Executive Assistant Are you ready to support senior leaders at a recognised, award-winning organisation committed to social and environmental responsibility? As an Executive Assistant with this esteemed company, you will play a vital role in enabling top executives to focus on strategic priorities while providing seamless support. This is your opportunity to work for a rewarding employer that truly values its staff and promotes a healthy work-life balance. Executive Assistant Responsibilities This position will involve, but will not be limited to: Managing complex schedules and calendars for the Global HR Director and the Executive Director for Finance and HR, ensuring efficient time management aligned with organisational goals. Organising and preparing high-quality PowerPoint presentations for meetings, reports, and critical stakeholder updates. Handling confidential correspondence with professionalism, acting as a trusted gatekeeper to facilitate effective communication between teams and external parties. Coordinating travel arrangements, conference logistics, and meeting agendas to support the Directors strategic initiatives. Using SharePoint to maintain document control, ensuring information is organised and accessible for the leadership team. Supporting ad hoc administrative tasks that help streamline workflows and enhance executive productivity. Executive Assistant Rewards Competitive salary of £45,000 - £50,000 depending on experience 25 days annual leave, plus bank holidays and a birthday day off Employer-matched pension contributions up to 6% and minimum 4.5% employee contribution Private medical insurance and access to a health cash plan Flexible working hours with some start/finish time flexibility and hybrid working (approximately 3 days in the office) Cycle-to-work scheme and buy-sell holiday options to promote your wellbeing and work-life balance A supportive environment recognised as a Great Place to Work, with a strong emphasis on employee wellbeing The Company Our client is a leading consultancy. They pride themselves on innovation, social responsibility, and fostering a positive workplace culture. Executive Assistant Experience Essentials Proven experience in Personal or Executive Assistance supporting senior leaders Strong PowerPoint skills for creating professional presentations Proven experience handling confidential information with discretion, ideally supporting an HR leader Familiarity with SharePoint is desirable Excellent organisational skills and ability to prioritise tasks effectively Confident communicator able to act as a professional gatekeeper Ability to manage competing priorities in a fast-paced environment Location While the role involves some flexibility, approximately three days per week will be in the office, which is in OX13 . Car parking is available on-site for those who drive. The working environment promotes flexibility with options to adjust start and finish times, supporting your individual needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Jan 14, 2026
Full time
Executive Assistant Are you ready to support senior leaders at a recognised, award-winning organisation committed to social and environmental responsibility? As an Executive Assistant with this esteemed company, you will play a vital role in enabling top executives to focus on strategic priorities while providing seamless support. This is your opportunity to work for a rewarding employer that truly values its staff and promotes a healthy work-life balance. Executive Assistant Responsibilities This position will involve, but will not be limited to: Managing complex schedules and calendars for the Global HR Director and the Executive Director for Finance and HR, ensuring efficient time management aligned with organisational goals. Organising and preparing high-quality PowerPoint presentations for meetings, reports, and critical stakeholder updates. Handling confidential correspondence with professionalism, acting as a trusted gatekeeper to facilitate effective communication between teams and external parties. Coordinating travel arrangements, conference logistics, and meeting agendas to support the Directors strategic initiatives. Using SharePoint to maintain document control, ensuring information is organised and accessible for the leadership team. Supporting ad hoc administrative tasks that help streamline workflows and enhance executive productivity. Executive Assistant Rewards Competitive salary of £45,000 - £50,000 depending on experience 25 days annual leave, plus bank holidays and a birthday day off Employer-matched pension contributions up to 6% and minimum 4.5% employee contribution Private medical insurance and access to a health cash plan Flexible working hours with some start/finish time flexibility and hybrid working (approximately 3 days in the office) Cycle-to-work scheme and buy-sell holiday options to promote your wellbeing and work-life balance A supportive environment recognised as a Great Place to Work, with a strong emphasis on employee wellbeing The Company Our client is a leading consultancy. They pride themselves on innovation, social responsibility, and fostering a positive workplace culture. Executive Assistant Experience Essentials Proven experience in Personal or Executive Assistance supporting senior leaders Strong PowerPoint skills for creating professional presentations Proven experience handling confidential information with discretion, ideally supporting an HR leader Familiarity with SharePoint is desirable Excellent organisational skills and ability to prioritise tasks effectively Confident communicator able to act as a professional gatekeeper Ability to manage competing priorities in a fast-paced environment Location While the role involves some flexibility, approximately three days per week will be in the office, which is in OX13 . Car parking is available on-site for those who drive. The working environment promotes flexibility with options to adjust start and finish times, supporting your individual needs. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Associate, Business Support page is loaded Associate, Business Supportlocations: 9th Floor, 40 Leadenhall Street - LONDON, UKtime type: Full timeposted on: Posted Todayjob requisition id: JR112073 Role Overview We are seeking a highly organised and proactive Associate , Business Support, UK Retail to provide direct support to the Chief Risk & Compliance Officer (CRCO) and Chief Financial Officer (CFO) of the UK Retail business. The role provides a unique chance to work directly alongside two dynamic C-suite leaders during a time of exceptional growth and opportunity for Acrisure in the UK . This role is pivotal in ensuring that executive priorities are managed effectively, meetings and actions are coordinated seamlessly, and governance requirements are met through the preparation of board and committee papers. The Business Manager will also oversee a range of secretarial and administrative duties to enable the CFO and CRCO to focus on strategic leadership. Key Responsibilities Executive Support Act as the primary point of contact and support for the CFO and CRCO. Manage diaries, schedule meetings, and ensure agendas are prepared in advance. Track and follow up on actions arising from meetings to ensure timely completion. Governance & Board Support Coordinate the preparation of board and committee papers, ensuring accuracy, compliance, and timely distribution. Liaise with stakeholders across the business to gather input for governance documents. Maintain records of board and committee decisions and ensure action points are monitored. Operational & Administrative Duties Provide secretarial support including minute-taking, document, email and calendar management and correspondence. Organise internal and external meetings, workshops, and events. Support the CFO and CRCO with ad hoc projects and initiatives. Skills & Experience Proven experience in a business management, executive assistant, or governance support role within financial services or insurance. Good understanding of UK regulatory frameworks for insurance brokers. Excellent organisational skills with the ability to manage multiple priorities. Exceptional written and verbal communication skills. High attention to detail and ability to produce accurate board-level documentation. Strong interpersonal skills to build relationships across senior stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Personal Attributes Discreet and trustworthy, with the ability to handle confidential information. Proactive, resourceful, and able to anticipate needs of senior executives. Calm under pressure and adaptable to changing priorities. Professional, polished, and confident in engaging with board members and regulators
Jan 14, 2026
Full time
Associate, Business Support page is loaded Associate, Business Supportlocations: 9th Floor, 40 Leadenhall Street - LONDON, UKtime type: Full timeposted on: Posted Todayjob requisition id: JR112073 Role Overview We are seeking a highly organised and proactive Associate , Business Support, UK Retail to provide direct support to the Chief Risk & Compliance Officer (CRCO) and Chief Financial Officer (CFO) of the UK Retail business. The role provides a unique chance to work directly alongside two dynamic C-suite leaders during a time of exceptional growth and opportunity for Acrisure in the UK . This role is pivotal in ensuring that executive priorities are managed effectively, meetings and actions are coordinated seamlessly, and governance requirements are met through the preparation of board and committee papers. The Business Manager will also oversee a range of secretarial and administrative duties to enable the CFO and CRCO to focus on strategic leadership. Key Responsibilities Executive Support Act as the primary point of contact and support for the CFO and CRCO. Manage diaries, schedule meetings, and ensure agendas are prepared in advance. Track and follow up on actions arising from meetings to ensure timely completion. Governance & Board Support Coordinate the preparation of board and committee papers, ensuring accuracy, compliance, and timely distribution. Liaise with stakeholders across the business to gather input for governance documents. Maintain records of board and committee decisions and ensure action points are monitored. Operational & Administrative Duties Provide secretarial support including minute-taking, document, email and calendar management and correspondence. Organise internal and external meetings, workshops, and events. Support the CFO and CRCO with ad hoc projects and initiatives. Skills & Experience Proven experience in a business management, executive assistant, or governance support role within financial services or insurance. Good understanding of UK regulatory frameworks for insurance brokers. Excellent organisational skills with the ability to manage multiple priorities. Exceptional written and verbal communication skills. High attention to detail and ability to produce accurate board-level documentation. Strong interpersonal skills to build relationships across senior stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Personal Attributes Discreet and trustworthy, with the ability to handle confidential information. Proactive, resourceful, and able to anticipate needs of senior executives. Calm under pressure and adaptable to changing priorities. Professional, polished, and confident in engaging with board members and regulators
xecutive Assistant (C Suite) - £48k to £55k + Excellent benefits - Bromley and SE London An award winning, leading housing and supported living organisation for vulnerable adults who suffer from mental health and living in a supported housing environment, is looking for an Executive Assistant to support the CEO. This post will provide trusted, high-level administrative and organisational support to the CEO, enabling the effective and efficient operation of the CEO s office. The postholder will manage diaries, meetings, travel, communications, documentation and confidential matters with professionalism, discretion and sound judgement. SALARY ETC: £48k to £55k + excellent benefits such as enhanced holidays, academic support and career progression, good pension scheme, referral scheme, employee support programme etc. Will be working in 2 locations/offices, being Bromley and SE London. 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, (flexible on times but within the core hours of 8am and 6pm, so could be 8am to 4:30pm, 9am to 5:30pm, etc), with occasional out of hours work required. Permanent, full-time. REQUIREMENTS: Must have at least 5 years C-suite level support experience. Experience of complex diary and travel management, board and governance administration, agenda, minute-taking and action tracking, as well as senior stakeholder and external liaison experience. Advanced Microsoft 365 and computer/digital skills. Excellent verbal and written communication skills with the ability to draft and proofread professional documents and reports. Significant experience of providing business, administration, minute taking, and management assistance at a senior level across organisations. Experience and skills in report writing and designing presentations in PowerPoint or Canva. Exceptional organisation and prioritisation skills, with strong attention to detail and accuracy. Sound judgement and CEO gatekeeping experience and skills. High discretion, proactiveness and professional integrity. Touch typing skills, studious, meticulous, high level of accuracy and strong attention to detail Strong customer service and interpersonal skills with ability to resolve complaints effectively. Demonstrated experience working with external partners, stakeholders or agencies. DUTIES TO INCLUDE: Provide day-to-day support to the CEO, including diary management, travel arrangements, and correspondence. Prepare reports and presentations as directed, ensuring priorities are managed smoothly. Exercise flexibility to support occasional out-of-hours needs. Provide continuity of administrative support during periods of CEO absence, ensuring key communications and actions continue to progress appropriately. Provide administrative support to organisational projects by updating task lists, scheduling actions, and following up with colleagues to help ensure tasks are completed on time. Coordinate room bookings, venues, facilities, equipment, and refreshments to support smooth delivery of meetings and organisational events. Draft, proofread and format reports and basic correspondence, meeting notes, and other documents for the CEO, ensuring clarity, accuracy, and a professional tone. Prepare concise briefings ahead of meetings, including agendas, background notes, key decisions required, and follow-up actions. Monitor certain inboxes, review, filter, and prioritise incoming communication and requests, especially during periods when the CEO is unavailable, ensuring that urgent matters are handled promptly and professionally and the CEO s attention is directed toward high-priority issues. Administrative Support: Provide assistance and support to other SLT members, as required, in alignment with CEO priorities and subject to CEO approval. Assist with charitable and community-focused initiatives, such as youth programmes and public or organisational community building events. Collect and check reports and documents from SLT, ensuring all required information is submitted on time and compiled into an accurate, well-organised Board Pack for the CEO.
Jan 14, 2026
Full time
xecutive Assistant (C Suite) - £48k to £55k + Excellent benefits - Bromley and SE London An award winning, leading housing and supported living organisation for vulnerable adults who suffer from mental health and living in a supported housing environment, is looking for an Executive Assistant to support the CEO. This post will provide trusted, high-level administrative and organisational support to the CEO, enabling the effective and efficient operation of the CEO s office. The postholder will manage diaries, meetings, travel, communications, documentation and confidential matters with professionalism, discretion and sound judgement. SALARY ETC: £48k to £55k + excellent benefits such as enhanced holidays, academic support and career progression, good pension scheme, referral scheme, employee support programme etc. Will be working in 2 locations/offices, being Bromley and SE London. 37.5 hours/week between the hours of 8am and 6pm Monday to Friday, (flexible on times but within the core hours of 8am and 6pm, so could be 8am to 4:30pm, 9am to 5:30pm, etc), with occasional out of hours work required. Permanent, full-time. REQUIREMENTS: Must have at least 5 years C-suite level support experience. Experience of complex diary and travel management, board and governance administration, agenda, minute-taking and action tracking, as well as senior stakeholder and external liaison experience. Advanced Microsoft 365 and computer/digital skills. Excellent verbal and written communication skills with the ability to draft and proofread professional documents and reports. Significant experience of providing business, administration, minute taking, and management assistance at a senior level across organisations. Experience and skills in report writing and designing presentations in PowerPoint or Canva. Exceptional organisation and prioritisation skills, with strong attention to detail and accuracy. Sound judgement and CEO gatekeeping experience and skills. High discretion, proactiveness and professional integrity. Touch typing skills, studious, meticulous, high level of accuracy and strong attention to detail Strong customer service and interpersonal skills with ability to resolve complaints effectively. Demonstrated experience working with external partners, stakeholders or agencies. DUTIES TO INCLUDE: Provide day-to-day support to the CEO, including diary management, travel arrangements, and correspondence. Prepare reports and presentations as directed, ensuring priorities are managed smoothly. Exercise flexibility to support occasional out-of-hours needs. Provide continuity of administrative support during periods of CEO absence, ensuring key communications and actions continue to progress appropriately. Provide administrative support to organisational projects by updating task lists, scheduling actions, and following up with colleagues to help ensure tasks are completed on time. Coordinate room bookings, venues, facilities, equipment, and refreshments to support smooth delivery of meetings and organisational events. Draft, proofread and format reports and basic correspondence, meeting notes, and other documents for the CEO, ensuring clarity, accuracy, and a professional tone. Prepare concise briefings ahead of meetings, including agendas, background notes, key decisions required, and follow-up actions. Monitor certain inboxes, review, filter, and prioritise incoming communication and requests, especially during periods when the CEO is unavailable, ensuring that urgent matters are handled promptly and professionally and the CEO s attention is directed toward high-priority issues. Administrative Support: Provide assistance and support to other SLT members, as required, in alignment with CEO priorities and subject to CEO approval. Assist with charitable and community-focused initiatives, such as youth programmes and public or organisational community building events. Collect and check reports and documents from SLT, ensuring all required information is submitted on time and compiled into an accurate, well-organised Board Pack for the CEO.
Executive Personal Assistant PA to CEO - Office-Based A confidential opportunity has arisen for an experienced, traditional Personal Assistant to support the CEO of a well-established organisation. This is a trusted, hands-on role combining classic PA duties with project coordination and office management responsibilities. This position will suit a career PA who enjoys being at the heart of the business, values discretion, and thrives on organisation of office projects. The Role PA to CEO & Project Coordination High-level PA support to the CEO Coordinating Board, Senior Management, and project-related meetings Preparing agendas, taking minutes, and tracking actions Liaising with departments to ensure deadlines are met Maintaining project, and marketing trackers Managing contracts, records, and confidential documentation General Administration & Travel Support Diary and calendar management Meeting organisation and follow-up General secretarial and administrative support Assisting with reports, presentations, and company documentation Managing expenses and travel insurance Coordinating UK and overseas travel, trade shows, and visits Office Management & Compliance Managing day-to-day office operations and suppliers Overseeing utilities, telephones, and office equipment Coordinating maintenance, contractors, and facilities Supporting health & safety and fire compliance Assisting with basic HR administration and documentation The Person Proven experience as a PA or Executive Assistant at senior level Highly organised, proactive, and detail-focused Polished, professional, and discreet Comfortable managing a varied and responsible workload Package Salary Very competitive depending on experience Benefits package included To apply (in confidence): Please send your CV to (url removed) COM1
Jan 13, 2026
Full time
Executive Personal Assistant PA to CEO - Office-Based A confidential opportunity has arisen for an experienced, traditional Personal Assistant to support the CEO of a well-established organisation. This is a trusted, hands-on role combining classic PA duties with project coordination and office management responsibilities. This position will suit a career PA who enjoys being at the heart of the business, values discretion, and thrives on organisation of office projects. The Role PA to CEO & Project Coordination High-level PA support to the CEO Coordinating Board, Senior Management, and project-related meetings Preparing agendas, taking minutes, and tracking actions Liaising with departments to ensure deadlines are met Maintaining project, and marketing trackers Managing contracts, records, and confidential documentation General Administration & Travel Support Diary and calendar management Meeting organisation and follow-up General secretarial and administrative support Assisting with reports, presentations, and company documentation Managing expenses and travel insurance Coordinating UK and overseas travel, trade shows, and visits Office Management & Compliance Managing day-to-day office operations and suppliers Overseeing utilities, telephones, and office equipment Coordinating maintenance, contractors, and facilities Supporting health & safety and fire compliance Assisting with basic HR administration and documentation The Person Proven experience as a PA or Executive Assistant at senior level Highly organised, proactive, and detail-focused Polished, professional, and discreet Comfortable managing a varied and responsible workload Package Salary Very competitive depending on experience Benefits package included To apply (in confidence): Please send your CV to (url removed) COM1
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Jan 13, 2026
Full time
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Team Assistant Position: Team Assistant Salary: £30,000 -£35,000pa pro rata (dependant on experience) Location: Central London (hybrid working available) Hours: Part time - 22.5 hours per week (must include Fridays) Closing date: 6th January 2026 About the Role This opportunity sits within our client's Commercial Division, where the successful candidate will provide essential administrative and organisational support to ensure the team operates efficiently and professionally. The organisation is a respected, multi-disciplinary property consultancy known for its expertise, collaborative culture and commitment to high-quality service. Key Responsibilities Carrying out client due diligence and anti-money laundering checks Preparing and formatting documents including marketing materials, presentations, terms of appointment and track records Managing client enquiries, delivering excellent service and resolving queries promptly Supporting accounting processes including invoice handling, fee and supplier processing, forecasting, reconciliation and expenses Producing audio and copy typed reports Maintaining accurate information across databases, spreadsheets, client relationship management systems and file management systems Liaising with the Property Marketing Manager and providing cover during periods of absence Coordinating meetings and travel, including booking accommodation and transport Handling incoming telephone calls professionally and efficiently Ensuring departmental records are accurate, organised and up to date Working collaboratively with the Office Manager, Executive Assistants and other Team Assistants, providing cover for holiday and sickness where required Assisting with ad hoc projects, demonstrating flexibility in a fast-paced environment About You The ideal candidate will be a confident and capable administrator with excellent organisational skills and a strong eye for detail. They will enjoy supporting others, managing several tasks at once and contributing positively to a team environment. You will bring: Previous administration experience (essential) Previous Property experience (desirable) Clear and professional communication skills High accuracy and attention to detail A strong customer focus and a positive, proactive attitude The ability to multitask and manage competing priorities Proficiency in Microsoft Office and Adobe Pro A collaborative approach and willingness to support colleagues across the team Other roles you may have experience of could include: Administrative Assistant, Office Assistant, Team Administrator, Personal Assistant, Secretary, Commercial Assistant, Business Support Assistant, Operations Assistant, Project Support Administrator, Office Coordinator, Reception and Administration Assistant
Jan 13, 2026
Full time
Team Assistant Position: Team Assistant Salary: £30,000 -£35,000pa pro rata (dependant on experience) Location: Central London (hybrid working available) Hours: Part time - 22.5 hours per week (must include Fridays) Closing date: 6th January 2026 About the Role This opportunity sits within our client's Commercial Division, where the successful candidate will provide essential administrative and organisational support to ensure the team operates efficiently and professionally. The organisation is a respected, multi-disciplinary property consultancy known for its expertise, collaborative culture and commitment to high-quality service. Key Responsibilities Carrying out client due diligence and anti-money laundering checks Preparing and formatting documents including marketing materials, presentations, terms of appointment and track records Managing client enquiries, delivering excellent service and resolving queries promptly Supporting accounting processes including invoice handling, fee and supplier processing, forecasting, reconciliation and expenses Producing audio and copy typed reports Maintaining accurate information across databases, spreadsheets, client relationship management systems and file management systems Liaising with the Property Marketing Manager and providing cover during periods of absence Coordinating meetings and travel, including booking accommodation and transport Handling incoming telephone calls professionally and efficiently Ensuring departmental records are accurate, organised and up to date Working collaboratively with the Office Manager, Executive Assistants and other Team Assistants, providing cover for holiday and sickness where required Assisting with ad hoc projects, demonstrating flexibility in a fast-paced environment About You The ideal candidate will be a confident and capable administrator with excellent organisational skills and a strong eye for detail. They will enjoy supporting others, managing several tasks at once and contributing positively to a team environment. You will bring: Previous administration experience (essential) Previous Property experience (desirable) Clear and professional communication skills High accuracy and attention to detail A strong customer focus and a positive, proactive attitude The ability to multitask and manage competing priorities Proficiency in Microsoft Office and Adobe Pro A collaborative approach and willingness to support colleagues across the team Other roles you may have experience of could include: Administrative Assistant, Office Assistant, Team Administrator, Personal Assistant, Secretary, Commercial Assistant, Business Support Assistant, Operations Assistant, Project Support Administrator, Office Coordinator, Reception and Administration Assistant
Seeking Senior Executive Assistant- Our client is seeking an Seeking a Senior Executive Assistant-To support the Chief of Staff; We are looking for an enthusiastic individual to join their team for 4 months; whilst they look at their recruitment Regents Park- 4 days a week in the office and 1 from home 9-5 Monday -Friday Salary £44,000-46,000 Previous experience within a similar and fast paced EA/PA position would be essential. Who will you be working for? Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK. This role is based in their London Office; Regents Park What will you be doing? The role is a senior post within the Executive Office, working across functions and closely with senior members of staff, senior fellows and trustees, handling sensitive information at the highest level of the organisation and supporting directly the responsibilities of the chief of staff. The post-holder will be required to work with a degree of independence and demonstrate a mature level of decision-making to effectively manage/escalate emerging risks and issues. You will need: Provide first class direct support to the CEO, president and chair of the board of trustees to ensure efficient co-ordination and management of the diary, mail, meetings, preparation of agendas, collating information, organisation, and recording meetings as required. Ensure the president, CEO and chair of trustees are well prepared for meetings, collating, and where appropriate preparing documents, briefing papers, reports and presentations as required. Working with senior levels of the clients governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery organisational objectives. Preparing correspondence and communications on behalf of the president, CEO and chair of the board of trustees as required. Manage the authorisation and processing of invoices and expenses relating to the president, trustees and executive office. Essential Experience/education - higher level management/business administration qualification or equivalent work-based experience with evidence of continuing professional development in business administration Exceptional organisational communication skills Experience of supporting senior level/governance meetings Senior level administrative experience which has included a significant degree of responsibility and autonomy Ability to make sound, informed decision, assessing risks and taking accountability for outcomes High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture and politics Desirable Event management experience Senior level administrative experience within the NHS / charity / membership organisation Understanding of the NHS
Jan 13, 2026
Seasonal
Seeking Senior Executive Assistant- Our client is seeking an Seeking a Senior Executive Assistant-To support the Chief of Staff; We are looking for an enthusiastic individual to join their team for 4 months; whilst they look at their recruitment Regents Park- 4 days a week in the office and 1 from home 9-5 Monday -Friday Salary £44,000-46,000 Previous experience within a similar and fast paced EA/PA position would be essential. Who will you be working for? Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK. This role is based in their London Office; Regents Park What will you be doing? The role is a senior post within the Executive Office, working across functions and closely with senior members of staff, senior fellows and trustees, handling sensitive information at the highest level of the organisation and supporting directly the responsibilities of the chief of staff. The post-holder will be required to work with a degree of independence and demonstrate a mature level of decision-making to effectively manage/escalate emerging risks and issues. You will need: Provide first class direct support to the CEO, president and chair of the board of trustees to ensure efficient co-ordination and management of the diary, mail, meetings, preparation of agendas, collating information, organisation, and recording meetings as required. Ensure the president, CEO and chair of trustees are well prepared for meetings, collating, and where appropriate preparing documents, briefing papers, reports and presentations as required. Working with senior levels of the clients governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery organisational objectives. Preparing correspondence and communications on behalf of the president, CEO and chair of the board of trustees as required. Manage the authorisation and processing of invoices and expenses relating to the president, trustees and executive office. Essential Experience/education - higher level management/business administration qualification or equivalent work-based experience with evidence of continuing professional development in business administration Exceptional organisational communication skills Experience of supporting senior level/governance meetings Senior level administrative experience which has included a significant degree of responsibility and autonomy Ability to make sound, informed decision, assessing risks and taking accountability for outcomes High level of discretion and strong interpersonal skills, understanding organisational dynamics, culture and politics Desirable Event management experience Senior level administrative experience within the NHS / charity / membership organisation Understanding of the NHS
To see more Chinese jobs please follow us on WeChat: teamchinapf AND pfteamchina Ref: 23247 The Skills You'll Need: Cantonese to native level, with fluent English and Mandarin. EA experience, including draft report, prepare MI, PowerPoint presentation, do the summary from the policies and procedures as well as departmental meetings etc. in a corporate environment, preferably in Banking or Finance sector. Your New Salary: 40-65k depending on experience + bonus Location: Central London Job status : Permanent. Hybrid working, with 1 day WFH Report to: General Manager Summary: The Executive Personal Assistant (EPA) will act as a trusted professional partner to support the General Manager (GM), including draft report, prepare MI, do the PowerPoint presentation, do the summary from the policies and procedures as well as departmental meetings etc. The ideal candidate will have extensive experience supporting senior executives in the banking or financial services sector, or in a corporate environment, with excellent organisational and report writing/presentation skills, discretion, and cultural awareness. Executive Personal Assistant - What You'll be Doing Each Day: Process Provide comprehensive executive support to the GM. Prepare agendas, briefing notes, presentations, and follow-up actions for internal and external meetings. Handle highly confidential information with professionalism and discretion. Liaise with internal stakeholders, Head Officeand key clients and peer banks on behalf of the GM. Support preparation of branch reports, management information, and governance documentation. Take the minutes for relevant committee (i.e. Executive Committee) and distribute to relevant departments. Assist with the planning and coordination of client functions, senior executive visits, and other events. Provide administrative support for strategic projects and branch initiatives as required. Review operating practices and implement improvements where necessary. Review and edit correspondence, communications, presentations and other documents. File and retrieve documents and reference materials. Conduct research, assemble and analyse data to prepare reports and documents. Organize schedule and coordinate with relevant parties for meetings etc. Organize diary of General Manager and adhere to important tasks/deadlines. People Receive and interact with incoming visitors. Liaise with internal staff at all levels. Interact with external clients. Arrange and coordinate meetings and events. Monitor, respond to and distribute incoming communications. Assist with all aspects of Senior Bank delegates and their visits to the UK. Customer Acting with discretion, tact and diplomacy. To assist with any customer administrative tasks. Handle general enquiries for customers/bank. Compliance & Risk Management Comply with all applicable regulations, rules, codes, guidelines and standards set by regulators and the Bank, and carry out duties with high integrity; and Adhere to all established risk control guidelines, procedures and measures to identify, assess, report, mitigate and monitor the risks involved in the day-to-day work. Executive Personal Assistant - The Skills You'll Need to Succeed: Native level of spoken and written Cantonese, with fluent English and Mandarin Extensive experience as an Executive Assistant in supporting senior executives, preferably within banking or financial services but not essential Experience in drafting report, preparing MI, doing the PowerPoint presentation, doing the summary from the policies and procedures as well as departmental meetings etc. Degree-qualified (Business Administration, Finance, or related discipline preferred) Highly organized, proactive and capable of managing multiple priorities in a fast-paced environment. Good attention to details Strong interpersonal skills and confidence when liaising with senior stakeholders across different time zones and cultures High degree of integrity and discretion in handling confidential matters Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experienced in preparing executive documents and reports Experienced in using Power BI, Tableau or AI tools/software is preferred Professional, polished, and reliable. Self-motivated and resourceful, with the ability to anticipate needs and act independently Calm under pressure, adaptable, and able to work effectively with minimal supervision. Collaborative and culturally sensitive, with a respectful and discreet working style Please view all our Team China jobs at people-first-recruitment Please follow us on Linkedin: people-first-team-china We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
Jan 12, 2026
Full time
To see more Chinese jobs please follow us on WeChat: teamchinapf AND pfteamchina Ref: 23247 The Skills You'll Need: Cantonese to native level, with fluent English and Mandarin. EA experience, including draft report, prepare MI, PowerPoint presentation, do the summary from the policies and procedures as well as departmental meetings etc. in a corporate environment, preferably in Banking or Finance sector. Your New Salary: 40-65k depending on experience + bonus Location: Central London Job status : Permanent. Hybrid working, with 1 day WFH Report to: General Manager Summary: The Executive Personal Assistant (EPA) will act as a trusted professional partner to support the General Manager (GM), including draft report, prepare MI, do the PowerPoint presentation, do the summary from the policies and procedures as well as departmental meetings etc. The ideal candidate will have extensive experience supporting senior executives in the banking or financial services sector, or in a corporate environment, with excellent organisational and report writing/presentation skills, discretion, and cultural awareness. Executive Personal Assistant - What You'll be Doing Each Day: Process Provide comprehensive executive support to the GM. Prepare agendas, briefing notes, presentations, and follow-up actions for internal and external meetings. Handle highly confidential information with professionalism and discretion. Liaise with internal stakeholders, Head Officeand key clients and peer banks on behalf of the GM. Support preparation of branch reports, management information, and governance documentation. Take the minutes for relevant committee (i.e. Executive Committee) and distribute to relevant departments. Assist with the planning and coordination of client functions, senior executive visits, and other events. Provide administrative support for strategic projects and branch initiatives as required. Review operating practices and implement improvements where necessary. Review and edit correspondence, communications, presentations and other documents. File and retrieve documents and reference materials. Conduct research, assemble and analyse data to prepare reports and documents. Organize schedule and coordinate with relevant parties for meetings etc. Organize diary of General Manager and adhere to important tasks/deadlines. People Receive and interact with incoming visitors. Liaise with internal staff at all levels. Interact with external clients. Arrange and coordinate meetings and events. Monitor, respond to and distribute incoming communications. Assist with all aspects of Senior Bank delegates and their visits to the UK. Customer Acting with discretion, tact and diplomacy. To assist with any customer administrative tasks. Handle general enquiries for customers/bank. Compliance & Risk Management Comply with all applicable regulations, rules, codes, guidelines and standards set by regulators and the Bank, and carry out duties with high integrity; and Adhere to all established risk control guidelines, procedures and measures to identify, assess, report, mitigate and monitor the risks involved in the day-to-day work. Executive Personal Assistant - The Skills You'll Need to Succeed: Native level of spoken and written Cantonese, with fluent English and Mandarin Extensive experience as an Executive Assistant in supporting senior executives, preferably within banking or financial services but not essential Experience in drafting report, preparing MI, doing the PowerPoint presentation, doing the summary from the policies and procedures as well as departmental meetings etc. Degree-qualified (Business Administration, Finance, or related discipline preferred) Highly organized, proactive and capable of managing multiple priorities in a fast-paced environment. Good attention to details Strong interpersonal skills and confidence when liaising with senior stakeholders across different time zones and cultures High degree of integrity and discretion in handling confidential matters Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experienced in preparing executive documents and reports Experienced in using Power BI, Tableau or AI tools/software is preferred Professional, polished, and reliable. Self-motivated and resourceful, with the ability to anticipate needs and act independently Calm under pressure, adaptable, and able to work effectively with minimal supervision. Collaborative and culturally sensitive, with a respectful and discreet working style Please view all our Team China jobs at people-first-recruitment Please follow us on Linkedin: people-first-team-china We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation. People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability. People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers. Please note that by applying for this job you accept our Terms of Use and Privacy Policy which can be found on our website.
EFL Assistant Director of Studies (ADoS) Job Description Title: Assistant Director of Studies (ADoS) Job Type: Residential, Full-Time Reports to: Director of Studies Country: United Kingdom Location: London King's, London Uxbridge, Reading, Guildford, Worcester, Dover, Oxford, Edinburgh Dates: June 27th to July 30th 2026 (possibility of extension in some centres) Mission Statement Move Language Ahead is committed to providing industry leading safe, educational, and cultural programmes to students from around the world. Students, families and agents choose MLA for the quality of our language courses, trust of our brand and meticulous attention to detail in our packages. Welfare and Safeguarding Statement MLA is committed to the welfare and safeguarding of children, young people and adults at risk. All students should feel safe within all areas of our seasonal programme. Staff working with young learners undergo safer recruitment process including online or face-to-face interviews, record checks of references and background checks in line with country regulations. Position Overview Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the Director of Studies in ensuring the smooth running of the academic programme Assist the Director of Studies with all administrative tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment includes all meals and accommodation 4-weeks June 27th to July 30th 2026 (Possibility of extension in some centres) Responsibilities The Assistant Director of Studies will support the Director of Studies in managing the academic life of the centre, deliver high quality, communicative Task-Based EFL lessons, motivate and inspire teachers, manage staff and lead CPD and safeguarding programmes. Requirements Must have a UK passport/right to work in the UK and a valid DBS (England & Wales) or PVG (Scotland). If based outside the UK also a Criminal Record Check from your country of residence. Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers. Be proficient in the use of IT. DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate). PGCE/PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL. PGCE in English/Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards). Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component. Desirable EFL Summer School Teaching/Managerial experience in the UK. Teacher Management experience. Teacher Training experience. Enhanced DBS/PVG registered on the Update Service. First Aid Qualification. Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining professional boundaries. Display absolute commitment to the highest standards of professional behaviour and promote the welfare and safeguarding of children. Excellent communication skills (verbal, written and interpersonal). Be committed to continuous personal and professional development. Team player. Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning. Be determined, extremely well-organised and hard-working. Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT. Ability to provide creative ideas to supplement programme curriculum to facilitate learning. Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. Schedule Residential ADoS contracts a 6 day week with one 24 hour period off per week. Contracts up to 42 working hours over a 7 day session with one day off per week. You may be required to assist outside your working hours to ensure the smooth running of the centre. Compensation From GBP 560 to GBP 575 per week, plus 12.07% holiday (GBP 627 to GBP 644 per week). Residential rates include full board and lodging. Paid training and induction. Work as part of a strong team and gain experience. Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics. Returning staff will receive a bonus of GBP 150 after completing their full contract. Please note that due to the logistics of the employment, you may be required to move to another centre where extra staff are required. Only in this case will we cover all travel expenses that may be incurred. Code of Conduct Actively support MLA in its mission to provide top quality programmes, comply with management requests, be dressed in a presentable professional way, start on time, develop a good rapport with students and group leaders, follow the code of conduct specifically detailed in your Handbook. Equality Statement MLA Move Language Ahead is an equal opportunity employer dedicated to excellence through diversity and does not discriminate on the basis of age, gender, marital status, being pregnant or on maternity leave, race, disability, sexual orientation or expression, religion, beliefs, or any other non job related criteria.
Jan 12, 2026
Full time
EFL Assistant Director of Studies (ADoS) Job Description Title: Assistant Director of Studies (ADoS) Job Type: Residential, Full-Time Reports to: Director of Studies Country: United Kingdom Location: London King's, London Uxbridge, Reading, Guildford, Worcester, Dover, Oxford, Edinburgh Dates: June 27th to July 30th 2026 (possibility of extension in some centres) Mission Statement Move Language Ahead is committed to providing industry leading safe, educational, and cultural programmes to students from around the world. Students, families and agents choose MLA for the quality of our language courses, trust of our brand and meticulous attention to detail in our packages. Welfare and Safeguarding Statement MLA is committed to the welfare and safeguarding of children, young people and adults at risk. All students should feel safe within all areas of our seasonal programme. Staff working with young learners undergo safer recruitment process including online or face-to-face interviews, record checks of references and background checks in line with country regulations. Position Overview Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the Director of Studies in ensuring the smooth running of the academic programme Assist the Director of Studies with all administrative tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment includes all meals and accommodation 4-weeks June 27th to July 30th 2026 (Possibility of extension in some centres) Responsibilities The Assistant Director of Studies will support the Director of Studies in managing the academic life of the centre, deliver high quality, communicative Task-Based EFL lessons, motivate and inspire teachers, manage staff and lead CPD and safeguarding programmes. Requirements Must have a UK passport/right to work in the UK and a valid DBS (England & Wales) or PVG (Scotland). If based outside the UK also a Criminal Record Check from your country of residence. Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers. Be proficient in the use of IT. DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate). PGCE/PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL. PGCE in English/Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards). Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component. Desirable EFL Summer School Teaching/Managerial experience in the UK. Teacher Management experience. Teacher Training experience. Enhanced DBS/PVG registered on the Update Service. First Aid Qualification. Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining professional boundaries. Display absolute commitment to the highest standards of professional behaviour and promote the welfare and safeguarding of children. Excellent communication skills (verbal, written and interpersonal). Be committed to continuous personal and professional development. Team player. Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning. Be determined, extremely well-organised and hard-working. Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT. Ability to provide creative ideas to supplement programme curriculum to facilitate learning. Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. Schedule Residential ADoS contracts a 6 day week with one 24 hour period off per week. Contracts up to 42 working hours over a 7 day session with one day off per week. You may be required to assist outside your working hours to ensure the smooth running of the centre. Compensation From GBP 560 to GBP 575 per week, plus 12.07% holiday (GBP 627 to GBP 644 per week). Residential rates include full board and lodging. Paid training and induction. Work as part of a strong team and gain experience. Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics. Returning staff will receive a bonus of GBP 150 after completing their full contract. Please note that due to the logistics of the employment, you may be required to move to another centre where extra staff are required. Only in this case will we cover all travel expenses that may be incurred. Code of Conduct Actively support MLA in its mission to provide top quality programmes, comply with management requests, be dressed in a presentable professional way, start on time, develop a good rapport with students and group leaders, follow the code of conduct specifically detailed in your Handbook. Equality Statement MLA Move Language Ahead is an equal opportunity employer dedicated to excellence through diversity and does not discriminate on the basis of age, gender, marital status, being pregnant or on maternity leave, race, disability, sexual orientation or expression, religion, beliefs, or any other non job related criteria.
Executive Assistant to the Chief People Officer Full Time Hybrid Permanent Mid Kent We have a rare opportunity to join our client, one of the largest charitable foundations in Europe, as an Executive Assistant within a team supporting the CPO. You will be providing efficient and responsive secretarial and administrative support, including diary and inbox management, as well as organising staff events. Key Responsibilities: Provide the CPO with a full range of secretarial and administrative support. Manage a complex and ever-changing diary, including scheduling meetings, appointments and travel. Act as the primary point of contact for all matters relating to the CPO and senior stakeholdes. Monitor and prioritise emails and incoming communications on behalf of the CPO. Coordinate and organise internal and external events. Plan and deliver seminars, networking events, and conferences. Prepare documents, reports, and presentations as required. Build strong working relationships across all levels of the organisation and with external stakeholders. About You: Strong experience working as an Executive/Personal Assistant. Computer literate with a strong understanding of MS Office. Excellent communication and interpersonal skills. Highly organised, adaptable, and able to manage competing priorities. Strong attention to detail and a professional, confident manner. Proven experience supporting senior executives. Excellent attention to detail and a proactive approach. If you meet the above criteria, don t hesitate apply now for immediate consideration. This role is being handled by Nicole Howe and Holly Ensoll, Business Support Consultants for Pearson Whiffin Recruitment Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Jan 10, 2026
Full time
Executive Assistant to the Chief People Officer Full Time Hybrid Permanent Mid Kent We have a rare opportunity to join our client, one of the largest charitable foundations in Europe, as an Executive Assistant within a team supporting the CPO. You will be providing efficient and responsive secretarial and administrative support, including diary and inbox management, as well as organising staff events. Key Responsibilities: Provide the CPO with a full range of secretarial and administrative support. Manage a complex and ever-changing diary, including scheduling meetings, appointments and travel. Act as the primary point of contact for all matters relating to the CPO and senior stakeholdes. Monitor and prioritise emails and incoming communications on behalf of the CPO. Coordinate and organise internal and external events. Plan and deliver seminars, networking events, and conferences. Prepare documents, reports, and presentations as required. Build strong working relationships across all levels of the organisation and with external stakeholders. About You: Strong experience working as an Executive/Personal Assistant. Computer literate with a strong understanding of MS Office. Excellent communication and interpersonal skills. Highly organised, adaptable, and able to manage competing priorities. Strong attention to detail and a professional, confident manner. Proven experience supporting senior executives. Excellent attention to detail and a proactive approach. If you meet the above criteria, don t hesitate apply now for immediate consideration. This role is being handled by Nicole Howe and Holly Ensoll, Business Support Consultants for Pearson Whiffin Recruitment Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Executive Assistant Full Time Hybrid Permanent Mid Kent An exciting opportunity has arisen for an Executive Assistant to work for our client based in Kings Hill. We are seeking an exceptionally organised and proactive Executive Assistant to provide high-level support to the CEO. This is a pivotal role requiring professionalism, discretion, and the ability to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Provide the CEO with a full range of secretarial and administrative support. Manage a complex and ever-changing diary, including scheduling meetings, appointments and travel. Act as the primary point of contact for all matters relating to the CEO and C-Suite. Monitor and prioritise emails and incoming communications on behalf of the CEO. Coordinate and organise internal and external events. Plan and deliver seminars, networking events, and conferences. Prepare documents, reports, and presentations as required. Build strong working relationships across all levels of the organisation and with external stakeholders. About You: Strong experience working as an Executive/Personal Assistant. Computer literate with a strong understanding of MS Office. Excellent communication and interpersonal skills. Highly organised, adaptable, and able to manage competing priorities. Strong attention to detail and a professional, confident manner. Proven experience supporting senior executives. Excellent attention to detail and a proactive approach. If you meet the above criteria, don t hesitate apply now for immediate consideration. This role is being handled by Nicole Howe and Holly Ensoll, Business Support Consultants for Pearson Whiffin Recruitment Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Jan 10, 2026
Full time
Executive Assistant Full Time Hybrid Permanent Mid Kent An exciting opportunity has arisen for an Executive Assistant to work for our client based in Kings Hill. We are seeking an exceptionally organised and proactive Executive Assistant to provide high-level support to the CEO. This is a pivotal role requiring professionalism, discretion, and the ability to manage a wide range of responsibilities in a fast-paced environment. Key Responsibilities: Provide the CEO with a full range of secretarial and administrative support. Manage a complex and ever-changing diary, including scheduling meetings, appointments and travel. Act as the primary point of contact for all matters relating to the CEO and C-Suite. Monitor and prioritise emails and incoming communications on behalf of the CEO. Coordinate and organise internal and external events. Plan and deliver seminars, networking events, and conferences. Prepare documents, reports, and presentations as required. Build strong working relationships across all levels of the organisation and with external stakeholders. About You: Strong experience working as an Executive/Personal Assistant. Computer literate with a strong understanding of MS Office. Excellent communication and interpersonal skills. Highly organised, adaptable, and able to manage competing priorities. Strong attention to detail and a professional, confident manner. Proven experience supporting senior executives. Excellent attention to detail and a proactive approach. If you meet the above criteria, don t hesitate apply now for immediate consideration. This role is being handled by Nicole Howe and Holly Ensoll, Business Support Consultants for Pearson Whiffin Recruitment Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
A global hospitality company in Watford is seeking a dedicated Personal Assistant to support senior leadership in administrative tasks and coordination of meetings. This full-time role emphasizes organizational skills and proactivity, including diary management, travel arrangements, and liaising with stakeholders. The ideal candidate will manage confidential information while demonstrating excellent communication and attention to detail. Join a team that values exceptional customer service and offers growth opportunities.
Jan 10, 2026
Full time
A global hospitality company in Watford is seeking a dedicated Personal Assistant to support senior leadership in administrative tasks and coordination of meetings. This full-time role emphasizes organizational skills and proactivity, including diary management, travel arrangements, and liaising with stakeholders. The ideal candidate will manage confidential information while demonstrating excellent communication and attention to detail. Join a team that values exceptional customer service and offers growth opportunities.
Personal Assistant to CEO, MD & Finance Director Location: Poole Hours: Mon-Fri, 08:30-17:00 Salary: 40,000 We are looking for an experienced Personal Assistant to provide high-level support to the CEO, Managing Director, and Finance Director. This is a key role ensuring the smooth running of the Executive Team through diary management, meeting coordination, document preparation, and confidential administrative support. What you'll do: Manage diaries and inboxes for senior executives Prepare meeting packs, take accurate minutes, and circulate promptly Handle HR admin including contracts, letters, and appraisals Organise company events and communications (newsletter, intranet) Maintain discretion and professionalism at all times What we're looking for: Proven PA/Executive Assistant experience Excellent organisational and communication skills Proficient in Microsoft Office Ability to prioritise and meet deadlines Discreet, proactive, and professional Why join us? Work closely with senior leadership in a varied, rewarding role. Enjoy a competitive salary, pension, health insurance, and paid parking. What to do next? Please upload your CV, Interviews will be held next week and starting date will be this side of Christmas Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 09, 2026
Full time
Personal Assistant to CEO, MD & Finance Director Location: Poole Hours: Mon-Fri, 08:30-17:00 Salary: 40,000 We are looking for an experienced Personal Assistant to provide high-level support to the CEO, Managing Director, and Finance Director. This is a key role ensuring the smooth running of the Executive Team through diary management, meeting coordination, document preparation, and confidential administrative support. What you'll do: Manage diaries and inboxes for senior executives Prepare meeting packs, take accurate minutes, and circulate promptly Handle HR admin including contracts, letters, and appraisals Organise company events and communications (newsletter, intranet) Maintain discretion and professionalism at all times What we're looking for: Proven PA/Executive Assistant experience Excellent organisational and communication skills Proficient in Microsoft Office Ability to prioritise and meet deadlines Discreet, proactive, and professional Why join us? Work closely with senior leadership in a varied, rewarding role. Enjoy a competitive salary, pension, health insurance, and paid parking. What to do next? Please upload your CV, Interviews will be held next week and starting date will be this side of Christmas Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Oxford University Hospitals NHS Foundation Trust
Oxford, Oxfordshire
Data and Admin Manager - Intestinal Failure NHS AfC: Band 5 Main area Administration Grade NHS AfC: Band 5 Contract Permanent Hours Part time - 25 hours per week Job ref 321-SW B5-EXT Site John Radcliffe Hospitals Town Oxford Salary £31,049 - £37,796 Per annum Pro rata Salary period Yearly Closing 20/01/:59 Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit Job overview The Data and Admin Manager will organise the management and treatment for patients with Intestinal Failure in England, the NHS has divided the country into a number of regions. Oxford University Hospitals NHS Foundation Trust (OUH) was awarded the tender to provide care for these patients across the Buckinghamshire, Oxfordshire and Berkshire region (BOB). A key component of this post includes the collection of data across the region and the delivery of data to NHS England. The post holder must be IT literate, and an excellent communicator and team player. Main duties of the job The post holder will lead on development and coordination of the IT aspects of the service and associated projects. The role involves high levels of interaction with all members of the Multidisciplinary Team (MDT) to understand user requirements and specification, including improvements to standard requirements, and providing adaptive solutions to the needs of specific studies. The post holder will be responsible for ensuring that the data systems meets information governance and data security requirements, and that confidentiality of our volunteers is maintained. Working for our organisation Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel . In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospital's promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism. Detailed job description and main responsibilities General Administrative Duties Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner. Data and Performance Management Take a lead role in the clinical data management of the service. Manage access control and security of the database(s) Maintain and tailor databases and their associated application tools according to the needs of the team Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary. Implementing dataset reporting arrangements for all partners Produce data summaries and custom data exports at the request of the leads. General Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents. Investigate and co-ordinate responses to informal and formal patient complaints. Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities. Person specification MS office skills, powerpoint Minute taking High standard of spoken and written English Evidence of positive approach to working in complex environments Working with databases Capable of working with minimal supervision NHS Experience Working with databases Working under pressure COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination. Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received. Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments. Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed. Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products. No unsolicited recruitment agency telephone calls or emails. Employer certification / accreditation badges You must have appropriate UK professional registration. Application numbers Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date. Name Emily Dallimore Job title Assistant Service Manager Gastroenterology Email address Additional information Abbie Glover Service manager for Gastroenterology & Hepatology Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: . Vacancies with our PFI partners Domestic / catering / portering services at theJohn Radcliffe Hospital are provided byMitie. Domestic / catering / portering / maintenance engineer services at theChurchill Hospital andNuffield Orthopaedic Centre are provided byG4S. Maintenance engineer services at the John Radcliffe Hospital are provided by Equans. Fraudulent recruiters have been using social media platforms to dupe potential job seekers into divulging personal and financial information. Sophisticated frauds, involving grooming of targeted individuals, shows the fake recruiter asking the unsuspecting job seeker to take part in a fake job interview, either over the phone or via WhatsApp, and also sending fraudulent follow-up correspondence offering job positions. . click apply for full job details
Jan 09, 2026
Full time
Data and Admin Manager - Intestinal Failure NHS AfC: Band 5 Main area Administration Grade NHS AfC: Band 5 Contract Permanent Hours Part time - 25 hours per week Job ref 321-SW B5-EXT Site John Radcliffe Hospitals Town Oxford Salary £31,049 - £37,796 Per annum Pro rata Salary period Yearly Closing 20/01/:59 Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visit Job overview The Data and Admin Manager will organise the management and treatment for patients with Intestinal Failure in England, the NHS has divided the country into a number of regions. Oxford University Hospitals NHS Foundation Trust (OUH) was awarded the tender to provide care for these patients across the Buckinghamshire, Oxfordshire and Berkshire region (BOB). A key component of this post includes the collection of data across the region and the delivery of data to NHS England. The post holder must be IT literate, and an excellent communicator and team player. Main duties of the job The post holder will lead on development and coordination of the IT aspects of the service and associated projects. The role involves high levels of interaction with all members of the Multidisciplinary Team (MDT) to understand user requirements and specification, including improvements to standard requirements, and providing adaptive solutions to the needs of specific studies. The post holder will be responsible for ensuring that the data systems meets information governance and data security requirements, and that confidentiality of our volunteers is maintained. Working for our organisation Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel . In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospital's promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism. Detailed job description and main responsibilities General Administrative Duties Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner. Data and Performance Management Take a lead role in the clinical data management of the service. Manage access control and security of the database(s) Maintain and tailor databases and their associated application tools according to the needs of the team Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary. Implementing dataset reporting arrangements for all partners Produce data summaries and custom data exports at the request of the leads. General Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents. Investigate and co-ordinate responses to informal and formal patient complaints. Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities. Person specification MS office skills, powerpoint Minute taking High standard of spoken and written English Evidence of positive approach to working in complex environments Working with databases Capable of working with minimal supervision NHS Experience Working with databases Working under pressure COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination. Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received. Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments. Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed. Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products. No unsolicited recruitment agency telephone calls or emails. Employer certification / accreditation badges You must have appropriate UK professional registration. Application numbers Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date. Name Emily Dallimore Job title Assistant Service Manager Gastroenterology Email address Additional information Abbie Glover Service manager for Gastroenterology & Hepatology Band 5 Nurse and Band 2 Healthcare Support Worker recruitment is centralised, meaning when you apply you will be considered for a number of roles across the Trust. If you have any questions please email: . Vacancies with our PFI partners Domestic / catering / portering services at theJohn Radcliffe Hospital are provided byMitie. Domestic / catering / portering / maintenance engineer services at theChurchill Hospital andNuffield Orthopaedic Centre are provided byG4S. Maintenance engineer services at the John Radcliffe Hospital are provided by Equans. Fraudulent recruiters have been using social media platforms to dupe potential job seekers into divulging personal and financial information. Sophisticated frauds, involving grooming of targeted individuals, shows the fake recruiter asking the unsuspecting job seeker to take part in a fake job interview, either over the phone or via WhatsApp, and also sending fraudulent follow-up correspondence offering job positions. . click apply for full job details
Circa £38,000 per annum Permanent Part home/Part office (London) based UNICEF ensures more of the world's children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we're not going to stop until the world is a safe place for all our children. This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as an Executive Assistant. This role will provide support to the Chief Finance and Operations Officer. This includes a range of responsibilities, full administrative support, secretarial duties, and project coordination for crucial cross-organisational initiatives, ensuring seamless execution and impactful outcomes. We are seeking a candidate with proven experience in providing high-level support, adeptly managing complex diaries, and skillfully coordinating major meetings, events, and projects. The ideal candidate will have a track record of effectively supporting multi-stakeholder programs, making decisions with agreed parameters, and demonstrating strong communication and leadership skills. Additionally, the ability to prioritize effectively in a dynamic environment and take proactive steps to address challenges is essential for success in this role. Act now and visit the website via the apply button to apply online. Closing date: 5pm, Thursday 22 January 2026. Interview date: Thursday 12 February 2026. In return, we offer: excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools) outstanding training and learning opportunities and the support to flourish in your role impressive open plan office space and facilities on the Queen Elizabeth Olympic Park an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children. the opportunity to work in a leading children's organisation making a difference to children around the world Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process. We anticipate most colleagues will work two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London (change to Scotland address if appropriate) and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances. We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children. UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit. The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences. We only accept online applications as this saves us money, making more funds available for us to help ensure children's rights. If you require support in completing the online form or an application form in an alternative format, please contact Supporter Care on during office hours. If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates. Registered Charity Nos. (England and Wales) SC043677 (Scotland)
Jan 09, 2026
Full time
Circa £38,000 per annum Permanent Part home/Part office (London) based UNICEF ensures more of the world's children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we're not going to stop until the world is a safe place for all our children. This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as an Executive Assistant. This role will provide support to the Chief Finance and Operations Officer. This includes a range of responsibilities, full administrative support, secretarial duties, and project coordination for crucial cross-organisational initiatives, ensuring seamless execution and impactful outcomes. We are seeking a candidate with proven experience in providing high-level support, adeptly managing complex diaries, and skillfully coordinating major meetings, events, and projects. The ideal candidate will have a track record of effectively supporting multi-stakeholder programs, making decisions with agreed parameters, and demonstrating strong communication and leadership skills. Additionally, the ability to prioritize effectively in a dynamic environment and take proactive steps to address challenges is essential for success in this role. Act now and visit the website via the apply button to apply online. Closing date: 5pm, Thursday 22 January 2026. Interview date: Thursday 12 February 2026. In return, we offer: excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools) outstanding training and learning opportunities and the support to flourish in your role impressive open plan office space and facilities on the Queen Elizabeth Olympic Park an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children. the opportunity to work in a leading children's organisation making a difference to children around the world Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process. We anticipate most colleagues will work two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London (change to Scotland address if appropriate) and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances. We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children. UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit. The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences. We only accept online applications as this saves us money, making more funds available for us to help ensure children's rights. If you require support in completing the online form or an application form in an alternative format, please contact Supporter Care on during office hours. If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates. Registered Charity Nos. (England and Wales) SC043677 (Scotland)
Board Secretary & Executive Assistant to Chief Executive - Maternity Cover As the Trust's EA and Board Secretary, you will provide proactive, efficient, adaptable and professional support to the Executive team, Board Chair and committee Chairs. You will be responsible for the administrative management of the Board, Committee and Executive meetings, with additional wider functions of supporting with document management and archiving. This is a position of trust, providing the highest level of support to the Executive team and Board of Trustees. You are key to the management of the Chief Executive's schedule and controlling the flow of information, requiring a high level of initiative and personal judgement. You will be required to maintain an understanding of the Trust's strategic priorities and apply this awareness to support the Executive team and Board of Trustees. This role requires a high level of proactivity and organisation skills as well as attention to detail, sound judgement, flexibility, and the ability to work to absolute deadlines. With excellent interpersonal skills, requiring negotiation and influencing across senior staff and an understanding of Executive and Board challenges and approaches within a complex, charitable environment. You will provide first-class support across a full spectrum of administrative, project, networking, and analytical activities for the Trust's Chief Executive and, as required, for the other Directors and the Chair of the Board and sub-committees. This will involve comprehensive day-to-day support in the form of diary management, acting as the first point of contact on all communication matters, arranging meetings and providing a full range of administrative and secretariat support for key meetings and visits.
Jan 09, 2026
Seasonal
Board Secretary & Executive Assistant to Chief Executive - Maternity Cover As the Trust's EA and Board Secretary, you will provide proactive, efficient, adaptable and professional support to the Executive team, Board Chair and committee Chairs. You will be responsible for the administrative management of the Board, Committee and Executive meetings, with additional wider functions of supporting with document management and archiving. This is a position of trust, providing the highest level of support to the Executive team and Board of Trustees. You are key to the management of the Chief Executive's schedule and controlling the flow of information, requiring a high level of initiative and personal judgement. You will be required to maintain an understanding of the Trust's strategic priorities and apply this awareness to support the Executive team and Board of Trustees. This role requires a high level of proactivity and organisation skills as well as attention to detail, sound judgement, flexibility, and the ability to work to absolute deadlines. With excellent interpersonal skills, requiring negotiation and influencing across senior staff and an understanding of Executive and Board challenges and approaches within a complex, charitable environment. You will provide first-class support across a full spectrum of administrative, project, networking, and analytical activities for the Trust's Chief Executive and, as required, for the other Directors and the Chair of the Board and sub-committees. This will involve comprehensive day-to-day support in the form of diary management, acting as the first point of contact on all communication matters, arranging meetings and providing a full range of administrative and secretariat support for key meetings and visits.
PA / Executive Assistant Based in Huddersfield 6 - 12 Month Contract Salary: c.£40,000 (Equivalent) 4 days working in the office, o ccasional travel to other sites About the Role: We are seeking an experienced and highly organised Personal Assistant / Executive Assistant to provide exceptional support at executive level within a fast-paced, dynamic environment. This is a key role requiring autonomy, proactive thinking, and the ability to manage responsibilities independently while building strong relationships across all levels of the organisation. Responsibilities: Provide high-quality PA/executive-level support, managing diaries, communications, and daily priorities Work independently with minimal supervision, taking ownership of tasks and anticipating needs Build strong, professional relationships with stakeholders at all levels-internal and external Prepare, coordinate, and distribute board-level packs, ensuring all materials are accurate, on time, and professionally presented Manage pre-meeting briefing materials and follow up on post-meeting actions Maintain meticulous attention to detail across all documents, communications, and administrative tasks Support with route-wide coordination and occasional travel as required Requirements: Proven experience in PA or Executive Assistant roles Excellent organisational skills and proactive working style Ability to work autonomously and manage competing priorities Strong stakeholder engagement and relationship-building skills Exceptional attention to detail and accuracy Experience producing board-level documentation and managing governance processes Experience in the Rail or Construction sector is an advantage, but not essential If this is something that is of interest please do apply with your most up to date CV and we will be in touch.
Jan 09, 2026
Contractor
PA / Executive Assistant Based in Huddersfield 6 - 12 Month Contract Salary: c.£40,000 (Equivalent) 4 days working in the office, o ccasional travel to other sites About the Role: We are seeking an experienced and highly organised Personal Assistant / Executive Assistant to provide exceptional support at executive level within a fast-paced, dynamic environment. This is a key role requiring autonomy, proactive thinking, and the ability to manage responsibilities independently while building strong relationships across all levels of the organisation. Responsibilities: Provide high-quality PA/executive-level support, managing diaries, communications, and daily priorities Work independently with minimal supervision, taking ownership of tasks and anticipating needs Build strong, professional relationships with stakeholders at all levels-internal and external Prepare, coordinate, and distribute board-level packs, ensuring all materials are accurate, on time, and professionally presented Manage pre-meeting briefing materials and follow up on post-meeting actions Maintain meticulous attention to detail across all documents, communications, and administrative tasks Support with route-wide coordination and occasional travel as required Requirements: Proven experience in PA or Executive Assistant roles Excellent organisational skills and proactive working style Ability to work autonomously and manage competing priorities Strong stakeholder engagement and relationship-building skills Exceptional attention to detail and accuracy Experience producing board-level documentation and managing governance processes Experience in the Rail or Construction sector is an advantage, but not essential If this is something that is of interest please do apply with your most up to date CV and we will be in touch.
Are you an experienced Office Manager or Personal Assistant who thrives in a fast-paced, people-focused environment? We re looking for a highly organised, proactive, and energetic professional to take charge of office operations, HR support, and executive assistance for senior management. This is a fantastic opportunity to join a growing, family-run business that values teamwork, initiative, and attention to detail. Key Responsibilities As the Office Manager / PA, you ll be responsible for: Office Management: Oversee day-to-day operations, including IT systems, facilities, suppliers, and utilities. HR Support: Manage recruitment, onboarding, training, and HR policies. Fleet Management: Coordinate MOTs, insurance, servicing, and compliance for company vehicles. PA Duties: Provide administrative and diary support to senior management, including travel and expenses. Compliance & QHSE: Maintain accreditations, support audits, and ensure compliance with company standards. Event & Marketing Support: Assist with internal and client events, working with marketing partners to deliver initiatives. You ll play a key role in ensuring the smooth running of operations while supporting the leadership team in achieving business goals. We re looking for someone who is: Experienced Minimum 5 years in Office Management or PA roles (with HR and compliance knowledge). Organised Able to manage multiple projects, priorities, and deadlines. Confident Professional, approachable, and able to work closely with directors and teams. Tech-savvy Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio). Motivated A proactive problem-solver with strong communication and leadership skills. Experience of managing audits such as ISO9001 for example. What s on Offer Competitive salary (dependent on experience) + performance bonus Career progression & professional training opportunities Supportive, collaborative team culture Opportunity to work on landmark residential & commercial projects Company laptop & mobile phone Comprehensive health insurance & pension 20 days annual leave (increasing to 25 after 5 years) + 8 Bank Holidays Why Apply? This role offers the perfect balance of responsibility, variety, and impact . If you re a driven Office Manager or PA who loves creating structure, supporting leadership, and improving processes we d love to hear from you!
Jan 09, 2026
Full time
Are you an experienced Office Manager or Personal Assistant who thrives in a fast-paced, people-focused environment? We re looking for a highly organised, proactive, and energetic professional to take charge of office operations, HR support, and executive assistance for senior management. This is a fantastic opportunity to join a growing, family-run business that values teamwork, initiative, and attention to detail. Key Responsibilities As the Office Manager / PA, you ll be responsible for: Office Management: Oversee day-to-day operations, including IT systems, facilities, suppliers, and utilities. HR Support: Manage recruitment, onboarding, training, and HR policies. Fleet Management: Coordinate MOTs, insurance, servicing, and compliance for company vehicles. PA Duties: Provide administrative and diary support to senior management, including travel and expenses. Compliance & QHSE: Maintain accreditations, support audits, and ensure compliance with company standards. Event & Marketing Support: Assist with internal and client events, working with marketing partners to deliver initiatives. You ll play a key role in ensuring the smooth running of operations while supporting the leadership team in achieving business goals. We re looking for someone who is: Experienced Minimum 5 years in Office Management or PA roles (with HR and compliance knowledge). Organised Able to manage multiple projects, priorities, and deadlines. Confident Professional, approachable, and able to work closely with directors and teams. Tech-savvy Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio). Motivated A proactive problem-solver with strong communication and leadership skills. Experience of managing audits such as ISO9001 for example. What s on Offer Competitive salary (dependent on experience) + performance bonus Career progression & professional training opportunities Supportive, collaborative team culture Opportunity to work on landmark residential & commercial projects Company laptop & mobile phone Comprehensive health insurance & pension 20 days annual leave (increasing to 25 after 5 years) + 8 Bank Holidays Why Apply? This role offers the perfect balance of responsibility, variety, and impact . If you re a driven Office Manager or PA who loves creating structure, supporting leadership, and improving processes we d love to hear from you!
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Jan 09, 2026
Full time
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant / Receptionist Location: High Wycombe (Office Based) Salary: Negotiable depending on relevant experience Hours: Full-time, 40 hours per week (Monday to Friday) Remarkable Jobs are recruiting on behalf of a fast-growing, innovative organisation headquartered in High Wycombe. We are seeking an Executive Assistant / Receptionist to become the professional face of the business while providing high-level executive support to the CEO and wider C-suite. This is a hybrid role , with your time split 50/50 between front-of-house reception responsibilities and Executive Assistant duties . This role is ideal for someone polished, proactive, and exceptionally organised - someone who takes pride in accuracy, checks their work meticulously, and communicates with articulate, professional grammar. Executive Assistant / Receptionist Role As the Executive Assistant / Receptionist , you will deliver an exceptional visitor experience while supporting the CEO and executive leadership team with complex coordination, communication and administration. You must be confident representing senior leaders, managing sensitive information, and producing high-quality written output. Executive Assistant / Receptionist Key Responsibilities Executive Support (Approx. 50%) Provide high-level administrative support to the CEO and C-suite. Coordinate complex diary management, prioritisation and schedules. Book and manage detailed travel itineraries, accommodation and logistics. Prepare professional, accurate board packs and executive-level documentation. Assist with presentation preparation, formatting and administrative support. Draft and proofread emails, reports and communication with polished grammar. Maintain absolute discretion when handling confidential information. Track deadlines, actions and deliverables, ensuring the Exec team remains aligned. Reception & Client Experience (Approx. 50%) Deliver a warm, confident and professional welcome to all visitors. Oversee the reception area, ensuring it reflects company standards. Manage meeting rooms, visitor passes, refreshments and logistics. Support internal events, investor visits and key meetings. Coordinate deliveries, office supplies and general facilities activity. What They Are Looking For Essential: Experience supporting C-suite or senior executives (EA duties essential). Front-of-house or client-facing experience in a professional environment. Exceptional organisational skills - able to juggle multiple priorities smoothly. Impeccable written communication and grammar; someone who proofreads and double-checks their work. Strong attention to detail, accuracy and presentation quality. Confident using MS Office (Word, Excel, PowerPoint) and modern collaboration tools. Proactive, self-driven and able to work with minimal instruction. Desirable: Experience preparing board packs or supporting senior leadership meetings. Exposure to travel coordination, presentations, and executive communication. Familiarity with fast-paced or high-growth businesses. Key Attributes Professional, energetic and articulate. Warm, people-first approach and excellent interpersonal skills. Calm, resilient and able to manage shifting or urgent priorities. Discreet and trustworthy with sensitive information. Takes ownership, anticipates needs, and consistently delivers high-quality work. If you're ready for a varied, visible and impactful role as an Executive Assistant / Receptionist , we'd love to hear from you. Apply now!
Jan 08, 2026
Full time
Executive Assistant / Receptionist Location: High Wycombe (Office Based) Salary: Negotiable depending on relevant experience Hours: Full-time, 40 hours per week (Monday to Friday) Remarkable Jobs are recruiting on behalf of a fast-growing, innovative organisation headquartered in High Wycombe. We are seeking an Executive Assistant / Receptionist to become the professional face of the business while providing high-level executive support to the CEO and wider C-suite. This is a hybrid role , with your time split 50/50 between front-of-house reception responsibilities and Executive Assistant duties . This role is ideal for someone polished, proactive, and exceptionally organised - someone who takes pride in accuracy, checks their work meticulously, and communicates with articulate, professional grammar. Executive Assistant / Receptionist Role As the Executive Assistant / Receptionist , you will deliver an exceptional visitor experience while supporting the CEO and executive leadership team with complex coordination, communication and administration. You must be confident representing senior leaders, managing sensitive information, and producing high-quality written output. Executive Assistant / Receptionist Key Responsibilities Executive Support (Approx. 50%) Provide high-level administrative support to the CEO and C-suite. Coordinate complex diary management, prioritisation and schedules. Book and manage detailed travel itineraries, accommodation and logistics. Prepare professional, accurate board packs and executive-level documentation. Assist with presentation preparation, formatting and administrative support. Draft and proofread emails, reports and communication with polished grammar. Maintain absolute discretion when handling confidential information. Track deadlines, actions and deliverables, ensuring the Exec team remains aligned. Reception & Client Experience (Approx. 50%) Deliver a warm, confident and professional welcome to all visitors. Oversee the reception area, ensuring it reflects company standards. Manage meeting rooms, visitor passes, refreshments and logistics. Support internal events, investor visits and key meetings. Coordinate deliveries, office supplies and general facilities activity. What They Are Looking For Essential: Experience supporting C-suite or senior executives (EA duties essential). Front-of-house or client-facing experience in a professional environment. Exceptional organisational skills - able to juggle multiple priorities smoothly. Impeccable written communication and grammar; someone who proofreads and double-checks their work. Strong attention to detail, accuracy and presentation quality. Confident using MS Office (Word, Excel, PowerPoint) and modern collaboration tools. Proactive, self-driven and able to work with minimal instruction. Desirable: Experience preparing board packs or supporting senior leadership meetings. Exposure to travel coordination, presentations, and executive communication. Familiarity with fast-paced or high-growth businesses. Key Attributes Professional, energetic and articulate. Warm, people-first approach and excellent interpersonal skills. Calm, resilient and able to manage shifting or urgent priorities. Discreet and trustworthy with sensitive information. Takes ownership, anticipates needs, and consistently delivers high-quality work. If you're ready for a varied, visible and impactful role as an Executive Assistant / Receptionist , we'd love to hear from you. Apply now!
