing when to escalate the issue to their Manager or to the relevant Customer Service Manager. Record maintenance tasks and repairs, ensure that repairs are chased before priority deadlines and provide updates to students/staff as required. Ensure daily handovers are completed. Issue on a daily basis any jobs that are required to be completed by the Customer Service Assistants ensuring that these are completed in the timeframe allocated, signing off any of these in the required manner and advising the Customer Service Manager of any delays. Undertake administrative tasks including; word processing, filing, and processing of reports Work collaboratively with local community and wider University teams to ensure information and publications are updated and replenished. Receive deliveries for the village and follow local procedure regarding delivery notes Responsible for any communication and first point of contact for any enquiries for space booking; then to refer on as per procedure set by HAS If you are available immediately and have previous Administration experience please "HIT APPLY" Upload you're most up to date CV. Thank you.
Sep 17, 2021
Contractor
Position: Customer Service Advisor Location: Birmingham Pay : £11.08 Contract : 11 weeks About the Company: A university in Birmingham is looking for an experienced Customer Service Advisor to support Management team in delivering quality frontline accommodation services to students. Duties: Undertake front of house duties to ensure an excellent customer service experience. Meet and greet students, contractors and all site visitors at reception, and provide a polite and courteous customer service in person, on the telephone or via email Provide a top quality information and advice centre to all students, parents, external visitors and the general public. Acting as a key communications point and where possible handling issues from initial contact to resolution, ensuring accurate records are kept at all times. Provide full administration support to the accommodation team including allocation and check-ins, maintaining accurate data records, creating reports and sending out correspondence in bulk. Fully utilise the use of any internal database system to manage operations and communication with students. Deal with complaints and customer feedback discreetly and empathetically in a public environment and be first point of contact for any issues raised. Manage complaints confidently and efficiently; knowing when to escalate the issue to their Manager or to the relevant Customer Service Manager. Record maintenance tasks and repairs, ensure that repairs are chased before priority deadlines and provide updates to students/staff as required. Ensure daily handovers are completed. Issue on a daily basis any jobs that are required to be completed by the Customer Service Assistants ensuring that these are completed in the timeframe allocated, signing off any of these in the required manner and advising the Customer Service Manager of any delays. Undertake administrative tasks including; word processing, filing, and processing of reports Work collaboratively with local community and wider University teams to ensure information and publications are updated and replenished. Receive deliveries for the village and follow local procedure regarding delivery notes Responsible for any communication and first point of contact for any enquiries for space booking; then to refer on as per procedure set by HAS If you are available immediately and have previous Administration experience please "HIT APPLY" Upload you're most up to date CV. Thank you.
East London Liquor Company, a gin and whisky distillery by Victoria Park in Bow, are seeking an admin assistant for a newly created role across sales, logistics and finance. This is a great opportunity to join a young company and develop your own role as well as to learn more about spirits production. Responsibilities Customer service and order coordination - dealing with queries and orders from accounts, keeping customers up to date with delivery dates and logging and raising sales orders on internal systems (B2B and B2C) You will be expected to build good working relationships with accounts and be the point of contact for all orders. New account admin - dealing with new customer set-up including setting customers up on our systems, taking trade references, filling out new line forms and sending product and price information to new customers. Prepare and ship samples on request both domestically and internationally, manage sample packaging inventory levels and complete Finance support - first point of contact for invoice queries, pro-forma payments, credit notes, returns and payment reminders Coordinate with Logistics manager on stock availability and send weekly mailout Assist with picking and packing orders for weekly deliveries Sales enquiries - coordinate new enquires with appropriate member of team Provide general administrative support to logistics, sales and finance teams Requirements An eye for detail and delivers high quality work in a timely manner Excellent phone manner and conversational skills Comfortable working in a fast-paced environment, with excellent organisational and prioritisation skills Good knowledge of Excel and all Microsoft applications. Ability to follow and implement processes where required Proactive approach to work and able to deal with a high volume of requests Experience with Sage would be an advantage We welcome applications by candidates from all backgrounds as we aim to be an inclusive employer and to be reflective of the local community. We actively encourage applications by women, by people of colour, by candidates with religion and belief, by candidates from the LGBTQAI+ community and by those with transferrable skills looking for a change of industry or career direction. We aim to make all possible reasonable adjustments for candidates with disabilities but please be aware that this role will take place in an active production environment and involve some manual handling, What's On Offer Salary of £21-£25k dependent on experience Perks including staff gin allowance and discounts in our bar & restaurant A friendly working environment, with two office dogs The opportunity to gain exposure to business areas across sales, finance and logistics with the potential to develop in your choice of these areas How to Apply Please include a cover letter with your application by Sunday 19th September.
Sep 17, 2021
Full time
East London Liquor Company, a gin and whisky distillery by Victoria Park in Bow, are seeking an admin assistant for a newly created role across sales, logistics and finance. This is a great opportunity to join a young company and develop your own role as well as to learn more about spirits production. Responsibilities Customer service and order coordination - dealing with queries and orders from accounts, keeping customers up to date with delivery dates and logging and raising sales orders on internal systems (B2B and B2C) You will be expected to build good working relationships with accounts and be the point of contact for all orders. New account admin - dealing with new customer set-up including setting customers up on our systems, taking trade references, filling out new line forms and sending product and price information to new customers. Prepare and ship samples on request both domestically and internationally, manage sample packaging inventory levels and complete Finance support - first point of contact for invoice queries, pro-forma payments, credit notes, returns and payment reminders Coordinate with Logistics manager on stock availability and send weekly mailout Assist with picking and packing orders for weekly deliveries Sales enquiries - coordinate new enquires with appropriate member of team Provide general administrative support to logistics, sales and finance teams Requirements An eye for detail and delivers high quality work in a timely manner Excellent phone manner and conversational skills Comfortable working in a fast-paced environment, with excellent organisational and prioritisation skills Good knowledge of Excel and all Microsoft applications. Ability to follow and implement processes where required Proactive approach to work and able to deal with a high volume of requests Experience with Sage would be an advantage We welcome applications by candidates from all backgrounds as we aim to be an inclusive employer and to be reflective of the local community. We actively encourage applications by women, by people of colour, by candidates with religion and belief, by candidates from the LGBTQAI+ community and by those with transferrable skills looking for a change of industry or career direction. We aim to make all possible reasonable adjustments for candidates with disabilities but please be aware that this role will take place in an active production environment and involve some manual handling, What's On Offer Salary of £21-£25k dependent on experience Perks including staff gin allowance and discounts in our bar & restaurant A friendly working environment, with two office dogs The opportunity to gain exposure to business areas across sales, finance and logistics with the potential to develop in your choice of these areas How to Apply Please include a cover letter with your application by Sunday 19th September.
