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Planning Recruitment Ltd
Project Finance and Contracts Administrator
Planning Recruitment Ltd
Do you have finance experience in an architectural practice? A renowned central London architectural practice is seeking a Project Finance and Contracts Administrator to support Project Managers with cost control, compliance, and profitability. The role focuses on NEC4 contract administration and financial oversight using CMap. You will manage day-to-day contract tasks, maintain accurate project data, and act as a key contact for clients and suppliers. Strong attention to detail, clear communication, and the ability to manage multiple deadlines are essential. Core Duties: Planning, forecasting, and monitoring project finances Tracking budgets and analysing variances Managing invoicing, payment certification, and debtor control Issuing instructions and managing NEC4 contract changes Applying early warnings and supporting compensation event assessments Managing purchase orders and procurement processes Coordinating sub-consultant appointments and contract amendments Producing clear monthly and quarterly financial reports Experience Required: Finance or project accounting experience within an architectural practice or design-led consultancy Working knowledge of NEC4 contracts Proficiency in CMap or similar project finance/ERP tools Strong skills in budgeting, forecasting, and cost control Experience with invoicing, debtor control, and procurement processes Ability to communicate financial information clearly to project teams and clients Confidence working with large data sets and meeting tight deadlines Knowledge of architectural workflows or RIBA stages is an advantage Key Benefits: Flexible and hybrid working 3 days office /2 days WFH Annual leave increasing with service Life assurance Study sponsorship with paid study leave If you meet the criteria listed above, please apply with a copy of your CV by pressing the apply button to be considered. We receive many applications so if you do not hear from us within 5 days, please consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies. In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.
Dec 12, 2025
Full time
Do you have finance experience in an architectural practice? A renowned central London architectural practice is seeking a Project Finance and Contracts Administrator to support Project Managers with cost control, compliance, and profitability. The role focuses on NEC4 contract administration and financial oversight using CMap. You will manage day-to-day contract tasks, maintain accurate project data, and act as a key contact for clients and suppliers. Strong attention to detail, clear communication, and the ability to manage multiple deadlines are essential. Core Duties: Planning, forecasting, and monitoring project finances Tracking budgets and analysing variances Managing invoicing, payment certification, and debtor control Issuing instructions and managing NEC4 contract changes Applying early warnings and supporting compensation event assessments Managing purchase orders and procurement processes Coordinating sub-consultant appointments and contract amendments Producing clear monthly and quarterly financial reports Experience Required: Finance or project accounting experience within an architectural practice or design-led consultancy Working knowledge of NEC4 contracts Proficiency in CMap or similar project finance/ERP tools Strong skills in budgeting, forecasting, and cost control Experience with invoicing, debtor control, and procurement processes Ability to communicate financial information clearly to project teams and clients Confidence working with large data sets and meeting tight deadlines Knowledge of architectural workflows or RIBA stages is an advantage Key Benefits: Flexible and hybrid working 3 days office /2 days WFH Annual leave increasing with service Life assurance Study sponsorship with paid study leave If you meet the criteria listed above, please apply with a copy of your CV by pressing the apply button to be considered. We receive many applications so if you do not hear from us within 5 days, please consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies. In accordance with GDPR, by applying for this position you give us your consent to process your data in-line with our Privacy and Data Protection Policies which can be read on the privacy policy page on our website.
Chartered Cost Manager
Gleeds Corporate Services Ltd Southampton, Hampshire
Job Title Chartered Cost Manager Real Estate - Southampton, SO30 - Full-time Permanent Hybrid-working About this opportunity We're a local market leader in Southampton, with a 40+ year history of delivering a range construction projects across Hampshire and neighbouring counties. We've developed a comprehensive local client network, partnering with universities, local authorities, central government departments and commercial clients, providing quality professional guidance on major projects & schemes that have had a substantial impact on local communities. Joining us as a cost manager, you'll be part of a collaborative multi-disciplinary team and will play a lead role providing cost advice & guidance to our clients from early RIBA stage cost planning through to final account. You'll be a key client contact for a variety of projects & clients. As a cost manager with our Southampton office you'll benefit from: A clear career development pathway with regular check ins Exposure to a variety of local & national schemes & projects across a range of sectors Structured support towards professional qualifications plus a range of professional & personal learning options A fair, inclusive and respectful work environment, with a positive and collaborative culture Opportunities to focus on management, sector specialism, key accounts and more Hybrid working patterns, with flexible working options to support work / life balance Expert guidance and advice from experienced industry leaders within Gleeds, both locally & nationally Opportunities to influence change and improvements as part of a certified "Great Place to Work" A competitive salary in line with experience, plus car allowance and comprehensive benefits package Responsibilities include but are not limited to: Supporting Business Unit Directors in delivering business objectives. Positively engaging with Customers and developing, growing and maintaining Customer relationships. Delivering high quality services and ensuring that cost management deliverables meet Customers' requirements. Managing projects and to deliver high quality services and deliverables in accordance with the business procedures. Preparing and presenting order of cost estimates and option studies. Cost planning. Cost in use studies. Advising on and implementing procurement strategies. Preparing tender documentation and managing the tender process, including designing tender marking schemes. Evaluating and reporting on tenders. Valuing completed work and arranging for payments. Settling final accounts. Administrating contracts as Contract Administrator or Employer's Agent. Producing and presenting reports to Customers. Identifying new business development opportunities and driving growth across the Business Units activities. Managing service delivery for profit. Advising Directors promptly of any issues that have arisen, or that might arise, on projects; in particular those that might impact on Gleeds professional indemnity (PI) insurance. As a Gleeds team member, you will have access to: 25 days annual leave (per annum) + bank holidays Holiday buy & sell scheme A range of health & wellbeing benefits Discounts & partnership perks including tech, travel, entertainment, food & drink Professional enrolment, assessment & subscription cover Enhanced 39 week paid maternity leave benefit Opportunities to develop and grow your career A contributory pension scheme Employee Assistance Programme Our global travel scholarship programme Hybrid working pattern & flexible working options Who we're looking for: Experience, Knowledge and Key Skills Sound cost management experience post MRICS qualification. Sound knowledge and practical experience of cost estimating and planning. Good knowledge of construction methods and materials. Working knowledge of construction procurement strategies, including tendering and contract strategies. Good knowledge and experience of post-contract cost management tasks Clear and effective communication skills - both oral and written Methodical way of thinking and approach to work Good organisational skills and the ability to quickly adapt to changing environments. Excellent problem, negotiating, finance and numeracy management skills Sound ICT skills, with a good level of proficiency in MS Outlook, Word, Excel and PowerPoint; Ability to absorb complex information and assess requirements readily Clear understanding of legislation impacting on building contracts Ability to work as part of a team Qualifications MRICS (Member of the Royal Institution of Chartered Surveyors) OR MCIOB (Member of the Chartered Institute of Building) About us Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability and value, delivering transformative projects that shape communities and redefine the built environment.
Dec 10, 2025
Full time
Job Title Chartered Cost Manager Real Estate - Southampton, SO30 - Full-time Permanent Hybrid-working About this opportunity We're a local market leader in Southampton, with a 40+ year history of delivering a range construction projects across Hampshire and neighbouring counties. We've developed a comprehensive local client network, partnering with universities, local authorities, central government departments and commercial clients, providing quality professional guidance on major projects & schemes that have had a substantial impact on local communities. Joining us as a cost manager, you'll be part of a collaborative multi-disciplinary team and will play a lead role providing cost advice & guidance to our clients from early RIBA stage cost planning through to final account. You'll be a key client contact for a variety of projects & clients. As a cost manager with our Southampton office you'll benefit from: A clear career development pathway with regular check ins Exposure to a variety of local & national schemes & projects across a range of sectors Structured support towards professional qualifications plus a range of professional & personal learning options A fair, inclusive and respectful work environment, with a positive and collaborative culture Opportunities to focus on management, sector specialism, key accounts and more Hybrid working patterns, with flexible working options to support work / life balance Expert guidance and advice from experienced industry leaders within Gleeds, both locally & nationally Opportunities to influence change and improvements as part of a certified "Great Place to Work" A competitive salary in line with experience, plus car allowance and comprehensive benefits package Responsibilities include but are not limited to: Supporting Business Unit Directors in delivering business objectives. Positively engaging with Customers and developing, growing and maintaining Customer relationships. Delivering high quality services and ensuring that cost management deliverables meet Customers' requirements. Managing projects and to deliver high quality services and deliverables in accordance with the business procedures. Preparing and presenting order of cost estimates and option studies. Cost planning. Cost in use studies. Advising on and implementing procurement strategies. Preparing tender documentation and managing the tender process, including designing tender marking schemes. Evaluating and reporting on tenders. Valuing completed work and arranging for payments. Settling final accounts. Administrating contracts as Contract Administrator or Employer's Agent. Producing and presenting reports to Customers. Identifying new business development opportunities and driving growth across the Business Units activities. Managing service delivery for profit. Advising Directors promptly of any issues that have arisen, or that might arise, on projects; in particular those that might impact on Gleeds professional indemnity (PI) insurance. As a Gleeds team member, you will have access to: 25 days annual leave (per annum) + bank holidays Holiday buy & sell scheme A range of health & wellbeing benefits Discounts & partnership perks including tech, travel, entertainment, food & drink Professional enrolment, assessment & subscription cover Enhanced 39 week paid maternity leave benefit Opportunities to develop and grow your career A contributory pension scheme Employee Assistance Programme Our global travel scholarship programme Hybrid working pattern & flexible working options Who we're looking for: Experience, Knowledge and Key Skills Sound cost management experience post MRICS qualification. Sound knowledge and practical experience of cost estimating and planning. Good knowledge of construction methods and materials. Working knowledge of construction procurement strategies, including tendering and contract strategies. Good knowledge and experience of post-contract cost management tasks Clear and effective communication skills - both oral and written Methodical way of thinking and approach to work Good organisational skills and the ability to quickly adapt to changing environments. Excellent problem, negotiating, finance and numeracy management skills Sound ICT skills, with a good level of proficiency in MS Outlook, Word, Excel and PowerPoint; Ability to absorb complex information and assess requirements readily Clear understanding of legislation impacting on building contracts Ability to work as part of a team Qualifications MRICS (Member of the Royal Institution of Chartered Surveyors) OR MCIOB (Member of the Chartered Institute of Building) About us Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability and value, delivering transformative projects that shape communities and redefine the built environment.
Facilities Administrator
Mondelez International Reading, Oxfordshire
Facilities Administrator page is loaded Facilities Administratorlocations: Reading, United Kingdomposted on: Posted Todayjob requisition id: R-150017 Job Description Join Our Mission to Transform Lives Through Science, Innovation and Collaboration At Reading Scientific Services Ltd (RSSL), we lead the way in scientific analysis, research, consultancy, and training. We provide services to the food, pharmaceutical, and consumer goods industries, as well as our parent company, Mondelez International. RSSL is dedicated to delivering world-class scientific solutions and outstanding customer service. Recognised for our excellence, we were awarded CRO of the Year at the 2023 OBN Awards, adding to our previous accolades Employer of the Year, Enlightened Employer and Women in Business. If you are passionate about driving innovation and making a real impact, RSSL is the place for you! Purpose: The primary objective is to ensure GMP to pharma/food regulations and security compliance for all sites. To maintain facilities operational performance by delivering proactive and reactive tasks covering 4 sites in Reading and Wokingham. Requires a hands-on approach and a team player with knowledge of Facilities management and contractor management Primary Accountabilities / Responsibilities: Support the Facilities Manager (FM) and PPM lead in maintaining and providing soft and hard facilities services to support the primary business functions at all RSSL sites. Primary objective is to ensure GMP to pharma regs and security compliance for all sites Prioritising and performing facilities requests, assisting stakeholders within the business. Ensure actions and tasks are kept in line with SOPs and Facility software. Ensure Quality systems are maintained in line with SOPs by proactive and reactive activities. Taking prompt action in emergency situations and arranging for contractors to assist and ensure issues are dealt with promptly. Be available for out of standard hours working for pre planned maintenance and emergency situations To assist the FM in planning and carrying out modifications to labs, refurbishments and upgrades and enhancements. To help identify equipment that needs to be replaced or in need of services. To pre-emptively maintain equipment to prevent breakdowns and stoppages. To offer front line support to the business, helping with breakdowns and emergency situations. Capable of remedial actions to ensure labs work effectively and safely. To issue permits to work (PTW) and to check RAMS, ensure contractors work safely to Mondelez standards. Monitor contractors to ensure work standards are acceptable. To seek quotes from approved suppliers and ensure value for money and any new equipment will work efficient and effectively. To assist on sustainability, monitoring energy usage and consumption and to make suggestions where necessary to save energy. Knowledge of operate a Trend Building Management System (BMS) would be advantageous. Ability to troubleshoot or diagnose faults would be useful. Knowledge of Heating Ventilation Air Conditioning (HVAC) diagnostics and repair would be an advantage. Able to perform handyman duties such as basic plumbing, erecting shelving and furniture assembly and decorating. Drive the Company Van when required for deliveries of goods or samples to and from RSSL sites. Collection of supplies from cash and carry and builder's merchants. Ensure that contractor management complies with regulator and MDLZ policies with the issuing of Permit to Works (PTW) supported by appropriate Risk Assessment and Method Statements (RAMS). Physically check contractors whilst on site to ensure compliance to all health and Safety requirement To act as stores, cover and able to goods receipt / book in and out materials and deliveries where necessary. To run the store's function Knowledge, Skills, Experience and Language Requirements : Mechanical and Electrical Maintenance C&G in building Plant equipment Educated to GCSE standard, including English and Maths Full clean driving Licence Computer literate to intermediate level (MS Office, Word, Excel etc.) Excellent organizational skills, including time management and priority setting Ability to work as part of a team Strong communication skills; high standard of written and spoken presentation. Experience in a similar facilities or hands-on role Experience in PPM preferred Fluent in English More about this role In return for your commitment, drive and enthusiasm, we offer an attractive benefits package within a highly successful international business that offers financial rewards and resources, including: Opportunities to learn and develop Performance Related Bonus scheme Contributory pension (between 8% to 11% employer contribution) Life assurance 27 days holiday allowance (possibility to buy 5 extra days) + bank holidays Employee Assistance Programme (EAP) A flexible benefits programme (Gym discounts, private health insurance, restaurant discounts, etc). Business Unit Summary Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Whether we are creating new products, validating medicines or solving investigations, we take pride in being a leader in our field, serving clients from across 70 countries. Enriched by our parent company, Mondelēz International, our team are committed to transforming lives through science, innovation and collaboration. Please explore : RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Job Type RegularAdministration SupportAdministration Services
Dec 09, 2025
Full time
Facilities Administrator page is loaded Facilities Administratorlocations: Reading, United Kingdomposted on: Posted Todayjob requisition id: R-150017 Job Description Join Our Mission to Transform Lives Through Science, Innovation and Collaboration At Reading Scientific Services Ltd (RSSL), we lead the way in scientific analysis, research, consultancy, and training. We provide services to the food, pharmaceutical, and consumer goods industries, as well as our parent company, Mondelez International. RSSL is dedicated to delivering world-class scientific solutions and outstanding customer service. Recognised for our excellence, we were awarded CRO of the Year at the 2023 OBN Awards, adding to our previous accolades Employer of the Year, Enlightened Employer and Women in Business. If you are passionate about driving innovation and making a real impact, RSSL is the place for you! Purpose: The primary objective is to ensure GMP to pharma/food regulations and security compliance for all sites. To maintain facilities operational performance by delivering proactive and reactive tasks covering 4 sites in Reading and Wokingham. Requires a hands-on approach and a team player with knowledge of Facilities management and contractor management Primary Accountabilities / Responsibilities: Support the Facilities Manager (FM) and PPM lead in maintaining and providing soft and hard facilities services to support the primary business functions at all RSSL sites. Primary objective is to ensure GMP to pharma regs and security compliance for all sites Prioritising and performing facilities requests, assisting stakeholders within the business. Ensure actions and tasks are kept in line with SOPs and Facility software. Ensure Quality systems are maintained in line with SOPs by proactive and reactive activities. Taking prompt action in emergency situations and arranging for contractors to assist and ensure issues are dealt with promptly. Be available for out of standard hours working for pre planned maintenance and emergency situations To assist the FM in planning and carrying out modifications to labs, refurbishments and upgrades and enhancements. To help identify equipment that needs to be replaced or in need of services. To pre-emptively maintain equipment to prevent breakdowns and stoppages. To offer front line support to the business, helping with breakdowns and emergency situations. Capable of remedial actions to ensure labs work effectively and safely. To issue permits to work (PTW) and to check RAMS, ensure contractors work safely to Mondelez standards. Monitor contractors to ensure work standards are acceptable. To seek quotes from approved suppliers and ensure value for money and any new equipment will work efficient and effectively. To assist on sustainability, monitoring energy usage and consumption and to make suggestions where necessary to save energy. Knowledge of operate a Trend Building Management System (BMS) would be advantageous. Ability to troubleshoot or diagnose faults would be useful. Knowledge of Heating Ventilation Air Conditioning (HVAC) diagnostics and repair would be an advantage. Able to perform handyman duties such as basic plumbing, erecting shelving and furniture assembly and decorating. Drive the Company Van when required for deliveries of goods or samples to and from RSSL sites. Collection of supplies from cash and carry and builder's merchants. Ensure that contractor management complies with regulator and MDLZ policies with the issuing of Permit to Works (PTW) supported by appropriate Risk Assessment and Method Statements (RAMS). Physically check contractors whilst on site to ensure compliance to all health and Safety requirement To act as stores, cover and able to goods receipt / book in and out materials and deliveries where necessary. To run the store's function Knowledge, Skills, Experience and Language Requirements : Mechanical and Electrical Maintenance C&G in building Plant equipment Educated to GCSE standard, including English and Maths Full clean driving Licence Computer literate to intermediate level (MS Office, Word, Excel etc.) Excellent organizational skills, including time management and priority setting Ability to work as part of a team Strong communication skills; high standard of written and spoken presentation. Experience in a similar facilities or hands-on role Experience in PPM preferred Fluent in English More about this role In return for your commitment, drive and enthusiasm, we offer an attractive benefits package within a highly successful international business that offers financial rewards and resources, including: Opportunities to learn and develop Performance Related Bonus scheme Contributory pension (between 8% to 11% employer contribution) Life assurance 27 days holiday allowance (possibility to buy 5 extra days) + bank holidays Employee Assistance Programme (EAP) A flexible benefits programme (Gym discounts, private health insurance, restaurant discounts, etc). Business Unit Summary Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Whether we are creating new products, validating medicines or solving investigations, we take pride in being a leader in our field, serving clients from across 70 countries. Enriched by our parent company, Mondelēz International, our team are committed to transforming lives through science, innovation and collaboration. Please explore : RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Job Type RegularAdministration SupportAdministration Services

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