Administrator - Construction Company - Poole Are you highly organised, proactive, and ready to make a real impact? Join our dynamic client as an Administrator and become the backbone of office operations! Salary: 28,000 - 30,000 Location: Poole What's in it for you: 25 days holiday + bank holidays Early finish on a Friday! Free Parking Health Assured support services Pension after 3 months A great team culture and a Christmas party! What you'll do: Keep the office running smoothly with excellent administrative support. Manage calls, emails, and correspondence with professionalism. Organise meetings, prepare documents, and maintain accurate records. Support with tenders, procurement, and project admin. Contribute to a positive, well-organised working environment. What we're looking for: Previous admin experience and strong organisational skills. Excellent communication and attention to detail. Confident user of Microsoft Office and spreadsheets in Excel. A proactive, reliable team player with a positive attitude. Experience working within Construction is a bonus! Contact our team today to hear more about this or other opportunities. Office Angels South Coast Team - (phone number removed) or email your CV to (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 27, 2026
Full time
Administrator - Construction Company - Poole Are you highly organised, proactive, and ready to make a real impact? Join our dynamic client as an Administrator and become the backbone of office operations! Salary: 28,000 - 30,000 Location: Poole What's in it for you: 25 days holiday + bank holidays Early finish on a Friday! Free Parking Health Assured support services Pension after 3 months A great team culture and a Christmas party! What you'll do: Keep the office running smoothly with excellent administrative support. Manage calls, emails, and correspondence with professionalism. Organise meetings, prepare documents, and maintain accurate records. Support with tenders, procurement, and project admin. Contribute to a positive, well-organised working environment. What we're looking for: Previous admin experience and strong organisational skills. Excellent communication and attention to detail. Confident user of Microsoft Office and spreadsheets in Excel. A proactive, reliable team player with a positive attitude. Experience working within Construction is a bonus! Contact our team today to hear more about this or other opportunities. Office Angels South Coast Team - (phone number removed) or email your CV to (url removed) Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Administrator - Immediate Start - Temp We have an exciting opportunity for Administrator to join a well-established company in Wokingham. As the administrator you will be organised, have attention to detail as well as excellent communication skills verbal and written. You will enjoy working as part of a team in a busy environment. The role is to start immediately due to workload. Your duties will include some of the following: Collate purchase orders & purchase requisitions to send to suppliers Review inventories and order as required. Interact with the suppliers on a day-to-day basis. Review deliveries against the orders. Track the status of any orders. Deal with non-supplied, under orders, over orders and damaged goods. Ensure that any invoices are sent to accounts for payment. Produce and maintain all reports. Manage any procurement activities including request for proposals Receiving and processing income stoke Issuing stock Packing and shipping orders If you are looking to start work immediately and work within a fun and busy team, please apply. DS Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary worker.
Jan 27, 2026
Seasonal
Administrator - Immediate Start - Temp We have an exciting opportunity for Administrator to join a well-established company in Wokingham. As the administrator you will be organised, have attention to detail as well as excellent communication skills verbal and written. You will enjoy working as part of a team in a busy environment. The role is to start immediately due to workload. Your duties will include some of the following: Collate purchase orders & purchase requisitions to send to suppliers Review inventories and order as required. Interact with the suppliers on a day-to-day basis. Review deliveries against the orders. Track the status of any orders. Deal with non-supplied, under orders, over orders and damaged goods. Ensure that any invoices are sent to accounts for payment. Produce and maintain all reports. Manage any procurement activities including request for proposals Receiving and processing income stoke Issuing stock Packing and shipping orders If you are looking to start work immediately and work within a fun and busy team, please apply. DS Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary worker.
Are you highly organised with an eye for detail and a passion for keeping things running smoothly? This is an excellent opportunity to join a fast-paced and supportive team where every day brings new challenges. As a Purchasing Administrator , you'll play a key part in ensuring the right materials and supplies are available at the right time - keeping operations efficient and moving forward. This is an office based role Monday to Friday, on site parking and an early finish Fridays. What You'll Be Doing Managing and maintaining data in the company based system to ensure everything runs seamlessly. Processing purchase orders accurately and efficiently. Tracking, progressing, and updating orders to meet changing business needs. Monitoring shared inboxes and distributing incoming requests to the right people. Communicating with suppliers and colleagues to resolve queries and keep deliveries on schedule. Managing office supplies and ensuring stock levels are always just right. Compiling reports and supporting management with accurate data insights. Providing general administrative support to help the team achieve its goals. Taking on ad-hoc tasks that make a real difference day-to-day. What We're Looking For Strong organisational and time management skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Excellent communication - both written and verbal. A proactive mindset with a keen eye for detail and accuracy. Confidence working both independently and as part of a team. The ability to handle multiple tasks, prioritise effectively, and find practical solutions. Why You'll Love It Here This is your chance to be part of a hardworking, friendly team where your contribution truly matters. You'll gain experience in procurement and logistics within a dynamic work environment, offering room to grow and develop your skills. No two days are the same - and that's exactly what makes it exciting. Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
Jan 27, 2026
Full time
Are you highly organised with an eye for detail and a passion for keeping things running smoothly? This is an excellent opportunity to join a fast-paced and supportive team where every day brings new challenges. As a Purchasing Administrator , you'll play a key part in ensuring the right materials and supplies are available at the right time - keeping operations efficient and moving forward. This is an office based role Monday to Friday, on site parking and an early finish Fridays. What You'll Be Doing Managing and maintaining data in the company based system to ensure everything runs seamlessly. Processing purchase orders accurately and efficiently. Tracking, progressing, and updating orders to meet changing business needs. Monitoring shared inboxes and distributing incoming requests to the right people. Communicating with suppliers and colleagues to resolve queries and keep deliveries on schedule. Managing office supplies and ensuring stock levels are always just right. Compiling reports and supporting management with accurate data insights. Providing general administrative support to help the team achieve its goals. Taking on ad-hoc tasks that make a real difference day-to-day. What We're Looking For Strong organisational and time management skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Excellent communication - both written and verbal. A proactive mindset with a keen eye for detail and accuracy. Confidence working both independently and as part of a team. The ability to handle multiple tasks, prioritise effectively, and find practical solutions. Why You'll Love It Here This is your chance to be part of a hardworking, friendly team where your contribution truly matters. You'll gain experience in procurement and logistics within a dynamic work environment, offering room to grow and develop your skills. No two days are the same - and that's exactly what makes it exciting. Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 26, 2026
Seasonal
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Baltic Recruitment are currently recruiting for a Permanent Billing Specialist to work for a highly reputable client based in Hartlepool . Reporting into the Procurement Director, the successful candidate will be supporting the businesses' continued success and growth. The group operates out of 23 regional depots, serving a diverse customer base. The successful candidate will be responsible for the accurate and timely confirmation of delivered volumes following by raising invoices for a diverse customer base - a business critical process. Candidates can expect to be taking responsibility for all billings out of their allocated depots. Candidates will be required to work in a fast paced and team focussed environment where accuracy is paramount. Billing Specialist Main Duties & Responsibilities: Order Confirmations across allocated depots (accurate and timely confirmations for the previous day completed by close of business the following working day) Maintenance of schedules - delete 0 order and depot transfers as required Goods Receipt Notes - Ensure goods receipt notes are entered on the system accurately and are assigned to the contract lifted on Vehicle Stock Maintenance - ensure all vehicle stocks are accurate, investigate, and report any variances (accurate at the close of the previous working day) Third Party Confirmations - Process all third party confirmations on sales ledger, followed by upload of necessary invoice to purchase ledger (third party docket to be cleared down multiple times per week) Credit Notes - Process all credit notes within 24 hours of receipt, ensuring stock treatment is correct Telephone/Email Queries - Respond to all customer invoice queries as required Administrative duties as and when required All exceptions proactively reported to management Billing Specialist Applicants: Order processing experience Accurate inputting skills Strong communication skills and the ability to develop strong relationships The ability to work in a busy and pressurised environment Transport & Finance experience desirable Versatility and ability to prioritise work Company Benefits: 25 days holiday + statutory bank holidays. Fully funded after completion of probationary period and fits business case. Salary 28,000. Working Monday to Friday, 8.30am until 5pm with 1 hour for lunch. Applicants may also be interested in Billing, Invoices, Invoicing, Customer Service, Order Processing, Administration, Administrator, Customer Service.
Jan 26, 2026
Full time
Baltic Recruitment are currently recruiting for a Permanent Billing Specialist to work for a highly reputable client based in Hartlepool . Reporting into the Procurement Director, the successful candidate will be supporting the businesses' continued success and growth. The group operates out of 23 regional depots, serving a diverse customer base. The successful candidate will be responsible for the accurate and timely confirmation of delivered volumes following by raising invoices for a diverse customer base - a business critical process. Candidates can expect to be taking responsibility for all billings out of their allocated depots. Candidates will be required to work in a fast paced and team focussed environment where accuracy is paramount. Billing Specialist Main Duties & Responsibilities: Order Confirmations across allocated depots (accurate and timely confirmations for the previous day completed by close of business the following working day) Maintenance of schedules - delete 0 order and depot transfers as required Goods Receipt Notes - Ensure goods receipt notes are entered on the system accurately and are assigned to the contract lifted on Vehicle Stock Maintenance - ensure all vehicle stocks are accurate, investigate, and report any variances (accurate at the close of the previous working day) Third Party Confirmations - Process all third party confirmations on sales ledger, followed by upload of necessary invoice to purchase ledger (third party docket to be cleared down multiple times per week) Credit Notes - Process all credit notes within 24 hours of receipt, ensuring stock treatment is correct Telephone/Email Queries - Respond to all customer invoice queries as required Administrative duties as and when required All exceptions proactively reported to management Billing Specialist Applicants: Order processing experience Accurate inputting skills Strong communication skills and the ability to develop strong relationships The ability to work in a busy and pressurised environment Transport & Finance experience desirable Versatility and ability to prioritise work Company Benefits: 25 days holiday + statutory bank holidays. Fully funded after completion of probationary period and fits business case. Salary 28,000. Working Monday to Friday, 8.30am until 5pm with 1 hour for lunch. Applicants may also be interested in Billing, Invoices, Invoicing, Customer Service, Order Processing, Administration, Administrator, Customer Service.
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 26, 2026
Seasonal
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Electrician Location: HMP Norwich Salary: 39,333.37 per annum + 5% shift allowance Contract: xx We are seeking a dedicated fully qualified Electrician to join our team at HMP Norwich, a CATEGORY B Adult/Male Join a team that is more than just a group of colleagues - we work MONDAY TO SUNDAY as a supportive and driven family, working together to create a safe and nurturing environment. HMP PRISON NAME runs like a self-contained TOWN, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Electrician, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, other Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Electrician with a combination of: - certificate in BS7671:2018 (18th edition) - Level 3 qualification in Electrical Installation or Electrotechnical Services (City & Guilds/EAL), including relevant NVQs and competency assessments (AM2/AM2S). For example: 2367 or 2357. - Two years' experience working in a role as a fully qualified electrician - Experience working on commercial or industrial electrical systems - Good working knowledge of planned and preventive maintenance operations - Good Health & Safety knowledge - Excellent organisational, time management and people skills If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Jan 26, 2026
Full time
Electrician Location: HMP Norwich Salary: 39,333.37 per annum + 5% shift allowance Contract: xx We are seeking a dedicated fully qualified Electrician to join our team at HMP Norwich, a CATEGORY B Adult/Male Join a team that is more than just a group of colleagues - we work MONDAY TO SUNDAY as a supportive and driven family, working together to create a safe and nurturing environment. HMP PRISON NAME runs like a self-contained TOWN, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Electrician, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, other Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Electrician with a combination of: - certificate in BS7671:2018 (18th edition) - Level 3 qualification in Electrical Installation or Electrotechnical Services (City & Guilds/EAL), including relevant NVQs and competency assessments (AM2/AM2S). For example: 2367 or 2357. - Two years' experience working in a role as a fully qualified electrician - Experience working on commercial or industrial electrical systems - Good working knowledge of planned and preventive maintenance operations - Good Health & Safety knowledge - Excellent organisational, time management and people skills If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
EO Administrator Judicial Appointments Commission - Ministry of Justice We are currently seeking an experienced EO Administrator to join the Financial Governance Team within the Ministry of Justice, supporting the Judicial Appointments Commission. Role Details Pay Rate: £17.37 per hour Location: SW1H 9AJ Working Hours: 60% office attendance Contract End Date: 31 January 2027 (with potential to extend, not guaranteed) Booking Number: 431504 Role Overview The role sits within the MoJ Financial Governance Team, which plays a key role within the Corporate Finance function. The postholder will provide administrative support for the Government Procurement Card (GPC) Scheme. Key responsibilities include: Maintaining and updating GPC policy documentation Providing guidance and support to cardholders Managing card applications and conducting compliance checks Responding to queries via MS Teams, Outlook, and other communication channels Supporting data management, reconciliation, and reporting Preparing and delivering presentations and workshops to stakeholders The postholder will be expected to work flexibly and undertake any other duties appropriate to the grade and responsibilities of the role. Essential Skills & Experience Excellent interpersonal skills with the ability to build and maintain effective working relationships with internal and external stakeholders Strong communication skills, with the ability to adapt style across multiple platforms including MS Teams, phone, email, and in person Strong Excel and data presentation skills Ability to present complex information clearly to a range of audiences Experience preparing and delivering presentations and workshops Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Jan 25, 2026
Full time
EO Administrator Judicial Appointments Commission - Ministry of Justice We are currently seeking an experienced EO Administrator to join the Financial Governance Team within the Ministry of Justice, supporting the Judicial Appointments Commission. Role Details Pay Rate: £17.37 per hour Location: SW1H 9AJ Working Hours: 60% office attendance Contract End Date: 31 January 2027 (with potential to extend, not guaranteed) Booking Number: 431504 Role Overview The role sits within the MoJ Financial Governance Team, which plays a key role within the Corporate Finance function. The postholder will provide administrative support for the Government Procurement Card (GPC) Scheme. Key responsibilities include: Maintaining and updating GPC policy documentation Providing guidance and support to cardholders Managing card applications and conducting compliance checks Responding to queries via MS Teams, Outlook, and other communication channels Supporting data management, reconciliation, and reporting Preparing and delivering presentations and workshops to stakeholders The postholder will be expected to work flexibly and undertake any other duties appropriate to the grade and responsibilities of the role. Essential Skills & Experience Excellent interpersonal skills with the ability to build and maintain effective working relationships with internal and external stakeholders Strong communication skills, with the ability to adapt style across multiple platforms including MS Teams, phone, email, and in person Strong Excel and data presentation skills Ability to present complex information clearly to a range of audiences Experience preparing and delivering presentations and workshops Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
A government department in the UK is seeking an experienced EO Administrator to join the Financial Governance Team, providing essential administrative support for the Government Procurement Card Scheme. This role involves maintaining policy documentation, managing card applications, and providing guidance to stakeholders. Ideal candidates will have strong communication, Excel skills, and experience in delivering presentations. The position includes partial remote work with a pay rate of £17.37 per hour.
Jan 25, 2026
Full time
A government department in the UK is seeking an experienced EO Administrator to join the Financial Governance Team, providing essential administrative support for the Government Procurement Card Scheme. This role involves maintaining policy documentation, managing card applications, and providing guidance to stakeholders. Ideal candidates will have strong communication, Excel skills, and experience in delivering presentations. The position includes partial remote work with a pay rate of £17.37 per hour.
Job Summary Head of Live & Work Space leads Bow Arts' property portfolio across 26 London buildings, managing revenue, health & safety, landlord partnerships, budgets, and an 8 person team supporting over 1,100 artists. Permanent, full time (35 hours), on site, reporting to the CEO, salary £45,000 plus benefits. Job Description The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex local authority residential flats and through to mixed use new build properties. Our landlords are our partners; they include housing associations, local authorities, private landlords and developers. Our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to manage and communicate clear financial budgets and targets and assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector, experience managing a diverse portfolio and tenants, and who can run a team and report at an executive level. Job Requirements Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure roles and accountabilities are clear and individual and team performance are regularly monitored, with underperformance addressed in a timely fashion. Ensure staff are supported through regular feedback in line with policies and procedures. Ensure compliance with Bow Arts policies and procedures, including Equality and Diversity, Financial Regulations and the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner. Demonstrate a willingness to undertake training for the development of the post and enhancement of the company's skill base. Engage with staff and clients in a positive and constructive manner. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation. Undertake other duties consistent with the level of the post. Job Responsibilities Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high quality reports on the performance of the property portfolio. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports. Take day to day responsibility for management of the Trust's property portfolio, ensuring void spaces are kept to a minimum and spaces are marketed and let efficiently. Contact Information Contact for more info:
Jan 25, 2026
Full time
Job Summary Head of Live & Work Space leads Bow Arts' property portfolio across 26 London buildings, managing revenue, health & safety, landlord partnerships, budgets, and an 8 person team supporting over 1,100 artists. Permanent, full time (35 hours), on site, reporting to the CEO, salary £45,000 plus benefits. Job Description The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex local authority residential flats and through to mixed use new build properties. Our landlords are our partners; they include housing associations, local authorities, private landlords and developers. Our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to manage and communicate clear financial budgets and targets and assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector, experience managing a diverse portfolio and tenants, and who can run a team and report at an executive level. Job Requirements Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure roles and accountabilities are clear and individual and team performance are regularly monitored, with underperformance addressed in a timely fashion. Ensure staff are supported through regular feedback in line with policies and procedures. Ensure compliance with Bow Arts policies and procedures, including Equality and Diversity, Financial Regulations and the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner. Demonstrate a willingness to undertake training for the development of the post and enhancement of the company's skill base. Engage with staff and clients in a positive and constructive manner. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation. Undertake other duties consistent with the level of the post. Job Responsibilities Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high quality reports on the performance of the property portfolio. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports. Take day to day responsibility for management of the Trust's property portfolio, ensuring void spaces are kept to a minimum and spaces are marketed and let efficiently. Contact Information Contact for more info:
COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE Our client is a world class, multi award-winning, well-established manufacturing business, with strong and sustained investment in people, capital and plant. They produce specialist products and are an acknowledged international leader in terms of size and technical capabilities. Due to continued growth they re seeking a supply chain administrator. As part of a close team you will contribute to the smooth running and administration of the supply chain department. The successful candidate will be organised, able to plan workload activities, and work to deadlines. You will be highly organised and possess a good level of competence with Microsoft. Please Note: Experience gained within an ordering, purchasing, production planning or similar supply chain related administration role would be preferred. KEY DUTIES & RESPONSIBILITIES Ordering stock from suppliers to fulfil plant demand and ensuring desired service levels are maintained Processing order confirmations from suppliers quickly and effectively, and liaising with other departments where necessary Chasing suppliers for overdue items Resolving issues when stock does not arrive as and when expected Maintaining all documents relating to supply chain process in accordance with Company quality requirements Communicating informed risks within the business to key stakeholders Supporting the function of the Supply Chain department QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES Demonstrable experience gained within a demanding administrative role. Good standard of general education and excellent written, verbal, IT, and organisational skills Good Excel and Outlook skills Data literate with strong numerical reasoning Previous experience in supply chain or procurement would be advantageous, but isn t essential Ability to work accurately, with attention to detail / Able to demonstrate and apply discretion and confidentiality Details of Package: Up to 30k PA (Depending on experience) + Benefits (Inc. life Assurance). Personal pension scheme (7% company contribution) Hours of work: 8am 5pm Monday to Friday (Daily lunch break is 1 hour)
Jan 24, 2026
Full time
COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE Our client is a world class, multi award-winning, well-established manufacturing business, with strong and sustained investment in people, capital and plant. They produce specialist products and are an acknowledged international leader in terms of size and technical capabilities. Due to continued growth they re seeking a supply chain administrator. As part of a close team you will contribute to the smooth running and administration of the supply chain department. The successful candidate will be organised, able to plan workload activities, and work to deadlines. You will be highly organised and possess a good level of competence with Microsoft. Please Note: Experience gained within an ordering, purchasing, production planning or similar supply chain related administration role would be preferred. KEY DUTIES & RESPONSIBILITIES Ordering stock from suppliers to fulfil plant demand and ensuring desired service levels are maintained Processing order confirmations from suppliers quickly and effectively, and liaising with other departments where necessary Chasing suppliers for overdue items Resolving issues when stock does not arrive as and when expected Maintaining all documents relating to supply chain process in accordance with Company quality requirements Communicating informed risks within the business to key stakeholders Supporting the function of the Supply Chain department QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES Demonstrable experience gained within a demanding administrative role. Good standard of general education and excellent written, verbal, IT, and organisational skills Good Excel and Outlook skills Data literate with strong numerical reasoning Previous experience in supply chain or procurement would be advantageous, but isn t essential Ability to work accurately, with attention to detail / Able to demonstrate and apply discretion and confidentiality Details of Package: Up to 30k PA (Depending on experience) + Benefits (Inc. life Assurance). Personal pension scheme (7% company contribution) Hours of work: 8am 5pm Monday to Friday (Daily lunch break is 1 hour)
Pay: £24,000.00-£25,500.00 per year Job Description: Accounts Administrator Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Accounts / Sales Administrator to join our dynamic team at our location in Burscough click apply for full job details
Jan 24, 2026
Full time
Pay: £24,000.00-£25,500.00 per year Job Description: Accounts Administrator Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Accounts / Sales Administrator to join our dynamic team at our location in Burscough click apply for full job details
Administrator (Procurement) Job ref: FIN011 (2) Job type: Permanent Location: Belfast Salary: £25,583 - £25,989 per annum (Band 3) Quantity of Posts Available: 1 Closing date: Wednesday 04 Feb :00 Job summary Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College's buildings, as necessary. Job Purpose : As a member of the Procurement team the Procurement Administrator is responsible for the processing and maintenance of purchase orders via Agresso Procurement, assisting with contract management and conducting monthly analysis. The post holder is a member of the Finance team and will work across the whole Finance department when circumstances require. For further information and to submit your application, click the apply icon.
Jan 24, 2026
Full time
Administrator (Procurement) Job ref: FIN011 (2) Job type: Permanent Location: Belfast Salary: £25,583 - £25,989 per annum (Band 3) Quantity of Posts Available: 1 Closing date: Wednesday 04 Feb :00 Job summary Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College's buildings, as necessary. Job Purpose : As a member of the Procurement team the Procurement Administrator is responsible for the processing and maintenance of purchase orders via Agresso Procurement, assisting with contract management and conducting monthly analysis. The post holder is a member of the Finance team and will work across the whole Finance department when circumstances require. For further information and to submit your application, click the apply icon.
Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
Jan 24, 2026
Full time
Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
Jan 24, 2026
Full time
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
iCaSH Outreach and Prevention Administrator The closing date is 01 February 2026 Are you a competent, self-motivated, organised and efficient Administrator looking to make a difference within the NHS? Want to be the lynchpin of a busy, fun and friendly Sexual Health Outreach and Prevention team within Bedfordshire and Milton Keynes? Then this role may have your name on it We offer: Excellent benefits including flexible working options Training and support to develop you as an individual The chance to join an innovative and expanding service The opportunity to support a busy outreach team who make a difference This role sits within our iCaSH service in Bedfordshire and Milton Keynes and is part of a wider offering across Cambridgeshire, Norfolk and Peterborough, The role will be based in one of our iCaSH clinics within Bedfordshire or Milton Keynes, to be confirmed on appointment. Please note there is opportunity to support the team with outreach and prevention events and therefore there may be a requirement to work evenings and weekends. Should we receive a high number of applications we reserve the right to close this vacancy at any point after 26th January 2026. Main duties of the job To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the service's electronic systems and databases to input and retrieve information. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team. Managing the Outreach team's bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. About us Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives. There's one reason why our services are outstanding - and that's our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey. If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development. Job responsibilities To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the services electronic systems and databases to input and retrieve information. Maintain patient information on the electronic patient record system including scanning, attaching files and other appropriate actions. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders via telephone, email, digital platforms or face-to-face, providing information as requested and as per Trust guidance and local procedures. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team to include National Chlamydia Screening Programme, condoms and HIV Point of Care Test kits. Managing the Outreach teams bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. Identify and refer to senior colleagues any young and/or vulnerable people complying with Cambridgeshire Community Services (CCS) safeguarding policies. To maintain patient notes according to the Trust Records Management Policy and have knowledge and experience of medical/sexual and reproductive health terminology. Communication Key working relationships The general public including service users/patients and their familiesHead of iCaSH Services The general public including service users/patients and their families Head of iCaSH Services iCaSH Sexual Health Outreach & Prevention Coordinator iCaSH Bedfordshire and Milton Keynes Service Manager iCaSH Bedfordshire and Milton Keynes Service Support Leads iCaSH Clinical, Outreach and Administrative Teams iCaSH Medical Teams Other Cambridgeshire Community Services NHS Trust employees External organisations including Schools, Police, Social Care and Voluntary Organisations Communicate effectively with the Outreach and multidisciplinary teams in order to promote efficient patient care. Contribute to effective communication, data and information management within the team. To maintain appropriate electronic and paper records and filing systems facilitating easy retrieval and access of information. Always ensure correct storage of patients records as per the Trust Records Management Policy. Be conversant with the roles of all the staff within the service and with other colleagues internal or external to the organisation. Liaise with other services as necessary for the co-ordination of the outreach service and the smooth running of the department. Ensure that exposure to sensitive, confidential information, is dealt with in line with organisational information governance policies and procedures. Maintain databases as required by the role, for example the patient electronic record system. Work under the direction of your line manager support the process of audit and the improvement of information quality in relation to electronic records held within the department. Ensure accurate record keeping in line with Trust and national standards. Support timely and accurate data entry and audit for performance and quality reporting. Maintain a thorough knowledge of and adherence to the full range of policies / procedures and guidelines relevant to iCaSH and the Trust. Be welcoming towards all stakeholders, providing assistance, support and information where required. Maintain good communication with other staff, patients and visitors including front of house/reception and answering the telephone in a courteous and professional manner as required by the wider Administration team. Actively participate in multidisciplinary training, meetings, and events. Signpost stakeholders to other services where appropriate. Ensure that all organisational wide communication is accessed and adhered to accordingly via the nhs.net account. Budgetary Responsibility To assist in maintaining stock levels (outreach/administrative/stationary supplies), identifying and reporting any discrepancies to line manager after appropriate training. Assist with or undertake stock control and ordering as required. People Management Within remit of own role, assist in providing training and support for new members of staff. Maintaining own professional development and requirement to take part in annual appraisals and one to ones. Be prepared to attend and undertake any necessary training, being aware of the need to develop self and to strive to increase personal knowledge. Undertake any training identified by your line manager integral to the role requirements and speciality area. Recognise limitations and seek direction when necessary. Contribute to the development of outreach and setting standards. The post holder must participate in clinical and other audits as required. Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. The post holder must adhere to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes. The post holder must adhere to infection control policies and procedures. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust. Participate in clinical and other audits as requested with guidance from senior members of the team. . click apply for full job details
Jan 23, 2026
Full time
iCaSH Outreach and Prevention Administrator The closing date is 01 February 2026 Are you a competent, self-motivated, organised and efficient Administrator looking to make a difference within the NHS? Want to be the lynchpin of a busy, fun and friendly Sexual Health Outreach and Prevention team within Bedfordshire and Milton Keynes? Then this role may have your name on it We offer: Excellent benefits including flexible working options Training and support to develop you as an individual The chance to join an innovative and expanding service The opportunity to support a busy outreach team who make a difference This role sits within our iCaSH service in Bedfordshire and Milton Keynes and is part of a wider offering across Cambridgeshire, Norfolk and Peterborough, The role will be based in one of our iCaSH clinics within Bedfordshire or Milton Keynes, to be confirmed on appointment. Please note there is opportunity to support the team with outreach and prevention events and therefore there may be a requirement to work evenings and weekends. Should we receive a high number of applications we reserve the right to close this vacancy at any point after 26th January 2026. Main duties of the job To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the service's electronic systems and databases to input and retrieve information. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team. Managing the Outreach team's bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. About us Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives. There's one reason why our services are outstanding - and that's our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey. If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development. Job responsibilities To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the services electronic systems and databases to input and retrieve information. Maintain patient information on the electronic patient record system including scanning, attaching files and other appropriate actions. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders via telephone, email, digital platforms or face-to-face, providing information as requested and as per Trust guidance and local procedures. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team to include National Chlamydia Screening Programme, condoms and HIV Point of Care Test kits. Managing the Outreach teams bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. Identify and refer to senior colleagues any young and/or vulnerable people complying with Cambridgeshire Community Services (CCS) safeguarding policies. To maintain patient notes according to the Trust Records Management Policy and have knowledge and experience of medical/sexual and reproductive health terminology. Communication Key working relationships The general public including service users/patients and their familiesHead of iCaSH Services The general public including service users/patients and their families Head of iCaSH Services iCaSH Sexual Health Outreach & Prevention Coordinator iCaSH Bedfordshire and Milton Keynes Service Manager iCaSH Bedfordshire and Milton Keynes Service Support Leads iCaSH Clinical, Outreach and Administrative Teams iCaSH Medical Teams Other Cambridgeshire Community Services NHS Trust employees External organisations including Schools, Police, Social Care and Voluntary Organisations Communicate effectively with the Outreach and multidisciplinary teams in order to promote efficient patient care. Contribute to effective communication, data and information management within the team. To maintain appropriate electronic and paper records and filing systems facilitating easy retrieval and access of information. Always ensure correct storage of patients records as per the Trust Records Management Policy. Be conversant with the roles of all the staff within the service and with other colleagues internal or external to the organisation. Liaise with other services as necessary for the co-ordination of the outreach service and the smooth running of the department. Ensure that exposure to sensitive, confidential information, is dealt with in line with organisational information governance policies and procedures. Maintain databases as required by the role, for example the patient electronic record system. Work under the direction of your line manager support the process of audit and the improvement of information quality in relation to electronic records held within the department. Ensure accurate record keeping in line with Trust and national standards. Support timely and accurate data entry and audit for performance and quality reporting. Maintain a thorough knowledge of and adherence to the full range of policies / procedures and guidelines relevant to iCaSH and the Trust. Be welcoming towards all stakeholders, providing assistance, support and information where required. Maintain good communication with other staff, patients and visitors including front of house/reception and answering the telephone in a courteous and professional manner as required by the wider Administration team. Actively participate in multidisciplinary training, meetings, and events. Signpost stakeholders to other services where appropriate. Ensure that all organisational wide communication is accessed and adhered to accordingly via the nhs.net account. Budgetary Responsibility To assist in maintaining stock levels (outreach/administrative/stationary supplies), identifying and reporting any discrepancies to line manager after appropriate training. Assist with or undertake stock control and ordering as required. People Management Within remit of own role, assist in providing training and support for new members of staff. Maintaining own professional development and requirement to take part in annual appraisals and one to ones. Be prepared to attend and undertake any necessary training, being aware of the need to develop self and to strive to increase personal knowledge. Undertake any training identified by your line manager integral to the role requirements and speciality area. Recognise limitations and seek direction when necessary. Contribute to the development of outreach and setting standards. The post holder must participate in clinical and other audits as required. Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. The post holder must adhere to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes. The post holder must adhere to infection control policies and procedures. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust. Participate in clinical and other audits as requested with guidance from senior members of the team. . click apply for full job details
Combined Facilities Management
Castledawson, County Londonderry
Overview Job Title: Business Support Admin Reporting To: Head of Operational Excellence Hours of Work: Mon - Fri, 9:00am - 5:00pm Role Overview: We are seeking a highly motivated Administrator to join our Core Services team, supporting Quality, Procurement, Health & Safety (H&S), and Business Development (BD). This role suits a person with strong digital, creative, and organisational skills who wants practical experience in a fast-paced professional environment. You will support modernising our IMS, strengthening subcontractor management, maintaining compliance data, and enhancing internal and external communications, including marketing, social media, presentations, and event briefings. Key Activities / Responsibilities Quality Support (IMS, Process Flows & Communications) Assist with re-formatting and modernising IMS Quality documentation (process flows, quality plans, SOPs) Create short training videos and explainer clips for updated processes Develop presentation slides, graphics and visuals for toolbox talks, quality campaigns and internal events Support creation and organisation of Quality toolbox talks and learning materials Procurement & Subcontractor Compliance Support Update and maintain the subcontractor database Chase and collate compliance documentation (insurance, accreditations, certifications) Support the design and rollout of the subcontractor onboarding guide/pack, including layout and graphics Assist with uploading/organising procurement records Health & Safety (H&S) Support Carry out data input and extraction from H&S systems (incident logs, audits, inspections) Populate scorecards, dashboards and trackers with accurate data Support preparation of toolbox talks, internal communications and monthly reporting Business Development (BD), Marketing & Presentation Support Design graphics, templates, and visual content for BD presentations, case studies and proposals Develop social media packs including branded graphics, simple videos and campaign posts Support bid submissions with formatting, visuals, infographics and layout Prepare PowerPoints for "Win or Learn" sessions, internal breakfast briefings and event summaries Assist with gathering photos, stories, and content for marketing and tendering General Office & Administrative Duties Support the Core Services team with routine administrative tasks Prepare documents, schedule meetings, manage files and shared inboxes Assist with updating SharePoint, intranet and internal communication channels Education / Experience Essential Strong proficiency in PowerPoint, Word and Excel Strong digital/creative skills including: Canva, PowerPoint Designer & Visio Basic graphic design Simple video editing (short clips, explainer videos) Ability to create clear and engaging visuals Highly organised with strong attention to detail Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines Desirable Experience with CapCut, Adobe Express, or similar video editing tools Knowledge of social media creation, scheduling and analytics Interest in marketing, branding, digital communications or business improvement Understanding of SharePoint or database systems Skills/Competencies Creative, proactive, and eager to learn Comfortable working across multiple teams and functions Skilled in digital design and communication Organised, reliable and detail-focused Keen to see how corporate functions link to operational delivery
Jan 23, 2026
Full time
Overview Job Title: Business Support Admin Reporting To: Head of Operational Excellence Hours of Work: Mon - Fri, 9:00am - 5:00pm Role Overview: We are seeking a highly motivated Administrator to join our Core Services team, supporting Quality, Procurement, Health & Safety (H&S), and Business Development (BD). This role suits a person with strong digital, creative, and organisational skills who wants practical experience in a fast-paced professional environment. You will support modernising our IMS, strengthening subcontractor management, maintaining compliance data, and enhancing internal and external communications, including marketing, social media, presentations, and event briefings. Key Activities / Responsibilities Quality Support (IMS, Process Flows & Communications) Assist with re-formatting and modernising IMS Quality documentation (process flows, quality plans, SOPs) Create short training videos and explainer clips for updated processes Develop presentation slides, graphics and visuals for toolbox talks, quality campaigns and internal events Support creation and organisation of Quality toolbox talks and learning materials Procurement & Subcontractor Compliance Support Update and maintain the subcontractor database Chase and collate compliance documentation (insurance, accreditations, certifications) Support the design and rollout of the subcontractor onboarding guide/pack, including layout and graphics Assist with uploading/organising procurement records Health & Safety (H&S) Support Carry out data input and extraction from H&S systems (incident logs, audits, inspections) Populate scorecards, dashboards and trackers with accurate data Support preparation of toolbox talks, internal communications and monthly reporting Business Development (BD), Marketing & Presentation Support Design graphics, templates, and visual content for BD presentations, case studies and proposals Develop social media packs including branded graphics, simple videos and campaign posts Support bid submissions with formatting, visuals, infographics and layout Prepare PowerPoints for "Win or Learn" sessions, internal breakfast briefings and event summaries Assist with gathering photos, stories, and content for marketing and tendering General Office & Administrative Duties Support the Core Services team with routine administrative tasks Prepare documents, schedule meetings, manage files and shared inboxes Assist with updating SharePoint, intranet and internal communication channels Education / Experience Essential Strong proficiency in PowerPoint, Word and Excel Strong digital/creative skills including: Canva, PowerPoint Designer & Visio Basic graphic design Simple video editing (short clips, explainer videos) Ability to create clear and engaging visuals Highly organised with strong attention to detail Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines Desirable Experience with CapCut, Adobe Express, or similar video editing tools Knowledge of social media creation, scheduling and analytics Interest in marketing, branding, digital communications or business improvement Understanding of SharePoint or database systems Skills/Competencies Creative, proactive, and eager to learn Comfortable working across multiple teams and functions Skilled in digital design and communication Organised, reliable and detail-focused Keen to see how corporate functions link to operational delivery
Administration Officer Location: HMP Warren Hill Salary: 28,853.57 Per Annum (Pro rata for part time hours) Contract: Part Time/Permanent We are seeking a dedicated Administration Officer to join our team at HMP Warren Hill, CATEGORY C Adult/Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Warren Hill runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with a combination of: - Experience in using a variety of IT systems including CAFM - Experience in a busy office environment - Experience of working without supervision - Knowledge of IT systems - Up to date First Aid qualification - Administrative experience If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Jan 22, 2026
Full time
Administration Officer Location: HMP Warren Hill Salary: 28,853.57 Per Annum (Pro rata for part time hours) Contract: Part Time/Permanent We are seeking a dedicated Administration Officer to join our team at HMP Warren Hill, CATEGORY C Adult/Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Warren Hill runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with a combination of: - Experience in using a variety of IT systems including CAFM - Experience in a busy office environment - Experience of working without supervision - Knowledge of IT systems - Up to date First Aid qualification - Administrative experience If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Context Childhood First enables children and young people to recover from early life abuse and relational trauma, to enjoy life and to achieve their potential. We do this through the provision of specialist therapeutic residential care and treatment, together with family and network support. We are also a UKCP Training Organisational Member accredited with Middlesex University, providing in-house clinical training to its clinical staff. Merrywood House, provides placements for up to 8 young people aged between 10 and 17 years old. Purpose The Statutory Compliance Administrator plays a key role in supporting statutory, safeguarding and regulatory processes within the home. The role provides administrative support to the Director, Assistant Director (Statutory Compliance) and senior team, ensuring statutory documentation, systems and records are accurate, up to date and inspection-ready. The postholder contributes to preparation for Ofsted inspections and audits and supports continual quality improvement to maintain Ofsted Good or Outstanding standards. What you will bring to the role Experience in an administrative role involving compliance, governance or regulated processes Strong organisational skills and attention to detail Confidence using Microsoft Word, Excel and Outlook Ability to work with discretion in a confidential and sensitive environment A methodical, professional and calm approach, including under pressure Commitment to safeguarding and to the therapeutic aims of Childhood First Task Providing administrative support for safeguarding and statutory compliance processes Maintaining accurate statutory documentation and records for children and staff Supporting preparation for Ofsted inspections, monitoring visits and audits Collecting, collating and maintaining statutory, governance and management data Assisting with the production of statutory and management reports Providing office, IT liaison and general administrative support to the senior management team Administering local finance processes, including petty cash and procurement What we will do for you Personal and professional development and training 25 days annual leave plus public holidays Employee benefits package including life assurance Up to 6% employer pension contribution Relocation package and recruitment referral scheme For further information, please see the Childhood First website. To apply, please apply by submitting your CV and a covering letter outlining your suitability for the role. Closing date: Friday 6th February 2026 Interview Date: Week Commencing 9th February 2026 Childhood First is committed to safeguarding children. We follow safer recruitment guidelines and all appointments will be subject to a satisfactory Enhanced DBS and references.
Jan 22, 2026
Full time
Context Childhood First enables children and young people to recover from early life abuse and relational trauma, to enjoy life and to achieve their potential. We do this through the provision of specialist therapeutic residential care and treatment, together with family and network support. We are also a UKCP Training Organisational Member accredited with Middlesex University, providing in-house clinical training to its clinical staff. Merrywood House, provides placements for up to 8 young people aged between 10 and 17 years old. Purpose The Statutory Compliance Administrator plays a key role in supporting statutory, safeguarding and regulatory processes within the home. The role provides administrative support to the Director, Assistant Director (Statutory Compliance) and senior team, ensuring statutory documentation, systems and records are accurate, up to date and inspection-ready. The postholder contributes to preparation for Ofsted inspections and audits and supports continual quality improvement to maintain Ofsted Good or Outstanding standards. What you will bring to the role Experience in an administrative role involving compliance, governance or regulated processes Strong organisational skills and attention to detail Confidence using Microsoft Word, Excel and Outlook Ability to work with discretion in a confidential and sensitive environment A methodical, professional and calm approach, including under pressure Commitment to safeguarding and to the therapeutic aims of Childhood First Task Providing administrative support for safeguarding and statutory compliance processes Maintaining accurate statutory documentation and records for children and staff Supporting preparation for Ofsted inspections, monitoring visits and audits Collecting, collating and maintaining statutory, governance and management data Assisting with the production of statutory and management reports Providing office, IT liaison and general administrative support to the senior management team Administering local finance processes, including petty cash and procurement What we will do for you Personal and professional development and training 25 days annual leave plus public holidays Employee benefits package including life assurance Up to 6% employer pension contribution Relocation package and recruitment referral scheme For further information, please see the Childhood First website. To apply, please apply by submitting your CV and a covering letter outlining your suitability for the role. Closing date: Friday 6th February 2026 Interview Date: Week Commencing 9th February 2026 Childhood First is committed to safeguarding children. We follow safer recruitment guidelines and all appointments will be subject to a satisfactory Enhanced DBS and references.
About The Role As our Bid Administrator (Frameworks), you'll be the friendly, organized hub for all things related to our framework agreements! You'll play a key role in connecting our services to exciting new opportunities. Your day-to-day will involve managing and overseeing all submissions and communications coming in through our online platforms and customer contacts. This means you'll be the first to read, assess, and prioritize potential opportunities that match the great work we deliver, communicating with the right people across the business to help us decide whether to pursue them. Once a decision is made, you'll be responsible for responding in line with framework protocols. We're looking for someone who is a natural collaborator and comfortable striking up conversations! You'll regularly engage with a variety of important stakeholders, including our Sales and Delivery Leads, helping you get the inside track on upcoming opportunities being released through government tendering processes and specific frameworks. If you love keeping things organized and accurate, this is for you! You'll need a sharp eye for detail to spot and communicate changes or clarifications as they appear, briefing our bid teams right away. Understanding the unique timeline and urgency of each bid will be vital. Your ability to quickly evaluate communications and clearly explain their impact to our busy bid teams will make you an indispensable part of our success. Key Responsibilities Opportunity Administration: Manages the email inbox, initial triage, prompt distribution of opportunities, and secure setup of the bid workspace (e.g., folder structure) according to the standard template; creates and updates opportunities in Hubspot (CRM) and accurately archives all formal client communications and Q&A responses. Bid Process, Governance, and Management: Conducts final compliance checks against the RFx checklist and accurately archives all formal governance approvals; manages document version control and follows up on simple, scheduled actions (e.g., status updates). Developing the Strategy (Qualification & Support): Collects, compiles, and files market/client data (e.g., pricing sheets, win/loss notes) to establish a data foundation for strategic review; and assists in basic competitor review by summarising provided data points. Writing to Win (Review & Editorial): Formats documents according to established guidelines and templates; and proofreads for simple grammatical errors, typographical issues, and formatting consistency. Bidding Efficiently (Tools, Content, & Library): Uses content and tools by strictly adhering to established templates and guidelines; and accurately files final documents and solution information into the knowledge library. Learning and Development: Organises and files bid content updates into the established knowledge repository; and participates actively in post-bid reviews, taking accurate notes. Skills and experience that you need Skills & Knowledge Administration: Exceptional organisational and administrative skills with strong attention to detail and ability to manage time effectively. Compliance: Basic understanding of compliance requirements and the importance of accurate version and document control. Proofreading: Excellent English language skills with the ability to spot basic grammatical and formatting errors. Resilience: Team player, ability to work well under pressure and to demanding deadlines with confidence to engage with a broad range of internal stakeholders. Documentation: Proficiency in filing, archiving, and retrieving information efficiently. Technology Proficiency: High proficiency in Google Workspace (Mail, Drive, Docs, etc) and Microsoft Office Suite (Word, Excel). Ideally experienced with Hubspot and public procurement tools and systems (e.g. Find a Tender, Bravo, Atamis etc). Experience Required: Significant experience in a high-volume administrative, documentation, or office support role. Required: Proven ability to follow complex instructions and adhere strictly to defined procedures and guidelines. Preferred: Prior exposure to a corporate or professional services environment. Preferred: Relevant qualification in Business Administration or Office Management. What makes us great As well as a competitive salary which we're transparent about from the outset, you can also expect a range of benefits: Contributory pension scheme (Hippo 6% with employee contributions of 2%) 25 days holiday plus UK public holidays Perkbox access for a wide range of discounts Critical illness cover Life assurance and death in service cover Volunteer days Cycle-to-work scheme for the avid cyclists Salary sacrifice electric vehicles scheme Season ticket loans Financial and general wellbeing sessions Flexible benefits scheme with options of: private health cover private dental cover additional company pension contributions additional holidays (up to an extra 2 days) wellbeing contribution charity contributions tree planting Diversity, Inclusion and Belonging at Hippo At Hippo, we're dedicated to creating a diverse, equitable and inclusive workplace that works for everyone. We understand that having a diverse team unlocks our capacity for innovation, creativity and problem solving. Only by building a community of diverse perspectives, cultures and socio-economic backgrounds can we create an environment where all can contribute and thrive. We actively encourage applications from underrepresented groups including women, ethnic minorities, LGBTQ+, neurodivergent and people with disabilities. We are committed to providing an inclusive and accessible recruitment process that reflects our workplace culture. We are a registered Disability Confident Employer, Mindful Employer, Endometriosis Friendly Employer and a member of the Armed Forces Covenant. Hippo continually strives to remove barriers, provide accommodations and offer reasonable adjustments to ensure equity throughout our practices. Hi, we're Hippo. At Hippo, we design with empathy and build for impact. We do this by combining data-informed evidence, human-centred design and software engineering. We're a digital services partner who is genuinely invested in helping our clients thrive as modern organisations. Our delivery methodology is truly agile, from concept to reality, supporting innovation and continuous improvement to achieve your desired outcomes. We firmly believe that technology should serve humanity, not the other way around. We take a human-centred approach to everything we do because we understand that complex problems require a service design approach. This means understanding how users behave and ensuring our solutions work for them in the real world. Our combination of data, design, and engineering delivers bespoke digital services that make a positive and meaningful impact on organisations and society. We're confident in our abilities, authentic in our approach, and passionate about what we do. If you're looking for a digital services partner that can deliver real results, let us help you build for the future and make a lasting impact. Hippo locations We are headquartered in Leeds and have offices across the UK in Glasgow, Manchester, Birmingham, London and Bristol. We're on the lookout for top talent nationwide but you need to be located within reasonable travelling distance from one of our offices which will be your contracted office location. Given the dynamic nature of a consulting business, you may be required to work on-site at a Hippo office or at an in/out of town client location for a number of days per week (client dependent) and therefore candidates will need to be open/flexible to travel. Plus, we offer a generous relocation support package of up to £8k (please ask for terms and conditions) to help make your move a smooth one.
Jan 22, 2026
Full time
About The Role As our Bid Administrator (Frameworks), you'll be the friendly, organized hub for all things related to our framework agreements! You'll play a key role in connecting our services to exciting new opportunities. Your day-to-day will involve managing and overseeing all submissions and communications coming in through our online platforms and customer contacts. This means you'll be the first to read, assess, and prioritize potential opportunities that match the great work we deliver, communicating with the right people across the business to help us decide whether to pursue them. Once a decision is made, you'll be responsible for responding in line with framework protocols. We're looking for someone who is a natural collaborator and comfortable striking up conversations! You'll regularly engage with a variety of important stakeholders, including our Sales and Delivery Leads, helping you get the inside track on upcoming opportunities being released through government tendering processes and specific frameworks. If you love keeping things organized and accurate, this is for you! You'll need a sharp eye for detail to spot and communicate changes or clarifications as they appear, briefing our bid teams right away. Understanding the unique timeline and urgency of each bid will be vital. Your ability to quickly evaluate communications and clearly explain their impact to our busy bid teams will make you an indispensable part of our success. Key Responsibilities Opportunity Administration: Manages the email inbox, initial triage, prompt distribution of opportunities, and secure setup of the bid workspace (e.g., folder structure) according to the standard template; creates and updates opportunities in Hubspot (CRM) and accurately archives all formal client communications and Q&A responses. Bid Process, Governance, and Management: Conducts final compliance checks against the RFx checklist and accurately archives all formal governance approvals; manages document version control and follows up on simple, scheduled actions (e.g., status updates). Developing the Strategy (Qualification & Support): Collects, compiles, and files market/client data (e.g., pricing sheets, win/loss notes) to establish a data foundation for strategic review; and assists in basic competitor review by summarising provided data points. Writing to Win (Review & Editorial): Formats documents according to established guidelines and templates; and proofreads for simple grammatical errors, typographical issues, and formatting consistency. Bidding Efficiently (Tools, Content, & Library): Uses content and tools by strictly adhering to established templates and guidelines; and accurately files final documents and solution information into the knowledge library. Learning and Development: Organises and files bid content updates into the established knowledge repository; and participates actively in post-bid reviews, taking accurate notes. Skills and experience that you need Skills & Knowledge Administration: Exceptional organisational and administrative skills with strong attention to detail and ability to manage time effectively. Compliance: Basic understanding of compliance requirements and the importance of accurate version and document control. Proofreading: Excellent English language skills with the ability to spot basic grammatical and formatting errors. Resilience: Team player, ability to work well under pressure and to demanding deadlines with confidence to engage with a broad range of internal stakeholders. Documentation: Proficiency in filing, archiving, and retrieving information efficiently. Technology Proficiency: High proficiency in Google Workspace (Mail, Drive, Docs, etc) and Microsoft Office Suite (Word, Excel). Ideally experienced with Hubspot and public procurement tools and systems (e.g. Find a Tender, Bravo, Atamis etc). Experience Required: Significant experience in a high-volume administrative, documentation, or office support role. Required: Proven ability to follow complex instructions and adhere strictly to defined procedures and guidelines. Preferred: Prior exposure to a corporate or professional services environment. Preferred: Relevant qualification in Business Administration or Office Management. What makes us great As well as a competitive salary which we're transparent about from the outset, you can also expect a range of benefits: Contributory pension scheme (Hippo 6% with employee contributions of 2%) 25 days holiday plus UK public holidays Perkbox access for a wide range of discounts Critical illness cover Life assurance and death in service cover Volunteer days Cycle-to-work scheme for the avid cyclists Salary sacrifice electric vehicles scheme Season ticket loans Financial and general wellbeing sessions Flexible benefits scheme with options of: private health cover private dental cover additional company pension contributions additional holidays (up to an extra 2 days) wellbeing contribution charity contributions tree planting Diversity, Inclusion and Belonging at Hippo At Hippo, we're dedicated to creating a diverse, equitable and inclusive workplace that works for everyone. We understand that having a diverse team unlocks our capacity for innovation, creativity and problem solving. Only by building a community of diverse perspectives, cultures and socio-economic backgrounds can we create an environment where all can contribute and thrive. We actively encourage applications from underrepresented groups including women, ethnic minorities, LGBTQ+, neurodivergent and people with disabilities. We are committed to providing an inclusive and accessible recruitment process that reflects our workplace culture. We are a registered Disability Confident Employer, Mindful Employer, Endometriosis Friendly Employer and a member of the Armed Forces Covenant. Hippo continually strives to remove barriers, provide accommodations and offer reasonable adjustments to ensure equity throughout our practices. Hi, we're Hippo. At Hippo, we design with empathy and build for impact. We do this by combining data-informed evidence, human-centred design and software engineering. We're a digital services partner who is genuinely invested in helping our clients thrive as modern organisations. Our delivery methodology is truly agile, from concept to reality, supporting innovation and continuous improvement to achieve your desired outcomes. We firmly believe that technology should serve humanity, not the other way around. We take a human-centred approach to everything we do because we understand that complex problems require a service design approach. This means understanding how users behave and ensuring our solutions work for them in the real world. Our combination of data, design, and engineering delivers bespoke digital services that make a positive and meaningful impact on organisations and society. We're confident in our abilities, authentic in our approach, and passionate about what we do. If you're looking for a digital services partner that can deliver real results, let us help you build for the future and make a lasting impact. Hippo locations We are headquartered in Leeds and have offices across the UK in Glasgow, Manchester, Birmingham, London and Bristol. We're on the lookout for top talent nationwide but you need to be located within reasonable travelling distance from one of our offices which will be your contracted office location. Given the dynamic nature of a consulting business, you may be required to work on-site at a Hippo office or at an in/out of town client location for a number of days per week (client dependent) and therefore candidates will need to be open/flexible to travel. Plus, we offer a generous relocation support package of up to £8k (please ask for terms and conditions) to help make your move a smooth one.
