53 jobs found

Personal Assistant & Administrative Support Location: Chichester, West Sussex Salary: 28,000 - 32,000 per annum (depending on experience) Hours: Full-time, 9:00am - 5:00pm (office-based) Overview Our client is seeking a highly organised and proactive Personal Assistant & Administrative Support professional to join their small, dynamic team. This is an exciting opportunity for an individual who thrives in a varied role, combining executive support with administrative and bookkeeping responsibilities. The successful candidate will be confident managing multiple priorities, comfortable working in a fast-paced environment, and adept at using modern tools and technology, including AI-based solutions. This position offers the chance to make a real impact within a growing business, providing essential support to senior leadership while ensuring smooth day-to-day operations. Benefits: 28 days holiday (inc Bank Holidays) 3% Company pension contribution Company mobile phone Key Responsibilities Inbox Management: Monitor and prioritise emails, respond where appropriate, and liaise with team members to gather required information. Diary Management: Organise and maintain calendars, schedule meetings, and coordinate appointments. Meeting Support: Summarise minutes using Otter (or similar), ensure clarity and accuracy, and circulate to stakeholders. Travel Arrangements: Book travel and accommodation when required. Project Support: Undertake individual projects such as product research or ad-hoc tasks set by management. Reporting & Presentations: Compile reports and create professional presentations for internal and external use. Compliance: Assist with ISO 9001 coordination and GDPR compliance activities. HR Administration: Maintain personnel records, manage absence and holiday requests, and act as the first point of contact with external HR advisors. Finance Support: Raise sales invoices, post bills, and assist with bookkeeping functions using Xero. About the Role This position is ideal for someone who enjoys variety and is happy working in a small company environment. The role will be approximately 60% Personal Assistant duties and 40% bookkeeping support , requiring both a proactive and reactive approach. Candidate Profile Highly organised with excellent attention to detail. Strong communication skills and ability to liaise confidently with stakeholders. Comfortable working independently and as part of a team. Proficient in Microsoft Office and familiar with modern digital tools (including AI). Previous experience in a PA or administrative role is essential; bookkeeping experience is desirable. Flexible and adaptable, with a positive attitude towards learning new skills. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

? About Us The vision of Harris Academy Clapham is a simple one. From our opening in September 2020, our academy is a place where 'everything is possible' . The Clapham curriculum is designed to meet the needs, aspirations and abilities of every one of our students. Our aim is to improve their life chances and enable them to make a positive contribution to the city and world in which they live. At Harris Clapham, the curriculum is delivered through high-quality teaching. This is codified in our research-informed approach to pedagogy, which we call the Clapham Way. The following principles apply in our curriculum: Subject specific knowledge and skills come first Embedding and building on the basics - ensuring that every student acquires the vocabulary, literacy and numeracy skills to enable them to fully participate in society The curriculum must be rigorous and relevant by engaging with the best of what has been thought and said and acknowledging that knowledge is fluid and can be contested The curriculum must prepare for life in modern Britain and beyond, and enable Clapham students to understand their rights and fulfil their responsibilities under the Equality Act. Through the Clapham academic, enrichment and pastoral curriculum we expect our students to develop powerful knowledge and the following values and character attributes that will enable them to achieve our vision that 'Everything is Possible'. Endeavour for excellence Learning to work hard and relish challenge . Learning to never give up . Learning to take sensible risks . Learning to always strive for the best for themselves and each other. Integrity and honesty Always acting with kindness . Treating others the way they would like to be treated. Self-belief with a global view Growing to have the agency to achieve their ambitions for themselves and the wider world. Our staff are supported in their work and in developing their future careers via: A centralised behaviour system, with each year group supported by non-teaching pastoral leaders A programme of instructional coaching, supported by the Step Lab platform Access to a wide range of National Professional Qualifications delivered by the Institute of Teaching Federation subject consultant support Harris Federation professional development training days and networking support. ? Summary We are seeking a hardworking, ambitious, and dynamic Executive Assistant to the Executive Principal, who will also act as the HR Lead, to join Harris Academy Clapham at an exciting stage in our development. This pivotal role will be based across Harris Academy Clapham Secondary and Harris Clapham Sixth Form, providing high-level administrative, organisational, and professional support to the Executive Principal. In addition, the postholder will lead on HR administration and coordination, acting as the main point of contact for staff HR matters and supporting the effective implementation of people processes across both sites. The successful candidate will play a key role in ensuring the smooth day-to-day operation of executive leadership and HR functions, whilst also benefiting from excellent opportunities to engage with wider Harris Federation academy improvement initiatives and to participate in ongoing professional development, supporting both personal growth and career progression. This role is term time only, and the actual salary will be £45,092.19 - £46,895.95 (39 weeks per year, 37.5 hours per week). ? Main Areas of Responsibility The key duties of this role will cover: Managing the Executive Principal's diary, including identifying and arranging meetings and dessiminating briefings and documents, adding any necessary deadlines Communications and administration, including proofreading correspondence, communicating with key stakeholders, dealing with complex enquiries, and maintaining files and contact lists Managing meetings Being the Clerk to Governors HR support, including managing resignations, absence leave, risk assessments and sickness records Qualifications & Experience We would like to hear from you if you have: An appropriate degree or equivalent level of education Training in the use of a variety of ICT packages Knowledge of personal assistant roles and responsibilities Training in typing and formatting of a variety of documents including spreadsheets At least two years' experience working in school or other educational establishment Experience of managing staff in relation to the PA role Some experience of human resources e.g. recruitment and/or monitoring attendance Experience of working to targets and deadlines Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required Experience of managing diaries at a high level, including communication with a range of audiences Experience of managing high profile events Experience of developing policies, processes and procedures Please download the Job Pack for a full person specification. ? Rewards & Benefits Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level. In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about on our website. Safeguarding Notice The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed. Equal Opportunities The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment. ? Next Steps If you have any questions about this opportunity, please send us an email, or call to arrange a conversation. Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process. We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.

Executive Personal AssistantBirmingham The Role As an Executive Personal Assistant, you will provide high-level administrative and organisational support to senior executives. You'll act as a trusted gatekeeper, managing schedules, communications, and priorities to ensure the smooth running of daily operations. Key Responsibilities Manage complex calendars, meetings, and travel arrangements Act as first point of contact for internal and external stakeholders Prepare reports, presentations, and correspondence Organise meetings, agendas, and take minutes when required Screen calls, emails, and requests, prioritising where necessary Handle confidential information with discretion and professionalism Support project coordination and follow-up on key actions Assist with event planning and business logistics About You Exceptional organisational and time-management skills Strong written and verbal communication abilities High level of discretion and professionalism Ability to multitask and work under pressure Proactive, adaptable, and solution-focused approach Advanced proficiency in Microsoft Office and digital tools What We Offer Competitive salary and benefits package Career development opportunities Dynamic and supportive work environment Flexible working arrangements About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies

Personal Assistant role based in Edgbaston, Birmingham. This role is working for a property organisation. Client Details My client is a successful property organisation based in Edgbaston, Birmingham who are looking for a Personal Assistant to support their team. Description Manage and coordinate the schedules, meetings, and travel arrangements for the CEO and chairman. Prepare and edit documents, reports, and presentations as required. Act as the first point of contact for internal and external communications. Maintain accurate records and ensure confidentiality at all times. Support the planning and execution of company events and meetings. Handle correspondence, including emails, letters, and phone calls, in a timely manner. Monitor and manage office supplies and equipment as needed. Assist with ad hoc administrative tasks to support the wider team. Profile A successful Personal Assistant should have: Proven experience in a similar administrative or executive support role. Strong organisational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and other administrative tools. Ability to handle sensitive information with discretion and professionalism. A proactive approach to problem-solving and multitasking. Familiarity with the property industry is advantageous but not essential. Can commute to Edgbaston, Birmingham. Job Offer Competitive salary Free parking Permanent position with opportunities for professional growth.

Receptionist Salary 30,000 Based in Mayfair Office Based Role - Hours: 8am -5pm and 9am -6pm A leading luxury property developer based in are looking for a professional and polished Receptionist to join their beautiful office in Mayfair. You will support by providing efficient and professional receptionist/host duties and general administrative support as and when required. Key Responsibilities Greet and host visitors, residents, and team members with warmth and professionalism Answer and direct calls promptly with exceptional telephone etiquette Maintain a spotless and welcoming reception area at all times Manage meeting room bookings, diary coordination, and internal calendars Assist with courier services, deliveries, and maintenance visits Liaise with the PA and management team to coordinate meetings and events Provide administrative support including document filing, data updates, and system management Arrange and serve refreshments for meetings and events Replenish stationery and office supplies, ensuring stock levels are maintained Support the Chairman's Executive Assistant and assist with ad hoc office requests Ensure all Health & Safety procedures are followed, reporting any incidents promptly Experience required: Previous front-of-house or receptionist experience in a luxury, corporate, or property setting Excellent communication and interpersonal skills Impeccable personal presentation Strong organisational and multitasking abilities A calm, professional approach under pressure Proficiency in Microsoft Office and modern administrative systems A proactive, team-focused attitude and willingness to adapt Benefits include: 20 days holiday + Bank holidays Statutory pension If you're a confident, service-focused professional, we'd like to hear from you. Apply now to join the team as their next Receptionist and play a key role in delivering a high standard of service. Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

Personal Assistant (12 Month Maternity Cover) Cheltenham £33,000 A fantastic opportunity has arisen for an experienced and highly professional Personal Assistant to join a well-established and highly regarded professional services business in Cheltenham on a 12-month maternity cover contract. This is an excellent opportunity for a polished, proactive and organised PA professional who thrives in a fast-paced, client-focused environment and enjoys providing first-class support to senior stakeholders. Working as part of a collaborative and professional internal support team, you will play a key role in delivering high-quality administrative, secretarial PA and client support to Partners, senior management and clients, ensuring an exceptional service is delivered at all times. The Role This is a varied and fast-paced role where you will be responsible for providing high-level personal assistant, ensuring the smooth coordination of day-to-day activities, projects and client communications. Key responsibilities will include: Providing high-level PA and administrative support to senior management Managing busy diaries, coordinating meetings and ensuring schedules run smoothly Arranging client meetings, travel, room bookings, refreshments and meeting logistics Acting as a key point of contact for internal and external client queries Supporting with pitches, presentations, events and client projects Liaising with internal departments including finance, marketing and wider business support teams Supporting billing, expenses, invoicing and financial administration Assisting with time recording, reporting and client billing processes Coordinating workflow across shared support teams to ensure deadlines are met Supporting document preparation, correspondence, file opening and general matter administration Maintaining accurate client records and updating internal systems Identifying process improvements and supporting continuous improvement across the team About You We are looking for a professional, polished and proactive individual who has previous experience in a PA, Legal PA Secretary, Executive Assistant within a professional services environment. You will be highly organised, confident managing multiple priorities, and comfortable working in a fast-paced environment where attention to detail and professionalism are key. The ideal candidate will have: Previous experience in a PA / Personal Assistant / Client Services support role Strong administrative and diary management experience Excellent communication skills, both written and verbal A highly organised and proactive approach Strong attention to detail and accuracy A client-focused and solutions-driven mindset The ability to manage multiple priorities and work to deadlines Strong Microsoft Office skills Experience using CRM / practice management systems Professional services or legal sector experience would be highly advantageous What s on Offer Salary of £33,000 12-month maternity cover contract Opportunity to join a highly regarded professional services business Varied, fast-paced and professional working environment Supportive and collaborative team culture Excellent exposure within a prestigious business Cheltenham based role If you are an experienced PA looking for a varied and rewarding opportunity within a professional environment, we would love to hear from you. COM

WSR is recruiting for an Operations & Executive Assistant for our reputable client in Brixworth. Job Title: Operations & Executive Assistant Location: Brixworth - Hybrid working (In office on Fridays and other days as required) Salary: Up to £32,(Apply online only) per annum Job Type: Full-time, permanent Overview Our client is a growing and ambitious construction and project management business, delivering high-quality fit-out, refurbishment, and renovation projects across commercial, retail, and residential sectors. With a strong track record and a hands-on approach, they manage projects from concept through to completion and have built a reputation for delivering exceptional results for their clients. As the business continues to grow, they re now looking for a proactive and highly organised Operations & Executive Assistant to support senior leadership and the wider team. This is a varied and fast-paced role where you ll be at the heart of the business keeping operations running smoothly, supporting key projects, and acting as a central point of contact across teams. It s a great opportunity to join a close-knit team where your contribution will genuinely make an impact. Operations & Executive Assistant Key Responsibilities Executive & Administrative Support Manage complex diaries, scheduling meetings and coordinating appointments Monitor and manage inboxes, responding on behalf of senior staff where appropriate Provide general administrative support including document management and filing Coordination & Communication Email monitoring and response, handling routine queries professionally where appropriate Communicating with clients on low level tasks Liaise with internal teams to ensure timely completion of tasks and projects Allocate and coordinate minor work tasks to Project Managers as required Operational Support Support Site Managers with administrative requirements and coordination tasks Assist with tracking project updates and ensuring key deadlines are met Maintain accurate records and assist with internal reporting processes Personal & Ad Hoc Support Provide limited personal administrative support to Director when required Assist with ad hoc tasks to support the wider business as needed Operations & Executive Assistant Key Skills & Experience Proven experience in a business support, administrative, or coordination role Strong IT skills Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) with minimum intermediate proficiency in Microsoft Excel Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills Confident in handling email correspondence on behalf of others Ability to work independently and use initiative High level of discretion and professionalism Operations & Executive Assistant Personal Attributes Proactive and solutions-focused Detail-oriented with strong accuracy Approachable and confident communicator Adaptable and comfortable working in a fast-paced environment Please click APPLY NOW , or call the WSR Team at (phone number removed) for more info. We appreciate the time and effort invested in your application. While we strive to respond to all applicants promptly, we kindly ask for your understanding in case of delays. If you do not hear from us within 10 days of submitting your application, please assume that, unfortunately, you have not been successful this time. We will however keep your CV on file and review your suitability against any other vacancies we may have available.

Are you a Personal Assistant / PA or Executive Assistant / EA looking for your next step? Perhaps you have been a Team Secretary or Team Administrator? As a PA in this well-respected Law firm , you ll support fee earners across a variety of functions, including diary management, client liaison, document preparation and various customer checks. A competitive salary is on offer, plus excellent benefits package that includes 25 days holiday (plus bank holidays), enhanced pension and more! This role is working Monday to Friday, 9am to 5pm, and is based in Edinburgh city centre with the option for hybrid working after probation. What's the job: You ll support Partners and Fee Earners by delivering a comprehensive administrative service that allows them to focus on client work. Responsibilities include diary management, coordinating internal and external meetings, preparing papers, monitoring inboxes, handling calls, and organising travel. You will also assist with financial admin such as billing, financial requests, and reporting, as well as supporting business development and marketing activities. You will work collaboratively with other PAs and support compliance processes including AML and CMI. Previous experience in a similar role is required - you must have experience in the Legal sector. You should be proficient in Microsoft Office but training on other software will be provided. The legal nature of the organisation means you will need to demonstrate the utmost sensitivity and discretion. If you're an experienced PA on the lookout for a new role, apply today!

We are seeking an experienced Executive Assistant to provide high-level administrative and organisational support to the Leadership Team within a fast-paced, growing consultancy. This is a key role supporting senior stakeholders, suited to a proactive and confident individual who can manage competing priorities, anticipate needs, and handle sensitive information with discretion. Job Title: Executive Assistant Job Type: Temporary Location: Godalming, Surrey Salary: £24 - 25 per hour Reference no: 16060 Executive Assistant - Benefits 25 days holiday (pro-rated) Pension (4% employee, 5% employer) Life insurance (4x salary) Private healthcare and income protection (post-probation) Employee Assistance Programme Up to 10% discretionary bonus Executive Assistant - About The Role Managing complex diaries and coordinating schedules for senior leaders Acting as a key point of contact, managing emails, calls, and correspondence Preparing agendas, presentations, and briefing materials for meetings Handling confidential information with professionalism and discretion Coordinating travel arrangements, including itineraries and logistics Supporting internal and external communications Assisting with corporate events, off-sites, and meetings Providing operational and administrative support to the Leadership Team Supporting process improvements and general office administration The successful Executive Assistant will have: 3-5+ years' experience as an Executive Assistant supporting senior leadership Proven experience managing complex diaries in a fast-paced environment Strong organisational and time management skills with excellent attention to detail Excellent communication and interpersonal skills High level of discretion and professionalism Proactive approach with the ability to work independently Strong Microsoft Office / O365 skill Experience in a fast-paced or high-growth environment Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful. Refer a friend If this job is not of interest to you, but you know a friend or colleague who may be interested, recommend them to us and receive a minimum of £100 in vouchers if we assist them in securing a permanent role and a minimum of £25 in vouchers if we place them in a temporary assignment. (Terms & conditions apply)

Executive Assistant to COO (Degree essential) Location: West End, London- office based Salary: £120,000- £150,000 + market-leading benefits & discretionary bonus Love Success is exclusively partnering with a global leader in the investment sector to appoint a first-class Executive Assistant to support their highly engaged, intellectually astute COO. This is a rare opportunity to join a world-class financial institution. The COO plays a hands-on role with investors, partners, and the broader leadership team-requiring a commercially astute, emotionally intelligent EA who can provide seamless, proactive support across all business activities. You'll be at the centre of operations, managing an ever-changing schedule, coordinating international travel across multiple time zones, and acting as a trusted liaison across the firm's global offices. Key Responsibilities: Provide high-level strategic and logistical support to the COO Manage a complex and frequently changing diary, prioritising time effectively Coordinate global travel and itineraries, often at short notice Liaise with internal and external stakeholders, including investors and senior leadership Exercise sound judgement and discretion in managing confidential matters Anticipate needs and act decisively in the COO's absence Research improved ways of working using AI tools What We're Looking For: Extensive experience supporting a C-suite executive within finance, private equity, asset management, or a similarly high-performance environment Degree-educated, with a strong grasp of financial terminology and business context Exceptional communication and interpersonal skills with the gravitas to influence at senior levels Highly organised, adaptable, and calm under pressure Ability to make decisions and manage priorities with minimal supervision Tech-savvy with an understanding of AI tools Please be aware that the working model and degree requirements are non-negotiable. Salary is dependent on experience. Due to the volume of interest we expect, if you have not been contacted within 5 working days, please assume that your cv has been unsuccessful. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

Personal Assistant Executive in Innovation and Legal Location: Macclesfield Reporting to: Head of Transformation Salary : £30-35k Full time, permanent, hybrid (2 days in office) About the Role We're looking for a highly organised and proactive Personal Assistant Executive in Innovation within Legal . This position sits at the heart of the client's transformation activity, supporting the delivery of key initiatives and ensuring innovation is effectively implemented, scaled, and sustained. Working closely with the Head of Transformation, you will help drive clarity, pace, and coordination across a dynamic portfolio of work. Key Responsibilities including general PA and administration duties including: Coordinate priorities, actions, and information flow to support effective decision-making Prepare high-quality drafts, briefings, notes, and documentation Support programme rollouts, including administrative, data, and reporting tasks Maintain plans, tracking systems, and process documentation to ensure consistency and visibility Contribute to the smooth running of transformation initiatives. Experience: Previous PA experience in a PA role or similar e.g. co-ordination in a professional service role or corporate business is essential. If you have any queries about the role contact Katie on . Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer. Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data. Katie Bard is acting as an employment agency.

Would you consider yourself a dedicated and efficient Executive / Personal Assistant? We often have clients requesting temporary and/or fixed-term contract candidates, within the Surrey area, to cover holiday and sickness leave. These positions can be either full or part-time, office based or hybrid. Typically, the roles would involve the following responsibilities: Providing high-level administrative support to executives Managing calendars, scheduling meetings, and coordinating travel arrangements Preparing and editing correspondence, reports, and presentations Handling confidential information with discretion Acting as a liaison between executives and internal/external stakeholders Organising and attending meetings, taking minutes, and following up on action items Assisting with special projects and research as needed Assisting with personal tasks and errands as needed If you have proven experience in a similar role and are available for a new opportunity, please do get in touch with your CV and details. We look forward to hearing from you and helping you fulfil your potential!

Executive Assistant (Part-Time) Redditch, Worcestershire Circa £19,000 per annum based on 22.5 hours per week (preferably spread over 5 days) Full-time equivalent salary: £33,000 Rare part-time opportunity - senior, part-time positions like this do not come up often. An excellent opportunity has arisen for an experienced Executive Assistant to join a global, market-leading organisation based in Redditch. This is a genuine part-time role offering responsibility, stability and long-term opportunity - ideal for candidates seeking flexibility without compromising on senior-level work. Supporting the Senior Leadership Team within a fast-paced, international environment, this role requires a highly organised, professional and discreet individual. The Role Reporting to the Senior Leadership Team, you will provide comprehensive administrative support across a broad range of responsibilities, working closely with internal and external stakeholders across multiple regions and time zones. Key responsibilities include: Full diary and calendar management for the Senior Leadership Team across multiple time zones using Outlook Coordinating and organising internal and external meetings and events Arranging travel including flights, accommodation and transport Managing senior leadership expenses Providing ad-hoc administrative support, including preparing presentations and taking meeting minutes About You This position will suit a confident and adaptable PA/ EA who values the benefits of a part-time role while thriving in a professional, confidential environment. Key skills and experience: Proven ability to manage multiple priorities effectively Excellent verbal and written communication skills Strong interpersonal skills and stakeholder management High level of discretion and confidentiality Confident using Microsoft Office, particularly Outlook Flexibility to support the business as required What's on Offer Rare, permanent part-time role (22.5 hours per week) Salary of £18,947 per annum ( £33,000 full-time equivalent ) Annual bonus of up to 10% of salary (dependent on company performance) Flexible working hours scheme Long service holiday entitlement Pension scheme with up to 8% employer contribution Free on-site parking This organisation is committed to providing equal opportunities , encouraging individuals to contribute their ideas and perform to their full potential. If you are an experienced Personal Assistant seeking a genuine part-time opportunity at a senior level , this role represents a rare and exciting opportunity.

Location: London Hours: Full-time, with flexibility in hours required. Five days per week office-based Rate: £192-£230 per day, plus holiday pay accrual Our client, a leading serviced office provider renowned for delivering luxurious, bespoke workspaces across London, is seeking a high-calibre C-suite Executive Lead who thrives in a high-performance, high-expectation environment. As the C-Suite Executive Lead, you will provide strategic leadership and operational oversight, working in close partnership with the senior leadership team to ensure continuity, clarity, and effective decision-making at the highest level. This role is suited to an exceptional individual who operates instinctively two steps ahead. Anticipating priorities, managing complexity with precision, and taking full ownership of outcomes. You remain composed under pressure, exercise sound judgement, and bring discretion, reliability, and professionalism as second nature. What you will bring: Experience working closely with CEOs, founders, or C-suite leaders A strong ability to impose structure in fast-moving, ambiguous environments Confidence operating across both senior oversight and execution Clear, authoritative communication and sound decision-making High emotional maturity, resilience, and professional discipline What You'll Do Lead and manage the CEO's daily operations: schedules, routines, logistics, and priorities Maintain oversight of commitments and ensure consistent follow-through Anticipate issues, remove friction, and protect the CEO's time and focus Provide operational structure and stability Coordinate and manage junior support staff or external resources as needed Track actions, tasks, and key metrics to completion Support key routines, appointments, and critical logistics directly What Success Looks Like The CEO operates with clarity, consistency, and reduced operational noise Priorities are executed, not just planned Commitments are tracked, enforced, and closed Pressure points are identified early and neutralised If you're ready to grow your career and contribute to an innovative, dynamic team, we'd love to hear from you! Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.

Please do not apply if you are not able to work Full time, Office base DY5 - Can not accommodate hybrid working due to the sensitivity of the role. Administrative Duties Managing stock processes Responsible for senior manager's diaries and email, and taking further actions as directed asappropriate. Manage the organisation of events, trips and related administration; ensuring insurancearrangements are made. Liaise with Democratic Services to provide reports for meetings, ensuring deadlinesare met Collation of annual reports, strategies and plans. Completion of statutory returns e.g. forms for DfES, Area Health, etc Co-ordinating the content for publications and liaising with external publishers asnecessary Maintain registers for e.g. annual license reviews and ensure renewal and, whereappropriate renegotiate. May act as Personal assistant to senior managers including dealing with highly confidentialand sensitive issues. Financial Duties Year end procedure Responsible and accountable for petty cash where referral to senior manager is only forapproval on individual spending items and where the post holder is in overall control Responsible for cheque book(s) Preparation of orders and identification of budget codes Maintain income and expenditure accounts Prepare accounts for audit inspection Monitor travel claims and process for payment Responsible for reconciling bank statements monthly for appropriate accounts Safe key holder Employee Support Duties Liaise with the relevant HR team as appropriate i.e. with respect to the recruitment processand for providing basic advice on HR policies. Create, maintain and update confidential staff files. Record staff absences as appropriate. Arrange temp / casual cover as required and process claim forms as necessary. Responsible for ascertaining cover requirements in support areas - reception, executivesecretariat and arranging that cover, in conjunction with the appropriate line manager whereappropriate. Process timesheets for payment of temp/casual cover Monitor sickness and holiday and complete / authorise timesheets as appropriate Deliver training to others as directed Staff Supervision May supervise identified groups of staff and assist with the assessmentand development of their training needs when required. Data Management Responsible for the management of significant information management systems Responsible and accountable for producing appropriate data for analysis Produce statistical information Buildings and Estates DutiesCo-ordinate hiring process of premises in accordance with policy applicable to the Directorate General Be aware of and comply with divisional and directorate policies and procedures relating to,health and safety, security, confidentiality data protection, child protection and vulnerableadults. Reporting all concerns to the appropriate person. Contribute to the overall ethos/work/aims of the division, directorate and the Council. Participate in training, other learning activities and performance development asrequired. Attend and participate in meetings as required. Any other duties commensurate with the duties/responsibilities/grade of the post All staff will be expected to accept reasonable flexibility in working arrangements and theallocation of duties including duties normally allocated to posts at a lower responsibilitylevel, in pursuance of divisional , directorate and council objectives, and effective teamworking. Special ConditionsThe exact focus of the role will be decided at divisional level and will take into account the needs ofthe division, directorate and council, and the development needs of the member of staff. Connect2Dudley is a trading style of Dudley & Kent Commercial Services LTD - A joint venture between Dudley Metropolitan Council & Commercial Services Kent Ltd. Connect2Dudley is an equal opportunities Employment Agency & Business. It positively encourages applications from all suitably qualified and eligible candidates.

A Japanese international shipping and LNG carrier company is currently recruiting an Administration Assistant to join their London office. In this role, you will be responsible for delivering vital administrative and clerical support to a team of 70, ensuring the department operates efficiently. This role encompasses handling daily office tasks, maintaining accurate records, organising meetings, and providing assistance with various administrative responsibilities as needed. The ideal candidate would be organised, proactive, and able to support day-to-day operational activities effectively. Experience in a fast-paced environment and strong attention to detail will be key. TYPE: Full-time, Permanent WORKING HOURS: 9:00-17:00 from Monday to Friday SALARY: Depending on experience LOCATION: City of London Administrative Assistant Main Responsibilities: Provide comprehensive administrative support to internal divisions. Arrange travel, accommodations, and process expense claims for staff as required Coordinate travel logistics for overseas visitors Manage administration for staff training sessions, conferences, and bookings Assist in organising meetings by scheduling, preparing agendas, and recording minutes when needed Support Executive office members (Head of secretariat, PA and another administrator) in maintaining the group diaries Provide administrative assistance to Senior managements Organise internal and external meetings, as well as team-building events, ensuring all necessary arrangements are in place Maintain accurate records and manage databases as needed Undertake any other administrative tasks as directed by Division management Assist in coordinating and arranging external office events Raise POs and arrange invoice payments Create new suppliers and change bank details in the system Create service fee invoices quarterly basis Entering details of company card claim in Focal Point Maintain divisions records and manage databases as needed Manage business card ordering as an administrator Book meeting rooms, restaurants, and venues for events Arrange couriers and sorting post Renew subscriptions annually Undertake any other administrative tasks as directed by Division management Administrative Assistant Ideal Candidate: Able to work in a multicultural global business interacting with colleagues and stakeholders of different cultural backgrounds Excellent inter-personal skills. Commitment to the assignment with Reliability and Flexibility 1 year Office Administration Experience Good English written and verbal communication skills Open, honest approach and a good team player GCSEs/A-Levels or equivalent qualification required; further education or administrative certification is an advantage High level of written and spoken English All applicants for the Administrative Assistant must have the right to work in the country as the Company is not able to offer visa support. We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders. If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

This temporary Executive Assistant role in the public sector is ideal for someone with strong organisational skills and a proactive mindset. Based in London, you will provide high-level secretarial and business support to ensure smooth departmental operations. Client Details This public sector organisation operates within the secretarial and business support industry, providing essential services to the community. As a small-sized organisation, they are committed to delivering efficient and professional support to their stakeholders. Description Manage executive calendars, scheduling appointments and meetings effectively. Prepare and distribute meeting agendas, minutes, and related documentation. Coordinate travel arrangements and handle expense reporting. Act as the first point of contact for internal and external stakeholders. Oversee the organisation and maintenance of confidential records and files. Assist in drafting correspondence and creating presentations. Monitor and prioritise incoming communications, ensuring timely responses. Provide general administrative support to the executive team as required. Profile A successful Executive Assistant should have: Proven experience in a similar Executive Assistant role. Strong proficiency with office software, including word processing and spreadsheets. Excellent communication and interpersonal skills. A proactive approach to problem-solving and multitasking. High attention to detail and the ability to manage confidential information. A professional demeanour and the ability to work under pressure. Job Offer Competitive hourly pay ranging from £24.71 to £29.08 depending on experience. Full-time (35 hours per week) with some flexibility over start and finish times when needed. Hybrid working applies for the role with 2 days per week Opportunity to work in London within the public sector. Engage in meaningful work supporting a small-sized organisation. Gain exposure to high-level secretarial and business support tasks. If you are an organised and professional individual seeking a challenging Executive Assistant role in the public sector, we encourage you to apply today.

This is an exciting opportunity for a PA to Director of Maintenance to provide high-level administrative and organisational support within the not-for-profit sector. The role offers the chance to work closely with senior leadership, ensuring the smooth operation of day-to-day activities. Client Details The organisation is a respected not-for-profit entity with a strong focus on delivering impactful services to the community. As a medium-sized organisation, they are committed to fostering a supportive and professional environment for their team. Description Provide comprehensive administrative support to the Director of Maintenance, including managing schedules and correspondence. Coordinate and prepare materials for meetings, including agendas, reports, and presentations. Act as the first point of contact for internal and external stakeholders, ensuring professional communication at all times. Maintain accurate records and organise files to ensure easy access to key documents. Assist with project management tasks, tracking progress and ensuring deadlines are met. Handle travel arrangements, including booking transport and accommodation as needed. Support the Director in maintaining compliance with organisational policies and procedures. Undertake other duties as required to support the efficient functioning of the department. Profile A successful PA to Director of Maintenance should have: Proven experience in a Personal Assistant or Executive Assistant role - non negotiable Excellent organisational and time management skills, with the ability to prioritise effectively. Strong written and verbal communication abilities. Proficiency in using office software, including word processing, spreadsheets, and presentation tools. A high level of attention to detail and accuracy in all tasks. A proactive approach to problem-solving and an ability to work independently. Familiarity with the not-for-profit sector or maintenance services would be advantageous. Job Offer Competitive salary ranging from £40,000 to £44,000 per annum. Opportunity to work within a reputable not-for-profit organisation. Flexibility to work from home, supporting a healthy work-life balance. Permanent position offering stability and career progression opportunities. A collaborative and supportive team culture. If you are an organised and dedicated PA ready to take on a rewarding challenge, we encourage you to apply for the role of PA to Director of Maintenance today!

This is an exciting opportunity for an Personal Assistant to provide high-level administrative and organisational support within the not-for-profit sector. The role is based in Manchester and is offered on a temporary basis with an hourly pay rate. Client Details This is a not-for-profit organisation with a strong reputation for excellence and a commitment to making a meaningful impact in its field. Based in Manchester, the organisation operates with a professional and structured approach to achieve its objectives. Description Provide comprehensive administrative support to senior executives, including managing schedules and appointments. Coordinate meetings, prepare agendas, and take minutes to ensure seamless communication and follow-up actions. Handle confidential information with discretion and professionalism at all times. Organise travel arrangements, including booking transport and accommodation, ensuring cost efficiency and compliance with policies. Prepare high-quality presentations, reports, and correspondence as required. Act as a key point of contact, liaising with internal and external stakeholders effectively. Maintain accurate records and ensure filing systems are up-to-date and easily accessible. Support the wider secretarial and business support team when necessary. Profile A successful Personal Assistant should have: Proven experience in a similar role within a professional or not-for-profit environment. Strong organisational skills with the ability to multitask and prioritise effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. A high level of attention to detail and accuracy. The ability to work independently and as part of a team. A professional and approachable demeanour. Job Offer An hourly rate of 15.00 to 17.00, depending on experience. A temporary role offering flexibility and the chance to work within a respected not-for-profit organisation. A supportive and professional working environment in Manchester. An opportunity to contribute to meaningful projects and initiatives. If you are an experienced Personal Assistant looking to make an impact in the not-for-profit sector, apply today!

Role Our client is seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to their executive team, with additional responsibilities as the Company Secretary Assistance. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment. Responsibilities, tasks and interactions Manage executive calendars, including scheduling, organizing & preparing for meetings, appointments, and travel arrangements. Attend assigned meetings as note taker and follow up agreed actions as appropriate. Prepare and organize documents, presentations, and reports for executive meetings. Act as the primary point of contact for internal and external stakeholders, including screening calls and emails. Coordinate and prioritize incoming requests and ensure timely responses. Assist with project coordination and follow-up on action items as needed. Handle confidential information with discretion and professionalism. Anticipate the needs of the executive team and proactively address them. Assist with ad-hoc tasks and projects as assigned. Perform Company Secretary duties, including maintaining statutory registers, preparing and filing statutory documents, and ensuring compliance with relevant regulations. Organize board and committee meetings, including drafting agendas, taking minutes, and facilitating resolutions. Assist in the preparation of annual reports, proxy statements, and other corporate governance documents. Liaise with internal and external legal counsel and regulatory authorities as necessary. Stay updated on relevant laws and regulations affecting the company's operations and governance practices. Qualifications, knowledge, skills and experience 5+ years administration experience supporting C-Level Executives. Experience or knowledge of Company Secretary duties and corporate governance practices. Strong organisational skills and ability to prioritise multiple tasks. Significant experience in using Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and working knowledge of SAP would be desirable. Be highly organised, have excellent attention to detail, be practical and solution-oriented and be able to work effectively both independently, and as part of a team Confident in dealing with clients and employees at all levels. Excellent communication (written and verbal) and interpersonal skills. A professional manner both in person and on the telephone. A solutions-orientated approach to situations. Energetic, personable and a team player. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Very strong interpersonal skills and the ability to build relationships with key members of the team. Ability to maintain the confidentiality of information related to the company and its employees. Familiarity with travel booking and expense management systems. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.