Location: Hybrid / Harewood, Leeds Position Title: Accounts Payable & Payroll Administrator Job Type: Full-Time About Us Assured Data Protection is a global leader in data backup and disaster recovery managed services, specialising in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack. Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24/7/365 expert support. We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable. Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy. Our global datacentres ensure data sovereignty, meeting your organisation's compliance requirements. A dedicated team is always available to recover your data and minimise disruption in the event of a disaster. Job Summary The Accounts Payable & Payroll Administrator is responsible for the accurate and timely processing of supplier invoices, payments, and UK payroll operations across the Group's entities. Reporting to the Senior Finance Manager, the role plays a key part in supporting the smooth operation of the finance function by ensuring financial transactions are recorded accurately and procure-to-pay and payroll processes operate effectively in line with company policies and internal controls. Key responsibilities include Accounts Payable Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported in line with company policies. Administer the Group's procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems. Prepare supplier payment runs in accordance with agreed payment terms and approval procedures. Process supplier payments via banking platforms following appropriate authorisation and controls. Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness. Reconcile supplier statements and resolve discrepancies in a timely manner. Respond to supplier queries and maintain positive working relationships with key vendors. Support month end processes through purchase ledger reconciliations and invoice analysis. Payroll Administration Operate the Group's UK payroll processes, ensuring payroll is processed accurately and on time. Maintain payroll records and liaise with HR and other business departments to ensure accurate employee information and payroll inputs. Support in the preparation and submission of payroll-related filings and reports, maintaining appropriate documentation and audit trails. Other Support continuous improvement of the Group's procure to pay and payroll systems and internal controls. Support the finance team in responding to audit, tax, and other third party requests relating to accounts payable or payroll. Support employees with queries relating to purchasing processes, expense submissions, and company card usage. Identify and elevate issues or discrepancies in a timely manner. Provide ad hoc administrative support to the finance team and business as required. Key Requirements Experience in accounts payable / purchase ledger administration, ideally in a multi entity or multi location Group. Strong attention to detail and accuracy. Good organisational skills and ability to prioritise and manage recurring deadlines. Strong communication skills when dealing with suppliers and internal stakeholders. Intermediate Microsoft Excel skills (including Pivot Tables and Lookups). Experience operating UK payroll is desirable but not essential. Experience in a technology based business desirable but not essential. Qualifications Relevant finance qualification desirable but not essential (e.g. AAT). What We Offer Hybrid working options for flexibility Regular team-building and off site company events. A dynamic, inclusive, and collaborative work environment. At Assured Data Protection we value diversity and inclusivity. We offer perks such as flex holidays and flexible working practices to allow our employees to show up as their whole selves. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know. You must have the legal right to work in the UK at the time of application, as we are unable to offer visa sponsorship for this role.
Apr 10, 2026
Full time
Location: Hybrid / Harewood, Leeds Position Title: Accounts Payable & Payroll Administrator Job Type: Full-Time About Us Assured Data Protection is a global leader in data backup and disaster recovery managed services, specialising in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack. Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24/7/365 expert support. We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable. Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy. Our global datacentres ensure data sovereignty, meeting your organisation's compliance requirements. A dedicated team is always available to recover your data and minimise disruption in the event of a disaster. Job Summary The Accounts Payable & Payroll Administrator is responsible for the accurate and timely processing of supplier invoices, payments, and UK payroll operations across the Group's entities. Reporting to the Senior Finance Manager, the role plays a key part in supporting the smooth operation of the finance function by ensuring financial transactions are recorded accurately and procure-to-pay and payroll processes operate effectively in line with company policies and internal controls. Key responsibilities include Accounts Payable Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported in line with company policies. Administer the Group's procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems. Prepare supplier payment runs in accordance with agreed payment terms and approval procedures. Process supplier payments via banking platforms following appropriate authorisation and controls. Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness. Reconcile supplier statements and resolve discrepancies in a timely manner. Respond to supplier queries and maintain positive working relationships with key vendors. Support month end processes through purchase ledger reconciliations and invoice analysis. Payroll Administration Operate the Group's UK payroll processes, ensuring payroll is processed accurately and on time. Maintain payroll records and liaise with HR and other business departments to ensure accurate employee information and payroll inputs. Support in the preparation and submission of payroll-related filings and reports, maintaining appropriate documentation and audit trails. Other Support continuous improvement of the Group's procure to pay and payroll systems and internal controls. Support the finance team in responding to audit, tax, and other third party requests relating to accounts payable or payroll. Support employees with queries relating to purchasing processes, expense submissions, and company card usage. Identify and elevate issues or discrepancies in a timely manner. Provide ad hoc administrative support to the finance team and business as required. Key Requirements Experience in accounts payable / purchase ledger administration, ideally in a multi entity or multi location Group. Strong attention to detail and accuracy. Good organisational skills and ability to prioritise and manage recurring deadlines. Strong communication skills when dealing with suppliers and internal stakeholders. Intermediate Microsoft Excel skills (including Pivot Tables and Lookups). Experience operating UK payroll is desirable but not essential. Experience in a technology based business desirable but not essential. Qualifications Relevant finance qualification desirable but not essential (e.g. AAT). What We Offer Hybrid working options for flexibility Regular team-building and off site company events. A dynamic, inclusive, and collaborative work environment. At Assured Data Protection we value diversity and inclusivity. We offer perks such as flex holidays and flexible working practices to allow our employees to show up as their whole selves. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know. You must have the legal right to work in the UK at the time of application, as we are unable to offer visa sponsorship for this role.
Security Operations Administrator Location: Head Office, Rubery, Birmingham Salary: Up to £28,500 per annum, depending on experience Contract: Permanent Full-time We are currently recruiting a Security Operations Administrator to support the day-to-day administration of our Security Operations team. This is a key role ensuring the smooth coordination of payroll, licensing, training, and compliance across our security operations, working closely with internal stakeholders and third party contractors. This role is ideal for an experienced administrator who is highly organised, comfortable working independently, and confident managing multiple deadlines in a fast paced operational environment. Key Responsibilities Process and support security payroll administration, ensuring accuracy and timely submission. Arrange and maintain SIA licensing, including renewals, vetting, and compliance checks. Coordinate vetting and onboarding processes for security personnel. Book and manage security training courses, tracking attendance and certification. Act as a key liaison with third party security contractors, supporting operational requirements. Prepare journal entries and supporting documentation for the finance team. Maintain accurate records, files, and compliance documentation. Provide general administrative support to the Security Operations team. Handle queries professionally and support internal and external stakeholders. Ensure all tasks are completed accurately and within agreed deadlines. About You Previous experience in an administration role (essential). Strong time management skills with the ability to prioritise and meet deadlines. Comfortable working independently and taking ownership of tasks. High level of attention to detail and accuracy. Confident using IT systems and administrative tools. Professional communicator with the ability to build effective working relationships. Experience within security, facilities, or operations environments is desirable but not essential. For more information about careers at 14forty and our benefits please visit: Careers at 14forty Compass Group UK&I wants everyone in our business to feel able to be themselves at work and to have an equal opportunity to progress their career. We want to create a culture where we respect and embrace everyone's talents, beliefs, backgrounds, and abilities. Where our colleagues feel valued, can reach their full potential, and thrive - Diversity is Our Strength!
Apr 10, 2026
Full time
Security Operations Administrator Location: Head Office, Rubery, Birmingham Salary: Up to £28,500 per annum, depending on experience Contract: Permanent Full-time We are currently recruiting a Security Operations Administrator to support the day-to-day administration of our Security Operations team. This is a key role ensuring the smooth coordination of payroll, licensing, training, and compliance across our security operations, working closely with internal stakeholders and third party contractors. This role is ideal for an experienced administrator who is highly organised, comfortable working independently, and confident managing multiple deadlines in a fast paced operational environment. Key Responsibilities Process and support security payroll administration, ensuring accuracy and timely submission. Arrange and maintain SIA licensing, including renewals, vetting, and compliance checks. Coordinate vetting and onboarding processes for security personnel. Book and manage security training courses, tracking attendance and certification. Act as a key liaison with third party security contractors, supporting operational requirements. Prepare journal entries and supporting documentation for the finance team. Maintain accurate records, files, and compliance documentation. Provide general administrative support to the Security Operations team. Handle queries professionally and support internal and external stakeholders. Ensure all tasks are completed accurately and within agreed deadlines. About You Previous experience in an administration role (essential). Strong time management skills with the ability to prioritise and meet deadlines. Comfortable working independently and taking ownership of tasks. High level of attention to detail and accuracy. Confident using IT systems and administrative tools. Professional communicator with the ability to build effective working relationships. Experience within security, facilities, or operations environments is desirable but not essential. For more information about careers at 14forty and our benefits please visit: Careers at 14forty Compass Group UK&I wants everyone in our business to feel able to be themselves at work and to have an equal opportunity to progress their career. We want to create a culture where we respect and embrace everyone's talents, beliefs, backgrounds, and abilities. Where our colleagues feel valued, can reach their full potential, and thrive - Diversity is Our Strength!
Accounts Payable Administrator (12 months FTC) Accounts Payable Administrator (12 Months FTC) Mon - Fri 8.30am - 5pm (2 days per week WFH) Manchester, Trafford Park At HSS ProService, we've built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable. We're looking for a dedicated and detail-oriented Accounts Payable Administrator to join our Shared Service Centre on a 12-month fixed-term contract. In this role you'll support the day-to-day accounts payable operations for the business, ensuring supplier invoices, payments and reconciliations are processed accurately and on time. You'll play an important role in maintaining financial accuracy across the business, while also supporting wider finance initiatives - including data cleansing and preparation ahead of a major ERP implementation project. A typical day: Accounts payable operations Process supplier invoices, matching them to purchase orders and batching invoices in line with company tolerances Verify invoice details to ensure accuracy and completeness before posting Process colleague expense claims in line with HSS ProService policies Prepare payment runs in accordance with agreed payment schedules and supplier terms Supplier and ledger management Perform supplier account reconciliations and resolve discrepancies Maintain accurate supplier records and ensure strong data integrity Manage supplier queries via email and telephone, building positive relationships Support financial month-end processes, including journals and accrual preparation Assist with the preparation of documentation for internal and external audits Ensure performance aligns with team KPIs and departmental targets Support ledger cleansing activities in preparation for ERP implementation Contribute ideas to improve processes and implement automation tools for AP efficiency Provide support across the Accounts Payable team when required What you'll bring: You're organised, detail-focused and comfortable working in a high-volume finance environment. You enjoy working with numbers, systems and processes, and take pride in delivering accurate work under pressure. You'll bring: At least 2 years' experience in Accounts Payable or within a Shared Service finance function Experience managing multiple supplier accounts in a high-volume transactional environment Strong working knowledge of Microsoft Excel, including VLOOKUPs and Pivot Tables Experience using accounting or ERP systems Strong analytical and problem-solving skills Excellent communication skills with a customer-focused mindset The ability to work independently while collaborating with wider teams High levels of integrity when handling confidential financial information Relevant finance or accounting qualifications What you'll get back: Join a forward-thinking team that's committed to transforming how businesses operate, using the latest technology and a bold vision. If you're passionate about being part of an industry disruptor, this is the place to build your career. 25 days annual leave + bank holidays Your birthday each year as annual leave to spend how you want to! Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too Flexible and hybrid working - we appreciate you do your best work in different environments Head office free onsite gym Life assurance One day per year, you'll have the option to contribute to local voluntary work, an opportunity to give back to your community Training and development opportunities to keep growing your skills Wellbeing and Healthcare support at work and at home A chance to be a part of a bold digital transformation Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more. You will get the choice of other flexible benefits that work for you through our Benefits portal - you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more Different Perspectives, One Platform We're not all the same and that's what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you're starting out, changing careers, or looking for your next big move - if you've got the skills and the drive, we want to hear from you. Not sure you tick every box? That's okay. We welcome your application even if you don't meet every single requirement. If you have any questions, email us at and one of our team will be happy to help.
Apr 10, 2026
Full time
Accounts Payable Administrator (12 months FTC) Accounts Payable Administrator (12 Months FTC) Mon - Fri 8.30am - 5pm (2 days per week WFH) Manchester, Trafford Park At HSS ProService, we've built a smarter way for businesses to get the tools, equipment, and materials they need. Our online marketplace connects customers with trusted suppliers quickly and easily, helping them get the job done. We use technology, teamwork and bold thinking to make hiring and buying better for everyone faster, simpler, and more sustainable. We're looking for a dedicated and detail-oriented Accounts Payable Administrator to join our Shared Service Centre on a 12-month fixed-term contract. In this role you'll support the day-to-day accounts payable operations for the business, ensuring supplier invoices, payments and reconciliations are processed accurately and on time. You'll play an important role in maintaining financial accuracy across the business, while also supporting wider finance initiatives - including data cleansing and preparation ahead of a major ERP implementation project. A typical day: Accounts payable operations Process supplier invoices, matching them to purchase orders and batching invoices in line with company tolerances Verify invoice details to ensure accuracy and completeness before posting Process colleague expense claims in line with HSS ProService policies Prepare payment runs in accordance with agreed payment schedules and supplier terms Supplier and ledger management Perform supplier account reconciliations and resolve discrepancies Maintain accurate supplier records and ensure strong data integrity Manage supplier queries via email and telephone, building positive relationships Support financial month-end processes, including journals and accrual preparation Assist with the preparation of documentation for internal and external audits Ensure performance aligns with team KPIs and departmental targets Support ledger cleansing activities in preparation for ERP implementation Contribute ideas to improve processes and implement automation tools for AP efficiency Provide support across the Accounts Payable team when required What you'll bring: You're organised, detail-focused and comfortable working in a high-volume finance environment. You enjoy working with numbers, systems and processes, and take pride in delivering accurate work under pressure. You'll bring: At least 2 years' experience in Accounts Payable or within a Shared Service finance function Experience managing multiple supplier accounts in a high-volume transactional environment Strong working knowledge of Microsoft Excel, including VLOOKUPs and Pivot Tables Experience using accounting or ERP systems Strong analytical and problem-solving skills Excellent communication skills with a customer-focused mindset The ability to work independently while collaborating with wider teams High levels of integrity when handling confidential financial information Relevant finance or accounting qualifications What you'll get back: Join a forward-thinking team that's committed to transforming how businesses operate, using the latest technology and a bold vision. If you're passionate about being part of an industry disruptor, this is the place to build your career. 25 days annual leave + bank holidays Your birthday each year as annual leave to spend how you want to! Healthcare Cashback Plan with money off on things like dentist, opticians including sports massage and wellbeing costs too Flexible and hybrid working - we appreciate you do your best work in different environments Head office free onsite gym Life assurance One day per year, you'll have the option to contribute to local voluntary work, an opportunity to give back to your community Training and development opportunities to keep growing your skills Wellbeing and Healthcare support at work and at home A chance to be a part of a bold digital transformation Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more. You will get the choice of other flexible benefits that work for you through our Benefits portal - you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more Different Perspectives, One Platform We're not all the same and that's what makes us stronger. We believe great ideas come from different people, different experiences, and different ways of thinking. Whether you're starting out, changing careers, or looking for your next big move - if you've got the skills and the drive, we want to hear from you. Not sure you tick every box? That's okay. We welcome your application even if you don't meet every single requirement. If you have any questions, email us at and one of our team will be happy to help.
About Echobox: We are a fast-growing, research-driven company building an artificial intelligence that helps online publishers overcome the challenges they face every day. Using novel AI, we are revolutionising the publishing industry and have a track record of building things that others have ruled out as impossible. Leading names from around the world rely on our product every day, including The Times, Le Monde, The Guardian, Vogue and many more. Our team is our best asset. We work with extremely smart and talented individuals, who all enjoy a high degree of responsibility and independence in structuring their work. Do you think you have what it takes to be part of Echobox? We'd love to hear from you. About the Role We are looking for a highly organised and proactive Finance & Office Administrator to support our finance operations and help ensure the smooth running of our London office. This is a part-time role (3 days per week, Monday-Wednesday-Friday). This role will work closely with the Finance Manager and wider team, supporting core financial processes such as invoicing, accounts payable, and expense management, while also helping manage day-to-day office administration. It is ideal for someone who enjoys a varied role and thrives in a fast-paced, collaborative environment. Key Responsibilities Finance Administration Process supplier invoices and maintain accounts payable records Support customer invoicing and monitor accounts receivable Assist with bank reconciliations and expense processing Support credit control and follow up on outstanding invoices Maintain accurate financial records within accounting systems Assist the Finance Manager with monthly finance administration and reporting Office Manager Support the smooth day-to-day running of the London office Manage office supplies, equipment, and vendor relationships Coordinate deliveries, post, and general office logistics Assist with onboarding new employees, including equipment setup Liaise with building management and service providers Requirements Essential 2-4 years experience in finance administration, bookkeeping, office administration, or a similar role Strong organisational and time management skills High attention to detail and accuracy Proficiency with Microsoft Excel or Google Sheets Strong communication and interpersonal skills Ability to manage multiple priorities independently Desirable Experience working in a startup or SaaS environment Familiarity with Xero or HubSpot Experience using expense management toolsBasic accounting knowledge or AAT qualification (or currently studying)
Apr 10, 2026
Full time
About Echobox: We are a fast-growing, research-driven company building an artificial intelligence that helps online publishers overcome the challenges they face every day. Using novel AI, we are revolutionising the publishing industry and have a track record of building things that others have ruled out as impossible. Leading names from around the world rely on our product every day, including The Times, Le Monde, The Guardian, Vogue and many more. Our team is our best asset. We work with extremely smart and talented individuals, who all enjoy a high degree of responsibility and independence in structuring their work. Do you think you have what it takes to be part of Echobox? We'd love to hear from you. About the Role We are looking for a highly organised and proactive Finance & Office Administrator to support our finance operations and help ensure the smooth running of our London office. This is a part-time role (3 days per week, Monday-Wednesday-Friday). This role will work closely with the Finance Manager and wider team, supporting core financial processes such as invoicing, accounts payable, and expense management, while also helping manage day-to-day office administration. It is ideal for someone who enjoys a varied role and thrives in a fast-paced, collaborative environment. Key Responsibilities Finance Administration Process supplier invoices and maintain accounts payable records Support customer invoicing and monitor accounts receivable Assist with bank reconciliations and expense processing Support credit control and follow up on outstanding invoices Maintain accurate financial records within accounting systems Assist the Finance Manager with monthly finance administration and reporting Office Manager Support the smooth day-to-day running of the London office Manage office supplies, equipment, and vendor relationships Coordinate deliveries, post, and general office logistics Assist with onboarding new employees, including equipment setup Liaise with building management and service providers Requirements Essential 2-4 years experience in finance administration, bookkeeping, office administration, or a similar role Strong organisational and time management skills High attention to detail and accuracy Proficiency with Microsoft Excel or Google Sheets Strong communication and interpersonal skills Ability to manage multiple priorities independently Desirable Experience working in a startup or SaaS environment Familiarity with Xero or HubSpot Experience using expense management toolsBasic accounting knowledge or AAT qualification (or currently studying)
Pay: £13.22 per hour Contract: 6 months Hours: 37.5 hours per week Location: Various sites across Birmingham We are seeking a highly organised and proactive Facilities Administrator to support Facilities Department with a wide range of administrative, helpdesk, and coordination duties. This role is essential in ensuring smooth day to day operations across multiple sites, working closely with internal teams, contractors, suppliers, and external stakeholders. Key Responsibilities Provide general administrative support including filing, emails, letters, spreadsheets, and reports. Manage incoming calls, shared email inboxes, and direct enquiries professionally. Process invoices, petty cash, quotations, purchase orders, and other finance documents. Raise, allocate, monitor, and close reactive and remedial works using CAFM systems. Support PPM scheduling, compliance documents, contractor reports, and audit records. Manage diaries, arrange meetings, book rooms, organise hospitality, and take minutes. Collect, input, and chase data for weekly/monthly reports, dashboards, and statutory returns. Assist with audits, surveys, Freedom of Information requests, and compliance reporting. Maintain information boards and share team communications. Provide cross cover for other administrators across multiple sites. Receive deliveries and support ID card production. Essential Requirements NVQ Level 2 in Business Administration or equivalent administrative experience. Strong administrative background in a busy office environment. Competent in Microsoft Office (Word, Excel, Outlook). Excellent communication skills-verbal, written, and telephone. Highly organised with the ability to prioritise workload and work under pressure. Accurate minute taking and strong attention to detail. Able to work independently and maintain confidentiality. Flexibility to travel and work across different sites. Desirable NVQ Level 3 in Business Administration, ECDL, or Customer Care training. Experience working in NHS, healthcare, estates, facilities, or multi-site environments. Understanding of facilities services, PPMs, or CAFM systems. Additional Information You will be expected to comply with all organisational policies, including GDPR, Safeguarding, Health & Safety, Infection Control, and Equality & Diversity. Full training will be provided, and you will participate in mandatory training, supervision, and ongoing development. If you are interested, please apply or get in touch on or email
Apr 10, 2026
Full time
Pay: £13.22 per hour Contract: 6 months Hours: 37.5 hours per week Location: Various sites across Birmingham We are seeking a highly organised and proactive Facilities Administrator to support Facilities Department with a wide range of administrative, helpdesk, and coordination duties. This role is essential in ensuring smooth day to day operations across multiple sites, working closely with internal teams, contractors, suppliers, and external stakeholders. Key Responsibilities Provide general administrative support including filing, emails, letters, spreadsheets, and reports. Manage incoming calls, shared email inboxes, and direct enquiries professionally. Process invoices, petty cash, quotations, purchase orders, and other finance documents. Raise, allocate, monitor, and close reactive and remedial works using CAFM systems. Support PPM scheduling, compliance documents, contractor reports, and audit records. Manage diaries, arrange meetings, book rooms, organise hospitality, and take minutes. Collect, input, and chase data for weekly/monthly reports, dashboards, and statutory returns. Assist with audits, surveys, Freedom of Information requests, and compliance reporting. Maintain information boards and share team communications. Provide cross cover for other administrators across multiple sites. Receive deliveries and support ID card production. Essential Requirements NVQ Level 2 in Business Administration or equivalent administrative experience. Strong administrative background in a busy office environment. Competent in Microsoft Office (Word, Excel, Outlook). Excellent communication skills-verbal, written, and telephone. Highly organised with the ability to prioritise workload and work under pressure. Accurate minute taking and strong attention to detail. Able to work independently and maintain confidentiality. Flexibility to travel and work across different sites. Desirable NVQ Level 3 in Business Administration, ECDL, or Customer Care training. Experience working in NHS, healthcare, estates, facilities, or multi-site environments. Understanding of facilities services, PPMs, or CAFM systems. Additional Information You will be expected to comply with all organisational policies, including GDPR, Safeguarding, Health & Safety, Infection Control, and Equality & Diversity. Full training will be provided, and you will participate in mandatory training, supervision, and ongoing development. If you are interested, please apply or get in touch on or email
Supply Chain Manager Salary: £50,000 - £60,000Hours: Monday to Friday, 8am-5pmLocation: Northfleet The Company A leading specialist distributor within the construction and M&E sectors is seeking an experienced Supply Chain Manager to join their growing operation. With strong stock availability, technical expertise and a fast-moving environment, this business supports contractors and large-scale projects across the UK.As the company continues to scale, they require a proactive, commercially minded supply chain professional to lead end-to-end planning, purchasing, international supply, and inventory management. The Role As Supply Chain Manager, you will own the full supply chain planning cycle-from demand forecasting and S&OP to supplier management, imports, and stock optimisation across multiple UK sites.You will lead and develop a team of three (Buyer, Supply Chain Assistant, Purchasing Administrator) and work cross-functionally with Sales, Finance, Operations and Customer Service to ensure the business maintains excellent availability, controlled inventory and strong supplier performance. Key Responsibilities S&OP & Planning Leadership Lead the monthly S&OP cycle. Build a robust, consensus-based demand plan using data from key stakeholders. Present forecasts, scenarios and recommendations to senior leadership. Demand Forecasting Develop short, medium and long-term forecasts at SKU/customer level. Maintain and improve planning models and forecast accuracy. Supply Planning & Inventory Control Translate demand plans into actionable supply and purchasing plans. Determine order quantities, safety stocks, reorder points. Manage inventory across several UK locations, including 3PL. Reduce excess, slow-moving and obsolete stock. Global Sourcing & Supplier Management Manage day-to-day relationships with international suppliers. Negotiate lead times, MOQs and capacity. Improve supplier OTIF, quality and responsiveness. Import & Logistics Management Oversee international inbound supply. Work with freight partners to ensure cost-effective and timely shipments. Manage customs documentation, Incoterms and compliance. Monitor shipment progress and communicate delays. Systems, Processes & Data Maintain accurate master data in the ERP and planning systems. Improve tools, reports and dashboards. Drive continuous improvement and support system upgrades. Team Leadership Manage and develop a team of three. Set priorities, allocate workload and drive performance. Build a culture of collaboration, accountability and continuous improvement. Skills & ExperienceRequired: Supply chain experience within a UK-based distributor, ideally construction/M&E or similar. Strong demand & supply planning background. Experience managing imports and working with international suppliers. Advanced Excel skills and confidence with ERP/MRP systems. Strong analytical capabilities and attention to detail. Excellent communication and stakeholder engagement skills. Highly organised and effective in a fast-paced, growing environment. Desirable: Professional qualification (CIPS, APICS/CSCP). Experience building or improving S&OP processes. Personal Attributes Commercially aware and customer focused. Hands-on, proactive and solutions-driven. Continuous improvement mindset. Able to balance strategic planning with day-to-day execution. If you are interested please call James on and email your CV Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 09, 2026
Full time
Supply Chain Manager Salary: £50,000 - £60,000Hours: Monday to Friday, 8am-5pmLocation: Northfleet The Company A leading specialist distributor within the construction and M&E sectors is seeking an experienced Supply Chain Manager to join their growing operation. With strong stock availability, technical expertise and a fast-moving environment, this business supports contractors and large-scale projects across the UK.As the company continues to scale, they require a proactive, commercially minded supply chain professional to lead end-to-end planning, purchasing, international supply, and inventory management. The Role As Supply Chain Manager, you will own the full supply chain planning cycle-from demand forecasting and S&OP to supplier management, imports, and stock optimisation across multiple UK sites.You will lead and develop a team of three (Buyer, Supply Chain Assistant, Purchasing Administrator) and work cross-functionally with Sales, Finance, Operations and Customer Service to ensure the business maintains excellent availability, controlled inventory and strong supplier performance. Key Responsibilities S&OP & Planning Leadership Lead the monthly S&OP cycle. Build a robust, consensus-based demand plan using data from key stakeholders. Present forecasts, scenarios and recommendations to senior leadership. Demand Forecasting Develop short, medium and long-term forecasts at SKU/customer level. Maintain and improve planning models and forecast accuracy. Supply Planning & Inventory Control Translate demand plans into actionable supply and purchasing plans. Determine order quantities, safety stocks, reorder points. Manage inventory across several UK locations, including 3PL. Reduce excess, slow-moving and obsolete stock. Global Sourcing & Supplier Management Manage day-to-day relationships with international suppliers. Negotiate lead times, MOQs and capacity. Improve supplier OTIF, quality and responsiveness. Import & Logistics Management Oversee international inbound supply. Work with freight partners to ensure cost-effective and timely shipments. Manage customs documentation, Incoterms and compliance. Monitor shipment progress and communicate delays. Systems, Processes & Data Maintain accurate master data in the ERP and planning systems. Improve tools, reports and dashboards. Drive continuous improvement and support system upgrades. Team Leadership Manage and develop a team of three. Set priorities, allocate workload and drive performance. Build a culture of collaboration, accountability and continuous improvement. Skills & ExperienceRequired: Supply chain experience within a UK-based distributor, ideally construction/M&E or similar. Strong demand & supply planning background. Experience managing imports and working with international suppliers. Advanced Excel skills and confidence with ERP/MRP systems. Strong analytical capabilities and attention to detail. Excellent communication and stakeholder engagement skills. Highly organised and effective in a fast-paced, growing environment. Desirable: Professional qualification (CIPS, APICS/CSCP). Experience building or improving S&OP processes. Personal Attributes Commercially aware and customer focused. Hands-on, proactive and solutions-driven. Continuous improvement mindset. Able to balance strategic planning with day-to-day execution. If you are interested please call James on and email your CV Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Finance Assistant A fantastic opportunity for a finance professional with strong Excel, financial reporting and analytical skills to support management accounts, stock reporting and cost analysis within a busy manufacturing finance team. If you've also worked in the following roles, we'd also like to hear from you: Accounts Assistant, Accounts Administrator, Finance Administrator, Management Accounts Assistant, Assistant Accountant, Costing Analyst, Stock Accountant, Accounts Payable Assistant, Accounts Receivable Assistant, Sales Ledger Assistant, Purchase Ledger Assistant This role is known internally as Assistant to Financial Controller SALARY: £27,500 per annum + Benefits LOCATION: Hyde, Greater Manchester JOB TYPE: Full-Time, Permanent WORKING HOURS: 35 hours per week, 9.00am - 17.00pm Monday - Friday (60 minutes unpaid lunch break) JOB OVERVIEW We have a fantastic new job opportunity for a Finance Assistant to join a busy finance team supporting management accounts, stock accounting and financial analysis within a manufacturing environment. Working closely with senior finance colleagues, the Finance Assistant will support month-end reporting, stock valuations, costing and margin analysis while helping ensure accurate financial records and efficient processes across the organisation. As the Finance Assistant you will also collaborate with production, procurement and warehouse teams, helping monitor operational performance, analyse financial data and contribute to continuous improvement across finance and manufacturing operations. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as a Finance Assistant will include: Month-End Support: Assist with month-end processes including stock accounting and cost reporting Management Accounts Assistance: Support preparation of management accounts, variance analysis and financial reporting Stock Reporting: Prepare monthly stock reports including valuations, inventory turnover and aged stock analysis Cost Monitoring: Analyse manufacturing and operational costs to support financial performance monitoring Inventory Reconciliation: Reconcile stock and manufacturing inventory within ERP systems and internal records Stock Revaluations: Assist with monthly stock revaluations ensuring accuracy of cost and inventory data Stock Count Support: Participate in year-end and periodic stock counts and investigate discrepancies Cross-Department Collaboration: Liaise with production, procurement and warehouse teams on financial and stock-related matters Operational KPI Analysis: Collate and analyse key performance indicators for logistics and manufacturing operations Financial Analysis: Provide ad-hoc financial reporting, analysis and project support for the finance department CANDIDATE REQUIREMENTS Relevant Qualification: HNC, HND or equivalent financial qualification IT Skills: Proficiency in Microsoft Office including Excel, Word and PowerPoint Financial Analysis Skills: Strong analytical and problem-solving ability with attention to financial detail Organisation Skills: Ability to work methodically, manage data and meet reporting deadlines Communication Skills: Good verbal and written communication with the ability to work across departments Teamwork: Able to collaborate effectively within a finance team environment Independent Working: Comfortable managing tasks independently when required Attention To Detail: Meticulous approach to financial data, reporting accuracy and reconciliations Willingness To Learn: Motivated to develop technical finance skills and gain broader business knowledge BENEFITS Stakeholder Pension Scheme with 4% employer contribution 28 days holiday (including statutory), increasing by one additional day per completed year of service up to five additional days Life Assurance covering annual salary Subsidised canteen providing freshly prepared meals and sandwiches Free car parking Employee Assistance Programme offering counselling, legal guidance and medical advice Mental Health First Aiders available for support and guidance Discounted gym membership Staff discount on blinds and shutters after successful completion of probation Peer to peer recognition programme Free flu jab voucher each Autumn Christmas savings scheme NHS health checks HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14513 Full-Time, Permanent Accounting Jobs, Careers and Vacancies. Find a new job and work in Hyde, Greater Manchester. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 09, 2026
Full time
Finance Assistant A fantastic opportunity for a finance professional with strong Excel, financial reporting and analytical skills to support management accounts, stock reporting and cost analysis within a busy manufacturing finance team. If you've also worked in the following roles, we'd also like to hear from you: Accounts Assistant, Accounts Administrator, Finance Administrator, Management Accounts Assistant, Assistant Accountant, Costing Analyst, Stock Accountant, Accounts Payable Assistant, Accounts Receivable Assistant, Sales Ledger Assistant, Purchase Ledger Assistant This role is known internally as Assistant to Financial Controller SALARY: £27,500 per annum + Benefits LOCATION: Hyde, Greater Manchester JOB TYPE: Full-Time, Permanent WORKING HOURS: 35 hours per week, 9.00am - 17.00pm Monday - Friday (60 minutes unpaid lunch break) JOB OVERVIEW We have a fantastic new job opportunity for a Finance Assistant to join a busy finance team supporting management accounts, stock accounting and financial analysis within a manufacturing environment. Working closely with senior finance colleagues, the Finance Assistant will support month-end reporting, stock valuations, costing and margin analysis while helping ensure accurate financial records and efficient processes across the organisation. As the Finance Assistant you will also collaborate with production, procurement and warehouse teams, helping monitor operational performance, analyse financial data and contribute to continuous improvement across finance and manufacturing operations. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as a Finance Assistant will include: Month-End Support: Assist with month-end processes including stock accounting and cost reporting Management Accounts Assistance: Support preparation of management accounts, variance analysis and financial reporting Stock Reporting: Prepare monthly stock reports including valuations, inventory turnover and aged stock analysis Cost Monitoring: Analyse manufacturing and operational costs to support financial performance monitoring Inventory Reconciliation: Reconcile stock and manufacturing inventory within ERP systems and internal records Stock Revaluations: Assist with monthly stock revaluations ensuring accuracy of cost and inventory data Stock Count Support: Participate in year-end and periodic stock counts and investigate discrepancies Cross-Department Collaboration: Liaise with production, procurement and warehouse teams on financial and stock-related matters Operational KPI Analysis: Collate and analyse key performance indicators for logistics and manufacturing operations Financial Analysis: Provide ad-hoc financial reporting, analysis and project support for the finance department CANDIDATE REQUIREMENTS Relevant Qualification: HNC, HND or equivalent financial qualification IT Skills: Proficiency in Microsoft Office including Excel, Word and PowerPoint Financial Analysis Skills: Strong analytical and problem-solving ability with attention to financial detail Organisation Skills: Ability to work methodically, manage data and meet reporting deadlines Communication Skills: Good verbal and written communication with the ability to work across departments Teamwork: Able to collaborate effectively within a finance team environment Independent Working: Comfortable managing tasks independently when required Attention To Detail: Meticulous approach to financial data, reporting accuracy and reconciliations Willingness To Learn: Motivated to develop technical finance skills and gain broader business knowledge BENEFITS Stakeholder Pension Scheme with 4% employer contribution 28 days holiday (including statutory), increasing by one additional day per completed year of service up to five additional days Life Assurance covering annual salary Subsidised canteen providing freshly prepared meals and sandwiches Free car parking Employee Assistance Programme offering counselling, legal guidance and medical advice Mental Health First Aiders available for support and guidance Discounted gym membership Staff discount on blinds and shutters after successful completion of probation Peer to peer recognition programme Free flu jab voucher each Autumn Christmas savings scheme NHS health checks HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14513 Full-Time, Permanent Accounting Jobs, Careers and Vacancies. Find a new job and work in Hyde, Greater Manchester. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Project Administrator £15.00 p/h Mon-fri 8am-5pm Fixed term contract of 6 months Role Purpose Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence. Key Duties & Responsibilities • Time & Attendance (eApps) • Manage and validate all eApps hours for assigned projects. • Ensure hours align with rotas, contracts, and customer agreements. • Close errors, late entries, and discrepancies before payroll cut-off. • Maintain full audit traceability for time data. Payroll Administration • Prepare, validate, and submit payroll sheets in line with UK payroll cycles. • Resolve payroll queries (hours, rates, overtime, absences, corrections). • Act as the primary interface with Payroll and Operations. • Ensure zero-defect payroll submission. • Orders, Purchase Orders & Invoicing Support • Raise, track, and reconcile orders and purchase orders (POs). • Ensure PO values, rates, and scope match contractual terms. • Support invoicing through accurate hour and cost confirmation. • Resolve PO and invoice mismatches with Finance. Financial & Cost Control • Maintain labour cost trackers and support budget control. • Provide visibility of actuals vs forecast to Project Managers. • Flag cost risks, revenue leakage, and non-recoverable hours early. Reporting, Data & Compliance • Produce accurate reports on hours, headcount, and costs. • Ensure consistency across eApps, payroll, and finance systems. • Maintain controlled records for audits and customer reviews. • Comply with Company standards, GDPR, and customer requirements. • Stakeholder Support • Interface with Operations, Finance, Payroll, and Customers. • Communicate clearly on hours, billing, and administrative status. • Support project mobilisation, ramp-up, and close-down phases. • Continuous Improvement • Identify inefficiencies in admin and payroll processes. • Support standardisation and process optimisation across projects. Key Outputs • Accurate payroll, on time, every cycle • Clean eApps data with full audit traceability • Controlled POs and invoice-ready cost data
Apr 09, 2026
Seasonal
Project Administrator £15.00 p/h Mon-fri 8am-5pm Fixed term contract of 6 months Role Purpose Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence. Key Duties & Responsibilities • Time & Attendance (eApps) • Manage and validate all eApps hours for assigned projects. • Ensure hours align with rotas, contracts, and customer agreements. • Close errors, late entries, and discrepancies before payroll cut-off. • Maintain full audit traceability for time data. Payroll Administration • Prepare, validate, and submit payroll sheets in line with UK payroll cycles. • Resolve payroll queries (hours, rates, overtime, absences, corrections). • Act as the primary interface with Payroll and Operations. • Ensure zero-defect payroll submission. • Orders, Purchase Orders & Invoicing Support • Raise, track, and reconcile orders and purchase orders (POs). • Ensure PO values, rates, and scope match contractual terms. • Support invoicing through accurate hour and cost confirmation. • Resolve PO and invoice mismatches with Finance. Financial & Cost Control • Maintain labour cost trackers and support budget control. • Provide visibility of actuals vs forecast to Project Managers. • Flag cost risks, revenue leakage, and non-recoverable hours early. Reporting, Data & Compliance • Produce accurate reports on hours, headcount, and costs. • Ensure consistency across eApps, payroll, and finance systems. • Maintain controlled records for audits and customer reviews. • Comply with Company standards, GDPR, and customer requirements. • Stakeholder Support • Interface with Operations, Finance, Payroll, and Customers. • Communicate clearly on hours, billing, and administrative status. • Support project mobilisation, ramp-up, and close-down phases. • Continuous Improvement • Identify inefficiencies in admin and payroll processes. • Support standardisation and process optimisation across projects. Key Outputs • Accurate payroll, on time, every cycle • Clean eApps data with full audit traceability • Controlled POs and invoice-ready cost data
Senior Group Financial Reporting Manager- £85,000-£95,000- Oxfordshire- ACCA/ACA/ICAEW- Permanent Role Overview IN2 Consult are supporting a high growth client to hire a technically strong finance professional to take ownership of group financial reporting and financial control. This role will play a key part in ensuring the integrity of financial reporting, maintaining robust controls, and delivering accurate and insightful reporting to support senior leadership and stakeholders. Working closely with the finance leadership team, the successful candidate will oversee the reporting cycle, lead the audit process, manage statutory requirements, and ensure compliance across UK and US entities. This role requires someone comfortable operating in a fast-paced environment with high expectations and firm deadlines. Key Responsibilities: Group Financial Control & Reporting Take ownership of financial control and reporting across the group Manage the monthly close process, ensuring accurate and timely posting of journals including accruals, prepayments, fixed assets and other key adjustments. Produce the monthly management reporting pack, including detailed variance analysis and clear commentary for senior stakeholders. Maintain the integrity of the balance sheet through regular reconciliations, strong controls, and timely resolution of any issues identified. Inventory & Manufacturing Finance Lead the accounting and control of inventory across the business, ensuring accurate stock valuation and reporting. Work closely with the manufacturing team to ensure financial records reflect operational realities, particularly within a component-based production environment. Audit & Statutory Reporting Act as the primary contact for external auditors, coordinating and managing the annual audit process through to completion. Prepare and coordinate statutory accounts and support the preparation of the annual report in accordance with IFRS reporting standards. Tax & Compliance Oversee UK tax compliance with support from external advisers, including corporate tax, VAT review, and other regulatory filings. Coordinate US compliance requirements through third-party providers, including sales tax reporting, tax packs, and other financial reporting submissions. Team Leadership Supervise and support a Finance Administrator responsible for accounts payable, cash processing, payment runs, and VAT preparation. Provide guidance and development support to ensure efficient finance operations. Governance & Process Improvement Prepare concise briefing papers and technical updates for audit committee discussions where required. Identify opportunities to strengthen and streamline financial processes, improving efficiency and control within the finance function. Key Requirements for this Senior Group Financial Reporting Manager role include: Fully qualified accountant (ACA, ACCA, or CA), ideally with an audit background. Strong experience in financial reporting and control within either a PLC or complex PE environment with strict reporting requirements Demonstrated experience working with manufacturing businesses, particularly where inventory involves component-based production and complex stock valuation. Strong communicator, able to present financial information clearly both in writing and verbally. Highly organised with the ability to manage competing priorities and deliver to strict reporting deadlines. Advanced Excel skills and strong analytical capability. Hands-on and pragmatic approach, comfortable operating in a dynamic environment where priorities can evolve. Senior Group Financial Reporting Manager- £85,000-£95,000- Oxfordshire- ACCA/ACA/ICAEW- Permanent
Apr 09, 2026
Full time
Senior Group Financial Reporting Manager- £85,000-£95,000- Oxfordshire- ACCA/ACA/ICAEW- Permanent Role Overview IN2 Consult are supporting a high growth client to hire a technically strong finance professional to take ownership of group financial reporting and financial control. This role will play a key part in ensuring the integrity of financial reporting, maintaining robust controls, and delivering accurate and insightful reporting to support senior leadership and stakeholders. Working closely with the finance leadership team, the successful candidate will oversee the reporting cycle, lead the audit process, manage statutory requirements, and ensure compliance across UK and US entities. This role requires someone comfortable operating in a fast-paced environment with high expectations and firm deadlines. Key Responsibilities: Group Financial Control & Reporting Take ownership of financial control and reporting across the group Manage the monthly close process, ensuring accurate and timely posting of journals including accruals, prepayments, fixed assets and other key adjustments. Produce the monthly management reporting pack, including detailed variance analysis and clear commentary for senior stakeholders. Maintain the integrity of the balance sheet through regular reconciliations, strong controls, and timely resolution of any issues identified. Inventory & Manufacturing Finance Lead the accounting and control of inventory across the business, ensuring accurate stock valuation and reporting. Work closely with the manufacturing team to ensure financial records reflect operational realities, particularly within a component-based production environment. Audit & Statutory Reporting Act as the primary contact for external auditors, coordinating and managing the annual audit process through to completion. Prepare and coordinate statutory accounts and support the preparation of the annual report in accordance with IFRS reporting standards. Tax & Compliance Oversee UK tax compliance with support from external advisers, including corporate tax, VAT review, and other regulatory filings. Coordinate US compliance requirements through third-party providers, including sales tax reporting, tax packs, and other financial reporting submissions. Team Leadership Supervise and support a Finance Administrator responsible for accounts payable, cash processing, payment runs, and VAT preparation. Provide guidance and development support to ensure efficient finance operations. Governance & Process Improvement Prepare concise briefing papers and technical updates for audit committee discussions where required. Identify opportunities to strengthen and streamline financial processes, improving efficiency and control within the finance function. Key Requirements for this Senior Group Financial Reporting Manager role include: Fully qualified accountant (ACA, ACCA, or CA), ideally with an audit background. Strong experience in financial reporting and control within either a PLC or complex PE environment with strict reporting requirements Demonstrated experience working with manufacturing businesses, particularly where inventory involves component-based production and complex stock valuation. Strong communicator, able to present financial information clearly both in writing and verbally. Highly organised with the ability to manage competing priorities and deliver to strict reporting deadlines. Advanced Excel skills and strong analytical capability. Hands-on and pragmatic approach, comfortable operating in a dynamic environment where priorities can evolve. Senior Group Financial Reporting Manager- £85,000-£95,000- Oxfordshire- ACCA/ACA/ICAEW- Permanent
The RoleAre you an organised and proactive administrator who enjoys variety and working across different departments? This role offers the chance to combine essential business support duties with structured quality-focused administrative tasks in a small, friendly, and fast-paced environment. Overview This varied full-time role involves maintaining accurate documentation, supporting internal processes, and ensuring smooth day-to-day operations. It suits someone who enjoys a mixture of administrative responsibilities, working with colleagues across the business, and supporting quality-related systems. Key Responsibilities Quality Administration Maintain and control documentation in line with ISO 9001:2015 requirements Support internal and external audit preparation, ensuring records and evidence are well organised Update and manage quality records, procedures, logs, and compliance documentation Assist with tracking non-conformances, corrective actions (CAPA), and continuous improvement activities Liaise with colleagues across departments to ensure processes are followed consistently Support updates to internal procedures and contribute to review meetings and audit schedules Business Support & Administration Provide day-to-day administrative support across operations, finance, and general office functions Handle incoming calls, emails, and enquiries professionally Maintain filing systems, registers, documentation logs, and operational records Prepare reports, correspondence, meeting packs, and internal documents Assist with diary management, scheduling, and meeting coordination Support basic finance administration such as invoice processing and data entry Oversee office supplies, site coordination, and general ad-hoc tasks The Person The Ideal CandidateEssential Experience working within an ISO 9001:2015 environment Strong understanding of document control and audit preparation Excellent administrative skills with strong accuracy and attention to detail Confident communicator who can work effectively with multiple departments Highly organised, able to manage competing priorities Proficient in Microsoft Office Positive, proactive attitude and comfortable working within a small team Desirable Exposure to ISO/TS 16949 (IATF 16949) or automotive quality standards Experience supporting internal or external audits Familiarity with CAPA, non-conformances, and continuous improvement processes Next StepsPlease contact for further details.
Apr 09, 2026
Full time
The RoleAre you an organised and proactive administrator who enjoys variety and working across different departments? This role offers the chance to combine essential business support duties with structured quality-focused administrative tasks in a small, friendly, and fast-paced environment. Overview This varied full-time role involves maintaining accurate documentation, supporting internal processes, and ensuring smooth day-to-day operations. It suits someone who enjoys a mixture of administrative responsibilities, working with colleagues across the business, and supporting quality-related systems. Key Responsibilities Quality Administration Maintain and control documentation in line with ISO 9001:2015 requirements Support internal and external audit preparation, ensuring records and evidence are well organised Update and manage quality records, procedures, logs, and compliance documentation Assist with tracking non-conformances, corrective actions (CAPA), and continuous improvement activities Liaise with colleagues across departments to ensure processes are followed consistently Support updates to internal procedures and contribute to review meetings and audit schedules Business Support & Administration Provide day-to-day administrative support across operations, finance, and general office functions Handle incoming calls, emails, and enquiries professionally Maintain filing systems, registers, documentation logs, and operational records Prepare reports, correspondence, meeting packs, and internal documents Assist with diary management, scheduling, and meeting coordination Support basic finance administration such as invoice processing and data entry Oversee office supplies, site coordination, and general ad-hoc tasks The Person The Ideal CandidateEssential Experience working within an ISO 9001:2015 environment Strong understanding of document control and audit preparation Excellent administrative skills with strong accuracy and attention to detail Confident communicator who can work effectively with multiple departments Highly organised, able to manage competing priorities Proficient in Microsoft Office Positive, proactive attitude and comfortable working within a small team Desirable Exposure to ISO/TS 16949 (IATF 16949) or automotive quality standards Experience supporting internal or external audits Familiarity with CAPA, non-conformances, and continuous improvement processes Next StepsPlease contact for further details.
Overview The Finance team are an integral part of the firm and the Central Management Services department. The team is responsible for managing the firm's finance function in all areas: from credit control, to accounts payable, expenses, management & partnership accounting, cash flow, budgeting and forecasting, as well as business partnering with the firm's fee earning departments. We work with all areas of the firm and, in conjunction with other teams within the Central Management Services function, support and advise the firm's partners, departments and fee earners. Finance provides financial information on a regular basis to the executive committee and to the salary and remuneration committees. The team currently consists of: a Chief Finance & Operations Officer (CFOO), Financial Controller (FC), 2x Financial Accountants, Credit Manager, Senior Credit Controller, 2 Credit Controllers, AP manager and Expenses Administrator. This role will sit within the Credit Management team, reporting to the Credit Manager. In addition, the role will provide support to other areas within the finance function. Responsibilities ROLE OVERVIEW We are looking for a finance professional, with a proactive approach and a keen eye for detail. The individual will need to be "hands on" and able to work closely with finance team members and the wider business. Prioritising a heavy workload will be key, in addition to being excellent at customer relations. As a member of the credit management team, you will assist with cash collections, which is integral to the cash flow of the firm. This is an ideal opportunity to develop a broad skillset and gain experience within a busy finance team. MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES Maintain/update firm details on supplier portals Manage accounts receivable inbox Liaise with fee earners and billing teams to resolve disputed invoices Proactively chase overdue debts via email and phone Provide ME bank info to clients on request Assist with monthly client statement runs Update debtor account information in NetSuite Prepare debtor reports for wider finance team Produce Credit reports, when requested Allocate cash receipts accurately and clear suspense items promptly Review & approve supplier bank details on NetSuite Liaise with Department Team Coordinators and Executive Assistants to ensure accuracy of client invoices Any additional duties as reasonably requested (e.g. support with audit requests) Assist with Ad Hoc queries Working knowledge of Credit Management reports (e.g. DSO) Qualifications DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION Strong attention to detail Good communicator, both written and verbal Self motivated Organised and committed Good knowledge of Microsoft packages, particularly Excel Reconciliation experience desirable Sales and purchase ledger experience Credit control experience Previous experience of working with various accounting systems (Oracle NetSuite, Qlikview desirable)
Apr 09, 2026
Full time
Overview The Finance team are an integral part of the firm and the Central Management Services department. The team is responsible for managing the firm's finance function in all areas: from credit control, to accounts payable, expenses, management & partnership accounting, cash flow, budgeting and forecasting, as well as business partnering with the firm's fee earning departments. We work with all areas of the firm and, in conjunction with other teams within the Central Management Services function, support and advise the firm's partners, departments and fee earners. Finance provides financial information on a regular basis to the executive committee and to the salary and remuneration committees. The team currently consists of: a Chief Finance & Operations Officer (CFOO), Financial Controller (FC), 2x Financial Accountants, Credit Manager, Senior Credit Controller, 2 Credit Controllers, AP manager and Expenses Administrator. This role will sit within the Credit Management team, reporting to the Credit Manager. In addition, the role will provide support to other areas within the finance function. Responsibilities ROLE OVERVIEW We are looking for a finance professional, with a proactive approach and a keen eye for detail. The individual will need to be "hands on" and able to work closely with finance team members and the wider business. Prioritising a heavy workload will be key, in addition to being excellent at customer relations. As a member of the credit management team, you will assist with cash collections, which is integral to the cash flow of the firm. This is an ideal opportunity to develop a broad skillset and gain experience within a busy finance team. MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES Maintain/update firm details on supplier portals Manage accounts receivable inbox Liaise with fee earners and billing teams to resolve disputed invoices Proactively chase overdue debts via email and phone Provide ME bank info to clients on request Assist with monthly client statement runs Update debtor account information in NetSuite Prepare debtor reports for wider finance team Produce Credit reports, when requested Allocate cash receipts accurately and clear suspense items promptly Review & approve supplier bank details on NetSuite Liaise with Department Team Coordinators and Executive Assistants to ensure accuracy of client invoices Any additional duties as reasonably requested (e.g. support with audit requests) Assist with Ad Hoc queries Working knowledge of Credit Management reports (e.g. DSO) Qualifications DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATION Strong attention to detail Good communicator, both written and verbal Self motivated Organised and committed Good knowledge of Microsoft packages, particularly Excel Reconciliation experience desirable Sales and purchase ledger experience Credit control experience Previous experience of working with various accounting systems (Oracle NetSuite, Qlikview desirable)
A reputable professional services firm in the United Kingdom is seeking an experienced Senior Finance Administrator to join their busy internal finance team. The successful candidate will be responsible for managing accounts payable and receivable, overseeing billing processes, and completing reconciliations. Applicants should have at least three years of experience in a similar role, a solid understanding of accounting principles, and proficiency in MS Office. This position is essential for supporting departmental operations.
Apr 09, 2026
Full time
A reputable professional services firm in the United Kingdom is seeking an experienced Senior Finance Administrator to join their busy internal finance team. The successful candidate will be responsible for managing accounts payable and receivable, overseeing billing processes, and completing reconciliations. Applicants should have at least three years of experience in a similar role, a solid understanding of accounting principles, and proficiency in MS Office. This position is essential for supporting departmental operations.
Hiring: Group Project Finance Administrator London (Near Farringdon) On-site I am currently working with a well established and growing environmental consultancy that has been delivering expert environmental and sustainability advice for over 30 years. They are now looking to hire a Finance Administrator to join their London office. This is a fantastic opportunity for someone who enjoys working with data, finance processes, and supporting large scale projects across a growing organisation. This role sits at the heart of the business and works closely with senior leadership including the Finance Director, supporting multiple divisions and helping ensure project financial data remains accurate and well managed. What you will be doing • Managing and maintaining project financial data across multiple live projects • Producing and developing project summary reports for leadership teams • Setting up revenue generating projects and monitoring invoicing activity • Analysing project spend and monitoring Work in Progress balances • Supporting an upcoming ERP system migration and data transition • Working closely with project managers across the business to ensure financial accuracy • Supporting forecasting, reporting and finance operations What they are looking for • Strong organisation skills and attention to detail • Experience working with financial data or complex reporting • Confident Excel user • Ability to manage multiple tasks in a fast paced environment • Strong communication skills and ability to work across teams Why this role is interesting • Opportunity to work across several business divisions • Exposure to senior leadership and finance strategy • Join a growing organisation with strong long term plans • Clear opportunity to grow as the finance team expands Location: London (near Farringdon) Working pattern: Full time, on site If you are someone who enjoys working with data, finance processes and business reporting, this could be a great opportunity.
Apr 09, 2026
Full time
Hiring: Group Project Finance Administrator London (Near Farringdon) On-site I am currently working with a well established and growing environmental consultancy that has been delivering expert environmental and sustainability advice for over 30 years. They are now looking to hire a Finance Administrator to join their London office. This is a fantastic opportunity for someone who enjoys working with data, finance processes, and supporting large scale projects across a growing organisation. This role sits at the heart of the business and works closely with senior leadership including the Finance Director, supporting multiple divisions and helping ensure project financial data remains accurate and well managed. What you will be doing • Managing and maintaining project financial data across multiple live projects • Producing and developing project summary reports for leadership teams • Setting up revenue generating projects and monitoring invoicing activity • Analysing project spend and monitoring Work in Progress balances • Supporting an upcoming ERP system migration and data transition • Working closely with project managers across the business to ensure financial accuracy • Supporting forecasting, reporting and finance operations What they are looking for • Strong organisation skills and attention to detail • Experience working with financial data or complex reporting • Confident Excel user • Ability to manage multiple tasks in a fast paced environment • Strong communication skills and ability to work across teams Why this role is interesting • Opportunity to work across several business divisions • Exposure to senior leadership and finance strategy • Join a growing organisation with strong long term plans • Clear opportunity to grow as the finance team expands Location: London (near Farringdon) Working pattern: Full time, on site If you are someone who enjoys working with data, finance processes and business reporting, this could be a great opportunity.
Office Administrator An excellent opportunity for an Office Administrator to support finance, customer service, and office administration functions within a busy team. You will handle data entry, customer queries, order processing, and documentation while ensuring efficient business operations. If you've also worked in the following roles, we'd also like to hear from you: Business Administrator, Administrative Assistant, Customer Service Administrator, Office Coordinator, Office Assistant, Administrator, Admin Officer, Admin Assistant, Customer Service Administrator SALARY: Up to£12.71 per hour + Benefits LOCATION: Macclesfield, Cheshire, North West England - Fully Office Based JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for an Office Administrator to join a growing finance and administration team in a fast-paced office environment. As an Office Administrator you will support key business functions including customer service, order processing, and administrative coordination, ensuring accuracy and efficiency across all tasks. The Office Administrator will work closely with internal teams and external customers, managing queries, maintaining records, and contributing to process improvements. This role is ideal for someone organised, detail-oriented, and confident using MS Office and CRM systems within a professional office setting. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Office Administrator include: Customer Communication: Respond to customer queries promptly via email, phone, and digital platforms Order Processing: Manage orders from purchase order through to invoicing and completion Quote Handling: Prepare and update quotations in collaboration with internal departments Data Entry: Accurately input and maintain records within internal systems and databases Documentation Management: Organise and maintain files including orders, invoices, and communications Customer Account Setup: Assist with creating new customer accounts and verifying details Progress Tracking: Monitor order status and ensure timely completion and invoicing Administrative Support: Provide general office support including inbox management and coordination tasks Process Improvement: Identify opportunities to improve efficiency and customer experience CANDIDATE REQUIREMENTS Previous experience in administration, office support, or customer service roles Strong organisational and time management skills with the ability to prioritise tasks Excellent attention to detail when handling data, invoices, and documentation Confident communication skills across phone, email, and digital platforms Competent in Microsoft Office 365 including Word, Excel, and Outlook Ability to work independently and take responsibility for completing tasks Experience with CRM systems or database management is advantageous A proactive approach with willingness to learn and adapt in a dynamic environment BENEFITS Employee Mentoring Programme Company Events Free Onsite Parking Free Gym Membership Modern Open Plan Office Health and Wellbeing Cash Plan Company Pension Total Holiday Package of 31 Days Employer-Sponsored Office Attire Early Friday Finishes HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14554 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Macclesfield, Cheshire, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 09, 2026
Full time
Office Administrator An excellent opportunity for an Office Administrator to support finance, customer service, and office administration functions within a busy team. You will handle data entry, customer queries, order processing, and documentation while ensuring efficient business operations. If you've also worked in the following roles, we'd also like to hear from you: Business Administrator, Administrative Assistant, Customer Service Administrator, Office Coordinator, Office Assistant, Administrator, Admin Officer, Admin Assistant, Customer Service Administrator SALARY: Up to£12.71 per hour + Benefits LOCATION: Macclesfield, Cheshire, North West England - Fully Office Based JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for an Office Administrator to join a growing finance and administration team in a fast-paced office environment. As an Office Administrator you will support key business functions including customer service, order processing, and administrative coordination, ensuring accuracy and efficiency across all tasks. The Office Administrator will work closely with internal teams and external customers, managing queries, maintaining records, and contributing to process improvements. This role is ideal for someone organised, detail-oriented, and confident using MS Office and CRM systems within a professional office setting. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Office Administrator include: Customer Communication: Respond to customer queries promptly via email, phone, and digital platforms Order Processing: Manage orders from purchase order through to invoicing and completion Quote Handling: Prepare and update quotations in collaboration with internal departments Data Entry: Accurately input and maintain records within internal systems and databases Documentation Management: Organise and maintain files including orders, invoices, and communications Customer Account Setup: Assist with creating new customer accounts and verifying details Progress Tracking: Monitor order status and ensure timely completion and invoicing Administrative Support: Provide general office support including inbox management and coordination tasks Process Improvement: Identify opportunities to improve efficiency and customer experience CANDIDATE REQUIREMENTS Previous experience in administration, office support, or customer service roles Strong organisational and time management skills with the ability to prioritise tasks Excellent attention to detail when handling data, invoices, and documentation Confident communication skills across phone, email, and digital platforms Competent in Microsoft Office 365 including Word, Excel, and Outlook Ability to work independently and take responsibility for completing tasks Experience with CRM systems or database management is advantageous A proactive approach with willingness to learn and adapt in a dynamic environment BENEFITS Employee Mentoring Programme Company Events Free Onsite Parking Free Gym Membership Modern Open Plan Office Health and Wellbeing Cash Plan Company Pension Total Holiday Package of 31 Days Employer-Sponsored Office Attire Early Friday Finishes HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14554 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Macclesfield, Cheshire, North West England. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Bucks and Berks Recruitment
Marlow, Buckinghamshire
Are you a natural organiser who thrives in a fast-paced, people-focused environment? Do you love being the go-to person who keeps everything running smoothly? If so, this could be the perfect opportunity for you. Our client, linked to the sports industry, is looking for a proactive and confident Office Administrator to play a key role in supporting staff, athletes and partners across the region. This is a role where your impact will be felt daily - helping to create the foundations that allow athletes and support teams to perform at their very best. You'll be at the heart of regional operations, ensuring that systems, processes and communication all flow seamlessly. From supporting finance and facilities to coordinating HR and IT needs, you'll help to deliver consistently high standards across every area of administration. Working with Site Administrators, Sports Services Officers, Regional Sports Services Managers and national teams, you'll become a trusted point of contact and a valued member of a collaborative, purpose-driven environment. Office based, Monday to Friday 9am - 5pm. Excellent benefits. Duties include Acting as a central point of contact for staff, athletes and partner organisations across the region Creating and maintaining smooth administrative procedures, including equipment maintenance records and service checks Supporting regional finances, managing budgets, tracking expenditure and ensuring accuracy Helping to maintain safe, compliant working environments in partnership with Sport Services Officers and site landlords Liaising with national IS and People teams on key HR and IT processes, including onboarding and regional IT coordination Ensuring Health & Safety standards are followed and documented accurately Managing a wide range of administrative tasks including purchase orders, contracts, invoices, travel, expenses, accommodation and petty cash Providing clear updates to the Sports Services Officer, Regional Sports Services Manager and national Finance team Supporting recruitment and onboarding for your region Contributing to regional and national projects and stepping in for additional duties when required Skills/Experience Experience of providing efficient administrative support to a team of professional staff including senior managers in a busy and demanding environment Excellent organisational skills and project management capability, with attention to detail and accuracy Flexible, willing to multitask with a can do attitude Exceptionally organised and able to juggle tasks without losing focus A strong communicator who can build positive relationships across teams Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days. As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
Apr 09, 2026
Full time
Are you a natural organiser who thrives in a fast-paced, people-focused environment? Do you love being the go-to person who keeps everything running smoothly? If so, this could be the perfect opportunity for you. Our client, linked to the sports industry, is looking for a proactive and confident Office Administrator to play a key role in supporting staff, athletes and partners across the region. This is a role where your impact will be felt daily - helping to create the foundations that allow athletes and support teams to perform at their very best. You'll be at the heart of regional operations, ensuring that systems, processes and communication all flow seamlessly. From supporting finance and facilities to coordinating HR and IT needs, you'll help to deliver consistently high standards across every area of administration. Working with Site Administrators, Sports Services Officers, Regional Sports Services Managers and national teams, you'll become a trusted point of contact and a valued member of a collaborative, purpose-driven environment. Office based, Monday to Friday 9am - 5pm. Excellent benefits. Duties include Acting as a central point of contact for staff, athletes and partner organisations across the region Creating and maintaining smooth administrative procedures, including equipment maintenance records and service checks Supporting regional finances, managing budgets, tracking expenditure and ensuring accuracy Helping to maintain safe, compliant working environments in partnership with Sport Services Officers and site landlords Liaising with national IS and People teams on key HR and IT processes, including onboarding and regional IT coordination Ensuring Health & Safety standards are followed and documented accurately Managing a wide range of administrative tasks including purchase orders, contracts, invoices, travel, expenses, accommodation and petty cash Providing clear updates to the Sports Services Officer, Regional Sports Services Manager and national Finance team Supporting recruitment and onboarding for your region Contributing to regional and national projects and stepping in for additional duties when required Skills/Experience Experience of providing efficient administrative support to a team of professional staff including senior managers in a busy and demanding environment Excellent organisational skills and project management capability, with attention to detail and accuracy Flexible, willing to multitask with a can do attitude Exceptionally organised and able to juggle tasks without losing focus A strong communicator who can build positive relationships across teams Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days. As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
Job Title: Finance and Operations Assistant Location: Hybrid / Farnborough Salary: Competitive Job type : Full time, Permanent Working Hours: 40 Hours Per Week Application Deadline : 30th April 2026 About Us: The Retail Performance Company (rpc) is a dynamic, fast-growing organisation established in Munich over a decade ago. Since launching the UK office in 2016, our focus has been on establishing the UK & Ireland as a leading market within our global network. We support clients across B2B and B2C sectors with consulting, coaching, training, and digital solutions designed to elevate customer experience and brand presence. What you'll do: The Finance and Operations Assistant will work closely with the Head of UK & Ireland and collaborate with our headquarters in Munich. This role requires strong organisational ability, financial awareness, and a proactive mindset to ensure day-to-day operations run smoothly. Key Responsibilities: Operational Support: Maintain and continuously improve office and operational processes across the UK team. Ensure accurate documentation, filing, and tracking of ongoing and upcoming projects in SAP. Support reporting activities by updating internal tools, dashboards, and flash reports. Liaise with suppliers, partners, and external stakeholders. Coordinate with HQ Finance and IT teams to ensure alignment with global processes and standards. Office Support: Support the day-to-day running of the UK office, ensuring a smooth and efficient working environment. Coordinate office logistics including supplies, equipment, and facilities management. Act as a point of contact for office-related queries, liaising with the service provider. Support onboarding of new starters, including workspace setup and access to systems. Maintain a professional and welcoming office environment for employees and visitors. Oversee IT equipment and allocation management, working closely with HQ IT to ensure alignment with global standards and efficient distribution of assets across the UK team. Fleet Management: Manage UK fleet operations, ensuring adherence to established policies and governance procedures Drive compliance with mileage reporting requirements, monitoring submissions and following up on discrepancies. Coordinate maintenance, incidents and queries. Maintain oversight of fleet-related activities, ensuring accurate reporting and alignment with company standards. Financial Administration: Support financial control activities, ensuring accurate records of expenses, budgets, and margins. Assist with financial reporting, cost tracking, and account maintenance. Support forecasting and financial planning activities. Prepare data and documentation to support cost analyses and revenue tracking. Act as key point of contact with HQ Finance, ensuring all reporting, submissions, and financial inputs are delivered accurately and within agreed deadlines. Client & Project Coordination: Assist in managing accounts and supporting client relationships. Aid proposal and tender preparation including formatting and research. Track project progress and coordinate with stakeholders. General Administrative Support: Provide administrative assistance to the UK leadership team. Support internal communications, meeting preparation, and coordination. What We're Looking For: Skills & Attributes: Self-motivated, organised, and committed to high-quality work. Strong interpersonal and communication skills. Ability to adapt to changing priorities. Comfortable working under pressure and meeting deadlines. Proactive and solutions- Ability to effectively collaborate with multiple stakeholders across global teams. Commitment to continuous improvement. Essential Experience: Operations, administrative, finance-assistant, or office-management experience. Client or account management experience. Project coordination experience Strong financial literacy and financial process experience. SAP experience or willingness to learn. Advanced Microsoft Office skills. Desirable Experience: Automotive or retail sector knowledge. Full UK Driving License or equivalent. Benefits: Private Healthcare Medical Cash Plan Life Assurance Please click APPLY to submit your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Finance Administration, Finance Administrator, Payroll Administrator, Invoicing, Operations Assistant, Operations Administrator, Operations Admin, Customer Service Administrator may also be considered for this role.
Apr 09, 2026
Full time
Job Title: Finance and Operations Assistant Location: Hybrid / Farnborough Salary: Competitive Job type : Full time, Permanent Working Hours: 40 Hours Per Week Application Deadline : 30th April 2026 About Us: The Retail Performance Company (rpc) is a dynamic, fast-growing organisation established in Munich over a decade ago. Since launching the UK office in 2016, our focus has been on establishing the UK & Ireland as a leading market within our global network. We support clients across B2B and B2C sectors with consulting, coaching, training, and digital solutions designed to elevate customer experience and brand presence. What you'll do: The Finance and Operations Assistant will work closely with the Head of UK & Ireland and collaborate with our headquarters in Munich. This role requires strong organisational ability, financial awareness, and a proactive mindset to ensure day-to-day operations run smoothly. Key Responsibilities: Operational Support: Maintain and continuously improve office and operational processes across the UK team. Ensure accurate documentation, filing, and tracking of ongoing and upcoming projects in SAP. Support reporting activities by updating internal tools, dashboards, and flash reports. Liaise with suppliers, partners, and external stakeholders. Coordinate with HQ Finance and IT teams to ensure alignment with global processes and standards. Office Support: Support the day-to-day running of the UK office, ensuring a smooth and efficient working environment. Coordinate office logistics including supplies, equipment, and facilities management. Act as a point of contact for office-related queries, liaising with the service provider. Support onboarding of new starters, including workspace setup and access to systems. Maintain a professional and welcoming office environment for employees and visitors. Oversee IT equipment and allocation management, working closely with HQ IT to ensure alignment with global standards and efficient distribution of assets across the UK team. Fleet Management: Manage UK fleet operations, ensuring adherence to established policies and governance procedures Drive compliance with mileage reporting requirements, monitoring submissions and following up on discrepancies. Coordinate maintenance, incidents and queries. Maintain oversight of fleet-related activities, ensuring accurate reporting and alignment with company standards. Financial Administration: Support financial control activities, ensuring accurate records of expenses, budgets, and margins. Assist with financial reporting, cost tracking, and account maintenance. Support forecasting and financial planning activities. Prepare data and documentation to support cost analyses and revenue tracking. Act as key point of contact with HQ Finance, ensuring all reporting, submissions, and financial inputs are delivered accurately and within agreed deadlines. Client & Project Coordination: Assist in managing accounts and supporting client relationships. Aid proposal and tender preparation including formatting and research. Track project progress and coordinate with stakeholders. General Administrative Support: Provide administrative assistance to the UK leadership team. Support internal communications, meeting preparation, and coordination. What We're Looking For: Skills & Attributes: Self-motivated, organised, and committed to high-quality work. Strong interpersonal and communication skills. Ability to adapt to changing priorities. Comfortable working under pressure and meeting deadlines. Proactive and solutions- Ability to effectively collaborate with multiple stakeholders across global teams. Commitment to continuous improvement. Essential Experience: Operations, administrative, finance-assistant, or office-management experience. Client or account management experience. Project coordination experience Strong financial literacy and financial process experience. SAP experience or willingness to learn. Advanced Microsoft Office skills. Desirable Experience: Automotive or retail sector knowledge. Full UK Driving License or equivalent. Benefits: Private Healthcare Medical Cash Plan Life Assurance Please click APPLY to submit your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Finance Administration, Finance Administrator, Payroll Administrator, Invoicing, Operations Assistant, Operations Administrator, Operations Admin, Customer Service Administrator may also be considered for this role.
Primary Liaisons Chief of Legal, Legal Counsel, Assistant Legal Counsel, Associate Legal Counsel, Translation Adoption and Copyright Team, Revenue Teams, Procurement Manager, Finance Team, Governance Team and other Operations Teams Location London Job Purpose To provide support to the Legal Department including administrative, record keeping and research activities in support of the work of the IFRS Foundation. The team This position provides support to the Foundation's legal department. Principal Duties Administrative and record keeping duties on behalf of the Legal Department. Managing deadlines/ and calendars for filing requirements. Principal Accountabilities Drafting simple commercial, intellectual property licensing agreements, and other legal documents from precedent. Liaising with colleagues in various jurisdictions to put together signature cover sheets and obtain signatures for documents and agreements. Triage contract intake, prioritise requests, and coordinate cross functional reviews where required. Manage signature (including signature cover sheet) and execution processes (DocuSign/Adobe Sign), ensure approvals, and maintain audit trails. Track key terms, obligations, renewals, and termination rights, ensure timely renewals and notices and ensure these are correctly displayed in Salesforce. Design, apply and maintain legal playbooks, fallback positions, clause libraries, and templates. Compiling due diligence reports on Foundation's funders, suppliers, licensees and other third parties, and procurement processes in accordance with the Foundation's due diligence policy. Maintaining and updating LawVu matter management systems and other document repositories including contracts databases on Sharepoint and Salesforce. Conducting legal research. Manage the maintenance of the Foundation's trade mark portfolio in line with the Foundation's strategic goals, including but not limited to, collating evidence for trade mark opposition proceedings and appeals, and maintaining the global trade mark schedule. Initial review and management of invoices for legal, procurement and TAC teams for internal approval and tracking of expenditure against budget. Research, report and follow up on non-payments and IP infringements based on precedent documents. Internal and external stakeholder engagement with key stakeholder groups for the legal team. Continually drive process improvements and efficiencies for the legal team, including process mapping activities, automation, metadata, reporting and monitor adherence. Document management, filing, version control of documents. Management of team folders and matter. Drive and monitor adherence to SLA's. Review, comment and agree standard terms and conditions for contracts etc. Skills and Attributes Good standard of written English and attention to detail. Good organisational, problem solving and communication skills. strong business judgment, urgency, and attention to detail. Strong work ethic, ability to manage competing priorities, meet deadlines, and work cross functionally in a fast paced environment. Familiarity with Salesforce highly desirable. Familiarity with Microsoft 365, AdobeSign/Docusign and Share Point highly desirable. Familiarity with Nexis Diligence, Lexis+ and Westlaw highly desirable. Familiarity with legal operations concept and technology supporting legal teams desirable. Familiarity with service delivery through SLA's highly desirable. Strong team ethic; able to work effectively and collaboratively with individuals at all levels within the organisation in different locations/time zones. Familiarity with project management desirable. Qualifications and Experience Proven experience as an in house paralegal/contract's administrator. Law graduate (other legal backgrounds/jurisdictional qualifications will be considered). Proficiency with Microsoft Office Suite. Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date. About us At the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long term financial stability in the global economy, we engage in challenging, meaningful work every day-across all our areas of expertise. If you share our passion for this mission, we want to hear from you. Benefits rewarding work that serves the public interest; engagement with diverse international experts; inclusive and collaborative teams; intellectually challenging projects; flexible working arrangements; numerous areas of specialisation; and opportunities for professional growth and development. Diversity and Inclusion Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.
Apr 09, 2026
Full time
Primary Liaisons Chief of Legal, Legal Counsel, Assistant Legal Counsel, Associate Legal Counsel, Translation Adoption and Copyright Team, Revenue Teams, Procurement Manager, Finance Team, Governance Team and other Operations Teams Location London Job Purpose To provide support to the Legal Department including administrative, record keeping and research activities in support of the work of the IFRS Foundation. The team This position provides support to the Foundation's legal department. Principal Duties Administrative and record keeping duties on behalf of the Legal Department. Managing deadlines/ and calendars for filing requirements. Principal Accountabilities Drafting simple commercial, intellectual property licensing agreements, and other legal documents from precedent. Liaising with colleagues in various jurisdictions to put together signature cover sheets and obtain signatures for documents and agreements. Triage contract intake, prioritise requests, and coordinate cross functional reviews where required. Manage signature (including signature cover sheet) and execution processes (DocuSign/Adobe Sign), ensure approvals, and maintain audit trails. Track key terms, obligations, renewals, and termination rights, ensure timely renewals and notices and ensure these are correctly displayed in Salesforce. Design, apply and maintain legal playbooks, fallback positions, clause libraries, and templates. Compiling due diligence reports on Foundation's funders, suppliers, licensees and other third parties, and procurement processes in accordance with the Foundation's due diligence policy. Maintaining and updating LawVu matter management systems and other document repositories including contracts databases on Sharepoint and Salesforce. Conducting legal research. Manage the maintenance of the Foundation's trade mark portfolio in line with the Foundation's strategic goals, including but not limited to, collating evidence for trade mark opposition proceedings and appeals, and maintaining the global trade mark schedule. Initial review and management of invoices for legal, procurement and TAC teams for internal approval and tracking of expenditure against budget. Research, report and follow up on non-payments and IP infringements based on precedent documents. Internal and external stakeholder engagement with key stakeholder groups for the legal team. Continually drive process improvements and efficiencies for the legal team, including process mapping activities, automation, metadata, reporting and monitor adherence. Document management, filing, version control of documents. Management of team folders and matter. Drive and monitor adherence to SLA's. Review, comment and agree standard terms and conditions for contracts etc. Skills and Attributes Good standard of written English and attention to detail. Good organisational, problem solving and communication skills. strong business judgment, urgency, and attention to detail. Strong work ethic, ability to manage competing priorities, meet deadlines, and work cross functionally in a fast paced environment. Familiarity with Salesforce highly desirable. Familiarity with Microsoft 365, AdobeSign/Docusign and Share Point highly desirable. Familiarity with Nexis Diligence, Lexis+ and Westlaw highly desirable. Familiarity with legal operations concept and technology supporting legal teams desirable. Familiarity with service delivery through SLA's highly desirable. Strong team ethic; able to work effectively and collaboratively with individuals at all levels within the organisation in different locations/time zones. Familiarity with project management desirable. Qualifications and Experience Proven experience as an in house paralegal/contract's administrator. Law graduate (other legal backgrounds/jurisdictional qualifications will be considered). Proficiency with Microsoft Office Suite. Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date. About us At the IFRS Foundation, we believe better information leads to better decisions. We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets. United by our purpose to foster trust, growth and long term financial stability in the global economy, we engage in challenging, meaningful work every day-across all our areas of expertise. If you share our passion for this mission, we want to hear from you. Benefits rewarding work that serves the public interest; engagement with diverse international experts; inclusive and collaborative teams; intellectually challenging projects; flexible working arrangements; numerous areas of specialisation; and opportunities for professional growth and development. Diversity and Inclusion Diversity and inclusion are seen as key strengths of our organisation. These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.
Location: Marylebone Contract: Temporary, ongoing Hours: Full-time, 35 hours per week Salary: £16.44 per hour + holiday (£30,000 salaried equivalent) Start Date: ASAP Prospectus is delighted to be supporting our client in their search for a temporary Cross-Programme Administrator . The organisation is a world-renowned higher education institution. Responsibilities: Deliver high-quality cross programme student support, acting as a first point of contact and managing shared inbox enquiries efficiently. Provide administrative support across the student lifecycle, including letters, attendance monitoring, degree verification, student systems, and record keeping. Support programme delivery and assessment processes, including project submissions, exam boards, and liaison with academic staff. Organise and support student and programme events (e.g. orientation, speaker events, congregation), including on-the-day coordination. Assist with office operations, finance processing (invoices/expenses), and general programme administration. Contribute to an excellent student experience, identifying welfare concerns and escalating appropriately. Support continuous improvement by maintaining accurate data, complying with quality standards, and proactively improving processes. Requirements: Recent, relevant experience within the higher education sector High level of organisation and time management skill Excellent written, verbal communication , and interpersonal abilities Confidence using digital tools (especially Microsoft Word and Excel, and databases) Applications will be reviewed on a rolling basis so please apply ASAP by submitting your CV in Word format. At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. If you have a disability and require reasonable adjustments to any part of the process, please reach out to us.
Apr 08, 2026
Seasonal
Location: Marylebone Contract: Temporary, ongoing Hours: Full-time, 35 hours per week Salary: £16.44 per hour + holiday (£30,000 salaried equivalent) Start Date: ASAP Prospectus is delighted to be supporting our client in their search for a temporary Cross-Programme Administrator . The organisation is a world-renowned higher education institution. Responsibilities: Deliver high-quality cross programme student support, acting as a first point of contact and managing shared inbox enquiries efficiently. Provide administrative support across the student lifecycle, including letters, attendance monitoring, degree verification, student systems, and record keeping. Support programme delivery and assessment processes, including project submissions, exam boards, and liaison with academic staff. Organise and support student and programme events (e.g. orientation, speaker events, congregation), including on-the-day coordination. Assist with office operations, finance processing (invoices/expenses), and general programme administration. Contribute to an excellent student experience, identifying welfare concerns and escalating appropriately. Support continuous improvement by maintaining accurate data, complying with quality standards, and proactively improving processes. Requirements: Recent, relevant experience within the higher education sector High level of organisation and time management skill Excellent written, verbal communication , and interpersonal abilities Confidence using digital tools (especially Microsoft Word and Excel, and databases) Applications will be reviewed on a rolling basis so please apply ASAP by submitting your CV in Word format. At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity. If you have a disability and require reasonable adjustments to any part of the process, please reach out to us.
Term time only Fully office based Starting 24th April (once checks are in place) until Early July - must be able to commit to this period Full enhanced DBS will need to be put in place before you start Our client is seeking an experienced Secretary/Administrator to cover absence for the next 1-2 months starting Mid April. As School Administrator you will be central to the school's daily operations-ensuring accurate pupil registration, supporting staff, parents and pupils, and helping maintain an efficient, welcoming School Office. Registration & Administration Manage daily pupil attendance and absence records and produce associated reports Support one-to-one tutor registration processes Act as the first point of contact for staff, parents, and pupils-both in person and by phone Oversee school cups, trophies, and awards: ensuring safe return, storage, cleaning, and engraving for events throughout the year Assist the School Office Manager and provide cover during staff absences Support calendar planning and scheduling Provide accurate student billing information to the Finance team The successful Administrator will have the following related skills / experience: Previous administrative experience Excellent communication and interpersonal skills Ability to manage a busy and varied workload Highly organised, thorough, and reliable Strong attention to detail and ability to meet deadlines Exceptional written and spoken English Confident IT user (Microsoft Office & databases) Able to uphold the highest standards of confidentiality Warm, welcoming manner and professional appearance Commitment to promoting the School's ethos and values
Apr 08, 2026
Seasonal
Term time only Fully office based Starting 24th April (once checks are in place) until Early July - must be able to commit to this period Full enhanced DBS will need to be put in place before you start Our client is seeking an experienced Secretary/Administrator to cover absence for the next 1-2 months starting Mid April. As School Administrator you will be central to the school's daily operations-ensuring accurate pupil registration, supporting staff, parents and pupils, and helping maintain an efficient, welcoming School Office. Registration & Administration Manage daily pupil attendance and absence records and produce associated reports Support one-to-one tutor registration processes Act as the first point of contact for staff, parents, and pupils-both in person and by phone Oversee school cups, trophies, and awards: ensuring safe return, storage, cleaning, and engraving for events throughout the year Assist the School Office Manager and provide cover during staff absences Support calendar planning and scheduling Provide accurate student billing information to the Finance team The successful Administrator will have the following related skills / experience: Previous administrative experience Excellent communication and interpersonal skills Ability to manage a busy and varied workload Highly organised, thorough, and reliable Strong attention to detail and ability to meet deadlines Exceptional written and spoken English Confident IT user (Microsoft Office & databases) Able to uphold the highest standards of confidentiality Warm, welcoming manner and professional appearance Commitment to promoting the School's ethos and values
Senior Bookkeeper We are seeking a detail driven and highly organised Bookkeeper to manage the day to day accounting operations and support the smooth financial running of this International Membership organisation. Position: Senior Bookkeeper Salary: £32,000 FTE (pro rata) Location: Office based (3 days per week) Hours: 18-20 hours per week, typically 09:30-15:30 Closing date: 24th April 2026 - CV's will be reviewed on a rolling basis About the Role In this key finance role, you will take responsibility for maintaining accurate financial records, preparing management reports and ensuring the timely processing of essential accounting tasks. Reporting to the CEO, you will play a vital part in monitoring financial performance, supporting the wider team and ensuring all processes are accurate, compliant and efficient. Key responsibilities include: Preparing monthly management reports including P&L, income statements and balance sheets using Xero and Excel. Measuring financial performance and providing insights to the management team. Maintaining accurate ledgers and reconciling bank deposits. Managing the transfer of online invoicing into the accounts system. Monitoring office expenses and processing cash receipts. Preparing vendor payment schedules and ensuring timely payments. Preparing quarterly and monthly VAT returns for UK and European territories. Overseeing bookkeeping, credit control and wider financial operations. Evaluating financial systems and recommending improvements. Supporting external accountants with year end statutory accounts. Providing occasional support at annual international conferences and events. About You You will be an experienced Bookkeeper with a strong understanding of accounting principles (minimum AAT Level 3) and substantial experience across accounts payable, receivable and general ledger work. you will also bring: Proficiency in Xero, Microsoft Office and Excel. Strong working knowledge of UK and foreign VAT rules. Excellent organisational and numerical skills with strong attention to detail. The ability to multitask, meet deadlines and work calmly under pressure. Clear communication skills and a collaborative, can do mindset. About the Organisation They are an established, internationally focused membership organisation committed to supporting excellence within our specialist sector. Our small, dedicated team delivers high quality events, programmes and services for members across the UK and Europe. This role offers the opportunity to have a real impact on their financial operations while contributing to their growing international reach. Other roles you may have experience of could include: Bookkeeper, Assistant Accountant, Finance Officer, Management Accounts Assistant, Accounts Supervisor, Ledger Clerk, Senior Finance Administrator. Benefits 25 days' holiday plus bank holidays Company pension Free parking Private medical insurance Employee Assistance Programme and sick pay Death in service benefit (x5 salary) Training provided Opportunity for international travel Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
Apr 08, 2026
Full time
Senior Bookkeeper We are seeking a detail driven and highly organised Bookkeeper to manage the day to day accounting operations and support the smooth financial running of this International Membership organisation. Position: Senior Bookkeeper Salary: £32,000 FTE (pro rata) Location: Office based (3 days per week) Hours: 18-20 hours per week, typically 09:30-15:30 Closing date: 24th April 2026 - CV's will be reviewed on a rolling basis About the Role In this key finance role, you will take responsibility for maintaining accurate financial records, preparing management reports and ensuring the timely processing of essential accounting tasks. Reporting to the CEO, you will play a vital part in monitoring financial performance, supporting the wider team and ensuring all processes are accurate, compliant and efficient. Key responsibilities include: Preparing monthly management reports including P&L, income statements and balance sheets using Xero and Excel. Measuring financial performance and providing insights to the management team. Maintaining accurate ledgers and reconciling bank deposits. Managing the transfer of online invoicing into the accounts system. Monitoring office expenses and processing cash receipts. Preparing vendor payment schedules and ensuring timely payments. Preparing quarterly and monthly VAT returns for UK and European territories. Overseeing bookkeeping, credit control and wider financial operations. Evaluating financial systems and recommending improvements. Supporting external accountants with year end statutory accounts. Providing occasional support at annual international conferences and events. About You You will be an experienced Bookkeeper with a strong understanding of accounting principles (minimum AAT Level 3) and substantial experience across accounts payable, receivable and general ledger work. you will also bring: Proficiency in Xero, Microsoft Office and Excel. Strong working knowledge of UK and foreign VAT rules. Excellent organisational and numerical skills with strong attention to detail. The ability to multitask, meet deadlines and work calmly under pressure. Clear communication skills and a collaborative, can do mindset. About the Organisation They are an established, internationally focused membership organisation committed to supporting excellence within our specialist sector. Our small, dedicated team delivers high quality events, programmes and services for members across the UK and Europe. This role offers the opportunity to have a real impact on their financial operations while contributing to their growing international reach. Other roles you may have experience of could include: Bookkeeper, Assistant Accountant, Finance Officer, Management Accounts Assistant, Accounts Supervisor, Ledger Clerk, Senior Finance Administrator. Benefits 25 days' holiday plus bank holidays Company pension Free parking Private medical insurance Employee Assistance Programme and sick pay Death in service benefit (x5 salary) Training provided Opportunity for international travel Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
