48 jobs found

Overview DEFRA - PERSONAL ASSISTANT Are you a multi-tasker? Great at organising and able to prioritise tasks? This could be the ideal role for you! Brook Street are looking for a temporary Personal Assistant to work at an Executive Officer level, for the Department for Environment, Food and Rural Affairs, DEFRA, based in either Bristol or Warrington. The ideal candidate will provide high-level diverse secretarial and administrative duties for the Deputy Director, exercising independent judgement and discretion in performing tasks. An excellent package is offered, including: £15.39 per hour pay rate Starting as soon as you have passed clearance checks for four months Accrual of up to 33 days paid annual leave pro rata available (inclusive of bank holidays) Working 37 hours per week, Monday to Friday, 9am to 5pm with some degree of flexibility This role can be based in either Bristol or Warrington There is a permanent recruitment campaign currently running for the role, which you could also apply for. Responsibilities general administrative support reviewing and managing mailboxes and Teams messages diary, calendar and email management prioritising the booking of/rescheduling of meetings may be some capturing actions/minute taking transcribing dictation preparing documents and reports handling enquiries and requests composing no-routine correspondence screening and directing manager's telephone calls maintaining records, requesting updates on finances or statuses of pieces of work arranging meetings or travel, including hotel accommodation acting as an administrative liaison with internal and / or external sources What are we looking for? Excellent written and verbal communication skills, working effectively with team members and external contractors/suppliers A can-do attitude and a real passion for supporting people and sustaining working relationships Well-organised, able to manage yourself and your own workload effectively whilst working under your own initiative Ability to pick up new IT systems quickly and be capable using IT services such as Microsoft Office programmes (for example MS Teams, Outlook, Word, Excel and SharePoint etc.). Previous experience of excellent customer service as either a PA or similar is desirable Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK. Please apply online with your current CV in WORD format. Due to the high number of applications we receive it may not be possible to respond to all applications. Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Executive Assistant - C-Suite Support (3 Executives) 60,000- 70,000 per annum Full-Time, Office-Based Based in North London (N17) with excellent transport links Stafforce is delighted to partner with our client in the appointment of a highly accomplished and resilient Executive Assistant to provide dedicated support to three C-Suite executives. This is a pivotal role requiring a confident, experienced EA who thrives in a fast-paced, high-level environment and can operate with discretion, efficiency, and absolute professionalism. This opportunity suits an EA who is used to working at executive level, managing complex priorities, and acting as a true right-hand support across business and personal logistics where required. Key Responsibilities Provide comprehensive diary and inbox management for three C-Suite executives Coordinate complex meetings, board sessions, and senior stakeholder engagements Prepare agendas, board packs, briefing documents, and take accurate minutes when required Manage international and domestic travel, accommodation, and detailed itineraries Act as a key liaison between executives, senior leadership teams, and external stakeholders Prepare high-quality presentations, reports, and confidential correspondence Screen communications and prioritise matters requiring executive attention Support with project coordination and follow-up actions on key initiatives Process expenses, manage budgets, and oversee administrative workflows Handle highly sensitive information with the utmost confidentiality and discretion Maintain secure document management and protect executive privacy at all times Provide ad hoc personal support where appropriate. About You Proven experience supporting C-Suite or Board-level executives Exceptional organisational skills with the ability to manage multiple priorities seamlessly Calm under pressure with excellent judgement and decision-making ability Outstanding communication skills and confidence working with senior stakeholders Highly discreet, trustworthy, and professional at all times Strong understanding of handling confidential and commercially sensitive information Proactive, solutions-driven, and able to anticipate needs before they arise Comfortable working full-time in an office-based environment Role Details Permanent, full-time opportunity 60,000- 70,000 per annum (dependent on experience) Office-based role If you are a polished, highly capable Executive Assistant looking to step into a critical C-Suite support role where discretion and professionalism are key, we would love to hear from you. Apply today via Stafforce. S07 About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.

Team Assistant required to join our established client in a corporate office setting in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am - 5:00pm, with an annual salary of 33,000 - 34,000. This is a fantastic opportunity for an exceptionally organised, well-presented individual, driven, with previous administration experience, looking to step up to a Team Assistant/PA role, and excited to travel to Europe on an adhoc basis. Duties: Provide administration support to the wider team Book meeting rooms Diary management for the team Office management administration Assist the CEO's Executive Assistant with personal and work related tasks Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Very occasional European travel Benefits: 33,000 - 34,000 annual salary 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, exceptional organisation, punctual, excellent communication, and a self-starter Previous office administration experience is essential PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.

This is a unique opportunity to work closely with the office of the Bishops of Liverpool and Warrington, providing strategic diary management, event coordination, and high-level administrative support as part of the episcopal staff team. The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA. The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands. This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations. The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House. These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA. Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role: Diary Management Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to: Book, manage and adjust appointments, engagements and meetings. Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries. Take the lead on making travel and accommodation arrangements Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements Liaise with parishes, clergy and all key stakeholders both internal and external where required. Be pro-active in drafting appropriate responses to all requests and invitations. Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable. Administrative and operational support Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers. From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups. Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly. Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work. Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles. Undertake other appropriate duties as commensurate with the role as requested by the Bishop Event management Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office. Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events. Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth. Developing and maintaining relationships Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information. Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners. Skills/Aptitudes Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard. Efficient and quick at dealing with requests. Ability to handle confidential information and to act with discretion Able to work flexibly, both in terms of time and responsibilities Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements. Ability to organise own workload, to set priorities and to work to deadlines Ability to show initiative and creativity and to work without direct supervision IT proficiency, including Microsoft Word, Outlook and Excel Strong communication skills, both oral and written including excellent report writing skills. Ability to work effectively as part of a team. Experience Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff Demonstrable experience of providing Personal Assistant/Diary support to senior staff Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups Proven stakeholder management skills to manage competing demands. Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships. Familiarity with the Church of England's structures and mission Personal attributes Ability to work calmly under pressure and solve problems efficiently and effectively Calm, confident and adaptable under pressure Self-movitated, punctual and organised Compassionate and patient To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool The closing date for applications is 26 February 2026 at 23:55pm.

Introduction Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth. What you will be part of Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters. Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world. Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Your role As an Executive Assistant to the Head of Sensor Systems UK, you will provide an efficient and responsive administrative, organisational and logistical service: Executive Support Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones. Prepare executives for meetings through agenda development, briefings, and document preparation. Serve as a primary point of contact between the Head and internal/external stakeholders. Communication & Correspondence Draft, review, and edit high-level communications, presentations, and reports. Handle confidential information with the utmost professionalism and discretion. Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate. Logistics & Operations Arrange domestic and international travel, including flights, accommodations, transport, and itineraries. Process expenses related to the Head's activities. Organise and support during events, board meetings, and leadership meetings, both on and off site. Project & Office Management Assist with special projects, research and data gathering, as required. Maintain records and up to date file keeping. Collaborate with internal departments to ensure smooth operations and timely execution of initiatives. Provide support, when required, at offsite events Ad hoc support and special projects, when required Travelling to other offices such as London and Farnborough Your experiences and skills Qualifications: Experience supporting senior executives in a corporate setting. Exceptional organisational and multitasking skills. Strong written and verbal communication skills. High proficiency in Microsoft Office. Ability to work independently, anticipate needs, and adapt quickly to changing priorities. Demonstrated professionalism and discretion. Key Competencies Proactive problem solving Professional communication Attention to detail Confidentiality & discretion Time and priority management Relationship building By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Executive Assistant, Chief Scientific Officer Job Title: Executive Assistant to the Chief Scientific Officer Location: London (with travel to Stevenage) Job Type: Permanent Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you. About the role: The Executive Assistant (EA) will report directly to the Chief Scientific Officer (CSO), and will provide comprehensive professional support for a wide range of tasks and responsibilities, acting as a strategic business partner with the primary focus of enabling the CSO to focus on leadership, decision-making and business priorities. The role will deliver effective and efficient administrative and logistical duties requiring extensive multi-tasking and prioritisation of business requirements. The role is required to anticipate issues and take initiative to proactively deal with these. They will be the key contact for internal and external stakeholders and VIPs wishing to liaise with the CSO. The highest level of integrity and discretion with a strong commitment to LifeArc and its values is expected. About you and your responsibilities. You will: Provide proactive and detail-oriented calendar and diary management, coordinating complex schedules and meetings to ensure optimal time management and efficiency Proactively manage the CSO's email inbox to include implementation of a structured system for efficient triaging, prioritisation, and drafting of more substantive responses to ensure timely communication and workflow continuity Act as the primary point of contact, prioritise and manage enquiries and requests with accuracy and professionalism whilst proactively troubleshooting conflicts; apply sound judgement and provide actionable recommendations to support seamless daily operations and stakeholder engagement Coordinate and oversee timely end-to-end logistics for internal and external meetings and events, including scheduling, agenda and document preparation, distribution of presentation materials, taking meeting minutes, follow up on action items, room set-up and refreshments and the greeting of visitors Coordinate and manage travel arrangements to include booking transportation and accommodation, preparing detailed itineraries, and managing post-travel expense reconciliation Support project coordination by managing deadlines, accurately taking meeting minutes, tracking and following up on actions, and assisting colleagues to ensure timely delivery of tasks and projects Function as key liaison between the CSO and their internal and external stakeholders and team, building and maintaining strong relationships, representing the CSO's interests, and facilitating effective communication and collaboration Manage sensitive information and confidential matters with the highest level of discretion, ensuring trust, integrity, and professionalism in all interactions Provide the CSO with timely updates on upcoming commitments; anticipate their needs in advance of meetings and events ensuring Function as a barometer for the broader environment by sensing emerging issues and dynamics and alerting the CSO to these when appropriate Proactively collaborate with other EA and PA colleagues to develop and enhance ways of working, providing cover and assistance when required and actively sharing best practices to drive consistency and efficiency across the team Undertake additional projects and duties as assigned, demonstrating flexibility and a proactive approach to evolving business needs Challenge existing procedures to drive improvements in operational efficiency and reliability Essential experience required: Significant executive level support experience, specifically having supported a CSO or board level executive in a science organisation, preferably a Pharmaceutical organisation or a fast paced Biotech. Advanced Microsoft Office suite expertise for presentation and visuals preparation and manipulation, budget tracking, expense processing, business letters and formal communications Proficient with technology including tools such as SharePoint, Teams, and Board Governance software, preferably Diligent Strong verbal and written communication skills for interaction with stakeholders and drafting of correspondence Proficient in preparing Board packs and reports Exceptional organisational and time management skills to support efficient productivity Impeccable attention to detail to ensure accuracy and efficiency to minimise the need for rework, and aid the production of high-quality work Strong interpersonal skills and emotional intelligence to support navigating professional relationships effectively, and enabling positive collaboration and conflict resolution for improved teamwork Solid problem-solving skills to navigate challenges and support making informed decisions using good judgement Effective clear and concise minute taking skills to ensure the accurate recording of essential information, actions, decisions, and key points Proficient project coordination skills with the ability to manage tasks, people, and resource to track that projects run smoothly, meets objectives, and within deadlines Strong decision-making ability - able to identify the most suitable solution having considered all relevant perspectives Ability to respond swiftly, appropriately and efficiently to situations and events that demand immediate attention or quick turnaround Education: No formal qualification is required although A-Level education or equivalent is expected Formal EA training or relevant professional qualifications (e.g. Level 4/5 Executive Assistant Certificate IEAA - Institute of Executive Assistants and Administrators) is desirable Skills & abilities: Resilient and able to adapt to change and find ways through evolving situations, maintaining calm when under pressure Resourceful and able to work on own initiative with minimal direction, be adaptable and creative to effectively overcome challenges and achieve the right outcomes Proactive and achieves effective outcomes by planning ahead, anticipating needs, identifying opportunities, and actively working towards solutions and taking the initiative before potential challenges arise Discreet and operates with a high level of integrity across the duties of the role from confidentiality of information, and being mindful of how words and actions might affect others, to not participating in hearsay Positive and professional with exemplary standards at all times, particularly when interacting with a diverse array of stakeholders About us: LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives. What we can offer you: Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of 'putting patients at the centre of everything we do'. LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role. Please note that in certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme's 'minimum criteria' is referred to as 'essential criteria') Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays. Don't meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles. We all have potential. At LifeArc, you'll discover what you can really do with it. At LifeArc, we commit to advancing equal opportunities and building a diverse workforce by ensuring a fair, inclusive, and accessible recruitment experience for all. We employ individuals based on their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity . click apply for full job details

SF Recruitment have partnered with an organisation with sites in Tewkesbury and West Bromwich, that are looking to recruit an Executive Assistant on a permanent basis. This role supports the Managing Director and will involve weekly travel between the two sites and mirroring her travel. Working pattern: full time site based with travel Salary: £45,000-£55,000 with car allowance This role is for an experienced Personal Assistant who values trust, autonomy, and long-term stability over career advancement. You will act as a highly reliable, professional right hand to a senior executive, ensuring priorities are managed, loose ends are tied up, and nothing important is missed. Responsibilities will include: - Provide end-to-end personal and executive support to a senior leader - Proactively manage diary, meetings, deadlines, and follow-ups - Act as a gatekeeper and organiser for competing priorities - Anticipate needs and manage tasks without waiting for instruction - Prepare and format documents, reports, presentations, and correspondence - Confidently use Excel, PowerPoint, and Word to a high standard - Handle confidential and sensitive matters with absolute discretion - Carry out practical and administrative tasks as required to maintain momentum - Support legal, contractual, or formal correspondence where required (if applicable) What We're Looking For - 10+ years' experience as a PA or Executive Assistant in a high-performance environment - Proven experience supporting senior or board-level executives - Comfortable managing an executive who is frequently unavailable or distracted - Highly organised, proactive, and detail-driven - Strong capability in Microsoft Excel, PowerPoint, and Word - Legal secretarial experience or strong familiarity with legal documentation (desirable) - Calm, pragmatic, and resilient under pressure - Content in a role without career progression or expanded remit

Andy File Associates Limited is working as a Recruitment Business on behalf of our client with regards this temporary position Temp for 3 months Office in Sheffield city centr e Core hours are 8.30am 5pm Are you a highly organised professional with a passion for public service and a flair for managing complex schedules? Our client is seeking a proactive and detail-oriented Diary Manager to support the Mayor and senior leadership team in delivering their strategic priorities across the region. About the Role As Diary Manager, you will play a pivotal role in ensuring the smooth running of the Mayor s day-to-day engagements. You ll be responsible for managing a dynamic and high-profile schedule, coordinating meetings with internal and external stakeholders, and ensuring the Mayor is fully briefed and prepared for every engagement. Key Responsibilities Manage and maintain the Mayor s diary, ensuring optimal use of time and alignment with strategic priorities. Liaise with senior officials, partners, and community representatives to schedule meetings and events. Commission briefings and itineraries, working closely with policy, communications, and operations teams. Anticipate and resolve scheduling conflicts, adapting plans quickly and professionally. Support wider administrative functions within the Mayor s Office as required. About You You ll be an experienced Administrator or Executive Assistant with: Exceptional organisational and time management skills. Strong interpersonal and communication abilities. Discretion, diplomacy, and a calm approach under pressure. Confidence using digital tools and calendar systems (e.g., Outlook, Teams). A commitment to public service and an understanding of the political landscape. Why Join Our Client? This is a unique opportunity to work at the heart of regional decision-making, supporting a Mayor who is driving change and championing communities. You ll be part of a passionate, collaborative team making a real difference. Due to the nature of the role, which involves a significant amount of interaction with the Mayor, the successful candidate will need to be able to work in the office when the Mayor is present. When the Mayor is out (for example during periods of annual leave or when on a visit) there are opportunities for flexible working such as working from home.

£23.59 Per hour 9 Month contract with potential extension to 12 months Based onsite in Maidenehead Mon-Fri What you will do: The Executive Assistant will work 50% as Executive Assistant to the EMEA business director, and 50% as Order Management Assistant for the sales team in UK. This position requires strong judgment, professionalism, prioritization and confidentiality in dealing with high profile situations that require tact and diplomacy. The role is suited to a highly-organized professional able to multi-task and follow-up on a wide range of issues. How you will do it: Organize, direct, and follow up on all administrative details as assigned, ensuring all work is done accurately and on a timely basis. Details include calendar management, expense reimbursement using Concur, and travel arrangements. Administer legal paperwork for business entities, notarize documents and coordinate international postage. Assist in planning of events such as company and department outings, lunch meetings, holiday parties, social committee activities, and offsite meetings. Arrange conference rooms, hotels, catering, dinners, car service, etc. for group meetings. Follow up on ad hoc actions and projects assigned by the business director. Order management Liaise with customers regarding deliveries Liaise with the sales team re backlog, orders etc Stock checks Raise purchase orders to suppliers What we look for: Minimum 5 years of experience as an Executive Assistant. Degree or certification in office administration or a related field is a plus. Event project management experience is a plus. Excellent knowledge of Microsoft (Outlook, Word, Excel, PowerPoint). Oracle or similar ERP system experience is a plus. Strong interpersonal skills with a high comfort level in dealing with senior management and individuals at all levels and international backgrounds. Team player who collaborates well across departments to ensure desired outcomes are achieved. Prioritization and time management in a fast paced, high-volume workload, multi-tasking environment while maintaining a high degree of accuracy. Excellent verbal communication, writing and editing skills. Full-time working from Maidenhead, UK.

Job Description: Personal Assistant to Managing Director AHUK Permanent Oxford About our team Airbus Helicopters is the world's largest helicopter manufacturer and the company's site at Oxford Airport is Britain's civil helicopter hub.AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares support. Its in-house engineering capabilities include design, customisation, installation, flight-testing and certification, as well as technical support, maintenance, training and the supply of spares for civil and military applications.AHUK is the MoD's chosen provider of helicopters and maintenance for its No.1 Helicopter Flying school (referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey). Description/Overall purpose of the Job The Personal Assistant (PA) to the Managing Director (MD) will provide comprehensive, high-level administrative, organisational, and secretarial support to ensure the efficient and effective running of the Managing Director's office. This role requires exceptional organizational skills, discretion, and the ability to handle confidential matters with the utmost professionalism. The ideal candidate must be proactive, able to anticipate needs, and manage multiple priorities effectively, coordinate complex schedules and act as a key communication link between the Managing Director and internal/external stakeholders. Main responsibilities Administrative and Secretarial Support Manage the Managing Director's complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts. Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and adherence to company standards. Answer and screen phone calls and emails, redirecting inquiries as necessary, and handling sensitive information with discretion.Travel and Logistics Management Coordinate all domestic and international travel arrangements, including flights, accommodations, ground transportation, and preparing detailed itineraries. Process expense reports accurately and in a timely manner, ensuring compliance with company policies. Organize and coordinate internal and external meetings, including booking venues, preparing agendas, distributing materials, and taking minutes as required.Project and Task Support Assist the Managing Director with tracking key projects, ensuring deadlines are met, and following up on action items. Board Preparation Conduct research and compile data to prepare reports and summaries for the Managing Director's review. Act as a gatekeeper and liaison between the Managing Director and internal staff, clients, and external stakeholders.Event Coordination Assist in planning and organizing corporate events, airshows etc Reception/Administrative Support Responsible for managing all front-of-house operations via permanent Receptionist, who serves as the primary point of contact for all visitors and external calls, ensuring a professional and welcoming environment, all while adhering to established security protocols. Knowledge and Skills Essential Proven experience (minimum 3-5 years) as a Personal Assistant, Executive Assistant, or similar role preferably supporting a senior executive or Managing Director. Exceptional proficiency in Google Outstanding written and verbal communication skills. High level of discretion and integrity in handling confidential information. Strong organizational and time-management skills with the ability to prioritize tasks with minimal supervision.Desirable SAP/Salesforce Education, Qualifications or Training Essential Bachelor's degree or equivalent professional qualification.Desirable French/German Additional requirements Due to the nature of this position you will require DBS Security Clearance and be eligible for SC clearance. Applicants must meet any/all requirements of Export Compliance Regulations. All candidates must possess the current, legal right to work in the United Kingdom. Airbus will not be able to offer sponsorship for any employment Visa The Reward In joining the Airbus family, you will play a critical part in delivering the most efficient helicopters for its customers, who serve, protect, save lives and carry passengers in demanding environments. On top of your competitive base salary, you will have access to the following benefits below via our Airbus salary sacrifice schemes: Private Medical Insurance (Bupa) - single cover for employees paid by the company Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic Share Incentive Plan and ESOP. Annual share schemes at company discretion. Success Share, Discretionary Group bonus scheme (conditions apply) Bikes to Work (up to £3,000) (employee purchase scheme) Technology ( employee purchase scheme) Mydrive (employee car purchase scheme) Den-Plan (employee purchase scheme) Health-care Cash Scheme Personal Accident Insurance (employee purchase scheme) Health Assessments Travel Insurance Shopping vouchers/discounts Financial/Legal Advice (eg, Will-writing; Lasting Power of Attorney) Data Protection By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth. Company: Airbus Helicopters UK Ltd Employment Type: Permanent - Experience Level: Professional Job Family: Administration / Documentation By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

About the role We are seeking a highly professional, discreet and proactive individual to oversee the smooth, efficient and strategic running of the Group CEO's Office. Reporting to the Group Chief of Staff and Group Chief Governance Officer, you will manage complex programmes of activity, ensure exemplary diary and communications management, and act as a trusted conduit between the Group CEO and both internal and external stakeholders. You will coordinate resources across multiple sites, produce high-quality briefings and communications, commission analysis ahead of key engagements, and support governance requirements, including preparation of Board materials and provide a professional and personal administrative support of the Group CEO. What you do Own the day-to-day operations of the Group CEO's Office, ensuring timely, professional communications and information flow. Provide high-quality executive and personal assistant support, prioritising and optimising the CEO's diary to maximise impact. Lead coordination of resources, facilities, events and travel across College and Trust sites; oversee high-profile visits. Draft, review and manage internal/external communications, working closely with the Communications team, support appropriate use of social media. Prepare concise briefings and reports; commission and synthesise analysis ahead of meetings and public engagements. Track and deliver strategic projects for the Group CEO and Directorate, monitoring progress and risks. Promote a "can do" customer-service culture, mentoring Executive Assistants and embedding effective digital processes Horizon-scan across FE, HE and schools' policy; summarise implications for the Group CEO and leadership teams. Support governance and compliance, coordinating Board papers and ensuring follow-through on decisions. Maintain strict confidentiality and professional judgement in handling sensitive matters. Oversee non-pay budgets and expenses for the CEO and Directorate Contribute to CRM development for stakeholder engagement and using his for effective communications. About you Degree-level education (or equivalent experience). Significant experience in business operations within an educational or similarly complex organisation. Proven track record engaging senior decision-makers and influencing change. Leadership of administration/secretarial teams with multi-site coordination. Exceptional written and verbal communication skills; confident using social media professionally. Able to work in a highly pressurised environment and at pace. Able to use AI effectively and ethically and have innovative ways and ideas to embed in our systems and processes. Highly proficient with Microsoft 365 and adaptable to new systems. Methodical, organised and resilient-able to juggle multiple priorities and work to short deadlines. Able to move rapidly between detail and the big picture; present complex information clearly. Strong ambassadorial skills; discretion, integrity and confidentiality. Committed to equality, diversity and inclusion and the Nolan Principles of public life. Working arrangements This is a full-time role (1.0 FTE) based primarily at Bromley and Orpington with hybrid working and travelling across all school and college sites in SE London, Surrey and East Sussex. Evening/weekend working and occasional overnight stays may be required to support the Group CEO's schedule. UK Driving License is essential as travelling with and driving the Group CEO will be required. About Us Elevare Civic Education Group Elevare Civic Education Group is the umbrella organisation that comprises our Group Organisations, London South East Colleges, London South East Academies Trust and Elevare Education Foundation. The Group rationale is borne from a shared mission, vision and values. It seeks to optimise governance alignment through a Group Strategy and provide efficiencies across the organisations. Built on charitable principles and a co-incidence of interest, the Group ethos is founded upon high-quality teaching and learning, the development of curriculum models fitting each school and cohort, and a core and bespoke school improvement strategy which focuses on our shared strength. The strategic and operational working relationships between the College, Trust and Foundation have been established to optimise collaboration and integration - and to reflect both the next stage of our journey and our growing civic mission. Collectively the Group annual income is c£150m, delivering education to c16,000 students and employing over 2000 staff. Elevare - meaning to elevate or uplift - captures our mission to raise aspirations and opportunities, while Civic signals our responsibility and commitment to being an anchor institution, at the heart of our communities. Working in the office that is the heart of the Elevare Civic Education Group, the postholder, is a key and important officer who enables and supports strategic leadership across the Elevare Civic Education Group. Benefits We offer a very generous package of annual leave and provide up to two more additional College closure days throughout the year, and also offer leave for volunteering. Excellent pension schemes are offered, including employer contributions (Teachers' Pension Scheme, Local Government Pension Scheme or Nest). Other benefits include: Access to a company vehicle Access to our Employee Assistance Programme Free onsite parking Cycle to work/bike loan scheme Annual season ticket loan Access to the 'Discounts for Teachers' portal Free Wifi access in over 10,000 locations worldwide Eduroam Access to our onsite gym at Bromley, discounts in our in-house restaurants and on our hair and beauty treatments Accreditations As employers, we recognise and embrace our legal and quality-assurance framework responsibilities. We use these frameworks, as well as other accreditations and schemes, to further develop our development and progress of Equity, Diversity and Inclusion. We acknowledge that there is always more that we can learn and use these accreditations to provide us with an external lens and share/gain best-practice information. Equal Opportunities London South East Colleges is fully-committed to being an Equal Opportunities Employer, and creating a diverse and inclusive workspace, free from discrimination and harassment. We welcome and encourage applications from all, regardless of race, nationality, ethnic origin, religion/belief, sex, gender identity, sexual orientation, disability, age, parental status and/or marital/partnership status. As a Disability Confident-Committed employer, we will offer an interview to any applicant that declares they have a disability and meets the minimum job role criteria. If you have accessibility needs and/or require any adjustments for the application and interview process, please email us at In line with KCSIE (Keeping Children Safe in Education) guidance we conduct social media checks for all candidates who are shortlisted for roles in order to ascertain their suitability to work with children and young adults. As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an 'Enhanced' DBS (formerly CRB) check, along with a Children's Barred List check if in regulated activity. Any offers of appointment may be withdrawn if these checks prove to be unsatisfactory to the College. Self-disclosure will be required as part of the recruitment process. If you fail to make a full disclosure or provide sight of your DBS certificate then your offer of employment is likely to be withdrawn. The College's DBS policy covers the recruitment of ex-offenders which is available upon request.

Team Assistant Brimingham 180 - 200 per day 6 Month Contract ARM have an exciting opportunity for a Team Assistant to be a part of a major project within the UK. The Team Assistant is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings. The Role: Manage and distribute all incoming and outgoing mail, sorting and registering post, ensuring confidential or urgent material is delivered directly. Prepare outgoing mail for dispatch. Maintain the Correspondence Register Take internal and external queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner Liaise and provide ad-hoc support/cover to Company Secretariat when required Provide front line support, dealing with all communications whilst exercising high levels of discretion and diplomacy (including facilities matters for the team such as IT; book training for team; maintain the Legal Advices Register, any Printing/Binding, etc) Provide support in the new joiners/leavers process, liaising with Line Managers and processing the required forms for internal governance Requirements: Ability to use software, spreadsheets, produce presentations and documents, and maintain records and databases Planning and organisational skills, with the ability to prioritise and deliver day to day tasks Ability to coordinate and deliver multiple tasks and responsibilities in accordance with agreed deadlines. Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy Ability to keep confidential information and to deal with large amounts of information Ability to build effective working relationships with a range of internal staff and external stakeholders Disclaimer: This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.

Team Assistant We are recruiting for a Team Assistant to a legal team on an interim contract until the end of August 2026. Your role is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings. As a Team Assistant, you will need to have/be: Strong IT skills, including spreadsheets, presentations, document creation, and record/database management Excellent planning and organisational skills with the ability to prioritise and meet deadlines Confident managing multiple tasks in a fast-paced environment Strong communication and interpersonal skills, with discretion when handling sensitive or confidential information Ability to build effective working relationships with internal teams and external stakeholders Experience with diary management, travel booking, and meeting coordination Proficient in Microsoft Office with minimal supervision Understanding of data protection, information security, and relevant legal or company secretarial processes Previous experience in an administrative role Experience working with document control systems Proven ability to deliver high volumes of administrative support across large teams Details: Rate : .00 per day (umbrella/inside IR35) Working Hours : Full time Monday - Friday (hybrid 3 days office based per week) Location : Birmingham City Centre Duration : 6 month contract Role of Team Assistant: Provide front line administrative and secretarial support, handling sensitive communications with discretion and professionalism Manage incoming and outgoing correspondence, maintaining accurate registers and ensuring urgent or confidential items are prioritised Act as first point of contact for internal and external queries, ensuring timely responses and effective message handling Manage diaries, meetings, travel, and visitor arrangements to support a busy legal and corporate governance team Provide ad-hoc support and cover across related corporate functions when required Support onboarding and offboarding processes, liaising with managers and processing governance documentation Produce, format, and maintain documents, databases, and registers in line with organisational standards Coordinate instructions to external advisors, maintaining accurate records, registers, and purchase order documentation Support billing, invoicing, and financial controls, liaising with external suppliers and internal finance teams Maintain robust electronic and paper filing systems to ensure records are accurate, compliant, and easily accessible Coordinate team meetings, calendars, annual leave planning, and office moves as required Provide general administrative support, including expenses, IT/facilities coordination, archiving, scanning, and filing

Personal Assistant (LEGAL) ( 30,000 - 32,000) Dependant On Experience Nottingham BCR/JN/32153a Bell Cornwall Recruitment are looking for a proactive, detail-driven Legal PA to provide exceptional support to fee earners in a busy Real Estate department in a national law firm. The Role: Managing diaries, arranging travel, scheduling meetings, and coordinating client events. Preparing and formatting legal documents, correspondence, and reports to a high standard. Liaising with clients and colleagues to ensure seamless communication and service delivery. Providing comprehensive PA and administrative support to a team of partners, associates, and fee earners. Hybrid work available The Ideal Candidate: MUST HAVE LEGAL PA EXPERIENCE IDEALLY IN PROPERTY Strong organisational skills and attention to detail A strong communicator who can build positive relationships This is a fantastic opportunity to become part of a collaborative, forward-thinking firm where your contributions really matter. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales

The Bishop is seeking a temporary Executive Assistant for a period of three months to support the Diocesan Bishop as effectively as possible in the discharge of his duties; to ensure that the Bishop s Office runs with hospitable warmth and efficiency, and that all core functions are discharged to the highest standard. The Bishop looks to appoint a personable and efficient colleague with an enquiring mind, a proactive approach, good relational skills, and proven administrative competence. General: To provide appropriate support as requested by the Bishop in exercise of his duties To ensure that all contact with the Bishop's office, whether through a personal visit, telephone call or correspondence is dealt with in a timely, courteous, and efficient manner. Advice & Support: To respond to calls, emails, complaints or enquiries or issues and act appropriately on any administration matters that arise To manage the Bishop's diary, aligned to priorities agreed with the Bishop To draft appropriate responses to letters, and other papers, for the Bishop according to need To act as the secretary for Bishop's Staff meetings, and other meetings, including preparing agendas, taking, and producing minutes Safeguarding: All staff working for and with the Bishop will give proper care and attention to matters of safeguarding. This includes attending training and careful handling of confidential information. Data Protection: To oversee all Data Protection issues, including Subject Access Requests, for the Diocesan Bishop's office, including working with relevant staff at Diocesan Office and Diocesan Registrar in ensuring compliance Appointments: To exercise oversight over the process of clergy appointments To work with the Administrative Secretary with regards to the issuing of offer letters Appropriate steps are taken regarding DBS and safeguarding Liaison with the Registrar for the issuing of licences The management of clergy Personal Files, and ensure they are kept up to date and compliant Special Services: Liaise with parishes, Area Deans, and the Cathedral in the planning and administration of confirmation services To liaise with key stakeholders in the planning of Ordinations and the Ordination service including issuing appointment letters and planning of the Ordination Retreat in consultation with the DDVO and IME2 Officer In association with the Administrative Secretary Planning the ordination logistics, minibus, and lunches where necessary Liaising with the Registry regarding the issuing of licenses The purchases of Bibles and Book tokens Manage correspondence regarding the Chrism Eucharist About You Essential Knowledge/Experience: A proven track record in office management, or its equivalent, to an exacting standard, including effective planning of own work and that of others Experience in drafting clear, accurate and sensitive briefing material and longer documents to tight deadlines Evidence of a high level of administrative and organisational ability, including document management skills and a complete understanding of the full Microsoft Office suite Be able to communicate effectively with a wide range of people within the church and those belonging to institutions, organisations and other groups beyond the Church of England. Experience in minute-taking and drafting correspondence Proven problem-solving and analytical skills Attributes: Excellent interpersonal skills, including the ability to establish positive working relationships with senior stakeholders and to represent the Bishop to external partners Patience, resilience, and flexibility Be adaptable and flexible, able to enjoy working under pressure, to prioritise tasks, work to deadlines, and meet a broad set of demands. Have the stamina to cope with a physically, emotionally and spiritually demanding post. Well organised with an excellent eye to detail Able to adjust the working style to the Bishop's preferences and requirements There is an occupational requirement of this post that the post holder is committed to the flourishing of the ministry and mission of the Church of England and the Bishop Desirable: Hold a full driving licence