Executive Assistant - Job Description - Patria is, essentially, a long-lasting and resilient entrepreneurial Partnership, that continually observes reality, anticipates trends and adapts to capture them. Here we are home to professionals who carry this entrepreneurial spirit, who know how to transform ideas into real business opportunities, and who are engaged in the development and perpetuation of the Partnership. Position Summary We are seeking an experienced and dynamic Executive Assistant to support our senior executives. The ideal candidate will manage the executives' schedules, plan meetings, and ensure seamless day-to-day operations. This role requires more than administrative tasks; it demands a "right-hand person" who can enable executives to advance company initiatives and goals by filtering and attending to their day-to-day functions. Key Responsibilities Manage Scheduling: Coordinate and manage the schedules of company executives, ensuring efficient use of their time. Communications: Draft, review, and send communications on behalf of company executives. Meeting Preparation: Organize and prepare for meetings, including gathering documents and attending to logistics. Communication Management: Answer and respond to phone calls, communicate messages and information to the executive, and prioritize emails. Travel Arrangements: Coordinate travel arrangements for executives. Record Keeping: Maintain various records and documents for company executives. Adaptability: Act quickly to pivot arrangements and plans when necessary, ensuring alternative solutions are in place. The Ideal Candidate Detail-Oriented: A self-starter with prior experience in the financial services industry or with a technology team. Sound Judgment: Exhibits sound judgment with the ability to prioritize and make decisions. Energetic and Proactive: Eager to tackle new projects and ideas. Interpersonal Skills: Comfortable interacting with high-level executives and capable of cultivating productive working relationships across the firm. Resourceful: Thrives in a fast-paced environment with a can-do attitude. Skills and Qualifications Communication Skills: Excellent written and verbal communication skills. Time Management: Strong time-management skills. Attention to Detail: Ability to pay attention to detail. Organization: Excellent organization skills. Multitasking: Ability to multitask effectively. Computer Skills: Basic understanding of frequently used computer software and programs, such as Microsoft Office. Interpersonal Skills: Strong interpersonal skills. Background and Education Bachelor's Degree: Preferred. Experience: Three to five years' prior experience in supporting a senior executive or team. Computer Skills: Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). Writing and Editing: Exceptional writing, editing, and proofreading skills. Industry Familiarity: Familiarity with the financial/wealth management industry is a plus. WORK ENVIRONMENT It isn't just the performance that matters. We also care about the way we achieve our targets. And we see our way of working as a differentiator, which contributes to retain the best team, to establish long-term relationships with clients, to expand to other countries, and to attract investors and partners who allow us to generate superior returns. How we do it: Ethical Aligned to Our Clients' Objectives Associative and Complementary United by a Purpose Disciplined, Criteria-driven and Hands-on Environment that Fosters High-Performance DIVERSITY At Patria we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All our employment practices are solely based on individual merit and our organization's needs at the time.
Jan 28, 2026
Full time
Executive Assistant - Job Description - Patria is, essentially, a long-lasting and resilient entrepreneurial Partnership, that continually observes reality, anticipates trends and adapts to capture them. Here we are home to professionals who carry this entrepreneurial spirit, who know how to transform ideas into real business opportunities, and who are engaged in the development and perpetuation of the Partnership. Position Summary We are seeking an experienced and dynamic Executive Assistant to support our senior executives. The ideal candidate will manage the executives' schedules, plan meetings, and ensure seamless day-to-day operations. This role requires more than administrative tasks; it demands a "right-hand person" who can enable executives to advance company initiatives and goals by filtering and attending to their day-to-day functions. Key Responsibilities Manage Scheduling: Coordinate and manage the schedules of company executives, ensuring efficient use of their time. Communications: Draft, review, and send communications on behalf of company executives. Meeting Preparation: Organize and prepare for meetings, including gathering documents and attending to logistics. Communication Management: Answer and respond to phone calls, communicate messages and information to the executive, and prioritize emails. Travel Arrangements: Coordinate travel arrangements for executives. Record Keeping: Maintain various records and documents for company executives. Adaptability: Act quickly to pivot arrangements and plans when necessary, ensuring alternative solutions are in place. The Ideal Candidate Detail-Oriented: A self-starter with prior experience in the financial services industry or with a technology team. Sound Judgment: Exhibits sound judgment with the ability to prioritize and make decisions. Energetic and Proactive: Eager to tackle new projects and ideas. Interpersonal Skills: Comfortable interacting with high-level executives and capable of cultivating productive working relationships across the firm. Resourceful: Thrives in a fast-paced environment with a can-do attitude. Skills and Qualifications Communication Skills: Excellent written and verbal communication skills. Time Management: Strong time-management skills. Attention to Detail: Ability to pay attention to detail. Organization: Excellent organization skills. Multitasking: Ability to multitask effectively. Computer Skills: Basic understanding of frequently used computer software and programs, such as Microsoft Office. Interpersonal Skills: Strong interpersonal skills. Background and Education Bachelor's Degree: Preferred. Experience: Three to five years' prior experience in supporting a senior executive or team. Computer Skills: Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel). Writing and Editing: Exceptional writing, editing, and proofreading skills. Industry Familiarity: Familiarity with the financial/wealth management industry is a plus. WORK ENVIRONMENT It isn't just the performance that matters. We also care about the way we achieve our targets. And we see our way of working as a differentiator, which contributes to retain the best team, to establish long-term relationships with clients, to expand to other countries, and to attract investors and partners who allow us to generate superior returns. How we do it: Ethical Aligned to Our Clients' Objectives Associative and Complementary United by a Purpose Disciplined, Criteria-driven and Hands-on Environment that Fosters High-Performance DIVERSITY At Patria we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All our employment practices are solely based on individual merit and our organization's needs at the time.
Harris Hill is delighted to be working on behalf of a faith-based/community charity to recruit an Executive Assistant to the Co-Leads . This is a pivotal, full-time permanent role, providing high-level executive and administrative support within a values-driven organisation that works to strengthen communities, promote inclusion and nurture future generations. The position is primarily office-based at their Finchley site in North London, with some flexibility to work from home on Fridays, which are often a shorter working day for staff. In this role, you will act as a central point of coordination for the Co-Leads, ensuring the smooth and effective running of their day-to-day operations. You will manage complex diaries, appointments and travel arrangements, proactively organising schedules to make the best use of time and ensuring senior-level engagements run seamlessly. As the first point of contact for internal and external stakeholders, you will handle enquiries with professionalism, sensitivity and discretion, while overseeing correspondence, inbox management and email triage. You will support the preparation of briefings, reports and presentations, coordinate attendance at events and community engagements, and maintain accurate and up-to-date records and templates. Alongside this, you will play a key role in governance and organisational support, including preparing and circulating meeting papers, agendas and minutes for board and committee meetings, managing meeting schedules and follow-ups, and ensuring timely communications across governance processes. You will also support statutory and regulatory updates with relevant bodies, contribute to the smooth running of the organisation s centres through administrative oversight, and assist with maintaining the community database. The ideal candidate will be an experienced Executive Assistant or Personal Assistant with a proven track record of providing high-level support to senior leaders in a fast-paced environment. You will be highly organised, able to juggle multiple priorities with accuracy and calm under pressure, and confident in managing complex diaries and workflows. Strong communication skills are essential, with the ability to engage professionally and warmly with a wide range of stakeholders. You will be digitally confident, with excellent working knowledge of Microsoft Office and experience maintaining databases and digital records with a strong focus on confidentiality and data accuracy. A proactive problem solver, you will use initiative to anticipate needs and resolve issues with minimal supervision, while working collaboratively as part of a small team. Experience within a charity, membership or values-led organisation would be advantageous, along with an understanding of, or willingness to learn about, the community the organisation serves. Above all, you will share a commitment to kindness, integrity, inclusion and empowerment, bringing empathy, professionalism and positivity to everything you do. To apply, please submit your up-to-date CV by the 5th of February at 11:59 AM . Please note, only successful applicants will be contacted with further information. As a leading charity recruitment specialist and a certified B Corp , Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Jan 27, 2026
Full time
Harris Hill is delighted to be working on behalf of a faith-based/community charity to recruit an Executive Assistant to the Co-Leads . This is a pivotal, full-time permanent role, providing high-level executive and administrative support within a values-driven organisation that works to strengthen communities, promote inclusion and nurture future generations. The position is primarily office-based at their Finchley site in North London, with some flexibility to work from home on Fridays, which are often a shorter working day for staff. In this role, you will act as a central point of coordination for the Co-Leads, ensuring the smooth and effective running of their day-to-day operations. You will manage complex diaries, appointments and travel arrangements, proactively organising schedules to make the best use of time and ensuring senior-level engagements run seamlessly. As the first point of contact for internal and external stakeholders, you will handle enquiries with professionalism, sensitivity and discretion, while overseeing correspondence, inbox management and email triage. You will support the preparation of briefings, reports and presentations, coordinate attendance at events and community engagements, and maintain accurate and up-to-date records and templates. Alongside this, you will play a key role in governance and organisational support, including preparing and circulating meeting papers, agendas and minutes for board and committee meetings, managing meeting schedules and follow-ups, and ensuring timely communications across governance processes. You will also support statutory and regulatory updates with relevant bodies, contribute to the smooth running of the organisation s centres through administrative oversight, and assist with maintaining the community database. The ideal candidate will be an experienced Executive Assistant or Personal Assistant with a proven track record of providing high-level support to senior leaders in a fast-paced environment. You will be highly organised, able to juggle multiple priorities with accuracy and calm under pressure, and confident in managing complex diaries and workflows. Strong communication skills are essential, with the ability to engage professionally and warmly with a wide range of stakeholders. You will be digitally confident, with excellent working knowledge of Microsoft Office and experience maintaining databases and digital records with a strong focus on confidentiality and data accuracy. A proactive problem solver, you will use initiative to anticipate needs and resolve issues with minimal supervision, while working collaboratively as part of a small team. Experience within a charity, membership or values-led organisation would be advantageous, along with an understanding of, or willingness to learn about, the community the organisation serves. Above all, you will share a commitment to kindness, integrity, inclusion and empowerment, bringing empathy, professionalism and positivity to everything you do. To apply, please submit your up-to-date CV by the 5th of February at 11:59 AM . Please note, only successful applicants will be contacted with further information. As a leading charity recruitment specialist and a certified B Corp , Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
TEMPORARY REQUIREMENT for a Team Assistant / PA, for a 1 - 2 month period. Assisting a well-established corporate office in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am/9:00am - 5:00pm, with an hourly pay of 18+. Applicants MUST have PA/Office Management experience, be well organised and well-presented. Provide administration support to a team Book meeting rooms Diary management for the team Assist the CEO's Executive Assistant with personal and work related tasks for the CEO Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Benefits: 18+ per hour 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, punctual, and excellent communication skills Previous office administration experience is essential Excellent communication skills PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
Jan 27, 2026
Seasonal
TEMPORARY REQUIREMENT for a Team Assistant / PA, for a 1 - 2 month period. Assisting a well-established corporate office in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am/9:00am - 5:00pm, with an hourly pay of 18+. Applicants MUST have PA/Office Management experience, be well organised and well-presented. Provide administration support to a team Book meeting rooms Diary management for the team Assist the CEO's Executive Assistant with personal and work related tasks for the CEO Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Benefits: 18+ per hour 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, punctual, and excellent communication skills Previous office administration experience is essential Excellent communication skills PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
Connaught Resourcing Ltd (Education)
Islington, London
PA to Head / School Office Secretary - Independent School London Islington, London Full-time Permanent (ASAP) Salary: 30-35k based on experience A warm and well-established independent Pre-Prep School is seeking a highly organised and professional PA to Head / School Office Secretary to play a key role in the smooth day-to-day running of the school. This is a varied and responsible position, providing high-level administrative and organisational support to the Head and senior leadership team, while acting as a central point of contact for staff, parents and the wider school community. Key Responsibilities Providing confidential PA and administrative support to the Head and senior staff Acting as an ambassador and first point of contact for the school Supporting the coordination of school operations, events and communications Maintaining records, systems and school documentation Assisting with planning, resources and general office management Liaising with staff, parents and external stakeholders in a professional and welcoming manner Supporting the smooth running of the school office and daily routines Ensuring a well-organised, efficient and professional front-of-house environment The Ideal Candidate Will Have Previous experience in a PA, Executive Assistant or senior administrative role Experience working within a school or educational setting (highly desirable) Excellent organisational skills and the ability to manage multiple priorities Strong written and verbal communication skills A warm, professional and discreet manner Confidence working with a wide range of stakeholders, including parents and senior leaders Strong IT and administrative skills Personal Qualities Proactive, positive and self-motivated Professional presentation and approach A team player with a calm and flexible attitude Committed to supporting a nurturing and high-achieving school environment To apply , please send your CV or contact Kathryn at Connaught Education for more information. Connaught Education - The Independent School Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Jan 27, 2026
Full time
PA to Head / School Office Secretary - Independent School London Islington, London Full-time Permanent (ASAP) Salary: 30-35k based on experience A warm and well-established independent Pre-Prep School is seeking a highly organised and professional PA to Head / School Office Secretary to play a key role in the smooth day-to-day running of the school. This is a varied and responsible position, providing high-level administrative and organisational support to the Head and senior leadership team, while acting as a central point of contact for staff, parents and the wider school community. Key Responsibilities Providing confidential PA and administrative support to the Head and senior staff Acting as an ambassador and first point of contact for the school Supporting the coordination of school operations, events and communications Maintaining records, systems and school documentation Assisting with planning, resources and general office management Liaising with staff, parents and external stakeholders in a professional and welcoming manner Supporting the smooth running of the school office and daily routines Ensuring a well-organised, efficient and professional front-of-house environment The Ideal Candidate Will Have Previous experience in a PA, Executive Assistant or senior administrative role Experience working within a school or educational setting (highly desirable) Excellent organisational skills and the ability to manage multiple priorities Strong written and verbal communication skills A warm, professional and discreet manner Confidence working with a wide range of stakeholders, including parents and senior leaders Strong IT and administrative skills Personal Qualities Proactive, positive and self-motivated Professional presentation and approach A team player with a calm and flexible attitude Committed to supporting a nurturing and high-achieving school environment To apply , please send your CV or contact Kathryn at Connaught Education for more information. Connaught Education - The Independent School Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Support senior leaders at the heart of the Bank's People Directorate. As a PA, you'll manage diaries, coordinate meetings and travel, and keep operations running smoothly. You'll gain insight into HR strategy, build strong networks, and play a key role in shaping a positive workplace culture - all within a collaborative, flexible, and development-focused team. Internal Description Background The People Directorate is central to attracting, developing, and retaining the talent that powers the Bank's mission. We shape people strategies, deliver trusted advice, and provide efficient services across four divisions. Our team is collaborative, innovative, and committed to making a real impact. The Role Be the organisational engine behind our Director/Heads of Division (HOD). You'll keep things running smoothly, support key decision-makers, and help shape a positive, productive workplace. You will be a part of the Support Team (3-4 Personal Assistants) in the Executive Directors' Office. What You'll Do In this position, you'll take charge of your assigned HOD or Director's inboxes and calendars, organising and prioritising tasks to keep everything running smoothly. Your responsibilities will include arranging meetings, events, travel, and handling expenses, all with great attention to detail. You'll prepare documents, track ongoing actions, and make sure deadlines are always met. As the main contact for your division, you'll manage information flow and build strong relationships with stakeholders. You'll also handle any additional tasks that come up as needed. Inbox & Diary Management Proactively manage the Director's/HoD's inbox, prioritising, actioning, delegating, and tracking tasks. Oversee complex diary management, prioritising meetings, resolving scheduling conflicts, and coordinating logistics. Meeting & Event Support Plan and support meetings/events, including preparing agendas, circulating papers, taking minutes, and tracking actions. Manage meeting materials and ensure timely delivery. Travel & Expenses Arrange domestic and international travel, process expense claims, and ensure value for money. Administrative Support Draft and format documents and presentations, coordinate JMLs (Joiners, Movers, Leavers), order stationery, maintain email distribution and record lists, and respond flexibly to divisional admin needs. Governance & Compliance Support divisional governance committee calendars, input data to our compliance management system, and maintain robust administrative processes. Collaboration & Communication Act as a key contact for the division, managing information flow, liaising confidently with stakeholders, and building collaborative relationships across the Directorate. PA Cover Provide ad-hoc cover for PLT PAs including holidays and sickness absence. What You'll Gain Insight & Influence Get a front-row seat in the Bank's People (HR) team. Professional Growth Build a broad skillset in HR, operations, and project management-ideal for career progression within or beyond HR. Networking Connect with colleagues across all levels and divisions, expanding your professional network. Impact Play a direct role in shaping a positive workplace culture and supporting the Bank's mission. Supportive Environment Enjoy flexible working, a collaborative team, and plenty of opportunities for personal development. Proactive, can-do attitude and sharp organisational skills. Strong digital skills-confident with Microsoft Office and Microsoft 365. Discreet and trustworthy with confidential information. Interest in Human Resources, Project Management, or Operations. Willingness to adopt new technologies. Enthusiasm for personal learning and continuous improvement. The Bank values diversity and inclusion - we want to reflect the society we serve better; we want the best people to work for us and we want our workplace to be inclusive. We value all forms of diversity, including but not limited to age, disability, ethnicity, gender, gender identity, race, religion and sexual orientation. One way we support diversity and inclusion is through ourstaff run networks. We are fully committed to having a diverse and inclusive working environment and are open to considering how the role might be carried out with flexible working. This role is therefore open to job shares, flexible and part time working patterns. Where a role can be carried out from home, we are working towards colleagues spending at least half of their time in the office, so that we can all benefit from working together in person, while maintaining the flexibility offered by home working. We expect colleagues to spend a minimum of 40% of their working time in the office per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them and their team. We are also committed to making adjustments for candidates and employees where possible and have partnered with external expert organisations to support us in this. We are a member of theDisability Confident Scheme IMPORTANT: For those who wish to apply under the Disability Confident Scheme and indicate whether you wish for all existing and future applications to be made under this scheme, please navigate to OBS and Under Me > Document Records > Add > Disability Confident Scheme and select yes/no. We anonymise applications so hiring managers will not be able to see your personal information when reviewing your submission, including your CV. For further information or an informal discussion on the role, please contact Erica Thomas. This role closes on 13th January 2026. About Us We are the UK's central bank - and we are a bank like no other; known by our peers for our world-leading thinking on policy and strategy. Our mission is to promote the good of the people of the UK by maintaining monetary and financial stability. We seek to keep prices stable and people's money safe. We know our work matters to people, to families, up and down the UK. We are driven by curiosity and the desire to do important, challenging work. It takes a great team to run the Bank of England. We rely on each other to play our part. We benefit from a collaborative culture and long-established flexible ways of working, supporting our colleagues balance their work and personal lives. We strive to be a place where people feel they belong and have equal access to opportunities, because different perspectives helps us make the best decisions for the public. There's much to gain from working with us - from career defining work at the heart of the UK economy, being part of a fantastic team, and a rewarding compensation package. Join us and find a bank like no other. Together, we can make a difference. The Bank of England will use and protect the information you provide when you apply for a role with us, in line with our obligations under data protection law. This is so we can assess your suitability for the role and administer your application. If you're successful we'll use it to offer you a position and onboard you to join the Bank. If you would like more details about how your information will be used and your information rights, please visit our recruitment privacy notice Job Info Job Identification 1749 Job Category PA Support Job Schedule Full time Locations Threadneedle Street, London, EC2R 8AH, GB Base Salary London Salary £29,650-£32,400
Jan 27, 2026
Full time
Support senior leaders at the heart of the Bank's People Directorate. As a PA, you'll manage diaries, coordinate meetings and travel, and keep operations running smoothly. You'll gain insight into HR strategy, build strong networks, and play a key role in shaping a positive workplace culture - all within a collaborative, flexible, and development-focused team. Internal Description Background The People Directorate is central to attracting, developing, and retaining the talent that powers the Bank's mission. We shape people strategies, deliver trusted advice, and provide efficient services across four divisions. Our team is collaborative, innovative, and committed to making a real impact. The Role Be the organisational engine behind our Director/Heads of Division (HOD). You'll keep things running smoothly, support key decision-makers, and help shape a positive, productive workplace. You will be a part of the Support Team (3-4 Personal Assistants) in the Executive Directors' Office. What You'll Do In this position, you'll take charge of your assigned HOD or Director's inboxes and calendars, organising and prioritising tasks to keep everything running smoothly. Your responsibilities will include arranging meetings, events, travel, and handling expenses, all with great attention to detail. You'll prepare documents, track ongoing actions, and make sure deadlines are always met. As the main contact for your division, you'll manage information flow and build strong relationships with stakeholders. You'll also handle any additional tasks that come up as needed. Inbox & Diary Management Proactively manage the Director's/HoD's inbox, prioritising, actioning, delegating, and tracking tasks. Oversee complex diary management, prioritising meetings, resolving scheduling conflicts, and coordinating logistics. Meeting & Event Support Plan and support meetings/events, including preparing agendas, circulating papers, taking minutes, and tracking actions. Manage meeting materials and ensure timely delivery. Travel & Expenses Arrange domestic and international travel, process expense claims, and ensure value for money. Administrative Support Draft and format documents and presentations, coordinate JMLs (Joiners, Movers, Leavers), order stationery, maintain email distribution and record lists, and respond flexibly to divisional admin needs. Governance & Compliance Support divisional governance committee calendars, input data to our compliance management system, and maintain robust administrative processes. Collaboration & Communication Act as a key contact for the division, managing information flow, liaising confidently with stakeholders, and building collaborative relationships across the Directorate. PA Cover Provide ad-hoc cover for PLT PAs including holidays and sickness absence. What You'll Gain Insight & Influence Get a front-row seat in the Bank's People (HR) team. Professional Growth Build a broad skillset in HR, operations, and project management-ideal for career progression within or beyond HR. Networking Connect with colleagues across all levels and divisions, expanding your professional network. Impact Play a direct role in shaping a positive workplace culture and supporting the Bank's mission. Supportive Environment Enjoy flexible working, a collaborative team, and plenty of opportunities for personal development. Proactive, can-do attitude and sharp organisational skills. Strong digital skills-confident with Microsoft Office and Microsoft 365. Discreet and trustworthy with confidential information. Interest in Human Resources, Project Management, or Operations. Willingness to adopt new technologies. Enthusiasm for personal learning and continuous improvement. The Bank values diversity and inclusion - we want to reflect the society we serve better; we want the best people to work for us and we want our workplace to be inclusive. We value all forms of diversity, including but not limited to age, disability, ethnicity, gender, gender identity, race, religion and sexual orientation. One way we support diversity and inclusion is through ourstaff run networks. We are fully committed to having a diverse and inclusive working environment and are open to considering how the role might be carried out with flexible working. This role is therefore open to job shares, flexible and part time working patterns. Where a role can be carried out from home, we are working towards colleagues spending at least half of their time in the office, so that we can all benefit from working together in person, while maintaining the flexibility offered by home working. We expect colleagues to spend a minimum of 40% of their working time in the office per month. Subject to that minimum requirement, individuals and managers should work together to find what works best for them and their team. We are also committed to making adjustments for candidates and employees where possible and have partnered with external expert organisations to support us in this. We are a member of theDisability Confident Scheme IMPORTANT: For those who wish to apply under the Disability Confident Scheme and indicate whether you wish for all existing and future applications to be made under this scheme, please navigate to OBS and Under Me > Document Records > Add > Disability Confident Scheme and select yes/no. We anonymise applications so hiring managers will not be able to see your personal information when reviewing your submission, including your CV. For further information or an informal discussion on the role, please contact Erica Thomas. This role closes on 13th January 2026. About Us We are the UK's central bank - and we are a bank like no other; known by our peers for our world-leading thinking on policy and strategy. Our mission is to promote the good of the people of the UK by maintaining monetary and financial stability. We seek to keep prices stable and people's money safe. We know our work matters to people, to families, up and down the UK. We are driven by curiosity and the desire to do important, challenging work. It takes a great team to run the Bank of England. We rely on each other to play our part. We benefit from a collaborative culture and long-established flexible ways of working, supporting our colleagues balance their work and personal lives. We strive to be a place where people feel they belong and have equal access to opportunities, because different perspectives helps us make the best decisions for the public. There's much to gain from working with us - from career defining work at the heart of the UK economy, being part of a fantastic team, and a rewarding compensation package. Join us and find a bank like no other. Together, we can make a difference. The Bank of England will use and protect the information you provide when you apply for a role with us, in line with our obligations under data protection law. This is so we can assess your suitability for the role and administer your application. If you're successful we'll use it to offer you a position and onboard you to join the Bank. If you would like more details about how your information will be used and your information rights, please visit our recruitment privacy notice Job Info Job Identification 1749 Job Category PA Support Job Schedule Full time Locations Threadneedle Street, London, EC2R 8AH, GB Base Salary London Salary £29,650-£32,400
Job Title: HR & Emerging Talent Administrator Location: Sharston, M22 4SN Salary : £26,332.28 per annum Job type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business. About The Role: We are currently recruiting for a HR Administrator to provide administrative support to our HR, Recruitment and Emerging Talent Teams. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience with exposure to Recruitment activities. The role provides day-to-day administrative support to the HR and Recruitment teams, helping to maintain accurate HR and absence records and ensuring information is correctly recorded within HR systems. Responsibilities include supporting daily absence reporting, responding to routine employee queries, maintaining personnel files, assisting with report preparation, liaising with benefits providers, and supporting a range of HR projects and initiatives. The role also assists with key stages of the employee lifecycle, including supporting the onboarding of new starters by preparing contracts, requesting references, organising system access, delivering inductions, and completing checklists for joiners, leavers, and internal moves in collaboration with managers and the IT team. In addition, the postholder supports recruitment activities by maintaining applicant tracking systems, assisting with graduate and apprentice recruitment, communicating professionally with candidates, and helping to organise and attend recruitment fairs, while working closely with HR and Recruitment colleagues to promote the employer brand. We work hard and play hard The role will be busy and you will learn a lot, but we also love to have fun! There are regular department socials, yearly Christmas parties (paid for by the business) and every other year a Summer social. We also have lots of other regular activities, with weekly football and netball games, a running club and a board game night. Benefits: Hybrid Working - 3/2 hybrid working pattern after probation. 23 Days Holiday - Rising to 26 days, plus bank/public holidays. Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement. Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme. Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more. Work Life / Balance - Active social committee with generous departmental and firm-wide social budget. What are we looking for? The ideal candidate will have GCSE Maths and English at Grade C or above (or equivalent) and demonstrate strong administrative and organisational skills, with good numerical ability and a high level of accuracy and attention to detail. They will be proficient in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, and able to manage and coordinate information effectively in a fast-paced environment. The role requires a flexible and resilient individual who can prioritise tasks, work well under pressure, and communicate confidently and professionally, both verbally and in writing. A strong understanding of confidentiality and the ability to handle sensitive information discreetly is essential, along with a willingness to learn and develop. Previous HR administration experience, knowledge of UK employment law, or a relevant HR qualification would be advantageous but are not essential. Recruitment Process: Interviews will be conducted by MS Teams. It will involve a short data set test, as well as competency & strength based questions. You will be provided with full information and support at every step. At Express Solicitors, we rate skill and ability above all else and therefore our recruitment policy encourages applications from all. Please click APPLY to be redirected to our website to complete your application. Candidates with the relevant experience or job titles of; HR Assistant, Human Resources Assistant, Human Resources Executive, HR Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, Human Resources Admin, HR Officer, HR Admin will also be considered for this role.
Jan 27, 2026
Full time
Job Title: HR & Emerging Talent Administrator Location: Sharston, M22 4SN Salary : £26,332.28 per annum Job type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business. About The Role: We are currently recruiting for a HR Administrator to provide administrative support to our HR, Recruitment and Emerging Talent Teams. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience with exposure to Recruitment activities. The role provides day-to-day administrative support to the HR and Recruitment teams, helping to maintain accurate HR and absence records and ensuring information is correctly recorded within HR systems. Responsibilities include supporting daily absence reporting, responding to routine employee queries, maintaining personnel files, assisting with report preparation, liaising with benefits providers, and supporting a range of HR projects and initiatives. The role also assists with key stages of the employee lifecycle, including supporting the onboarding of new starters by preparing contracts, requesting references, organising system access, delivering inductions, and completing checklists for joiners, leavers, and internal moves in collaboration with managers and the IT team. In addition, the postholder supports recruitment activities by maintaining applicant tracking systems, assisting with graduate and apprentice recruitment, communicating professionally with candidates, and helping to organise and attend recruitment fairs, while working closely with HR and Recruitment colleagues to promote the employer brand. We work hard and play hard The role will be busy and you will learn a lot, but we also love to have fun! There are regular department socials, yearly Christmas parties (paid for by the business) and every other year a Summer social. We also have lots of other regular activities, with weekly football and netball games, a running club and a board game night. Benefits: Hybrid Working - 3/2 hybrid working pattern after probation. 23 Days Holiday - Rising to 26 days, plus bank/public holidays. Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement. Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme. Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more. Work Life / Balance - Active social committee with generous departmental and firm-wide social budget. What are we looking for? The ideal candidate will have GCSE Maths and English at Grade C or above (or equivalent) and demonstrate strong administrative and organisational skills, with good numerical ability and a high level of accuracy and attention to detail. They will be proficient in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, and able to manage and coordinate information effectively in a fast-paced environment. The role requires a flexible and resilient individual who can prioritise tasks, work well under pressure, and communicate confidently and professionally, both verbally and in writing. A strong understanding of confidentiality and the ability to handle sensitive information discreetly is essential, along with a willingness to learn and develop. Previous HR administration experience, knowledge of UK employment law, or a relevant HR qualification would be advantageous but are not essential. Recruitment Process: Interviews will be conducted by MS Teams. It will involve a short data set test, as well as competency & strength based questions. You will be provided with full information and support at every step. At Express Solicitors, we rate skill and ability above all else and therefore our recruitment policy encourages applications from all. Please click APPLY to be redirected to our website to complete your application. Candidates with the relevant experience or job titles of; HR Assistant, Human Resources Assistant, Human Resources Executive, HR Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, Human Resources Admin, HR Officer, HR Admin will also be considered for this role.
Your new company A public sector-based organisation located in central Cardiff. Your new role This is a temporary Executive Assistant role to start as soon as possible. The anticipated duration for the postilion is 6 months, with a possible extension. Role purpose To provide confidential and comprehensive assistance to designated staff, including meeting organisation, minute taking and diary management. To provide cover for nominated executive and administrative assistants where required, and further administrative support to designated staff/groups and/or projects. Duties Developing and maintaining a good understanding of the relevant work area and issues of importance. Provide secretarial and other administrative support through effective team work and prioritisation of primary, secondary and tertiary responsibilities. Liaise and communicate effectively with individuals and teams, to provide the support required and respond efficiently and effectively to changing priorities within a complex work programme. Ad-hoc administrative duties What you'll need to succeed You'll have previous Personal Assistant or Executive Assistant experience. You'll be comfortable dealing with stakeholders at all levels, both internal and external. You'll be comfortable supporting more than 1 Director. You'll have good IT skills and be a strong team player and communicator. Please note successful candidates will need to pass a DBS check as part of the onboarding process. What you'll get in return This is a temporary role to start ASAP. The anticipated duration is 6 months. 35 hours a week, Monday to Friday. 9am to 5pm, 1 hour for lunch (potentially flexibility on start / finish if required). This is a hybrid role, 1-2 days per week in the office (Tuesday is the fixed day in the office). The hourly rate is 17.58 - 18.68 per hour. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 26, 2026
Seasonal
Your new company A public sector-based organisation located in central Cardiff. Your new role This is a temporary Executive Assistant role to start as soon as possible. The anticipated duration for the postilion is 6 months, with a possible extension. Role purpose To provide confidential and comprehensive assistance to designated staff, including meeting organisation, minute taking and diary management. To provide cover for nominated executive and administrative assistants where required, and further administrative support to designated staff/groups and/or projects. Duties Developing and maintaining a good understanding of the relevant work area and issues of importance. Provide secretarial and other administrative support through effective team work and prioritisation of primary, secondary and tertiary responsibilities. Liaise and communicate effectively with individuals and teams, to provide the support required and respond efficiently and effectively to changing priorities within a complex work programme. Ad-hoc administrative duties What you'll need to succeed You'll have previous Personal Assistant or Executive Assistant experience. You'll be comfortable dealing with stakeholders at all levels, both internal and external. You'll be comfortable supporting more than 1 Director. You'll have good IT skills and be a strong team player and communicator. Please note successful candidates will need to pass a DBS check as part of the onboarding process. What you'll get in return This is a temporary role to start ASAP. The anticipated duration is 6 months. 35 hours a week, Monday to Friday. 9am to 5pm, 1 hour for lunch (potentially flexibility on start / finish if required). This is a hybrid role, 1-2 days per week in the office (Tuesday is the fixed day in the office). The hourly rate is 17.58 - 18.68 per hour. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Job Title: Executive Assistant Location: Woking area, Office based Working Hours: 9:00am 5:30pm (1 hour lunch break) Salary: £30,000 £40,000 per annum The Role: Our client is a professional services business operating within a regulated environment and is seeking an experienced Executive Assistant to support the Directors within a small, close-knit team. This is a varied and hands-on role that goes beyond traditional executive support. Due to the size of the business, the successful candidate will play a key role in supporting senior stakeholders and contributing to the smooth day-to-day running of the office. This opportunity is well suited to someone who enjoys responsibility, variety, and working closely with decision-makers. Key Responsibilities: Provide proactive executive support to the Directors Manage diaries, meetings, deadlines, and competing priorities Build and maintain strong professional relationships with clients Liaise with external partners and stakeholders as required Assist with ad-hoc tasks and projects to support the wider business Skills & Experience: Proven experience as an Executive Assistant, PA, or senior administrative professional Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills High levels of discretion, professionalism, and attention to detail Commercial awareness and willingness to support wider business activity Experience within a regulated professional services environment is advantageous Personal Attributes: Positive, proactive, and self-motivated Comfortable working closely with senior stakeholders and contributing beyond a traditional EA remit Professional, approachable, and confident Additional Information: This is a fully office-based role Formal business attire is required
Jan 26, 2026
Full time
Job Title: Executive Assistant Location: Woking area, Office based Working Hours: 9:00am 5:30pm (1 hour lunch break) Salary: £30,000 £40,000 per annum The Role: Our client is a professional services business operating within a regulated environment and is seeking an experienced Executive Assistant to support the Directors within a small, close-knit team. This is a varied and hands-on role that goes beyond traditional executive support. Due to the size of the business, the successful candidate will play a key role in supporting senior stakeholders and contributing to the smooth day-to-day running of the office. This opportunity is well suited to someone who enjoys responsibility, variety, and working closely with decision-makers. Key Responsibilities: Provide proactive executive support to the Directors Manage diaries, meetings, deadlines, and competing priorities Build and maintain strong professional relationships with clients Liaise with external partners and stakeholders as required Assist with ad-hoc tasks and projects to support the wider business Skills & Experience: Proven experience as an Executive Assistant, PA, or senior administrative professional Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills High levels of discretion, professionalism, and attention to detail Commercial awareness and willingness to support wider business activity Experience within a regulated professional services environment is advantageous Personal Attributes: Positive, proactive, and self-motivated Comfortable working closely with senior stakeholders and contributing beyond a traditional EA remit Professional, approachable, and confident Additional Information: This is a fully office-based role Formal business attire is required
Diary Manager / Business Support required for a newly created role in Sheffield. Key Vacancy Information Temporary job based in Sheffield Temp - 3-6 months Full time Monday to Friday 37 hours Hybrid - 3 days in office( we ask that applicants live locally to the South Yorkshire area) Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. Your New Role This is a busy role where the successful applicant will provide comprehensive diary management and business support to a busy Director and Senior Leadership Team. The successful applicant will be able to start immediately and be able to demonstrate on application having held a similar job role previously. You will manage a dynamic schedule, coordinate meetings with internal and external stakeholders, and provide business support to the Senior Leadership Team. Key Responsibilities Manage and maintain a busy diary, this will be extensive and be a main part of the role Liaise with senior stakeholders and related parties to arrange meetings and events Arrange and manage brief agendas in collaboration with wider business, including communications and operations teams. Proactively resolve scheduling issues and diary management needs Provide wider administrative support to the leadership office as needed, reformatting documents, chasing actions What You'll Need to Succeed Proven experience as an Executive Assistant/ Business Support Outstanding organisational and time management skills. Excellent communication and interpersonal abilities. Discretion Confidence using digital tools and calendar systems (e.g., Outlook, Teams). Ideally public sector experience, but not essential What You'll Get in Return Hybrid working environment. 3 days in office but successful applicants will ideally be from the South Yorkshire area. Supportive team culture. 3- 6 months Temporary with a view of extension/permanent Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 26, 2026
Seasonal
Diary Manager / Business Support required for a newly created role in Sheffield. Key Vacancy Information Temporary job based in Sheffield Temp - 3-6 months Full time Monday to Friday 37 hours Hybrid - 3 days in office( we ask that applicants live locally to the South Yorkshire area) Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. Your New Role This is a busy role where the successful applicant will provide comprehensive diary management and business support to a busy Director and Senior Leadership Team. The successful applicant will be able to start immediately and be able to demonstrate on application having held a similar job role previously. You will manage a dynamic schedule, coordinate meetings with internal and external stakeholders, and provide business support to the Senior Leadership Team. Key Responsibilities Manage and maintain a busy diary, this will be extensive and be a main part of the role Liaise with senior stakeholders and related parties to arrange meetings and events Arrange and manage brief agendas in collaboration with wider business, including communications and operations teams. Proactively resolve scheduling issues and diary management needs Provide wider administrative support to the leadership office as needed, reformatting documents, chasing actions What You'll Need to Succeed Proven experience as an Executive Assistant/ Business Support Outstanding organisational and time management skills. Excellent communication and interpersonal abilities. Discretion Confidence using digital tools and calendar systems (e.g., Outlook, Teams). Ideally public sector experience, but not essential What You'll Get in Return Hybrid working environment. 3 days in office but successful applicants will ideally be from the South Yorkshire area. Supportive team culture. 3- 6 months Temporary with a view of extension/permanent Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Job Title: Executive Assistant to the General Counsel Location: London Job Type: Permanent Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted. Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you. About the role The Executive Assistant (EA) will report directly to the General Counsel and will provide comprehensive professional support for a wide range of tasks and responsibilities, acting as a strategic business partner with the primary focus of enabling the GC to focus on leadership, decision making and business priorities. The role will deliver effective and efficient administrative and logistical duties requiring extensive multi tasking and prioritisation of business requirements. The role is required to anticipate issues and take initiative to proactively deal with these. They will be the key contact for internal and external stakeholders and VIPs wishing to liaise with the GC. The highest level of integrity and discretion with a strong commitment to LifeArc and its values is expected. About you and your responsibilities. You will: Provide proactive and detail orientated calendar and diary management, coordinating complex schedules and meetings to ensure optimal time management and efficiency Proactively manage the GCs email inbox to include implementation of a structured system for efficient triaging, prioritisation, and drafting of more substantive responses to ensure timely communication and workflow continuity Act as the primary point of contact, prioritise and manage enquiries and requests with accuracy and professionalism whilst proactively troubleshooting conflicts; apply sound judgement and provide actionable recommendations to support seamless daily operations and stakeholder engagement Coordinate and oversee timely end to end logistics for internal and external meetings and events, including scheduling, agenda and document preparation, distribution of presentation materials, taking meeting minutes, follow up on action items, room set up and refreshments and the greeting of visitors Coordinate and manage travel arrangements to include booking transportation and accommodation, preparing detailed itineraries, and managing post travel expense reconciliation Support project coordination by managing deadlines, accurately taking meeting minutes, tracking and following up on actions, and assisting colleagues to ensure timely delivery of tasks and projects Function as key liaison between the GC and their internal and external stakeholders and team, building and maintaining strong relationships, representing the GCs interests, and facilitating effective communication and collaboration Manage sensitive information and confidential matters with the highest level of discretion, ensuring trust, integrity, and professionalism in all interactions Provide the GC with timely updates on upcoming commitments; anticipate their needs in advance of meetings and events ensuring Function as a barometer for the broader environment by sensing emerging issues and dynamics and alerting the GC to these when appropriate Proactively collaborate with other EA and PA colleagues to develop and enhance ways of working, providing cover and assistance when required and actively sharing best practices to drive consistency and efficiency across the team Undertake additional projects and duties as assigned, demonstrating flexibility and a proactive approach to evolving business needs Challenge existing procedures to drive improvements in operational efficiency and reliability Essential experience required: Significant executive level support experience, specifically having supported a General Counsel in an in house legal setting. Advanced Microsoft Office suite expertise for presentation and visuals preparation and manipulation, budget tracking, expense processing, business letters and formal communications Proficient with technology including tools such as SharePoint, Teams, and Board Governance software, preferably Diligent Strong verbal and written communication skills for interaction with stakeholders and drafting of correspondence Proficient in preparing Board packs and reports Exceptional organisational and time management skills to support efficient productivity Impeccable attention to detail to ensure accuracy and efficiency to minimise the need for rework, and aid the production of high quality work Strong interpersonal skills and emotional intelligence to support navigating professional relationships effectively, and enabling positive collaboration and conflict resolution for improved teamwork Solid problem solving skills to navigate challenges and support making informed decisions using good judgement Effective clear and concise minute taking skills to ensure the accurate recording of essential information, actions, decisions, and key points Proficient project coordination skills with the ability to manage tasks, people, and resource to track that projects run smoothly, meets objectives, and within deadlines Strong decision making ability - able to identify the most suitable solution having considered all relevant perspectives Ability to respond swiftly, appropriately and efficiently to situations and events that demand immediate attention or quick turnaround Education No formal qualification is required although A Level education or equivalent is expected Formal EA training or relevant professional qualifications (e.g. Level 4/5 Executive Assistant Certificate IEAA - Institute of Executive Assistants and Administrators) is desirable Skills & abilities Resilient and able to adapt to change and find ways through evolving situations, maintaining calm when under pressure Resourceful and able to work on own initiative with minimal direction, be adaptable and creative to effectively overcome challenges and achieve the right outcomes Proactive and achieves effective outcomes by planning ahead, anticipating needs, identifying opportunities, and actively working towards solutions and taking the initiative before potential challenges arise Discreet and operates with a high level of integrity across the duties of the role from confidentiality of information, and being mindful of how words and actions might affect others, to not participating in hearsay Positive and professional with exemplary standards at all times, particularly when interacting with a diverse array of stakeholders About us LifeArc is a not for profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives. What we can offer you Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of 'putting patients at the centre of everything we do'. LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long term health condition who meet the essential criteria for the role. Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme's 'minimum criteria' is referred to as 'essential criteria') Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays. Don't meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles. We all have potential. At LifeArc, you'll discover what you can really do with it. At LifeArc, we commit to advancing equal opportunities and building a diverse workforce by ensuring a fair, inclusive, and accessible recruitment experience for all. We employ individuals based on their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity, sexual orientation, gender reassignment, religion, or belief. Our commitment to equity . click apply for full job details
Jan 26, 2026
Full time
Job Title: Executive Assistant to the General Counsel Location: London Job Type: Permanent Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted. Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you. About the role The Executive Assistant (EA) will report directly to the General Counsel and will provide comprehensive professional support for a wide range of tasks and responsibilities, acting as a strategic business partner with the primary focus of enabling the GC to focus on leadership, decision making and business priorities. The role will deliver effective and efficient administrative and logistical duties requiring extensive multi tasking and prioritisation of business requirements. The role is required to anticipate issues and take initiative to proactively deal with these. They will be the key contact for internal and external stakeholders and VIPs wishing to liaise with the GC. The highest level of integrity and discretion with a strong commitment to LifeArc and its values is expected. About you and your responsibilities. You will: Provide proactive and detail orientated calendar and diary management, coordinating complex schedules and meetings to ensure optimal time management and efficiency Proactively manage the GCs email inbox to include implementation of a structured system for efficient triaging, prioritisation, and drafting of more substantive responses to ensure timely communication and workflow continuity Act as the primary point of contact, prioritise and manage enquiries and requests with accuracy and professionalism whilst proactively troubleshooting conflicts; apply sound judgement and provide actionable recommendations to support seamless daily operations and stakeholder engagement Coordinate and oversee timely end to end logistics for internal and external meetings and events, including scheduling, agenda and document preparation, distribution of presentation materials, taking meeting minutes, follow up on action items, room set up and refreshments and the greeting of visitors Coordinate and manage travel arrangements to include booking transportation and accommodation, preparing detailed itineraries, and managing post travel expense reconciliation Support project coordination by managing deadlines, accurately taking meeting minutes, tracking and following up on actions, and assisting colleagues to ensure timely delivery of tasks and projects Function as key liaison between the GC and their internal and external stakeholders and team, building and maintaining strong relationships, representing the GCs interests, and facilitating effective communication and collaboration Manage sensitive information and confidential matters with the highest level of discretion, ensuring trust, integrity, and professionalism in all interactions Provide the GC with timely updates on upcoming commitments; anticipate their needs in advance of meetings and events ensuring Function as a barometer for the broader environment by sensing emerging issues and dynamics and alerting the GC to these when appropriate Proactively collaborate with other EA and PA colleagues to develop and enhance ways of working, providing cover and assistance when required and actively sharing best practices to drive consistency and efficiency across the team Undertake additional projects and duties as assigned, demonstrating flexibility and a proactive approach to evolving business needs Challenge existing procedures to drive improvements in operational efficiency and reliability Essential experience required: Significant executive level support experience, specifically having supported a General Counsel in an in house legal setting. Advanced Microsoft Office suite expertise for presentation and visuals preparation and manipulation, budget tracking, expense processing, business letters and formal communications Proficient with technology including tools such as SharePoint, Teams, and Board Governance software, preferably Diligent Strong verbal and written communication skills for interaction with stakeholders and drafting of correspondence Proficient in preparing Board packs and reports Exceptional organisational and time management skills to support efficient productivity Impeccable attention to detail to ensure accuracy and efficiency to minimise the need for rework, and aid the production of high quality work Strong interpersonal skills and emotional intelligence to support navigating professional relationships effectively, and enabling positive collaboration and conflict resolution for improved teamwork Solid problem solving skills to navigate challenges and support making informed decisions using good judgement Effective clear and concise minute taking skills to ensure the accurate recording of essential information, actions, decisions, and key points Proficient project coordination skills with the ability to manage tasks, people, and resource to track that projects run smoothly, meets objectives, and within deadlines Strong decision making ability - able to identify the most suitable solution having considered all relevant perspectives Ability to respond swiftly, appropriately and efficiently to situations and events that demand immediate attention or quick turnaround Education No formal qualification is required although A Level education or equivalent is expected Formal EA training or relevant professional qualifications (e.g. Level 4/5 Executive Assistant Certificate IEAA - Institute of Executive Assistants and Administrators) is desirable Skills & abilities Resilient and able to adapt to change and find ways through evolving situations, maintaining calm when under pressure Resourceful and able to work on own initiative with minimal direction, be adaptable and creative to effectively overcome challenges and achieve the right outcomes Proactive and achieves effective outcomes by planning ahead, anticipating needs, identifying opportunities, and actively working towards solutions and taking the initiative before potential challenges arise Discreet and operates with a high level of integrity across the duties of the role from confidentiality of information, and being mindful of how words and actions might affect others, to not participating in hearsay Positive and professional with exemplary standards at all times, particularly when interacting with a diverse array of stakeholders About us LifeArc is a not for profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives. What we can offer you Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of 'putting patients at the centre of everything we do'. LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long term health condition who meet the essential criteria for the role. Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme's 'minimum criteria' is referred to as 'essential criteria') Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays. Don't meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles. We all have potential. At LifeArc, you'll discover what you can really do with it. At LifeArc, we commit to advancing equal opportunities and building a diverse workforce by ensuring a fair, inclusive, and accessible recruitment experience for all. We employ individuals based on their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity, sexual orientation, gender reassignment, religion, or belief. Our commitment to equity . click apply for full job details
About this role Internal Audit's primary mission is to provide assurance to the Board of Directors and Executive Management that BlackRock's businesses are well managed and meeting strategic, operational and risk management objectives. The team engages with senior leaders and all of BlackRock's individual business units globally to understand and advise on the risks in their business, evaluate the effectiveness of key processes and assist in the design of best practices that can improve their results. Internal Audit reports directly to the Audit Committee of the Board of Directors, and our work builds confidence that BlackRock will meet its obligations to clients, shareholders, employees and other stakeholders. BlackRock is recruiting for a dynamic Administrative Business Lead for the Internal Audit Department. This position is based in our Edinburgh or London office. You will partner closely with the Global Head of Internal Audit, and Head of International Internal Audit, managing their complex administrative and business support needs. You are a self-starter with excellent organization, anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently. Responsibilities of the role include, but are not limited to: Provide dedicated support to the Global Head of Internal Audit, including considerable diary management, co ordination of complex meetings, including extensive administrative support in relation to Board and Committee reporting schedules. Frequent travel management, timely processing of expenses, monitoring completion of employee processes and various ad hoc projects. Provide support to the EMEA Audit Managing Directors & Directors on diary management, travel and expenses. Acting as a strong resource on technology capabilities and BlackRock administrative policies, directing the EMEA Internal Audit team on new best practices, tools, processes etc. Provide administrative assistance coverage, as needed, for the wider IA team, across London and Edinburgh, including co ordinating/booking travel needs, processing of expenses, room bookings, event planning, onboarding of new joiners, handling the Business Continuity Plan for London & Edinburgh, and maintenance of various spreadsheets, org charts, and distribution lists. Build networks with teams in other regions and their assistants, along with local management & business partners. Perform ad hoc project work and provide additional assistance to teams as required. Assist with the onboarding and orientation of new hires and interns. Qualifications and Skills A minimum of 7 years of related administrative experience The ability to be forward thinking: identify what needs to be done and take action before being asked Strong proficiency in Microsoft office including Teams, and familiarity with AI Productivity tools and collaboration tools such as Copilot Excellent verbal and written communication skills in English Strong organizational, time management, and prioritization skills, with the ability to multitask and handle multiple deadlines Exceptional interpersonal and relationship building skills, with the ability to work effectively with diverse stakeholders at all levels Enjoys meeting, organising and coordinating people and events Ability to demonstrate thoughtful management of leaders' time against priorities, and ensuring they are prepared for meetings Desire to gain a deeper understanding of technology and processes and the ability to educate others, finding opportunities to streamline/improve IA administrative processes Demonstrate the ability and willingness to continuously acquire new competencies and accept new challenges Ability to handle multiple tasks and concurrent assignments in a demanding environment with a high degree of accuracy Experience with Concur Our benefits To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. Our hybrid work model BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock. About BlackRock At BlackRock, we are all connected by one mission: to help more and more people experience financial well being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress. This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive. BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
Jan 24, 2026
Full time
About this role Internal Audit's primary mission is to provide assurance to the Board of Directors and Executive Management that BlackRock's businesses are well managed and meeting strategic, operational and risk management objectives. The team engages with senior leaders and all of BlackRock's individual business units globally to understand and advise on the risks in their business, evaluate the effectiveness of key processes and assist in the design of best practices that can improve their results. Internal Audit reports directly to the Audit Committee of the Board of Directors, and our work builds confidence that BlackRock will meet its obligations to clients, shareholders, employees and other stakeholders. BlackRock is recruiting for a dynamic Administrative Business Lead for the Internal Audit Department. This position is based in our Edinburgh or London office. You will partner closely with the Global Head of Internal Audit, and Head of International Internal Audit, managing their complex administrative and business support needs. You are a self-starter with excellent organization, anticipation and problem-solving skills who has high accountability, strong communication skills and the ability to operate independently. Responsibilities of the role include, but are not limited to: Provide dedicated support to the Global Head of Internal Audit, including considerable diary management, co ordination of complex meetings, including extensive administrative support in relation to Board and Committee reporting schedules. Frequent travel management, timely processing of expenses, monitoring completion of employee processes and various ad hoc projects. Provide support to the EMEA Audit Managing Directors & Directors on diary management, travel and expenses. Acting as a strong resource on technology capabilities and BlackRock administrative policies, directing the EMEA Internal Audit team on new best practices, tools, processes etc. Provide administrative assistance coverage, as needed, for the wider IA team, across London and Edinburgh, including co ordinating/booking travel needs, processing of expenses, room bookings, event planning, onboarding of new joiners, handling the Business Continuity Plan for London & Edinburgh, and maintenance of various spreadsheets, org charts, and distribution lists. Build networks with teams in other regions and their assistants, along with local management & business partners. Perform ad hoc project work and provide additional assistance to teams as required. Assist with the onboarding and orientation of new hires and interns. Qualifications and Skills A minimum of 7 years of related administrative experience The ability to be forward thinking: identify what needs to be done and take action before being asked Strong proficiency in Microsoft office including Teams, and familiarity with AI Productivity tools and collaboration tools such as Copilot Excellent verbal and written communication skills in English Strong organizational, time management, and prioritization skills, with the ability to multitask and handle multiple deadlines Exceptional interpersonal and relationship building skills, with the ability to work effectively with diverse stakeholders at all levels Enjoys meeting, organising and coordinating people and events Ability to demonstrate thoughtful management of leaders' time against priorities, and ensuring they are prepared for meetings Desire to gain a deeper understanding of technology and processes and the ability to educate others, finding opportunities to streamline/improve IA administrative processes Demonstrate the ability and willingness to continuously acquire new competencies and accept new challenges Ability to handle multiple tasks and concurrent assignments in a demanding environment with a high degree of accuracy Experience with Concur Our benefits To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. Our hybrid work model BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock. About BlackRock At BlackRock, we are all connected by one mission: to help more and more people experience financial well being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress. This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive. BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Jan 24, 2026
Full time
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Personal Assistant & Receptionist Location: Reading (HQ) Salary: £28,000 £32,000 per annum Working Pattern: On-site, Monday to Friday Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more. About the Role XMA Group is looking for a friendly, organised, and proactive Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a highly visible role sitting at the heart of the business, combining front-of-house responsibilities with executive support. You ll be the welcoming face of our HQ while also providing day-to-day administrative and diary support to a small group of senior Executives. This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon. You ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position. Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80 s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we re an independent UK company with full geographic coverage and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home. Key Responsibilities: Personal Assistant and Receptionist Front of House & Office Support Acting as a warm and professional first point of contact for visitors and colleagues Managing reception duties and supporting meetings with refreshments and room coordination Liaising with facilities to ensure smooth day-to-day HQ operations Executive & Diary Support Managing calendars, meetings, and schedules for senior Executives Coordinating appointments and anticipating scheduling conflicts Ensuring Executives are fully prepared for meetings Travel & Logistics Organising UK and international travel, including accommodation and itineraries Managing changes and last-minute requests calmly and efficiently Communication & Administration Acting as a gatekeeper for Executive communications when required Drafting correspondence and handling confidential information Supporting expenses, invoices, and basic financial administration Meetings, Projects & Events Preparing agendas, briefing packs, and presentations Supporting board meetings, offsites, and internal events Taking minutes and tracking actions Requirements: Personal Assistant and Receptionist We re looking for someone who is: Naturally organised and calm under pressure Confident, professional, and personable Proactive, flexible, and solutions-focused Discreet and trusted with sensitive information You ll ideally have: Experience in an administrative, office support, or receptionist role Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) Confidence managing diaries, travel, and competing priorities Excellent written and verbal communication skills PA experience is not essential training and mentoring will be provided. We re proud to be recognised as a Disability Confident Level 3 Employer the highest level in the UK Government s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role. We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests. Retail, Hospitality, Administrator
Jan 22, 2026
Full time
Personal Assistant & Receptionist Location: Reading (HQ) Salary: £28,000 £32,000 per annum Working Pattern: On-site, Monday to Friday Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more. About the Role XMA Group is looking for a friendly, organised, and proactive Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a highly visible role sitting at the heart of the business, combining front-of-house responsibilities with executive support. You ll be the welcoming face of our HQ while also providing day-to-day administrative and diary support to a small group of senior Executives. This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon. You ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position. Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80 s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we re an independent UK company with full geographic coverage and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home. Key Responsibilities: Personal Assistant and Receptionist Front of House & Office Support Acting as a warm and professional first point of contact for visitors and colleagues Managing reception duties and supporting meetings with refreshments and room coordination Liaising with facilities to ensure smooth day-to-day HQ operations Executive & Diary Support Managing calendars, meetings, and schedules for senior Executives Coordinating appointments and anticipating scheduling conflicts Ensuring Executives are fully prepared for meetings Travel & Logistics Organising UK and international travel, including accommodation and itineraries Managing changes and last-minute requests calmly and efficiently Communication & Administration Acting as a gatekeeper for Executive communications when required Drafting correspondence and handling confidential information Supporting expenses, invoices, and basic financial administration Meetings, Projects & Events Preparing agendas, briefing packs, and presentations Supporting board meetings, offsites, and internal events Taking minutes and tracking actions Requirements: Personal Assistant and Receptionist We re looking for someone who is: Naturally organised and calm under pressure Confident, professional, and personable Proactive, flexible, and solutions-focused Discreet and trusted with sensitive information You ll ideally have: Experience in an administrative, office support, or receptionist role Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) Confidence managing diaries, travel, and competing priorities Excellent written and verbal communication skills PA experience is not essential training and mentoring will be provided. We re proud to be recognised as a Disability Confident Level 3 Employer the highest level in the UK Government s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role. We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests. Retail, Hospitality, Administrator
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Jan 22, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Job Title: Executive Assistant to CEO Location: Wembley, North London Salary: £40,000 £50,000/ £19.23ph to £24.04ph Job Type: Full-time, Temp to perm Executive Assistant to CEO About our client: We are working with an international organisation within the medical sector to recruit a charismatic, highly organised and commercially astute Executive Assistant to support their CEO. This is a pivotal role combining traditional executive support with commercial coordination, operational excellence and trusted personal assistance in a fast-paced, growing environment. Executive Assistant to CEO Details: • Office-based role in Wembley, Monday Friday, 8:30am 5:00pm (future hybrid potential) • Supportive, sociable office environment • Opportunity to support CFO, HR Manager and wider leadership team • Dog-friendly office • Excellent benefits package including private medical insurance and pension Executive Assistant to CEO Responsibilities: • Proactive, pre-emptive diary management for a demanding CEO • Full inbox management and stakeholder liaison • Attendance at leadership and commercial meetings • Preparation of board packs, reports, investor materials and data insights • Proofreading and quality-checking executive communications • Managing communication flow between leadership and stakeholders • Coordinating complex domestic and international travel • Booking accommodation, conferences and meeting logistics • Processing expenses, invoices and receipts • Managing hospitality and meeting rooms • Supporting with household/property administration and contractors • Handling personal tasks discreetly and efficiently • Occasional dog walking Executive Assistant to CEO What We re Looking For: • Proven administrative or Executive Assistant experience in fast-paced environments • Strong organisational and prioritisation skills • Advanced Microsoft Office proficiency • Excellent attention to detail and accuracy • Professional communication and stakeholder management skills • High levels of discretion and confidentiality • Experience supporting senior leadership If you are interested in this role, please apply today with your CV. BARNTEMP By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Jan 22, 2026
Seasonal
Job Title: Executive Assistant to CEO Location: Wembley, North London Salary: £40,000 £50,000/ £19.23ph to £24.04ph Job Type: Full-time, Temp to perm Executive Assistant to CEO About our client: We are working with an international organisation within the medical sector to recruit a charismatic, highly organised and commercially astute Executive Assistant to support their CEO. This is a pivotal role combining traditional executive support with commercial coordination, operational excellence and trusted personal assistance in a fast-paced, growing environment. Executive Assistant to CEO Details: • Office-based role in Wembley, Monday Friday, 8:30am 5:00pm (future hybrid potential) • Supportive, sociable office environment • Opportunity to support CFO, HR Manager and wider leadership team • Dog-friendly office • Excellent benefits package including private medical insurance and pension Executive Assistant to CEO Responsibilities: • Proactive, pre-emptive diary management for a demanding CEO • Full inbox management and stakeholder liaison • Attendance at leadership and commercial meetings • Preparation of board packs, reports, investor materials and data insights • Proofreading and quality-checking executive communications • Managing communication flow between leadership and stakeholders • Coordinating complex domestic and international travel • Booking accommodation, conferences and meeting logistics • Processing expenses, invoices and receipts • Managing hospitality and meeting rooms • Supporting with household/property administration and contractors • Handling personal tasks discreetly and efficiently • Occasional dog walking Executive Assistant to CEO What We re Looking For: • Proven administrative or Executive Assistant experience in fast-paced environments • Strong organisational and prioritisation skills • Advanced Microsoft Office proficiency • Excellent attention to detail and accuracy • Professional communication and stakeholder management skills • High levels of discretion and confidentiality • Experience supporting senior leadership If you are interested in this role, please apply today with your CV. BARNTEMP By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Job Title: Personal Assistant Position Title: Executive Team Assistant Duration: Permanent Location: Warwick CV34 We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients. Responsibilities: Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules. Coordinate meetings, prepare agendas, papers, and follow-up actions. Assist in preparing presentations, reports, board papers, and briefing documents. Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency. Track actions, deadlines, and priorities for the CEO. Assist with internal communications, staff briefings, and executive team support. Maintain accurate records, including KPIs, expense claims, and documentation. Support research and project coordination for executive initiatives. Organize executive meetings, company events, and travel logistics. Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team. Occasionally assist with overseas business travel or events. Support company charity initiatives and coordinate recognition activities. Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University. Handle sensitive and confidential information with integrity. Provide front-of-house support and ensure high presentation standards. Occasionally assist with light personal administration for the CEO. Skills & Attributes: Highly organised with strong attention to detail and multitasking abilities. Professional and confident communicator with senior stakeholders. Strong written skills, with the ability to produce clear, well-presented documents. Adaptable, reliable, and able to work under pressure. Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel). Warm, polished, and personable with a service-focused mindset. Experience & Qualifications: Previous experience in an administrative or executive support role. Experience working with senior leaders or within a premium brand environment. Comfortable managing diaries, correspondence, and confidential information. Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.
Jan 22, 2026
Full time
Job Title: Personal Assistant Position Title: Executive Team Assistant Duration: Permanent Location: Warwick CV34 We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients. Responsibilities: Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules. Coordinate meetings, prepare agendas, papers, and follow-up actions. Assist in preparing presentations, reports, board papers, and briefing documents. Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency. Track actions, deadlines, and priorities for the CEO. Assist with internal communications, staff briefings, and executive team support. Maintain accurate records, including KPIs, expense claims, and documentation. Support research and project coordination for executive initiatives. Organize executive meetings, company events, and travel logistics. Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team. Occasionally assist with overseas business travel or events. Support company charity initiatives and coordinate recognition activities. Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University. Handle sensitive and confidential information with integrity. Provide front-of-house support and ensure high presentation standards. Occasionally assist with light personal administration for the CEO. Skills & Attributes: Highly organised with strong attention to detail and multitasking abilities. Professional and confident communicator with senior stakeholders. Strong written skills, with the ability to produce clear, well-presented documents. Adaptable, reliable, and able to work under pressure. Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel). Warm, polished, and personable with a service-focused mindset. Experience & Qualifications: Previous experience in an administrative or executive support role. Experience working with senior leaders or within a premium brand environment. Comfortable managing diaries, correspondence, and confidential information. Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Jan 22, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Jan 21, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Executive Assistant Corporate Title: Officer Location: Belfast Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We're devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organisation. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us! Join Us in Belfast - A City of Opportunity and Innovation We're thrilled to announce the opening of our new office in Belfast-a vibrant, fast-growing hub for financial services and technology, and a strategic addition to Bank of America's global footprint. This expansion underscores our commitment to investing in talent and driving innovation across the UK and Ireland. Our new offices at City Quays are in the heart of a city celebrated for its rich history, dynamic culture, and thriving business community. Whether you're local or considering relocation, you'll find a welcoming environment, an excellent quality of life, and the opportunity to help shape the future of banking. About Bank of America in Belfast Bank of America is one of the world's leading financial institutions, powered by approximately 213,000 talented employees worldwide. Our new Belfast facility will strengthen our business continuity planning and risk management capabilities while reinforcing the expertise and value delivered across our global teams. We're committed to creating up to 1,000 new roles, starting with positions in Global Anti-Money Laundering Operations and Global Financial Crimes Compliance. These teams will focus on critical areas such as client due diligence, quality assurance, and regulatory compliance support-key functions that safeguard the integrity of the international financial system. Job Description: An opportunity has arisen for an Executive Assistant (EA) to join the team in Belfast. The role will entail ever changing priorities, so the successful candidate must be fully committed and resilient and able to work in a high-pressured environment with conflicting priorities. The ideal candidate would be a team player with excellent communications skills and the ability to engage at all levels of the organisation and externally. Responsibilities: Relieves management of administrative details; diary management, travel scheduling. Scheduling of team meetings for the wider group- prepare agendas and minute taking Typically manages different and conflicting objectives, projects or activities at once. Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings Co-ordinate with other EAs in other locations as required Assist with general office management, in particular during period of rapid expansion of the team Maybe assigned additional projects as needed- ie. collect and present data What we are looking for: Flexible and adaptive approach to work, with the ability to pivot according to changing priorities Excellent attention to detail and organisational skills Administration / business support experience Ability to multi-task, self-starter requires minimum supervision. Ability to proactively look for potential conflicts or issues and resolve. Ability to prioritise and work well under pressure. Ability to obtain information in a timely and efficient manner. Comprehension, listening, verbal and written communication skills. Proven relationship skills and ability to work with a variety of constituent groups. Discretion - to maintain and manage confidential information. Proficiency in calendar management for multiple leaders Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook) Desired Skills Experience as a Senior Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives. Knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, Visio, WebEx and Webcast) Experience with various systems eg Ariba, eRequest, Concur, Recognition Tool, Workday Proficiency in internal technology ordering systems Recent work experience with detailed accomplishment examples and proven ability to take the initiative. Benefits of working at Bank of America UK Private healthcare for you and your family Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons 20 days of back-up childcare including virtual tutoring and 20 days of back-up adult care per annum The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc Use of a flex fund to use towards benefits Access to an emotional wellbeing helpline, and virtual GP services Access to the Peppy App which provides 1:1 support, consultations and resources relating to men's health, women's health, fertility, menopause and pregnancy & parenthood Access to a range of gyms, exercise classes and wellbeing Apps through Wellhub, including Headspace and Calm Ability to donate to charities of your choice directly through payroll and the bank will match your contribution Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area Bank of America Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well. We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998. We invite you to register your information by completing the following form We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. For further information and to submit your application, click the apply icon.
Jan 20, 2026
Full time
Executive Assistant Corporate Title: Officer Location: Belfast Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We're devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organisation. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us! Join Us in Belfast - A City of Opportunity and Innovation We're thrilled to announce the opening of our new office in Belfast-a vibrant, fast-growing hub for financial services and technology, and a strategic addition to Bank of America's global footprint. This expansion underscores our commitment to investing in talent and driving innovation across the UK and Ireland. Our new offices at City Quays are in the heart of a city celebrated for its rich history, dynamic culture, and thriving business community. Whether you're local or considering relocation, you'll find a welcoming environment, an excellent quality of life, and the opportunity to help shape the future of banking. About Bank of America in Belfast Bank of America is one of the world's leading financial institutions, powered by approximately 213,000 talented employees worldwide. Our new Belfast facility will strengthen our business continuity planning and risk management capabilities while reinforcing the expertise and value delivered across our global teams. We're committed to creating up to 1,000 new roles, starting with positions in Global Anti-Money Laundering Operations and Global Financial Crimes Compliance. These teams will focus on critical areas such as client due diligence, quality assurance, and regulatory compliance support-key functions that safeguard the integrity of the international financial system. Job Description: An opportunity has arisen for an Executive Assistant (EA) to join the team in Belfast. The role will entail ever changing priorities, so the successful candidate must be fully committed and resilient and able to work in a high-pressured environment with conflicting priorities. The ideal candidate would be a team player with excellent communications skills and the ability to engage at all levels of the organisation and externally. Responsibilities: Relieves management of administrative details; diary management, travel scheduling. Scheduling of team meetings for the wider group- prepare agendas and minute taking Typically manages different and conflicting objectives, projects or activities at once. Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings Co-ordinate with other EAs in other locations as required Assist with general office management, in particular during period of rapid expansion of the team Maybe assigned additional projects as needed- ie. collect and present data What we are looking for: Flexible and adaptive approach to work, with the ability to pivot according to changing priorities Excellent attention to detail and organisational skills Administration / business support experience Ability to multi-task, self-starter requires minimum supervision. Ability to proactively look for potential conflicts or issues and resolve. Ability to prioritise and work well under pressure. Ability to obtain information in a timely and efficient manner. Comprehension, listening, verbal and written communication skills. Proven relationship skills and ability to work with a variety of constituent groups. Discretion - to maintain and manage confidential information. Proficiency in calendar management for multiple leaders Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook) Desired Skills Experience as a Senior Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives. Knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, Visio, WebEx and Webcast) Experience with various systems eg Ariba, eRequest, Concur, Recognition Tool, Workday Proficiency in internal technology ordering systems Recent work experience with detailed accomplishment examples and proven ability to take the initiative. Benefits of working at Bank of America UK Private healthcare for you and your family Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons 20 days of back-up childcare including virtual tutoring and 20 days of back-up adult care per annum The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc Use of a flex fund to use towards benefits Access to an emotional wellbeing helpline, and virtual GP services Access to the Peppy App which provides 1:1 support, consultations and resources relating to men's health, women's health, fertility, menopause and pregnancy & parenthood Access to a range of gyms, exercise classes and wellbeing Apps through Wellhub, including Headspace and Calm Ability to donate to charities of your choice directly through payroll and the bank will match your contribution Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area Bank of America Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well. We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience We monitor the community background and sex of our job applicants and employees in order to demonstrate our commitment to promoting equality of opportunity in employment and to comply with our duties under the Fair Employment & Treatment (NI) Order 1998. We invite you to register your information by completing the following form We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements. For further information and to submit your application, click the apply icon.
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
Jan 19, 2026
Full time
Admin Officer - Executive PA Our Client an international company with offices in the City of London are looking to recruit an Admin Officer Provide professional and good secretarial support and personal assistance to Chief Representative of the Company. Provide administrative support to Expatriate Human Resources & General Affairs Department on Entertainment and Security Management tasks. Key Responsibilities The Administrative Assistant is required to assist/support the following: Arranging meetings and managing the diary for senior management (SM). Organising business and personal trips for SM both within and outside the UK. Meeting and greeting high profile customers and guests of SM. Managing budgets and accounts (incl. bookkeeping) and processing and recording all the expenses for SM. Organising lunches, dinners, parties and receptions. Responsible for booking golf club memberships, record log, bookings, fees and expenses. Dealing with customer and client hospitality - such as booking them into hotels, arranging transportation for them, buying gifts, booking golf courses, etc. when required. Dealing with all relevant activities (incl. Ringi preparation for the membership) needed for Nippon Club, Japanese school, JCCI, Sanyuu-Kai, Japan Society and all other Japanese societies and Japanese social activities related matters involving the Company in the UK. Advising on, assisting in choosing and booking restaurants and other venues for functions. Acting as an intermediary between members of staff, customers and SM> Supporting EUAJA (HR department) on Entertainment (ROH, Arsenal, RAC etc.) and security management tasks etc. Dealing with Car lease and Chauffeur company. Providing support to Personal Assistant (PA) to Managing Director (MD) as and when required. PERSON SPECIFICATION Skills / Knowledge A bright professional, with a flexible approach Well-organized with the ability to use their initiative> High levels of literacy and numeracy Good communication skills in English. A good working knowledge of WORD, EXCEL, and POWERPOINT is essential along with the ability to communicate effectively using e-mail Open minded, respectful and team worker The Client is based in St Pauls London. This is a 3 days in the office position. The salary for this role is circa £40K plus overtime. Do send your CV to us in Word format along with your salary and notice period.
