Snr PA & Team Co 47k Holborn 2-3 days in a week Perm 9:00-5:30 The Personal Assistant provides high-quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team. The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day-to-day operation of the company. The individual plays a key role in coordinating third-party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job requirements Key Tasks Personal & Executive Support Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities. Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately. Manage sensitive and confidential information with discretion and professionalism. Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through. Diary, Meeting & Governance Support Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries. Schedule meetings efficiently, balancing competing priorities and deadlines. Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements. Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance. Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly. Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions. Third Party Management & Tender Support Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations. Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time. Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties. Log communications, versions, and submissions to maintain a clear and auditable tender record. Assist with meeting coordination, site visits, and presentations linked to tender processes. Reporting & Information Management Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team. Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven. Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements. Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required. Operational & Team Support Provide administrative and coordination support across the Senior Leadership Team as required. Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams. Maintain organised filing systems and records to support audit, compliance, and good governance. Travel & Logistics Arrange domestic travel, including transport, accommodation, and detailed itineraries. Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required. Events & Engagement Support Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties. Liaise with venues, suppliers, and internal teams to support event delivery. Provide administrative support to the D&I Committee, including scheduling, papers, and communications. Systems, Expenses & Process Support Use company systems to support diary management, document control, reporting, and administration. Assist with expense processing, approvals, and record keeping in line with company policies. Identify opportunities to improve administrative processes, reporting efficiency, and ways of working. General Responsibilities Act at all times in line with the Company Values, integrating these in to all work practices. Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation. To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business. Support the Marketing Team to implement engaging community building events for residents To undertake any other duties as are reasonably requested from time to time. Job responsibilities Essential Proven experience in a Personal Assistant or senior administrative role supporting senior leaders. BA degree or project management certificate is desirable. Strong organisational skills with excellent attention to detail. Experience supporting reporting, documentation, and deadline-driven processes. Confident diary, meeting, and stakeholder management skills. Strong written and verbal communication skills. High levels of discretion, reliability, and professionalism. Comfortable managing multiple priorities and working collaboratively across teams. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 30, 2026
Full time
Snr PA & Team Co 47k Holborn 2-3 days in a week Perm 9:00-5:30 The Personal Assistant provides high-quality, proactive administrative and organisational support to the Managing Director and Senior Leadership Team. The role ensures the effective coordination of diaries, meetings, communications, reporting, and business activity, supporting the smooth day-to-day operation of the company. The individual plays a key role in coordinating third-party management tenders, producing and consolidating business reports, and ensuring information is accurate, timely, and presented to a professional standard. The role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Job requirements Key Tasks Personal & Executive Support Provide comprehensive personal assistant support to the Managing Director, managing day-to-day administrative requirements and priorities. Act as a first point of contact for incoming queries, correspondence, and requests, handling or redirecting appropriately. Manage sensitive and confidential information with discretion and professionalism. Support the Managing Director with tracking actions, deadlines, and commitments to ensure delivery and follow-through. Diary, Meeting & Governance Support Manage complex diaries, coordinating internal and external meetings across multiple stakeholders and diaries. Schedule meetings efficiently, balancing competing priorities and deadlines. Organise all meeting logistics, including room bookings, Microsoft Teams links, refreshments, and visitor arrangements. Prepare agendas, collate papers, and ensure meeting documentation is accurate and circulated in advance. Attend meetings as required to take minutes, capturing decisions, actions, owners, and deadlines, and circulate notes promptly. Maintain accurate records and logs to ensure a clear audit trail of meetings and decisions. Third Party Management & Tender Support Provide administration and coordination support for third-party management tenders, including questionnaires, pitches and presentations. Coordinate tender timelines, schedules, and deadlines, ensuring contributors are engaged and submissions are completed on time. Collate tender responses, supporting documents, and supporting information from internal stakeholders and external parties. Log communications, versions, and submissions to maintain a clear and auditable tender record. Assist with meeting coordination, site visits, and presentations linked to tender processes. Reporting & Information Management Support the preparation, consolidation, and coordination of regular business reporting for the Managing Director and Senior Leadership Team. Assist with the preparation of board-level and senior leadership reports, ensuring content is clearly presented and deadline-driven. Maintain tracking documents, spreadsheets, and records to support reporting cycles and governance requirements. Ensure reports, data, and documentation are version-controlled, stored correctly, and accessible when required. Operational & Team Support Provide administrative and coordination support across the Senior Leadership Team as required. Support ad hoc projects, research, and administrative tasks to assist leadership and operational teams. Maintain organised filing systems and records to support audit, compliance, and good governance. Travel & Logistics Arrange domestic travel, including transport, accommodation, and detailed itineraries. Ensure travel arrangements are clear, efficient, and well communicated, allowing for changes where required. Events & Engagement Support Lead with the planning and coordination of internal meetings, leadership off-sites, AGMs and Christmas Parties. Liaise with venues, suppliers, and internal teams to support event delivery. Provide administrative support to the D&I Committee, including scheduling, papers, and communications. Systems, Expenses & Process Support Use company systems to support diary management, document control, reporting, and administration. Assist with expense processing, approvals, and record keeping in line with company policies. Identify opportunities to improve administrative processes, reporting efficiency, and ways of working. General Responsibilities Act at all times in line with the Company Values, integrating these in to all work practices. Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to customer confidentiality and in compliance with Data Protection legislation. To act as an ambassador for the Company in your conduct during working hours and in all contact with customers and third parties connected with the Company's business. Support the Marketing Team to implement engaging community building events for residents To undertake any other duties as are reasonably requested from time to time. Job responsibilities Essential Proven experience in a Personal Assistant or senior administrative role supporting senior leaders. BA degree or project management certificate is desirable. Strong organisational skills with excellent attention to detail. Experience supporting reporting, documentation, and deadline-driven processes. Confident diary, meeting, and stakeholder management skills. Strong written and verbal communication skills. High levels of discretion, reliability, and professionalism. Comfortable managing multiple priorities and working collaboratively across teams. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
EXECUTIVE ASSISTANT An exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry . This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,000 - £45,000 pro rata . Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK. EXECUTIVE ASSISTANT ROLE: Managing and forward-planning Directors' diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention Making travel and accommodation arrangements for Directors, completing online check-ins, and ensuring all information and documents are prepared in advance Coordinating departmental and organisation-wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality Preparing and submitting Directors' expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross-team collaboration Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes EXECUTIVE ASSISTANT ESSENTIALS: Bringing a minimum of three years' PA or EA experience Using advanced Microsoft Excel skills Maintaining a high attention to detail Being highly organised Working in a team-oriented manner EXECUTIVE ASSISTANT BENEFITS: Working in a hybrid pattern of 2-3 days in the office Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year Accessing a private medical scheme Using the employee assistance programme Benefiting from a rent start scheme Taking part in a volunteering scheme Accessing learning and development opportunities If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Apr 30, 2026
Contractor
EXECUTIVE ASSISTANT An exciting opportunity to support the Director of Communications and Commercial Director within a leading and highly trusted not-for-profit organisation in the Travel and Tourism industry . This is a part-time role, working 4 days per week, totalling 30 hours, paying £40,000 - £45,000 pro rata . Based in SE1, this role provides high-level administrative and organisational support, ensuring the smooth running of senior leadership activities. This is a fantastic opportunity to join a well-established organisation with over 75 years of experience delivering services and memberships across the UK. EXECUTIVE ASSISTANT ROLE: Managing and forward-planning Directors' diaries, meetings, materials, travel, and hybrid schedules while ensuring full preparation for Board, Committee, Finance, and SLT sessions Scheduling meetings, coordinating attendees, preparing documents, taking minutes, and ensuring actions and agenda items are completed Acting as a key point of contact for internal and external stakeholders, monitoring and managing email and telephone queries, and escalating matters requiring attention Making travel and accommodation arrangements for Directors, completing online check-ins, and ensuring all information and documents are prepared in advance Coordinating departmental and organisation-wide events, including conventions, team meetings, social events, and project activities, ensuring logistics, catering, and resources are in place Drafting and editing reports, presentations, and communications on behalf of Directors and supporting website and intranet updates Handling confidential correspondence with tact and discretion, and maintaining registers, including gifts and hospitality Preparing and submitting Directors' expenses, tracking corporate credit card transactions, and liaising with Finance to resolve queries Providing project management support, including tracking progress, coordinating updates, organising meetings, and supporting cross-team collaboration Providing flexible departmental support, including onboarding, rota scheduling, 1:1 coordination, covering other EAs during absence, assisting with the switchboard, and supporting emergency and business continuity processes EXECUTIVE ASSISTANT ESSENTIALS: Bringing a minimum of three years' PA or EA experience Using advanced Microsoft Excel skills Maintaining a high attention to detail Being highly organised Working in a team-oriented manner EXECUTIVE ASSISTANT BENEFITS: Working in a hybrid pattern of 2-3 days in the office Receiving 25 days of annual leave plus 8 bank holidays, with options to buy or sell leave, a celebration day, and two winter days around Christmas and New Year Accessing a private medical scheme Using the employee assistance programme Benefiting from a rent start scheme Taking part in a volunteering scheme Accessing learning and development opportunities If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
At Wrigleys Solicitors, we're recruiting for a Business Development Operations Assistant to provide administration support to our Business Development (BD) and Events Managers in the day-to-day delivery of business development activity across the firm. You can be based in either Leeds or Sheffield, provided you are happy to travel to our other offices when required (with notice). We offer a fantastic range of benefits including a generous holiday entitlement and purchase scheme, a pension, private medical insurance, an employee assistance programme, life assurance, employee wellness initiatives, agile working, and invitations to social events throughout the year. Wrigleys is a well-established, reputable firm of specialist Solicitors. We have offices in Leeds, Sheffield, and Newcastle. We represent clients across the UK and are considered as one of the leading expert practices outside of London. At Wrigleys we pride ourselves on delivering specialist legal services to our clients within a professional yet friendly and authentic environment. Our culture is built on our purpose of putting people at the centre of what we do, and our values guide us in all aspects of our work with clients and each other. Together with our supportive leadership team, we offer a collegiate culture where everyone has a voice, and we encourage collaboration, innovation, and growth. What you'll be doing as Business Development Operations Assistant at Wrigleys Solicitors? You will be responsible for delivering high-quality day-to-day administrative support, ensuring tasks are completed accurately and on time. The role includes maintaining good document management practices, including organising and filing documents and archiving or removing outdated materials. Track and report on business development activity, including ROI, performance metrics and monthly/quarterly reporting. Provide day-to-day administrative support to BD Managers, including inbox management, diary coordination and report production. Provide cover across the BD & Events team as required. Support internal and external events, including on-the-day assistance when needed. Maintain and update website, intranet and social media content, working with colleagues to optimise copy and support SEO. Assist with legal directory submissions, awards entries and client communications, including mailing list management. Manage BD-related memberships, subscriptions and tender documentation. Support the creation and coordination of firmwide social media and website content. Maintain accurate CRM records and related data outputs within agreed deadlines. What we're looking for in a Business Development Operations Assistant: Previous experience providing administrative support to a busy team is essential. Experience working in a professional services environment is preferred. Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook, with confidence working with data. Strong interpersonal skills, with the ability to work collaboratively at all levels in a fast-paced environment. Good analytical, written and verbal communication skills, with high attention to detail and accuracy. Highly organised, with the ability to prioritise workloads, manage competing deadlines and meet expectations. Previous experience using social media professionally would be beneficial. Application Process Our selection process for this Business Development Operations Assistant position is transparent. We prioritise keeping all candidates informed at every step, ensuring there is no uncertainty. We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition and need us to make adjustments to give you the best possible recruitment process, please do let us know by contacting our recruitment team. Equality and Diversity Individual differences are embraced at Wrigleys, and by putting people at the centre of we do, we strive to create an inclusive working environment in which colleagues feel supported and can be themselves.
Apr 30, 2026
Full time
At Wrigleys Solicitors, we're recruiting for a Business Development Operations Assistant to provide administration support to our Business Development (BD) and Events Managers in the day-to-day delivery of business development activity across the firm. You can be based in either Leeds or Sheffield, provided you are happy to travel to our other offices when required (with notice). We offer a fantastic range of benefits including a generous holiday entitlement and purchase scheme, a pension, private medical insurance, an employee assistance programme, life assurance, employee wellness initiatives, agile working, and invitations to social events throughout the year. Wrigleys is a well-established, reputable firm of specialist Solicitors. We have offices in Leeds, Sheffield, and Newcastle. We represent clients across the UK and are considered as one of the leading expert practices outside of London. At Wrigleys we pride ourselves on delivering specialist legal services to our clients within a professional yet friendly and authentic environment. Our culture is built on our purpose of putting people at the centre of what we do, and our values guide us in all aspects of our work with clients and each other. Together with our supportive leadership team, we offer a collegiate culture where everyone has a voice, and we encourage collaboration, innovation, and growth. What you'll be doing as Business Development Operations Assistant at Wrigleys Solicitors? You will be responsible for delivering high-quality day-to-day administrative support, ensuring tasks are completed accurately and on time. The role includes maintaining good document management practices, including organising and filing documents and archiving or removing outdated materials. Track and report on business development activity, including ROI, performance metrics and monthly/quarterly reporting. Provide day-to-day administrative support to BD Managers, including inbox management, diary coordination and report production. Provide cover across the BD & Events team as required. Support internal and external events, including on-the-day assistance when needed. Maintain and update website, intranet and social media content, working with colleagues to optimise copy and support SEO. Assist with legal directory submissions, awards entries and client communications, including mailing list management. Manage BD-related memberships, subscriptions and tender documentation. Support the creation and coordination of firmwide social media and website content. Maintain accurate CRM records and related data outputs within agreed deadlines. What we're looking for in a Business Development Operations Assistant: Previous experience providing administrative support to a busy team is essential. Experience working in a professional services environment is preferred. Strong Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook, with confidence working with data. Strong interpersonal skills, with the ability to work collaboratively at all levels in a fast-paced environment. Good analytical, written and verbal communication skills, with high attention to detail and accuracy. Highly organised, with the ability to prioritise workloads, manage competing deadlines and meet expectations. Previous experience using social media professionally would be beneficial. Application Process Our selection process for this Business Development Operations Assistant position is transparent. We prioritise keeping all candidates informed at every step, ensuring there is no uncertainty. We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition and need us to make adjustments to give you the best possible recruitment process, please do let us know by contacting our recruitment team. Equality and Diversity Individual differences are embraced at Wrigleys, and by putting people at the centre of we do, we strive to create an inclusive working environment in which colleagues feel supported and can be themselves.
Executive Assistant - Corporate & Commercial services page is loaded Executive Assistant - Corporate & Commercial serviceslocations: Oxfordposted on: Posted Todayjob requisition id: JR101272 About the role As an Executive Assistant you will provide administrative, financial and file management support for corporate and commercial services division. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone's voice is heard, and mutual respect is shown by all. Key Responsibilities Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate. Ensuring current knowledge and adherence to client specific protocols and processes. File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening. Production and circulation of regular update reports for client. Conflict searches: Processing and triaging conflict searches on new files for lawyer review. Creating and uploading information to client data rooms. Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system. Document production: audio typing and general document production (Word, Excel, PowerPoint). Entering data into the key dates system. Time recording if required for self or as a lawyer's delegate. Processing room and taxi bookings as required, organising hand deliveries and courier requests. Assisting with the processing of bills and expense claims as required. Completing cheque requests, money in and money out requests. Proactively offer assistance wherever possible. Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy. Your skills and qualifications Relevant office-based administration experience. Good experience of document management/case management systems and a willingness to learn new systems when applicable. Good knowledge of Microsoft Office. To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times. An effective team player. Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure. Conscientious, taking personal responsibility for own work and accountability for its delivery and quality. Positive can-do attitude with the ability to learn new systems and processes and adapt to change. Excellent attention to detail. Customer service focused. Proactive, professional and flexible approach to work. Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. View some of our recent highlights on our website . 2. Think Recognition: Sharing success matters to us. We love to showcase excellent work across the firm and celebrate our people through our employee awards. We recognise our teams work hard together to deliver the best solutions for our clients. That's why great work is well rewarded - our rewards and benefits are among the best in the business.We are committed to sourcing candidates directly where possible. For particular roles, we may work with preferred suppliers who will be invited by our resourcing team to support us. We may also agree to accept CVs from other suppliers on an ad hoc basis (to be agreed in writing). We will not be responsible for fees in relation to CVs or profiles submitted directly to our partners or other employees or for any applications not submitted via our portal. Agencies should contact our recruitment team before submitting unsolicited applications.
Apr 30, 2026
Full time
Executive Assistant - Corporate & Commercial services page is loaded Executive Assistant - Corporate & Commercial serviceslocations: Oxfordposted on: Posted Todayjob requisition id: JR101272 About the role As an Executive Assistant you will provide administrative, financial and file management support for corporate and commercial services division. This role will work across multiple client teams. We trust our people to work flexibly in the way that works best for them, their teams and our clients. Our firm is set up to ensure everyone's voice is heard, and mutual respect is shown by all. Key Responsibilities Liaising with admin and other staff at key client(s), being a first port of call for queries and resolving these or referring on as appropriate. Ensuring current knowledge and adherence to client specific protocols and processes. File opening and closing liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening. Production and circulation of regular update reports for client. Conflict searches: Processing and triaging conflict searches on new files for lawyer review. Creating and uploading information to client data rooms. Updating and maintaining files, ensuring post and documents are copied, scanned and printed as appropriate and are named and filed correctly in our case management system. Document production: audio typing and general document production (Word, Excel, PowerPoint). Entering data into the key dates system. Time recording if required for self or as a lawyer's delegate. Processing room and taxi bookings as required, organising hand deliveries and courier requests. Assisting with the processing of bills and expense claims as required. Completing cheque requests, money in and money out requests. Proactively offer assistance wherever possible. Ensure compliance with firm wide/department policies and procedures including ensuring internal client data accuracy. Your skills and qualifications Relevant office-based administration experience. Good experience of document management/case management systems and a willingness to learn new systems when applicable. Good knowledge of Microsoft Office. To be an effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times. An effective team player. Good organisational skills and ability to manage own time effectively within a fast-paced environment, meet deadlines and remain calm under pressure. Conscientious, taking personal responsibility for own work and accountability for its delivery and quality. Positive can-do attitude with the ability to learn new systems and processes and adapt to change. Excellent attention to detail. Customer service focused. Proactive, professional and flexible approach to work. Smart. Bold. Together. We Are Freeths. Become part of the team at Freeths. View some of our recent highlights on our website . 2. Think Recognition: Sharing success matters to us. We love to showcase excellent work across the firm and celebrate our people through our employee awards. We recognise our teams work hard together to deliver the best solutions for our clients. That's why great work is well rewarded - our rewards and benefits are among the best in the business.We are committed to sourcing candidates directly where possible. For particular roles, we may work with preferred suppliers who will be invited by our resourcing team to support us. We may also agree to accept CVs from other suppliers on an ad hoc basis (to be agreed in writing). We will not be responsible for fees in relation to CVs or profiles submitted directly to our partners or other employees or for any applications not submitted via our portal. Agencies should contact our recruitment team before submitting unsolicited applications.
Job Title: Logistics Executive Assistant (PA to Head of Logistics) Location: Doncaster Hours: Monday to Friday - Days Salary: 30,000 - 40.000 We are seeking a highly organised, discreet and professional Logistics Executive Assistant to provide direct support to the Head of Logistics. This is a key support role, operating more like a Personal Assistant within a fast-paced logistics environment. The successful candidate will be trusted with confidential information and will play a vital role in ensuring the smooth day-to-day running of the logistics function. Key Responsibilities Providing dedicated PA support to the Head of Logistics Diary management, meeting coordination and daily scheduling Booking travel arrangements including flights, hotels and transport Minute taking during meetings and distributing accurate notes Supporting with day-to-day administrative and operational logistics tasks Liaising with internal teams and external partners where required Handling confidential and sensitive information with discretion at all times General support to ensure smooth operational flow within the department Key Requirements Previous experience in a Personal Assistant or Executive Assistant role Experience working within a logistics or transport environment (preferred) Strong organisational and time management skills High level of discretion, integrity and professionalism Confident communicator with strong attention to detail Ability to work in a fast-paced, changing environment Full UK Driving Licence (essential) Benefits Private Healthcare Pension scheme (eligible after 3 months) 20 days holiday + bank holidays Full training provided Uniform provided About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
Apr 30, 2026
Full time
Job Title: Logistics Executive Assistant (PA to Head of Logistics) Location: Doncaster Hours: Monday to Friday - Days Salary: 30,000 - 40.000 We are seeking a highly organised, discreet and professional Logistics Executive Assistant to provide direct support to the Head of Logistics. This is a key support role, operating more like a Personal Assistant within a fast-paced logistics environment. The successful candidate will be trusted with confidential information and will play a vital role in ensuring the smooth day-to-day running of the logistics function. Key Responsibilities Providing dedicated PA support to the Head of Logistics Diary management, meeting coordination and daily scheduling Booking travel arrangements including flights, hotels and transport Minute taking during meetings and distributing accurate notes Supporting with day-to-day administrative and operational logistics tasks Liaising with internal teams and external partners where required Handling confidential and sensitive information with discretion at all times General support to ensure smooth operational flow within the department Key Requirements Previous experience in a Personal Assistant or Executive Assistant role Experience working within a logistics or transport environment (preferred) Strong organisational and time management skills High level of discretion, integrity and professionalism Confident communicator with strong attention to detail Ability to work in a fast-paced, changing environment Full UK Driving Licence (essential) Benefits Private Healthcare Pension scheme (eligible after 3 months) 20 days holiday + bank holidays Full training provided Uniform provided About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
At Chemify, we are digitizing chemistry to speed up the development of life saving drugs and innovative materials. We ae seeking a highly organized and proactive Executive Assistant to provide mission critical support to our C level leadership team. In this role, you will act as a strategic partnerfor our executives, managing complex global calendars, streamlining high stakes communications, and ensuring operational excellence across the leadership tier. You will be a primary point of contact for internal and external stakeholders, handling sensitive information with the utmost discretion and integrity. Key Responsibilities Executive Support Manage complex calendars and schedule meetings across time zones Coordinate domestic and international travel (itineraries, hotels, expenses) Prepare meeting agendas, presentations, reports, and briefing materials Attend meetings when needed, take minutes, and track action items Communication & Coordination Serve as a main point of contact for internal and external stakeholders Handle sensitive information with discretion Screen and prioritize emails, calls, and messages Draft, review, and edit communications on behalf of executives Build strong relationships with internal teams to promote collaboration and information flow. Operational & Strategic Support Support executive level projects and cross functional initiatives Organise board meetings, executive offsites, and leadership events Track deadlines, commitments, and follow ups for senior leaders Assist with improving processes and workflows Demonstrates strong decision making skills based on sound judgment and available information. Administrative & Office Management Maintain organised digital and physical filing systems Complete ad hoc tasks and special projects as assigned Required Qualifications Experience as an Executive Assistant supporting C level or senior leaders Excellent organizational and time management skills Strong written and verbal communication skills Professionalism, integrity, and discretion Ability to anticipate needs and work independently Proficiency in Microsoft Office and/or Google Workspace Preferred Qualifications Bachelor's degree or equivalent experience Experience in a fast paced, high growth environment Familiarity with board governance and executive reporting Experience supporting multiple executives Strong judgment and problem solving Adaptability and resilience Excellent interpersonal skills Ability to manage pressure and shifting priorities
Apr 29, 2026
Full time
At Chemify, we are digitizing chemistry to speed up the development of life saving drugs and innovative materials. We ae seeking a highly organized and proactive Executive Assistant to provide mission critical support to our C level leadership team. In this role, you will act as a strategic partnerfor our executives, managing complex global calendars, streamlining high stakes communications, and ensuring operational excellence across the leadership tier. You will be a primary point of contact for internal and external stakeholders, handling sensitive information with the utmost discretion and integrity. Key Responsibilities Executive Support Manage complex calendars and schedule meetings across time zones Coordinate domestic and international travel (itineraries, hotels, expenses) Prepare meeting agendas, presentations, reports, and briefing materials Attend meetings when needed, take minutes, and track action items Communication & Coordination Serve as a main point of contact for internal and external stakeholders Handle sensitive information with discretion Screen and prioritize emails, calls, and messages Draft, review, and edit communications on behalf of executives Build strong relationships with internal teams to promote collaboration and information flow. Operational & Strategic Support Support executive level projects and cross functional initiatives Organise board meetings, executive offsites, and leadership events Track deadlines, commitments, and follow ups for senior leaders Assist with improving processes and workflows Demonstrates strong decision making skills based on sound judgment and available information. Administrative & Office Management Maintain organised digital and physical filing systems Complete ad hoc tasks and special projects as assigned Required Qualifications Experience as an Executive Assistant supporting C level or senior leaders Excellent organizational and time management skills Strong written and verbal communication skills Professionalism, integrity, and discretion Ability to anticipate needs and work independently Proficiency in Microsoft Office and/or Google Workspace Preferred Qualifications Bachelor's degree or equivalent experience Experience in a fast paced, high growth environment Familiarity with board governance and executive reporting Experience supporting multiple executives Strong judgment and problem solving Adaptability and resilience Excellent interpersonal skills Ability to manage pressure and shifting priorities
Aioi Nissay Dowa Europe Limited
Oxford, Oxfordshire
Overview AIOI R&D Lab, developing AI solutions and products to solve societal problems, is looking for a Personal Assistant to take responsibility on supporting administrative works for executives and employees. As Personal Assistant, you will provide high-level administrative and operational support to company executives, ensuring the smooth coordination of executive activities, meetings, and contractual processes. This role requires strong organisational skills, professionalism, and the ability to manage sensitive information while working collaboratively with the Office Manager and wider business functions. If you're ready to take your career to the next level, apply now and join AIOI R&D Lab in making a lasting, positive impact. Apply today! Responsibilities Manage and coordinate visits by guests and business partners hosted by company executives. Arrange and coordinate company meetings, including scheduling participants, securing meeting rooms, distributing invitations, and providing on-site support on the day of meetings. Process expense requests related to executive activities and third-party contracts. Manage, organise, and maintain company contract documentation and oversee contract template management. Responsibilities under the direction of the Office Manager: Process expense payments in a timely and accurate manner. Support office administration and office supply procurement to ensure smooth daily operations. Knowledge, Experience and Qualifications Essential - Bachelor's degree. Experience in a Personal Assistant or similar administrative role. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams). Native-level English proficiency. Strong organisational, communication, and time-management skills. High level of professionalism, discretion, and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Desirable - Ability to read and write Japanese. Experience working in an international or Japanese corporate environment. Why Join Us? We're all about helping you grow, with plenty of support to develop in your current role whilst also creating opportunities to explore new ones and advance your career. We realise that we need to be a good fit for you above all else - so here's what you can enjoy about AND-E: Recognised as the Best Large Insurance Employer: We are proud to have been named the Best Large Insurance Employer for 2023 at the prestigious British Insurance Awards. Unmatched Work-Life Balance. Competitive Salaries and Benefits Package: We offer competitive salaries that recognise your skills and expertise. Benefits We champion choice, flexibility, and balance in both work and home life. Our commitment to diversity, equity, and inclusion ensures everyone feels valued and supported - including embracing neurodiversity and providing the tools needed to thrive. We like to think our benefits package is one of the best, focusing on colleagues' health, wealth, and lifestyle. We offer: Up to 28 Days annual leave with the option to buy/sell up to 5 days holiday Healix Private Medical Insurance Options 3 x Annual Salary Life Assurance. A range of health, wellbeing, and financial support benefits, including money back on health expenses, Employee Assistance Programme, Flu Jab voucher, Virtual GP service, and driving lessons for you and your family. Additional perks such as a pension advisory service, family-friendly policies, season ticket loan , cycle scheme , and financial flexibility through Wagestream . Subject to company performance and completion of probation Equal Opportunities Aioi Nissay Dowa Europe is committed to promoting equal opportunities in employment. Employees and job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics). At AND-E, equal opportunity is more than a policy-it's a promise. We welcome applications from all individuals regardless of age, disability, gender identity, marital status, pregnancy, race, religion, sexual orientation, or any other protected characteristic. Reasonable adjustments: If you require any adjustments to support you during our recruitment process, please let us know. We're committed to making the process accessible and are happy to help.
Apr 27, 2026
Full time
Overview AIOI R&D Lab, developing AI solutions and products to solve societal problems, is looking for a Personal Assistant to take responsibility on supporting administrative works for executives and employees. As Personal Assistant, you will provide high-level administrative and operational support to company executives, ensuring the smooth coordination of executive activities, meetings, and contractual processes. This role requires strong organisational skills, professionalism, and the ability to manage sensitive information while working collaboratively with the Office Manager and wider business functions. If you're ready to take your career to the next level, apply now and join AIOI R&D Lab in making a lasting, positive impact. Apply today! Responsibilities Manage and coordinate visits by guests and business partners hosted by company executives. Arrange and coordinate company meetings, including scheduling participants, securing meeting rooms, distributing invitations, and providing on-site support on the day of meetings. Process expense requests related to executive activities and third-party contracts. Manage, organise, and maintain company contract documentation and oversee contract template management. Responsibilities under the direction of the Office Manager: Process expense payments in a timely and accurate manner. Support office administration and office supply procurement to ensure smooth daily operations. Knowledge, Experience and Qualifications Essential - Bachelor's degree. Experience in a Personal Assistant or similar administrative role. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams). Native-level English proficiency. Strong organisational, communication, and time-management skills. High level of professionalism, discretion, and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Desirable - Ability to read and write Japanese. Experience working in an international or Japanese corporate environment. Why Join Us? We're all about helping you grow, with plenty of support to develop in your current role whilst also creating opportunities to explore new ones and advance your career. We realise that we need to be a good fit for you above all else - so here's what you can enjoy about AND-E: Recognised as the Best Large Insurance Employer: We are proud to have been named the Best Large Insurance Employer for 2023 at the prestigious British Insurance Awards. Unmatched Work-Life Balance. Competitive Salaries and Benefits Package: We offer competitive salaries that recognise your skills and expertise. Benefits We champion choice, flexibility, and balance in both work and home life. Our commitment to diversity, equity, and inclusion ensures everyone feels valued and supported - including embracing neurodiversity and providing the tools needed to thrive. We like to think our benefits package is one of the best, focusing on colleagues' health, wealth, and lifestyle. We offer: Up to 28 Days annual leave with the option to buy/sell up to 5 days holiday Healix Private Medical Insurance Options 3 x Annual Salary Life Assurance. A range of health, wellbeing, and financial support benefits, including money back on health expenses, Employee Assistance Programme, Flu Jab voucher, Virtual GP service, and driving lessons for you and your family. Additional perks such as a pension advisory service, family-friendly policies, season ticket loan , cycle scheme , and financial flexibility through Wagestream . Subject to company performance and completion of probation Equal Opportunities Aioi Nissay Dowa Europe is committed to promoting equal opportunities in employment. Employees and job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics). At AND-E, equal opportunity is more than a policy-it's a promise. We welcome applications from all individuals regardless of age, disability, gender identity, marital status, pregnancy, race, religion, sexual orientation, or any other protected characteristic. Reasonable adjustments: If you require any adjustments to support you during our recruitment process, please let us know. We're committed to making the process accessible and are happy to help.
We are seeking an experienced Executive Assistant to provide high-level administrative and organisational support to the Leadership Team within a fast-paced, growing consultancy. This is a key role supporting senior stakeholders, suited to a proactive and confident individual who can manage competing priorities, anticipate needs, and handle sensitive information with discretion. Job Title: Executive Assistant Job Type: Temporary Location: Godalming, Surrey Salary: £24 25 per hour Reference no: 16060 Executive Assistant Benefits 25 days holiday (pro-rated) Pension (4% employee, 5% employer) Life insurance (4x salary) Private healthcare and income protection (post-probation) Employee Assistance Programme Up to 10% discretionary bonus Executive Assistant About The Role Managing complex diaries and coordinating schedules for senior leaders Acting as a key point of contact, managing emails, calls, and correspondence Preparing agendas, presentations, and briefing materials for meetings Handling confidential information with professionalism and discretion Coordinating travel arrangements, including itineraries and logistics Supporting internal and external communications Assisting with corporate events, off-sites, and meetings Providing operational and administrative support to the Leadership Team Supporting process improvements and general office administration The successful Executive Assistant will have: 3 5+ years experience as an Executive Assistant supporting senior leadership Proven experience managing complex diaries in a fast-paced environment Strong organisational and time management skills with excellent attention to detail Excellent communication and interpersonal skills High level of discretion and professionalism Proactive approach with the ability to work independently Strong Microsoft Office / O365 skill Experience in a fast-paced or high-growth environment Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Apr 24, 2026
Seasonal
We are seeking an experienced Executive Assistant to provide high-level administrative and organisational support to the Leadership Team within a fast-paced, growing consultancy. This is a key role supporting senior stakeholders, suited to a proactive and confident individual who can manage competing priorities, anticipate needs, and handle sensitive information with discretion. Job Title: Executive Assistant Job Type: Temporary Location: Godalming, Surrey Salary: £24 25 per hour Reference no: 16060 Executive Assistant Benefits 25 days holiday (pro-rated) Pension (4% employee, 5% employer) Life insurance (4x salary) Private healthcare and income protection (post-probation) Employee Assistance Programme Up to 10% discretionary bonus Executive Assistant About The Role Managing complex diaries and coordinating schedules for senior leaders Acting as a key point of contact, managing emails, calls, and correspondence Preparing agendas, presentations, and briefing materials for meetings Handling confidential information with professionalism and discretion Coordinating travel arrangements, including itineraries and logistics Supporting internal and external communications Assisting with corporate events, off-sites, and meetings Providing operational and administrative support to the Leadership Team Supporting process improvements and general office administration The successful Executive Assistant will have: 3 5+ years experience as an Executive Assistant supporting senior leadership Proven experience managing complex diaries in a fast-paced environment Strong organisational and time management skills with excellent attention to detail Excellent communication and interpersonal skills High level of discretion and professionalism Proactive approach with the ability to work independently Strong Microsoft Office / O365 skill Experience in a fast-paced or high-growth environment Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)
Executive Assistant Havant Part-Time (25 hours per week) £25,696 £26,840 FTE (Pro rata: £17,362 £18,135) Are you an experienced Executive Assistant looking for a rewarding role in a company that truly makes a difference? We re proud to be partnering with a values-led charity to support vulnerable individuals seeking a highly organised, proactive Executive Assistant to join their team in Havant. Supporting the Operations Director, The EA will play a pivotal role at the heart of the organisation, supporting senior leadership and helping to ensure vital frontline services can operate effectively. Key Responsibilities Managing complex diaries and inboxes, ensuring effective prioritisation Coordinating internal and external meetings, including agendas and minute-taking Drafting professional correspondence, reports, and presentations Acting as a key point of contact, handling enquiries with discretion Supporting the planning and delivery of meetings, training, and events Tracking actions and ensuring follow-ups are completed Maintaining confidential records in line with GDPR and safeguarding standards Producing performance and statistical reports Supporting continuous improvement of administrative processes The Executive Assistant Experienced in an Executive or Personal Assistant role Highly organised with excellent time management skills Confident managing multiple priorities and deadlines A strong communicator with exceptional attention to detail Proficient in Microsoft Office and general IT systems Professional, discreet, and able to maintain strict confidentiality Proactive, positive, and solutions-focused Experience within a charity or not-for-profit environment would be advantageous. What s in it for you? 25 days annual leave + BH, rising with continuous service + Birthday off Flexible working options EAP Enhanced Sick Pay Cycle to Work scheme Enhanced maternity, paternity, and shared parental leave Important Information Due to the nature of this role, the position is subject to an enhanced DBS check. If you have the experience and skillset for the EA role, then we d love to hear from you.
Apr 23, 2026
Full time
Executive Assistant Havant Part-Time (25 hours per week) £25,696 £26,840 FTE (Pro rata: £17,362 £18,135) Are you an experienced Executive Assistant looking for a rewarding role in a company that truly makes a difference? We re proud to be partnering with a values-led charity to support vulnerable individuals seeking a highly organised, proactive Executive Assistant to join their team in Havant. Supporting the Operations Director, The EA will play a pivotal role at the heart of the organisation, supporting senior leadership and helping to ensure vital frontline services can operate effectively. Key Responsibilities Managing complex diaries and inboxes, ensuring effective prioritisation Coordinating internal and external meetings, including agendas and minute-taking Drafting professional correspondence, reports, and presentations Acting as a key point of contact, handling enquiries with discretion Supporting the planning and delivery of meetings, training, and events Tracking actions and ensuring follow-ups are completed Maintaining confidential records in line with GDPR and safeguarding standards Producing performance and statistical reports Supporting continuous improvement of administrative processes The Executive Assistant Experienced in an Executive or Personal Assistant role Highly organised with excellent time management skills Confident managing multiple priorities and deadlines A strong communicator with exceptional attention to detail Proficient in Microsoft Office and general IT systems Professional, discreet, and able to maintain strict confidentiality Proactive, positive, and solutions-focused Experience within a charity or not-for-profit environment would be advantageous. What s in it for you? 25 days annual leave + BH, rising with continuous service + Birthday off Flexible working options EAP Enhanced Sick Pay Cycle to Work scheme Enhanced maternity, paternity, and shared parental leave Important Information Due to the nature of this role, the position is subject to an enhanced DBS check. If you have the experience and skillset for the EA role, then we d love to hear from you.
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Apr 23, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings Prepare scripts for Board Chairs and send to them in advance of meetings Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members Liaise with the SLT to draft agendas for board meetings Monitor the Company Secretary inbox and respond appropriately to any incoming emails Send nomination forms out for selected directors when requested Arrange Remuneration Committee meeting annually, including distribution of papers Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House Annually obtain updated declarations of interest from each director Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: Support the CEO's PA in their tasks including; Managing CEO email accounts Handle incoming calls and postal correspondence for the executive office Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team Process business expenses in line with company policies and guidelines Update and manage CRM database Arrange and provide support for business review meetings, team away days and internal/external events Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate Strong written and verbal communication skills High level of attention to detail, accuracy and confidentiality Flexible, adaptable, able to work on own initiative with can-do-attitude Able to work collaboratively and independently on own initiative Ability to manage multiple priorities and tight deadlines, exercising sound judgement A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Personal Assistant to the Principal (PA to Headteacher) Sullivan Upper School, Holywood, Co. Down BT18 Full-Time Permanent Salary: £34,434 £37,280 (NJC Points ) Are you an experienced Personal Assistant ready to play a key role in a leading school environment? Do you thrive in a fast-paced, high-responsibility role where discretion and organisation are essential? Sullivan Upper School is seeking an exceptional, highly organised and proactive Personal Assistant to support the Principal in delivering both the strategic direction and day-to-day operations of the school. This is a pivotal role at the centre of school life, requiring discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. Why Join Sullivan Upper School? Be part of a well-established, high-achieving and respected grammar school with a strong reputation for academic excellence Work closely with senior leadership , playing a key role in supporting strategic decision-making Join a professional, collaborative and supportive staff community Enjoy a varied and influential role with real impact across the school Benefit from a competitive salary and public sector terms and conditions The Role You will provide high-level executive support to the Principal while contributing to the smooth and professional running of the school. Key responsibilities include: Manage the Principal s diary, meetings, travel, and communications Prepare briefings, agendas, and documentation Attend meetings, take minutes, and track follow-up actions Handle confidential correspondence with discretion Coordinate visitors and hospitality Provide administrative support to Principal Governance & Strategic Support Support Senior Leadership Team and a number of Governors meetings (agendas, papers, minutes) Assist with School Development Plan and key strategic initiatives Support safeguarding, health & safety, and governance processes Office Leadership & Operations Line manage the school office team and oversee daily operations Maintain high standards across reception and school office Ensure efficient and professional administrative systems Admissions & Stakeholder Engagement Support admissions and SEAG transfer processes Liaise with parents, feeder schools, and external stakeholders Manage communications, newsletters, and website updates Events & Systems Support major school events such as Open Days and Prize Day Maintain MIS systems (e.g. SIMS) and ensure data accuracy Support GDPR compliance and data integrity About You Proven experience in a senior PA or executive support role Excellent written and oral communication skills Strong attention to detail; Highly proficient in handling sensitive and confidential information Experience leading or supervising staff High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy Professional, calm, and able to work under pressure Safeguarding Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks. Apply Today, Closing Date Wednesday 13th May at 12 noon Additional relevant skills: Personal Assistant, PA, Executive Assistant, Senior PA, Office Manager, Administration Manager.
Apr 22, 2026
Full time
Personal Assistant to the Principal (PA to Headteacher) Sullivan Upper School, Holywood, Co. Down BT18 Full-Time Permanent Salary: £34,434 £37,280 (NJC Points ) Are you an experienced Personal Assistant ready to play a key role in a leading school environment? Do you thrive in a fast-paced, high-responsibility role where discretion and organisation are essential? Sullivan Upper School is seeking an exceptional, highly organised and proactive Personal Assistant to support the Principal in delivering both the strategic direction and day-to-day operations of the school. This is a pivotal role at the centre of school life, requiring discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. Why Join Sullivan Upper School? Be part of a well-established, high-achieving and respected grammar school with a strong reputation for academic excellence Work closely with senior leadership , playing a key role in supporting strategic decision-making Join a professional, collaborative and supportive staff community Enjoy a varied and influential role with real impact across the school Benefit from a competitive salary and public sector terms and conditions The Role You will provide high-level executive support to the Principal while contributing to the smooth and professional running of the school. Key responsibilities include: Manage the Principal s diary, meetings, travel, and communications Prepare briefings, agendas, and documentation Attend meetings, take minutes, and track follow-up actions Handle confidential correspondence with discretion Coordinate visitors and hospitality Provide administrative support to Principal Governance & Strategic Support Support Senior Leadership Team and a number of Governors meetings (agendas, papers, minutes) Assist with School Development Plan and key strategic initiatives Support safeguarding, health & safety, and governance processes Office Leadership & Operations Line manage the school office team and oversee daily operations Maintain high standards across reception and school office Ensure efficient and professional administrative systems Admissions & Stakeholder Engagement Support admissions and SEAG transfer processes Liaise with parents, feeder schools, and external stakeholders Manage communications, newsletters, and website updates Events & Systems Support major school events such as Open Days and Prize Day Maintain MIS systems (e.g. SIMS) and ensure data accuracy Support GDPR compliance and data integrity About You Proven experience in a senior PA or executive support role Excellent written and oral communication skills Strong attention to detail; Highly proficient in handling sensitive and confidential information Experience leading or supervising staff High proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and strong general digital literacy Professional, calm, and able to work under pressure Safeguarding Sullivan Upper School is committed to safeguarding and promoting the welfare of children and young people. The successful applicant will be subject to enhanced vetting and background checks. Apply Today, Closing Date Wednesday 13th May at 12 noon Additional relevant skills: Personal Assistant, PA, Executive Assistant, Senior PA, Office Manager, Administration Manager.
NMS Recruit Ltd t/a Russell Taylor Group
Thorp Arch, Leeds
QUANTITY SURVEYOR WETHERBY 37,000 - 45,000 per annum Overview Our client is a market leading consultancy with a great reputation for delivering construction, fit-out, and refurbishment schemes for the UK's leading clients within the hospitality, leisure and retail sectors. They are currently seeking a passionate and ambitious Quantity Surveyor or Assistant Quantity Surveyor to join their commercial management team. You will be helping to deliver a variety of refurbishment and fit-out projects for some of the leading UK retail and hospitality brands. Projects ranging from 50k to 3m in value. This is an exciting opportunity for someone who is looking to take on a varied, challenging role in a dynamic industry. If you are looking for a rewarding position where you can take ownership of your projects within a supportive, client-focused environment, we would love to hear from you. About the role You will work with a variety of stakeholders, from clients and contractors to internal and external teams, ensuring projects are completed on time and within budget. Flexibility, self-management, and strong communication skills are key, as the role requires regular site visits, chairing meetings, and providing clear cost reports. You will take ownership of your own projects, supported by administrative assistance, and will be expected to lead on tendering, budgeting, cost engineering, and final account management. Key responsibilities will include: Provide accurate cost estimates, budgets, and cash flow forecasts. Manage tendering processes and work on negotiated contracts, typically under JCT or framework agreements. Monitor project costs against budgets and timelines, identifying and reporting on cost overruns or delays. Approve variations and final accounts with main contractors. Regularly update clients on project costs, providing detailed cost reporting and cash flow summaries. About you Our client is looking for a graduate QS with 2 - 5 years' post qualification experience. The ideal candidate will have the confidence and capabilities of to manage their own projects with the support of the Senior Commercial team. Suitable candidates should be able to demonstrate: A relevant degree (e.g., Quantity Surveying, Construction Management) or equivalent qualification. Demonstrable experience as a Quantity Surveyor, ideally within the retail, hospitality, or student accommodation sectors. Experience working with JCT, framework agreements, and other construction contracts. Knowledge and experience of managing projects valued between 50k and 3m. Excellent estimating, budgeting, and cost management skills. Strong communication and interpersonal skills, with the ability to engage effectively with clients and contractors. Ability to work in a fast-paced, multi-project environment. Proficiency in MS Office, particularly Excel, for cost analysis and reporting. Rewards Our client has been established for over 20 years and are a highly respected consultancy, who work with many of the UK's leading hospitality and hotel chains. It is a great opportunity to work on some exciting projects within a thriving sector and be well rewarded for the work you undertake. Our client is proud to offer very competitive compensation and benefits packages, which includes, good basic salary, generous travel expenses, 25 days annual leave, flexible hybrid working, etc, etc. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please get in touch with us here.
Apr 20, 2026
Full time
QUANTITY SURVEYOR WETHERBY 37,000 - 45,000 per annum Overview Our client is a market leading consultancy with a great reputation for delivering construction, fit-out, and refurbishment schemes for the UK's leading clients within the hospitality, leisure and retail sectors. They are currently seeking a passionate and ambitious Quantity Surveyor or Assistant Quantity Surveyor to join their commercial management team. You will be helping to deliver a variety of refurbishment and fit-out projects for some of the leading UK retail and hospitality brands. Projects ranging from 50k to 3m in value. This is an exciting opportunity for someone who is looking to take on a varied, challenging role in a dynamic industry. If you are looking for a rewarding position where you can take ownership of your projects within a supportive, client-focused environment, we would love to hear from you. About the role You will work with a variety of stakeholders, from clients and contractors to internal and external teams, ensuring projects are completed on time and within budget. Flexibility, self-management, and strong communication skills are key, as the role requires regular site visits, chairing meetings, and providing clear cost reports. You will take ownership of your own projects, supported by administrative assistance, and will be expected to lead on tendering, budgeting, cost engineering, and final account management. Key responsibilities will include: Provide accurate cost estimates, budgets, and cash flow forecasts. Manage tendering processes and work on negotiated contracts, typically under JCT or framework agreements. Monitor project costs against budgets and timelines, identifying and reporting on cost overruns or delays. Approve variations and final accounts with main contractors. Regularly update clients on project costs, providing detailed cost reporting and cash flow summaries. About you Our client is looking for a graduate QS with 2 - 5 years' post qualification experience. The ideal candidate will have the confidence and capabilities of to manage their own projects with the support of the Senior Commercial team. Suitable candidates should be able to demonstrate: A relevant degree (e.g., Quantity Surveying, Construction Management) or equivalent qualification. Demonstrable experience as a Quantity Surveyor, ideally within the retail, hospitality, or student accommodation sectors. Experience working with JCT, framework agreements, and other construction contracts. Knowledge and experience of managing projects valued between 50k and 3m. Excellent estimating, budgeting, and cost management skills. Strong communication and interpersonal skills, with the ability to engage effectively with clients and contractors. Ability to work in a fast-paced, multi-project environment. Proficiency in MS Office, particularly Excel, for cost analysis and reporting. Rewards Our client has been established for over 20 years and are a highly respected consultancy, who work with many of the UK's leading hospitality and hotel chains. It is a great opportunity to work on some exciting projects within a thriving sector and be well rewarded for the work you undertake. Our client is proud to offer very competitive compensation and benefits packages, which includes, good basic salary, generous travel expenses, 25 days annual leave, flexible hybrid working, etc, etc. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please get in touch with us here.
Overview Date: 29 Nov 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £46,000 - 55,000 per annum Email: Ref: db486134 Job Title: Graduate Assistant Company Secretary (for a global wealth and investment management company) Responsibilities Provide support for the Company Secretary in all tasks. Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings. Act as back up/cover for the Company Secretary for all committee and Board meetings. Provide support with the management of the share structure, option and deferral scheme. Act as the liaison for KYC requests and administration of the signature lists. Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists. Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings. Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee. Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers. Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings). Create packs for any meeting (Board or Committee) if required. Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates. Diary management - set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required. Person Specification Suitable experience / qualifications (degree level). Excellent interpersonal and communication (written and oral) skills. Highly organised, with excellent administrative skills and the ability to work to deadlines. Self starter who manages own projects as appropriate without large amounts of supervision. Ability to write / take minutes but also numerate. Motivated team player and also a strong independent worker. Able to deal appropriately with confidential information. Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom). Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential. Strong time management skills. Confidence in managing a Board meeting and liaising with the Chair of the meeting. Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.
Apr 15, 2026
Full time
Overview Date: 29 Nov 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £46,000 - 55,000 per annum Email: Ref: db486134 Job Title: Graduate Assistant Company Secretary (for a global wealth and investment management company) Responsibilities Provide support for the Company Secretary in all tasks. Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings. Act as back up/cover for the Company Secretary for all committee and Board meetings. Provide support with the management of the share structure, option and deferral scheme. Act as the liaison for KYC requests and administration of the signature lists. Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists. Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings. Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee. Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers. Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings). Create packs for any meeting (Board or Committee) if required. Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates. Diary management - set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required. Person Specification Suitable experience / qualifications (degree level). Excellent interpersonal and communication (written and oral) skills. Highly organised, with excellent administrative skills and the ability to work to deadlines. Self starter who manages own projects as appropriate without large amounts of supervision. Ability to write / take minutes but also numerate. Motivated team player and also a strong independent worker. Able to deal appropriately with confidential information. Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom). Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential. Strong time management skills. Confidence in managing a Board meeting and liaising with the Chair of the meeting. Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.
Job Title: Planning and Reporting Manager Target Start Date: ASAP Contract Type: Permanent, Part Time, Full Time, Job Share option available Salary Range: £44,800 - £67,200 Location: Hybrid, any UK office Closing Date for applications: Tuesday 14th April The role is responsible for supporting the Integration Management Office (IMO) by driving high quality integrated planning, dependency management, and executive level reporting across integration workstreams, maintaining and developing close working relationships with integration workstream leads and accountable Executives, including workstream and squad-level three amigos. The role plays a critical part in enabling the IMO to maintain a clear, end to end view of integration delivery, ensuring plans are aligned, dependencies are understood and managed, and senior leadership has timely, accurate insight to support decision making, using the appropriate programme tooling and the Ageas agile change framework. This position operates on a hybrid working basis and will require travel within the UK as needed. Travel will be predominantly to Reigate, Eastleigh and London, with occasional visits to other Ageas or esure locations. Main Responsibilities as Planning and Reporting Manager Collaborate with individual integration workstreams to drive the development and ongoing maintenance of robust, aligned delivery plans, ensuring consistency of approach, structure, and planning standards across the integration. Support the delivery management cadence of the integration programme via preparation of high quality Executive level reporting materials to effectively meet the programme cadence. Develop and own the planning for the integration, providing an end to end view of key milestones, critical paths, and delivery sequencing across workstreams. Support the establishment of the integration governance structure, terms of reference, and meeting cadence. Work closely with integration workstreams and squads to embed consistent use of methodology and IMO standards and templates for reporting into the appropriate governance forums. Identify, document, and actively manage cross workstream dependencies, ensuring ownership is clear and impacts to scope, timeline, cost, risk, and customer outcomes are understood and addressed. Monitor progress against plans, tracking delivery performance, milestone achievement, slippage, and recovery actions, and ensuring changes to plans are controlled and visible. Advocate, develop, and drive the adoption of new ways of working and tooling across Ageas, including working in partnership with the QBR team. Develop and maintain high quality programme dashboards, KPIs, integration scorecards, and issue / risk summaries. Work with Risk Manager to maintain visibility of programme wide risks, issues, and dependencies, ensuring escalations reach the appropriate stakeholders / forums as required. Prepare and deliver regular programme reporting updates from across the portfolio and translate them into clear, concise, executive level reporting for IMO, Executive, and Board governance forums. Work closely with the Value Capture Lead and Value Capture and Cost Manager to support synergy identification, tracking and reporting (top down and bottom up) to feed insights into programme reporting materials. Support IMO governance by ensuring planning, dependency, and reporting inputs are fit for purpose and aligned to agreed governance and escalation routes. Skills and experience you need as Planning and Reporting Manager Prior experience working in large scale, complex transformation programmes with scaled agile ways of working. Deep integration planning expertise, including strong understanding of integration planning lifecycles, agile deployment and release management. Experience working within large programme governance environments, aligning planning, reporting, and issue / risk management to established protocols. Ability to define governance and frameworks that align with agile ways of working. Extensive experience in reviewing and analysing complex data with ability to distil data and information into clear conclusions. Sound knowledge of project management controls and disciplines including status reporting, risk management, planning and cost management and resource management. Broad experience in developing, producing and improving relevant management information and reports to Executive level. Ability to define, maintain and enforce governance cadence (e.g. across SteerCo, IDDA, leadership reviews, cross-workstream checkpoints). Excellent verbal and written communication and interpersonal skills, especially with senior stakeholders. Strong facilitation skills to align multiple workstreams to a unified integration plan. Strong domain knowledge and expertise across the insurance value chain. Highly proficient in the use of Word, Excel, MS Project, PowerPoint. Knowledge of Jira or other similar workflow tools is essential. Knowledge of Confluence, including ability to configure and integrate with Jira content. Strong business acumen and knowledge of the organisation. Thorough understanding of change and development lifecycles. An ability to manage multiple tasks and initiatives in parallel, and to agreed timeframes, without compromising quality. Ability to Manage and engage with a wide range of stakeholders. Benefits Flexible Working - Smart gives employees flexibility around location (as long as it's within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part time/job shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days. Supporting your Health - Dental Insurance, Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities - Mindfulness. Supporting your Wealth - 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans. Supporting you at Work - Well being activities, mindfulness sessions, Sports and Social Club events and more. Supporting you and your Family - Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non pregnant parent/co adopter at 8 weeks' full pay. Benefits for Them - Partner Life Assurance and Critical Illness cover. Get some Tech - Deals on various gadgets including Wearables, Tablets and Laptops. Getting around - Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover. Supporting you back to work - Return to work programme after maternity leave. About Ageas We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers. As an inclusive employer, we encourage anyone to apply. We're a signatory of Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone. We have a zero tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism. Our aim is to have great people everywhere in our business and we're always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we're open to discussing flexible working, including full time, part time or job share arrangements. To find out more about Ageas, see About Us. Want to be part of a Winning Team? Come and join Ageas. Click on the 'Apply button' to be considered. Important Notice - Recruitment Scam Alert We are aware of fraudulent activity whereby individuals are being contacted with fake job offers claiming to be from Ageas, often for remote roles such as Administrative Assistants. These scams may include offers of high hourly pay and requests for upfront payments or deposits. Please be aware that Ageas will never ask for money at any stage of the recruitment process. Ageas will always ask you to make an application via our Company Websites and all legitimate Ageas job opportunities are listed on our official careers pages within. Communication will only come from verified Ageas email addresses and if you are unsure about the legitimacy of a job offer or communications you are receiving, please contact with the subject FRAUD.
Apr 13, 2026
Full time
Job Title: Planning and Reporting Manager Target Start Date: ASAP Contract Type: Permanent, Part Time, Full Time, Job Share option available Salary Range: £44,800 - £67,200 Location: Hybrid, any UK office Closing Date for applications: Tuesday 14th April The role is responsible for supporting the Integration Management Office (IMO) by driving high quality integrated planning, dependency management, and executive level reporting across integration workstreams, maintaining and developing close working relationships with integration workstream leads and accountable Executives, including workstream and squad-level three amigos. The role plays a critical part in enabling the IMO to maintain a clear, end to end view of integration delivery, ensuring plans are aligned, dependencies are understood and managed, and senior leadership has timely, accurate insight to support decision making, using the appropriate programme tooling and the Ageas agile change framework. This position operates on a hybrid working basis and will require travel within the UK as needed. Travel will be predominantly to Reigate, Eastleigh and London, with occasional visits to other Ageas or esure locations. Main Responsibilities as Planning and Reporting Manager Collaborate with individual integration workstreams to drive the development and ongoing maintenance of robust, aligned delivery plans, ensuring consistency of approach, structure, and planning standards across the integration. Support the delivery management cadence of the integration programme via preparation of high quality Executive level reporting materials to effectively meet the programme cadence. Develop and own the planning for the integration, providing an end to end view of key milestones, critical paths, and delivery sequencing across workstreams. Support the establishment of the integration governance structure, terms of reference, and meeting cadence. Work closely with integration workstreams and squads to embed consistent use of methodology and IMO standards and templates for reporting into the appropriate governance forums. Identify, document, and actively manage cross workstream dependencies, ensuring ownership is clear and impacts to scope, timeline, cost, risk, and customer outcomes are understood and addressed. Monitor progress against plans, tracking delivery performance, milestone achievement, slippage, and recovery actions, and ensuring changes to plans are controlled and visible. Advocate, develop, and drive the adoption of new ways of working and tooling across Ageas, including working in partnership with the QBR team. Develop and maintain high quality programme dashboards, KPIs, integration scorecards, and issue / risk summaries. Work with Risk Manager to maintain visibility of programme wide risks, issues, and dependencies, ensuring escalations reach the appropriate stakeholders / forums as required. Prepare and deliver regular programme reporting updates from across the portfolio and translate them into clear, concise, executive level reporting for IMO, Executive, and Board governance forums. Work closely with the Value Capture Lead and Value Capture and Cost Manager to support synergy identification, tracking and reporting (top down and bottom up) to feed insights into programme reporting materials. Support IMO governance by ensuring planning, dependency, and reporting inputs are fit for purpose and aligned to agreed governance and escalation routes. Skills and experience you need as Planning and Reporting Manager Prior experience working in large scale, complex transformation programmes with scaled agile ways of working. Deep integration planning expertise, including strong understanding of integration planning lifecycles, agile deployment and release management. Experience working within large programme governance environments, aligning planning, reporting, and issue / risk management to established protocols. Ability to define governance and frameworks that align with agile ways of working. Extensive experience in reviewing and analysing complex data with ability to distil data and information into clear conclusions. Sound knowledge of project management controls and disciplines including status reporting, risk management, planning and cost management and resource management. Broad experience in developing, producing and improving relevant management information and reports to Executive level. Ability to define, maintain and enforce governance cadence (e.g. across SteerCo, IDDA, leadership reviews, cross-workstream checkpoints). Excellent verbal and written communication and interpersonal skills, especially with senior stakeholders. Strong facilitation skills to align multiple workstreams to a unified integration plan. Strong domain knowledge and expertise across the insurance value chain. Highly proficient in the use of Word, Excel, MS Project, PowerPoint. Knowledge of Jira or other similar workflow tools is essential. Knowledge of Confluence, including ability to configure and integrate with Jira content. Strong business acumen and knowledge of the organisation. Thorough understanding of change and development lifecycles. An ability to manage multiple tasks and initiatives in parallel, and to agreed timeframes, without compromising quality. Ability to Manage and engage with a wide range of stakeholders. Benefits Flexible Working - Smart gives employees flexibility around location (as long as it's within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part time/job shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days. Supporting your Health - Dental Insurance, Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities - Mindfulness. Supporting your Wealth - 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans. Supporting you at Work - Well being activities, mindfulness sessions, Sports and Social Club events and more. Supporting you and your Family - Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non pregnant parent/co adopter at 8 weeks' full pay. Benefits for Them - Partner Life Assurance and Critical Illness cover. Get some Tech - Deals on various gadgets including Wearables, Tablets and Laptops. Getting around - Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover. Supporting you back to work - Return to work programme after maternity leave. About Ageas We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers. As an inclusive employer, we encourage anyone to apply. We're a signatory of Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone. We have a zero tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism. Our aim is to have great people everywhere in our business and we're always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we're open to discussing flexible working, including full time, part time or job share arrangements. To find out more about Ageas, see About Us. Want to be part of a Winning Team? Come and join Ageas. Click on the 'Apply button' to be considered. Important Notice - Recruitment Scam Alert We are aware of fraudulent activity whereby individuals are being contacted with fake job offers claiming to be from Ageas, often for remote roles such as Administrative Assistants. These scams may include offers of high hourly pay and requests for upfront payments or deposits. Please be aware that Ageas will never ask for money at any stage of the recruitment process. Ageas will always ask you to make an application via our Company Websites and all legitimate Ageas job opportunities are listed on our official careers pages within. Communication will only come from verified Ageas email addresses and if you are unsure about the legitimacy of a job offer or communications you are receiving, please contact with the subject FRAUD.
.Senior Administrative Assistant page is loaded Senior Administrative Assistantlocations: London, Warwick Courttime type: Full timeposted on: Posted Todayjob requisition id: 80486At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investment solutions and a broad range of equity, fixed income, and multi-asset capabilities to individuals, advisors, institutions, and retirement plan sponsors. We take an active, independent approach to investing, offering our dynamic perspective and meaningful partnership so our clients can feel more confident.We believe doing the right thing for our clients and our associates is good business. With a career at the firm, you can expect opportunities to create real impact at work and in your community. You'll enjoy resources to support your career path, as well as compensation, benefits, and flexibility to enrich your life. Here, you'll find a collaborative culture that respects and values differences and colleagues who share a spirit of generosity.Join us for the opportunity to grow and make a difference in ways that matter to you.Role Summary:The Administrative Assistant will provide direct and high-level support to one or more senior leaders and/or senior individual contributors. This role requires a strong sense of confidentiality, discretion, and diplomacy, particularly when managing sensitive information and implementing new processes or policies. The Administrative Assistant may guide less experienced staff and is expected to collaborate seamlessly with colleagues to ensure consistent support and coverage across the team.Key Responsibilities:- Manage a variety of moderately complex and confidential administrative tasks that require a good understanding of organizational policies and procedures.- Screen and respond to calls and visitors, handling routine as well as more intricate inquiries with professionalism and efficiency.- Schedule and maintain calendars for appointments, meetings, and travel, often anticipating the needs of the leaders they support and addressing issues proactively.- Support the planning and execution of meetings, seminars, workshops, and conferences, including coordinating logistics, preparing materials, liaising with participants and vendors, and managing all details to ensure successful execution.- Assist with special projects and provide support across multiple teams, including participating in specific workstreams as needed.- Conduct research, compile and analyze data, and summarize findings for reports and correspondence on behalf of senior leaders.- Keep databases and share sites current, ensuring data accuracy and timely dissemination of information.- Coordinate executive meetings by managing all logistics (such as reserving locations, arranging catering, and handling security), collecting and organizing meeting materials, preparing agendas, recording meeting minutes, and tracking attendance.- Prepare various correspondences, memoranda, reports, and manage documentation such as expenses and vouchers. May also distribute meeting minutes and handle general filing duties.- Deliver comprehensive onboarding support for hiring managers, candidates, and new hires-scheduling interviews, arranging introductions with team members, securing workspace and equipment, and processing access requests.- Organize and provide logistical support for department-wide events including all-hands meetings, year-end celebrations, retirements, and milestone recognitions.Qualifications:Required:- Bachelor's degree or equivalent combination of education and relevant work experience.- Minimum of 3 years' relevant administrative experience.Preferred:- At least 5 years of experience supporting C-suite executives is highly desirable.- Experience with project management, workflow development, reporting, or digital administrative tools is a strong plus.Skills:- Exceptional verbal, written, and interpersonal communication abilities.- Outstanding organizational and time management skills, with a focus on customer service and operational excellence.- Proactive approach with the ability to anticipate needs, demonstrate initiative, and build trust with executives and team members.- Strong analytical, critical thinking, and problem-solving abilities, with high attention to detail and accuracy-especially when reviewing complex or messy data.- High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, Power BI), as well as Teams, Zoom, and Adobe tools.This role is eligible for hybrid work, with up to one day a week from home Commitment to Diversity, Equity, and Inclusion: At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all. T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
Apr 13, 2026
Full time
.Senior Administrative Assistant page is loaded Senior Administrative Assistantlocations: London, Warwick Courttime type: Full timeposted on: Posted Todayjob requisition id: 80486At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investment solutions and a broad range of equity, fixed income, and multi-asset capabilities to individuals, advisors, institutions, and retirement plan sponsors. We take an active, independent approach to investing, offering our dynamic perspective and meaningful partnership so our clients can feel more confident.We believe doing the right thing for our clients and our associates is good business. With a career at the firm, you can expect opportunities to create real impact at work and in your community. You'll enjoy resources to support your career path, as well as compensation, benefits, and flexibility to enrich your life. Here, you'll find a collaborative culture that respects and values differences and colleagues who share a spirit of generosity.Join us for the opportunity to grow and make a difference in ways that matter to you.Role Summary:The Administrative Assistant will provide direct and high-level support to one or more senior leaders and/or senior individual contributors. This role requires a strong sense of confidentiality, discretion, and diplomacy, particularly when managing sensitive information and implementing new processes or policies. The Administrative Assistant may guide less experienced staff and is expected to collaborate seamlessly with colleagues to ensure consistent support and coverage across the team.Key Responsibilities:- Manage a variety of moderately complex and confidential administrative tasks that require a good understanding of organizational policies and procedures.- Screen and respond to calls and visitors, handling routine as well as more intricate inquiries with professionalism and efficiency.- Schedule and maintain calendars for appointments, meetings, and travel, often anticipating the needs of the leaders they support and addressing issues proactively.- Support the planning and execution of meetings, seminars, workshops, and conferences, including coordinating logistics, preparing materials, liaising with participants and vendors, and managing all details to ensure successful execution.- Assist with special projects and provide support across multiple teams, including participating in specific workstreams as needed.- Conduct research, compile and analyze data, and summarize findings for reports and correspondence on behalf of senior leaders.- Keep databases and share sites current, ensuring data accuracy and timely dissemination of information.- Coordinate executive meetings by managing all logistics (such as reserving locations, arranging catering, and handling security), collecting and organizing meeting materials, preparing agendas, recording meeting minutes, and tracking attendance.- Prepare various correspondences, memoranda, reports, and manage documentation such as expenses and vouchers. May also distribute meeting minutes and handle general filing duties.- Deliver comprehensive onboarding support for hiring managers, candidates, and new hires-scheduling interviews, arranging introductions with team members, securing workspace and equipment, and processing access requests.- Organize and provide logistical support for department-wide events including all-hands meetings, year-end celebrations, retirements, and milestone recognitions.Qualifications:Required:- Bachelor's degree or equivalent combination of education and relevant work experience.- Minimum of 3 years' relevant administrative experience.Preferred:- At least 5 years of experience supporting C-suite executives is highly desirable.- Experience with project management, workflow development, reporting, or digital administrative tools is a strong plus.Skills:- Exceptional verbal, written, and interpersonal communication abilities.- Outstanding organizational and time management skills, with a focus on customer service and operational excellence.- Proactive approach with the ability to anticipate needs, demonstrate initiative, and build trust with executives and team members.- Strong analytical, critical thinking, and problem-solving abilities, with high attention to detail and accuracy-especially when reviewing complex or messy data.- High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, Power BI), as well as Teams, Zoom, and Adobe tools.This role is eligible for hybrid work, with up to one day a week from home Commitment to Diversity, Equity, and Inclusion: At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all. T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
St Edmund's College, University of Cambridge
Cambridge, Cambridgeshire
Executive Assistant to the Bursar & Senior Tutor Contract Type: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Are you an experienced PA or EA looking for your next challenge? StEdmund's College, one of the 31 Colleges within the University of Cambridge, is seeking a highly organised and proactive Executive Assistant to support both the Bursar and the Senior Tutor. The Executive Assistant to the Bursar & Senior Tutor is a pivotal role at the heart of College operations. As the first point of contact for two senior leaders, you will need exceptional interpersonal skills, sound judgement, and the ability to manage a varied and fast paced workload with confidence and discretion. As an Executive Assistant to the Bursar and Senior Tutor you will provide high quality executive support, coordinate complex diaries, prepare papers and briefings, and help ensure the smooth running of key College activities. If you thrive in a role where no two days are the same and enjoy building strong, professional relationships, we would love to hear from you. The working pattern for this role is 36.5 hours per week, Monday to Friday. Please note that, due to the nature of the position, it is fully on site. Job responsibilities Executive support and coordination Provide proactive executive support to Senior College Officers, acting as a first point of contact on their behalf and helping manage diaries, inboxes, priorities, scheduling and follow up in a busy and fast moving environment. Prioritise incoming correspondence and bring urgent, sensitive or important matters to the attention of the relevant College Officer. Drafting, correspondence and briefing Draft high quality emails, letters, invitations, papers, agendas, briefing notes and other written material following discussion or direction, producing clear first drafts for review and development. Handle correspondence and enquiries professionally, using tact, discretion and sound judgement. Where appropriate, prepare or send replies on behalf of senior colleagues, ensuring communications are timely, accurate and professionally presented. Meetings, minutes and action tracking Support meetings through effective administration, preparation of papers and agendas, accurate note taking, and clear synthesis of decisions and follow up actions. Support internal and external committees as required. Stakeholder liaison and relationship management Successfully manage enquiries and requests from internal and external stakeholders, building effective relationships across teams and responding sensitively and diplomatically to a wide range of needs, including matters that may be confidential, complex. Support hospitality and event arrangements on behalf of Senior College Officers, including liaising with Catering and other teams to coordinate refreshments, lunches, dinners, meetings and wider College functions, and helping host events where required. Team support, administration and wider contribution Maintain accurate and compliant records and administrative systems and actively support process improvements. Handle confidential student, staff and governance information. Support expenses and invoice processing in liaison with the Finance team and make travel arrangements where needed. Work flexibly across the wider team, deputise for colleagues during periods of leave or high demand, and provide occasional out of hours support where required. More information about the role can be found in the attached job description Successful Candidate Experience Experience of providing high level administrative or executive support in a complex and fast paced environment. Experience of managing competing priorities and supporting senior colleagues with discretion and sound judgement. Experience of drafting professional correspondence and documents to a high standard. Experience of supporting meetings, including preparing papers, capturing discussion and following up actions. Experience of working across teams and building effective relationships with a wide range of stakeholders. Skills Required Excellent written and spoken communication skills, with the ability to draft clearly, accurately and appropriately for different audiences. Strong organisational skills, with the ability to manage multiple priorities and maintain a high level of accuracy and attention to detail. Ability to synthesise discussion and information into concise, practical and well structured outputs. High level of discretion and the ability to handle confidential and sensitive matters with professionalism. Strong interpersonal skills, with a calm, tactful and politically sensitive approach. Ability to work with empathy and professionalism when dealing with people in sensitive or stressful situations. Confidence in using judgement, taking initiative and knowing when to escalate. High level of IT literacy, including Microsoft Office and confidence in using databases and digital systems. Ability to work collaboratively in a small team and contribute to wider service resilience. Flexibility to provide occasional out of hours support when required. Experience of supporting senior leaders in a higher education, charity, or similarly complex institutional setting. Experience of preparing papers, briefings or reports for senior meetings. Knowledge of data protection and records management good practice. As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum About St Edmund's College St Edmund's College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post graduates and 130 mature undergraduates. With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research. The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. How to apply To apply, please send your cover letter and CV to the HR team at Closing date for completed applications: Sunday 12 April 2026 Interviews will be held the week commencing 27 April 2026 If you have informal enquiries about the post, please email the Head of College Services at In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
Apr 08, 2026
Full time
Executive Assistant to the Bursar & Senior Tutor Contract Type: Permanent, Full Time (36.5 hours per week, Monday to Friday) Location: Cambridge, St Edmund's College Are you an experienced PA or EA looking for your next challenge? StEdmund's College, one of the 31 Colleges within the University of Cambridge, is seeking a highly organised and proactive Executive Assistant to support both the Bursar and the Senior Tutor. The Executive Assistant to the Bursar & Senior Tutor is a pivotal role at the heart of College operations. As the first point of contact for two senior leaders, you will need exceptional interpersonal skills, sound judgement, and the ability to manage a varied and fast paced workload with confidence and discretion. As an Executive Assistant to the Bursar and Senior Tutor you will provide high quality executive support, coordinate complex diaries, prepare papers and briefings, and help ensure the smooth running of key College activities. If you thrive in a role where no two days are the same and enjoy building strong, professional relationships, we would love to hear from you. The working pattern for this role is 36.5 hours per week, Monday to Friday. Please note that, due to the nature of the position, it is fully on site. Job responsibilities Executive support and coordination Provide proactive executive support to Senior College Officers, acting as a first point of contact on their behalf and helping manage diaries, inboxes, priorities, scheduling and follow up in a busy and fast moving environment. Prioritise incoming correspondence and bring urgent, sensitive or important matters to the attention of the relevant College Officer. Drafting, correspondence and briefing Draft high quality emails, letters, invitations, papers, agendas, briefing notes and other written material following discussion or direction, producing clear first drafts for review and development. Handle correspondence and enquiries professionally, using tact, discretion and sound judgement. Where appropriate, prepare or send replies on behalf of senior colleagues, ensuring communications are timely, accurate and professionally presented. Meetings, minutes and action tracking Support meetings through effective administration, preparation of papers and agendas, accurate note taking, and clear synthesis of decisions and follow up actions. Support internal and external committees as required. Stakeholder liaison and relationship management Successfully manage enquiries and requests from internal and external stakeholders, building effective relationships across teams and responding sensitively and diplomatically to a wide range of needs, including matters that may be confidential, complex. Support hospitality and event arrangements on behalf of Senior College Officers, including liaising with Catering and other teams to coordinate refreshments, lunches, dinners, meetings and wider College functions, and helping host events where required. Team support, administration and wider contribution Maintain accurate and compliant records and administrative systems and actively support process improvements. Handle confidential student, staff and governance information. Support expenses and invoice processing in liaison with the Finance team and make travel arrangements where needed. Work flexibly across the wider team, deputise for colleagues during periods of leave or high demand, and provide occasional out of hours support where required. More information about the role can be found in the attached job description Successful Candidate Experience Experience of providing high level administrative or executive support in a complex and fast paced environment. Experience of managing competing priorities and supporting senior colleagues with discretion and sound judgement. Experience of drafting professional correspondence and documents to a high standard. Experience of supporting meetings, including preparing papers, capturing discussion and following up actions. Experience of working across teams and building effective relationships with a wide range of stakeholders. Skills Required Excellent written and spoken communication skills, with the ability to draft clearly, accurately and appropriately for different audiences. Strong organisational skills, with the ability to manage multiple priorities and maintain a high level of accuracy and attention to detail. Ability to synthesise discussion and information into concise, practical and well structured outputs. High level of discretion and the ability to handle confidential and sensitive matters with professionalism. Strong interpersonal skills, with a calm, tactful and politically sensitive approach. Ability to work with empathy and professionalism when dealing with people in sensitive or stressful situations. Confidence in using judgement, taking initiative and knowing when to escalate. High level of IT literacy, including Microsoft Office and confidence in using databases and digital systems. Ability to work collaboratively in a small team and contribute to wider service resilience. Flexibility to provide occasional out of hours support when required. Experience of supporting senior leaders in a higher education, charity, or similarly complex institutional setting. Experience of preparing papers, briefings or reports for senior meetings. Knowledge of data protection and records management good practice. As well as a great salary and friendly team you will also receive: Working daily allowance for food and drinks Free car parking (where available) 25 days holiday plus bank holidays (increasing with length of service) Discounts at restaurants, shops & more Death in service Access to LinkedIn Learning & Business Disability Forum About St Edmund's College St Edmund's College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post graduates and 130 mature undergraduates. With over 260 senior members - academics working at the cutting edge of their field or eminent members of their profession - and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research. The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities. How to apply To apply, please send your cover letter and CV to the HR team at Closing date for completed applications: Sunday 12 April 2026 Interviews will be held the week commencing 27 April 2026 If you have informal enquiries about the post, please email the Head of College Services at In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references Please note that this role is not eligible for visa sponsorship, as it does not meet the required criteria.
A global hygiene and health company in the UK is seeking a Personal Assistant to the Chief Supply Officer. The role involves managing calendars, organizing travel, and providing comprehensive administrative support. Ideal candidates will have experience in a dynamic corporate environment, strong organizational and communication skills, and proficiency in Microsoft Office. The company values diversity and offers a supportive work environment with various benefits, including wellness programs and equity opportunities.
Apr 07, 2026
Full time
A global hygiene and health company in the UK is seeking a Personal Assistant to the Chief Supply Officer. The role involves managing calendars, organizing travel, and providing comprehensive administrative support. Ideal candidates will have experience in a dynamic corporate environment, strong organizational and communication skills, and proficiency in Microsoft Office. The company values diversity and offers a supportive work environment with various benefits, including wellness programs and equity opportunities.
This is a fantastic opportunity to join a highly regarded professional services business based in Birmingham City Centre as a Personal Assistant on a temporary basis. You'll be providing high-level executive support to a senior leader within the business, the Finance Director, during a particularly busy period. It's an immediate start and will take you comfortably through to the new year, with the potential to extend beyond that. As the Finance Director's PA, you'll play a key role in keeping things running smoothly day-to-day. From managing a demanding diary and inbox to coordinating meetings and preparing key documents, you'll be the trusted support behind the scenes. The business has an excellent reputation for creating a supportive, professional environment, and this role offers a great chance to join a collaborative, friendly team. Key Responsibilities: Providing comprehensive administrative and executive support to the Finance Director. Managing a busy diary and coordinating internal and external meetings. Handling inbox management, including prioritising and drafting responses. Preparing presentations, documents, and reports ahead of meetings. Attending meetings to take minutes and follow up on actions where required. Acting as the first point of contact on behalf of the Finance Director. Candidate Attributes and Skills: Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership, ideally within professional services. Strong organisational skills and a proactive approach to managing multiple priorities. Excellent communication skills and a confident, professional manner. Proficient in Microsoft Office with strong attention to detail. Immediate availability and able to commit for the next 3-6 months. Benefits: Immediate start - ideal if you're available now and want to secure something through to the new year. Opportunity to join a well-established and reputable professional services business. Supportive and collaborative working culture. Hybrid working pattern based in Birmingham City Centre. If you're an experienced PA or EA looking to keep busy through the festive period and step into a respected professional environment, this is a great opportunity to take you into 2025. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Nov 01, 2025
Seasonal
This is a fantastic opportunity to join a highly regarded professional services business based in Birmingham City Centre as a Personal Assistant on a temporary basis. You'll be providing high-level executive support to a senior leader within the business, the Finance Director, during a particularly busy period. It's an immediate start and will take you comfortably through to the new year, with the potential to extend beyond that. As the Finance Director's PA, you'll play a key role in keeping things running smoothly day-to-day. From managing a demanding diary and inbox to coordinating meetings and preparing key documents, you'll be the trusted support behind the scenes. The business has an excellent reputation for creating a supportive, professional environment, and this role offers a great chance to join a collaborative, friendly team. Key Responsibilities: Providing comprehensive administrative and executive support to the Finance Director. Managing a busy diary and coordinating internal and external meetings. Handling inbox management, including prioritising and drafting responses. Preparing presentations, documents, and reports ahead of meetings. Attending meetings to take minutes and follow up on actions where required. Acting as the first point of contact on behalf of the Finance Director. Candidate Attributes and Skills: Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership, ideally within professional services. Strong organisational skills and a proactive approach to managing multiple priorities. Excellent communication skills and a confident, professional manner. Proficient in Microsoft Office with strong attention to detail. Immediate availability and able to commit for the next 3-6 months. Benefits: Immediate start - ideal if you're available now and want to secure something through to the new year. Opportunity to join a well-established and reputable professional services business. Supportive and collaborative working culture. Hybrid working pattern based in Birmingham City Centre. If you're an experienced PA or EA looking to keep busy through the festive period and step into a respected professional environment, this is a great opportunity to take you into 2025. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
