Aurora Energy Research Limited
Oxford, Oxfordshire
People & Culture (P&C) Operations Coordinator (6-month fixed-term contract) Department: Core - People & Culture Employment Type: Fixed Term - Full Time Location: Oxford, UK Description We are looking for a highly organised, detail-focused P&C Operations Coordinator to join our team on a 6-month fixed-term contract. This is a busy, hands on role providing accurate and efficient administrative support across the employee lifecycle, from onboarding through to changes during employment and off-boarding. The remit covers our two largest offices, Oxford and Berlin with over 500 employees, so the role is central to helping ensure P&C processes run smoothly, consistently and on time. This role would suit someone who enjoys structured, process-driven work, takes pride in getting the detail right, and can manage a busy and varied workload with accuracy and consistency. We are looking for someone who is dependable, responsive and proactive, with a strong track record of following tasks through, maintaining accurate records, and making sure nothing is overlooked. You will work closely with colleagues across the wider People & Culture team, as well as line managers and employees, providing a high standard of support and service. This is a strong opportunity for someone who wants to build solid experience across core P&C operations in a global business. Key Responsibilities Administer onboarding activity for new joiners, acting as a key point of contact and helping ensure a smooth and well organised start Prepare employment paperwork, including contracts, background checks and right to work documentation Set up and maintain accurate employee records on the P&C system, including joiners, internal changes, personal detail updates and contract amendments Create and maintain employee files and support the scheduling of key meetings such as introductions and probation reviews Work with line managers to help coordinate induction activity and mandatory learning requirements Coordinate and track core employee lifecycle processes, including onboarding, off-boarding, absence administration, probation review outcomes and benefits administration Manage and respond to employee and manager queries through the P&C ticketing system, ensuring timely, accurate and professional support Support visa administration by maintaining accurate records and helping ensure processes are followed correctly Maintain internal trackers and records to ensure P&C data is complete, up to date and reliable Support the creation and upkeep of process guides and local operating instructions for P&C processes Provide day to day administrative support to help ensure P&C operations are delivered accurately, consistently and to a high standard What we are looking for We are looking for someone who is bright, organised and dependable, and who is comfortable working in a role where accuracy, process discipline and follow through really matter. Essential Previous experience in an HR, People Operations or similarly administrative role Experience using HR systems, with SAP SuccessFactors experience advantageous, and a strong track record of maintaining accurate employee records Strong working knowledge of Microsoft Office, including Word, Excel and Outlook Fluent written and spoken English Strong attention to detail and a high level of accuracy Well organised, with the ability to manage multiple tasks and deadlines effectively Able to work at pace while maintaining quality and consistency Professional, discreet and trustworthy when handling confidential information We think this role will suit someone who Enjoys structured, process-led work Is naturally organised and methodical Takes pride in getting things right Is proactive about following up, spotting gaps and keeping things moving Is reliable and responsive, without needing close supervision day to day Is comfortable working as part of a collaborative team in a busy environment What we offer Some of the benefits we include are: Private Medical Insurance Dental Insurance Parental Support Salary Exchange Pension Employee Assistance Programme (EAP) Local Oxford Discounts Cycle to work Scheme Flu Jabs At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process. The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity. To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period. Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Apr 13, 2026
Full time
People & Culture (P&C) Operations Coordinator (6-month fixed-term contract) Department: Core - People & Culture Employment Type: Fixed Term - Full Time Location: Oxford, UK Description We are looking for a highly organised, detail-focused P&C Operations Coordinator to join our team on a 6-month fixed-term contract. This is a busy, hands on role providing accurate and efficient administrative support across the employee lifecycle, from onboarding through to changes during employment and off-boarding. The remit covers our two largest offices, Oxford and Berlin with over 500 employees, so the role is central to helping ensure P&C processes run smoothly, consistently and on time. This role would suit someone who enjoys structured, process-driven work, takes pride in getting the detail right, and can manage a busy and varied workload with accuracy and consistency. We are looking for someone who is dependable, responsive and proactive, with a strong track record of following tasks through, maintaining accurate records, and making sure nothing is overlooked. You will work closely with colleagues across the wider People & Culture team, as well as line managers and employees, providing a high standard of support and service. This is a strong opportunity for someone who wants to build solid experience across core P&C operations in a global business. Key Responsibilities Administer onboarding activity for new joiners, acting as a key point of contact and helping ensure a smooth and well organised start Prepare employment paperwork, including contracts, background checks and right to work documentation Set up and maintain accurate employee records on the P&C system, including joiners, internal changes, personal detail updates and contract amendments Create and maintain employee files and support the scheduling of key meetings such as introductions and probation reviews Work with line managers to help coordinate induction activity and mandatory learning requirements Coordinate and track core employee lifecycle processes, including onboarding, off-boarding, absence administration, probation review outcomes and benefits administration Manage and respond to employee and manager queries through the P&C ticketing system, ensuring timely, accurate and professional support Support visa administration by maintaining accurate records and helping ensure processes are followed correctly Maintain internal trackers and records to ensure P&C data is complete, up to date and reliable Support the creation and upkeep of process guides and local operating instructions for P&C processes Provide day to day administrative support to help ensure P&C operations are delivered accurately, consistently and to a high standard What we are looking for We are looking for someone who is bright, organised and dependable, and who is comfortable working in a role where accuracy, process discipline and follow through really matter. Essential Previous experience in an HR, People Operations or similarly administrative role Experience using HR systems, with SAP SuccessFactors experience advantageous, and a strong track record of maintaining accurate employee records Strong working knowledge of Microsoft Office, including Word, Excel and Outlook Fluent written and spoken English Strong attention to detail and a high level of accuracy Well organised, with the ability to manage multiple tasks and deadlines effectively Able to work at pace while maintaining quality and consistency Professional, discreet and trustworthy when handling confidential information We think this role will suit someone who Enjoys structured, process-led work Is naturally organised and methodical Takes pride in getting things right Is proactive about following up, spotting gaps and keeping things moving Is reliable and responsive, without needing close supervision day to day Is comfortable working as part of a collaborative team in a busy environment What we offer Some of the benefits we include are: Private Medical Insurance Dental Insurance Parental Support Salary Exchange Pension Employee Assistance Programme (EAP) Local Oxford Discounts Cycle to work Scheme Flu Jabs At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process. The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity. To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period. Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Office Coordinator (part-time, tech startup) We are looking for a part-time Office Coordinator to join our growing defence AI company in central Oxford, ensuring the smooth day-to-day running. We are a fast paced AI tech startup delivering mission critical drone navigation system, where reliability and adaptability matters. This is a part time role ( 10 hours/week) with office presence required at least 3 days/week, plus occasional flexibility for additional hours during busy periods. The role blends office coordination, light project support, and other administrative support across facilities, travel, and HR. Depending on your interests and experience, there are also opportunities to get involved in marketing, production and procurement. You will be reporting to the People & Operations lead, while also working closely with COO & ops associate. How you'll make an impact Office administration (primary): Keep the office running day to day (supplies, lunches, basic upkeep); act as receptionist / point of contact in the office; coordinate maintenance, repairs, and contractors; run simple H&S routines. Operations support (secondary): Organise travel for flight trials / commercial events; help resolve issues, support organising team events / off sites, support improvement projects (e.g. workspace fixes, upgrades, process improvements, software rollout); occasional HR administration (onboarding, off boarding, recruitment). What we're looking for Must be based in or near Oxford with ability to attend in person regularly. High organisation and ownership, with clear communication, positive attitude, ability to juggle different priorities and work autonomously as well as collaboratively. Previous experience in office/admin roles. Experience with modern tech stack: we use Slack a lot as the company communications tool, plus Asana, Sharepoint, AI tools, etc. It is a plus if you also have Startup experience. Additional competency in an operational area (such as HR, finance, legal, procurement, supply chain, etc.). Military background. Experience in aerospace or defence. By joining us, you'll have The ability to make a measurable difference in the creation of cutting edge technology in a rapidly growing start up. Fast paced environment with a positive, talented team. Forward thinking, supportive culture with team socials, modern tech stack, regular strategic alignment. Merit based compensation. 25 days holiday + UK bank holidays pro rata. A variety of perks: free Monday team lunch, annual subscription allowance, etc. Location This is an office based role in Oxford. You'll work alongside leading engineers, AI specialists, and industry pioneers, contributing directly to cutting edge advancements in autonomous technology. The Archangel Experience At Archangel Autonomy, we build intelligent systems that bring people and machines together to form effective teams, relieving mankind from dirty, dull and dangerous tasks. Our mission is to design and deploy AI technologies that protect, support, and enhance the work of those operating on the front lines: law enforcement, first responders, NGOs, wildlife rangers, and military personnel. We are makers and engineers first, driven by the desire to solve challenges that matter. Automation is how humanity moves forward and for us it's more than a method; it is a mindset - central to how we streamline work and deliver cutting edge solutions that make a real difference. Our culture is grounded in high integrity, teamwork, and a shared pursuit of excellence. Learning never stops here. We prioritise growth, knowledge sharing, and collaboration so every team member is empowered to thrive. We are looking for people who are proactive, collaborative, and passionate about purpose led technology. If you are excited by meaningful challenges, thrive in fast paced environments, and want to build technology that supports solving real world problems, you will feel right at home. So, what's next? Apply now, and a member of our HR team will get in touch with you shortly. Our usual process includes reviewing your CV, a 30 minute phone screening, an office based interview, plus if your interview falls on a Monday, you might even get to enjoy lunch with the team!
Apr 13, 2026
Full time
Office Coordinator (part-time, tech startup) We are looking for a part-time Office Coordinator to join our growing defence AI company in central Oxford, ensuring the smooth day-to-day running. We are a fast paced AI tech startup delivering mission critical drone navigation system, where reliability and adaptability matters. This is a part time role ( 10 hours/week) with office presence required at least 3 days/week, plus occasional flexibility for additional hours during busy periods. The role blends office coordination, light project support, and other administrative support across facilities, travel, and HR. Depending on your interests and experience, there are also opportunities to get involved in marketing, production and procurement. You will be reporting to the People & Operations lead, while also working closely with COO & ops associate. How you'll make an impact Office administration (primary): Keep the office running day to day (supplies, lunches, basic upkeep); act as receptionist / point of contact in the office; coordinate maintenance, repairs, and contractors; run simple H&S routines. Operations support (secondary): Organise travel for flight trials / commercial events; help resolve issues, support organising team events / off sites, support improvement projects (e.g. workspace fixes, upgrades, process improvements, software rollout); occasional HR administration (onboarding, off boarding, recruitment). What we're looking for Must be based in or near Oxford with ability to attend in person regularly. High organisation and ownership, with clear communication, positive attitude, ability to juggle different priorities and work autonomously as well as collaboratively. Previous experience in office/admin roles. Experience with modern tech stack: we use Slack a lot as the company communications tool, plus Asana, Sharepoint, AI tools, etc. It is a plus if you also have Startup experience. Additional competency in an operational area (such as HR, finance, legal, procurement, supply chain, etc.). Military background. Experience in aerospace or defence. By joining us, you'll have The ability to make a measurable difference in the creation of cutting edge technology in a rapidly growing start up. Fast paced environment with a positive, talented team. Forward thinking, supportive culture with team socials, modern tech stack, regular strategic alignment. Merit based compensation. 25 days holiday + UK bank holidays pro rata. A variety of perks: free Monday team lunch, annual subscription allowance, etc. Location This is an office based role in Oxford. You'll work alongside leading engineers, AI specialists, and industry pioneers, contributing directly to cutting edge advancements in autonomous technology. The Archangel Experience At Archangel Autonomy, we build intelligent systems that bring people and machines together to form effective teams, relieving mankind from dirty, dull and dangerous tasks. Our mission is to design and deploy AI technologies that protect, support, and enhance the work of those operating on the front lines: law enforcement, first responders, NGOs, wildlife rangers, and military personnel. We are makers and engineers first, driven by the desire to solve challenges that matter. Automation is how humanity moves forward and for us it's more than a method; it is a mindset - central to how we streamline work and deliver cutting edge solutions that make a real difference. Our culture is grounded in high integrity, teamwork, and a shared pursuit of excellence. Learning never stops here. We prioritise growth, knowledge sharing, and collaboration so every team member is empowered to thrive. We are looking for people who are proactive, collaborative, and passionate about purpose led technology. If you are excited by meaningful challenges, thrive in fast paced environments, and want to build technology that supports solving real world problems, you will feel right at home. So, what's next? Apply now, and a member of our HR team will get in touch with you shortly. Our usual process includes reviewing your CV, a 30 minute phone screening, an office based interview, plus if your interview falls on a Monday, you might even get to enjoy lunch with the team!
Aurora Energy Research Limited
Oxford, Oxfordshire
People & Culture (P&C) Operations Coordinator (6-month fixed-term contract) Department: Core - People & Culture Employment Type: Fixed Term - Full Time Location: Oxford, UK Description We are looking for a highly organised, detail-focused P&C Operations Coordinator to join our team on a 6-month fixed-term contract. This is a busy, hands on role providing accurate and efficient administrative support across the employee lifecycle, from onboarding through to changes during employment and off-boarding. The remit covers our two largest offices, Oxford and Berlin with over 500 employees, so the role is central to helping ensure P&C processes run smoothly, consistently and on time. This role would suit someone who enjoys structured, process-driven work, takes pride in getting the detail right, and can manage a busy and varied workload with accuracy and consistency. We are looking for someone who is dependable, responsive and proactive, with a strong track record of following tasks through, maintaining accurate records, and making sure nothing is overlooked. You will work closely with colleagues across the wider People & Culture team, as well as line managers and employees, providing a high standard of support and service. This is a strong opportunity for someone who wants to build solid experience across core P&C operations in a global business. Key Responsibilities Administer onboarding activity for new joiners, acting as a key point of contact and helping ensure a smooth and well organised start Prepare employment paperwork, including contracts, background checks and right to work documentation Set up and maintain accurate employee records on the P&C system, including joiners, internal changes, personal detail updates and contract amendments Create and maintain employee files and support the scheduling of key meetings such as introductions and probation reviews Work with line managers to help coordinate induction activity and mandatory learning requirements Coordinate and track core employee lifecycle processes, including onboarding, off-boarding, absence administration, probation review outcomes and benefits administration Manage and respond to employee and manager queries through the P&C ticketing system, ensuring timely, accurate and professional support Support visa administration by maintaining accurate records and helping ensure processes are followed correctly Maintain internal trackers and records to ensure P&C data is complete, up to date and reliable Support the creation and upkeep of process guides and local operating instructions for P&C processes Provide day to day administrative support to help ensure P&C operations are delivered accurately, consistently and to a high standard What we are looking for We are looking for someone who is bright, organised and dependable, and who is comfortable working in a role where accuracy, process discipline and follow through really matter. Essential Previous experience in an HR, People Operations or similarly administrative role Experience using HR systems, with SAP SuccessFactors experience advantageous, and a strong track record of maintaining accurate employee records Strong working knowledge of Microsoft Office, including Word, Excel and Outlook Fluent written and spoken English Strong attention to detail and a high level of accuracy Well organised, with the ability to manage multiple tasks and deadlines effectively Able to work at pace while maintaining quality and consistency Professional, discreet and trustworthy when handling confidential information We think this role will suit someone who Enjoys structured, process-led work Is naturally organised and methodical Takes pride in getting things right Is proactive about following up, spotting gaps and keeping things moving Is reliable and responsive, without needing close supervision day to day Is comfortable working as part of a collaborative team in a busy environment What we offer Some of the benefits we include are: Private Medical Insurance Dental Insurance Parental Support Salary Exchange Pension Employee Assistance Programme (EAP) Local Oxford Discounts Cycle to work Scheme Flu Jabs At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process. The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity. To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period. Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Apr 13, 2026
Full time
People & Culture (P&C) Operations Coordinator (6-month fixed-term contract) Department: Core - People & Culture Employment Type: Fixed Term - Full Time Location: Oxford, UK Description We are looking for a highly organised, detail-focused P&C Operations Coordinator to join our team on a 6-month fixed-term contract. This is a busy, hands on role providing accurate and efficient administrative support across the employee lifecycle, from onboarding through to changes during employment and off-boarding. The remit covers our two largest offices, Oxford and Berlin with over 500 employees, so the role is central to helping ensure P&C processes run smoothly, consistently and on time. This role would suit someone who enjoys structured, process-driven work, takes pride in getting the detail right, and can manage a busy and varied workload with accuracy and consistency. We are looking for someone who is dependable, responsive and proactive, with a strong track record of following tasks through, maintaining accurate records, and making sure nothing is overlooked. You will work closely with colleagues across the wider People & Culture team, as well as line managers and employees, providing a high standard of support and service. This is a strong opportunity for someone who wants to build solid experience across core P&C operations in a global business. Key Responsibilities Administer onboarding activity for new joiners, acting as a key point of contact and helping ensure a smooth and well organised start Prepare employment paperwork, including contracts, background checks and right to work documentation Set up and maintain accurate employee records on the P&C system, including joiners, internal changes, personal detail updates and contract amendments Create and maintain employee files and support the scheduling of key meetings such as introductions and probation reviews Work with line managers to help coordinate induction activity and mandatory learning requirements Coordinate and track core employee lifecycle processes, including onboarding, off-boarding, absence administration, probation review outcomes and benefits administration Manage and respond to employee and manager queries through the P&C ticketing system, ensuring timely, accurate and professional support Support visa administration by maintaining accurate records and helping ensure processes are followed correctly Maintain internal trackers and records to ensure P&C data is complete, up to date and reliable Support the creation and upkeep of process guides and local operating instructions for P&C processes Provide day to day administrative support to help ensure P&C operations are delivered accurately, consistently and to a high standard What we are looking for We are looking for someone who is bright, organised and dependable, and who is comfortable working in a role where accuracy, process discipline and follow through really matter. Essential Previous experience in an HR, People Operations or similarly administrative role Experience using HR systems, with SAP SuccessFactors experience advantageous, and a strong track record of maintaining accurate employee records Strong working knowledge of Microsoft Office, including Word, Excel and Outlook Fluent written and spoken English Strong attention to detail and a high level of accuracy Well organised, with the ability to manage multiple tasks and deadlines effectively Able to work at pace while maintaining quality and consistency Professional, discreet and trustworthy when handling confidential information We think this role will suit someone who Enjoys structured, process-led work Is naturally organised and methodical Takes pride in getting things right Is proactive about following up, spotting gaps and keeping things moving Is reliable and responsive, without needing close supervision day to day Is comfortable working as part of a collaborative team in a busy environment What we offer Some of the benefits we include are: Private Medical Insurance Dental Insurance Parental Support Salary Exchange Pension Employee Assistance Programme (EAP) Local Oxford Discounts Cycle to work Scheme Flu Jabs At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process. The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity. To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period. Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Learning & Development Consultant - Built Environment Division Leeds - hybrid Permanent Help us shape careers, inspire growth, and build a learning culture people love. Are you passionate about creating brilliant learning experiences? Do you love translating complex needs into practical, engaging development solutions? If you're energised by shaping career paths, improving onboarding, and partnering with leaders to help people shine - this is the role for you. We're looking for an L&D Consultant who brings creativity, curiosity, and confidence to a fast-moving operational environment. Someone who can switch effortlessly between strategic design and hands-on delivery - and who genuinely enjoys building relationships across all levels of the business. Some of the key deliverables will include: You'll play a key role in elevating the learning offer for our Built Environment Division, including: Designing brilliant development tools Develop, promote, and continually refine interactive career path frameworks that show colleagues how they can grow, stretch, and progress. Create engaging tools that support skills gap analysis, great development conversations, and confident manager-led coaching. Review and align our Training & Skills Matrices to ensure everything fits together seamlessly. Creating exceptional onboarding experiences Support operational managers to deliver onboarding that feels welcoming, structured, and inspiring - with one-to-one coaching where needed. Work with the wider HR team to design interactive, multi-format onboarding content (digital, video, toolkits we're open to your creativity!). Driving quality through strong project leadership Build and maintain clear project plans that keep stakeholders informed and confident. Present data, insights, and progress in polished, professional formats that tell a compelling story. Partnering across the business Build strong relationships with the Senior Leadership Team, operational managers, and Subject Matter Experts - keeping them engaged, supported, and accountable. Collaborate with People Services and Operational Training Coordinators to secure smooth admin and logistical support for all L&D activity, acting as the senior escalation point when needed. Championing excellence in L&D Support the L&D Partner and wider team to achieve accreditations, awards, and audit success - strengthening the reputation of our learning offer What we're looking for: Previously been in a Learning and Development role or similar Naturally collaborative, with strong relationship-building skills Creative and curious, always looking to improve how people learn Confident designing and delivering learning tools and content Comfortable juggling multiple projects with clarity and calm Excited by the chance to shape division-wide development programmes Combines practical L&D expertise with a passion for helping people grow Ideally, you'll have: A recognised learning qualification, such as CIPD Level 3 in Learning & Development Practice (or an equivalent teaching and learning qualification) Professional membership with a relevant body - for example CIPD, LPI, APM, or a similar institution that reflects your commitment to continuous improvement A coaching qualification aligned to an established body such as EMCC, ILM, IOL, CMI, AC or ICF, with confidence coaching managers and supporting individual development If you're working towards any of these or have comparable experience and a real passion for L&D, we'd still love to hear from you. Why join us? You'll be part of a supportive, forward-thinking HR/L&D community that genuinely values innovation, partnership, and helping people reach their potential. You'll have the space to create, influence, experiment - and deliver things that make a real difference. Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
Apr 11, 2026
Full time
Learning & Development Consultant - Built Environment Division Leeds - hybrid Permanent Help us shape careers, inspire growth, and build a learning culture people love. Are you passionate about creating brilliant learning experiences? Do you love translating complex needs into practical, engaging development solutions? If you're energised by shaping career paths, improving onboarding, and partnering with leaders to help people shine - this is the role for you. We're looking for an L&D Consultant who brings creativity, curiosity, and confidence to a fast-moving operational environment. Someone who can switch effortlessly between strategic design and hands-on delivery - and who genuinely enjoys building relationships across all levels of the business. Some of the key deliverables will include: You'll play a key role in elevating the learning offer for our Built Environment Division, including: Designing brilliant development tools Develop, promote, and continually refine interactive career path frameworks that show colleagues how they can grow, stretch, and progress. Create engaging tools that support skills gap analysis, great development conversations, and confident manager-led coaching. Review and align our Training & Skills Matrices to ensure everything fits together seamlessly. Creating exceptional onboarding experiences Support operational managers to deliver onboarding that feels welcoming, structured, and inspiring - with one-to-one coaching where needed. Work with the wider HR team to design interactive, multi-format onboarding content (digital, video, toolkits we're open to your creativity!). Driving quality through strong project leadership Build and maintain clear project plans that keep stakeholders informed and confident. Present data, insights, and progress in polished, professional formats that tell a compelling story. Partnering across the business Build strong relationships with the Senior Leadership Team, operational managers, and Subject Matter Experts - keeping them engaged, supported, and accountable. Collaborate with People Services and Operational Training Coordinators to secure smooth admin and logistical support for all L&D activity, acting as the senior escalation point when needed. Championing excellence in L&D Support the L&D Partner and wider team to achieve accreditations, awards, and audit success - strengthening the reputation of our learning offer What we're looking for: Previously been in a Learning and Development role or similar Naturally collaborative, with strong relationship-building skills Creative and curious, always looking to improve how people learn Confident designing and delivering learning tools and content Comfortable juggling multiple projects with clarity and calm Excited by the chance to shape division-wide development programmes Combines practical L&D expertise with a passion for helping people grow Ideally, you'll have: A recognised learning qualification, such as CIPD Level 3 in Learning & Development Practice (or an equivalent teaching and learning qualification) Professional membership with a relevant body - for example CIPD, LPI, APM, or a similar institution that reflects your commitment to continuous improvement A coaching qualification aligned to an established body such as EMCC, ILM, IOL, CMI, AC or ICF, with confidence coaching managers and supporting individual development If you're working towards any of these or have comparable experience and a real passion for L&D, we'd still love to hear from you. Why join us? You'll be part of a supportive, forward-thinking HR/L&D community that genuinely values innovation, partnership, and helping people reach their potential. You'll have the space to create, influence, experiment - and deliver things that make a real difference. Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
We are looking for a part-time Office Coordinator join our growing defence AI company in central Oxford, ensuring the smooth day-to-day running. We are a fast-paced AI tech startup delivering mission-critical drone navigation system, where reliability and adaptability matters. This is a part-time role ( 10 hours/week) with office presence required at least 3 days/week, plus occasional flexibility for additional hours during busy periods. The role blends office coordination, light project support, and other administrative support across facilities, travel, and HR. Depending on your interests and experience, there are also opportunities to get involved in marketing, production and procurement. You will be reporting to the People & Operations lead, while also working closely with COO & ops associate. How you'll make an impact Office administration (primary): Keep the office running day-to-day (supplies, lunches, basic upkeep); act as receptionist / point of contact in the office; coordinate maintenance, repairs, and contractors; run simple H&S routines Operations support (secondary): Organise travel for flight trials / commercial events; help resolve issues, support organising team events / offsites, support improvement projects (e.g. workspace fixes, upgrades, process improvements, software rollout); occasional HR administration (onboarding, offboarding, recruitment). What we're looking for Must be based in or near Oxford with ability to attend in person regularly High organisation and ownership, with clear communication, positive attitude, ability to juggle different priorities and work autonomously as well as collaboratively. Previous experience in office/admin roles Experience with modern tech stack: we use Slack a lot as the company communications tool, plus Asana, Sharepoint, AI tools, etc. It is a plus if you also have: Startup experience Additional competency in an operational area (such as HR, finance, legal, procurement, supply chain, etc.) Military background Experience in aerospace or defence By joining us, you'll have: The ability to make a measurable difference in the creation of cutting-edge technology in a rapidly growing start-up Fast-paced environment with a positive, talented team Forward-thinking, supportive culture with team socials, modern tech stack, regular strategic alignment Merit-based compensation 5% employer pension contribution 25 days holiday + UK bank holidays pro-rata A variety of perks: Free Monday team lunch, annual subscription allowance etc. Location This is an office-based role in Oxford. You'll work alongside leading engineers, AI specialists, and industry pioneers, contributing directly to cutting-edge advancements in autonomous technology. The Archangel Experience At Archangel Autonomy, we build intelligent systems that bring people and machines together to form effective teams, relieving mankind from dirty, dull and dangerous tasks. Our mission is to design and deploy AI technologies that protect, support, and enhance the work of those operating on the front lines: law enforcement, first responders, NGOs, wildlife rangers, and military personnel. We are makers and engineers first, driven by the desire to solve challenges that matter. Automation is how humanity moves forward and for us it's more than a method; it is a mindset - central to how we streamline work and deliver cutting edge solutions that make a real difference. Our culture is grounded in high integrity, teamwork, and a shared pursuit of excellence. Learning never stops here. We prioritise growth, knowledge sharing, and collaboration so every team member is empowered to thrive. We are looking for people who are proactive, collaborative, and passionate about purpose led technology. If you are excited by meaningful challenges, thrive in fast paced environments, and want to build technology that supports solving real-world problems, you will feel right at home. So, what's next? Apply now, and a member of our HR team will get in touch with you shortly. Our usual process includes reviewing your CV, a 30-minute phone screening, an office-based interview, plus if your interview falls on a Monday, you might even get to enjoy lunch with the team!
Apr 09, 2026
Full time
We are looking for a part-time Office Coordinator join our growing defence AI company in central Oxford, ensuring the smooth day-to-day running. We are a fast-paced AI tech startup delivering mission-critical drone navigation system, where reliability and adaptability matters. This is a part-time role ( 10 hours/week) with office presence required at least 3 days/week, plus occasional flexibility for additional hours during busy periods. The role blends office coordination, light project support, and other administrative support across facilities, travel, and HR. Depending on your interests and experience, there are also opportunities to get involved in marketing, production and procurement. You will be reporting to the People & Operations lead, while also working closely with COO & ops associate. How you'll make an impact Office administration (primary): Keep the office running day-to-day (supplies, lunches, basic upkeep); act as receptionist / point of contact in the office; coordinate maintenance, repairs, and contractors; run simple H&S routines Operations support (secondary): Organise travel for flight trials / commercial events; help resolve issues, support organising team events / offsites, support improvement projects (e.g. workspace fixes, upgrades, process improvements, software rollout); occasional HR administration (onboarding, offboarding, recruitment). What we're looking for Must be based in or near Oxford with ability to attend in person regularly High organisation and ownership, with clear communication, positive attitude, ability to juggle different priorities and work autonomously as well as collaboratively. Previous experience in office/admin roles Experience with modern tech stack: we use Slack a lot as the company communications tool, plus Asana, Sharepoint, AI tools, etc. It is a plus if you also have: Startup experience Additional competency in an operational area (such as HR, finance, legal, procurement, supply chain, etc.) Military background Experience in aerospace or defence By joining us, you'll have: The ability to make a measurable difference in the creation of cutting-edge technology in a rapidly growing start-up Fast-paced environment with a positive, talented team Forward-thinking, supportive culture with team socials, modern tech stack, regular strategic alignment Merit-based compensation 5% employer pension contribution 25 days holiday + UK bank holidays pro-rata A variety of perks: Free Monday team lunch, annual subscription allowance etc. Location This is an office-based role in Oxford. You'll work alongside leading engineers, AI specialists, and industry pioneers, contributing directly to cutting-edge advancements in autonomous technology. The Archangel Experience At Archangel Autonomy, we build intelligent systems that bring people and machines together to form effective teams, relieving mankind from dirty, dull and dangerous tasks. Our mission is to design and deploy AI technologies that protect, support, and enhance the work of those operating on the front lines: law enforcement, first responders, NGOs, wildlife rangers, and military personnel. We are makers and engineers first, driven by the desire to solve challenges that matter. Automation is how humanity moves forward and for us it's more than a method; it is a mindset - central to how we streamline work and deliver cutting edge solutions that make a real difference. Our culture is grounded in high integrity, teamwork, and a shared pursuit of excellence. Learning never stops here. We prioritise growth, knowledge sharing, and collaboration so every team member is empowered to thrive. We are looking for people who are proactive, collaborative, and passionate about purpose led technology. If you are excited by meaningful challenges, thrive in fast paced environments, and want to build technology that supports solving real-world problems, you will feel right at home. So, what's next? Apply now, and a member of our HR team will get in touch with you shortly. Our usual process includes reviewing your CV, a 30-minute phone screening, an office-based interview, plus if your interview falls on a Monday, you might even get to enjoy lunch with the team!
CAB HAMMERSMITH & FULHAM
Hammersmith And Fulham, London
Would you like to work for an organisation that makes a difference and improves lives every single day? The people who turn to us need our help to address the obstacles in their lives. In our 85 year history, we are the busiest we have ever been and people need our help. Citizens Advice Hammersmith and Fulham (CAHF) operates within a nationally recognised network, delivering a multi-channel service including face-to-face, telephone, and digital channels. CAHF is an award-winning, modern charity and a local Citizens Advice that provides free, independent, confidential, and impartial advice and information through multi-channel services. A team of paid staff and over 80 volunteers deliver generalist and specialist advice, campaigning, community projects and library services. About the role The Training & Volunteer Coordinator manages the administrative functions of volunteer recruitment, retention, and training, ensuring volunteers have a positive experience. Key duties involve leading recruitment (including publicity, processing applications, interviews, and IT onboarding) and maintaining accurate volunteer records for regular reporting to the Training & Development Manager and Senior Management Team. The role also assists the Training & Development Manager in monitoring the training and progression of all staffand volunteers via their learning and development plans. What we can offer you: We value our people and can offer a supportive culture within a high performing and award winning organisation. We are committed to being an inclusive employer and workplace to represent the diverse communities we serve. We are committed to increasing our diversity and whatever your background, we welcome your application. We offer an attractive remuneration package with excellent terms including: Pension scheme Healthy work/life balance Generous holiday entitlement starting at 25 days per year ( in addition to bank holidays) and rising to 30 days with long service, pro-rata part-time Access to 24/7 online wellbeing support Learning, development and personal growth opportunities Closing Date : 08.00am Tuesday 21st April 2026. Test & Interview Date: Week beginning 27th April 2026. We reserve the right to close the applications earlier if suitable candidates are found, so we encourage early applications.
Apr 08, 2026
Full time
Would you like to work for an organisation that makes a difference and improves lives every single day? The people who turn to us need our help to address the obstacles in their lives. In our 85 year history, we are the busiest we have ever been and people need our help. Citizens Advice Hammersmith and Fulham (CAHF) operates within a nationally recognised network, delivering a multi-channel service including face-to-face, telephone, and digital channels. CAHF is an award-winning, modern charity and a local Citizens Advice that provides free, independent, confidential, and impartial advice and information through multi-channel services. A team of paid staff and over 80 volunteers deliver generalist and specialist advice, campaigning, community projects and library services. About the role The Training & Volunteer Coordinator manages the administrative functions of volunteer recruitment, retention, and training, ensuring volunteers have a positive experience. Key duties involve leading recruitment (including publicity, processing applications, interviews, and IT onboarding) and maintaining accurate volunteer records for regular reporting to the Training & Development Manager and Senior Management Team. The role also assists the Training & Development Manager in monitoring the training and progression of all staffand volunteers via their learning and development plans. What we can offer you: We value our people and can offer a supportive culture within a high performing and award winning organisation. We are committed to being an inclusive employer and workplace to represent the diverse communities we serve. We are committed to increasing our diversity and whatever your background, we welcome your application. We offer an attractive remuneration package with excellent terms including: Pension scheme Healthy work/life balance Generous holiday entitlement starting at 25 days per year ( in addition to bank holidays) and rising to 30 days with long service, pro-rata part-time Access to 24/7 online wellbeing support Learning, development and personal growth opportunities Closing Date : 08.00am Tuesday 21st April 2026. Test & Interview Date: Week beginning 27th April 2026. We reserve the right to close the applications earlier if suitable candidates are found, so we encourage early applications.
About the Role As a part time Project Coordinator, you'll manage multiple moving parts, keeping stakeholders informed, processes on track, and standards high. Key Responsibilities Liaise with internal teams to ensure smooth communication and accurate documentation. Maintain up-to-date systems and reports for project tracking and performance monitoring. Deliver an excellent candidate and stakeholder experience - balancing efficiency with empathy. Contribute to a culture of continuous improvement and collaboration across the team. About You Exceptionally organised with strong administrative and coordination skills. Confident communicator who enjoys supporting people through structured processes. Previous experience in project coordination, HR support, onboarding, or education administration is ideal. Comfortable managing multiple priorities in a dynamic, fast-paced environment. A proactive, team-focused approach with strong attention to detail. What's on Offer 25 days holiday + pension scheme. Flexible working hours and supportive, people-centred culture. Monthly well-being sessions and regular social events. Stylish, modern office in central Bath with great local amenities.
Apr 07, 2026
Full time
About the Role As a part time Project Coordinator, you'll manage multiple moving parts, keeping stakeholders informed, processes on track, and standards high. Key Responsibilities Liaise with internal teams to ensure smooth communication and accurate documentation. Maintain up-to-date systems and reports for project tracking and performance monitoring. Deliver an excellent candidate and stakeholder experience - balancing efficiency with empathy. Contribute to a culture of continuous improvement and collaboration across the team. About You Exceptionally organised with strong administrative and coordination skills. Confident communicator who enjoys supporting people through structured processes. Previous experience in project coordination, HR support, onboarding, or education administration is ideal. Comfortable managing multiple priorities in a dynamic, fast-paced environment. A proactive, team-focused approach with strong attention to detail. What's on Offer 25 days holiday + pension scheme. Flexible working hours and supportive, people-centred culture. Monthly well-being sessions and regular social events. Stylish, modern office in central Bath with great local amenities.
ITT Admissions Coordinator Location: Hybrid (Bristol Campus, BS10 5PY) Hours: 9:00am - 5:00pm, 37 hours per week Contract: Temporary, with the possibility of becoming permanent Salary: Grade 6 - £31,537 per annum About the Role We are seeking a highly organised and proactive ITT Admissions Coordinator to join our Partnerships team. This is an exciting opportunity for someone with strong administrative skills and excellent communication abilities who is passionate about supporting the next generation of teachers. Working closely with Regional Managers and the Associate Head of Partnerships, you will play a key role in managing the full admissions process for our Initial Teacher Training (ITT) programmes - from first contact through to interview coordination, onboarding and support with school placement activity. This role offers hybrid working, meaningful responsibility, and the potential to progress into a permanent position. Key Responsibilities As an ITT Admissions Coordinator, you will: Manage expressions of interest for ITT programmes, engaging with prospective candidates and supporting them through early application stages. Oversee regional ITT inboxes and respond to external recruitment enquiries. Support regional recruitment events as required. Screen and shortlist ITT applications, including eligibility checks, right-to-work verification, and reviewing personal statements. Coordinate all aspects of candidate interviews: scheduling, staffing, preparation and on-the-day organisation. Work with Regional Managers on candidate retention and "keep warm" activity. Support with school placement responsibilities where needed. Monitor recruitment pipelines and highlight challenges or intervention needs. Maintain accurate CRM and recruitment data for the region. Provide general administrative support to the wider team. Essential Criteria We're looking for someone with: Strong administrative experience. Proven ability to use initiative and solve problems. Excellent interpersonal skills and an adaptable communication style. Experience in event coordination or management. Strong organisational skills and exceptional attention to detail. Confidence using MS Office (Word, Excel, Outlook, Teams) and online databases. A genuine interest in the education sector and belief in the value of teacher development. Desirable Criteria It would be great (but not essential) if you also have: Experience working within a remote or geographically dispersed team. Experience in ITT recruitment, including screening and shortlisting applications. Experience in teaching or working with schools. Experience promoting programmes to prospective participants. Knowledge of safeguarding requirements related to teacher recruitment. Why Join Us? Hybrid working with flexibility Meaningful, mission-driven work Supportive, collaborative team culture Opportunity for the role to become permanent Career development in education, recruitment, or partnerships Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 07, 2026
Seasonal
ITT Admissions Coordinator Location: Hybrid (Bristol Campus, BS10 5PY) Hours: 9:00am - 5:00pm, 37 hours per week Contract: Temporary, with the possibility of becoming permanent Salary: Grade 6 - £31,537 per annum About the Role We are seeking a highly organised and proactive ITT Admissions Coordinator to join our Partnerships team. This is an exciting opportunity for someone with strong administrative skills and excellent communication abilities who is passionate about supporting the next generation of teachers. Working closely with Regional Managers and the Associate Head of Partnerships, you will play a key role in managing the full admissions process for our Initial Teacher Training (ITT) programmes - from first contact through to interview coordination, onboarding and support with school placement activity. This role offers hybrid working, meaningful responsibility, and the potential to progress into a permanent position. Key Responsibilities As an ITT Admissions Coordinator, you will: Manage expressions of interest for ITT programmes, engaging with prospective candidates and supporting them through early application stages. Oversee regional ITT inboxes and respond to external recruitment enquiries. Support regional recruitment events as required. Screen and shortlist ITT applications, including eligibility checks, right-to-work verification, and reviewing personal statements. Coordinate all aspects of candidate interviews: scheduling, staffing, preparation and on-the-day organisation. Work with Regional Managers on candidate retention and "keep warm" activity. Support with school placement responsibilities where needed. Monitor recruitment pipelines and highlight challenges or intervention needs. Maintain accurate CRM and recruitment data for the region. Provide general administrative support to the wider team. Essential Criteria We're looking for someone with: Strong administrative experience. Proven ability to use initiative and solve problems. Excellent interpersonal skills and an adaptable communication style. Experience in event coordination or management. Strong organisational skills and exceptional attention to detail. Confidence using MS Office (Word, Excel, Outlook, Teams) and online databases. A genuine interest in the education sector and belief in the value of teacher development. Desirable Criteria It would be great (but not essential) if you also have: Experience working within a remote or geographically dispersed team. Experience in ITT recruitment, including screening and shortlisting applications. Experience in teaching or working with schools. Experience promoting programmes to prospective participants. Knowledge of safeguarding requirements related to teacher recruitment. Why Join Us? Hybrid working with flexibility Meaningful, mission-driven work Supportive, collaborative team culture Opportunity for the role to become permanent Career development in education, recruitment, or partnerships Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Apr 06, 2026
Seasonal
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Due to our continuing growth and expansion we have an exciting opportunity to join the HR team here at Lily. As a HR & Recruitment Coordinator you will support Lily services with all aspects of HR & Recruitment. You will be supporting the team in the day-to-day operations of the HR function whilst coordinating recruitment activity. You will be acting as a key point of contact for candidates and ensuring accurate record-keeping, smooth HR operations, and exceptional support to employees and managers. Responsibilities include HR Responsible for producing and issuing contracts and offer letters. Support the HR Lead to maintain paper, digital, and electronic employee records, including holiday and sickness and leave on our HR platform. Produce and distribute all onboarding documentation for new starters. Support HR Lead in drafting and distributing employment, disciplinary and termination letters. Act as notetaker in HR meetings, when required Respond to reference requests Acting as the point of contact among executive, clients and other external partners (by either phone, email and in person) Maintenance of employee records in SharePoint and SageHR alongside the HR lead. Supporting the Head of HR in salary reviews, bandings, when needed. Providing ongoing support to Head of HR, HR Lead and Training lead. Recruitment Assist with the end to end recruitment process; including screening, supporting with interviews, and initial company onboarding. Assist with the drafting of job descriptions and person specifications, post adverts, and liaise with advertisers. Be the key contact for managers for advice on Safer Recruitment and DBS policies, and best practice in recruitment. Manage the online DBS process for new starters in order to ensure compliance. Carry out Right to Work, reference, and criminal record checks in line with compliance and safeguarding standards Chase outstanding paperwork and confidently following up where required Supporting recruitment events and assessment activity as needed Work collaboratively with internal teams to ensure a smooth recruitment and onboarding process Skills & Experience Previous experience in an HR or recruitment administrative/co-ordinator role Excellent organisation skills and attention to detail Strong communication and interpersonal skills Ability to handle confidential information with discretion Proficient in MS Office and HRIS platforms Three or more years' experience in an HR and/or recruitment related position. Working knowledge of HR and Recruitment functions and best practices Knowledge of employment law and safer recruitment process with a strong understanding of Right to Work and DBS processes CIPD Level 3 (or working towards). About Us: Welcome to Lily Residential Services, where our mission is to create homes for children that offer a nurturing, supportive, stable, and empowering environment for children and older teenagers. Our Mission: At Lily Residential Services, we believe that every child deserves a safe, stable, and loving home. Our mission is to foster a positive environment where children can heal, grow, and thrive. We are committed to delivering high-quality care that supports the emotional, psychological, and educational needs of each child. Our Approach: We integrate a holistic, trauma-informed approach to care, ensuring that our services are both comprehensive and personalised. Our team of highly trained professionals employs evidence-based therapeutic interventions to address the unique needs of each child. We focus on building strong, trusting relationships and creating a supportive community that promotes resilience and personal growth. Commitment to you: At Lily Residential Services, we believe that providing continued training for our employees is crucial to ensuring the highest standards of care. We are committed to investing in our staff's development, offering comprehensive training programs and ongoing support. We want our staff to feel valued and empowered to grow within their roles, fostering a culture of continuous improvement and excellence in care. Why Lily Residential Services? Supportive Environment: We foster a culture of support and professional development. Recognition: Your relevant training and experience are valued and reflected in your starting salary. Equal Opportunities: We are an equal opportunities employer, committed to diversity and inclusion. Accredited Employer: Proudly Investors in People accredited. Important Information: We are unable to sponsor applicants from overseas - you must have the right to work in the UK and a full year UK checkable work history Lily Residential Services is committed to safeguarding and therefore operate a robust safe recruitment process. You will be required to have a clear enhances DBS check. We will require a full employment history, with any employment gaps explained. With 5 year UK work history that is checkable to meet Ofsted Regulations. Lily Residential Services are an equal opportunities employer.
Apr 01, 2026
Full time
Due to our continuing growth and expansion we have an exciting opportunity to join the HR team here at Lily. As a HR & Recruitment Coordinator you will support Lily services with all aspects of HR & Recruitment. You will be supporting the team in the day-to-day operations of the HR function whilst coordinating recruitment activity. You will be acting as a key point of contact for candidates and ensuring accurate record-keeping, smooth HR operations, and exceptional support to employees and managers. Responsibilities include HR Responsible for producing and issuing contracts and offer letters. Support the HR Lead to maintain paper, digital, and electronic employee records, including holiday and sickness and leave on our HR platform. Produce and distribute all onboarding documentation for new starters. Support HR Lead in drafting and distributing employment, disciplinary and termination letters. Act as notetaker in HR meetings, when required Respond to reference requests Acting as the point of contact among executive, clients and other external partners (by either phone, email and in person) Maintenance of employee records in SharePoint and SageHR alongside the HR lead. Supporting the Head of HR in salary reviews, bandings, when needed. Providing ongoing support to Head of HR, HR Lead and Training lead. Recruitment Assist with the end to end recruitment process; including screening, supporting with interviews, and initial company onboarding. Assist with the drafting of job descriptions and person specifications, post adverts, and liaise with advertisers. Be the key contact for managers for advice on Safer Recruitment and DBS policies, and best practice in recruitment. Manage the online DBS process for new starters in order to ensure compliance. Carry out Right to Work, reference, and criminal record checks in line with compliance and safeguarding standards Chase outstanding paperwork and confidently following up where required Supporting recruitment events and assessment activity as needed Work collaboratively with internal teams to ensure a smooth recruitment and onboarding process Skills & Experience Previous experience in an HR or recruitment administrative/co-ordinator role Excellent organisation skills and attention to detail Strong communication and interpersonal skills Ability to handle confidential information with discretion Proficient in MS Office and HRIS platforms Three or more years' experience in an HR and/or recruitment related position. Working knowledge of HR and Recruitment functions and best practices Knowledge of employment law and safer recruitment process with a strong understanding of Right to Work and DBS processes CIPD Level 3 (or working towards). About Us: Welcome to Lily Residential Services, where our mission is to create homes for children that offer a nurturing, supportive, stable, and empowering environment for children and older teenagers. Our Mission: At Lily Residential Services, we believe that every child deserves a safe, stable, and loving home. Our mission is to foster a positive environment where children can heal, grow, and thrive. We are committed to delivering high-quality care that supports the emotional, psychological, and educational needs of each child. Our Approach: We integrate a holistic, trauma-informed approach to care, ensuring that our services are both comprehensive and personalised. Our team of highly trained professionals employs evidence-based therapeutic interventions to address the unique needs of each child. We focus on building strong, trusting relationships and creating a supportive community that promotes resilience and personal growth. Commitment to you: At Lily Residential Services, we believe that providing continued training for our employees is crucial to ensuring the highest standards of care. We are committed to investing in our staff's development, offering comprehensive training programs and ongoing support. We want our staff to feel valued and empowered to grow within their roles, fostering a culture of continuous improvement and excellence in care. Why Lily Residential Services? Supportive Environment: We foster a culture of support and professional development. Recognition: Your relevant training and experience are valued and reflected in your starting salary. Equal Opportunities: We are an equal opportunities employer, committed to diversity and inclusion. Accredited Employer: Proudly Investors in People accredited. Important Information: We are unable to sponsor applicants from overseas - you must have the right to work in the UK and a full year UK checkable work history Lily Residential Services is committed to safeguarding and therefore operate a robust safe recruitment process. You will be required to have a clear enhances DBS check. We will require a full employment history, with any employment gaps explained. With 5 year UK work history that is checkable to meet Ofsted Regulations. Lily Residential Services are an equal opportunities employer.
