Job Description Job title: Office Manager & Executive Assistant Report to: Finance Director Location: E2 London Shoreditch Office based role Salary: £28-£36k depending on experience Working hours: 9:30 am to 5:30 pm Monday to Friday. Flexibility required for events and meetings, with time off given accordingly. Purpose of the job To ensure the smooth operation of our head office, assist in events, provide administrative support to all teams within D&AD, and perform executive assistant duties for the CEO/COO and directors as needed. Key Duties and Responsibilities Office Management Deliver excellent customer experience at reception and events. Maintain high standards of the premises, ensuring cleanliness and tidiness; suggest improvements. Manage opening/closing procedures, including alarm systems. Conduct building walks to check for hazards or damages. Meet and greet guests, handle enquiries, and ensure reception is staffed. Arrange refreshments, transportation, and equipment removals. Stock and order office supplies, including kitchen, stationery, food, and beverages. Coordinate courier, taxi, and travel arrangements. Supervise building maintenance and liaise with contractors. Manage incoming post and deliveries efficiently. Oversee third-party service providers (cleaners, suppliers, security, etc.). Manage company property, IT resources, and office equipment. Support procurement processes and negotiate with suppliers. Ensure health and safety compliance, including fire safety and first aid. Coordinate meetings, including booking rooms and refreshments. Provide administrative support across departments and maintain databases. Event Management Assist in organizing D&AD events, including logistics, catering, and equipment. Manage event space bookings from sales to delivery. Coordinate marketing, stakeholder communication, and post-event reporting. Executive Support Manage calendars and emails for the CEO/COO. Book travel and undertake research for business trips. Distribute meeting minutes. Skills and Experience Experience in office/facilities management and events. Customer service experience. Flexible working hours. Excellent communication skills. Attention to detail. Proficiency with Google Suite. Knowledge of health and safety (desirable). Ability to prioritize tasks. Experience with database systems like Horizon or Monday. We are committed to diversity, inclusion, and respect. Please contact us if reasonable adjustments are needed during recruitment. Applicants must provide proof of eligibility to work in the UK. We will contact only shortlisted candidates. If you do not hear within three weeks, your application was not successful. View our privacy statement on the D&AD careers page.
Jul 25, 2025
Full time
Job Description Job title: Office Manager & Executive Assistant Report to: Finance Director Location: E2 London Shoreditch Office based role Salary: £28-£36k depending on experience Working hours: 9:30 am to 5:30 pm Monday to Friday. Flexibility required for events and meetings, with time off given accordingly. Purpose of the job To ensure the smooth operation of our head office, assist in events, provide administrative support to all teams within D&AD, and perform executive assistant duties for the CEO/COO and directors as needed. Key Duties and Responsibilities Office Management Deliver excellent customer experience at reception and events. Maintain high standards of the premises, ensuring cleanliness and tidiness; suggest improvements. Manage opening/closing procedures, including alarm systems. Conduct building walks to check for hazards or damages. Meet and greet guests, handle enquiries, and ensure reception is staffed. Arrange refreshments, transportation, and equipment removals. Stock and order office supplies, including kitchen, stationery, food, and beverages. Coordinate courier, taxi, and travel arrangements. Supervise building maintenance and liaise with contractors. Manage incoming post and deliveries efficiently. Oversee third-party service providers (cleaners, suppliers, security, etc.). Manage company property, IT resources, and office equipment. Support procurement processes and negotiate with suppliers. Ensure health and safety compliance, including fire safety and first aid. Coordinate meetings, including booking rooms and refreshments. Provide administrative support across departments and maintain databases. Event Management Assist in organizing D&AD events, including logistics, catering, and equipment. Manage event space bookings from sales to delivery. Coordinate marketing, stakeholder communication, and post-event reporting. Executive Support Manage calendars and emails for the CEO/COO. Book travel and undertake research for business trips. Distribute meeting minutes. Skills and Experience Experience in office/facilities management and events. Customer service experience. Flexible working hours. Excellent communication skills. Attention to detail. Proficiency with Google Suite. Knowledge of health and safety (desirable). Ability to prioritize tasks. Experience with database systems like Horizon or Monday. We are committed to diversity, inclusion, and respect. Please contact us if reasonable adjustments are needed during recruitment. Applicants must provide proof of eligibility to work in the UK. We will contact only shortlisted candidates. If you do not hear within three weeks, your application was not successful. View our privacy statement on the D&AD careers page.
Birmingham City Football Club plc
Birmingham, Staffordshire
Are you an organised, proactive, and people-focused individual with a passion for creating a professional and welcoming environment? Birmingham City Football Club is seeking an Office Administration Manager to lead the front-of-house and administrative operations at our Knighthead Performance Centre (KPC)-the heart of our Men's Academy and Women's Team. Key Responsibilities: Oversee the daily administrative and front-of-house operations at KPC. Provide high-quality support to the Men's Academy and Women's Teams. Manage reception duties, hospitality services, scheduling, and visitor coordination. Maintain office supplies and equipment, budget oversight, and document control. Organise meetings, travel, and events logistics. Ensure that Security is aware of any non-staff visitors that are due on site and that visitor passes are issued as appropriate Liaise with internal departments and external providers (e.g. security, cleaning). Ensure compliance with safeguarding, health and safety, and data protection policies. Any other duties commensurate with the grade and falling within the scope of the post, as requested by the Executive Assistant to the CEO & the Board, Academy Manager (Men's) and the Technical Director (Women's). Organise meeting spaces for any internal meetings within the KPC, managing logistics and communications. What We're Looking For: Experience in office management Strong organisational and multitasking abilities. Excellent interpersonal and communication skills. Able to manage confidential information with discretion. Commitment to creating a positive and inclusive working environment. Proficiency in MS Office and/or Google Workspace. Ability to work independently and under pressure. Bachelor's degree in business administration or related field. Experience in a high-performance or sports environment. What can we offer to you? Auto-enrolment into the Company's Pension Scheme. Employee Assistance Programme through which offers a wide range of services and support through dedicated professionals, including virtual GP appointments within 24 hours, unlimited mental health support and counselling sessions, a 24/7 helpline, and access to savings and discounts. This can also be used by immediate family. Free onsite Parking. Life Assurance with cover of two times your basic annual salary. Complimentary matchday tickets to Men's and Women's games. Access to Employee Assistance Scheme from commencement. 20% discount at the Club Shop. Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process. Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
Jul 24, 2025
Full time
Are you an organised, proactive, and people-focused individual with a passion for creating a professional and welcoming environment? Birmingham City Football Club is seeking an Office Administration Manager to lead the front-of-house and administrative operations at our Knighthead Performance Centre (KPC)-the heart of our Men's Academy and Women's Team. Key Responsibilities: Oversee the daily administrative and front-of-house operations at KPC. Provide high-quality support to the Men's Academy and Women's Teams. Manage reception duties, hospitality services, scheduling, and visitor coordination. Maintain office supplies and equipment, budget oversight, and document control. Organise meetings, travel, and events logistics. Ensure that Security is aware of any non-staff visitors that are due on site and that visitor passes are issued as appropriate Liaise with internal departments and external providers (e.g. security, cleaning). Ensure compliance with safeguarding, health and safety, and data protection policies. Any other duties commensurate with the grade and falling within the scope of the post, as requested by the Executive Assistant to the CEO & the Board, Academy Manager (Men's) and the Technical Director (Women's). Organise meeting spaces for any internal meetings within the KPC, managing logistics and communications. What We're Looking For: Experience in office management Strong organisational and multitasking abilities. Excellent interpersonal and communication skills. Able to manage confidential information with discretion. Commitment to creating a positive and inclusive working environment. Proficiency in MS Office and/or Google Workspace. Ability to work independently and under pressure. Bachelor's degree in business administration or related field. Experience in a high-performance or sports environment. What can we offer to you? Auto-enrolment into the Company's Pension Scheme. Employee Assistance Programme through which offers a wide range of services and support through dedicated professionals, including virtual GP appointments within 24 hours, unlimited mental health support and counselling sessions, a 24/7 helpline, and access to savings and discounts. This can also be used by immediate family. Free onsite Parking. Life Assurance with cover of two times your basic annual salary. Complimentary matchday tickets to Men's and Women's games. Access to Employee Assistance Scheme from commencement. 20% discount at the Club Shop. Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process. Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jul 24, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
EA to Chief Commercial Officer and two Directors required - immediate start! Work for a large Government organisation based in London. About Our Client This role is based within a respected organisation operating in the Public Sector. As a medium-sized entity, it plays a pivotal role in governance and administrative support, offering a structured and professional working environment. Job Description As Executive Assistant, you will support to the Chief Commercial Officer and two Directors ensuring that they and the overall commercial function can operate at their best. Key duties will be as follows: Effectively managing the diaries and inboxes of three Deputy Directors, keeping pace with rapidly changing requests, ensuring their time is used effectively and appropriately including: Horizon scanning and looking ahead to anticipate requirements and workloads, remaining aware of changing priorities on issues they manage and enabling them to deliver the full range of their duties with maximum impact and resilience. Monitoring inboxes, flagging actions and deadlines and commissioning information from others as required. Balancing conflicting appointments and delegating meetings where possible or necessary. Identifying opportunities, clashes and any preparation time required. Coordinating meetings including recurring meetings and all logistics such as room bookings and travel. Proactively identifying relevant papers and advice in advance of meetings and commissioning briefings where required. Treating sensitive and personal information with discretion and ensuring it is carefully managed. The Successful Applicant A successful Executive Assistant should have: The ability to support senior leaders in managing their diary, secretarial duties for meetings, triaging and managing emails. The ability to exercise tact and discretion when dealing with confidential matters and difficult stakeholders. The ability to network, build trust, work together with, and communicate with staff at all levels. The ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary Evidence of identifying and resolving problems independently and proactively. Evidence of excellent note taking and drafting skills. Proficient use of Microsoft Office tools (outlook, word and PowerPoint mainly) Proven experience of working with Senior Internal and External stakeholders. What's on Offer A competitive daily rate estimated between £200 - £250, depending on experience. Full-time, 36 hours per week. A temporary position offering flexibility and exposure to senior leadership in the Public Sector. An opportunity to work in a supportive and structured professional environment. If you are an organised, detail-oriented professional looking for a temporary opportunity as an Executive Assistant to Chief Commercial Officer and two Directors in a Public Sector setting, apply today!
Jul 24, 2025
Full time
EA to Chief Commercial Officer and two Directors required - immediate start! Work for a large Government organisation based in London. About Our Client This role is based within a respected organisation operating in the Public Sector. As a medium-sized entity, it plays a pivotal role in governance and administrative support, offering a structured and professional working environment. Job Description As Executive Assistant, you will support to the Chief Commercial Officer and two Directors ensuring that they and the overall commercial function can operate at their best. Key duties will be as follows: Effectively managing the diaries and inboxes of three Deputy Directors, keeping pace with rapidly changing requests, ensuring their time is used effectively and appropriately including: Horizon scanning and looking ahead to anticipate requirements and workloads, remaining aware of changing priorities on issues they manage and enabling them to deliver the full range of their duties with maximum impact and resilience. Monitoring inboxes, flagging actions and deadlines and commissioning information from others as required. Balancing conflicting appointments and delegating meetings where possible or necessary. Identifying opportunities, clashes and any preparation time required. Coordinating meetings including recurring meetings and all logistics such as room bookings and travel. Proactively identifying relevant papers and advice in advance of meetings and commissioning briefings where required. Treating sensitive and personal information with discretion and ensuring it is carefully managed. The Successful Applicant A successful Executive Assistant should have: The ability to support senior leaders in managing their diary, secretarial duties for meetings, triaging and managing emails. The ability to exercise tact and discretion when dealing with confidential matters and difficult stakeholders. The ability to network, build trust, work together with, and communicate with staff at all levels. The ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary Evidence of identifying and resolving problems independently and proactively. Evidence of excellent note taking and drafting skills. Proficient use of Microsoft Office tools (outlook, word and PowerPoint mainly) Proven experience of working with Senior Internal and External stakeholders. What's on Offer A competitive daily rate estimated between £200 - £250, depending on experience. Full-time, 36 hours per week. A temporary position offering flexibility and exposure to senior leadership in the Public Sector. An opportunity to work in a supportive and structured professional environment. If you are an organised, detail-oriented professional looking for a temporary opportunity as an Executive Assistant to Chief Commercial Officer and two Directors in a Public Sector setting, apply today!
C&C Search is currently recruiting an Executive Assistant to join a private equity firm located in Central London. This is a fantastic opportunity for a driven Executive Assistant to support 2 Managing Partners in a fast-paced and dynamic environment. Position Details Role: Executive Assistant Salary: £55,000 - £65,000 per annum Working setup: Hybrid (5 days in the office) Benefits: Competitive package with discretionary bonus About the Company Industry: Private Equity Size: Boutique Culture: Collaborative and respectful environment Key Responsibilities Manage extensive diaries for MD and Investor Relations team Organize complex global travel arrangements, including accommodations and logistics Schedule meetings internally and externally, coordinating with the investor relations team for complex engagements and board meetings Coordinate board meetings and attendance Maintain relationships with internal and external stakeholders, including investor meetings and events, ensuring excellent service Prepare, format, and produce documents Track project timelines, milestones, and deliverables, providing updates and addressing issues proactively Support team events and other administrative tasks Candidate Requirements Experience supporting at senior level as an EA Exceptional organizational skills with attention to detail Strong communication skills, both verbal and written, with discretion and tact Flexible and available to support out of hours when needed C&C Search is acting as an employment agency for this vacancy. The point of contact for applications is Lucy Chamberlain, Founder, who is passionate about food, family, and supporting candidates and clients. At C&C Search, diversity, equity, and inclusion are central to our values. We are committed to fostering a culture of inclusion and belonging, partnering with clients who reflect our communities, and promoting equality for all. Together, we can make a difference.
Jul 24, 2025
Full time
C&C Search is currently recruiting an Executive Assistant to join a private equity firm located in Central London. This is a fantastic opportunity for a driven Executive Assistant to support 2 Managing Partners in a fast-paced and dynamic environment. Position Details Role: Executive Assistant Salary: £55,000 - £65,000 per annum Working setup: Hybrid (5 days in the office) Benefits: Competitive package with discretionary bonus About the Company Industry: Private Equity Size: Boutique Culture: Collaborative and respectful environment Key Responsibilities Manage extensive diaries for MD and Investor Relations team Organize complex global travel arrangements, including accommodations and logistics Schedule meetings internally and externally, coordinating with the investor relations team for complex engagements and board meetings Coordinate board meetings and attendance Maintain relationships with internal and external stakeholders, including investor meetings and events, ensuring excellent service Prepare, format, and produce documents Track project timelines, milestones, and deliverables, providing updates and addressing issues proactively Support team events and other administrative tasks Candidate Requirements Experience supporting at senior level as an EA Exceptional organizational skills with attention to detail Strong communication skills, both verbal and written, with discretion and tact Flexible and available to support out of hours when needed C&C Search is acting as an employment agency for this vacancy. The point of contact for applications is Lucy Chamberlain, Founder, who is passionate about food, family, and supporting candidates and clients. At C&C Search, diversity, equity, and inclusion are central to our values. We are committed to fostering a culture of inclusion and belonging, partnering with clients who reflect our communities, and promoting equality for all. Together, we can make a difference.
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
Jul 24, 2025
Full time
Salary: Competitive + discretionary bonus + private healthcare Type:Permanent Do you have exceptional PA experience and are looking to move into a fast-paced company where you can really challenge your skill set and feel rewarded by doing so? Are you looking to forge a long-term career somewhere? Do you enjoy working somewhere where no 2 days are the same? Then this position is for you. Our client is a consumer-focused private equity investor based in the heart of London.We are looking for a Personal Assistant to work alongside a co-founder of a London hedge fund, to cover personal life ( 70%, revolves around arts, sports, travel and a goofy golden retriever) and fast-growing consumer trends hedge fund in London ( 30%). You would work as the personal assistant to the principal and spouse. Your main duties will revolve around ensuring the principal's day-to-day engagements go smoothly and any unforeseen issues are dealt with effectively and efficiently. You will be professional yet approachable, precise, creative and proactive, a doer and hardworking, enthusiastic about your role and a born problem solver. Occasionally travelling might be required. This position is to ease the administrative workload of the Co-Founder. The ideal candidate will be highly motivated, organised, and able to provide support and oversee the day to day management of the Co-Founders office and be an extension of them! 1. Corporate activities (30%) Diary management: gatekeeping, planning and administrative support for meetings Day to day workflow: client management, document management, correspondence, press inquiries, meeting prep and follow-up, office management (cover) Travel & expenses: business travel, itinerary planning, personal expenses 2. Personal activities (70%) Family office: support philanthropy, research, network and miscellaneous projects Personal life: diary, travel, contacts and correspondence, health and wellness Household: errands, managing household staff, bookkeeping, occasional dogwalking, coordinating real estate and maintenance, event hosting and logistics Responsibilities will include: Extensive diary management- managing day to day meetings and travel diary for the founders in relation to personal and business matters Ensuring diary entries have complete information including time zones and all correct information and instructions for the meeting Allocating founders to meet with internal teams on a weekly basis Making head office aware of the Founder's travels plans and ensuring all staff annual leave is added to his calendar along with other corporate dates Managing the founder's busy inbox ensuring to prioritise communications that require immediate response Scheduling regular travel meetings with the founders and relevant team members and ensuring that preferable rates and reward seats are used when possible Ensuring all necessary Visas and travel documents are valid and assisting with the preparation of documentation for new applications Managing founder's expenses from collating receipts, preparing reports and liaising with accounts on credit card expenditure Minute taking for meetings and circulating minutes to the relevant personnel Providing personal assistance in the founder's home ranging from household issues to private errands The key competencies the candidate will have: Excellent organisational skills with a strong logistics background preferable Able to adapt quickly in a challenging and pressured environment Good at monitoring many tasks and presenting information succinctly Ability to show initiative and be proactive rather than being reactionary Solution focused with excellent problem-solving skills Experience working as an EA in both a business and personal manner Proficient in Outlook and a solid understanding and experience using Microsoft Office Suite (other tools: Slack, Trello, Expensify, iOS, InDesign) If you don't spot a job that suits you under ourjobssections, please submit your CV usingCV Droporget in touchanyway so that we can keep you in the loop about new opportunities as they come up. Upload your CV Please upload .doc, .pdf, .docx or .odt files under 5 MB I consent to Luxury Recruit using the above data to send me marketing emails, as detailed in the website privacy policy
C&C Search is currently recruiting for another wonderful EA role Please do let me know if you would be interested in this wonderful opportunity! Please do feel free to share with your network, as ever we have our wonderful referral scheme with which we say a huge thank you for successful client and candidate referrals with a £300 Selfridges voucher. Are you an exceptional Executive Assistant, looking for a highly involved and investor-focused role? Our client, a prestigious Investment Manager located in Mayfair, is seeking a dedicated and experienced EA to provide top-notch support on a predominantly 1:3 basis. About the Role: As the EA/Roadshow Coordinator, you will be the right hand to three Partners, ensuring seamless coordination of their schedule and managing all aspects of roadshows. This role requires a high level of discretion, efficiency, and the ability to thrive in a fast-paced, dynamic environment. Key Responsibilities: Executive Support: Provide comprehensive 1:3 support to a senior executive, including managing calendars, scheduling meetings, and handling correspondence. Roadshow Coordination: Organise and coordinate investor roadshows, managing logistics, travel arrangements, and itineraries to ensure smooth execution. Travel Management: Arrange complex travel plans, including international trips, ensuring all details are meticulously planned and executed. Communication: Act as a liaison between the executive and internal/external stakeholders, maintaining clear and effective communication. Administrative Duties: Handle a variety of administrative tasks such as preparing documents, managing expenses, and maintaining records. Problem Solving: Anticipate and address potential issues proactively, ensuring the executive's time is optimised and any disruptions are minimized. What We're Looking For: Proven experience as an Executive Assistant, preferably within boutique finance, investment banking or financial services sector. Exceptional organisational skills and the ability to manage multiple priorities under pressure. Strong interpersonal and communication skills, with a professional and discreet approach. Experience in coordinating roadshows or similar large-scale events. Proficiency in Microsoft Office Suite and other relevant software tools. A proactive and flexible attitude, with the ability to adapt to changing priorities and demands. What's on Offer: Competitive salary of £70,000 plus performance-based bonus. Comprehensive benefits package including health, dental, and pension plans. Opportunities for professional growth and career advancement. A challenging and rewarding role in a prestigious investment bank located in the heart of Mayfair. If you are a highly organised professional with a passion for providing exceptional executive support, we want to hear from you. Who is taking care of the client and candidate applications for this position? Lucy Chamberlain - Founder, mum and food lover! For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all. C&C Search is acting as an Employment Agency in relation to this vacancy.
Jul 24, 2025
Full time
C&C Search is currently recruiting for another wonderful EA role Please do let me know if you would be interested in this wonderful opportunity! Please do feel free to share with your network, as ever we have our wonderful referral scheme with which we say a huge thank you for successful client and candidate referrals with a £300 Selfridges voucher. Are you an exceptional Executive Assistant, looking for a highly involved and investor-focused role? Our client, a prestigious Investment Manager located in Mayfair, is seeking a dedicated and experienced EA to provide top-notch support on a predominantly 1:3 basis. About the Role: As the EA/Roadshow Coordinator, you will be the right hand to three Partners, ensuring seamless coordination of their schedule and managing all aspects of roadshows. This role requires a high level of discretion, efficiency, and the ability to thrive in a fast-paced, dynamic environment. Key Responsibilities: Executive Support: Provide comprehensive 1:3 support to a senior executive, including managing calendars, scheduling meetings, and handling correspondence. Roadshow Coordination: Organise and coordinate investor roadshows, managing logistics, travel arrangements, and itineraries to ensure smooth execution. Travel Management: Arrange complex travel plans, including international trips, ensuring all details are meticulously planned and executed. Communication: Act as a liaison between the executive and internal/external stakeholders, maintaining clear and effective communication. Administrative Duties: Handle a variety of administrative tasks such as preparing documents, managing expenses, and maintaining records. Problem Solving: Anticipate and address potential issues proactively, ensuring the executive's time is optimised and any disruptions are minimized. What We're Looking For: Proven experience as an Executive Assistant, preferably within boutique finance, investment banking or financial services sector. Exceptional organisational skills and the ability to manage multiple priorities under pressure. Strong interpersonal and communication skills, with a professional and discreet approach. Experience in coordinating roadshows or similar large-scale events. Proficiency in Microsoft Office Suite and other relevant software tools. A proactive and flexible attitude, with the ability to adapt to changing priorities and demands. What's on Offer: Competitive salary of £70,000 plus performance-based bonus. Comprehensive benefits package including health, dental, and pension plans. Opportunities for professional growth and career advancement. A challenging and rewarding role in a prestigious investment bank located in the heart of Mayfair. If you are a highly organised professional with a passion for providing exceptional executive support, we want to hear from you. Who is taking care of the client and candidate applications for this position? Lucy Chamberlain - Founder, mum and food lover! For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all. C&C Search is acting as an Employment Agency in relation to this vacancy.
Administrative Assistant x2 London (with hybrid working) The Organisation Our client is a membership organisation. They are proud to have achieved workplace accreditations - We invest in people Gold and We invest in wellbeing Silver - which reflect their commitment to their employees. They are looking for two Administrative Assistants to join them on a full-time, permanent basis working in their Membership Applications and Membership Professional Development teams. It represents a brilliant opportunity for detail-oriented administrators with excellent communication skills to join our client's respected and people-focused organisation. The Role As an Administrative Assistant, you will support our client's Membership, Applications and Professional Development (MAPD) teams. Responding to enquiries from members and potential members via phone and email, you will provide clear advice, process a range of application forms and fees, and maintain up-to-date and accurate records on their membership database. Working closely with volunteers to support their reviews of applications, you will co-ordinate logistics for membership interviews and support the administration of development schemes. Additionally, you will: - Deliver high-quality customer service - Carry out academic and qualification checks on membership applications - Support volunteer activities - Process Qualifications Checker requests via helpdesks Person Specification To be considered as an Administrative Assistant, you will need: - Experience in a busy office environment, providing a highly customer-focused service - Proven administration experience - Excellent written English skills and close attention to detail - The ability to effectively communicate and engage with a wide range of people Salary and Benefits - Salary of circa £31,000 per annum, depending on experience - Hybrid working (minimum requirement of 2 days per week in the office) - Training and development - Work/life balance including a minimum of 26 days' holiday per annum plus Bank Holidays - Benefits including stakeholder pension scheme, life assurance, and private health cover - Other benefits as detailed in our client's generous and competitive benefits package As a key part of a friendly and collaborative team, you will have the chance to support engineers at every stage of their professional journey, helping to uphold the high standards of a prestigious professional bodies. Please note, the closing date for this role is 31st July 2025. Other organisations may call this role Membership Support Administrator, Admin Assistant, Administrator, Membership Applications Officer, Member Services Administrator, Administrative Support Assistant, Membership Assistant, or Customer Support and Admin Officer. Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to develop your skill set as an Administrative Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Jul 24, 2025
Full time
Administrative Assistant x2 London (with hybrid working) The Organisation Our client is a membership organisation. They are proud to have achieved workplace accreditations - We invest in people Gold and We invest in wellbeing Silver - which reflect their commitment to their employees. They are looking for two Administrative Assistants to join them on a full-time, permanent basis working in their Membership Applications and Membership Professional Development teams. It represents a brilliant opportunity for detail-oriented administrators with excellent communication skills to join our client's respected and people-focused organisation. The Role As an Administrative Assistant, you will support our client's Membership, Applications and Professional Development (MAPD) teams. Responding to enquiries from members and potential members via phone and email, you will provide clear advice, process a range of application forms and fees, and maintain up-to-date and accurate records on their membership database. Working closely with volunteers to support their reviews of applications, you will co-ordinate logistics for membership interviews and support the administration of development schemes. Additionally, you will: - Deliver high-quality customer service - Carry out academic and qualification checks on membership applications - Support volunteer activities - Process Qualifications Checker requests via helpdesks Person Specification To be considered as an Administrative Assistant, you will need: - Experience in a busy office environment, providing a highly customer-focused service - Proven administration experience - Excellent written English skills and close attention to detail - The ability to effectively communicate and engage with a wide range of people Salary and Benefits - Salary of circa £31,000 per annum, depending on experience - Hybrid working (minimum requirement of 2 days per week in the office) - Training and development - Work/life balance including a minimum of 26 days' holiday per annum plus Bank Holidays - Benefits including stakeholder pension scheme, life assurance, and private health cover - Other benefits as detailed in our client's generous and competitive benefits package As a key part of a friendly and collaborative team, you will have the chance to support engineers at every stage of their professional journey, helping to uphold the high standards of a prestigious professional bodies. Please note, the closing date for this role is 31st July 2025. Other organisations may call this role Membership Support Administrator, Admin Assistant, Administrator, Membership Applications Officer, Member Services Administrator, Administrative Support Assistant, Membership Assistant, or Customer Support and Admin Officer. Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to develop your skill set as an Administrative Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Operations Admin Assistant Southeast London £26,000 We re working with a highly regarded, design-led packaging company based in Southeast London, who are on the lookout for an Operations Assistant to join the business. Their work spans across sectors including tech, lifestyle, and pharmaceuticals, with a strong emphasis on sustainability and creativity. The position reports to the Head of Operations and involves working with all departments, including Project Management, Accounts and Design. The Role Supporting day-to-day operations including production timelines, stock control, and logistics Working with external suppliers to deliver products to a high-quality standard and on time. Assist in the implementation and sourcing of systems Liaising with UK and international suppliers and couriers Helping manage purchase orders, invoices, and internal documentation Monitoring quality control and product specifications during production and delivery Assisting the wider team with general operations and admin support Maintaining a smooth flow of communication between internal departments and external partners The Person Previous experience in an administrative role. An understanding of Packaging Design and or Manufacturing experience preferred but not essential. Ability to follow robust procedures are key to this role. Be able to work in a team to deliver a final product or service to customers. Familiar with quality standards and a strong attention to detail Eager to learn Strong organisation skills Excellent critical thinking and problem-solving skills Adaptable Salary and Benefits The salary for this role is £26,000 and you ll work Monday Friday 9-5:30. Benefits include Life Insurance & Health care, pension contributions and access to discount websites, 25 days holiday plus bank holidays (increasing with years of service) plus your birthday off and more!
Jul 24, 2025
Full time
Operations Admin Assistant Southeast London £26,000 We re working with a highly regarded, design-led packaging company based in Southeast London, who are on the lookout for an Operations Assistant to join the business. Their work spans across sectors including tech, lifestyle, and pharmaceuticals, with a strong emphasis on sustainability and creativity. The position reports to the Head of Operations and involves working with all departments, including Project Management, Accounts and Design. The Role Supporting day-to-day operations including production timelines, stock control, and logistics Working with external suppliers to deliver products to a high-quality standard and on time. Assist in the implementation and sourcing of systems Liaising with UK and international suppliers and couriers Helping manage purchase orders, invoices, and internal documentation Monitoring quality control and product specifications during production and delivery Assisting the wider team with general operations and admin support Maintaining a smooth flow of communication between internal departments and external partners The Person Previous experience in an administrative role. An understanding of Packaging Design and or Manufacturing experience preferred but not essential. Ability to follow robust procedures are key to this role. Be able to work in a team to deliver a final product or service to customers. Familiar with quality standards and a strong attention to detail Eager to learn Strong organisation skills Excellent critical thinking and problem-solving skills Adaptable Salary and Benefits The salary for this role is £26,000 and you ll work Monday Friday 9-5:30. Benefits include Life Insurance & Health care, pension contributions and access to discount websites, 25 days holiday plus bank holidays (increasing with years of service) plus your birthday off and more!
Job Title: Site Assistant Location: Sevenoaks Salary: 26k - 28k per annum Job Type : Permanent, Full-time Rural Arisings Limited, formed in 2002 specialises in the recovery and reuse of wastes such as construction excavation and demolition arisings to create environmental enhancements on complex projects. Our primary area of work is the creation of new parks and recreational facilities on closed landfill sites, remediation of contaminated sites and restoration of quarries. We take projects from inception, through feasibility, design and construction. Our clients have included both public and private sectors. We are seeking a site assistant to manage the deliveries and onsite activities as part of our team. Training will be given, and the role may expand into other tasks, when necessary. This will be a full-time permanent position with the working hours set between 7:30am - 4:30pm Monday to Friday. You may as a course of your duties be expected to work at our different sites on occasion. Our current projects are: - Belhus Country Park, Essex - remediation of historic landfill to public open space. Cranleigh Brickworks, Surrey - remediation of former chemical works into green open space and housing. South Ockendon Community Woodland - remediation of historic landfill to public open space. Chevening Estate Parkland Enhancement - conversion of arable land into parkland delivering Biodiversity Net Gain Duties to include: Acting as the first point of contact for site visitors Ensuring all vehicles entering are familiar with and obeying the site rules and restrictions Communicating with HGV drivers and directing them where to go Reviewing source-site data Ensuring waste transfer notes are received and legible Stamping and scanning tickets Entering data into databases Taking phone calls from customers Reporting issues to the manager Invoicing hauliers Other duties and expansion of role Skills Required As an "Small/Medium Enterprise" (SME) we need a person who is flexible and should typically: Have a high attention to accuracy and detail Can pull out important information from technical documents Have a working knowledge of Microsoft Office Have good verbal communication skills Be confident when speaking to new people Ability to be authoritative when required Be punctual Be organised Be able to work both as part of a close team and alone as required Previous experience in customer service is desirable (but not required) Full UK driving license and use of a car Candidates should have the right to work in the UK. Development Opportunities We are happy to provide training on any part of the role, in particular Waste Types and Permit regulations. In this position you will learn more about the waste and construction industries. Opportunity to work on other sites and expand role, subject to the company's workload. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Construction Site Assistant, Assistant Site Manager, Site Maintenance Assistant, Site HR Administrative Assistant, Site Administrator, Site Support Assistant, Field Assistant (Site Support), Construction Site Coordinator, Site Engineering Assistant, Site Operative Assistant, Site Safety Assistant, Site Logistics Assistant, Site Operations Assistant, Junior Site Assistant, Assistant Quantity Surveyor, Assistant Building Surveyor, Estimating Assistant, Site Project Assistant, Site Intern / Trainee, Site Maintenance Engineer Assistant will all be considered.
Jul 23, 2025
Full time
Job Title: Site Assistant Location: Sevenoaks Salary: 26k - 28k per annum Job Type : Permanent, Full-time Rural Arisings Limited, formed in 2002 specialises in the recovery and reuse of wastes such as construction excavation and demolition arisings to create environmental enhancements on complex projects. Our primary area of work is the creation of new parks and recreational facilities on closed landfill sites, remediation of contaminated sites and restoration of quarries. We take projects from inception, through feasibility, design and construction. Our clients have included both public and private sectors. We are seeking a site assistant to manage the deliveries and onsite activities as part of our team. Training will be given, and the role may expand into other tasks, when necessary. This will be a full-time permanent position with the working hours set between 7:30am - 4:30pm Monday to Friday. You may as a course of your duties be expected to work at our different sites on occasion. Our current projects are: - Belhus Country Park, Essex - remediation of historic landfill to public open space. Cranleigh Brickworks, Surrey - remediation of former chemical works into green open space and housing. South Ockendon Community Woodland - remediation of historic landfill to public open space. Chevening Estate Parkland Enhancement - conversion of arable land into parkland delivering Biodiversity Net Gain Duties to include: Acting as the first point of contact for site visitors Ensuring all vehicles entering are familiar with and obeying the site rules and restrictions Communicating with HGV drivers and directing them where to go Reviewing source-site data Ensuring waste transfer notes are received and legible Stamping and scanning tickets Entering data into databases Taking phone calls from customers Reporting issues to the manager Invoicing hauliers Other duties and expansion of role Skills Required As an "Small/Medium Enterprise" (SME) we need a person who is flexible and should typically: Have a high attention to accuracy and detail Can pull out important information from technical documents Have a working knowledge of Microsoft Office Have good verbal communication skills Be confident when speaking to new people Ability to be authoritative when required Be punctual Be organised Be able to work both as part of a close team and alone as required Previous experience in customer service is desirable (but not required) Full UK driving license and use of a car Candidates should have the right to work in the UK. Development Opportunities We are happy to provide training on any part of the role, in particular Waste Types and Permit regulations. In this position you will learn more about the waste and construction industries. Opportunity to work on other sites and expand role, subject to the company's workload. Please click the APPLY button to submit your CV for this role Candidates with experience or relevant job titles of; Construction Site Assistant, Assistant Site Manager, Site Maintenance Assistant, Site HR Administrative Assistant, Site Administrator, Site Support Assistant, Field Assistant (Site Support), Construction Site Coordinator, Site Engineering Assistant, Site Operative Assistant, Site Safety Assistant, Site Logistics Assistant, Site Operations Assistant, Junior Site Assistant, Assistant Quantity Surveyor, Assistant Building Surveyor, Estimating Assistant, Site Project Assistant, Site Intern / Trainee, Site Maintenance Engineer Assistant will all be considered.
The Executive Assistant role in the retail industry involves providing high-level administrative support to senior management, ensuring seamless coordination and efficiency. This permanent position is based in Wigan and offers an excellent opportunity for a detail-oriented professional. Client Details The hiring company is a well-established and respected organisation within the service industry. As a medium-sized business, they pride themselves on delivering quality services and fostering a professional working environment. Description Manage the senior management's schedules, including diary management and meeting coordination. Prepare reports, presentations, and correspondence as required. Act as the primary point of contact for internal and external stakeholders. Organise and coordinate travel arrangements and itineraries. Handle confidential information with discretion and professionalism. Support in planning and executing business events or meetings. Monitor and manage office supplies and departmental budgets. Assist in ad-hoc administrative tasks to ensure smooth operations. Profile A successful Executive Assistant should have: Previous experience in a similar administrative or secretarial role. Strong organisational and multitasking skills. Proficiency in MS Office applications, including Word, Excel, and PowerPoint. Excellent written and verbal communication skills. Tech-savvy - confident with MS Office, calendars, and project tools The ability to maintain confidentiality and handle sensitive information. A proactive and problem-solving mindset. Attention to detail and accuracy in all tasks. Job Offer A competitive salary of up to 38k per annum, including benefits. Generous holiday entitlement and a supportive team environment. Opportunities for professional growth within the retail industry. A permanent role in a convenient Wigan location. If you are a motivated professional looking for a challenging role as an Executive Assistant, apply today to join a thriving organisation.
Jul 22, 2025
Full time
The Executive Assistant role in the retail industry involves providing high-level administrative support to senior management, ensuring seamless coordination and efficiency. This permanent position is based in Wigan and offers an excellent opportunity for a detail-oriented professional. Client Details The hiring company is a well-established and respected organisation within the service industry. As a medium-sized business, they pride themselves on delivering quality services and fostering a professional working environment. Description Manage the senior management's schedules, including diary management and meeting coordination. Prepare reports, presentations, and correspondence as required. Act as the primary point of contact for internal and external stakeholders. Organise and coordinate travel arrangements and itineraries. Handle confidential information with discretion and professionalism. Support in planning and executing business events or meetings. Monitor and manage office supplies and departmental budgets. Assist in ad-hoc administrative tasks to ensure smooth operations. Profile A successful Executive Assistant should have: Previous experience in a similar administrative or secretarial role. Strong organisational and multitasking skills. Proficiency in MS Office applications, including Word, Excel, and PowerPoint. Excellent written and verbal communication skills. Tech-savvy - confident with MS Office, calendars, and project tools The ability to maintain confidentiality and handle sensitive information. A proactive and problem-solving mindset. Attention to detail and accuracy in all tasks. Job Offer A competitive salary of up to 38k per annum, including benefits. Generous holiday entitlement and a supportive team environment. Opportunities for professional growth within the retail industry. A permanent role in a convenient Wigan location. If you are a motivated professional looking for a challenging role as an Executive Assistant, apply today to join a thriving organisation.
We re looking for a dependable and detail-oriented General Administrator to join our team at a busy and well-established food manufacturing company. This is a fantastic opportunity for someone with solid admin skills who s looking for a stable, long-term role in a friendly, supportive workplace. Key Responsibilities: Handling day-to-day administrative tasks such as filing, scanning, and data entry Answering phones and responding to emails promptly and professionally Supporting production, logistics, and quality teams with scheduling and paperwork Maintaining internal databases and spreadsheets Assisting with compliance and record-keeping Other general office duties as required Filling out forms accurately Taking notes of all client interactions We offer a zero hour contract initially but can assure any candidate that we will have 30-40 hours a week to offer them. Company pension too. Please do not call us for any updates. We will contact you if we wish to interview you. Thank you
Jul 22, 2025
Full time
We re looking for a dependable and detail-oriented General Administrator to join our team at a busy and well-established food manufacturing company. This is a fantastic opportunity for someone with solid admin skills who s looking for a stable, long-term role in a friendly, supportive workplace. Key Responsibilities: Handling day-to-day administrative tasks such as filing, scanning, and data entry Answering phones and responding to emails promptly and professionally Supporting production, logistics, and quality teams with scheduling and paperwork Maintaining internal databases and spreadsheets Assisting with compliance and record-keeping Other general office duties as required Filling out forms accurately Taking notes of all client interactions We offer a zero hour contract initially but can assure any candidate that we will have 30-40 hours a week to offer them. Company pension too. Please do not call us for any updates. We will contact you if we wish to interview you. Thank you
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Jul 17, 2025
Full time
Executive Assistant / Executive PA to Senior Leadership Team Location: Runcorn, Cheshire Salary: 42K - 48K (negotiable) depending on experience + Benefits About the Opportunity A highly respected, award-winning business based in Runcorn is seeking a talented and proactive Executive Assistant / Executive PA to support three senior leaders, including the CEO. This is an excellent opportunity for an experienced PA or Executive Assistant to play a pivotal role at the heart of a dynamic and fast-growing organisation. The role of Executive Assistance will include: You will provide comprehensive, confidential support to the CEO and two other senior managers, ensuring their day-to-day activities run smoothly and efficiently. This is a varied and high-profile position where your organisation, communication, and attention to detail will make a real impact. Key Responsibilities of Executive Assistant Provide high-level administrative support to the CEO and two senior director, acting as a key point of contact for internal and external stakeholders. Proactively manage diaries, appointments, and schedules to ensure effective time management and prioritisation. Prepare meeting agendas, presentations, minutes, and follow-up actions to support leadership meetings and projects. Coordinate travel, events, and logistics for meetings, conferences, and site visits as required. Screen and handle correspondence, emails, and phone calls with the utmost professionalism and discretion. Assist with the preparation and review of confidential documents and reports. Support projects, research, and initiatives as required by the senior management team. Uphold a high level of confidentiality and professionalism at all times. The suitable candidate will needed to possess the following skills and experience: Experience as an Executive Assistant, PA, or in a senior administrative role, ideally supporting C-suite or director-level stakeholders. Exceptionally organised with the ability to manage multiple tasks and priorities in a fast-paced environment. Outstanding communication skills, both written and verbal, with excellent attention to detail. Discreet, trustworthy, and experienced in handling sensitive information. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Proactive, flexible, and able to anticipate needs and solve problems efficiently. Friendly, professional, positive, and confident building relationships at all levels. What our client can offer: Competitive salary and attractive benefits package. The chance to work closely with an inspiring senior leadership team. A varied, engaging role where your contribution will be valued and recognised. Supportive, collaborative, and forward-thinking company culture. Exciting and highly dynamic environment with consecutive year on year growth, looking at the next phase of progression. If you are an experienced Executive Assistant or PA looking to take your next step in a successful and award-winning business, we would love to hear from you. You will get to support a highly effective, and very personable management team. To apply, click on the link and a member of our team will respond as soon as possible.
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Jul 17, 2025
Full time
Job Title: Marketing Assistant (Legal) Locations: Gloucestershire. On site parking or permits provided. Hours: full time Salary: up to 28,000 OVERVIEW We're looking for a motivated Marketing Assistant to support the marketing and business development team at a regional law firm. You'll assist with digital marketing, event coordination, content updates, and client communications. This role offers a great chance to develop your marketing skills within the legal sector. Some travel between offices and local events will be required. RESPONSIBILITIES Support day-to-day marketing and business development activity across the firm's offices and practice areas. Maintain and segment contact databases to ensure accurate targeting for communications and events. Assist in organising local events, legal seminars, and community sponsorships from planning through to follow-up. Coordinate internal calendars for events, campaigns, and key seasonal marketing activity. Attend local events (as needed) to support with setup, materials, and welcoming attendees. Help manage firm memberships, sponsorship agreements, and charity partnerships, keeping records updated. Keep website content and team profiles up to date with support from the wider team. Draft and schedule content for social media channels, reflecting the firm's tone and values. Support with regular email campaigns and client newsletters, ensuring GDPR compliance. Arrange photography for new joiners, marketing materials, or press releases. Take ownership of marketing stock, branded materials, and day-to-day admin tasks. Carry out research to support local business development, referral targeting, and sector-specific opportunities. EXPERIENCE REQUIRED Experience in a marketing or administrative role, ideally within a law firm or other regulated/professional services environment. A relevant qualification in marketing, business, communications, or similar (degree or equivalent experience). Confident supporting a variety of marketing activities including social media, website updates, email campaigns, events, and printed materials. Familiarity with tools such as WordPress, Mailchimp (or similar), Canva, Microsoft Office, and social media platforms (e.g. LinkedIn, Facebook). Basic understanding of key marketing channels such as SEO, CRM, email marketing, and events - with a willingness to learn more. Strong written and verbal communication skills, with good spelling, grammar, and a professional tone. Highly organised and able to manage multiple tasks or deadlines with accuracy and attention to detail. A proactive, motivated team player with a collaborative approach and openness to sharing ideas. Experience helping to coordinate event logistics or meetings is an advantage. Full UK driving licence and access to a car for occasional travel between office locations or to events. IN RETURN 25 days holiday + bank + birthday + potential to earn more based on performance and attendance. Endless training and development opportunities. Hybrid flexible working, option to work 2 days from home though office presence is encouraged for your own professional development Free on-site parking or permits provided Pension scheme Cash plan benefits, including dental and counselling. Life assurance Client referral bonus' For more details please contact: removed)
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Jul 17, 2025
Full time
Blue Arrow are seeking a proactive and commercially minded Marketing and New Business Development Assistant to support marketing initiatives, drive new business outreach, and nurture relationships with existing small customers. This role combines marketing execution with hands-on business development, focusing on expanding our customer base while also increasing engagement and sales with smaller, underdeveloped existing accounts. Salary: 27k to 32k Key Responsibilities: Marketing Support: Assist in the development and execution of integrated marketing campaigns, both digital and print. Create and maintain marketing content such as datasheets, case studies, newsletters, and presentations. Update and manage product listings, news, and technical content on the company website. Support social media and email marketing strategies targeting engineering, supply chain, and purchasing professionals. Track marketing KPIs and generate regular performance reports. New Business Development: Research and identify potential new business opportunities within target sectors and regions. Build and maintain a lead pipeline using tools like LinkedIn, CRM systems, and industry directories. Assist with outreach efforts including email campaigns, cold calls, and event follow-ups. Support the preparation of tailored proposals, quotes, and presentations for prospects. Schedule meetings and demos for senior sales staff. Account Management - Small Customers: Serve as the primary point of contact for existing small accounts, ensuring regular communication and an elevated level of service. Monitor account activity and purchasing trends to identify upsell or cross-sell opportunities. Promote relevant new products or offers to assign accounts through personalized email or calls. Maintain and update CRM records with customer interactions and activity logs. Administrative & Event Support: Coordinate logistics for industry trade shows. Consult with suppliers and internal teams to align marketing and sales messaging with inventory and product availability. Maintain organised marketing and lead generation documentation for reporting and tracking. Requirements: Bachelor's degree in marketing, Business, Communications, or relevant field experience. 1-2 years of experience in a marketing, business development, or account management role-preferably within a B2B or technical product environment. Strong written and verbal communication skills, with a professional and personable approach. Proficiency in Microsoft Office and marketing/CRM tools (e.g., HubSpot, Mailchimp, Zoho, Sage CRM). Organised, meticulous, and capable of managing multiple priorities simultaneously. Preferred Qualifications: Knowledge or interest in electronic components or electronics distribution. Familiarity with digital marketing and lead generation tools. Basic understanding of technical product specifications and how to communicate value to both technical and non-technical buyers. Experience managing small to mid-sized B2B accounts. If this sounds like you please apply using the link below, alternatively if you would like to hear more about the role please contact us in (phone number removed) and we will be happy to discuss the role further! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
Jul 17, 2025
Full time
More About The Role As a People Administrator / Assistant, you will play a vital role in supporting the day-to-day operations of our human resources department. You will be responsible for a wide range of HR administrative tasks, ensuring smooth and efficient HR processes, and providing excellent customer service to our employees. This is an exciting opportunity for someone who is passionate about HR and wants to contribute to the success of a growing organisation. Reporting to the People Specialist, you will: Be the first point of contact for foundation level site People queries Offer HR Expertise to site colleagues and managers as necessary Provide administrative support to the HR team Ensure payroll administration is accurate and all colleagues get paid correctly and on time Maintain records, files and spreadsheets in line with data protection legislation Keep ad-hoc analysis and reporting on HR issues up to date Coordinate weekly HR audit checks Support the recruitment process for the site as required Become a subject matter expert on company HR policies, ensuring the site remains fully compliant at all times. Support, coach and challenge line management with absence, disciplinary and grievance issues Develop engaging, proactive communications across the site Build positive and effective relationships with unions, agency suppliers, colleagues and stakeholders Support and drive colleague engagement on site About You The good news is you don't need to be fully HR qualified to apply for this role (although we'd love for you to be working towards one). But we do look for: The ability to work in a fast paced People environment (logistics experience would be good, but isn t essential) A proactive, positive approach to work with a true customer focus The ability to work under pressure to tight deadlines Exposure to HR Systems Excellent all-round IT skills (especially Microsoft Excel) Experience of advising and supporting colleagues and managers with foundation level people queries An understanding of HR policies and practices Proactive approach to own continuous development Experience of implementing processes The ability to act on own initiative In return for your hard work we will offer you: - Six weeks holiday (including bank holidays) - 15% discount in our stores available from the day you join us - Additional 10% discount card for a friend or family member - Career progression and development opportunities - Subsidised staff canteen - Free parking - Market leading pension and life assurance - Healthcare/Well-being benefits including Aviva Digital GP - Morrisons MyPerks with discounts at high street shops, cinemas and gyms, and lots more - Long Service Awards - Optional Payroll charity donations - Enhanced Family/maternity/parental leave About The Company From a Bradford market stall to the UK s 4th largest supermarket chain and the UK's 2nd largest fresh food manufacturer. We are proud to be the Yorkshire food retailer serving customers across the UK at just under 500 stores and an online home delivery service. Our 18 manufacturing sites provide our customers with the freshest produce from flowers, fish and veg to burgers and bread, all delivered to our stores via our 6 distribution sites by our 2,000 strong fleet. Every week, 11 million customers pass through our doors and over 110,000 colleagues across the business work hard each day to deliver great service to them. We cover more than 11 million households with our (url removed) service. With competitive, permanently low prices we are committed to helping our customers save money every day. We are foodmakers and shopkeepers and .
Hays Specialist Recruitment - Education
City, Birmingham
Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the Role This is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jul 17, 2025
Full time
Are you a proactive, organised, and adaptable professional looking for a varied and rewarding role? We're seeking an Office Coordinator/Personal Assistant for being the first point of contact for our Birmingham office and providing high-level support to senior management. About the Role This is a dynamic and hands-on position where no two days are the same. You'll be responsible for ensuring the smooth running of the office while also supporting the Portfolio Manager and Head of M&A with a range of PA duties. From managing diaries and travel bookings to overseeing facilities and supporting events, this role is ideal for someone who thrives in a fast-paced environment and enjoys variety. Key Responsibilities Reception & Office Coordination:Be the welcoming face of the office, handling calls, post, visitors, and general office coordination. Personal Assistant Support:Manage inboxes, schedule meetings, prepare agendas, track actions, and support with expenses for senior leaders. Travel & Event Management:Book travel, accommodation, and team events, ensuring all logistics run smoothly and within budget. Procurement & Admin:Order supplies, manage records, support new starter inductions, and assist with document editing and scanning. What We're Looking For Proven experience in a busy administrative or office management role. Excellent communication and interpersonal skills. Strong organisational and time management abilities. Proficiency in Microsoft Office applications. A self-starter with a flexible, can-do attitude and a high level of discretion. Why Join Us? Be part of a collaborative and supportive team. Work in a central Birmingham location. Opportunity to grow and develop in a varied role. Plays a key role in shaping the office environment and supporting senior leadership. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Spinal Injuries Association
Bletchley, Buckinghamshire
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button . You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Jul 17, 2025
Contractor
Operations Assistant Location: SIA House, Milton Keynes Salary: £25,000 per annum Contract: 12-month fixed term contract Hours: 35 hours per week, Monday to Friday 9am to 5pm About us The Spinal Injuries Association is committed to a singular vision: a fulfilled life for everyone affected by spinal cord injury. Everyone has a right to live a fulfilled life and that means the life they choose, a life that has the same opportunities as everyone else. We are the expert guiding voice for life after spinal cord injury. About the role In this role you will provide operational and administrative support to the Finance, people & operations team and play a key role in the day-to-day running and continuous improvement of SIA House, ensuring it remains a safe, welcoming and efficient working environment. Duties and Responsibilities include: Take a lead role in the efficient day-to-day running of SIA House, ensuring it is safe, secure, clean, and well presented. Support the management and upkeep of office space, facilities, and resources, including contributing to ongoing improvements and upgrade. Coordinate and prepare facilities for internal and external meetings, including welcoming visitors. Assist in regular supplier an contract reviews to ensure cost-effectiveness and value for money. Play an active role in supporting and delivering SIA s sustainability strategy and help minimise the organisation s environmental footprint. Contribute to cross-organisational operational projects as needed. Act as a keyholder for SIA House. Provide day-to-day administrative support to directors and senior leaders. Assist with meeting logistics, including diary management, travel and accommodation bookings, catering and room set-up. This post will play a critical role in achieving our ambitions. We hope that the role inspires you and we look forward to receiving your application. Closing date: 23 July 2025, 9am Interview dates: 31 July 2025 at SIA House, Milton Keynes. Interested? If you would like to find out more, please click the apply button . You will be directed to our website to complete your application for this position. At SIA, we value diversity. We are committed to providing an inclusive and supportive environment as we believe diversity fosters a more innovative, creative, and caring culture. We are striving to create a culture that fully represents all the communities we serve. We are an equal opportunity employer, and all applicants will be considered for employment regardless of race, age, ethnicity, religion, sexual orientation, gender, gender identity, family or parental status, or disability status. Disabled candidates who meet the standard job criteria will be offered a guaranteed interview. No agencies please.
Executive Assistant Location: West London Contract Type: Temporary (3 months with potential of going permanent) Hourly Rate: 20.32 - 21.42 per hour Start Date: As soon as possible Working Pattern: Monday-Friday 9:00am-5:00pm Fully on site About the Role: Are you an exceptional Executive Assistant looking for an exciting opportunity to support a dynamic CEO? Join our client, a leading organisation in the housing industry, and play a pivotal role in enabling the Chief Executive to achieve their goals while supporting senior management. This is your chance to shine in a fast-paced environment where your contributions truly matter! Key Responsibilities: Provide high-quality administrative support to the Chief Executive, ensuring they can focus on strategic priorities. Manage operational calendars and take proactive approaches to diary management, anticipating scheduling conflicts. Act as a gatekeeper for the CEO's time, prioritising inquiries and requests with minimal guidance. Coordinate travel and meeting arrangements, ensuring seamless logistics. Take comprehensive minutes during key meetings and follow up on action items. Build strong relationships with internal and external stakeholders, fostering a collaborative team environment. Assist in maintaining the organisation's policy library and ensuring compliance with health and safety standards. Manage multiple projects simultaneously, demonstrating your ability to thrive under pressure. What You Bring: Exceptional MS Office skills and a knack for minute-taking. Strong communication and interpersonal skills, with an ability to liaise across all levels. Exemplary organisational skills, including extensive experience in complex diary management. A proactive problem-solver with high attention to detail. Experience as a PA or EA at a senior level, coupled with a deep understanding of confidentiality and professionalism. A positive, can-do attitude that inspires teamwork and collaboration. Experience working in the Housing Industry Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jul 16, 2025
Seasonal
Executive Assistant Location: West London Contract Type: Temporary (3 months with potential of going permanent) Hourly Rate: 20.32 - 21.42 per hour Start Date: As soon as possible Working Pattern: Monday-Friday 9:00am-5:00pm Fully on site About the Role: Are you an exceptional Executive Assistant looking for an exciting opportunity to support a dynamic CEO? Join our client, a leading organisation in the housing industry, and play a pivotal role in enabling the Chief Executive to achieve their goals while supporting senior management. This is your chance to shine in a fast-paced environment where your contributions truly matter! Key Responsibilities: Provide high-quality administrative support to the Chief Executive, ensuring they can focus on strategic priorities. Manage operational calendars and take proactive approaches to diary management, anticipating scheduling conflicts. Act as a gatekeeper for the CEO's time, prioritising inquiries and requests with minimal guidance. Coordinate travel and meeting arrangements, ensuring seamless logistics. Take comprehensive minutes during key meetings and follow up on action items. Build strong relationships with internal and external stakeholders, fostering a collaborative team environment. Assist in maintaining the organisation's policy library and ensuring compliance with health and safety standards. Manage multiple projects simultaneously, demonstrating your ability to thrive under pressure. What You Bring: Exceptional MS Office skills and a knack for minute-taking. Strong communication and interpersonal skills, with an ability to liaise across all levels. Exemplary organisational skills, including extensive experience in complex diary management. A proactive problem-solver with high attention to detail. Experience as a PA or EA at a senior level, coupled with a deep understanding of confidentiality and professionalism. A positive, can-do attitude that inspires teamwork and collaboration. Experience working in the Housing Industry Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time (35 hours/week) hybrid role requires three days per week onsite in Battersea, moving to South Kensington from September. Some early evening and occasional weekend work may be required. The position is set to begin as soon as possible and will run until the end of October 2025. Supporting the Advancement and Alumni Relations Team, you will assist with event logistics, invitation lists, RSVPs, data entry (Raiser s Edge), and general administrative tasks. On event days, responsibilities include managing a welcome desk, greeting guests, ordering name badges, and distributing branded materials. The ideal candidate will have previous experience in event planning, delivery, and execution, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, along with experience in database management. Proficiency in Microsoft Office is required, and prior use of Raiser s Edge is advantageous. The role is due to start immediately, so candidates must be available to begin right away or have no more than one week s notice.
Jul 15, 2025
Full time
Prospectus is delighted to support a prestigious postgraduate institution in recruiting a temporary Alumni Events Assistant. This full-time (35 hours/week) hybrid role requires three days per week onsite in Battersea, moving to South Kensington from September. Some early evening and occasional weekend work may be required. The position is set to begin as soon as possible and will run until the end of October 2025. Supporting the Advancement and Alumni Relations Team, you will assist with event logistics, invitation lists, RSVPs, data entry (Raiser s Edge), and general administrative tasks. On event days, responsibilities include managing a welcome desk, greeting guests, ordering name badges, and distributing branded materials. The ideal candidate will have previous experience in event planning, delivery, and execution, ideally within fundraising, alumni relations, or higher education. Strong organisational and communication skills are essential, along with experience in database management. Proficiency in Microsoft Office is required, and prior use of Raiser s Edge is advantageous. The role is due to start immediately, so candidates must be available to begin right away or have no more than one week s notice.
