Service Care Solutions is working with an employee-focussed local authority , based in Swindon , which is seeking an experienced Residential Property Legal Assistant to join their Legal Services team. This role will provide professional legal and administrative support to the Chief Legal and Monitoring Officer and the wider legal team. Role: Residential Property Legal Assistant Location: Swindon - Local Authority Umbrella Rate: £20 - £25ph PAYE Inc. Rate: £17.98 - £22.32ph Contract Length: 6 weeks with potential for extension Key Responsibilities Support Right to Buy transactions, including checking legal title documents, collating contract packs, searches and Land Registry documents, and preparing transfer documentation under solicitor guidance. Download and record Land Registry searches, maintaining cost records for submission to the Accountancy Support Team. Provide general legal administration including post handling, scanning, document preparation, answering calls, creating spreadsheets/forms, and raising invoices. Key Requirements: 6+ months of experience as a legal administrator within a residential property team. Be able to work with case management systems and can manage confidential information within a busy legal environment. Be able to travel to the office in Swindon when required. Benefits: Hybrid working. Weekly pay - the rate offered will depend on experience and interview performance. Flexible hours. If this Residential Property Legal Assistant role sounds like an opportunity of interest for you or someone you know, then please feel free to reach out to Hugh Barnes on , or email .uk.We also welcome referrals for this position, where a successful recommendation would be worth £250.
Apr 03, 2026
Contractor
Service Care Solutions is working with an employee-focussed local authority , based in Swindon , which is seeking an experienced Residential Property Legal Assistant to join their Legal Services team. This role will provide professional legal and administrative support to the Chief Legal and Monitoring Officer and the wider legal team. Role: Residential Property Legal Assistant Location: Swindon - Local Authority Umbrella Rate: £20 - £25ph PAYE Inc. Rate: £17.98 - £22.32ph Contract Length: 6 weeks with potential for extension Key Responsibilities Support Right to Buy transactions, including checking legal title documents, collating contract packs, searches and Land Registry documents, and preparing transfer documentation under solicitor guidance. Download and record Land Registry searches, maintaining cost records for submission to the Accountancy Support Team. Provide general legal administration including post handling, scanning, document preparation, answering calls, creating spreadsheets/forms, and raising invoices. Key Requirements: 6+ months of experience as a legal administrator within a residential property team. Be able to work with case management systems and can manage confidential information within a busy legal environment. Be able to travel to the office in Swindon when required. Benefits: Hybrid working. Weekly pay - the rate offered will depend on experience and interview performance. Flexible hours. If this Residential Property Legal Assistant role sounds like an opportunity of interest for you or someone you know, then please feel free to reach out to Hugh Barnes on , or email .uk.We also welcome referrals for this position, where a successful recommendation would be worth £250.
General Practitioner - Abersychan Group Practice Abersychan Group Practice serves approximately 10,600 patients & has provided general medical services in the area for over 40 years. DUE TO THE RETIREMENT OF OUR SENIOR PARTNER AFTER 30 YEARS WE ARE Offering UP TO 4 Sessions. POST DUE TO START 1st MARCH 2026 BUT HAPPY TO WAIT FOR THE RIGHT CANDIDATE Purpose built premises at 2 sites. The practice is situated in Abersychan, on the A4043 between Pontypool and Blaenavon, within easy reach of Newport and the M4 motorway. As of 1st October 2025, we have Seven GP Partners. The practice is supported by: Two Salaried GPs, One GP Retainer, One ANP, Four Practice Nurses, One HCA, Two Phlebotomists plus a team of Receptionists and Administrators. The practice participates in a wide range of National & Local Enhanced Services. We are a GP Trainee practice and currently have one GP in training along with a Medical Student. Main duties of the job Undertaking a variety of duties, including surgery consultations, telephone consultations and queries, visiting patients at home, checking, and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. Making professional, autonomous decisions in relation to presenting problems, whether self referred or referred from other health care workers within the organisation. Assessing the health care needs of patients with undifferentiated and undiagnosed problems. Screening patients for disease risk factors and early signs of illness. Developing care plans for health in consultation with patients and in line with current practice disease management protocols. Prescribing in accordance with locally/nationally agreed guidelines. Job responsibilities JOB TITLE: SALARIED GENERAL PRACTITIONER REPORTS TO: THE PARTNERS (Clinically) and THE PRACTICE MANAGER (Administratively) 4 sessions per week. Job summary: The post-holder(s) will manage a caseload and deal with a wide range of health needs in a primary care setting, ensuring the highest standards of care for all registered and temporary patients. Clinical responsibilities: In accordance with the practice timetable, as agreed, the post-holder will make himself/herself available to undertake a variety of duties including surgery consultations, telephone consultations and queries, visiting patients at home, checking and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. Making professional, autonomous decisions in relation to presenting problems, whether self referred or referred from other health care workers within the organisation. Assessing the health care needs of patients with undifferentiated and undiagnosed problems. Screening patients for disease risk factors and early signs of illness. In consultation with patients and in line with current practice disease management protocols, developing care plans for health. Providing counselling and health education. Admitting or discharging patients to and from the caseload and referring to other care providers as appropriate. Recording clear and contemporaneous consultation notes to agreed standards. Collecting data for audit purposes. Compiling and issuing computer generated acute and repeat prescriptions (avoiding handwritten prescriptions whenever possible). Prescribing in accordance with the practice prescribing formulary (or generically) whenever this is clinically appropriate. In general, the post-holder will be expected to undertake all the normal duties and responsibilities associated with a GP working within primary care. Other responsibilities within the organisation: Awareness of and compliance with all relevant practice policies/guidelines, e.g. prescribing, confidentiality, data protection, health and safety; a commitment to life long learning and audit to ensure evidence based best practice; contributing to evaluation/audit and clinical standard setting within the organisation; contributing to the development of computer based patient records; contributing to the summarising of patient records and read coding patient data; attending training and events organised by the practice or other agencies, where appropriate. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post holder may have access to confidential information relating to patients and their carers, practice staff and other health care workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. You may not at any time during your employment (except as so far as is necessary and proper in the course of your employment) or afterwards disclose to any person any information held about the Employer. All information held about the Employer or in connection with the organisation is to be regarded as confidential. All notes, memoranda, records and other documents of the Employer in your possession are and shall remain the property of the Employer and shall be handed over by you to the Employer from time to time on demand and, in any event, upon termination of your employment. You should understand that any breach of this clause will constitute a very serious disciplinary offence for which you may be dismissed. Should you breach this clause after your employment has ended, the Employer may take legal action against you. Prohibited Acts You shall not: Hold yourself out to be in partnership with the partners, or Pledge the credit of the Partners. Telephone You are required to maintain, at your own expense, a mobile telephone to be carried with you at all times when on practice business. Your residence must be connected to the public telephone service if the locality does not ensure a reliable mobile telephone signal. Your contact telephone numbers must be made available to your employer. Health & Safety The post-holder will implement and lead on a full range of promotion and management of their own and others' health and safety and infection control as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include (but will not be limited to): Using personal security systems within the workplace according to practice guidelines; awareness of national standards of infection control and cleanliness and regulatory / contractual / professional requirements, and good practice guidelines; providing advice on the correct and safe management of the specimens process including collection, labelling, handling, use of correct and clean containers, storage and transport arrangements; correct personal use of Personal Protective Equipment (PPE) and ensuring correct use of PPE by others, advising on appropriate circumstances for use by clinicians, staff and patients; management of the full range of infection control procedures in both routine and extraordinary circumstances (e.g. pandemic or individual infectious circumstances); hand hygiene standards for self and others; managing directly all incidents of accidental exposure; management and advice relating to infection control and clinically based patient care protocols, and implementation of those protocols across the practice; active observation of current working practices across the practice in relation to infection control, cleanliness and related activities, ensuring that procedures are followed and weaknesses / training needs are identified, escalating issues as appropriate to the responsible person; identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across clinical and patient process; making effective use of training to update knowledge and skills, and initiate and manage the training of others across the full range of infection control and patient processes; monitoring practice facilities and equipment in relation to infection control, ensuring that proper use is made of hand cleansing facilities, wipes etc., and that these are sufficient to ensure a good clinical working environment; lack of facilities to be escalated as appropriate to the responsible manager; safe management of sharps use storage and disposal; maintenance of own clean working environment; using appropriate infection control procedures, maintaining work areas in a tidy, clean and sterile, and safe way, free from hazards; initiation of remedial / corrective action where needed or escalation to responsible management; actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised. Equality and Diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation; respecting the privacy, dignity . click apply for full job details
Apr 03, 2026
Full time
General Practitioner - Abersychan Group Practice Abersychan Group Practice serves approximately 10,600 patients & has provided general medical services in the area for over 40 years. DUE TO THE RETIREMENT OF OUR SENIOR PARTNER AFTER 30 YEARS WE ARE Offering UP TO 4 Sessions. POST DUE TO START 1st MARCH 2026 BUT HAPPY TO WAIT FOR THE RIGHT CANDIDATE Purpose built premises at 2 sites. The practice is situated in Abersychan, on the A4043 between Pontypool and Blaenavon, within easy reach of Newport and the M4 motorway. As of 1st October 2025, we have Seven GP Partners. The practice is supported by: Two Salaried GPs, One GP Retainer, One ANP, Four Practice Nurses, One HCA, Two Phlebotomists plus a team of Receptionists and Administrators. The practice participates in a wide range of National & Local Enhanced Services. We are a GP Trainee practice and currently have one GP in training along with a Medical Student. Main duties of the job Undertaking a variety of duties, including surgery consultations, telephone consultations and queries, visiting patients at home, checking, and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. Making professional, autonomous decisions in relation to presenting problems, whether self referred or referred from other health care workers within the organisation. Assessing the health care needs of patients with undifferentiated and undiagnosed problems. Screening patients for disease risk factors and early signs of illness. Developing care plans for health in consultation with patients and in line with current practice disease management protocols. Prescribing in accordance with locally/nationally agreed guidelines. Job responsibilities JOB TITLE: SALARIED GENERAL PRACTITIONER REPORTS TO: THE PARTNERS (Clinically) and THE PRACTICE MANAGER (Administratively) 4 sessions per week. Job summary: The post-holder(s) will manage a caseload and deal with a wide range of health needs in a primary care setting, ensuring the highest standards of care for all registered and temporary patients. Clinical responsibilities: In accordance with the practice timetable, as agreed, the post-holder will make himself/herself available to undertake a variety of duties including surgery consultations, telephone consultations and queries, visiting patients at home, checking and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. Making professional, autonomous decisions in relation to presenting problems, whether self referred or referred from other health care workers within the organisation. Assessing the health care needs of patients with undifferentiated and undiagnosed problems. Screening patients for disease risk factors and early signs of illness. In consultation with patients and in line with current practice disease management protocols, developing care plans for health. Providing counselling and health education. Admitting or discharging patients to and from the caseload and referring to other care providers as appropriate. Recording clear and contemporaneous consultation notes to agreed standards. Collecting data for audit purposes. Compiling and issuing computer generated acute and repeat prescriptions (avoiding handwritten prescriptions whenever possible). Prescribing in accordance with the practice prescribing formulary (or generically) whenever this is clinically appropriate. In general, the post-holder will be expected to undertake all the normal duties and responsibilities associated with a GP working within primary care. Other responsibilities within the organisation: Awareness of and compliance with all relevant practice policies/guidelines, e.g. prescribing, confidentiality, data protection, health and safety; a commitment to life long learning and audit to ensure evidence based best practice; contributing to evaluation/audit and clinical standard setting within the organisation; contributing to the development of computer based patient records; contributing to the summarising of patient records and read coding patient data; attending training and events organised by the practice or other agencies, where appropriate. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post holder may have access to confidential information relating to patients and their carers, practice staff and other health care workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. You may not at any time during your employment (except as so far as is necessary and proper in the course of your employment) or afterwards disclose to any person any information held about the Employer. All information held about the Employer or in connection with the organisation is to be regarded as confidential. All notes, memoranda, records and other documents of the Employer in your possession are and shall remain the property of the Employer and shall be handed over by you to the Employer from time to time on demand and, in any event, upon termination of your employment. You should understand that any breach of this clause will constitute a very serious disciplinary offence for which you may be dismissed. Should you breach this clause after your employment has ended, the Employer may take legal action against you. Prohibited Acts You shall not: Hold yourself out to be in partnership with the partners, or Pledge the credit of the Partners. Telephone You are required to maintain, at your own expense, a mobile telephone to be carried with you at all times when on practice business. Your residence must be connected to the public telephone service if the locality does not ensure a reliable mobile telephone signal. Your contact telephone numbers must be made available to your employer. Health & Safety The post-holder will implement and lead on a full range of promotion and management of their own and others' health and safety and infection control as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include (but will not be limited to): Using personal security systems within the workplace according to practice guidelines; awareness of national standards of infection control and cleanliness and regulatory / contractual / professional requirements, and good practice guidelines; providing advice on the correct and safe management of the specimens process including collection, labelling, handling, use of correct and clean containers, storage and transport arrangements; correct personal use of Personal Protective Equipment (PPE) and ensuring correct use of PPE by others, advising on appropriate circumstances for use by clinicians, staff and patients; management of the full range of infection control procedures in both routine and extraordinary circumstances (e.g. pandemic or individual infectious circumstances); hand hygiene standards for self and others; managing directly all incidents of accidental exposure; management and advice relating to infection control and clinically based patient care protocols, and implementation of those protocols across the practice; active observation of current working practices across the practice in relation to infection control, cleanliness and related activities, ensuring that procedures are followed and weaknesses / training needs are identified, escalating issues as appropriate to the responsible person; identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across clinical and patient process; making effective use of training to update knowledge and skills, and initiate and manage the training of others across the full range of infection control and patient processes; monitoring practice facilities and equipment in relation to infection control, ensuring that proper use is made of hand cleansing facilities, wipes etc., and that these are sufficient to ensure a good clinical working environment; lack of facilities to be escalated as appropriate to the responsible manager; safe management of sharps use storage and disposal; maintenance of own clean working environment; using appropriate infection control procedures, maintaining work areas in a tidy, clean and sterile, and safe way, free from hazards; initiation of remedial / corrective action where needed or escalation to responsible management; actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised. Equality and Diversity The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation; respecting the privacy, dignity . click apply for full job details
Our client is looking for a proactive and organised Residential Property Administrator to work alongside our Residential Property Department, providing administrative support to the Business Relationship Manager. This role is ideal for someone with a basic understanding of the residential sale and purchase process, strong customer service skills and the ability to manage workloads independently in a fast-paced environment. Main Responsibilities Act as the first point of contact for prospective clients, handling inbound calls professionally and confidently Speak with clients to understand their needs and provide initial guidance on residential property legal services Prepare and provide accurate quotes for sales and purchases Follow up with prospective clients to maximise conversion from lead to instruction Communicate with clients via phone, email and web enquiries Complete internal forms and maintain accurate tracking of data Provide general administrative support to the Residential Property Department Ensure a high level of attention to detail in all work Work in accordance with the Health and Safety at Work Act Undertake any other reasonable duties as requested by the Firm About You Basic understanding of the residential sale and purchase process Strong interpersonal and communication skills Confident speaking with clients over the phone Proactive, self-motivated and comfortable working independently Able to prioritise workload effectively Customer-focused mindset with a sales and service approach Excellent organisational skills and attention to detail Benefits & Rewards Pension Scheme 26 days annual leave plus bank holidays Christmas week closure Holiday purchase scheme Bonus holiday scheme Online training courses Cycle to Work scheme Monthly fun events with prizes Apply If you are looking to build your career in Conveyancing with a leading national firm, we would love to hear from you. Apply today.
Apr 03, 2026
Full time
Our client is looking for a proactive and organised Residential Property Administrator to work alongside our Residential Property Department, providing administrative support to the Business Relationship Manager. This role is ideal for someone with a basic understanding of the residential sale and purchase process, strong customer service skills and the ability to manage workloads independently in a fast-paced environment. Main Responsibilities Act as the first point of contact for prospective clients, handling inbound calls professionally and confidently Speak with clients to understand their needs and provide initial guidance on residential property legal services Prepare and provide accurate quotes for sales and purchases Follow up with prospective clients to maximise conversion from lead to instruction Communicate with clients via phone, email and web enquiries Complete internal forms and maintain accurate tracking of data Provide general administrative support to the Residential Property Department Ensure a high level of attention to detail in all work Work in accordance with the Health and Safety at Work Act Undertake any other reasonable duties as requested by the Firm About You Basic understanding of the residential sale and purchase process Strong interpersonal and communication skills Confident speaking with clients over the phone Proactive, self-motivated and comfortable working independently Able to prioritise workload effectively Customer-focused mindset with a sales and service approach Excellent organisational skills and attention to detail Benefits & Rewards Pension Scheme 26 days annual leave plus bank holidays Christmas week closure Holiday purchase scheme Bonus holiday scheme Online training courses Cycle to Work scheme Monthly fun events with prizes Apply If you are looking to build your career in Conveyancing with a leading national firm, we would love to hear from you. Apply today.
Financial Controller - Family Office Advisory Property & Investments Location: London A unique opportunity has arisen for a high-calibre Financial Controller to join a privately owned advisory business supporting a prominent international family office. Acting as a strategic partner to a highly successful property entrepreneur, the business oversees a diverse and growing portfolio of real estate, private investments, and complex international structures. This is a rare chance to operate at the heart of a sophisticated investment platform with global reach. You'll take ownership of financial operations across a multi-entity, multi-jurisdictional structure, working closely with senior stakeholders and external advisors in a unique, high-trust environment. The Role This is a broad and commercially engaging position, combining technical excellence with real exposure to investment activity and strategic decision-making. Key responsibilities include: Leading financial reporting across UK and offshore entities Managing reporting across a complex international group structure Partnering on investment activity, including property and private assets Overseeing cashflow, treasury, and banking relationships Liaising with offshore administrators and professional advisors Supporting governance, controls, and board-level reporting You'll play a pivotal role in bringing clarity and control to a dynamic and evolving structure. The Environment Entrepreneurial, fast-moving, and highly commercial Lean team with direct exposure to decision-makers Broad scope across onshore and offshore jurisdictions (including BVI, Guernsey and Isle of Man) High levels of trust, autonomy, and responsibility About You You're a technically strong and commercially aware finance professional who thrives in complex, high-value environments.The ideal candidate would be: A qualified accountant (ACA / ACCA) with an audit background Experience in family office, private investment, or complex group structures Strong understanding of multi-entity and multi-jurisdictional reporting Exposure to property or asset-backed businesses (preferred) A proactive, hands-on approach with excellent attention to detail The ability to operate with discretion and build trusted relationships Why This Role? Rare opportunity to work directly with a high-profile investment principal Broad, high-impact role with real ownership Exposure to international structures and sophisticated investments Ability to shape processes in a growing and evolving platform Long-term, stable environment with significant assets under management
Apr 03, 2026
Full time
Financial Controller - Family Office Advisory Property & Investments Location: London A unique opportunity has arisen for a high-calibre Financial Controller to join a privately owned advisory business supporting a prominent international family office. Acting as a strategic partner to a highly successful property entrepreneur, the business oversees a diverse and growing portfolio of real estate, private investments, and complex international structures. This is a rare chance to operate at the heart of a sophisticated investment platform with global reach. You'll take ownership of financial operations across a multi-entity, multi-jurisdictional structure, working closely with senior stakeholders and external advisors in a unique, high-trust environment. The Role This is a broad and commercially engaging position, combining technical excellence with real exposure to investment activity and strategic decision-making. Key responsibilities include: Leading financial reporting across UK and offshore entities Managing reporting across a complex international group structure Partnering on investment activity, including property and private assets Overseeing cashflow, treasury, and banking relationships Liaising with offshore administrators and professional advisors Supporting governance, controls, and board-level reporting You'll play a pivotal role in bringing clarity and control to a dynamic and evolving structure. The Environment Entrepreneurial, fast-moving, and highly commercial Lean team with direct exposure to decision-makers Broad scope across onshore and offshore jurisdictions (including BVI, Guernsey and Isle of Man) High levels of trust, autonomy, and responsibility About You You're a technically strong and commercially aware finance professional who thrives in complex, high-value environments.The ideal candidate would be: A qualified accountant (ACA / ACCA) with an audit background Experience in family office, private investment, or complex group structures Strong understanding of multi-entity and multi-jurisdictional reporting Exposure to property or asset-backed businesses (preferred) A proactive, hands-on approach with excellent attention to detail The ability to operate with discretion and build trusted relationships Why This Role? Rare opportunity to work directly with a high-profile investment principal Broad, high-impact role with real ownership Exposure to international structures and sophisticated investments Ability to shape processes in a growing and evolving platform Long-term, stable environment with significant assets under management
TSR Legal is delighted to partner with a well-established conveyancing law firm based in Abercynon, known for their quality services to clients both locally and nationally. Due to continued growth, they are seeking an experienced Conveyancing Legal Assistant to support their busy conveyancing team in handling a variety of residential property transactions. Role Overview: As a Property Legal Support Assistant, you will play a key role in supporting conveyancing fee earners with tasks including: Opening and closing files Drafting legal documents Ordering property searches Raising and responding to enquiries General typing and administrative duties We are seeking a candidate with at least 2 years' experience in a conveyancing environment. Strong organisational and communication skills are essential, along with the ability to work efficiently in a fast-paced setting. While direct experience running your own caseload isn't required, a thorough understanding of the conveyancing process is essential. What's on Offer: Join a well-regarded firm with an outstanding reputation and a supportive team of long-standing colleagues. This role offers a collaborative environment. Applications from candidates with experience as a legal secretary, administrator, or legal assistant are welcomed. For more information on this opportunity, please reach out to Hannah Williams at TSR Legal for a confidential conversation or apply directly below.
Apr 02, 2026
Full time
TSR Legal is delighted to partner with a well-established conveyancing law firm based in Abercynon, known for their quality services to clients both locally and nationally. Due to continued growth, they are seeking an experienced Conveyancing Legal Assistant to support their busy conveyancing team in handling a variety of residential property transactions. Role Overview: As a Property Legal Support Assistant, you will play a key role in supporting conveyancing fee earners with tasks including: Opening and closing files Drafting legal documents Ordering property searches Raising and responding to enquiries General typing and administrative duties We are seeking a candidate with at least 2 years' experience in a conveyancing environment. Strong organisational and communication skills are essential, along with the ability to work efficiently in a fast-paced setting. While direct experience running your own caseload isn't required, a thorough understanding of the conveyancing process is essential. What's on Offer: Join a well-regarded firm with an outstanding reputation and a supportive team of long-standing colleagues. This role offers a collaborative environment. Applications from candidates with experience as a legal secretary, administrator, or legal assistant are welcomed. For more information on this opportunity, please reach out to Hannah Williams at TSR Legal for a confidential conversation or apply directly below.
Property Lettings Administrator Salary: £16,800 - £18,000 per annum (FTE £28,000 - £30,000) Contract Type: Permanent, 22.5 per week Hours: A minimum of 22.5 hours per week (exclusive of breaks) Monday to Friday. Occasional weekend and evening work will be required, for which time will be taken in lieu. Hybrid requests considered, in order to meet the needs of the organisation and stakeholders 4 days (or the equivalent) on site is required. The Role: We are seeking an experienced and flexible Property Letting Administrator to join the Rothschild Foundation Property Department. They will be responsible for the full lettings process from the initial tenant enquiry through to moving-in stage, and throughout the tenancy to exit, working closely with colleagues to ensure a smooth and efficient rental process. What you will do: This role involves the marketing and administration of available properties, coordinating property viewings, ensuring accurate referencing and documentation, oversight of rent collection, and management of the tenancy through to checkout process. The Property Lettings Administrator will work collaboratively with colleagues across the property team, including the Maintenance Administrator, Property Systems and Data Lead, and Heads of Department. Key responsibilities: Lettings Administration: Arrange marketing of available properties including photographs, floor plans, EPC's, creating brochures (where required), and external advertising which could include sign boards and flyers Instruct marketing of available properties coordinating with third party agencies where appropriate to ensure maximum rent is achieved Managing the key log for viewings by prospective tenants through an agreed process or platform detailing tenant feedback and level of progress Create Tenancy Packs for all available properties with support of the RF Marketing department, including but not limited to a set of documents/instructions/key information for a new tenant at the start of a lease Receive and consider offers from prospective tenants making recommendations ahead of any agreement to proceed Lead on and complete referencing checks for prospective tenants, utilising external credit agency companies Instruct the external inventory company to liaise with the tenant directly and undertake condition reports at the start and end of a tenancy, and on a periodic basis Liaise with the inhouse property solicitor to draft Assured Shorthold Tenancies Agreements for prospective tenants and manage the signature process Prepare market appraisals with external benchmarking support (rental valuations at the start or in the middle of a tenancy) to ensure rental levels are fair, reasonable and at market rate Engagement & Communication: Close coordination with Property System and Data Lead to ensure tenant records and all matters of compliance are up to date and accurate Close coordination with Maintenance Administrator to ensure all tenant enquiries on matters of maintenance are dealt with swiftly and appropriately Work closely with the Maintenance Administrator to quickly agree the level of works to be undertaken on a property once a lease expires and before a new one starts Close coordination with Finance department colleagues to ensure rent collection records are up to date and any arrears or issues are escalated immediately Close coordination with colleagues to manage annual rent reviews to ensure maximum rent is achieved per property Prepare and distribute updates regarding the property portfolio where required Provide annual leave or sickness cover for the Maintenance Administrator (this will be reciprocal) You will be a great fit if: You will be a highly organized individual who can rely on your methodical approach to solve problems throughout the lettings process, and within the Property department. It is important that you enjoy delivering excellent service and can communicate with a range of Rothschild Foundation staff and tenants. You will have experience in lettings or project coordination and be able to utilise your knowledge of property law and tenancy regulations accurately and confidently. Your areas of knowledge and expertise that matter for this role: Essential: Experience in property management, lettings or project coordination Knowledge of property law and tenancy regulations Proactive problem-solving skills to identify and address challenges with initiative and resourcefulness Proficiency in Excel and PowerPoint to confidently utilise them for data analysis and creating professional presentations Positive and enthusiastic attitude to foster a collaborative and productive environment. Self-driven and eager to learn, actively seeking opportunities to learn, grow, and contribute with new ideas. Excellent written and oral communication skills to articulate ideas clearly and effectively Ability to thrive in autonomous work environments, demonstrating self-motivation and effective workload management Desirable Skills: Knowledge and experience of safe working practices, risk assessment requirements and Health and Safety legislation Knowledge and experience of working in historic or commercial properties Experience of SharePoint Good understanding of project management Rewards for working with us: Waddesdon Discounts - 50% discount in the food-to-go outlets at the Manor. 20% in the Manor gift shop and restaurant, Stables Café, Five Arrows Hotel, and The Bow Pub. 20% discount on special event tickets made available to staff. Staff Card - A National Trust staff card entitles two adults and children under 18 years of age free admission to all National Trust properties and 20% discount in NT retail and catering outlets. Annual Leave - On starting with us, you will receive 25 days annual leave per year plus 8 public holidays pro-rata. Stay with us for 3 years and this rises to 28 days, 30 days after five years and 32 days after 10 years. Sick pay - If you become ill, one week of sick pay during your first 3 months. This rises to a maximum of 3 months full pay within a rolling 12-month period. After four years you also receive a further 3 months at half pay in the rolling 12-month period. Pension - We will top up your pension by matching any contribution you make, up to 10% of your basic salary. Flexible & Hybrid Working - we encourage departments to manage their own way of working to suit the workload and nature of the work. We recommend a minimum of 3 days a week on-site. Long Service Awards - every 5 years of service, you are invited to a celebration to recognise your contribution to the organisation. A cash sum is awarded as a thank you. Mental Health and Wellbeing Support - access to a wellbeing platform and fully funded 1:1 counselling service. Enhanced Maternity Pay - after 12 months of continuous service, you can choose 13 weeks of maternity leave at full pay followed by 26 weeks statutory pay. Enhanced Paternity Pay - after 12 months of continuous service, you may take 3 months of paternity leave at full pay. Flu Jabs - free flu jabs in October. Travel - Cycle to Work Scheme, Season Ticket Loan for train or bus, Octopus Electric Vehicle Scheme. Deposit Loan Scheme - financial support to go towards a private rental deposit. Access to Perk at Work - access to exclusive discounts from hundreds of retailers, and up to 55% off cinema tickets. Memberships - 20% discount on new Nuffield gym memberships. 15% off Hartwell Spa Memberships and treatments, and 15% off food in the restaurant. We welcome applications from everyone and particularly encourage applications from people from an ethnic minority background, and people with a disability to help us achieve a balanced representation in our workforce, especially at senior grades. To reduce bias in our shortlisting process, we operate an anonymized application process. All candidates invited to interview have the opportunity to request adjustments to the recruitment process when scheduling your interview, for example accessible parking, communication support or breaks. To apply, please submit a current CV and covering letter explaining how your experience and skills match those outlined above. Applications without a Covering Letter will not be considered.
Apr 02, 2026
Full time
Property Lettings Administrator Salary: £16,800 - £18,000 per annum (FTE £28,000 - £30,000) Contract Type: Permanent, 22.5 per week Hours: A minimum of 22.5 hours per week (exclusive of breaks) Monday to Friday. Occasional weekend and evening work will be required, for which time will be taken in lieu. Hybrid requests considered, in order to meet the needs of the organisation and stakeholders 4 days (or the equivalent) on site is required. The Role: We are seeking an experienced and flexible Property Letting Administrator to join the Rothschild Foundation Property Department. They will be responsible for the full lettings process from the initial tenant enquiry through to moving-in stage, and throughout the tenancy to exit, working closely with colleagues to ensure a smooth and efficient rental process. What you will do: This role involves the marketing and administration of available properties, coordinating property viewings, ensuring accurate referencing and documentation, oversight of rent collection, and management of the tenancy through to checkout process. The Property Lettings Administrator will work collaboratively with colleagues across the property team, including the Maintenance Administrator, Property Systems and Data Lead, and Heads of Department. Key responsibilities: Lettings Administration: Arrange marketing of available properties including photographs, floor plans, EPC's, creating brochures (where required), and external advertising which could include sign boards and flyers Instruct marketing of available properties coordinating with third party agencies where appropriate to ensure maximum rent is achieved Managing the key log for viewings by prospective tenants through an agreed process or platform detailing tenant feedback and level of progress Create Tenancy Packs for all available properties with support of the RF Marketing department, including but not limited to a set of documents/instructions/key information for a new tenant at the start of a lease Receive and consider offers from prospective tenants making recommendations ahead of any agreement to proceed Lead on and complete referencing checks for prospective tenants, utilising external credit agency companies Instruct the external inventory company to liaise with the tenant directly and undertake condition reports at the start and end of a tenancy, and on a periodic basis Liaise with the inhouse property solicitor to draft Assured Shorthold Tenancies Agreements for prospective tenants and manage the signature process Prepare market appraisals with external benchmarking support (rental valuations at the start or in the middle of a tenancy) to ensure rental levels are fair, reasonable and at market rate Engagement & Communication: Close coordination with Property System and Data Lead to ensure tenant records and all matters of compliance are up to date and accurate Close coordination with Maintenance Administrator to ensure all tenant enquiries on matters of maintenance are dealt with swiftly and appropriately Work closely with the Maintenance Administrator to quickly agree the level of works to be undertaken on a property once a lease expires and before a new one starts Close coordination with Finance department colleagues to ensure rent collection records are up to date and any arrears or issues are escalated immediately Close coordination with colleagues to manage annual rent reviews to ensure maximum rent is achieved per property Prepare and distribute updates regarding the property portfolio where required Provide annual leave or sickness cover for the Maintenance Administrator (this will be reciprocal) You will be a great fit if: You will be a highly organized individual who can rely on your methodical approach to solve problems throughout the lettings process, and within the Property department. It is important that you enjoy delivering excellent service and can communicate with a range of Rothschild Foundation staff and tenants. You will have experience in lettings or project coordination and be able to utilise your knowledge of property law and tenancy regulations accurately and confidently. Your areas of knowledge and expertise that matter for this role: Essential: Experience in property management, lettings or project coordination Knowledge of property law and tenancy regulations Proactive problem-solving skills to identify and address challenges with initiative and resourcefulness Proficiency in Excel and PowerPoint to confidently utilise them for data analysis and creating professional presentations Positive and enthusiastic attitude to foster a collaborative and productive environment. Self-driven and eager to learn, actively seeking opportunities to learn, grow, and contribute with new ideas. Excellent written and oral communication skills to articulate ideas clearly and effectively Ability to thrive in autonomous work environments, demonstrating self-motivation and effective workload management Desirable Skills: Knowledge and experience of safe working practices, risk assessment requirements and Health and Safety legislation Knowledge and experience of working in historic or commercial properties Experience of SharePoint Good understanding of project management Rewards for working with us: Waddesdon Discounts - 50% discount in the food-to-go outlets at the Manor. 20% in the Manor gift shop and restaurant, Stables Café, Five Arrows Hotel, and The Bow Pub. 20% discount on special event tickets made available to staff. Staff Card - A National Trust staff card entitles two adults and children under 18 years of age free admission to all National Trust properties and 20% discount in NT retail and catering outlets. Annual Leave - On starting with us, you will receive 25 days annual leave per year plus 8 public holidays pro-rata. Stay with us for 3 years and this rises to 28 days, 30 days after five years and 32 days after 10 years. Sick pay - If you become ill, one week of sick pay during your first 3 months. This rises to a maximum of 3 months full pay within a rolling 12-month period. After four years you also receive a further 3 months at half pay in the rolling 12-month period. Pension - We will top up your pension by matching any contribution you make, up to 10% of your basic salary. Flexible & Hybrid Working - we encourage departments to manage their own way of working to suit the workload and nature of the work. We recommend a minimum of 3 days a week on-site. Long Service Awards - every 5 years of service, you are invited to a celebration to recognise your contribution to the organisation. A cash sum is awarded as a thank you. Mental Health and Wellbeing Support - access to a wellbeing platform and fully funded 1:1 counselling service. Enhanced Maternity Pay - after 12 months of continuous service, you can choose 13 weeks of maternity leave at full pay followed by 26 weeks statutory pay. Enhanced Paternity Pay - after 12 months of continuous service, you may take 3 months of paternity leave at full pay. Flu Jabs - free flu jabs in October. Travel - Cycle to Work Scheme, Season Ticket Loan for train or bus, Octopus Electric Vehicle Scheme. Deposit Loan Scheme - financial support to go towards a private rental deposit. Access to Perk at Work - access to exclusive discounts from hundreds of retailers, and up to 55% off cinema tickets. Memberships - 20% discount on new Nuffield gym memberships. 15% off Hartwell Spa Memberships and treatments, and 15% off food in the restaurant. We welcome applications from everyone and particularly encourage applications from people from an ethnic minority background, and people with a disability to help us achieve a balanced representation in our workforce, especially at senior grades. To reduce bias in our shortlisting process, we operate an anonymized application process. All candidates invited to interview have the opportunity to request adjustments to the recruitment process when scheduling your interview, for example accessible parking, communication support or breaks. To apply, please submit a current CV and covering letter explaining how your experience and skills match those outlined above. Applications without a Covering Letter will not be considered.
Income and Property Administrator 22.5 hours per week / permanent / £27,110 per annum, pro rata / working at our central office in Hove, East Sussex (working pattern to be discussed at interview). YMCA DownsLink Group is the leading charity for children and young people across Sussex and Surrey. We offer safe homes, mental health support and trusted advice. We believe that every child and young person has the right to be safe, heard and to shape their own future. We work alongside them to make that happen. We are here for children and young people, many of whom face multiple challenges and need our support. Our Values - we do what's right, we work with heart, and we build real connections - guide us in all our actions. We are looking for an Income and Property Administrator to join our Income and Property Management team. In this role, you will support the effective management of key housing and property functions by maintaining accurate records relating to rent collection, lease and housing management, resident information, and property compliance. You will ensure that all internal systems remain accurate, consistent, and up to date, including: Rent and former tenant arrears accounts Lease and housing management information Resident records Property and compliance data This is a dynamic and collaborative role, working closely with Income Officers to build strong communication links across the service. You will provide essential administrative support with rent arrears cases and liaise with appointed Debt Management Agents where required. You will be part of a small, dispersed Income team within Housing and Property Services. The team comprises the Income Team Leader, two Rent Officers, a fulltime Income & Property Administrator, and this vacant post. Working alongside our Supported Housing services, the Income team is responsible for the effective collection of the organisation's rent and associated property charges, contributing directly to the sustainability and impact of our housing services. If you are enthusiastic about this opportunity but don't meet every single requirement, we still encourage you to apply. Your skills and experiences may be more transferable than you think, and you could be exactly the person we're looking for. We are looking for an enthusiastic individual who can work both independently and as part of a team. Ideally, you will have experience in a busy and varied administrative role, with strong digital skills and confidence using the Microsoft Office 365 suite. You will already have experience in a broad administrative position and be competent in using software applications, including MS Office and rent or paymentrelated databases. Strong communication skills are essential, as you will be engaging with colleagues and external partners at all levels. You will be selfmotivated, able to use your initiative, and capable of managing and prioritising your workload effectively. An eye for detail is important, along with demonstrable experience in reconciling data and handling financial information accurately. In addition, you will have a basic understanding of the key risks, challenges, and opportunities faced by young people that may impact their ability to pay rent, as well as a basic awareness of supported housing. If you would like any further information or an informal discussion about this post, please contact Should you require any assistance with our application process, please email us at . CLOSING DATE: Sunday 12 April 2026 at midnight. PLEASE NOTE: We are unable to provide work permits or visa sponsorship for this role, so applicants must already have the right to live and work in the UK independently. An inclusive workplace We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment. Accessibility If you require assistance or have questions regarding the application process, please do contact us. YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants will undergo a thorough background screening process, conducted by an accredited third-party provider. This includes an Enhanced DBS check (with Children's and Adults' Barred Lists) as well as comprehensive reference and activity check.
Apr 02, 2026
Full time
Income and Property Administrator 22.5 hours per week / permanent / £27,110 per annum, pro rata / working at our central office in Hove, East Sussex (working pattern to be discussed at interview). YMCA DownsLink Group is the leading charity for children and young people across Sussex and Surrey. We offer safe homes, mental health support and trusted advice. We believe that every child and young person has the right to be safe, heard and to shape their own future. We work alongside them to make that happen. We are here for children and young people, many of whom face multiple challenges and need our support. Our Values - we do what's right, we work with heart, and we build real connections - guide us in all our actions. We are looking for an Income and Property Administrator to join our Income and Property Management team. In this role, you will support the effective management of key housing and property functions by maintaining accurate records relating to rent collection, lease and housing management, resident information, and property compliance. You will ensure that all internal systems remain accurate, consistent, and up to date, including: Rent and former tenant arrears accounts Lease and housing management information Resident records Property and compliance data This is a dynamic and collaborative role, working closely with Income Officers to build strong communication links across the service. You will provide essential administrative support with rent arrears cases and liaise with appointed Debt Management Agents where required. You will be part of a small, dispersed Income team within Housing and Property Services. The team comprises the Income Team Leader, two Rent Officers, a fulltime Income & Property Administrator, and this vacant post. Working alongside our Supported Housing services, the Income team is responsible for the effective collection of the organisation's rent and associated property charges, contributing directly to the sustainability and impact of our housing services. If you are enthusiastic about this opportunity but don't meet every single requirement, we still encourage you to apply. Your skills and experiences may be more transferable than you think, and you could be exactly the person we're looking for. We are looking for an enthusiastic individual who can work both independently and as part of a team. Ideally, you will have experience in a busy and varied administrative role, with strong digital skills and confidence using the Microsoft Office 365 suite. You will already have experience in a broad administrative position and be competent in using software applications, including MS Office and rent or paymentrelated databases. Strong communication skills are essential, as you will be engaging with colleagues and external partners at all levels. You will be selfmotivated, able to use your initiative, and capable of managing and prioritising your workload effectively. An eye for detail is important, along with demonstrable experience in reconciling data and handling financial information accurately. In addition, you will have a basic understanding of the key risks, challenges, and opportunities faced by young people that may impact their ability to pay rent, as well as a basic awareness of supported housing. If you would like any further information or an informal discussion about this post, please contact Should you require any assistance with our application process, please email us at . CLOSING DATE: Sunday 12 April 2026 at midnight. PLEASE NOTE: We are unable to provide work permits or visa sponsorship for this role, so applicants must already have the right to live and work in the UK independently. An inclusive workplace We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment. Accessibility If you require assistance or have questions regarding the application process, please do contact us. YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children and young people, and to respond proactively to safeguarding concerns. Successful applicants will undergo a thorough background screening process, conducted by an accredited third-party provider. This includes an Enhanced DBS check (with Children's and Adults' Barred Lists) as well as comprehensive reference and activity check.
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Apr 02, 2026
Full time
Facilities & Fleet Coordinator Location: Waterloo Contract: Fixed Term until end of April 2027, with a view to extend to a permanent position. Salary : £27,100 - £28,860 pa, depending on experience Hours : 37.5 per week The organisation is a social and environmental regeneration charity, working with partners to build sustainable communities where individuals and enterprise prosper. This position is an exciting opportunity to work in a key role in the delivery fleet and facilities management. The team is seeking an experienced Administrator to contribute to the effective resource management and administration of the fleet and facilities. Highly analytical with experience in implementing new systems and processes, you will work across their sites to provide efficient and cost effective support for fleet and facilities management. Key Responsibilities and Tasks Fleet Support Ensure periodic vehicle checks have been undertaken by GWL drivers to ensure safety of their staff as well as compliance with relevant regulations and contracts Monitor maintenance schedule and book vehicles for MOTs with their fleet vehicles provider Ensure all accidents are accurately recorded and investigated and manage insurance claims Co-ordinate vehicle assignment according to the needs of their field projects, including on-hire process for new vehicles and off-hire process for the ones no longer required Co-ordinate fleet related supplier contracts, tenders and appraisals and monitor performance to ensure best value across sites, this including contracts with vehicle hire companies as well as telematics systems providers. Monitor the vehicle tracking data and provide reports on this to the relevant teams as well as monthly reports on fuel card and parking account expenditure. Co-ordinate allocation and use of fuel cards and assist drivers with their expense claims Communicate effectively with drivers, mechanics, vendors and other internal and external stakeholders to ensure smooth fleet operations Co-ordinate management of the Trust's vehicle fleet including keeping the vehicle list and maintenance history updated, managing parking services and the payment and administration of Penalty Charge Notices (PCN) and other associated vehicle management as required Facilities Support Assist with the co-ordination of the Trust's properties and assets at their head office in London, with occasional involvement with other sites across London Assist with supplier contracts, tenders and appraisals and monitoring of performance to ensure best value across sites. Monitor day-to-day budgets, assist in preparing annual budgets (in collaboration with the Facilities Manager) and reporting concerns in operational costs. Assist Facilities manager with property management coordination in respect of GWL's property leases and sub-leases and the raising of invoices as appropriate for tenants. Assist in drawing up schedules for the periodic inspection and maintenance of premises and assets, monitoring for compliance. Provide support as necessary for all office-based management systems (documents and process management). Ensuring that the documents and processes are always up to date. Health & Safety Ensure an effective health & safety management system (i.e., asbestos; electrical safety; fire safety; first aid; gas; working at height; lifting equipment; and legionella) is in operation (in collaboration with the Facilities Manager) for the organisation sites' environments, complying at all times with UK health and safety law and supporting Groundwork London's drive for sustainable improvements Ensuring effective communication and assessment of health & safety matters within the Administration team and to all staff in respect of the organisation sites' environments for the purpose of collectively improving health & safety performance and to ensure compliance. Ensure (in collaboration with the Facilities Manager) that all facilities related risk assessments are undertaken as required. Maintaining and update appropriate registers in accordance with legal requirements and the organisation's policies and procedures. Ensure all fleet accidents are accurately recorded and investigated, including following up on any appropriate remedial action to ensure these are closed. Assist with the Facilities Managers' membership and duties to the Trust's health and safety committee. Assist in ensuring that the organisation maintains accreditation to UVDB Achilles, ISO14001 and CHAS, and support accreditation to other environmental or quality management systems as appropriate. Qualifications Minimum of 1 year of experience in an administrative, fleet management or H&S role Strong understanding of fleet management principles and best practices Excellent organizational, communication, and interpersonal skills Proficient in Microsoft Office Suite and fleet management software (a plus) Ability to work independently and as part of a team Valid driving licence desirable To Apply If you feel you are a suitable candidate and would like to work for the organisation, please do not hesitate to apply. Interview date : w/c 4th of May 2026 The organisation is an equal opportunities employer and welcomes applications from all members of the community. They are particularly seeking applicants from under-represented backgrounds including but not exclusive to, males, transgender people and those from an Asian background.
Our client located close to Leatherhead in Surrey are currently seeking a highly organised Commercial Property Administrator/Legal Secretary to join their busy property team. Experience for this Commercial Property Administrator/Legal Secretary vacancy: You will provide essential administrative support for property transactions, ensuring smooth processes and excellent client service. File Management: Open, maintain, and close files in accordance with company procedures Draft and process legal documents, contracts, and forms related to property transactions Ensure all transactions comply with relevant legislation, anti-money laundering regulations, and company policies Assist with invoicing, payments, and completion statements. Skills & Qualifications for this Commercial Property Administrator/Legal Secretary vacancy: Minimum of 12-18 months working in a Property Administrator and/or Property Legal Secretary role within a law firm Strong organisational and administrative skills. Excellent attention to detail and accuracy. Good communication and interpersonal skills. Proficiency in Microsoft Office and conveyancing case management software. Understanding of property law is essential Full UK rights to work is requiredIf you are proactive, detail-oriented, and thrive in a fast-paced environment, we'd love to hear from you! If you're a Commercial Property Administrator/Legal Secretary ready to take the next step in your career, apply today. Alternatively, contact Victoria at Law Staff Limited quoting reference 37660. PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003
Apr 02, 2026
Full time
Our client located close to Leatherhead in Surrey are currently seeking a highly organised Commercial Property Administrator/Legal Secretary to join their busy property team. Experience for this Commercial Property Administrator/Legal Secretary vacancy: You will provide essential administrative support for property transactions, ensuring smooth processes and excellent client service. File Management: Open, maintain, and close files in accordance with company procedures Draft and process legal documents, contracts, and forms related to property transactions Ensure all transactions comply with relevant legislation, anti-money laundering regulations, and company policies Assist with invoicing, payments, and completion statements. Skills & Qualifications for this Commercial Property Administrator/Legal Secretary vacancy: Minimum of 12-18 months working in a Property Administrator and/or Property Legal Secretary role within a law firm Strong organisational and administrative skills. Excellent attention to detail and accuracy. Good communication and interpersonal skills. Proficiency in Microsoft Office and conveyancing case management software. Understanding of property law is essential Full UK rights to work is requiredIf you are proactive, detail-oriented, and thrive in a fast-paced environment, we'd love to hear from you! If you're a Commercial Property Administrator/Legal Secretary ready to take the next step in your career, apply today. Alternatively, contact Victoria at Law Staff Limited quoting reference 37660. PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED. In accordance with The Conduct of Employment Agencies and Employment Businesses Regulations 2003
A fantastic opportunity has arisen for a skilled Trade Mark Paralegal to join one of the UK's leading intellectual property firms. Known for its high-quality client base, supportive culture and strong reputation across the full spectrum of IP services, this firm offers an excellent platform for paralegal professionals who want to take the next step in their career. The Role You will be responsible for providing high-level paralegal support across the full spectrum of trade mark work. This will include managing portfolios, handling filings and renewals and assisting with contentious and non-contentious matters. The role will give you exposure to complex and interesting cases, with the opportunity to take on responsibility and client contact from an early stage. Responsibilities include: Preparing and filing UK and international trade mark applications Managing trade mark renewals and recordals Monitoring deadlines and maintaining accurate records Supporting attorneys and solicitors on contentious matters Liaising with clients, overseas associates and IP offices Drafting correspondence and documentation as required About You You will have: Proven experience in a trade mark paralegal or administrator role within an IP practice or in-house team Strong knowledge of UKIPO, EUIPO and WIPO procedures Excellent organisational skills and attention to detail The ability to manage deadlines and prioritise effectively Strong communication skills and a client-focused approach
Apr 02, 2026
Full time
A fantastic opportunity has arisen for a skilled Trade Mark Paralegal to join one of the UK's leading intellectual property firms. Known for its high-quality client base, supportive culture and strong reputation across the full spectrum of IP services, this firm offers an excellent platform for paralegal professionals who want to take the next step in their career. The Role You will be responsible for providing high-level paralegal support across the full spectrum of trade mark work. This will include managing portfolios, handling filings and renewals and assisting with contentious and non-contentious matters. The role will give you exposure to complex and interesting cases, with the opportunity to take on responsibility and client contact from an early stage. Responsibilities include: Preparing and filing UK and international trade mark applications Managing trade mark renewals and recordals Monitoring deadlines and maintaining accurate records Supporting attorneys and solicitors on contentious matters Liaising with clients, overseas associates and IP offices Drafting correspondence and documentation as required About You You will have: Proven experience in a trade mark paralegal or administrator role within an IP practice or in-house team Strong knowledge of UKIPO, EUIPO and WIPO procedures Excellent organisational skills and attention to detail The ability to manage deadlines and prioritise effectively Strong communication skills and a client-focused approach
Job Title: Repossessions Administrator Location: Oxfordshire Salary: Up to circa £35,000 depending on experience Hours: Monday to Friday 9 am to 5.30 pm Benefits: Enhanced holiday allowance - which increases with service Private Health Insurance - with Bupa (with qualifying service) Healthcare Cash Plan - money back for everyday health expenses, for you and your dependents, such as optical & dental 24/7 Virtual GP Access - help & support available for when you need it Company Sick Pay - with the option to use this for caring for a dependant Free flu jabs- onsite annual flu vaccinations Discounted Gym Memberships - as well as discounts for other health-related retailers Free fruit in all offices - fresh fruit delivered to the office each week Employee Assistance Programme Mental health first aiders Wellbeing events - held throughout the year, from stress resilience workshops to wellbeing breakfasts and lunchtime walks Paid volunteer days - to volunteer for a charity of your choice Events - firm organised events throughout the year, including quarterly socials, breakfast briefings, book club, Christmas party & lots more. Committees - active Social, Charity, Wellbeing and ESG committees. About the position of the Repossessions Administrator: We are looking for a Repossession Sales Co-ordinator to join a busy Secured Lending & Repossession Sales team in Oxfordshire. This role will be responsible for coordinating all administrative tasks within the team, ensuring work is managed efficiently and to a high standard. Responsibilities for the role of Repossessions Administrator: Co-ordinate Repossession Sales administrative activity Responsible for escalation to the Head of Department or Head of Client Delivery as necessary Train and coach team members allocated to Repossession Sales and the wider department as necessary Work with the Head of Department to identify resource requirements to ensure workload is managed effectively Main point of contact for the clients and internal queries Responsible for identifying process improvements and implementation Experience and skills required for the role of Repossessions Administrator: Strong administrative skills with the ability to coordinate a team Property experience in an admin capacity is required Excellent IT skills and proficient in MS Office Ability to perform well under pressure and work to deadlines Solid written and communication skills For more information regarding the role of Repossessions Administrator, please contact us Stellar Select is acting as an employment agency and is a corporate member of the REC. Due to a high volume of applications, we will only contact you if your application has been successful. We aim to contact all successful contacts within two business days.
Apr 02, 2026
Full time
Job Title: Repossessions Administrator Location: Oxfordshire Salary: Up to circa £35,000 depending on experience Hours: Monday to Friday 9 am to 5.30 pm Benefits: Enhanced holiday allowance - which increases with service Private Health Insurance - with Bupa (with qualifying service) Healthcare Cash Plan - money back for everyday health expenses, for you and your dependents, such as optical & dental 24/7 Virtual GP Access - help & support available for when you need it Company Sick Pay - with the option to use this for caring for a dependant Free flu jabs- onsite annual flu vaccinations Discounted Gym Memberships - as well as discounts for other health-related retailers Free fruit in all offices - fresh fruit delivered to the office each week Employee Assistance Programme Mental health first aiders Wellbeing events - held throughout the year, from stress resilience workshops to wellbeing breakfasts and lunchtime walks Paid volunteer days - to volunteer for a charity of your choice Events - firm organised events throughout the year, including quarterly socials, breakfast briefings, book club, Christmas party & lots more. Committees - active Social, Charity, Wellbeing and ESG committees. About the position of the Repossessions Administrator: We are looking for a Repossession Sales Co-ordinator to join a busy Secured Lending & Repossession Sales team in Oxfordshire. This role will be responsible for coordinating all administrative tasks within the team, ensuring work is managed efficiently and to a high standard. Responsibilities for the role of Repossessions Administrator: Co-ordinate Repossession Sales administrative activity Responsible for escalation to the Head of Department or Head of Client Delivery as necessary Train and coach team members allocated to Repossession Sales and the wider department as necessary Work with the Head of Department to identify resource requirements to ensure workload is managed effectively Main point of contact for the clients and internal queries Responsible for identifying process improvements and implementation Experience and skills required for the role of Repossessions Administrator: Strong administrative skills with the ability to coordinate a team Property experience in an admin capacity is required Excellent IT skills and proficient in MS Office Ability to perform well under pressure and work to deadlines Solid written and communication skills For more information regarding the role of Repossessions Administrator, please contact us Stellar Select is acting as an employment agency and is a corporate member of the REC. Due to a high volume of applications, we will only contact you if your application has been successful. We aim to contact all successful contacts within two business days.
Have you worked as a Legal Secretary and have billing / invoicing experience An exciting opportunity has arisen for a Legal Secretary to join a well-established law firm specialising in patent, trademark, and design law providing high-quality legal services to both domestic and international clients. As a Legal Secretary , you will be providing core secretarial assistance, including high-level typing, billing, and client care, with a strong focus on detail and accuracy. This full-time office-based role offers a minimum salary of £35,000 and benefits. What We Are Looking For: Previous experience of 2 years working as a Conveyancing Secretary, Legal Secretary, Conveyancing Assistant, Legal Assistant or in a similar role. At least 2 years of conveyancing experience in either commercial or residential. Must have prior invoicing and billing experience, including basic accounting knowledge Able to complete relevant property documentation, such as Land Registry forms and SDLT returns Solid IT and typing skills with high attention to detail Strong organisational skills with the ability to manage a high volume of tasks efficiently Shift options: 9:00 am - 5:00 pm 9:30 am - 5:30 pm What's on Offer: Competitive Salary 20 days annual leave + Bank Holidays Christmas closure (no leave required during this period) Death-in-service benefit Ideal job title you worked in Conveyancing Secretary, Conveyancing Legal Secretary, Conveyancing Assistant, Legal Secretary, Legal Assistant, Conveyancing, Legal administrator This is a fantastic opportunity for a skilled legal secretary to further develop their career in a vibrant, supportive environment. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Apr 02, 2026
Full time
Have you worked as a Legal Secretary and have billing / invoicing experience An exciting opportunity has arisen for a Legal Secretary to join a well-established law firm specialising in patent, trademark, and design law providing high-quality legal services to both domestic and international clients. As a Legal Secretary , you will be providing core secretarial assistance, including high-level typing, billing, and client care, with a strong focus on detail and accuracy. This full-time office-based role offers a minimum salary of £35,000 and benefits. What We Are Looking For: Previous experience of 2 years working as a Conveyancing Secretary, Legal Secretary, Conveyancing Assistant, Legal Assistant or in a similar role. At least 2 years of conveyancing experience in either commercial or residential. Must have prior invoicing and billing experience, including basic accounting knowledge Able to complete relevant property documentation, such as Land Registry forms and SDLT returns Solid IT and typing skills with high attention to detail Strong organisational skills with the ability to manage a high volume of tasks efficiently Shift options: 9:00 am - 5:00 pm 9:30 am - 5:30 pm What's on Offer: Competitive Salary 20 days annual leave + Bank Holidays Christmas closure (no leave required during this period) Death-in-service benefit Ideal job title you worked in Conveyancing Secretary, Conveyancing Legal Secretary, Conveyancing Assistant, Legal Secretary, Legal Assistant, Conveyancing, Legal administrator This is a fantastic opportunity for a skilled legal secretary to further develop their career in a vibrant, supportive environment. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
We are on a mission to become the leading international force in residential property management. What we do matters to billions of people in their everyday lives. Residential real estate is the world's largest asset class, and for most families, buying a home is the single biggest financial decision they will ever make. For too long, residential property management has fallen short of homeowners' and residents' expectations, and the industry is ready for change. Odevo was formed to make that change happen. In just six years, Odevo has grown more than 70-fold, establishing us as the leading international player. We are more than 12,000 people across the US, the UK, the Nordics, Germany, Spain, Portugal, Mexico, and Italy building Odevo. Together, we aspire to break new ground through innovation and cultivate a workplace where we help each other succeed, where ideas matter more than titles, and where kindness is a strength. By combining the power of people and technology, we set a new standard for how homes are managed. Our technology-enabled services simplify living for residents and create a better experience for property owners and boards. Our ambition is to continue our fast-growing journey through new customers, service expansion, and by partnering with great companies that share our mindset and ambition, both in existing and new markets. As we continue to grow, we stay true to who we are, challenge unnecessary bureaucracy, and keep decision-making close to our customers. If you share our mindset and ambition, we'd love you to join us and help accelerate our mission together. SURVEY ADMINISTRATOR • KFH Chartered Surveyors • £Competitive, aligned to experience • Richmond, London ROLE OVERVIEW We are seeking a Survey Administrator to join our Survey and Professional Services team, playing a key role in the smooth and efficient operation of our Residential Survey department. Based at our Richmond office, you will coordinate Surveyor diaries, manage communications with lenders and clients, and ensure inspections are scheduled accurately and professionally. Your work directly supports service delivery, revenue flow and client satisfaction. This is a fast paced, high trust role suited to someone who is organised, proactive and confident managing multiple priorities. ROLE EXPECTATIONS This role requires strong organisational ability, clear communication and a professional approach to service standards. You will be responsible for coordinating multiple Surveyor diaries, ensuring productive and fully optimised schedules while maintaining excellent service at all times. You will: Manage and optimise Surveyor diaries to ensure efficient, fully booked days Handle inbound calls professionally, relaying messages in line with service standards Liaise confidently with panel managers, mortgage lenders, brokers and private clients Manage email communication promptly and accurately Provide proactive administrative support across the Survey team You will act as the coordination point between Surveyors and clients, ensuring appointments run smoothly and communication remains clear and professional. WHAT SUCCESS LOOKS LIKE You'll be successful in this role if: Surveyor diaries are consistently well structured and optimised Clients and lenders receive timely, accurate and professional responses Enquiries are handled efficiently and without unnecessary follow up You remain calm, organised and solutions focused under pressure The wider team trusts you to keep operations running effectively HOW YOU'LL SPEND MOST OF YOUR TIME Most weeks, you'll be: Scheduling and coordinating inspections across multiple Surveyors Managing booking changes and appointment confirmations Responding to calls and emails from lenders, brokers and clients Ensuring inspection days are fully optimised Supporting the wider team with administrative coordination Maintaining high service standards in a fast paced environment This is an office based role at The Quadrant, Richmond, working closely with a collaborative and technically focused team. WHO THIS ROLE IS FOR This role suits someone who: Has previous administration experience Demonstrates strong written and verbal communication skills Is confident using Microsoft Excel, Word and Outlook Has excellent time management and organisational ability Works well within a close team and performs effectively under pressure Brings a positive, proactive and professional attitude EXPERIENCE THAT HELPS Experience coordinating diaries in a professional services or property environment Previous experience dealing with lenders, brokers or panel managers Confidence handling high volumes of calls and email communication Experience working in a fast paced, target driven environment Familiarity with property, surveying or estate agency processes WHAT WE OFFER Competitive base salary aligned to experience 25 days annual leave plus bank holidays Private medical insurance, life assurance and enhanced family leave provisions Fully funded professional development, and support for further qualifications where appropriate Pension scheme and employee assistance programme Employee referral scheme ABOUT KFH CHARTERED SURVEYORS We are an established firm of Residential Chartered Surveyors and Valuers, delivering high quality valuation and survey services across the London property market. Founded in 1977 within the Kinleigh Group, part of Kinleigh Folkard & Hayward, we are now part of the wider Odevo group, a fast growing international property services organisation. This combination of heritage and scale gives our surveyors the benefit of a respected brand, strong technical foundations and the backing of a modern, growth focused group. All of our work is undertaken in accordance with RICS regulations and the Valuers Registration Scheme, supported by ISO accreditation to ensure consistent quality and compliance. As we continue to expand, we are investing in ambitious surveyors who want to develop their careers within a technically strong, well supported environment that offers structured CPD and genuine long term progression. HOW WE HIRE Initial conversation with our talent team Interview focused on organisation, communication and approach We aim to complete the process within two to three weeks and communicate clearly throughout. INTERESTED? Apply with your CV. All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required. Sounds like you? Apply today!
Apr 01, 2026
Full time
We are on a mission to become the leading international force in residential property management. What we do matters to billions of people in their everyday lives. Residential real estate is the world's largest asset class, and for most families, buying a home is the single biggest financial decision they will ever make. For too long, residential property management has fallen short of homeowners' and residents' expectations, and the industry is ready for change. Odevo was formed to make that change happen. In just six years, Odevo has grown more than 70-fold, establishing us as the leading international player. We are more than 12,000 people across the US, the UK, the Nordics, Germany, Spain, Portugal, Mexico, and Italy building Odevo. Together, we aspire to break new ground through innovation and cultivate a workplace where we help each other succeed, where ideas matter more than titles, and where kindness is a strength. By combining the power of people and technology, we set a new standard for how homes are managed. Our technology-enabled services simplify living for residents and create a better experience for property owners and boards. Our ambition is to continue our fast-growing journey through new customers, service expansion, and by partnering with great companies that share our mindset and ambition, both in existing and new markets. As we continue to grow, we stay true to who we are, challenge unnecessary bureaucracy, and keep decision-making close to our customers. If you share our mindset and ambition, we'd love you to join us and help accelerate our mission together. SURVEY ADMINISTRATOR • KFH Chartered Surveyors • £Competitive, aligned to experience • Richmond, London ROLE OVERVIEW We are seeking a Survey Administrator to join our Survey and Professional Services team, playing a key role in the smooth and efficient operation of our Residential Survey department. Based at our Richmond office, you will coordinate Surveyor diaries, manage communications with lenders and clients, and ensure inspections are scheduled accurately and professionally. Your work directly supports service delivery, revenue flow and client satisfaction. This is a fast paced, high trust role suited to someone who is organised, proactive and confident managing multiple priorities. ROLE EXPECTATIONS This role requires strong organisational ability, clear communication and a professional approach to service standards. You will be responsible for coordinating multiple Surveyor diaries, ensuring productive and fully optimised schedules while maintaining excellent service at all times. You will: Manage and optimise Surveyor diaries to ensure efficient, fully booked days Handle inbound calls professionally, relaying messages in line with service standards Liaise confidently with panel managers, mortgage lenders, brokers and private clients Manage email communication promptly and accurately Provide proactive administrative support across the Survey team You will act as the coordination point between Surveyors and clients, ensuring appointments run smoothly and communication remains clear and professional. WHAT SUCCESS LOOKS LIKE You'll be successful in this role if: Surveyor diaries are consistently well structured and optimised Clients and lenders receive timely, accurate and professional responses Enquiries are handled efficiently and without unnecessary follow up You remain calm, organised and solutions focused under pressure The wider team trusts you to keep operations running effectively HOW YOU'LL SPEND MOST OF YOUR TIME Most weeks, you'll be: Scheduling and coordinating inspections across multiple Surveyors Managing booking changes and appointment confirmations Responding to calls and emails from lenders, brokers and clients Ensuring inspection days are fully optimised Supporting the wider team with administrative coordination Maintaining high service standards in a fast paced environment This is an office based role at The Quadrant, Richmond, working closely with a collaborative and technically focused team. WHO THIS ROLE IS FOR This role suits someone who: Has previous administration experience Demonstrates strong written and verbal communication skills Is confident using Microsoft Excel, Word and Outlook Has excellent time management and organisational ability Works well within a close team and performs effectively under pressure Brings a positive, proactive and professional attitude EXPERIENCE THAT HELPS Experience coordinating diaries in a professional services or property environment Previous experience dealing with lenders, brokers or panel managers Confidence handling high volumes of calls and email communication Experience working in a fast paced, target driven environment Familiarity with property, surveying or estate agency processes WHAT WE OFFER Competitive base salary aligned to experience 25 days annual leave plus bank holidays Private medical insurance, life assurance and enhanced family leave provisions Fully funded professional development, and support for further qualifications where appropriate Pension scheme and employee assistance programme Employee referral scheme ABOUT KFH CHARTERED SURVEYORS We are an established firm of Residential Chartered Surveyors and Valuers, delivering high quality valuation and survey services across the London property market. Founded in 1977 within the Kinleigh Group, part of Kinleigh Folkard & Hayward, we are now part of the wider Odevo group, a fast growing international property services organisation. This combination of heritage and scale gives our surveyors the benefit of a respected brand, strong technical foundations and the backing of a modern, growth focused group. All of our work is undertaken in accordance with RICS regulations and the Valuers Registration Scheme, supported by ISO accreditation to ensure consistent quality and compliance. As we continue to expand, we are investing in ambitious surveyors who want to develop their careers within a technically strong, well supported environment that offers structured CPD and genuine long term progression. HOW WE HIRE Initial conversation with our talent team Interview focused on organisation, communication and approach We aim to complete the process within two to three weeks and communicate clearly throughout. INTERESTED? Apply with your CV. All applicants must be eligible to live and work in the UK. Documentary evidence of eligibility will be required. Sounds like you? Apply today!
Legal Administrator - Bedford Salary: £25,000Hours: 9am- 5pm Our client, a well-established and customer-focused conveyancing firm, is looking for a dedicated and highly organised Legal Administrator to join their dynamic team. This is a fantastic opportunity for someone with strong administrative skills who is eager to support a fast-paced property legal team and ensure a smooth experience for all clients. Duties: Open new case files on the internal systems Provide quotations and maintain referral records Issue and manage secondary client forms and ID checks Conduct bankruptcy and land registry searches Request and chase redemption figures and contract papers Apply for and process search results Keep referral and client update reports accurate and current Handle phone calls, post, filing, and file closures Communicate regularly with clients, estate agents, and solicitors Maintain up-to-date checklists and follow compliance procedures Perform conflict checks and escalate any issues as needed Assist with additional administrative tasks as required Requirements: Strong administration experience Excellent communication skills Able to commute to Bedford If you would be interested, please apply or call Corinne.
Apr 01, 2026
Full time
Legal Administrator - Bedford Salary: £25,000Hours: 9am- 5pm Our client, a well-established and customer-focused conveyancing firm, is looking for a dedicated and highly organised Legal Administrator to join their dynamic team. This is a fantastic opportunity for someone with strong administrative skills who is eager to support a fast-paced property legal team and ensure a smooth experience for all clients. Duties: Open new case files on the internal systems Provide quotations and maintain referral records Issue and manage secondary client forms and ID checks Conduct bankruptcy and land registry searches Request and chase redemption figures and contract papers Apply for and process search results Keep referral and client update reports accurate and current Handle phone calls, post, filing, and file closures Communicate regularly with clients, estate agents, and solicitors Maintain up-to-date checklists and follow compliance procedures Perform conflict checks and escalate any issues as needed Assist with additional administrative tasks as required Requirements: Strong administration experience Excellent communication skills Able to commute to Bedford If you would be interested, please apply or call Corinne.
Job Title: Property Manager (Fixed Term Contract) Contract: Full Time, 3-month fixed term (with potential extension) Location: Leicester (Hybrid working) DBS Check: Basic Working Pattern Office-based: 2 days per week (Leicester office) Home working: 2/3 days per week Role Overview Our client, a well established social housing provider, is seeking an experienced Property Manager to join them on a 3 month fixed term contract, with strong potential for extension. This role is vital in ensuring continuity of service delivery during a period of organisational change and team restructuring. If you are an operationally focused property professional with strong leadership skills and a background in social housing, this is an excellent opportunity to step into a high impact interim role. Key Responsibilities Line management of a team of 5 staff (1 Administrator and 4 Surveyors) Provide clear direction, support, and performance management to the team Oversee responsive repairs and voids management, ensuring works are delivered on time and within budget Ensure emergency repairs are prioritised and completed within required timescales Monitor performance and quality of repairs across dispersed stock Manage and monitor contractor performance against KPIs and SLAs Address performance issues and ensure value for money Maintain strong working relationships with external contractors Embed and oversee compliance with the Housing Health and Safety Rating System (HHSRS) Ensure service delivery aligns with Awaab's Law, particularly around damp, mould, and hazard response times Support property-related compliance within tenancy and leasehold arrangements Manage property-related issues linked to tenancies and leaseholds Provide advice and resolution on complex property and leasehold matters Essential Skills & Experience Proven experience in property management within social housing Strong knowledge of responsive repairs, voids, and contractor management Experience managing and motivating multi-disciplinary teams Working knowledge of HHSRS and current housing compliance standards Understanding of Awaab's Law and its operational impact Ability to manage dispersed housing stock and site-based work Strong organisational, communication, and decision-making skills Desirable Experience working in interim or fixed-term roles Knowledge of housing regulation and best practice in property services
Apr 01, 2026
Full time
Job Title: Property Manager (Fixed Term Contract) Contract: Full Time, 3-month fixed term (with potential extension) Location: Leicester (Hybrid working) DBS Check: Basic Working Pattern Office-based: 2 days per week (Leicester office) Home working: 2/3 days per week Role Overview Our client, a well established social housing provider, is seeking an experienced Property Manager to join them on a 3 month fixed term contract, with strong potential for extension. This role is vital in ensuring continuity of service delivery during a period of organisational change and team restructuring. If you are an operationally focused property professional with strong leadership skills and a background in social housing, this is an excellent opportunity to step into a high impact interim role. Key Responsibilities Line management of a team of 5 staff (1 Administrator and 4 Surveyors) Provide clear direction, support, and performance management to the team Oversee responsive repairs and voids management, ensuring works are delivered on time and within budget Ensure emergency repairs are prioritised and completed within required timescales Monitor performance and quality of repairs across dispersed stock Manage and monitor contractor performance against KPIs and SLAs Address performance issues and ensure value for money Maintain strong working relationships with external contractors Embed and oversee compliance with the Housing Health and Safety Rating System (HHSRS) Ensure service delivery aligns with Awaab's Law, particularly around damp, mould, and hazard response times Support property-related compliance within tenancy and leasehold arrangements Manage property-related issues linked to tenancies and leaseholds Provide advice and resolution on complex property and leasehold matters Essential Skills & Experience Proven experience in property management within social housing Strong knowledge of responsive repairs, voids, and contractor management Experience managing and motivating multi-disciplinary teams Working knowledge of HHSRS and current housing compliance standards Understanding of Awaab's Law and its operational impact Ability to manage dispersed housing stock and site-based work Strong organisational, communication, and decision-making skills Desirable Experience working in interim or fixed-term roles Knowledge of housing regulation and best practice in property services
A leading residential property management firm in Greater London is seeking a Survey Administrator to join their team. In this role, you will coordinate Surveyor diaries, manage communications with clients and lenders, and ensure inspections are scheduled accurately. Ideal candidates will have strong organizational skills, prior administration experience, and a proactive attitude. The position offers competitive pay and a supportive work environment to help you grow professionally.
Apr 01, 2026
Full time
A leading residential property management firm in Greater London is seeking a Survey Administrator to join their team. In this role, you will coordinate Surveyor diaries, manage communications with clients and lenders, and ensure inspections are scheduled accurately. Ideal candidates will have strong organizational skills, prior administration experience, and a proactive attitude. The position offers competitive pay and a supportive work environment to help you grow professionally.
£25,000 - £45,000 per annum, dependant on experience (Consideration will also be made to very experienced candidates who could become a 'Stobbs qualified' paralegal quickly) Permanent, Full Time Closing Date: 10 April 2026 It's an exciting time to join us! We are looking for a Trade Mark Paralegal /Administrator to be involved in the day-to-day activities of our team dedicated to protecting trade marks in more 'hard to reach' jurisdictions and handling large recordal projects. We manage many rights worldwide, and you will be dealing with Registries or associates in a diverse range of countries in what many would regard as niche regions. The role would suit someone that enjoys the international nature of trade marks and intellectual property. The ability to work autonomously and part of a team, whether that's the specialist team or the fee earning teams with ultimate client responsibility, is also important. Stobbs have bespoke systems to help them manage IP rights and so an aptitude for databases / case management systems is a must, as well as general IT skills (e.g. Word and Excel). Experience of commercial databases would be useful. Trade mark formalities and recordals isn't for everyone. It's volume based, deadline heavy and requires good organisation. Further Key Responsibilities: Administration tasks around trade mark applications, filing and prosecution and recordals: new cases; instructions; supporting documents; monitoring for client documents/information and progress and Certificates; records processing. Billing responsibilities Cover the other team members when they are absent or when one may be particularly busy. Supporting our renewals team with renewals in certain jurisdictions Essential skills and experience We are ideally looking for someone with experience in the trade marks field, particularly someone that enjoys the work in relation to overseas trade marks. Nevertheless, we have an open mind to others with an administrative background. Those used to working with databases and case management systems may find that they have transferable skills. We may also consider entry level candidates such as recent graduates or college leavers. While a paralegal job ad will attract those with a law degree this is not a prerequisite. You won't be preparing court bundles, conducting legal research or preparing long and detailed legal submissions, and the majority of the team's work is not English law related. You should be comfortable working in a client facing role so accurate written and verbal English language skills are critical. While the vast majority of our work is conducted in English, foreign language skills can be advantageous. Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be. Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered.
Apr 01, 2026
Full time
£25,000 - £45,000 per annum, dependant on experience (Consideration will also be made to very experienced candidates who could become a 'Stobbs qualified' paralegal quickly) Permanent, Full Time Closing Date: 10 April 2026 It's an exciting time to join us! We are looking for a Trade Mark Paralegal /Administrator to be involved in the day-to-day activities of our team dedicated to protecting trade marks in more 'hard to reach' jurisdictions and handling large recordal projects. We manage many rights worldwide, and you will be dealing with Registries or associates in a diverse range of countries in what many would regard as niche regions. The role would suit someone that enjoys the international nature of trade marks and intellectual property. The ability to work autonomously and part of a team, whether that's the specialist team or the fee earning teams with ultimate client responsibility, is also important. Stobbs have bespoke systems to help them manage IP rights and so an aptitude for databases / case management systems is a must, as well as general IT skills (e.g. Word and Excel). Experience of commercial databases would be useful. Trade mark formalities and recordals isn't for everyone. It's volume based, deadline heavy and requires good organisation. Further Key Responsibilities: Administration tasks around trade mark applications, filing and prosecution and recordals: new cases; instructions; supporting documents; monitoring for client documents/information and progress and Certificates; records processing. Billing responsibilities Cover the other team members when they are absent or when one may be particularly busy. Supporting our renewals team with renewals in certain jurisdictions Essential skills and experience We are ideally looking for someone with experience in the trade marks field, particularly someone that enjoys the work in relation to overseas trade marks. Nevertheless, we have an open mind to others with an administrative background. Those used to working with databases and case management systems may find that they have transferable skills. We may also consider entry level candidates such as recent graduates or college leavers. While a paralegal job ad will attract those with a law degree this is not a prerequisite. You won't be preparing court bundles, conducting legal research or preparing long and detailed legal submissions, and the majority of the team's work is not English law related. You should be comfortable working in a client facing role so accurate written and verbal English language skills are critical. While the vast majority of our work is conducted in English, foreign language skills can be advantageous. Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be. Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered.
Douglas Scott Legal Recruitment
Basingstoke, Hampshire
An opportunity with an award winning law firm based in Hampshire are looking to add a Commercial Property Solicitor to their team. You'll play a pivotal role in expanding the team, providing expert legal advice and support to their growing client base. - Become an integral part of a thriving, award-winning law firm- Collaborate with a team of City-trained lawyers and rising stars Contribute to the firm's continued growth and success Preferred Requirements: Take on a diverse caseload, handling acquisitions, disposals, lease negotiations, and property finance matters Mentor and guide junior members of the team, sharing your expertise and experience Actively network and introduce new clients helping to maintain the firms reputation for excellence Uphold compliance regulations and maintain CQS standards to ensure the highest quality of service Embrace the firm's collaborative culture and contribute to the vibrant social events and activities Preferred Qualifications: Minimum of 3 years' post-qualification experience in Commercial Property Proven track record of managing a small team of Legal Secretaries/Administrators (desirable, but not essential) Excellent communication skills, both verbal and written, with a client-focused and empathetic approach
Apr 01, 2026
Full time
An opportunity with an award winning law firm based in Hampshire are looking to add a Commercial Property Solicitor to their team. You'll play a pivotal role in expanding the team, providing expert legal advice and support to their growing client base. - Become an integral part of a thriving, award-winning law firm- Collaborate with a team of City-trained lawyers and rising stars Contribute to the firm's continued growth and success Preferred Requirements: Take on a diverse caseload, handling acquisitions, disposals, lease negotiations, and property finance matters Mentor and guide junior members of the team, sharing your expertise and experience Actively network and introduce new clients helping to maintain the firms reputation for excellence Uphold compliance regulations and maintain CQS standards to ensure the highest quality of service Embrace the firm's collaborative culture and contribute to the vibrant social events and activities Preferred Qualifications: Minimum of 3 years' post-qualification experience in Commercial Property Proven track record of managing a small team of Legal Secretaries/Administrators (desirable, but not essential) Excellent communication skills, both verbal and written, with a client-focused and empathetic approach
Legal Administrator Salary: £26,000 Start Date: TBC Close date: 31st of March 2026 Location: Central Bristol with hybrid working following completion of probationary period About Us At Kings Court Trust, we occupy a unique, privileged position. We are called upon at a sensitive time when families are going through the stages of grief, but there is an acceptance that certain realities need to be addressed. At Kings Court Trust, we have a goal to be the most successful and respected estate administration business in the UK. Individuals that take a role within our business will strive to reach this goal with us by taking the utmost pride and professionalism in their work and commitment to our business's goals and objectives. Our Purpose To support families through bereavement with expert guidance and genuine compassion, making a complex process feel manageable and human. What You'll Be Doing: Drafting and reviewing estate correspondence. Setting up new estate files, including reviewing legal documents. Carrying out insolvency checks, asset and will searches, and property valuations instructions. Dealing with clients and third parties via multiple communication channels (telephone, email). Handling incoming and outgoing post. Encashing assets and paying debts on behalf of our estates. Collaborating across teams to ensure a seamless client experience. Contributing to continuous improvement and innovation in how we work. What We're Looking For Qualifications are desirable but not essential. We are looking for individuals with some of the following experience: Experience in an administrative or customer service role. Experience in dealing with financial or legal documentation. The type of person you'll be: A strong communicator - clear, empathetic, and confident. A proactive, solutions-focused individual. Ability to work independently and as part of a collaborative team. A passion for making a difference in people's lives. What We Can Offer You We believe in rewarding great work. For this role we offer the following benefits from day one: £26,000 per annum. 25 days plus bank holidays, increasing annually to 30. Health Cash Plan - Cash back for Dental, Optical, and other treatments. Employee discounts across a range of products and services. Variety of salary sacrifice benefits such as tech vouchers, dental and holiday buy. Company pension scheme - matching up to 5%. Income protection insurance. Life assurance policy. Enhanced family leave (upon completion of probation). Cycle to work scheme. Employee Assistance Programme. Annual performance and salary review. Why Join Us: A supportive, people-first culture. Opportunities for growth and development. A chance to make a real impact during life's most challenging times. Hybrid and flexible working options to suit your needs. Excellent opportunity to start a career in law with one of the UKs biggest providers of Estate Administration. Where You'll Be Working Hybrid following passing your probation including our office based at Spectrum House, Bond Street, Bristol, BS1 3LG. Hiring Process - What to Expect We like to keep things clear and straightforward. Here's what you can expect: Application review - We review applications on a rolling basis and will contact you when shortlisted. Interview - This is your competency-based interview with a team manager (up to 60mins). Feedback - We will contact you following your interview, typically within one week. Support - We want everyone to feel comfortable and confident throughout our hiring process. If you have a medical condition or need any adjustments, whether that's for an interview or any part of the process, please let us know. We're happy to have a conversation about how we can best support you. Ready to Apply If Kings Court Trust sounds like the kind of place where you'd thrive, we'd love to hear from you. Apply now and help us shape the future of estate administration. Equality, Diversity and Inclusion At Kings Court Trust, we're committed to creating a workplace where everyone feels welcome, respected, and able to thrive. We believe in equal opportunities for all and ensure that every hiring decision is based on merit, skills, and experience - nothing else. We're proud to foster an inclusive environment where individuality is celebrated and diverse perspectives are valued across everything we do. By applying for this role, you're sharing your information with Kings Court Trust. We take your privacy seriously. To understand how we handle your data, please read our Privacy Policy - available on our website.
Apr 01, 2026
Full time
Legal Administrator Salary: £26,000 Start Date: TBC Close date: 31st of March 2026 Location: Central Bristol with hybrid working following completion of probationary period About Us At Kings Court Trust, we occupy a unique, privileged position. We are called upon at a sensitive time when families are going through the stages of grief, but there is an acceptance that certain realities need to be addressed. At Kings Court Trust, we have a goal to be the most successful and respected estate administration business in the UK. Individuals that take a role within our business will strive to reach this goal with us by taking the utmost pride and professionalism in their work and commitment to our business's goals and objectives. Our Purpose To support families through bereavement with expert guidance and genuine compassion, making a complex process feel manageable and human. What You'll Be Doing: Drafting and reviewing estate correspondence. Setting up new estate files, including reviewing legal documents. Carrying out insolvency checks, asset and will searches, and property valuations instructions. Dealing with clients and third parties via multiple communication channels (telephone, email). Handling incoming and outgoing post. Encashing assets and paying debts on behalf of our estates. Collaborating across teams to ensure a seamless client experience. Contributing to continuous improvement and innovation in how we work. What We're Looking For Qualifications are desirable but not essential. We are looking for individuals with some of the following experience: Experience in an administrative or customer service role. Experience in dealing with financial or legal documentation. The type of person you'll be: A strong communicator - clear, empathetic, and confident. A proactive, solutions-focused individual. Ability to work independently and as part of a collaborative team. A passion for making a difference in people's lives. What We Can Offer You We believe in rewarding great work. For this role we offer the following benefits from day one: £26,000 per annum. 25 days plus bank holidays, increasing annually to 30. Health Cash Plan - Cash back for Dental, Optical, and other treatments. Employee discounts across a range of products and services. Variety of salary sacrifice benefits such as tech vouchers, dental and holiday buy. Company pension scheme - matching up to 5%. Income protection insurance. Life assurance policy. Enhanced family leave (upon completion of probation). Cycle to work scheme. Employee Assistance Programme. Annual performance and salary review. Why Join Us: A supportive, people-first culture. Opportunities for growth and development. A chance to make a real impact during life's most challenging times. Hybrid and flexible working options to suit your needs. Excellent opportunity to start a career in law with one of the UKs biggest providers of Estate Administration. Where You'll Be Working Hybrid following passing your probation including our office based at Spectrum House, Bond Street, Bristol, BS1 3LG. Hiring Process - What to Expect We like to keep things clear and straightforward. Here's what you can expect: Application review - We review applications on a rolling basis and will contact you when shortlisted. Interview - This is your competency-based interview with a team manager (up to 60mins). Feedback - We will contact you following your interview, typically within one week. Support - We want everyone to feel comfortable and confident throughout our hiring process. If you have a medical condition or need any adjustments, whether that's for an interview or any part of the process, please let us know. We're happy to have a conversation about how we can best support you. Ready to Apply If Kings Court Trust sounds like the kind of place where you'd thrive, we'd love to hear from you. Apply now and help us shape the future of estate administration. Equality, Diversity and Inclusion At Kings Court Trust, we're committed to creating a workplace where everyone feels welcome, respected, and able to thrive. We believe in equal opportunities for all and ensure that every hiring decision is based on merit, skills, and experience - nothing else. We're proud to foster an inclusive environment where individuality is celebrated and diverse perspectives are valued across everything we do. By applying for this role, you're sharing your information with Kings Court Trust. We take your privacy seriously. To understand how we handle your data, please read our Privacy Policy - available on our website.
Ideal Personnel and Recruitment Solutions
Milton Keynes, Buckinghamshire
This is an excellent opportunity to get into the busy world of conveyancing. We are looking for candidates with some experience of conveyancing. This could be from working in estate agency maybe? We are also very happy to receive CVs from law graduates with a genuine interest in property law. Our client has a vacancy for a Conveyancing Trainee to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. Key Duties: • Day to day management of sale files, escalating to the Conveyancer as and when necessary • Obtaining Land Registry documents or title deeds as applicable • Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries • Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary • Diarising and chasing matters as necessary • Provide professional telephone support to the team • Preparing accounts echits for all receipts and payments • Preparing files for exchange of contracts - for approval by the Conveyancer • Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork • Dealing with completion of matters and preparing files for the post completion team • Managing own email account efficiently • To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order Additionally, where Administration support is not available, some or all of the following may be required from time to time: Incoming & outgoing post collection/distribution Opening new matter files on business systems Assisting with initial administration work on matter files Taking customer card payments on account Issuing customer forms and assisting in their completion Applying for searches Using the Land Registry portal to obtain copy deeds Assisting with telephone answering where appropriate General admin duties including post, printing, scanning and photocopying. Requirements: Good oral and written communication skills An energetic, enthusiastic, pro-active, problem-solving ethos Great attention to detail Able to demonstrate an understanding of conveyancing protocols Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
Apr 01, 2026
Full time
This is an excellent opportunity to get into the busy world of conveyancing. We are looking for candidates with some experience of conveyancing. This could be from working in estate agency maybe? We are also very happy to receive CVs from law graduates with a genuine interest in property law. Our client has a vacancy for a Conveyancing Trainee to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. Key Duties: • Day to day management of sale files, escalating to the Conveyancer as and when necessary • Obtaining Land Registry documents or title deeds as applicable • Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries • Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary • Diarising and chasing matters as necessary • Provide professional telephone support to the team • Preparing accounts echits for all receipts and payments • Preparing files for exchange of contracts - for approval by the Conveyancer • Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork • Dealing with completion of matters and preparing files for the post completion team • Managing own email account efficiently • To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order Additionally, where Administration support is not available, some or all of the following may be required from time to time: Incoming & outgoing post collection/distribution Opening new matter files on business systems Assisting with initial administration work on matter files Taking customer card payments on account Issuing customer forms and assisting in their completion Applying for searches Using the Land Registry portal to obtain copy deeds Assisting with telephone answering where appropriate General admin duties including post, printing, scanning and photocopying. Requirements: Good oral and written communication skills An energetic, enthusiastic, pro-active, problem-solving ethos Great attention to detail Able to demonstrate an understanding of conveyancing protocols Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
