Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, theyre free to grow, lead, and innovate. Youll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips.Here, youre not just improving clients' risk profiles, youre building trust. Youll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve.If youre ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview We currently have an opprotunity available for an experiences Senior Accounts Payable Assistantto join our growing team inGlasgow. In this role, you will play a key part in a collaborative environment, where your responsibilities will include processing supplier invoices and credit notes, reconciling statements, and maintaining the companys authorisation structure. You will ensure accuracy and compliance while thriving in a fast-paced and challenging setting. Additionally, this role offers the unique opportunity to take ownership of the integration and centralisation of our international accounts payable processes. You will work closely with colleagues across our international locations, including Glasgow and India, to streamline operations and drive efficiency. This is an excellent chance to contribute to a global team and make a meaningful impact. How you'll make an impact Processing supplier invoices/credit notes and preparation of supplier and staff expenses payment runs (multi currency) Monitoring creditors report to ensure suppliers are paid in a timely manner Lead the integration and centralisation of international accounts payable processes to the Glasgow Accounting Centre. Directly lead a small offshore accounts payable team to deliver team objectives and resolve issues. Assist with maintaining the UK Authorisation Structure Ensuring compliance to company's internal control guidelines, e.g. authorisation, completeness, accuracy, validity Liaising with various departments / branch administrators to resolve invoicing issues which includes discussing solutions and proposing process improvements Supplier statement reconciliations Respond to emails sent to Accounts Payable group mailbox within 24 hours Liaise with offshore team in India who complete accounts payable tasks and provide guidance when required; Analysing and preparing commentary on various suites of data. Responsible for accurate identification of direct debit customers via reports and bank statements ensuring payments are matched to the supplier invoices. Communication with other finance departments. Assist with supplier communications produce letters and actively monitor/follow up. About You Experience gainied within a fast-paced Accounts Payable role Competent IT skills (Excel minimum); JD Edwards and Concur experience beneficial Skilled in prioritisation, multi-tasking, and meeting deadlines Proactive, detail-oriented, adaptable, with strong communication skills. Eligible to work in the UK Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits youll get, depending on your job level these benefits may improve: Minimum of 25 days holiday, plus bank holidays, and the option to buy extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, well cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance Other benefits include: Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more We value inclusion and diversity Inclusion and diversity (I&D) is a core part of our business, and its embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities. We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Dont worry, were here to help, however, we can only do this if you let us know. Should you require reasonable adjustments to your application, please get in touch with . If youd prefer to speak on the phone, please request a call back, leaving details, so we get in touch. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as protected characteristics) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business. JBRP1_UKTJ
Mar 02, 2026
Full time
Introduction At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, theyre free to grow, lead, and innovate. Youll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips.Here, youre not just improving clients' risk profiles, youre building trust. Youll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve.If youre ready to bring your unique perspective to a place where your work truly matters; think of Gallagher. Overview We currently have an opprotunity available for an experiences Senior Accounts Payable Assistantto join our growing team inGlasgow. In this role, you will play a key part in a collaborative environment, where your responsibilities will include processing supplier invoices and credit notes, reconciling statements, and maintaining the companys authorisation structure. You will ensure accuracy and compliance while thriving in a fast-paced and challenging setting. Additionally, this role offers the unique opportunity to take ownership of the integration and centralisation of our international accounts payable processes. You will work closely with colleagues across our international locations, including Glasgow and India, to streamline operations and drive efficiency. This is an excellent chance to contribute to a global team and make a meaningful impact. How you'll make an impact Processing supplier invoices/credit notes and preparation of supplier and staff expenses payment runs (multi currency) Monitoring creditors report to ensure suppliers are paid in a timely manner Lead the integration and centralisation of international accounts payable processes to the Glasgow Accounting Centre. Directly lead a small offshore accounts payable team to deliver team objectives and resolve issues. Assist with maintaining the UK Authorisation Structure Ensuring compliance to company's internal control guidelines, e.g. authorisation, completeness, accuracy, validity Liaising with various departments / branch administrators to resolve invoicing issues which includes discussing solutions and proposing process improvements Supplier statement reconciliations Respond to emails sent to Accounts Payable group mailbox within 24 hours Liaise with offshore team in India who complete accounts payable tasks and provide guidance when required; Analysing and preparing commentary on various suites of data. Responsible for accurate identification of direct debit customers via reports and bank statements ensuring payments are matched to the supplier invoices. Communication with other finance departments. Assist with supplier communications produce letters and actively monitor/follow up. About You Experience gainied within a fast-paced Accounts Payable role Competent IT skills (Excel minimum); JD Edwards and Concur experience beneficial Skilled in prioritisation, multi-tasking, and meeting deadlines Proactive, detail-oriented, adaptable, with strong communication skills. Eligible to work in the UK Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits youll get, depending on your job level these benefits may improve: Minimum of 25 days holiday, plus bank holidays, and the option to buy extra days Defined contribution pension scheme, which Gallagher will also contribute to Life insurance, which will pay 4x your basic annual salary, which you can top-up to 10x Income protection, well cover up to 50% of your annual income, with options to top up Health cash plan or Private medical insurance Other benefits include: Three fully paid volunteering days per year Employee Stock Purchase plan, offering company shares at a discount Share incentive plan, HMRC approved, tax effective, stock purchase plan Critical illness cover Discounted gym membership, with over 3,000 gyms nationally Season ticket loan Access to a discounted voucher portal to save money on your weekly shop or next big purchase Emergency back-up family care And many more We value inclusion and diversity Inclusion and diversity (I&D) is a core part of our business, and its embedded into the fabric of our organisation. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher is Disability Confident Committed. We have pledged to make sure our recruitment process is inclusive and accessible, in addition to supporting our existing employees with any long-term health conditions or disabilities. We understand that applicants may have disabilities, if you do, you may find some parts of the recruitment process more challenging than others. Dont worry, were here to help, however, we can only do this if you let us know. Should you require reasonable adjustments to your application, please get in touch with . If youd prefer to speak on the phone, please request a call back, leaving details, so we get in touch. Our employing entity, Arthur J. Gallagher Services (UK) Limited, is proud to be accredited as a Living Wage employer with the Living Wage Foundation. We are committed to diversity and opportunity for all and are opposed to any form of less favourable treatment on the grounds of gender or gender identity, marital status, civil partnership status, parental status, race, ethnicity, colour, nationality, disability, sexual orientation, religion/ belief, age and those with caring responsibilities. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as protected characteristics) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business. JBRP1_UKTJ
Operations Administrator New role with a forward-thinking technology company on a mission to make work smarter. They're looking for an Operations Administrator to join a vibrant Projects Team and help keep everything running smoothly. Previous experience is a bonus but not essential. They ll be offering loads of training and opportunities for growth so they re more interested in your attitude and energy. If you're a people person with positive outlook who loves to be organised and organising others, this role and this company could be your perfect move. Loads of training offered too with future opportunities in Projects, Installations, Finance and similar all very possible. What You ll Be Doing As an Operations Administrator, you ll be the backbone of the Projects Team, making sure everything stays on track behind the scenes so the team can deliver for their clients. You ll: Provide day-to-day admin support Help coordinate project timelines and schedules Liaise with clients, suppliers, and internal teams keeping everyone in the loop Assist with documentation, reports, and data entry Keep project records up to date and ensure smooth processes Support onboarding of new projects and assist with internal systems and tools What We re Looking For We re after someone who s super organised, a great communicator, and thrives in a dynamic environment. Ideally, you ll have: A friendly, approachable personality you're a true "people person" Strong organisational skills and an eye for detail A good working knowledge of Microsoft 365 (Excel, Outlook, Teams, SharePoint etc.) A sense of humour and a willingness to get stuck in What s In It For You? £28000 - £30,000 annual salary 37-hour work week Excellent benefits package including wellness perks, team days out, and more A fun, supportive team where your voice matters A modern office space in Fleet with hybrid working options after probationary period The chance to grow they're all about development
Feb 28, 2026
Full time
Operations Administrator New role with a forward-thinking technology company on a mission to make work smarter. They're looking for an Operations Administrator to join a vibrant Projects Team and help keep everything running smoothly. Previous experience is a bonus but not essential. They ll be offering loads of training and opportunities for growth so they re more interested in your attitude and energy. If you're a people person with positive outlook who loves to be organised and organising others, this role and this company could be your perfect move. Loads of training offered too with future opportunities in Projects, Installations, Finance and similar all very possible. What You ll Be Doing As an Operations Administrator, you ll be the backbone of the Projects Team, making sure everything stays on track behind the scenes so the team can deliver for their clients. You ll: Provide day-to-day admin support Help coordinate project timelines and schedules Liaise with clients, suppliers, and internal teams keeping everyone in the loop Assist with documentation, reports, and data entry Keep project records up to date and ensure smooth processes Support onboarding of new projects and assist with internal systems and tools What We re Looking For We re after someone who s super organised, a great communicator, and thrives in a dynamic environment. Ideally, you ll have: A friendly, approachable personality you're a true "people person" Strong organisational skills and an eye for detail A good working knowledge of Microsoft 365 (Excel, Outlook, Teams, SharePoint etc.) A sense of humour and a willingness to get stuck in What s In It For You? £28000 - £30,000 annual salary 37-hour work week Excellent benefits package including wellness perks, team days out, and more A fun, supportive team where your voice matters A modern office space in Fleet with hybrid working options after probationary period The chance to grow they're all about development
Middle Office Manager - The London Treasury Key information Contract type: Permanent Reference: MOM001 Interview date: Interviews are scheduled to take place during week commencing 09 March 2026. Please note the Employer for this post is The London Treasury Not The GLA London Treasury London Treasury's mission is to help local authorities achieve better outcomes from their investments and treasury management activities. Created as an arm's length subsidiary by the GLA, it addresses liquidity, treasury, net zero and SME investment challenges faced by its clients. London Treasury is authorised and regulated by the Financial Conduct Authority to facilitate sharing our areas of expertise with the public sector. Role purpose This role is to be the link between the investment team and the back office, fund administrator and finance team providing investment transaction support, reconciling investment transaction errors and assisting with investment monitoring and report writing. Responsibilities Managing the onboarding process for new investments including completing subscription forms, anti-money laundering checks, know-your-client checks, completing mandatory tax forms (FATCA/CRS self-certifications and W 8/W 9) and obtaining approvals before completion Managing investor consents, including changes to LPAs, date amendments, limit alterations, and waivers Collating the Portfolio reports in conjunction with the investment team Monitoring income and valuation movements to ensure the Fund Administrator reports are accurate. Ensuring the allocation between Limited Partners is appropriate and issuing the schedule and approval form for signature For strategic lending, monitoring drawdown/redemption requests and issuing interest statements as per the loan agreements Assessing quarterly fee rebates Core Treasury: Ensuring the approved counterparty list is up to date and updating the counterparty credit analysis Monitoring fixed income receipts and ensuring the Fund Administrator and the Finance team have accurately reflected income accruals Managing know-your-client requests on both new and existing core investments as required Maintaining the authorised signatory/ dealer/contact lists with counterparties and service providers Fund operations: Managing communications to the Limited Partners in line with the LPA including core commitment changes, notification of dividends, monthly statements to LPs, monthly treasury team data provision re functional bodies, stress testing analysis of the fund, assembling data for regulatory filings (including quarterly Annex IV reports to the AIFM, G10 Capital), preparing fund performance data and reports for pitch books and marketing materials in line with FCA regulations, collating and assessing the inherent fund management costs and benchmarking LTLF costs against similar funds, monitoring the Fund Administrator's compliance reports and liaising with the CRO as required Assisting with statutory and internal audits with regards to investments, including sending audit confirmation requests and collating investment information Data room management: controlling access and updating as required Maintaining a list of user access to the various portals used for LTLF (e.g., the Fund Administrator) and providing bank user requests and cancellations to the Finance team Role specific requirements Demonstrable Financial Operations experience in an FCA regulated environment required Understanding of the trade lifecycle, financial products and credit risk within LTLF Familiarity with complex legal structures such as funds, partnerships, SPVs, trusts, and holding companies Specific experience in investment due diligence or other suitable corporate finance experience Either a certificate in Investment Management (IMC), Investment Operations (IOC) or Chartered Financial Analysts (CFA) Level 1 would be advantageous Organised, analytical and able to manage multiple and/or complex workflows General Requirements - Associates Organisational Leadership Accountability: Be persuasive and confident, with the ability to represent the organisation at board/committee and senior official level Collaboration: Work effectively with team members, Delivery Group and Executive Committee, external partners and stakeholders Stakeholders Proven people skills, with the ability to build effective working relationships with all stakeholders Client Facing: Approach and mindset demonstrate understanding of key client needs and expectations Resource Management Effectiveness and Productivity: Effectively utilises resources to support overall business objectives; demonstrates a commercial, outcomes and solutions-focused mindset Flexibility and Responsiveness: Be flexible and manage change. Quick to respond to competing or changing priorities and deadlines Integrity: Adheres to LTL's compliance manual, internal policies and procedures, and other regulatory requirements, taking accountability for the same across business area. Undertake the role in accordance with London Treasury's policies and Code of Ethics and Standards Attention to fine detail while maintaining awareness of overall organisational strategy, proactively seeking to advance organisational goals Technical Competence Technical: Detailed understanding of area of responsibility alongside knowledge of the wider organisational structure and activities of LTL CPD: Commits to continuous professional development including undertaking training and development as required by the firm from time to time Inclusive Culture: championing an inclusive culture for all. Realise the benefits of London's diversity by promoting and enabling equality Commitment to collegiate and collaborative working Value added and Proactiveness: Applies judgement and works with significant levels of independence to progress individual and team goals Internal/External Communication Skills Communication: Effective written and oral communication style with the ability to draft board-level reports, decision recommendations and internal guidance The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application. Need a document on this page in an accessible format? If you use assistive technology (such as a screen reader) and need a version of a PDF or other document on this page in a more accessible format, please get in touch via our online form and tell us which format you need. It will also help us if you tell us which assistive technology you use. We'll consider your request and get back to you in 5 working days.
Feb 27, 2026
Full time
Middle Office Manager - The London Treasury Key information Contract type: Permanent Reference: MOM001 Interview date: Interviews are scheduled to take place during week commencing 09 March 2026. Please note the Employer for this post is The London Treasury Not The GLA London Treasury London Treasury's mission is to help local authorities achieve better outcomes from their investments and treasury management activities. Created as an arm's length subsidiary by the GLA, it addresses liquidity, treasury, net zero and SME investment challenges faced by its clients. London Treasury is authorised and regulated by the Financial Conduct Authority to facilitate sharing our areas of expertise with the public sector. Role purpose This role is to be the link between the investment team and the back office, fund administrator and finance team providing investment transaction support, reconciling investment transaction errors and assisting with investment monitoring and report writing. Responsibilities Managing the onboarding process for new investments including completing subscription forms, anti-money laundering checks, know-your-client checks, completing mandatory tax forms (FATCA/CRS self-certifications and W 8/W 9) and obtaining approvals before completion Managing investor consents, including changes to LPAs, date amendments, limit alterations, and waivers Collating the Portfolio reports in conjunction with the investment team Monitoring income and valuation movements to ensure the Fund Administrator reports are accurate. Ensuring the allocation between Limited Partners is appropriate and issuing the schedule and approval form for signature For strategic lending, monitoring drawdown/redemption requests and issuing interest statements as per the loan agreements Assessing quarterly fee rebates Core Treasury: Ensuring the approved counterparty list is up to date and updating the counterparty credit analysis Monitoring fixed income receipts and ensuring the Fund Administrator and the Finance team have accurately reflected income accruals Managing know-your-client requests on both new and existing core investments as required Maintaining the authorised signatory/ dealer/contact lists with counterparties and service providers Fund operations: Managing communications to the Limited Partners in line with the LPA including core commitment changes, notification of dividends, monthly statements to LPs, monthly treasury team data provision re functional bodies, stress testing analysis of the fund, assembling data for regulatory filings (including quarterly Annex IV reports to the AIFM, G10 Capital), preparing fund performance data and reports for pitch books and marketing materials in line with FCA regulations, collating and assessing the inherent fund management costs and benchmarking LTLF costs against similar funds, monitoring the Fund Administrator's compliance reports and liaising with the CRO as required Assisting with statutory and internal audits with regards to investments, including sending audit confirmation requests and collating investment information Data room management: controlling access and updating as required Maintaining a list of user access to the various portals used for LTLF (e.g., the Fund Administrator) and providing bank user requests and cancellations to the Finance team Role specific requirements Demonstrable Financial Operations experience in an FCA regulated environment required Understanding of the trade lifecycle, financial products and credit risk within LTLF Familiarity with complex legal structures such as funds, partnerships, SPVs, trusts, and holding companies Specific experience in investment due diligence or other suitable corporate finance experience Either a certificate in Investment Management (IMC), Investment Operations (IOC) or Chartered Financial Analysts (CFA) Level 1 would be advantageous Organised, analytical and able to manage multiple and/or complex workflows General Requirements - Associates Organisational Leadership Accountability: Be persuasive and confident, with the ability to represent the organisation at board/committee and senior official level Collaboration: Work effectively with team members, Delivery Group and Executive Committee, external partners and stakeholders Stakeholders Proven people skills, with the ability to build effective working relationships with all stakeholders Client Facing: Approach and mindset demonstrate understanding of key client needs and expectations Resource Management Effectiveness and Productivity: Effectively utilises resources to support overall business objectives; demonstrates a commercial, outcomes and solutions-focused mindset Flexibility and Responsiveness: Be flexible and manage change. Quick to respond to competing or changing priorities and deadlines Integrity: Adheres to LTL's compliance manual, internal policies and procedures, and other regulatory requirements, taking accountability for the same across business area. Undertake the role in accordance with London Treasury's policies and Code of Ethics and Standards Attention to fine detail while maintaining awareness of overall organisational strategy, proactively seeking to advance organisational goals Technical Competence Technical: Detailed understanding of area of responsibility alongside knowledge of the wider organisational structure and activities of LTL CPD: Commits to continuous professional development including undertaking training and development as required by the firm from time to time Inclusive Culture: championing an inclusive culture for all. Realise the benefits of London's diversity by promoting and enabling equality Commitment to collegiate and collaborative working Value added and Proactiveness: Applies judgement and works with significant levels of independence to progress individual and team goals Internal/External Communication Skills Communication: Effective written and oral communication style with the ability to draft board-level reports, decision recommendations and internal guidance The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application. Need a document on this page in an accessible format? If you use assistive technology (such as a screen reader) and need a version of a PDF or other document on this page in a more accessible format, please get in touch via our online form and tell us which format you need. It will also help us if you tell us which assistive technology you use. We'll consider your request and get back to you in 5 working days.
Payroll Administrator 6 Months - Contract Warwick (2 days a week on site) Are you ready to take your payroll expertise to the next level? Our client, a leading organization in the utilities sector, is seeking a dynamic Payroll Administrator to join their People team. This is an exciting opportunity to play a pivotal role in ensuring payroll accuracy, compliance, and efficiency. If you're passionate about numbers and people, we want to hear from you! What You'll Do: In this key position, you will be responsible for delivering a timely, compliant, and accurate payroll service. Your daily tasks will include: Collaborative Partnerships: Build and maintain strong relationships with key stakeholders and our Payroll Managed Service Provider (MSP) to ensure seamless service delivery. Payroll Operations: Work as one cohesive team with the Payroll MSP, managing payroll operations to ensure transactions are processed accurately and on time, adhering to company policies and statutory requirements. Issue Resolution: Manage and resolve payroll queries, quickly identifying root causes and addressing discrepancies effectively. Reporting: Reconcile payroll transactions and generate accurate, timely reports for relevant stakeholders. Control Implementation: Develop and implement robust payroll controls, ensuring processes are documented and followed. Team Support: Collaborate with the People Operations Team to resolve overpayments and ensure corrective actions are in line with policy. Subject Matter Expertise: Provide expertise on payroll transactions, supporting system enhancements and upgrades. Documentation Maintenance: Own and maintain comprehensive documentation, including configuration decisions and change management artefacts. Continuous Improvement: Contribute ideas and feedback to enhance processes and team collaboration. Absence Processing: Support absence and time processing, participating in system enhancement activities. Who You Are: We are looking for someone with: Experience: 2+ years in complex payroll processing. Workday Knowledge: Workday Payroll experience is beneficial but not essential. Certification: CIPP Payroll certification is desirable but not mandatory. Technical Understanding: Strong grasp of payroll compliance, gross to net calculations, reconciliations, and payroll reporting. Control Experience: Solid understanding of Payroll Controls, and experience in a governance and controls environment. Problem-Solving Skills: Exceptional attention to detail and a high standard of data accuracy. Communication Ability: Confident in communicating with cross-functional teams, with a proven ability to build effective working relationships across People Services, Finance, and broader functional areas. Where You'll Be: This role offers the flexibility of hybrid working! You'll be expected in the Warwick office 2 days per week, allowing you to balance your work and personal commitments. If you are ready to embrace a vibrant and engaging work environment while making a significant impact in payroll administration, apply now! Join us in making a difference in our organization and the utilities sector. We can't wait to meet you! Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Feb 27, 2026
Contractor
Payroll Administrator 6 Months - Contract Warwick (2 days a week on site) Are you ready to take your payroll expertise to the next level? Our client, a leading organization in the utilities sector, is seeking a dynamic Payroll Administrator to join their People team. This is an exciting opportunity to play a pivotal role in ensuring payroll accuracy, compliance, and efficiency. If you're passionate about numbers and people, we want to hear from you! What You'll Do: In this key position, you will be responsible for delivering a timely, compliant, and accurate payroll service. Your daily tasks will include: Collaborative Partnerships: Build and maintain strong relationships with key stakeholders and our Payroll Managed Service Provider (MSP) to ensure seamless service delivery. Payroll Operations: Work as one cohesive team with the Payroll MSP, managing payroll operations to ensure transactions are processed accurately and on time, adhering to company policies and statutory requirements. Issue Resolution: Manage and resolve payroll queries, quickly identifying root causes and addressing discrepancies effectively. Reporting: Reconcile payroll transactions and generate accurate, timely reports for relevant stakeholders. Control Implementation: Develop and implement robust payroll controls, ensuring processes are documented and followed. Team Support: Collaborate with the People Operations Team to resolve overpayments and ensure corrective actions are in line with policy. Subject Matter Expertise: Provide expertise on payroll transactions, supporting system enhancements and upgrades. Documentation Maintenance: Own and maintain comprehensive documentation, including configuration decisions and change management artefacts. Continuous Improvement: Contribute ideas and feedback to enhance processes and team collaboration. Absence Processing: Support absence and time processing, participating in system enhancement activities. Who You Are: We are looking for someone with: Experience: 2+ years in complex payroll processing. Workday Knowledge: Workday Payroll experience is beneficial but not essential. Certification: CIPP Payroll certification is desirable but not mandatory. Technical Understanding: Strong grasp of payroll compliance, gross to net calculations, reconciliations, and payroll reporting. Control Experience: Solid understanding of Payroll Controls, and experience in a governance and controls environment. Problem-Solving Skills: Exceptional attention to detail and a high standard of data accuracy. Communication Ability: Confident in communicating with cross-functional teams, with a proven ability to build effective working relationships across People Services, Finance, and broader functional areas. Where You'll Be: This role offers the flexibility of hybrid working! You'll be expected in the Warwick office 2 days per week, allowing you to balance your work and personal commitments. If you are ready to embrace a vibrant and engaging work environment while making a significant impact in payroll administration, apply now! Join us in making a difference in our organization and the utilities sector. We can't wait to meet you! Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Senior Office Administrator (Finance Support) - Kidlington (Hybrid Working) - £28,000 / £32,000 Wade Macdonald are partnering with an organisation operating within the Technology sector, forming part of a well established international group. Their Kidlington office has a welcoming, close knit feel, offering the benefits of a larger organisation alongside a supportive local team environment. They embrace flexibility and adaptability, empowering their teams to find the best solutions and drive meaningful change. Due to the office location, access to a car would be beneficial for commuting. About the Job This hybrid opportunity blends credit control responsibilities with wider office coordination duties. You will play an important role in maintaining healthy cash flow, supporting financial administration and ensuring the day to day operations of the office run smoothly. Working within a small team, you will contribute to both financial accuracy and an organised, efficient workplace. Duties will include: Proactively managing the credit control process, including chasing outstanding payments Raising and processing sales and purchase invoices Maintaining accurate financial records and updating internal systems Supporting internal compliance and administrative procedures Coordinating office facilities checks and liaising with external providers Arranging meetings and preparing office spaces as required Providing general administrative and operational support across the business About the Successful Applicant You will have previous experience within credit control and administration, with strong attention to detail and good organisational skills. Confident communication skills and the ability to manage competing priorities are essential. A positive, hands on approach and willingness to support wider office activities will be key. Access to a car would be beneficial given the location. What You Will Receive in Return In return, you will enjoy a hybrid working arrangement with flexible start and finish times, enhanced pension contributions and 25 days' annual leave plus bank holidays, increasing with service. Life assurance at six times salary is also included. You will be part of a collaborative and supportive team, with genuine opportunity to make a valued contribution to the organisation's success.
Feb 27, 2026
Full time
Senior Office Administrator (Finance Support) - Kidlington (Hybrid Working) - £28,000 / £32,000 Wade Macdonald are partnering with an organisation operating within the Technology sector, forming part of a well established international group. Their Kidlington office has a welcoming, close knit feel, offering the benefits of a larger organisation alongside a supportive local team environment. They embrace flexibility and adaptability, empowering their teams to find the best solutions and drive meaningful change. Due to the office location, access to a car would be beneficial for commuting. About the Job This hybrid opportunity blends credit control responsibilities with wider office coordination duties. You will play an important role in maintaining healthy cash flow, supporting financial administration and ensuring the day to day operations of the office run smoothly. Working within a small team, you will contribute to both financial accuracy and an organised, efficient workplace. Duties will include: Proactively managing the credit control process, including chasing outstanding payments Raising and processing sales and purchase invoices Maintaining accurate financial records and updating internal systems Supporting internal compliance and administrative procedures Coordinating office facilities checks and liaising with external providers Arranging meetings and preparing office spaces as required Providing general administrative and operational support across the business About the Successful Applicant You will have previous experience within credit control and administration, with strong attention to detail and good organisational skills. Confident communication skills and the ability to manage competing priorities are essential. A positive, hands on approach and willingness to support wider office activities will be key. Access to a car would be beneficial given the location. What You Will Receive in Return In return, you will enjoy a hybrid working arrangement with flexible start and finish times, enhanced pension contributions and 25 days' annual leave plus bank holidays, increasing with service. Life assurance at six times salary is also included. You will be part of a collaborative and supportive team, with genuine opportunity to make a valued contribution to the organisation's success.
Fulfilment Administrator Based in Hull 30k per Annum Monday to Friday 08.00 - 17.00 plus 1 in 4 Saturdays 08.00 - 12.00 Our client provides a best in class service to the shipping and offshore industry. The post holder will provide administrative support to the Fulfilment and Operations teams, ensuring customer orders and operational requirements are processed in a timely and efficient manner. The role is to ensure my client's customers receive exceptionally high levels of service whilst ensuring fulfilment and operational activities are administered accurately and efficiently. The post holder will work closely with sales, warehouse, and operations teams to ensure orders are fulfilled correctly, on time, and in line with customer expectations. Key responsibilities and accountabilities: Processing fulfilment and operational orders, ensuring customer requirements are met. Provide customers with the highest level of service. Ensure all orders are processed correctly within the Finance/ERP system. Maintain consistent high levels of service and communication, adopting a customer-comes-first mentality. Take ownership of fulfilment orders and liaise with warehouse and operations teams to ensure the correct product is delivered to the right place at the right time. Liaise with suppliers as required to support fulfilment activity and operational requirements. Maintaining systems and procedures, ensuring a correct audit trail is maintained at all times. Ensure customer and operational requests are completed in the most efficient manner by liaising with internal departments. Administrative paperwork management - Fulfilment Orders, Delivery Notes, Purchase Orders, Returns. Ensure accurate data input for orders and supplier information into the CRM/finance system. Ensure communication with customers and internal stakeholders is maintained at all times. Support and assist the operations team and other departments, using personal judgement and initiative to develop effective and constructive solutions to challenges and obstacles. Ensure all work is beneficial towards group success and profitability. Provide departmental cross cover as required. About you: Resilient, adaptable, and hard-working Enjoy working in a busy, fast-paced environment Highly organised with strong attention to detail Flexible and willing to support the wider team If you are interested and meet the above criteria, please send your CV to (url removed) Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector.
Feb 27, 2026
Full time
Fulfilment Administrator Based in Hull 30k per Annum Monday to Friday 08.00 - 17.00 plus 1 in 4 Saturdays 08.00 - 12.00 Our client provides a best in class service to the shipping and offshore industry. The post holder will provide administrative support to the Fulfilment and Operations teams, ensuring customer orders and operational requirements are processed in a timely and efficient manner. The role is to ensure my client's customers receive exceptionally high levels of service whilst ensuring fulfilment and operational activities are administered accurately and efficiently. The post holder will work closely with sales, warehouse, and operations teams to ensure orders are fulfilled correctly, on time, and in line with customer expectations. Key responsibilities and accountabilities: Processing fulfilment and operational orders, ensuring customer requirements are met. Provide customers with the highest level of service. Ensure all orders are processed correctly within the Finance/ERP system. Maintain consistent high levels of service and communication, adopting a customer-comes-first mentality. Take ownership of fulfilment orders and liaise with warehouse and operations teams to ensure the correct product is delivered to the right place at the right time. Liaise with suppliers as required to support fulfilment activity and operational requirements. Maintaining systems and procedures, ensuring a correct audit trail is maintained at all times. Ensure customer and operational requests are completed in the most efficient manner by liaising with internal departments. Administrative paperwork management - Fulfilment Orders, Delivery Notes, Purchase Orders, Returns. Ensure accurate data input for orders and supplier information into the CRM/finance system. Ensure communication with customers and internal stakeholders is maintained at all times. Support and assist the operations team and other departments, using personal judgement and initiative to develop effective and constructive solutions to challenges and obstacles. Ensure all work is beneficial towards group success and profitability. Provide departmental cross cover as required. About you: Resilient, adaptable, and hard-working Enjoy working in a busy, fast-paced environment Highly organised with strong attention to detail Flexible and willing to support the wider team If you are interested and meet the above criteria, please send your CV to (url removed) Please note: Prestige Recruitment is an equal opportunity employer with 30 years of service within the recruitment & staffing sector.
Finance Systems Administrator - Permanent - London (Hybrid) - 50,000 per annum A fantastic opportunity has arisen for an Finance Systems Administrator to join our London based law firm on a permanent basis. Key Responsibilities Develop expert knowledge of the firm's practice management system, providing proactive user support and promoting best practice across finance and non-finance teams Liaise with software providers and IT to identify, escalate and resolve system issues promptly Develop and execute SQL queries and reports to extract, analyse and present data for regular and ad hoc reporting needs Design, build and maintain dashboards and reports in Power BI, translating business requirements into effective analytical solutions Support system changes and enhancements, ensuring effective technical delivery and user adoption Identify process improvement opportunities and recommend efficiencies across finance operations Deliver system training to finance and non-finance users Maintain appropriate system controls to ensure compliance with SRA, AML and HMRC requirements Assist with implementation of new features and applications, including configuration, UAT, data reconciliation and documentation Provide team cover and support additional duties as required Key Experience Strong SQL skills, with experience developing queries and reports Strong Power BI skills, including dashboard and report development Advanced Microsoft Excel skills Good understanding of accounting and finance principles Experience with a legal practice management system, ideally Elite 3E Relevant experience within a law firm Excellent verbal and written communication and interpersonal skills Strong analytical and problem-solving skills Ability to learn new systems and procedures quickly and work both independently and collaboratively Finance Systems Administrator - Permanent - London (Hybrid) - 50,000 per annum In accordance with the Employment Agencies and Employment Businesses Regulations 2003, this position is advertised based upon DGH Recruitment Limited having first sought approval of its client to find candidates for this position. DGH Recruitment Limited acts as both an Employment Agency and Employment Business
Feb 27, 2026
Full time
Finance Systems Administrator - Permanent - London (Hybrid) - 50,000 per annum A fantastic opportunity has arisen for an Finance Systems Administrator to join our London based law firm on a permanent basis. Key Responsibilities Develop expert knowledge of the firm's practice management system, providing proactive user support and promoting best practice across finance and non-finance teams Liaise with software providers and IT to identify, escalate and resolve system issues promptly Develop and execute SQL queries and reports to extract, analyse and present data for regular and ad hoc reporting needs Design, build and maintain dashboards and reports in Power BI, translating business requirements into effective analytical solutions Support system changes and enhancements, ensuring effective technical delivery and user adoption Identify process improvement opportunities and recommend efficiencies across finance operations Deliver system training to finance and non-finance users Maintain appropriate system controls to ensure compliance with SRA, AML and HMRC requirements Assist with implementation of new features and applications, including configuration, UAT, data reconciliation and documentation Provide team cover and support additional duties as required Key Experience Strong SQL skills, with experience developing queries and reports Strong Power BI skills, including dashboard and report development Advanced Microsoft Excel skills Good understanding of accounting and finance principles Experience with a legal practice management system, ideally Elite 3E Relevant experience within a law firm Excellent verbal and written communication and interpersonal skills Strong analytical and problem-solving skills Ability to learn new systems and procedures quickly and work both independently and collaboratively Finance Systems Administrator - Permanent - London (Hybrid) - 50,000 per annum In accordance with the Employment Agencies and Employment Businesses Regulations 2003, this position is advertised based upon DGH Recruitment Limited having first sought approval of its client to find candidates for this position. DGH Recruitment Limited acts as both an Employment Agency and Employment Business
Accounts Administrator Leicester Office Based Monday to Friday, 9:00am 5:00pm £25,000 per annum Finance experience is not essential, full training will be provided. Are you an organised administrator with a keen eye for detail and an interest in developing a career within a finance team? Our client is a leading, award-winning accountancy firm conveniently located within walking distance of Leicester Train Station. With continued growth across the business, they are now looking to recruit an Administrator t to support their busy finance function and gain valuable hands-on experience in financial operations. This is an excellent opportunity for someone with administration experience who is looking to transition into a finance-focused role while building core skills within a supportive team environment. The role Maintaining client, supplier and nominal ledgers, including regular data entry and updates Assisting with bank reconciliations and resolving discrepancies Supporting invoicing and billing processes, including raising invoices and issuing statements Recording and reconciling petty cash transactions Assisting with credit control activities, including monitoring outstanding balances and chasing payments Producing correspondence, documents, spreadsheets and maintaining databases and records Maintaining accurate financial records, both electronic and paper-based, ensuring compliance and audit readiness Filing and organising financial and administrative documentation correctly Liaising with internal departments, suppliers and clients regarding finance-related queries Minute taking and meeting support Office supplies management, including ordering stationery and coordinating services Supporting file and record management processes, including opening and closing records where required Providing general administrative support to the finance team and assisting with ad hoc tasks The candidate Minimum of 12 months administration experience Strong organisational skills with the ability to prioritise and meet deadlines Good attention to detail and confidence working with numbers Excellent written and verbal communication skills Comfortable communicating with colleagues, clients and stakeholders Ability to work on own initiative while contributing to a team environment Proficient in Microsoft Office packages; exposure to finance systems would be advantageous but not essential GCSE Maths grade A C (or equivalent) desirable Interested? Click Apply today!
Feb 27, 2026
Full time
Accounts Administrator Leicester Office Based Monday to Friday, 9:00am 5:00pm £25,000 per annum Finance experience is not essential, full training will be provided. Are you an organised administrator with a keen eye for detail and an interest in developing a career within a finance team? Our client is a leading, award-winning accountancy firm conveniently located within walking distance of Leicester Train Station. With continued growth across the business, they are now looking to recruit an Administrator t to support their busy finance function and gain valuable hands-on experience in financial operations. This is an excellent opportunity for someone with administration experience who is looking to transition into a finance-focused role while building core skills within a supportive team environment. The role Maintaining client, supplier and nominal ledgers, including regular data entry and updates Assisting with bank reconciliations and resolving discrepancies Supporting invoicing and billing processes, including raising invoices and issuing statements Recording and reconciling petty cash transactions Assisting with credit control activities, including monitoring outstanding balances and chasing payments Producing correspondence, documents, spreadsheets and maintaining databases and records Maintaining accurate financial records, both electronic and paper-based, ensuring compliance and audit readiness Filing and organising financial and administrative documentation correctly Liaising with internal departments, suppliers and clients regarding finance-related queries Minute taking and meeting support Office supplies management, including ordering stationery and coordinating services Supporting file and record management processes, including opening and closing records where required Providing general administrative support to the finance team and assisting with ad hoc tasks The candidate Minimum of 12 months administration experience Strong organisational skills with the ability to prioritise and meet deadlines Good attention to detail and confidence working with numbers Excellent written and verbal communication skills Comfortable communicating with colleagues, clients and stakeholders Ability to work on own initiative while contributing to a team environment Proficient in Microsoft Office packages; exposure to finance systems would be advantageous but not essential GCSE Maths grade A C (or equivalent) desirable Interested? Click Apply today!
Job title Fleet Control Manager Ref 44320 Division Asset Operations & Capital Delivery Location Hybrid - Clearwater Court - RG1 8DB Contract type Fixed term/Secondment Full/Part-time Full-time Hours 36 hours per week Salary Offering between £39,000 and £44,000 per annum depending on experience and skills Job grade B Closing date 06/03/2026 We are currently recruiting a Fleet Control Manager on a 10-12 month contract to cover maternity leave. In this role, you act as Thames Water's central point of control for fleet, working closely with the Fleet Coordinator to maintain full visibility of vehicle availability and proactively address downtime across teams. You are responsible for monitoring OPEX spend, ensuring budgets are controlled, purchase orders are raised, suppliers are paid promptly, and any variances are understood and mitigated. The position oversees key compliance activities, including monthly vehicle taxation, fuel card management and reconciliation, as well as monitoring short term hire usage and reducing reliance through process improvements. With a driver population of over 2,000, the role requires regular communication to ensure updates on processes, legislation and best practice are clearly conveyed. In addition, you manage and support the Fleet Coordinator and Fleet Administrator, guiding their day to day activities and contributing to their professional development. What you'll be doing as a Fleet Control Manager Working with the Fleet Coordinator, act as Thames Water's vehicle control centre, maintaining full sight of Fleet Availability. Monitor for teams experiencing excessive vehicle downtime and take mitigating actions utilising existing assets. Monitor all OPEX spend against budget, ensuring purchase orders are in place, suppliers are paid on time, variances to budget are understood and mitigated where possible. Ensure that Thames Water vehicles are taxed for use on the road by processing payments monthly. Maintain control of our Fuel Cards, carrying out regular reconciles to avoid misuse. Communicate to our 2,000+ drivers on a regular basis, keeping them up to date with changes to our processes, legislation and best practice. Manage the Fleet Coordinator and Fleet Administrator. Support them with their duties and aid in their personal development. Fixed Term Contract - 10-12 months Location: Hybrid Clearwater Court, Reading. Working 36 hours per week, Monday to Friday. What you should bring to the role To thrive in this role, the essential criteria you'll need are: Experience working in a role involving the coordination of people or assets. Financial control, such as spending monitoring, invoice management, and payments. Providing clear communication to work colleagues. Proficient in Microsoft Office, especially Excel. Strong interpersonal and communication skills, both written and verbal. Educated to GCSE level or equivalent, including English and Maths. Full valid driving licence. What's in it for you? Offering between £39,000 and £44,000 per annum, depending on experience and skills. 26 days holiday per year. Generous Pension Scheme through AON. Performance-related pay plan directly linked to company performance measures and targets. Access to lots of benefits to help you take care of you and your family's health and wellbeing, and your finances - from annual health MOTs and access to physiotherapy and counselling, to Cycle to Work schemes, shopping vouchers and life assurance. We're committed to being a great, diverse, and inclusive place to work. We welcome applications from everyone and want to ensure you feel supported throughout the recruitment process. If you need any adjustments, whether that's extra time, accessible formats, or anything else, just let us know. We're here to help and support. When a crisis happens, we all rally around to support our customers. As part of Team Thames, you'll have the opportunity to sign up to support our customers on the frontline as an ambassador. Full training will be given for what is undoubtedly an incredibly rewarding experience. It's also a great opportunity to learn more about our business and meet colleagues. Disclaimer: Due to the high volume of applications we receive, we may close the advert earlier than the advertised date, so we encourage you to apply as soon as possible to avoid disappointment.
Feb 27, 2026
Full time
Job title Fleet Control Manager Ref 44320 Division Asset Operations & Capital Delivery Location Hybrid - Clearwater Court - RG1 8DB Contract type Fixed term/Secondment Full/Part-time Full-time Hours 36 hours per week Salary Offering between £39,000 and £44,000 per annum depending on experience and skills Job grade B Closing date 06/03/2026 We are currently recruiting a Fleet Control Manager on a 10-12 month contract to cover maternity leave. In this role, you act as Thames Water's central point of control for fleet, working closely with the Fleet Coordinator to maintain full visibility of vehicle availability and proactively address downtime across teams. You are responsible for monitoring OPEX spend, ensuring budgets are controlled, purchase orders are raised, suppliers are paid promptly, and any variances are understood and mitigated. The position oversees key compliance activities, including monthly vehicle taxation, fuel card management and reconciliation, as well as monitoring short term hire usage and reducing reliance through process improvements. With a driver population of over 2,000, the role requires regular communication to ensure updates on processes, legislation and best practice are clearly conveyed. In addition, you manage and support the Fleet Coordinator and Fleet Administrator, guiding their day to day activities and contributing to their professional development. What you'll be doing as a Fleet Control Manager Working with the Fleet Coordinator, act as Thames Water's vehicle control centre, maintaining full sight of Fleet Availability. Monitor for teams experiencing excessive vehicle downtime and take mitigating actions utilising existing assets. Monitor all OPEX spend against budget, ensuring purchase orders are in place, suppliers are paid on time, variances to budget are understood and mitigated where possible. Ensure that Thames Water vehicles are taxed for use on the road by processing payments monthly. Maintain control of our Fuel Cards, carrying out regular reconciles to avoid misuse. Communicate to our 2,000+ drivers on a regular basis, keeping them up to date with changes to our processes, legislation and best practice. Manage the Fleet Coordinator and Fleet Administrator. Support them with their duties and aid in their personal development. Fixed Term Contract - 10-12 months Location: Hybrid Clearwater Court, Reading. Working 36 hours per week, Monday to Friday. What you should bring to the role To thrive in this role, the essential criteria you'll need are: Experience working in a role involving the coordination of people or assets. Financial control, such as spending monitoring, invoice management, and payments. Providing clear communication to work colleagues. Proficient in Microsoft Office, especially Excel. Strong interpersonal and communication skills, both written and verbal. Educated to GCSE level or equivalent, including English and Maths. Full valid driving licence. What's in it for you? Offering between £39,000 and £44,000 per annum, depending on experience and skills. 26 days holiday per year. Generous Pension Scheme through AON. Performance-related pay plan directly linked to company performance measures and targets. Access to lots of benefits to help you take care of you and your family's health and wellbeing, and your finances - from annual health MOTs and access to physiotherapy and counselling, to Cycle to Work schemes, shopping vouchers and life assurance. We're committed to being a great, diverse, and inclusive place to work. We welcome applications from everyone and want to ensure you feel supported throughout the recruitment process. If you need any adjustments, whether that's extra time, accessible formats, or anything else, just let us know. We're here to help and support. When a crisis happens, we all rally around to support our customers. As part of Team Thames, you'll have the opportunity to sign up to support our customers on the frontline as an ambassador. Full training will be given for what is undoubtedly an incredibly rewarding experience. It's also a great opportunity to learn more about our business and meet colleagues. Disclaimer: Due to the high volume of applications we receive, we may close the advert earlier than the advertised date, so we encourage you to apply as soon as possible to avoid disappointment.
Accounts Administrator Are you ready to dive into a dynamic role where your skills will shine? Our client is seeking an enthusiastic Accounts Administrator to support their finance team for a temporary contract. If you thrive in a fast-paced environment and love tackling diverse tasks, this opportunity is for you! Contract Details: Position: Accounts Administrator Contract Type: Temporary Working Pattern: Full Time 8:30am-5:00pm Hourly Rate: 14.80 per hour Key Responsibilities: As an Accounts Administrator, you will play a pivotal role in ensuring smooth operations within the finance department. Your responsibilities will include: Sales & Production Administration: - Collate and manage documentation from various sources, including customer purchase orders and vendor delivery notes. - Scan and upload documents to our computer system. Customer Communication: - Email monthly customer statements, collaborating closely with the Management Accountant and Accounts Assistant to ensure accuracy. - Send standard customer chase letters for overdue debts, under the guidance of the Management Accountant. Invoice Management: - Check the status of invoices and ensure timely processing. - Review production hours and absences by verifying information with managers. Purchasing Tasks: - Process requests for Amazon purchases using the company account, ensuring invoices are shared with the Finance Director. - Handle Purchase Requisitions for suppliers not on the system, ensuring timely delivery of goods. Sales Credit Notes Analysis: - Conduct monthly analysis of sales credit notes to identify reasons for issuance and assist in proper coding. General Administrative Support: - Participate in various ad hoc tasks to support the overall administrative functions of the organisation. What We're Looking For: To thrive in this role, you should possess the following skills and attributes: Strong communication skills and a customer-focused approach. Experience in sales administration, document management, and data entry. Proficiency in invoice processing and financial analysis. Detail-oriented with a knack for problem-solving and organisation. Ability to work collaboratively within a team and take direction. If you're ready to take on this exciting challenge, we would love to hear from you! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 27, 2026
Seasonal
Accounts Administrator Are you ready to dive into a dynamic role where your skills will shine? Our client is seeking an enthusiastic Accounts Administrator to support their finance team for a temporary contract. If you thrive in a fast-paced environment and love tackling diverse tasks, this opportunity is for you! Contract Details: Position: Accounts Administrator Contract Type: Temporary Working Pattern: Full Time 8:30am-5:00pm Hourly Rate: 14.80 per hour Key Responsibilities: As an Accounts Administrator, you will play a pivotal role in ensuring smooth operations within the finance department. Your responsibilities will include: Sales & Production Administration: - Collate and manage documentation from various sources, including customer purchase orders and vendor delivery notes. - Scan and upload documents to our computer system. Customer Communication: - Email monthly customer statements, collaborating closely with the Management Accountant and Accounts Assistant to ensure accuracy. - Send standard customer chase letters for overdue debts, under the guidance of the Management Accountant. Invoice Management: - Check the status of invoices and ensure timely processing. - Review production hours and absences by verifying information with managers. Purchasing Tasks: - Process requests for Amazon purchases using the company account, ensuring invoices are shared with the Finance Director. - Handle Purchase Requisitions for suppliers not on the system, ensuring timely delivery of goods. Sales Credit Notes Analysis: - Conduct monthly analysis of sales credit notes to identify reasons for issuance and assist in proper coding. General Administrative Support: - Participate in various ad hoc tasks to support the overall administrative functions of the organisation. What We're Looking For: To thrive in this role, you should possess the following skills and attributes: Strong communication skills and a customer-focused approach. Experience in sales administration, document management, and data entry. Proficiency in invoice processing and financial analysis. Detail-oriented with a knack for problem-solving and organisation. Ability to work collaboratively within a team and take direction. If you're ready to take on this exciting challenge, we would love to hear from you! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Engineering Support Administrator Are you looking for a role that offers flexibility and the chance to support a dynamic engineering environment? As the part-time Administrator you will play a vital role in maintaining smooth administrative operations within a leading scientific company. This position provides an excellent opportunity to develop your skills, contribute to impactful projects, and work in a supportive, innovative setting. Engineering Support Administrator Responsibilities This position will involve, but will not be limited to: Managing and maintaining engineering databases to ensure data accuracy and accessibility. Collating and preparing information for product manuals, supporting the technical documentation process. Overseeing document control activities to ensure compliance and version control. Updating trackers, spreadsheets, and other administrative tools to monitor project progress. Handling general enquiries, offering support to colleagues across departments. Assisting with procurement and purchase order administration to support operational efficiency. Supporting continuous improvement initiatives in administrative workflows and systems. Engineering Support Administrator Rewards Competitive salary circa £25,(Apply online only) - £28,(Apply online only) (FTE), pro-rated for part-time hours. Flexible working hours, approximately 24 hours per week over 3 or 4 days, with open discussion on arrangements. 25 days annual leave plus Bank Holidays. 7% employer pension contribution. Access to private healthcare. Cycle to Work Scheme and on-site parking to make commuting easier. Friendly and inclusive company culture that values learning, development, and quality. Regular social events. The Company Our client is a recognised leader, with over 25 years of experience supplying the scientific community. They foster a respectful, innovative culture that values team collaboration, continuous improvement, and scientific excellence. Engineering Support Administrator Experience Essentials Proven administrative or office-based experience, ideally within engineering, purchasing, or manufacturing sectors. Strong organisational skills, with the ability to manage multiple priorities efficiently. Excellent IT skills, including proficiency in MS Word, Excel, and PowerPoint. Confident communicator with a proactive approach to supporting colleagues. Disciplined and methodical in handling documentation and data. Enthusiastic about learning and contributing to a team environment. Location This role is based in Oxford, with onsite parking and easily accessible by public transport with excellent links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Feb 27, 2026
Full time
Engineering Support Administrator Are you looking for a role that offers flexibility and the chance to support a dynamic engineering environment? As the part-time Administrator you will play a vital role in maintaining smooth administrative operations within a leading scientific company. This position provides an excellent opportunity to develop your skills, contribute to impactful projects, and work in a supportive, innovative setting. Engineering Support Administrator Responsibilities This position will involve, but will not be limited to: Managing and maintaining engineering databases to ensure data accuracy and accessibility. Collating and preparing information for product manuals, supporting the technical documentation process. Overseeing document control activities to ensure compliance and version control. Updating trackers, spreadsheets, and other administrative tools to monitor project progress. Handling general enquiries, offering support to colleagues across departments. Assisting with procurement and purchase order administration to support operational efficiency. Supporting continuous improvement initiatives in administrative workflows and systems. Engineering Support Administrator Rewards Competitive salary circa £25,(Apply online only) - £28,(Apply online only) (FTE), pro-rated for part-time hours. Flexible working hours, approximately 24 hours per week over 3 or 4 days, with open discussion on arrangements. 25 days annual leave plus Bank Holidays. 7% employer pension contribution. Access to private healthcare. Cycle to Work Scheme and on-site parking to make commuting easier. Friendly and inclusive company culture that values learning, development, and quality. Regular social events. The Company Our client is a recognised leader, with over 25 years of experience supplying the scientific community. They foster a respectful, innovative culture that values team collaboration, continuous improvement, and scientific excellence. Engineering Support Administrator Experience Essentials Proven administrative or office-based experience, ideally within engineering, purchasing, or manufacturing sectors. Strong organisational skills, with the ability to manage multiple priorities efficiently. Excellent IT skills, including proficiency in MS Word, Excel, and PowerPoint. Confident communicator with a proactive approach to supporting colleagues. Disciplined and methodical in handling documentation and data. Enthusiastic about learning and contributing to a team environment. Location This role is based in Oxford, with onsite parking and easily accessible by public transport with excellent links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Finance Assistant / Accounts Administrator with Credit Control An excellent opportunity has arisen for a detail-focused Finance Assistant to join a well-established organisation, supporting day-to-day finance operations including reconciliations, invoicing, financial administration and credit control within a collaborative team environment click apply for full job details
Feb 27, 2026
Full time
Finance Assistant / Accounts Administrator with Credit Control An excellent opportunity has arisen for a detail-focused Finance Assistant to join a well-established organisation, supporting day-to-day finance operations including reconciliations, invoicing, financial administration and credit control within a collaborative team environment click apply for full job details
Are you passionate about creating a welcoming environment and delivering exceptional service? If so, this is your chance to join a vibrant and ambitious organisation for the next few months. As a Temporary Receptionist and Administrator, you'll be the first face visitors see, working to ensure a smooth front-of-house operation. This role offers a fantastic opportunity to develop your skills in a forward-thinking team. Please note, this is a full-time temporary position based in the client s offices, paid on a weekly PAYE basis, and working 40 hours per week. This role will start quickly, so sadly candidates with a lengthy notice period cannot be considered. Temporary Receptionist and Administrator Responsibilities This position will involve, but will not be limited to: Greeting visitors and clients in a professional and friendly manner, ensuring a positive first impression. Managing front desk operations, including answering calls and directing enquiries efficiently. Handling administrative tasks such as organising deliveries, booking meeting rooms, and maintaining the reception area. Assisting with event setup or logistical support for visitors and staff as needed. Supporting the wider team to maintain high standards of organisation and customer service. Ensuring confidentiality of sensitive information and adhering to data protection policies. Keeping the reception area tidy, stocked, and professional at all times. Temporary Receptionist and Administrator Host Rewards Opportunity to gain experience within a pioneering organisation involved in cutting-edge research and innovation. A varied role in a fast-paced, supportive environment. The Company A growing organisation with an ambitious and exciting culture! Temporary Receptionist and Administrator Experience Essentials Proven reception and administration experience gained within a corporate setting. Excellent verbal and written communication skills. Proactive and able to work independently as well as part of a team. Strong organisational skills and attention to detail. Ability to manage multiple tasks in a busy environment. Confidence handling sensitive information confidentially. A friendly, professional attitude with a can-do approach. Location Based in East Oxford, on-site parking is available. Action If you would like to find out more about this excellent opportunity to join a pioneering organisation, then please apply online today! INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Feb 27, 2026
Seasonal
Are you passionate about creating a welcoming environment and delivering exceptional service? If so, this is your chance to join a vibrant and ambitious organisation for the next few months. As a Temporary Receptionist and Administrator, you'll be the first face visitors see, working to ensure a smooth front-of-house operation. This role offers a fantastic opportunity to develop your skills in a forward-thinking team. Please note, this is a full-time temporary position based in the client s offices, paid on a weekly PAYE basis, and working 40 hours per week. This role will start quickly, so sadly candidates with a lengthy notice period cannot be considered. Temporary Receptionist and Administrator Responsibilities This position will involve, but will not be limited to: Greeting visitors and clients in a professional and friendly manner, ensuring a positive first impression. Managing front desk operations, including answering calls and directing enquiries efficiently. Handling administrative tasks such as organising deliveries, booking meeting rooms, and maintaining the reception area. Assisting with event setup or logistical support for visitors and staff as needed. Supporting the wider team to maintain high standards of organisation and customer service. Ensuring confidentiality of sensitive information and adhering to data protection policies. Keeping the reception area tidy, stocked, and professional at all times. Temporary Receptionist and Administrator Host Rewards Opportunity to gain experience within a pioneering organisation involved in cutting-edge research and innovation. A varied role in a fast-paced, supportive environment. The Company A growing organisation with an ambitious and exciting culture! Temporary Receptionist and Administrator Experience Essentials Proven reception and administration experience gained within a corporate setting. Excellent verbal and written communication skills. Proactive and able to work independently as well as part of a team. Strong organisational skills and attention to detail. Ability to manage multiple tasks in a busy environment. Confidence handling sensitive information confidentially. A friendly, professional attitude with a can-do approach. Location Based in East Oxford, on-site parking is available. Action If you would like to find out more about this excellent opportunity to join a pioneering organisation, then please apply online today! INDBOOST Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Administrator Leicester, Office Based Monday to Friday 9am to 5pm. £25,000 per annum Do you have a passion for all things administration and have a sharp eye for numbers? Our client is a leading, award-winning law firm known for its high standards, professional culture, and investment in staff development. As the firm continues to grow, they are looking for an experienced Administrator to join their busy finance team and contribute to the efficient running of financial operations. The role Produce correspondence, documents and maintain presentations, records, spreadsheets, and databases. Maintaining office systems with data input; primarily updating and maintaining client ledgers and office account ledgers. Attending meetings, taking robust minutes, and keeping notes. Managing and maintaining costs associated with client and office matters, as well as invoicing. Undertaking administrative tasks such as ordering equipment /stationery/office supplies and reporting and rectifying faults and enquiries. General ad hoc administration Creating and maintaining operational records and files, both paper-based and electronic. Filing legal, administrative, and financial documents in date order and correctly. Petty cash management Opening and closing files for fee earners and management. Assisting fee earners with file closures. The candidate Some previous experience within a finance team preferable but not essential Confident with the ability to communicate with senior stakeholders Ability to communicate effectively with team, staff, and clients. Excellent interpersonal skills Must be able to work on own initiative with minimum supervision. Numeracy and financial skills (GCSE Maths grade A C or equivalent) Proficient in Microsoft Office Good written and verbal communication skills Good attention to detail Interested? Please click Apply
Feb 27, 2026
Full time
Administrator Leicester, Office Based Monday to Friday 9am to 5pm. £25,000 per annum Do you have a passion for all things administration and have a sharp eye for numbers? Our client is a leading, award-winning law firm known for its high standards, professional culture, and investment in staff development. As the firm continues to grow, they are looking for an experienced Administrator to join their busy finance team and contribute to the efficient running of financial operations. The role Produce correspondence, documents and maintain presentations, records, spreadsheets, and databases. Maintaining office systems with data input; primarily updating and maintaining client ledgers and office account ledgers. Attending meetings, taking robust minutes, and keeping notes. Managing and maintaining costs associated with client and office matters, as well as invoicing. Undertaking administrative tasks such as ordering equipment /stationery/office supplies and reporting and rectifying faults and enquiries. General ad hoc administration Creating and maintaining operational records and files, both paper-based and electronic. Filing legal, administrative, and financial documents in date order and correctly. Petty cash management Opening and closing files for fee earners and management. Assisting fee earners with file closures. The candidate Some previous experience within a finance team preferable but not essential Confident with the ability to communicate with senior stakeholders Ability to communicate effectively with team, staff, and clients. Excellent interpersonal skills Must be able to work on own initiative with minimum supervision. Numeracy and financial skills (GCSE Maths grade A C or equivalent) Proficient in Microsoft Office Good written and verbal communication skills Good attention to detail Interested? Please click Apply
Your new company Aztec West based business Your new role If you're someone who thrives on accuracy, loves organised systems, and enjoys being the steady financial heartbeat of an office, this could be your perfect next step.We're looking for a Financial Administrator to support the Finance & Office Manager and keep the day-to-day operations running smoothly click apply for full job details
Feb 26, 2026
Full time
Your new company Aztec West based business Your new role If you're someone who thrives on accuracy, loves organised systems, and enjoys being the steady financial heartbeat of an office, this could be your perfect next step.We're looking for a Financial Administrator to support the Finance & Office Manager and keep the day-to-day operations running smoothly click apply for full job details
Company Name: Logic 360 Ltd Job Opportunity: Senior Administrator Location: Crawley, Surrey Employment Type: Temporary (6-10 month contract) Working Shift Patterns: Monday - Friday Working Hours: 09:00am 17:00pm Salary: £30k - £35k (Depending on experience) About Us: Logic 360 Ltd is a leading talent partner to multiple high-profile clients within the Aviation, Automotive and Warehouse & Logistic industry. Committed to excellence and innovation, we pride ourselves on our dedication to deliver first-class services and solutions to our clients and candidates. Our team is built upon skilled professionals who thrive in a dynamic and supportive environment, supporting you with your job search, every step of the way. Client-Specific Information: We are working with an industry-leading dental implant manufacturer that delivers a broad range of innovative products and dental solutions across the globe. As part of their continued growth, they are actively recruiting candidates to strengthen their administration team, based at their head office in Crawley. Job Description: We are looking for a highly motivated and enthusiastic Senior Administrator to become part of our growing team. As a Senior Administrator, you will provide a high-level of administrative and operational support across various areas of the business. This is a hands-on role requiring someone who is organised, pro-active and adaptable, capable of managing priorities whilst supporting the day-to-day running of the business. Key Responsibilities: Supporting daily operations across the business Provide admin support to finance-related activities Maintain accurate records and documentation Liaise with internal teams and customers to resolve queries Ensure compliance within internal procedures, SOP s and Health & Safety General administrative tasks Requirements: Proven experience as a senior administrator, office manager or similar role Excellent computer skills including office and excel Strong organisational skills Good attention for detail Strong communication (Both verbal and written) Skills: Excellent communication skills (Verbal and written) Interpersonal skills Manual handling skills Computer skills (Vital for this role) GCSE S in English and Maths (Minimum) What We Offer: Competitive salary Weekly pay (Every Friday) On going opportunities for professional development and career advancement A collaborative, inclusive and friendly work environment How to Apply: If you feel that you could thrive in a fast paced environment as a Warehouse Operative and would like to take the next step in your career, we want to hear from you! Please send your CV to (url removed) or (url removed), alternatively, apply through our website at Logic 360 Group Recruitment done differently. Equal Opportunity Employer: Logic 360 Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to receiving your application and learning more about how you can contribute to our team. Thank you for considering Logic 360 Ltd as your next career destination! Please note that Logic 360 Ltd is a Recruitment Agency and Employment Business recruiting on behalf of our client. INDAVI
Feb 26, 2026
Contractor
Company Name: Logic 360 Ltd Job Opportunity: Senior Administrator Location: Crawley, Surrey Employment Type: Temporary (6-10 month contract) Working Shift Patterns: Monday - Friday Working Hours: 09:00am 17:00pm Salary: £30k - £35k (Depending on experience) About Us: Logic 360 Ltd is a leading talent partner to multiple high-profile clients within the Aviation, Automotive and Warehouse & Logistic industry. Committed to excellence and innovation, we pride ourselves on our dedication to deliver first-class services and solutions to our clients and candidates. Our team is built upon skilled professionals who thrive in a dynamic and supportive environment, supporting you with your job search, every step of the way. Client-Specific Information: We are working with an industry-leading dental implant manufacturer that delivers a broad range of innovative products and dental solutions across the globe. As part of their continued growth, they are actively recruiting candidates to strengthen their administration team, based at their head office in Crawley. Job Description: We are looking for a highly motivated and enthusiastic Senior Administrator to become part of our growing team. As a Senior Administrator, you will provide a high-level of administrative and operational support across various areas of the business. This is a hands-on role requiring someone who is organised, pro-active and adaptable, capable of managing priorities whilst supporting the day-to-day running of the business. Key Responsibilities: Supporting daily operations across the business Provide admin support to finance-related activities Maintain accurate records and documentation Liaise with internal teams and customers to resolve queries Ensure compliance within internal procedures, SOP s and Health & Safety General administrative tasks Requirements: Proven experience as a senior administrator, office manager or similar role Excellent computer skills including office and excel Strong organisational skills Good attention for detail Strong communication (Both verbal and written) Skills: Excellent communication skills (Verbal and written) Interpersonal skills Manual handling skills Computer skills (Vital for this role) GCSE S in English and Maths (Minimum) What We Offer: Competitive salary Weekly pay (Every Friday) On going opportunities for professional development and career advancement A collaborative, inclusive and friendly work environment How to Apply: If you feel that you could thrive in a fast paced environment as a Warehouse Operative and would like to take the next step in your career, we want to hear from you! Please send your CV to (url removed) or (url removed), alternatively, apply through our website at Logic 360 Group Recruitment done differently. Equal Opportunity Employer: Logic 360 Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to receiving your application and learning more about how you can contribute to our team. Thank you for considering Logic 360 Ltd as your next career destination! Please note that Logic 360 Ltd is a Recruitment Agency and Employment Business recruiting on behalf of our client. INDAVI
Role Purpose: CAR DRIVER ESSENTIAL AS LOCATION DIFFICULT ON PUBLIC TRANSPORT MUST BE IMMEDIATELY AVAILABLE TO START ASAP Provide administrative support to ensure smooth charity operations. Key Responsibilities: Handle calls, emails, and general correspondence. Maintain records and update databases. Assist with invoices and basic finance tasks. Support events and fundraising activities. Order office supplies and manage stock. Skills Required: Strong organisation and communication skills. Proficient in Microsoft Office. Ability to work independently and in a team. Previous admin experience (charity sector desirable) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Feb 25, 2026
Seasonal
Role Purpose: CAR DRIVER ESSENTIAL AS LOCATION DIFFICULT ON PUBLIC TRANSPORT MUST BE IMMEDIATELY AVAILABLE TO START ASAP Provide administrative support to ensure smooth charity operations. Key Responsibilities: Handle calls, emails, and general correspondence. Maintain records and update databases. Assist with invoices and basic finance tasks. Support events and fundraising activities. Order office supplies and manage stock. Skills Required: Strong organisation and communication skills. Proficient in Microsoft Office. Ability to work independently and in a team. Previous admin experience (charity sector desirable) What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Clerical Officer - Lothian Clerical Officer Part Time Position Available 25 hours per week (can be discussed) Flexibility can be discussed school hours are suitable for this role Location (On-Site) Craigmillar, Edinburgh EH16 4NT Salary: £24,242 Pro Rata SA1152 We are looking for a Clerical Officer to join our Edinburgh & The Lothians Team ! You will support all key administrative functions across the region. From maintaining records to supporting our finance and personnel processes, your work will help us deliver high-quality services. You will be part of a small and friendly team that plays a vital role in keeping our services running smoothly. What You ll Do: Provide efficient and effective reception cover Provide essential administrative support to the team Maintain records and assist with financial and personnel systems Use your excellent organisational skills to support day-to-day operations Work closely as a key support for Administrator, Senior Autism Practitioner and Services Manager roles. Lone working involved at points. What We re Looking For: Previous experience in an administrative role Previous experience in recruitment support, onboarding processing for new colleagues Strong communication skills and attention to detail Good knowledge of MS Office and the ability to adapt to change A proactive and flexible approach to work Previous financial administrative experience would be desirable Additional Information: Initial informal chat will take place with Jennifer Cluckie, Regional Administrator. For more information contact (url removed) Why Join Us? See more about our colleague benefits HERE Closing Date: 11th March 2026 We value diversity and welcome applications from those with lived experience of autism. Registered charity number is SC(phone number removed)
Feb 25, 2026
Full time
Clerical Officer - Lothian Clerical Officer Part Time Position Available 25 hours per week (can be discussed) Flexibility can be discussed school hours are suitable for this role Location (On-Site) Craigmillar, Edinburgh EH16 4NT Salary: £24,242 Pro Rata SA1152 We are looking for a Clerical Officer to join our Edinburgh & The Lothians Team ! You will support all key administrative functions across the region. From maintaining records to supporting our finance and personnel processes, your work will help us deliver high-quality services. You will be part of a small and friendly team that plays a vital role in keeping our services running smoothly. What You ll Do: Provide efficient and effective reception cover Provide essential administrative support to the team Maintain records and assist with financial and personnel systems Use your excellent organisational skills to support day-to-day operations Work closely as a key support for Administrator, Senior Autism Practitioner and Services Manager roles. Lone working involved at points. What We re Looking For: Previous experience in an administrative role Previous experience in recruitment support, onboarding processing for new colleagues Strong communication skills and attention to detail Good knowledge of MS Office and the ability to adapt to change A proactive and flexible approach to work Previous financial administrative experience would be desirable Additional Information: Initial informal chat will take place with Jennifer Cluckie, Regional Administrator. For more information contact (url removed) Why Join Us? See more about our colleague benefits HERE Closing Date: 11th March 2026 We value diversity and welcome applications from those with lived experience of autism. Registered charity number is SC(phone number removed)
Part time Administrator Location: Chandlers Ford, Southampton Salary: £27,000 Pro rata Contract: please not this is a 12-month temporary assignment initially Hours: Part time 30 hours per week, ideally 9am to 3pm Monday to Friday although can be flexible Dynamite Recruitment is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. Due to continued growth, our client is seeking an organised and proactive Part time Administrator to join their busy operations team. The Role As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively. Key Responsibilities Managing customer expectations and scheduling service visits via email and on the telephone Coordinating multiple engineer and technician diaries Confirming appointments with customers ahead of visits Issuing job sheets and ensuring engineers have the required materials and stock Planning efficient routes for field teams Booking in works and updating internal systems Completing high volumes of administration accurately Handling customer queries and resolving complaints professionally Checking timesheets and tracker activity to support payroll Raising quotations and invoices for completed works Supporting aged debt resolution Signing off supplier invoices and assisting the Finance team Arranging servicing, maintenance, equipment hire, and emergency breakdown support To be successful in this role, you will have Previous administration experience (essential) Excellent organisational skills and strong attention to detail Confident communication skills, both written and verbal The ability to manage multiple tasks in a fast-paced environment A proactive, reliable, and customer-focused approach Confidence working in a fully office-based environment Experience within a scheduling, operations, or service coordination role would be highly advantageous. What s on Offer Salary of £27,000 pro rata Monday to Friday hours Opportunity to join a stable and growing business Immediate interviews available. Please contact the Commercial Desk on (phone number removed) for more information or submit your CV as soon as possible to be considered.
Feb 25, 2026
Full time
Part time Administrator Location: Chandlers Ford, Southampton Salary: £27,000 Pro rata Contract: please not this is a 12-month temporary assignment initially Hours: Part time 30 hours per week, ideally 9am to 3pm Monday to Friday although can be flexible Dynamite Recruitment is delighted to be working in partnership with a well-established and growing service provider based in the Southampton area. Due to continued growth, our client is seeking an organised and proactive Part time Administrator to join their busy operations team. The Role As a part time administrator / coordinator you will play a key role in ensuring the smooth delivery of services by acting as the central point of contact between customers, engineers, and technicians. This is a fast-paced position that requires strong organisational skills and the ability to manage multiple priorities effectively. Key Responsibilities Managing customer expectations and scheduling service visits via email and on the telephone Coordinating multiple engineer and technician diaries Confirming appointments with customers ahead of visits Issuing job sheets and ensuring engineers have the required materials and stock Planning efficient routes for field teams Booking in works and updating internal systems Completing high volumes of administration accurately Handling customer queries and resolving complaints professionally Checking timesheets and tracker activity to support payroll Raising quotations and invoices for completed works Supporting aged debt resolution Signing off supplier invoices and assisting the Finance team Arranging servicing, maintenance, equipment hire, and emergency breakdown support To be successful in this role, you will have Previous administration experience (essential) Excellent organisational skills and strong attention to detail Confident communication skills, both written and verbal The ability to manage multiple tasks in a fast-paced environment A proactive, reliable, and customer-focused approach Confidence working in a fully office-based environment Experience within a scheduling, operations, or service coordination role would be highly advantageous. What s on Offer Salary of £27,000 pro rata Monday to Friday hours Opportunity to join a stable and growing business Immediate interviews available. Please contact the Commercial Desk on (phone number removed) for more information or submit your CV as soon as possible to be considered.
Job Title: Receptionist / Administrator Location: Dundee Remuneration: 13.00 per hour Contract Details: Temporary to Perm Join a Key Front of House Team in Dundee! Are you a friendly and organised professional? Our client is seeking a proactive Receptionist / Administrator to be the welcoming face of their organisation. If you thrive in a busy environment, enjoy engaging with people, and take pride in delivering exceptional service, this is the role for you! The Role Front-of-House Duties Welcome visitors and handle incoming calls with a smile! Provide friendly and efficient service to staff, clients, and external partners. Keep the reception area tidy and organised for a warm atmosphere. Administration and Data Management Update internal systems quickly and accurately. Manage HR information, including annual leave and training records. File and store documents in line with internal procedures. Process invoices and support general office administration. Raise purchase orders and assist with finance tasks when needed. Operational Support Arrange accommodation and travel for site teams. Support managers with paperwork and sign-off processes. Meet deadlines and ensure smooth daily operations. Maintain punctuality and reliability in all scheduled work commitments. About You Essential Skills and Experience Excellent telephone manner with confident communication skills. Strong computer literacy, including Word, Excel, and email. Ability to work independently and as part of a team. Strong organisational skills and attention to detail. Calm under pressure with great initiative. Personal Qualities Professional, friendly, and approachable demeanor. Discreet when handling sensitive information. Adaptable and eager to learn new systems. Self-motivated with a methodical problem-solving approach. Comfortable in a fast-paced environment. What You'll Get Competitive hourly rate of 13.00. A four-day working week for an excellent work-life balance. Opportunity to develop new skills, including HR and finance administration. Supportive management and ongoing training. Become a valued part of a growing and forward-thinking organisation! Ready to Take the Next Step? If you're a professional, organised individual looking for a stable and engaging role within a dynamic business, we want to hear from you! Apply today or get in touch for more information. Your next adventure awaits! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 25, 2026
Seasonal
Job Title: Receptionist / Administrator Location: Dundee Remuneration: 13.00 per hour Contract Details: Temporary to Perm Join a Key Front of House Team in Dundee! Are you a friendly and organised professional? Our client is seeking a proactive Receptionist / Administrator to be the welcoming face of their organisation. If you thrive in a busy environment, enjoy engaging with people, and take pride in delivering exceptional service, this is the role for you! The Role Front-of-House Duties Welcome visitors and handle incoming calls with a smile! Provide friendly and efficient service to staff, clients, and external partners. Keep the reception area tidy and organised for a warm atmosphere. Administration and Data Management Update internal systems quickly and accurately. Manage HR information, including annual leave and training records. File and store documents in line with internal procedures. Process invoices and support general office administration. Raise purchase orders and assist with finance tasks when needed. Operational Support Arrange accommodation and travel for site teams. Support managers with paperwork and sign-off processes. Meet deadlines and ensure smooth daily operations. Maintain punctuality and reliability in all scheduled work commitments. About You Essential Skills and Experience Excellent telephone manner with confident communication skills. Strong computer literacy, including Word, Excel, and email. Ability to work independently and as part of a team. Strong organisational skills and attention to detail. Calm under pressure with great initiative. Personal Qualities Professional, friendly, and approachable demeanor. Discreet when handling sensitive information. Adaptable and eager to learn new systems. Self-motivated with a methodical problem-solving approach. Comfortable in a fast-paced environment. What You'll Get Competitive hourly rate of 13.00. A four-day working week for an excellent work-life balance. Opportunity to develop new skills, including HR and finance administration. Supportive management and ongoing training. Become a valued part of a growing and forward-thinking organisation! Ready to Take the Next Step? If you're a professional, organised individual looking for a stable and engaging role within a dynamic business, we want to hear from you! Apply today or get in touch for more information. Your next adventure awaits! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
