Overview At John Sisk & Son, we're more than a construction company, we're a family owned business with a global reach, committed to building excellence in every project. We deliver trust, certainty and value to our clients while embracing innovation and shaping the future of construction. The Administration Manager provides strategic leadership and oversight to the administrative and coordination functions within the Operations team. This role ensures that all administrative activity, reporting, and client facing outputs are delivered to a consistently high standard through effective team management, process governance, and performance monitoring. Working in partnership with the Operations Manager and Co ordinators, the Administration Manager plays a key role in client engagement-supporting and attending client meetings, ensuring KPI performance is accurately represented, and guaranteeing that all reporting is prepared, validated, and delivered on time. The role is based in Bristol, St Albans, or Solihull, with regular travel to other offices and client sites. John Sisk & Son have been building excellence as a family owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change. Responsibilities Leadership & Team Management Provide strategic leadership to the administrative and coordination teams, ensuring high performance, capability development, and consistent delivery standards. Line manage Senior Coordinators and Senior Administrators, setting clear expectations, monitoring performance, and driving continuous improvement. Ensure resource planning, workload allocation, and absence cover are proactively managed to maintain seamless operational support. Champion best practice, process consistency, and compliance across all administrative activities. Operational Oversight & Governance Maintain oversight of all administrative workflows, ensuring accuracy, timeliness, and alignment with operational KPIs. Oversee the production, quality assurance, and timely submission of all operational and commercial reports. Ensure all PPM/L8, Water Management, GeoPal, and related documentation is processed, uploaded, and governed effectively through the team. Monitor the Race Card, weekly planning reports, and client system updates, ensuring the team maintains accurate and compliant data. Client Engagement & Reporting Support the Operations Manager and Co ordinators in preparing for client meetings, ensuring all KPI packs, progress reports, and supporting documentation are complete, accurate, and professionally presented. Attend client meetings as required, providing administrative insight, clarifying reporting outputs, and ensuring follow up actions are captured and delegated appropriately. Maintain a high level understanding of client requirements, performance expectations, and contractual reporting obligations. Strategic Support & Continuous Improvement Identify opportunities to streamline administrative processes, enhance reporting quality, and improve operational efficiency. Lead or support initiatives to strengthen governance, documentation standards, and cross team collaboration. Provide guidance and direction to the team on complex or escalated administrative issues. Ensure the administrative function remains aligned with operational priorities and evolving client needs. Experience Strong leadership capability with experience managing high performing administrative or operational support teams. Excellent written and verbal communication skills, with the ability to present information clearly and confidently to internal and external stakeholders. High attention to detail, with the ability to oversee quality rather than perform tasks directly. Ability to manage competing priorities, delegate effectively, and maintain oversight of multiple workflows. Confident, resilient, and able to challenge constructively when required. Strong organisational awareness and the ability to adapt to changing business needs. Qualifications Proficient in MS Office packages. Additional training in leadership, reporting, or operational systems may be provided as required. Additional Information Competitive salary 26 days annual leave plus additional company days Pension and benefits Unlimited learning and development opportunities Much more Our People and Recruitment Commitment At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team. All vacancies are managed directly by our Internal Recruitment Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply. We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion - your skills and potential matter. Don't hold back we want to hear from you All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland
Feb 19, 2026
Full time
Overview At John Sisk & Son, we're more than a construction company, we're a family owned business with a global reach, committed to building excellence in every project. We deliver trust, certainty and value to our clients while embracing innovation and shaping the future of construction. The Administration Manager provides strategic leadership and oversight to the administrative and coordination functions within the Operations team. This role ensures that all administrative activity, reporting, and client facing outputs are delivered to a consistently high standard through effective team management, process governance, and performance monitoring. Working in partnership with the Operations Manager and Co ordinators, the Administration Manager plays a key role in client engagement-supporting and attending client meetings, ensuring KPI performance is accurately represented, and guaranteeing that all reporting is prepared, validated, and delivered on time. The role is based in Bristol, St Albans, or Solihull, with regular travel to other offices and client sites. John Sisk & Son have been building excellence as a family owned international construction company by offering trust, certainty and value to our clients whilst being at the heart of change. Responsibilities Leadership & Team Management Provide strategic leadership to the administrative and coordination teams, ensuring high performance, capability development, and consistent delivery standards. Line manage Senior Coordinators and Senior Administrators, setting clear expectations, monitoring performance, and driving continuous improvement. Ensure resource planning, workload allocation, and absence cover are proactively managed to maintain seamless operational support. Champion best practice, process consistency, and compliance across all administrative activities. Operational Oversight & Governance Maintain oversight of all administrative workflows, ensuring accuracy, timeliness, and alignment with operational KPIs. Oversee the production, quality assurance, and timely submission of all operational and commercial reports. Ensure all PPM/L8, Water Management, GeoPal, and related documentation is processed, uploaded, and governed effectively through the team. Monitor the Race Card, weekly planning reports, and client system updates, ensuring the team maintains accurate and compliant data. Client Engagement & Reporting Support the Operations Manager and Co ordinators in preparing for client meetings, ensuring all KPI packs, progress reports, and supporting documentation are complete, accurate, and professionally presented. Attend client meetings as required, providing administrative insight, clarifying reporting outputs, and ensuring follow up actions are captured and delegated appropriately. Maintain a high level understanding of client requirements, performance expectations, and contractual reporting obligations. Strategic Support & Continuous Improvement Identify opportunities to streamline administrative processes, enhance reporting quality, and improve operational efficiency. Lead or support initiatives to strengthen governance, documentation standards, and cross team collaboration. Provide guidance and direction to the team on complex or escalated administrative issues. Ensure the administrative function remains aligned with operational priorities and evolving client needs. Experience Strong leadership capability with experience managing high performing administrative or operational support teams. Excellent written and verbal communication skills, with the ability to present information clearly and confidently to internal and external stakeholders. High attention to detail, with the ability to oversee quality rather than perform tasks directly. Ability to manage competing priorities, delegate effectively, and maintain oversight of multiple workflows. Confident, resilient, and able to challenge constructively when required. Strong organisational awareness and the ability to adapt to changing business needs. Qualifications Proficient in MS Office packages. Additional training in leadership, reporting, or operational systems may be provided as required. Additional Information Competitive salary 26 days annual leave plus additional company days Pension and benefits Unlimited learning and development opportunities Much more Our People and Recruitment Commitment At Sisk Group our people are at the heart of our success. We offer the chance to work with purpose, build a career with no limits and be part of a great team. All vacancies are managed directly by our Internal Recruitment Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply. We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion or any other protected characteristic. Reasonable adjustments are available during the recruitment process We know the confidence gap and imposter phenomenon can stop talented candidates applying. You do not need to meet every criterion - your skills and potential matter. Don't hold back we want to hear from you All recruitment materials comply with legal and regulatory requirements including the EU Pay Transparency Directive and the Equality Acts UK and Ireland
Human Resources Administrator / Human Resources Officer (Intern) Are you currently training or studying to gain a lucrative position in Human Resources, perhaps you have recently graduated? Are you perhaps already an experienced Human Resources Administrator, or have similar skills who is seeking the opportunity to learn more in this field? Would you like to work for one of the World s most recognized and prestigious Automotive manufacturers? If your answer is yes to these three questions, please kindly read on The Opportunity: Our Client is one of the most prestigious Automotive manufacturers in the World. With a healthy order book, it is our privilege to now be supporting them with the recruitment of an Intern who will join the company for a period of 12 months on a fixed term basis as a Human Resources Administrator. In return, you will receive a competitive annual salary, full benefits, and plenty of opportunity to learn, be supported and get trained. The role As their Human Resources Administrator, you will provide administrative and practical support to the UK Human Resource and Facilities Team across a variety of activities and projects, to support the daily operation of the HR and facilities of the company and implementation of the HR strategy. Your duties and responsibilities will be: HR Administration Support employees in the application of travel visas, including the completion of any necessary documents accurately and on time. Assist in maintaining up to date employee data, files and information, including travel documents, periodic right to work checks, and periodic driving licence checks, ensuring accuracy and confidentiality at all times. Support with training administration and update training records in line with internal processes. Support the HR team with HR activities including onboarding, offboarding, employee wellbeing, compensation and benefits and ad hoc people projects. Process invoices on behalf of the HR and facilities team in a timely manner and in line with the internal payment process. Provide administrative support to enable the Learn to Ride and Cycle to Work schemes. Assist with organising staff events. Onboarding, Induction and Offboarding Provide administrative support with the end-to-end onboarding and induction process. Ensure new starters are provided with the necessary equipment and stationery to carry out their roles. Support the implementation of any health and safety staff requirements following DSE assessments, i.e. ordering safety boots. General Administration Ordering lunches, room bookings, hotels and transport for staff and visitors on an ad-hoc basis. Draft ad-hoc letters, emails, and reports as and when required. Filing, photocopying and scanning documents as and when required. Support HR Coordinators, Facilities Coordinator and HR Manager with ongoing administration / HR projects. Managing the ordering and distribution of staff uniform. You will have the following qualifications & experience Should ideally be educated with a GCSE in Maths and English grade C minimum (or equivalent) or better still be studying towards, or have an applicable Human Resources qualification or equivalent. Should be skilled as an Administrator, better still this to include exposure to studying Human Resources or working in a Human Resources environment. IT literacy is essential (ability to work with Microsoft Office package and/or Google Apps etc). Excellent attention to detail and strong communication skills. A hands-on approach to working, happy to get stuck in and learn new things. Good team working skills and strong customer service mentality is needed. Ability to work on own initiative and ensure workload is maintained, seeking new opportunities to add value when opportunity arises, Sensitivity to the confidential nature of the department - strong integrity on doing the right thing . This position is available with immediate effect. Get in touch now If you re seeking a new opportunity and think you have the skills and experience for this role, then apply now or contact Jason Seed via LinkedIn. Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK. Millbank is proud to be a member of the Disability Confident Scheme . Millbank operates as an Employment Agency and Business.
Feb 17, 2026
Seasonal
Human Resources Administrator / Human Resources Officer (Intern) Are you currently training or studying to gain a lucrative position in Human Resources, perhaps you have recently graduated? Are you perhaps already an experienced Human Resources Administrator, or have similar skills who is seeking the opportunity to learn more in this field? Would you like to work for one of the World s most recognized and prestigious Automotive manufacturers? If your answer is yes to these three questions, please kindly read on The Opportunity: Our Client is one of the most prestigious Automotive manufacturers in the World. With a healthy order book, it is our privilege to now be supporting them with the recruitment of an Intern who will join the company for a period of 12 months on a fixed term basis as a Human Resources Administrator. In return, you will receive a competitive annual salary, full benefits, and plenty of opportunity to learn, be supported and get trained. The role As their Human Resources Administrator, you will provide administrative and practical support to the UK Human Resource and Facilities Team across a variety of activities and projects, to support the daily operation of the HR and facilities of the company and implementation of the HR strategy. Your duties and responsibilities will be: HR Administration Support employees in the application of travel visas, including the completion of any necessary documents accurately and on time. Assist in maintaining up to date employee data, files and information, including travel documents, periodic right to work checks, and periodic driving licence checks, ensuring accuracy and confidentiality at all times. Support with training administration and update training records in line with internal processes. Support the HR team with HR activities including onboarding, offboarding, employee wellbeing, compensation and benefits and ad hoc people projects. Process invoices on behalf of the HR and facilities team in a timely manner and in line with the internal payment process. Provide administrative support to enable the Learn to Ride and Cycle to Work schemes. Assist with organising staff events. Onboarding, Induction and Offboarding Provide administrative support with the end-to-end onboarding and induction process. Ensure new starters are provided with the necessary equipment and stationery to carry out their roles. Support the implementation of any health and safety staff requirements following DSE assessments, i.e. ordering safety boots. General Administration Ordering lunches, room bookings, hotels and transport for staff and visitors on an ad-hoc basis. Draft ad-hoc letters, emails, and reports as and when required. Filing, photocopying and scanning documents as and when required. Support HR Coordinators, Facilities Coordinator and HR Manager with ongoing administration / HR projects. Managing the ordering and distribution of staff uniform. You will have the following qualifications & experience Should ideally be educated with a GCSE in Maths and English grade C minimum (or equivalent) or better still be studying towards, or have an applicable Human Resources qualification or equivalent. Should be skilled as an Administrator, better still this to include exposure to studying Human Resources or working in a Human Resources environment. IT literacy is essential (ability to work with Microsoft Office package and/or Google Apps etc). Excellent attention to detail and strong communication skills. A hands-on approach to working, happy to get stuck in and learn new things. Good team working skills and strong customer service mentality is needed. Ability to work on own initiative and ensure workload is maintained, seeking new opportunities to add value when opportunity arises, Sensitivity to the confidential nature of the department - strong integrity on doing the right thing . This position is available with immediate effect. Get in touch now If you re seeking a new opportunity and think you have the skills and experience for this role, then apply now or contact Jason Seed via LinkedIn. Millbank Holdings Ltd is an equal opportunities employer and respects diversity. We welcome applications from all suitably qualified persons who are eligible to live and work in the UK. Millbank is proud to be a member of the Disability Confident Scheme . Millbank operates as an Employment Agency and Business.
Programmes Coordinator We are seeking a highly organised Programmes Coordinator to support the smooth delivery of music education and teacher training programmes across London and nationally. Position: Programmes Coordinator Salary: £28,680 per annum Location: London / Hybrid working. Minimum one day per week in the office Hours: Full time, 35 hours per week. 8am start required during term time Contract: Permanent Start Date: From mid April 2026 Closing Date: 10am, Friday 13 March 2026 Interviews: First round 30 or 31 March 2026. Second round 9 April 2026 The successful candidate will be required to hold or apply for an Enhanced DBS check and complete annual safeguarding training. About the Role Working within a proactive and collaborative Programmes Team, you will play a central role in coordinating Schools and Educator Development Programmes. You will support the day to day delivery of music provision across five partner schools in central London, alongside national teacher training programmes including a postgraduate level qualification. Key responsibilities include: Coordinating timetables, lessons, scheduling and room allocations Managing programme inboxes and responding to queries from parents, teachers and stakeholders Supporting finance administration including invoices, payments, bursaries and budget tracking Managing instruments and resources, maintaining accurate records Coordinating assessments, examinations and student progression processes Supporting the planning and delivery of concerts, festivals and events Coordinating training schedules, workshops and meetings Maintaining systems including databases and virtual learning environments Supporting evaluation processes and data collection About You You will bring: Proven experience coordinating schedules, meetings, timetables or bookings Experience working in a busy office or team environment Financial administration experience and confidence working with budgets Strong IT skills including Microsoft Office 365 Excellent written and verbal communication skills Strong organisational skills with the ability to manage competing priorities A proactive and solutions focused approach Confidence handling data securely and sensitively Desirable experience includes working within schools, further or higher education, the music or arts sector, or using systems such as Salesforce or other workflow platforms. You will have a strong belief in equity, diversity and inclusion, a commitment to safeguarding, and a genuine interest in supporting children, teachers and communities to thrive through music. About the Organisation The organisation is a national music education charity committed to improving equitable access to high quality, inclusive music education. Through its partner schools in London and its national teacher development programmes, it works to remove systemic barriers to music education and progression, supporting children from diverse backgrounds to achieve their creative potential. As one team member shares: "Why work here? If you want a collaborative and positive environment, where people support each other, share successes and are generous with each other, then this is the place for you. We do meaningful work and the focus on well being is sincere." The organisation is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. Benefits 25 days annual leave plus public holidays and office closure between Christmas and New Year Contributory pension including 5 percent employer contribution Employee Assistance Programme Enhanced maternity, paternity and adoption leave In house and external training opportunities Flexible working to support work life balance Other roles you may have experience of could include Programme Administrator, Education Coordinator, Project Coordinator, Training Coordinator, Schools Liaison Officer or Arts Administrator.
Feb 14, 2026
Full time
Programmes Coordinator We are seeking a highly organised Programmes Coordinator to support the smooth delivery of music education and teacher training programmes across London and nationally. Position: Programmes Coordinator Salary: £28,680 per annum Location: London / Hybrid working. Minimum one day per week in the office Hours: Full time, 35 hours per week. 8am start required during term time Contract: Permanent Start Date: From mid April 2026 Closing Date: 10am, Friday 13 March 2026 Interviews: First round 30 or 31 March 2026. Second round 9 April 2026 The successful candidate will be required to hold or apply for an Enhanced DBS check and complete annual safeguarding training. About the Role Working within a proactive and collaborative Programmes Team, you will play a central role in coordinating Schools and Educator Development Programmes. You will support the day to day delivery of music provision across five partner schools in central London, alongside national teacher training programmes including a postgraduate level qualification. Key responsibilities include: Coordinating timetables, lessons, scheduling and room allocations Managing programme inboxes and responding to queries from parents, teachers and stakeholders Supporting finance administration including invoices, payments, bursaries and budget tracking Managing instruments and resources, maintaining accurate records Coordinating assessments, examinations and student progression processes Supporting the planning and delivery of concerts, festivals and events Coordinating training schedules, workshops and meetings Maintaining systems including databases and virtual learning environments Supporting evaluation processes and data collection About You You will bring: Proven experience coordinating schedules, meetings, timetables or bookings Experience working in a busy office or team environment Financial administration experience and confidence working with budgets Strong IT skills including Microsoft Office 365 Excellent written and verbal communication skills Strong organisational skills with the ability to manage competing priorities A proactive and solutions focused approach Confidence handling data securely and sensitively Desirable experience includes working within schools, further or higher education, the music or arts sector, or using systems such as Salesforce or other workflow platforms. You will have a strong belief in equity, diversity and inclusion, a commitment to safeguarding, and a genuine interest in supporting children, teachers and communities to thrive through music. About the Organisation The organisation is a national music education charity committed to improving equitable access to high quality, inclusive music education. Through its partner schools in London and its national teacher development programmes, it works to remove systemic barriers to music education and progression, supporting children from diverse backgrounds to achieve their creative potential. As one team member shares: "Why work here? If you want a collaborative and positive environment, where people support each other, share successes and are generous with each other, then this is the place for you. We do meaningful work and the focus on well being is sincere." The organisation is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. Benefits 25 days annual leave plus public holidays and office closure between Christmas and New Year Contributory pension including 5 percent employer contribution Employee Assistance Programme Enhanced maternity, paternity and adoption leave In house and external training opportunities Flexible working to support work life balance Other roles you may have experience of could include Programme Administrator, Education Coordinator, Project Coordinator, Training Coordinator, Schools Liaison Officer or Arts Administrator.
Vetting & Security Administrator; based in Stevenage; 12 month contract; 37 hours a week; £15.74 Per Hour PAYE / £21.06 Per Hour Umbrella An exciting opportunity has arisen for a Vetting & Security Administrator to work for a global aerospace company based in Stevenage. The jobholder will aid in the delivery of both standard and business critical security and vetting administrative activities to ensure the site s compliance with the legislative Personnel Security obligations and contractual standards issued by HMG and other Contracting Authorities specifically through the Ministry of Defence (MOD), UK Security Vetting (UKSV) and Centre for the Protection of National Infrastructure (CPNI), and other security authorities associated with the Defence and Space sectors Your responsibilities will involve; Personnel Security, Vetting & Visitor Management Professional and efficient administration of all site-level activities associated with UK Security Vetting (UKSV) including security clearances, visit requests, BPSS vetting requests and changes incorporated in the Starters, Movers and Leavers processes change in circumstances, after-care reporting and renewals, to ensure the business's compliance with government legislative and contractual obligations such as those for List-X Contractors, Known Consignor and Export Control. This includes: - Processing of vetting applications, supporting documents, records and databases - Staff pass and badge production - Vehicle pass management - Document management - Record checks and amendments to the Automated Access Control System (AACS) Maintaining an accurate record of all new starters and obtaining/validating the necessary signatures concerning but not limited to, the Official Secrets Acts, Non-Disclosure, Site Pass and Site Parking agreements. Acting as a focal point in supporting vetting process related enquiries from business partners including Information Management (IM), Facilities Management (FM) and Human Resources (HR). Guiding project leads through the submission of business cases regarding out-of-process vetting applications. Maintaining accuracy and GDPR compliance of all vetting records and initiatives for the site, whilst developing the vetting team s digitalisation and paperless working. Administration of and support to the company s vetting tool, ensuring that its use is aligned to policy and meets the needs of the vetting process and team. Where appropriate, engaging with other projects to develop a replacement tool, to seek the most efficient ways of working in compliance with policies and HMG Security standards through digitalisation. Performing as an ambassador for the site s Security team and occasionally representing the HoSS or SSS at site and project meetings when required. Supporting the site s Security & Vetting Coordinator in fulfilling team objectives by performing tasks allocated by them and deputising in their absence. Security Education & Training Delivering the national Site Security Induction presentation to all new arrivals (permanent and sub-contracted), inclusive of the security and vetting keys messages which have been developed in close cooperation with our business partners to include HR, FM, IM, Information Security and Health & Safety. Delivering wider security updates and briefings to the business as and when required. Any failure to attend training from a business area, or receive a complete induction presentation, in support of the site s Induction process shall be reported to the Security Operations Manager (through HoSS and SSS) and recorded in the Weekly Management Reporting. Management Reporting/HR Reporting - Producing weekly, monthly and annual Key Performance Indicator (KPI) reporting for the site s Security team, as required by the HoSS and the UK Industrial Security Governance Team. Producing data reports for HR under the direction of the HoSS, whilst applying the necessary information security controls and measures required for the safeguarding of personal information. Skill Set required; Essential - Ability to maintain confidentiality and discretion in handling sensitive vetting records and applications. - Ability to obtain appropriate Security Clearances for this role UKSV Security Check (SC). - Confident and articulate IT, verbal and inter-personnel skills for effective communication with customers, government authorities, project members and business leaders. - Educated to GCSE standard or equivalent. - Ability to work effectively both independently and as a team, in a multinational environment. Fluency in English, (Spoken, reading, writing and comprehension). - Willing to attend government security training courses, some of which will be off-site residential courses spanning over consecutive working days. Desirable: - Considerable previous experience in a security and / or vetting job role and from a HMG or corporate related security environment. - An understanding of governmental security policy such as the HMG Security Policy Framework s supporting leaflets and GovS-007 CPNI and Corporate Security policies. Morson is acting as an employment business in relation to this vacancy. Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; security administrator; vetting administrator; UKSV; MOD; vetting applications
Feb 10, 2026
Contractor
Vetting & Security Administrator; based in Stevenage; 12 month contract; 37 hours a week; £15.74 Per Hour PAYE / £21.06 Per Hour Umbrella An exciting opportunity has arisen for a Vetting & Security Administrator to work for a global aerospace company based in Stevenage. The jobholder will aid in the delivery of both standard and business critical security and vetting administrative activities to ensure the site s compliance with the legislative Personnel Security obligations and contractual standards issued by HMG and other Contracting Authorities specifically through the Ministry of Defence (MOD), UK Security Vetting (UKSV) and Centre for the Protection of National Infrastructure (CPNI), and other security authorities associated with the Defence and Space sectors Your responsibilities will involve; Personnel Security, Vetting & Visitor Management Professional and efficient administration of all site-level activities associated with UK Security Vetting (UKSV) including security clearances, visit requests, BPSS vetting requests and changes incorporated in the Starters, Movers and Leavers processes change in circumstances, after-care reporting and renewals, to ensure the business's compliance with government legislative and contractual obligations such as those for List-X Contractors, Known Consignor and Export Control. This includes: - Processing of vetting applications, supporting documents, records and databases - Staff pass and badge production - Vehicle pass management - Document management - Record checks and amendments to the Automated Access Control System (AACS) Maintaining an accurate record of all new starters and obtaining/validating the necessary signatures concerning but not limited to, the Official Secrets Acts, Non-Disclosure, Site Pass and Site Parking agreements. Acting as a focal point in supporting vetting process related enquiries from business partners including Information Management (IM), Facilities Management (FM) and Human Resources (HR). Guiding project leads through the submission of business cases regarding out-of-process vetting applications. Maintaining accuracy and GDPR compliance of all vetting records and initiatives for the site, whilst developing the vetting team s digitalisation and paperless working. Administration of and support to the company s vetting tool, ensuring that its use is aligned to policy and meets the needs of the vetting process and team. Where appropriate, engaging with other projects to develop a replacement tool, to seek the most efficient ways of working in compliance with policies and HMG Security standards through digitalisation. Performing as an ambassador for the site s Security team and occasionally representing the HoSS or SSS at site and project meetings when required. Supporting the site s Security & Vetting Coordinator in fulfilling team objectives by performing tasks allocated by them and deputising in their absence. Security Education & Training Delivering the national Site Security Induction presentation to all new arrivals (permanent and sub-contracted), inclusive of the security and vetting keys messages which have been developed in close cooperation with our business partners to include HR, FM, IM, Information Security and Health & Safety. Delivering wider security updates and briefings to the business as and when required. Any failure to attend training from a business area, or receive a complete induction presentation, in support of the site s Induction process shall be reported to the Security Operations Manager (through HoSS and SSS) and recorded in the Weekly Management Reporting. Management Reporting/HR Reporting - Producing weekly, monthly and annual Key Performance Indicator (KPI) reporting for the site s Security team, as required by the HoSS and the UK Industrial Security Governance Team. Producing data reports for HR under the direction of the HoSS, whilst applying the necessary information security controls and measures required for the safeguarding of personal information. Skill Set required; Essential - Ability to maintain confidentiality and discretion in handling sensitive vetting records and applications. - Ability to obtain appropriate Security Clearances for this role UKSV Security Check (SC). - Confident and articulate IT, verbal and inter-personnel skills for effective communication with customers, government authorities, project members and business leaders. - Educated to GCSE standard or equivalent. - Ability to work effectively both independently and as a team, in a multinational environment. Fluency in English, (Spoken, reading, writing and comprehension). - Willing to attend government security training courses, some of which will be off-site residential courses spanning over consecutive working days. Desirable: - Considerable previous experience in a security and / or vetting job role and from a HMG or corporate related security environment. - An understanding of governmental security policy such as the HMG Security Policy Framework s supporting leaflets and GovS-007 CPNI and Corporate Security policies. Morson is acting as an employment business in relation to this vacancy. Administration; filing; e-filing; GDPR; secretarial; data entry; data input; Excel; Word; Outlook; Access; MS Office; booking system; business support; database management; diary management; minute taking; document control; security administrator; vetting administrator; UKSV; MOD; vetting applications
POST TITLE Human Resources Coordinator / HR Coordinator DEPARTMENT Human Resources REPORTS TO Head of Human Resources / Deputy Head of HR LOCATION St. Asaph /Agile Working Our client is seeking an experienced HR Coordinator to join their team. Principal Duties and Responsibilities for the HR Coordinator role: Specific duties will vary from time to time. The following list of accountabilities is intended to indicate the general nature of the post and is not exhaustive. The post holder is bound at all times to observe strict confidentiality applicable to the work of the HR Department. Liaise with the Head of Human Resources/ Deputy HR Manager regarding changes to human resources related policies and procedures in line with good practice/employment law. Provide advice and guidance on appropriate HR policies and procedures and conditions of service to both line managers and staff as and when required. To assist the Head of Human Resources on projects/workstreams. Undertake and manage discipline, mediation, grievance, capability and other HR related functions. To represent and attend meetings as directed by the Head of Human Resources. To deal with appropriate issues in the Head of Human Resources/ Deputy HR Manager s absence and inform senior management of any major issue(s) that may arise which requires immediate action. To be accountable for own personal development plan in working towards a flexible level of skills to assure full career enhancement. To assist in the development and delivery of training as required with regards to HR matters. To be responsible for keeping up to date with employment legislation and any changes for the provision of advice and guidance to management regarding any amendments or creations of Service Policy and Procedure. To monitor and evaluate sub departmental budgets to ensure that high levels of service delivery are maintained and achieved as cost effectively as possible. Roles will rotate, at intervals determined by the Head of HR, and all HR Coordinators will cover the following three major areas of responsibility: Recruitment Responsibility for the co-ordination of the recruitment procedure within the Service to include interviewing, compiling of interview guidance/packs providing guidance to line managers, compilation of contracts (terms and particulars of employment) and appointment letters ensuring compliance with legislation. Act as a job analyst/administrator for the Job Evaluation Scheme, undertaking evaluation of posts using a computerised Scheme and to review job descriptions/person specification. Responsibility for statistical staffing reports for Service Leadership Team (current and substantive profiles, sickness starter/leaver, turnover and retirement statistics. Area HR Coordinator To assume responsibility for HR related matters across a specified region within the organisation s service area to provide a proactive and innovative HR advisory service to managers and employees. Ensure continuous effectiveness of policies and procedures in relation to achieving and maintaining high levels of attendance and performance at work for all members of staff. Handling employee relations issues such as capability, disciplinaries, grievances, mediation and employee welfare cases. Responsible for the on-going monitoring of sickness absence, offering support and expertise where required ensuring consideration is given to the Equality Act. Seeking further medical opinion on specific cases from an independent qualified Occupational Health Practitioner. Carrying out the ill health termination process as and when required and undertake the preparation of all relevant documentation. Policy and Projects To undertake HR policy/strategy work related projects as required ensuring effective processes are in place in relation to consultation, policy approval, training and management information and guidance. Ensure the creation of Service Policy is compliant with employment legislation. To review the effectiveness of HR policy and to develop recommendations for any revisions following evaluation including equality impact assessments. To take ownership of any project work given by the Head of Human Resources. QUALIFICATIONS, KNOWLEDGE, EXPERIENCE essential for the HR Coordinator role CIPD qualified (Chartered Member) or working towards Level 7 of the qualification. Previous appropriate experience within a human resources environment and knowledge of employment law. Strong track record of development and implementing policy Experience of managing conflict and sensitive issues and achieving positive outcomes Experience of working in partnership with a range of stakeholders including managers, trade unions, employees and external partners DESIRABLE Experience of Job Evaluation Experience of undertaking and managing service level agreements/tenders. Outline knowledge of Local Government Conditions of Service. Level 4 Welsh - Speaking and Listening Requires that you can: Keep up an extended casual work related conversation or give a presentation with a good degree of fluency and range of expression but may need to revert to another language to answer unpredictable questions or explain complex points or technical information. Contribute effectively to meetings and seminars within own area of work. SKILLS Excellent communication, organisation interpersonal and presentation skills. Full clean drivers licence with the requirement to travel across North Wales. Ability to work on own initiative, prioritise work to deadlines and pay attention to detail Excellent computer and database skills. Level 2 Welsh Speaking and Listening (to be achieved within probation period if not achieved on appointment) requires that you can: Understand the gist of conversations in work. Respond to simple job-related requests and requests for factual information. Ask simple questions and understand simple responses. Express opinions in a limited way as long as the topic is familiar. Understand instructions when simple language is used.
Feb 04, 2026
Full time
POST TITLE Human Resources Coordinator / HR Coordinator DEPARTMENT Human Resources REPORTS TO Head of Human Resources / Deputy Head of HR LOCATION St. Asaph /Agile Working Our client is seeking an experienced HR Coordinator to join their team. Principal Duties and Responsibilities for the HR Coordinator role: Specific duties will vary from time to time. The following list of accountabilities is intended to indicate the general nature of the post and is not exhaustive. The post holder is bound at all times to observe strict confidentiality applicable to the work of the HR Department. Liaise with the Head of Human Resources/ Deputy HR Manager regarding changes to human resources related policies and procedures in line with good practice/employment law. Provide advice and guidance on appropriate HR policies and procedures and conditions of service to both line managers and staff as and when required. To assist the Head of Human Resources on projects/workstreams. Undertake and manage discipline, mediation, grievance, capability and other HR related functions. To represent and attend meetings as directed by the Head of Human Resources. To deal with appropriate issues in the Head of Human Resources/ Deputy HR Manager s absence and inform senior management of any major issue(s) that may arise which requires immediate action. To be accountable for own personal development plan in working towards a flexible level of skills to assure full career enhancement. To assist in the development and delivery of training as required with regards to HR matters. To be responsible for keeping up to date with employment legislation and any changes for the provision of advice and guidance to management regarding any amendments or creations of Service Policy and Procedure. To monitor and evaluate sub departmental budgets to ensure that high levels of service delivery are maintained and achieved as cost effectively as possible. Roles will rotate, at intervals determined by the Head of HR, and all HR Coordinators will cover the following three major areas of responsibility: Recruitment Responsibility for the co-ordination of the recruitment procedure within the Service to include interviewing, compiling of interview guidance/packs providing guidance to line managers, compilation of contracts (terms and particulars of employment) and appointment letters ensuring compliance with legislation. Act as a job analyst/administrator for the Job Evaluation Scheme, undertaking evaluation of posts using a computerised Scheme and to review job descriptions/person specification. Responsibility for statistical staffing reports for Service Leadership Team (current and substantive profiles, sickness starter/leaver, turnover and retirement statistics. Area HR Coordinator To assume responsibility for HR related matters across a specified region within the organisation s service area to provide a proactive and innovative HR advisory service to managers and employees. Ensure continuous effectiveness of policies and procedures in relation to achieving and maintaining high levels of attendance and performance at work for all members of staff. Handling employee relations issues such as capability, disciplinaries, grievances, mediation and employee welfare cases. Responsible for the on-going monitoring of sickness absence, offering support and expertise where required ensuring consideration is given to the Equality Act. Seeking further medical opinion on specific cases from an independent qualified Occupational Health Practitioner. Carrying out the ill health termination process as and when required and undertake the preparation of all relevant documentation. Policy and Projects To undertake HR policy/strategy work related projects as required ensuring effective processes are in place in relation to consultation, policy approval, training and management information and guidance. Ensure the creation of Service Policy is compliant with employment legislation. To review the effectiveness of HR policy and to develop recommendations for any revisions following evaluation including equality impact assessments. To take ownership of any project work given by the Head of Human Resources. QUALIFICATIONS, KNOWLEDGE, EXPERIENCE essential for the HR Coordinator role CIPD qualified (Chartered Member) or working towards Level 7 of the qualification. Previous appropriate experience within a human resources environment and knowledge of employment law. Strong track record of development and implementing policy Experience of managing conflict and sensitive issues and achieving positive outcomes Experience of working in partnership with a range of stakeholders including managers, trade unions, employees and external partners DESIRABLE Experience of Job Evaluation Experience of undertaking and managing service level agreements/tenders. Outline knowledge of Local Government Conditions of Service. Level 4 Welsh - Speaking and Listening Requires that you can: Keep up an extended casual work related conversation or give a presentation with a good degree of fluency and range of expression but may need to revert to another language to answer unpredictable questions or explain complex points or technical information. Contribute effectively to meetings and seminars within own area of work. SKILLS Excellent communication, organisation interpersonal and presentation skills. Full clean drivers licence with the requirement to travel across North Wales. Ability to work on own initiative, prioritise work to deadlines and pay attention to detail Excellent computer and database skills. Level 2 Welsh Speaking and Listening (to be achieved within probation period if not achieved on appointment) requires that you can: Understand the gist of conversations in work. Respond to simple job-related requests and requests for factual information. Ask simple questions and understand simple responses. Express opinions in a limited way as long as the topic is familiar. Understand instructions when simple language is used.
