Overview Contract Administrator - Glasgow - Permanent Full Time Salary to £24,800 plus excellent package We are working with a national facilities management contractor who have an excellent industry reputation, look after their staff well and have very established and stable contracts nationally. Due to continued expansion we are currently looking to recruit a contract administrator to join the team. Role Chase parts with suppliers and provide parts information to planners in order to schedule field engineers to priority jobs and schedule contractual priorities via the appropriate field engineers. Submit completed work orders for payment, ensuring all information and supporting documents are accurate. Investigate and process any payment rejections. Provide weekly/monthly reports on figures, rejections, and outstanding parts/OWOs. Monitor response times of field engineers and contractors to ensure job completion within agreed timescales. Timesheet management. Accurately deal with invoices and purchase orders. Organise and prioritise work to maximise efficiency and achieve deadlines. Represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients. Log all information accurately on the bespoke CAFM systems, completing all relevant fields throughout each call/e-mail following relevant processes. Communicate fluently and confidently with colleagues, customers and management. Ensure effective written and verbal communication of all critical operational issues where required. Work as part of a team to deliver excellent service to the Customer. Comply with any other reasonable management instruction or ad-hoc duties. All aspects of scheduling field engineers and daily appointments. Requirements Knowledge of software systems, clients CAFM systems & previous experience of working within a retail FM contract would be advantageous. Training Provided GCSEs or equivalent - Grade C in English and Maths Good planning and organisation skills and the ability to prioritise own workload efficiently Understanding of FM business or the willingness to learn Strong communication skills Working knowledge of MS Office including Excel and Outlook Package Base salary to £24,800 Monday - Friday - 37.5 hour week (9am till 5pm) 4 Days in the office, 1 at Home 33 days annual leave plus bank holidays Pension Private Healthcare Genuine progression in a friendly and growing business.
Mar 13, 2026
Full time
Overview Contract Administrator - Glasgow - Permanent Full Time Salary to £24,800 plus excellent package We are working with a national facilities management contractor who have an excellent industry reputation, look after their staff well and have very established and stable contracts nationally. Due to continued expansion we are currently looking to recruit a contract administrator to join the team. Role Chase parts with suppliers and provide parts information to planners in order to schedule field engineers to priority jobs and schedule contractual priorities via the appropriate field engineers. Submit completed work orders for payment, ensuring all information and supporting documents are accurate. Investigate and process any payment rejections. Provide weekly/monthly reports on figures, rejections, and outstanding parts/OWOs. Monitor response times of field engineers and contractors to ensure job completion within agreed timescales. Timesheet management. Accurately deal with invoices and purchase orders. Organise and prioritise work to maximise efficiency and achieve deadlines. Represent the company in a professional and competent manner and develop strong working relationships with colleagues and clients. Log all information accurately on the bespoke CAFM systems, completing all relevant fields throughout each call/e-mail following relevant processes. Communicate fluently and confidently with colleagues, customers and management. Ensure effective written and verbal communication of all critical operational issues where required. Work as part of a team to deliver excellent service to the Customer. Comply with any other reasonable management instruction or ad-hoc duties. All aspects of scheduling field engineers and daily appointments. Requirements Knowledge of software systems, clients CAFM systems & previous experience of working within a retail FM contract would be advantageous. Training Provided GCSEs or equivalent - Grade C in English and Maths Good planning and organisation skills and the ability to prioritise own workload efficiently Understanding of FM business or the willingness to learn Strong communication skills Working knowledge of MS Office including Excel and Outlook Package Base salary to £24,800 Monday - Friday - 37.5 hour week (9am till 5pm) 4 Days in the office, 1 at Home 33 days annual leave plus bank holidays Pension Private Healthcare Genuine progression in a friendly and growing business.
East and North Hertfordshire NHS Trust (Enherts-TR)
Hertford, Hertfordshire
Advanced Digital/IT Systems and Storage Engineer NHS AfC: Band 5 Main area Corporate Grade NHS AfC: Band 5 Contract Permanent Hours Full time - 37.5 hours per week Job ref 804-C Site Lister Hospital Town Stevenage Salary £31,049 - £37,796 per annum Salary period Yearly Closing 19/03/:59 Here at East and North Hertfordshire Teaching NHS Trust Our mission is: Providing high-quality, compassionate care for our communities Our vision to 2030 is: To be trusted to provide consistently outstanding care and exemplary service Our values - We want our staff to believe in, demonstrate and live our values in everything we do. Our values are: Include We value the diversity and experience of our community colleagues and partners, creating relationships and climates that provide an opportunity to share, collaborate and grow together. Respect We create a safe environment where we are curious of the lived experience of others, seek out best practice and are open to listening and hearing new ideas. Improve We are committed to consistently delivering excellent services and continuously looking to improve through a creative workforce that feels empowered to act in service of our shared purpose. Job overview We are recruiting for a Advanced Digital/IT Systems and Storage Engineer who share s our vision to be trusted to provide consistently outstanding care and exemplary service to our patients. The Post-holder will ensure that the Trust's IT systems provide a continuous service to all departments within the Trust and associated stakeholder business. They will be a key technical resource available within IT and as such will have technical excellence in one or more key areas, and be able to provide specialist advice and expertise. This role requires a high level of technical competence, excellent analytical skills, an ability to convey complex technical ideas to other Trust staff and management, an ability to organise complex plans and execute them and an ability to work unsupervised without reference to a manager. This role will have a Digital On Call Rota. At the heart of everything we do are our core values:Include,Respect, andImprove. We encourage you to embrace these values throughout the recruitment process and in your role with us. Main duties of the job The Advanced Digital/IT Systems and Storage Engineer will work with the IT Server and Storage Lead to ensure an effective, efficient and respected systems support service is maintained to the Trust by adhering to agreed policies, standards and procedures. Assist with the development and maintenance of disaster recovery arrangements and contingency planning, including testing of these arrangements. Support IT Operations to ensure that computer security processes and appropriate backup strategies are in place for all Trust corporate systems. Ensure integrity of IT server systems, application and user data (both clinical and non-clinical) by performing regular backup checks and test restores. Provide 2nd and 3rd line support and expertise, to Service Desk, IT Desktop, Networks, Implementation and Development and Operations staff to ensure the timely closure of Helpdesk calls. Provide support to the Implementation and Development team during project rollouts, planned work and moves. Working for our organisation At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now. We run the following hospitals: The Lister Hospital, Stevenage New Queen Elizabeth II (New QEII), Welwyn Garden City Hertford County, Hertford We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda. We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen. Detailed job description and main responsibilities Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role. Person specification Qualifications Degree in Computer Science, Information Technology, or a related field, or equivalent experience. Relevant technical certifications (e.g., Microsoft Certified: Azure Administrator, CompTIA Server+, VMware Certified Professional) are desirable. or equivalent experience. ITIL V4 Foundation Previous Experience At least 3 years of relevant experience in similar roles. Extensive experience managing server infrastructure in a complex, high-availability environment. Experience working with virtualization technologies such as VMware or Hyper V. Strong experience in server hardware maintenance, including upgrades and component replacements. IT experience gained in Acute healthcare setting Skills Ability to manage competing priorities and work effectively under pressure. Strong problem solving and analytical skills, with the ability to troubleshoot complex technical issues. Excellent communication skills, with the ability to explain technical concepts to non technical stakeholders. Use technology and tools effectively in managing infrastructure and operations areas Knowledge Excellent technical knowledge of server operating systems (Windows Server, Linux) and virtualization platforms. Strong understanding of networking principles, including TCP/IP, DNS, and DHCP, as they relate to server management. In depth knowledge of server security, patch management, and antivirus protection. Up to date knowledge of industry trends, server technologies, and best practices for server management in healthcare settings Other Requirements Understanding of, and commitment to, equality, diversity and inclusion Role model our Trust values every day When you apply Please note we do not offer visa sponsorship for roles unless clearly stated in our adverts. This means even if you have the right to work currently but will require a new sponsorship to work for our Trust your application will not be considered. Vacancies may close earlier than the advertised closing date where a high volume of applications are received. We therefore encourage you to submit your application as soon as possible to avoid missing out on the opportunity to join the Trust or develop your career with us. While we recognise that AI can support in drafting an application, you are encouraged to clearly demonstrate your personal skills, experience and behaviours that align with the role, and this is usually best done in your own words. We reserve the right to review all applications for the use of AI tools and where this is inconsistent with our values and standards of behaviour your application may be rejected All correspondence relating to vacancies will be via the e mail address you have provided on your application form. Some servers automatically send e mails to your junk mail so please check as well as your inbox. Secondments/Fixed term Where a vacancy is advertised as a temporary position, the duration will be specified in the advert. If the vacancy becomes permanent towards the end of the specified duration, the successful applicant may not be required to re apply and can be slotted into the role on a permanent basis if appropriate. If you are an internal applicant applying for a temporary working arrangement, please see the attached notes on secondments. Committed to our Community East and North Hertfordshire Teaching NHS Trust is committed to equality, diversity and inclusion for all job applicants, staff, patients and the wider community. We want to create a workforce which represents the communities we serve. We are on a journey to become a more inclusive organisation and we welcome applications from everyone regardless of their background. In particular we encourage applications from candidates with disabilities, and candidates from Black, Asian and Minority ethnic (BAME) backgrounds who are currently under represented in various parts of our workforce . We understand the importance of balancing work and home life. We are committed to support flexible working for our staff wherever possible and all our employees are given the opportunity to discuss potential for flexible working. We are proud to be a Disability Confident employer and achieved our status in 2019. We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact us by emailing . click apply for full job details
Mar 12, 2026
Full time
Advanced Digital/IT Systems and Storage Engineer NHS AfC: Band 5 Main area Corporate Grade NHS AfC: Band 5 Contract Permanent Hours Full time - 37.5 hours per week Job ref 804-C Site Lister Hospital Town Stevenage Salary £31,049 - £37,796 per annum Salary period Yearly Closing 19/03/:59 Here at East and North Hertfordshire Teaching NHS Trust Our mission is: Providing high-quality, compassionate care for our communities Our vision to 2030 is: To be trusted to provide consistently outstanding care and exemplary service Our values - We want our staff to believe in, demonstrate and live our values in everything we do. Our values are: Include We value the diversity and experience of our community colleagues and partners, creating relationships and climates that provide an opportunity to share, collaborate and grow together. Respect We create a safe environment where we are curious of the lived experience of others, seek out best practice and are open to listening and hearing new ideas. Improve We are committed to consistently delivering excellent services and continuously looking to improve through a creative workforce that feels empowered to act in service of our shared purpose. Job overview We are recruiting for a Advanced Digital/IT Systems and Storage Engineer who share s our vision to be trusted to provide consistently outstanding care and exemplary service to our patients. The Post-holder will ensure that the Trust's IT systems provide a continuous service to all departments within the Trust and associated stakeholder business. They will be a key technical resource available within IT and as such will have technical excellence in one or more key areas, and be able to provide specialist advice and expertise. This role requires a high level of technical competence, excellent analytical skills, an ability to convey complex technical ideas to other Trust staff and management, an ability to organise complex plans and execute them and an ability to work unsupervised without reference to a manager. This role will have a Digital On Call Rota. At the heart of everything we do are our core values:Include,Respect, andImprove. We encourage you to embrace these values throughout the recruitment process and in your role with us. Main duties of the job The Advanced Digital/IT Systems and Storage Engineer will work with the IT Server and Storage Lead to ensure an effective, efficient and respected systems support service is maintained to the Trust by adhering to agreed policies, standards and procedures. Assist with the development and maintenance of disaster recovery arrangements and contingency planning, including testing of these arrangements. Support IT Operations to ensure that computer security processes and appropriate backup strategies are in place for all Trust corporate systems. Ensure integrity of IT server systems, application and user data (both clinical and non-clinical) by performing regular backup checks and test restores. Provide 2nd and 3rd line support and expertise, to Service Desk, IT Desktop, Networks, Implementation and Development and Operations staff to ensure the timely closure of Helpdesk calls. Provide support to the Implementation and Development team during project rollouts, planned work and moves. Working for our organisation At East and North Hertfordshire Teaching NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now. We run the following hospitals: The Lister Hospital, Stevenage New Queen Elizabeth II (New QEII), Welwyn Garden City Hertford County, Hertford We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda. We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen. Detailed job description and main responsibilities Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role. Person specification Qualifications Degree in Computer Science, Information Technology, or a related field, or equivalent experience. Relevant technical certifications (e.g., Microsoft Certified: Azure Administrator, CompTIA Server+, VMware Certified Professional) are desirable. or equivalent experience. ITIL V4 Foundation Previous Experience At least 3 years of relevant experience in similar roles. Extensive experience managing server infrastructure in a complex, high-availability environment. Experience working with virtualization technologies such as VMware or Hyper V. Strong experience in server hardware maintenance, including upgrades and component replacements. IT experience gained in Acute healthcare setting Skills Ability to manage competing priorities and work effectively under pressure. Strong problem solving and analytical skills, with the ability to troubleshoot complex technical issues. Excellent communication skills, with the ability to explain technical concepts to non technical stakeholders. Use technology and tools effectively in managing infrastructure and operations areas Knowledge Excellent technical knowledge of server operating systems (Windows Server, Linux) and virtualization platforms. Strong understanding of networking principles, including TCP/IP, DNS, and DHCP, as they relate to server management. In depth knowledge of server security, patch management, and antivirus protection. Up to date knowledge of industry trends, server technologies, and best practices for server management in healthcare settings Other Requirements Understanding of, and commitment to, equality, diversity and inclusion Role model our Trust values every day When you apply Please note we do not offer visa sponsorship for roles unless clearly stated in our adverts. This means even if you have the right to work currently but will require a new sponsorship to work for our Trust your application will not be considered. Vacancies may close earlier than the advertised closing date where a high volume of applications are received. We therefore encourage you to submit your application as soon as possible to avoid missing out on the opportunity to join the Trust or develop your career with us. While we recognise that AI can support in drafting an application, you are encouraged to clearly demonstrate your personal skills, experience and behaviours that align with the role, and this is usually best done in your own words. We reserve the right to review all applications for the use of AI tools and where this is inconsistent with our values and standards of behaviour your application may be rejected All correspondence relating to vacancies will be via the e mail address you have provided on your application form. Some servers automatically send e mails to your junk mail so please check as well as your inbox. Secondments/Fixed term Where a vacancy is advertised as a temporary position, the duration will be specified in the advert. If the vacancy becomes permanent towards the end of the specified duration, the successful applicant may not be required to re apply and can be slotted into the role on a permanent basis if appropriate. If you are an internal applicant applying for a temporary working arrangement, please see the attached notes on secondments. Committed to our Community East and North Hertfordshire Teaching NHS Trust is committed to equality, diversity and inclusion for all job applicants, staff, patients and the wider community. We want to create a workforce which represents the communities we serve. We are on a journey to become a more inclusive organisation and we welcome applications from everyone regardless of their background. In particular we encourage applications from candidates with disabilities, and candidates from Black, Asian and Minority ethnic (BAME) backgrounds who are currently under represented in various parts of our workforce . We understand the importance of balancing work and home life. We are committed to support flexible working for our staff wherever possible and all our employees are given the opportunity to discuss potential for flexible working. We are proud to be a Disability Confident employer and achieved our status in 2019. We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact us by emailing . click apply for full job details
Trade Mark Paralegal/Administrator London £25,000 - £45,000 per annum, dependant on experience (consideration will also be made to very experienced candidates who could become a 'Stobbs qualified' paralegal quickly) Permanent, Full Time Closing Date: 10 April 2026 It's an exciting time to join us! We are looking for a Trade Mark Paralegal / Administrator to be involved in the day-to-day activities of our team dedicated to protecting trade marks in more 'hard to reach' jurisdictions and handling large recordal projects. We manage many rights worldwide, and you will be dealing with Registries or associates in a diverse range of countries in what many would regard as niche regions. The role would suit someone that enjoys the international nature of trade marks and intellectual property. The ability to work autonomously and part of a team, whether that's the specialist team or the fee earning teams with ultimate client responsibility, is also important. Stobbs have bespoke systems to help them manage IP rights and so an aptitude for databases / case management systems is a must, as well as general IT skills (e.g. Word and Excel). Experience of commercial databases would be useful. Trade mark formalities and recordals isn't for everyone. It's volume based, deadline heavy and requires good organisation. Further Key Responsibilities: Administration tasks around trade mark applications, filing and prosecution and recordals: new cases; instructions; supporting documents; monitoring for client documents/information and progress and Certificates; records processing. Billing responsibilities Cover the other team members when they are absent or when one may be particularly busy. Supporting our renewals team with renewals in certain jurisdictions Essential skills and experience We are ideally looking for someone with some experience in the trade marks field, particularly someone that enjoys "foreigns" as overseas trade marks can often be fondly referred to. Nevertheless, we have an open mind to others with an administrative background. Those used to working with databases and case management systems may find that they have transferable skills. We may also consider entry level candidates such as recent graduates or college leavers. You should be comfortable working in a client facing role so accurate written and verbal English language skills are critical. You will enjoy, or be looking for, direct client contact. While the vast majority of our work is conducted in English, foreign language skills can be advantageous. Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be. Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered. The company Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management. We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring. Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven, Munich and Charlotte.
Mar 12, 2026
Full time
Trade Mark Paralegal/Administrator London £25,000 - £45,000 per annum, dependant on experience (consideration will also be made to very experienced candidates who could become a 'Stobbs qualified' paralegal quickly) Permanent, Full Time Closing Date: 10 April 2026 It's an exciting time to join us! We are looking for a Trade Mark Paralegal / Administrator to be involved in the day-to-day activities of our team dedicated to protecting trade marks in more 'hard to reach' jurisdictions and handling large recordal projects. We manage many rights worldwide, and you will be dealing with Registries or associates in a diverse range of countries in what many would regard as niche regions. The role would suit someone that enjoys the international nature of trade marks and intellectual property. The ability to work autonomously and part of a team, whether that's the specialist team or the fee earning teams with ultimate client responsibility, is also important. Stobbs have bespoke systems to help them manage IP rights and so an aptitude for databases / case management systems is a must, as well as general IT skills (e.g. Word and Excel). Experience of commercial databases would be useful. Trade mark formalities and recordals isn't for everyone. It's volume based, deadline heavy and requires good organisation. Further Key Responsibilities: Administration tasks around trade mark applications, filing and prosecution and recordals: new cases; instructions; supporting documents; monitoring for client documents/information and progress and Certificates; records processing. Billing responsibilities Cover the other team members when they are absent or when one may be particularly busy. Supporting our renewals team with renewals in certain jurisdictions Essential skills and experience We are ideally looking for someone with some experience in the trade marks field, particularly someone that enjoys "foreigns" as overseas trade marks can often be fondly referred to. Nevertheless, we have an open mind to others with an administrative background. Those used to working with databases and case management systems may find that they have transferable skills. We may also consider entry level candidates such as recent graduates or college leavers. You should be comfortable working in a client facing role so accurate written and verbal English language skills are critical. You will enjoy, or be looking for, direct client contact. While the vast majority of our work is conducted in English, foreign language skills can be advantageous. Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We're not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be. Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered. The company Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management. We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring. Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven, Munich and Charlotte.
Kenny Recruit are working with a multi-national brand owner and online retailer with a portfolio of world-class consumer goods brands. You MUST have worked within a e-commerce business to be considered for this role. We are looking for an exceptional Financial Controller who thrives in a fast-moving, high-volume e-commerce environment. This role is about ownership, control, and execution. You will take full responsibility for the integrity of financial reporting, month-end close, ERP management, treasury, and controls across the business, ensuring accurate, timely, and actionable financial information is available to the leadership team. You will work closely with the CFO and wider senior leadership to drive improvements in processes, systems, and financial performance. This is a hands-on role requiring someone who can roll up their sleeves to stabilise, transform, and continuously improve the finance function. If you enjoy building robust financial controls, managing fast close processes, and influencing commercial decisions through insightful analysis, this role will give you the opportunity to make a tangible impact on a growing international business. Pay: £85,000 - £95,000 (dependant on experience) + benefits + performance-based bonus Location: Central London. 3 days in the office required Working hours: 9:00am - 6.00pm Key Responsibilities: Month-End Close and Reporting Lead the consolidated month-end reporting process, delivering accurate P&L, balance sheet reconciliations, and departmental and channel spend reports. Drive a fast close process, running pre- and post-mortem meetings to identify and implement improvements. Produce gross margin bridges by channel and material changes. Present month-end financials to the senior leadership team and maintain ownership of the actions log. Manage intercompany invoicing, payments, and reconciliations. Ensure quarterly covenant reporting is accurate and delivered in advance to enable proactive decisions. Financial Controls Own financial control across internal and external reporting, ensuring accuracy, reliability, and timeliness. Lead ERP bedding-in and optimisation, ensuring robust processes, workflows, and access controls. Challenge inefficiencies in processes to improve speed and accuracy of financial outputs. Partner with business teams, holding monthly reviews to prioritise requirements and deliver actionable insights. Develop and maintain a roadmap for the finance department's focus and improvement initiatives. Payroll & benefits approval and management across the group. Audit and Compliance Take full ownership of the audit process, from planning to completion, including creation of financial statements and implementing learnings from prior audits. Partner with the finance team to create development plans and strengthen capabilities. ERP and Systems ERP administrator and architect of financial controls, ensuring data quality and reliable reporting. Own reconciliation processes across all marketplaces and sales channels, collaborating with internal and external teams to drive improvements. Stock, Margin, and Treasury Partner with operations to monitor inventory KPIs, manage & improve landed cost and inventory valuations, and provide timely reporting to inform decisions. Administer hedging strategy, working closely with the CFO to address shortfalls or surpluses. Manage working capital, optimising payables and receivables, and ensuring proactive financial stewardship. Cashflow reporting for the group, highlighting shortfalls or surpluses. Experience & Skills: 10+ years' accounting experience, including a proven track record as a Financial Controller or reporting to a Finance Director/CFO. Experience in retail or physical goods, ideally with online marketplaces, Amazon, and international operations. Strong ERP experience, including process improvement and control design. Demonstrated ability to stabilise, transform, and optimise finance functions. Fast close experience (under 5 days) is highly advantageous. Hands-on operator with commercial acumen, strong analytical skills, and a focus on delivering results. Experienced partner across teams, able to influence, challenge, and support the wider business. Next Steps Shortlisted candidates will obviously be contacted for this specific role and if you haven't heard from us within a week, please assume you have been unsuccessful on this occasion. We'd love to give feedback to every applicant but due to the sheer volume of applications we receive, unfortunately this just isn't possible. We will keep your CV on file to contact you with regards to future roles and any other advice to help you. Alternatively, feel free to contact us for a chat.
Mar 12, 2026
Full time
Kenny Recruit are working with a multi-national brand owner and online retailer with a portfolio of world-class consumer goods brands. You MUST have worked within a e-commerce business to be considered for this role. We are looking for an exceptional Financial Controller who thrives in a fast-moving, high-volume e-commerce environment. This role is about ownership, control, and execution. You will take full responsibility for the integrity of financial reporting, month-end close, ERP management, treasury, and controls across the business, ensuring accurate, timely, and actionable financial information is available to the leadership team. You will work closely with the CFO and wider senior leadership to drive improvements in processes, systems, and financial performance. This is a hands-on role requiring someone who can roll up their sleeves to stabilise, transform, and continuously improve the finance function. If you enjoy building robust financial controls, managing fast close processes, and influencing commercial decisions through insightful analysis, this role will give you the opportunity to make a tangible impact on a growing international business. Pay: £85,000 - £95,000 (dependant on experience) + benefits + performance-based bonus Location: Central London. 3 days in the office required Working hours: 9:00am - 6.00pm Key Responsibilities: Month-End Close and Reporting Lead the consolidated month-end reporting process, delivering accurate P&L, balance sheet reconciliations, and departmental and channel spend reports. Drive a fast close process, running pre- and post-mortem meetings to identify and implement improvements. Produce gross margin bridges by channel and material changes. Present month-end financials to the senior leadership team and maintain ownership of the actions log. Manage intercompany invoicing, payments, and reconciliations. Ensure quarterly covenant reporting is accurate and delivered in advance to enable proactive decisions. Financial Controls Own financial control across internal and external reporting, ensuring accuracy, reliability, and timeliness. Lead ERP bedding-in and optimisation, ensuring robust processes, workflows, and access controls. Challenge inefficiencies in processes to improve speed and accuracy of financial outputs. Partner with business teams, holding monthly reviews to prioritise requirements and deliver actionable insights. Develop and maintain a roadmap for the finance department's focus and improvement initiatives. Payroll & benefits approval and management across the group. Audit and Compliance Take full ownership of the audit process, from planning to completion, including creation of financial statements and implementing learnings from prior audits. Partner with the finance team to create development plans and strengthen capabilities. ERP and Systems ERP administrator and architect of financial controls, ensuring data quality and reliable reporting. Own reconciliation processes across all marketplaces and sales channels, collaborating with internal and external teams to drive improvements. Stock, Margin, and Treasury Partner with operations to monitor inventory KPIs, manage & improve landed cost and inventory valuations, and provide timely reporting to inform decisions. Administer hedging strategy, working closely with the CFO to address shortfalls or surpluses. Manage working capital, optimising payables and receivables, and ensuring proactive financial stewardship. Cashflow reporting for the group, highlighting shortfalls or surpluses. Experience & Skills: 10+ years' accounting experience, including a proven track record as a Financial Controller or reporting to a Finance Director/CFO. Experience in retail or physical goods, ideally with online marketplaces, Amazon, and international operations. Strong ERP experience, including process improvement and control design. Demonstrated ability to stabilise, transform, and optimise finance functions. Fast close experience (under 5 days) is highly advantageous. Hands-on operator with commercial acumen, strong analytical skills, and a focus on delivering results. Experienced partner across teams, able to influence, challenge, and support the wider business. Next Steps Shortlisted candidates will obviously be contacted for this specific role and if you haven't heard from us within a week, please assume you have been unsuccessful on this occasion. We'd love to give feedback to every applicant but due to the sheer volume of applications we receive, unfortunately this just isn't possible. We will keep your CV on file to contact you with regards to future roles and any other advice to help you. Alternatively, feel free to contact us for a chat.
Job reference REQ Date posted 10/02/2026 Application closing date 09/03/2026 Location MARYPORT Salary £8.00 per hour - Apprenticeship Wage - during first 12 months. (If 19 years old or over, after 12 months your salary will increase to minimum wage for your age) Package Blank Contractual hours 37 Basis Apprentice Attachments Blank Job Description Salary: From September 2026 - £8.00 per hour - Apprenticeship Wage - during first 12 months. (If 19 years old or over, after 12 months your salary will increase to minimum wage for your age) Hours: 37 hours per week Location: Maryport Contract: Apprenticeship Start Date: From September 2026 onwards Apprenticeship Duration: Typically 18 months Closing Date: 9th March Interviews: 30th March - 20th April 2026 About this Opportunity Do you want to pursue a career in Business Administration? Do you want to achieve a nationally recognised qualification and benefit from on the job work experience? Then an apprenticeship with Cumberland Council could be for you! This is an excellent opportunity offering a wide range of transferable skills. You will be working as part of an established team within our Community Equipment Service contributing administrative support to Cumberland Council in a role where you can make a real difference. Working in a busy office environment you will develop your problem solving skills while learning to prioritise and work accurately under pressure. You will learn to use a range of ICT packages and maintain electronic filing systems as well as learning to deal a wide range of enquiries. If you think you are that person, we would love to welcome you to the Team. Fundamentally, we are seeking individuals who embody our organisation's core values: ambitious, collaborative, compassionate, empowering, and innovative. We believe in the power of these values to drive positive change and shape a better future for our communities. Your commitment to these principles will be instrumental in delivering services that are vital to the well being and prosperity of our residents. If this sounds like you, then please get in touch! How to apply Please complete the online application form and read all the Supporting Information including the Apprenticeship Description carefully to help you complete your application. Ensure you have answered the three questions telling us why you're interested and how you have or would develop the essential skills, qualities and behaviours and give examples. Please remember to indicate which apprenticeship you are applying for - it could be both! List all your qualifications, including any predicted exam grades. If you have any additional information you'd like to provide to support your application, for example a copy of your CV or a covering letter, please upload with your application form. Eligibility Checks Training providers will carry out eligibility checks. Some of the details you have included in your application form i.e. name; date of birth; home address; email address; telephone/mobile number and qualifications will be shared with commissioned apprenticeship training providers for the purpose of the recruitment, training and management of the apprenticeship programme. We believe in cultivating potential over perfection. If this apprenticeship sounds like you and you resonate with our values, we encourage you to apply or contact for an informal chat prior to your application. About us Check out our Early Careers & Apprenticeships socials to hear inspiring success stories, explore the latest opportunities, and discover what we have to offer! Facebook: Cumberland Early Careers and Apprenticeships Cumberland Council is an ambitious and forward thinking authority dedicated to shaping a better future for our communities. We are passionate about creating a vibrant future by addressing inequalities, creating thriving economies that work for our residents and protecting our environment. At the core of our vision is a commitment to our people, with health and well being being integral to everything we do, underscoring every initiative and ensuring we provide unparalleled support for all. We can't do it without you! Come and embark on the journey to a vibrant future with us, where the work you do will make a real impact. Together, let's shape a community that's as dynamic and inclusive as our landscape. Be a part of the transformation! Our Staff Benefits Candidate Support About Cumberland Council We welcome applications from everyone At Cumberland Council, we are dedicated to enhancing the diversity of our workforce, striving to mirror the rich tapestry of the communities we proudly serve. We encourage applications from individuals of all backgrounds and are devoted in fostering an inclusive, supportive culture that embraces and appreciates our unique differences. As a proud Disability Confident Employer, we ensure that applicants with disabilities, meeting the essential criteria for this position, are guaranteed an interview as part of our commitment to equal opportunities. Your diverse perspectives and talents contribute to our collective success. We're also an Age Friendly Employer, meaning we commit to providing an inclusive workplace for people in their 50s and 60s and taking the necessary action to help them flourish in a multigenerational workforce. We recognise the importance of mature workers and aim to provide an environment on which they can thrive. Reasonable Adjustments We are committed to creating an inclusive workplace. If you require any reasonable adjustments to participate in the recruitment process, please let either the hiring manager or our Resourcing Team know on; . Adjustments are not always guaranteed although we will endeavour to make adjustments that are reasonable to accommodate your needs. Guaranteed Interview Schemes Cumberland Council offers a guaranteed interview scheme to the following applicants as long as your application can demonstrate you meet the essential criteria for the role. Those who consider themselves disabled as defined by the Equality Act 2010 Those in care or who have left care and are aged 24 and under Armed forces veterans whose last long term substantive employer was the armed forces If you meet one or more of the criteria above, and wish to be considered for this scheme, select 'yes' to the appropriate question during your application. Continuing Professional Development We are committed to nurturing the ongoing growth and professional advancement of our valued team members to fulfil your potential and advance your career. Our comprehensive career development and training offer emphasises continuous learning as a cornerstone for achieving both individual and organisational goals. Keeping the people we work with safe We are committed to safeguarding and promoting the safety and welfare of children, young people and adults at risk and expect unwavering commitment to this cause from our employees, volunteers, and the Externally Provided Workforce (EPWs). Together, we create a secure environment where every individual is safeguarded and respected. Your Voice Matters; Connect, Engage, and Make Your Voice Heard! We don't just encourage engagement-we celebrate it. That's why we've cultivated a vibrant community of staff networking groups where every voice matters. These groups are more than just forums-they're hubs of innovation and inclusion, dedicated to sparking fresh ideas, challenging the status quo, and championing equality and fairness for all. From exploring new perspectives to shaping policies that reflect our diverse workforce, our staff networks play a pivotal role in driving positive change. Join us and become part of something bigger: Race Equality Rainbow Alliance Menopause Support Carers Network Shine Community Wellbeing/Health Advocates Be a Change Champion to shape our council's future through transformative initiatives. Please read the supporting information Apprenticeship Description Apprenticeship Standard
Mar 12, 2026
Full time
Job reference REQ Date posted 10/02/2026 Application closing date 09/03/2026 Location MARYPORT Salary £8.00 per hour - Apprenticeship Wage - during first 12 months. (If 19 years old or over, after 12 months your salary will increase to minimum wage for your age) Package Blank Contractual hours 37 Basis Apprentice Attachments Blank Job Description Salary: From September 2026 - £8.00 per hour - Apprenticeship Wage - during first 12 months. (If 19 years old or over, after 12 months your salary will increase to minimum wage for your age) Hours: 37 hours per week Location: Maryport Contract: Apprenticeship Start Date: From September 2026 onwards Apprenticeship Duration: Typically 18 months Closing Date: 9th March Interviews: 30th March - 20th April 2026 About this Opportunity Do you want to pursue a career in Business Administration? Do you want to achieve a nationally recognised qualification and benefit from on the job work experience? Then an apprenticeship with Cumberland Council could be for you! This is an excellent opportunity offering a wide range of transferable skills. You will be working as part of an established team within our Community Equipment Service contributing administrative support to Cumberland Council in a role where you can make a real difference. Working in a busy office environment you will develop your problem solving skills while learning to prioritise and work accurately under pressure. You will learn to use a range of ICT packages and maintain electronic filing systems as well as learning to deal a wide range of enquiries. If you think you are that person, we would love to welcome you to the Team. Fundamentally, we are seeking individuals who embody our organisation's core values: ambitious, collaborative, compassionate, empowering, and innovative. We believe in the power of these values to drive positive change and shape a better future for our communities. Your commitment to these principles will be instrumental in delivering services that are vital to the well being and prosperity of our residents. If this sounds like you, then please get in touch! How to apply Please complete the online application form and read all the Supporting Information including the Apprenticeship Description carefully to help you complete your application. Ensure you have answered the three questions telling us why you're interested and how you have or would develop the essential skills, qualities and behaviours and give examples. Please remember to indicate which apprenticeship you are applying for - it could be both! List all your qualifications, including any predicted exam grades. If you have any additional information you'd like to provide to support your application, for example a copy of your CV or a covering letter, please upload with your application form. Eligibility Checks Training providers will carry out eligibility checks. Some of the details you have included in your application form i.e. name; date of birth; home address; email address; telephone/mobile number and qualifications will be shared with commissioned apprenticeship training providers for the purpose of the recruitment, training and management of the apprenticeship programme. We believe in cultivating potential over perfection. If this apprenticeship sounds like you and you resonate with our values, we encourage you to apply or contact for an informal chat prior to your application. About us Check out our Early Careers & Apprenticeships socials to hear inspiring success stories, explore the latest opportunities, and discover what we have to offer! Facebook: Cumberland Early Careers and Apprenticeships Cumberland Council is an ambitious and forward thinking authority dedicated to shaping a better future for our communities. We are passionate about creating a vibrant future by addressing inequalities, creating thriving economies that work for our residents and protecting our environment. At the core of our vision is a commitment to our people, with health and well being being integral to everything we do, underscoring every initiative and ensuring we provide unparalleled support for all. We can't do it without you! Come and embark on the journey to a vibrant future with us, where the work you do will make a real impact. Together, let's shape a community that's as dynamic and inclusive as our landscape. Be a part of the transformation! Our Staff Benefits Candidate Support About Cumberland Council We welcome applications from everyone At Cumberland Council, we are dedicated to enhancing the diversity of our workforce, striving to mirror the rich tapestry of the communities we proudly serve. We encourage applications from individuals of all backgrounds and are devoted in fostering an inclusive, supportive culture that embraces and appreciates our unique differences. As a proud Disability Confident Employer, we ensure that applicants with disabilities, meeting the essential criteria for this position, are guaranteed an interview as part of our commitment to equal opportunities. Your diverse perspectives and talents contribute to our collective success. We're also an Age Friendly Employer, meaning we commit to providing an inclusive workplace for people in their 50s and 60s and taking the necessary action to help them flourish in a multigenerational workforce. We recognise the importance of mature workers and aim to provide an environment on which they can thrive. Reasonable Adjustments We are committed to creating an inclusive workplace. If you require any reasonable adjustments to participate in the recruitment process, please let either the hiring manager or our Resourcing Team know on; . Adjustments are not always guaranteed although we will endeavour to make adjustments that are reasonable to accommodate your needs. Guaranteed Interview Schemes Cumberland Council offers a guaranteed interview scheme to the following applicants as long as your application can demonstrate you meet the essential criteria for the role. Those who consider themselves disabled as defined by the Equality Act 2010 Those in care or who have left care and are aged 24 and under Armed forces veterans whose last long term substantive employer was the armed forces If you meet one or more of the criteria above, and wish to be considered for this scheme, select 'yes' to the appropriate question during your application. Continuing Professional Development We are committed to nurturing the ongoing growth and professional advancement of our valued team members to fulfil your potential and advance your career. Our comprehensive career development and training offer emphasises continuous learning as a cornerstone for achieving both individual and organisational goals. Keeping the people we work with safe We are committed to safeguarding and promoting the safety and welfare of children, young people and adults at risk and expect unwavering commitment to this cause from our employees, volunteers, and the Externally Provided Workforce (EPWs). Together, we create a secure environment where every individual is safeguarded and respected. Your Voice Matters; Connect, Engage, and Make Your Voice Heard! We don't just encourage engagement-we celebrate it. That's why we've cultivated a vibrant community of staff networking groups where every voice matters. These groups are more than just forums-they're hubs of innovation and inclusion, dedicated to sparking fresh ideas, challenging the status quo, and championing equality and fairness for all. From exploring new perspectives to shaping policies that reflect our diverse workforce, our staff networks play a pivotal role in driving positive change. Join us and become part of something bigger: Race Equality Rainbow Alliance Menopause Support Carers Network Shine Community Wellbeing/Health Advocates Be a Change Champion to shape our council's future through transformative initiatives. Please read the supporting information Apprenticeship Description Apprenticeship Standard
This is a temporary Bank Administrator role with Elysium Healthcare, a provider of specialist inpatient neurological rehabilitation and complex care services. The role involves supporting the administration needs of the service, including new starter paperwork, training organization, and leave management. The job is located in Stoke-on-Trent and offers a competitive hourly rate of up to £12.85 plus benefits. Main duties of the job As a Bank Administrator, you will be responsible for assisting in the development, implementation, and evaluation of effective administrative systems within the unit. You will maintain confidentiality of patient, staff, and hospital information, provide clerical and typing duties, support with rotas and timesheets, and provide assistance to the payroll administrator. The ideal candidate will have previous experience in a similar role and environment, as well as GCSE English at grade C or above. About us Elysium Healthcare is a leading provider of specialist inpatient neurological rehabilitation and complex care services. With over 8,000 employees and a network of over 90 services across England and Wales, the organization offers opportunities for growth and development. Elysium Healthcare is part of the global Ramsay Health Care network, which employs over 86,000 people worldwide. Job responsibilities Become a Bank Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Adderley Green in Stoke on Trent as a Bank Administrator and be valued and supported. You will support the service's administration needs, including new starter paperwork, organising training and managing leave requests. As an administrator, being organised and keeping the general office function running smoothly will be second nature; files will be in the right place and kept confidential, post will be cascaded, phones will be answered in a friendly and helpful way, and spreadsheets will be up to date and logical. As a Bank Administrator you will be: Assisting in the development, implementation, and evaluation of effective means of systems within the unit, and between units and groups. Maintaining as confidential, at all times, information regarding patients, staff and hospital business. Providing clerical/typing duties as required, ensuring confidentiality of all clinical/administrative records. Supporting with rotas and submission of bank timesheets. Providing support to the payroll administrator with agency reconciliation. To be successful in this role, you will have: Previous experience within a similar role and/or environment. GCSE English, C or above. Where you will be working: Location: Dividy Road, Stoke-on-Trent, Staffordshire, ST2 0TN You will be working at Adderley Green, a specialist inpatient neurological rehabilitation and complex care service for people with neurological illnesses, acquired brain and spinal cord injuries. The extensive facilities cater for the specific needs of people aged over 18 years who have complex neurological care and rehabilitation requirements. You will be working alongside a multidisciplinary team to deliver truly person-centred services where each individual is at the heart of everything. Adderley Green offers a full inter-disciplinary team to support and enable residents to undergo reviews of their specific and/or changing needs and work towards targeted and monitored goals utilising nationally recognised outcome measures. What you will get A hourly rate of up to £12.85 (plus a 12.07% holiday allowance uplift) Weekly pay! Two-week paid induction App access to book shifts easily and quickly Free meals and parking Mandatory training to ensure you are fully able to do your job at the best of your ability. Wellbeing support and activities to help you maintain a great work-life balance. About your next employer: Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure. Person Specification Qualifications Previous experience within a similar role and/or environment, GCSE English, C or above. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 12, 2026
Full time
This is a temporary Bank Administrator role with Elysium Healthcare, a provider of specialist inpatient neurological rehabilitation and complex care services. The role involves supporting the administration needs of the service, including new starter paperwork, training organization, and leave management. The job is located in Stoke-on-Trent and offers a competitive hourly rate of up to £12.85 plus benefits. Main duties of the job As a Bank Administrator, you will be responsible for assisting in the development, implementation, and evaluation of effective administrative systems within the unit. You will maintain confidentiality of patient, staff, and hospital information, provide clerical and typing duties, support with rotas and timesheets, and provide assistance to the payroll administrator. The ideal candidate will have previous experience in a similar role and environment, as well as GCSE English at grade C or above. About us Elysium Healthcare is a leading provider of specialist inpatient neurological rehabilitation and complex care services. With over 8,000 employees and a network of over 90 services across England and Wales, the organization offers opportunities for growth and development. Elysium Healthcare is part of the global Ramsay Health Care network, which employs over 86,000 people worldwide. Job responsibilities Become a Bank Administrator with purpose, where your contribution is part of helping to change people's lives. It's an administration role that's rewarding like no other. Join the team at Adderley Green in Stoke on Trent as a Bank Administrator and be valued and supported. You will support the service's administration needs, including new starter paperwork, organising training and managing leave requests. As an administrator, being organised and keeping the general office function running smoothly will be second nature; files will be in the right place and kept confidential, post will be cascaded, phones will be answered in a friendly and helpful way, and spreadsheets will be up to date and logical. As a Bank Administrator you will be: Assisting in the development, implementation, and evaluation of effective means of systems within the unit, and between units and groups. Maintaining as confidential, at all times, information regarding patients, staff and hospital business. Providing clerical/typing duties as required, ensuring confidentiality of all clinical/administrative records. Supporting with rotas and submission of bank timesheets. Providing support to the payroll administrator with agency reconciliation. To be successful in this role, you will have: Previous experience within a similar role and/or environment. GCSE English, C or above. Where you will be working: Location: Dividy Road, Stoke-on-Trent, Staffordshire, ST2 0TN You will be working at Adderley Green, a specialist inpatient neurological rehabilitation and complex care service for people with neurological illnesses, acquired brain and spinal cord injuries. The extensive facilities cater for the specific needs of people aged over 18 years who have complex neurological care and rehabilitation requirements. You will be working alongside a multidisciplinary team to deliver truly person-centred services where each individual is at the heart of everything. Adderley Green offers a full inter-disciplinary team to support and enable residents to undergo reviews of their specific and/or changing needs and work towards targeted and monitored goals utilising nationally recognised outcome measures. What you will get A hourly rate of up to £12.85 (plus a 12.07% holiday allowance uplift) Weekly pay! Two-week paid induction App access to book shifts easily and quickly Free meals and parking Mandatory training to ensure you are fully able to do your job at the best of your ability. Wellbeing support and activities to help you maintain a great work-life balance. About your next employer: Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure. Person Specification Qualifications Previous experience within a similar role and/or environment, GCSE English, C or above. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Marketing Administrator - Temporary Role Location: West Hull Hours: Full-time, 37.5 hours per week (Monday to Friday, 8:30am - 5:00pm) Salary: 12.71 rising to 13.45 per hour from 1st May. Are you highly organised, detail-oriented, and looking for an opportunity to support a dynamic marketing team within a leading tech company? We have an exciting temporary position for a Marketing Administrator to join our client's team in West Hull for a 3-month assignment. About the Role As a Marketing Administrator, you will play a key role in ensuring smooth day-to-day operations within the marketing department. This is a varied role that requires excellent communication skills, accuracy, and the ability to manage multiple tasks efficiently. Key Responsibilities Support Marketing Team: Provide administrative assistance to the marketing department, ensuring campaigns and projects run smoothly. Customer Experience & Sales Queries: Liaise with CX and sales teams to resolve issues such as missing vouchers and other customer-related queries. Data Management: Input and maintain accurate data across systems, pull reports, and assist with data analysis for marketing activities. Email Communication: Draft and send emails to internal teams and external stakeholders as required. General Administration: Handle day-to-day admin tasks, including filing, document preparation, and scheduling. Purchase Orders: Raise and process POs in line with company procedures. Training Provided: Full training will be given on company-specific systems and processes. What We're Looking For Strong organisational skills and attention to detail. Confident communicator with the ability to work collaboratively across teams. Proficient in Microsoft Office (Excel, Outlook, Teams). Previous experience in an administrative or marketing support role is desirable but not essential. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 11, 2026
Contractor
Marketing Administrator - Temporary Role Location: West Hull Hours: Full-time, 37.5 hours per week (Monday to Friday, 8:30am - 5:00pm) Salary: 12.71 rising to 13.45 per hour from 1st May. Are you highly organised, detail-oriented, and looking for an opportunity to support a dynamic marketing team within a leading tech company? We have an exciting temporary position for a Marketing Administrator to join our client's team in West Hull for a 3-month assignment. About the Role As a Marketing Administrator, you will play a key role in ensuring smooth day-to-day operations within the marketing department. This is a varied role that requires excellent communication skills, accuracy, and the ability to manage multiple tasks efficiently. Key Responsibilities Support Marketing Team: Provide administrative assistance to the marketing department, ensuring campaigns and projects run smoothly. Customer Experience & Sales Queries: Liaise with CX and sales teams to resolve issues such as missing vouchers and other customer-related queries. Data Management: Input and maintain accurate data across systems, pull reports, and assist with data analysis for marketing activities. Email Communication: Draft and send emails to internal teams and external stakeholders as required. General Administration: Handle day-to-day admin tasks, including filing, document preparation, and scheduling. Purchase Orders: Raise and process POs in line with company procedures. Training Provided: Full training will be given on company-specific systems and processes. What We're Looking For Strong organisational skills and attention to detail. Confident communicator with the ability to work collaboratively across teams. Proficient in Microsoft Office (Excel, Outlook, Teams). Previous experience in an administrative or marketing support role is desirable but not essential. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Description This is an exciting producing and programming role at the centre of Hull Truck Theatre's artistic activity. You will lead the planning and delivery of a diverse programme of visiting and in-house productions in Stage One, while supporting programming in the Godber Studio. The role involves curating dynamic seasons that successfully balance commercial work, hires and the theatre's own artistic offer. It's an excellent opportunity to develop your career within a collaborative and ambitious environment, building strong relationships with theatres and artists nationwide. Previous post holders have progressed to Executive Director roles within several of Arts Council England's National Portfolio Organisations and to senior producing positions in the commercial sector. Principal Duties Artistic Programme: Work closely with the Artistic and Associate Director to curate and coordinate a diverse programme of visiting work (theatre, music, comedy and live performance) that is artistically exciting and capable of achieving an annual net target of approximately £100k. Research and develop programming proposals, assessing artistic quality, audience appeal, scheduling and commercial viability in collaboration with the Art Team and Head of Marketing and Communications. Build strong working relationships with visiting artists and companies, ensuring clear communication and the smooth delivery of all productions. Oversee the accurate flow of show information and coordinate delivery across Technical, Marketing and Front of House teams. Support Hull Truck Theatre's artist development activity, including the Grow programme, working closely with the Artistic and Associate Director. Collaborate with the Head of Production to ensure all future projects meet Green Book baseline standards in line with the theatre's Environmental Responsibility Plan. Coordinate and administrate in-house productions, co-productions and commissions, reporting to the Executive Director. Develop and maintain meaningful relationships across Hull and East Yorkshire's creative community, as well as with regional and national producing theatres and companies, to foster future collaborations and opportunities. Administration and Finance: Responsible for effective administrative and financial management systems that relate to the Visiting and In-house Artistic Programme. Negotiate terms for visiting productions and work with Production administrator to prepare contracts for signing when required. Support the Artistic /Executive Director in the annual setting of financial targets for produced and visiting work and manage budgets to achieve these. Co-ordinate artistic programme contracts. Support the Head of Production with the management of all co-production and production budgets. Availability checks/agent negotiations for freelance creative teams, liaise with freelance casting directors in the organisation/planning of audition spaces and schedules Attend and contribute to Programme Advisory group, artistic and production meetings and other meetings as necessary Other Duties: The Health and Safety at Work Act, and other associated legislation, places responsibility for health and safety on all employees. Therefore, it is the post holder's responsibility to take reasonable care for the health, safety and welfare of themselves and other employees in accordance with legislation and the Company's Health and Safety Policy. Complete any other delegated task that may assist the company in achieving its business objectives. Such tasks will not be of an unreasonable nature and shall be commensurate with the level of the post. To promote and comply with current legislation and Hull Trucks policies on Equality, Diversity and Health & Safety both in the delivery of services and the treatment of others. To promote, develop and comply with our policies and practices to lessen the environmental impact of Hull Truck Theatre. The above duties may involve having access to information of a confidential nature, which may be covered by the Data Protection Act. Confidentiality must be maintained at all times. The above accountabilities are not exhaustive and may vary without changing the character of the job or level of responsibility. Personal Specification Essential: Demonstrable experience of curating and delivering a diverse, high-quality performing arts programme, achieving agreed financial targets. Strong commercial awareness, with experience assessing artistic proposals for financial viability and audience appeal. Proven experience of negotiating terms within the creative sector. Experience of managing or contributing to production and programme budgets. Demonstrable commitment to advancing Equality, Diversity and Inclusion through programming and artist development. Excellent relationship-building skills, with the ability to maintain productive partnerships with artists, companies and sector peers. Experience of coordinating productions across multiple departments (e.g. technical, marketing, front of house), ensuring clear communication and smooth delivery. Strong organisational and administrative skills, with experience managing contracts, schedules and documentation. Excellent written and verbal communication skills Ability to manage competing priorities and navigate complex or challenging situations calmly and professionally. Knowledge of the UK theatre sector, including an understanding of regional theatre and its audiences and an active network of industry contacts. Commitment to environmentally responsible production practices. Willingness to work flexibly, including evenings and weekends as required. Desirable: Proven experience of producing or programming in middle scale theatre. Experience of budget management and financial control for theatre productions of at least £50,000.
Mar 10, 2026
Full time
Job Description This is an exciting producing and programming role at the centre of Hull Truck Theatre's artistic activity. You will lead the planning and delivery of a diverse programme of visiting and in-house productions in Stage One, while supporting programming in the Godber Studio. The role involves curating dynamic seasons that successfully balance commercial work, hires and the theatre's own artistic offer. It's an excellent opportunity to develop your career within a collaborative and ambitious environment, building strong relationships with theatres and artists nationwide. Previous post holders have progressed to Executive Director roles within several of Arts Council England's National Portfolio Organisations and to senior producing positions in the commercial sector. Principal Duties Artistic Programme: Work closely with the Artistic and Associate Director to curate and coordinate a diverse programme of visiting work (theatre, music, comedy and live performance) that is artistically exciting and capable of achieving an annual net target of approximately £100k. Research and develop programming proposals, assessing artistic quality, audience appeal, scheduling and commercial viability in collaboration with the Art Team and Head of Marketing and Communications. Build strong working relationships with visiting artists and companies, ensuring clear communication and the smooth delivery of all productions. Oversee the accurate flow of show information and coordinate delivery across Technical, Marketing and Front of House teams. Support Hull Truck Theatre's artist development activity, including the Grow programme, working closely with the Artistic and Associate Director. Collaborate with the Head of Production to ensure all future projects meet Green Book baseline standards in line with the theatre's Environmental Responsibility Plan. Coordinate and administrate in-house productions, co-productions and commissions, reporting to the Executive Director. Develop and maintain meaningful relationships across Hull and East Yorkshire's creative community, as well as with regional and national producing theatres and companies, to foster future collaborations and opportunities. Administration and Finance: Responsible for effective administrative and financial management systems that relate to the Visiting and In-house Artistic Programme. Negotiate terms for visiting productions and work with Production administrator to prepare contracts for signing when required. Support the Artistic /Executive Director in the annual setting of financial targets for produced and visiting work and manage budgets to achieve these. Co-ordinate artistic programme contracts. Support the Head of Production with the management of all co-production and production budgets. Availability checks/agent negotiations for freelance creative teams, liaise with freelance casting directors in the organisation/planning of audition spaces and schedules Attend and contribute to Programme Advisory group, artistic and production meetings and other meetings as necessary Other Duties: The Health and Safety at Work Act, and other associated legislation, places responsibility for health and safety on all employees. Therefore, it is the post holder's responsibility to take reasonable care for the health, safety and welfare of themselves and other employees in accordance with legislation and the Company's Health and Safety Policy. Complete any other delegated task that may assist the company in achieving its business objectives. Such tasks will not be of an unreasonable nature and shall be commensurate with the level of the post. To promote and comply with current legislation and Hull Trucks policies on Equality, Diversity and Health & Safety both in the delivery of services and the treatment of others. To promote, develop and comply with our policies and practices to lessen the environmental impact of Hull Truck Theatre. The above duties may involve having access to information of a confidential nature, which may be covered by the Data Protection Act. Confidentiality must be maintained at all times. The above accountabilities are not exhaustive and may vary without changing the character of the job or level of responsibility. Personal Specification Essential: Demonstrable experience of curating and delivering a diverse, high-quality performing arts programme, achieving agreed financial targets. Strong commercial awareness, with experience assessing artistic proposals for financial viability and audience appeal. Proven experience of negotiating terms within the creative sector. Experience of managing or contributing to production and programme budgets. Demonstrable commitment to advancing Equality, Diversity and Inclusion through programming and artist development. Excellent relationship-building skills, with the ability to maintain productive partnerships with artists, companies and sector peers. Experience of coordinating productions across multiple departments (e.g. technical, marketing, front of house), ensuring clear communication and smooth delivery. Strong organisational and administrative skills, with experience managing contracts, schedules and documentation. Excellent written and verbal communication skills Ability to manage competing priorities and navigate complex or challenging situations calmly and professionally. Knowledge of the UK theatre sector, including an understanding of regional theatre and its audiences and an active network of industry contacts. Commitment to environmentally responsible production practices. Willingness to work flexibly, including evenings and weekends as required. Desirable: Proven experience of producing or programming in middle scale theatre. Experience of budget management and financial control for theatre productions of at least £50,000.
A highly regarded boutique financial planning and employee benefits advisory is seeking an Employee Benefits Specialist to support its expanding corporate client portfolio. Established in recent years and experiencing strong organic growth, the firm now advises on £125m+ of client assets and continues to build long-term partnerships with businesses and their employees across the UK. The organisation prides itself on delivering thoughtful, client-centric advice and maintaining exceptional service standards. This role offers the opportunity to become a key member of a collaborative team that places genuine value on relationships, professionalism and high-quality advice. The successful individual will play an important role in managing the administration and servicing of corporate benefits arrangements while supporting advisers in delivering excellent outcomes for clients. The position will suit someone with strong organisational skills, a solid understanding of the employee benefits market and the confidence to interact with corporate clients, HR teams and insurance providers. Key Responsibilities Manage day-to-day servicing of corporate clients and employee enquiries Obtain new business and renewal quotations from insurance and pension providers Process new business submissions and maintain accurate records within internal systems Administer scheme joiners and leavers across employee benefit programmes Support the management of claims and "on-risk" matters within group protection schemes Assist with the administration of workplace pension schemes Issue authority letters to providers and collate scheme information for advisers Prepare renewal documentation and assist advisers with annual scheme reviews Support advisers with client presentations and recommendation reports Review and distribute policy documentation and scheme updates Prepare and issue client invoices where required Maintain strong relationships with HR contacts and provider account managers Experience & Skills Minimum 2 years' experience within employee benefits, group risk or pensions administration (not candidates from the HR side please) Must have prior experince from the employee benefits sector. Strong attention to detail with excellent organisational and communication skills Ability to manage multiple schemes and deadlines in a client-facing environment Experience liaising with providers such as major UK insurers is advantageous Package £40,000 - £60,000 base salary very much dependant on experience (possibly higher base offered) 25 days holiday plus bank holidays Additional leave between Christmas and New Year Private medical insurance Death in service cover Pension scheme via salary exchange Company-funded social events and annual away days Sector Clarity This opportunity sits within a specialist Employee Benefits advisory team, supporting corporate clients with the design, placement, and ongoing management of group risk, healthcare, and wider workplace benefit arrangements.
Mar 09, 2026
Full time
A highly regarded boutique financial planning and employee benefits advisory is seeking an Employee Benefits Specialist to support its expanding corporate client portfolio. Established in recent years and experiencing strong organic growth, the firm now advises on £125m+ of client assets and continues to build long-term partnerships with businesses and their employees across the UK. The organisation prides itself on delivering thoughtful, client-centric advice and maintaining exceptional service standards. This role offers the opportunity to become a key member of a collaborative team that places genuine value on relationships, professionalism and high-quality advice. The successful individual will play an important role in managing the administration and servicing of corporate benefits arrangements while supporting advisers in delivering excellent outcomes for clients. The position will suit someone with strong organisational skills, a solid understanding of the employee benefits market and the confidence to interact with corporate clients, HR teams and insurance providers. Key Responsibilities Manage day-to-day servicing of corporate clients and employee enquiries Obtain new business and renewal quotations from insurance and pension providers Process new business submissions and maintain accurate records within internal systems Administer scheme joiners and leavers across employee benefit programmes Support the management of claims and "on-risk" matters within group protection schemes Assist with the administration of workplace pension schemes Issue authority letters to providers and collate scheme information for advisers Prepare renewal documentation and assist advisers with annual scheme reviews Support advisers with client presentations and recommendation reports Review and distribute policy documentation and scheme updates Prepare and issue client invoices where required Maintain strong relationships with HR contacts and provider account managers Experience & Skills Minimum 2 years' experience within employee benefits, group risk or pensions administration (not candidates from the HR side please) Must have prior experince from the employee benefits sector. Strong attention to detail with excellent organisational and communication skills Ability to manage multiple schemes and deadlines in a client-facing environment Experience liaising with providers such as major UK insurers is advantageous Package £40,000 - £60,000 base salary very much dependant on experience (possibly higher base offered) 25 days holiday plus bank holidays Additional leave between Christmas and New Year Private medical insurance Death in service cover Pension scheme via salary exchange Company-funded social events and annual away days Sector Clarity This opportunity sits within a specialist Employee Benefits advisory team, supporting corporate clients with the design, placement, and ongoing management of group risk, healthcare, and wider workplace benefit arrangements.
We are seeking a reliable and highly organised Administrator Team Lead to join our team on a full time basis (37.5 hours per week). In this role, you will oversee administrative systems and processes, provide line management support, and act as a key source of advice and guidance within the team. Working closely with the Service Manager and other colleagues, you will play an essential role in ensuring the effective and efficient delivery of our services. The ideal candidate will be confident using IT systems, have excellent attention to detail, and thrive in a collaborative team environment. The post will be based at either our Rochdale or Oldham Hub, with occasional travel required to our Bury Hub. The service operates Monday to Saturday (closed on bank holidays), with core hours of 9:00am-5:00pm and one late evening per week at each hub. Please note: this advert may close early due to a high volume of applications. Main duties of the job Responsibilities will include: Monitoring call quality and capacity, taking action where appropriate to address any issues Maintain data quality ensuring all information is promptly and accurately recorded in line with national rules (e.g. referral to treatment targets) Contributing fully and constructively in team meetings, performance feedback, coaching sessions and training courses / workshops. Being receptive to and acting upon feedback and coaching administrative tasks. To coach and develop an administration team, ensuring they are equipped with the necessary skills, knowledge and credibility to deliver quality administrative support. Management of team rotas, ensuring that the service has adequate administrative staffing levels at all times Allocation of work Accountable for the induction and development of individual colleagues ensuring they are equipped with the necessary skills and knowledge to deliver sustainable business growth and great patient care. To oversee all line management responsibilities including performance management, appraisals, managing sickness and absence, personal development plans, professional development and annual leave. To establish and maintain clear effective relationships with all key stakeholders in order to promote the service/s and to ensure customer satisfaction is maintained. A full list of responsibilities can be found in the attached job description. About us As an Administrator Team Leader, you'll be part of our valued team based at Oldham, Bury and Rochdale Sexual Health Service. You will feel valued as a Administrator Team Leader within HCRG Care Group, receiving access to exclusive rewards and benefits including: A salary of £26,000.00 - £29,000.00, dependent on experience, with access to our group pension Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover life's emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year Job responsibilities About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesn't happen often, sometimes a role is very popular, and we'll need to close it earlier than the date we've shown here. If you're keen to join our team, we'd love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 09, 2026
Full time
We are seeking a reliable and highly organised Administrator Team Lead to join our team on a full time basis (37.5 hours per week). In this role, you will oversee administrative systems and processes, provide line management support, and act as a key source of advice and guidance within the team. Working closely with the Service Manager and other colleagues, you will play an essential role in ensuring the effective and efficient delivery of our services. The ideal candidate will be confident using IT systems, have excellent attention to detail, and thrive in a collaborative team environment. The post will be based at either our Rochdale or Oldham Hub, with occasional travel required to our Bury Hub. The service operates Monday to Saturday (closed on bank holidays), with core hours of 9:00am-5:00pm and one late evening per week at each hub. Please note: this advert may close early due to a high volume of applications. Main duties of the job Responsibilities will include: Monitoring call quality and capacity, taking action where appropriate to address any issues Maintain data quality ensuring all information is promptly and accurately recorded in line with national rules (e.g. referral to treatment targets) Contributing fully and constructively in team meetings, performance feedback, coaching sessions and training courses / workshops. Being receptive to and acting upon feedback and coaching administrative tasks. To coach and develop an administration team, ensuring they are equipped with the necessary skills, knowledge and credibility to deliver quality administrative support. Management of team rotas, ensuring that the service has adequate administrative staffing levels at all times Allocation of work Accountable for the induction and development of individual colleagues ensuring they are equipped with the necessary skills and knowledge to deliver sustainable business growth and great patient care. To oversee all line management responsibilities including performance management, appraisals, managing sickness and absence, personal development plans, professional development and annual leave. To establish and maintain clear effective relationships with all key stakeholders in order to promote the service/s and to ensure customer satisfaction is maintained. A full list of responsibilities can be found in the attached job description. About us As an Administrator Team Leader, you'll be part of our valued team based at Oldham, Bury and Rochdale Sexual Health Service. You will feel valued as a Administrator Team Leader within HCRG Care Group, receiving access to exclusive rewards and benefits including: A salary of £26,000.00 - £29,000.00, dependent on experience, with access to our group pension Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover life's emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year Job responsibilities About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesn't happen often, sometimes a role is very popular, and we'll need to close it earlier than the date we've shown here. If you're keen to join our team, we'd love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administrator (6 month contract) Location: Brentwood, Essex Salary: £29,000 Hours: Monday-Friday, 9am - 5pm Benefits: 20 days holiday, pension scheme, parking on site Are you organised, proactive, and confident working in a fast paced environment? Our client is expanding and is looking for a dependable Administrator to support their busy workshop team, initially on a 6 month contract basis, with the potential of a permanent role offered after the initial contract period. As an Administrator, you will work closely with the Workshop Manager, Company Directors, and wider team to keep operations running efficiently. You will handle customer communication, schedule management, finance administration, and compliance tasks while ensuring all records are accurate and up to date. You will be part of a friendly, supportive team, but also trusted to work independently with minimal supervision. Key Responsibilities Front Office & Customer Communication Provide front of house reception support: greeting visitors, drivers, and handling deliveries Answer incoming calls and manage messages professionally Manage shared email inboxes and internal communication applications Ensure customers are updated promptly and accurately Workshop Coordination Book in vehicle work and liaise with the Workshop Manager and Directors Maintain MOT and inspection schedules (Excel-based) Book MOTs and send inspection reminders Process inspection sheets and chase technicians for any missing paperwork Maintain accurate vehicle records Finance & Administration Process supplier invoices with correct coding using accounting and billing systems Add and reconcile parts invoices Resolve discrepancies on supplier and customer invoices Prepare and send weekly customer invoices Process parking charges, congestion fees, and fines, ensuring correct customer recharge Carry out general office duties including filing, scanning,opying, and data entry Hire Fleet & Compliance Maintain compliance records and spreadsheets for hire fleet vehicles Liaise with hire fleet customers Prepare and send invoices and compliance documentation for hire start/end Maintain vehicle file records What We're Looking For Proven experience as a Workshop Administrator or Accounts Administrator Background in a vehicle workshop (HGV/commercial experience desirable) Strong customer service and communication skills Confident using Intuit QuickBooks Online (or similar accounting software) Advanced Excel ability - financial formulas, spreadsheet creation, data management Excellent numerical accuracy and data entry skills Strong organisational and time management skills Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 08, 2026
Full time
Administrator (6 month contract) Location: Brentwood, Essex Salary: £29,000 Hours: Monday-Friday, 9am - 5pm Benefits: 20 days holiday, pension scheme, parking on site Are you organised, proactive, and confident working in a fast paced environment? Our client is expanding and is looking for a dependable Administrator to support their busy workshop team, initially on a 6 month contract basis, with the potential of a permanent role offered after the initial contract period. As an Administrator, you will work closely with the Workshop Manager, Company Directors, and wider team to keep operations running efficiently. You will handle customer communication, schedule management, finance administration, and compliance tasks while ensuring all records are accurate and up to date. You will be part of a friendly, supportive team, but also trusted to work independently with minimal supervision. Key Responsibilities Front Office & Customer Communication Provide front of house reception support: greeting visitors, drivers, and handling deliveries Answer incoming calls and manage messages professionally Manage shared email inboxes and internal communication applications Ensure customers are updated promptly and accurately Workshop Coordination Book in vehicle work and liaise with the Workshop Manager and Directors Maintain MOT and inspection schedules (Excel-based) Book MOTs and send inspection reminders Process inspection sheets and chase technicians for any missing paperwork Maintain accurate vehicle records Finance & Administration Process supplier invoices with correct coding using accounting and billing systems Add and reconcile parts invoices Resolve discrepancies on supplier and customer invoices Prepare and send weekly customer invoices Process parking charges, congestion fees, and fines, ensuring correct customer recharge Carry out general office duties including filing, scanning,opying, and data entry Hire Fleet & Compliance Maintain compliance records and spreadsheets for hire fleet vehicles Liaise with hire fleet customers Prepare and send invoices and compliance documentation for hire start/end Maintain vehicle file records What We're Looking For Proven experience as a Workshop Administrator or Accounts Administrator Background in a vehicle workshop (HGV/commercial experience desirable) Strong customer service and communication skills Confident using Intuit QuickBooks Online (or similar accounting software) Advanced Excel ability - financial formulas, spreadsheet creation, data management Excellent numerical accuracy and data entry skills Strong organisational and time management skills Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Go back Torbay and South Devon NHS Foundation Trust Social Care Business Administrator The closing date is 19 March 2026 Our Social Care Business Administrator will provide high-quality administrative support to the day-to-day operations of the Adult Mental Health Social Care Team and to its management and senior leadership team. Main duties of the job You will be expected to provide efficient administrative support to underpin Adult Social Care processes within Torbay and South Devon NHS Foundation Trust. This can include but is not limited to: Managing HR matters such as annual leave, sickness absence, and attendance sheets. General administrative tasks for the team leads, social workers and community care workers such as typing and sending letters, printing and ordering equipment. Minute-taking for team meetings and for important statutory meetings such as safeguarding or best interests meetings. Creation of an on-going duty rota for the team and creation and maintenance of shared electronic folders. Supporting the referral co ordinator at times and vice versa. The administration support to the management and the senior leadership team will include arranging multi agency meetings, screening calls and emails, assisting with the preparation of reports or presentations to deadline, and creating meeting agendas and minutes. You will be required to liaise with social workers and other clinicians, private and third sector providers as well as service users and carers, when necessary, to communicate and gather information. You will be expected to prioritise and manage your own workload under the line management of the Social Work Lead. The post holder will receive professional supervision from the Referral Co ordinator who is a Band 4. About us You will be working within the Under 65 Mental Health Social Care team. The U65MH Social Care team aims to ensure robust assessment, support and review of clients with severe and enduring mental health problems who requires social care input. The team work to maximise the independence of all clients through providing personalised and proportionate assessment of their social care needs. Working closely with the local CMHTs and community voluntary sector the team aim to provide a strength based approach to all their work. The team is committed to high quality provision and delivery of social care statutory interventions. This post is professionally supervised by the Referral Coordinator within the team, who will provide support, appraisal and monthly supervision. The post holder is ultimately accountable to, and line managed by one of the two social work leads within the team. The team is committed to high quality provision and delivery of social care statutory interventions. Job responsibilities Communication and working relationships Handle sensitive information e.g. handle and communicate sensitive and sometimes upsetting information relating to service users in accordance with Trust confidentiality and other information governance policies. Ability to communicate verbally or in writing with a variety of people, including other professionals, clinicians, providers, service users and families. Communicate updates and information effectively to the teams. Analytical and judgement Ability to identify urgency of calls for action accordingly and direct calls to the most appropriate member of the team. Phones will be mainly covered by the referral coordinator however there will be occasions where the business admin will need to pick this role up. Planning and organisation Good time management for own work and ability to prioritise work, with support and guidance from Social Work Lead. Ability to work flexibly and under pressure, being open to change in an ever evolving environment. Patient and client care You will not have any responsibility for the direct provision of care or treatment to service users. However, the post holder will have some contact with service users/clients/carers when arranging meetings/appointments. Ensure the Social Care database and current client electronic recording system is routinely updated with the latest relevant information on service users. Policy and service development Maintain robust and integrated office management and administrative systems for the Social Care Team in accordance with Trust policy. Assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care Team. Alert the Social Work Lead of any discrepancies, risks or issues as they arise. Follow policies in own role. May be required to comment/implement policies and proposed changes to practices, procedures for own area of work, e.g.: may comment on procedures/implements administrative policies in own area to include office management and administrative systems for the Social Care Team. Finance, equipment and other resources Maintaining and ordering of stationery and office equipment for the social care team and AMHP team. Information technology and administrative duties Provide accurate and timely administrative support to the Social Care Team, as above. Ensure tasks are completed effectively and within given timescales. Maintain and update the social care databases accurately and in a timely fashion. Research and development Undertake audits as necessary to own work, e.g.: assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care funding office and make suggestions for appropriate changes to ensure the efficient management of the office. Responsibility for supervision,leadershipand management The post holder will not have responsibility in this area. Freedom to act Provide excellent administrative support to the Social Care Team, as requested by the Social Work Lead and team members, including the following tasks: Support and facilitate meetings through sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary. This will include Minutes for Staff Meetings Minutes for Safeguarding / Best Interest /Risk management / Multi professional meetings and other ad hoc meetings. Review and update Patient / Client records on database ensuring accurate recording and retrieval of data. Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying and associated tasks. Dealing with IT Issues within the Teams, set up IT systems for all staff to access and trouble shooting where possible. Liaise with the Trust Human Resources and Payroll department and process annual leave and sickness leave for all team members. Completion of annual leave forms and distribute to allocated team members ensuring correct leave is recorded. Provide administrative support to the Mental Health social care Panel, preparation of electronic records for Panel. Provide administrative support to the senior leadership team. Develop excellent Knowledge of Policy and Procedures Torbay and South Devon NHS Foundation Trust for staffing, HR and Payroll. Person Specification Qualifications and training IT Skills - European Computer Driving Licence or equivalent. RSA 3, NVQ 3 or equivalent qualification or experience. GCSE level of education or equivalent experience in Mathematics and English. Knowledge and experience Excellent working knowledge of application of IT software packages, in particular Access, Excel, Word and Outlook. Range of work procedures and work practices required, e.g.: knowledge of contract and financial systems operating within Council/NHS. Knowledge of contract and financial systems operating within Local Authorities/NHS. Specific Skills Experience of working to competing deadlines with a variety of stakeholders. Experience of working in a busy environment. Plan and organise complex activities or programmes requiring formulation adjustment, e.g.: co ordinate activities which include multi disciplinary meetings social care meetings and appointments, panel meetings requiring specific attention to detail. Ability to prioritise diary arrangements and re arrange at last minute. Skilled communicator with excellent verbal and written communication skills. Minute/note taking skills with accurate keyboard skills and computer literacy. Experience of working within the NHS. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Torbay and South Devon NHS Foundation Trust
Mar 08, 2026
Full time
Go back Torbay and South Devon NHS Foundation Trust Social Care Business Administrator The closing date is 19 March 2026 Our Social Care Business Administrator will provide high-quality administrative support to the day-to-day operations of the Adult Mental Health Social Care Team and to its management and senior leadership team. Main duties of the job You will be expected to provide efficient administrative support to underpin Adult Social Care processes within Torbay and South Devon NHS Foundation Trust. This can include but is not limited to: Managing HR matters such as annual leave, sickness absence, and attendance sheets. General administrative tasks for the team leads, social workers and community care workers such as typing and sending letters, printing and ordering equipment. Minute-taking for team meetings and for important statutory meetings such as safeguarding or best interests meetings. Creation of an on-going duty rota for the team and creation and maintenance of shared electronic folders. Supporting the referral co ordinator at times and vice versa. The administration support to the management and the senior leadership team will include arranging multi agency meetings, screening calls and emails, assisting with the preparation of reports or presentations to deadline, and creating meeting agendas and minutes. You will be required to liaise with social workers and other clinicians, private and third sector providers as well as service users and carers, when necessary, to communicate and gather information. You will be expected to prioritise and manage your own workload under the line management of the Social Work Lead. The post holder will receive professional supervision from the Referral Co ordinator who is a Band 4. About us You will be working within the Under 65 Mental Health Social Care team. The U65MH Social Care team aims to ensure robust assessment, support and review of clients with severe and enduring mental health problems who requires social care input. The team work to maximise the independence of all clients through providing personalised and proportionate assessment of their social care needs. Working closely with the local CMHTs and community voluntary sector the team aim to provide a strength based approach to all their work. The team is committed to high quality provision and delivery of social care statutory interventions. This post is professionally supervised by the Referral Coordinator within the team, who will provide support, appraisal and monthly supervision. The post holder is ultimately accountable to, and line managed by one of the two social work leads within the team. The team is committed to high quality provision and delivery of social care statutory interventions. Job responsibilities Communication and working relationships Handle sensitive information e.g. handle and communicate sensitive and sometimes upsetting information relating to service users in accordance with Trust confidentiality and other information governance policies. Ability to communicate verbally or in writing with a variety of people, including other professionals, clinicians, providers, service users and families. Communicate updates and information effectively to the teams. Analytical and judgement Ability to identify urgency of calls for action accordingly and direct calls to the most appropriate member of the team. Phones will be mainly covered by the referral coordinator however there will be occasions where the business admin will need to pick this role up. Planning and organisation Good time management for own work and ability to prioritise work, with support and guidance from Social Work Lead. Ability to work flexibly and under pressure, being open to change in an ever evolving environment. Patient and client care You will not have any responsibility for the direct provision of care or treatment to service users. However, the post holder will have some contact with service users/clients/carers when arranging meetings/appointments. Ensure the Social Care database and current client electronic recording system is routinely updated with the latest relevant information on service users. Policy and service development Maintain robust and integrated office management and administrative systems for the Social Care Team in accordance with Trust policy. Assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care Team. Alert the Social Work Lead of any discrepancies, risks or issues as they arise. Follow policies in own role. May be required to comment/implement policies and proposed changes to practices, procedures for own area of work, e.g.: may comment on procedures/implements administrative policies in own area to include office management and administrative systems for the Social Care Team. Finance, equipment and other resources Maintaining and ordering of stationery and office equipment for the social care team and AMHP team. Information technology and administrative duties Provide accurate and timely administrative support to the Social Care Team, as above. Ensure tasks are completed effectively and within given timescales. Maintain and update the social care databases accurately and in a timely fashion. Research and development Undertake audits as necessary to own work, e.g.: assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care funding office and make suggestions for appropriate changes to ensure the efficient management of the office. Responsibility for supervision,leadershipand management The post holder will not have responsibility in this area. Freedom to act Provide excellent administrative support to the Social Care Team, as requested by the Social Work Lead and team members, including the following tasks: Support and facilitate meetings through sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary. This will include Minutes for Staff Meetings Minutes for Safeguarding / Best Interest /Risk management / Multi professional meetings and other ad hoc meetings. Review and update Patient / Client records on database ensuring accurate recording and retrieval of data. Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying and associated tasks. Dealing with IT Issues within the Teams, set up IT systems for all staff to access and trouble shooting where possible. Liaise with the Trust Human Resources and Payroll department and process annual leave and sickness leave for all team members. Completion of annual leave forms and distribute to allocated team members ensuring correct leave is recorded. Provide administrative support to the Mental Health social care Panel, preparation of electronic records for Panel. Provide administrative support to the senior leadership team. Develop excellent Knowledge of Policy and Procedures Torbay and South Devon NHS Foundation Trust for staffing, HR and Payroll. Person Specification Qualifications and training IT Skills - European Computer Driving Licence or equivalent. RSA 3, NVQ 3 or equivalent qualification or experience. GCSE level of education or equivalent experience in Mathematics and English. Knowledge and experience Excellent working knowledge of application of IT software packages, in particular Access, Excel, Word and Outlook. Range of work procedures and work practices required, e.g.: knowledge of contract and financial systems operating within Council/NHS. Knowledge of contract and financial systems operating within Local Authorities/NHS. Specific Skills Experience of working to competing deadlines with a variety of stakeholders. Experience of working in a busy environment. Plan and organise complex activities or programmes requiring formulation adjustment, e.g.: co ordinate activities which include multi disciplinary meetings social care meetings and appointments, panel meetings requiring specific attention to detail. Ability to prioritise diary arrangements and re arrange at last minute. Skilled communicator with excellent verbal and written communication skills. Minute/note taking skills with accurate keyboard skills and computer literacy. Experience of working within the NHS. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Torbay and South Devon NHS Foundation Trust
Join a compassionate organisation where your skills will make a real difference every day. At Mary Ann Evans Hospice, we are looking for a proactive and organised individual to support the smooth running of our business operations. In this varied and rewarding role, you'll play a key part in managing accounts, supporting administrative services, and helping create a warm and welcoming experience for everyone who walks through our doors. Working over 4 days, 30 hours per week. Main duties of the job As an integral member of the Mary Ann Evans Hospices Business Support Services Team, you will be pro active, organised and flexible in your approach to keeping the business accounts operations running smoothly. Whilst your priorities will be the day to day book keeping/accounts you will be available to support other colleagues within Business Support Services. Undertake administrative tasks such as filing, answering phone calls and developing systems to monitor compliance for clinical, business, and income generation teams. With colleagues help to provide a professional and welcoming reception service for the hospice, ensuring excellent first impressions for visitors, patients, clients, and families using all services. Support the Business Support Services Team Leader in administrative and operational tasks to ensure efficient hospice business management. You will also support, as required, the Chief Executive. Right to Work in the UK: Applicants must have the legal right to work in the UK at the time of application. Please note that we are unable to offer visa sponsorship for this role, and applications requiring overseas sponsorship will not be considered. About us Mary Ann Evans Hospice is an adult community hospice in North Warwickshire. As an independent charity we provide palliative and end of life care and support to patients with life limiting illnesses and those that matter most to them. Our services include Hospice at Home, Wellbeing Centre, Family Support and Bereavement and Rapid Response (a shared service with South Warwickshire NHS Foundation Trust). We work closely with our community and hospital colleagues from the NHS, social services, local care MAEH Values: Mary Ann Evans Hospice is committed to ensuring a healthy work life balance for staff given the nature of the environment and care services provided. The Hospice, its staff and volunteers are all committed to ensuring our values stay at the centre of its ethos. Trustworthy Respectful Inspirational Sustainable What we offer We provide a comprehensive benefits package designed to support your wellbeing, career development and work life balance, including: Sickness pay in line with Mary Ann Evans Hospice policy Excellent training and professional development opportunities Lease car scheme via salary sacrifice and access to electric pool cars for work related travel Free on site parking at the Hospice (George Eliot site) Employee Assistance Programme (EAP) offering confidential support At Mary Ann Evans Hospice, you will be part of a dedicated and compassionate team making a real difference to people's lives every day. Job responsibilities Book-keeping and Accounts Reconcile accounts on dashboard/XERO To carry out Shop reconciliation on dashboard/XERO as required To record and process all Invoices and requests for payment To raise Sales Ledger invoices as required and to chase for payment when overdue To keep accurate book-keeping records To support accounts overview and challenge discrepancies/errors To assist the Chief Executive with month end, year-end, budgeting and other management accounts ensuring accurate records are kept Co ordinate regularly with payroll provider Investigate discrepancies in transactions Setting up new suppliers/customers in our Accounts/finance systems Follow up on overdue supplier/customer payment and resolve queries Ensure compliance with HMRC Retail visits to engage with staff to ensure accounting best practices are implemented Reception and Administrative Support Provide a professional and welcoming reception service, answering calls, greeting visitors, and directing them as appropriate both for Mary Ann Evans Hospice and The Warren Building. Process payments and maintain accurate records for merchandise sales. Support volunteers working in the main hospice and ensure effective communication with staff and volunteers. Manage sign in sheets and produce car park codes as required. Other Duties Be IT literate and proficient in Microsoft Office (Word, Excel etc) to facilitate efficient communication and documentation. Provide clerical and administrative support to the wider hospice team as needed, including covering for sickness and holidays. To ensure purchasing procedures are followed and records kept Managing databases and ensuring a high level of accuracy and safe handling of confidential information. Maintaining safe, secure and efficient office systems management and filing. Where appropriate be diplomatic, discreet and sensitive and maintain confidentiality appropriately. Work flexibly across the organisation and through all departments and sites as required to support the delivery of hospice services. Act as a role model to staff and volunteers. Standard Requirements of all Mary Ann Staff: To be flexible and adapt to the needs of the department and your team. To maintain strict confidentiality and always adhere to data protection policies. To observe and maintain security procedures and to be aware of responsibilities towards Health & Safety, Hospice Policies & Procedures, and COSHH. Mary Ann operates a strictly no smoking policy whilst on duty and on the premises. Exercise responsible stewardship of hospice resources. Attendance at meetings, events and activities may require the post holder to work beyond the normal hours/days of work on occasions flexibility is essential. To have an understanding and demonstrate regard for Mary Anns values, vision, mission, and strategic aims. Travel in the Warwickshire area, and on occasions within the UK, to fulfil role and attend/participate in training and personal development opportunities, using own vehicle or public transport, for which expenses will be met in line with policies. To maintain an effective and collaborative working relationship with other members of staff and volunteers. To participate in annual and quarterly performance appraisal, where the job description will be reviewed, and objectives agreed. Take responsibility for ensuring the timely completion and/or attendance for all statutory and mandatory training requirements relevant to role as outlined by Mary Anns Policy. To participate in surveys and audits as required by the service in relation to your role. Conform to conventional standards of professional uniform and business dress when representing Mary Ann. To accept temporary redeployment within any part of Mary Ann should the need arise ensuring hospice goals and objectives are met. Person Specification Qualifications GCSE or equivalent grade C/4 and above in English and Maths AAT Qualification or equivalent Business Administration Qualification or equivalent Experience Experience in book-keeping Experience in accounts payable Experience in processing Invoices and Purchase Orders for payment Experience in all Microsoft packages especially Excel. Key attention to detail Analytical skills required Able to work on their own but also as part of a wider team with whom they can quickly build up trust and confidence. Able to demonstrate perseverance and resilience. Conscientious, methodical and organised. The ability to communicate, at all levels, verbally and in writing, clearly and easily, both within and outside the organisation. Accounting databases i.e. XERO and SAGE Experience of working in a charity/fundraising environment. Professional Behaviours Self motivated, passionate, and confident Resourceful and creative High level of accuracy and attention to detail Adaptable and capable of managing changing priorities and tasks. Calm, caring, enabling and supportive manner. Positive, encouraging, sensitive and discreet. Ability to work with minimal supervision and able to manage own workload. Other Job Requirements To wear Business Support Services uniform/accepted formal code of business dress Ability to work in non smoking environment being a non smoker whilst on duty Ambassador for the organisation Able to work flexibly or additional hours on occasions. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 08, 2026
Full time
Join a compassionate organisation where your skills will make a real difference every day. At Mary Ann Evans Hospice, we are looking for a proactive and organised individual to support the smooth running of our business operations. In this varied and rewarding role, you'll play a key part in managing accounts, supporting administrative services, and helping create a warm and welcoming experience for everyone who walks through our doors. Working over 4 days, 30 hours per week. Main duties of the job As an integral member of the Mary Ann Evans Hospices Business Support Services Team, you will be pro active, organised and flexible in your approach to keeping the business accounts operations running smoothly. Whilst your priorities will be the day to day book keeping/accounts you will be available to support other colleagues within Business Support Services. Undertake administrative tasks such as filing, answering phone calls and developing systems to monitor compliance for clinical, business, and income generation teams. With colleagues help to provide a professional and welcoming reception service for the hospice, ensuring excellent first impressions for visitors, patients, clients, and families using all services. Support the Business Support Services Team Leader in administrative and operational tasks to ensure efficient hospice business management. You will also support, as required, the Chief Executive. Right to Work in the UK: Applicants must have the legal right to work in the UK at the time of application. Please note that we are unable to offer visa sponsorship for this role, and applications requiring overseas sponsorship will not be considered. About us Mary Ann Evans Hospice is an adult community hospice in North Warwickshire. As an independent charity we provide palliative and end of life care and support to patients with life limiting illnesses and those that matter most to them. Our services include Hospice at Home, Wellbeing Centre, Family Support and Bereavement and Rapid Response (a shared service with South Warwickshire NHS Foundation Trust). We work closely with our community and hospital colleagues from the NHS, social services, local care MAEH Values: Mary Ann Evans Hospice is committed to ensuring a healthy work life balance for staff given the nature of the environment and care services provided. The Hospice, its staff and volunteers are all committed to ensuring our values stay at the centre of its ethos. Trustworthy Respectful Inspirational Sustainable What we offer We provide a comprehensive benefits package designed to support your wellbeing, career development and work life balance, including: Sickness pay in line with Mary Ann Evans Hospice policy Excellent training and professional development opportunities Lease car scheme via salary sacrifice and access to electric pool cars for work related travel Free on site parking at the Hospice (George Eliot site) Employee Assistance Programme (EAP) offering confidential support At Mary Ann Evans Hospice, you will be part of a dedicated and compassionate team making a real difference to people's lives every day. Job responsibilities Book-keeping and Accounts Reconcile accounts on dashboard/XERO To carry out Shop reconciliation on dashboard/XERO as required To record and process all Invoices and requests for payment To raise Sales Ledger invoices as required and to chase for payment when overdue To keep accurate book-keeping records To support accounts overview and challenge discrepancies/errors To assist the Chief Executive with month end, year-end, budgeting and other management accounts ensuring accurate records are kept Co ordinate regularly with payroll provider Investigate discrepancies in transactions Setting up new suppliers/customers in our Accounts/finance systems Follow up on overdue supplier/customer payment and resolve queries Ensure compliance with HMRC Retail visits to engage with staff to ensure accounting best practices are implemented Reception and Administrative Support Provide a professional and welcoming reception service, answering calls, greeting visitors, and directing them as appropriate both for Mary Ann Evans Hospice and The Warren Building. Process payments and maintain accurate records for merchandise sales. Support volunteers working in the main hospice and ensure effective communication with staff and volunteers. Manage sign in sheets and produce car park codes as required. Other Duties Be IT literate and proficient in Microsoft Office (Word, Excel etc) to facilitate efficient communication and documentation. Provide clerical and administrative support to the wider hospice team as needed, including covering for sickness and holidays. To ensure purchasing procedures are followed and records kept Managing databases and ensuring a high level of accuracy and safe handling of confidential information. Maintaining safe, secure and efficient office systems management and filing. Where appropriate be diplomatic, discreet and sensitive and maintain confidentiality appropriately. Work flexibly across the organisation and through all departments and sites as required to support the delivery of hospice services. Act as a role model to staff and volunteers. Standard Requirements of all Mary Ann Staff: To be flexible and adapt to the needs of the department and your team. To maintain strict confidentiality and always adhere to data protection policies. To observe and maintain security procedures and to be aware of responsibilities towards Health & Safety, Hospice Policies & Procedures, and COSHH. Mary Ann operates a strictly no smoking policy whilst on duty and on the premises. Exercise responsible stewardship of hospice resources. Attendance at meetings, events and activities may require the post holder to work beyond the normal hours/days of work on occasions flexibility is essential. To have an understanding and demonstrate regard for Mary Anns values, vision, mission, and strategic aims. Travel in the Warwickshire area, and on occasions within the UK, to fulfil role and attend/participate in training and personal development opportunities, using own vehicle or public transport, for which expenses will be met in line with policies. To maintain an effective and collaborative working relationship with other members of staff and volunteers. To participate in annual and quarterly performance appraisal, where the job description will be reviewed, and objectives agreed. Take responsibility for ensuring the timely completion and/or attendance for all statutory and mandatory training requirements relevant to role as outlined by Mary Anns Policy. To participate in surveys and audits as required by the service in relation to your role. Conform to conventional standards of professional uniform and business dress when representing Mary Ann. To accept temporary redeployment within any part of Mary Ann should the need arise ensuring hospice goals and objectives are met. Person Specification Qualifications GCSE or equivalent grade C/4 and above in English and Maths AAT Qualification or equivalent Business Administration Qualification or equivalent Experience Experience in book-keeping Experience in accounts payable Experience in processing Invoices and Purchase Orders for payment Experience in all Microsoft packages especially Excel. Key attention to detail Analytical skills required Able to work on their own but also as part of a wider team with whom they can quickly build up trust and confidence. Able to demonstrate perseverance and resilience. Conscientious, methodical and organised. The ability to communicate, at all levels, verbally and in writing, clearly and easily, both within and outside the organisation. Accounting databases i.e. XERO and SAGE Experience of working in a charity/fundraising environment. Professional Behaviours Self motivated, passionate, and confident Resourceful and creative High level of accuracy and attention to detail Adaptable and capable of managing changing priorities and tasks. Calm, caring, enabling and supportive manner. Positive, encouraging, sensitive and discreet. Ability to work with minimal supervision and able to manage own workload. Other Job Requirements To wear Business Support Services uniform/accepted formal code of business dress Ability to work in non smoking environment being a non smoker whilst on duty Ambassador for the organisation Able to work flexibly or additional hours on occasions. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Mar 08, 2026
Full time
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust Administrator - Learning Disability Service The closing date is 15 March 2026 Are you an enthusiastic Administrator looking for a new challenge? Do you like things to be just so and have an excellent eye for detail? Are you focussed on doing your job to the best of your ability and are comfortable working within a team and on your own initiative? If this is you, then read on as we might just have the job for you. The Learning Disability Service delivers excellent healthcare to adults with learning disabilities across the locality. We are looking for an enthusiastic and motivated Administrator to provide flexible administrative support across our Community Learning Disability Teams, our Single Point of Access, and the Intensive Support Team to support peaks in administration workload. Please note this is a part time role for up to 28 hours per week, we cannot unfortunately consider full time applications Main duties of the job It is important you have excellent administration, communication and people management skills as this role entails communicating with a range of internal and external professionals and organisations, whilst always providing excellent customer service for all service users, their carers and other visitors to the team. If you are conscientious, kind, have a flexible attitude, can juggle different tasks at the same time (such as audiotyping, minute taking, report/letter writing, phone calls/messages, diary management and data entry) then it is likely you have the skills we are looking for and we would love to hear from you. This role is part-time with days worked to be negotiated, however, applicants must be able to work a Thursday or Friday. The team fosters a strong supportive team approach, and training for this role is provided. A car is useful but not essential as driving to other team bases may be required to support meetings/training. Please read the job description & specification, and if you have any questions about the role, we would love to hear from you. Please contact Mandy Norris (Operational Team Lead) or Wendy Willis-Barr (Administration Co-ordinator) on . About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Qualifications NVQ/Higher Apprenticeship Level 2 Business & Administration (or equivalent). ECDL or CLAIT qualification in IT. RSA II/III Word processing/Typing (or equivalent). GCSE A-C Maths/Functional skills level 2 Numeracy. GCSE A-C English/Functional skills level 2 Literacy. RSA II/III Audio-typing (or equivalent). Knowledge of medical terminology. Car driver with business use insurance. Experience Good working knowledge of Microsoft Office software programmes and previous experience of working in an administrative role. Experience of organising and prioritising work, meeting deadlines, with good attention to detail. Good communication & interpersonal skills with the public and professionals. Good customer focus, with experience of managing challenging conversations with diplomacy, discretion and tact. Positive attitude and approach to mental health and learning disabilities. To be self-motivated and able work alone effectively. To be able to develop good working relationships with other team members. Experience of working as an administrator in health or social care. Experience of healthcare systems. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Mar 08, 2026
Full time
Go back Hampshire and Isle of Wight Healthcare NHS Foundation Trust Administrator - Learning Disability Service The closing date is 15 March 2026 Are you an enthusiastic Administrator looking for a new challenge? Do you like things to be just so and have an excellent eye for detail? Are you focussed on doing your job to the best of your ability and are comfortable working within a team and on your own initiative? If this is you, then read on as we might just have the job for you. The Learning Disability Service delivers excellent healthcare to adults with learning disabilities across the locality. We are looking for an enthusiastic and motivated Administrator to provide flexible administrative support across our Community Learning Disability Teams, our Single Point of Access, and the Intensive Support Team to support peaks in administration workload. Please note this is a part time role for up to 28 hours per week, we cannot unfortunately consider full time applications Main duties of the job It is important you have excellent administration, communication and people management skills as this role entails communicating with a range of internal and external professionals and organisations, whilst always providing excellent customer service for all service users, their carers and other visitors to the team. If you are conscientious, kind, have a flexible attitude, can juggle different tasks at the same time (such as audiotyping, minute taking, report/letter writing, phone calls/messages, diary management and data entry) then it is likely you have the skills we are looking for and we would love to hear from you. This role is part-time with days worked to be negotiated, however, applicants must be able to work a Thursday or Friday. The team fosters a strong supportive team approach, and training for this role is provided. A car is useful but not essential as driving to other team bases may be required to support meetings/training. Please read the job description & specification, and if you have any questions about the role, we would love to hear from you. Please contact Mandy Norris (Operational Team Lead) or Wendy Willis-Barr (Administration Co-ordinator) on . About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence Job responsibilities Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible. We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process. Qualifications NVQ/Higher Apprenticeship Level 2 Business & Administration (or equivalent). ECDL or CLAIT qualification in IT. RSA II/III Word processing/Typing (or equivalent). GCSE A-C Maths/Functional skills level 2 Numeracy. GCSE A-C English/Functional skills level 2 Literacy. RSA II/III Audio-typing (or equivalent). Knowledge of medical terminology. Car driver with business use insurance. Experience Good working knowledge of Microsoft Office software programmes and previous experience of working in an administrative role. Experience of organising and prioritising work, meeting deadlines, with good attention to detail. Good communication & interpersonal skills with the public and professionals. Good customer focus, with experience of managing challenging conversations with diplomacy, discretion and tact. Positive attitude and approach to mental health and learning disabilities. To be self-motivated and able work alone effectively. To be able to develop good working relationships with other team members. Experience of working as an administrator in health or social care. Experience of healthcare systems. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Administrator Location: Chelmsford Salary: £18,345 per annum We are recruiting for an Administrator at HMP Chelmsford Here at Forward Trust, we deliver a complex range of drug and alcohol services in the unique prison environment. Our support includes providing advice, health and wellbeing, motivational work, clinical services, and a wider range of group work and treatment programmes. The Forward Trust services which are delivered within prison settings are commissioned by NHS England and are delivered in partnership with primary healthcare providers and HMPPS. Integration and partnership are integral to the work we do. We believe that everyone can live a fulfilling life, whatever their past. Our work in prisons aims to support those affected by drug or alcohol issues to create lasting change and reduce dependency, homelessness, unemployment and re-offending. Role Responsibilities The Administrator position entails providing a comprehensive business administration service to support senior substance misuse management, ensuring data quality and administrative effectiveness. The purpose of this post is to ensure the smooth administration at HMP Chelmsford. Responsibilities include providing support to managers and integrated substance misuse teams, contributing to and monitoring targets set by Forward, performing some secretarial duties, data validation, time management, and system monitoring. The role requires collaborative work with the data team and this will be remote. The ability to work independently and proactively for protracted periods is a must. Being dynamic and flexible to meet key deadlines and data submission requirements is imperative to the function of this role. Ensure the collection of relevant statistical data is accurate and reported in accordance with any specified deadlines. Take minutes in a range of meetings and ensure they are organised, and the correct attendees are invited. Liaison, where appropriate, with relevant prison departments, including clinical partners. Opening and distribution of external and internal post, ensuring outgoing mail is delivered to the post room in a timely manner. To be responsible for answering the general office telephone and dealing with enquiries as appropriate. Using own initiative when dealing with a range of subjects in a courteous and efficient manner, whether in person, writing or telephone, always taking client confidentiality into consideration. To assist with filing and maintenance of ISMT administration records in an orderly and user-friendly system. Engage positively in team meetings and supervision sessions as required by the Service Manager. Support the Service by ensuring all tasks are covered and undertaken to a high standard. Alert the Line Manager and Service Manager to any significant risks or problems arising while managing and monitoring the services carried out. Take on other reasonable tasks and responsibilities as deemed appropriate by line management Working as part of a team of 14 you will be reporting to the Service Managers. This is a part time role of 28 hours and can be flexible on the days of work with a recommended start time of 8am. You will be recording data onto a national data base system. You will be based on the wing but no one to one interaction with the Prisoners. You will be working with other stakeholders inside and outside of the organisation. All prison-based roles will require enhanced DBS and HMPPS security vetting. Please note this process can take up to 3-6 weeks. All offers are subject to receiving both HMPPS vetting and DBS clearances. Checks will require you to provide information on the below: Yourself (personal information, financial information, police information, criminal history) Your family (parents, parents partners, siblings, partner(s), children) Co-residents Associations that may cause a conflict of interest with your role or the prison service. Background checks across police information systems on you, your family and other associates Credit reference checks Social media and Open-Source checks (these are checks on content about you that's publicly available on the internet to ensure there's nothing linked to you that could undermine public trust and confidence in the prison service) Other government and overseas agency or police checks. The Ideal Candidate We are looking for an organised individual who can work on own their own initiative who have great attention to detail and can work towards deadlines and targets. An intermediate to advanced certification or demonstrable experience in Microsoft packages. A minimum of one years experience of providing administrative support within a large team, demonstrating ability to work in a pressured environment. Experience of accurately collating statistical information, with an attention to detail and report writing. Experience of developing, implementing or maintaining large databases and managing administrative tasks associated with them. Willingness to develop an understanding of the aims of Forward and support the organisations ethos. Previous experience of working within a confidential and/or secure environment. Excellent organisational skills. Ability to effectively manage a varied workload whilst working to deadlines and targets. Excellent written and verbal communication skills, with the ability to deal with people of all levels and to work on own initiative in preparing correspondence. To Apply If you feel you are a suitable candidate and would like to work for Forward Trust, please proceed through the following link to be redirected to our website to complete your application. (url removed)>
Mar 06, 2026
Full time
Administrator Location: Chelmsford Salary: £18,345 per annum We are recruiting for an Administrator at HMP Chelmsford Here at Forward Trust, we deliver a complex range of drug and alcohol services in the unique prison environment. Our support includes providing advice, health and wellbeing, motivational work, clinical services, and a wider range of group work and treatment programmes. The Forward Trust services which are delivered within prison settings are commissioned by NHS England and are delivered in partnership with primary healthcare providers and HMPPS. Integration and partnership are integral to the work we do. We believe that everyone can live a fulfilling life, whatever their past. Our work in prisons aims to support those affected by drug or alcohol issues to create lasting change and reduce dependency, homelessness, unemployment and re-offending. Role Responsibilities The Administrator position entails providing a comprehensive business administration service to support senior substance misuse management, ensuring data quality and administrative effectiveness. The purpose of this post is to ensure the smooth administration at HMP Chelmsford. Responsibilities include providing support to managers and integrated substance misuse teams, contributing to and monitoring targets set by Forward, performing some secretarial duties, data validation, time management, and system monitoring. The role requires collaborative work with the data team and this will be remote. The ability to work independently and proactively for protracted periods is a must. Being dynamic and flexible to meet key deadlines and data submission requirements is imperative to the function of this role. Ensure the collection of relevant statistical data is accurate and reported in accordance with any specified deadlines. Take minutes in a range of meetings and ensure they are organised, and the correct attendees are invited. Liaison, where appropriate, with relevant prison departments, including clinical partners. Opening and distribution of external and internal post, ensuring outgoing mail is delivered to the post room in a timely manner. To be responsible for answering the general office telephone and dealing with enquiries as appropriate. Using own initiative when dealing with a range of subjects in a courteous and efficient manner, whether in person, writing or telephone, always taking client confidentiality into consideration. To assist with filing and maintenance of ISMT administration records in an orderly and user-friendly system. Engage positively in team meetings and supervision sessions as required by the Service Manager. Support the Service by ensuring all tasks are covered and undertaken to a high standard. Alert the Line Manager and Service Manager to any significant risks or problems arising while managing and monitoring the services carried out. Take on other reasonable tasks and responsibilities as deemed appropriate by line management Working as part of a team of 14 you will be reporting to the Service Managers. This is a part time role of 28 hours and can be flexible on the days of work with a recommended start time of 8am. You will be recording data onto a national data base system. You will be based on the wing but no one to one interaction with the Prisoners. You will be working with other stakeholders inside and outside of the organisation. All prison-based roles will require enhanced DBS and HMPPS security vetting. Please note this process can take up to 3-6 weeks. All offers are subject to receiving both HMPPS vetting and DBS clearances. Checks will require you to provide information on the below: Yourself (personal information, financial information, police information, criminal history) Your family (parents, parents partners, siblings, partner(s), children) Co-residents Associations that may cause a conflict of interest with your role or the prison service. Background checks across police information systems on you, your family and other associates Credit reference checks Social media and Open-Source checks (these are checks on content about you that's publicly available on the internet to ensure there's nothing linked to you that could undermine public trust and confidence in the prison service) Other government and overseas agency or police checks. The Ideal Candidate We are looking for an organised individual who can work on own their own initiative who have great attention to detail and can work towards deadlines and targets. An intermediate to advanced certification or demonstrable experience in Microsoft packages. A minimum of one years experience of providing administrative support within a large team, demonstrating ability to work in a pressured environment. Experience of accurately collating statistical information, with an attention to detail and report writing. Experience of developing, implementing or maintaining large databases and managing administrative tasks associated with them. Willingness to develop an understanding of the aims of Forward and support the organisations ethos. Previous experience of working within a confidential and/or secure environment. Excellent organisational skills. Ability to effectively manage a varied workload whilst working to deadlines and targets. Excellent written and verbal communication skills, with the ability to deal with people of all levels and to work on own initiative in preparing correspondence. To Apply If you feel you are a suitable candidate and would like to work for Forward Trust, please proceed through the following link to be redirected to our website to complete your application. (url removed)>
We have an exciting opportunity for an experienced Business Support Team Leader to join our friendly Business Support Team. You will be based three days per week in our Redhill office, supporting a team of six Administrators who provide administrative support across Redhill, Ewell and Chertsey. Working hours will be between 9am - 5pm Monday to Friday. Once your training is complete and the team feels fully supported, there may be flexibility to reduce the number of on-site days. In this role, you will provide day today leadership and back office support to ensure our Single Point of Access (SPA) service runs smoothly. This includes overseeing appointment booking processes, opening referrals, speaking with parents and carers, cancelling or rearranging appointments, and supporting the team to deliver high-quality, patient centred administration. We are looking for someone with leadership and management experience, excellent communication skills, and a proactive approach to supporting colleagues. You will play a key part in creating a positive, well organised and supportive environment for both the admin team and the families we serve. If you are a confident, people focused leader with experience in administrative services, wed love to hear from you Main duties of the job Provide supportive daytoday leadership for the administrative team, including supervision, onetoones, absence management, appraisals, training, and fair workload allocation. Communicate clearly, professionally and confidentially with colleagues, parents and external partners. Work closely with managers and senior practitioners to ensure referrals, appointments and service timelines are consistently met. Manage verbal and written communications, ensuring information is shared promptly and accurately. Represent the Business Support function at meetings, contributing to discussions and continuous service improvement. Use sound judgement to make decisions and identify when issues should be escalated to senior colleagues. Support recruitment activities, including shortlisting, interviewing and onboarding new team members as directed by the Business Support Manager. Prioritise your own workload while coordinating the teams tasks effectively in a busy, fastpaced environment. About us About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Job responsibilities Salary starting from £26,250 with access to our group pension Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. Ideal Candidate Essential Good general education to at least GCSE level or equivalent, including Maths and English. Qualification in supervisory or line management / relevant experience to NVQ 4 or equivalent level. Administrative experience in a busy, customer facing environment. Line management experience. Excellent planning and organisational skills and ability to meet deadlines. High levels of computer literacy to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel. Ability to work as part of a team. Effective interpersonal and communication skills, both verbal and written. Ability to work with discretion, sensitivity and maintain confidentiality. Ability to prioritise and manage own workload and that of the team, in a busy environment. Experience of HR processes. Desirable Previous health or social care experience. Knowledge of clinical systems or databases Other requirements: the successful applicant will need to be a car driver Please see attached Job Description for full Personal Specification. Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Mar 06, 2026
Full time
We have an exciting opportunity for an experienced Business Support Team Leader to join our friendly Business Support Team. You will be based three days per week in our Redhill office, supporting a team of six Administrators who provide administrative support across Redhill, Ewell and Chertsey. Working hours will be between 9am - 5pm Monday to Friday. Once your training is complete and the team feels fully supported, there may be flexibility to reduce the number of on-site days. In this role, you will provide day today leadership and back office support to ensure our Single Point of Access (SPA) service runs smoothly. This includes overseeing appointment booking processes, opening referrals, speaking with parents and carers, cancelling or rearranging appointments, and supporting the team to deliver high-quality, patient centred administration. We are looking for someone with leadership and management experience, excellent communication skills, and a proactive approach to supporting colleagues. You will play a key part in creating a positive, well organised and supportive environment for both the admin team and the families we serve. If you are a confident, people focused leader with experience in administrative services, wed love to hear from you Main duties of the job Provide supportive daytoday leadership for the administrative team, including supervision, onetoones, absence management, appraisals, training, and fair workload allocation. Communicate clearly, professionally and confidentially with colleagues, parents and external partners. Work closely with managers and senior practitioners to ensure referrals, appointments and service timelines are consistently met. Manage verbal and written communications, ensuring information is shared promptly and accurately. Represent the Business Support function at meetings, contributing to discussions and continuous service improvement. Use sound judgement to make decisions and identify when issues should be escalated to senior colleagues. Support recruitment activities, including shortlisting, interviewing and onboarding new team members as directed by the Business Support Manager. Prioritise your own workload while coordinating the teams tasks effectively in a busy, fastpaced environment. About us About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Job responsibilities Salary starting from £26,250 with access to our group pension Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. Ideal Candidate Essential Good general education to at least GCSE level or equivalent, including Maths and English. Qualification in supervisory or line management / relevant experience to NVQ 4 or equivalent level. Administrative experience in a busy, customer facing environment. Line management experience. Excellent planning and organisational skills and ability to meet deadlines. High levels of computer literacy to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel. Ability to work as part of a team. Effective interpersonal and communication skills, both verbal and written. Ability to work with discretion, sensitivity and maintain confidentiality. Ability to prioritise and manage own workload and that of the team, in a busy environment. Experience of HR processes. Desirable Previous health or social care experience. Knowledge of clinical systems or databases Other requirements: the successful applicant will need to be a car driver Please see attached Job Description for full Personal Specification. Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works. Brief overview of the role: The Administrator supports the smooth running of office, operational, and commercial activities by maintaining accurate records, coordinating key processes, and ensuring effective communication across the business. What You ll Deliver: Coordinate office activities and administrative operations to ensure efficiency, accuracy, and compliance with company procedures. Handle telephone and email enquiries professionally, providing clear information and directing queries to the appropriate teams. Use Microsoft Word, Outlook, Excel, and EVision to produce correspondence, maintain spreadsheets and databases, and support commercial and operational reporting. Liaise with clients, suppliers, subcontractors, and internal teams to support smooth project delivery and resolve queries promptly. Prepare quotes, purchase orders, and project documentation for management, ensuring accuracy and timely submission. Raise purchase orders and prepare invoicing documentation, forwarding to the Accounts team for processing and carrying out follow?ups as required. Run EVision reports and update job, cost, and commercial records to ensure data entered by Contract Managers is accurately reflected in the system. Support commercial administration by maintaining up?to?date financial and operational data, contributing to accurate job costing and reporting. Maintain organised filing systems and oversee the ordering and upkeep of office supplies and equipment. Identify and resolve administrative or operational issues proactively, supporting safety, efficiency, and client satisfaction. Maintain compliance documentation, schedules, and records to support ISO standards and audit readiness. Provide general project support, ensuring accurate documentation and smooth coordination across all stages of delivery. Additional Requirements: Skills, Knowledge & Experience Commercial administration and financial data accuracy EVision and Microsoft Office proficiency Purchase orders, quotes, invoicing documentation, and reporting support Strong communication with clients, suppliers, and internal teams Organised, detail?focused record?keeping and compliance management Problem?solving and proactive issue resolution Office management and workflow organisation What We Offer £26,500 - £28,000, 25 days hol + BH, pension, Why Axis CLC? Joining Axis CLC means being part of a national organisation that delivers essential services across housing, education, healthcare, defence and commercial property. You ll be joining a team that values reliability, quality and social impact, offering long-term stability, meaningful work and genuine opportunities to grow and progress in your career. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.
Mar 06, 2026
Full time
Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works. Brief overview of the role: The Administrator supports the smooth running of office, operational, and commercial activities by maintaining accurate records, coordinating key processes, and ensuring effective communication across the business. What You ll Deliver: Coordinate office activities and administrative operations to ensure efficiency, accuracy, and compliance with company procedures. Handle telephone and email enquiries professionally, providing clear information and directing queries to the appropriate teams. Use Microsoft Word, Outlook, Excel, and EVision to produce correspondence, maintain spreadsheets and databases, and support commercial and operational reporting. Liaise with clients, suppliers, subcontractors, and internal teams to support smooth project delivery and resolve queries promptly. Prepare quotes, purchase orders, and project documentation for management, ensuring accuracy and timely submission. Raise purchase orders and prepare invoicing documentation, forwarding to the Accounts team for processing and carrying out follow?ups as required. Run EVision reports and update job, cost, and commercial records to ensure data entered by Contract Managers is accurately reflected in the system. Support commercial administration by maintaining up?to?date financial and operational data, contributing to accurate job costing and reporting. Maintain organised filing systems and oversee the ordering and upkeep of office supplies and equipment. Identify and resolve administrative or operational issues proactively, supporting safety, efficiency, and client satisfaction. Maintain compliance documentation, schedules, and records to support ISO standards and audit readiness. Provide general project support, ensuring accurate documentation and smooth coordination across all stages of delivery. Additional Requirements: Skills, Knowledge & Experience Commercial administration and financial data accuracy EVision and Microsoft Office proficiency Purchase orders, quotes, invoicing documentation, and reporting support Strong communication with clients, suppliers, and internal teams Organised, detail?focused record?keeping and compliance management Problem?solving and proactive issue resolution Office management and workflow organisation What We Offer £26,500 - £28,000, 25 days hol + BH, pension, Why Axis CLC? Joining Axis CLC means being part of a national organisation that delivers essential services across housing, education, healthcare, defence and commercial property. You ll be joining a team that values reliability, quality and social impact, offering long-term stability, meaningful work and genuine opportunities to grow and progress in your career. Our Commitment to Inclusion Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.
Administrator (6 month contract) Location: Brentwood, Essex Salary: 29,000 Hours: Monday-Friday, 9am - 5pm Benefits: 20 days holiday, pension scheme, parking on site Are you organised, proactive, and confident working in a fast paced environment? Our client is expanding and is looking for a dependable Administrator to support their busy workshop team, initially on a 6 month contract basis, with the potential of a permanent role offered after the initial contract period. As an Administrator, you will work closely with the Workshop Manager, Company Directors, and wider team to keep operations running efficiently. You will handle customer communication, schedule management, finance administration, and compliance tasks while ensuring all records are accurate and up to date. You will be part of a friendly, supportive team, but also trusted to work independently with minimal supervision. Key Responsibilities Front Office & Customer Communication Provide front of house reception support: greeting visitors, drivers, and handling deliveries Answer incoming calls and manage messages professionally Manage shared email inboxes and internal communication applications Ensure customers are updated promptly and accurately Workshop Coordination Book in vehicle work and liaise with the Workshop Manager and Directors Maintain MOT and inspection schedules (Excel-based) Book MOTs and send inspection reminders Process inspection sheets and chase technicians for any missing paperwork Maintain accurate vehicle records Finance & Administration Process supplier invoices with correct coding using accounting and billing systems Add and reconcile parts invoices Resolve discrepancies on supplier and customer invoices Prepare and send weekly customer invoices Process parking charges, congestion fees, and fines, ensuring correct customer recharge Carry out general office duties including filing, scanning, photocopying, and data entry Hire Fleet & Compliance Maintain compliance records and spreadsheets for hire fleet vehicles Liaise with hire fleet customers Prepare and send invoices and compliance documentation for hire start/end Maintain vehicle file records What We're Looking For Proven experience as a Workshop Administrator or Accounts Administrator Background in a vehicle workshop (HGV/commercial experience desirable) Strong customer service and communication skills Confident using Intuit QuickBooks Online (or similar accounting software) Advanced Excel ability - financial formulas, spreadsheet creation, data management Excellent numerical accuracy and data entry skills Strong organisational and time management skills Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 06, 2026
Contractor
Administrator (6 month contract) Location: Brentwood, Essex Salary: 29,000 Hours: Monday-Friday, 9am - 5pm Benefits: 20 days holiday, pension scheme, parking on site Are you organised, proactive, and confident working in a fast paced environment? Our client is expanding and is looking for a dependable Administrator to support their busy workshop team, initially on a 6 month contract basis, with the potential of a permanent role offered after the initial contract period. As an Administrator, you will work closely with the Workshop Manager, Company Directors, and wider team to keep operations running efficiently. You will handle customer communication, schedule management, finance administration, and compliance tasks while ensuring all records are accurate and up to date. You will be part of a friendly, supportive team, but also trusted to work independently with minimal supervision. Key Responsibilities Front Office & Customer Communication Provide front of house reception support: greeting visitors, drivers, and handling deliveries Answer incoming calls and manage messages professionally Manage shared email inboxes and internal communication applications Ensure customers are updated promptly and accurately Workshop Coordination Book in vehicle work and liaise with the Workshop Manager and Directors Maintain MOT and inspection schedules (Excel-based) Book MOTs and send inspection reminders Process inspection sheets and chase technicians for any missing paperwork Maintain accurate vehicle records Finance & Administration Process supplier invoices with correct coding using accounting and billing systems Add and reconcile parts invoices Resolve discrepancies on supplier and customer invoices Prepare and send weekly customer invoices Process parking charges, congestion fees, and fines, ensuring correct customer recharge Carry out general office duties including filing, scanning, photocopying, and data entry Hire Fleet & Compliance Maintain compliance records and spreadsheets for hire fleet vehicles Liaise with hire fleet customers Prepare and send invoices and compliance documentation for hire start/end Maintain vehicle file records What We're Looking For Proven experience as a Workshop Administrator or Accounts Administrator Background in a vehicle workshop (HGV/commercial experience desirable) Strong customer service and communication skills Confident using Intuit QuickBooks Online (or similar accounting software) Advanced Excel ability - financial formulas, spreadsheet creation, data management Excellent numerical accuracy and data entry skills Strong organisational and time management skills Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Red Snapper Recruitment Limited
Portsmouth, Hampshire
Administrator Location: Portsmouth Working Pattern: Office-based (no remote working) Contract: Temporary - 6 months Hours: 37 hours per week, Monday to Friday Pay Rate: 15.72 per hour (PAYE) About Red Snapper Recruitment Red Snapper Recruitment (RSR) is a public safety and enterprise security recruitment specialist. We work in partnership with police forces and public sector organisations across the UK, helping them source skilled professionals to support critical operational functions. We are currently recruiting an Administrator to support a specialist Digital Forensics / Imaging Unit based in Portsmouth . This role has arisen due to increased workload and temporary funding. Role Purpose You will be responsible for the effective coordination of all Digital Forensic Group submissions , ensuring continuity, integrity and secure handling of evidential material. The role acts as a central point of contact between investigators, forensic specialists and external stakeholders, supporting the smooth operation of the unit. Key Responsibilities Provide day-to-day administrative and coordination support to the Digital Forensic Group. Conduct initial assessments of incoming digital exhibits to ensure appropriate prioritisation. Maintain accurate records and audit trails for evidential material, ensuring compliance with legal requirements for seizure, retention and disclosure. Act as the first point of contact for digital forensic enquiries, providing advice and resolving specialist queries where possible. Input approved jobs onto unit databases and manage the receipt of seized digital exhibits. Liaise with internal teams, investigators, and external stakeholders to support forensic workflows. Accompany and oversee defence teams attending to view seized material. Attend major search scenes when designated, acting as document and exhibit controller. Produce accurate statistical and performance data from crime recording and forensic systems. Monitor stationery and consumables and support wider administrative tasks within the unit. Give evidence in court where required in relation to forensic or evidential handling. Comply with data protection, disclosure, health & safety, and equality policies at all times. Essential Criteria Educated to QCF Level 3 or equivalent relevant work experience Minimum 2 years' experience in a busy, computer-based office environment Experience working with IT-based document or record management systems Strong organisational skills with excellent attention to detail Confident ICT skills and ability to manage databases and digital records Strong communication skills and ability to work with a wide range of stakeholders Ability to handle sensitive and evidential material securely and professionally Desirable Criteria Knowledge of police structures, procedures, or criminal justice environments Understanding of disclosure rules and evidential handling Knowledge of health and safety regulations Experience supporting forensic, legal or investigative teams Additional Information The role is office-based in Portsmouth May be required to attend court or major incidents Must be comfortable dealing with sensitive material related to criminal investigations Mandatory training (e-learning and role-specific) will be required How to Apply If you are an organised and proactive administrator with strong ICT skills and an interest in digital forensics or policing support functions, please submit your CV to: Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and employment business (temporary). Red Snapper Recruitment is an equal opportunities employer .
Mar 05, 2026
Seasonal
Administrator Location: Portsmouth Working Pattern: Office-based (no remote working) Contract: Temporary - 6 months Hours: 37 hours per week, Monday to Friday Pay Rate: 15.72 per hour (PAYE) About Red Snapper Recruitment Red Snapper Recruitment (RSR) is a public safety and enterprise security recruitment specialist. We work in partnership with police forces and public sector organisations across the UK, helping them source skilled professionals to support critical operational functions. We are currently recruiting an Administrator to support a specialist Digital Forensics / Imaging Unit based in Portsmouth . This role has arisen due to increased workload and temporary funding. Role Purpose You will be responsible for the effective coordination of all Digital Forensic Group submissions , ensuring continuity, integrity and secure handling of evidential material. The role acts as a central point of contact between investigators, forensic specialists and external stakeholders, supporting the smooth operation of the unit. Key Responsibilities Provide day-to-day administrative and coordination support to the Digital Forensic Group. Conduct initial assessments of incoming digital exhibits to ensure appropriate prioritisation. Maintain accurate records and audit trails for evidential material, ensuring compliance with legal requirements for seizure, retention and disclosure. Act as the first point of contact for digital forensic enquiries, providing advice and resolving specialist queries where possible. Input approved jobs onto unit databases and manage the receipt of seized digital exhibits. Liaise with internal teams, investigators, and external stakeholders to support forensic workflows. Accompany and oversee defence teams attending to view seized material. Attend major search scenes when designated, acting as document and exhibit controller. Produce accurate statistical and performance data from crime recording and forensic systems. Monitor stationery and consumables and support wider administrative tasks within the unit. Give evidence in court where required in relation to forensic or evidential handling. Comply with data protection, disclosure, health & safety, and equality policies at all times. Essential Criteria Educated to QCF Level 3 or equivalent relevant work experience Minimum 2 years' experience in a busy, computer-based office environment Experience working with IT-based document or record management systems Strong organisational skills with excellent attention to detail Confident ICT skills and ability to manage databases and digital records Strong communication skills and ability to work with a wide range of stakeholders Ability to handle sensitive and evidential material securely and professionally Desirable Criteria Knowledge of police structures, procedures, or criminal justice environments Understanding of disclosure rules and evidential handling Knowledge of health and safety regulations Experience supporting forensic, legal or investigative teams Additional Information The role is office-based in Portsmouth May be required to attend court or major incidents Must be comfortable dealing with sensitive material related to criminal investigations Mandatory training (e-learning and role-specific) will be required How to Apply If you are an organised and proactive administrator with strong ICT skills and an interest in digital forensics or policing support functions, please submit your CV to: Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and employment business (temporary). Red Snapper Recruitment is an equal opportunities employer .
