140 jobs found

FM Compliance Administrator Lichfield c 30,000pa + benefits package Public Sector A public sector client has created a wholly owned Ltd subsidiary to manage all of its property estate; comprising of around 35 commercial premises, a public park, a depot, 2 leisure centres, and initially around 20 residential properties, with a view to increase this to over 200. This role will require someone to support the Senior Facilities Manager to update all of the FM services across this estate; to include PPM's, reactives, all compliance, lifecycle, asset management and the impending implementation of a new CAFM system. This will include the creation of a PPM schedule and associated compliance documentation. You will manage and provide administrative and compliance support for the contract working closely with the facilities team. It is a diverse role and will keep you busy and challenged. You will need experience working in an administrative position within compliance or contract support. Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.

The Company Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients intellectual property from inception to commercialisation, enforcement, litigation, and defence. The Role On behalf of our client, we are seeking a Patent Secretary to support attorneys within a leading intellectual property practice. The patent support function is instrumental to the business, ensuring attorneys and clients receive high-quality administrative and organisational assistance. In this role, you will provide full PA and administrative support to approximately six fee earners of mixed seniority, helping to sustain a streamlined workflow. Responsibilities will include Work closely with allocated fee earners, meeting regularly to review progress, discuss upcoming work, and provide updates on outstanding matters. Manage inboxes as required. Provide comprehensive diary management, including scheduling and coordinating in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics such as room bookings, refreshments, and liaison with internal teams. Manage extensive international travel itineraries, coordinating flights, accommodation, and schedules. Prepare invoices by reviewing and editing narratives, verifying client details, receiving unbilled WIP lists, and liaising with the accounts team as required. Monitor e-workspaces and inboxes when fee earners are away, dealing with files independently where possible. Attend team meetings and practice group meetings. Prepare standard reporting letters proactively with minimal supervision. Amend letters, emails, and specifications (including using tracked changes), ensuring documents are delivered accurately and to a consistently high standard. Prepare papers and bundles for oral proceedings. Manage files, including liaising with records teams to open new cases, update special instructions, scan documents, and manage case files via the document management system. Create and maintain pages and publish material on the intranet. The Person The ideal candidate is proactive and able to work on their own initiative while also being a strong team player. You will be highly organised, resilient, and comfortable working to tight deadlines in a professional services environment. Candidate requirements Previous relevant office experience as a Patent Secretary, Patent Administrator, or Legal Secretary within an intellectual property or legal team. Proactive, with the ability to anticipate problems and devise practical solutions. Excellent communication skills, both written and verbal. Strong organisational skills with the ability to prioritise workload and manage turnaround times effectively. Ability to meet tight deadlines and work well under pressure. The Salary £45,000 £50,000 per annum, depending on experience. The Hours Full-time, 40 hours per week, Monday to Friday, 9:00 am 5:00 pm. The Location: London, WC1B (close to Holborn Station) The Benefits 25 days annual leave, increasing by 1 day per year up to 28 days. Employer pension contribution of 5% in the first year, increasing to 10% after one years service. Private medical insurance. Life assurance of 4x base salary. Income-protection cover for up to 5 years, compensating for up to 75% of base salary. Cycle-to-work scheme. Season-ticket loan. One paid corporate volunteering day per year. JBRP1_UKTJ

Lettings / Property Manager Part-Time (School Hours Monday to Friday)Gravesend £17 per hour + commission (£35,360 pro rata) Benenden Private Health Care Company car (possible) Office-based PLEASE NOTE: THIS ROLE REQUIRES A MINIMUM OF 2 YEARS RECENT LETTINGS EXPERIENCE.APPLICATIONS WITHOUT THIS EXPERIENCE WILL NOT BE CONSIDERED. Are you an experienced lettings professional who enjoys running a portfolio properly, building strong landlord relationships, and seeing things work well because you are on top of them? We are a well-established, independent lettings and property management business based in Gravesend, and were looking for a confident, experienced part-time Lettings / Property Manager to take ownership of a well-run portfolio of approximately 80 properties. The majority of the portfolio is held by one long-standing client, meaning this is a role focused on quality management, consistency and trusted relationships.Any new business introduced by you will be rewarded with a good commission. Following a full handover, you will be trusted to manage this portfolio independently making informed decisions, keeping everything running smoothly, and genuinely making a difference. This role is ideal for someone returning to work who wants sensible school hours, autonomy, and a role that values experience, judgement and professionalism. Hours Monday to Friday: 9.30am 3.00pm (School Hours) Unpaid 30-minute lunch break 5 paid hours per day (25 hours per week) Office-based role (not remote) Lettings / Property Manager - What Youll Be Doing This is a hands-on, responsible role at the heart of the business. You will: Take full ownership of a portfolio of approximately 80 properties Carry out property visits and inspections Coordinate repairs and maintenance with trusted contractors Keep landlords informed, reassured and up to date Market properties when they return to the market Handle enquiries and progress new lets Support new landlord take-ons Monitor rent receipts and release daily rent runs via our property management software Proactively manage arrears, working firmly but fairly Liaise with appointed legal advocates and support court action where required Ensure strong compliance, accuracy and administration throughout Following the handover period, this is a role where you are trusted to get on with the job, with support available but no micromanagement. Lettings / Property Manager - Who This Role Is For You must have: At least 2 years recent, hands-on lettings / property management experience Proven experience managing rent collection and arrears A clean driving licence You will ideally also have: ARLA / Propertymark or equivalent qualifications Experience running a portfolio independently This role is NOT suitable for trainees, career changers, administrators without lettings experience, or junior applicants. What We Offer £17 per hour basic pay (equivalent to £35,360 per annum pro rata) Commission on top, including commission for any new business you introduce Benenden Private Health Care Possible company car for the right candidate Sensible school-hour working pattern A stable, well-run portfolio A role with real ownership, trust and impact JBRP1_UKTJ

We re recruiting on behalf of a well-established provider for a Property Administrator to support the oversight of third-party managed homeownership schemes. This role plays a key part in protecting residents interests, ensuring contractual compliance, and driving high service standards across managed estates. This is initially a temporary rolling contract, they offer flexible working hours and a hybrid set up. Salary is TBC however we are expecting it to be around £30 - £35k. What You ll Be Doing Overseeing third-party agreements, head leases and managing agents Scrutinising service charge demands, accounts and formal notices Monitoring contractor performance against KPIs and SLAs Investigating and escalating disputes or non-compliance Supporting financial and building safety compliance monitoring Acting as a key liaison between residents, managing agents and internal teams Supporting delivery of leasehold and property management services What They Look For: Experience managing third-party contracts or managing agents Knowledge of leases, service level agreements and service charges Ability to analyse financial information and performance data Strong stakeholder engagement and influencing skills Confident challenging underperformance and driving improvements If you re proactive, commercially aware and passionate about delivering high-quality services to homeowners, we d love to hear from you.

The Job: They are looking for a full-time Commercial Property Legal Administrator / Legal Secretary to join their Commercial Property team in their Thornbury office. This role is perfect for someone who has gained either some legal secretary or legal administration experience or legal administration or perhaps a legal graduate looking for their first role click apply for full job details

Helpdesk Administrator Basildon (Office-Based) £12.71 per hour Full Time Contract The Company A well-established and growing Facilities Management provider delivering hard and soft FM services across commercial and public sector contracts nationwide. Due to continued growth, they are looking to appoint an organised and customer-focused Helpdesk Administrator to join their busy support team. The Role As a Helpdesk Administrator, you will be the first point of contact for clients, engineers, and subcontractors, ensuring all reactive and planned maintenance jobs are logged, scheduled, and completed within SLA. This is a fast-paced role that requires strong organisational skills, attention to detail, and excellent communication. Key Responsibilities Answering incoming calls and emails from clients and tenants Logging reactive maintenance jobs onto the CAFM system Scheduling engineers and subcontractors Monitoring job progress and ensuring SLA compliance Raising purchase orders and processing invoices Updating clients with job status reports Supporting Contract Managers with administrative duties Ensuring accurate record keeping and system updates About You Previous experience in a Helpdesk, FM, or property maintenance environment preferred Experience using CAFM systems (e.g., Concept, Maximo, Planet FM, etc.) desirable Strong administrative and organisational skills Confident communicator with good telephone manner Ability to prioritise workload in a busy environment Good working knowledge of Microsoft Office

Pear Recruitment Senior Lettings Negotiator Bow Salary - £25,000 + Commission (OTE £50,000 £55,000) Guarantee first 2 months Driver and own car required -plus Car Allowance Our client is a well-established, independent estate agency, successfully trading since 1990. Based in Bow E3, specialising in residential lettings and sales across East Londonand pridethemselves on their long-standing client relationshipsand in-depthlocal knowledge They are looking for an experienced Senior Lettings Negotiator to join asmall, close-knit team. This is a hands-on role ideally suited to someone who enjoys responsibility and autonomy, and who thrives in a supportive, collaborative environment rather than a high-pressure corporate setting. Recommend a friend - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information. Responsibilities: Managing the lettings process from enquiry to move-in Registering applicants and matching them to suitable properties Conducting viewings and negotiating offers Liaising with landlords and tenants to ensure a smooth lettings process Progressing tenancies through referencing and compliance stages using Goodlord. Offering landlords rent protection insurance via Goodlord. Booking inventories and check outs. Providing landlords with rent appraisals for their property including pre-marketing advice. Liaising with our property managers to get property ready quickly and efficiently. Listing new properties for letting with the support of our front office administrator, on compliance and marketing materials. Staying on top of industry compliance.Continuing Professional Development (CPD) requirements Supporting team members where required Maintaining accurate records and compliance documentation About You Previous experience in residential lettings (senior level preferred) A team player who values collaboration in a small business environment Empathetic, personable, and professional in dealing with landlords and tenants Strong communication and negotiation skills Organised, reliable, and able to manage multiple cases Sales experience is welcome What We Offer Stable, long-established business with a loyal client base Supportive environment Guaranteed income for the first 2 months to support transition Competitive package with commission and car allowance If you are interested in thisrole and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion. Due to the number of applications we receive, we are unfortunately unable to respond to each applicant individually. If you do not hear from us within 7 days, you may assume you have not been selected at this time - but please do apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment. Confidentiality All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client. JBRP1_UKTJ

Property Admin Manchester £26,500 This business, a leading property management firm headquartered in, Manchester, is seeking a dynamic and detail-oriented Property Administrator to join our thriving Property team. This permanent role, offering a competitive salary of £26,500, is an excellent opportunity for an individual who thrives in a fast-paced, client-focused environment and is committed to delivering exceptional service. - Become an integral part of a well-respected and growing property management company- Enjoy a varied and engaging role, providing administrative support to our Property Managers- Contribute to the success of our diverse portfolio of complex, mixed-use schemes Preferred Requirements: Generate purchase orders for maintenance works and follow up to ensure timely completion Assist with risk assessments, ensuring all administration and record-keeping is up to date Manage client reporting, updating the property portal, and serving as the first point of contact for resident enquiries Arrange for contractors to attend sites and follow up to confirm work has been completed Maintain and update a database of out-of-hours maintenance activities across the portfolio Preferred Qualifications: Excellent organisational skills and the ability to work on your own initiative Strong customer service orientation and a willingness to build rapport with tenants, clients, and colleagues Proficiency in Microsoft Office, particularly Word and Excel Disclaimer Integro Partners Ltd operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age or experience, and we confirm that we are happy to accept applications from persons of any age or experience for this role

Property Lister Basic salary £25,000 plus £5,000 car allowance with on target earnings of £50,000 to £55,000 plus profit share percentage of the branch. Clear progression pathway to Assistant Manager with ongoing training with market-leading Sales Trainers. Property Lister Property Appraisals and Listings: Conduct accurate property appraisals to attract new listings. Prepare and present professional property appraisals for potential sellers. Advise clients on realistic pricing strategies based on current market trends. Work closely with marketing and business development department securing and managing off market leads. Property Lister Client Relationship Management: Build and maintain strong relationships. Provide expert advice on preparing properties for sale, including market presentation and staging. Communicate regularly with clients to update them on the progress of their sale, feedback from viewings, and market changes. Source and attend local networking events to further push the company brand and your position within the company. Property Lister Mentorship and Team Leadership: Support and mentor junior sales staff, providing guidance on best practices in listing, sales, and customer service. Contribute to the development and training of staff to ensure the team s high performance. Market Knowledge and Reporting: Stay informed about local and national property market trends, legislation, and competitor activity. Provide feedback to senior management on market conditions and opportunities. Contribute to weekly sales meetings with insights on new listings, sales pipelines, and local market activity. Achieving Sales Targets: Work towards branch and personal sales targets and key performance indicators (KPIs). Actively generate new business through networking, referrals, and follow-ups with potential clients. Participate in marketing and promotional activities to increase property listings. Property Lister Basic salary £25,000 plus £5,000 car allowance with on target earnings of £50,000 to £55,000 plus profit share percentage of the branch. Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.

Accounts Administrator £(phone number removed) hour week plus hybrid once completed probation Manchester Mon-Fri This business open and collaborative culture, combined with our commitment to employee wellbeing as a Mindful Employer, creates the perfect environment for you to learn, grow, and make a real impact in the ever-evolving world of property management. - Maintain a diverse portfolio of properties, ensuring accurate record-keeping and strong relationships with property managers and our Estates Department.- Manage all financial aspects, from daily cash and electronic transfer applications to monthly bank reconciliations and client reporting.- Collaborate with the wider team to provide exceptional service to our valued clients. Preferred Requirements: Responsible for income management, including applying all cash, cheques, standing orders, and electronic transfers to tenant accounts daily. Reconcile client bank accounts monthly and investigate any unreconciled entries, providing detailed information. Generate and issue tenant service charge and ground rent demands, ensuring compliance with current regulations. Produce monthly reports within 5 days of month/quarter end, accurately reflecting the property accounts. Complete monthly supplier and internal payment runs, following up on any unreconciled entries. Preferred Qualifications: Resilience and enthusiasm to take ownership of issues and see them through to resolution. Excellent customer service skills, with an open and approachable attitude to build strong relationships. Versatility and the ability to adapt quickly to changing roles, working both independently and as part of a team. Disclaimer Integro Partners Ltd operates as an employment agency and employment business. No terminology in this advert is intended to discriminate on the grounds of age or experience, and we confirm that we are happy to accept applications from persons of any age or experience for this role

Office & Marketing Co-ordinator The role of Office & Marketing Co-ordinator is important to the smooth running of the office and successful execution of the Company s growth plan. You are the central hub of the Harrow Office and will possess excellent customer service skills, be friendly, calm, approachable, flexible, hard working with excellent communication skills. You can expect to support the team with day-to-day administration, from the complex to the very routine tasks, deliver first class service always, office protocols/procedures compliance, support with company digital marketing, whilst effectively supporting the HSL as his PA. Hours: Monday to Friday 9am to 6pm, alternate Saturdays 9am to 1pm (time given in lieu for Saturdays) Location: Based at Harrow Office, HA2 Duties include but is not limited to: • To understand the key roles, responsibilities and priorities of the HBD, proactively building strong relationships with each internal and external contact in order to provide a high level support service, and the holder of this role will be required to act as an ambassador for the company at all times, • To provide PA support to ensure a consistently high standard within the department, including proofreading documents, minute taking, assisting HSL with reports, target monitoring, • Efficiently addressing all matters within company SLA, keeping all parties informed and maintaining data protection, discretion and client confidentiality always, • To proactively manage the HSL s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgement on priorities, • To assist in the preparation and submission of tenders, ensuring all documentation is accurate and thorough. To support with projects, tenders, research, travel and meeting arrangements, events, compiling presentations, bids, etc., • To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded and actioned as appropriate, • To ensure office visitors, callers and stakeholders are promptly and professionally attended, • To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents, compliance checks and legal paperwork with due diligence and attention to detail, • To identify areas where administration practices could be improved and proactively generate solutions and improved ways of working, • To oversee the Company s marketing strategy and implementation, ensuring quality and consistency in line with brand guidelines as well as results driven implementation and supervision of the marketing strategy. Controls on all content creation and brand image on all portals and mediums, online and offline, including image quality, relevance, grammatical accuracy and strategy alignment. • To identify new trends in digital marketing, evaluate new technologies and ensure the brand is at the forefront of industry developments, particularly developments in social media marketing - utilising trends and market research to keep us ahead of the game • Office administrator: to ensure the smooth running of the office, day to day requirements, petty cash, post, equipment, keys, complaint handling, supplier management and quality control checks, • To ensure Health & safety compliance, first aid and fire safety compliance, the general health & safety/fire safety and the welfare of colleagues, members and visitors is maintained at all times reporting any hazards to the Operations Director • Administrative tasks to cover for other colleagues absences, when necessary, • Keeping records of all activity on our software including requests, quotes and call notes, • To provide first class support and customer service at all times advancing our service standards • To demonstrate tact and discretion when handling sensitive matters, maintaining strict confidentiality and having a good understanding of GDPR governance and professional boundaries, • Other such duties as shall reasonably be required as part of the team. Requirements and Skills • Confident communicator with excellent communication and interpersonal skills • Ability to work as part of a team and individually with ability to multi task and work to deadlines • Have a passion to work within the property industry and want to make a difference • Have an inquiring mind and willingness to learn new skills • Good work ethic punctual, hardworking and reliable • Computer literate with good knowledge of Word, Excel and Outlook • Full driver s licence essential • The 4Ps pride, performance, passion, professionalism Our Promise to You We believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional. Help us make the impossible possible for our customers and we ll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business. In return you ll receive an excellent benefits package, including a starting basic salary of £26,000, discretionary bonus for meeting KPIs after bi-annual performance reviews, company pension, 28 days holiday per year and your birthday off

Property Inspector Basic salary £28,000 to £30,000 depending on relevant experience, plus bonuses and year-end profit share. Realistic on target earnings of £32,000. Working Monday to Friday from 9.00am to 5.00pm. The successful candidate who fulfills this varied role will spend much of each working day visiting properties to undertake various tasks which include the production of condition inspections to ensure they remain in good condition, produce reports to evidence and dispatch to the relevant landlord. Property Inspector Via bespoke software held on an iPad, compile detailed reports which record the overall condition of a property prior to any tenants moving in. Re-visiting the properties midway through an active tenancy to check on the condition, produce a brief report and then dispatch this to the relevant landlord concerned. Discussing with the tenants in occupation any maintenance-based issues that may be evident. Where relevant, liaising with our Property Managers to ensure maintenance based issues are resolved. Property Inspector If the property is not being maintained to an acceptable condition you will discuss this with the tenants whilst at the property and put a simple plan in place with them to improve the situation. Inspecting the property prior to the end of a tenancy to produce a 'check out report which will again record the general condition of the property at that time just prior to the tenants moving out. At the end of a tenancy mediate between landlord and tenants regarding any maintenance considered to be beyond fair wear and tear and attempt to agree on a suitable amount of money that the tenants are to contribute to putting things right. Once agreed relevant funds would be deducted from the initial deposit that the tenants lodged with the company prior to moving in. Where issues are evident at the end of a tenancy, but the landlord and tenants fail to agree on a mutually acceptable compromise, the Property Inspection Clerk prepares all relevant paperwork and sends this to an independent adjudicator who will decide what if anything should be deducted from the tenants original deposit. Property Inspector Previous experience in a similar role within Residential Lettings would be advantageous but not essential, as full training provided to those retaining the other essential skills described below. A strong attention to detail when inspecting a property and compiling a report. Highly organised and able to manage a busy diary. The ability to prioritise urgent tasks and constantly work to pre-defined deadlines. Excellent communication skills - face to face, orally and electronically. Confident and professional. IT proficient - familiar with MS Office, other general packages, tablets, and other mobile devices. Own car and clean driving license. Property Inspector Basic salary £28,000 to £30,000 depending on relevant experience, plus bonuses and year-end profit share. Realistic on target earnings of £32,000. Working Monday to Friday from 9.00am to 5.00pm. Kings Permanent Recruitment for Estate Agents hits 19 years of successful trading. A milestone to be proud of Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector. We cover all specialties of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA s. Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies. Find Steve King on LinkedIn.

Berry Recruitment are looking for a Programme Support Administrator to work for a local authority at the Housing Operations depot in Nursling. This is to work in the Mechanical and Electrical Department. To start ASAP on a 3 month contract with likely extension. The working hours are Monday to Thursday 07.30 to 16.15 and 15.15 finish on Fridays. The hourly pay rate is 14.92. The purpose of this role is to support the programme managers, allocate work to trade staff and speaking with tenants. Key Duties: Assisting the programme managers Deal with incoming/outgoing contact with tenants - telephone/email Liaise with trade persons, contractors and materials team Allocate work to appropriate trade persons Collation and management of all paperwork relating to inspection sheets, service and breakdown reports, training records, attendance sheets, leave cards Raising purchase order numbers Meeting strict timescales Updating spreadsheets/databases and maintaining filing systems Candidate Requirements: Minimum of 2 years working in an administration/call centre/customer focused environment Having an understanding of the construction/property maintenance industry is desirable Excellent customer service skills Confident and professional telephone manner Computer literate Ability to work under pressure and to strict timescales Company Benefits: Free parking Early finish on Friday Full training given Friendly office environment Working for Berry Recruitment you also receive excellent benefits such as: Discounted gym memberships 24 GP medical advice Discount on high street stores, dining and family trips 24 personal helpline for any support you may need This is an immediate start for the right candidate so please APPLY NOW or call the Totton office for more details! Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.