The American School in London
Camden, London
The EA is responsible for providing full organizational and administrative support to the Head of School and assisting in ensuring the smooth running of the Head of School Office. The EA is responsible for ensuring that the Head's time and efficiency is maximised and acts as a liaison between the Head and faculty, staff, trustees and alumni and all external constituencies. As EA to the Board of Trustees, the EA supports board leadership, facilitates communications among and with trustees, attends Board meetings and takes minutes, and organizes the board calendar and relevant trustee events. The EA generally supports the board to maximise efficient and positive board functioning. Summary of Major Responsibilities for the Office of Head of School: Establish the importance, priority and urgency of matters and ensure that the Head is in possession of all relevant background information and documentation in a timely manner Schedule and coordinate appointments with faculty, staff, students, parents, trustees, alumni and external constituencies to maximise the Head's time, availability and efficiency Respond directly to (and deputise where appropriate) relevant communication and correspondence, composing selected responses on behalf of the Head, or direct the enquiry to an appropriate alternative Prepare annual documents for submission to various government and educational organisations and manage school membership Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of the Head Prepare materials and background information for meetings, events, and presentations Act as a key liaison between the Head of School and the Senior Leadership Team, collaborating closely to coordinate meetings and ensure smooth communication and planning Communicate with consultants, speakers, dignitaries, job candidates and friends of the School as required; arrange travel arrangements and schedule programs Process expenses and monitor the budget for the Head of School Office. Maintain clear, accurate and accessible records for full compliance with all regulatory requirements Organize some school-wide functions and retreats including administrative retreats and special events Prepare weekly and annual meetings for the senior administration meetings including room bookings, catering requests and media requirements Organise Head's travel arrangements on occasion Liaise with ISST8 School EAs/PAs and attend online and in-person meetings and training sessions, including European travel when required Maintain confidentiality in handling sensitive information and personnel matters. Summary of Major Responsibilities for the Board of Trustees : Prepare the annual monthly and committee meeting calendars for the Board, including room bookings, catering requests and media requirements, ensuring all relevant documents are collated and the information posted in a timely manner on the designated trustee website. Manage the Board web portal and ensure regular and frequent updating including all relevant board documents, the board member directory, board committee responsibilities and descriptions and maintenance of all archives. Record all Board meetings with minutes (including Board committee meetings) and process Board resolutions, trustee and committee appointments, policy and other decisions circulate appropriate documentation and school communication to trustees. Assist with and provide organizational and communication support for events relating to Trustee Visiting day, new board member orientation, trustee offsites and other relevant trustee events as may arise from time to time. Organize gifts for retiring trustees. Comply with the relevant UK Charity Commission regulations pertaining to maintenance of the Public Register to include Changes in Directors and any other important or desired communications and generally to ensure that the Board and all its members are in full compliance with all applicable regulations. Facilitate extraordinary meetings of the Board when required including setting up teleconferencing or any other relevant communications and compile all the relevant notices, minutes and materials. Drive and manage any Board projects, in collaboration with the Board leadership, to ensure smooth and efficient processes and procedures such as policy reviews and documentation management. Track Board member terms, committee assignments, and compliance with governance requirements. Support new trustee orientation and ongoing trustee communications. Ensure compliance with confidentiality and governance best practices. Perform any other duties as are within the scope, spirit and purpose of the job as requested by the Head of School or the Chair of the Board of Trustees Essential qualifications/experience: Substantive experience as PA/EA at the director level Strong communication skills, written and oral Strong interpersonal skills, in particular, diplomacy, warmth, discretion and flexibility Strong organisational, communication and technology skills, including proficiency in Google Workspace Ability to work unsupervised and under pressure Willingness to work flexible hours Experience in organizing medium-scale events at external venues
The EA is responsible for providing full organizational and administrative support to the Head of School and assisting in ensuring the smooth running of the Head of School Office. The EA is responsible for ensuring that the Head's time and efficiency is maximised and acts as a liaison between the Head and faculty, staff, trustees and alumni and all external constituencies. As EA to the Board of Trustees, the EA supports board leadership, facilitates communications among and with trustees, attends Board meetings and takes minutes, and organizes the board calendar and relevant trustee events. The EA generally supports the board to maximise efficient and positive board functioning. Summary of Major Responsibilities for the Office of Head of School: Establish the importance, priority and urgency of matters and ensure that the Head is in possession of all relevant background information and documentation in a timely manner Schedule and coordinate appointments with faculty, staff, students, parents, trustees, alumni and external constituencies to maximise the Head's time, availability and efficiency Respond directly to (and deputise where appropriate) relevant communication and correspondence, composing selected responses on behalf of the Head, or direct the enquiry to an appropriate alternative Prepare annual documents for submission to various government and educational organisations and manage school membership Draft, edit, and proofread correspondence, reports, presentations, and communications on behalf of the Head Prepare materials and background information for meetings, events, and presentations Act as a key liaison between the Head of School and the Senior Leadership Team, collaborating closely to coordinate meetings and ensure smooth communication and planning Communicate with consultants, speakers, dignitaries, job candidates and friends of the School as required; arrange travel arrangements and schedule programs Process expenses and monitor the budget for the Head of School Office. Maintain clear, accurate and accessible records for full compliance with all regulatory requirements Organize some school-wide functions and retreats including administrative retreats and special events Prepare weekly and annual meetings for the senior administration meetings including room bookings, catering requests and media requirements Organise Head's travel arrangements on occasion Liaise with ISST8 School EAs/PAs and attend online and in-person meetings and training sessions, including European travel when required Maintain confidentiality in handling sensitive information and personnel matters. Summary of Major Responsibilities for the Board of Trustees : Prepare the annual monthly and committee meeting calendars for the Board, including room bookings, catering requests and media requirements, ensuring all relevant documents are collated and the information posted in a timely manner on the designated trustee website. Manage the Board web portal and ensure regular and frequent updating including all relevant board documents, the board member directory, board committee responsibilities and descriptions and maintenance of all archives. Record all Board meetings with minutes (including Board committee meetings) and process Board resolutions, trustee and committee appointments, policy and other decisions circulate appropriate documentation and school communication to trustees. Assist with and provide organizational and communication support for events relating to Trustee Visiting day, new board member orientation, trustee offsites and other relevant trustee events as may arise from time to time. Organize gifts for retiring trustees. Comply with the relevant UK Charity Commission regulations pertaining to maintenance of the Public Register to include Changes in Directors and any other important or desired communications and generally to ensure that the Board and all its members are in full compliance with all applicable regulations. Facilitate extraordinary meetings of the Board when required including setting up teleconferencing or any other relevant communications and compile all the relevant notices, minutes and materials. Drive and manage any Board projects, in collaboration with the Board leadership, to ensure smooth and efficient processes and procedures such as policy reviews and documentation management. Track Board member terms, committee assignments, and compliance with governance requirements. Support new trustee orientation and ongoing trustee communications. Ensure compliance with confidentiality and governance best practices. Perform any other duties as are within the scope, spirit and purpose of the job as requested by the Head of School or the Chair of the Board of Trustees Essential qualifications/experience: Substantive experience as PA/EA at the director level Strong communication skills, written and oral Strong interpersonal skills, in particular, diplomacy, warmth, discretion and flexibility Strong organisational, communication and technology skills, including proficiency in Google Workspace Ability to work unsupervised and under pressure Willingness to work flexible hours Experience in organizing medium-scale events at external venues
City of London Academies Trust
About Us COLAT is driven by an unwavering ambition to be the best. We believe exceptional people create outstanding schools, transforming lives and shaping the future of every student. We have academies located in north, south and east London combining the heritage and tradition of the Corporation of London with a genuinely innovative, enterprising, and entrepreneurial ethos. We are also committed to providing training and development to all our staff, plus excellent career advancement opportunities within our evolving Trust. We: Believe strongly in the transformational nature of education operating schools in areas of significant disadvantage. Understand that strong outcomes lead to improved life chances for our students, so we are unapologetically results driven. Adopt a 'warm/strict' approach, combining high expectations with care and support meaning that we never compromise on standards or expectations Ensure that no student's background becomes a reason for low expectations. Provide an environment where students can learn without disruption Maintain exemplary standards of behaviour, with systems, rituals and norms that instil strong habits Take great pride in fostering an exceptionally positive learning environment and we work meticulously to maintain our strong ethos and culture About you You will be: Fully aligned with our approach, understanding the critical role that all staff play in supporting a behavioural and learning culture. highly effective and will strive to surpass what has been achieved. Committed to creating an environment that promotes academic, creative, sporting, linguistic and personal achievement. This is an exciting time to be part of the City of London Academies Trust, and we very much hope that you will be inspired to want to join us. We are committed to investing in the next generation of COLAT people who will embody the Trust's culture, values and ethos. About the role The role includes coordinating events, school engagement and funding opportunities. You will also be overseeing reporting and funding systems to support school attainment, wellbeing, and creative learning, while providing high-quality administrative support to the Trust's Executive team. Key responsibilities include; Lead partnership activities across Trust schools and the City Corporation's Family of Schools, including events and training. Manage City Premium Grant funding bids and evaluate impact using the ImpactEd platform. Represent the Trust with key external partners and identify opportunities to enhance pupil attainment and wellbeing. Provide high-quality executive support including diary management, correspondence, reports, and meeting coordination. Maintain records, systems, and procedures, and support central services when required. If you match our ambition and want to join our dedicated team of professionals, we would love to hear from you. Candidates must address the person specification in no more than 1,000 words. Applications must be submitted via the My New Term portal.
About Us COLAT is driven by an unwavering ambition to be the best. We believe exceptional people create outstanding schools, transforming lives and shaping the future of every student. We have academies located in north, south and east London combining the heritage and tradition of the Corporation of London with a genuinely innovative, enterprising, and entrepreneurial ethos. We are also committed to providing training and development to all our staff, plus excellent career advancement opportunities within our evolving Trust. We: Believe strongly in the transformational nature of education operating schools in areas of significant disadvantage. Understand that strong outcomes lead to improved life chances for our students, so we are unapologetically results driven. Adopt a 'warm/strict' approach, combining high expectations with care and support meaning that we never compromise on standards or expectations Ensure that no student's background becomes a reason for low expectations. Provide an environment where students can learn without disruption Maintain exemplary standards of behaviour, with systems, rituals and norms that instil strong habits Take great pride in fostering an exceptionally positive learning environment and we work meticulously to maintain our strong ethos and culture About you You will be: Fully aligned with our approach, understanding the critical role that all staff play in supporting a behavioural and learning culture. highly effective and will strive to surpass what has been achieved. Committed to creating an environment that promotes academic, creative, sporting, linguistic and personal achievement. This is an exciting time to be part of the City of London Academies Trust, and we very much hope that you will be inspired to want to join us. We are committed to investing in the next generation of COLAT people who will embody the Trust's culture, values and ethos. About the role The role includes coordinating events, school engagement and funding opportunities. You will also be overseeing reporting and funding systems to support school attainment, wellbeing, and creative learning, while providing high-quality administrative support to the Trust's Executive team. Key responsibilities include; Lead partnership activities across Trust schools and the City Corporation's Family of Schools, including events and training. Manage City Premium Grant funding bids and evaluate impact using the ImpactEd platform. Represent the Trust with key external partners and identify opportunities to enhance pupil attainment and wellbeing. Provide high-quality executive support including diary management, correspondence, reports, and meeting coordination. Maintain records, systems, and procedures, and support central services when required. If you match our ambition and want to join our dedicated team of professionals, we would love to hear from you. Candidates must address the person specification in no more than 1,000 words. Applications must be submitted via the My New Term portal.
Gleeson Recruitment Group
City, Birmingham
This is a fantastic opportunity to join a highly regarded professional services business based in Birmingham City Centre as a Personal Assistant on a temporary basis. You'll be providing high-level executive support to a senior leader within the business, the Finance Director, during a particularly busy period. It's an immediate start and will take you comfortably through to the new year, with the potential to extend beyond that. As the Finance Director's PA, you'll play a key role in keeping things running smoothly day-to-day. From managing a demanding diary and inbox to coordinating meetings and preparing key documents, you'll be the trusted support behind the scenes. The business has an excellent reputation for creating a supportive, professional environment, and this role offers a great chance to join a collaborative, friendly team. Key Responsibilities: Providing comprehensive administrative and executive support to the Finance Director. Managing a busy diary and coordinating internal and external meetings. Handling inbox management, including prioritising and drafting responses. Preparing presentations, documents, and reports ahead of meetings. Attending meetings to take minutes and follow up on actions where required. Acting as the first point of contact on behalf of the Finance Director. Candidate Attributes and Skills: Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership, ideally within professional services. Strong organisational skills and a proactive approach to managing multiple priorities. Excellent communication skills and a confident, professional manner. Proficient in Microsoft Office with strong attention to detail. Immediate availability and able to commit for the next 3-6 months. Benefits: Immediate start - ideal if you're available now and want to secure something through to the new year. Opportunity to join a well-established and reputable professional services business. Supportive and collaborative working culture. Hybrid working pattern based in Birmingham City Centre. If you're an experienced PA or EA looking to keep busy through the festive period and step into a respected professional environment, this is a great opportunity to take you into 2025. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
This is a fantastic opportunity to join a highly regarded professional services business based in Birmingham City Centre as a Personal Assistant on a temporary basis. You'll be providing high-level executive support to a senior leader within the business, the Finance Director, during a particularly busy period. It's an immediate start and will take you comfortably through to the new year, with the potential to extend beyond that. As the Finance Director's PA, you'll play a key role in keeping things running smoothly day-to-day. From managing a demanding diary and inbox to coordinating meetings and preparing key documents, you'll be the trusted support behind the scenes. The business has an excellent reputation for creating a supportive, professional environment, and this role offers a great chance to join a collaborative, friendly team. Key Responsibilities: Providing comprehensive administrative and executive support to the Finance Director. Managing a busy diary and coordinating internal and external meetings. Handling inbox management, including prioritising and drafting responses. Preparing presentations, documents, and reports ahead of meetings. Attending meetings to take minutes and follow up on actions where required. Acting as the first point of contact on behalf of the Finance Director. Candidate Attributes and Skills: Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership, ideally within professional services. Strong organisational skills and a proactive approach to managing multiple priorities. Excellent communication skills and a confident, professional manner. Proficient in Microsoft Office with strong attention to detail. Immediate availability and able to commit for the next 3-6 months. Benefits: Immediate start - ideal if you're available now and want to secure something through to the new year. Opportunity to join a well-established and reputable professional services business. Supportive and collaborative working culture. Hybrid working pattern based in Birmingham City Centre. If you're an experienced PA or EA looking to keep busy through the festive period and step into a respected professional environment, this is a great opportunity to take you into 2025. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
