Fees Coordinator & PA to the Bursar (Maternity Cover) Tiverton, Devon About Us Founded in 1604, Blundell s is a co-educational independent school for pupils aged 3 18 years. Boasting excellent facilities and the best in pastoral care, we are committed to providing an outstanding learning experience for all students. Based in 90 acres of beautiful Devon countryside, Blundell s fosters a friendly and open environment where both students and staff can thrive. We are now looking for a Fees Coordinator & PA to the Bursar to join us on a full-time basis for a 12 month maternity cover contract. There may be potential for the PA elements of the role to continue on a permanent basis, depending on the requirements of the organisation. The Benefits - Salary of £28,644 per annum - Four weeks paid holiday plus bank holidays and customary days - Competitive company pension scheme - Free meals during term time - Branded uniform provided (as required) - Extensive induction programme - Focus on CPD and access to training as required - Use of excellent on-site sports facilities, including a gym and outdoor swimming pool - Free staff parking - Market leading employee assistance programme - Access to Cycle to Work scheme - Access to various social activities throughout the year This is a rewarding opportunity for an experienced administrator or PA with a strong background in accountancy, or fees and billing to join our historic and highly regarded organisation. You ll step into a role with plenty of variety, where no two days are the same and you ll have the chance to develop your skills across the finance and support areas. In return, you ll discover a close-knit school community, and a working environment that feels purposeful, human and genuinely rewarding. The Role As Fees Coordinator & PA to the Bursar, you will manage the smooth financial and operational running of the Bursar s office from a financial and administrative standpoint. Specifically, you will manage the administration of school fees and provide a high-level support and PA service to the Bursar. Taking ownership of the end-to-end fees process, you will act as the point of contact for parents within the Bursar s office and ensure all records and systems are maintained accurately. You will also manage confidential matters with the Bursar s office, co-ordinate the diary and meetings, and produce high-quality correspondence and documentation. Additionally, you will: - Produce bills, invoices, statements and reports, - Manage direct debits, bursaries, fees in advance and concessions - Oversee credit control, reconciliations and debt management About You To be considered as our Fees Coordinator & PA to the Bursar, you will need: - Significant previous PA or related administrative experience - Significant previous accountancy, or fees and billing experience - Diary management experience - Excellent verbal and written communication skills - Excellent customer service skills - Exceptional organisational and administrative skills - Strong IT skills, including Word and Excel - Excellent attention to detail and accuracy - A high degree of tact, discretion and confidentiality - The ability to multitask and remain calm under pressure in a fast-paced environment The closing date for this role is 18th January 2026. Other organisations may call this role PA, Personal Assistant, EA, Executive Assistant, Secretary, School Office Administrator, School Administrator, or School Secretary. Webrecruit and Blundell s are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to take the next step in your career as a Fees Coordinator & PA to the Bursar, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Jan 31, 2026
Contractor
Fees Coordinator & PA to the Bursar (Maternity Cover) Tiverton, Devon About Us Founded in 1604, Blundell s is a co-educational independent school for pupils aged 3 18 years. Boasting excellent facilities and the best in pastoral care, we are committed to providing an outstanding learning experience for all students. Based in 90 acres of beautiful Devon countryside, Blundell s fosters a friendly and open environment where both students and staff can thrive. We are now looking for a Fees Coordinator & PA to the Bursar to join us on a full-time basis for a 12 month maternity cover contract. There may be potential for the PA elements of the role to continue on a permanent basis, depending on the requirements of the organisation. The Benefits - Salary of £28,644 per annum - Four weeks paid holiday plus bank holidays and customary days - Competitive company pension scheme - Free meals during term time - Branded uniform provided (as required) - Extensive induction programme - Focus on CPD and access to training as required - Use of excellent on-site sports facilities, including a gym and outdoor swimming pool - Free staff parking - Market leading employee assistance programme - Access to Cycle to Work scheme - Access to various social activities throughout the year This is a rewarding opportunity for an experienced administrator or PA with a strong background in accountancy, or fees and billing to join our historic and highly regarded organisation. You ll step into a role with plenty of variety, where no two days are the same and you ll have the chance to develop your skills across the finance and support areas. In return, you ll discover a close-knit school community, and a working environment that feels purposeful, human and genuinely rewarding. The Role As Fees Coordinator & PA to the Bursar, you will manage the smooth financial and operational running of the Bursar s office from a financial and administrative standpoint. Specifically, you will manage the administration of school fees and provide a high-level support and PA service to the Bursar. Taking ownership of the end-to-end fees process, you will act as the point of contact for parents within the Bursar s office and ensure all records and systems are maintained accurately. You will also manage confidential matters with the Bursar s office, co-ordinate the diary and meetings, and produce high-quality correspondence and documentation. Additionally, you will: - Produce bills, invoices, statements and reports, - Manage direct debits, bursaries, fees in advance and concessions - Oversee credit control, reconciliations and debt management About You To be considered as our Fees Coordinator & PA to the Bursar, you will need: - Significant previous PA or related administrative experience - Significant previous accountancy, or fees and billing experience - Diary management experience - Excellent verbal and written communication skills - Excellent customer service skills - Exceptional organisational and administrative skills - Strong IT skills, including Word and Excel - Excellent attention to detail and accuracy - A high degree of tact, discretion and confidentiality - The ability to multitask and remain calm under pressure in a fast-paced environment The closing date for this role is 18th January 2026. Other organisations may call this role PA, Personal Assistant, EA, Executive Assistant, Secretary, School Office Administrator, School Administrator, or School Secretary. Webrecruit and Blundell s are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to take the next step in your career as a Fees Coordinator & PA to the Bursar, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
The Bishop is seeking a temporary Executive Assistant for a period of three months to support the Diocesan Bishop as effectively as possible in the discharge of his duties; to ensure that the Bishop s Office runs with hospitable warmth and efficiency, and that all core functions are discharged to the highest standard. The Bishop looks to appoint a personable and efficient colleague with an enquiring mind, a proactive approach, good relational skills, and proven administrative competence. General: To provide appropriate support as requested by the Bishop in exercise of his duties To ensure that all contact with the Bishop's office, whether through a personal visit, telephone call or correspondence is dealt with in a timely, courteous, and efficient manner. Advice & Support: To respond to calls, emails, complaints or enquiries or issues and act appropriately on any administration matters that arise To manage the Bishop's diary, aligned to priorities agreed with the Bishop To draft appropriate responses to letters, and other papers, for the Bishop according to need To act as the secretary for Bishop's Staff meetings, and other meetings, including preparing agendas, taking, and producing minutes Safeguarding: All staff working for and with the Bishop will give proper care and attention to matters of safeguarding. This includes attending training and careful handling of confidential information. Data Protection: To oversee all Data Protection issues, including Subject Access Requests, for the Diocesan Bishop's office, including working with relevant staff at Diocesan Office and Diocesan Registrar in ensuring compliance Appointments: To exercise oversight over the process of clergy appointments To work with the Administrative Secretary with regards to the issuing of offer letters Appropriate steps are taken regarding DBS and safeguarding Liaison with the Registrar for the issuing of licences The management of clergy Personal Files, and ensure they are kept up to date and compliant Special Services: Liaise with parishes, Area Deans, and the Cathedral in the planning and administration of confirmation services To liaise with key stakeholders in the planning of Ordinations and the Ordination service including issuing appointment letters and planning of the Ordination Retreat in consultation with the DDVO and IME2 Officer In association with the Administrative Secretary Planning the ordination logistics, minibus, and lunches where necessary Liaising with the Registry regarding the issuing of licenses The purchases of Bibles and Book tokens Manage correspondence regarding the Chrism Eucharist About You Essential Knowledge/Experience: A proven track record in office management, or its equivalent, to an exacting standard, including effective planning of own work and that of others Experience in drafting clear, accurate and sensitive briefing material and longer documents to tight deadlines Evidence of a high level of administrative and organisational ability, including document management skills and a complete understanding of the full Microsoft Office suite Be able to communicate effectively with a wide range of people within the church and those belonging to institutions, organisations and other groups beyond the Church of England. Experience in minute-taking and drafting correspondence Proven problem-solving and analytical skills Attributes: Excellent interpersonal skills, including the ability to establish positive working relationships with senior stakeholders and to represent the Bishop to external partners Patience, resilience, and flexibility Be adaptable and flexible, able to enjoy working under pressure, to prioritise tasks, work to deadlines, and meet a broad set of demands. Have the stamina to cope with a physically, emotionally and spiritually demanding post. Well organised with an excellent eye to detail Able to adjust the working style to the Bishop's preferences and requirements There is an occupational requirement of this post that the post holder is committed to the flourishing of the ministry and mission of the Church of England and the Bishop Desirable: Hold a full driving licence
Jan 30, 2026
Full time
The Bishop is seeking a temporary Executive Assistant for a period of three months to support the Diocesan Bishop as effectively as possible in the discharge of his duties; to ensure that the Bishop s Office runs with hospitable warmth and efficiency, and that all core functions are discharged to the highest standard. The Bishop looks to appoint a personable and efficient colleague with an enquiring mind, a proactive approach, good relational skills, and proven administrative competence. General: To provide appropriate support as requested by the Bishop in exercise of his duties To ensure that all contact with the Bishop's office, whether through a personal visit, telephone call or correspondence is dealt with in a timely, courteous, and efficient manner. Advice & Support: To respond to calls, emails, complaints or enquiries or issues and act appropriately on any administration matters that arise To manage the Bishop's diary, aligned to priorities agreed with the Bishop To draft appropriate responses to letters, and other papers, for the Bishop according to need To act as the secretary for Bishop's Staff meetings, and other meetings, including preparing agendas, taking, and producing minutes Safeguarding: All staff working for and with the Bishop will give proper care and attention to matters of safeguarding. This includes attending training and careful handling of confidential information. Data Protection: To oversee all Data Protection issues, including Subject Access Requests, for the Diocesan Bishop's office, including working with relevant staff at Diocesan Office and Diocesan Registrar in ensuring compliance Appointments: To exercise oversight over the process of clergy appointments To work with the Administrative Secretary with regards to the issuing of offer letters Appropriate steps are taken regarding DBS and safeguarding Liaison with the Registrar for the issuing of licences The management of clergy Personal Files, and ensure they are kept up to date and compliant Special Services: Liaise with parishes, Area Deans, and the Cathedral in the planning and administration of confirmation services To liaise with key stakeholders in the planning of Ordinations and the Ordination service including issuing appointment letters and planning of the Ordination Retreat in consultation with the DDVO and IME2 Officer In association with the Administrative Secretary Planning the ordination logistics, minibus, and lunches where necessary Liaising with the Registry regarding the issuing of licenses The purchases of Bibles and Book tokens Manage correspondence regarding the Chrism Eucharist About You Essential Knowledge/Experience: A proven track record in office management, or its equivalent, to an exacting standard, including effective planning of own work and that of others Experience in drafting clear, accurate and sensitive briefing material and longer documents to tight deadlines Evidence of a high level of administrative and organisational ability, including document management skills and a complete understanding of the full Microsoft Office suite Be able to communicate effectively with a wide range of people within the church and those belonging to institutions, organisations and other groups beyond the Church of England. Experience in minute-taking and drafting correspondence Proven problem-solving and analytical skills Attributes: Excellent interpersonal skills, including the ability to establish positive working relationships with senior stakeholders and to represent the Bishop to external partners Patience, resilience, and flexibility Be adaptable and flexible, able to enjoy working under pressure, to prioritise tasks, work to deadlines, and meet a broad set of demands. Have the stamina to cope with a physically, emotionally and spiritually demanding post. Well organised with an excellent eye to detail Able to adjust the working style to the Bishop's preferences and requirements There is an occupational requirement of this post that the post holder is committed to the flourishing of the ministry and mission of the Church of England and the Bishop Desirable: Hold a full driving licence
Personal Assistant, Permanent position, Basic salary £35,000 - £40,000 - will negotiate for right applicant This is a fantastic opportunity to join a Company who focus on delivering exceptional experiences for their Clients through services like e.g. Enterprise Excellence programmes, Leadership Academies, Performance Mindset Coaching etc. They pride themselves on inspiring excellence and nurturing growth for individuals and teams. Duties include, but not limited to: Being on-site at their office based in Chester, the successful applicant will be managing day-to-day administrative tasks, handling executive-level support, and keep schedules organised through effective diary management. The role also involves ensuring seamless communication within teams, maintaining clerical records, and assisting in coordinating meetings, appointments, and travel arrangements. The role is office based hours, however you will need to be flexible due to the nature of the position. Also, you need to be able to travel as and when needed to meetings etc. Qualifications Proficiency in Personal Assistance and Executive Administrative Assistance Strong Communication skills and the ability to manage professional relationships effectively Experience in Diary Management and organizational skills for scheduling and coordinating tasks Competence in Clerical Skills, including documentation, filing, and managing office correspondence Proven ability to handle confidential information with discretion Exceptional time management, attention to detail, and problem-solving skills Bachelor's degree or relevant experience in administrative support or a related field To apply, please email your CV to (url removed), or contact Sam on (phone number removed).
Jan 30, 2026
Full time
Personal Assistant, Permanent position, Basic salary £35,000 - £40,000 - will negotiate for right applicant This is a fantastic opportunity to join a Company who focus on delivering exceptional experiences for their Clients through services like e.g. Enterprise Excellence programmes, Leadership Academies, Performance Mindset Coaching etc. They pride themselves on inspiring excellence and nurturing growth for individuals and teams. Duties include, but not limited to: Being on-site at their office based in Chester, the successful applicant will be managing day-to-day administrative tasks, handling executive-level support, and keep schedules organised through effective diary management. The role also involves ensuring seamless communication within teams, maintaining clerical records, and assisting in coordinating meetings, appointments, and travel arrangements. The role is office based hours, however you will need to be flexible due to the nature of the position. Also, you need to be able to travel as and when needed to meetings etc. Qualifications Proficiency in Personal Assistance and Executive Administrative Assistance Strong Communication skills and the ability to manage professional relationships effectively Experience in Diary Management and organizational skills for scheduling and coordinating tasks Competence in Clerical Skills, including documentation, filing, and managing office correspondence Proven ability to handle confidential information with discretion Exceptional time management, attention to detail, and problem-solving skills Bachelor's degree or relevant experience in administrative support or a related field To apply, please email your CV to (url removed), or contact Sam on (phone number removed).
Are you highly organised, detail focused and confident handling sensitive information, and are you looking for a role where you can support a busy legal team with essential compliance and administrative work? A respected legal team in Wiltshire is seeking a Compliance Assistant to support its Agriculture and Landed Estates department. This is a role suited to someone who enjoys structure, accuracy and working collaboratively with solicitors, paralegals and support staff. You will play an important part in ensuring the team meets its regulatory obligations while keeping workflows efficient and well organised. Key Responsibilities • Assist with anti-money laundering procedures by collecting, reviewing and maintaining client identification documents in line with KYC requirements • Provide administrative support during internal and external audits, ensuring documents are accessible, complete and accurate • Support client due diligence processes including background checks and risk assessments • Assist with the delivery and monitoring of internal compliance programmes and policies • Input and maintain accurate and confidential data within the case management system • Manage and organise legal documents, case files and correspondence to ensure easy access and regulatory compliance • Maintain accurate and up to date AML and compliance records • Assist in preparing reports for senior management, regulators and auditors, including suspicious activity reports where required • Conduct basic research or gather information to support AML and compliance work • Monitor regulatory changes and assist in implementing updated procedures where necessary Skills and Experience • Experience in an administrative role, ideally within a legal environment • Strong organisational skills with the ability to prioritise multiple tasks • High attention to detail and accuracy • Good written and verbal communication skills • Proficiency in Microsoft Office applications and familiarity with case management systems • Ability to maintain confidentiality and manage sensitive information • Strong interpersonal skills and confidence working within a team • Analytical mindset with good problem-solving ability Qualifications • High school diploma or equivalent required • Associate degree in Business, Legal Studies or a compliance related field is an advantage How do I apply? If this role is of interest and you would like more information, please call George Clayton on or email me at De Lacy Executive will upload your CV to our database and retain some data about you in order to process your application. More information about our processing activities can be found at . Please be assured that all contact is treated in complete confidence and your details will not be passed to a third party without your prior permission. Please note that this advertisement is not a job description and you should satisfy yourself about the full details at interview. De Lacy Executive is an Approved member of the Recruitment and Employment Confederation, which promotes high standards in recruitment practice, and is registered with the Information Commissioners Office. De Lacy Executive complies with all relevant data protection legislation.
Jan 30, 2026
Full time
Are you highly organised, detail focused and confident handling sensitive information, and are you looking for a role where you can support a busy legal team with essential compliance and administrative work? A respected legal team in Wiltshire is seeking a Compliance Assistant to support its Agriculture and Landed Estates department. This is a role suited to someone who enjoys structure, accuracy and working collaboratively with solicitors, paralegals and support staff. You will play an important part in ensuring the team meets its regulatory obligations while keeping workflows efficient and well organised. Key Responsibilities • Assist with anti-money laundering procedures by collecting, reviewing and maintaining client identification documents in line with KYC requirements • Provide administrative support during internal and external audits, ensuring documents are accessible, complete and accurate • Support client due diligence processes including background checks and risk assessments • Assist with the delivery and monitoring of internal compliance programmes and policies • Input and maintain accurate and confidential data within the case management system • Manage and organise legal documents, case files and correspondence to ensure easy access and regulatory compliance • Maintain accurate and up to date AML and compliance records • Assist in preparing reports for senior management, regulators and auditors, including suspicious activity reports where required • Conduct basic research or gather information to support AML and compliance work • Monitor regulatory changes and assist in implementing updated procedures where necessary Skills and Experience • Experience in an administrative role, ideally within a legal environment • Strong organisational skills with the ability to prioritise multiple tasks • High attention to detail and accuracy • Good written and verbal communication skills • Proficiency in Microsoft Office applications and familiarity with case management systems • Ability to maintain confidentiality and manage sensitive information • Strong interpersonal skills and confidence working within a team • Analytical mindset with good problem-solving ability Qualifications • High school diploma or equivalent required • Associate degree in Business, Legal Studies or a compliance related field is an advantage How do I apply? If this role is of interest and you would like more information, please call George Clayton on or email me at De Lacy Executive will upload your CV to our database and retain some data about you in order to process your application. More information about our processing activities can be found at . Please be assured that all contact is treated in complete confidence and your details will not be passed to a third party without your prior permission. Please note that this advertisement is not a job description and you should satisfy yourself about the full details at interview. De Lacy Executive is an Approved member of the Recruitment and Employment Confederation, which promotes high standards in recruitment practice, and is registered with the Information Commissioners Office. De Lacy Executive complies with all relevant data protection legislation.
Job Title: Personal Assistant to Executive Office Location: London (fully on-site) Contract: Interim, up to 3 months (sick cover), starting ASAP Hours: 36 hours per week, Mon-Fri (7 hours 12 minutes per day, excluding lunch) Rate: 25- 27.70 per hour Security Clearance: Valid SC required - candidate must already have this. Key Responsibilities: Provide daily administrative support to three senior leaders, including managing incoming calls, visitors, and correspondence. Organise and maintain complex diaries, scheduling meetings, events, and briefings. Arrange domestic and international travel, accommodation, and itineraries. Prepare materials and briefings for meetings, including Audit & Risk Assurance Committee papers. Monitor financial expenditure and prepare expense claims via Oracle. Build and maintain relationships with internal teams and external stakeholders. Support the Chief Executive's Office team with ad-hoc administrative tasks as required. Maintain the Hospitality Register and assist with correspondence on behalf of senior managers. Act as a professional point of contact for a wide range of stakeholders. Experience and Skills Required: Minimum 5 years' experience supporting senior executives at Director or CEO level. Proven experience managing complex diaries, travel arrangements, and expense processes. Strong administrative and secretariat skills, including note-taking and document preparation. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Oracle. Excellent organisational, time-management, and problem-solving skills. Strong interpersonal skills, diplomacy, and the ability to maintain confidentiality. Flexible, adaptable, and able to take initiative within a collaborative team environment. Additional Information: Subject to a stringent vetting/compliance process. Apply now and take the first step toward an enriching career with us! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Jan 30, 2026
Contractor
Job Title: Personal Assistant to Executive Office Location: London (fully on-site) Contract: Interim, up to 3 months (sick cover), starting ASAP Hours: 36 hours per week, Mon-Fri (7 hours 12 minutes per day, excluding lunch) Rate: 25- 27.70 per hour Security Clearance: Valid SC required - candidate must already have this. Key Responsibilities: Provide daily administrative support to three senior leaders, including managing incoming calls, visitors, and correspondence. Organise and maintain complex diaries, scheduling meetings, events, and briefings. Arrange domestic and international travel, accommodation, and itineraries. Prepare materials and briefings for meetings, including Audit & Risk Assurance Committee papers. Monitor financial expenditure and prepare expense claims via Oracle. Build and maintain relationships with internal teams and external stakeholders. Support the Chief Executive's Office team with ad-hoc administrative tasks as required. Maintain the Hospitality Register and assist with correspondence on behalf of senior managers. Act as a professional point of contact for a wide range of stakeholders. Experience and Skills Required: Minimum 5 years' experience supporting senior executives at Director or CEO level. Proven experience managing complex diaries, travel arrangements, and expense processes. Strong administrative and secretariat skills, including note-taking and document preparation. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Oracle. Excellent organisational, time-management, and problem-solving skills. Strong interpersonal skills, diplomacy, and the ability to maintain confidentiality. Flexible, adaptable, and able to take initiative within a collaborative team environment. Additional Information: Subject to a stringent vetting/compliance process. Apply now and take the first step toward an enriching career with us! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
An exciting opportunity has arisen to join our Category Management team as a Category Administrator supporting the TG Jones News & Magazines Buying Team. This is an excellent entry-level/ graduate role for anyone looking to build a career in Buying, Category Management, or Product Administration within a fast-paced retail environment. Working together with TG Jones, wholesalers, distributors, and store teams, you'll play a key role in ensuring ranges are accurate, compliant, and optimised-supporting delivery of the category sales plan. The role is hybrid, split between the Peterborough office and home, with regular fully funded travel to Swindon. Why This Role Is a Great Fit Join the UK's leading retail sales, marketing and distribution company, with a strong presence in publishing and home entertainment A gateway into Buying and Category Management Exposure to supplier management, data integrity, and cross-functional operations Graduate/ entry level opportunity, ideal for career development and growth Internal Job Title: Ranging Assistant - TG Jones (News & Magazines) Job Opportunity Range Management & Data Accuracy Maintain and update store density files, ensuring space is optimised and not exceeded Conduct regular range reviews, including removal of zero sellers and discontinued lines Communication & Collaboration Liaise with wholesalers (e.g., Smiths News and InPost), coordinating monthly account meetings Provide stores with updates on opening times or seasonal/public holiday adjustments Customer & Store Support Respond to customer service queries promptly and professionally Support cross-functional meetings both internally and with customers, contributing administrative accuracy and commercial awareness Company Benefits Benefits That Work for You We offer a comprehensive benefits package to support your wellbeing and lifestyle, including: 28 days holiday plus bank holidays (pro rata) Contributory pension, life assurance, and income protection Learning and development opportunities Executive coaching and mentoring available to all Informal hybrid working Additional leave: volunteering, family-friendly, and loyalty schemes Wellbeing support, including our Employee Assistance Programme On-site gym and parking at Stuart House, Peterborough Reward Gateway scheme - Smart Spending App Plus flexible, salary-sacrifice options: Private medical insurance Car scheme Holiday purchase scheme Essential Skills Strong administrative skillset with excellent organisational capability Confident communicator with professional written and verbal skills High attention to detail and numerical accuracy Strong interpersonal skills with the ability to collaborate across teams and stakeholders Proactive, positive attitude with a drive to take ownership and deliver high-quality work Commitment to excellent customer service Ability to work at pace while managing multiple deadlines Microsoft Office Suite - including outlook and excel Frontline Group is made up of three dynamic business units- Frontline Distribution Solutions, Frontline Retail Solutions , and Gold Key Media -supported by key enabling functions. United by our mission to ' Make the Complex Simple' , we're the UK's leading retail sales, marketing, and distribution company, with a strong presence in publishing and home entertainment. Who We Work With We partner with iconic UK magazine publishers, representing titles like Radio Times , Good Housekeeping , TV Choice , Heat , Top Gear , Grazia , Vogue , Cosmopolitan , Empire , National Geographic , and many more. We also work with major film studios to manage DVD distribution in grocery retail: and run the book category for retailers such as Morrisons and Waitrose. We are currently expanding into additional categories such as music, collectables and other exciting products. At Gold Key Media we work closely with key venues such as four and five star hotels, airport lounges and world famous events internationally. What We Do We collaborate with UK and international retailers, wholesalers, and supply chain partners to deliver on our clients' commercial goals with the vision to be the most valued Distribution and Retail solutions partner. Through Gold Key Media, we also manage premium brand placements across global events, travel hubs, and hospitality venues. Who We Are Jointly owned by Bauer Media and Immediate Media Company (Hubert Burda Media), Frontline Group offers career opportunities across a wide range of business areas. We're passionate about developing talent and have a strong track record of helping our people grow and thrive.
Jan 29, 2026
Full time
An exciting opportunity has arisen to join our Category Management team as a Category Administrator supporting the TG Jones News & Magazines Buying Team. This is an excellent entry-level/ graduate role for anyone looking to build a career in Buying, Category Management, or Product Administration within a fast-paced retail environment. Working together with TG Jones, wholesalers, distributors, and store teams, you'll play a key role in ensuring ranges are accurate, compliant, and optimised-supporting delivery of the category sales plan. The role is hybrid, split between the Peterborough office and home, with regular fully funded travel to Swindon. Why This Role Is a Great Fit Join the UK's leading retail sales, marketing and distribution company, with a strong presence in publishing and home entertainment A gateway into Buying and Category Management Exposure to supplier management, data integrity, and cross-functional operations Graduate/ entry level opportunity, ideal for career development and growth Internal Job Title: Ranging Assistant - TG Jones (News & Magazines) Job Opportunity Range Management & Data Accuracy Maintain and update store density files, ensuring space is optimised and not exceeded Conduct regular range reviews, including removal of zero sellers and discontinued lines Communication & Collaboration Liaise with wholesalers (e.g., Smiths News and InPost), coordinating monthly account meetings Provide stores with updates on opening times or seasonal/public holiday adjustments Customer & Store Support Respond to customer service queries promptly and professionally Support cross-functional meetings both internally and with customers, contributing administrative accuracy and commercial awareness Company Benefits Benefits That Work for You We offer a comprehensive benefits package to support your wellbeing and lifestyle, including: 28 days holiday plus bank holidays (pro rata) Contributory pension, life assurance, and income protection Learning and development opportunities Executive coaching and mentoring available to all Informal hybrid working Additional leave: volunteering, family-friendly, and loyalty schemes Wellbeing support, including our Employee Assistance Programme On-site gym and parking at Stuart House, Peterborough Reward Gateway scheme - Smart Spending App Plus flexible, salary-sacrifice options: Private medical insurance Car scheme Holiday purchase scheme Essential Skills Strong administrative skillset with excellent organisational capability Confident communicator with professional written and verbal skills High attention to detail and numerical accuracy Strong interpersonal skills with the ability to collaborate across teams and stakeholders Proactive, positive attitude with a drive to take ownership and deliver high-quality work Commitment to excellent customer service Ability to work at pace while managing multiple deadlines Microsoft Office Suite - including outlook and excel Frontline Group is made up of three dynamic business units- Frontline Distribution Solutions, Frontline Retail Solutions , and Gold Key Media -supported by key enabling functions. United by our mission to ' Make the Complex Simple' , we're the UK's leading retail sales, marketing, and distribution company, with a strong presence in publishing and home entertainment. Who We Work With We partner with iconic UK magazine publishers, representing titles like Radio Times , Good Housekeeping , TV Choice , Heat , Top Gear , Grazia , Vogue , Cosmopolitan , Empire , National Geographic , and many more. We also work with major film studios to manage DVD distribution in grocery retail: and run the book category for retailers such as Morrisons and Waitrose. We are currently expanding into additional categories such as music, collectables and other exciting products. At Gold Key Media we work closely with key venues such as four and five star hotels, airport lounges and world famous events internationally. What We Do We collaborate with UK and international retailers, wholesalers, and supply chain partners to deliver on our clients' commercial goals with the vision to be the most valued Distribution and Retail solutions partner. Through Gold Key Media, we also manage premium brand placements across global events, travel hubs, and hospitality venues. Who We Are Jointly owned by Bauer Media and Immediate Media Company (Hubert Burda Media), Frontline Group offers career opportunities across a wide range of business areas. We're passionate about developing talent and have a strong track record of helping our people grow and thrive.
EXECUTIVE ASSISTANT We are recruiting on behalf of a well-known publishing company for a temporary Executive Assistant to provide high-level administrative and organisational support to senior leaders in W1T. The role requires exceptional attention to detail, strong judgement, and discretion, along with the ability to manage multiple priorities. You will support both creative and commercial teams, ensuring smooth day-to-day operations and effective delivery of key business objectives. Hybrid working: 4 days in-office, 1 day from home. EXECUTIVE ASSISTANT ROLE: Providing comprehensive diary management and scheduling meetings across multiple time zones Acting as a key point of contact between executives, internal teams and external stakeholders Preparing presentations, reports and briefing documents Managing inboxes, correspondence and follow-up actions Coordinating travel arrangements, including flights, accommodation and itineraries Supporting meetings by preparing agendas, taking minutes and tracking actions Handling confidential information with professionalism and discretion Assisting with project coordination and ad-hoc administrative support as required EXECUTIVE ASSISTANT ESSENTIALS: Having minimum five years EA to C suite experience Having twelve months experience in media or creative industries Demonstrating proven experience as an executive assistant or personal assistant within a media, creative or fast paced environment Applying excellent organisational and time management skills Communicating effectively with strong written and verbal communication skills Handling sensitive information with a high level of discretion and confidentiality Using Microsoft Office and/or Google Workspace confidently Working independently with the ability to proactively anticipate needs If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Jan 29, 2026
Seasonal
EXECUTIVE ASSISTANT We are recruiting on behalf of a well-known publishing company for a temporary Executive Assistant to provide high-level administrative and organisational support to senior leaders in W1T. The role requires exceptional attention to detail, strong judgement, and discretion, along with the ability to manage multiple priorities. You will support both creative and commercial teams, ensuring smooth day-to-day operations and effective delivery of key business objectives. Hybrid working: 4 days in-office, 1 day from home. EXECUTIVE ASSISTANT ROLE: Providing comprehensive diary management and scheduling meetings across multiple time zones Acting as a key point of contact between executives, internal teams and external stakeholders Preparing presentations, reports and briefing documents Managing inboxes, correspondence and follow-up actions Coordinating travel arrangements, including flights, accommodation and itineraries Supporting meetings by preparing agendas, taking minutes and tracking actions Handling confidential information with professionalism and discretion Assisting with project coordination and ad-hoc administrative support as required EXECUTIVE ASSISTANT ESSENTIALS: Having minimum five years EA to C suite experience Having twelve months experience in media or creative industries Demonstrating proven experience as an executive assistant or personal assistant within a media, creative or fast paced environment Applying excellent organisational and time management skills Communicating effectively with strong written and verbal communication skills Handling sensitive information with a high level of discretion and confidentiality Using Microsoft Office and/or Google Workspace confidently Working independently with the ability to proactively anticipate needs If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Team Assistant required to join our established client in a corporate office setting in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am - 5:00pm, with an annual salary of 33,000 - 34,000. This is a fantastic opportunity for an exceptionally organised, well-presented individual, driven, with previous administration experience, looking to step up to a Team Assistant role, and excited to travel to Europe on an adhoc basis. Duties: Provide administration support to the wider team Book meeting rooms Diary management for the team Office management administration Assist the CEO's Executive Assistant with personal and work related tasks Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Very occasional European travel Benefits: 33,000 - 34,000 annual salary 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, exceptional organisation, punctual, excellent communication, and a self-starter Previous office administration experience is essential PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
Jan 28, 2026
Full time
Team Assistant required to join our established client in a corporate office setting in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am - 5:00pm, with an annual salary of 33,000 - 34,000. This is a fantastic opportunity for an exceptionally organised, well-presented individual, driven, with previous administration experience, looking to step up to a Team Assistant role, and excited to travel to Europe on an adhoc basis. Duties: Provide administration support to the wider team Book meeting rooms Diary management for the team Office management administration Assist the CEO's Executive Assistant with personal and work related tasks Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Very occasional European travel Benefits: 33,000 - 34,000 annual salary 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, exceptional organisation, punctual, excellent communication, and a self-starter Previous office administration experience is essential PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
TEMPORARY REQUIREMENT for a Team Assistant / PA, for a 1 - 2 month period. Assisting a well-established corporate office in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am/9:00am - 5:00pm, with an hourly pay of 18+. Applicants MUST have PA/Office Management experience, be well organised and well-presented. Provide administration support to a team Book meeting rooms Diary management for the team Assist the CEO's Executive Assistant with personal and work related tasks for the CEO Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Benefits: 18+ per hour 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, punctual, and excellent communication skills Previous office administration experience is essential Excellent communication skills PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
Jan 27, 2026
Seasonal
TEMPORARY REQUIREMENT for a Team Assistant / PA, for a 1 - 2 month period. Assisting a well-established corporate office in Canary Wharf . This is a fully office based role , working Monday to Friday 8:00am/9:00am - 5:00pm, with an hourly pay of 18+. Applicants MUST have PA/Office Management experience, be well organised and well-presented. Provide administration support to a team Book meeting rooms Diary management for the team Assist the CEO's Executive Assistant with personal and work related tasks for the CEO Provide occasional reception cover for annual leave and lunch times Arrange couriers, taxis, lunches Support departments with administrative duties Benefits: 18+ per hour 26 days holidays plus bank holidays Healthcare Season ticket loans Discounted gym membership Pension Life Assurance Cycle to work scheme Experience: Team Assistant, Secretary, PA experience is desirable Well presented, punctual, and excellent communication skills Previous office administration experience is essential Excellent communication skills PC literate Please bear in mind that you may not hear from us straight away. Due to the high level of applications, we receive every day, we can only respond to applicants whose skills and qualifications are suitable for this position. If you would like to be considered for similar and future positions, or for a complete listing of all our current vacancies, please visit our website.
Connaught Resourcing Ltd (Education)
Islington, London
PA to Head / School Office Secretary - Independent School London Islington, London Full-time Permanent (ASAP) Salary: 30-35k based on experience A warm and well-established independent Pre-Prep School is seeking a highly organised and professional PA to Head / School Office Secretary to play a key role in the smooth day-to-day running of the school. This is a varied and responsible position, providing high-level administrative and organisational support to the Head and senior leadership team, while acting as a central point of contact for staff, parents and the wider school community. Key Responsibilities Providing confidential PA and administrative support to the Head and senior staff Acting as an ambassador and first point of contact for the school Supporting the coordination of school operations, events and communications Maintaining records, systems and school documentation Assisting with planning, resources and general office management Liaising with staff, parents and external stakeholders in a professional and welcoming manner Supporting the smooth running of the school office and daily routines Ensuring a well-organised, efficient and professional front-of-house environment The Ideal Candidate Will Have Previous experience in a PA, Executive Assistant or senior administrative role Experience working within a school or educational setting (highly desirable) Excellent organisational skills and the ability to manage multiple priorities Strong written and verbal communication skills A warm, professional and discreet manner Confidence working with a wide range of stakeholders, including parents and senior leaders Strong IT and administrative skills Personal Qualities Proactive, positive and self-motivated Professional presentation and approach A team player with a calm and flexible attitude Committed to supporting a nurturing and high-achieving school environment To apply , please send your CV or contact Kathryn at Connaught Education for more information. Connaught Education - The Independent School Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Jan 27, 2026
Full time
PA to Head / School Office Secretary - Independent School London Islington, London Full-time Permanent (ASAP) Salary: 30-35k based on experience A warm and well-established independent Pre-Prep School is seeking a highly organised and professional PA to Head / School Office Secretary to play a key role in the smooth day-to-day running of the school. This is a varied and responsible position, providing high-level administrative and organisational support to the Head and senior leadership team, while acting as a central point of contact for staff, parents and the wider school community. Key Responsibilities Providing confidential PA and administrative support to the Head and senior staff Acting as an ambassador and first point of contact for the school Supporting the coordination of school operations, events and communications Maintaining records, systems and school documentation Assisting with planning, resources and general office management Liaising with staff, parents and external stakeholders in a professional and welcoming manner Supporting the smooth running of the school office and daily routines Ensuring a well-organised, efficient and professional front-of-house environment The Ideal Candidate Will Have Previous experience in a PA, Executive Assistant or senior administrative role Experience working within a school or educational setting (highly desirable) Excellent organisational skills and the ability to manage multiple priorities Strong written and verbal communication skills A warm, professional and discreet manner Confidence working with a wide range of stakeholders, including parents and senior leaders Strong IT and administrative skills Personal Qualities Proactive, positive and self-motivated Professional presentation and approach A team player with a calm and flexible attitude Committed to supporting a nurturing and high-achieving school environment To apply , please send your CV or contact Kathryn at Connaught Education for more information. Connaught Education - The Independent School Specialist Connaught Education is a trading brand of Connaught Resourcing and operates as an Employment Business and an Employment Agency. We are a committed equal opportunities employer who respect and value cultural diversity. We are committed to supporting the welfare of children and young people. In support of current Safeguarding legislation we will carry out background checks and an Enhanced DBS Disclosure as part of our recruitment and selection procedures.
Job Title: HR & Emerging Talent Administrator Location: Sharston, M22 4SN Salary : £26,332.28 per annum Job type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business. About The Role: We are currently recruiting for a HR Administrator to provide administrative support to our HR, Recruitment and Emerging Talent Teams. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience with exposure to Recruitment activities. The role provides day-to-day administrative support to the HR and Recruitment teams, helping to maintain accurate HR and absence records and ensuring information is correctly recorded within HR systems. Responsibilities include supporting daily absence reporting, responding to routine employee queries, maintaining personnel files, assisting with report preparation, liaising with benefits providers, and supporting a range of HR projects and initiatives. The role also assists with key stages of the employee lifecycle, including supporting the onboarding of new starters by preparing contracts, requesting references, organising system access, delivering inductions, and completing checklists for joiners, leavers, and internal moves in collaboration with managers and the IT team. In addition, the postholder supports recruitment activities by maintaining applicant tracking systems, assisting with graduate and apprentice recruitment, communicating professionally with candidates, and helping to organise and attend recruitment fairs, while working closely with HR and Recruitment colleagues to promote the employer brand. We work hard and play hard The role will be busy and you will learn a lot, but we also love to have fun! There are regular department socials, yearly Christmas parties (paid for by the business) and every other year a Summer social. We also have lots of other regular activities, with weekly football and netball games, a running club and a board game night. Benefits: Hybrid Working - 3/2 hybrid working pattern after probation. 23 Days Holiday - Rising to 26 days, plus bank/public holidays. Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement. Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme. Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more. Work Life / Balance - Active social committee with generous departmental and firm-wide social budget. What are we looking for? The ideal candidate will have GCSE Maths and English at Grade C or above (or equivalent) and demonstrate strong administrative and organisational skills, with good numerical ability and a high level of accuracy and attention to detail. They will be proficient in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, and able to manage and coordinate information effectively in a fast-paced environment. The role requires a flexible and resilient individual who can prioritise tasks, work well under pressure, and communicate confidently and professionally, both verbally and in writing. A strong understanding of confidentiality and the ability to handle sensitive information discreetly is essential, along with a willingness to learn and develop. Previous HR administration experience, knowledge of UK employment law, or a relevant HR qualification would be advantageous but are not essential. Recruitment Process: Interviews will be conducted by MS Teams. It will involve a short data set test, as well as competency & strength based questions. You will be provided with full information and support at every step. At Express Solicitors, we rate skill and ability above all else and therefore our recruitment policy encourages applications from all. Please click APPLY to be redirected to our website to complete your application. Candidates with the relevant experience or job titles of; HR Assistant, Human Resources Assistant, Human Resources Executive, HR Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, Human Resources Admin, HR Officer, HR Admin will also be considered for this role.
Jan 27, 2026
Full time
Job Title: HR & Emerging Talent Administrator Location: Sharston, M22 4SN Salary : £26,332.28 per annum Job type: Full time, Permanent About Us: Established in 2000, Express Solicitors is an award-winning law firm that deals with personal injury and clinical negligence claims. Based in Manchester, we serve clients nationwide and are currently ranked 64 out of more than 10,000 law firms. We have a 5-star rating on Trustpilot from over 8,000 reviews, which coming from our clients means a lot to us. We are proud of the work we do helping injured people, and this is the core of our business. About The Role: We are currently recruiting for a HR Administrator to provide administrative support to our HR, Recruitment and Emerging Talent Teams. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience with exposure to Recruitment activities. The role provides day-to-day administrative support to the HR and Recruitment teams, helping to maintain accurate HR and absence records and ensuring information is correctly recorded within HR systems. Responsibilities include supporting daily absence reporting, responding to routine employee queries, maintaining personnel files, assisting with report preparation, liaising with benefits providers, and supporting a range of HR projects and initiatives. The role also assists with key stages of the employee lifecycle, including supporting the onboarding of new starters by preparing contracts, requesting references, organising system access, delivering inductions, and completing checklists for joiners, leavers, and internal moves in collaboration with managers and the IT team. In addition, the postholder supports recruitment activities by maintaining applicant tracking systems, assisting with graduate and apprentice recruitment, communicating professionally with candidates, and helping to organise and attend recruitment fairs, while working closely with HR and Recruitment colleagues to promote the employer brand. We work hard and play hard The role will be busy and you will learn a lot, but we also love to have fun! There are regular department socials, yearly Christmas parties (paid for by the business) and every other year a Summer social. We also have lots of other regular activities, with weekly football and netball games, a running club and a board game night. Benefits: Hybrid Working - 3/2 hybrid working pattern after probation. 23 Days Holiday - Rising to 26 days, plus bank/public holidays. Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement. Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme. Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more. Work Life / Balance - Active social committee with generous departmental and firm-wide social budget. What are we looking for? The ideal candidate will have GCSE Maths and English at Grade C or above (or equivalent) and demonstrate strong administrative and organisational skills, with good numerical ability and a high level of accuracy and attention to detail. They will be proficient in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, and able to manage and coordinate information effectively in a fast-paced environment. The role requires a flexible and resilient individual who can prioritise tasks, work well under pressure, and communicate confidently and professionally, both verbally and in writing. A strong understanding of confidentiality and the ability to handle sensitive information discreetly is essential, along with a willingness to learn and develop. Previous HR administration experience, knowledge of UK employment law, or a relevant HR qualification would be advantageous but are not essential. Recruitment Process: Interviews will be conducted by MS Teams. It will involve a short data set test, as well as competency & strength based questions. You will be provided with full information and support at every step. At Express Solicitors, we rate skill and ability above all else and therefore our recruitment policy encourages applications from all. Please click APPLY to be redirected to our website to complete your application. Candidates with the relevant experience or job titles of; HR Assistant, Human Resources Assistant, Human Resources Executive, HR Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, Human Resources Admin, HR Officer, HR Admin will also be considered for this role.
Your new company A public sector-based organisation located in central Cardiff. Your new role This is a temporary Executive Assistant role to start as soon as possible. The anticipated duration for the postilion is 6 months, with a possible extension. Role purpose To provide confidential and comprehensive assistance to designated staff, including meeting organisation, minute taking and diary management. To provide cover for nominated executive and administrative assistants where required, and further administrative support to designated staff/groups and/or projects. Duties Developing and maintaining a good understanding of the relevant work area and issues of importance. Provide secretarial and other administrative support through effective team work and prioritisation of primary, secondary and tertiary responsibilities. Liaise and communicate effectively with individuals and teams, to provide the support required and respond efficiently and effectively to changing priorities within a complex work programme. Ad-hoc administrative duties What you'll need to succeed You'll have previous Personal Assistant or Executive Assistant experience. You'll be comfortable dealing with stakeholders at all levels, both internal and external. You'll be comfortable supporting more than 1 Director. You'll have good IT skills and be a strong team player and communicator. Please note successful candidates will need to pass a DBS check as part of the onboarding process. What you'll get in return This is a temporary role to start ASAP. The anticipated duration is 6 months. 35 hours a week, Monday to Friday. 9am to 5pm, 1 hour for lunch (potentially flexibility on start / finish if required). This is a hybrid role, 1-2 days per week in the office (Tuesday is the fixed day in the office). The hourly rate is 17.58 - 18.68 per hour. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 26, 2026
Seasonal
Your new company A public sector-based organisation located in central Cardiff. Your new role This is a temporary Executive Assistant role to start as soon as possible. The anticipated duration for the postilion is 6 months, with a possible extension. Role purpose To provide confidential and comprehensive assistance to designated staff, including meeting organisation, minute taking and diary management. To provide cover for nominated executive and administrative assistants where required, and further administrative support to designated staff/groups and/or projects. Duties Developing and maintaining a good understanding of the relevant work area and issues of importance. Provide secretarial and other administrative support through effective team work and prioritisation of primary, secondary and tertiary responsibilities. Liaise and communicate effectively with individuals and teams, to provide the support required and respond efficiently and effectively to changing priorities within a complex work programme. Ad-hoc administrative duties What you'll need to succeed You'll have previous Personal Assistant or Executive Assistant experience. You'll be comfortable dealing with stakeholders at all levels, both internal and external. You'll be comfortable supporting more than 1 Director. You'll have good IT skills and be a strong team player and communicator. Please note successful candidates will need to pass a DBS check as part of the onboarding process. What you'll get in return This is a temporary role to start ASAP. The anticipated duration is 6 months. 35 hours a week, Monday to Friday. 9am to 5pm, 1 hour for lunch (potentially flexibility on start / finish if required). This is a hybrid role, 1-2 days per week in the office (Tuesday is the fixed day in the office). The hourly rate is 17.58 - 18.68 per hour. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Job Title: Business Support Coordinator Location: Woking area, Office based Working Hours: 9:00am 5:30pm (1 hour lunch break) Salary: £30,000 £35,000 per annum The Role: Our client is a professional services business operating within a regulated environment and is seeking an experienced Business Support Coordinator/Executive Assistant to support the Directors within a small, close-knit team. This is a varied and hands-on role that goes beyond traditional executive support. Due to the size of the business, the successful candidate will play a key role in supporting senior stakeholders and contributing to the smooth day-to-day running of the office. This opportunity is well suited to someone who enjoys responsibility, variety, and working closely with decision-makers. Key Responsibilities: Provide proactive executive support to the Directors Manage diaries, meetings, deadlines, and competing priorities Build and maintain strong professional relationships with clients Liaise with external partners and stakeholders as required Assist with ad-hoc tasks and projects to support the wider business Skills & Experience: Proven experience as an Executive Assistant, PA, or senior administrative professional Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills High levels of discretion, professionalism, and attention to detail Commercial awareness and willingness to support wider business activity Experience within a regulated professional services environment is advantageous Personal Attributes: Positive, proactive, and self-motivated Comfortable working closely with senior stakeholders and contributing beyond a traditional EA remit Professional, approachable, and confident Additional Information: This is a fully office-based role Formal business attire is required
Jan 26, 2026
Full time
Job Title: Business Support Coordinator Location: Woking area, Office based Working Hours: 9:00am 5:30pm (1 hour lunch break) Salary: £30,000 £35,000 per annum The Role: Our client is a professional services business operating within a regulated environment and is seeking an experienced Business Support Coordinator/Executive Assistant to support the Directors within a small, close-knit team. This is a varied and hands-on role that goes beyond traditional executive support. Due to the size of the business, the successful candidate will play a key role in supporting senior stakeholders and contributing to the smooth day-to-day running of the office. This opportunity is well suited to someone who enjoys responsibility, variety, and working closely with decision-makers. Key Responsibilities: Provide proactive executive support to the Directors Manage diaries, meetings, deadlines, and competing priorities Build and maintain strong professional relationships with clients Liaise with external partners and stakeholders as required Assist with ad-hoc tasks and projects to support the wider business Skills & Experience: Proven experience as an Executive Assistant, PA, or senior administrative professional Strong organisational skills with the ability to manage multiple priorities Excellent written and verbal communication skills High levels of discretion, professionalism, and attention to detail Commercial awareness and willingness to support wider business activity Experience within a regulated professional services environment is advantageous Personal Attributes: Positive, proactive, and self-motivated Comfortable working closely with senior stakeholders and contributing beyond a traditional EA remit Professional, approachable, and confident Additional Information: This is a fully office-based role Formal business attire is required
Diary Manager / Business Support required for a newly created role in Sheffield. Key Vacancy Information Temporary job based in Sheffield Temp - 3-6 months Full time Monday to Friday 37 hours Hybrid - 3 days in office( we ask that applicants live locally to the South Yorkshire area) Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. Your New Role This is a busy role where the successful applicant will provide comprehensive diary management and business support to a busy Director and Senior Leadership Team. The successful applicant will be able to start immediately and be able to demonstrate on application having held a similar job role previously. You will manage a dynamic schedule, coordinate meetings with internal and external stakeholders, and provide business support to the Senior Leadership Team. Key Responsibilities Manage and maintain a busy diary, this will be extensive and be a main part of the role Liaise with senior stakeholders and related parties to arrange meetings and events Arrange and manage brief agendas in collaboration with wider business, including communications and operations teams. Proactively resolve scheduling issues and diary management needs Provide wider administrative support to the leadership office as needed, reformatting documents, chasing actions What You'll Need to Succeed Proven experience as an Executive Assistant/ Business Support Outstanding organisational and time management skills. Excellent communication and interpersonal abilities. Discretion Confidence using digital tools and calendar systems (e.g., Outlook, Teams). Ideally public sector experience, but not essential What You'll Get in Return Hybrid working environment. 3 days in office but successful applicants will ideally be from the South Yorkshire area. Supportive team culture. 3- 6 months Temporary with a view of extension/permanent Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 26, 2026
Seasonal
Diary Manager / Business Support required for a newly created role in Sheffield. Key Vacancy Information Temporary job based in Sheffield Temp - 3-6 months Full time Monday to Friday 37 hours Hybrid - 3 days in office( we ask that applicants live locally to the South Yorkshire area) Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. Your New Role This is a busy role where the successful applicant will provide comprehensive diary management and business support to a busy Director and Senior Leadership Team. The successful applicant will be able to start immediately and be able to demonstrate on application having held a similar job role previously. You will manage a dynamic schedule, coordinate meetings with internal and external stakeholders, and provide business support to the Senior Leadership Team. Key Responsibilities Manage and maintain a busy diary, this will be extensive and be a main part of the role Liaise with senior stakeholders and related parties to arrange meetings and events Arrange and manage brief agendas in collaboration with wider business, including communications and operations teams. Proactively resolve scheduling issues and diary management needs Provide wider administrative support to the leadership office as needed, reformatting documents, chasing actions What You'll Need to Succeed Proven experience as an Executive Assistant/ Business Support Outstanding organisational and time management skills. Excellent communication and interpersonal abilities. Discretion Confidence using digital tools and calendar systems (e.g., Outlook, Teams). Ideally public sector experience, but not essential What You'll Get in Return Hybrid working environment. 3 days in office but successful applicants will ideally be from the South Yorkshire area. Supportive team culture. 3- 6 months Temporary with a view of extension/permanent Competitive hourly rate aligned to the salary of 34,800 - 37,500 based on experience. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Jan 24, 2026
Full time
We are seeking an experienced and highly organised Personal Assistant to provide comprehensive and traditional PA support to our clients Senior Finance team. This is a trusted role requiring discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Job Title: Personal Assistant Location: Windsor, fully onsite Salary: 40,000 - 50,000 depending on experience Key Responsibilities Providing full administrative and secretarial support to senior finance leaders Extensive diary management, scheduling meetings, and coordinating complex calendars Preparing meeting agendas, papers, reports, and presentations Taking accurate minutes and tracking follow-up actions Managing correspondence, screening calls, and handling email inboxes Coordinating domestic and international travel arrangements and expenses Acting as a key point of contact between senior management and internal/external stakeholders Maintaining confidential files, records, and financial documentation Supporting ad-hoc projects and assisting with team administration as required Skills and Experience Proven experience as a PA or Executive Assistant supporting senior management Strong organisational skills with exceptional attention to detail Excellent written and verbal communication skills High level of discretion and ability to handle confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently, anticipate needs, and manage competing deadlines Personal Attributes Professional, calm, and proactive approach Strong interpersonal skills and confidence working with senior stakeholders Flexible and adaptable with a "can-do" attitude Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Personal Assistant & Receptionist Location: Reading (HQ) Salary: £28,000 £32,000 per annum Working Pattern: On-site, Monday to Friday Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more. About the Role XMA Group is looking for a friendly, organised, and proactive Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a highly visible role sitting at the heart of the business, combining front-of-house responsibilities with executive support. You ll be the welcoming face of our HQ while also providing day-to-day administrative and diary support to a small group of senior Executives. This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon. You ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position. Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80 s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we re an independent UK company with full geographic coverage and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home. Key Responsibilities: Personal Assistant and Receptionist Front of House & Office Support Acting as a warm and professional first point of contact for visitors and colleagues Managing reception duties and supporting meetings with refreshments and room coordination Liaising with facilities to ensure smooth day-to-day HQ operations Executive & Diary Support Managing calendars, meetings, and schedules for senior Executives Coordinating appointments and anticipating scheduling conflicts Ensuring Executives are fully prepared for meetings Travel & Logistics Organising UK and international travel, including accommodation and itineraries Managing changes and last-minute requests calmly and efficiently Communication & Administration Acting as a gatekeeper for Executive communications when required Drafting correspondence and handling confidential information Supporting expenses, invoices, and basic financial administration Meetings, Projects & Events Preparing agendas, briefing packs, and presentations Supporting board meetings, offsites, and internal events Taking minutes and tracking actions Requirements: Personal Assistant and Receptionist We re looking for someone who is: Naturally organised and calm under pressure Confident, professional, and personable Proactive, flexible, and solutions-focused Discreet and trusted with sensitive information You ll ideally have: Experience in an administrative, office support, or receptionist role Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) Confidence managing diaries, travel, and competing priorities Excellent written and verbal communication skills PA experience is not essential training and mentoring will be provided. We re proud to be recognised as a Disability Confident Level 3 Employer the highest level in the UK Government s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role. We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests. Retail, Hospitality, Administrator
Jan 22, 2026
Full time
Personal Assistant & Receptionist Location: Reading (HQ) Salary: £28,000 £32,000 per annum Working Pattern: On-site, Monday to Friday Benefits: Private Healthcare, Pension, 25 days holiday rising to 30 over 5 years, Group Life Insurance, Income Protection, Gym Discounts, Free Fuel Fridays, Employee of the Quarter, Employee Referral program and many more. About the Role XMA Group is looking for a friendly, organised, and proactive Personal Assistant & Receptionist to join our team at our Reading headquarters. This is a highly visible role sitting at the heart of the business, combining front-of-house responsibilities with executive support. You ll be the welcoming face of our HQ while also providing day-to-day administrative and diary support to a small group of senior Executives. This role is ideal for someone with strong coordination skills who enjoys variety, responsibility, and being relied upon. You ll be supported and mentored as you grow into the PA side of the role, making this a great opportunity for someone looking to step up from an administrative or office support position. Join XMA - a leading UK technology solutions company partnering with the biggest names in the industry. Established in the 80 s, XMA has grown to become one of the top ten largest value-added resellers in the UK. Today, we re an independent UK company with full geographic coverage and our skilled workforce serves a diverse customer base across the public and private sector. We win awards for our ability to help organisations and users achieve more with technology. We specialise in realising individual ambitions to transform and evolve. We consult, define, adapt and deliver on real-life outcomes. We collaborate closely to bring that positive impact home. Key Responsibilities: Personal Assistant and Receptionist Front of House & Office Support Acting as a warm and professional first point of contact for visitors and colleagues Managing reception duties and supporting meetings with refreshments and room coordination Liaising with facilities to ensure smooth day-to-day HQ operations Executive & Diary Support Managing calendars, meetings, and schedules for senior Executives Coordinating appointments and anticipating scheduling conflicts Ensuring Executives are fully prepared for meetings Travel & Logistics Organising UK and international travel, including accommodation and itineraries Managing changes and last-minute requests calmly and efficiently Communication & Administration Acting as a gatekeeper for Executive communications when required Drafting correspondence and handling confidential information Supporting expenses, invoices, and basic financial administration Meetings, Projects & Events Preparing agendas, briefing packs, and presentations Supporting board meetings, offsites, and internal events Taking minutes and tracking actions Requirements: Personal Assistant and Receptionist We re looking for someone who is: Naturally organised and calm under pressure Confident, professional, and personable Proactive, flexible, and solutions-focused Discreet and trusted with sensitive information You ll ideally have: Experience in an administrative, office support, or receptionist role Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel) Confidence managing diaries, travel, and competing priorities Excellent written and verbal communication skills PA experience is not essential training and mentoring will be provided. We re proud to be recognised as a Disability Confident Level 3 Employer the highest level in the UK Government s scheme. This reflects our ongoing commitment to fostering an inclusive, supportive culture where everyone has the opportunity to thrive. Through our inclusive recruitment practices, we ensure that individuals with disabilities are given fair and equal access to opportunities within our organisation. As part of this commitment, we participate in the Guaranteed Interview Scheme, which offers an interview to any candidate with a disability who meets the essential criteria for the role. We will ensure that individuals who have a disability are provided reasonable accommodation, to enable full participation in the job application and interview process. If you have any such requirements, please do not hesitate to contact us on our email which is (url removed), we will be happy to action your requests. Retail, Hospitality, Administrator
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Jan 22, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Job Title: Executive Assistant to CEO Location: Wembley, North London Salary: £40,000 £50,000/ £19.23ph to £24.04ph Job Type: Full-time, Temp to perm Executive Assistant to CEO About our client: We are working with an international organisation within the medical sector to recruit a charismatic, highly organised and commercially astute Executive Assistant to support their CEO. This is a pivotal role combining traditional executive support with commercial coordination, operational excellence and trusted personal assistance in a fast-paced, growing environment. Executive Assistant to CEO Details: • Office-based role in Wembley, Monday Friday, 8:30am 5:00pm (future hybrid potential) • Supportive, sociable office environment • Opportunity to support CFO, HR Manager and wider leadership team • Dog-friendly office • Excellent benefits package including private medical insurance and pension Executive Assistant to CEO Responsibilities: • Proactive, pre-emptive diary management for a demanding CEO • Full inbox management and stakeholder liaison • Attendance at leadership and commercial meetings • Preparation of board packs, reports, investor materials and data insights • Proofreading and quality-checking executive communications • Managing communication flow between leadership and stakeholders • Coordinating complex domestic and international travel • Booking accommodation, conferences and meeting logistics • Processing expenses, invoices and receipts • Managing hospitality and meeting rooms • Supporting with household/property administration and contractors • Handling personal tasks discreetly and efficiently • Occasional dog walking Executive Assistant to CEO What We re Looking For: • Proven administrative or Executive Assistant experience in fast-paced environments • Strong organisational and prioritisation skills • Advanced Microsoft Office proficiency • Excellent attention to detail and accuracy • Professional communication and stakeholder management skills • High levels of discretion and confidentiality • Experience supporting senior leadership If you are interested in this role, please apply today with your CV. BARNTEMP By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Jan 22, 2026
Seasonal
Job Title: Executive Assistant to CEO Location: Wembley, North London Salary: £40,000 £50,000/ £19.23ph to £24.04ph Job Type: Full-time, Temp to perm Executive Assistant to CEO About our client: We are working with an international organisation within the medical sector to recruit a charismatic, highly organised and commercially astute Executive Assistant to support their CEO. This is a pivotal role combining traditional executive support with commercial coordination, operational excellence and trusted personal assistance in a fast-paced, growing environment. Executive Assistant to CEO Details: • Office-based role in Wembley, Monday Friday, 8:30am 5:00pm (future hybrid potential) • Supportive, sociable office environment • Opportunity to support CFO, HR Manager and wider leadership team • Dog-friendly office • Excellent benefits package including private medical insurance and pension Executive Assistant to CEO Responsibilities: • Proactive, pre-emptive diary management for a demanding CEO • Full inbox management and stakeholder liaison • Attendance at leadership and commercial meetings • Preparation of board packs, reports, investor materials and data insights • Proofreading and quality-checking executive communications • Managing communication flow between leadership and stakeholders • Coordinating complex domestic and international travel • Booking accommodation, conferences and meeting logistics • Processing expenses, invoices and receipts • Managing hospitality and meeting rooms • Supporting with household/property administration and contractors • Handling personal tasks discreetly and efficiently • Occasional dog walking Executive Assistant to CEO What We re Looking For: • Proven administrative or Executive Assistant experience in fast-paced environments • Strong organisational and prioritisation skills • Advanced Microsoft Office proficiency • Excellent attention to detail and accuracy • Professional communication and stakeholder management skills • High levels of discretion and confidentiality • Experience supporting senior leadership If you are interested in this role, please apply today with your CV. BARNTEMP By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Job Title: Personal Assistant Position Title: Executive Team Assistant Duration: Permanent Location: Warwick CV34 We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients. Responsibilities: Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules. Coordinate meetings, prepare agendas, papers, and follow-up actions. Assist in preparing presentations, reports, board papers, and briefing documents. Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency. Track actions, deadlines, and priorities for the CEO. Assist with internal communications, staff briefings, and executive team support. Maintain accurate records, including KPIs, expense claims, and documentation. Support research and project coordination for executive initiatives. Organize executive meetings, company events, and travel logistics. Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team. Occasionally assist with overseas business travel or events. Support company charity initiatives and coordinate recognition activities. Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University. Handle sensitive and confidential information with integrity. Provide front-of-house support and ensure high presentation standards. Occasionally assist with light personal administration for the CEO. Skills & Attributes: Highly organised with strong attention to detail and multitasking abilities. Professional and confident communicator with senior stakeholders. Strong written skills, with the ability to produce clear, well-presented documents. Adaptable, reliable, and able to work under pressure. Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel). Warm, polished, and personable with a service-focused mindset. Experience & Qualifications: Previous experience in an administrative or executive support role. Experience working with senior leaders or within a premium brand environment. Comfortable managing diaries, correspondence, and confidential information. Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.
Jan 22, 2026
Full time
Job Title: Personal Assistant Position Title: Executive Team Assistant Duration: Permanent Location: Warwick CV34 We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients. Responsibilities: Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules. Coordinate meetings, prepare agendas, papers, and follow-up actions. Assist in preparing presentations, reports, board papers, and briefing documents. Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency. Track actions, deadlines, and priorities for the CEO. Assist with internal communications, staff briefings, and executive team support. Maintain accurate records, including KPIs, expense claims, and documentation. Support research and project coordination for executive initiatives. Organize executive meetings, company events, and travel logistics. Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team. Occasionally assist with overseas business travel or events. Support company charity initiatives and coordinate recognition activities. Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University. Handle sensitive and confidential information with integrity. Provide front-of-house support and ensure high presentation standards. Occasionally assist with light personal administration for the CEO. Skills & Attributes: Highly organised with strong attention to detail and multitasking abilities. Professional and confident communicator with senior stakeholders. Strong written skills, with the ability to produce clear, well-presented documents. Adaptable, reliable, and able to work under pressure. Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel). Warm, polished, and personable with a service-focused mindset. Experience & Qualifications: Previous experience in an administrative or executive support role. Experience working with senior leaders or within a premium brand environment. Comfortable managing diaries, correspondence, and confidential information. Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
Jan 22, 2026
Full time
GBR Recruitment are delighted to be working exclusively with a market leading UK clothing brand, recruiting for an experienced Personal Assistant (PA) to assist the CEO. The company has been trading successfully since its inception a number of years ago & it is growing year on year, so now is a fantastic time to join them in this pivotal role. You will have a strong PA (Personal Assistant), EA (Executive Assistant), Personal Secretary ,Office Manager or Business Support Coordinator background & be experienced with working in a fast paced & highly demanding ever changing working environment, where no day is the same Exceptional itinerary management, diary management, administration, coordination, scheduling & planning skills are must have skills for this role, along with strong project management & events management skills, plus the ability to prioritise extensive workloads & to be able to successfully multi-task at all times with no blips. To be a real success in this role, you must have experience in managing both business & personal matters on behalf of an MD, CEO, COO or a similar C-suite Executive. Flexibility with working hours is a must in this position, in order to meet the needs of the CEO & to ensure all business / personal matters are dealt with effectively / efficiently. PA Duties: CEO Gatekeeper - Screening a large volume of calls & emails Providing full administrative support for the CEO Responding to emails & enquiries on behalf of the CEO Passing on key messages & information to the CEO Prioritising for the CEO their daily activities / commitments Full Diary Management (meetings, UK & European travel, business & personal social events, TV appearances, Radio broadcasts (PR) & more) Supporting the CEO with the day to day operations management Staff rota creation / management support during peak times Setting up meetings, producing meeting documents & refreshments Minute taking during meetings / typing up notes & sharing with the SMT Manage internal communications Produce power point presentations Type up business reports Manage the CEO's personal engagements & personal activities / tasks Order & return business / personal goods when needed Ensure the site facilities are in order / presentable Skills Needed: Previous experience as a PA, EA or similar is a must have Strong complex ever changing diary management skills Able to handle large volumes of emails, calls & general correspondence effectively & efficiently, in order to keep the CEO's workload manageable Able to communicate effectively at all levels & prioritise workloads Strong Administration skills using Word, Excel, Power Point & other software / systems. Events management & strong project management skills Strong scheduling, planning & coordinating skills Strong in putting together itineraries Flexible when it comes to outside of standard hours working Happy to be on call This role is commutable from Lincoln, North Kesteven, South Kesteven & South Holland areas, plus other catchment areas located close to these. If you want a role with a real employer of choice then apply today!
