Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners THE TEAM We are looking for a Manager's Assistant to join an office responsible for managing some of the company's most high-profile and successful clients. This is a small, close-knit team that prides itself on being professional, organised, supportive, and fun. It's a busy environment, but also a rewarding one. KEY RESPONSIBILITIES Avalon Management/Clients Act as the first point of contact for all work requests and offers for the Manager's clients, ensuring key details such as dates, fees, and requirements are accurately obtained and communicated. Liaise with clients to discuss incoming offers and requests, ensuring timely and clear communication. Manage administration of client contracts, including initial negotiations and ongoing oversight. Invoice on behalf of clients, track payments, and chase outstanding fees. Maintain up-to-date records of all offers, contracts, and financial transactions relating to client work. Liaise with relevant internal departments (PR, Live, etc.) to ensure coordination and visibility of client activities. Accompany clients on work engagements where required, providing logistical and administrative support. Internal Administration Prioritise, draft, and manage correspondence on behalf of the Manager and follow up where appropriate. Organise and manage the Manager's diary, including appointments, invitations, and recurring meetings. File expenses and receipts on behalf of the Manager. Provide support with administrative tasks for the Manager as required, including drafting emails and letters. Avalon Television (ATV) Attend ATV recordings as needed. Send treatments, tapes, and other materials to broadcasters in a timely and professional manner. New Talent Attend comedy clubs and shows to identify emerging talent and report findings to the team. SPECIFIC DUTIES Diary Management Diary Coordination (Room bookings, zoom links, internal cross departmental meetings, recurring meetings/catch ups) Logistics (Travel, accommodation, itineraries) Meetings (Agendas, taking and circulating action points) Finance (Credit card recs, car logs) General (Management inbox, post, Manager's upcoming meetings, organise Sharepoint filing, Fan Mail) Additional resource to help with, for example, VISA applications, centralising assets for AMG & AP, updating website and bios. Make all necessary arrangements for clients to carry out work, including liaising with production teams, organising travel, producing itineraries. Connect phone calls, including conference calls. Draft e-mails and letters on behalf of Manager Go to comedy clubs/shows to identify new talent. ABOUT YOU Self-motivated with excellent organisational and communication skills and a strong attention to detail. Impeccable presentation skills and ability to balance multiple tasks simultaneously. A keen interest in the entertainment industry, preferably comedy WHAT WE OFFER Cycle to work scheme Income protection scheme Life assurance Pension scheme Employee assistance programme Competitive holiday allowance Season ticket loans Regular staff socials, seasonal parties, tickets for our Live gigs, Monday breakfasts and more Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon. Please send your CV and cover letter to stating MANAGER'S ASSISTANT in the subject line. Closing date 5pm Friday 11 July
Jul 01, 2025
Full time
Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners THE TEAM We are looking for a Manager's Assistant to join an office responsible for managing some of the company's most high-profile and successful clients. This is a small, close-knit team that prides itself on being professional, organised, supportive, and fun. It's a busy environment, but also a rewarding one. KEY RESPONSIBILITIES Avalon Management/Clients Act as the first point of contact for all work requests and offers for the Manager's clients, ensuring key details such as dates, fees, and requirements are accurately obtained and communicated. Liaise with clients to discuss incoming offers and requests, ensuring timely and clear communication. Manage administration of client contracts, including initial negotiations and ongoing oversight. Invoice on behalf of clients, track payments, and chase outstanding fees. Maintain up-to-date records of all offers, contracts, and financial transactions relating to client work. Liaise with relevant internal departments (PR, Live, etc.) to ensure coordination and visibility of client activities. Accompany clients on work engagements where required, providing logistical and administrative support. Internal Administration Prioritise, draft, and manage correspondence on behalf of the Manager and follow up where appropriate. Organise and manage the Manager's diary, including appointments, invitations, and recurring meetings. File expenses and receipts on behalf of the Manager. Provide support with administrative tasks for the Manager as required, including drafting emails and letters. Avalon Television (ATV) Attend ATV recordings as needed. Send treatments, tapes, and other materials to broadcasters in a timely and professional manner. New Talent Attend comedy clubs and shows to identify emerging talent and report findings to the team. SPECIFIC DUTIES Diary Management Diary Coordination (Room bookings, zoom links, internal cross departmental meetings, recurring meetings/catch ups) Logistics (Travel, accommodation, itineraries) Meetings (Agendas, taking and circulating action points) Finance (Credit card recs, car logs) General (Management inbox, post, Manager's upcoming meetings, organise Sharepoint filing, Fan Mail) Additional resource to help with, for example, VISA applications, centralising assets for AMG & AP, updating website and bios. Make all necessary arrangements for clients to carry out work, including liaising with production teams, organising travel, producing itineraries. Connect phone calls, including conference calls. Draft e-mails and letters on behalf of Manager Go to comedy clubs/shows to identify new talent. ABOUT YOU Self-motivated with excellent organisational and communication skills and a strong attention to detail. Impeccable presentation skills and ability to balance multiple tasks simultaneously. A keen interest in the entertainment industry, preferably comedy WHAT WE OFFER Cycle to work scheme Income protection scheme Life assurance Pension scheme Employee assistance programme Competitive holiday allowance Season ticket loans Regular staff socials, seasonal parties, tickets for our Live gigs, Monday breakfasts and more Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon. Please send your CV and cover letter to stating MANAGER'S ASSISTANT in the subject line. Closing date 5pm Friday 11 July
HR Assistant, 4-month fixed term initially, Cardiff Gate, £26-£30,000 Your new company An award-winning ICT company based in Cardiff. Your new role Working as a HR Assistant, you'll undertake a variety of HR administrative duties and provide day-to-day support to the HR Manager on a temporary basis of 4-6 months initially. You'll be a proactive individual with excellent organisational skills, and the ability to handle sensitive information confidentially. Key responsibilities Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources Manager Maintain the integrity and confidentiality of human resource files and records Generate reports to track attendance for company presentations Assist in payroll preparation by providing relevant data Enter employment data into the company database Assist in creating policies and procedures Monitoring company mandatory training completion for all staff to avoid any access being revoked Assist the HR Manager with the hiring process Liaise with the IT third party company to create a streamlined onboarding process for new hires Support staff with password resets and system issues Complete mandatory training when required Adhere to the information security policy responsibilities What you'll need to succeed You'll have experience working in HR administration or as an HR Assistant or Recruitment Administrator previously. You'll be comfortable running reports on Excel. This is a busy role where you will be supporting the wider HR team. Experience and skills required Providing administrative support to the wider HR team Organising and booking interviews Sending out interview packs Helping with sending offer letters / contracts out Good MS Excel skills Good analytical skills Ability to communicate effectively at all levels (both orally and in writing) and to build effective working relationships internally and externally Problem solver who takes initiative and has a strong attention to detail Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Previous experience as an HR Assistant or relevant human resources/administrative position essential What you'll get in return This is a 4-month fixed-term contract initially, with the possibility of extension. This is an office-based role, Monday to Friday, 9am to 5.30pm, 1 hour for lunch. 37.5 hours per week. The salary is between £26,000 - £30,000 depending on experience. This is a temporary role to start ASAP. This role is moving very quickly. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 01, 2025
Full time
HR Assistant, 4-month fixed term initially, Cardiff Gate, £26-£30,000 Your new company An award-winning ICT company based in Cardiff. Your new role Working as a HR Assistant, you'll undertake a variety of HR administrative duties and provide day-to-day support to the HR Manager on a temporary basis of 4-6 months initially. You'll be a proactive individual with excellent organisational skills, and the ability to handle sensitive information confidentially. Key responsibilities Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources Manager Maintain the integrity and confidentiality of human resource files and records Generate reports to track attendance for company presentations Assist in payroll preparation by providing relevant data Enter employment data into the company database Assist in creating policies and procedures Monitoring company mandatory training completion for all staff to avoid any access being revoked Assist the HR Manager with the hiring process Liaise with the IT third party company to create a streamlined onboarding process for new hires Support staff with password resets and system issues Complete mandatory training when required Adhere to the information security policy responsibilities What you'll need to succeed You'll have experience working in HR administration or as an HR Assistant or Recruitment Administrator previously. You'll be comfortable running reports on Excel. This is a busy role where you will be supporting the wider HR team. Experience and skills required Providing administrative support to the wider HR team Organising and booking interviews Sending out interview packs Helping with sending offer letters / contracts out Good MS Excel skills Good analytical skills Ability to communicate effectively at all levels (both orally and in writing) and to build effective working relationships internally and externally Problem solver who takes initiative and has a strong attention to detail Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Previous experience as an HR Assistant or relevant human resources/administrative position essential What you'll get in return This is a 4-month fixed-term contract initially, with the possibility of extension. This is an office-based role, Monday to Friday, 9am to 5.30pm, 1 hour for lunch. 37.5 hours per week. The salary is between £26,000 - £30,000 depending on experience. This is a temporary role to start ASAP. This role is moving very quickly. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Job Title: Educational and Behaviour Support Assistant Location: Northampton Contract Type: Full-time Salary: 85 - 100 per day Start Date: September 2025 Are you passionate about making a real difference in the lives of young people? Do you have the patience, resilience, and empathy needed to support students with additional educational and behavioural needs? We are seeking a dedicated and compassionate Educational and Behaviour Support Assistant to join an inclusive and supportive team located in Northampton. About the Role: As an Educational and Behaviour Support Assistant, you will work closely with teachers, SENCOs, and pastoral staff to support children and young people with behavioural and emotional needs, learning difficulties, or disabilities. Your role will be vital in helping students access learning, develop positive relationships, and reach their full potential. Key Responsibilities: Provide one-to-one or small group support to students, both in and out of the classroom Assist with the implementation of behaviour management strategies and support plans Help students develop social, emotional, and communication skills Support teachers in planning and delivering differentiated learning activities Monitor and report on student progress and behaviour Foster a safe, positive, and inclusive environment for all pupils We Are Looking For Someone Who: Has experience working with children or young people, particularly those with SEND or behavioural needs (desirable but not essential) Is patient, calm, and emotionally resilient Has strong interpersonal and communication skills Is a team player, with a flexible and proactive approach Holds a relevant qualification (e.g., CACHE, NVQ, or similar) or is willing to undergo training Team Teach Trained would be beneficial but not essential Who are Aspire People? Aspire People is the UK's fastest growing education recruitment agency and we specialise in providing teaching and support staff to schools across the Midlands and surrounding regions. We focus on delivering high-quality service to all candidates and clients, working closely with primary, secondary, and SEN schools to match them with qualified professionals, including teachers, teaching assistants, and administrative staff. We are fully commitment to safeguarding and have built a strong reputation for reliability, expertise, and a people-first approach in the education sector. Why join Aspire People? Dedicated consultant who will support you every step of the way Opportunities to gain experience across a range of local settings Contracts to suit you! We specialise in permanent, long-term, short-term, and day-to-day roles. Competitive pay with multiple payment options Refer a friend scheme which can earn 100- 250 per person Access to free CPD and training opportunities Next Steps Get in touch with an up to date CV! Simple. For any questions or queries please contact Alex on Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
Jul 01, 2025
Full time
Job Title: Educational and Behaviour Support Assistant Location: Northampton Contract Type: Full-time Salary: 85 - 100 per day Start Date: September 2025 Are you passionate about making a real difference in the lives of young people? Do you have the patience, resilience, and empathy needed to support students with additional educational and behavioural needs? We are seeking a dedicated and compassionate Educational and Behaviour Support Assistant to join an inclusive and supportive team located in Northampton. About the Role: As an Educational and Behaviour Support Assistant, you will work closely with teachers, SENCOs, and pastoral staff to support children and young people with behavioural and emotional needs, learning difficulties, or disabilities. Your role will be vital in helping students access learning, develop positive relationships, and reach their full potential. Key Responsibilities: Provide one-to-one or small group support to students, both in and out of the classroom Assist with the implementation of behaviour management strategies and support plans Help students develop social, emotional, and communication skills Support teachers in planning and delivering differentiated learning activities Monitor and report on student progress and behaviour Foster a safe, positive, and inclusive environment for all pupils We Are Looking For Someone Who: Has experience working with children or young people, particularly those with SEND or behavioural needs (desirable but not essential) Is patient, calm, and emotionally resilient Has strong interpersonal and communication skills Is a team player, with a flexible and proactive approach Holds a relevant qualification (e.g., CACHE, NVQ, or similar) or is willing to undergo training Team Teach Trained would be beneficial but not essential Who are Aspire People? Aspire People is the UK's fastest growing education recruitment agency and we specialise in providing teaching and support staff to schools across the Midlands and surrounding regions. We focus on delivering high-quality service to all candidates and clients, working closely with primary, secondary, and SEN schools to match them with qualified professionals, including teachers, teaching assistants, and administrative staff. We are fully commitment to safeguarding and have built a strong reputation for reliability, expertise, and a people-first approach in the education sector. Why join Aspire People? Dedicated consultant who will support you every step of the way Opportunities to gain experience across a range of local settings Contracts to suit you! We specialise in permanent, long-term, short-term, and day-to-day roles. Competitive pay with multiple payment options Refer a friend scheme which can earn 100- 250 per person Access to free CPD and training opportunities Next Steps Get in touch with an up to date CV! Simple. For any questions or queries please contact Alex on Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.
About Us Harris Girls' Academy East Dulwich is an outstanding place-for students and staff alike. We pride ourselves on helping our students to be incredibly successful and we are as driven to support our staff, with an excellent CPD programme and development opportunities for all staff at the academy. We encourage our students and staff to live our core values of character, courage and conscience in our community and beyond. We have an excellent staff who are highly motivated, committed and happy. Summary We are looking for a Receptionist Admin Assistant to be the first point of contact for all visitors, staff and students at Harris Girls' Academy East Dulwich. You will assist in the management of the reception area as well as providing administrative support to contribute to the smooth running of the academy. Main Areas of Responsibility Your responsibilities will include: Presenting the professional and welcoming face of the Academy to all visitors, staff and students, including telephone callers Ensuring all visitors are signed in to the academy in accordance with safeguarding procedures Responding to queries from parents/carers and the general public with exemplary professionalism, ensuring that any messages or complaints are immediately dealt with, forwarded to the appropriate member of staff or escalated as required Supporting with students referred for unsatisfactory uniform, including supervision of make-up and nail varnish removal Supporting with initial assessment of student medical requirements and administering First Aid Signing students in and out Ensuring first aid supplies are kept up to date Supporting the Safeguarding and Medical Officer in the organisation of vaccinations Qualifications & Experience We would like to hear from you if you have: Qualifications to GCSE level or equivalent Competency in the use of Microsoft Office packages Proficiency in the use of computers and databases Previous experience in an administrative or front office/reception role Demonstrable customer service experience Good level of interpersonal and communication skills, with a good standard of written and spoken English Excellent organisational and time management skills Commitment to delivering excellent level of professional customer service Ability to remain calm and deal with challenging callers or visitors in an appropriate manner High level of attention to detail and accuracy of work For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Jul 01, 2025
Full time
About Us Harris Girls' Academy East Dulwich is an outstanding place-for students and staff alike. We pride ourselves on helping our students to be incredibly successful and we are as driven to support our staff, with an excellent CPD programme and development opportunities for all staff at the academy. We encourage our students and staff to live our core values of character, courage and conscience in our community and beyond. We have an excellent staff who are highly motivated, committed and happy. Summary We are looking for a Receptionist Admin Assistant to be the first point of contact for all visitors, staff and students at Harris Girls' Academy East Dulwich. You will assist in the management of the reception area as well as providing administrative support to contribute to the smooth running of the academy. Main Areas of Responsibility Your responsibilities will include: Presenting the professional and welcoming face of the Academy to all visitors, staff and students, including telephone callers Ensuring all visitors are signed in to the academy in accordance with safeguarding procedures Responding to queries from parents/carers and the general public with exemplary professionalism, ensuring that any messages or complaints are immediately dealt with, forwarded to the appropriate member of staff or escalated as required Supporting with students referred for unsatisfactory uniform, including supervision of make-up and nail varnish removal Supporting with initial assessment of student medical requirements and administering First Aid Signing students in and out Ensuring first aid supplies are kept up to date Supporting the Safeguarding and Medical Officer in the organisation of vaccinations Qualifications & Experience We would like to hear from you if you have: Qualifications to GCSE level or equivalent Competency in the use of Microsoft Office packages Proficiency in the use of computers and databases Previous experience in an administrative or front office/reception role Demonstrable customer service experience Good level of interpersonal and communication skills, with a good standard of written and spoken English Excellent organisational and time management skills Commitment to delivering excellent level of professional customer service Ability to remain calm and deal with challenging callers or visitors in an appropriate manner High level of attention to detail and accuracy of work For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Job Title: Business Administrator Japanese speaker The Skills You'll Need: Japanese, administration Your New Salary: Up to £40,000 Hybrid: 3 days in the office and 2 days WFH. Permanent, Full time Start ASAP Working hours: 9:00-17:00 Business Assistant - What You'll be Doing Provide administrative support to the London branch Coordinate travel and entertainment bookings in line with company policy Manage expenses and book meeting rooms Handle post, deliveries, and visitor registration Manage IT-related requests and inventory Support new starter/leaver IT setups and assist with ad hoc tasks Business Assistant - The Skills You'll Need to Succeed Fluent communication in English and Japanese Proficiency in Microsoft Office tools Strong attention to detail and organizational skills Team-oriented with a proactive mindset Please follow us on Linkedin: We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, year of birth, relationship status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website. Click for more Japanese speaking jobs from People First Team Japan in London, your Japanese recruitment specialists.
Jul 01, 2025
Full time
Job Title: Business Administrator Japanese speaker The Skills You'll Need: Japanese, administration Your New Salary: Up to £40,000 Hybrid: 3 days in the office and 2 days WFH. Permanent, Full time Start ASAP Working hours: 9:00-17:00 Business Assistant - What You'll be Doing Provide administrative support to the London branch Coordinate travel and entertainment bookings in line with company policy Manage expenses and book meeting rooms Handle post, deliveries, and visitor registration Manage IT-related requests and inventory Support new starter/leaver IT setups and assist with ad hoc tasks Business Assistant - The Skills You'll Need to Succeed Fluent communication in English and Japanese Proficiency in Microsoft Office tools Strong attention to detail and organizational skills Team-oriented with a proactive mindset Please follow us on Linkedin: We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, year of birth, relationship status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website. Click for more Japanese speaking jobs from People First Team Japan in London, your Japanese recruitment specialists.
This is a hands-on role at an exciting company with a diverse and ambitious slate of projects underway. THE COMPANY Our client is a leading film entertainment company specialising in the production, financing, sales and distribution of film and television content. THE ROLE As a Executive Assistant and Office Manager, you will be responsible for a range of administrative and operational duties, ensuring the office runs efficiently and smoothly at all times. Key responsibilities: Executive Assistant support to the CEO, including calendar management, travel coordination and correspondence on behalf of executives. Drafting meeting agendas General office management, including organisation, supplies management and oversight of on-site staff. First point of contact for incoming enquiries via phone and email. Handling data entry related to distribution and box office performance. Support with international event coordination, including setting up the Cannes offices for the film festival in May. Drafting synopses, proofreading director statements and preparing marketing materials and line-ups for markets. Overseeing digital assets such as screening links and the Instagram account. THE PERSON You should be a proactive and organised individual who thrives in a fast-paced environment. Strong problem-solving skills and self-motivation are essential, along with excellent written and verbal communication skills. Proficiency in Microsoft Office, Adobe Acrobat and Mailchimp is required. Familiarity with tools such as Slack or Trello is beneficial. It is important that you can manage multiple tasks with attention to detail and bring a positive can-do attitude to a collaborative team. NEXT STEP If your skills & experience fit the above requirements and you would like to talk to us about this role, please apply online attaching your CV in WORD format. WHAT TO EXPECT Searchlight only advertises active roles Your details will be sent directly to the Consultant who is handling this role We aim to respond to candidates within 14 days. If this role isn't quite right, but you would like us to have your CV on file, please send it to . Searchlight strives to promote equal opportunities for all. We welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. To learn more about Searchlight, see:
Jul 01, 2025
Full time
This is a hands-on role at an exciting company with a diverse and ambitious slate of projects underway. THE COMPANY Our client is a leading film entertainment company specialising in the production, financing, sales and distribution of film and television content. THE ROLE As a Executive Assistant and Office Manager, you will be responsible for a range of administrative and operational duties, ensuring the office runs efficiently and smoothly at all times. Key responsibilities: Executive Assistant support to the CEO, including calendar management, travel coordination and correspondence on behalf of executives. Drafting meeting agendas General office management, including organisation, supplies management and oversight of on-site staff. First point of contact for incoming enquiries via phone and email. Handling data entry related to distribution and box office performance. Support with international event coordination, including setting up the Cannes offices for the film festival in May. Drafting synopses, proofreading director statements and preparing marketing materials and line-ups for markets. Overseeing digital assets such as screening links and the Instagram account. THE PERSON You should be a proactive and organised individual who thrives in a fast-paced environment. Strong problem-solving skills and self-motivation are essential, along with excellent written and verbal communication skills. Proficiency in Microsoft Office, Adobe Acrobat and Mailchimp is required. Familiarity with tools such as Slack or Trello is beneficial. It is important that you can manage multiple tasks with attention to detail and bring a positive can-do attitude to a collaborative team. NEXT STEP If your skills & experience fit the above requirements and you would like to talk to us about this role, please apply online attaching your CV in WORD format. WHAT TO EXPECT Searchlight only advertises active roles Your details will be sent directly to the Consultant who is handling this role We aim to respond to candidates within 14 days. If this role isn't quite right, but you would like us to have your CV on file, please send it to . Searchlight strives to promote equal opportunities for all. We welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. To learn more about Searchlight, see:
Looking for an exciting opportunity as an PA/Office Manager? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a fantastic chance to work in a fast-paced environment and make a real impact on the success of the organisation. Why join our client's team? Work for a growing and reputable property letting business. Be part of a supportive and collaborative team. Opportunity to make a real impact and contribute to the success of the organisation. Our client will pay £30,000 per annum Hours of work are Monday-Friday, 9am-5pm What you'll be doing: Overseeing day-to-day office operations, including managing supplies, equipment, and facilities Keeping the office environment organised, professional, and productive Coordinating with vendors and service providers for office maintenance and supplies Managing office budgets, expenses, and petty cash Providing comprehensive administrative support to the Managing Director Scheduling and coordinating meetings, appointments, and travel arrangements Handling correspondence, reports, presentations, and other documents Maintaining and updating office records, databases, and filing systems Assisting with tenant and landlord communications and resolving any issues Supporting the property process, including advertising properties, arranging viewings, and preparing tenancy agreements Ensuring compliance with property letting laws and regulations Maintaining accurate and up-to-date records of licences and legal documents Assisting with basic bookkeeping tasks and financial reporting Supporting HR functions, including recruitment, on boarding, and staff training What you'll bring: Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role Knowledge of property letting processes and legal requirements is highly desirable Excellent organisational and multitasking skills with a keen eye for detail Strong written and verbal communication skills Proficiency in Microsoft Office Suite and office management software Ability to handle confidential information with discretion Strong problem-solving skills and the ability to work independently Basic understanding of financial and bookkeeping principles If you're an organised and detail-oriented individual with a passion for providing exceptional administrative support, then we want to hear from you! Apply now to join our client's team as their Office Manager/PA. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. To apply, please send your CV and cover letter to . Only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 30, 2025
Full time
Looking for an exciting opportunity as an PA/Office Manager? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a fantastic chance to work in a fast-paced environment and make a real impact on the success of the organisation. Why join our client's team? Work for a growing and reputable property letting business. Be part of a supportive and collaborative team. Opportunity to make a real impact and contribute to the success of the organisation. Our client will pay £30,000 per annum Hours of work are Monday-Friday, 9am-5pm What you'll be doing: Overseeing day-to-day office operations, including managing supplies, equipment, and facilities Keeping the office environment organised, professional, and productive Coordinating with vendors and service providers for office maintenance and supplies Managing office budgets, expenses, and petty cash Providing comprehensive administrative support to the Managing Director Scheduling and coordinating meetings, appointments, and travel arrangements Handling correspondence, reports, presentations, and other documents Maintaining and updating office records, databases, and filing systems Assisting with tenant and landlord communications and resolving any issues Supporting the property process, including advertising properties, arranging viewings, and preparing tenancy agreements Ensuring compliance with property letting laws and regulations Maintaining accurate and up-to-date records of licences and legal documents Assisting with basic bookkeeping tasks and financial reporting Supporting HR functions, including recruitment, on boarding, and staff training What you'll bring: Proven experience as an Office Manager, Personal Assistant, or in a similar administrative role Knowledge of property letting processes and legal requirements is highly desirable Excellent organisational and multitasking skills with a keen eye for detail Strong written and verbal communication skills Proficiency in Microsoft Office Suite and office management software Ability to handle confidential information with discretion Strong problem-solving skills and the ability to work independently Basic understanding of financial and bookkeeping principles If you're an organised and detail-oriented individual with a passion for providing exceptional administrative support, then we want to hear from you! Apply now to join our client's team as their Office Manager/PA. This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer. To apply, please send your CV and cover letter to . Only shortlisted candidates will be contacted. We look forward to reviewing your application. If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Office Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Officer Coordinator to join the team located in Kings Cross, London. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team. We are seeking a highly organised, personable, and proactiveOffice Administrator - Front of Houseto be the first point of contact for our office. This role combines front desk responsibilities with essential administrative support, ensuring smooth day-to-day operations and a welcoming environment for visitors and staff alike. Key Tasks Key Responsibilities: Front of House & Hospitality Welcome visitors and ensure a professional and friendly reception experience Manage the reception area to ensure it is always tidy and presentable Coordinate the meeting room and desk booking calendar for approximately 40 desks and 3 meeting rooms, including two smaller pods Provide hospitality meeting room service, including ordering and replenishing refreshments Keep kitchen and communal areas tidy and well-stocked Handle incoming and outgoing mail and deliveries Maintain visitor logs and issue temporary access passes Liaise with building security and facilities teams for visitor access and safety Ensure signage and information displays are up to date and professional Office Administration Support onboarding of new staff and contractors (e.g., access cards, welcome packs, and IT setup) Maintain and update office records, databases, and filing systems Support the Office Manager with the raising of purchase orders and assist with expense reconciliation as needed Support general office upkeep and organisation Ensure compliance with health and safety procedures, including first aid and fire safety protocols Assist with organising internal events and staff communications Monitor and replenish office supplies and stationery Coordinate with external vendors and service providers (e.g., cleaners, maintenance, couriers) Assist with IT coordination and troubleshooting basic office tech issues Skills & Qualifications: Proven experience in a front-of-house or administrative role Excellent communication and interpersonal skills Strong organisational and multitasking abilities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Professional appearance and demeanour Ability to handle confidential information with discretion Comfortable working independently and as part of a team Positive, can-do attitude with a proactive approach to problem-solving Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training Support with the administration of workplace inspections Analyse the waste data and produce stats Support the technical team with timesheet data entry Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date Support the workplace managers with the raising of purchase orders Support workplace managers with the maintenance of distribution lists Expense support for both soft and technical Support with IT and phone issues for both the soft services and technical teams Assist with PPE records ensuring this is maintained and updated Collate customerfeedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion Provide cover for the technical administrator during sickness and leave Person Specification Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software Able and flexible handling a wide variety of items on a daily basis Ability to work under pressure Customer Service skills Able to communicate with all levels of staff in a polite and efficient manner Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments Ability to prioritise workload to effectively meet deadlines
Jun 30, 2025
Full time
Company Profile CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. Job Title: Office Coordinator CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Officer Coordinator to join the team located in Kings Cross, London. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team. We are seeking a highly organised, personable, and proactiveOffice Administrator - Front of Houseto be the first point of contact for our office. This role combines front desk responsibilities with essential administrative support, ensuring smooth day-to-day operations and a welcoming environment for visitors and staff alike. Key Tasks Key Responsibilities: Front of House & Hospitality Welcome visitors and ensure a professional and friendly reception experience Manage the reception area to ensure it is always tidy and presentable Coordinate the meeting room and desk booking calendar for approximately 40 desks and 3 meeting rooms, including two smaller pods Provide hospitality meeting room service, including ordering and replenishing refreshments Keep kitchen and communal areas tidy and well-stocked Handle incoming and outgoing mail and deliveries Maintain visitor logs and issue temporary access passes Liaise with building security and facilities teams for visitor access and safety Ensure signage and information displays are up to date and professional Office Administration Support onboarding of new staff and contractors (e.g., access cards, welcome packs, and IT setup) Maintain and update office records, databases, and filing systems Support the Office Manager with the raising of purchase orders and assist with expense reconciliation as needed Support general office upkeep and organisation Ensure compliance with health and safety procedures, including first aid and fire safety protocols Assist with organising internal events and staff communications Monitor and replenish office supplies and stationery Coordinate with external vendors and service providers (e.g., cleaners, maintenance, couriers) Assist with IT coordination and troubleshooting basic office tech issues Skills & Qualifications: Proven experience in a front-of-house or administrative role Excellent communication and interpersonal skills Strong organisational and multitasking abilities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Professional appearance and demeanour Ability to handle confidential information with discretion Comfortable working independently and as part of a team Positive, can-do attitude with a proactive approach to problem-solving Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training Support with the administration of workplace inspections Analyse the waste data and produce stats Support the technical team with timesheet data entry Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date Support the workplace managers with the raising of purchase orders Support workplace managers with the maintenance of distribution lists Expense support for both soft and technical Support with IT and phone issues for both the soft services and technical teams Assist with PPE records ensuring this is maintained and updated Collate customerfeedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion Provide cover for the technical administrator during sickness and leave Person Specification Self-motivated with good written and verbal communication skills IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software Able and flexible handling a wide variety of items on a daily basis Ability to work under pressure Customer Service skills Able to communicate with all levels of staff in a polite and efficient manner Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments Ability to prioritise workload to effectively meet deadlines
Drama/Performing Arts Graduate Teaching Assistant - Barnet Full-Time September 2025 Start Long-Term Mainstream Secondary School Are you a recent Drama/Performing Arts graduate with a passion for education and inspiring young minds? Dynamic and inclusive secondary schools in Barnet are seeking dedicated Drama/Performing Arts Graduate Teaching Assistants to join their Drama Department . This is a full-time , long-term role starting in September 2025 , offering the perfect opportunity to gain valuable in-school experience while supporting students in their academic journey. This would be a fantastic opportunity for aspiring Drama Teachers looking to gain experience with children The Role: Support teachers in delivering engaging and informative Drama lessons across Key Stages 3-4 Work with small groups and individual students to reinforce lesson content and provide tailored academic support Assist with lesson preparation, classroom management, and resource creation Contribute to a positive and focused learning environment within the Drama Department Offer classroom and administrative support to teaching staff as needed Requirements: A degree in Drama/Performing Arts or a closely related subject A DBS on the update service , or willingness to apply to one Enthusiasm for education and a proactive attitude Strong communication and interpersonal skills Previous experience working with children is not required - just a willingness to learn and make a difference What We Offer: A supportive school environment with experienced staff and a collaborative Drama team An excellent opportunity for professional development - ideal for those considering a career in teaching Competitive pay (based on experience) Full-time hours and a long-term placement, starting in September 2025. If you are enthusiastic, dedicated, and eager Drama or Theatre graduate looking to start your career in education, apply now to join one of our secondary schools in Brent, or send your CV to (url removed) ! Alternatively, for more information on this role, please contact Elizabeth on (phone number removed) (option 3) .
Jun 29, 2025
Seasonal
Drama/Performing Arts Graduate Teaching Assistant - Barnet Full-Time September 2025 Start Long-Term Mainstream Secondary School Are you a recent Drama/Performing Arts graduate with a passion for education and inspiring young minds? Dynamic and inclusive secondary schools in Barnet are seeking dedicated Drama/Performing Arts Graduate Teaching Assistants to join their Drama Department . This is a full-time , long-term role starting in September 2025 , offering the perfect opportunity to gain valuable in-school experience while supporting students in their academic journey. This would be a fantastic opportunity for aspiring Drama Teachers looking to gain experience with children The Role: Support teachers in delivering engaging and informative Drama lessons across Key Stages 3-4 Work with small groups and individual students to reinforce lesson content and provide tailored academic support Assist with lesson preparation, classroom management, and resource creation Contribute to a positive and focused learning environment within the Drama Department Offer classroom and administrative support to teaching staff as needed Requirements: A degree in Drama/Performing Arts or a closely related subject A DBS on the update service , or willingness to apply to one Enthusiasm for education and a proactive attitude Strong communication and interpersonal skills Previous experience working with children is not required - just a willingness to learn and make a difference What We Offer: A supportive school environment with experienced staff and a collaborative Drama team An excellent opportunity for professional development - ideal for those considering a career in teaching Competitive pay (based on experience) Full-time hours and a long-term placement, starting in September 2025. If you are enthusiastic, dedicated, and eager Drama or Theatre graduate looking to start your career in education, apply now to join one of our secondary schools in Brent, or send your CV to (url removed) ! Alternatively, for more information on this role, please contact Elizabeth on (phone number removed) (option 3) .
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of London. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy. Are you a dynamic Japanese speaking PA looking for an exciting opportunity London Permanent Up to £35000 per annum + bonus A Swedish speaker is urgently needed for a financial services company to s 3rd Floor, 9 Irving Street, London, WC2H 7AH
Jun 28, 2025
Full time
Our client is looking for a bright Italian speaking office administrator to join their team on a 3 month temporary contract on a full time basis. Within this role you will be provide a wide range of administrative support to a busy team. The company is a well known public sector organisation which is based in the very centre of London. Your responsibilities will include: Providing general secretarial and administrative support Being the main point of contact for staff members and clients, ensuring smooth communication at all times Ensuring all materials are accurate and are documented efficiently and correctly on the database Maintaining and updating all project files and project documents About you: In order to succeed in this role as a Italian speaking Office Administrator you will have a solid administration background and be a self-motivated, dynamic and able to take initiative in order to achieve the end-result in this rewarding role. This vacancy would be suitable for a professional and dedicated Italian speaker who sought to develop their administrative career within a respected organisation where you really can add value into your role as well as making a difference to the environment. Profile: Required to be fluent in Italian and English, both written and spoken Previous experience as an Office Manager, Administrator, Administration Executive, Administration Coordinator or Team Assistant Proven experience of working in a secretarial or administrative role Strong prioritisation and multitasking skills and excellent attention to detail Exceptional communication, organisational and time management skills Switched-on and able to work well in a fast-paced environment To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy. Are you a dynamic Japanese speaking PA looking for an exciting opportunity London Permanent Up to £35000 per annum + bonus A Swedish speaker is urgently needed for a financial services company to s 3rd Floor, 9 Irving Street, London, WC2H 7AH
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
Jun 27, 2025
Full time
Executive Assistant South Wales - Hybrid Salary: £35,000 CPS Group are working with a leading organisation in South Wales who have a fantastic opportunity for an experienced Executive Assistant to join their team. This is a hybrid role based in South Wales, requiring a flexible split between home and on site. The successful candidate will provide high-level administrative and project coordination and management support to the executive leadership team, ensuring efficient day-to-day operations and enabling senior stakeholders to focus on key business initiatives. This Executive Assistant position is both hands-on and varied, supporting senior leaders by coordinating projects, managing communications, and ensuring smooth daily operations. You will act as a trusted member of the team, anticipating needs, managing competing priorities, and facilitating efficient workflows. Key Responsibilities: Project Coordination & Support Support and coordinate internal initiatives, ensuring timelines and deliverables are met. Work with internal teams to track project milestones and communicate updates. Assist in preparing board presentations and executive reports, ensuring accuracy and relevance for target audiences. Attend meetings, take detailed minutes, and follow up on action items. Communication & Collaboration Act as a central point of contact for internal and external communications on behalf of the executive team. Draft, review, and send professional correspondence and emails. Support cross-departmental collaboration, helping to resolve queries and drive forward decisions. Executive & Administrative Support Proactively manage complex calendars, including scheduling high-priority meetings and offsite events. Organise travel arrangements and itineraries for domestic and international trips. Maintain email inboxes, prioritising actions and drafting responses where needed. Prepare executives for meetings with briefing materials and summaries. Office & Operations Management Maintain office supplies, set up meeting spaces, and provide hospitality support for internal and external visitors. Manage expense claims, purchase orders and liaise with Finance for approvals and reconciliation. Provide occasional support to wider leadership team members where required. Digital Presence Support Manage and optimise LinkedIn profiles for executives, aligning with company messaging and identifying engagement opportunities. Continuous Improvement Identify ways to enhance efficiency through improved processes, tools, and systems. Implement and maintain effective administrative systems that support evolving business needs. Knowledge, Skills & Experience: Proven experience in a senior Executive Assistant or high-level administration role. Exceptional organisational and time-management skills, able to juggle multiple demands. Strong communication skills - verbal, written and interpersonal. Confident using Microsoft Office Suite (Outlook, Word, PowerPoint, Excel). Experience managing diaries, meeting logistics, travel, and expense processing. Ability to work under pressure with discretion and confidentiality. A proactive, adaptable, and professional approach with strong problem-solving ability. Key Behaviours: A self-starter who shows initiative and confidence in decision-making. Comfortable working in a fast-paced environment with changing priorities. Dependable, trustworthy, and calm under pressure. A people-person with strong interpersonal skills. Detail-oriented, accurate and committed to high standards.
ASSISTANT ACCOUNTANT ECCLES, MANCHESTER UP TO 32,000 + STUDY SUPPORT (ACCA/CIMA/AAT) THE COMPANY: We're proud to be exclusively partnering with a forward thinking and fast-growing SME that forms part of a wider group, and as a result of growth, they're seeking an Assistant Accountant / Accounts Assistant to join the company. As an Assistant Accountant / Accounts Assistant, you'll be working closely with the Finance Manager, take responsibility for the month-end and year-end close processes, conducting full balance sheet reconciliation, updating fixed asset registers, gaining commentary and assisting with the production of the management pack. In addition, you'll get involved with the VAT Returns and working closely with the external accountancy practice. This is a great opportunity to join a business who will invest in your future where you can grow your career and an ideal role for someone who would like to transition into a more senior role in the future. THE ASSISTANT ACCOUNTANT ROLE: As the Assistant Accountant / Accounts Assistant, you'll be reporting to the Finance Manager, assisting with the full month-end and year-end close process Assisting Finance Manager with the Month-end process and preparation of the Management Accounts, balance sheet reconciliation and creation of the board pack. Creating Journals for pre-payments, accruals and intercompany transactions Ensuring ledgers are full reconciled and accurate Using Excel for financial analysis, reporting, and data manipulation. Assist in developing operational performance KPI reporting Liaising with the management team to gain commentary for the management accounts Assisting with the Year End process, handling queries to ensure a smooth process Working with the rest of the team to manage the finance inbox, ensuring timely and efficient communication handling Supporting the transactional team as required with including accounts payable, receivable, and bank reconciliations. A key point of contact for the finance team, providing exceptional customer service to internal colleagues, customers, and suppliers. Maintain, update and help to redefine Financial and Administrative procedural documentation. THE PERSON: Must have current experience in a similar role, such as, Finance Assistant, Accounts Assistant, Assistant Accountant or Assistant Management Accountant Good experience with MS Excel with the ability to do Sum IF and VLOOKUP's Analytical skills with the ability to identify and question information Experience with Balance Sheet reconciliation and Journals Ideally already started AAT or CIMA, however, experience is more important Experience with Sage, Xero or similar accounting package TO APPLY: Please send your CV for the Accounts Assistant / Assistant Accountant role via the advert for immediate consideration. Get Recruited is acting as an Employment Agency in relation to this vacancy.
Jun 27, 2025
Full time
ASSISTANT ACCOUNTANT ECCLES, MANCHESTER UP TO 32,000 + STUDY SUPPORT (ACCA/CIMA/AAT) THE COMPANY: We're proud to be exclusively partnering with a forward thinking and fast-growing SME that forms part of a wider group, and as a result of growth, they're seeking an Assistant Accountant / Accounts Assistant to join the company. As an Assistant Accountant / Accounts Assistant, you'll be working closely with the Finance Manager, take responsibility for the month-end and year-end close processes, conducting full balance sheet reconciliation, updating fixed asset registers, gaining commentary and assisting with the production of the management pack. In addition, you'll get involved with the VAT Returns and working closely with the external accountancy practice. This is a great opportunity to join a business who will invest in your future where you can grow your career and an ideal role for someone who would like to transition into a more senior role in the future. THE ASSISTANT ACCOUNTANT ROLE: As the Assistant Accountant / Accounts Assistant, you'll be reporting to the Finance Manager, assisting with the full month-end and year-end close process Assisting Finance Manager with the Month-end process and preparation of the Management Accounts, balance sheet reconciliation and creation of the board pack. Creating Journals for pre-payments, accruals and intercompany transactions Ensuring ledgers are full reconciled and accurate Using Excel for financial analysis, reporting, and data manipulation. Assist in developing operational performance KPI reporting Liaising with the management team to gain commentary for the management accounts Assisting with the Year End process, handling queries to ensure a smooth process Working with the rest of the team to manage the finance inbox, ensuring timely and efficient communication handling Supporting the transactional team as required with including accounts payable, receivable, and bank reconciliations. A key point of contact for the finance team, providing exceptional customer service to internal colleagues, customers, and suppliers. Maintain, update and help to redefine Financial and Administrative procedural documentation. THE PERSON: Must have current experience in a similar role, such as, Finance Assistant, Accounts Assistant, Assistant Accountant or Assistant Management Accountant Good experience with MS Excel with the ability to do Sum IF and VLOOKUP's Analytical skills with the ability to identify and question information Experience with Balance Sheet reconciliation and Journals Ideally already started AAT or CIMA, however, experience is more important Experience with Sage, Xero or similar accounting package TO APPLY: Please send your CV for the Accounts Assistant / Assistant Accountant role via the advert for immediate consideration. Get Recruited is acting as an Employment Agency in relation to this vacancy.
HARRIS PRIMARY ACADEMY CHAFFORD HUNDRED
Chafford Hundred, Essex
About Us We are a 3 form entry primary school from Reception to Year 6, which also includes a 52 place Nursery. Harris Primary Academy Chafford Hundred (HPACH) is a successful academy that was judged outstanding in every category in our March 2025 Ofsted inspection. We are a sister school to Harris Primary Academy Mayflower and Harris Academy Chafford Hundred, along with the other Academies in the Harris Federation. We work very closely together and share the very best practice and leadership knowledge and capacity to make the education we offer outstanding. Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement: "Excellence, Every child, Every day." Our Core values of: Resilience, Respect, Responsibility, Community and Kindness underpin everything that happens at Harris Primary Academy Chafford Hundred. They are our foundations and we have a clear expectation that all adults, as well as children and staff, model and respect these values both inside and outside the academy. Our team are committed to every child, and aim to develop confident and creative learners who leave the academy ready for secondary and the world ahead of them. We proudly celebrate our children's diversity and achievements, from both school and at home. Whether they are learning English and Maths, Latin or Mandarin, competing in sports, or discussing their dream occupations, we do whatever it takes to ensure our pupils gain the confidence to aspire and flourish in life. At HPACH, we work tirelessly to make sure that every child comes to recognise their own potential. As a result of the exceptional practice at our academy every single day, our children achieve outstanding outcomes each year and we are incredibly proud of them. Alongside academic achievement, we want our academy to be a safe and caring space for children who are excited and happy to come to school every day to learn, grow and develop. We offer many opportunities for our parents and the local community to share in our students learning and encourage our parents to attend academy events. Summary Harris Primary Academy Chafford Hundred is looking for a Teaching Assistant to support individuals and groups of children, including those with SEN. The successful candidate will be involved in first aid related matters and have a basic knowledge of SEND and learning barriers. Main Areas of Responsibility Your role will include: Supervising and supporting identified children, in 1:1, group or whole class situations, ensuring their safety and access to learning Assisting in the development of appropriate resources, schemes of work and teaching strategies Assisting in evaluating identified children's progress Providing detailed and regular feedback to teachers on children's achievement, progress and needs Leading small group sessions and interventions Attending to children's personal needs where required, including social, health, physical, hygiene, first aid and welfare matters Supporting with behaviour management Contributing towards a purposeful and supportive learning environment. Undertaking structured and agreed learning activities/teaching programmes, adjusting activities to ensure achievement of learning goals Assisting with the supervision of children out of lesson times, such as playtime and lunchtime duty Establishing good relationships with children, acting as a role model Promoting the inclusion and acceptance of all children, supporting difference and ensuring that all have equal access to opportunities to learn and develop Supporting children with their learning and development in areas such as literacy, numeracy, Key Stage and/or subject specific Encouraging children to interact with others and engage in activities Preparing and clearing the classroom assisting with the display of children's work Preparing and maintaining equipment and resources and supporting children in their use Undertaking record keeping Establishing and maintaining positive relationships with parents/carers Providing general administrative support Qualifications & Experience We would like to hear from you if you have: Qualifications to degree level or equivalent Basic knowledge of SEND and learning barriers Some knowledge of strategies in working with young people with challenging behaviours Knowledge of some of the social issues facing students from disadvantaged backgrounds Awareness of Health and Safety issues in the workplace. Experience of working directly with young people in an education or training environment, supporting the learning of students. Experience of establishing and maintaining positive working relationships with a range of stakeholders, at all levels. Experience of managing and being responsible for own workload. For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Jun 27, 2025
Full time
About Us We are a 3 form entry primary school from Reception to Year 6, which also includes a 52 place Nursery. Harris Primary Academy Chafford Hundred (HPACH) is a successful academy that was judged outstanding in every category in our March 2025 Ofsted inspection. We are a sister school to Harris Primary Academy Mayflower and Harris Academy Chafford Hundred, along with the other Academies in the Harris Federation. We work very closely together and share the very best practice and leadership knowledge and capacity to make the education we offer outstanding. Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement: "Excellence, Every child, Every day." Our Core values of: Resilience, Respect, Responsibility, Community and Kindness underpin everything that happens at Harris Primary Academy Chafford Hundred. They are our foundations and we have a clear expectation that all adults, as well as children and staff, model and respect these values both inside and outside the academy. Our team are committed to every child, and aim to develop confident and creative learners who leave the academy ready for secondary and the world ahead of them. We proudly celebrate our children's diversity and achievements, from both school and at home. Whether they are learning English and Maths, Latin or Mandarin, competing in sports, or discussing their dream occupations, we do whatever it takes to ensure our pupils gain the confidence to aspire and flourish in life. At HPACH, we work tirelessly to make sure that every child comes to recognise their own potential. As a result of the exceptional practice at our academy every single day, our children achieve outstanding outcomes each year and we are incredibly proud of them. Alongside academic achievement, we want our academy to be a safe and caring space for children who are excited and happy to come to school every day to learn, grow and develop. We offer many opportunities for our parents and the local community to share in our students learning and encourage our parents to attend academy events. Summary Harris Primary Academy Chafford Hundred is looking for a Teaching Assistant to support individuals and groups of children, including those with SEN. The successful candidate will be involved in first aid related matters and have a basic knowledge of SEND and learning barriers. Main Areas of Responsibility Your role will include: Supervising and supporting identified children, in 1:1, group or whole class situations, ensuring their safety and access to learning Assisting in the development of appropriate resources, schemes of work and teaching strategies Assisting in evaluating identified children's progress Providing detailed and regular feedback to teachers on children's achievement, progress and needs Leading small group sessions and interventions Attending to children's personal needs where required, including social, health, physical, hygiene, first aid and welfare matters Supporting with behaviour management Contributing towards a purposeful and supportive learning environment. Undertaking structured and agreed learning activities/teaching programmes, adjusting activities to ensure achievement of learning goals Assisting with the supervision of children out of lesson times, such as playtime and lunchtime duty Establishing good relationships with children, acting as a role model Promoting the inclusion and acceptance of all children, supporting difference and ensuring that all have equal access to opportunities to learn and develop Supporting children with their learning and development in areas such as literacy, numeracy, Key Stage and/or subject specific Encouraging children to interact with others and engage in activities Preparing and clearing the classroom assisting with the display of children's work Preparing and maintaining equipment and resources and supporting children in their use Undertaking record keeping Establishing and maintaining positive relationships with parents/carers Providing general administrative support Qualifications & Experience We would like to hear from you if you have: Qualifications to degree level or equivalent Basic knowledge of SEND and learning barriers Some knowledge of strategies in working with young people with challenging behaviours Knowledge of some of the social issues facing students from disadvantaged backgrounds Awareness of Health and Safety issues in the workplace. Experience of working directly with young people in an education or training environment, supporting the learning of students. Experience of establishing and maintaining positive working relationships with a range of stakeholders, at all levels. Experience of managing and being responsible for own workload. For a full job description and person specification, please download the Job Pack. Professional Development & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jun 27, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Legal Accounts Assistant £32,000 Kingston upon Thames Our client, a well-established firm of solicitors based in Kingston upon Thames, is seeking an experienced individual to join their busy accounts team. The ideal candidate will have previous experience working within the accounts department of a law firm, with a solid understanding of legal accounting procedures and compliance requirements. Key Responsibilities: Opening client files and managing associated administrative tasks Handling ID and compliance checks, including proof and source of funds Applying a thorough knowledge of anti-money laundering legislation Processing payments from the client account and managing incoming receipts Inputting and managing bank payments Reconciling accounts and identifying incoming funds Processing client-to-office transfers Managing HMLR and Searchflow statements and payments Running regular credit control procedures Responding to queries from fee earners Providing absence and holiday cover for other members of the accounts team Managing file closures Hours of Work: This is a full-time position, working 37.5 hours per week, typically from 9:00 am to 5:30 pm, with a one-hour lunch break. If you have the relevant experience and are looking to join a reputable and supportive legal practice, we would love to hear from you. If you would like to learn more about this opportunity, contact Matthew Heard for a confidential discussion. LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients. LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.
Jun 26, 2025
Full time
Legal Accounts Assistant £32,000 Kingston upon Thames Our client, a well-established firm of solicitors based in Kingston upon Thames, is seeking an experienced individual to join their busy accounts team. The ideal candidate will have previous experience working within the accounts department of a law firm, with a solid understanding of legal accounting procedures and compliance requirements. Key Responsibilities: Opening client files and managing associated administrative tasks Handling ID and compliance checks, including proof and source of funds Applying a thorough knowledge of anti-money laundering legislation Processing payments from the client account and managing incoming receipts Inputting and managing bank payments Reconciling accounts and identifying incoming funds Processing client-to-office transfers Managing HMLR and Searchflow statements and payments Running regular credit control procedures Responding to queries from fee earners Providing absence and holiday cover for other members of the accounts team Managing file closures Hours of Work: This is a full-time position, working 37.5 hours per week, typically from 9:00 am to 5:30 pm, with a one-hour lunch break. If you have the relevant experience and are looking to join a reputable and supportive legal practice, we would love to hear from you. If you would like to learn more about this opportunity, contact Matthew Heard for a confidential discussion. LR Legal is a specialist legal recruitment agency with a reputation based on trust and integrity. We will always ask your permission before sending your CV to any of our clients. LR Legal Recruitment is operating as an Employment Agency in respect of this vacancy.
Our Client Mackie Myers is thrilled to be partnering with Boston University Global Programmes Study Abroad in the search for their Assistant Director - Finance. Boston University Study Abroad is a division of Boston University Global Programs and is responsible for developing and providing opportunities for study around the world. BU Study Abroad offers students from Boston University and many other colleges and universities 200+ programs, 30+ cities, and 20+ countries. Boston University was one of the first universities in the United States to send students abroad, and the first university to offer study abroad internship opportunities on several continents. The range of subjects covered includes Advertising and PR, Computer Science, Film, Radio, Journalism, Mathematics and Statistics, and Psychology and Health Sciences. The mission of Boston University Study Abroad is to offer excellent, innovative, and diverse cross-cultural learning experiences for all students. The study abroad programs cultivate the intellectual, professional, and personal qualities necessary for success in an increasingly interconnected world. The Role Reporting to the Director, Boston University Study Abroad London Programmes, you will be responsible for the financial oversight of Boston University s London Study Abroad operations. As a key member of the Study Abroad London Director s Executive Group, you will be contributing towards the transformative educational experiences on offer. You will need to be a proactive team member, consistently seeking out opportunities for change and continuous improvement. Main Duties In close collaboration with the London Director, and Global Programs management, oversee the ongoing financial operations for the London Study Abroad site including, but not limited to: Internal financial accounting Financial reporting and monthly reconciliations Budget development and ongoing monitoring Local payroll including tax withholdings and pension payments Banking Regulatory compliance Accounts payable Implement and keep up to date systems and controls to ensure proper use of program funds. Work closely with Global Programs, Finance & Operations team, analyse London-based financial operations and provide budget models to aid in the strategic decision making with respect to new and existing programs and facilities. Monitor budgets on a regular basis and provide regular financial reports to the London Director and to Global Programs management. Directly supervise a Finance Business Partner. Mentor, train, delegate and as needed review work. Collaborate with the Associate Director, Human Resources to help manage the administrative and human resource functions of the London Study Abroad site, especially as it relates to onboarding, offboarding, payroll and benefits. Collaborate with Global Programs, Finance & Operations team to help oversee the regulatory, audit and filing requirements for University owned entities registered in the UK. What's On Offer: Salary: £57,600 £65,600 Contract type: Full-time, Permanent. The role will be based at the London office (Gloucester Road). Flexible working opportunities are available for this position Annual leave: 28 days including public holidays plus concessionary days mid-August and Christmas Benefits: Private Medical Insurance, Life Assurance, Critical Illness, enhanced pension contributions, MediCash Health Plan, Perks at work and Discounts for Teachers discount schemes, complimentary drinks and snacks
Jun 23, 2025
Full time
Our Client Mackie Myers is thrilled to be partnering with Boston University Global Programmes Study Abroad in the search for their Assistant Director - Finance. Boston University Study Abroad is a division of Boston University Global Programs and is responsible for developing and providing opportunities for study around the world. BU Study Abroad offers students from Boston University and many other colleges and universities 200+ programs, 30+ cities, and 20+ countries. Boston University was one of the first universities in the United States to send students abroad, and the first university to offer study abroad internship opportunities on several continents. The range of subjects covered includes Advertising and PR, Computer Science, Film, Radio, Journalism, Mathematics and Statistics, and Psychology and Health Sciences. The mission of Boston University Study Abroad is to offer excellent, innovative, and diverse cross-cultural learning experiences for all students. The study abroad programs cultivate the intellectual, professional, and personal qualities necessary for success in an increasingly interconnected world. The Role Reporting to the Director, Boston University Study Abroad London Programmes, you will be responsible for the financial oversight of Boston University s London Study Abroad operations. As a key member of the Study Abroad London Director s Executive Group, you will be contributing towards the transformative educational experiences on offer. You will need to be a proactive team member, consistently seeking out opportunities for change and continuous improvement. Main Duties In close collaboration with the London Director, and Global Programs management, oversee the ongoing financial operations for the London Study Abroad site including, but not limited to: Internal financial accounting Financial reporting and monthly reconciliations Budget development and ongoing monitoring Local payroll including tax withholdings and pension payments Banking Regulatory compliance Accounts payable Implement and keep up to date systems and controls to ensure proper use of program funds. Work closely with Global Programs, Finance & Operations team, analyse London-based financial operations and provide budget models to aid in the strategic decision making with respect to new and existing programs and facilities. Monitor budgets on a regular basis and provide regular financial reports to the London Director and to Global Programs management. Directly supervise a Finance Business Partner. Mentor, train, delegate and as needed review work. Collaborate with the Associate Director, Human Resources to help manage the administrative and human resource functions of the London Study Abroad site, especially as it relates to onboarding, offboarding, payroll and benefits. Collaborate with Global Programs, Finance & Operations team to help oversee the regulatory, audit and filing requirements for University owned entities registered in the UK. What's On Offer: Salary: £57,600 £65,600 Contract type: Full-time, Permanent. The role will be based at the London office (Gloucester Road). Flexible working opportunities are available for this position Annual leave: 28 days including public holidays plus concessionary days mid-August and Christmas Benefits: Private Medical Insurance, Life Assurance, Critical Illness, enhanced pension contributions, MediCash Health Plan, Perks at work and Discounts for Teachers discount schemes, complimentary drinks and snacks
Receptionist and Administration Assistant Barristers Chambers London Office Based Basic Salary £30,000 - £32,000 dependant on experience plus excellent benefits Full Time, Permanent Our client, a leading London barristers chambers is now recruiting a receptionist and administration assistant to provide welcoming front -of-house experience and administrative support for our wider marketing, office administration and leadership teams. You will be joining a thriving friendly and supportive chambers. The Key Responsibilities Reception Welcome and greet visitors to chambers, providing refreshments as required. Answer incoming calls and directing them appropriately and/or taking accurate messages. Organise catering for meetings and events as required. Ensure reception and meeting rooms are well always maintained and presentable . Maintain stock levels in kitchen areas. Reporting of maintenance issues to Head of Administration. Administration Monitor regulatory compliance for chambers, including monitoring and communicating renewal deadlines. Administering the mini pupillage and pupillage scheme, including application processing and communication. Assisting with the administration and being the point of contact for the PEBA Mentorship Programme. Assist with diary management for the CEO and wider staff team. Produce new member and new staff induction packs. Assisting with drafting and formatting documents. Input data and produce of Carbon Footprint Reports using the Achille Management tool. Assist in the coordination and delivery of internal and external events (e.g. RSVPs, setting up, assembling delegate packs and badges, ticketing). Maintain and update the internal database and assist with website content updates. Manage webinars, ensuring smooth delivery and user experience. Assisting with diary management. Skills and experience Essential Positive and proactive approach. Professional, friendly, and helpful communication skills. Strong organization skills with attention to detail. Proficiency in Microsoft Office (including Outlook, Word, Excel, Teams). Accurate writing ability. Ability to multitask and prioritise workload. Desirable Lex case management system Canva and other design software A professional services environment To apply to this role please send your CV. Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.
Jun 20, 2025
Full time
Receptionist and Administration Assistant Barristers Chambers London Office Based Basic Salary £30,000 - £32,000 dependant on experience plus excellent benefits Full Time, Permanent Our client, a leading London barristers chambers is now recruiting a receptionist and administration assistant to provide welcoming front -of-house experience and administrative support for our wider marketing, office administration and leadership teams. You will be joining a thriving friendly and supportive chambers. The Key Responsibilities Reception Welcome and greet visitors to chambers, providing refreshments as required. Answer incoming calls and directing them appropriately and/or taking accurate messages. Organise catering for meetings and events as required. Ensure reception and meeting rooms are well always maintained and presentable . Maintain stock levels in kitchen areas. Reporting of maintenance issues to Head of Administration. Administration Monitor regulatory compliance for chambers, including monitoring and communicating renewal deadlines. Administering the mini pupillage and pupillage scheme, including application processing and communication. Assisting with the administration and being the point of contact for the PEBA Mentorship Programme. Assist with diary management for the CEO and wider staff team. Produce new member and new staff induction packs. Assisting with drafting and formatting documents. Input data and produce of Carbon Footprint Reports using the Achille Management tool. Assist in the coordination and delivery of internal and external events (e.g. RSVPs, setting up, assembling delegate packs and badges, ticketing). Maintain and update the internal database and assist with website content updates. Manage webinars, ensuring smooth delivery and user experience. Assisting with diary management. Skills and experience Essential Positive and proactive approach. Professional, friendly, and helpful communication skills. Strong organization skills with attention to detail. Proficiency in Microsoft Office (including Outlook, Word, Excel, Teams). Accurate writing ability. Ability to multitask and prioritise workload. Desirable Lex case management system Canva and other design software A professional services environment To apply to this role please send your CV. Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion. Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.
Temporary Administrative Assistant Location: Near to Brentwood Hours: 9:00am - 5:00pm Monday to Friday Pay Rate: £12.50 per hour Availability: Ongoing position Job Description: We are looking for a detail-oriented and efficient Temporary Administrative Assistant to join our team. The ideal candidate will be proficient in Excel and skilled in handling phone calls and inquiries. Key Responsibilities: Work with Excel to manage and organise data. Answer phone calls and respond to questions and enquiries. Provide general administrative support as required. Requirements: Proficiency in Microsoft Excel. Experience with PDF conversion tools. Excellent communication and organisational skills. Ability to handle multiple tasks efficiently. Immediate availability. If you are a proactive and organised individual looking for a temporary administrative role, we would love to hear from you! How to Apply: Please send your resume and a brief cover letter to Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact us for more information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 19, 2025
Full time
Temporary Administrative Assistant Location: Near to Brentwood Hours: 9:00am - 5:00pm Monday to Friday Pay Rate: £12.50 per hour Availability: Ongoing position Job Description: We are looking for a detail-oriented and efficient Temporary Administrative Assistant to join our team. The ideal candidate will be proficient in Excel and skilled in handling phone calls and inquiries. Key Responsibilities: Work with Excel to manage and organise data. Answer phone calls and respond to questions and enquiries. Provide general administrative support as required. Requirements: Proficiency in Microsoft Excel. Experience with PDF conversion tools. Excellent communication and organisational skills. Ability to handle multiple tasks efficiently. Immediate availability. If you are a proactive and organised individual looking for a temporary administrative role, we would love to hear from you! How to Apply: Please send your resume and a brief cover letter to Working as a temp is an ideal way of exploring different job roles and industries. It's also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team: Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after Access to discount vouchers with many high street brands Eye care vouchers and money towards glasses should you require them for VDU purposes We can search for permanent work whilst you're in assignments and offer expert interview support and advice Weekly pay Pension scheme option (with employer contributions) 28 days paid annual leave (Based on a weekly accrual) We're proud to say our consultants are experts in recruitment and are more than happy to discuss the benefits in more detail; please contact us for more information. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Quick Registration: First Name , Last Name , e-mail , Phone , Sector, Location Our client is a Global Financial Broking firm in London. Client Onboarding KYC Associate: 5 days a week in Position: Administration Assistant - Financial Services Our client is a Financial Market making company. Our client is a Wealth and Asset Management firm. Date: 4 Aug 2024 Sector: ADMINISTRATION Type: Contract Location: London Salary: £30000 - 35000 per annum Email: Ref: BT962 Administration Assistant - contract. To £35,000 This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills, initially on a three-month contract basis for their City of London office. Previous administration experience in a corporate environment is essential. Duties include: Assist the Administration Manager to provide administrative support, including updating databases, creating bills, and helping with projects. Manage the Admin Inbox, handle tasks such as setting up and adding people to online workspaces, account amendments, formatting documents, dealing with incoming post, and other ad hoc queries. Help produce accounts and management reports, including financial statements, within agreed timescales, escalating to the Administration Manager where necessary. Sort and organise post, including handling cheques, manager requests, and sending items to clients, ensuring outgoing post is collected. Scan team documents as required, following team procedures. Support all team members with administrative assistance as necessary. Answer the telephone, transfer calls, and take detailed messages promptly. Provide PA cover in the absence of other team administrators. Ensure stationery supplies are always stocked appropriately. Save documents on the network according to the firm's procedures to ensure accessibility. Maintain confidentiality of processed materials and comply with security regulations. Ensure the team telephone system is always appropriately covered, escalating as needed.
Jun 19, 2025
Full time
Quick Registration: First Name , Last Name , e-mail , Phone , Sector, Location Our client is a Global Financial Broking firm in London. Client Onboarding KYC Associate: 5 days a week in Position: Administration Assistant - Financial Services Our client is a Financial Market making company. Our client is a Wealth and Asset Management firm. Date: 4 Aug 2024 Sector: ADMINISTRATION Type: Contract Location: London Salary: £30000 - 35000 per annum Email: Ref: BT962 Administration Assistant - contract. To £35,000 This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills, initially on a three-month contract basis for their City of London office. Previous administration experience in a corporate environment is essential. Duties include: Assist the Administration Manager to provide administrative support, including updating databases, creating bills, and helping with projects. Manage the Admin Inbox, handle tasks such as setting up and adding people to online workspaces, account amendments, formatting documents, dealing with incoming post, and other ad hoc queries. Help produce accounts and management reports, including financial statements, within agreed timescales, escalating to the Administration Manager where necessary. Sort and organise post, including handling cheques, manager requests, and sending items to clients, ensuring outgoing post is collected. Scan team documents as required, following team procedures. Support all team members with administrative assistance as necessary. Answer the telephone, transfer calls, and take detailed messages promptly. Provide PA cover in the absence of other team administrators. Ensure stationery supplies are always stocked appropriately. Save documents on the network according to the firm's procedures to ensure accessibility. Maintain confidentiality of processed materials and comply with security regulations. Ensure the team telephone system is always appropriately covered, escalating as needed.
Legal PA Liverpool Street, London 12-Month FTC £45,000 Hybrid Working An exciting opportunity has arisen for an experienced Legal PA to join a busy team on a 12-month fixed-term contract . This is a fantastic chance for a proactive and organised Legal PA to support senior legal professionals in a dynamic, fast-paced environment with a flexible hybrid working pattern. The Legal PA Role: As a key member of the team, the Legal PA will provide high-quality support to a group of fee earners, managing schedules, communications, and documentation. The role involves a strong client-facing element, so confidence and professionalism are essential. Legal PA Responsibilities: Manage diaries, schedule meetings, and coordinate travel arrangements for fee earners Act as the first point of contact for client communications, calls, and meetings Support billing processes, prepare expenses, and maintain accurate client files Monitor fee earners' inboxes and assist with time management Assist with the preparation of legal documents, presentations, and correspondence Handle the opening of new matters and compliance-related processes Take ownership of client relationship management systems and filing Support business development initiatives and assist with occasional event coordination Collaborate with other Legal PAs and administrative staff to ensure smooth team operations About You - The Ideal Legal PA Will Have: Solid experience as a Legal PA or legal secretary Excellent Microsoft Office skills, especially Word, PowerPoint, and Excel A high level of attention to detail and strong organisational skills A calm, flexible approach and the ability to prioritise under pressure Confident, clear, and professional communication style A team-focused, proactive mindset and a can-do attitude What's On Offer: £45,000 salary Hybrid working - 3 days in, 2 from home A supportive, professional team environment Invaluable experience working on high-value finance matters Opportunities to collaborate with other experienced Legal PAs Apply Now If you're a confident, efficient, and enthusiastic Legal PA ready for your next challenge, we want to hear from you. This is your chance to join a high-performing legal team in a rewarding and well-supported role. Send me your CV for more info -
Jun 18, 2025
Full time
Legal PA Liverpool Street, London 12-Month FTC £45,000 Hybrid Working An exciting opportunity has arisen for an experienced Legal PA to join a busy team on a 12-month fixed-term contract . This is a fantastic chance for a proactive and organised Legal PA to support senior legal professionals in a dynamic, fast-paced environment with a flexible hybrid working pattern. The Legal PA Role: As a key member of the team, the Legal PA will provide high-quality support to a group of fee earners, managing schedules, communications, and documentation. The role involves a strong client-facing element, so confidence and professionalism are essential. Legal PA Responsibilities: Manage diaries, schedule meetings, and coordinate travel arrangements for fee earners Act as the first point of contact for client communications, calls, and meetings Support billing processes, prepare expenses, and maintain accurate client files Monitor fee earners' inboxes and assist with time management Assist with the preparation of legal documents, presentations, and correspondence Handle the opening of new matters and compliance-related processes Take ownership of client relationship management systems and filing Support business development initiatives and assist with occasional event coordination Collaborate with other Legal PAs and administrative staff to ensure smooth team operations About You - The Ideal Legal PA Will Have: Solid experience as a Legal PA or legal secretary Excellent Microsoft Office skills, especially Word, PowerPoint, and Excel A high level of attention to detail and strong organisational skills A calm, flexible approach and the ability to prioritise under pressure Confident, clear, and professional communication style A team-focused, proactive mindset and a can-do attitude What's On Offer: £45,000 salary Hybrid working - 3 days in, 2 from home A supportive, professional team environment Invaluable experience working on high-value finance matters Opportunities to collaborate with other experienced Legal PAs Apply Now If you're a confident, efficient, and enthusiastic Legal PA ready for your next challenge, we want to hear from you. This is your chance to join a high-performing legal team in a rewarding and well-supported role. Send me your CV for more info -
