Supply Chain Coordinator 32,500 to 37,500 per annum, Permanent, Full-time 37.5 hours per week, BS37 Yate, Bristol, Hybrid working, Pension, Holidays, Parking plus more Established for 30 years, with fantastic team orientated values, we are recruiting for a supply chain coordinator to join an ever expanding business in a supplier based industry within healthcare services. This opportunity will see you working within a team of 3 as part of a wider team of 12. Reporting to and supported by an office manager, this role will see you : Providing support within sales administration and purchasing administration including producing quotations, supporting 3 account managers, order processing, invoicing, handling queries plus additional tasks Maintaining Sage and reporting via Excel Providing support to customers and building / developing a long standing rapport with customers Building strong internal relationships with colleagues Liaising with UK and international suppliers on the import of goods, placing orders and managing deliveries Working with a department manager to forecast stock continuity Providing support to department management in reviewing product costs Additional administrative support as required The successful supply chain coordinator will have a need to ideally hold experience within a supplier based environment and have the following skills : Hold ERP, MRP or CRM system experience Have strong Excel experience and able to produce reporting information through Excel Be able to manage your own time and work in an organised manner Hold excellent customer services / customer rapport building skills Previous supply chain industry experience This would be the ideal role for someone who has worked as a sales administrator / supply chain coordinator / purchasing assistant or procurement assistant. This supply chain coordinator role will see you working within a rewarding, people focused business where you will play a key part within the team. A business who pride themselves in having a team of long standing employees. With further growth on the horizon, this opportunity is not to be missed. Benefits include : Paying an excellent salary of 32,500 to 37,500 per annum Working 37.50 hours per week, Mon-Fri 08:45 to 17:00 20 Days Holiday, raising with service, plus 8 Bank holidays and 3.5 gifted holidays over Christmas On-site parking Enhanced company pension Quarterly company bonus Company events Modern office environment Training and development opportunities are available Hybrid working (2 days from home, 3 days in the office) - Following the initial induction period Working within a team focused environment Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy. Thanks for your application. Due to the high level of responses we are currently receiving, whilst we endeavour to contact everyone, sometimes we are unable to. If you have not heard from us within 10 working days of making your application, please assume that you have been unsuccessful on this occasion.
Jan 28, 2026
Full time
Supply Chain Coordinator 32,500 to 37,500 per annum, Permanent, Full-time 37.5 hours per week, BS37 Yate, Bristol, Hybrid working, Pension, Holidays, Parking plus more Established for 30 years, with fantastic team orientated values, we are recruiting for a supply chain coordinator to join an ever expanding business in a supplier based industry within healthcare services. This opportunity will see you working within a team of 3 as part of a wider team of 12. Reporting to and supported by an office manager, this role will see you : Providing support within sales administration and purchasing administration including producing quotations, supporting 3 account managers, order processing, invoicing, handling queries plus additional tasks Maintaining Sage and reporting via Excel Providing support to customers and building / developing a long standing rapport with customers Building strong internal relationships with colleagues Liaising with UK and international suppliers on the import of goods, placing orders and managing deliveries Working with a department manager to forecast stock continuity Providing support to department management in reviewing product costs Additional administrative support as required The successful supply chain coordinator will have a need to ideally hold experience within a supplier based environment and have the following skills : Hold ERP, MRP or CRM system experience Have strong Excel experience and able to produce reporting information through Excel Be able to manage your own time and work in an organised manner Hold excellent customer services / customer rapport building skills Previous supply chain industry experience This would be the ideal role for someone who has worked as a sales administrator / supply chain coordinator / purchasing assistant or procurement assistant. This supply chain coordinator role will see you working within a rewarding, people focused business where you will play a key part within the team. A business who pride themselves in having a team of long standing employees. With further growth on the horizon, this opportunity is not to be missed. Benefits include : Paying an excellent salary of 32,500 to 37,500 per annum Working 37.50 hours per week, Mon-Fri 08:45 to 17:00 20 Days Holiday, raising with service, plus 8 Bank holidays and 3.5 gifted holidays over Christmas On-site parking Enhanced company pension Quarterly company bonus Company events Modern office environment Training and development opportunities are available Hybrid working (2 days from home, 3 days in the office) - Following the initial induction period Working within a team focused environment Travail Employment Group Ltd is acting as an Employment Agency in relation to this vacancy. Thanks for your application. Due to the high level of responses we are currently receiving, whilst we endeavour to contact everyone, sometimes we are unable to. If you have not heard from us within 10 working days of making your application, please assume that you have been unsuccessful on this occasion.
Temporary Admin Support Procurement & Finance (Enhanced DBS required) Location: Kettering (office-based) Contract: Temporary initially 4 weeks (with potential to extend) Working Pattern: 3- 4 days per week - 9am - 5pm - flexible (Monday Thursday, no Fridays) We are looking for a reliable and organised Temporary Administrative Assistant to support our clients busy Procurement and Finance Team within a Multi-Academy Trust based in Kettering. This is an office-based role and would suit someone who is confident with admin tasks and happy to hit the ground running. Key Responsibilities: Processing purchase orders accurately and efficiently Supporting procurement and finance administration Dealing with supplier queries via email and phone Maintaining records and supporting general admin tasks Assisting the wider team as required The Ideal Candidate Will Have: Previous administrative experience (finance or procurement experience is desirable) Good attention to detail and organisational skills Confidence communicating with suppliers and internal teams A proactive and flexible approach to work The ability to work independently in a busy office environment Additional Information: This role is within a Multi-Academy Trust, therefore an enhanced DBS check is required The role is initially for 4 weeks but may become ongoing for the right candidate If you re available immediately (or at short notice) and looking for temporary work in a supportive team, we d love to hear from you. Call me today on (phone number removed). INDKTT
Jan 28, 2026
Seasonal
Temporary Admin Support Procurement & Finance (Enhanced DBS required) Location: Kettering (office-based) Contract: Temporary initially 4 weeks (with potential to extend) Working Pattern: 3- 4 days per week - 9am - 5pm - flexible (Monday Thursday, no Fridays) We are looking for a reliable and organised Temporary Administrative Assistant to support our clients busy Procurement and Finance Team within a Multi-Academy Trust based in Kettering. This is an office-based role and would suit someone who is confident with admin tasks and happy to hit the ground running. Key Responsibilities: Processing purchase orders accurately and efficiently Supporting procurement and finance administration Dealing with supplier queries via email and phone Maintaining records and supporting general admin tasks Assisting the wider team as required The Ideal Candidate Will Have: Previous administrative experience (finance or procurement experience is desirable) Good attention to detail and organisational skills Confidence communicating with suppliers and internal teams A proactive and flexible approach to work The ability to work independently in a busy office environment Additional Information: This role is within a Multi-Academy Trust, therefore an enhanced DBS check is required The role is initially for 4 weeks but may become ongoing for the right candidate If you re available immediately (or at short notice) and looking for temporary work in a supportive team, we d love to hear from you. Call me today on (phone number removed). INDKTT
Direct Recruitment (Midlands) Ltd
Stone, Staffordshire
We are seeking a meticulous and organised Sales Order Process Administrator to join our team. The ideal candidate will be responsible for managing the end-to-end sales order process, ensuring accuracy, efficiency, and timely fulfillment of customer orders. This role plays a key part in maintaining smooth operations between sales, supply chain, and finance departments. Key Responsibilities: Order Management: Accurately process and enter customer orders into the system, ensuring all details (pricing, product codes, quantities, etc.) are correct. Verify stock availability and coordinate with the warehouse and procurement teams for product sourcing. Customer Communication: Liaise with customers to confirm orders, delivery dates, and provide updates on order status. Handle customer inquiries and resolve issues related to sales orders, including returns and discrepancies. Sales Coordination: Work closely with the sales team to ensure proper communication of order details, pricing, promotions, and customer preferences. Generate and maintain order reports for sales and management teams. Documentation & Data Management: Maintain accurate sales records, order confirmations, delivery notes, and invoices. Ensure proper documentation of any changes, cancellations, or special requests on orders. Cross-Functional Collaboration: Collaborate with the finance team to resolve billing or payment issues. Assist in tracking sales orders to ensure on-time delivery. System & Process Improvement: Utilise sales order processing software to streamline the workflow and recommend improvements. Ensure compliance with company policies and procedures regarding order processing. Qualifications and Skills: Proven experience in sales order administration, customer service, or a related role. Strong organizational skills with excellent attention to detail. Proficiency in Microsoft Office, especially Excel, and experience with CRM/ERP systems. Strong communication and interpersonal skills, both written and verbal. Ability to multitask and work efficiently under pressure. Knowledge of sales and supply chain processes is an advantage Education: A Levels or equivalent (required). A Degree in business administration, sales, or a related field (preferred). What We Offer: Competitive salary and benefits package. Opportunities for professional growth and career development. A supportive and collaborative work environment. Monday to Friday (Apply online only)hrs To Apply: For the Sales Order Processing administrators position please submit CV and cover letter to email/contact info . To learn more About Us here
Jan 28, 2026
Full time
We are seeking a meticulous and organised Sales Order Process Administrator to join our team. The ideal candidate will be responsible for managing the end-to-end sales order process, ensuring accuracy, efficiency, and timely fulfillment of customer orders. This role plays a key part in maintaining smooth operations between sales, supply chain, and finance departments. Key Responsibilities: Order Management: Accurately process and enter customer orders into the system, ensuring all details (pricing, product codes, quantities, etc.) are correct. Verify stock availability and coordinate with the warehouse and procurement teams for product sourcing. Customer Communication: Liaise with customers to confirm orders, delivery dates, and provide updates on order status. Handle customer inquiries and resolve issues related to sales orders, including returns and discrepancies. Sales Coordination: Work closely with the sales team to ensure proper communication of order details, pricing, promotions, and customer preferences. Generate and maintain order reports for sales and management teams. Documentation & Data Management: Maintain accurate sales records, order confirmations, delivery notes, and invoices. Ensure proper documentation of any changes, cancellations, or special requests on orders. Cross-Functional Collaboration: Collaborate with the finance team to resolve billing or payment issues. Assist in tracking sales orders to ensure on-time delivery. System & Process Improvement: Utilise sales order processing software to streamline the workflow and recommend improvements. Ensure compliance with company policies and procedures regarding order processing. Qualifications and Skills: Proven experience in sales order administration, customer service, or a related role. Strong organizational skills with excellent attention to detail. Proficiency in Microsoft Office, especially Excel, and experience with CRM/ERP systems. Strong communication and interpersonal skills, both written and verbal. Ability to multitask and work efficiently under pressure. Knowledge of sales and supply chain processes is an advantage Education: A Levels or equivalent (required). A Degree in business administration, sales, or a related field (preferred). What We Offer: Competitive salary and benefits package. Opportunities for professional growth and career development. A supportive and collaborative work environment. Monday to Friday (Apply online only)hrs To Apply: For the Sales Order Processing administrators position please submit CV and cover letter to email/contact info . To learn more About Us here
Commercial Surveyor (Project Management Focus) Rate: 32- 35 per hour PAYE Contract: Interim / Contract - ongoing or potential for permanent Location: NW London An organisation within the public sector housing space is seeking an experienced Commercial Surveyor with Project Management experience to support the delivery of planned maintenance, reinvestment, and refurbishment works across a residential portfolio. This is a hands-on role requiring strong technical knowledge, commercial awareness, and the ability to manage multiple projects simultaneously. The Role You will be responsible for managing building and maintenance projects from inception through to completion, ensuring works are delivered safely, on time, within budget, and in compliance with relevant legislation and standards. The role involves close collaboration with contractors, internal teams, and stakeholders, with a strong focus on quality, value for money, and resident satisfaction. Key Responsibilities Manage planned maintenance, reinvestment, refurbishment, and repair projects end to end Prepare cost estimates, specifications, tenders, and contract documentation Act as Contract Administrator and oversee works on site Monitor contractor performance and project spend against agreed budgets Diagnose building defects and specify remedial works Ensure compliance with Building Regulations, CDM Regulations, and related legislation Build effective working relationships with contractors and internal stakeholders Essential Requirements Degree-level qualification in Building Surveying (or equivalent) Minimum 2 years' experience as a Building Surveyor within a residential environment Strong project management experience, particularly planned and reinvestment works Working knowledge of: Building Regulations and CDM Regulations Landlord & Tenant legislation Planning and party wall matters Forms of building contract and modern procurement methods Experience working with SOR and non-SOR contracts Strong contract administration and budget management skills Ability to undertake site inspections, including working at height where required Desirable Membership of RICS, CIOB, or a similar professional body Experience working with a direct labour force Skills & Attributes Excellent written and verbal communication skills Organised, methodical, and detail-focused Confident negotiator with a pragmatic, solutions-driven approach Able to manage a flexible and demanding workload with minimal supervision Competent using Microsoft Office and digital communication tools What's on Offer Competitive hourly rate of 32- 35 PAYE Opportunity to work on meaningful residential and community-focused projects A varied role with autonomy and responsibility Interested candidates who meet the above criteria are encouraged to apply for further details.
Jan 28, 2026
Seasonal
Commercial Surveyor (Project Management Focus) Rate: 32- 35 per hour PAYE Contract: Interim / Contract - ongoing or potential for permanent Location: NW London An organisation within the public sector housing space is seeking an experienced Commercial Surveyor with Project Management experience to support the delivery of planned maintenance, reinvestment, and refurbishment works across a residential portfolio. This is a hands-on role requiring strong technical knowledge, commercial awareness, and the ability to manage multiple projects simultaneously. The Role You will be responsible for managing building and maintenance projects from inception through to completion, ensuring works are delivered safely, on time, within budget, and in compliance with relevant legislation and standards. The role involves close collaboration with contractors, internal teams, and stakeholders, with a strong focus on quality, value for money, and resident satisfaction. Key Responsibilities Manage planned maintenance, reinvestment, refurbishment, and repair projects end to end Prepare cost estimates, specifications, tenders, and contract documentation Act as Contract Administrator and oversee works on site Monitor contractor performance and project spend against agreed budgets Diagnose building defects and specify remedial works Ensure compliance with Building Regulations, CDM Regulations, and related legislation Build effective working relationships with contractors and internal stakeholders Essential Requirements Degree-level qualification in Building Surveying (or equivalent) Minimum 2 years' experience as a Building Surveyor within a residential environment Strong project management experience, particularly planned and reinvestment works Working knowledge of: Building Regulations and CDM Regulations Landlord & Tenant legislation Planning and party wall matters Forms of building contract and modern procurement methods Experience working with SOR and non-SOR contracts Strong contract administration and budget management skills Ability to undertake site inspections, including working at height where required Desirable Membership of RICS, CIOB, or a similar professional body Experience working with a direct labour force Skills & Attributes Excellent written and verbal communication skills Organised, methodical, and detail-focused Confident negotiator with a pragmatic, solutions-driven approach Able to manage a flexible and demanding workload with minimal supervision Competent using Microsoft Office and digital communication tools What's on Offer Competitive hourly rate of 32- 35 PAYE Opportunity to work on meaningful residential and community-focused projects A varied role with autonomy and responsibility Interested candidates who meet the above criteria are encouraged to apply for further details.
Administrator - Immediate Start - Temp We have an exciting opportunity for Administrator to join a well-established company in Wokingham. As the administrator you will be organised, have attention to detail as well as excellent communication skills verbal and written. You will enjoy working as part of a team in a busy environment. The role is to start immediately due to workload. Your duties will include some of the following: Collate purchase orders & purchase requisitions to send to suppliers Review inventories and order as required. Interact with the suppliers on a day-to-day basis. Review deliveries against the orders. Track the status of any orders. Deal with non-supplied, under orders, over orders and damaged goods. Ensure that any invoices are sent to accounts for payment. Produce and maintain all reports. Manage any procurement activities including request for proposals Receiving and processing income stoke Issuing stock Packing and shipping orders If you are looking to start work immediately and work within a fun and busy team, please apply. DS Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary worker.
Jan 27, 2026
Seasonal
Administrator - Immediate Start - Temp We have an exciting opportunity for Administrator to join a well-established company in Wokingham. As the administrator you will be organised, have attention to detail as well as excellent communication skills verbal and written. You will enjoy working as part of a team in a busy environment. The role is to start immediately due to workload. Your duties will include some of the following: Collate purchase orders & purchase requisitions to send to suppliers Review inventories and order as required. Interact with the suppliers on a day-to-day basis. Review deliveries against the orders. Track the status of any orders. Deal with non-supplied, under orders, over orders and damaged goods. Ensure that any invoices are sent to accounts for payment. Produce and maintain all reports. Manage any procurement activities including request for proposals Receiving and processing income stoke Issuing stock Packing and shipping orders If you are looking to start work immediately and work within a fun and busy team, please apply. DS Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of temporary worker.
Are you highly organised with an eye for detail and a passion for keeping things running smoothly? This is an excellent opportunity to join a fast-paced and supportive team where every day brings new challenges. As a Purchasing Administrator , you'll play a key part in ensuring the right materials and supplies are available at the right time - keeping operations efficient and moving forward. This is an office based role Monday to Friday, on site parking and an early finish Fridays. What You'll Be Doing Managing and maintaining data in the company based system to ensure everything runs seamlessly. Processing purchase orders accurately and efficiently. Tracking, progressing, and updating orders to meet changing business needs. Monitoring shared inboxes and distributing incoming requests to the right people. Communicating with suppliers and colleagues to resolve queries and keep deliveries on schedule. Managing office supplies and ensuring stock levels are always just right. Compiling reports and supporting management with accurate data insights. Providing general administrative support to help the team achieve its goals. Taking on ad-hoc tasks that make a real difference day-to-day. What We're Looking For Strong organisational and time management skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Excellent communication - both written and verbal. A proactive mindset with a keen eye for detail and accuracy. Confidence working both independently and as part of a team. The ability to handle multiple tasks, prioritise effectively, and find practical solutions. Why You'll Love It Here This is your chance to be part of a hardworking, friendly team where your contribution truly matters. You'll gain experience in procurement and logistics within a dynamic work environment, offering room to grow and develop your skills. No two days are the same - and that's exactly what makes it exciting. Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
Jan 27, 2026
Full time
Are you highly organised with an eye for detail and a passion for keeping things running smoothly? This is an excellent opportunity to join a fast-paced and supportive team where every day brings new challenges. As a Purchasing Administrator , you'll play a key part in ensuring the right materials and supplies are available at the right time - keeping operations efficient and moving forward. This is an office based role Monday to Friday, on site parking and an early finish Fridays. What You'll Be Doing Managing and maintaining data in the company based system to ensure everything runs seamlessly. Processing purchase orders accurately and efficiently. Tracking, progressing, and updating orders to meet changing business needs. Monitoring shared inboxes and distributing incoming requests to the right people. Communicating with suppliers and colleagues to resolve queries and keep deliveries on schedule. Managing office supplies and ensuring stock levels are always just right. Compiling reports and supporting management with accurate data insights. Providing general administrative support to help the team achieve its goals. Taking on ad-hoc tasks that make a real difference day-to-day. What We're Looking For Strong organisational and time management skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Excellent communication - both written and verbal. A proactive mindset with a keen eye for detail and accuracy. Confidence working both independently and as part of a team. The ability to handle multiple tasks, prioritise effectively, and find practical solutions. Why You'll Love It Here This is your chance to be part of a hardworking, friendly team where your contribution truly matters. You'll gain experience in procurement and logistics within a dynamic work environment, offering room to grow and develop your skills. No two days are the same - and that's exactly what makes it exciting. Brook Street NMR is acting as an Employment Agency in relation to this vacancy.
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 26, 2026
Seasonal
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Baltic Recruitment are currently recruiting for a Permanent Billing Specialist to work for a highly reputable client based in Hartlepool . Reporting into the Procurement Director, the successful candidate will be supporting the businesses' continued success and growth. The group operates out of 23 regional depots, serving a diverse customer base. The successful candidate will be responsible for the accurate and timely confirmation of delivered volumes following by raising invoices for a diverse customer base - a business critical process. Candidates can expect to be taking responsibility for all billings out of their allocated depots. Candidates will be required to work in a fast paced and team focussed environment where accuracy is paramount. Billing Specialist Main Duties & Responsibilities: Order Confirmations across allocated depots (accurate and timely confirmations for the previous day completed by close of business the following working day) Maintenance of schedules - delete 0 order and depot transfers as required Goods Receipt Notes - Ensure goods receipt notes are entered on the system accurately and are assigned to the contract lifted on Vehicle Stock Maintenance - ensure all vehicle stocks are accurate, investigate, and report any variances (accurate at the close of the previous working day) Third Party Confirmations - Process all third party confirmations on sales ledger, followed by upload of necessary invoice to purchase ledger (third party docket to be cleared down multiple times per week) Credit Notes - Process all credit notes within 24 hours of receipt, ensuring stock treatment is correct Telephone/Email Queries - Respond to all customer invoice queries as required Administrative duties as and when required All exceptions proactively reported to management Billing Specialist Applicants: Order processing experience Accurate inputting skills Strong communication skills and the ability to develop strong relationships The ability to work in a busy and pressurised environment Transport & Finance experience desirable Versatility and ability to prioritise work Company Benefits: 25 days holiday + statutory bank holidays. Fully funded after completion of probationary period and fits business case. Salary 28,000. Working Monday to Friday, 8.30am until 5pm with 1 hour for lunch. Applicants may also be interested in Billing, Invoices, Invoicing, Customer Service, Order Processing, Administration, Administrator, Customer Service.
Jan 26, 2026
Full time
Baltic Recruitment are currently recruiting for a Permanent Billing Specialist to work for a highly reputable client based in Hartlepool . Reporting into the Procurement Director, the successful candidate will be supporting the businesses' continued success and growth. The group operates out of 23 regional depots, serving a diverse customer base. The successful candidate will be responsible for the accurate and timely confirmation of delivered volumes following by raising invoices for a diverse customer base - a business critical process. Candidates can expect to be taking responsibility for all billings out of their allocated depots. Candidates will be required to work in a fast paced and team focussed environment where accuracy is paramount. Billing Specialist Main Duties & Responsibilities: Order Confirmations across allocated depots (accurate and timely confirmations for the previous day completed by close of business the following working day) Maintenance of schedules - delete 0 order and depot transfers as required Goods Receipt Notes - Ensure goods receipt notes are entered on the system accurately and are assigned to the contract lifted on Vehicle Stock Maintenance - ensure all vehicle stocks are accurate, investigate, and report any variances (accurate at the close of the previous working day) Third Party Confirmations - Process all third party confirmations on sales ledger, followed by upload of necessary invoice to purchase ledger (third party docket to be cleared down multiple times per week) Credit Notes - Process all credit notes within 24 hours of receipt, ensuring stock treatment is correct Telephone/Email Queries - Respond to all customer invoice queries as required Administrative duties as and when required All exceptions proactively reported to management Billing Specialist Applicants: Order processing experience Accurate inputting skills Strong communication skills and the ability to develop strong relationships The ability to work in a busy and pressurised environment Transport & Finance experience desirable Versatility and ability to prioritise work Company Benefits: 25 days holiday + statutory bank holidays. Fully funded after completion of probationary period and fits business case. Salary 28,000. Working Monday to Friday, 8.30am until 5pm with 1 hour for lunch. Applicants may also be interested in Billing, Invoices, Invoicing, Customer Service, Order Processing, Administration, Administrator, Customer Service.
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 26, 2026
Seasonal
Procurement Administrator (Temporary Position) Location: Marylebone Contract Type: Temporary Contract Length: 4 Months Working Pattern: Full Time Start date: ASAP Hourly rate: 17.94 per hour Are you ready to embark on an exciting journey in the world of procurement? Our client, a leading organisation in property management, is seeking a dynamic Procurement Administrator to support their Procurement Team! If you have a proactive attitude, excellent organisational skills, and a passion for supplier management, we want to hear from you! What You'll Do: As a Procurement Administrator, you will play a key role in ensuring a seamless supplier on-boarding process across Property Management, Corporate, and Residential business lines. Your day-to-day responsibilities will include: Managing Supplier On-boarding: Oversee the 'know your supplier' (KYS) process and handle supplier change notes, ensuring all relevant checks are completed based on spend. Utilising Proactis Software: Deliver supplier on-boarding through the Proactis system, enhancing the efficiency of the process. Central Procurement Inbox: Prepare responses to inquiries in the central procurement inbox, ensuring timely and effective communication. Administrative Support: Assist with various administrative tasks, including system usage, filing, and inventory management. Ensuring Compliance: Uphold all internal procedures and policies related to Procurement, Health & Safety, Finance, Compliance, and HR. Building Relationships: Proactively engage with internal clients and provide exceptional support to external clients, including suppliers. Key Deliverables: Share knowledge with colleagues to foster a collaborative environment. Identify improvements to business processes and develop the Proactis system to enhance the supplier on-boarding experience. Seek opportunities to systemize current manual processes for increased efficiency. What We're Looking For: Essential Qualifications: GCSE Level 5-9 in English & Maths Experience/Skills Required: Previous experience in a similar role within procurement Strong procurement knowledge with excellent English language skills (written and spoken) Intermediate IT skills, particularly in MS Office Familiarity with Proactis, Tramps, and Dynamics is desirable Exceptional attention to detail and the ability to work as an active team player Why Join Us? This is a fantastic opportunity to develop your skills in a supportive environment while contributing to meaningful projects in the property management sector. If you are enthusiastic about procurement and want to make a difference, we encourage you to apply! How to Apply: Ready to take the next step in your career? Don't miss out on this opportunity! Send your CV and a brief cover letter to (url removed) with the subject line "Procurement Administrator Application." We can't wait to meet you! Join us, and let's make procurement exciting together! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Electrician Location: HMP Norwich Salary: 39,333.37 per annum + 5% shift allowance Contract: xx We are seeking a dedicated fully qualified Electrician to join our team at HMP Norwich, a CATEGORY B Adult/Male Join a team that is more than just a group of colleagues - we work MONDAY TO SUNDAY as a supportive and driven family, working together to create a safe and nurturing environment. HMP PRISON NAME runs like a self-contained TOWN, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Electrician, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, other Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Electrician with a combination of: - certificate in BS7671:2018 (18th edition) - Level 3 qualification in Electrical Installation or Electrotechnical Services (City & Guilds/EAL), including relevant NVQs and competency assessments (AM2/AM2S). For example: 2367 or 2357. - Two years' experience working in a role as a fully qualified electrician - Experience working on commercial or industrial electrical systems - Good working knowledge of planned and preventive maintenance operations - Good Health & Safety knowledge - Excellent organisational, time management and people skills If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Jan 26, 2026
Full time
Electrician Location: HMP Norwich Salary: 39,333.37 per annum + 5% shift allowance Contract: xx We are seeking a dedicated fully qualified Electrician to join our team at HMP Norwich, a CATEGORY B Adult/Male Join a team that is more than just a group of colleagues - we work MONDAY TO SUNDAY as a supportive and driven family, working together to create a safe and nurturing environment. HMP PRISON NAME runs like a self-contained TOWN, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As an Electrician, you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, other Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for an Electrician with a combination of: - certificate in BS7671:2018 (18th edition) - Level 3 qualification in Electrical Installation or Electrotechnical Services (City & Guilds/EAL), including relevant NVQs and competency assessments (AM2/AM2S). For example: 2367 or 2357. - Two years' experience working in a role as a fully qualified electrician - Experience working on commercial or industrial electrical systems - Good working knowledge of planned and preventive maintenance operations - Good Health & Safety knowledge - Excellent organisational, time management and people skills If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
EO Administrator Judicial Appointments Commission - Ministry of Justice We are currently seeking an experienced EO Administrator to join the Financial Governance Team within the Ministry of Justice, supporting the Judicial Appointments Commission. Role Details Pay Rate: £17.37 per hour Location: SW1H 9AJ Working Hours: 60% office attendance Contract End Date: 31 January 2027 (with potential to extend, not guaranteed) Booking Number: 431504 Role Overview The role sits within the MoJ Financial Governance Team, which plays a key role within the Corporate Finance function. The postholder will provide administrative support for the Government Procurement Card (GPC) Scheme. Key responsibilities include: Maintaining and updating GPC policy documentation Providing guidance and support to cardholders Managing card applications and conducting compliance checks Responding to queries via MS Teams, Outlook, and other communication channels Supporting data management, reconciliation, and reporting Preparing and delivering presentations and workshops to stakeholders The postholder will be expected to work flexibly and undertake any other duties appropriate to the grade and responsibilities of the role. Essential Skills & Experience Excellent interpersonal skills with the ability to build and maintain effective working relationships with internal and external stakeholders Strong communication skills, with the ability to adapt style across multiple platforms including MS Teams, phone, email, and in person Strong Excel and data presentation skills Ability to present complex information clearly to a range of audiences Experience preparing and delivering presentations and workshops Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Jan 25, 2026
Full time
EO Administrator Judicial Appointments Commission - Ministry of Justice We are currently seeking an experienced EO Administrator to join the Financial Governance Team within the Ministry of Justice, supporting the Judicial Appointments Commission. Role Details Pay Rate: £17.37 per hour Location: SW1H 9AJ Working Hours: 60% office attendance Contract End Date: 31 January 2027 (with potential to extend, not guaranteed) Booking Number: 431504 Role Overview The role sits within the MoJ Financial Governance Team, which plays a key role within the Corporate Finance function. The postholder will provide administrative support for the Government Procurement Card (GPC) Scheme. Key responsibilities include: Maintaining and updating GPC policy documentation Providing guidance and support to cardholders Managing card applications and conducting compliance checks Responding to queries via MS Teams, Outlook, and other communication channels Supporting data management, reconciliation, and reporting Preparing and delivering presentations and workshops to stakeholders The postholder will be expected to work flexibly and undertake any other duties appropriate to the grade and responsibilities of the role. Essential Skills & Experience Excellent interpersonal skills with the ability to build and maintain effective working relationships with internal and external stakeholders Strong communication skills, with the ability to adapt style across multiple platforms including MS Teams, phone, email, and in person Strong Excel and data presentation skills Ability to present complex information clearly to a range of audiences Experience preparing and delivering presentations and workshops Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
A government department in the UK is seeking an experienced EO Administrator to join the Financial Governance Team, providing essential administrative support for the Government Procurement Card Scheme. This role involves maintaining policy documentation, managing card applications, and providing guidance to stakeholders. Ideal candidates will have strong communication, Excel skills, and experience in delivering presentations. The position includes partial remote work with a pay rate of £17.37 per hour.
Jan 25, 2026
Full time
A government department in the UK is seeking an experienced EO Administrator to join the Financial Governance Team, providing essential administrative support for the Government Procurement Card Scheme. This role involves maintaining policy documentation, managing card applications, and providing guidance to stakeholders. Ideal candidates will have strong communication, Excel skills, and experience in delivering presentations. The position includes partial remote work with a pay rate of £17.37 per hour.
Job Summary Head of Live & Work Space leads Bow Arts' property portfolio across 26 London buildings, managing revenue, health & safety, landlord partnerships, budgets, and an 8 person team supporting over 1,100 artists. Permanent, full time (35 hours), on site, reporting to the CEO, salary £45,000 plus benefits. Job Description The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex local authority residential flats and through to mixed use new build properties. Our landlords are our partners; they include housing associations, local authorities, private landlords and developers. Our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to manage and communicate clear financial budgets and targets and assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector, experience managing a diverse portfolio and tenants, and who can run a team and report at an executive level. Job Requirements Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure roles and accountabilities are clear and individual and team performance are regularly monitored, with underperformance addressed in a timely fashion. Ensure staff are supported through regular feedback in line with policies and procedures. Ensure compliance with Bow Arts policies and procedures, including Equality and Diversity, Financial Regulations and the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner. Demonstrate a willingness to undertake training for the development of the post and enhancement of the company's skill base. Engage with staff and clients in a positive and constructive manner. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation. Undertake other duties consistent with the level of the post. Job Responsibilities Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high quality reports on the performance of the property portfolio. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports. Take day to day responsibility for management of the Trust's property portfolio, ensuring void spaces are kept to a minimum and spaces are marketed and let efficiently. Contact Information Contact for more info:
Jan 25, 2026
Full time
Job Summary Head of Live & Work Space leads Bow Arts' property portfolio across 26 London buildings, managing revenue, health & safety, landlord partnerships, budgets, and an 8 person team supporting over 1,100 artists. Permanent, full time (35 hours), on site, reporting to the CEO, salary £45,000 plus benefits. Job Description The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex local authority residential flats and through to mixed use new build properties. Our landlords are our partners; they include housing associations, local authorities, private landlords and developers. Our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to manage and communicate clear financial budgets and targets and assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector, experience managing a diverse portfolio and tenants, and who can run a team and report at an executive level. Job Requirements Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure roles and accountabilities are clear and individual and team performance are regularly monitored, with underperformance addressed in a timely fashion. Ensure staff are supported through regular feedback in line with policies and procedures. Ensure compliance with Bow Arts policies and procedures, including Equality and Diversity, Financial Regulations and the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner. Demonstrate a willingness to undertake training for the development of the post and enhancement of the company's skill base. Engage with staff and clients in a positive and constructive manner. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation. Undertake other duties consistent with the level of the post. Job Responsibilities Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high quality reports on the performance of the property portfolio. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports. Take day to day responsibility for management of the Trust's property portfolio, ensuring void spaces are kept to a minimum and spaces are marketed and let efficiently. Contact Information Contact for more info:
COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE Our client is a world class, multi award-winning, well-established manufacturing business, with strong and sustained investment in people, capital and plant. They produce specialist products and are an acknowledged international leader in terms of size and technical capabilities. Due to continued growth they re seeking a supply chain administrator. As part of a close team you will contribute to the smooth running and administration of the supply chain department. The successful candidate will be organised, able to plan workload activities, and work to deadlines. You will be highly organised and possess a good level of competence with Microsoft. Please Note: Experience gained within an ordering, purchasing, production planning or similar supply chain related administration role would be preferred. KEY DUTIES & RESPONSIBILITIES Ordering stock from suppliers to fulfil plant demand and ensuring desired service levels are maintained Processing order confirmations from suppliers quickly and effectively, and liaising with other departments where necessary Chasing suppliers for overdue items Resolving issues when stock does not arrive as and when expected Maintaining all documents relating to supply chain process in accordance with Company quality requirements Communicating informed risks within the business to key stakeholders Supporting the function of the Supply Chain department QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES Demonstrable experience gained within a demanding administrative role. Good standard of general education and excellent written, verbal, IT, and organisational skills Good Excel and Outlook skills Data literate with strong numerical reasoning Previous experience in supply chain or procurement would be advantageous, but isn t essential Ability to work accurately, with attention to detail / Able to demonstrate and apply discretion and confidentiality Details of Package: Up to 30k PA (Depending on experience) + Benefits (Inc. life Assurance). Personal pension scheme (7% company contribution) Hours of work: 8am 5pm Monday to Friday (Daily lunch break is 1 hour)
Jan 24, 2026
Full time
COMPANY DESCRIPTION, PROFILE AND SCOPE OF ROLE Our client is a world class, multi award-winning, well-established manufacturing business, with strong and sustained investment in people, capital and plant. They produce specialist products and are an acknowledged international leader in terms of size and technical capabilities. Due to continued growth they re seeking a supply chain administrator. As part of a close team you will contribute to the smooth running and administration of the supply chain department. The successful candidate will be organised, able to plan workload activities, and work to deadlines. You will be highly organised and possess a good level of competence with Microsoft. Please Note: Experience gained within an ordering, purchasing, production planning or similar supply chain related administration role would be preferred. KEY DUTIES & RESPONSIBILITIES Ordering stock from suppliers to fulfil plant demand and ensuring desired service levels are maintained Processing order confirmations from suppliers quickly and effectively, and liaising with other departments where necessary Chasing suppliers for overdue items Resolving issues when stock does not arrive as and when expected Maintaining all documents relating to supply chain process in accordance with Company quality requirements Communicating informed risks within the business to key stakeholders Supporting the function of the Supply Chain department QUALIFICATIONS, EXPERIENCE, SKILLS AND ATTRIBUTES Demonstrable experience gained within a demanding administrative role. Good standard of general education and excellent written, verbal, IT, and organisational skills Good Excel and Outlook skills Data literate with strong numerical reasoning Previous experience in supply chain or procurement would be advantageous, but isn t essential Ability to work accurately, with attention to detail / Able to demonstrate and apply discretion and confidentiality Details of Package: Up to 30k PA (Depending on experience) + Benefits (Inc. life Assurance). Personal pension scheme (7% company contribution) Hours of work: 8am 5pm Monday to Friday (Daily lunch break is 1 hour)
Pay: £24,000.00-£25,500.00 per year Job Description: Accounts Administrator Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Accounts / Sales Administrator to join our dynamic team at our location in Burscough click apply for full job details
Jan 24, 2026
Full time
Pay: £24,000.00-£25,500.00 per year Job Description: Accounts Administrator Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Accounts / Sales Administrator to join our dynamic team at our location in Burscough click apply for full job details
Administrator (Procurement) Job ref: FIN011 (2) Job type: Permanent Location: Belfast Salary: £25,583 - £25,989 per annum (Band 3) Quantity of Posts Available: 1 Closing date: Wednesday 04 Feb :00 Job summary Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College's buildings, as necessary. Job Purpose : As a member of the Procurement team the Procurement Administrator is responsible for the processing and maintenance of purchase orders via Agresso Procurement, assisting with contract management and conducting monthly analysis. The post holder is a member of the Finance team and will work across the whole Finance department when circumstances require. For further information and to submit your application, click the apply icon.
Jan 24, 2026
Full time
Administrator (Procurement) Job ref: FIN011 (2) Job type: Permanent Location: Belfast Salary: £25,583 - £25,989 per annum (Band 3) Quantity of Posts Available: 1 Closing date: Wednesday 04 Feb :00 Job summary Permanent, Full-time (36 hours per week) The successful applicant may be required to work in any of the College's buildings, as necessary. Job Purpose : As a member of the Procurement team the Procurement Administrator is responsible for the processing and maintenance of purchase orders via Agresso Procurement, assisting with contract management and conducting monthly analysis. The post holder is a member of the Finance team and will work across the whole Finance department when circumstances require. For further information and to submit your application, click the apply icon.
Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
Jan 24, 2026
Full time
Are you a highly organised administrator, great with people, and motivated by making a real difference? As our Property and Facilities Administration Assistant, you will play a key part in coordinating repairs, maintenance, and compliance checks across our property portfolio and be the first point of contact for maintenance queries, working closely with landlords, contractors, and internal teams to ensure issues are logged, tracked, and resolved efficiently. Based in Oxford city centre you will manage property-related records, service contracts, and documentation, keeping systems accurate and up to date. From scheduling compliance inspections to raising purchase orders and maintaining the asset register, your attention to detail will help ensure we meet all statutory obligations and provide safe, well-maintained accommodation. You will support the essential behind-the-scenes work that keeps the buildings safe, compliant, and comfortable for those who need them most. Main Purpose of Job: The Property and Facilities Assistant will provide essential administrative and coordination support to the Property and Facilities team. The role ensures that buildings are maintained to a safe, compliant, and high standard through effective management of maintenance requests, service contracts, compliance checks, and supplier communication. This is a primarily office-based administrative role, requiring excellent organisation, communication, and attention to detail to ensure all property-related records, reports, and procedures are managed efficiently. From time to time you will be expected to visit sites to support the wider team with full training provided Main Areas of Responsibility: Support the Property and Facilities Manager in maintaining and developing systems for managing property repairs, maintenance, compliance checks, and service contracts. Receive maintenance and repair reports from various teams and log them accurately on the internal property database or jobs log. Under direction from the Property and Facilities Manager, report and allocate jobs to landlords, managing agents, or approved contractors. Work with the compliance manager to support with tracking appointments for inspections and compliance works such as gas and electrical checks, PAT testing, fire safety servicing, lift maintenance, and water hygiene monitoring. Liaise with contractors, landlords, and suppliers via phone and email to arrange works, confirm attendance, and follow up on outstanding issues. Maintain detailed and up-to-date records of all maintenance activity, compliance certificates, service reports, and contractor documentation. Support the Property and Facilities Manager with preparing and issuing purchase orders, works orders, and contractor instructions in line with internal policies. Assist with the procurement and ordering of supplies (e.g. cleaning, maintenance, or health and safety items) as directed, ensuring records are accurate and stock levels maintained. Maintain filing systems (both digital and paper-based) for all property and facilities documentation, ensuring information is easily accessible and up to date. Assist in the preparation of property-related reports, spreadsheets, and summaries for management meetings and audits. Work collaboratively with colleagues across departments to support effective service delivery. Maintain an understanding of Health and Safety, Equality and Diversity, and Safeguarding policies. Undertake any other reasonable administrative duties as required to support the Property and Facilities function. Contribute to a positive working environment in which equality and diversity are valued, and staff are enabled to do their best. This is Monday - Friday, Full Time: 37.5 hours p/w hours: 9am - 5pm or 8am - 4pm and they are also open to someone part-time 20-25 hours per week. The odd out of hours cover may be needed and time paid in lieu. Salary offered is 26,780 and this is based in Oxford City Centre.
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
Jan 24, 2026
Full time
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
iCaSH Outreach and Prevention Administrator The closing date is 01 February 2026 Are you a competent, self-motivated, organised and efficient Administrator looking to make a difference within the NHS? Want to be the lynchpin of a busy, fun and friendly Sexual Health Outreach and Prevention team within Bedfordshire and Milton Keynes? Then this role may have your name on it We offer: Excellent benefits including flexible working options Training and support to develop you as an individual The chance to join an innovative and expanding service The opportunity to support a busy outreach team who make a difference This role sits within our iCaSH service in Bedfordshire and Milton Keynes and is part of a wider offering across Cambridgeshire, Norfolk and Peterborough, The role will be based in one of our iCaSH clinics within Bedfordshire or Milton Keynes, to be confirmed on appointment. Please note there is opportunity to support the team with outreach and prevention events and therefore there may be a requirement to work evenings and weekends. Should we receive a high number of applications we reserve the right to close this vacancy at any point after 26th January 2026. Main duties of the job To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the service's electronic systems and databases to input and retrieve information. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team. Managing the Outreach team's bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. About us Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives. There's one reason why our services are outstanding - and that's our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey. If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development. Job responsibilities To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the services electronic systems and databases to input and retrieve information. Maintain patient information on the electronic patient record system including scanning, attaching files and other appropriate actions. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders via telephone, email, digital platforms or face-to-face, providing information as requested and as per Trust guidance and local procedures. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team to include National Chlamydia Screening Programme, condoms and HIV Point of Care Test kits. Managing the Outreach teams bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. Identify and refer to senior colleagues any young and/or vulnerable people complying with Cambridgeshire Community Services (CCS) safeguarding policies. To maintain patient notes according to the Trust Records Management Policy and have knowledge and experience of medical/sexual and reproductive health terminology. Communication Key working relationships The general public including service users/patients and their familiesHead of iCaSH Services The general public including service users/patients and their families Head of iCaSH Services iCaSH Sexual Health Outreach & Prevention Coordinator iCaSH Bedfordshire and Milton Keynes Service Manager iCaSH Bedfordshire and Milton Keynes Service Support Leads iCaSH Clinical, Outreach and Administrative Teams iCaSH Medical Teams Other Cambridgeshire Community Services NHS Trust employees External organisations including Schools, Police, Social Care and Voluntary Organisations Communicate effectively with the Outreach and multidisciplinary teams in order to promote efficient patient care. Contribute to effective communication, data and information management within the team. To maintain appropriate electronic and paper records and filing systems facilitating easy retrieval and access of information. Always ensure correct storage of patients records as per the Trust Records Management Policy. Be conversant with the roles of all the staff within the service and with other colleagues internal or external to the organisation. Liaise with other services as necessary for the co-ordination of the outreach service and the smooth running of the department. Ensure that exposure to sensitive, confidential information, is dealt with in line with organisational information governance policies and procedures. Maintain databases as required by the role, for example the patient electronic record system. Work under the direction of your line manager support the process of audit and the improvement of information quality in relation to electronic records held within the department. Ensure accurate record keeping in line with Trust and national standards. Support timely and accurate data entry and audit for performance and quality reporting. Maintain a thorough knowledge of and adherence to the full range of policies / procedures and guidelines relevant to iCaSH and the Trust. Be welcoming towards all stakeholders, providing assistance, support and information where required. Maintain good communication with other staff, patients and visitors including front of house/reception and answering the telephone in a courteous and professional manner as required by the wider Administration team. Actively participate in multidisciplinary training, meetings, and events. Signpost stakeholders to other services where appropriate. Ensure that all organisational wide communication is accessed and adhered to accordingly via the nhs.net account. Budgetary Responsibility To assist in maintaining stock levels (outreach/administrative/stationary supplies), identifying and reporting any discrepancies to line manager after appropriate training. Assist with or undertake stock control and ordering as required. People Management Within remit of own role, assist in providing training and support for new members of staff. Maintaining own professional development and requirement to take part in annual appraisals and one to ones. Be prepared to attend and undertake any necessary training, being aware of the need to develop self and to strive to increase personal knowledge. Undertake any training identified by your line manager integral to the role requirements and speciality area. Recognise limitations and seek direction when necessary. Contribute to the development of outreach and setting standards. The post holder must participate in clinical and other audits as required. Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. The post holder must adhere to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes. The post holder must adhere to infection control policies and procedures. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust. Participate in clinical and other audits as requested with guidance from senior members of the team. . click apply for full job details
Jan 23, 2026
Full time
iCaSH Outreach and Prevention Administrator The closing date is 01 February 2026 Are you a competent, self-motivated, organised and efficient Administrator looking to make a difference within the NHS? Want to be the lynchpin of a busy, fun and friendly Sexual Health Outreach and Prevention team within Bedfordshire and Milton Keynes? Then this role may have your name on it We offer: Excellent benefits including flexible working options Training and support to develop you as an individual The chance to join an innovative and expanding service The opportunity to support a busy outreach team who make a difference This role sits within our iCaSH service in Bedfordshire and Milton Keynes and is part of a wider offering across Cambridgeshire, Norfolk and Peterborough, The role will be based in one of our iCaSH clinics within Bedfordshire or Milton Keynes, to be confirmed on appointment. Please note there is opportunity to support the team with outreach and prevention events and therefore there may be a requirement to work evenings and weekends. Should we receive a high number of applications we reserve the right to close this vacancy at any point after 26th January 2026. Main duties of the job To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the service's electronic systems and databases to input and retrieve information. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team. Managing the Outreach team's bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. About us Rated 'Outstanding' by the Care Quality Commission, we are proud to provide high quality innovative services across most of the east of England that enable people to receive care closer to home and live healthier lives. There's one reason why our services are outstanding - and that's our amazing staff - who, for the seventh year running, rated us incredibly highly in the national staff survey. If you share our passion for innovative and high-quality care delivery, then please submit your application and join us on our exciting journey as a leading-edge specialist community provider. All are welcome to apply and our promise to you is a culture which prioritises staff engagement and development. Job responsibilities To provide a comprehensive, confidential and high-quality administrative service to the Outreach team. To undertake a high level of self-directed work, autonomous decision making, troubleshooting and the ability to manage sensitive information. Prioritise own day-to-day activities, including any specific requirements of the team/service. To work collaboratively with all members of the outreach and the wider multi-disciplinary teams. To have sound knowledge of the electronic patient record system, utilising the services electronic systems and databases to input and retrieve information. Maintain patient information on the electronic patient record system including scanning, attaching files and other appropriate actions. Undertake clerical/secretarial and administrative tasks required for existing service delivery and for new initiatives, priorities and innovations. Managing queries, bookings and requests from staff and stakeholders via telephone, email, digital platforms or face-to-face, providing information as requested and as per Trust guidance and local procedures. Communicating information, requests and issues to members of the Outreach and multi-disciplinary teams. Overseeing procurement and distribution of consumables required by the Outreach team to include National Chlamydia Screening Programme, condoms and HIV Point of Care Test kits. Managing the Outreach teams bookings and session requests using a centralised booking system. To support Outreach sessions and events across the county as required. Identify and refer to senior colleagues any young and/or vulnerable people complying with Cambridgeshire Community Services (CCS) safeguarding policies. To maintain patient notes according to the Trust Records Management Policy and have knowledge and experience of medical/sexual and reproductive health terminology. Communication Key working relationships The general public including service users/patients and their familiesHead of iCaSH Services The general public including service users/patients and their families Head of iCaSH Services iCaSH Sexual Health Outreach & Prevention Coordinator iCaSH Bedfordshire and Milton Keynes Service Manager iCaSH Bedfordshire and Milton Keynes Service Support Leads iCaSH Clinical, Outreach and Administrative Teams iCaSH Medical Teams Other Cambridgeshire Community Services NHS Trust employees External organisations including Schools, Police, Social Care and Voluntary Organisations Communicate effectively with the Outreach and multidisciplinary teams in order to promote efficient patient care. Contribute to effective communication, data and information management within the team. To maintain appropriate electronic and paper records and filing systems facilitating easy retrieval and access of information. Always ensure correct storage of patients records as per the Trust Records Management Policy. Be conversant with the roles of all the staff within the service and with other colleagues internal or external to the organisation. Liaise with other services as necessary for the co-ordination of the outreach service and the smooth running of the department. Ensure that exposure to sensitive, confidential information, is dealt with in line with organisational information governance policies and procedures. Maintain databases as required by the role, for example the patient electronic record system. Work under the direction of your line manager support the process of audit and the improvement of information quality in relation to electronic records held within the department. Ensure accurate record keeping in line with Trust and national standards. Support timely and accurate data entry and audit for performance and quality reporting. Maintain a thorough knowledge of and adherence to the full range of policies / procedures and guidelines relevant to iCaSH and the Trust. Be welcoming towards all stakeholders, providing assistance, support and information where required. Maintain good communication with other staff, patients and visitors including front of house/reception and answering the telephone in a courteous and professional manner as required by the wider Administration team. Actively participate in multidisciplinary training, meetings, and events. Signpost stakeholders to other services where appropriate. Ensure that all organisational wide communication is accessed and adhered to accordingly via the nhs.net account. Budgetary Responsibility To assist in maintaining stock levels (outreach/administrative/stationary supplies), identifying and reporting any discrepancies to line manager after appropriate training. Assist with or undertake stock control and ordering as required. People Management Within remit of own role, assist in providing training and support for new members of staff. Maintaining own professional development and requirement to take part in annual appraisals and one to ones. Be prepared to attend and undertake any necessary training, being aware of the need to develop self and to strive to increase personal knowledge. Undertake any training identified by your line manager integral to the role requirements and speciality area. Recognise limitations and seek direction when necessary. Contribute to the development of outreach and setting standards. The post holder must participate in clinical and other audits as required. Clinical and Practice Governance Observe and maintain strict confidentiality with regards to any patient/family/staff/records and information in line with the requirements of the Data Protection Act. The post holder must adhere to the Trust Information Governance and Information Security policies. The post holder must adhere to the Trust risk assessment and risk management processes. The post holder must adhere to infection control policies and procedures. Undertake mandatory training and any other training relevant to the role as required by Cambridgeshire Community Services NHS Trust. Participate in clinical and other audits as requested with guidance from senior members of the team. . click apply for full job details
Combined Facilities Management
Castledawson, County Londonderry
Overview Job Title: Business Support Admin Reporting To: Head of Operational Excellence Hours of Work: Mon - Fri, 9:00am - 5:00pm Role Overview: We are seeking a highly motivated Administrator to join our Core Services team, supporting Quality, Procurement, Health & Safety (H&S), and Business Development (BD). This role suits a person with strong digital, creative, and organisational skills who wants practical experience in a fast-paced professional environment. You will support modernising our IMS, strengthening subcontractor management, maintaining compliance data, and enhancing internal and external communications, including marketing, social media, presentations, and event briefings. Key Activities / Responsibilities Quality Support (IMS, Process Flows & Communications) Assist with re-formatting and modernising IMS Quality documentation (process flows, quality plans, SOPs) Create short training videos and explainer clips for updated processes Develop presentation slides, graphics and visuals for toolbox talks, quality campaigns and internal events Support creation and organisation of Quality toolbox talks and learning materials Procurement & Subcontractor Compliance Support Update and maintain the subcontractor database Chase and collate compliance documentation (insurance, accreditations, certifications) Support the design and rollout of the subcontractor onboarding guide/pack, including layout and graphics Assist with uploading/organising procurement records Health & Safety (H&S) Support Carry out data input and extraction from H&S systems (incident logs, audits, inspections) Populate scorecards, dashboards and trackers with accurate data Support preparation of toolbox talks, internal communications and monthly reporting Business Development (BD), Marketing & Presentation Support Design graphics, templates, and visual content for BD presentations, case studies and proposals Develop social media packs including branded graphics, simple videos and campaign posts Support bid submissions with formatting, visuals, infographics and layout Prepare PowerPoints for "Win or Learn" sessions, internal breakfast briefings and event summaries Assist with gathering photos, stories, and content for marketing and tendering General Office & Administrative Duties Support the Core Services team with routine administrative tasks Prepare documents, schedule meetings, manage files and shared inboxes Assist with updating SharePoint, intranet and internal communication channels Education / Experience Essential Strong proficiency in PowerPoint, Word and Excel Strong digital/creative skills including: Canva, PowerPoint Designer & Visio Basic graphic design Simple video editing (short clips, explainer videos) Ability to create clear and engaging visuals Highly organised with strong attention to detail Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines Desirable Experience with CapCut, Adobe Express, or similar video editing tools Knowledge of social media creation, scheduling and analytics Interest in marketing, branding, digital communications or business improvement Understanding of SharePoint or database systems Skills/Competencies Creative, proactive, and eager to learn Comfortable working across multiple teams and functions Skilled in digital design and communication Organised, reliable and detail-focused Keen to see how corporate functions link to operational delivery
Jan 23, 2026
Full time
Overview Job Title: Business Support Admin Reporting To: Head of Operational Excellence Hours of Work: Mon - Fri, 9:00am - 5:00pm Role Overview: We are seeking a highly motivated Administrator to join our Core Services team, supporting Quality, Procurement, Health & Safety (H&S), and Business Development (BD). This role suits a person with strong digital, creative, and organisational skills who wants practical experience in a fast-paced professional environment. You will support modernising our IMS, strengthening subcontractor management, maintaining compliance data, and enhancing internal and external communications, including marketing, social media, presentations, and event briefings. Key Activities / Responsibilities Quality Support (IMS, Process Flows & Communications) Assist with re-formatting and modernising IMS Quality documentation (process flows, quality plans, SOPs) Create short training videos and explainer clips for updated processes Develop presentation slides, graphics and visuals for toolbox talks, quality campaigns and internal events Support creation and organisation of Quality toolbox talks and learning materials Procurement & Subcontractor Compliance Support Update and maintain the subcontractor database Chase and collate compliance documentation (insurance, accreditations, certifications) Support the design and rollout of the subcontractor onboarding guide/pack, including layout and graphics Assist with uploading/organising procurement records Health & Safety (H&S) Support Carry out data input and extraction from H&S systems (incident logs, audits, inspections) Populate scorecards, dashboards and trackers with accurate data Support preparation of toolbox talks, internal communications and monthly reporting Business Development (BD), Marketing & Presentation Support Design graphics, templates, and visual content for BD presentations, case studies and proposals Develop social media packs including branded graphics, simple videos and campaign posts Support bid submissions with formatting, visuals, infographics and layout Prepare PowerPoints for "Win or Learn" sessions, internal breakfast briefings and event summaries Assist with gathering photos, stories, and content for marketing and tendering General Office & Administrative Duties Support the Core Services team with routine administrative tasks Prepare documents, schedule meetings, manage files and shared inboxes Assist with updating SharePoint, intranet and internal communication channels Education / Experience Essential Strong proficiency in PowerPoint, Word and Excel Strong digital/creative skills including: Canva, PowerPoint Designer & Visio Basic graphic design Simple video editing (short clips, explainer videos) Ability to create clear and engaging visuals Highly organised with strong attention to detail Strong written and verbal communication skills Ability to manage multiple tasks and meet deadlines Desirable Experience with CapCut, Adobe Express, or similar video editing tools Knowledge of social media creation, scheduling and analytics Interest in marketing, branding, digital communications or business improvement Understanding of SharePoint or database systems Skills/Competencies Creative, proactive, and eager to learn Comfortable working across multiple teams and functions Skilled in digital design and communication Organised, reliable and detail-focused Keen to see how corporate functions link to operational delivery
