Base Location: SSEN Solent Park Depot (Portsmouth) Salary: £29,504 - £34,757 + a range of benefits to support your finances, wellbeing and family. Working Pattern: 12 months Fixed Term Contract Full Time The role SSEN is seeking a Mobile Generation Administrator to support the Mobile Diesel Generation team in delivering mobile power solutions for both planned and emergency work. The successful candidate will prioritise the use of SSE's own fleet and coordinate with external contractors when additional resources are required. You will Manage financial records by inputting financial data accurately and on time. Handle iBuy/Procurement tasks which include Purchase Orders, receipting invoices, and monitoring invoice disputes and payments. Coordinate Mobile Generation hire/off hire via telephony/email, ensuring efficient & effective dispatch to support of front-line engineers. Maintain operational reports through daily, weekly, and monthly data input and updates. Ensure office and desk housekeeping and provide ad hoc support the business during weather events as required. You have Proficient experience in the use of a wide variety of key software programmes including but not limited to iBuy, Excel, Word, Sims, Google, Web-fleet. A high level of attention to detail when inputting data and completing tasks. The ability to prioritise workloads under demanding situations. The ability to communicate effectively at all levels both written and verbal. A positive, adaptable enthusiastic attitude to work, constantly seeking ways to improve the workplace. About SSE SSE's purpose is to provide energy needed today while building a better world of energy for tomorrow. We do this by developing, building, operating and investing in electricity infrastructure and businesses needed in the energy transition. Our Transforming for Growth investment plansees us investing £33bn in critical electricity infrastructure across the five years to 2030. SSEN Distribution, part of the wider SSE group, powers 3.9 million UK homes and businesses. Our team of more than 4,200 skilled engineers, customer service advisors and energy experts keep customers connected to a safe, reliable supply of electricity while investing in and developing the flexible networks needed for our low carbon future. Flexible benefits to fit your life Enjoy discounts on private healthcare and gym memberships. Wellbeing benefits like a free online GP and 24/7 counselling service. Interest free loans on tech and transport season tickets, or a new bike with our Cycle to Work scheme. As well as generous family entitlements such as maternity and adoption pay, and paternity leave. Work with an equal opportunity employer SSE will make any reasonable adjustments you need to ensure that your application and experience with us is positive. Please contact / to discuss how we can support you. We're dedicated to fostering an open and inclusive workplace where people from all backgrounds can thrive. We create equal opportunities for everyone to succeed and especially welcome applications from those who may not be well represented in our workforce or industry. Ready to apply? Start your online application using the Apply Now box on this page. We only accept applications made online. We'll be in touch after the closing date to let you know if we'll be taking your application further. If you're offered a role with SSE, you'll need to complete a criminality check and a credit check before you start work.
Jan 10, 2026
Full time
Base Location: SSEN Solent Park Depot (Portsmouth) Salary: £29,504 - £34,757 + a range of benefits to support your finances, wellbeing and family. Working Pattern: 12 months Fixed Term Contract Full Time The role SSEN is seeking a Mobile Generation Administrator to support the Mobile Diesel Generation team in delivering mobile power solutions for both planned and emergency work. The successful candidate will prioritise the use of SSE's own fleet and coordinate with external contractors when additional resources are required. You will Manage financial records by inputting financial data accurately and on time. Handle iBuy/Procurement tasks which include Purchase Orders, receipting invoices, and monitoring invoice disputes and payments. Coordinate Mobile Generation hire/off hire via telephony/email, ensuring efficient & effective dispatch to support of front-line engineers. Maintain operational reports through daily, weekly, and monthly data input and updates. Ensure office and desk housekeeping and provide ad hoc support the business during weather events as required. You have Proficient experience in the use of a wide variety of key software programmes including but not limited to iBuy, Excel, Word, Sims, Google, Web-fleet. A high level of attention to detail when inputting data and completing tasks. The ability to prioritise workloads under demanding situations. The ability to communicate effectively at all levels both written and verbal. A positive, adaptable enthusiastic attitude to work, constantly seeking ways to improve the workplace. About SSE SSE's purpose is to provide energy needed today while building a better world of energy for tomorrow. We do this by developing, building, operating and investing in electricity infrastructure and businesses needed in the energy transition. Our Transforming for Growth investment plansees us investing £33bn in critical electricity infrastructure across the five years to 2030. SSEN Distribution, part of the wider SSE group, powers 3.9 million UK homes and businesses. Our team of more than 4,200 skilled engineers, customer service advisors and energy experts keep customers connected to a safe, reliable supply of electricity while investing in and developing the flexible networks needed for our low carbon future. Flexible benefits to fit your life Enjoy discounts on private healthcare and gym memberships. Wellbeing benefits like a free online GP and 24/7 counselling service. Interest free loans on tech and transport season tickets, or a new bike with our Cycle to Work scheme. As well as generous family entitlements such as maternity and adoption pay, and paternity leave. Work with an equal opportunity employer SSE will make any reasonable adjustments you need to ensure that your application and experience with us is positive. Please contact / to discuss how we can support you. We're dedicated to fostering an open and inclusive workplace where people from all backgrounds can thrive. We create equal opportunities for everyone to succeed and especially welcome applications from those who may not be well represented in our workforce or industry. Ready to apply? Start your online application using the Apply Now box on this page. We only accept applications made online. We'll be in touch after the closing date to let you know if we'll be taking your application further. If you're offered a role with SSE, you'll need to complete a criminality check and a credit check before you start work.
Sales Coordinator Waterlooville Full Time Permanent £25,200 Due to growth, my client is seeking a motivated Sales Coordinator to join the team to assist with the generation of sales by dealing with existing trade and retail customers, new customer enquiries and developing new business. Job duties Handle incoming customer calls with the aim of promoting and selling company products and services. Manage assigned customer accounts through regular communication to strengthen relationships, grow existing orders, and introduce new product ranges and services. Respond promptly to customer queries via the online web chat system. Conduct regular outbound cold calls to potential clients, focusing on targeted industry sectors as agreed with the company. Contribute effectively as part of the sales team to meet collective sales goals and targets. Accurately process customer requests including quotations, proformas, orders, and product information. Coordinate with clients throughout the entire order process from initial placement through to dispatch to ensure a smooth experience. Represent the company professionally at trade shows and fairs, acting as a brand ambassador when required. Maintain a high level of attention to detail and accuracy in all internal documentation. Support general office administration as needed. Communicate and negotiate with suppliers to secure the best pricing, minimum order quantities, and lead times, issuing purchase orders where appropriate. Keep up-to-date and well-informed on all product ranges to provide accurate information and recommendations. Collaborate with other departments to ensure efficient and seamless order processing for customers. Key Skills Required: Must have a good knowledge of maths & calculations Excellent sales and customer service Skills Good understanding on how to make outbound cold sales calls Good administrator Previous sales experience Good Communication skills Apply now or call Lynsey at Key Recruitment for more information
Jan 10, 2026
Full time
Sales Coordinator Waterlooville Full Time Permanent £25,200 Due to growth, my client is seeking a motivated Sales Coordinator to join the team to assist with the generation of sales by dealing with existing trade and retail customers, new customer enquiries and developing new business. Job duties Handle incoming customer calls with the aim of promoting and selling company products and services. Manage assigned customer accounts through regular communication to strengthen relationships, grow existing orders, and introduce new product ranges and services. Respond promptly to customer queries via the online web chat system. Conduct regular outbound cold calls to potential clients, focusing on targeted industry sectors as agreed with the company. Contribute effectively as part of the sales team to meet collective sales goals and targets. Accurately process customer requests including quotations, proformas, orders, and product information. Coordinate with clients throughout the entire order process from initial placement through to dispatch to ensure a smooth experience. Represent the company professionally at trade shows and fairs, acting as a brand ambassador when required. Maintain a high level of attention to detail and accuracy in all internal documentation. Support general office administration as needed. Communicate and negotiate with suppliers to secure the best pricing, minimum order quantities, and lead times, issuing purchase orders where appropriate. Keep up-to-date and well-informed on all product ranges to provide accurate information and recommendations. Collaborate with other departments to ensure efficient and seamless order processing for customers. Key Skills Required: Must have a good knowledge of maths & calculations Excellent sales and customer service Skills Good understanding on how to make outbound cold sales calls Good administrator Previous sales experience Good Communication skills Apply now or call Lynsey at Key Recruitment for more information
Project Administrator Location : Cambridge, Cambridgeshire, CB4 0WN Salary: Competitive Salary, DOE + Excellent Benefits Contract: Full time, Permanent Benefits: Health Shield, Life Assurance 4x Yearly Salary, Non-Contributory Pension (8%), Cycle to Work Scheme, Opt in to Private Medical, Free Parking, 25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas Huber+Suhner produce market-leading optical circuit switches for advanced fibre optic communications networks. The programme management team works across the business to deliver product design, software release, and process improvement projects in the UK and Poland. The team are responsible for ensuring that scope, cost, and schedule are delivered to target and projects are managed in accordance with Huber+Suhner processes. We are looking for a highly organised and proactive Project Administrator to join our team in Cambridge. In this role, you will provide essential administrative support to our Project Management team, ensuring smooth planning, execution, and delivery of projects across the business. Your work will enable Project Managers to focus on achieving project objectives by maintaining documentation, tracking costs, and coordinating communication. You ll collaborate across teams to drive innovation and ensure product excellence. As our Project Administrator you will be responsible for: Assisting in preparing and coordinating project plans and budgets. Collating resource and budget requirements for new project setups. Collecting and managing project data, including timesheets and forecasts. Tracking and maintaining project costs, validate against budgets, and raise purchase orders. Updating cost tracking documents for monthly reporting to Finance. Supporting Project Managers with change requests, re-planning, and re-baselining. Maintaining comprehensive project documentation (meeting minutes, reports, correspondence). Organising meetings, prepare presentations, and track milestones. Coordinating with Finance for accurate invoicing and payment processing. Contributing to process improvements and streamlined workflows. What We re Looking For Essential Skills & Experience Previous experience in an administrative or project support role. Proficiency in Microsoft Office tools. Strong organisational and time management skills. Self-motivated with a proactive approach to problem-solving. Excellent verbal and written communication skills. Ability to remain calm under pressure and handle confidential information. Team player with the ability to work independently. Ability to work on-site in our Cambridge office. It would be great if you had: Interest in Project Management. Experience in an engineering environment. Contribution to continuous improvement initiatives. We aim to be the employer of choice, offering a market-leading remuneration package that reflects your skills and experience. Our entrepreneurial and collaborative culture supports your professional development and career growth. Click on APPLY today! No agencies please.
Jan 10, 2026
Full time
Project Administrator Location : Cambridge, Cambridgeshire, CB4 0WN Salary: Competitive Salary, DOE + Excellent Benefits Contract: Full time, Permanent Benefits: Health Shield, Life Assurance 4x Yearly Salary, Non-Contributory Pension (8%), Cycle to Work Scheme, Opt in to Private Medical, Free Parking, 25 Days Holiday + 8 Bank Holidays + 1 Company Day at Christmas Huber+Suhner produce market-leading optical circuit switches for advanced fibre optic communications networks. The programme management team works across the business to deliver product design, software release, and process improvement projects in the UK and Poland. The team are responsible for ensuring that scope, cost, and schedule are delivered to target and projects are managed in accordance with Huber+Suhner processes. We are looking for a highly organised and proactive Project Administrator to join our team in Cambridge. In this role, you will provide essential administrative support to our Project Management team, ensuring smooth planning, execution, and delivery of projects across the business. Your work will enable Project Managers to focus on achieving project objectives by maintaining documentation, tracking costs, and coordinating communication. You ll collaborate across teams to drive innovation and ensure product excellence. As our Project Administrator you will be responsible for: Assisting in preparing and coordinating project plans and budgets. Collating resource and budget requirements for new project setups. Collecting and managing project data, including timesheets and forecasts. Tracking and maintaining project costs, validate against budgets, and raise purchase orders. Updating cost tracking documents for monthly reporting to Finance. Supporting Project Managers with change requests, re-planning, and re-baselining. Maintaining comprehensive project documentation (meeting minutes, reports, correspondence). Organising meetings, prepare presentations, and track milestones. Coordinating with Finance for accurate invoicing and payment processing. Contributing to process improvements and streamlined workflows. What We re Looking For Essential Skills & Experience Previous experience in an administrative or project support role. Proficiency in Microsoft Office tools. Strong organisational and time management skills. Self-motivated with a proactive approach to problem-solving. Excellent verbal and written communication skills. Ability to remain calm under pressure and handle confidential information. Team player with the ability to work independently. Ability to work on-site in our Cambridge office. It would be great if you had: Interest in Project Management. Experience in an engineering environment. Contribution to continuous improvement initiatives. We aim to be the employer of choice, offering a market-leading remuneration package that reflects your skills and experience. Our entrepreneurial and collaborative culture supports your professional development and career growth. Click on APPLY today! No agencies please.
Job Title: Service Coordinator / PA Location : Binley, Coventry Salary: 25,000 - 28,000 per annum, depending on experience Job Type: Permanent, Full Time Working Hours: 39 hours per week (with some flexibility) Wickman Coventry Ltd is global supplier and manufacturer of Multispindle Lathes, designed to produce medium and large volumes of precise, high-quality components from our Coventry factory. Our sales and service network extends to all parts of the world, with offices based in the UK, Brazil, USA, China & India. This is an excellent opportunity to join a well established company now in its 100th year, with a diverse range of work on offer to an enthusiastic individual. About the Role: Aftercare and service are fundamental aspects of the Wickman approach, demonstrated through continually providing spares and support for our machines. We are looking for a focused individual who is committed to providing outstanding service to meet our customer needs and thrive in a busy, dynamic, fast paced environment. If you are customer driven and passionate about servicing and supporting customers, then this could certainly be the ideal role for you. Responsibilities Coordinate and schedule all service/warranty/installation activities Manage service schedule, arrange jobs and react to breakdowns in a timely manner to provide efficient service delivery, including delivering technical assistance to customers via phone/email Troubleshooting and engagement with group companies to support customers with our products Review machine reports and generate quotes from machine inspection surveys or from email/telephone correspondence received Work with purchasing department to source shortages and monitor spare parts stock levels to coordinate replenishment, and raise purchase orders when necessary Liaise with suppliers and our internal progress chaser for updates on outstanding parts to manage customer expectations and movement within the service schedule/calendar Arrange the picking and packing of parts and tools with warehouse along with the shipment with couriers/transport companies - including the return upon completion of a job Prepare export and import documentation to travel with goods to satisfy customs requirements Arrange all travel aspects as necessary associated with each job i.e. flights, hotel, airport parking, car hire, trains etc. including country specific requirements - e.g. ESTAs, permits/visas to comply with Schengen rules etc. Prepare and submit applicable paperwork to customers prior to engineers' arrival to site Renewal of service contracts Analysis and submission of engineer's timesheets and expense claims Raising invoices upon completion of work Monthly analysis of visits with Accounts department Ad-hoc PA duties supporting the 2 Directors with a variety of tasks Supporting Accounts department with renewal of business contracts e.g. Insurance, ICT, mobile phones General office duties/occasional reception duties including answering main telephone and welcoming visitors/suppliers About you: Knowledge, Skills & Experience: Hardworking, honest, punctual and reliable Positive helpful attitude and demonstrate a willingness to learn Essential to have a background in customer service, particularly an understanding/experience of the service coordinator role with the ability to multitask and work under pressure A team player, but predominately able to work independently using own initiative Good organisational skills with the ability to confidently communicate effectively both verbally and in writing Be able to work towards deadlines, targets and prioritise workload effectively Keen attention to detail Must have competent MS office skills Microsoft Navision understanding would be advantageous but not essential - training will be given Benefits: Competitive rate of pay 32 days holiday (inc statutory holidays) Contributory pension scheme Life insurance cover Cycle to work scheme Additional Information: Applicants are encouraged to submit their CV's by email at the earliest possible opportunity to guarantee consideration. Please be available for interview at short notice. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Service Planner, Operations and Scheduling Coordinator, Field Service Coordinator, Machinery Service Coordinator, Bookings Coordinator Office Support, Customer Support, Service Support Administrator may also be considered for the role.
Jan 09, 2026
Full time
Job Title: Service Coordinator / PA Location : Binley, Coventry Salary: 25,000 - 28,000 per annum, depending on experience Job Type: Permanent, Full Time Working Hours: 39 hours per week (with some flexibility) Wickman Coventry Ltd is global supplier and manufacturer of Multispindle Lathes, designed to produce medium and large volumes of precise, high-quality components from our Coventry factory. Our sales and service network extends to all parts of the world, with offices based in the UK, Brazil, USA, China & India. This is an excellent opportunity to join a well established company now in its 100th year, with a diverse range of work on offer to an enthusiastic individual. About the Role: Aftercare and service are fundamental aspects of the Wickman approach, demonstrated through continually providing spares and support for our machines. We are looking for a focused individual who is committed to providing outstanding service to meet our customer needs and thrive in a busy, dynamic, fast paced environment. If you are customer driven and passionate about servicing and supporting customers, then this could certainly be the ideal role for you. Responsibilities Coordinate and schedule all service/warranty/installation activities Manage service schedule, arrange jobs and react to breakdowns in a timely manner to provide efficient service delivery, including delivering technical assistance to customers via phone/email Troubleshooting and engagement with group companies to support customers with our products Review machine reports and generate quotes from machine inspection surveys or from email/telephone correspondence received Work with purchasing department to source shortages and monitor spare parts stock levels to coordinate replenishment, and raise purchase orders when necessary Liaise with suppliers and our internal progress chaser for updates on outstanding parts to manage customer expectations and movement within the service schedule/calendar Arrange the picking and packing of parts and tools with warehouse along with the shipment with couriers/transport companies - including the return upon completion of a job Prepare export and import documentation to travel with goods to satisfy customs requirements Arrange all travel aspects as necessary associated with each job i.e. flights, hotel, airport parking, car hire, trains etc. including country specific requirements - e.g. ESTAs, permits/visas to comply with Schengen rules etc. Prepare and submit applicable paperwork to customers prior to engineers' arrival to site Renewal of service contracts Analysis and submission of engineer's timesheets and expense claims Raising invoices upon completion of work Monthly analysis of visits with Accounts department Ad-hoc PA duties supporting the 2 Directors with a variety of tasks Supporting Accounts department with renewal of business contracts e.g. Insurance, ICT, mobile phones General office duties/occasional reception duties including answering main telephone and welcoming visitors/suppliers About you: Knowledge, Skills & Experience: Hardworking, honest, punctual and reliable Positive helpful attitude and demonstrate a willingness to learn Essential to have a background in customer service, particularly an understanding/experience of the service coordinator role with the ability to multitask and work under pressure A team player, but predominately able to work independently using own initiative Good organisational skills with the ability to confidently communicate effectively both verbally and in writing Be able to work towards deadlines, targets and prioritise workload effectively Keen attention to detail Must have competent MS office skills Microsoft Navision understanding would be advantageous but not essential - training will be given Benefits: Competitive rate of pay 32 days holiday (inc statutory holidays) Contributory pension scheme Life insurance cover Cycle to work scheme Additional Information: Applicants are encouraged to submit their CV's by email at the earliest possible opportunity to guarantee consideration. Please be available for interview at short notice. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Service Planner, Operations and Scheduling Coordinator, Field Service Coordinator, Machinery Service Coordinator, Bookings Coordinator Office Support, Customer Support, Service Support Administrator may also be considered for the role.
Facilities Contract Support Administrator- Slough/Hybrid role- 36k- Permanent Position- Excellent Package My client, a Leading name in Property Management are currently recruiting for an experienced Contract Support Administrator to join their team based in The City- London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration This role is Monday to Friday- 8.30-17.00 Hybrid . Main Duties Assisting the Maintenance Team Raising Purchase Orders and placing orders for engineers, sub-contractors- Finance Administration Completing all paperwork for monthly billing- Health and Safety Compliance Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner. Compiling month end billing, inclusive of sales invoices + closure of WIP Ensuring all client files are maintained accurately and kept up-to-date Processing timesheets / job sheets / expenses weekly Producing monthly payroll including labour / on call and expenses report Maintaining engineer on call rota Maintenance of E-log books - Online portal for PPM planner Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation. Raising Quotes for client portfolio Requirements: Must have Property Administration and Contract Support experience Experience working in a fast paced environment Experience with CAFM systems Experience with multiple contracts General administration experience IT proficient
Jan 09, 2026
Full time
Facilities Contract Support Administrator- Slough/Hybrid role- 36k- Permanent Position- Excellent Package My client, a Leading name in Property Management are currently recruiting for an experienced Contract Support Administrator to join their team based in The City- London. The ideal candidate will have a minimum of 3 years experience working within Facilities Maintenance as an Administrator and have experience in Finance Administration This role is Monday to Friday- 8.30-17.00 Hybrid . Main Duties Assisting the Maintenance Team Raising Purchase Orders and placing orders for engineers, sub-contractors- Finance Administration Completing all paperwork for monthly billing- Health and Safety Compliance Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner. Compiling month end billing, inclusive of sales invoices + closure of WIP Ensuring all client files are maintained accurately and kept up-to-date Processing timesheets / job sheets / expenses weekly Producing monthly payroll including labour / on call and expenses report Maintaining engineer on call rota Maintenance of E-log books - Online portal for PPM planner Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation. Raising Quotes for client portfolio Requirements: Must have Property Administration and Contract Support experience Experience working in a fast paced environment Experience with CAFM systems Experience with multiple contracts General administration experience IT proficient
Purchasing Administrator About the Role Are you looking to kickstart your career in supply chain and purchasing? This is an exciting opportunity to join a dynamic industrial business unit as a Supply Chain Executive. You'll play a key role in ensuring that products and raw materials are always available - supporting both production and sales operations. You'll work closely with approved suppliers, maintaining strong relationships, negotiating competitive prices, and identifying new supply opportunities to meet the needs of the business. Key Responsibilities . Raise and process purchase orders accurately and efficiently . Communicate and follow up with suppliers, maintaining clear records of all order-related documentation . Request and compare quotations from approved suppliers . Set up and maintain supplier accounts in coordination with finance . Maintain and update product pricing information . Chase suppliers for delivery updates and estimated arrival times . Liaise with suppliers, warehouse teams, and freight forwarders to arrange deliveries, including overseas shipments . Organise and manage shipping documents for customs and delivery purposes . Work effectively within the company's ERP system . Support process improvement initiatives and identify opportunities for greater efficiency . Collaborate with internal teams to resolve issues constructively and maintain positive working relationships . Participate in projects and other ad-hoc administrative tasks as required . About You You'll be an enthusiastic and motivated individual, eager to develop your career in supply chain and purchasing. You'll have strong attention to detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. Skills & Competencies: . Excellent written and verbal communication skills . Strong attention to detail and accuracy . Commercially aware with creative problem-solving ability . Proficient in Microsoft Outlook, Word, and Excel . Able to prioritise workload and meet deadlines under pressure . Team player with a proactive and adaptable attitude . Quick learner, capable of working independently after training If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Jan 09, 2026
Full time
Purchasing Administrator About the Role Are you looking to kickstart your career in supply chain and purchasing? This is an exciting opportunity to join a dynamic industrial business unit as a Supply Chain Executive. You'll play a key role in ensuring that products and raw materials are always available - supporting both production and sales operations. You'll work closely with approved suppliers, maintaining strong relationships, negotiating competitive prices, and identifying new supply opportunities to meet the needs of the business. Key Responsibilities . Raise and process purchase orders accurately and efficiently . Communicate and follow up with suppliers, maintaining clear records of all order-related documentation . Request and compare quotations from approved suppliers . Set up and maintain supplier accounts in coordination with finance . Maintain and update product pricing information . Chase suppliers for delivery updates and estimated arrival times . Liaise with suppliers, warehouse teams, and freight forwarders to arrange deliveries, including overseas shipments . Organise and manage shipping documents for customs and delivery purposes . Work effectively within the company's ERP system . Support process improvement initiatives and identify opportunities for greater efficiency . Collaborate with internal teams to resolve issues constructively and maintain positive working relationships . Participate in projects and other ad-hoc administrative tasks as required . About You You'll be an enthusiastic and motivated individual, eager to develop your career in supply chain and purchasing. You'll have strong attention to detail, excellent communication skills, and the ability to multitask effectively in a fast-paced environment. Skills & Competencies: . Excellent written and verbal communication skills . Strong attention to detail and accuracy . Commercially aware with creative problem-solving ability . Proficient in Microsoft Outlook, Word, and Excel . Able to prioritise workload and meet deadlines under pressure . Team player with a proactive and adaptable attitude . Quick learner, capable of working independently after training If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Witney branch or click 'Apply Now' to submit your application. We wish you the best of luck in your job search!
Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Procurement / Sales Administrator to join our dynamic team at our location in Bristol. About Us: We are a leader in the service industry, dedicated to providing top-notch service to our valued customers. Our team is committed to maintaining high service levels by efficiently ordering spares and equipment for the refrigeration industry's major accounts. Key Responsibilities: As a Procurement / Sales Administrator, you will be responsible for: Taking orders from engineers via phone, email, or our App. Generating delivery notes for stocked items and arranging transfers to branches. Creating third-party purchase orders for non-stocked items in a cost-effective manner. Generating customer quotes accurately and efficiently. Maintaining regular contact with engineers and customers, providing updates on job progress. Keeping detailed records and documents up-to-date in our system, ensuring accurate job status. Obtaining Proof of Deliveries, ETA information, and updating engineers/customers accordingly. Completing internal WIPS by updating job statuses from daily reports. Providing support to team members by sharing workloads. Supplying up-to-date pricing information to customers. Ensuring invoice accuracy and control. Qualifications: We are looking for candidates who possess the following qualifications: A "can-do" attitude. Ability to work well under pressure. Experience with in-house computer systems. Proficiency in Microsoft Word for Windows and Excel spreadsheets. Accurate keyboard skills. Professional, efficient, and friendly telephone manner. Strong organizational and administrative abilities to manage a varied workload and prioritize tasks effectively. Excellent communication skills and courtesy when dealing with individuals. Experience working in a customer-focused environment. Ability to work well in a team and independently when required. Capable of working to strict deadlines. Exceptional attention to detail. A valid driving license and access to own transportation for site visits. What We Offer: Annual leave starting at 20 days, increasing by one day per year, up to a maximum of 25 days. Plus bank holidays, with some bank holiday work required. If you are ready to take on a challenging and rewarding role in procurement and sales administration, we encourage you to apply today. Join our team and become an integral part of our success! Job Types: Full-time, Permanent Benefits: Company pension Cycle to work scheme Employee discount On-site parking Work Location: In person
Jan 09, 2026
Full time
Are you a proactive and organized professional seeking a rewarding role in procurement and sales administration? We have an exciting opportunity for a Procurement / Sales Administrator to join our dynamic team at our location in Bristol. About Us: We are a leader in the service industry, dedicated to providing top-notch service to our valued customers. Our team is committed to maintaining high service levels by efficiently ordering spares and equipment for the refrigeration industry's major accounts. Key Responsibilities: As a Procurement / Sales Administrator, you will be responsible for: Taking orders from engineers via phone, email, or our App. Generating delivery notes for stocked items and arranging transfers to branches. Creating third-party purchase orders for non-stocked items in a cost-effective manner. Generating customer quotes accurately and efficiently. Maintaining regular contact with engineers and customers, providing updates on job progress. Keeping detailed records and documents up-to-date in our system, ensuring accurate job status. Obtaining Proof of Deliveries, ETA information, and updating engineers/customers accordingly. Completing internal WIPS by updating job statuses from daily reports. Providing support to team members by sharing workloads. Supplying up-to-date pricing information to customers. Ensuring invoice accuracy and control. Qualifications: We are looking for candidates who possess the following qualifications: A "can-do" attitude. Ability to work well under pressure. Experience with in-house computer systems. Proficiency in Microsoft Word for Windows and Excel spreadsheets. Accurate keyboard skills. Professional, efficient, and friendly telephone manner. Strong organizational and administrative abilities to manage a varied workload and prioritize tasks effectively. Excellent communication skills and courtesy when dealing with individuals. Experience working in a customer-focused environment. Ability to work well in a team and independently when required. Capable of working to strict deadlines. Exceptional attention to detail. A valid driving license and access to own transportation for site visits. What We Offer: Annual leave starting at 20 days, increasing by one day per year, up to a maximum of 25 days. Plus bank holidays, with some bank holiday work required. If you are ready to take on a challenging and rewarding role in procurement and sales administration, we encourage you to apply today. Join our team and become an integral part of our success! Job Types: Full-time, Permanent Benefits: Company pension Cycle to work scheme Employee discount On-site parking Work Location: In person
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
Jan 09, 2026
Full time
Responsibilities Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations within the home, including operational support with clinical tasks and monitoring. Acting as administrative support to the Home Manager and Deputy Manager, including (but not exclusively); Maintaining the office environment to a high standard of cleanliness, organisation and professionalism. Being the first point of contact for the home in a friendly, helpful and professional manner. Screening telephone calls, enquiries and requests and handling them within the limit of the role or redirecting to the necessary person. Monitoring the home's email address and any incoming e-mail, faxes and post, redirecting as required. Forwarding any relevant correspondence to the central office, other homes or external agencies in a timely manner. Maintaining the home diary and calendar. Arranging meetings such as care reviews, welcoming meeting participants and facilitating the meeting e.g. refreshments and resources. Liaising with the Relationships & Development team regarding upcoming reviews and / or plans for reviews. Typing any company documents under the instruction of the manager or deputy manager such as transition notes/meeting minutes /residents information /care plans/risk assessments/ hospital passports/missing persons/investigation notes/DoLs renewals/timeline of events/return to works/creating new documents. Managing records within the office including filing, archiving and confidential waste, keeping resident and staff records up to date. Maintaining the 'Circle of Support' contact details for families and professionals within Care Vision system and ensuring any changes are circulated to the central office team as required. Supporting the management and senior team to undertake a daily check of petty cash and resident monies and ensuring sufficient levels are maintained. Maintaining levels of stationery and ordering supplies for the home as required within the organisations purchase request system. Circulating information as requested by the homes management or senior team, as well as any requests from the central office. Communicating with parents - Emailing on a regular basis and sending pictures of activities in line with relevant data protection requirements. Updating and monitoring the Care Vision care recording system, i.e. alerts, care planning and documents, under the direction of the manager or deputy manager. Working with the rota planning and employee management system (Access) to support the manager in implementing rota's, checking the rota system to ensure the home has adequate staffing in advance and helping other homes to cover their staffing needs. Arranging staff cover as directed during sickness, within the staff team, but also casual workers. Reconciling and collating information ready for the wages via the Access rota system. Generating reports and processing information from the care management system or employee management system to provide to the manager or deputy as requested. Supporting the management and senior team in taking advantage of local activities and events. Supporting in the requesting of maintenance via the digital maintenance request system (MaintainX) and monitoring updates / comments. Supporting the home manager and deputy manager in planning for and participating in regular quality assurance reviews, including having oversight of the on-going improvement plan. Supporting the home manager, deputy manager and compliance department in ensuring relevant quality assurance checks are carried out and action communicated where relevant. Keeping the home up to date with various health and safety checks such as monitoring expiry date and booking in of visits, in collaboration with the quality assurance team and home management team. Supporting the home management team and Compliance Team in collating information for various contract or compliance monitoring processes, such as the daily NHS Capacity Tracker, Sundown Tracker, CQC Provider Information Return and any other data information requests as they arise. Ensuring up to date company documentation such as Statement of Purpose, registration certificates, insurance certificates and policies and procedures are displayed within the home. Supporting the home manager and deputy manager in monitoring supervision and appraisal thresholds, booking in of meetings with staff, typing up or filing of supervision records and maintaining the supervision / appraisal tracker. Working with the Training & Development Team and home management team to monitor training compliance thresholds, book employees on training, communicating training dates with employees, and communicate absences or issues to the training team. Supporting the home manager and deputy manager in the new employee induction process, for example ensuring they have their induction file, are assigned a mentor and maintaining monthly review dates. Supporting the home management team in maintaining HR processes and records with the HR system (Access), triggering of events and ensuring the all relevant documents are completed and uploaded to the system. Supporting the home management team in ensuring employee accidents are recorded and reported via the Access HR system. Supporting the home management team in implementing the absence management system such as booking in of return to work interviews and uploading records to the HR system. Work closely with the central office departments, other health and social care colleagues to ensure information is shared in a timely manner, in line with data protection requirements. On-going support in terms of COVID-19 processes, such as contact tracing, sharing of isolation information, facilitating of home COVID testing processes (LFD and PCR), supporting communication in the event of an outbreak. Supporting the team in maintaining an appropriate social media presence on the home's Facebook page, for example uploading posts or event pictures, ensuring confidentiality is maintained. Completion of Return to Work interviews where this is appropriate in support of the senior and management team. Perform other related duties as required. Requirements Polite Approachable Common sense approach To remain calm under pressure Possess integrity and honesty Experience of office administration Recent working experience and a good knowledge of the Windows environment and its applications, especially Word and Excel Attention to detail and accuracy Ability to work to tight deadlines when necessary To be able to work independently and using own initiative Excellent organisational skills Adaptable to change An understanding of Residential Care Homes Level 2 Business Administration Diploma or level 3 Lead Adult Care Worker Medication training & competency Previous experience of working with a clocking in rostering system Previous experience of care management systems Experience within a residential care setting, preferably learning disability Experience working with clinical screening tools and medication systems About the Company Cream care primarily provides residential care homes, we also offer some supported living provisions; our services offer care and active support to people with complex needs. Our residents and tenants are people who may have a profound and multiple learning disability (PMLD); a severe learning disability with complexity of needs; a physical disability with cerebral palsy quadriplegia with some individuals able to direct their care and support. We are set up to provide tasks which border on nursing care; we do not have dual registration and are not licenced to complete tasks which the local clinical guidance demands a nurse to be over seeing. We can manage gastronomy care, administration of medications (all routes), offer front of mouth suctioning, manage use of and delivery of oxygen and monitor SATs. In fact there are many clinical demands we are able to cover through obtaining the right training and with the support of specialists. We aim to offer support focused on individuals who share the need for bespoke care and practice. Since its creation in 2006, the aim of Cream Care has been to provide opportunity for development and growth, overcoming barriers in order to support people to realise their goals, wishes and aspirations. We achieve this by putting the person at the centre of the planning process, working with them and their representatives to deliver the care and support that is right for them. We recognise that we are privileged to be trusted enablers and advocates for people whose voices and choices are not always recognised.
The Role & Team: Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention. The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management. The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values. Key Responsibilities: Payroll Administration Prepare and check payroll files Prepare data for P11Ds (medical and EV scheme) and submit P11Ds to HMRC and issue to employees Manage HMRC online portal Prepare and submit PSA (PAYE Settlement Agreement) Check and log Commission/MBO files Benefit Administration Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme and coordinate regular reviews with pension advisor Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker Coordinate annual review Life Insurance scheme with broker Maintain the salary extras portal and promote offers Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll and complete annual EV data reporting to ADP and HMRC HR Administration Maintain employee records: starters, leavers, vacation Conduct right-to-work checks and office induction Prepare employment contracts Download monthly vacation accrual reports and send to Finance Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System Coordinate background screening checks as required Coordinate apprenticeship tasks with HR, course provider, and Finance and manage apprenticeship portal and PAYE Maintain HR and Facilities areas for the UK, ensuring documents are up to date Administration of the employment recognition portal which include updating budgets, approving invoices, loading adhoc recognitions and monitoring funds. Office Management Maintain office supplies and equipment Liaise with IT regarding ordering and allocation of IT equipment Manage annual renewal of Employers' Liability Insurance Ensure health and safety compliance in the workplace, including risk assessments Liaise with landlord on site matters and emergency procedures Coordinate office events (food, hotels, meeting rooms) Manage reception duties (telephone, visitors, deliveries) Coordinate office maintenance and cleaning Handle DHL and postal duties Request POs as required for HR and office needs and manage purchases, analyze monthly statements, and send to Finance Maintain mobile phone contracts), track SIMs, handsets, and new lines issued and allocate phone bill usage on monthly invoices Qualifications: Certified degree in Human Resources, Business Administration, or a related field. Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry. Good understanding of organizational behavior, HR best practices, and employment legislation. Excellent communication and interpersonal skills, with the ability to build relationships and influence at all levels. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus. Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
Jan 09, 2026
Full time
The Role & Team: Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention. The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management. The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values. Key Responsibilities: Payroll Administration Prepare and check payroll files Prepare data for P11Ds (medical and EV scheme) and submit P11Ds to HMRC and issue to employees Manage HMRC online portal Prepare and submit PSA (PAYE Settlement Agreement) Check and log Commission/MBO files Benefit Administration Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme and coordinate regular reviews with pension advisor Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker Coordinate annual review Life Insurance scheme with broker Maintain the salary extras portal and promote offers Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll and complete annual EV data reporting to ADP and HMRC HR Administration Maintain employee records: starters, leavers, vacation Conduct right-to-work checks and office induction Prepare employment contracts Download monthly vacation accrual reports and send to Finance Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System Coordinate background screening checks as required Coordinate apprenticeship tasks with HR, course provider, and Finance and manage apprenticeship portal and PAYE Maintain HR and Facilities areas for the UK, ensuring documents are up to date Administration of the employment recognition portal which include updating budgets, approving invoices, loading adhoc recognitions and monitoring funds. Office Management Maintain office supplies and equipment Liaise with IT regarding ordering and allocation of IT equipment Manage annual renewal of Employers' Liability Insurance Ensure health and safety compliance in the workplace, including risk assessments Liaise with landlord on site matters and emergency procedures Coordinate office events (food, hotels, meeting rooms) Manage reception duties (telephone, visitors, deliveries) Coordinate office maintenance and cleaning Handle DHL and postal duties Request POs as required for HR and office needs and manage purchases, analyze monthly statements, and send to Finance Maintain mobile phone contracts), track SIMs, handsets, and new lines issued and allocate phone bill usage on monthly invoices Qualifications: Certified degree in Human Resources, Business Administration, or a related field. Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry. Good understanding of organizational behavior, HR best practices, and employment legislation. Excellent communication and interpersonal skills, with the ability to build relationships and influence at all levels. Demonstrated ability to handle sensitive information with discretion and maintain confidentiality. Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus. Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.
Your new company You will be joining a leading organisation within the Water Delivery team, supporting the Waste Management & Recycling (WMR) function. This is a key role providing administrative and organisational support to ensure smooth day-to-day operations. Your new role As an Administrator, you will work closely with the Key Customer Coordinator and the wider team to provide essential support. Your responsibilities will include: Monitoring shared mailboxes and responding to queries within agreed service levels Accurately inputting, updating and maintaining data across systems Daily review and reconciliation of electronic records (e.g., booking drivers/vehicles, preparing data for invoicing) Verifying and correcting data for compliance and completeness Preparing and filing documentation (electronic and hard copy), including drivers' paperwork and water sample certificates Raising purchase orders and assisting with scheduling Resolving stakeholder and haulier queries promptly Supporting colleagues during periods of sickness or holiday - flexibility is key This is a varied role where you'll be expected to "pitch in" and help wherever needed to keep operations running smoothly. What you'll need to succeed Strong administrative skills with excellent attention to detail Ability to manage multiple tasks and prioritise effectively Confident using Microsoft Office and internal systems Good communication skills and a proactive approach Flexible and adaptable to support different teams as required What you'll get in return Competitive hourly rate ( 12.50 - 13.00) Hybrid working after training period Fantastic modern offices in Huntingdon with on-site parking Opportunity to work in a supportive and collaborative team environment What you need to do nowIf you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or call us today. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 09, 2026
Seasonal
Your new company You will be joining a leading organisation within the Water Delivery team, supporting the Waste Management & Recycling (WMR) function. This is a key role providing administrative and organisational support to ensure smooth day-to-day operations. Your new role As an Administrator, you will work closely with the Key Customer Coordinator and the wider team to provide essential support. Your responsibilities will include: Monitoring shared mailboxes and responding to queries within agreed service levels Accurately inputting, updating and maintaining data across systems Daily review and reconciliation of electronic records (e.g., booking drivers/vehicles, preparing data for invoicing) Verifying and correcting data for compliance and completeness Preparing and filing documentation (electronic and hard copy), including drivers' paperwork and water sample certificates Raising purchase orders and assisting with scheduling Resolving stakeholder and haulier queries promptly Supporting colleagues during periods of sickness or holiday - flexibility is key This is a varied role where you'll be expected to "pitch in" and help wherever needed to keep operations running smoothly. What you'll need to succeed Strong administrative skills with excellent attention to detail Ability to manage multiple tasks and prioritise effectively Confident using Microsoft Office and internal systems Good communication skills and a proactive approach Flexible and adaptable to support different teams as required What you'll get in return Competitive hourly rate ( 12.50 - 13.00) Hybrid working after training period Fantastic modern offices in Huntingdon with on-site parking Opportunity to work in a supportive and collaborative team environment What you need to do nowIf you're interested in this role, click 'Apply Now' to forward an up-to-date copy of your CV, or call us today. Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
EDW Technology are currently looking for a Part Time Office Administrator to join our busy team in Milton Keynes (Hybrid working minimum 2 - 3 days office based per week depending on business need) Salary: £12.21 per hour Hours of Work: 15-20 hours per week Contract Type: Part Time, Permanent This is a fantastic opportunity to be part of a small team, supporting the Premises function across our two group companies EDW Technology and TEAM (Energy Auditing Agency Ltd). You will report to the Human Resources & Premises Manager and provide administration support to the smooth running of the office environment, including purchasing of supplies, organising maintenance visits, negotiating with suppliers and Health & Safety. Office Administrator Duties: Arrange general maintenance visits to ensure building is maintained to a good standard (cleaners, window cleaners, gardens and shared access, gritting, security, pests, lifts, ev chargers, furniture, CCTV, air conditioning, plants, waste management, smoke and fire alarms and extinguishers) Procurement of office supplies (cleaning materials, toilet facility materials, paper, office supplies, toners) raising purchase orders as needed Procurement of hot and cold drink facilities, supplies, water coolers, fruit and milk Organise lunches for meetings, raising purchase orders as required Ensure 3rd party contracts deliver the best value in quality, service, security and cost Weekly building checks to include review of CCTV and arranging repairs where necessary Light, easy fix general maintenance tasks as required Assist with organisation and administration of scheduled health and safety events throughout the year to meet legal requirements (work station assessments, building checks) Support the recruitment process by conducting pre screening calls, administering aptitude tests, arranging interviews and feeding back to candidates as appropriate Any other non confidential administrative duties as required Maintain company shared documentation systems (e.g. Confluence) in line with company ISO9001, ISO14001 & ISO27001 standards regarding Premises, Health & Safety and Human Resources Office Administrator Requirements: GCSE grade 4 and above in English and Maths At least 1 years experience in a similar role You will be a natural self-starter Be able to communicate effectively at all levels Be able to always demonstrate good organisational skills You will also need a good working knowledge of Microsoft Word and Excel Be happy to work remotely as well as in the office under a hybrid arrangement Office Administrator Benefits: Employee ownership profit share Hybrid working (mix of office and home based) Flexible holidays Contributory pension Medical cash plan Wellbeing Programme Life assurance Cycle to work salary sacrifice scheme Electric Vehicle salary sacrifice scheme Free on-site parking On-site kitchenette and chill-out areas with free fruit, tea, coffee and cordial Company funded events and team building About the Company: EDW Technology, established in 1995, is an innovative IT company specialising in the energy sector. Having acquired TEAM Energy in 2017, a company specialising in energy management software and services, we are well placed to become a leading software and service provider in our related sectors of energy retail and energy management. In 2019 we moved into employee ownership, meaning that all our employees share in the success of our business through a profit share scheme. Our vision is to help all our customers contribute to the delivery of the UK s net zero objectives by delivering products and services that enable successful and optimal carbon and energy management. Our aim is to be recognised as the leading software company in the energy sector and so we are looking for smart people to help us achieve that intelligent, outgoing, pragmatic, and hard-working individuals If you think you are suitable for this Office Administrator role, please apply now!
Jan 09, 2026
Full time
EDW Technology are currently looking for a Part Time Office Administrator to join our busy team in Milton Keynes (Hybrid working minimum 2 - 3 days office based per week depending on business need) Salary: £12.21 per hour Hours of Work: 15-20 hours per week Contract Type: Part Time, Permanent This is a fantastic opportunity to be part of a small team, supporting the Premises function across our two group companies EDW Technology and TEAM (Energy Auditing Agency Ltd). You will report to the Human Resources & Premises Manager and provide administration support to the smooth running of the office environment, including purchasing of supplies, organising maintenance visits, negotiating with suppliers and Health & Safety. Office Administrator Duties: Arrange general maintenance visits to ensure building is maintained to a good standard (cleaners, window cleaners, gardens and shared access, gritting, security, pests, lifts, ev chargers, furniture, CCTV, air conditioning, plants, waste management, smoke and fire alarms and extinguishers) Procurement of office supplies (cleaning materials, toilet facility materials, paper, office supplies, toners) raising purchase orders as needed Procurement of hot and cold drink facilities, supplies, water coolers, fruit and milk Organise lunches for meetings, raising purchase orders as required Ensure 3rd party contracts deliver the best value in quality, service, security and cost Weekly building checks to include review of CCTV and arranging repairs where necessary Light, easy fix general maintenance tasks as required Assist with organisation and administration of scheduled health and safety events throughout the year to meet legal requirements (work station assessments, building checks) Support the recruitment process by conducting pre screening calls, administering aptitude tests, arranging interviews and feeding back to candidates as appropriate Any other non confidential administrative duties as required Maintain company shared documentation systems (e.g. Confluence) in line with company ISO9001, ISO14001 & ISO27001 standards regarding Premises, Health & Safety and Human Resources Office Administrator Requirements: GCSE grade 4 and above in English and Maths At least 1 years experience in a similar role You will be a natural self-starter Be able to communicate effectively at all levels Be able to always demonstrate good organisational skills You will also need a good working knowledge of Microsoft Word and Excel Be happy to work remotely as well as in the office under a hybrid arrangement Office Administrator Benefits: Employee ownership profit share Hybrid working (mix of office and home based) Flexible holidays Contributory pension Medical cash plan Wellbeing Programme Life assurance Cycle to work salary sacrifice scheme Electric Vehicle salary sacrifice scheme Free on-site parking On-site kitchenette and chill-out areas with free fruit, tea, coffee and cordial Company funded events and team building About the Company: EDW Technology, established in 1995, is an innovative IT company specialising in the energy sector. Having acquired TEAM Energy in 2017, a company specialising in energy management software and services, we are well placed to become a leading software and service provider in our related sectors of energy retail and energy management. In 2019 we moved into employee ownership, meaning that all our employees share in the success of our business through a profit share scheme. Our vision is to help all our customers contribute to the delivery of the UK s net zero objectives by delivering products and services that enable successful and optimal carbon and energy management. Our aim is to be recognised as the leading software company in the energy sector and so we are looking for smart people to help us achieve that intelligent, outgoing, pragmatic, and hard-working individuals If you think you are suitable for this Office Administrator role, please apply now!
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
Jan 09, 2026
Full time
PPM Coordinator/Scheduler Salary: Up to £31,000 per annum (depending on experience) Department: Customer Service Location: Office Based Hours: Monday to Friday 08 30 (40 hours per week) The Opportunity We are recruiting an experienced and highly organised PPM Administrator to join our fast-paced Customer Service and Service Delivery team. This is a vital role supporting the client base, ensuring seamless coordination between customers, engineers, suppliers, and internal departments. This position is ideal for a proactive, detail-oriented administrator who thrives in a busy environment, enjoys problem-solving, and is passionate about delivering excellent customer aftercare. Reporting to the Service Desk Manager / PPM Lead, you will work closely with all departments to ensure service levels, SLAs, and customer expectations are consistently met. Key Responsibilities Processing quotes for remedial works and planned preventative maintenance (PPM) Logging, booking, scheduling, and closing PPM and remedial calls Coordinating and scheduling engineers workloads throughout the day Monitoring engineer attendance and SLA compliance Processing RAMS, permits, and customer portals Raising purchase orders with suppliers and third parties Escalating customer complaints when required Supporting invoicing, orders, quotes, and email communications Attending meetings and training sessions as required Key Skills & Attributes Excellent organisational and time-management skills Ability to work independently with minimal supervision Strong attention to detail and good numeracy skills Flexible, adaptable, and able to work under pressure Comfortable working to deadlines and prioritising workload Professional communication skills at all levels Essential Experience & Requirements Proven experience in an administrative or coordination role Ability to manage multiple tasks in a fast-paced environment Strong customer service skills Excellent written and verbal communication Confident IT user with strong keyboard skills Team player with initiative and a proactive attitude Full UK Driving Licence Desirable Experience Experience within a Customer Service, Helpdesk, or Service Desk environment Experience coordinating engineers or field-based teams across the UK Familiarity with CRM systems such as CASH Mentor (or similar) Experience processing invoices and purchase orders What s on Offer Competitive salary up to £31,000 Stable, office-based role Supportive and professional working environment Opportunity to develop within a growing service-led business
This role is a 12 month fixed-term contract Make your mark at BRE! BRE aims to be the world's leading innovation, science and data hub for the built environment. For more than a century, we have provided government and industry with cutting edge research and testing. Join us to help deliver products, advice, services, standards and qualifications used around the globe to make buildings better for people and the environment. Through science led solutions to urgent challenges, we will build a thriving and sustainable world. Your role at BRE This fixed term role supports the effective operational delivery and financial administration of BPS products, ensuring a high quality customer journey across BREEAM and related services. It plays a key part in managing customer projects, applications and associated business transactions, working closely with internal teams to meet service and financial targets. Key Responsibilities and Tasks Manage scheme applications, customer projects, and service delivery activities across BPS products Liaise with customers and internal teams to respond to enquiries and coordinate delivery of services and products Process cost proposals, invoicing schedules, and raise invoices accurately and on time Monitor invoice payments and support cashflow management Maintain accurate records across BREEAM systems, databases, and websites Carry out administrative QA checks and generate certificates Coordinate delivery of BREEAM plaques and store products with internal teams Support procurement, purchase orders, and supplier administration within finance systems Provide operational, commercial, and business support to the wider BPS team Act as Safety, Health and Environment (SHE) representative for BPS and support related activities What we are looking for Experience in an operational, administrative, or business support role within a customer-focused environment Strong financial and commercial administration capability, including invoicing and payment monitoring High level of accuracy and attention to detail when working with data, records, and systems Confidence managing multiple tasks and priorities in a busy operational setting Clear and professional written and verbal communication skills for daily customer and internal liaison Experience maintaining accurate records across databases, systems, and shared mailboxes Ability to follow standard operating procedures and contribute to consistent service delivery Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams Collaborative approach to working with project managers, operations teams, and finance colleagues Ability to work independently while contributing effectively as part of a wider team BRE Benefits At BRE, we offer a competitive salary, reviewed annually, along with a comprehensive benefits package designed to support your financial security, well being, and career development. Financial & Security Benefits Pension scheme - 5% employer matched contribution Life assurance - 4x your basic salary Enhanced maternity package Health & Wellbeing HealthPartners cashback scheme - Reclaim costs on prescriptions, physiotherapy, dental care, and more Onsite facilities - Restaurant, nursery, and free parking, including at cost EV charging points Career Development Learning & development - Free access to BRE Academy and our online learning platform Professional membership reimbursement For full details on our benefits, visit: BRE Employee Benefits Work Location Options Hybrid - This role offers a mix of home and office working. You will need to be within commuting distance of our Watford office, as you will be expected to attend in person twice per week. Note to Employment Agencies At BRE, we value the relationships we have built with our preferred recruitment partners. We do not accept unsolicited CVs from employment agencies. Any CVs submitted directly to a BRE employee or hiring manager without a signed BRE Employment Agency Agreement and an active engagement for the specific role will be considered unsolicited. In such cases, no fees will be payable should the candidate be hired through this or any other means. Equal Opportunities Statement BRE is an equal opportunities employer. We assess all qualified applicants based on merit and do not discriminate on the grounds of race, colour, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
Jan 09, 2026
Full time
This role is a 12 month fixed-term contract Make your mark at BRE! BRE aims to be the world's leading innovation, science and data hub for the built environment. For more than a century, we have provided government and industry with cutting edge research and testing. Join us to help deliver products, advice, services, standards and qualifications used around the globe to make buildings better for people and the environment. Through science led solutions to urgent challenges, we will build a thriving and sustainable world. Your role at BRE This fixed term role supports the effective operational delivery and financial administration of BPS products, ensuring a high quality customer journey across BREEAM and related services. It plays a key part in managing customer projects, applications and associated business transactions, working closely with internal teams to meet service and financial targets. Key Responsibilities and Tasks Manage scheme applications, customer projects, and service delivery activities across BPS products Liaise with customers and internal teams to respond to enquiries and coordinate delivery of services and products Process cost proposals, invoicing schedules, and raise invoices accurately and on time Monitor invoice payments and support cashflow management Maintain accurate records across BREEAM systems, databases, and websites Carry out administrative QA checks and generate certificates Coordinate delivery of BREEAM plaques and store products with internal teams Support procurement, purchase orders, and supplier administration within finance systems Provide operational, commercial, and business support to the wider BPS team Act as Safety, Health and Environment (SHE) representative for BPS and support related activities What we are looking for Experience in an operational, administrative, or business support role within a customer-focused environment Strong financial and commercial administration capability, including invoicing and payment monitoring High level of accuracy and attention to detail when working with data, records, and systems Confidence managing multiple tasks and priorities in a busy operational setting Clear and professional written and verbal communication skills for daily customer and internal liaison Experience maintaining accurate records across databases, systems, and shared mailboxes Ability to follow standard operating procedures and contribute to consistent service delivery Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and Teams Collaborative approach to working with project managers, operations teams, and finance colleagues Ability to work independently while contributing effectively as part of a wider team BRE Benefits At BRE, we offer a competitive salary, reviewed annually, along with a comprehensive benefits package designed to support your financial security, well being, and career development. Financial & Security Benefits Pension scheme - 5% employer matched contribution Life assurance - 4x your basic salary Enhanced maternity package Health & Wellbeing HealthPartners cashback scheme - Reclaim costs on prescriptions, physiotherapy, dental care, and more Onsite facilities - Restaurant, nursery, and free parking, including at cost EV charging points Career Development Learning & development - Free access to BRE Academy and our online learning platform Professional membership reimbursement For full details on our benefits, visit: BRE Employee Benefits Work Location Options Hybrid - This role offers a mix of home and office working. You will need to be within commuting distance of our Watford office, as you will be expected to attend in person twice per week. Note to Employment Agencies At BRE, we value the relationships we have built with our preferred recruitment partners. We do not accept unsolicited CVs from employment agencies. Any CVs submitted directly to a BRE employee or hiring manager without a signed BRE Employment Agency Agreement and an active engagement for the specific role will be considered unsolicited. In such cases, no fees will be payable should the candidate be hired through this or any other means. Equal Opportunities Statement BRE is an equal opportunities employer. We assess all qualified applicants based on merit and do not discriminate on the grounds of race, colour, religion, sex, age, national origin, disability, veteran status, genetic information, or any other legally protected characteristics.
Temporary Development Support Officer Housing Addlestone Contract £19.68 per hour Our client is looking for an experienced Temporary Development Support Officer Housing To provide general administrative support to the Development Team including specific appointed tasks. To carry out the Development Administration Role for the Council. In collaboration with other teams, create an updated Home User Guide (HUG) and homeowner manual for apartment and houses due for handover in February. Create handover document checklist and filing system for each plot. Include details of residents groups, private and council Communication opportunities to be explored with Comms / developer for handovers. To carry out Sequential Testing data collection information for council owned stock to demonstrate unsuitable stock ownership for regeneration project. To include construction type, date of construction, number of homes on estate, amount of private within estate. Create detailed report in collaboration with consultant to supply the material needed for submission to planning team. Include images from mapping system. Commence regeneration householder profile information collation. Create filing system starting with existing tenants (Phase 1) Establish what's on our records, family make up, who lives in house, ages, needs, social, mobility, school / family connections and desires for the future. Newsletter contacts to be updated. Key Documents filing system set up. Invoice matching and processing. Purchase Order creation. Log approaches to purchase properties. To work with the development team to establish a procedure to identify properties whose covenants have not been extinguished. Liaise with Legal team to ensure accurate logging and provision of detailed information to allow notifications to be sent. Recording and logging of income source. This is one of many opportunities we are currently recruiting for please visit our website colbernlimited co uk for more jobs. PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer
Jan 09, 2026
Contractor
Temporary Development Support Officer Housing Addlestone Contract £19.68 per hour Our client is looking for an experienced Temporary Development Support Officer Housing To provide general administrative support to the Development Team including specific appointed tasks. To carry out the Development Administration Role for the Council. In collaboration with other teams, create an updated Home User Guide (HUG) and homeowner manual for apartment and houses due for handover in February. Create handover document checklist and filing system for each plot. Include details of residents groups, private and council Communication opportunities to be explored with Comms / developer for handovers. To carry out Sequential Testing data collection information for council owned stock to demonstrate unsuitable stock ownership for regeneration project. To include construction type, date of construction, number of homes on estate, amount of private within estate. Create detailed report in collaboration with consultant to supply the material needed for submission to planning team. Include images from mapping system. Commence regeneration householder profile information collation. Create filing system starting with existing tenants (Phase 1) Establish what's on our records, family make up, who lives in house, ages, needs, social, mobility, school / family connections and desires for the future. Newsletter contacts to be updated. Key Documents filing system set up. Invoice matching and processing. Purchase Order creation. Log approaches to purchase properties. To work with the development team to establish a procedure to identify properties whose covenants have not been extinguished. Liaise with Legal team to ensure accurate logging and provision of detailed information to allow notifications to be sent. Recording and logging of income source. This is one of many opportunities we are currently recruiting for please visit our website colbernlimited co uk for more jobs. PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer
The Procurement Administrator will play a vital role in supporting procurement activities within this prosperous and fast paced organisation. This permanent position is based in North London and requires strong organisational skills, attention to detail, and most importantly the right attitude! Client Details The employer is a medium-sized organisation within the service sector, committed to delivering efficient and effective services. They are focused on providing a professional working environment that supports their employees to achieve excellence in their roles, and pride themselves on their meaningful impact and uplifting team atmosphere. Description Support procurement processes, including purchase orders and supplier management. Assist with maintaining and updating procurement records and databases. Coordinate with internal departments to ensure timely delivery of goods and services. Ensure compliance with procurement policies and procedures. Monitor supplier performance and address any issues promptly. Prepare reports and documentation for procurement activities. Provide administrative support to the Procurement & Supply Chain department. Respond to queries from suppliers and internal stakeholders professionally. Profile A successful Procurement Administrator should have: Experience or knowledge in procurement and supply chain processes. Strong organisational and time management skills. Good skills with Microsoft packages, particularly with Excel. Tenacity, curiosity, and drive. Excellent attention to detail and accuracy in record-keeping. Good communication and interpersonal skills. A proactive attitude and the ability to work both independently and as part of a team. Job Offer Competitive salary ranging from 25,200 to 28,000 GBP. Hybrid working, with only two days on-site presence required North of London. 25 days annual leave + bank holidays AND your birthday off! Opportunities to develop skills in procurement and supply chain management. Professional and structured working environment, with a tendency to hire internally. If you are ready to take the next step in your career as a Procurement Administrator, apply now to join the team in Borehamwood and contribute to impactful work in the Public Sector!
Jan 09, 2026
Full time
The Procurement Administrator will play a vital role in supporting procurement activities within this prosperous and fast paced organisation. This permanent position is based in North London and requires strong organisational skills, attention to detail, and most importantly the right attitude! Client Details The employer is a medium-sized organisation within the service sector, committed to delivering efficient and effective services. They are focused on providing a professional working environment that supports their employees to achieve excellence in their roles, and pride themselves on their meaningful impact and uplifting team atmosphere. Description Support procurement processes, including purchase orders and supplier management. Assist with maintaining and updating procurement records and databases. Coordinate with internal departments to ensure timely delivery of goods and services. Ensure compliance with procurement policies and procedures. Monitor supplier performance and address any issues promptly. Prepare reports and documentation for procurement activities. Provide administrative support to the Procurement & Supply Chain department. Respond to queries from suppliers and internal stakeholders professionally. Profile A successful Procurement Administrator should have: Experience or knowledge in procurement and supply chain processes. Strong organisational and time management skills. Good skills with Microsoft packages, particularly with Excel. Tenacity, curiosity, and drive. Excellent attention to detail and accuracy in record-keeping. Good communication and interpersonal skills. A proactive attitude and the ability to work both independently and as part of a team. Job Offer Competitive salary ranging from 25,200 to 28,000 GBP. Hybrid working, with only two days on-site presence required North of London. 25 days annual leave + bank holidays AND your birthday off! Opportunities to develop skills in procurement and supply chain management. Professional and structured working environment, with a tendency to hire internally. If you are ready to take the next step in your career as a Procurement Administrator, apply now to join the team in Borehamwood and contribute to impactful work in the Public Sector!
Office Administrator We are seeking a highly organised and proactive Office Administrator to support our busy office and on-site construction teams. This role is ideal for someone who enjoys variety, takes initiative, and can provide smooth administrative support across different parts of the business. Key Responsibilities: General office administration including filing, document control, data entry, and maintaining internal records Managing emails, phone calls, and day-to-day office correspondence Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office Supporting on-site construction contractors with administrative tasks such as processing timesheets, organising paperwork, issuing site documents, and coordinating deliveries with manufacturers Dealing with manufacturers and suppliers. Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks (e.g., purchase orders, invoices) Ensuring the office runs efficiently with good communication between office staff and site teams Key Requirements: Strong experience with Microsoft Office packages (Word, Excel, Outlook) Proven office administration background with excellent organisation and communication skills Ability to multitask and prioritise in a fast-paced environment Desirable (but not essential): Knowledge or experience within the construction industry Understanding of estimating or commercial processes This is a great opportunity for someone looking to develop their skills within a supportive team while gaining valuable exposure to construction project operations. To apply, please send your CV or contact us for further details.
Jan 09, 2026
Full time
Office Administrator We are seeking a highly organised and proactive Office Administrator to support our busy office and on-site construction teams. This role is ideal for someone who enjoys variety, takes initiative, and can provide smooth administrative support across different parts of the business. Key Responsibilities: General office administration including filing, document control, data entry, and maintaining internal records Managing emails, phone calls, and day-to-day office correspondence Preparing and formatting reports, spreadsheets, and project documents using Microsoft Office Supporting on-site construction contractors with administrative tasks such as processing timesheets, organising paperwork, issuing site documents, and coordinating deliveries with manufacturers Dealing with manufacturers and suppliers. Assisting the management team with scheduling, arranging meetings, and handling basic office finance tasks (e.g., purchase orders, invoices) Ensuring the office runs efficiently with good communication between office staff and site teams Key Requirements: Strong experience with Microsoft Office packages (Word, Excel, Outlook) Proven office administration background with excellent organisation and communication skills Ability to multitask and prioritise in a fast-paced environment Desirable (but not essential): Knowledge or experience within the construction industry Understanding of estimating or commercial processes This is a great opportunity for someone looking to develop their skills within a supportive team while gaining valuable exposure to construction project operations. To apply, please send your CV or contact us for further details.
Procurement and Administration Support Officer- Newport - Hybrid - 17.11 per hour - IMMEDIATE START The Opportunity Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Procurement Administrator to join their team. They are an extraordinary organisation based in Cardiff with a diverse workforce and inclusive culture. You'll be joining a company full of passionate individuals, who take pride in their work and the business. In return, our dedicated teams are supported, encouraged, nurtured, developed, and rewarded. You'll be joining a hardworking, supportive, and inclusive team and company who put the customer at the heart of everything they do and take pride in their work and their brand. What the Procurement Administrator will will be doing The ideal Procurement Administrator will will be responsible for Taking ownership of responding to procurement related queries and requests, via the departments messaging centre Reviewing vendor set up requests, checking credit scores and confirming supplier bank details. Investigating system errors and gives advice or assigns to IT having weekly calls with Infosys to discuss. Provides system guidance to users and updates training documents supported by Comms & IT. Maintain database of card holders. What the successful Procurement Administrator will bring to the team This role is suitable for someone who has Strong administration skills Good keyboard skills with familiarity of Service Now Purchase Order knowledge A background in a large utility organisation would be beneficial Location must be within 45 minutes of Newport What you will get in return 17.11 per hour Hybrid working arrangement with 2 days on site 37 hour working week Office hours 09:00-17:00 Monday to Friday Think this one's for you If you have a procurement administration background and are IMMEDIATELY AVAILABLE, I would like to hear from you. This is a role which is varied and where your Procurement expertise will be fully utilised.
Jan 09, 2026
Seasonal
Procurement and Administration Support Officer- Newport - Hybrid - 17.11 per hour - IMMEDIATE START The Opportunity Yolk Recruitment Public Sector & Not-for-Profit team has partnered with a large public sector organisation to recruit a Procurement Administrator to join their team. They are an extraordinary organisation based in Cardiff with a diverse workforce and inclusive culture. You'll be joining a company full of passionate individuals, who take pride in their work and the business. In return, our dedicated teams are supported, encouraged, nurtured, developed, and rewarded. You'll be joining a hardworking, supportive, and inclusive team and company who put the customer at the heart of everything they do and take pride in their work and their brand. What the Procurement Administrator will will be doing The ideal Procurement Administrator will will be responsible for Taking ownership of responding to procurement related queries and requests, via the departments messaging centre Reviewing vendor set up requests, checking credit scores and confirming supplier bank details. Investigating system errors and gives advice or assigns to IT having weekly calls with Infosys to discuss. Provides system guidance to users and updates training documents supported by Comms & IT. Maintain database of card holders. What the successful Procurement Administrator will bring to the team This role is suitable for someone who has Strong administration skills Good keyboard skills with familiarity of Service Now Purchase Order knowledge A background in a large utility organisation would be beneficial Location must be within 45 minutes of Newport What you will get in return 17.11 per hour Hybrid working arrangement with 2 days on site 37 hour working week Office hours 09:00-17:00 Monday to Friday Think this one's for you If you have a procurement administration background and are IMMEDIATELY AVAILABLE, I would like to hear from you. This is a role which is varied and where your Procurement expertise will be fully utilised.
Job Title: Purchasing Administrator (Part time) Location: Ashford (Due to location, own transport is essential) Salary: 28,000 per annum (Pro rata) Hours: Monday to Friday 09:30 - 14:30 (Office based) Overview An established, fast-paced business is looking for a Purchasing Administrator to join the supply chain team. The successful candidate will support purchasing and production functions by managing supplier communications, processing orders and goods paperwork, and liaising with internal teams to ensure timely deliveries. Key responsibilities Act as the first point of contact for suppliers, building and maintaining professional relationships Process purchase orders accurately and efficiently using the company's purchasing system Process goods in paperwork and ensure all documentation is complete and filed correctly Check and collate order acknowledgements, flagging discrepancies or delays Liaise with scheduling and production teams regarding delivery updates and changes to lead times Monitor order status, follow up with suppliers on outstanding items and provide regular updates to stakeholders Maintain accurate purchasing records and assist with month-end reporting and inventory reconciliation Skills and experience required: Proven experience in an administration role Confident communicator able to act as the primary contact for suppliers and to coordinate with production/scheduling teams Ability to prioritise workloads, meet deadlines and work accurately under pressure Strong organisational skills and a team-oriented approach
Jan 09, 2026
Full time
Job Title: Purchasing Administrator (Part time) Location: Ashford (Due to location, own transport is essential) Salary: 28,000 per annum (Pro rata) Hours: Monday to Friday 09:30 - 14:30 (Office based) Overview An established, fast-paced business is looking for a Purchasing Administrator to join the supply chain team. The successful candidate will support purchasing and production functions by managing supplier communications, processing orders and goods paperwork, and liaising with internal teams to ensure timely deliveries. Key responsibilities Act as the first point of contact for suppliers, building and maintaining professional relationships Process purchase orders accurately and efficiently using the company's purchasing system Process goods in paperwork and ensure all documentation is complete and filed correctly Check and collate order acknowledgements, flagging discrepancies or delays Liaise with scheduling and production teams regarding delivery updates and changes to lead times Monitor order status, follow up with suppliers on outstanding items and provide regular updates to stakeholders Maintain accurate purchasing records and assist with month-end reporting and inventory reconciliation Skills and experience required: Proven experience in an administration role Confident communicator able to act as the primary contact for suppliers and to coordinate with production/scheduling teams Ability to prioritise workloads, meet deadlines and work accurately under pressure Strong organisational skills and a team-oriented approach
If you take pride in delivering excellent service and keeping processes running efficiently, this opportunity could be an excellent next step. Our client is currently looking for an experienced Office Administrator . This position will play a vital role in customer service and the organisational efficiency of the company. Duties will include answering and responding to calls and emails, providing support for our external sales team and general office duties. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanour. Key Duties and Responsibilities: Answering customer phone calls and responding to emails Entering orders and releasing picking notes Interacting with sales team and supporting their activity Creating purchase orders and checking supplier confirmations Raising and sending customer invoices Coordinating with suppliers regarding delivery dates General office duties as appropriate Maintain health and safety, hygiene and security Essential Key Skills & Experience Required: 2+ years' experience working in an office setting Excellent written and verbal communication skills Ability to multi-task and prioritise projects Customer-service focused High levels of computer literacy An understanding of what it means to offer great customer service Job Details: Initial salary: 25,350 per annum Full time: Permanent position Hours: Monday to Friday, 9am to 5pm How to Apply If you believe you have what our client is looking for please send your CV and include a short introduction explaining why you should be considered for the position.
Jan 09, 2026
Full time
If you take pride in delivering excellent service and keeping processes running efficiently, this opportunity could be an excellent next step. Our client is currently looking for an experienced Office Administrator . This position will play a vital role in customer service and the organisational efficiency of the company. Duties will include answering and responding to calls and emails, providing support for our external sales team and general office duties. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanour. Key Duties and Responsibilities: Answering customer phone calls and responding to emails Entering orders and releasing picking notes Interacting with sales team and supporting their activity Creating purchase orders and checking supplier confirmations Raising and sending customer invoices Coordinating with suppliers regarding delivery dates General office duties as appropriate Maintain health and safety, hygiene and security Essential Key Skills & Experience Required: 2+ years' experience working in an office setting Excellent written and verbal communication skills Ability to multi-task and prioritise projects Customer-service focused High levels of computer literacy An understanding of what it means to offer great customer service Job Details: Initial salary: 25,350 per annum Full time: Permanent position Hours: Monday to Friday, 9am to 5pm How to Apply If you believe you have what our client is looking for please send your CV and include a short introduction explaining why you should be considered for the position.
Job Title: Office Administrator Location: West Horndon, Essex Salary: 25,000 - 28,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: Monday - Friday, 8am - 4pm About Us: Blackburn & Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications. About the role: As our team continues to grow, Blackburn & Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams. This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company. The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. You'll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently. Key Responsibilities: Office & Administrative Support: Act as the main point of contact for general office coordination Manage incoming calls, emails, and correspondence professionally Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes Maintain organised digital filing systems (projects, HR, H&S, compliance) Schedule meetings, prepare agendas, and take minutes when required Support basic HR functions, including timesheets and training records Accounts & Financial Administration: Assist with purchase orders and expense tracking Support the management of supplier payments and credit applications Update and maintain cost, procurement, and finance trackers Project & Operational Support: Assist with procurement administration - issuing POs, tracking deliveries, liaising with suppliers Support document control for drawings, RAMS, subcontractor information Prepare and maintain project documentation for pre-starts, progress, and close-out Help coordinate logistics and deliveries between the office, workshop, and sites Team & Communication: Support communication between office, workshop, and site teams Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance) Provide ad-hoc administrative support to the leadership team Support the team with managing social media content and scheduling posts About you: Skills & Experience: Essential: Proven experience in an administrative or office management role Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel) High attention to detail and accuracy Professional, reliable, and proactive approach Desirable: Experience in metalwork, construction, fit-out, manufacturing, or design sectors Understanding of purchase orders, invoicing, and cost tracking Familiarity with QuickBooks or similar accounting software Basic understanding of H&S and project documentation Personal Qualities: Friendly, approachable, and a confident communicator Takes ownership of tasks and follows them through to completion Calm under pressure with strong prioritisation skills Positive attitude and team-focused mindset Keen to learn and develop within a supportive business What We Offer: Competitive salary (dependent on experience) Monday-Friday, office-based role in West Horndon, Essex Supportive, collaborative, and growing working environment Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Construction Administrator, Manufacturing Admin, Metalwork Administrator may also be considered for this role.
Jan 09, 2026
Full time
Job Title: Office Administrator Location: West Horndon, Essex Salary: 25,000 - 28,000 per annum (dependent on experience) Job Type: Full time, Permanent Working Hours: Monday - Friday, 8am - 4pm About Us: Blackburn & Co Ltd are a metal fabrication company, based in Essex, specialising in manufacturing and installation of all mild steel metalwork, such as staircases, handrails, balustrades, gates and bespoke fabrications. About the role: As our team continues to grow, Blackburn & Co Ltd are looking for a highly organised and professional Office Administrator to support our Operations, Commercial, and Project Delivery teams. This role is ideal for someone who thrives on organisation, enjoys variety in their day, and wants to be part of a growing, creative metalwork company. The Office Administrator will play a key part in ensuring the smooth running of the office and supporting day-to-day business operations. You'll work closely with the Sales Director, Operations Director, and Project Managers, helping to keep projects, documentation, and communication moving efficiently. Key Responsibilities: Office & Administrative Support: Act as the main point of contact for general office coordination Manage incoming calls, emails, and correspondence professionally Liaise with clients, including sending quotations, logging enquiries, and chasing outstanding quotes Maintain organised digital filing systems (projects, HR, H&S, compliance) Schedule meetings, prepare agendas, and take minutes when required Support basic HR functions, including timesheets and training records Accounts & Financial Administration: Assist with purchase orders and expense tracking Support the management of supplier payments and credit applications Update and maintain cost, procurement, and finance trackers Project & Operational Support: Assist with procurement administration - issuing POs, tracking deliveries, liaising with suppliers Support document control for drawings, RAMS, subcontractor information Prepare and maintain project documentation for pre-starts, progress, and close-out Help coordinate logistics and deliveries between the office, workshop, and sites Team & Communication: Support communication between office, workshop, and site teams Assist with onboarding new staff or subcontractors (ID checks, induction packs, compliance) Provide ad-hoc administrative support to the leadership team Support the team with managing social media content and scheduling posts About you: Skills & Experience: Essential: Proven experience in an administrative or office management role Excellent organisational and multitasking abilities Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel) High attention to detail and accuracy Professional, reliable, and proactive approach Desirable: Experience in metalwork, construction, fit-out, manufacturing, or design sectors Understanding of purchase orders, invoicing, and cost tracking Familiarity with QuickBooks or similar accounting software Basic understanding of H&S and project documentation Personal Qualities: Friendly, approachable, and a confident communicator Takes ownership of tasks and follows them through to completion Calm under pressure with strong prioritisation skills Positive attitude and team-focused mindset Keen to learn and develop within a supportive business What We Offer: Competitive salary (dependent on experience) Monday-Friday, office-based role in West Horndon, Essex Supportive, collaborative, and growing working environment Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Administrator, Office Administration Assistant, Office Coordinator, Business Administrator, Office Assistant, Office Coordinator, Construction Administrator, Manufacturing Admin, Metalwork Administrator may also be considered for this role.
