Overview Date: 29 Nov 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £46,000 - 55,000 per annum Email: Ref: db486134 Job Title: Graduate Assistant Company Secretary (for a global wealth and investment management company) Responsibilities Provide support for the Company Secretary in all tasks. Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings. Act as back up/cover for the Company Secretary for all committee and Board meetings. Provide support with the management of the share structure, option and deferral scheme. Act as the liaison for KYC requests and administration of the signature lists. Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists. Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings. Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee. Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers. Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings). Create packs for any meeting (Board or Committee) if required. Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates. Diary management - set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required. Person Specification Suitable experience / qualifications (degree level). Excellent interpersonal and communication (written and oral) skills. Highly organised, with excellent administrative skills and the ability to work to deadlines. Self starter who manages own projects as appropriate without large amounts of supervision. Ability to write / take minutes but also numerate. Motivated team player and also a strong independent worker. Able to deal appropriately with confidential information. Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom). Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential. Strong time management skills. Confidence in managing a Board meeting and liaising with the Chair of the meeting. Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.
Apr 15, 2026
Full time
Overview Date: 29 Nov 2023 Sector: FINANCIAL MARKETS Type: Permanent Location: London Salary: £46,000 - 55,000 per annum Email: Ref: db486134 Job Title: Graduate Assistant Company Secretary (for a global wealth and investment management company) Responsibilities Provide support for the Company Secretary in all tasks. Take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings. Act as back up/cover for the Company Secretary for all committee and Board meetings. Provide support with the management of the share structure, option and deferral scheme. Act as the liaison for KYC requests and administration of the signature lists. Manage the Board meetings for the subsidiary Companies, including managing the meeting, minutes and following up on the action lists. Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings. Takes minutes / actions for the Executive Committee meeting, Strategic Executive Committee meeting, and Strategic Management Committee. Maintain company and partnership records and information using Diligent software (formerly Blueprint) and internal databases/spreadsheets, including updating the Company House registers. Prepare Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings). Create packs for any meeting (Board or Committee) if required. Handle administrative duties such as filing (physical and electronic), responding to KYC requests, maintaining the Group signature lists and Group structure updates. Diary management - set up meetings for Boards, Committees and the Partnership, liaising with external INEDs and other participants as required. Person Specification Suitable experience / qualifications (degree level). Excellent interpersonal and communication (written and oral) skills. Highly organised, with excellent administrative skills and the ability to work to deadlines. Self starter who manages own projects as appropriate without large amounts of supervision. Ability to write / take minutes but also numerate. Motivated team player and also a strong independent worker. Able to deal appropriately with confidential information. Advanced knowledge of Word, Excel and PowerPoint and familiarity with video conferencing applications (e.g. managing a meeting via Zoom). Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential. Strong time management skills. Confidence in managing a Board meeting and liaising with the Chair of the meeting. Act in the spirit of the LLP's Core values and Code of Business Conduct and promote where possible within working practices.
Do you thrive in a fast-paced, varied role where no two days are the same?Are you a highly organised, proactive individual with a real "go-getter" attitude? Juice Recruitment is absolutely delighted to be supporting a leading business in their search for a driven and self-motivated Business Support Coordinator to join their team in Chippenham. This is exceptional opportunity for someone with excellent organisational skills who is looking to make a real impact. You will play an integral role in supporting the Executive Assistant, to ensure the smooth day-to-day running of the business. If you're someone who enjoys being at the heart of operations, loves variety, and thrives in a collaborative environment-this could be the perfect role for you! This would suit a switched-on administrator, or a tenacious graduate, looking to grow within a dynamic and exciting business. DAY TO DAY Provide key support to the Executive Assistant with daily operational tasks. Assist with reporting, data-driven tasks, and liaise with internal teams. Support the organisation of internal events, including Christmas parties, annual kick-offs, and sustainability initiatives. Assist with office management duties when required. Carry out a variety of administrative tasks such as creating, processing accounts surveys, writing blogs, and producing newsletters. WHAT WE'RE LOOKING FOR A highly organised and methodical individual with strong attention to detail. A confident communicator with excellent interpersonal skills. A self-motivated, ambitious individual with a positive, can-do attitude. A true team player who enjoys working collaboratively. Comfortable working in a fast-paced environment where no two days are the same. Strong IT skills, particularly in Excel, PowerPoint, and Word. Previous administrative experience is desirable. IN RETURN Hybrid working after 3 months. Parking available. Social events. Incentives (vouchers, lunches, etc.) Subsidised health care. 25 days holiday plus Bank Holidays - increases with length of service. This is a brilliant opportunity to join an expanding business where your contribution truly matters. You'll gain exposure across multiple areas of the company, develop valuable skills, and be part of a supportive and energetic team culture. Please apply today to be considered for this role! JRBath
Apr 14, 2026
Full time
Do you thrive in a fast-paced, varied role where no two days are the same?Are you a highly organised, proactive individual with a real "go-getter" attitude? Juice Recruitment is absolutely delighted to be supporting a leading business in their search for a driven and self-motivated Business Support Coordinator to join their team in Chippenham. This is exceptional opportunity for someone with excellent organisational skills who is looking to make a real impact. You will play an integral role in supporting the Executive Assistant, to ensure the smooth day-to-day running of the business. If you're someone who enjoys being at the heart of operations, loves variety, and thrives in a collaborative environment-this could be the perfect role for you! This would suit a switched-on administrator, or a tenacious graduate, looking to grow within a dynamic and exciting business. DAY TO DAY Provide key support to the Executive Assistant with daily operational tasks. Assist with reporting, data-driven tasks, and liaise with internal teams. Support the organisation of internal events, including Christmas parties, annual kick-offs, and sustainability initiatives. Assist with office management duties when required. Carry out a variety of administrative tasks such as creating, processing accounts surveys, writing blogs, and producing newsletters. WHAT WE'RE LOOKING FOR A highly organised and methodical individual with strong attention to detail. A confident communicator with excellent interpersonal skills. A self-motivated, ambitious individual with a positive, can-do attitude. A true team player who enjoys working collaboratively. Comfortable working in a fast-paced environment where no two days are the same. Strong IT skills, particularly in Excel, PowerPoint, and Word. Previous administrative experience is desirable. IN RETURN Hybrid working after 3 months. Parking available. Social events. Incentives (vouchers, lunches, etc.) Subsidised health care. 25 days holiday plus Bank Holidays - increases with length of service. This is a brilliant opportunity to join an expanding business where your contribution truly matters. You'll gain exposure across multiple areas of the company, develop valuable skills, and be part of a supportive and energetic team culture. Please apply today to be considered for this role! JRBath
Executive Personal AssistantBirmingham The Role As an Executive Personal Assistant, you will provide high-level administrative and organisational support to senior executives. You'll act as a trusted gatekeeper, managing schedules, communications, and priorities to ensure the smooth running of daily operations. Key Responsibilities Manage complex calendars, meetings, and travel arrangements Act as first point of contact for internal and external stakeholders Prepare reports, presentations, and correspondence Organise meetings, agendas, and take minutes when required Screen calls, emails, and requests, prioritising where necessary Handle confidential information with discretion and professionalism Support project coordination and follow-up on key actions Assist with event planning and business logistics About You Exceptional organisational and time-management skills Strong written and verbal communication abilities High level of discretion and professionalism Ability to multitask and work under pressure Proactive, adaptable, and solution-focused approach Advanced proficiency in Microsoft Office and digital tools What We Offer Competitive salary and benefits package Career development opportunities Dynamic and supportive work environment Flexible working arrangements About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies
Apr 14, 2026
Full time
Executive Personal AssistantBirmingham The Role As an Executive Personal Assistant, you will provide high-level administrative and organisational support to senior executives. You'll act as a trusted gatekeeper, managing schedules, communications, and priorities to ensure the smooth running of daily operations. Key Responsibilities Manage complex calendars, meetings, and travel arrangements Act as first point of contact for internal and external stakeholders Prepare reports, presentations, and correspondence Organise meetings, agendas, and take minutes when required Screen calls, emails, and requests, prioritising where necessary Handle confidential information with discretion and professionalism Support project coordination and follow-up on key actions Assist with event planning and business logistics About You Exceptional organisational and time-management skills Strong written and verbal communication abilities High level of discretion and professionalism Ability to multitask and work under pressure Proactive, adaptable, and solution-focused approach Advanced proficiency in Microsoft Office and digital tools What We Offer Competitive salary and benefits package Career development opportunities Dynamic and supportive work environment Flexible working arrangements About Us We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies
PA to 3 Directors - 6 Months FTC Initially - £42,000 to £45,000 + Amazing Benefits! - Uxbridge (no parking) - Hybrid - 3 Office & 2 Home About the Client A highly regarded Business Services organisation with a strong reputation in their field, this company blends professionalism with personality. They genuinely value their people, encourage fresh thinking, and have created a warm, welcoming office environment where collaboration and community really matter. It's a friendly, supportive team who enjoy what they do - and it shows. About the Job An exciting opportunity for a Personal Assistant to join on an initial 6-month FTC, with the possibility of extending for another 6 months and maybe to go perm. Supporting three members of the Senior Executive Team, you'll be at the centre of the action - keeping everything organised, on track and running smoothly. Responsibilities include : Managing busy, ever-changing diaries with confidence and foresight Preparing polished reports, presentations and meeting packs Overseeing document management via MS SharePoint (essential experience required) Coordinating travel and meeting logistics, including occasional off-site support Acting as a key point of contact for senior stakeholders Supporting board and committee meetings, including minute-taking Providing wider administrative and project support as needed Processing expenses and credit card reconciliations You'll be the steady hand behind the scenes, ensuring the executives can focus on the bigger picture. About the Successful Applicant You'll have proven experience supporting multiple senior leaders in a fast-paced environment and be highly organised, proactive and calm under pressure. Strong diary management and confident SharePoint experience are essential. Most importantly, you'll bring a positive, adaptable approach and enjoy being part of a close-knit, collaborative team. What You Will Receive in Return You'll join a genuinely lovely team in a friendly, modern office close to Uxbridge Station and with regular buses stopping by the office. The culture is supportive, flexible and people-focused, with real scope for the role to extend longer term. It's a brilliant opportunity to add value while working somewhere you'll truly enjoy being. How to Proceed If this super PA opportunity has sparked your interest, I'm eagerly looking forward to your contact (MUST have SharePoint)! To advance your next career move, please reach out to Lucy-Emma at Wade Macdonald today - . Or send your CV through the designated portal. Your next career move awaits! PA to 3 Directors - 6 Months FTC Initially - £42,000 to £45,000 + Amazing Benefits! - Uxbridge (no parking) - Hybrid - 3 Office & 2 Home
Apr 14, 2026
Contractor
PA to 3 Directors - 6 Months FTC Initially - £42,000 to £45,000 + Amazing Benefits! - Uxbridge (no parking) - Hybrid - 3 Office & 2 Home About the Client A highly regarded Business Services organisation with a strong reputation in their field, this company blends professionalism with personality. They genuinely value their people, encourage fresh thinking, and have created a warm, welcoming office environment where collaboration and community really matter. It's a friendly, supportive team who enjoy what they do - and it shows. About the Job An exciting opportunity for a Personal Assistant to join on an initial 6-month FTC, with the possibility of extending for another 6 months and maybe to go perm. Supporting three members of the Senior Executive Team, you'll be at the centre of the action - keeping everything organised, on track and running smoothly. Responsibilities include : Managing busy, ever-changing diaries with confidence and foresight Preparing polished reports, presentations and meeting packs Overseeing document management via MS SharePoint (essential experience required) Coordinating travel and meeting logistics, including occasional off-site support Acting as a key point of contact for senior stakeholders Supporting board and committee meetings, including minute-taking Providing wider administrative and project support as needed Processing expenses and credit card reconciliations You'll be the steady hand behind the scenes, ensuring the executives can focus on the bigger picture. About the Successful Applicant You'll have proven experience supporting multiple senior leaders in a fast-paced environment and be highly organised, proactive and calm under pressure. Strong diary management and confident SharePoint experience are essential. Most importantly, you'll bring a positive, adaptable approach and enjoy being part of a close-knit, collaborative team. What You Will Receive in Return You'll join a genuinely lovely team in a friendly, modern office close to Uxbridge Station and with regular buses stopping by the office. The culture is supportive, flexible and people-focused, with real scope for the role to extend longer term. It's a brilliant opportunity to add value while working somewhere you'll truly enjoy being. How to Proceed If this super PA opportunity has sparked your interest, I'm eagerly looking forward to your contact (MUST have SharePoint)! To advance your next career move, please reach out to Lucy-Emma at Wade Macdonald today - . Or send your CV through the designated portal. Your next career move awaits! PA to 3 Directors - 6 Months FTC Initially - £42,000 to £45,000 + Amazing Benefits! - Uxbridge (no parking) - Hybrid - 3 Office & 2 Home
Personal Assistant Location: Orpington Job Type: Full-time, Hybrid working schedule Salary: £40K-£45K per annum We are seeking an experienced Personal Assistant who will act as the right hand to the Founder, ensuring their time, focus, and output are fully aligned with company priorities. This role is ideal for someone who thrives in fast-paced, high-growth environments and possesses a high ownership mindset. This is a high-performance, high-trust role that requires flexibility, a proactive approach, and the ability to operate under pressure. Day-to-day of the role: Own and optimise the Founder's calendar to ensure alignment with company priorities. Manage the Founder's inbox and communications, including triage, response, and escalation where necessary. Act as a gatekeeper and facilitator for both internal and external stakeholders. Coordinate and prepare for internal and external meetings, including board meetings, leadership updates, and investor sessions, ensuring they are structured and followed up with clear actions and outcomes. Manage travel arrangements, expenses, logistics, and documentation. Handle personal administrative tasks as required. Support board and investor relations by preparing board packs, coordinating leadership meetings, and assisting with company governance. Conduct investor research and outreach and organise investor and networking events. Manage internal HR administration including onboarding, offboarding, contracts, and maintaining employee documentation. Organise company events, quarterly socials, and partnership events. Maintain internal documents, systems, and records, ensuring all systems access is updated monthly. Manage company asset tracking, including vehicle logs, insurance, maintenance, and contracts. Required Skills & Qualifications: Exceptional organisation skills and attention to detail. High ownership mindset with the ability to operate under pressure. Strong written and verbal communication skills. Proactive problem-solving skills and sound judgment. Experience supporting a founder or senior executive is desirable. Comfortable making independent decisions and adaptable in fast-changing environments. If you are interested in this role, please apply today.
Apr 14, 2026
Full time
Personal Assistant Location: Orpington Job Type: Full-time, Hybrid working schedule Salary: £40K-£45K per annum We are seeking an experienced Personal Assistant who will act as the right hand to the Founder, ensuring their time, focus, and output are fully aligned with company priorities. This role is ideal for someone who thrives in fast-paced, high-growth environments and possesses a high ownership mindset. This is a high-performance, high-trust role that requires flexibility, a proactive approach, and the ability to operate under pressure. Day-to-day of the role: Own and optimise the Founder's calendar to ensure alignment with company priorities. Manage the Founder's inbox and communications, including triage, response, and escalation where necessary. Act as a gatekeeper and facilitator for both internal and external stakeholders. Coordinate and prepare for internal and external meetings, including board meetings, leadership updates, and investor sessions, ensuring they are structured and followed up with clear actions and outcomes. Manage travel arrangements, expenses, logistics, and documentation. Handle personal administrative tasks as required. Support board and investor relations by preparing board packs, coordinating leadership meetings, and assisting with company governance. Conduct investor research and outreach and organise investor and networking events. Manage internal HR administration including onboarding, offboarding, contracts, and maintaining employee documentation. Organise company events, quarterly socials, and partnership events. Maintain internal documents, systems, and records, ensuring all systems access is updated monthly. Manage company asset tracking, including vehicle logs, insurance, maintenance, and contracts. Required Skills & Qualifications: Exceptional organisation skills and attention to detail. High ownership mindset with the ability to operate under pressure. Strong written and verbal communication skills. Proactive problem-solving skills and sound judgment. Experience supporting a founder or senior executive is desirable. Comfortable making independent decisions and adaptable in fast-changing environments. If you are interested in this role, please apply today.
We are seeking a meticulous and organised Senior Personal Assistant to support two senior executives within the financial services industry. This role requires a proactive individual who can manage administrative tasks efficiently in a fast-paced London environment. Client Details Our client is a well-established organisation within the financial services sector, known for its professional work environment and commitment to excellence. This is a newly created position to supporting two senior members within the Capital Markets team. Description Senior Personal Assistant responsibilities: Provide comprehensive administrative support to senior executives within the Capital Markets team. Diary management, Coordinate meetings, appointments, and travel arrangements with efficiency and attention to detail. Book global business travel arrangements, including flights, transportation and itineraries. Act as a point of contact between executives and internal/external stakeholders. Manage confidential information with discretion and professionalism. Submission of expenses Assist with ad-hoc administrative tasks and project coordination as needed. Profile A successful Senior Personal Assistant should have: A strong background in a similar role, within a in financial services company. Excellent organisational and time-management skills to handle multiple priorities. Proficiency in Microsoft Office Suite. Strong written and verbal communication skills, with a focus on accuracy and clarity. The ability to work independently and take initiative in a busy environment. A high level of discretion and the ability to handle confidential information responsibly. A detail-oriented mindset to ensure precision in all tasks. Job Offer Senior Personal Assistant job on offer: Competitive salary on offer. Full benefits package, including bonus, health and wellness support. Hybrid working - 4 days in the office and 1 from home. Opportunities for professional development and growth within the financial services industry. A permanent position located in the heart of London. A supportive and collaborative company culture promoting success and innovation. If you're ready to bring your organisational skills to a thriving team in London, apply today to join a respected name in the financial services sector!
Apr 14, 2026
Full time
We are seeking a meticulous and organised Senior Personal Assistant to support two senior executives within the financial services industry. This role requires a proactive individual who can manage administrative tasks efficiently in a fast-paced London environment. Client Details Our client is a well-established organisation within the financial services sector, known for its professional work environment and commitment to excellence. This is a newly created position to supporting two senior members within the Capital Markets team. Description Senior Personal Assistant responsibilities: Provide comprehensive administrative support to senior executives within the Capital Markets team. Diary management, Coordinate meetings, appointments, and travel arrangements with efficiency and attention to detail. Book global business travel arrangements, including flights, transportation and itineraries. Act as a point of contact between executives and internal/external stakeholders. Manage confidential information with discretion and professionalism. Submission of expenses Assist with ad-hoc administrative tasks and project coordination as needed. Profile A successful Senior Personal Assistant should have: A strong background in a similar role, within a in financial services company. Excellent organisational and time-management skills to handle multiple priorities. Proficiency in Microsoft Office Suite. Strong written and verbal communication skills, with a focus on accuracy and clarity. The ability to work independently and take initiative in a busy environment. A high level of discretion and the ability to handle confidential information responsibly. A detail-oriented mindset to ensure precision in all tasks. Job Offer Senior Personal Assistant job on offer: Competitive salary on offer. Full benefits package, including bonus, health and wellness support. Hybrid working - 4 days in the office and 1 from home. Opportunities for professional development and growth within the financial services industry. A permanent position located in the heart of London. A supportive and collaborative company culture promoting success and innovation. If you're ready to bring your organisational skills to a thriving team in London, apply today to join a respected name in the financial services sector!
An exciting, award-winning design agency in South West London is now looking for a new Personal Assistant (PA) to support the CEO in their role. This is a permanent, in-office position working within a busy & buzzy company and offers a salary of £38,000 - £45,000 + depending on experience, as well as benefits and discretionary bonuses. Apply Today! This is an ideal role for a bright, proactive and organised professional with at least 3 years of experience working as a PA/EA or someone who may have worked in a similar role. You'll take on proactive diary management and day-to-day support, act as the primary point of contact for the CEO, as well as performing minute taking, expense management, and managing correspondence and other documentation. In return, you'll work within an award-winning business which has been nationally recognised for its quality, with excellent opportunities for further personal and professional development - as well as an excellent, professional yet sociable company culture. This business is based in beautiful new offices in the Clapham area, close to reliable transport hubs, and well situated near restaurants, shops, and walking routes - perfect for summer! As the new Personal Assistant, you will: Deliver high-quality Executive Assistant support to the CEO, including proactive and complex diary management, scheduling, and coordination of day-to-day activities. Act as a trusted point of contact for the CEO, managing inbox and communications, screening enquiries, and ensuring priorities are handled efficiently and discreetly. Organise and support meetings end-to-end, including scheduling, agenda preparation, minute taking, and ensuring actions are tracked and completed. Prepare and format professional documentation such as presentations, reports, correspondence, and board materials. Coordinate travel, expenses, and regular administrative outputs, ensuring accuracy and timeliness. Assist with internal and external communications, including leadership updates and maintaining a professional online presence where required. Provide broader administrative and office support, including event coordination, front-of-house oversight, and helping to maintain a well-run office environment. As the new Personal Assistant, you should have: At least 3 years' experience in a PA or EA role. Demonstrable experience with diary management. Strong Microsoft Office skills - Excel, Word, Outlook. Excellent communication skills. In return, you'll receive a competitive salary of £45,000 plus - as well as a discretionary bonus and other benefits. This is an in-office, permanent position. Apply Today! To Apply : Click Apply to have your CV considered by one of our expert consultants. We welcome all applicants. We may - due to expected volume - be unable to respond to each application. Other Job Titles Include: PA, Executive Assistant, EA, Team Assistant, Secretary
Apr 14, 2026
Full time
An exciting, award-winning design agency in South West London is now looking for a new Personal Assistant (PA) to support the CEO in their role. This is a permanent, in-office position working within a busy & buzzy company and offers a salary of £38,000 - £45,000 + depending on experience, as well as benefits and discretionary bonuses. Apply Today! This is an ideal role for a bright, proactive and organised professional with at least 3 years of experience working as a PA/EA or someone who may have worked in a similar role. You'll take on proactive diary management and day-to-day support, act as the primary point of contact for the CEO, as well as performing minute taking, expense management, and managing correspondence and other documentation. In return, you'll work within an award-winning business which has been nationally recognised for its quality, with excellent opportunities for further personal and professional development - as well as an excellent, professional yet sociable company culture. This business is based in beautiful new offices in the Clapham area, close to reliable transport hubs, and well situated near restaurants, shops, and walking routes - perfect for summer! As the new Personal Assistant, you will: Deliver high-quality Executive Assistant support to the CEO, including proactive and complex diary management, scheduling, and coordination of day-to-day activities. Act as a trusted point of contact for the CEO, managing inbox and communications, screening enquiries, and ensuring priorities are handled efficiently and discreetly. Organise and support meetings end-to-end, including scheduling, agenda preparation, minute taking, and ensuring actions are tracked and completed. Prepare and format professional documentation such as presentations, reports, correspondence, and board materials. Coordinate travel, expenses, and regular administrative outputs, ensuring accuracy and timeliness. Assist with internal and external communications, including leadership updates and maintaining a professional online presence where required. Provide broader administrative and office support, including event coordination, front-of-house oversight, and helping to maintain a well-run office environment. As the new Personal Assistant, you should have: At least 3 years' experience in a PA or EA role. Demonstrable experience with diary management. Strong Microsoft Office skills - Excel, Word, Outlook. Excellent communication skills. In return, you'll receive a competitive salary of £45,000 plus - as well as a discretionary bonus and other benefits. This is an in-office, permanent position. Apply Today! To Apply : Click Apply to have your CV considered by one of our expert consultants. We welcome all applicants. We may - due to expected volume - be unable to respond to each application. Other Job Titles Include: PA, Executive Assistant, EA, Team Assistant, Secretary
Job Title: Executive Assistant to Senior Leadership Team Location : Billingshurst, West Sussex Salary : £29,500 - £34,500 per annum Job Type: Full time, Permanent Working Pattern: Monday to Friday. May involve occasional travel About us: We are a dynamic and innovative small to medium sized business, established in Billingshurst in 1973. We are one of the World's leading manufacturers of water purification and disinfection tablets, supplying government organisations, charities and prominent retailers with our lifesaving products. Our commitment to quality and sustainability drives our success, and we are looking for dedicated and detail-oriented Executive Assistant (EA) to support the Senior Leadership Team (SLT). Please note that this is an onsite role and therefore candidates must live within a commutable distance from Billingshurst to be considered for this role. About the role: We are seeking a highly organised, intuitive EA to provide confidential and administrative support to the SLT consisting of Chief Commercial Officer (CCO), Chief Financial Officer (CFO), Chief Operations Officer (COO) and Chief Technical Officer (CTO). Key Responsibilities: Provide diary management across multiple time zones Management of the Executive's inbox - drafting clear, thoughtful responses on behalf of the applicable SLT member Responsible for travel arrangements, booking flights/rail/cars, hotel accommodation or reservations for any external visitors/customers, including obtaining visas where applicable Schedule applicable training for the SLT or their teams Planning and timekeeping - safeguarding the C-suite's time, driving momentum across their priorities Own the process of tracking and driving completion of meeting actions in a timely manner Assist the CFO with utility renewals and finding alternative vendors Support the SLT with projects - maintain project pipeline/dashboard Supporting board meetings - prepare and upload board documentation Prepare and collate meeting materials in advance of scheduled meetings, including agenda preparation and minute taking. Follow up with team members and colleagues as necessary Build strong and efficient working relationships across the company and external contacts Supporting the prioritisation of general workload, ensuring that all senior leaders are supported efficiently Working closely with the SLT's relevant departments Manage expense reporting May require occasional travel Ideal Candidate: 3+ years of relevant professional experience supporting multiple executives Highly professional, solution focused with a high level of discretion Proficient in Microsoft Office Self-motivated, anticipating the SLTs' needs A strong work ethic and genuine interest in the business' day-to-day operations Exceptional attention to detail in written communication with proven ability to draft, proofread and edit professional correspondence with accuracy Benefits: Competitive salary Health and wellbeing programme Free onsite parking Pension (after passing probation period) Holiday (20 days + bank holidays) Additional Information: If you feel you have the experience and knowledge we're looking for we would love to hear from you. Hydrachem is an equal opportunities employer. All data obtained will be handled in accordance with GDPR requirements. Please click on the APPLY button to submit your CV for this role. Candidates with experience of: Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Operations Administrator, Operations Partner Admin Partner, Business Partner, Business Administrator may also be considered for this role.
Apr 13, 2026
Full time
Job Title: Executive Assistant to Senior Leadership Team Location : Billingshurst, West Sussex Salary : £29,500 - £34,500 per annum Job Type: Full time, Permanent Working Pattern: Monday to Friday. May involve occasional travel About us: We are a dynamic and innovative small to medium sized business, established in Billingshurst in 1973. We are one of the World's leading manufacturers of water purification and disinfection tablets, supplying government organisations, charities and prominent retailers with our lifesaving products. Our commitment to quality and sustainability drives our success, and we are looking for dedicated and detail-oriented Executive Assistant (EA) to support the Senior Leadership Team (SLT). Please note that this is an onsite role and therefore candidates must live within a commutable distance from Billingshurst to be considered for this role. About the role: We are seeking a highly organised, intuitive EA to provide confidential and administrative support to the SLT consisting of Chief Commercial Officer (CCO), Chief Financial Officer (CFO), Chief Operations Officer (COO) and Chief Technical Officer (CTO). Key Responsibilities: Provide diary management across multiple time zones Management of the Executive's inbox - drafting clear, thoughtful responses on behalf of the applicable SLT member Responsible for travel arrangements, booking flights/rail/cars, hotel accommodation or reservations for any external visitors/customers, including obtaining visas where applicable Schedule applicable training for the SLT or their teams Planning and timekeeping - safeguarding the C-suite's time, driving momentum across their priorities Own the process of tracking and driving completion of meeting actions in a timely manner Assist the CFO with utility renewals and finding alternative vendors Support the SLT with projects - maintain project pipeline/dashboard Supporting board meetings - prepare and upload board documentation Prepare and collate meeting materials in advance of scheduled meetings, including agenda preparation and minute taking. Follow up with team members and colleagues as necessary Build strong and efficient working relationships across the company and external contacts Supporting the prioritisation of general workload, ensuring that all senior leaders are supported efficiently Working closely with the SLT's relevant departments Manage expense reporting May require occasional travel Ideal Candidate: 3+ years of relevant professional experience supporting multiple executives Highly professional, solution focused with a high level of discretion Proficient in Microsoft Office Self-motivated, anticipating the SLTs' needs A strong work ethic and genuine interest in the business' day-to-day operations Exceptional attention to detail in written communication with proven ability to draft, proofread and edit professional correspondence with accuracy Benefits: Competitive salary Health and wellbeing programme Free onsite parking Pension (after passing probation period) Holiday (20 days + bank holidays) Additional Information: If you feel you have the experience and knowledge we're looking for we would love to hear from you. Hydrachem is an equal opportunities employer. All data obtained will be handled in accordance with GDPR requirements. Please click on the APPLY button to submit your CV for this role. Candidates with experience of: Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Operations Administrator, Operations Partner Admin Partner, Business Partner, Business Administrator may also be considered for this role.
Job Title: Planning and Reporting Manager Target Start Date: ASAP Contract Type: Permanent, Part Time, Full Time, Job Share option available Salary Range: £44,800 - £67,200 Location: Hybrid, any UK office Closing Date for applications: Tuesday 14th April The role is responsible for supporting the Integration Management Office (IMO) by driving high quality integrated planning, dependency management, and executive level reporting across integration workstreams, maintaining and developing close working relationships with integration workstream leads and accountable Executives, including workstream and squad-level three amigos. The role plays a critical part in enabling the IMO to maintain a clear, end to end view of integration delivery, ensuring plans are aligned, dependencies are understood and managed, and senior leadership has timely, accurate insight to support decision making, using the appropriate programme tooling and the Ageas agile change framework. This position operates on a hybrid working basis and will require travel within the UK as needed. Travel will be predominantly to Reigate, Eastleigh and London, with occasional visits to other Ageas or esure locations. Main Responsibilities as Planning and Reporting Manager Collaborate with individual integration workstreams to drive the development and ongoing maintenance of robust, aligned delivery plans, ensuring consistency of approach, structure, and planning standards across the integration. Support the delivery management cadence of the integration programme via preparation of high quality Executive level reporting materials to effectively meet the programme cadence. Develop and own the planning for the integration, providing an end to end view of key milestones, critical paths, and delivery sequencing across workstreams. Support the establishment of the integration governance structure, terms of reference, and meeting cadence. Work closely with integration workstreams and squads to embed consistent use of methodology and IMO standards and templates for reporting into the appropriate governance forums. Identify, document, and actively manage cross workstream dependencies, ensuring ownership is clear and impacts to scope, timeline, cost, risk, and customer outcomes are understood and addressed. Monitor progress against plans, tracking delivery performance, milestone achievement, slippage, and recovery actions, and ensuring changes to plans are controlled and visible. Advocate, develop, and drive the adoption of new ways of working and tooling across Ageas, including working in partnership with the QBR team. Develop and maintain high quality programme dashboards, KPIs, integration scorecards, and issue / risk summaries. Work with Risk Manager to maintain visibility of programme wide risks, issues, and dependencies, ensuring escalations reach the appropriate stakeholders / forums as required. Prepare and deliver regular programme reporting updates from across the portfolio and translate them into clear, concise, executive level reporting for IMO, Executive, and Board governance forums. Work closely with the Value Capture Lead and Value Capture and Cost Manager to support synergy identification, tracking and reporting (top down and bottom up) to feed insights into programme reporting materials. Support IMO governance by ensuring planning, dependency, and reporting inputs are fit for purpose and aligned to agreed governance and escalation routes. Skills and experience you need as Planning and Reporting Manager Prior experience working in large scale, complex transformation programmes with scaled agile ways of working. Deep integration planning expertise, including strong understanding of integration planning lifecycles, agile deployment and release management. Experience working within large programme governance environments, aligning planning, reporting, and issue / risk management to established protocols. Ability to define governance and frameworks that align with agile ways of working. Extensive experience in reviewing and analysing complex data with ability to distil data and information into clear conclusions. Sound knowledge of project management controls and disciplines including status reporting, risk management, planning and cost management and resource management. Broad experience in developing, producing and improving relevant management information and reports to Executive level. Ability to define, maintain and enforce governance cadence (e.g. across SteerCo, IDDA, leadership reviews, cross-workstream checkpoints). Excellent verbal and written communication and interpersonal skills, especially with senior stakeholders. Strong facilitation skills to align multiple workstreams to a unified integration plan. Strong domain knowledge and expertise across the insurance value chain. Highly proficient in the use of Word, Excel, MS Project, PowerPoint. Knowledge of Jira or other similar workflow tools is essential. Knowledge of Confluence, including ability to configure and integrate with Jira content. Strong business acumen and knowledge of the organisation. Thorough understanding of change and development lifecycles. An ability to manage multiple tasks and initiatives in parallel, and to agreed timeframes, without compromising quality. Ability to Manage and engage with a wide range of stakeholders. Benefits Flexible Working - Smart gives employees flexibility around location (as long as it's within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part time/job shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days. Supporting your Health - Dental Insurance, Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities - Mindfulness. Supporting your Wealth - 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans. Supporting you at Work - Well being activities, mindfulness sessions, Sports and Social Club events and more. Supporting you and your Family - Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non pregnant parent/co adopter at 8 weeks' full pay. Benefits for Them - Partner Life Assurance and Critical Illness cover. Get some Tech - Deals on various gadgets including Wearables, Tablets and Laptops. Getting around - Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover. Supporting you back to work - Return to work programme after maternity leave. About Ageas We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers. As an inclusive employer, we encourage anyone to apply. We're a signatory of Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone. We have a zero tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism. Our aim is to have great people everywhere in our business and we're always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we're open to discussing flexible working, including full time, part time or job share arrangements. To find out more about Ageas, see About Us. Want to be part of a Winning Team? Come and join Ageas. Click on the 'Apply button' to be considered. Important Notice - Recruitment Scam Alert We are aware of fraudulent activity whereby individuals are being contacted with fake job offers claiming to be from Ageas, often for remote roles such as Administrative Assistants. These scams may include offers of high hourly pay and requests for upfront payments or deposits. Please be aware that Ageas will never ask for money at any stage of the recruitment process. Ageas will always ask you to make an application via our Company Websites and all legitimate Ageas job opportunities are listed on our official careers pages within. Communication will only come from verified Ageas email addresses and if you are unsure about the legitimacy of a job offer or communications you are receiving, please contact with the subject FRAUD.
Apr 13, 2026
Full time
Job Title: Planning and Reporting Manager Target Start Date: ASAP Contract Type: Permanent, Part Time, Full Time, Job Share option available Salary Range: £44,800 - £67,200 Location: Hybrid, any UK office Closing Date for applications: Tuesday 14th April The role is responsible for supporting the Integration Management Office (IMO) by driving high quality integrated planning, dependency management, and executive level reporting across integration workstreams, maintaining and developing close working relationships with integration workstream leads and accountable Executives, including workstream and squad-level three amigos. The role plays a critical part in enabling the IMO to maintain a clear, end to end view of integration delivery, ensuring plans are aligned, dependencies are understood and managed, and senior leadership has timely, accurate insight to support decision making, using the appropriate programme tooling and the Ageas agile change framework. This position operates on a hybrid working basis and will require travel within the UK as needed. Travel will be predominantly to Reigate, Eastleigh and London, with occasional visits to other Ageas or esure locations. Main Responsibilities as Planning and Reporting Manager Collaborate with individual integration workstreams to drive the development and ongoing maintenance of robust, aligned delivery plans, ensuring consistency of approach, structure, and planning standards across the integration. Support the delivery management cadence of the integration programme via preparation of high quality Executive level reporting materials to effectively meet the programme cadence. Develop and own the planning for the integration, providing an end to end view of key milestones, critical paths, and delivery sequencing across workstreams. Support the establishment of the integration governance structure, terms of reference, and meeting cadence. Work closely with integration workstreams and squads to embed consistent use of methodology and IMO standards and templates for reporting into the appropriate governance forums. Identify, document, and actively manage cross workstream dependencies, ensuring ownership is clear and impacts to scope, timeline, cost, risk, and customer outcomes are understood and addressed. Monitor progress against plans, tracking delivery performance, milestone achievement, slippage, and recovery actions, and ensuring changes to plans are controlled and visible. Advocate, develop, and drive the adoption of new ways of working and tooling across Ageas, including working in partnership with the QBR team. Develop and maintain high quality programme dashboards, KPIs, integration scorecards, and issue / risk summaries. Work with Risk Manager to maintain visibility of programme wide risks, issues, and dependencies, ensuring escalations reach the appropriate stakeholders / forums as required. Prepare and deliver regular programme reporting updates from across the portfolio and translate them into clear, concise, executive level reporting for IMO, Executive, and Board governance forums. Work closely with the Value Capture Lead and Value Capture and Cost Manager to support synergy identification, tracking and reporting (top down and bottom up) to feed insights into programme reporting materials. Support IMO governance by ensuring planning, dependency, and reporting inputs are fit for purpose and aligned to agreed governance and escalation routes. Skills and experience you need as Planning and Reporting Manager Prior experience working in large scale, complex transformation programmes with scaled agile ways of working. Deep integration planning expertise, including strong understanding of integration planning lifecycles, agile deployment and release management. Experience working within large programme governance environments, aligning planning, reporting, and issue / risk management to established protocols. Ability to define governance and frameworks that align with agile ways of working. Extensive experience in reviewing and analysing complex data with ability to distil data and information into clear conclusions. Sound knowledge of project management controls and disciplines including status reporting, risk management, planning and cost management and resource management. Broad experience in developing, producing and improving relevant management information and reports to Executive level. Ability to define, maintain and enforce governance cadence (e.g. across SteerCo, IDDA, leadership reviews, cross-workstream checkpoints). Excellent verbal and written communication and interpersonal skills, especially with senior stakeholders. Strong facilitation skills to align multiple workstreams to a unified integration plan. Strong domain knowledge and expertise across the insurance value chain. Highly proficient in the use of Word, Excel, MS Project, PowerPoint. Knowledge of Jira or other similar workflow tools is essential. Knowledge of Confluence, including ability to configure and integrate with Jira content. Strong business acumen and knowledge of the organisation. Thorough understanding of change and development lifecycles. An ability to manage multiple tasks and initiatives in parallel, and to agreed timeframes, without compromising quality. Ability to Manage and engage with a wide range of stakeholders. Benefits Flexible Working - Smart gives employees flexibility around location (as long as it's within the UK) and, for many of our roles, flexibility within the working day to manage other commitments, such as school drop offs etc. We also offer all our vacancies part time/job shares. We also offer a minimum of 35 days holiday (inc. bank holidays) and you can buy and sell days. Supporting your Health - Dental Insurance, Health Cash Plan, Health Screening, Will Writing, Voluntary Critical Illness, Mental Health First Aiders, Well Being Activities - Mindfulness. Supporting your Wealth - 50% off esure and Sheilas' Wheels motor and home insurance, Annual Bonus Schemes, Annual Salary Reviews, Competitive Pension, Employee Savings, Employee Loans. Supporting you at Work - Well being activities, mindfulness sessions, Sports and Social Club events and more. Supporting you and your Family - Maternity/pregnant parent/primary adopter entitlement of 16 weeks at full pay and paternity/non pregnant parent/co adopter at 8 weeks' full pay. Benefits for Them - Partner Life Assurance and Critical Illness cover. Get some Tech - Deals on various gadgets including Wearables, Tablets and Laptops. Getting around - Car Salary Exchange, Cycle Scheme, Vehicle Breakdown Cover. Supporting you back to work - Return to work programme after maternity leave. About Ageas We are one of the largest car and home insurers in the UK. Our People help Ageas to be a thriving, creative and innovative place to work. We show this in the service we provide to over four million customers. As an inclusive employer, we encourage anyone to apply. We're a signatory of Race at Work Charter and Women in Finance Charter, member of iCAN and GAIN. As a Disability Confident Leader, we are committed to ensuring our recruitment processes are fully inclusive. That means if you are applying for a job with us, you will have fair access to support and adjustments throughout your recruitment experience. If the list does not cover the support you need, please contact our Recruitment Team to discuss how they can help. We also guarantee an interview for applicants with a disability who meet the minimum criteria for the role. For more information, please see Ageas Everyone. We have a zero tolerance approach towards any form of harassment during the recruitment process, ensuring that everyone is treated with respect and professionalism. Our aim is to have great people everywhere in our business and we're always looking for outstanding people to join us. Most roles across Ageas allow a proportion of your time to be spent working from home and we're open to discussing flexible working, including full time, part time or job share arrangements. To find out more about Ageas, see About Us. Want to be part of a Winning Team? Come and join Ageas. Click on the 'Apply button' to be considered. Important Notice - Recruitment Scam Alert We are aware of fraudulent activity whereby individuals are being contacted with fake job offers claiming to be from Ageas, often for remote roles such as Administrative Assistants. These scams may include offers of high hourly pay and requests for upfront payments or deposits. Please be aware that Ageas will never ask for money at any stage of the recruitment process. Ageas will always ask you to make an application via our Company Websites and all legitimate Ageas job opportunities are listed on our official careers pages within. Communication will only come from verified Ageas email addresses and if you are unsure about the legitimacy of a job offer or communications you are receiving, please contact with the subject FRAUD.
We have a fantastic opportunity for a highly capable Executive Assistant / Office Manager to join a high-performing investment firm in Central London. This is an extremely varied role for someone who wants to be properly embedded in a dynamic and ambitious environment, not sitting on the sidelines. You will provide first-class EA support to the Managing Partner and wider team, while also taking ownership of the day-to-day running, presentation and standards of the office. The ideal EA will be proactive, detail-driven and genuinely motivated by being part of a commercially focused business. This role will suit an Executive Assistant who is naturally three steps ahead, takes real pride in the quality of their work and enjoys adding value. You should be someone who wants to understand what the business is doing, can anticipate needs based on what is happening around you and is confident operating at pace without losing accuracy. A strong sense of judgement, initiative and personal accountability is essential. The office culture is professional, driven and collaborative. It is a high-calibre team environment with high standards and a strong work ethic, but without unnecessary hierarchy. This is fully office-based and requires someone hands-on, solutions-oriented and happy to roll up their sleeves during busy periods. In return, there is a competitive salary, discretionary bonus, private medical and pension, alongside the opportunity to join an exciting and impressive business where you can make a real impact from day one. DUTIES INCLUDE: • Providing EA support to primarily the Managing Partner and the wider team, including complex diary management and meeting coordination • Managing frequent and often changing travel arrangements, itineraries and related logistics with great attention to detail • Preparing meeting spaces and ensuring boardrooms and office areas are presented to a consistently high standard • Acting as a central point of coordination for office operations within a high-end, client-facing environment • Liaising with household and office support staff, contractors and service providers • Supporting with private duties for the Managing Partner, including personal scheduling and practical coordination of private properties • Overseeing aspects of property and facilities management, including maintenance, insurance and general upkeep • Helping coordinate a tenanted adjoining property space and associated administrative matters • Monitoring the office environment and proactively resolving issues relating to presentation, maintenance and service levels • Organising company and stakeholder events and managing annual gifting • Supporting ad hoc team and administrative projects as required ESSENTIAL CRITERIA: • At least 5 years of proven experience as an Executive Assistant, Personal Assistant or Office Manager role within a professional services, investment, family office or similarly high-performance environment • Demonstrate a strong interest in or affinity with investing and finance • A higher education qualification or equivalent further education is desirable • Tech Savvy with the ability to support online research and manage CRM systems (e.g. HubSpot) • A confident, mature and highly capable approach, with the ability to hit the ground running • Exceptional attention to detail and a strong sense of personal ownership • Highly proactive, with the judgement to anticipate needs and solve problems independently • Comfortable supporting a HNW principal and a busy, high-achieving team • Strong organisational skills across complex diaries, travel and multiple moving parts • A polished, discreet and professional manner, with excellent communication skills • Interested in advancing the business and comfortable operating in a commercially focused environment • Happy to work five days per week from the office in Central London • Right to work in the UK and excellent, verifiable references
Apr 13, 2026
Full time
We have a fantastic opportunity for a highly capable Executive Assistant / Office Manager to join a high-performing investment firm in Central London. This is an extremely varied role for someone who wants to be properly embedded in a dynamic and ambitious environment, not sitting on the sidelines. You will provide first-class EA support to the Managing Partner and wider team, while also taking ownership of the day-to-day running, presentation and standards of the office. The ideal EA will be proactive, detail-driven and genuinely motivated by being part of a commercially focused business. This role will suit an Executive Assistant who is naturally three steps ahead, takes real pride in the quality of their work and enjoys adding value. You should be someone who wants to understand what the business is doing, can anticipate needs based on what is happening around you and is confident operating at pace without losing accuracy. A strong sense of judgement, initiative and personal accountability is essential. The office culture is professional, driven and collaborative. It is a high-calibre team environment with high standards and a strong work ethic, but without unnecessary hierarchy. This is fully office-based and requires someone hands-on, solutions-oriented and happy to roll up their sleeves during busy periods. In return, there is a competitive salary, discretionary bonus, private medical and pension, alongside the opportunity to join an exciting and impressive business where you can make a real impact from day one. DUTIES INCLUDE: • Providing EA support to primarily the Managing Partner and the wider team, including complex diary management and meeting coordination • Managing frequent and often changing travel arrangements, itineraries and related logistics with great attention to detail • Preparing meeting spaces and ensuring boardrooms and office areas are presented to a consistently high standard • Acting as a central point of coordination for office operations within a high-end, client-facing environment • Liaising with household and office support staff, contractors and service providers • Supporting with private duties for the Managing Partner, including personal scheduling and practical coordination of private properties • Overseeing aspects of property and facilities management, including maintenance, insurance and general upkeep • Helping coordinate a tenanted adjoining property space and associated administrative matters • Monitoring the office environment and proactively resolving issues relating to presentation, maintenance and service levels • Organising company and stakeholder events and managing annual gifting • Supporting ad hoc team and administrative projects as required ESSENTIAL CRITERIA: • At least 5 years of proven experience as an Executive Assistant, Personal Assistant or Office Manager role within a professional services, investment, family office or similarly high-performance environment • Demonstrate a strong interest in or affinity with investing and finance • A higher education qualification or equivalent further education is desirable • Tech Savvy with the ability to support online research and manage CRM systems (e.g. HubSpot) • A confident, mature and highly capable approach, with the ability to hit the ground running • Exceptional attention to detail and a strong sense of personal ownership • Highly proactive, with the judgement to anticipate needs and solve problems independently • Comfortable supporting a HNW principal and a busy, high-achieving team • Strong organisational skills across complex diaries, travel and multiple moving parts • A polished, discreet and professional manner, with excellent communication skills • Interested in advancing the business and comfortable operating in a commercially focused environment • Happy to work five days per week from the office in Central London • Right to work in the UK and excellent, verifiable references
.Senior Administrative Assistant page is loaded Senior Administrative Assistantlocations: London, Warwick Courttime type: Full timeposted on: Posted Todayjob requisition id: 80486At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investment solutions and a broad range of equity, fixed income, and multi-asset capabilities to individuals, advisors, institutions, and retirement plan sponsors. We take an active, independent approach to investing, offering our dynamic perspective and meaningful partnership so our clients can feel more confident.We believe doing the right thing for our clients and our associates is good business. With a career at the firm, you can expect opportunities to create real impact at work and in your community. You'll enjoy resources to support your career path, as well as compensation, benefits, and flexibility to enrich your life. Here, you'll find a collaborative culture that respects and values differences and colleagues who share a spirit of generosity.Join us for the opportunity to grow and make a difference in ways that matter to you.Role Summary:The Administrative Assistant will provide direct and high-level support to one or more senior leaders and/or senior individual contributors. This role requires a strong sense of confidentiality, discretion, and diplomacy, particularly when managing sensitive information and implementing new processes or policies. The Administrative Assistant may guide less experienced staff and is expected to collaborate seamlessly with colleagues to ensure consistent support and coverage across the team.Key Responsibilities:- Manage a variety of moderately complex and confidential administrative tasks that require a good understanding of organizational policies and procedures.- Screen and respond to calls and visitors, handling routine as well as more intricate inquiries with professionalism and efficiency.- Schedule and maintain calendars for appointments, meetings, and travel, often anticipating the needs of the leaders they support and addressing issues proactively.- Support the planning and execution of meetings, seminars, workshops, and conferences, including coordinating logistics, preparing materials, liaising with participants and vendors, and managing all details to ensure successful execution.- Assist with special projects and provide support across multiple teams, including participating in specific workstreams as needed.- Conduct research, compile and analyze data, and summarize findings for reports and correspondence on behalf of senior leaders.- Keep databases and share sites current, ensuring data accuracy and timely dissemination of information.- Coordinate executive meetings by managing all logistics (such as reserving locations, arranging catering, and handling security), collecting and organizing meeting materials, preparing agendas, recording meeting minutes, and tracking attendance.- Prepare various correspondences, memoranda, reports, and manage documentation such as expenses and vouchers. May also distribute meeting minutes and handle general filing duties.- Deliver comprehensive onboarding support for hiring managers, candidates, and new hires-scheduling interviews, arranging introductions with team members, securing workspace and equipment, and processing access requests.- Organize and provide logistical support for department-wide events including all-hands meetings, year-end celebrations, retirements, and milestone recognitions.Qualifications:Required:- Bachelor's degree or equivalent combination of education and relevant work experience.- Minimum of 3 years' relevant administrative experience.Preferred:- At least 5 years of experience supporting C-suite executives is highly desirable.- Experience with project management, workflow development, reporting, or digital administrative tools is a strong plus.Skills:- Exceptional verbal, written, and interpersonal communication abilities.- Outstanding organizational and time management skills, with a focus on customer service and operational excellence.- Proactive approach with the ability to anticipate needs, demonstrate initiative, and build trust with executives and team members.- Strong analytical, critical thinking, and problem-solving abilities, with high attention to detail and accuracy-especially when reviewing complex or messy data.- High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, Power BI), as well as Teams, Zoom, and Adobe tools.This role is eligible for hybrid work, with up to one day a week from home Commitment to Diversity, Equity, and Inclusion: At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all. T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
Apr 13, 2026
Full time
.Senior Administrative Assistant page is loaded Senior Administrative Assistantlocations: London, Warwick Courttime type: Full timeposted on: Posted Todayjob requisition id: 80486At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investment solutions and a broad range of equity, fixed income, and multi-asset capabilities to individuals, advisors, institutions, and retirement plan sponsors. We take an active, independent approach to investing, offering our dynamic perspective and meaningful partnership so our clients can feel more confident.We believe doing the right thing for our clients and our associates is good business. With a career at the firm, you can expect opportunities to create real impact at work and in your community. You'll enjoy resources to support your career path, as well as compensation, benefits, and flexibility to enrich your life. Here, you'll find a collaborative culture that respects and values differences and colleagues who share a spirit of generosity.Join us for the opportunity to grow and make a difference in ways that matter to you.Role Summary:The Administrative Assistant will provide direct and high-level support to one or more senior leaders and/or senior individual contributors. This role requires a strong sense of confidentiality, discretion, and diplomacy, particularly when managing sensitive information and implementing new processes or policies. The Administrative Assistant may guide less experienced staff and is expected to collaborate seamlessly with colleagues to ensure consistent support and coverage across the team.Key Responsibilities:- Manage a variety of moderately complex and confidential administrative tasks that require a good understanding of organizational policies and procedures.- Screen and respond to calls and visitors, handling routine as well as more intricate inquiries with professionalism and efficiency.- Schedule and maintain calendars for appointments, meetings, and travel, often anticipating the needs of the leaders they support and addressing issues proactively.- Support the planning and execution of meetings, seminars, workshops, and conferences, including coordinating logistics, preparing materials, liaising with participants and vendors, and managing all details to ensure successful execution.- Assist with special projects and provide support across multiple teams, including participating in specific workstreams as needed.- Conduct research, compile and analyze data, and summarize findings for reports and correspondence on behalf of senior leaders.- Keep databases and share sites current, ensuring data accuracy and timely dissemination of information.- Coordinate executive meetings by managing all logistics (such as reserving locations, arranging catering, and handling security), collecting and organizing meeting materials, preparing agendas, recording meeting minutes, and tracking attendance.- Prepare various correspondences, memoranda, reports, and manage documentation such as expenses and vouchers. May also distribute meeting minutes and handle general filing duties.- Deliver comprehensive onboarding support for hiring managers, candidates, and new hires-scheduling interviews, arranging introductions with team members, securing workspace and equipment, and processing access requests.- Organize and provide logistical support for department-wide events including all-hands meetings, year-end celebrations, retirements, and milestone recognitions.Qualifications:Required:- Bachelor's degree or equivalent combination of education and relevant work experience.- Minimum of 3 years' relevant administrative experience.Preferred:- At least 5 years of experience supporting C-suite executives is highly desirable.- Experience with project management, workflow development, reporting, or digital administrative tools is a strong plus.Skills:- Exceptional verbal, written, and interpersonal communication abilities.- Outstanding organizational and time management skills, with a focus on customer service and operational excellence.- Proactive approach with the ability to anticipate needs, demonstrate initiative, and build trust with executives and team members.- Strong analytical, critical thinking, and problem-solving abilities, with high attention to detail and accuracy-especially when reviewing complex or messy data.- High proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint), MS Apps (Planner, Forms, Power Automate, Power BI), as well as Teams, Zoom, and Adobe tools.This role is eligible for hybrid work, with up to one day a week from home Commitment to Diversity, Equity, and Inclusion: At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all. T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
The Wohl Enterprise Hub
Borehamwood, Hertfordshire
Administrative Assistant - Community Organisation Permanent (Part-time, 12-15 hours per week) Location: Borehamwood & Elstree Sector: Administration Salary: £31,500 FTE, actual salary approx. £13,500 Job Reference: J-6702 Application Deadline: 10th May 2026 About the Role Borehamwood & Elstree Synagogue (BES) is seeking a warm, organised and proactive Administrative Assistant to support the smooth running of synagogue life and community activity. This is a varied and rewarding role at the heart of a vibrant Jewish community, supporting lifecycle events, administration, communications and events. You will work closely with colleagues across administration, finance, marketing, events and the rabbinic team, ensuring members receive a professional, caring and high quality service at all times. This role is ideal for someone who enjoys variety, responsibility and working with people, and who has a strong understanding of Jewish customs and community life. Key Responsibilities Assist with lifecycle events including births, bereavements, yahrzeits, Bar and Bat Mitzvahs, weddings and community activities. Provide administrative support to the office team, including occasional out of hours support for bereavements and weddings. Support the Marketing and Events Administrator with event planning, logistics, compliance requirements and on site event delivery. Assist with event promotion, social media updates and website content. Support financial administration, including documentation for Kaytana (summer camp) payments. Assist the Rabbinic Executive Assistant with CRP documentation. Provide additional support during Jewish festivals and busy community periods. Maintain confidentiality, discretion and professionalism at all times. Act as an ambassador for The United Synagogue and work collaboratively with colleagues to support the Charity's mission and values. About You We are looking for someone who brings both practical administrative skills and a genuine commitment to Jewish community life. Demonstrable knowledge of Jewish customs and practices. Excellent organisational skills with the ability to manage and prioritise multiple tasks. Strong attention to detail and a high level of accuracy. Confident communicator with excellent written and verbal skills. Ability to work independently and under pressure. Strong IT skills, including Microsoft Word, Excel and Outlook. Experience using social media platforms (Facebook, X/Twitter, Instagram, LinkedIn, TikTok). Experience using Canva. Ability to read and write Hebrew. Experience with minute taking, event compliance or risk assessments. Knowledge of website management or additional design software. For more information about the role, or to receive a personal recommendation, please contact our recruitment team. Tali - or Yael -
Apr 13, 2026
Full time
Administrative Assistant - Community Organisation Permanent (Part-time, 12-15 hours per week) Location: Borehamwood & Elstree Sector: Administration Salary: £31,500 FTE, actual salary approx. £13,500 Job Reference: J-6702 Application Deadline: 10th May 2026 About the Role Borehamwood & Elstree Synagogue (BES) is seeking a warm, organised and proactive Administrative Assistant to support the smooth running of synagogue life and community activity. This is a varied and rewarding role at the heart of a vibrant Jewish community, supporting lifecycle events, administration, communications and events. You will work closely with colleagues across administration, finance, marketing, events and the rabbinic team, ensuring members receive a professional, caring and high quality service at all times. This role is ideal for someone who enjoys variety, responsibility and working with people, and who has a strong understanding of Jewish customs and community life. Key Responsibilities Assist with lifecycle events including births, bereavements, yahrzeits, Bar and Bat Mitzvahs, weddings and community activities. Provide administrative support to the office team, including occasional out of hours support for bereavements and weddings. Support the Marketing and Events Administrator with event planning, logistics, compliance requirements and on site event delivery. Assist with event promotion, social media updates and website content. Support financial administration, including documentation for Kaytana (summer camp) payments. Assist the Rabbinic Executive Assistant with CRP documentation. Provide additional support during Jewish festivals and busy community periods. Maintain confidentiality, discretion and professionalism at all times. Act as an ambassador for The United Synagogue and work collaboratively with colleagues to support the Charity's mission and values. About You We are looking for someone who brings both practical administrative skills and a genuine commitment to Jewish community life. Demonstrable knowledge of Jewish customs and practices. Excellent organisational skills with the ability to manage and prioritise multiple tasks. Strong attention to detail and a high level of accuracy. Confident communicator with excellent written and verbal skills. Ability to work independently and under pressure. Strong IT skills, including Microsoft Word, Excel and Outlook. Experience using social media platforms (Facebook, X/Twitter, Instagram, LinkedIn, TikTok). Experience using Canva. Ability to read and write Hebrew. Experience with minute taking, event compliance or risk assessments. Knowledge of website management or additional design software. For more information about the role, or to receive a personal recommendation, please contact our recruitment team. Tali - or Yael -
PA to the Senior Leadership team ( Maternity Cover) We have an exciting opportunity for a highly motivated and enthusiastic individual to join an international children's charity as the Personal Assistant (PA) to the Senior Leadership Directors. Position: PA to the Senior Leadership team Location: Milton Keynes / Hybrid 2 days a week in the office Hours: Full time 36.5 hours per week Contract: 12 Month Fixed Term Contract Salary: circa £30,874 per annum good range of benefits Closing Date: 23rd April 2026. We reserve the right to interview candidates and close the ad ahead of the closing date should a strong candidate be identified. About the Role This is a key support role providing high level administrative and organisational assistance to senior leaders. You will play an important part in ensuring the smooth running of the directorate and enabling leaders to focus on delivering impact. Key responsibilities include: Providing full executive support including diary management, meetings and correspondence Acting as a key point of contact for internal teams and external stakeholders Preparing reports, presentations and documents to a high standard Coordinating meetings, events, away days and internal activities Supporting project delivery and ensuring deadlines are met Managing complex travel arrangements including itineraries and logistics Supporting wider directorate activity and contributing to team effectiveness About you: Proven Experience: A successful track record of supporting directors or chief executives, demonstrating the ability to work efficiently within an organisational framework. Organisational Skills: Exceptional organisational abilities with a keen attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills: Excellent written and verbal communication skills, capable of liaising effectively with a broad range of stakeholders. Motivation and Enthusiasm: A proactive and enthusiastic approach to work, with a passion for contributing to a mission-driven organisation. Flexibility: The ability to adapt to changing priorities and work effectively in a dynamic environment. The charity's Christian identity underpins everything they do. As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations. Please note that you MUST have the Right to work in the UK documentation as unfortunately, this role is not sponsored, and your application cannot be considered any further without it. Please note the organisation can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client's Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3. Benefits include: a flexible and supportive working culture, pension scheme (with employer contributions), generous holiday allowance, free parking (Milton Keynes office), opportunities for faith-based gatherings, prayer, and devotionals and a welcoming, purpose-driven team who are passionate about making a difference. About the Organisation Joining the charity means becoming part of an energetic and flexible team committed to making a positive impact in the world. As an employee, you will play a crucial role in supporting Fundraising efforts, helping to drive the mission forward. You will have the opportunity to work in an environment that values collaboration, innovation, and dedication to humanitarian causes. Our client values diversity and aspires to reflect this in their workforce. We particularly welcome applications from under-represented sections of the community. The organisation also operates flexible working policies and practices. As a Disability committed employer we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability. Other roles you may have experience of could include; Executive Assistant, Senior Administrator, Team Assistant, Office Manager, Executive Support Officer, Personal Assistant. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
Apr 10, 2026
Contractor
PA to the Senior Leadership team ( Maternity Cover) We have an exciting opportunity for a highly motivated and enthusiastic individual to join an international children's charity as the Personal Assistant (PA) to the Senior Leadership Directors. Position: PA to the Senior Leadership team Location: Milton Keynes / Hybrid 2 days a week in the office Hours: Full time 36.5 hours per week Contract: 12 Month Fixed Term Contract Salary: circa £30,874 per annum good range of benefits Closing Date: 23rd April 2026. We reserve the right to interview candidates and close the ad ahead of the closing date should a strong candidate be identified. About the Role This is a key support role providing high level administrative and organisational assistance to senior leaders. You will play an important part in ensuring the smooth running of the directorate and enabling leaders to focus on delivering impact. Key responsibilities include: Providing full executive support including diary management, meetings and correspondence Acting as a key point of contact for internal teams and external stakeholders Preparing reports, presentations and documents to a high standard Coordinating meetings, events, away days and internal activities Supporting project delivery and ensuring deadlines are met Managing complex travel arrangements including itineraries and logistics Supporting wider directorate activity and contributing to team effectiveness About you: Proven Experience: A successful track record of supporting directors or chief executives, demonstrating the ability to work efficiently within an organisational framework. Organisational Skills: Exceptional organisational abilities with a keen attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills: Excellent written and verbal communication skills, capable of liaising effectively with a broad range of stakeholders. Motivation and Enthusiasm: A proactive and enthusiastic approach to work, with a passion for contributing to a mission-driven organisation. Flexibility: The ability to adapt to changing priorities and work effectively in a dynamic environment. The charity's Christian identity underpins everything they do. As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations. Please note that you MUST have the Right to work in the UK documentation as unfortunately, this role is not sponsored, and your application cannot be considered any further without it. Please note the organisation can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client's Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3. Benefits include: a flexible and supportive working culture, pension scheme (with employer contributions), generous holiday allowance, free parking (Milton Keynes office), opportunities for faith-based gatherings, prayer, and devotionals and a welcoming, purpose-driven team who are passionate about making a difference. About the Organisation Joining the charity means becoming part of an energetic and flexible team committed to making a positive impact in the world. As an employee, you will play a crucial role in supporting Fundraising efforts, helping to drive the mission forward. You will have the opportunity to work in an environment that values collaboration, innovation, and dedication to humanitarian causes. Our client values diversity and aspires to reflect this in their workforce. We particularly welcome applications from under-represented sections of the community. The organisation also operates flexible working policies and practices. As a Disability committed employer we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability. Other roles you may have experience of could include; Executive Assistant, Senior Administrator, Team Assistant, Office Manager, Executive Support Officer, Personal Assistant. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
We are looking for a highly capable Executive Assistant to provide trusted, high-level support to the CEO & CFO of a well-established, creative brand. This role sits at the centre of the organisation and plays a critical part in enabling senior leaders to operate effectively in a fast-moving environment. Working closely with the CEO & CFO, you will manage complex schedules, coordinate senior-level meetings, and act as a key point of contact across the business. You'll have visibility across all areas of the organisation, helping to ensure priorities are well managed and leadership time is used to maximum effect. Key responsibilities: Managing busy and constantly changing diaries Organising and supporting leadership meetings, including agendas, notes, actions, and follow-up Using AI tools to streamline meeting administration and improve ways of working Coordinating domestic and international travel and overseeing associated budgets Processing expenses and handling administrative approvals for senior leaders Supporting team planning activities, including leave coordination and recognition initiatives Preparing and consolidating materials for company-wide leadership communications Working with People teams and external partners to support executive-level recruitment activity Experience & skills required: Demonstrated experience supporting senior leaders/ C-suite executives in a dynamic environment Exceptional organisation skills with strong attention to detail Confident, professional communication style and the ability to build trusted relationships Comfortable managing competing priorities and staying calm under pressure Discreet, reliable, and confident acting as a gatekeeper for senior stakeholders Strong digital capability, particularly with Microsoft Office and collaboration tools An interest in using AI and technology to improve efficiency and processes Flexible mindset, with occasional availability outside standard working hours when needed Advanced tech skills- including AI platforms Company benefits: A hybrid working model that balances office collaboration with home working A comprehensive benefits package supporting health, well-being, and retirement Ongoing learning and development opportunities through a dedicated personal learning allowance An inclusive and supportive working culture that values diversity and accessibility Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
Apr 10, 2026
Full time
We are looking for a highly capable Executive Assistant to provide trusted, high-level support to the CEO & CFO of a well-established, creative brand. This role sits at the centre of the organisation and plays a critical part in enabling senior leaders to operate effectively in a fast-moving environment. Working closely with the CEO & CFO, you will manage complex schedules, coordinate senior-level meetings, and act as a key point of contact across the business. You'll have visibility across all areas of the organisation, helping to ensure priorities are well managed and leadership time is used to maximum effect. Key responsibilities: Managing busy and constantly changing diaries Organising and supporting leadership meetings, including agendas, notes, actions, and follow-up Using AI tools to streamline meeting administration and improve ways of working Coordinating domestic and international travel and overseeing associated budgets Processing expenses and handling administrative approvals for senior leaders Supporting team planning activities, including leave coordination and recognition initiatives Preparing and consolidating materials for company-wide leadership communications Working with People teams and external partners to support executive-level recruitment activity Experience & skills required: Demonstrated experience supporting senior leaders/ C-suite executives in a dynamic environment Exceptional organisation skills with strong attention to detail Confident, professional communication style and the ability to build trusted relationships Comfortable managing competing priorities and staying calm under pressure Discreet, reliable, and confident acting as a gatekeeper for senior stakeholders Strong digital capability, particularly with Microsoft Office and collaboration tools An interest in using AI and technology to improve efficiency and processes Flexible mindset, with occasional availability outside standard working hours when needed Advanced tech skills- including AI platforms Company benefits: A hybrid working model that balances office collaboration with home working A comprehensive benefits package supporting health, well-being, and retirement Ongoing learning and development opportunities through a dedicated personal learning allowance An inclusive and supportive working culture that values diversity and accessibility Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
Executive Assistant 6 months ASAP Start HYBRID - 2 days City Office/ 3 WFH My client , a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office. Your Responsibilities include but are not limited too - EA Duties - Provide high-level executive support to the VP of Technology Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties Support interview coordination when required (remote and onsite) Manage expenses, invoices, purchase orders and cost code allocation for the department Establish and maintain files and records in line with data handling and confidentiality requirements Office/Community Support :- Supporting the community by working closely with the Head of House, office facilities teams and other Executive Assistants Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels Posting regular updates and key information on office Teams channels, Slack, and intranet pages Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required Acting as a connector across the London office, fostering a welcoming and inclusive community culture Working closely with facilities to support day-to-day community needs and office experiences Support head of house in handling queries and complaints Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices Onboarding/Administration Support : - Provide administrative and operational support for the onboarding programme Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions Support post-programme activities such as follow-up communications, content archiving, and feedback coordination You will bring - Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment Strong organisational skills with exceptional attention to detail Proven ability to manage multiple priorities independently and make sound judgement calls Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities Strong time-management and problem-solving skills Technology-savvy, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new communication tools and systems High level of professionalism, discretion, and personal integrity A collaborative team player who enjoys working with people and building positive, trusted relationships Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Apr 09, 2026
Seasonal
Executive Assistant 6 months ASAP Start HYBRID - 2 days City Office/ 3 WFH My client , a global Information provider, are looking for an Executive Assistant to join their dynamic and thriving London head office. Your Responsibilities include but are not limited too - EA Duties - Provide high-level executive support to the VP of Technology Proactively manage complex calendars, email and communications, anticipating priorities and upcoming deadlines Coordinate domestic and international travel, including visas, accommodation, logistics and pre-planning with internal and external parties Support interview coordination when required (remote and onsite) Manage expenses, invoices, purchase orders and cost code allocation for the department Establish and maintain files and records in line with data handling and confidentiality requirements Office/Community Support :- Supporting the community by working closely with the Head of House, office facilities teams and other Executive Assistants Ensuring internal communications for the London office are clear, engaging and kept up to date across relevant channels Posting regular updates and key information on office Teams channels, Slack, and intranet pages Organising and coordinating monthly social events, office activities, and community initiatives in collaboration with stakeholders Ensuring spend on events remains within allocated budget; ordering supplies for London Wall Community events as required Acting as a connector across the London office, fostering a welcoming and inclusive community culture Working closely with facilities to support day-to-day community needs and office experiences Support head of house in handling queries and complaints Taking ownership of community-related administration and coordination, working closely with other community enablers to collaborate, connect and share best practices Onboarding/Administration Support : - Provide administrative and operational support for the onboarding programme Manage onboarding logistics including session setup, calendar invites, attendee coordination, and communications Support the identification of eligible new starters and ensure timely, clear communication with both participants and hiring managers Coordinate tooling and setup, including Microsoft Teams meetings, supporting materials, access, and permissions Support post-programme activities such as follow-up communications, content archiving, and feedback coordination You will bring - Demonstrable experience supporting senior leaders in a complex, fast-paced and international environment Strong organisational skills with exceptional attention to detail Proven ability to manage multiple priorities independently and make sound judgement calls Excellent written and verbal communication skills, with confidence engaging a wide range of stakeholders A proactive, flexible, and solutions-oriented mindset, comfortable working in environments with ambiguity and evolving priorities Strong time-management and problem-solving skills Technology-savvy, with excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and a willingness to learn new communication tools and systems High level of professionalism, discretion, and personal integrity A collaborative team player who enjoys working with people and building positive, trusted relationships Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Executive Assistant to Partner- Financial Services Location: Leicester Full-time Office-based Salary: £35,000- £40,000pa Starting salary Are you looking for a challenging role with the opportunity to progress and play a pivotal part in the success of the business? Do you have PA experience within an IFA environment? If so, our client wants to speak to you! We are seeking an exceptionally organised, discreet and professional EA to support a Senior Adviser within a respected Independent Financial Advice business in Leicestershire. This role combines high-level EA support with hands-on IFA administration and technical responsibilities, playing a key part in the smooth running of a growing financial services business. This position is ideal for a highly capable individual with strong Financial Services administration experience, looking to step into a trusted, high-responsibility role supporting senior leadership. Key Responsibilities Executive PA & Senior Adviser Support Manage diary, inbox, tasks and workflow to optimise the Adviser's time Handle confidential and sensitive information with absolute discretion Prepare meeting packs, agendas, briefing notes and follow-up actions Manage internal and external communication on behalf of the Adviser Coordinate UK travel, meetings, events and leadership engagements Act as first point of contact for clients, providers and internal teams Support delivery of strategic initiatives and business-critical priorities IFA Administration & Technical Support Process LOAs and liaise with product providers Prepare valuations, portfolio comparisons and cashflow modelling inputs Manage attitude-to-risk questionnaires and support suitability processes Produce client appointment packs for new and existing clients Carry out fund switches and produce "no action" suitability documents Submit new business applications with a focus on accuracy and compliance Track pipeline business through to completion and resolve provider queries Handle death claims with professionalism and empathy Maintain full FCA compliance across all processes Keep up to date with industry, product and regulatory changes Experience Required Minimum 2 years in Financial Services (IFA Ideally) At least 5 years in a senior administrative or PA role supporting leadership Proven experience with cashflow modelling, FE analytics and report production Strong knowledge of IFA processes, compliance and provider requirements Experience with annuities, insurance or new business submissions is advantageous Skills & Personal Attributes Exceptional professionalism, confidentiality and judgement Highly organised, proactive and able to manage multiple priorities Excellent written and verbal communication skills Strong IT capability (Word, Excel, Outlook); Curo experience advantageous Able to work independently with high accuracy and attention to detail Calm under pressure and adaptable to changing priorities Positive, solutions-focused and committed to continuous improvement What's in it for you? 33 days annual leave including Bank Holidays (rising to 34 at 5 years' service and 35 at 10 years' service) 10% non-contributory pension Life assurance (4 x salary) Free on-site parking Free fresh fruit in the office Opportunity to work closely with a Senior Adviser in a pivotal support role A professional, supportive environment focused on high-quality client service
Apr 09, 2026
Full time
Executive Assistant to Partner- Financial Services Location: Leicester Full-time Office-based Salary: £35,000- £40,000pa Starting salary Are you looking for a challenging role with the opportunity to progress and play a pivotal part in the success of the business? Do you have PA experience within an IFA environment? If so, our client wants to speak to you! We are seeking an exceptionally organised, discreet and professional EA to support a Senior Adviser within a respected Independent Financial Advice business in Leicestershire. This role combines high-level EA support with hands-on IFA administration and technical responsibilities, playing a key part in the smooth running of a growing financial services business. This position is ideal for a highly capable individual with strong Financial Services administration experience, looking to step into a trusted, high-responsibility role supporting senior leadership. Key Responsibilities Executive PA & Senior Adviser Support Manage diary, inbox, tasks and workflow to optimise the Adviser's time Handle confidential and sensitive information with absolute discretion Prepare meeting packs, agendas, briefing notes and follow-up actions Manage internal and external communication on behalf of the Adviser Coordinate UK travel, meetings, events and leadership engagements Act as first point of contact for clients, providers and internal teams Support delivery of strategic initiatives and business-critical priorities IFA Administration & Technical Support Process LOAs and liaise with product providers Prepare valuations, portfolio comparisons and cashflow modelling inputs Manage attitude-to-risk questionnaires and support suitability processes Produce client appointment packs for new and existing clients Carry out fund switches and produce "no action" suitability documents Submit new business applications with a focus on accuracy and compliance Track pipeline business through to completion and resolve provider queries Handle death claims with professionalism and empathy Maintain full FCA compliance across all processes Keep up to date with industry, product and regulatory changes Experience Required Minimum 2 years in Financial Services (IFA Ideally) At least 5 years in a senior administrative or PA role supporting leadership Proven experience with cashflow modelling, FE analytics and report production Strong knowledge of IFA processes, compliance and provider requirements Experience with annuities, insurance or new business submissions is advantageous Skills & Personal Attributes Exceptional professionalism, confidentiality and judgement Highly organised, proactive and able to manage multiple priorities Excellent written and verbal communication skills Strong IT capability (Word, Excel, Outlook); Curo experience advantageous Able to work independently with high accuracy and attention to detail Calm under pressure and adaptable to changing priorities Positive, solutions-focused and committed to continuous improvement What's in it for you? 33 days annual leave including Bank Holidays (rising to 34 at 5 years' service and 35 at 10 years' service) 10% non-contributory pension Life assurance (4 x salary) Free on-site parking Free fresh fruit in the office Opportunity to work closely with a Senior Adviser in a pivotal support role A professional, supportive environment focused on high-quality client service
Executive Assistant - 4 days a week Location: London Bridge Part-Time: 4 days a week Hybrid: 2 days in the office Hours: 9:00 - 5:30 Salary: £43-45k - Pro-Rata £34,400 Are you an enthusiastic, proactive self-starter looking to take the next step in your career? Do you possess exceptional organisational and administrative skills? If so, we want you to join our dynamic team as an Executive Assistant! About the Role : In this exciting position, you will play a vital role in supporting our Directors and ensuring the smooth operation of their departments. Your day-to-day tasks will include complex diary management, travel arrangements, meeting coordination, and much more Key Responsibilities : Diary Management: Proactively manage and forward-plan the Directors' diaries to ensure they are fully prepared for all meetings, including Board and Senior Leadership sessions. Travel Coordination: Make travel and accommodation arrangements, ensuring all information is prepared in advance, including online check-ins. Meeting Support: Attend meetings, take concise minutes, and circulate action items to relevant stakeholders. Interdepartmental Liaison: Work with teams such as HR and Facilities to coordinate meeting setups and onboarding processes. Communication: Act as a point of contact between the Directors and internal/external stakeholders, handling queries promptly and professionally. Financial Management: Assist the Directors with expense forms and maintain records of transactions. What You Bring : Previous EA experience supporting Senior management Organisational Skills: Exceptional planning and multitasking abilities Interpersonal Skills: Confident in liaising with stakeholders at all levels Communication Skills: Strong verbal and written communication with a keen eye for detail Problem-Solving: Ability to anticipate challenges and resolve issues independently Professionalism: A high level of discretion and a commitment to maintaining confidentiality Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel Desirable Skills : Experience with CRM/databases or project management support. Interest in current world affairs relevant to our operations. Why Join Us? Work in a vibrant office location with easy access to transportation. Be part of an enthusiastic and ambitious team that values your contribution. Enjoy a flexible work schedule Employee discounts, a bike to work scheme, a pension plan, and exciting company socials Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 09, 2026
Full time
Executive Assistant - 4 days a week Location: London Bridge Part-Time: 4 days a week Hybrid: 2 days in the office Hours: 9:00 - 5:30 Salary: £43-45k - Pro-Rata £34,400 Are you an enthusiastic, proactive self-starter looking to take the next step in your career? Do you possess exceptional organisational and administrative skills? If so, we want you to join our dynamic team as an Executive Assistant! About the Role : In this exciting position, you will play a vital role in supporting our Directors and ensuring the smooth operation of their departments. Your day-to-day tasks will include complex diary management, travel arrangements, meeting coordination, and much more Key Responsibilities : Diary Management: Proactively manage and forward-plan the Directors' diaries to ensure they are fully prepared for all meetings, including Board and Senior Leadership sessions. Travel Coordination: Make travel and accommodation arrangements, ensuring all information is prepared in advance, including online check-ins. Meeting Support: Attend meetings, take concise minutes, and circulate action items to relevant stakeholders. Interdepartmental Liaison: Work with teams such as HR and Facilities to coordinate meeting setups and onboarding processes. Communication: Act as a point of contact between the Directors and internal/external stakeholders, handling queries promptly and professionally. Financial Management: Assist the Directors with expense forms and maintain records of transactions. What You Bring : Previous EA experience supporting Senior management Organisational Skills: Exceptional planning and multitasking abilities Interpersonal Skills: Confident in liaising with stakeholders at all levels Communication Skills: Strong verbal and written communication with a keen eye for detail Problem-Solving: Ability to anticipate challenges and resolve issues independently Professionalism: A high level of discretion and a commitment to maintaining confidentiality Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel Desirable Skills : Experience with CRM/databases or project management support. Interest in current world affairs relevant to our operations. Why Join Us? Work in a vibrant office location with easy access to transportation. Be part of an enthusiastic and ambitious team that values your contribution. Enjoy a flexible work schedule Employee discounts, a bike to work scheme, a pension plan, and exciting company socials Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
This exciting opportunity would suit a proactive EA who also enjoys office management and wants to make this newly created role, their own! We're pleased to launch the search for a highly organised, efficient Executive Assistant to support a fantastic senior leadership team, based in Cambridge. This is a pivotal role at the heart of the business. You will act as a trusted partner to senior leaders , ensuring their time is used effectively, operations run smoothly, and priorities are coordinated across a fast-paced, global organisation. The ideal candidate is someone who is detail-oriented, calm under pressure, and not afraid to roll up their sleeves -someone who takes ownership, anticipates needs, and thrives in a dynamic, high-growth environment. If you're looking for variety, this role is full of it, including: Executive Support Provide high-quality administrative support to members of the executive leadership team. Manage complex calendars, prioritising meetings across multiple time zones. Coordinate internal and external meetings, including agendas, materials, and follow-ups. Handle confidential information with discretion and professionalism. Organisation & Coordination Ensure effective day-to-day organisation of executive activities and priorities. Support coordination of cross-functional initiatives and leadership meetings. Track key actions and ensure timely follow-up across teams. Travel & Logistics Arrange domestic and international travel, including visas, itineraries, and accommodation. Manage logistics for executive visits, customer meetings, and internal events. Communication & Stakeholder Management Draft and review communications, presentations, and reports where required. Build strong relationships across the organisation and with external partners. Operational Support Support planning and execution of leadership offsites, board meetings, and company events. Assist with preparation of board packs and executive-level documentation. Office management. Identify opportunities to improve administrative processes and efficiency. You'll be an EA or PA who: Is exceptionally organised with strong attention to detail. Is proactive and resourceful, with the ability to anticipate needs and solve problems independently. Has strong interpersonal and communication skills. Has a high level of discretion and professionalism. Is able to remain calm and effective under pressure. Experience in a technology, engineering, or high-growth company is advantageous. Interviews taking place early April. Location: Cambridge (Onsite mainly) Hours: Monday-Friday - Full time Salary: Highly competitive salary on offer + great benefits including 25 days annual leave + bank holidays, Life Assurance, Private Medical Cover and more! EA First Ltd are acting as an Employment Agency for this permanent vacancy.
Apr 09, 2026
Full time
This exciting opportunity would suit a proactive EA who also enjoys office management and wants to make this newly created role, their own! We're pleased to launch the search for a highly organised, efficient Executive Assistant to support a fantastic senior leadership team, based in Cambridge. This is a pivotal role at the heart of the business. You will act as a trusted partner to senior leaders , ensuring their time is used effectively, operations run smoothly, and priorities are coordinated across a fast-paced, global organisation. The ideal candidate is someone who is detail-oriented, calm under pressure, and not afraid to roll up their sleeves -someone who takes ownership, anticipates needs, and thrives in a dynamic, high-growth environment. If you're looking for variety, this role is full of it, including: Executive Support Provide high-quality administrative support to members of the executive leadership team. Manage complex calendars, prioritising meetings across multiple time zones. Coordinate internal and external meetings, including agendas, materials, and follow-ups. Handle confidential information with discretion and professionalism. Organisation & Coordination Ensure effective day-to-day organisation of executive activities and priorities. Support coordination of cross-functional initiatives and leadership meetings. Track key actions and ensure timely follow-up across teams. Travel & Logistics Arrange domestic and international travel, including visas, itineraries, and accommodation. Manage logistics for executive visits, customer meetings, and internal events. Communication & Stakeholder Management Draft and review communications, presentations, and reports where required. Build strong relationships across the organisation and with external partners. Operational Support Support planning and execution of leadership offsites, board meetings, and company events. Assist with preparation of board packs and executive-level documentation. Office management. Identify opportunities to improve administrative processes and efficiency. You'll be an EA or PA who: Is exceptionally organised with strong attention to detail. Is proactive and resourceful, with the ability to anticipate needs and solve problems independently. Has strong interpersonal and communication skills. Has a high level of discretion and professionalism. Is able to remain calm and effective under pressure. Experience in a technology, engineering, or high-growth company is advantageous. Interviews taking place early April. Location: Cambridge (Onsite mainly) Hours: Monday-Friday - Full time Salary: Highly competitive salary on offer + great benefits including 25 days annual leave + bank holidays, Life Assurance, Private Medical Cover and more! EA First Ltd are acting as an Employment Agency for this permanent vacancy.
Role: Personal Assistant (to Director) Contract: 12 months FTC Location: Malmesbury, United Kingdom (onsite) Role type: Full-time Working shifts: Monday to Friday Client: Dyson About the Role We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment. This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director's time is optimised and business operations run efficiently. Key Responsibilities Diary & Priority Management Proactively manage and coordinate a complex Outlook diary. Prioritise meeting requests in line with business objectives and Director's priorities. Track actions arising from meetings and ensure completion ahead of deadlines. Anticipate workload peaks and adjust schedules accordingly. Correspondence & Communication Manage a high-volume email inbox, prioritising and responding appropriately. Draft professional correspondence on behalf of the Director. Meetings & Logistics Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements. Manage agendas for leadership meetings and follow up on action points. Organise complex travel itineraries, including visas and expenses. Team & Operational Support Coordinate monthly "All Hands" meetings and cross-functional updates. Support team events, off-sites, and recognition initiatives. Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.). Provide occasional travel support to the Director's immediate team. Reporting & Business Support Prepare management reports, presentations, and briefing materials. Coordinate inputs from senior leadership for projects and reporting. Track escalations requiring Director-level attention. Support continuous improvement of administrative processes. About You You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels. Essential Skills & Experience Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams. Experience managing complex diaries and high-volume inboxes. Exceptional organisational and planning skills. Strong written and verbal communication skills. Professional, discreet, and trustworthy when handling confidential information. Ability to multitask, adapt quickly, and work proactively. High attention to detail and strong decision-making capability. Confident working with senior and high-level stakeholders. Desirable Experience supporting global teams. Previous experience working with senior executives or directors. Project management exposure. Strong analytical and reporting skills. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
Apr 09, 2026
Contractor
Role: Personal Assistant (to Director) Contract: 12 months FTC Location: Malmesbury, United Kingdom (onsite) Role type: Full-time Working shifts: Monday to Friday Client: Dyson About the Role We are seeking a highly organised, proactive, and professional Personal Assistant to provide comprehensive support to a Director within a fast-paced, dynamic business environment. This is a pivotal role requiring exceptional diary management, strong stakeholder coordination skills, and the ability to operate with discretion at senior level. You will act as a trusted partner, ensuring the Director's time is optimised and business operations run efficiently. Key Responsibilities Diary & Priority Management Proactively manage and coordinate a complex Outlook diary. Prioritise meeting requests in line with business objectives and Director's priorities. Track actions arising from meetings and ensure completion ahead of deadlines. Anticipate workload peaks and adjust schedules accordingly. Correspondence & Communication Manage a high-volume email inbox, prioritising and responding appropriately. Draft professional correspondence on behalf of the Director. Meetings & Logistics Coordinate internal and external meetings, including venues, facilities, travel, accommodation, and hospitality arrangements. Manage agendas for leadership meetings and follow up on action points. Organise complex travel itineraries, including visas and expenses. Team & Operational Support Coordinate monthly "All Hands" meetings and cross-functional updates. Support team events, off-sites, and recognition initiatives. Maintain organisational charts and manage access to secure systems (SharePoint, MS Teams, etc.). Provide occasional travel support to the Director's immediate team. Reporting & Business Support Prepare management reports, presentations, and briefing materials. Coordinate inputs from senior leadership for projects and reporting. Track escalations requiring Director-level attention. Support continuous improvement of administrative processes. About You You are a confident, self-motivated professional who thrives in a fast-moving environment. You demonstrate sound judgement, strong prioritisation skills, and the ability to build effective relationships at all levels. Essential Skills & Experience Proven experience as a Personal Assistant or Senior Administrator supporting a senior leader. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams. Experience managing complex diaries and high-volume inboxes. Exceptional organisational and planning skills. Strong written and verbal communication skills. Professional, discreet, and trustworthy when handling confidential information. Ability to multitask, adapt quickly, and work proactively. High attention to detail and strong decision-making capability. Confident working with senior and high-level stakeholders. Desirable Experience supporting global teams. Previous experience working with senior executives or directors. Project management exposure. Strong analytical and reporting skills. What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps. Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.
PA to the Senior Leadership team ( Maternity Cover) We have an exciting opportunity for a highly motivated and enthusiastic individual to join an international children's charity as the Personal Assistant (PA) to the Senior Leadership Directors. Position: PA to the Senior Leadership team Location: Milton Keynes / Hybrid 2 days a week in the office Hours: Full time 36.5 hours per week Contract: 12 Month Fixed Term Contract Salary: circa £30,874 per annum good range of benefits Closing Date: 23rd April 2026. We reserve the right to interview candidates and close the ad ahead of the closing date should a strong candidate be identified. About the Role This is a key support role providing high level administrative and organisational assistance to senior leaders. You will play an important part in ensuring the smooth running of the directorate and enabling leaders to focus on delivering impact. Key responsibilities include: Providing full executive support including diary management, meetings and correspondence Acting as a key point of contact for internal teams and external stakeholders Preparing reports, presentations and documents to a high standard Coordinating meetings, events, away days and internal activities Supporting project delivery and ensuring deadlines are met Managing complex travel arrangements including itineraries and logistics Supporting wider directorate activity and contributing to team effectiveness About you: Proven Experience: A successful track record of supporting directors or chief executives, demonstrating the ability to work efficiently within an organisational framework. Organisational Skills: Exceptional organisational abilities with a keen attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills: Excellent written and verbal communication skills, capable of liaising effectively with a broad range of stakeholders. Motivation and Enthusiasm: A proactive and enthusiastic approach to work, with a passion for contributing to a mission-driven organisation. Flexibility: The ability to adapt to changing priorities and work effectively in a dynamic environment. The charity's Christian identity underpins everything they do. As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations. Please note that you MUST have the Right to work in the UK documentation as unfortunately, this role is not sponsored, and your application cannot be considered any further without it. Please note the organisation can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client's Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3. Benefits include: a flexible and supportive working culture, pension scheme (with employer contributions), generous holiday allowance, free parking (Milton Keynes office), opportunities for faith-based gatherings, prayer, and devotionals and a welcoming, purpose-driven team who are passionate about making a difference. About the Organisation Joining the charity means becoming part of an energetic and flexible team committed to making a positive impact in the world. As an employee, you will play a crucial role in supporting Fundraising efforts, helping to drive the mission forward. You will have the opportunity to work in an environment that values collaboration, innovation, and dedication to humanitarian causes. Our client values diversity and aspires to reflect this in their workforce. We particularly welcome applications from under-represented sections of the community. The organisation also operates flexible working policies and practices. As a Disability committed employer we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability. Other roles you may have experience of could include; Executive Assistant, Senior Administrator, Team Assistant, Office Manager, Executive Support Officer, Personal Assistant. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
Apr 09, 2026
Full time
PA to the Senior Leadership team ( Maternity Cover) We have an exciting opportunity for a highly motivated and enthusiastic individual to join an international children's charity as the Personal Assistant (PA) to the Senior Leadership Directors. Position: PA to the Senior Leadership team Location: Milton Keynes / Hybrid 2 days a week in the office Hours: Full time 36.5 hours per week Contract: 12 Month Fixed Term Contract Salary: circa £30,874 per annum good range of benefits Closing Date: 23rd April 2026. We reserve the right to interview candidates and close the ad ahead of the closing date should a strong candidate be identified. About the Role This is a key support role providing high level administrative and organisational assistance to senior leaders. You will play an important part in ensuring the smooth running of the directorate and enabling leaders to focus on delivering impact. Key responsibilities include: Providing full executive support including diary management, meetings and correspondence Acting as a key point of contact for internal teams and external stakeholders Preparing reports, presentations and documents to a high standard Coordinating meetings, events, away days and internal activities Supporting project delivery and ensuring deadlines are met Managing complex travel arrangements including itineraries and logistics Supporting wider directorate activity and contributing to team effectiveness About you: Proven Experience: A successful track record of supporting directors or chief executives, demonstrating the ability to work efficiently within an organisational framework. Organisational Skills: Exceptional organisational abilities with a keen attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills: Excellent written and verbal communication skills, capable of liaising effectively with a broad range of stakeholders. Motivation and Enthusiasm: A proactive and enthusiastic approach to work, with a passion for contributing to a mission-driven organisation. Flexibility: The ability to adapt to changing priorities and work effectively in a dynamic environment. The charity's Christian identity underpins everything they do. As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations. Please note that you MUST have the Right to work in the UK documentation as unfortunately, this role is not sponsored, and your application cannot be considered any further without it. Please note the organisation can only consider applicants who presently have the right to work in the UK and all candidates must be personally committed to the Christian faith and be able to respect, uphold and work within our client's Christian mission, values, culture and faith statements. This individual will represent and speak on behalf of a Christian charity and as such the Occupational Requirement for an active Christian faith is justified under the Equality Act 2010 Schedule 9, Part 1, clause 3. Benefits include: a flexible and supportive working culture, pension scheme (with employer contributions), generous holiday allowance, free parking (Milton Keynes office), opportunities for faith-based gatherings, prayer, and devotionals and a welcoming, purpose-driven team who are passionate about making a difference. About the Organisation Joining the charity means becoming part of an energetic and flexible team committed to making a positive impact in the world. As an employee, you will play a crucial role in supporting Fundraising efforts, helping to drive the mission forward. You will have the opportunity to work in an environment that values collaboration, innovation, and dedication to humanitarian causes. Our client values diversity and aspires to reflect this in their workforce. We particularly welcome applications from under-represented sections of the community. The organisation also operates flexible working policies and practices. As a Disability committed employer we encourage qualified individuals with a disability to apply and request a reasonable adjustment if you are unable or limited in your ability to use or access as a result of your disability. Other roles you may have experience of could include; Executive Assistant, Senior Administrator, Team Assistant, Office Manager, Executive Support Officer, Personal Assistant. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
