Vice President, Investor Servicing page is loaded Vice President, Investor Servicing Apply locations London, England time type Full time posted on Posted 16 Days Ago job requisition id R Location London - One Canada Square, Level 26 Business - Brookfield Oaktree Wealth Solutions Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage. Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description Job Description The Vice President will be responsible for executing client service initiatives for BOWS International with a dedicated focus on the EMEA region. The role will primarily support the EMEA Sales Team and Clients to deliver a world-class investor experience. The Vice President will collaborate with counterparts across the globe including APAC and North America. The Vice President must become a specialist in both the firm's organizational structure as well as its products and strategies. The role will be responsible for interacting with external parties including private wealth clients and service providers and coordinating and collaborating with internal Brookfield and Oaktree fund teams and departments, interacting with all levels of the organization. The successful candidate must be resourceful, organized, proactive, detail-oriented, have a strong ability to problem-solve, multi-task, and be a team player. The role will be report to the Managing Director and Head of BOWS Investor Relations. Key Responsibilities Own the execution of key client service initiatives in EMEA Region Work closely with sales professionals in the region to provide day-to-day support in managing existing client relationships and building new relationships with prospective clients, including but not limited to, due diligence, onboarding processes, client engagement activities, ongoing servicing support and stakeholder management Collaborate and communicate effectively with other functional teams within BOWS, including Marketing, Legal, Product, and Operations Collaborate and communicate effectively with various functions within the sponsor organizations (Brookfield and Oaktree) and fund teams including, Product Specialists, Finance, Operations, Tax, and Legal Qualifications & Requirements 10+ years of experience with a focus in one or more of the following areas: client service, investor servicing, investor relations Experience working with private funds and/or semi-liquid funds and/or public securities CPA, CA, CFA, CAIA, or progress towards one of these designations is considered an asset In-depth knowledge of real estate, infrastructure, private equity, or credit is preferred Team player who demonstrates a commitment to shared success above any personal accomplishment or recognition Highly motivated, proactive self-starter with the ability to work both independently as well as collaboratively in a fast paced, global environment Excellent organizational skills and ability to handle pressure effectively to successfully manage multiple high-priority initiatives simultaneously while maintaining the highest standards of work product and adhering to stringent deadlines Experience working with third party service providers including administrators, custodians, auditors, and transfer agents is an asset Detail-oriented Exceptional work ethic and intellectual curiosity Positive, can-do attitude, exhibiting humility, professionalism and patience Analytic and strategic thinker with the ability to assess complex situations, make effective recommendations and oversee projects through completion Strong verbal and written communication skills with a clear ability to effectively coordinate with a wide variety of professionals at all levels and departments within and outside of the organization Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. Who We Are Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Brookfield owns and operates long-life assets and businesses, many of which form the backbone of the global economy. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world-including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors. Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NYSE: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.
Jul 03, 2025
Full time
Vice President, Investor Servicing page is loaded Vice President, Investor Servicing Apply locations London, England time type Full time posted on Posted 16 Days Ago job requisition id R Location London - One Canada Square, Level 26 Business - Brookfield Oaktree Wealth Solutions Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage. Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description Job Description The Vice President will be responsible for executing client service initiatives for BOWS International with a dedicated focus on the EMEA region. The role will primarily support the EMEA Sales Team and Clients to deliver a world-class investor experience. The Vice President will collaborate with counterparts across the globe including APAC and North America. The Vice President must become a specialist in both the firm's organizational structure as well as its products and strategies. The role will be responsible for interacting with external parties including private wealth clients and service providers and coordinating and collaborating with internal Brookfield and Oaktree fund teams and departments, interacting with all levels of the organization. The successful candidate must be resourceful, organized, proactive, detail-oriented, have a strong ability to problem-solve, multi-task, and be a team player. The role will be report to the Managing Director and Head of BOWS Investor Relations. Key Responsibilities Own the execution of key client service initiatives in EMEA Region Work closely with sales professionals in the region to provide day-to-day support in managing existing client relationships and building new relationships with prospective clients, including but not limited to, due diligence, onboarding processes, client engagement activities, ongoing servicing support and stakeholder management Collaborate and communicate effectively with other functional teams within BOWS, including Marketing, Legal, Product, and Operations Collaborate and communicate effectively with various functions within the sponsor organizations (Brookfield and Oaktree) and fund teams including, Product Specialists, Finance, Operations, Tax, and Legal Qualifications & Requirements 10+ years of experience with a focus in one or more of the following areas: client service, investor servicing, investor relations Experience working with private funds and/or semi-liquid funds and/or public securities CPA, CA, CFA, CAIA, or progress towards one of these designations is considered an asset In-depth knowledge of real estate, infrastructure, private equity, or credit is preferred Team player who demonstrates a commitment to shared success above any personal accomplishment or recognition Highly motivated, proactive self-starter with the ability to work both independently as well as collaboratively in a fast paced, global environment Excellent organizational skills and ability to handle pressure effectively to successfully manage multiple high-priority initiatives simultaneously while maintaining the highest standards of work product and adhering to stringent deadlines Experience working with third party service providers including administrators, custodians, auditors, and transfer agents is an asset Detail-oriented Exceptional work ethic and intellectual curiosity Positive, can-do attitude, exhibiting humility, professionalism and patience Analytic and strategic thinker with the ability to assess complex situations, make effective recommendations and oversee projects through completion Strong verbal and written communication skills with a clear ability to effectively coordinate with a wide variety of professionals at all levels and departments within and outside of the organization Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. Who We Are Brookfield Asset Management is a leading global alternative asset manager with over US$1 trillion of assets under management across real estate, infrastructure, renewable power and transition, private equity and credit. Brookfield owns and operates long-life assets and businesses, many of which form the backbone of the global economy. Utilizing its global reach, access to large-scale capital and operational expertise, Brookfield offers a range of alternative investment products to investors around the world-including public and private pension plans, endowments and foundations, sovereign wealth funds, financial institutions, insurance companies and private wealth investors. Brookfield Asset Management Ltd. (BAM) is a public company listed on the New York (NYSE: BAM) and Toronto (TSX: BAM) stock exchanges. Brookfield Corporation is a public company listed on the New York (NYSE: BN) and Toronto (TSX: BN) stock exchanges.
CMP was established in 1989 as the UK s first independent Workplace Mediation Company. We provide employers and their people with world-class HR and ER services and allied training. Due to continued growth, we are looking to recruit a Customer Success Officer within our Operations department, reporting to the Customer Success Lead. This is a full-time, permanent role based in our Bassingbourn offices. The Customer Success Officer will work with the Services team within the Operations department to coordinate all service delivery activities by acting as the liaison point between Clients, Associates, Client Relationship Managers and the Customer Success Lead. Key Responsibilities Contracted Client Project Coordination Acting as the main point of contact in all areas of project coordination for our contracted clients, including: Acting as a point of contact alongside the Customer Success Lead for contracted clients, Team Leaders and Client Relationship Managers Ensuring all case information received by the client is complete and accurate Monitoring current investigations and alerting the Customer Success Lead if under/over delivery Liaising with the Client Relationship Manager, Contract Team Leader and the Customer Success Lead to appropriately allocate Associates to casework in line with the contractual KPI s, escalating any issues or risks due to resource challenges to Customer Success Lead and Contract Lead Assigning and monitoring quality assurance and associate supervision/mentoring on projects where required Reporting to the Customer Success Lead on changing aspects of delivery, including dates, size of project, volume of project Ensuring weekly reporting is updated, accurate and distributed in line with contractual requirements Closing off projects, creating and sending online surveys, collating stakeholder feedback and disseminating as appropriate Monitoring budgets and Purchase Order limits and reporting any issues to the Customer Success Lead Checking and signing off Associate invoices against timesheets Liaising with the Finance department at project close-down, including the raising of pro forma invoices in line with case delivery, confirming purchase orders and confirming payment being made Attending client meetings and reviews where necessary Non-Contracted Project Coordination Acting as support for all Dispute Resolution services from clients and new referrals Coordinating dates and venues, including booking venues as necessary, for parties and Associates Maintaining information on the availability of Associates and using this information to allocate/deploy work appropriately in line with the Operational strategy Reporting to relevant Stakeholders on changing aspects of delivery Ensuring all Stakeholders have access to the required and correct documentation at all stages for delivery and evaluation Checking and signing off Associate invoices against timesheets Liaising with the Finance department at project close-down, including the raising of sales invoices in line with case delivery Attending client meetings and reviews where necessary Compliance Adhering to and working in accordance with agreed Company policies, procedures and practice, inclusive of Health & Safety at Work requirements and Equal Opportunities Ensuring compliance with our Information Security policies, identifying if/when stakeholders need additional support to remain compliant with ISO27001 and CE/CE+ To comply and work within CMP s behavioural framework Person Specification 2 years of providing administration of a business-to-business service delivery Experience of using CRM databases, such as SalesForce is preferred but not essential Excellent verbal and written communication skills with attention to detail Excellent Microsoft software skills including Word, Excel and PowerPoint Self-motivated with the ability to work well in a fast paced, dynamic team environment Ability to engage with all Stakeholders in a confident and professional manner
Jul 03, 2025
Full time
CMP was established in 1989 as the UK s first independent Workplace Mediation Company. We provide employers and their people with world-class HR and ER services and allied training. Due to continued growth, we are looking to recruit a Customer Success Officer within our Operations department, reporting to the Customer Success Lead. This is a full-time, permanent role based in our Bassingbourn offices. The Customer Success Officer will work with the Services team within the Operations department to coordinate all service delivery activities by acting as the liaison point between Clients, Associates, Client Relationship Managers and the Customer Success Lead. Key Responsibilities Contracted Client Project Coordination Acting as the main point of contact in all areas of project coordination for our contracted clients, including: Acting as a point of contact alongside the Customer Success Lead for contracted clients, Team Leaders and Client Relationship Managers Ensuring all case information received by the client is complete and accurate Monitoring current investigations and alerting the Customer Success Lead if under/over delivery Liaising with the Client Relationship Manager, Contract Team Leader and the Customer Success Lead to appropriately allocate Associates to casework in line with the contractual KPI s, escalating any issues or risks due to resource challenges to Customer Success Lead and Contract Lead Assigning and monitoring quality assurance and associate supervision/mentoring on projects where required Reporting to the Customer Success Lead on changing aspects of delivery, including dates, size of project, volume of project Ensuring weekly reporting is updated, accurate and distributed in line with contractual requirements Closing off projects, creating and sending online surveys, collating stakeholder feedback and disseminating as appropriate Monitoring budgets and Purchase Order limits and reporting any issues to the Customer Success Lead Checking and signing off Associate invoices against timesheets Liaising with the Finance department at project close-down, including the raising of pro forma invoices in line with case delivery, confirming purchase orders and confirming payment being made Attending client meetings and reviews where necessary Non-Contracted Project Coordination Acting as support for all Dispute Resolution services from clients and new referrals Coordinating dates and venues, including booking venues as necessary, for parties and Associates Maintaining information on the availability of Associates and using this information to allocate/deploy work appropriately in line with the Operational strategy Reporting to relevant Stakeholders on changing aspects of delivery Ensuring all Stakeholders have access to the required and correct documentation at all stages for delivery and evaluation Checking and signing off Associate invoices against timesheets Liaising with the Finance department at project close-down, including the raising of sales invoices in line with case delivery Attending client meetings and reviews where necessary Compliance Adhering to and working in accordance with agreed Company policies, procedures and practice, inclusive of Health & Safety at Work requirements and Equal Opportunities Ensuring compliance with our Information Security policies, identifying if/when stakeholders need additional support to remain compliant with ISO27001 and CE/CE+ To comply and work within CMP s behavioural framework Person Specification 2 years of providing administration of a business-to-business service delivery Experience of using CRM databases, such as SalesForce is preferred but not essential Excellent verbal and written communication skills with attention to detail Excellent Microsoft software skills including Word, Excel and PowerPoint Self-motivated with the ability to work well in a fast paced, dynamic team environment Ability to engage with all Stakeholders in a confident and professional manner
The UK government has pledged to reach carbon neutrality by 2050 and, as such, is pushing ahead with significant investment in nuclear and renewable energies. Assystem, as a leading provider of project management, design engineering & construction supervision services within the nuclear industry, has aligned its own strategy to support this switch to low-carbon energy, whilst also recognising transport and infrastructure systems to be a major factor in influencing the outcome of government policy. By acquiring Logikal in 2023, Assystem reaffirmed their commitment to the UK's energy transition by combining strengths with a long-established provider of expertise to the transport & infrastructure sectors. We deliver professional services within PMO project delivery, particularly in the areas of project planning, project controls, risk management and enhanced business intelligence. Based on these solid foundations, our team continues to build on its existing capability and has ambitious plans to develop its reach within both the transport & infrastructure sectors and through the additional opportunities offered via the Assystem network within the nuclear sector. Our objectives will ultimately be defined by our ability to attract and retain those talented individuals who share our vision and wish to join us in shaping the future. Job Description Job Overview: The Office Administrator is responsible for overseeing and managing the day-to-day operations of the office. This includes supporting the administrative team, maintaining office supplies, assisting with scheduling, and ensuring the office runs efficiently. The role requires a highly organized and detail-oriented individual with strong communication skills. Key Responsibilities: Office Management: Maintain office supplies and equipment. Ensure office is clean, organized, and welcoming. Handle office maintenance and liaise with external vendors. Administrative Support: Provide general administrative support to teams. Answer phone calls, respond to emails, and manage correspondence. Organize and maintain filing systems (both digital and paper). Scheduling & Coordination: Manage meeting room schedules and assist with meeting preparation. Organize appointments, travel arrangements, and itineraries for staff. Prepare, proofread, and format documents and reports. Maintain and update databases and records. Human Resources Support: Assist with onboarding new employees. Maintain employee attendance records and assist in HR-related tasks. Finance & Billing Support: Assist in processing invoices and expense reports. Monitor office-related budgets and assist in cost management. Customer Service: Greet clients, vendors, and visitors. Assist with inquiries and provide information as needed. Required Skills & Qualifications: Proven experience as an office administrator or in another relevant administrative role. Strong organizational and multitasking skills. Excellent communication skills (written and verbal). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of office management systems and procedures. Ability to handle sensitive and confidential information with integrity. Security Cleared Benefits include: Pension scheme (8% company contribution / 4% personal contribution) 25 days' paid annual leave + bank holidays + option to buy or sell days Professional fees reimbursed We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future. Are you a prospective or recent graduate? Assystem offers you the opportunity to join our Switch to Grow UK Graduate Scheme, where you'll gain hands on experience in engineering, digital services, and project management by working on some of the world's most critical energy projects. Be part of the challenge of the century; accelerating the switch to low carbon energy!
Jul 02, 2025
Full time
The UK government has pledged to reach carbon neutrality by 2050 and, as such, is pushing ahead with significant investment in nuclear and renewable energies. Assystem, as a leading provider of project management, design engineering & construction supervision services within the nuclear industry, has aligned its own strategy to support this switch to low-carbon energy, whilst also recognising transport and infrastructure systems to be a major factor in influencing the outcome of government policy. By acquiring Logikal in 2023, Assystem reaffirmed their commitment to the UK's energy transition by combining strengths with a long-established provider of expertise to the transport & infrastructure sectors. We deliver professional services within PMO project delivery, particularly in the areas of project planning, project controls, risk management and enhanced business intelligence. Based on these solid foundations, our team continues to build on its existing capability and has ambitious plans to develop its reach within both the transport & infrastructure sectors and through the additional opportunities offered via the Assystem network within the nuclear sector. Our objectives will ultimately be defined by our ability to attract and retain those talented individuals who share our vision and wish to join us in shaping the future. Job Description Job Overview: The Office Administrator is responsible for overseeing and managing the day-to-day operations of the office. This includes supporting the administrative team, maintaining office supplies, assisting with scheduling, and ensuring the office runs efficiently. The role requires a highly organized and detail-oriented individual with strong communication skills. Key Responsibilities: Office Management: Maintain office supplies and equipment. Ensure office is clean, organized, and welcoming. Handle office maintenance and liaise with external vendors. Administrative Support: Provide general administrative support to teams. Answer phone calls, respond to emails, and manage correspondence. Organize and maintain filing systems (both digital and paper). Scheduling & Coordination: Manage meeting room schedules and assist with meeting preparation. Organize appointments, travel arrangements, and itineraries for staff. Prepare, proofread, and format documents and reports. Maintain and update databases and records. Human Resources Support: Assist with onboarding new employees. Maintain employee attendance records and assist in HR-related tasks. Finance & Billing Support: Assist in processing invoices and expense reports. Monitor office-related budgets and assist in cost management. Customer Service: Greet clients, vendors, and visitors. Assist with inquiries and provide information as needed. Required Skills & Qualifications: Proven experience as an office administrator or in another relevant administrative role. Strong organizational and multitasking skills. Excellent communication skills (written and verbal). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of office management systems and procedures. Ability to handle sensitive and confidential information with integrity. Security Cleared Benefits include: Pension scheme (8% company contribution / 4% personal contribution) 25 days' paid annual leave + bank holidays + option to buy or sell days Professional fees reimbursed We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people's ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future. Are you a prospective or recent graduate? Assystem offers you the opportunity to join our Switch to Grow UK Graduate Scheme, where you'll gain hands on experience in engineering, digital services, and project management by working on some of the world's most critical energy projects. Be part of the challenge of the century; accelerating the switch to low carbon energy!
HR Admin, HR Coordinator, Payroll Administrator, HR Officer Your new company A growing organisation based in a rural location between Worthing and Horsham is looking for an experienced HR generalist to support the Head of HR to partner with stakeholders and the business by ensuring an efficient HR service with smooth HR processes and accurate payroll administration. You'll be the backbone of HR operations, handling everything from first point of contact, leading on ER casework, as well as HR administration, maintaining employee records and payroll administration to ensuring compliance with policies and regulations. By working closely with HR, Finance, and employees, you contribute to a well-organised, efficient, and employee focused workplace. Your new role You will act as the first point of queries and face of HR. This role ensures compliance with employment laws, maintains accurate records, and provides seamless support in employee relations, onboarding, payroll, and benefits administration. This role is pivotal in delivering excellent HR services to employees and stakeholders. Maintain absence management records and produce reports. Writing and updating policies and procedures. You play a key role in ER casework, leading on disciplinary and grievance meetings. Collate the payroll data on Excel spreadsheets to send to the outsourced payroll. What you'll need to succeed Previous HR generalist HR experience. Proven ER casework. Strong systems experience, especially Excel. Car driver. Available to start asap. What you'll get in return Flexible working options available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
Jul 02, 2025
Full time
HR Admin, HR Coordinator, Payroll Administrator, HR Officer Your new company A growing organisation based in a rural location between Worthing and Horsham is looking for an experienced HR generalist to support the Head of HR to partner with stakeholders and the business by ensuring an efficient HR service with smooth HR processes and accurate payroll administration. You'll be the backbone of HR operations, handling everything from first point of contact, leading on ER casework, as well as HR administration, maintaining employee records and payroll administration to ensuring compliance with policies and regulations. By working closely with HR, Finance, and employees, you contribute to a well-organised, efficient, and employee focused workplace. Your new role You will act as the first point of queries and face of HR. This role ensures compliance with employment laws, maintains accurate records, and provides seamless support in employee relations, onboarding, payroll, and benefits administration. This role is pivotal in delivering excellent HR services to employees and stakeholders. Maintain absence management records and produce reports. Writing and updating policies and procedures. You play a key role in ER casework, leading on disciplinary and grievance meetings. Collate the payroll data on Excel spreadsheets to send to the outsourced payroll. What you'll need to succeed Previous HR generalist HR experience. Proven ER casework. Strong systems experience, especially Excel. Car driver. Available to start asap. What you'll get in return Flexible working options available. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. #
School administrator, roles available throughout Staffordshire, Stoke-on-Trent, Newcastle Under Lyme and all s Job Title: School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surrounding Areas Company: Hays Education Job Type: Long-term Contracts Are you an experienced School Administrator looking for a rewarding role in education? Hays Education is seeking dedicated professionals to support schools across Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield, and surrounding areas. These positions offer long-term contracts, covering operational needs, maternity leave, and difficult-to-fill vacancies. Key Responsibilities: Managing school operations, including office administration, finance, and HR processes Supporting senior leadership and ensuring the smooth daily functioning of the school Handling pupil records, attendance, and safeguarding documentation Assisting with recruitment and cover arrangements for staff absences Liaising with parents, teachers, and external stakeholders professionally What We're Looking For: Previous experience in school administration or a similar role Strong organisational skills with excellent attention to detail Ability to work effectively within a fast-paced educational environment Familiarity with school systems such as SIMS or other MIS software (preferred) A proactive, professional approach with strong communication skills Why Join Hays Education? Competitive pay based on experience Long-term contracts offering stability and career progression Opportunities to work in a variety of educational settings Ongoing professional support and training through Hays If you're ready to make a difference in a dynamic school environment, we'd love to hear from you! Apply today or contact Hays Education for more information. #
Jul 02, 2025
Seasonal
School administrator, roles available throughout Staffordshire, Stoke-on-Trent, Newcastle Under Lyme and all s Job Title: School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surrounding Areas Company: Hays Education Job Type: Long-term Contracts Are you an experienced School Administrator looking for a rewarding role in education? Hays Education is seeking dedicated professionals to support schools across Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield, and surrounding areas. These positions offer long-term contracts, covering operational needs, maternity leave, and difficult-to-fill vacancies. Key Responsibilities: Managing school operations, including office administration, finance, and HR processes Supporting senior leadership and ensuring the smooth daily functioning of the school Handling pupil records, attendance, and safeguarding documentation Assisting with recruitment and cover arrangements for staff absences Liaising with parents, teachers, and external stakeholders professionally What We're Looking For: Previous experience in school administration or a similar role Strong organisational skills with excellent attention to detail Ability to work effectively within a fast-paced educational environment Familiarity with school systems such as SIMS or other MIS software (preferred) A proactive, professional approach with strong communication skills Why Join Hays Education? Competitive pay based on experience Long-term contracts offering stability and career progression Opportunities to work in a variety of educational settings Ongoing professional support and training through Hays If you're ready to make a difference in a dynamic school environment, we'd love to hear from you! Apply today or contact Hays Education for more information. #
School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surroundings Job Title: School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surrounding Areas Company: Hays Education Job Type: Long-term Contracts Are you an experienced School Administrator looking for a rewarding role in education? Hays Education is seeking dedicated professionals to support schools across Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield, and surrounding areas. These positions offer long-term contracts, covering operational needs, maternity leave, and difficult-to-fill vacancies. Key Responsibilities: Managing school operations, including office administration, finance, and HR processes Supporting senior leadership and ensuring the smooth daily functioning of the school Handling pupil records, attendance, and safeguarding documentation Assisting with recruitment and cover arrangements for staff absences Liaising with parents, teachers, and external stakeholders professionally What We're Looking For: Previous experience in school administration or a similar role Strong organisational skills with excellent attention to detail Ability to work effectively within a fast-paced educational environment Familiarity with school systems such as SIMS or other MIS software (preferred) A proactive, professional approach with strong communication skills Why Join Hays Education? Competitive pay based on experience Long-term contracts offering stability and career progression Opportunities to work in a variety of educational settings Ongoing professional support and training through Hays If you're ready to make a difference in a dynamic school environment, we'd love to hear from you! Apply today or contact Hays Education for more information. #
Jul 02, 2025
Seasonal
School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surroundings Job Title: School Administrator Location: Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield & Surrounding Areas Company: Hays Education Job Type: Long-term Contracts Are you an experienced School Administrator looking for a rewarding role in education? Hays Education is seeking dedicated professionals to support schools across Staffordshire, Stoke, Newcastle-under-Lyme, Cannock, Lichfield, and surrounding areas. These positions offer long-term contracts, covering operational needs, maternity leave, and difficult-to-fill vacancies. Key Responsibilities: Managing school operations, including office administration, finance, and HR processes Supporting senior leadership and ensuring the smooth daily functioning of the school Handling pupil records, attendance, and safeguarding documentation Assisting with recruitment and cover arrangements for staff absences Liaising with parents, teachers, and external stakeholders professionally What We're Looking For: Previous experience in school administration or a similar role Strong organisational skills with excellent attention to detail Ability to work effectively within a fast-paced educational environment Familiarity with school systems such as SIMS or other MIS software (preferred) A proactive, professional approach with strong communication skills Why Join Hays Education? Competitive pay based on experience Long-term contracts offering stability and career progression Opportunities to work in a variety of educational settings Ongoing professional support and training through Hays If you're ready to make a difference in a dynamic school environment, we'd love to hear from you! Apply today or contact Hays Education for more information. #
Marketing and Sales Manager - Step Into a Strategic Leadership Role We're looking for a commercially minded and creatively driven individual to take the reins of the marketing and sales functions at a London-based Managed Service Provider (MSP) that's growing fast and thinking bigger. This is a perfect opportunity for someone who's been a Marketing Executive at an MSP or managed marketing in a small business, and is ready to step up into a leadership role with more autonomy, more influence, and more impact. THE ROLE: As Marketing and Sales Manager , you'll oversee both our marketing and sales teams, working closely with the Director and other senior leaders to drive the company's growth and brand presence. You'll shape the strategy, manage day-to-day delivery, and support your team to hit their goals - all while keeping the sales pipeline healthy and marketing efforts aligned to business objectives. You'll be managing one Marketing Executive, two Sales Executives, and a Business Development Administrator. Your role covers the full marketing-to-sales funnel: from brand awareness and campaign planning to lead generation, sales enablement, and pipeline management. YOU MIGHT BE THE RIGHT FIT IF: You've worked in a marketing role at an MSP or IT support company and understand the industry You're confident managing people, running meetings, and giving clear feedback You enjoy planning campaigns and reviewing performance data - and don't mind digging into a CRM or pipeline report to find ways to improve You're comfortable taking the lead, but also happy to roll up your sleeves to get things done You've got experience using tools like HubSpot, GetHighLevel, PandaDoc or similar RESPONSIBILITIES: Marketing: Oversee and review marketing strategy, campaigns, and content plans Track campaign ROI, lead sources, and website performance Produce or review sales enablement materials (e.g. case studies, landing pages, email flows) Ensure marketing and sales are aligned at every stage of the funnel Sales: Set KPIs and targets for Sales Executives Review and improve sales processes and documentation Support with proposals, pricing approvals, and client journey mapping Collaborate with senior managers to ensure alignment across operations, service delivery, and finance SALARY & BENEFITS: £35,000 - £45,000 OTE depending on experience 20 days holiday + bank holidays Vitality Points benefit scheme (worth approx. £1,000/year) Quarterly bonus structure based on performance Tech, travel and cash prizes throughout the year Flexible and collaborative team environment with real growth potential This role is ideal for someone who wants to shape strategy and manage people - without getting lost in a big corporate machine. If you're proactive, organised, and ready to level up your career, we'd love to hear from you.
Jul 02, 2025
Full time
Marketing and Sales Manager - Step Into a Strategic Leadership Role We're looking for a commercially minded and creatively driven individual to take the reins of the marketing and sales functions at a London-based Managed Service Provider (MSP) that's growing fast and thinking bigger. This is a perfect opportunity for someone who's been a Marketing Executive at an MSP or managed marketing in a small business, and is ready to step up into a leadership role with more autonomy, more influence, and more impact. THE ROLE: As Marketing and Sales Manager , you'll oversee both our marketing and sales teams, working closely with the Director and other senior leaders to drive the company's growth and brand presence. You'll shape the strategy, manage day-to-day delivery, and support your team to hit their goals - all while keeping the sales pipeline healthy and marketing efforts aligned to business objectives. You'll be managing one Marketing Executive, two Sales Executives, and a Business Development Administrator. Your role covers the full marketing-to-sales funnel: from brand awareness and campaign planning to lead generation, sales enablement, and pipeline management. YOU MIGHT BE THE RIGHT FIT IF: You've worked in a marketing role at an MSP or IT support company and understand the industry You're confident managing people, running meetings, and giving clear feedback You enjoy planning campaigns and reviewing performance data - and don't mind digging into a CRM or pipeline report to find ways to improve You're comfortable taking the lead, but also happy to roll up your sleeves to get things done You've got experience using tools like HubSpot, GetHighLevel, PandaDoc or similar RESPONSIBILITIES: Marketing: Oversee and review marketing strategy, campaigns, and content plans Track campaign ROI, lead sources, and website performance Produce or review sales enablement materials (e.g. case studies, landing pages, email flows) Ensure marketing and sales are aligned at every stage of the funnel Sales: Set KPIs and targets for Sales Executives Review and improve sales processes and documentation Support with proposals, pricing approvals, and client journey mapping Collaborate with senior managers to ensure alignment across operations, service delivery, and finance SALARY & BENEFITS: £35,000 - £45,000 OTE depending on experience 20 days holiday + bank holidays Vitality Points benefit scheme (worth approx. £1,000/year) Quarterly bonus structure based on performance Tech, travel and cash prizes throughout the year Flexible and collaborative team environment with real growth potential This role is ideal for someone who wants to shape strategy and manage people - without getting lost in a big corporate machine. If you're proactive, organised, and ready to level up your career, we'd love to hear from you.
New HR Administrator Temp Role Creating, maintaining, processing and updating employee forms, documentation and digital employee records such as offers, contracts, contract changes, training agreements, leaver acknowledgement letters etc.Informing and updating internal and external stakeholders about new starters, leavers and employee changes, as required.Conducting background checks via approved 3rd party.Employee onboarding including preparing new starter kits, assigning Office Champions supporting the induction programme and tracking probation, as required.Employee Data Management through the designated HRIS system, such as manage employee personal data, employee employment changes, off-cycle salary changes, administrate compensation and benefits, administrate garnishments and attachment of earnings, process payments and deductions, handle time and work schedules, handle employee document requests, ASR; perform regular data quality checks to safeguard quality of employee data.Standard reporting of data from HRIS, workflow management systems and other data sources.Time off and Absence Management processing, including return to work administration, system updates, and contact with external parties, where required.Collation, review and processing of payroll changes to relevant Finance and/or Reward team (dependent on location).Responding to 1st line enquiries from employees, managers or external contacts.Supporting regional and global business partners.Supporting HR Projects.Management and/or support of employee engagement, reward and/or recognition, such as MAD Awards, and long service awards.Any other duties commensurate with the role as outlined by the People Operations Director or Chief People Officer.Any other duties as requested that are commensurate with the role.Skills, Knowledge and Experience:Recognised HR Qualification or equivalent experienceExperience of working in a HR related field or similar roleMicrosoft Office SkillsGreat Problem-Solving skillsAttention to detailLogical thinkingExcellent communication Skills, both written and verbalExperience of using HRIS or similar systems would be advantageous. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 02, 2025
Seasonal
New HR Administrator Temp Role Creating, maintaining, processing and updating employee forms, documentation and digital employee records such as offers, contracts, contract changes, training agreements, leaver acknowledgement letters etc.Informing and updating internal and external stakeholders about new starters, leavers and employee changes, as required.Conducting background checks via approved 3rd party.Employee onboarding including preparing new starter kits, assigning Office Champions supporting the induction programme and tracking probation, as required.Employee Data Management through the designated HRIS system, such as manage employee personal data, employee employment changes, off-cycle salary changes, administrate compensation and benefits, administrate garnishments and attachment of earnings, process payments and deductions, handle time and work schedules, handle employee document requests, ASR; perform regular data quality checks to safeguard quality of employee data.Standard reporting of data from HRIS, workflow management systems and other data sources.Time off and Absence Management processing, including return to work administration, system updates, and contact with external parties, where required.Collation, review and processing of payroll changes to relevant Finance and/or Reward team (dependent on location).Responding to 1st line enquiries from employees, managers or external contacts.Supporting regional and global business partners.Supporting HR Projects.Management and/or support of employee engagement, reward and/or recognition, such as MAD Awards, and long service awards.Any other duties commensurate with the role as outlined by the People Operations Director or Chief People Officer.Any other duties as requested that are commensurate with the role.Skills, Knowledge and Experience:Recognised HR Qualification or equivalent experienceExperience of working in a HR related field or similar roleMicrosoft Office SkillsGreat Problem-Solving skillsAttention to detailLogical thinkingExcellent communication Skills, both written and verbalExperience of using HRIS or similar systems would be advantageous. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
A varied administrator role and huge opportunity with an FTSE-listed Property business Your new company A top UK business in Property Management, with a collaborative and thriving culture offering a rewarding and growing career. Your new role A varied business administration position where you will own a mixture of responsibilities in finance administration, operations, compliance and H&S, and general admin tasks. Raising purchase orders, invoices, reporting and supporting with account administration on multiple portals Supporting with payment queries and reconciliations Support the production and publication of year-end budgets and provide expenditure analysis Support with contract processing and adhering to procurement guidelines Be the first point of contact for tenants, ensuring professional and positive relationships are maintained and nurtured. Produce regular newsletters, posting local events and charity updates Answering urgent queries and providing customer service to the tenants Maintaining H&S compliance by overseeing processes and procedures Work with local committees on initiatives and act as Community Champion Ad-hoc administrative tasks such as scheduling meetings, booking meeting rooms, project support What you'll need to succeed Good administration experience with working knowledge of finance Previous experience with raising purchase orders and handling invoices Exceptional communication skills and confidence to liaise with people Good numerical skills and intermediate Excel (Formulas) Strong organisation and time management Willingness to learn, develop and take initiative Property experience would be a plus What you'll get in return To join a FTSE-listed business in a thriving culture Excellent learning and development opportunities Competitive salary with fantastic benefits including bonus and pension Health and wellbeing benefits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 01, 2025
Full time
A varied administrator role and huge opportunity with an FTSE-listed Property business Your new company A top UK business in Property Management, with a collaborative and thriving culture offering a rewarding and growing career. Your new role A varied business administration position where you will own a mixture of responsibilities in finance administration, operations, compliance and H&S, and general admin tasks. Raising purchase orders, invoices, reporting and supporting with account administration on multiple portals Supporting with payment queries and reconciliations Support the production and publication of year-end budgets and provide expenditure analysis Support with contract processing and adhering to procurement guidelines Be the first point of contact for tenants, ensuring professional and positive relationships are maintained and nurtured. Produce regular newsletters, posting local events and charity updates Answering urgent queries and providing customer service to the tenants Maintaining H&S compliance by overseeing processes and procedures Work with local committees on initiatives and act as Community Champion Ad-hoc administrative tasks such as scheduling meetings, booking meeting rooms, project support What you'll need to succeed Good administration experience with working knowledge of finance Previous experience with raising purchase orders and handling invoices Exceptional communication skills and confidence to liaise with people Good numerical skills and intermediate Excel (Formulas) Strong organisation and time management Willingness to learn, develop and take initiative Property experience would be a plus What you'll get in return To join a FTSE-listed business in a thriving culture Excellent learning and development opportunities Competitive salary with fantastic benefits including bonus and pension Health and wellbeing benefits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Office Administrator Preston Permanent - Flexible working up to £28,000 DOE Your new companyA reputable and fast-growing business, based in Preston are seeking a reliable and highly organised Office Administrator to manage the day-to-day administrative operations. Working closely with management, this role is key to ensuring the smooth running of financial processes, compliance documentation, staff records, and communications. The Office Administrator will be responsible for maintaining accurate records, overseeing finances, coordinating with external suppliers, and ensuring the business remains compliant with all relevant legislation and assurance schemes. This position is office-based working 09:00 - 15:00 Monday to Friday, however additional hours might be required. Your new role Prepare and monitor farm accounts, budgets process payments and monitor cash flowManage purchase orders and supplier invoicesMaintain up-to-date records for farm equipment, supplies, and staffOversee digital and manual filing systemsEnsure compliance with health & safety, environmental regulations, and industry standardsProcess weekly/monthly payrollMaintain employee records and assist with recruitment or training processesAnswer incoming calls and emails professionallyDraft and manage correspondence and reportsSupport management with day-to-day administrative tasksManage procurement of farm supplies, packaging, and equipmentHandle costing, ordering, and liaising with suppliersAssist with the preparation and submission of government grant or subsidy applicationsAct as a point of contact for transport companies, suppliers, customers, and regulatory bodiesBuild and maintain positive working relationships with external partners Your skills should include: Strong organisational and time-management skillsExcellent financial and numerical ability, including budgeting and payrollConfident communication skills, both written and verbalProficient in Microsoft Office and comfortable with agricultural or accounting softwareWorking knowledge of practices, compliance standards, and relevant legislationStrong problem-solving abilities and attention to detailAbility to work independently and adapt to changing seasonal demands What you'll get in returnIn return for this, you will be offered a salary up to £28,000 depending on experience and will be working within a well-establish team. Along with fully flexible working hours25 days annual leave, plus bank holidaysAlong with free onsite parking and other company benefitsOpportunities for development and upskilling are available to help you progress #
Jul 01, 2025
Full time
Office Administrator Preston Permanent - Flexible working up to £28,000 DOE Your new companyA reputable and fast-growing business, based in Preston are seeking a reliable and highly organised Office Administrator to manage the day-to-day administrative operations. Working closely with management, this role is key to ensuring the smooth running of financial processes, compliance documentation, staff records, and communications. The Office Administrator will be responsible for maintaining accurate records, overseeing finances, coordinating with external suppliers, and ensuring the business remains compliant with all relevant legislation and assurance schemes. This position is office-based working 09:00 - 15:00 Monday to Friday, however additional hours might be required. Your new role Prepare and monitor farm accounts, budgets process payments and monitor cash flowManage purchase orders and supplier invoicesMaintain up-to-date records for farm equipment, supplies, and staffOversee digital and manual filing systemsEnsure compliance with health & safety, environmental regulations, and industry standardsProcess weekly/monthly payrollMaintain employee records and assist with recruitment or training processesAnswer incoming calls and emails professionallyDraft and manage correspondence and reportsSupport management with day-to-day administrative tasksManage procurement of farm supplies, packaging, and equipmentHandle costing, ordering, and liaising with suppliersAssist with the preparation and submission of government grant or subsidy applicationsAct as a point of contact for transport companies, suppliers, customers, and regulatory bodiesBuild and maintain positive working relationships with external partners Your skills should include: Strong organisational and time-management skillsExcellent financial and numerical ability, including budgeting and payrollConfident communication skills, both written and verbalProficient in Microsoft Office and comfortable with agricultural or accounting softwareWorking knowledge of practices, compliance standards, and relevant legislationStrong problem-solving abilities and attention to detailAbility to work independently and adapt to changing seasonal demands What you'll get in returnIn return for this, you will be offered a salary up to £28,000 depending on experience and will be working within a well-establish team. Along with fully flexible working hours25 days annual leave, plus bank holidaysAlong with free onsite parking and other company benefitsOpportunities for development and upskilling are available to help you progress #
Temporary Administrator East Lothian Your new company This is a local innovative educational institute that truly transforms peoples' lives and prides itself on being a progressive and forward thinker. Our client offers an innovative and supportive work environment where career progression and development are actively encouraged. Due to an absence in the team, a role has been created for an Academic Administrative Officer. Your new role The Academic Administrator Officer's role is to provide effective and efficient administration. The role offers a responsive, proactive, flexible, and innovative administrative support function within a busy team with a challenging and diverse workload. You will support and contribute to the delivery of the organisation's strategic operations by coordinating and providing strategic administrative support across a broad range of centralised support functions. This includes liaising with a wide range of internal and external stakeholders. Key responsibilities include: Provide essential administrative support Support and assist team members. Serve as primary point of contact, coordinating a range of administrative duties with internal and external stakeholders, ensuring a proactive and responsive approach. Develop, maintain, and enhance systems, processes, databases, and statistics, and generate data for reports. Gather, analyse, and report on internal and external data and resources. Manage and report on financial transactions, including project finances. Assist in the planning and coordination of services and activities. Organise and support a variety of internal and external development events, seminars, and meetings, including room bookings, preparing agendas, materials, and papers, taking minutes, and following up on actions. Handle all administrative arrangements, organise hospitality, update and prepare virtual platforms, and ensure visitors and participants are welcomed. Contribute to marketing and communication efforts, including creating, updating, and maintaining web and internet pages, proofreading and producing marketing and promotional materials, developing newsletters and programs, and managing social media platforms and activities. What you'll need to succeed Excellent interpersonal and communication skills, both verbal and written.Ability to manage a complex and diverse workload, work under pressure, and respond to multiple deadlines.Proactive and able to work with minimum supervision as well as part of a team.Excellent data management, analysis, and reporting skills.Flexible and willing to learn new skills and take on additional tasks as required.Ability to support, coordinate, and update website, intranet, and social media content.Proficient in managing documentation, including publicity materials, with high standards of production and proofreading.High attention to detail and ability to check and verify complex data.Advanced IT skills, including Microsoft Office (Word, Excel, Outlook, Teams).Ability to manage conflicting priorities and use your own initiative.Financial administration experience and knowledge (Desirable). What you'll get in return Competitive Hourly Rate Flexible working options What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 01, 2025
Seasonal
Temporary Administrator East Lothian Your new company This is a local innovative educational institute that truly transforms peoples' lives and prides itself on being a progressive and forward thinker. Our client offers an innovative and supportive work environment where career progression and development are actively encouraged. Due to an absence in the team, a role has been created for an Academic Administrative Officer. Your new role The Academic Administrator Officer's role is to provide effective and efficient administration. The role offers a responsive, proactive, flexible, and innovative administrative support function within a busy team with a challenging and diverse workload. You will support and contribute to the delivery of the organisation's strategic operations by coordinating and providing strategic administrative support across a broad range of centralised support functions. This includes liaising with a wide range of internal and external stakeholders. Key responsibilities include: Provide essential administrative support Support and assist team members. Serve as primary point of contact, coordinating a range of administrative duties with internal and external stakeholders, ensuring a proactive and responsive approach. Develop, maintain, and enhance systems, processes, databases, and statistics, and generate data for reports. Gather, analyse, and report on internal and external data and resources. Manage and report on financial transactions, including project finances. Assist in the planning and coordination of services and activities. Organise and support a variety of internal and external development events, seminars, and meetings, including room bookings, preparing agendas, materials, and papers, taking minutes, and following up on actions. Handle all administrative arrangements, organise hospitality, update and prepare virtual platforms, and ensure visitors and participants are welcomed. Contribute to marketing and communication efforts, including creating, updating, and maintaining web and internet pages, proofreading and producing marketing and promotional materials, developing newsletters and programs, and managing social media platforms and activities. What you'll need to succeed Excellent interpersonal and communication skills, both verbal and written.Ability to manage a complex and diverse workload, work under pressure, and respond to multiple deadlines.Proactive and able to work with minimum supervision as well as part of a team.Excellent data management, analysis, and reporting skills.Flexible and willing to learn new skills and take on additional tasks as required.Ability to support, coordinate, and update website, intranet, and social media content.Proficient in managing documentation, including publicity materials, with high standards of production and proofreading.High attention to detail and ability to check and verify complex data.Advanced IT skills, including Microsoft Office (Word, Excel, Outlook, Teams).Ability to manage conflicting priorities and use your own initiative.Financial administration experience and knowledge (Desirable). What you'll get in return Competitive Hourly Rate Flexible working options What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
We are seeking a highly organised and adaptable Operations Administrator to support the day-to-day functions of our business. This is a dynamic and multi-faceted role suited to someone who thrives in a fast-paced environment, is comfortable wearing many hats, and is eager to contribute to all areas of the business. From accounts administration and sales order processing to procurement and other day to day general admin support, you'll play a key role in keeping our operations running smoothly and efficiently. Responsibilities Administrative Support Maintain company records, files, and documentation. Manage office supplies and equipment needs. Update and maintain internal systems and databases. Accounts Administration Support bookkeeping and financial data entry (e.g., invoicing, reconciliations). Assist with accounts payable and accounts receivable tasks. Liaise with internal accountants and finance teams as needed. Process sales orders and ensure accurate data entry into the system. Co-ordinating with production, producing manufacturing schedules, reporting on daily productivity. Creating and administrating works orders & processing completed documents. Review material availability with supply chain. Managing scheduled orders. Track order fulfilment and coordinate with logistics partners. Provide support to the team with customer quotations, follow-ups, and other CRM updates. Monitor the Sales email inbox and delegate appropriately. Act as a point of contact for customer and supplier queries. Ensure timely communication and resolution of operational issues. Procurement Support Create and manage purchase orders (when requested by Supply Chain). Communicate with suppliers and track incoming deliveries. Skills/Experience Proven experience in an administrative or operations role, with manufacturing background. Excellent organisational and time-management skills. Strong attention to detail and problem-solving ability. Proficiency with office software (e.g., Microsoft Office) and other standard business admin systems. Strong communication skills, both verbal and written. Ability to work independently and as part of a team. A proactive, flexible, and "can-do" attitude. Support and adhere to all Health and Safety rules & regulations. Desirable (but not essential) Experience with specific order processing or inventory software (e.g. Masterplan, Omnis etc). Training is available. Familiarity with basic accounting or bookkeeping principles. Company pension through a salary exchange scheme 25 days annual leave plus bank holidays Employee Assistance Programme Special recognition/birthday day off Life assurance Cycle to work scheme Employee discounts to well known retailers We're an equal opportunity employer. We are committed to building a diverse team and inclusive culture. If you require assistance due to a disability, please contact . If you have any questions or would like to discuss this role further, please send us a message and we'll come back to you within 1 working day. Job Alerts Get notified by email whenever a new job vacancy becomes available within Goonvean Group and our other businesses.
Jul 01, 2025
Full time
We are seeking a highly organised and adaptable Operations Administrator to support the day-to-day functions of our business. This is a dynamic and multi-faceted role suited to someone who thrives in a fast-paced environment, is comfortable wearing many hats, and is eager to contribute to all areas of the business. From accounts administration and sales order processing to procurement and other day to day general admin support, you'll play a key role in keeping our operations running smoothly and efficiently. Responsibilities Administrative Support Maintain company records, files, and documentation. Manage office supplies and equipment needs. Update and maintain internal systems and databases. Accounts Administration Support bookkeeping and financial data entry (e.g., invoicing, reconciliations). Assist with accounts payable and accounts receivable tasks. Liaise with internal accountants and finance teams as needed. Process sales orders and ensure accurate data entry into the system. Co-ordinating with production, producing manufacturing schedules, reporting on daily productivity. Creating and administrating works orders & processing completed documents. Review material availability with supply chain. Managing scheduled orders. Track order fulfilment and coordinate with logistics partners. Provide support to the team with customer quotations, follow-ups, and other CRM updates. Monitor the Sales email inbox and delegate appropriately. Act as a point of contact for customer and supplier queries. Ensure timely communication and resolution of operational issues. Procurement Support Create and manage purchase orders (when requested by Supply Chain). Communicate with suppliers and track incoming deliveries. Skills/Experience Proven experience in an administrative or operations role, with manufacturing background. Excellent organisational and time-management skills. Strong attention to detail and problem-solving ability. Proficiency with office software (e.g., Microsoft Office) and other standard business admin systems. Strong communication skills, both verbal and written. Ability to work independently and as part of a team. A proactive, flexible, and "can-do" attitude. Support and adhere to all Health and Safety rules & regulations. Desirable (but not essential) Experience with specific order processing or inventory software (e.g. Masterplan, Omnis etc). Training is available. Familiarity with basic accounting or bookkeeping principles. Company pension through a salary exchange scheme 25 days annual leave plus bank holidays Employee Assistance Programme Special recognition/birthday day off Life assurance Cycle to work scheme Employee discounts to well known retailers We're an equal opportunity employer. We are committed to building a diverse team and inclusive culture. If you require assistance due to a disability, please contact . If you have any questions or would like to discuss this role further, please send us a message and we'll come back to you within 1 working day. Job Alerts Get notified by email whenever a new job vacancy becomes available within Goonvean Group and our other businesses.
Nottingham CityCare Partnership is a Social Enterprise providing commissioned services to the NHS. We offer the benefits of NHS employment, including Agenda for Change terms, NHS Pensions, etc., with greater flexibility. Are you a strong leader with experience managing governance frameworks and ensuring high probity across organisations? Are you a highly experienced Governance professional who has worked with Boards in a fast-paced and complex environment? If so, we want to hear from you. CityCare is recruiting an inspiring and influential Assistant Director of Governance to work with our Chair, Chief Executive, and Board of Directors. You will oversee core governance duties and play a key role in achieving our strategic objectives and our mission to improve community health and wellbeing. Reporting to the Director of Finance and Corporate Services, the post holder will provide specialist advice, ensuring the organisation conducts its business with probity, accountability, and compliance with standards and regulations. The role involves committee planning and management, ensuring Board and sub-committee meetings are effective, well-organised, and properly recorded. Main duties of the job You will ensure decisions, mandates, and actions are appropriately assigned and communicated, with internal and external reports available for audit and regulation purposes. In partnership with the Director of Finance and Corporate Services, you will lead on governance documentation, including the Annual Governance Statement and signing of the annual accounts. You must be a team player with strong leadership skills, capable of working autonomously and providing excellent service to CityCare and partner organisations. You will be a point of contact for governance and legal queries, including regulatory bodies such as CQC, NHS England, and auditors. To succeed, you should be proactive, a good communicator, dedicated, flexible, and committed to providing high-quality professional governance services. Further details are available in the attached job description and person specification. About us We provide NHS Community Health Services, supporting health and wellbeing in our communities. We are a value-driven, people-focused organisation committed to excellence. Our vision is to make a daily difference to health and wellbeing, guided by our values of kindness, respect, trust, and honesty. As a social enterprise, we aim to add social value by investing in our communities and making a difference in people's lives. We value diversity and inclusion and encourage applications from disabled candidates, LGBT+ individuals, and those from BAME backgrounds, who are under-represented in our organisation. We are proud to support Veterans, Service Leavers, Reservists, and military spouses/partners, recognizing the skills and contributions they bring. CityCare is an equal opportunities employer and is committed to safeguarding vulnerable adults and children. Job responsibilities Job Purpose The Associate Director of Governance will be an experienced governance professional, capable of handling sensitive issues in a fast-paced health environment. They will act as a trusted advisor to the Chair, Chief Executive, and Board, ensuring governance and compliance across the organisation. They will lead corporate governance, assurance, and probity efforts, working closely with quality governance leads to align overarching governance strategies. The role reports directly to the Chief Executive and Chair, providing advice on governance matters and supporting Board and committee functions. Operational management lies within the Finance and Corporate Services directorate. Dimensions The postholder will develop and implement processes to promote sound governance, including maintaining governance frameworks, ensuring compliance with organisational policies, and supporting Board effectiveness and development. Key responsibilities include overseeing Board operations, ensuring legal and regulatory compliance, managing Board and committee documentation, and supporting Board recruitment, induction, and training. The role also involves managing risk frameworks, ensuring effective disclosures, and acting as a central point for governance information for audits and inspections. Further details are in the attached job description. Person Specification Qualifications Masters level education or equivalent experience Qualification in corporate governance or as a Company Secretary (ICSA) Evidence of ongoing professional development Legal background Membership of the Institute of Chartered Secretaries and Administrators Experience Senior-level experience in complex environments, preferably in health, social care, or public sector Proven experience as a Company Secretary or senior governance role in large organisations Experience supporting Boards and Committees, especially with non-executive directors Experience in strategic change and organisational improvement Handling sensitive and confidential situations effectively Preparing board papers and briefing high-level audiences Building and maintaining internal and external relationships Skills & Attributes Strong influencing and advisory skills across organisational levels Ability to challenge and provide counsel to Board Members Strategic thinking with attention to detail Problem-solving skills Resilience under pressure and uncertainty Leadership and resource management Political awareness and gravitas Legal and regulatory knowledge Effective communication skills Minute-taking proficiency Understanding NHS strategy and community interest companies Additional Information This role is subject to Disclosure and Barring Service checks, as per legal requirements. Salary: £74,290 to £85,601 per annum (pay award pending).
Jul 01, 2025
Full time
Nottingham CityCare Partnership is a Social Enterprise providing commissioned services to the NHS. We offer the benefits of NHS employment, including Agenda for Change terms, NHS Pensions, etc., with greater flexibility. Are you a strong leader with experience managing governance frameworks and ensuring high probity across organisations? Are you a highly experienced Governance professional who has worked with Boards in a fast-paced and complex environment? If so, we want to hear from you. CityCare is recruiting an inspiring and influential Assistant Director of Governance to work with our Chair, Chief Executive, and Board of Directors. You will oversee core governance duties and play a key role in achieving our strategic objectives and our mission to improve community health and wellbeing. Reporting to the Director of Finance and Corporate Services, the post holder will provide specialist advice, ensuring the organisation conducts its business with probity, accountability, and compliance with standards and regulations. The role involves committee planning and management, ensuring Board and sub-committee meetings are effective, well-organised, and properly recorded. Main duties of the job You will ensure decisions, mandates, and actions are appropriately assigned and communicated, with internal and external reports available for audit and regulation purposes. In partnership with the Director of Finance and Corporate Services, you will lead on governance documentation, including the Annual Governance Statement and signing of the annual accounts. You must be a team player with strong leadership skills, capable of working autonomously and providing excellent service to CityCare and partner organisations. You will be a point of contact for governance and legal queries, including regulatory bodies such as CQC, NHS England, and auditors. To succeed, you should be proactive, a good communicator, dedicated, flexible, and committed to providing high-quality professional governance services. Further details are available in the attached job description and person specification. About us We provide NHS Community Health Services, supporting health and wellbeing in our communities. We are a value-driven, people-focused organisation committed to excellence. Our vision is to make a daily difference to health and wellbeing, guided by our values of kindness, respect, trust, and honesty. As a social enterprise, we aim to add social value by investing in our communities and making a difference in people's lives. We value diversity and inclusion and encourage applications from disabled candidates, LGBT+ individuals, and those from BAME backgrounds, who are under-represented in our organisation. We are proud to support Veterans, Service Leavers, Reservists, and military spouses/partners, recognizing the skills and contributions they bring. CityCare is an equal opportunities employer and is committed to safeguarding vulnerable adults and children. Job responsibilities Job Purpose The Associate Director of Governance will be an experienced governance professional, capable of handling sensitive issues in a fast-paced health environment. They will act as a trusted advisor to the Chair, Chief Executive, and Board, ensuring governance and compliance across the organisation. They will lead corporate governance, assurance, and probity efforts, working closely with quality governance leads to align overarching governance strategies. The role reports directly to the Chief Executive and Chair, providing advice on governance matters and supporting Board and committee functions. Operational management lies within the Finance and Corporate Services directorate. Dimensions The postholder will develop and implement processes to promote sound governance, including maintaining governance frameworks, ensuring compliance with organisational policies, and supporting Board effectiveness and development. Key responsibilities include overseeing Board operations, ensuring legal and regulatory compliance, managing Board and committee documentation, and supporting Board recruitment, induction, and training. The role also involves managing risk frameworks, ensuring effective disclosures, and acting as a central point for governance information for audits and inspections. Further details are in the attached job description. Person Specification Qualifications Masters level education or equivalent experience Qualification in corporate governance or as a Company Secretary (ICSA) Evidence of ongoing professional development Legal background Membership of the Institute of Chartered Secretaries and Administrators Experience Senior-level experience in complex environments, preferably in health, social care, or public sector Proven experience as a Company Secretary or senior governance role in large organisations Experience supporting Boards and Committees, especially with non-executive directors Experience in strategic change and organisational improvement Handling sensitive and confidential situations effectively Preparing board papers and briefing high-level audiences Building and maintaining internal and external relationships Skills & Attributes Strong influencing and advisory skills across organisational levels Ability to challenge and provide counsel to Board Members Strategic thinking with attention to detail Problem-solving skills Resilience under pressure and uncertainty Leadership and resource management Political awareness and gravitas Legal and regulatory knowledge Effective communication skills Minute-taking proficiency Understanding NHS strategy and community interest companies Additional Information This role is subject to Disclosure and Barring Service checks, as per legal requirements. Salary: £74,290 to £85,601 per annum (pay award pending).
Vacancy Temporary HR Administrator (Maternity Cover) Location: Doncaster Business: SARIA s UK operations have a market-leading presence in a wide range of sectors associated with the food chain. The Group s companies manufacture quality products for use in human and animal foodstuffs, agriculture, aquaculture, and industrial applications. The company also produces biofuels and renewable energy and provides services for farming and the food industry. The company has a UK annual turnover approaching £280 million and employs around 1,000 people at 19 sites across the country The Position Applications are invited for an experienced Temporary HR Administrator to join our Human Resources Team based at our Doncaster Site. This is a full time, position, working 40 hour per week (Monday to Friday). It is expected that the position will be for a period of 6-9 months. As a Temporary HR Administrator, your duties and responsibilities will vary based on the Company s requirements and will include, but are not limited to: Assist with various processes within the HR Team, such as absence management and new starter / leaver processes. Creating and maintaining both hard and electronic personnel files, ensuring that all personnel information held for all employees is updated as required in line with GDPR legislation and highlighting discrepancies to the HR Supervisor. Completion of various administrative duties, including the completion of new starter documentation - inclusive of Right to Work in UK checks, incoming/outgoing references, healthcare letters, occupational health referrals and ad hoc letters when required. Monitoring and maintenance of various HR spreadsheets, trackers and the requirement to produce reports, when needed. Arranging meetings and associated activities, including notifications to employees and/or Managers. Provide HR support during formal absence meetings and low level formal investigation meetings. Also support during meetings by taking minutes (notes), which is required frequently. Supporting the recruitment process by shortlisting CV s, organising interviews, liaising with candidates regarding interview outcomes and accompanying the Recruitment Officer when attending recruitment events / career fairs. Support the L&D Coordinator with various administrative related tasks, such as scheduling, planning and assist with arranging training sessions / events. Provide support with both monthly and weekly new starters and leavers. Process invoices, obtain required approval and liaise with the finance team to ensure completion of this process. Completion of general administration tasks to support the HR department such as sorting post, devising standard documents and ensuring filing is completed in a timely manner. Undertake ad hoc tasks as and when required. The Person Educated to Grade C or Level 4 in Mathematics and English at GCSE Level, or equivalent. Having a HR Foundation Certificate in Human Resource Practice (Level 3) is desirable. At least 2 years experience working within an administrative role within a HR Team. Pro-active approach to work and commitment to ensuring attention to detail. Excellent communication and interpersonal skills, including written communications. Good IT skills in Microsoft Word, Excel and Powerpoint. Ability to manage own time effectively and be able to work tactfully and diplomatically. An understanding of Equality and Diversity, GDPR and Employment Law. Salary: Competitive salary plus Company benefits Please apply in writing with a copy of your CV and a Covering Letter to the HR Department, Ings Road, Doncaster, DN5 9TL or e-mail (url removed). Please note that only shortlisted applicants will be contacted due to the high volume of CV s being received. Closing Date 12th July 2025
Jul 01, 2025
Seasonal
Vacancy Temporary HR Administrator (Maternity Cover) Location: Doncaster Business: SARIA s UK operations have a market-leading presence in a wide range of sectors associated with the food chain. The Group s companies manufacture quality products for use in human and animal foodstuffs, agriculture, aquaculture, and industrial applications. The company also produces biofuels and renewable energy and provides services for farming and the food industry. The company has a UK annual turnover approaching £280 million and employs around 1,000 people at 19 sites across the country The Position Applications are invited for an experienced Temporary HR Administrator to join our Human Resources Team based at our Doncaster Site. This is a full time, position, working 40 hour per week (Monday to Friday). It is expected that the position will be for a period of 6-9 months. As a Temporary HR Administrator, your duties and responsibilities will vary based on the Company s requirements and will include, but are not limited to: Assist with various processes within the HR Team, such as absence management and new starter / leaver processes. Creating and maintaining both hard and electronic personnel files, ensuring that all personnel information held for all employees is updated as required in line with GDPR legislation and highlighting discrepancies to the HR Supervisor. Completion of various administrative duties, including the completion of new starter documentation - inclusive of Right to Work in UK checks, incoming/outgoing references, healthcare letters, occupational health referrals and ad hoc letters when required. Monitoring and maintenance of various HR spreadsheets, trackers and the requirement to produce reports, when needed. Arranging meetings and associated activities, including notifications to employees and/or Managers. Provide HR support during formal absence meetings and low level formal investigation meetings. Also support during meetings by taking minutes (notes), which is required frequently. Supporting the recruitment process by shortlisting CV s, organising interviews, liaising with candidates regarding interview outcomes and accompanying the Recruitment Officer when attending recruitment events / career fairs. Support the L&D Coordinator with various administrative related tasks, such as scheduling, planning and assist with arranging training sessions / events. Provide support with both monthly and weekly new starters and leavers. Process invoices, obtain required approval and liaise with the finance team to ensure completion of this process. Completion of general administration tasks to support the HR department such as sorting post, devising standard documents and ensuring filing is completed in a timely manner. Undertake ad hoc tasks as and when required. The Person Educated to Grade C or Level 4 in Mathematics and English at GCSE Level, or equivalent. Having a HR Foundation Certificate in Human Resource Practice (Level 3) is desirable. At least 2 years experience working within an administrative role within a HR Team. Pro-active approach to work and commitment to ensuring attention to detail. Excellent communication and interpersonal skills, including written communications. Good IT skills in Microsoft Word, Excel and Powerpoint. Ability to manage own time effectively and be able to work tactfully and diplomatically. An understanding of Equality and Diversity, GDPR and Employment Law. Salary: Competitive salary plus Company benefits Please apply in writing with a copy of your CV and a Covering Letter to the HR Department, Ings Road, Doncaster, DN5 9TL or e-mail (url removed). Please note that only shortlisted applicants will be contacted due to the high volume of CV s being received. Closing Date 12th July 2025
Just Recruitment is working with a well-regarded and long-standing family business based on the outskirts of Colchester - looking to add an Accounts Administrator to their team. Please note that due to location, you will need access to your own transport. Working hours Monday - Friday 8.30am - 5.30pm - or company can be flexible and can offer a 4 day week. Free parking 1 hour lunch break Suitable applicants will have a minimum of 3 years' experience working with Sage 50 accounts and Sage payroll, with the ability to work on their own initiative. The role is focused within the remit of bookkeeping up to trial balance using Sage software. Duties include: Ensure timely and accurate recording of financial transactions. Daily financial operations, including posting of supplier invoices, reconciliation of supplier accounts, accounts payable management, creation of customer invoices, accounts receivable management, etc. Perform bank/credit-card reconciliations including a factoring banking account and Petty cash accounts. Quarterly VAT returns and analysis. (including RTI submission to HMRC) Prepare weekly aged creditors reports and process weekly supplier payment run accordingly. Prepare monthly aged debtors reports and provide credit control where required. Maintain cashflow forecast for the Finance director to review. Process monthly payroll, payments, journal entries and year end procedures (including RTI submission to HMRC) Manage auto enrolment pension contributions, submissions and legal returns to the pensions regulator. Skills required: Significant experience in finance or accounting. Proficiency with accounting software Sage 50 and payroll. Advanced knowledge of spreadsheet software such as Excel. Excellent communication and interpersonal skills. Experience in data entry. Effective decision-making and problem-solving techniques within a finance environment. For more information on this position, please contact Just Recruitment Group Ltd on telephone (phone number removed) quoting job reference (phone number removed). Please note that if you have not been contacted within 7 days, your application for this position has been unsuccessful.
Jul 01, 2025
Full time
Just Recruitment is working with a well-regarded and long-standing family business based on the outskirts of Colchester - looking to add an Accounts Administrator to their team. Please note that due to location, you will need access to your own transport. Working hours Monday - Friday 8.30am - 5.30pm - or company can be flexible and can offer a 4 day week. Free parking 1 hour lunch break Suitable applicants will have a minimum of 3 years' experience working with Sage 50 accounts and Sage payroll, with the ability to work on their own initiative. The role is focused within the remit of bookkeeping up to trial balance using Sage software. Duties include: Ensure timely and accurate recording of financial transactions. Daily financial operations, including posting of supplier invoices, reconciliation of supplier accounts, accounts payable management, creation of customer invoices, accounts receivable management, etc. Perform bank/credit-card reconciliations including a factoring banking account and Petty cash accounts. Quarterly VAT returns and analysis. (including RTI submission to HMRC) Prepare weekly aged creditors reports and process weekly supplier payment run accordingly. Prepare monthly aged debtors reports and provide credit control where required. Maintain cashflow forecast for the Finance director to review. Process monthly payroll, payments, journal entries and year end procedures (including RTI submission to HMRC) Manage auto enrolment pension contributions, submissions and legal returns to the pensions regulator. Skills required: Significant experience in finance or accounting. Proficiency with accounting software Sage 50 and payroll. Advanced knowledge of spreadsheet software such as Excel. Excellent communication and interpersonal skills. Experience in data entry. Effective decision-making and problem-solving techniques within a finance environment. For more information on this position, please contact Just Recruitment Group Ltd on telephone (phone number removed) quoting job reference (phone number removed). Please note that if you have not been contacted within 7 days, your application for this position has been unsuccessful.
Senior Tax Manager- Tax Compliance and Reporting We help people achieve a better later life. That's our purpose and it's the reason we exist. We are a fast-growing FTSE 250 company helping customers enjoy the retirement they deserve. We do this through a variety of market leading, award-winning products and services, delivered by a diverse team of over 1,400 purpose-led colleagues who genuinely put the customer at the heart of everything we do. This is a brilliant time to join our business. We are on an exciting growth journey to become the UK's most loved retirement expert. About the role Reporting to the Head of Tax, as the Tax Compliance and Reporting Senior Manager you will be responsible for providing tax services to the Just Group, including Corporation Tax and Value Added Tax. Services will include tax compliance, tax reporting and submission of appropriate tax and related returns for the Group. You will assist in the operational aspects of the in-house tax function across a range of taxes. The role focusses on reporting and control of JRP Group tax (both group and company level) but will also include involvement in interesting advisory projects with exposure to stakeholders from across the business including at executive level. Responsibilities Corporation Tax Manage the outsourced annual corporation tax computations for the Just Retirement Group. Preparation of accurate and timely year quarterly tax provisions for IFRS and PRA reporting for review. Group tax consolidation each hard close month. Analysis of expenditure in key areas to ensure appropriate tax treatment. Provide support to the business for Solvency II reporting. Preparation of audit deliverables. Preparation of Quarterly Instalment Payment calculations. VAT Preparation of the quarterly VAT return, ensuring all transactions are recorded accurately. Preparation of working papers to support the calculation of the Partial Exemption Special Methodology and the annual adjustment. Prepare Error Correction Notices (ECNs) for reclaim of input tax in line with the recently agreed Partial Exemption Special Methodology (PESM). Liaise with HMRC in relation to these ECNs and manage any enquiries to ensure the speedy repayment of input tax Work with Finance to find establish a process for ongoing preparation of PESM calculations on an ongoing basis. Work with Change and Investment Operations to continuously improve our reporting processes. Annuitants PAYE Manage the Annuitants PAYE Tax Administrator. Skills & Experience Qualified accountant (ACA,CA,ACCA,CIMA) is essential for the role Chartered Tax Advisor (CTA) is desirable Extensive accounting and tax technical knowledge within financial services Ability to manage numerous stakeholders Company Benefits A Competitive Salary, Pension Scheme and Life Assurance Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday Private Medical Cover and Income Protection, just in case A generous and highly achievable bonus scheme - paid annually based on individual and company performance against targets Opportunity to progress within your career both in-role and within the company FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site) A variety of Employee Funded Benefits available to you via our Online Benefits Portal Plus, several additional purchase options available for you and your loved ones
Jun 30, 2025
Full time
Senior Tax Manager- Tax Compliance and Reporting We help people achieve a better later life. That's our purpose and it's the reason we exist. We are a fast-growing FTSE 250 company helping customers enjoy the retirement they deserve. We do this through a variety of market leading, award-winning products and services, delivered by a diverse team of over 1,400 purpose-led colleagues who genuinely put the customer at the heart of everything we do. This is a brilliant time to join our business. We are on an exciting growth journey to become the UK's most loved retirement expert. About the role Reporting to the Head of Tax, as the Tax Compliance and Reporting Senior Manager you will be responsible for providing tax services to the Just Group, including Corporation Tax and Value Added Tax. Services will include tax compliance, tax reporting and submission of appropriate tax and related returns for the Group. You will assist in the operational aspects of the in-house tax function across a range of taxes. The role focusses on reporting and control of JRP Group tax (both group and company level) but will also include involvement in interesting advisory projects with exposure to stakeholders from across the business including at executive level. Responsibilities Corporation Tax Manage the outsourced annual corporation tax computations for the Just Retirement Group. Preparation of accurate and timely year quarterly tax provisions for IFRS and PRA reporting for review. Group tax consolidation each hard close month. Analysis of expenditure in key areas to ensure appropriate tax treatment. Provide support to the business for Solvency II reporting. Preparation of audit deliverables. Preparation of Quarterly Instalment Payment calculations. VAT Preparation of the quarterly VAT return, ensuring all transactions are recorded accurately. Preparation of working papers to support the calculation of the Partial Exemption Special Methodology and the annual adjustment. Prepare Error Correction Notices (ECNs) for reclaim of input tax in line with the recently agreed Partial Exemption Special Methodology (PESM). Liaise with HMRC in relation to these ECNs and manage any enquiries to ensure the speedy repayment of input tax Work with Finance to find establish a process for ongoing preparation of PESM calculations on an ongoing basis. Work with Change and Investment Operations to continuously improve our reporting processes. Annuitants PAYE Manage the Annuitants PAYE Tax Administrator. Skills & Experience Qualified accountant (ACA,CA,ACCA,CIMA) is essential for the role Chartered Tax Advisor (CTA) is desirable Extensive accounting and tax technical knowledge within financial services Ability to manage numerous stakeholders Company Benefits A Competitive Salary, Pension Scheme and Life Assurance Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday Private Medical Cover and Income Protection, just in case A generous and highly achievable bonus scheme - paid annually based on individual and company performance against targets Opportunity to progress within your career both in-role and within the company FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site) A variety of Employee Funded Benefits available to you via our Online Benefits Portal Plus, several additional purchase options available for you and your loved ones
Senior Administrator - Shipping Location: St Katherine Docks - London (hybrid working, 3 days in the office) Salary: £35-34k Join Our Team as a Senior Administrator Are you ready to take your career to new heights in the shipping industry? We are a leading organisation in the shipping industry, specialising in innovative and efficient shipping solutions. We are currently seeking a dynamic and detail-oriented Senior Administrator to join our team near St Katherine Docks. About the Role: As a Senior Administrator, you will play a vital role in overseeing the financial aspects of our crewing operations. Your expertise will ensure accuracy in crew-related expenses, validate invoices, and prepare crew budgets while analysing cost variances. If you thrive in a fast-paced environment and enjoy working collaboratively, this is the position for you! Key Duties: Collaborate with the Finance Department to verify the accuracy of invoices and statements from manning agents Address inconsistencies regarding monthly invoices Review monthly operating expense reports to ensure alignment with budgets Maintain records and participate in monthly/quarterly meetings Check vendor statements to ensure timely and error-free invoice processing Monitor expenses and manage relevant documentation What We're Looking For: Previous experience in the shipping/marine industry Strong interpersonal and communication skills (both verbal and written) Sharp analytical abilities and attention to detail Team player with the ability to work independently Excellent time management skills and ability to meet deadlines Background in administration Technical Competencies: Proficiency in Microsoft Office, especially Excel Familiarity with company software applications Why Join Us? Be part of a vibrant and supportive team that values your contributions. Engage in a dynamic work environment where every day brings new opportunities. Contribute to the success of a leading organisation in the shipping industry. Great benefits and hybrid working If you're excited about this opportunity and meet the qualifications, we would love to hear from you! Apply now to embark on a fulfilling career with us and help navigate the future of shipping! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jun 30, 2025
Full time
Senior Administrator - Shipping Location: St Katherine Docks - London (hybrid working, 3 days in the office) Salary: £35-34k Join Our Team as a Senior Administrator Are you ready to take your career to new heights in the shipping industry? We are a leading organisation in the shipping industry, specialising in innovative and efficient shipping solutions. We are currently seeking a dynamic and detail-oriented Senior Administrator to join our team near St Katherine Docks. About the Role: As a Senior Administrator, you will play a vital role in overseeing the financial aspects of our crewing operations. Your expertise will ensure accuracy in crew-related expenses, validate invoices, and prepare crew budgets while analysing cost variances. If you thrive in a fast-paced environment and enjoy working collaboratively, this is the position for you! Key Duties: Collaborate with the Finance Department to verify the accuracy of invoices and statements from manning agents Address inconsistencies regarding monthly invoices Review monthly operating expense reports to ensure alignment with budgets Maintain records and participate in monthly/quarterly meetings Check vendor statements to ensure timely and error-free invoice processing Monitor expenses and manage relevant documentation What We're Looking For: Previous experience in the shipping/marine industry Strong interpersonal and communication skills (both verbal and written) Sharp analytical abilities and attention to detail Team player with the ability to work independently Excellent time management skills and ability to meet deadlines Background in administration Technical Competencies: Proficiency in Microsoft Office, especially Excel Familiarity with company software applications Why Join Us? Be part of a vibrant and supportive team that values your contributions. Engage in a dynamic work environment where every day brings new opportunities. Contribute to the success of a leading organisation in the shipping industry. Great benefits and hybrid working If you're excited about this opportunity and meet the qualifications, we would love to hear from you! Apply now to embark on a fulfilling career with us and help navigate the future of shipping! Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Administrator (Purchasing & Manufacturing Production Support) - (Full Time/Permanent) Location: Altrincham Are you a proactive, organised, and detail-focused individual with experience in purchasing and production coordination within a manufacturing environment? We re looking for a Purchasing and Production Coordinator to join our dynamic team and help drive our operations forward. Key Responsibilities: Raise and manage purchase orders for spare parts and stock Monitor delivery schedules and chase suppliers when needed Resolve supplier issues such as damaged or late deliveries Maintain accurate stock records using Sage Prepare and send quotations for spare parts and small orders Process sales orders and coordinate dispatch Handle supplier invoices and liaise with Finance Perform general clerical duties within the production office Key Requirements: Experience in a similar role within manufacturing Strong working knowledge of Sage and Office 365 Organised, accurate and able to manage multiple tasks Excellent communication skills written and verbal GCSEs/A-Levels (or equivalent); further training beneficial Package: Salary - Negotiable depending on experience 35 hours per week, Monday to Friday 25 days holiday and 8 Bank Holidays Simply Health Cash Plan Cycle to Work Scheme Up to 20% working from home Group Life cover after 3 months service Group Income Protection after 12 months service Pension Ready to take the next step in your career? Apply today and be part of a company where your contribution truly matters. Please note: Applicants must have the right to work in the UK
Jun 29, 2025
Full time
Administrator (Purchasing & Manufacturing Production Support) - (Full Time/Permanent) Location: Altrincham Are you a proactive, organised, and detail-focused individual with experience in purchasing and production coordination within a manufacturing environment? We re looking for a Purchasing and Production Coordinator to join our dynamic team and help drive our operations forward. Key Responsibilities: Raise and manage purchase orders for spare parts and stock Monitor delivery schedules and chase suppliers when needed Resolve supplier issues such as damaged or late deliveries Maintain accurate stock records using Sage Prepare and send quotations for spare parts and small orders Process sales orders and coordinate dispatch Handle supplier invoices and liaise with Finance Perform general clerical duties within the production office Key Requirements: Experience in a similar role within manufacturing Strong working knowledge of Sage and Office 365 Organised, accurate and able to manage multiple tasks Excellent communication skills written and verbal GCSEs/A-Levels (or equivalent); further training beneficial Package: Salary - Negotiable depending on experience 35 hours per week, Monday to Friday 25 days holiday and 8 Bank Holidays Simply Health Cash Plan Cycle to Work Scheme Up to 20% working from home Group Life cover after 3 months service Group Income Protection after 12 months service Pension Ready to take the next step in your career? Apply today and be part of a company where your contribution truly matters. Please note: Applicants must have the right to work in the UK
Centre Administrator The MLA Center Administrator is a full-time, seasonal position (mid-June until mid-August) with MLA , which is the trade name for Go Languages Worldwide ltd in the UK and Study World Corp. in the US. As the Center Administrator, you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and well-being of international high school students attending our cultural immersion program. Position Overview Responsible for all logistics and financing Reports to Centre Director Employment from end of June - beginning of August 6 working days per week 1 day off per week Required Skills Positive outlook Enthusiasm Excellent organization skills Ability to work long hours in a high-pressure environment Proficient with Microsoft Office suite, especially Excel Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA's work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS University of Reading (Other locations we operate: King's College, Brunel University, Roehampton University, University of Surrey, Dulwich College, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Heriot-Watt University, University of Worcester, The Duke of York's Royal Military School) DATES June 19, 2025 - August 15, 2025 Contract dates may vary to meet the needs of the program SCHEDULE As an Centre Admin, you'll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you'll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records Excellent communication (verbal and written) Attention to detail Self-motivation Ability to establish excellent relationships with our clients, specifically the Group Leaders Aptitude to effectively use Microsoft Word and Excel Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests Additional preferred qualifications: Associate's or Bachelor's Degree Prior work experience as a manager Prior experience overseeing a strict operating budget First Aid certification Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session Review itineraries and become knowledgeable about all aspects of the program Complete any required training sessions/courses as directed Become familiar with the mlaEasy Center Management software Management of the Center Assist in maintaining a clean, organized, and professional Center Office Attend all meetings with Group Leaders in support of the Center Director Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans Maintain 24-hour on-call emergency assistance for the Center Address any guest or staff concerns and properly document and report concerns Be aware of any specific safeguarding needs of minors (those under the age of 18) Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival Attend the Group Leader meeting within 24-hours of arrival Confirm the student and Group Leader handbooks are available and the contents are being adhered to Follow-up with staff to verify all guest inquiries are handled promptly and effectively Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA Ensure a correct rooming list has been provided to the Center in accordance with the Center contract Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage Collect and catalog all receipts for purchases made by the staff Manage the Center petty cash and participate in weekly audits by the Center Director Manage the distribution and reconciliation of staff meal cards Assist the Activity Manager with the booking and confirming of extra excursions Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners Administer the collection and distribution of the student passports and security deposits Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary Attend regular staff meetings to maintain good communication and positive morale Participate in the end-of-program staff evaluations and program report Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly Assist the Center Director to ensure grievance and disciplinary procedures are adhered to Provide support for all direct reports and subordinates when necessary Maintain regular communication with the COO and/or the Head Office Use company-provided communication channels for all business correspondences including company email and phone Develop and maintain open lines of communication with Group Leaders Support MLA Center Administrators at other centers when required Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions Assist the Activity Manager to confirm all contracts and payments have been made to vendors On-Campus Activities Maintain a visible presence at the Center Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly Ensure receipts are collected for all purchases made for on-campus activities Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present Apply fines to guests for damages to residence halls and/or campus property Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate's education and experience. Starting salary is from GBP 550per week (+ Holiday Pay 12.07%). The Centre Adminwill also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible Develop a good rapport with the students and Group Leaders and avoid absences as much as possible . click apply for full job details
Jun 28, 2025
Full time
Centre Administrator The MLA Center Administrator is a full-time, seasonal position (mid-June until mid-August) with MLA , which is the trade name for Go Languages Worldwide ltd in the UK and Study World Corp. in the US. As the Center Administrator, you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and well-being of international high school students attending our cultural immersion program. Position Overview Responsible for all logistics and financing Reports to Centre Director Employment from end of June - beginning of August 6 working days per week 1 day off per week Required Skills Positive outlook Enthusiasm Excellent organization skills Ability to work long hours in a high-pressure environment Proficient with Microsoft Office suite, especially Excel Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA's work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS University of Reading (Other locations we operate: King's College, Brunel University, Roehampton University, University of Surrey, Dulwich College, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Heriot-Watt University, University of Worcester, The Duke of York's Royal Military School) DATES June 19, 2025 - August 15, 2025 Contract dates may vary to meet the needs of the program SCHEDULE As an Centre Admin, you'll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you'll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records Excellent communication (verbal and written) Attention to detail Self-motivation Ability to establish excellent relationships with our clients, specifically the Group Leaders Aptitude to effectively use Microsoft Word and Excel Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests Additional preferred qualifications: Associate's or Bachelor's Degree Prior work experience as a manager Prior experience overseeing a strict operating budget First Aid certification Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session Review itineraries and become knowledgeable about all aspects of the program Complete any required training sessions/courses as directed Become familiar with the mlaEasy Center Management software Management of the Center Assist in maintaining a clean, organized, and professional Center Office Attend all meetings with Group Leaders in support of the Center Director Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans Maintain 24-hour on-call emergency assistance for the Center Address any guest or staff concerns and properly document and report concerns Be aware of any specific safeguarding needs of minors (those under the age of 18) Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival Attend the Group Leader meeting within 24-hours of arrival Confirm the student and Group Leader handbooks are available and the contents are being adhered to Follow-up with staff to verify all guest inquiries are handled promptly and effectively Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA Ensure a correct rooming list has been provided to the Center in accordance with the Center contract Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage Collect and catalog all receipts for purchases made by the staff Manage the Center petty cash and participate in weekly audits by the Center Director Manage the distribution and reconciliation of staff meal cards Assist the Activity Manager with the booking and confirming of extra excursions Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners Administer the collection and distribution of the student passports and security deposits Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary Attend regular staff meetings to maintain good communication and positive morale Participate in the end-of-program staff evaluations and program report Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly Assist the Center Director to ensure grievance and disciplinary procedures are adhered to Provide support for all direct reports and subordinates when necessary Maintain regular communication with the COO and/or the Head Office Use company-provided communication channels for all business correspondences including company email and phone Develop and maintain open lines of communication with Group Leaders Support MLA Center Administrators at other centers when required Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions Assist the Activity Manager to confirm all contracts and payments have been made to vendors On-Campus Activities Maintain a visible presence at the Center Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly Ensure receipts are collected for all purchases made for on-campus activities Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present Apply fines to guests for damages to residence halls and/or campus property Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate's education and experience. Starting salary is from GBP 550per week (+ Holiday Pay 12.07%). The Centre Adminwill also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible Develop a good rapport with the students and Group Leaders and avoid absences as much as possible . click apply for full job details
Centre Administrator The MLA Center Administrator is a full-time, seasonal position (mid-June until mid-August) with MLA , which is the trade name for Go Languages Worldwide ltd in the UK and Study World Corp. in the US. As the Center Administrator, you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and well-being of international high school students attending our cultural immersion program. Position Overview Responsible for all logistics and financing Reports to Centre Director Employment from end of June - beginning of August 6 working days per week 1 day off per week Required Skills Positive outlook Enthusiasm Excellent organization skills Ability to work long hours in a high-pressure environment Proficient with Microsoft Office suite, especially Excel Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA's work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS Brunel University (Other locations we operate: University of Reading, Kings College, Roehampton University, University of Surrey, Dulwich College, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Heriot-Watt University, University of Worcester, The Duke of York's Royal Military School) DATES June 19, 2025 - August 15, 2025 Contract dates may vary to meet the needs of the program SCHEDULE As an Centre Admin, you'll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you'll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records Excellent communication (verbal and written) Attention to detail Self-motivation Ability to establish excellent relationships with our clients, specifically the Group Leaders Aptitude to effectively use Microsoft Word and Excel Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests Additional preferred qualifications: Associate's or Bachelor's Degree Prior work experience as a manager Prior experience overseeing a strict operating budget First Aid certification Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session Review itineraries and become knowledgeable about all aspects of the program Complete any required training sessions/courses as directed Become familiar with the mlaEasy Center Management software Management of the Center Assist in maintaining a clean, organized, and professional Center Office Attend all meetings with Group Leaders in support of the Center Director Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans Maintain 24-hour on-call emergency assistance for the Center Address any guest or staff concerns and properly document and report concerns Be aware of any specific safeguarding needs of minors (those under the age of 18) Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival Attend the Group Leader meeting within 24-hours of arrival Confirm the student and Group Leader handbooks are available and the contents are being adhered to Follow-up with staff to verify all guest inquiries are handled promptly and effectively Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA Ensure a correct rooming list has been provided to the Center in accordance with the Center contract Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage Collect and catalog all receipts for purchases made by the staff Manage the Center petty cash and participate in weekly audits by the Center Director Manage the distribution and reconciliation of staff meal cards Assist the Activity Manager with the booking and confirming of extra excursions Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners Administer the collection and distribution of the student passports and security deposits Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary Attend regular staff meetings to maintain good communication and positive morale Participate in the end-of-program staff evaluations and program report Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly Assist the Center Director to ensure grievance and disciplinary procedures are adhered to Provide support for all direct reports and subordinates when necessary Maintain regular communication with the COO and/or the Head Office Use company-provided communication channels for all business correspondences including company email and phone Develop and maintain open lines of communication with Group Leaders Support MLA Center Administrators at other centers when required Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions Assist the Activity Manager to confirm all contracts and payments have been made to vendors On-Campus Activities Maintain a visible presence at the Center Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly Ensure receipts are collected for all purchases made for on-campus activities Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present Apply fines to guests for damages to residence halls and/or campus property Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate's education and experience. Starting salary is from GBP 550per week (+ Holiday Pay 12.07%). The Centre Adminwill also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible Develop a good rapport with the students and Group Leaders and avoid absences as much as possible . click apply for full job details
Jun 28, 2025
Full time
Centre Administrator The MLA Center Administrator is a full-time, seasonal position (mid-June until mid-August) with MLA , which is the trade name for Go Languages Worldwide ltd in the UK and Study World Corp. in the US. As the Center Administrator, you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and well-being of international high school students attending our cultural immersion program. Position Overview Responsible for all logistics and financing Reports to Centre Director Employment from end of June - beginning of August 6 working days per week 1 day off per week Required Skills Positive outlook Enthusiasm Excellent organization skills Ability to work long hours in a high-pressure environment Proficient with Microsoft Office suite, especially Excel Company For almost 50 years, MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe, culturally immersive youth programming. With travel and education at the forefront of our mission, MLA's work culture is always exciting and full of change. We are an international team who loves sharing culture, stories of travel, and a passion for working with youth and enlarging their perspectives of the world. Company Mission Statement MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety, education, and cultural immersion. LOCATIONS Brunel University (Other locations we operate: University of Reading, Kings College, Roehampton University, University of Surrey, Dulwich College, University of Wales Trinity Saint David, Moulton College, University of Portsmouth, Heriot-Watt University, University of Worcester, The Duke of York's Royal Military School) DATES June 19, 2025 - August 15, 2025 Contract dates may vary to meet the needs of the program SCHEDULE As an Centre Admin, you'll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings, afternoons, evenings, and weekends, providing you with diverse working hours. For example, you may be scheduled for a morning and afternoon shift one day, and an afternoon and evening shift the next. Each staff member is contracted for up to 44 hours per week. At the end of every week, you'll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded. Required Knowledge, Skills and Experience The successful candidate must have a high school degree or equivalent. Furthermore, you are a successful candidate if you have good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school. You must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients. Additional required skills include: Financial background in managing a budget, recording expenses, and maintaining accurate records Excellent communication (verbal and written) Attention to detail Self-motivation Ability to establish excellent relationships with our clients, specifically the Group Leaders Aptitude to effectively use Microsoft Word and Excel Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests Additional preferred qualifications: Associate's or Bachelor's Degree Prior work experience as a manager Prior experience overseeing a strict operating budget First Aid certification Key Position Accountabilities Pre-Program Attend all required, paid training/induction meetings prior to the start of a session Review itineraries and become knowledgeable about all aspects of the program Complete any required training sessions/courses as directed Become familiar with the mlaEasy Center Management software Management of the Center Assist in maintaining a clean, organized, and professional Center Office Attend all meetings with Group Leaders in support of the Center Director Attend regular meetings with Campus Partners which may include Conference Services, Dining Services, and Public Safety to record minutes Welfare & Safeguarding Support the Center Director in establishing and effectively communicating to staff and guests site-specific emergency evacuation and preparedness plans Maintain 24-hour on-call emergency assistance for the Center Address any guest or staff concerns and properly document and report concerns Be aware of any specific safeguarding needs of minors (those under the age of 18) Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively Company Quality Performance Participate in a comprehensive Center induction to all new guests within 24-hours of arrival Attend the Group Leader meeting within 24-hours of arrival Confirm the student and Group Leader handbooks are available and the contents are being adhered to Follow-up with staff to verify all guest inquiries are handled promptly and effectively Program Set-Up Oversee the staff with the preparation of the site to include the set-up of the Center Office Assist with the set-up of student rooms by distributing linen, arranging furniture, and preparing keys Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA Ensure a correct rooming list has been provided to the Center in accordance with the Center contract Administrative Duties Maintain the Master Center Excel file with detailed housing, dining, and facilities usage Collect and catalog all receipts for purchases made by the staff Manage the Center petty cash and participate in weekly audits by the Center Director Manage the distribution and reconciliation of staff meal cards Assist the Activity Manager with the booking and confirming of extra excursions Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners Administer the collection and distribution of the student passports and security deposits Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary Attend regular staff meetings to maintain good communication and positive morale Participate in the end-of-program staff evaluations and program report Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication Liaising Develop a good business relationship with the college/university to ensure the contract is being applied properly Assist the Center Director to ensure grievance and disciplinary procedures are adhered to Provide support for all direct reports and subordinates when necessary Maintain regular communication with the COO and/or the Head Office Use company-provided communication channels for all business correspondences including company email and phone Develop and maintain open lines of communication with Group Leaders Support MLA Center Administrators at other centers when required Off-Campus Excursions Ensure receipts are collected for all purchases made on/for excursions Assist the Activity Manager to confirm all contracts and payments have been made to vendors On-Campus Activities Maintain a visible presence at the Center Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly Ensure receipts are collected for all purchases made for on-campus activities Residence Hall Supervision Support the Night Guardian in the event any issues arise requiring that more than one person be present Apply fines to guests for damages to residence halls and/or campus property Compensation The Centre Admin is compensated as a weekly salary commensurate with the successful candidate's education and experience. Starting salary is from GBP 550per week (+ Holiday Pay 12.07%). The Centre Adminwill also receive complimentary room and full board as part of their compensation package. MLA Reputation and Code of Conduct To actively support MLA in its mission to provide quality learning To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible Develop a good rapport with the students and Group Leaders and avoid absences as much as possible . click apply for full job details
