Company Description Inmarsat has been at the forefront of global mobile satellite communications for over forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of 14 geostationary satellites. Inmarsat is a privately owned company with a profitable track record and significant growth aspirations. This is represented by more than 55 nationalities in the workforce, reflecting the global and dynamic nature of the business. With an investment of over $3 billion in its latest network infrastructure, Inmarsat is at the forefront of global mobile communications innovation. Maritime Inmarsat's Maritime business unit is the leader in global mobile satellite communications at sea. Thousands of vessels rely on our unrivalled end-to-end service availability and coverage for operational communications and safety services. We offer the broadest portfolio of mobile voice and data solutions on the market, so we can meet the needs of all types and size of vessel - and every budget. Job Description Primary role purpose: To provide administrative support to 3 of the VPs in the Maritime business unit and act as backup to the Executive Assistant to the President of the MBU in the case of her absence. Key responsibilities of the position: Manage VP's business diaries/calendars, including juggling conflicting priorities to accommodate urgent external customer requirements for unscheduled meetings Act as first point of contact for internal and external stakeholders requiring time with VPs Organise complex travel arrangements and requirements Raise Purchase Requisitions and set up new vendors; processing / track invoices for the department; communicate with requester; Accounts Payable and suppliers Process expenses on Concur system Organise internal/external meetings and events, set up Webex facilities, teleconferences, videoconferences; ordering catering Coordinate monthly team strategy and planning events, including preparation of agenda, coordination of materials, arranging facilities and catering - ensure room is adequately prepared with working IT in advance of meeting start time Provide support to external guests and overseas Inmarsat staff visits to our London headquarters and/or for VP visits to Inmarsat offices in other international locations in coordination with local resources Provide support to coordinate partner conference events, in collaboration with marketing Format presentations and documents, ensure VPs have access to required materials and -pre-reading documents ahead of key meetings Filter out requests for meetings where pre-reading material has not been provided or where there is no clear agenda Provide filing support and document management solutions (printing and scanning) Provide telephone cover and answering support during meetings etc Arrange couriers / shipments documentation Ordering stationary supplies Support meetings inc minute taking and action tracking Ad-hoc logistical support - liaise with IT, Telecoms etc. in the event of any issues Handle confidential and classified information with discretion Support on boarding for new employees Qualifications Essential Knowledge and Skills: Previous experience of supporting multiple senior leaders in a team administration role Experience in managing complex diaries, internal/external meetings, travel and mail within a corporate environment Organised with excellent attention to detail and strong time management skills Excellent inter-personal and communication skills, in particular to liaise with important external stakeholders Proactive and driven Microsoft office suite in particular Outlook and PowerPoint Strong interpersonal skills and team spirit Comfortable working office-based Desirable Knowledge and Skills: Experience of the following systems: SAP, Concur, Webex, MS Teams, MS Powerpoint, MS Excel, MS Word, Tableau, Salesforce Experience of supporting a team of geographically dispersed individuals Additional Information You must be eligible to work in this location advertised. Inmarsat Values: Our values define Inmarsat's culture and represent what we believe in. Inmarsat employees aspire to certain behaviours which support our corporate values, they create a stronger working environment and lie at the heart of our continued success as an organisation. · Accountability - taking ownership, getting results and keeping our promises · Respect - collaborating, embracing diversity and valuing differences · Excellence - creating bold solutions for our customers and putting quality at the heart of everything we do
Sep 21, 2021
Full time
Company Description Inmarsat has been at the forefront of global mobile satellite communications for over forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of 14 geostationary satellites. Inmarsat is a privately owned company with a profitable track record and significant growth aspirations. This is represented by more than 55 nationalities in the workforce, reflecting the global and dynamic nature of the business. With an investment of over $3 billion in its latest network infrastructure, Inmarsat is at the forefront of global mobile communications innovation. Maritime Inmarsat's Maritime business unit is the leader in global mobile satellite communications at sea. Thousands of vessels rely on our unrivalled end-to-end service availability and coverage for operational communications and safety services. We offer the broadest portfolio of mobile voice and data solutions on the market, so we can meet the needs of all types and size of vessel - and every budget. Job Description Primary role purpose: To provide administrative support to 3 of the VPs in the Maritime business unit and act as backup to the Executive Assistant to the President of the MBU in the case of her absence. Key responsibilities of the position: Manage VP's business diaries/calendars, including juggling conflicting priorities to accommodate urgent external customer requirements for unscheduled meetings Act as first point of contact for internal and external stakeholders requiring time with VPs Organise complex travel arrangements and requirements Raise Purchase Requisitions and set up new vendors; processing / track invoices for the department; communicate with requester; Accounts Payable and suppliers Process expenses on Concur system Organise internal/external meetings and events, set up Webex facilities, teleconferences, videoconferences; ordering catering Coordinate monthly team strategy and planning events, including preparation of agenda, coordination of materials, arranging facilities and catering - ensure room is adequately prepared with working IT in advance of meeting start time Provide support to external guests and overseas Inmarsat staff visits to our London headquarters and/or for VP visits to Inmarsat offices in other international locations in coordination with local resources Provide support to coordinate partner conference events, in collaboration with marketing Format presentations and documents, ensure VPs have access to required materials and -pre-reading documents ahead of key meetings Filter out requests for meetings where pre-reading material has not been provided or where there is no clear agenda Provide filing support and document management solutions (printing and scanning) Provide telephone cover and answering support during meetings etc Arrange couriers / shipments documentation Ordering stationary supplies Support meetings inc minute taking and action tracking Ad-hoc logistical support - liaise with IT, Telecoms etc. in the event of any issues Handle confidential and classified information with discretion Support on boarding for new employees Qualifications Essential Knowledge and Skills: Previous experience of supporting multiple senior leaders in a team administration role Experience in managing complex diaries, internal/external meetings, travel and mail within a corporate environment Organised with excellent attention to detail and strong time management skills Excellent inter-personal and communication skills, in particular to liaise with important external stakeholders Proactive and driven Microsoft office suite in particular Outlook and PowerPoint Strong interpersonal skills and team spirit Comfortable working office-based Desirable Knowledge and Skills: Experience of the following systems: SAP, Concur, Webex, MS Teams, MS Powerpoint, MS Excel, MS Word, Tableau, Salesforce Experience of supporting a team of geographically dispersed individuals Additional Information You must be eligible to work in this location advertised. Inmarsat Values: Our values define Inmarsat's culture and represent what we believe in. Inmarsat employees aspire to certain behaviours which support our corporate values, they create a stronger working environment and lie at the heart of our continued success as an organisation. · Accountability - taking ownership, getting results and keeping our promises · Respect - collaborating, embracing diversity and valuing differences · Excellence - creating bold solutions for our customers and putting quality at the heart of everything we do
XLB Property We are a successful commercial property management business, based in the West End. We are looking to recruit an experienced Personal Assistant/Office Manager to provide fast and effective administrative support to the Executive and wider Team. This role will be varied and fast paced, but for the right candidate will provide an excellent opportunity to work in a growing friendly and dynamic organisation. The Role Preparation of materials required for management meetings and presentations. General administration duties for example, filing, greeting guests Support with client invoicing excel and financial reporting Making travel arrangements for UK and International as and when required Responsible for selected mail outs and support with digital social media (content and marketing). General day-to-day management of the office. Manage office calls Coordinate all meetings involving the Exec Team as well as venue bookings as and when required Maintain close contacts with clients and suppliers. Support with organisation of any client entertaining and events as necessary Assisting with Proposal preparations where required Assist other members of the Team or extended team in day-to-day duties as and when required The Candidate This role is key to facilitating the smooth operation of the whole team and as such the successful candidate will have experience in supporting senior executives and working in a target driven environment. They will be a highly effective communicator, highly personable but very organised and efficient. They will have good presentation & power point skills excel as well as an effective PA skill set. Skills Excellent organisational and administration skills Excellent communication and written skills Accurate, logical and practical approach Good customer service skills Tactful and diplomatic Skilled in Microsoft Office (particularly Word, Excel and Powerpoint) Comfortable and effective working unsupervised in a fast-paced environment with demanding deadlines. Comfortable with all forms of Social media Terms This role is offered 3 or 4 days per week (min 2 days in the office), West End, London. Salary: circa £35k fte pro rata for hours worked Holidays: 20fte + bank holiday, pro rata for hours worked plus Christmas closure
Sep 21, 2021
Contractor
XLB Property We are a successful commercial property management business, based in the West End. We are looking to recruit an experienced Personal Assistant/Office Manager to provide fast and effective administrative support to the Executive and wider Team. This role will be varied and fast paced, but for the right candidate will provide an excellent opportunity to work in a growing friendly and dynamic organisation. The Role Preparation of materials required for management meetings and presentations. General administration duties for example, filing, greeting guests Support with client invoicing excel and financial reporting Making travel arrangements for UK and International as and when required Responsible for selected mail outs and support with digital social media (content and marketing). General day-to-day management of the office. Manage office calls Coordinate all meetings involving the Exec Team as well as venue bookings as and when required Maintain close contacts with clients and suppliers. Support with organisation of any client entertaining and events as necessary Assisting with Proposal preparations where required Assist other members of the Team or extended team in day-to-day duties as and when required The Candidate This role is key to facilitating the smooth operation of the whole team and as such the successful candidate will have experience in supporting senior executives and working in a target driven environment. They will be a highly effective communicator, highly personable but very organised and efficient. They will have good presentation & power point skills excel as well as an effective PA skill set. Skills Excellent organisational and administration skills Excellent communication and written skills Accurate, logical and practical approach Good customer service skills Tactful and diplomatic Skilled in Microsoft Office (particularly Word, Excel and Powerpoint) Comfortable and effective working unsupervised in a fast-paced environment with demanding deadlines. Comfortable with all forms of Social media Terms This role is offered 3 or 4 days per week (min 2 days in the office), West End, London. Salary: circa £35k fte pro rata for hours worked Holidays: 20fte + bank holiday, pro rata for hours worked plus Christmas closure
Job Description: Project Assistant Job Ref: 9263 Location: Birmingham City Centre Full Time - 12 Month FTC Salary: 20000 to 23000pa Our client is one of the largest Law Firms in Birmingham who are looking for someone to join their team in order to support them with admin and secretarial work for a project to integrate their Management Information Systems. Project Assistant Responsibilities: Collating, analysing and summarising data General administrative support for both the Transition Manager and the wider Service team Utilising Problem Management to produce a report weekly Summarising the status of service change and problem management through a visual management board Managing and monitoring all service, solutions, capacity, compliance, and systems Supporting global incident management and solutions Assist the BIS team with project work Project Assistant will have: Physical or theoretical experience of working with a range of technologies within business operations Demonstrable experience in effective IT led business led change projects Understanding of data gathering, analysis and summary Excellent interpersonal skills and evidence of utilising 'people skills' effectively Ability to liaise with clients at all levels Strong stake holder management experience Effective written and verbal communication skills High level of IT skills, with specific knowledge of MS Word, Excel, Power Point, and Project An awareness of commerce and finance Ability to work under pressure and able to prioritise competing workloads If you believe that this highly skilled IT Project Assistant could be you, then please apply today! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Sep 19, 2021
Full time
Job Description: Project Assistant Job Ref: 9263 Location: Birmingham City Centre Full Time - 12 Month FTC Salary: 20000 to 23000pa Our client is one of the largest Law Firms in Birmingham who are looking for someone to join their team in order to support them with admin and secretarial work for a project to integrate their Management Information Systems. Project Assistant Responsibilities: Collating, analysing and summarising data General administrative support for both the Transition Manager and the wider Service team Utilising Problem Management to produce a report weekly Summarising the status of service change and problem management through a visual management board Managing and monitoring all service, solutions, capacity, compliance, and systems Supporting global incident management and solutions Assist the BIS team with project work Project Assistant will have: Physical or theoretical experience of working with a range of technologies within business operations Demonstrable experience in effective IT led business led change projects Understanding of data gathering, analysis and summary Excellent interpersonal skills and evidence of utilising 'people skills' effectively Ability to liaise with clients at all levels Strong stake holder management experience Effective written and verbal communication skills High level of IT skills, with specific knowledge of MS Word, Excel, Power Point, and Project An awareness of commerce and finance Ability to work under pressure and able to prioritise competing workloads If you believe that this highly skilled IT Project Assistant could be you, then please apply today! Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment business. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Harris Hill is so proud to be working with this amazing arts-based community charity that is effectively supporting numerous projects for marginalised members of our society. Purpose of the role: We are looking for a creatively minded Personal/Executive Assistant to support the Executive Director. Do you have experience of being an effective all-round personal assistant? Do you also have an interest in the arts? The Executive Director is a writer and involved in a wide variety of interesting projects, so if you have the experienced and are confident in communicating with a wide range of people this role will suit you perfectly. If you have copy editing and writing skills that will be a bonus too. Responsibilities include: - Providing PA & administrative support (calendar management, scheduling, travel & accommodation arrangements etc). - Organising meetings (taking minutes and notes). - Copy editing and proofreading. - Managing the website. - Financial administration (invoicing, expense claim preparation and tracking, tax form completion etc.). - Other personal administrative tasks. Essential: - Excellent written and verbal communication skills. - Excellent organisational and time management skills. - Good copy editing, proofreading skills and research skills. - Ability to manage busy diaries and attention to detail. - A minimum of 4 years experience in a PA role / administrative position. - Comfortable liaising and interfacing with a wide range of people, using different communication styles when appropriate. - An understanding of confidentiality as this role involves handling personal information. - Experience with general office software such as Zoom, Dropbox, MS Office etc. Desirable skills: - An awareness and understanding of social justice. In summary, this role will suit you if you have strong experience in providing administrative and PA support, and you will be comfortable working on your own, taking initiative, can work quickly, be responsive and adaptive to sensitive & emerging issues, such as, sickness, changing political climates, uprisings, supporting frontline action and grassroots groups. If you are an interested (& you are interesting), then we cannot wait to hear from you!
Sep 19, 2021
Full time
Harris Hill is so proud to be working with this amazing arts-based community charity that is effectively supporting numerous projects for marginalised members of our society. Purpose of the role: We are looking for a creatively minded Personal/Executive Assistant to support the Executive Director. Do you have experience of being an effective all-round personal assistant? Do you also have an interest in the arts? The Executive Director is a writer and involved in a wide variety of interesting projects, so if you have the experienced and are confident in communicating with a wide range of people this role will suit you perfectly. If you have copy editing and writing skills that will be a bonus too. Responsibilities include: - Providing PA & administrative support (calendar management, scheduling, travel & accommodation arrangements etc). - Organising meetings (taking minutes and notes). - Copy editing and proofreading. - Managing the website. - Financial administration (invoicing, expense claim preparation and tracking, tax form completion etc.). - Other personal administrative tasks. Essential: - Excellent written and verbal communication skills. - Excellent organisational and time management skills. - Good copy editing, proofreading skills and research skills. - Ability to manage busy diaries and attention to detail. - A minimum of 4 years experience in a PA role / administrative position. - Comfortable liaising and interfacing with a wide range of people, using different communication styles when appropriate. - An understanding of confidentiality as this role involves handling personal information. - Experience with general office software such as Zoom, Dropbox, MS Office etc. Desirable skills: - An awareness and understanding of social justice. In summary, this role will suit you if you have strong experience in providing administrative and PA support, and you will be comfortable working on your own, taking initiative, can work quickly, be responsive and adaptive to sensitive & emerging issues, such as, sickness, changing political climates, uprisings, supporting frontline action and grassroots groups. If you are an interested (& you are interesting), then we cannot wait to hear from you!
Your opportunity Discover, investigate, influence. Our sharp, analytical minds are relied upon to ensure that Deloitte operates safely in an increasingly complex regulatory environment. Are you up to the challenge? Join us and you'll be joining an expanding team of talented, highly motivated people who are successfully making an impact that matters. We encourage consideration of flexible ways of working, both formal and informal arrangements that allow for the best outcomes for our people and our clients. If this opportunity is of interest to you with some flexibility, please do discuss with us. Your role This vital role is part of the Data Privacy team within Deloitte Business Security, a specialist function of Quality Risk and Security responsible for advising the Firm and ensuring that it meets its data protection obligations in line with UK laws. Responsibilities: Advising on complex privacy queries from our business functions and embedding good practice across the firm; building 'trusted advisor' status with stakeholders Responding to Data Subject Rights requests within the statutory deadline in line with our regulatory obligations, including ownership of operational process and management of junior team members Creation of Data Privacy Impact Assessments where we are processing high risk personal data to enable business opportunities whilst meeting our regulatory obligations Reviewing and quality assuring outputs of junior members of the Privacy Team and internal providers as required Reviewing and advising on personal data processing agreements and clauses Supporting the incident and breach response management process Leading delivery of key privacy projects and supporting our Privacy Lead and Operations Lead with day to day operational aspects as required Supporting the data protection elements of the third party due diligence process Defining and reporting of data protection metrics Liaising with teams across Quality, Risk and Security as required Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution Your work, your choice At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you. Location: You will be based in our Cardiff office at Fusion Point 2, with scope for occasional travel to our London office. Our team members work a variety of agile working patterns, including remote working. Tell us what arrangement works for you and we'll try to accommodate. Work pattern: 12 Month FTC, full-time. Your professional experience Experience in a data protection related role, with an understanding of UK and EU Data Protection legislation, in particular the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Experience of managing data subject rights requests, conducting DPIAs and dealing with business queries relating to data protection would be advantageous. Your essential skills will include: Experience of and demonstrable interest in data protection and privacy Previous people management experience Excellent written and oral communication, experience of working with senior stakeholders and the ability to interact confidently with people at all levels of the firm Ability to: Make sound judgements regarding data protection risks Interpret legislation and develop subject specific guidance/advice Distil complex matters and communicate clearly to non-subject matter experts These additional skills would be advantageous (desirable not essential) CIPP/E qualification or equivalent (opportunity to gain certification will be provided) Legal training and experience Experience of reviewing Data Protection clauses within agreements Understanding of compliance, risk, information security and confidentiality Previous client service or project management experience Your service line: Quality, Risk and Security The Quality, Risk and Security (QRS) community is an overarching identity for all of the professionals who manage quality and risk for Deloitte. It comprises Deloitte Business Security (DBS), National Quality and Risk Management (NQRM) and Service Line Quality and Risk Management teams (including Switzerland), and is led by a dedicated partner who sits on the firm's Executive. Within QRS, we use our skills and experience across a variety of disciplines to support a risk intelligent culture at Deloitte; enabling our partners and practitioners to deliver high quality services to their clients, minimising the administrative burden on our people, and acting as custodians of firm risk, security, ethics and reputation. About Deloitte Our Purpose & Strategy To make an impact that matters for our clients, our people and society - defines who we are and what we stand for. Our purpose provides the foundation for our strategy and our aspiration to be the undisputed leader in professional services: this is not about size, it's about being the first choice. The first choice for the largest and most influential clients, and the first choice for the best talent. For a full job description please visit our online Deloitte Careers portal.
Sep 19, 2021
Contractor
Your opportunity Discover, investigate, influence. Our sharp, analytical minds are relied upon to ensure that Deloitte operates safely in an increasingly complex regulatory environment. Are you up to the challenge? Join us and you'll be joining an expanding team of talented, highly motivated people who are successfully making an impact that matters. We encourage consideration of flexible ways of working, both formal and informal arrangements that allow for the best outcomes for our people and our clients. If this opportunity is of interest to you with some flexibility, please do discuss with us. Your role This vital role is part of the Data Privacy team within Deloitte Business Security, a specialist function of Quality Risk and Security responsible for advising the Firm and ensuring that it meets its data protection obligations in line with UK laws. Responsibilities: Advising on complex privacy queries from our business functions and embedding good practice across the firm; building 'trusted advisor' status with stakeholders Responding to Data Subject Rights requests within the statutory deadline in line with our regulatory obligations, including ownership of operational process and management of junior team members Creation of Data Privacy Impact Assessments where we are processing high risk personal data to enable business opportunities whilst meeting our regulatory obligations Reviewing and quality assuring outputs of junior members of the Privacy Team and internal providers as required Reviewing and advising on personal data processing agreements and clauses Supporting the incident and breach response management process Leading delivery of key privacy projects and supporting our Privacy Lead and Operations Lead with day to day operational aspects as required Supporting the data protection elements of the third party due diligence process Defining and reporting of data protection metrics Liaising with teams across Quality, Risk and Security as required Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution Your work, your choice At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you. Location: You will be based in our Cardiff office at Fusion Point 2, with scope for occasional travel to our London office. Our team members work a variety of agile working patterns, including remote working. Tell us what arrangement works for you and we'll try to accommodate. Work pattern: 12 Month FTC, full-time. Your professional experience Experience in a data protection related role, with an understanding of UK and EU Data Protection legislation, in particular the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Experience of managing data subject rights requests, conducting DPIAs and dealing with business queries relating to data protection would be advantageous. Your essential skills will include: Experience of and demonstrable interest in data protection and privacy Previous people management experience Excellent written and oral communication, experience of working with senior stakeholders and the ability to interact confidently with people at all levels of the firm Ability to: Make sound judgements regarding data protection risks Interpret legislation and develop subject specific guidance/advice Distil complex matters and communicate clearly to non-subject matter experts These additional skills would be advantageous (desirable not essential) CIPP/E qualification or equivalent (opportunity to gain certification will be provided) Legal training and experience Experience of reviewing Data Protection clauses within agreements Understanding of compliance, risk, information security and confidentiality Previous client service or project management experience Your service line: Quality, Risk and Security The Quality, Risk and Security (QRS) community is an overarching identity for all of the professionals who manage quality and risk for Deloitte. It comprises Deloitte Business Security (DBS), National Quality and Risk Management (NQRM) and Service Line Quality and Risk Management teams (including Switzerland), and is led by a dedicated partner who sits on the firm's Executive. Within QRS, we use our skills and experience across a variety of disciplines to support a risk intelligent culture at Deloitte; enabling our partners and practitioners to deliver high quality services to their clients, minimising the administrative burden on our people, and acting as custodians of firm risk, security, ethics and reputation. About Deloitte Our Purpose & Strategy To make an impact that matters for our clients, our people and society - defines who we are and what we stand for. Our purpose provides the foundation for our strategy and our aspiration to be the undisputed leader in professional services: this is not about size, it's about being the first choice. The first choice for the largest and most influential clients, and the first choice for the best talent. For a full job description please visit our online Deloitte Careers portal.
Your opportunity A vacancy has arisen for a dynamic and adaptable individual to help meet the demands placed on this busy, adaptable and innovative team. In this interesting and diverse role, you'll have regular exposure to the most senior levels of leadership, including high visibility with the firm Executive as well as the Business Leaders, Business Risk Leaders and subject matter experts. We encourage consideration of flexible ways of working, both formal and informal arrangements that allow for the best outcomes for our people and our clients. If this opportunity is of interest to you with some flexibility, please do discuss with us. Are you looking to return to the workplace after an extended career break? For this role we can offer coaching and support designed for returners to refresh your knowledge and skills, and help your transition back into the workplace after a career break of 2 years or more. If this is relevant for you, just let your recruiter know when you make your application. Your role Given the importance of risk management to the achievement of the firm's strategy there is a desire to further embed and mature a risk infrastructure and framework that effectively identifies, treats, manages and monitors risks. This role offers exciting opportunities for professional growth and contribution to one of the Quality, Risk & Security team's strategic priorities. The enterprise risk framework (ERF): this sets out the Executive's assessment of the principal business risks that could impact the firm's reputation and its ability to meet its strategy and public interest obligations. The portfolio risk review (PRR): assessment of the firm's business portfolio from a risk and reputation perspective, including services provided to clients, staffing, markets, economic and political factors, public interest, management, litigation and regulation. The system of internal control: the firm is required to maintain a sound system of internal control and risk management. A review of effectiveness in the UK is required at least annually including risk management systems; financial, operational and compliance controls; and the promotion of an appropriate culture underpinned by sound values and behaviour. Monitoring & remediation: the firm's programme of monitoring activities provides real time and/or retrospective feedback on the effectiveness of controls, including individual compliance. Where issues are identified, action is required to bring continuous improvement. Responsibilities: You will primarily be supporting our Enterprise risk lead with the management of all elements of the firm's enterprise risk management processes including the enterprise risk framework, portfolio risk review, identification of emerging risk and implementation of supporting risk policies. Specific tasks will include: Helping to coordinate the execution of the enterprise risk framework management and reporting including planning and performing leadership interviews, analysis of responses, production of risk reporting to the Executive and recording of risk profile Working with Executive level risk owners and their teams to identify and regularly report required risk treatment and mitigation activities Supporting with the periodic reporting on the status of the principal business risks to the Executive and Board Helping with the implementation of an approach for the proactive identification of new/emerging risks Analysing outputs from Business led reviews of their portfolio to identify themes, trends and outliers to support a firm wide report Working with other teams across the firm to supplement themes and trends with supporting data analytics Supporting the implementation of actions agreed with the UK Executive to further develop and embed the enterprise risk management processes into the business cycle to enable risk management to better support the executive debate and decision making Your work, your choice At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you. Location: You will have a regional office aligned based on your location, but with the option to work remotely from home and flexibly too. Occasional UK travel may be required. Work pattern: This is a permanent contract opportunity. The role can be worked on a full-time basis. Your professional experience What connects us is our enquiring minds, potential for growth and our ability to deliver a great service. We are looking for: Experience of risk management and/or internal controls with knowledge of COSO or other relevant risk management frameworks Excellent research and analysis skills combined with good judgement A skilled communicator with strong interpersonal abilities at all levels An enthusiastic team player that can also be relied upon to solve problems independently Excellent administrative skills and thoroughly well organised with an ability to be flexible and multi-task; this is a dynamic role requiring the ability to work to deadlines with competing priorities Management information reporting skills and attention to detail: the work that you do will be presented to senior levels or management and inform decision making An open, inquisitive mind that thrives on variety Strong Microsoft Office skills, especially Excel and PowerPoint For a full job description please visit our online Deloitte Careers portal. RTWPROG
Sep 19, 2021
Full time
Your opportunity A vacancy has arisen for a dynamic and adaptable individual to help meet the demands placed on this busy, adaptable and innovative team. In this interesting and diverse role, you'll have regular exposure to the most senior levels of leadership, including high visibility with the firm Executive as well as the Business Leaders, Business Risk Leaders and subject matter experts. We encourage consideration of flexible ways of working, both formal and informal arrangements that allow for the best outcomes for our people and our clients. If this opportunity is of interest to you with some flexibility, please do discuss with us. Are you looking to return to the workplace after an extended career break? For this role we can offer coaching and support designed for returners to refresh your knowledge and skills, and help your transition back into the workplace after a career break of 2 years or more. If this is relevant for you, just let your recruiter know when you make your application. Your role Given the importance of risk management to the achievement of the firm's strategy there is a desire to further embed and mature a risk infrastructure and framework that effectively identifies, treats, manages and monitors risks. This role offers exciting opportunities for professional growth and contribution to one of the Quality, Risk & Security team's strategic priorities. The enterprise risk framework (ERF): this sets out the Executive's assessment of the principal business risks that could impact the firm's reputation and its ability to meet its strategy and public interest obligations. The portfolio risk review (PRR): assessment of the firm's business portfolio from a risk and reputation perspective, including services provided to clients, staffing, markets, economic and political factors, public interest, management, litigation and regulation. The system of internal control: the firm is required to maintain a sound system of internal control and risk management. A review of effectiveness in the UK is required at least annually including risk management systems; financial, operational and compliance controls; and the promotion of an appropriate culture underpinned by sound values and behaviour. Monitoring & remediation: the firm's programme of monitoring activities provides real time and/or retrospective feedback on the effectiveness of controls, including individual compliance. Where issues are identified, action is required to bring continuous improvement. Responsibilities: You will primarily be supporting our Enterprise risk lead with the management of all elements of the firm's enterprise risk management processes including the enterprise risk framework, portfolio risk review, identification of emerging risk and implementation of supporting risk policies. Specific tasks will include: Helping to coordinate the execution of the enterprise risk framework management and reporting including planning and performing leadership interviews, analysis of responses, production of risk reporting to the Executive and recording of risk profile Working with Executive level risk owners and their teams to identify and regularly report required risk treatment and mitigation activities Supporting with the periodic reporting on the status of the principal business risks to the Executive and Board Helping with the implementation of an approach for the proactive identification of new/emerging risks Analysing outputs from Business led reviews of their portfolio to identify themes, trends and outliers to support a firm wide report Working with other teams across the firm to supplement themes and trends with supporting data analytics Supporting the implementation of actions agreed with the UK Executive to further develop and embed the enterprise risk management processes into the business cycle to enable risk management to better support the executive debate and decision making Your work, your choice At Deloitte we believe the best impact is the value we add, not the hours we sit at our desk. We carefully consider agile ways of working, both formal and informal, that allow for the best impact for our people and our clients. Please speak to your recruiter about the working pattern that works best for you. Location: You will have a regional office aligned based on your location, but with the option to work remotely from home and flexibly too. Occasional UK travel may be required. Work pattern: This is a permanent contract opportunity. The role can be worked on a full-time basis. Your professional experience What connects us is our enquiring minds, potential for growth and our ability to deliver a great service. We are looking for: Experience of risk management and/or internal controls with knowledge of COSO or other relevant risk management frameworks Excellent research and analysis skills combined with good judgement A skilled communicator with strong interpersonal abilities at all levels An enthusiastic team player that can also be relied upon to solve problems independently Excellent administrative skills and thoroughly well organised with an ability to be flexible and multi-task; this is a dynamic role requiring the ability to work to deadlines with competing priorities Management information reporting skills and attention to detail: the work that you do will be presented to senior levels or management and inform decision making An open, inquisitive mind that thrives on variety Strong Microsoft Office skills, especially Excel and PowerPoint For a full job description please visit our online Deloitte Careers portal. RTWPROG
Looking for your next Administrative post? It's just a click away! Macildowie have an experienced team dedicated to Operations & Business Support roles. To be considered, you will have previous experience in an Administrative function, be an experienced communicator at all levels, have great attention to detail and organisational skills, as well as experience of MS Office Suite and a flexible approach to working. We specialise in Administrators, Customer Service, Receptionists, Secretaries, Personal/Executive Assistants, Team Leaders, Office Managers, Regional Managers for temporary, permanent, and contract vacancies. If you would like to be considered for such vacancies in either Derbyshire or Staffordshire please apply. NB: As a result of the volume of applications we may be unable to respond with individual feedback. If we have not contacted you within five working days your application has been unsuccessful. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.
Sep 19, 2021
Full time
Looking for your next Administrative post? It's just a click away! Macildowie have an experienced team dedicated to Operations & Business Support roles. To be considered, you will have previous experience in an Administrative function, be an experienced communicator at all levels, have great attention to detail and organisational skills, as well as experience of MS Office Suite and a flexible approach to working. We specialise in Administrators, Customer Service, Receptionists, Secretaries, Personal/Executive Assistants, Team Leaders, Office Managers, Regional Managers for temporary, permanent, and contract vacancies. If you would like to be considered for such vacancies in either Derbyshire or Staffordshire please apply. NB: As a result of the volume of applications we may be unable to respond with individual feedback. If we have not contacted you within five working days your application has been unsuccessful. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. After applying for this role you'll be sent a request for your consent to hold your data on our systems. If you would like information on how we will process your data please go to our website and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.
West Sussex Music Trust is looking for an executive assistant with strong PA and office management experience to work closely with our CEO, leadership team and Trustees. With significant experience as an Office Manager or EA/PA at the senior level, we seek a confident and discreet professional with demonstrable experience in office management and senior administration. You will have experience facilitating all aspects of Trustee and SLT meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills, you will have strong IT proficiency and a commitment to social inclusion and fairness. The post is currently based in Horsham but will be temporarily relocating to Petworth at the end of October. Key Responsibilities Working to support the leadership team, you will not only provide assistance to the CEO but also to other members of the senior leadership team. You will be responsible for planning and coordinating the delivery of Trustee and other meetings from beginning to end including the recording and filing of formal minutes and actions in a timely manner. You will be responsible for the office environment and oversee the smooth running of the administration functions. The Executive Assistant and Office Manager post is ideally suited to someone who has experience of administrative work, excellent organisational skills, and can effectively communicate with a range of stakeholders. Executive Assistant Duties Support the CEO, senior leadership team and trustees in meetings and governance associated with the Trust Ensure the Trust governance cycle is timetabled to work effectively Ensure all Trustee meetings are effectively and efficiently facilitated Ensure all governance documentation is accurately maintained Manage the diaries of the senior leadership team ensuring they are adequately briefed for each meeting and have all the necessary information Providing support to the trustees as required Support the annual filing of relevant returns to the Charity Commission and Companies House and other regulatory/statutory matters. Office Management Duties Review and update health and safety policies and ensure they're observed Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies Arrange regular testing for electrical equipment and safety devices Manage the efficient running of the office environment(s) – stationary, supplies/ sundry and office management, facilities support where required Act as point of contact for office management contracts (e.g. copiers, telecommunications and IT) Manage the annual schedule of insurances, subscriptions, ICO renewals, annual returns and leases. Person Profile Significant experience as an Executive Assistant at senior leadership or board level Substantial experience of supporting leadership teams and committees, including minute-writing Strong IT skills and knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office 365 packages Strong organisational, administrative and interpersonal skills at all levels of the organisation Excellent listening, verbal and written communication skills Ability to prioritise tasks and work under time pressure Accuracy and attention to detail Be a person of integrity, comfortable with being privy to confidential and sometimes sensitive information, and able to maintain discretion Flexibility and adaptability to changing workloads Familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential Ability to work effectively as part of small team and liaise effectively with a wide range of stakeholders. This post is being offered on a permanent basis – 37.5 hours a week - although you may need to start early or stay late during busy periods. An immediate start is possible. Salary: Dependent on experience, range £25-28k How to Apply: Send your CV and covering letter. Closing date: Monday 4th October 2021 Early applications are encouraged as we may appoint before the closing date if a suitable applicant is identified.
Sep 18, 2021
Full time
West Sussex Music Trust is looking for an executive assistant with strong PA and office management experience to work closely with our CEO, leadership team and Trustees. With significant experience as an Office Manager or EA/PA at the senior level, we seek a confident and discreet professional with demonstrable experience in office management and senior administration. You will have experience facilitating all aspects of Trustee and SLT meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills, you will have strong IT proficiency and a commitment to social inclusion and fairness. The post is currently based in Horsham but will be temporarily relocating to Petworth at the end of October. Key Responsibilities Working to support the leadership team, you will not only provide assistance to the CEO but also to other members of the senior leadership team. You will be responsible for planning and coordinating the delivery of Trustee and other meetings from beginning to end including the recording and filing of formal minutes and actions in a timely manner. You will be responsible for the office environment and oversee the smooth running of the administration functions. The Executive Assistant and Office Manager post is ideally suited to someone who has experience of administrative work, excellent organisational skills, and can effectively communicate with a range of stakeholders. Executive Assistant Duties Support the CEO, senior leadership team and trustees in meetings and governance associated with the Trust Ensure the Trust governance cycle is timetabled to work effectively Ensure all Trustee meetings are effectively and efficiently facilitated Ensure all governance documentation is accurately maintained Manage the diaries of the senior leadership team ensuring they are adequately briefed for each meeting and have all the necessary information Providing support to the trustees as required Support the annual filing of relevant returns to the Charity Commission and Companies House and other regulatory/statutory matters. Office Management Duties Review and update health and safety policies and ensure they're observed Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies Arrange regular testing for electrical equipment and safety devices Manage the efficient running of the office environment(s) – stationary, supplies/ sundry and office management, facilities support where required Act as point of contact for office management contracts (e.g. copiers, telecommunications and IT) Manage the annual schedule of insurances, subscriptions, ICO renewals, annual returns and leases. Person Profile Significant experience as an Executive Assistant at senior leadership or board level Substantial experience of supporting leadership teams and committees, including minute-writing Strong IT skills and knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other commonly used office 365 packages Strong organisational, administrative and interpersonal skills at all levels of the organisation Excellent listening, verbal and written communication skills Ability to prioritise tasks and work under time pressure Accuracy and attention to detail Be a person of integrity, comfortable with being privy to confidential and sometimes sensitive information, and able to maintain discretion Flexibility and adaptability to changing workloads Familiarity with legislation in the areas of employment, equality and diversity, and data protection - this is useful, but not essential Ability to work effectively as part of small team and liaise effectively with a wide range of stakeholders. This post is being offered on a permanent basis – 37.5 hours a week - although you may need to start early or stay late during busy periods. An immediate start is possible. Salary: Dependent on experience, range £25-28k How to Apply: Send your CV and covering letter. Closing date: Monday 4th October 2021 Early applications are encouraged as we may appoint before the closing date if a suitable applicant is identified.
We're looking for a Document Production Specialist to join our team on a fixed term contract until the end of July 2022 In terms of location we can be flexible, although you would need to be able to access one of our offices as and when necessary (Bristol, Southampton, Plymouth, Leeds, Newcastle, Edinburgh or London). The team Our Executive Services team ensure that our fee earners provide a seamless and efficient client service and is made up of 3 'hubs'. We have a Personal Assistant hub, which provides organisational and client care support, an Executive Support Assistant hub, which provides support with administrative tasks and a Document Production hub, which provide a transcription service. We have a number of Executive Team Leaders across the business, one of whom is responsible for the day to day running of the Document Production hub. This is who you will report to. The role You will play a crucial part in supporting our fee earners across the business by dealing with large volumes of work, including audio and copy typing and the production of complex, lengthy documents. Day to day tasks will include formatting and presenting work in house style, proof reading documents and working with track changes and document comparisons using CompareDocs. You will also assist with updates to precedent document libraries and help deal with and resolve queries as and when they arise. What are we looking for? It goes without saying that you will need excellent knowledge of the MS Office suite and experience of working with track changes and DocsCorp. You will need a typing speed of 65 wpm or above and of course have a high level of attention to detail. Alongside these technical skills we are also looking for someone who is a real team player and can build good relationships with the people they support around the business. You should be organised and have a flexible approach to managing workloads. Who are we? A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France. In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare; Insurance, Manufacturing; Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients. What makes it great to work here? We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits! We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. Through our D&I initiatives we create an environment in which difference is valued. We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders. We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns. And that's not all, alongside a competitive salary you'll receive a flexible benefits package so you can pick and choose between the benefits that matter most to you. Next steps If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team! If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram to keep up to date with all of our opportunities. We also have a Facebook page ()
Sep 18, 2021
Full time
We're looking for a Document Production Specialist to join our team on a fixed term contract until the end of July 2022 In terms of location we can be flexible, although you would need to be able to access one of our offices as and when necessary (Bristol, Southampton, Plymouth, Leeds, Newcastle, Edinburgh or London). The team Our Executive Services team ensure that our fee earners provide a seamless and efficient client service and is made up of 3 'hubs'. We have a Personal Assistant hub, which provides organisational and client care support, an Executive Support Assistant hub, which provides support with administrative tasks and a Document Production hub, which provide a transcription service. We have a number of Executive Team Leaders across the business, one of whom is responsible for the day to day running of the Document Production hub. This is who you will report to. The role You will play a crucial part in supporting our fee earners across the business by dealing with large volumes of work, including audio and copy typing and the production of complex, lengthy documents. Day to day tasks will include formatting and presenting work in house style, proof reading documents and working with track changes and document comparisons using CompareDocs. You will also assist with updates to precedent document libraries and help deal with and resolve queries as and when they arise. What are we looking for? It goes without saying that you will need excellent knowledge of the MS Office suite and experience of working with track changes and DocsCorp. You will need a typing speed of 65 wpm or above and of course have a high level of attention to detail. Alongside these technical skills we are also looking for someone who is a real team player and can build good relationships with the people they support around the business. You should be organised and have a flexible approach to managing workloads. Who are we? A Top 100 law firm globally and Top 20 law firm in the UK, Womble Bond Dickinson has more than 400 partners and 1,000 lawyers based across 19 US cities and seven UK cities including a significant presence in London. The firm's reach also extends to Europe where it has strategic partnerships with other law firms in Germany and France. In the UK, Womble Bond Dickinson advises in excess of 40 FTSE 350 companies, many of the largest businesses in the country, government organisations and wealthy individuals. With a focus on eleven key sectors (Energy & Natural Resources; Financial Institutions; Healthcare; Insurance, Manufacturing; Real Estate; Retail and Consumer; Transport, Logistics & Infrastructure; Life Sciences & Pharmaceuticals; Technology and Private Wealth) the firm's experience allows it to build strong relationships and deliver an excellent service to clients. What makes it great to work here? We continually work hard to create an open culture that sets us apart from other firms. Our culture gives us much more of a human feel, emphasising that we're more than just suits! We like and make time for each other enabling us to establish professional relationships that can often become lasting friendships. Through our D&I initiatives we create an environment in which difference is valued. We have a Diversity and Inclusion Group, led by our Board Sponsor, which works with our colleague networks (we currently have an ethnic diversity, an LGBT+, a family network and we're in constant dialogue with our people about how we expand our networks to better support everybody). We encourage applicants from all social backgrounds, ethnicities, disabilities, gender identities, and sexual orientations. As signatories to the Mindful Business Charter, it's important that our people are able to maintain healthy and happy lives, both in and out of work. We have a number of resources and initiatives designed to support health and wellbeing, including our team of dedicated mental health first aiders. We recognise that getting the right work life balance is a priority for all of us and we're very happy to talk flexible working, full-time or part-time working patterns. And that's not all, alongside a competitive salary you'll receive a flexible benefits package so you can pick and choose between the benefits that matter most to you. Next steps If this sounds like your next career move then please get in touch to find out more. No agencies please, we're an in-house recruitment team! If this isn't the role for you (or the right time) why not connect with us on LinkedIn or follow us on Twitter and Instagram to keep up to date with all of our opportunities. We also have a Facebook page ()
The National Organisation for FASD
Ware, Hertfordshire
Work for a national charity in Hertfordshire Part-time - 24 hours per week, we can be flexible on days/times Background: National FASD is dedicated to supporting people affected by Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy. National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. Role purpose: The organisation is going through a period of growth and needs a proactive, experienced executive assistant/office manager to help us ensure our administration runs smoothly and efficiently. This person will work closely with our Chief Executive. Key responsibilities include but are not limited to: General accounting, budgeting, financial reporting and spreadsheet maintenance Liaising with bookkeeper/accountants Ensuring organisational reporting deadlines with HMRC, Charity Commission, etc Liaising with vendors Helping to ensure helpline and materials requests are responded to in a timely manner and ensure publication stock is maintained Helping monitor and prepare funding reports and proposals Administering and advertising the online e-learning course and other training as needed Overseeing merch sales Help schedule and manage the itinerary of the Chief Executive Overseeing logistics and registration for events such as Brain Bases, roundtables and other events Helping to identify ways to improve our organisational efficiency and efficacy Participating in planning and evaluation of programmes and projects Location: We are willing to consider flexible arrangements, for example a split between working in the office and at home – with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. Due to COVID we have recently relocated the office to Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station. Note: We hope this position might be extended at the end of the 12-month contract, if funding is available. _____________________ Person specification The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices administratively with sensitivity for our key stakeholders and under the guidance of our trustees. Qualifications: Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering DBS check is required Car/drivers’ license is needed to access offsite storage Knowledge: Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred Familiarity with the charitable/third sector Skills, abilities, competencies: Ability to work independently and juggle several projects Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Zoom and/or an ability to easily learn new computer software Experience: Experience tracking budgets and accounts Experience tracking and managing product sales Experience with administrative responsibilities Experience with how a small charity runs Experience with vendor and stakeholder relations Personal attributes: Creative and dynamic approach to solving challenges and planning Willingness to work in an informal, relaxed atmosphere Attention to detail and deadlines Willingness to take professional development courses Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy To Apply: Please provide a cover letter explaining why you want to work for National FASD, your c.v. and an example of related experience that you think shows what skills and energy you can bring to National FASD. Please familiarise yourself with our three websites before applying to see the kind of work we do: Deadline for applications: We are accepting applications on a rolling basis until the position is filled. Start date: We hope the person can be in post as soon as possible, preferably by mid-Oct.
Sep 17, 2021
Full time
Work for a national charity in Hertfordshire Part-time - 24 hours per week, we can be flexible on days/times Background: National FASD is dedicated to supporting people affected by Fetal Alcohol Spectrum Disorder (FASD), their families and communities. It promotes education for professionals and public awareness about the risks of alcohol consumption during pregnancy. National FASD is a source for information on FASD to the general public, press and to medical, social care and educational professionals. Role purpose: The organisation is going through a period of growth and needs a proactive, experienced executive assistant/office manager to help us ensure our administration runs smoothly and efficiently. This person will work closely with our Chief Executive. Key responsibilities include but are not limited to: General accounting, budgeting, financial reporting and spreadsheet maintenance Liaising with bookkeeper/accountants Ensuring organisational reporting deadlines with HMRC, Charity Commission, etc Liaising with vendors Helping to ensure helpline and materials requests are responded to in a timely manner and ensure publication stock is maintained Helping monitor and prepare funding reports and proposals Administering and advertising the online e-learning course and other training as needed Overseeing merch sales Help schedule and manage the itinerary of the Chief Executive Overseeing logistics and registration for events such as Brain Bases, roundtables and other events Helping to identify ways to improve our organisational efficiency and efficacy Participating in planning and evaluation of programmes and projects Location: We are willing to consider flexible arrangements, for example a split between working in the office and at home – with regular meet ups scheduled. We place a priority on engaging people with lived experience with FASD and are open to creative suggestions to make that possible to the extent we can. Due to COVID we have recently relocated the office to Ware, Hertfordshire, with on-site parking and within a short walking distance of the train station. Note: We hope this position might be extended at the end of the 12-month contract, if funding is available. _____________________ Person specification The ideal candidate will be dynamic and creative, energised by the idea of contributing to a charity with an important mission. Candidates should be at ease with computers and budgeting, and be ready to work with a team of consultants, colleagues and like-minded organisations to ensure National FASD is implementing best practices administratively with sensitivity for our key stakeholders and under the guidance of our trustees. Qualifications: Preferably at least 3 years’ experience working in a related field, either in paid work or through volunteering DBS check is required Car/drivers’ license is needed to access offsite storage Knowledge: Experience with FASD (or another neurodevelopmental condition) either through professional experience or lived experience is preferred Familiarity with the charitable/third sector Skills, abilities, competencies: Ability to work independently and juggle several projects Must have experience using a range of computer programmes such as Quickbooks, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Zoom and/or an ability to easily learn new computer software Experience: Experience tracking budgets and accounts Experience tracking and managing product sales Experience with administrative responsibilities Experience with how a small charity runs Experience with vendor and stakeholder relations Personal attributes: Creative and dynamic approach to solving challenges and planning Willingness to work in an informal, relaxed atmosphere Attention to detail and deadlines Willingness to take professional development courses Absolute commitment to a no-shame/no blame ethos when discussing issues related to alcohol in pregnancy To Apply: Please provide a cover letter explaining why you want to work for National FASD, your c.v. and an example of related experience that you think shows what skills and energy you can bring to National FASD. Please familiarise yourself with our three websites before applying to see the kind of work we do: Deadline for applications: We are accepting applications on a rolling basis until the position is filled. Start date: We hope the person can be in post as soon as possible, preferably by mid-Oct.
We have an exciting opportunity for a motivated individual to support both the Group Director of Assets and the Group Director of Sales and Building Safety. First and foremost, you'll be a true team player, naturally able to build and maintain excellent working relationships with a range of stakeholders. Working closely with the two executive directors as their main point of support, you'll play a key role in helping us deliver our exciting plans across Assets, Sales and Building Safety, helping us stay on track with our objectives. This is a PA role with an expectation of some working from the office, but it's far from the norm. Of course we'll need your strength in keeping accurate records, taking meeting minutes, managing the director's busy diaries and inboxes. You will assist in the preparation of key documents including the business plan and presentations to stakeholders. You'll also provide support to our Senior Management Teams. We will trust you, challenging you to use your initiative and creativity to find solutions within your remit. As well as thinking quickly, you'll also use your excellent organisational skills to organise meetings, team briefings and special events. You'll know your way around Microsoft Office well enough for the administrative part of this role to be a breeze. You'll be appreciated in this role. Whether it is your flexible approach to work, your ability to be both assertive and engaging, your cool approach when deadlines or priorities change, or your ability to anticipate problems and think quickly, the Group Directors will depend on you to help them work efficiently. We'll offer you development in return for your hard work and will support your ambitions to grow. Whether you're an experienced Coordinator or PA looking for a change or have transferrable skills and want to try something new, this could be an excellent opportunity for you. So, if like us, you're motivated to support others and are passionate about taking Notting Hill Genesis on its journey, we would love to hear from you. You will help us make a difference. This advert closes at mid-day on 28 September 2021. You will need to provide your CV and a Supporting Statement demonstrating how you meet the criteria for the role. Interviews will take place week commencing 11 October 2021.
Sep 17, 2021
Full time
We have an exciting opportunity for a motivated individual to support both the Group Director of Assets and the Group Director of Sales and Building Safety. First and foremost, you'll be a true team player, naturally able to build and maintain excellent working relationships with a range of stakeholders. Working closely with the two executive directors as their main point of support, you'll play a key role in helping us deliver our exciting plans across Assets, Sales and Building Safety, helping us stay on track with our objectives. This is a PA role with an expectation of some working from the office, but it's far from the norm. Of course we'll need your strength in keeping accurate records, taking meeting minutes, managing the director's busy diaries and inboxes. You will assist in the preparation of key documents including the business plan and presentations to stakeholders. You'll also provide support to our Senior Management Teams. We will trust you, challenging you to use your initiative and creativity to find solutions within your remit. As well as thinking quickly, you'll also use your excellent organisational skills to organise meetings, team briefings and special events. You'll know your way around Microsoft Office well enough for the administrative part of this role to be a breeze. You'll be appreciated in this role. Whether it is your flexible approach to work, your ability to be both assertive and engaging, your cool approach when deadlines or priorities change, or your ability to anticipate problems and think quickly, the Group Directors will depend on you to help them work efficiently. We'll offer you development in return for your hard work and will support your ambitions to grow. Whether you're an experienced Coordinator or PA looking for a change or have transferrable skills and want to try something new, this could be an excellent opportunity for you. So, if like us, you're motivated to support others and are passionate about taking Notting Hill Genesis on its journey, we would love to hear from you. You will help us make a difference. This advert closes at mid-day on 28 September 2021. You will need to provide your CV and a Supporting Statement demonstrating how you meet the criteria for the role. Interviews will take place week commencing 11 October 2021.
Phillips is an international auction house, conducting sales of Contemporary Art, Photographs, Design, Modern & Contemporary Editions, Jewels and Watches. Phillips is currently seeking an organised, flexible and motivated individual to fulfil a full-timeExecutive Assistant position, supporting our Worldwide Deputy Chairman. Based in London, with travel to our international offices as required, the primary focus of the position will be to provide all aspects of executive support to the Worldwide Deputy Chairman, and to manage and organise all aspects of their day to day activities, working on specific administrative, financial or logistical tasks as required. The candidate will be responsible for: Managing all aspects of day to day activity for the Worldwide Deputy Chairman. Answering, screening incoming telephone calls. Monitoring incoming emails regularly and updating the Worldwide Deputy Chairman on the daily agenda (pending issues, pending emails and calls) Making travel arrangements as required, liaising with the company approved travel companies and following associated processes and procedures. Preparing and maintaining correspondences. Submitting expense reports via the correct procedure, adhering to the timescales defined by the finance team. Coordinating meetings, responding to invitations, scheduling appointments and meetings (both external and internal) and maintaining calendars', accordingly, ensuring all information is accurate and up to date. Maintaining and organising relevant files, corporate documents and Phillips databases in an efficient manner. Working on special projects as required. Speaking directly with clients, assisting with bids and interfacing with clients for specific enquiries before and after auctions, with the Worldwide Deputy Chairman's approval. Assisting with sales preparation and client management, including registering clients, reporting from Phillips databases, contacting clients, preparing bid sheets, attending interest meetings as required and liaising with the relevant departments to assist in the management of top clients. Working at auctions and special events, supporting the Worldwide Deputy Chairman, which will involve evening and weekend working. Assisting the Worldwide Deputy Chairman with personal tasks as required. e.g. documentation preparation and travel logistics, as needed, for both internal and external purposes, purchasing of gifts for clients and others. Liaising with other Executive Assistants on special projects as they arise. Perform any other ad-hoc duties as requested. Professional Skills & Experience Sufficient/significant experience in a similar role, ideally within an Auction House or fast-paced, professional art world environment. Excellent time management skills with the ability to work under extreme pressure and prioritise to meet strict deadlines Excellent IT skills including MS Office, Outlook, PowerPoint and Excel (advanced excel skills desirable) Excellent analytical skills alongside the ability to solve problems efficiently and effectively. Understanding of and keen interest in contemporary art and market is desirable Education & Training A fluency in the Englishlanguageis essential, with French as an additional language being desirable Bachelor's Degree, desirable Art History background desirable Personal Attributes The candidate will be highly organised and resilient with the utmost discretion and confidentiality. The ability to keep calm while dealing with multiple tasks in extremely high-pressured situations, consistently prioritising to meet strict deadlines. They will be adaptable and flexible and will have exceptional verbal and written communication skills. Ability to work professionally and responsibly with all other areas within the business. Excellent client service skills including client liaison Excellent verbal and written presentation skills and ability to communicate in a professional manner with a wide variety of people Ability to deal effectively and efficiently with multiple tasks Proactive with excellent organisation skills and the ability to adjust with change Meticulous attention to detail Working Conditions Work is primarily undertaken in our Berkeley Square building Hours of work are 40hpw (9am to 6pm) with the flexibility to undertake additional hours on evenings and weekends as required, particularly around our 20th Century & Contemporary Art Auctions. International travel as and when required, in line with our auction/art fairs schedules
Sep 17, 2021
Full time
Phillips is an international auction house, conducting sales of Contemporary Art, Photographs, Design, Modern & Contemporary Editions, Jewels and Watches. Phillips is currently seeking an organised, flexible and motivated individual to fulfil a full-timeExecutive Assistant position, supporting our Worldwide Deputy Chairman. Based in London, with travel to our international offices as required, the primary focus of the position will be to provide all aspects of executive support to the Worldwide Deputy Chairman, and to manage and organise all aspects of their day to day activities, working on specific administrative, financial or logistical tasks as required. The candidate will be responsible for: Managing all aspects of day to day activity for the Worldwide Deputy Chairman. Answering, screening incoming telephone calls. Monitoring incoming emails regularly and updating the Worldwide Deputy Chairman on the daily agenda (pending issues, pending emails and calls) Making travel arrangements as required, liaising with the company approved travel companies and following associated processes and procedures. Preparing and maintaining correspondences. Submitting expense reports via the correct procedure, adhering to the timescales defined by the finance team. Coordinating meetings, responding to invitations, scheduling appointments and meetings (both external and internal) and maintaining calendars', accordingly, ensuring all information is accurate and up to date. Maintaining and organising relevant files, corporate documents and Phillips databases in an efficient manner. Working on special projects as required. Speaking directly with clients, assisting with bids and interfacing with clients for specific enquiries before and after auctions, with the Worldwide Deputy Chairman's approval. Assisting with sales preparation and client management, including registering clients, reporting from Phillips databases, contacting clients, preparing bid sheets, attending interest meetings as required and liaising with the relevant departments to assist in the management of top clients. Working at auctions and special events, supporting the Worldwide Deputy Chairman, which will involve evening and weekend working. Assisting the Worldwide Deputy Chairman with personal tasks as required. e.g. documentation preparation and travel logistics, as needed, for both internal and external purposes, purchasing of gifts for clients and others. Liaising with other Executive Assistants on special projects as they arise. Perform any other ad-hoc duties as requested. Professional Skills & Experience Sufficient/significant experience in a similar role, ideally within an Auction House or fast-paced, professional art world environment. Excellent time management skills with the ability to work under extreme pressure and prioritise to meet strict deadlines Excellent IT skills including MS Office, Outlook, PowerPoint and Excel (advanced excel skills desirable) Excellent analytical skills alongside the ability to solve problems efficiently and effectively. Understanding of and keen interest in contemporary art and market is desirable Education & Training A fluency in the Englishlanguageis essential, with French as an additional language being desirable Bachelor's Degree, desirable Art History background desirable Personal Attributes The candidate will be highly organised and resilient with the utmost discretion and confidentiality. The ability to keep calm while dealing with multiple tasks in extremely high-pressured situations, consistently prioritising to meet strict deadlines. They will be adaptable and flexible and will have exceptional verbal and written communication skills. Ability to work professionally and responsibly with all other areas within the business. Excellent client service skills including client liaison Excellent verbal and written presentation skills and ability to communicate in a professional manner with a wide variety of people Ability to deal effectively and efficiently with multiple tasks Proactive with excellent organisation skills and the ability to adjust with change Meticulous attention to detail Working Conditions Work is primarily undertaken in our Berkeley Square building Hours of work are 40hpw (9am to 6pm) with the flexibility to undertake additional hours on evenings and weekends as required, particularly around our 20th Century & Contemporary Art Auctions. International travel as and when required, in line with our auction/art fairs schedules
This role is remote/home based and we welcome applications from across the UK* The Executive Assistant Volunteer will support the Board of Hidayah. This role will have the following duties, but are not limited to: Triage the emails coming through the inbox (Google Mail) Complete administrative tasks for the Board, which will require a good knowledge of Mac and Microsoft Office based packages Work alongside the Chair on external and internal focused projects Provide administrative support to the Board of Trustees Coordinate and administer board meetings for Trustees Complete administration for the Trustee’s expenses Organise travel and accommodation where needed supplying clear itineraries Take on other additional projects, as directed by the Chair What is the purpose of the role? As an Executive Assistant Volunteer you will work independently with the direction of the board to ensure the administration running of the charity runs smoothly and efficiently. How much commitment is required? We are flexible around your own schedule. We do have regular catch ups with all volunteers to speak about workloads. We envisage this role taking 3 hours a week (working on specific tasks will take more time) depending how comfortable you are in the role and appreciate that it may take some people longer to fulfill tasks. What training do I need for this role? We require all volunteers to read, agree and sign the following policies: Adult Safeguarding Policy; Data Protection Policy and Procedures (GDPR); Equality and Diversity Policy; Any other policies as relevant and once ratified by the Board Members; The Board Members may require specific training or DBS checks at later dates. What do we expect from an Executive Assistant? Please note that you must agree with and fit the criteria below to be eligible to volunteer in this role: Personality: A self-starter who can volunteer with minimal supervision; Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah; Reliable and regular volunteer; A team-player An understanding of all groups functioning within the remit of what they can do as set down by the Hidayah Board Members Personal Skills: Ability to understand confidentiality, equality and diversity and safeguarding procedures; Ability to respond to resolving conflict situations if needed; Someone who can behave with professionalism. Administration Skills: To regularly check, maintain and keep up to date Hidayah administration and data handling systems such as using Google Drive to store information To be part of a communications text group to keep up to date with Hidayah developments and to inform the Board Members of any developments; To check emails regularly and to respond when needed; including informing the relevant board member of any emails that need to be replied to ASAP To read new Hidayah policies and initiatives and to be aware of new Hidayah news; To read, understand and agree with the constitution of Hidayah (available on website). Additional: To have previous experience of being an executive assistant will be beneficial You must be 18+ and live in the UK What benefits do I get from this role? A feeling of making a difference to LGBT+ Muslims and the feeling of being part of an organisation which seeks social justice for LGBT+ Muslims. You can be part of that change; A warm and approachable Board member to support you as you volunteer at the other end of the phone; A reference for your CV.
Sep 16, 2021
Full time
This role is remote/home based and we welcome applications from across the UK* The Executive Assistant Volunteer will support the Board of Hidayah. This role will have the following duties, but are not limited to: Triage the emails coming through the inbox (Google Mail) Complete administrative tasks for the Board, which will require a good knowledge of Mac and Microsoft Office based packages Work alongside the Chair on external and internal focused projects Provide administrative support to the Board of Trustees Coordinate and administer board meetings for Trustees Complete administration for the Trustee’s expenses Organise travel and accommodation where needed supplying clear itineraries Take on other additional projects, as directed by the Chair What is the purpose of the role? As an Executive Assistant Volunteer you will work independently with the direction of the board to ensure the administration running of the charity runs smoothly and efficiently. How much commitment is required? We are flexible around your own schedule. We do have regular catch ups with all volunteers to speak about workloads. We envisage this role taking 3 hours a week (working on specific tasks will take more time) depending how comfortable you are in the role and appreciate that it may take some people longer to fulfill tasks. What training do I need for this role? We require all volunteers to read, agree and sign the following policies: Adult Safeguarding Policy; Data Protection Policy and Procedures (GDPR); Equality and Diversity Policy; Any other policies as relevant and once ratified by the Board Members; The Board Members may require specific training or DBS checks at later dates. What do we expect from an Executive Assistant? Please note that you must agree with and fit the criteria below to be eligible to volunteer in this role: Personality: A self-starter who can volunteer with minimal supervision; Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah; Reliable and regular volunteer; A team-player An understanding of all groups functioning within the remit of what they can do as set down by the Hidayah Board Members Personal Skills: Ability to understand confidentiality, equality and diversity and safeguarding procedures; Ability to respond to resolving conflict situations if needed; Someone who can behave with professionalism. Administration Skills: To regularly check, maintain and keep up to date Hidayah administration and data handling systems such as using Google Drive to store information To be part of a communications text group to keep up to date with Hidayah developments and to inform the Board Members of any developments; To check emails regularly and to respond when needed; including informing the relevant board member of any emails that need to be replied to ASAP To read new Hidayah policies and initiatives and to be aware of new Hidayah news; To read, understand and agree with the constitution of Hidayah (available on website). Additional: To have previous experience of being an executive assistant will be beneficial You must be 18+ and live in the UK What benefits do I get from this role? A feeling of making a difference to LGBT+ Muslims and the feeling of being part of an organisation which seeks social justice for LGBT+ Muslims. You can be part of that change; A warm and approachable Board member to support you as you volunteer at the other end of the phone; A reference for your CV.
PPD's mission is to improve health. It starts as an idea to find a cure. It becomes a life saved. All in-between, it's you! We know that meaningful results not only require the right approach, but also the right people. We invite you to re-imagine health promoting protocols with us, working alongside our talented, bright and energetic teams. Our Project Delivery team directs, coordinates and manages the technical and operational aspects of projects, securing the successful completion of clinical trials. We collaborate with functional area leads to identify and evaluate fundamental issues on the project and ensure that solutions are implemented. An opportunity has arisen for a position as *Executive Assistant* to support our newly integrated *PM/CTM Operations Delivery Team Head and leadership team* in the *Hematology/Oncology Group*. This is a full-time permanent position and we seek someone based in the *EMEA region*. *You will be responsible for, among other duties: * * Providing senior-level administrative support for multiple leaders * Composing and distributing correspondence, memoranda, reports, documents, forms, and tables as requested * Coordinating details of onsite and offsite meetings and conferences including catering needs * Proactively collecting, compiling and preparing presentations, data, reports, meetings agendas, and other documents; establishing, organising and maintaining files. * Composing, copying and distributing correspondence and memoranda, reports, documents, forms and tables as requested * Providing assistance to other EA's for temporary work overloads and as backup for temporary absences *Qualifications:* *Education and experience:* * Educated to 'A' Level standard as a minimum or equivalent * Ideally previous similar administrative support experience * Confident to handle confidential information and data effectively * Strong communication, organizational, and interpersonal skills * Good time management skills, ability to coordinate multiple tasks while still delivering high quality results * Very strong IT skills including: Excel (pivot tables), Word, Visio and powerpoint * The ability to work independently * Can identify and set priorities and effectively perform a variety of task simultaneously * Can work collaboratively with Hem/Onc Senior Leadership Team and the other EA's * Flexibility to work in an environment that is ever changing * Strong attention to detail and accuracy * Excellent English language skills - written and oral communication As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD truly value a work-life balance. We've grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel. * PPD Defining Principles * - We have a strong will to win - We earn our customer's trust - We are gamechangers - We do the right thing -We are one PPD If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world's most urgent health needs, then please submit your application - we'd love to hear from you. #LI-MC2
Sep 16, 2021
Full time
PPD's mission is to improve health. It starts as an idea to find a cure. It becomes a life saved. All in-between, it's you! We know that meaningful results not only require the right approach, but also the right people. We invite you to re-imagine health promoting protocols with us, working alongside our talented, bright and energetic teams. Our Project Delivery team directs, coordinates and manages the technical and operational aspects of projects, securing the successful completion of clinical trials. We collaborate with functional area leads to identify and evaluate fundamental issues on the project and ensure that solutions are implemented. An opportunity has arisen for a position as *Executive Assistant* to support our newly integrated *PM/CTM Operations Delivery Team Head and leadership team* in the *Hematology/Oncology Group*. This is a full-time permanent position and we seek someone based in the *EMEA region*. *You will be responsible for, among other duties: * * Providing senior-level administrative support for multiple leaders * Composing and distributing correspondence, memoranda, reports, documents, forms, and tables as requested * Coordinating details of onsite and offsite meetings and conferences including catering needs * Proactively collecting, compiling and preparing presentations, data, reports, meetings agendas, and other documents; establishing, organising and maintaining files. * Composing, copying and distributing correspondence and memoranda, reports, documents, forms and tables as requested * Providing assistance to other EA's for temporary work overloads and as backup for temporary absences *Qualifications:* *Education and experience:* * Educated to 'A' Level standard as a minimum or equivalent * Ideally previous similar administrative support experience * Confident to handle confidential information and data effectively * Strong communication, organizational, and interpersonal skills * Good time management skills, ability to coordinate multiple tasks while still delivering high quality results * Very strong IT skills including: Excel (pivot tables), Word, Visio and powerpoint * The ability to work independently * Can identify and set priorities and effectively perform a variety of task simultaneously * Can work collaboratively with Hem/Onc Senior Leadership Team and the other EA's * Flexibility to work in an environment that is ever changing * Strong attention to detail and accuracy * Excellent English language skills - written and oral communication As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD truly value a work-life balance. We've grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organisation but with a local feel. * PPD Defining Principles * - We have a strong will to win - We earn our customer's trust - We are gamechangers - We do the right thing -We are one PPD If you resonate with our five principles above, and ultimately wish to accelerate the delivery of safe and effective therapeutics for some of the world's most urgent health needs, then please submit your application - we'd love to hear from you. #LI-MC2
RECRUITMENTiQ is working with a highly-regarded, Oxford-based College to assist with the recruitment of a full-time Secretarial Assistant. We are looking for a Secretarial Assistant to provide professional support for the work of the Master's Office. This will include diary and personal administrative support for the Master, the Rt Hon Sir Ernest Ryder, and a front-of-house role for his office. Key Responsibilities • Provide high-quality secretarial support to the Master, including effective diary and document management, tracking workflows, arranging meetings, drafting correspondence and documents as required, and being the front-of-house reception for the Master's Office. • Organise and manage the day-to-day administration of the Master's Office, including supporting the Head of Communications in her role with diary management and workflows. • Establish and maintain robust and efficient office systems, including filing, information retrieval, and effective IT use. • Assist with the preparation of papers and agenda for committee meetings as directed, and to provide note-taking in high-level meetings as required. • Liaise with other offices as necessary to facilitate support to the Master, including the Academic, Domestic, Bursarial, and Development Offices. • Assist the Master in his role in delivering effective alumni relations and fundraising: liaising with the Development Office team to arrange meetings, gather briefings for the Master, facilitate correspondence and organise small hosted events. • Ensure that relevant information is gathered and prepared, and appropriate research is undertaken, to brief the Master for meetings, trips, events, visits, etc., and to prepare supporting documents as required. • Keep accurate records of all internal expenses and budgets both for the Master and the Master's Office, make travel arrangements, and ensure expenses are claimed/recorded in an efficient and timely manner • Organise a range of regular and ad hoc events, with help from the Executive Support Intern and the College's Events Team. • Support the Master in his external commitments, liaising with relevant individuals at these organisations for diary and document management, and ensure papers for meetings are received promptly and are available to the Master for review in sufficient time ahead of meetings; • Provide a point of contact for colleagues who have questions about the Master's availability or require access to the Lodgings, and to facilitate access where it has been approved by the Master, Lady Ryder, or the Head of Communications. • Take on any ad hoc duties that may arise in the course of the role. Essential Skills and Experience • Relevant experience in a high-level administrative, secretarial, or Personal Assistant role • Excellent interpersonal skills with demonstrable ability and confidence to engage with people from a wide constituency, both within and outside College • Ability to work independently and use judgment, tact, and discretion in dealing with a wide range of sensitive issues • Excellent written and communication skills in English • Ability to maintain utmost confidentiality • Good time management skills, and the ability to organise information efficiently, prioritise work effectively, and take appropriate action to meet strict deadlines • Excellent IT skills, particularly the use of Microsoft Office and databases Desirable Skills and Experience • Educated to Degree level or equivalent and relevant experience • Experience of working in Higher Education, central or local government, with an executive board or in a not-for-profit environment The successful candidate will work closely with fellows, staff, and students in College, in all areas and at all levels. Outside the college environment, you will be involved with a variety of people including University Officers, alumni, guests, visitors at all levels, and external organisations and contacts on behalf of the Master, both in the UK and internationally. The role requires sensitivity and discretion and also a proactive approach to work. You will be prepared to work flexibly in relation to the different pressures of the role, and be available for occasional out-of-hours attendance at Lodgings functions if required, by arrangement (time off in lieu will be given). This is a great opportunity for an enthusiastic individual, ready to use their skills and to learn. You will join our team of multi-talented, experienced professionals. You will also be keen to develop your skills and we will support and encourage you to develop, allowing you to do the best work of your career, enhancing yourself to progress. If you meet the outlined skills and experience, send your CV and covering letter for further consideration.
Sep 15, 2021
Full time
RECRUITMENTiQ is working with a highly-regarded, Oxford-based College to assist with the recruitment of a full-time Secretarial Assistant. We are looking for a Secretarial Assistant to provide professional support for the work of the Master's Office. This will include diary and personal administrative support for the Master, the Rt Hon Sir Ernest Ryder, and a front-of-house role for his office. Key Responsibilities • Provide high-quality secretarial support to the Master, including effective diary and document management, tracking workflows, arranging meetings, drafting correspondence and documents as required, and being the front-of-house reception for the Master's Office. • Organise and manage the day-to-day administration of the Master's Office, including supporting the Head of Communications in her role with diary management and workflows. • Establish and maintain robust and efficient office systems, including filing, information retrieval, and effective IT use. • Assist with the preparation of papers and agenda for committee meetings as directed, and to provide note-taking in high-level meetings as required. • Liaise with other offices as necessary to facilitate support to the Master, including the Academic, Domestic, Bursarial, and Development Offices. • Assist the Master in his role in delivering effective alumni relations and fundraising: liaising with the Development Office team to arrange meetings, gather briefings for the Master, facilitate correspondence and organise small hosted events. • Ensure that relevant information is gathered and prepared, and appropriate research is undertaken, to brief the Master for meetings, trips, events, visits, etc., and to prepare supporting documents as required. • Keep accurate records of all internal expenses and budgets both for the Master and the Master's Office, make travel arrangements, and ensure expenses are claimed/recorded in an efficient and timely manner • Organise a range of regular and ad hoc events, with help from the Executive Support Intern and the College's Events Team. • Support the Master in his external commitments, liaising with relevant individuals at these organisations for diary and document management, and ensure papers for meetings are received promptly and are available to the Master for review in sufficient time ahead of meetings; • Provide a point of contact for colleagues who have questions about the Master's availability or require access to the Lodgings, and to facilitate access where it has been approved by the Master, Lady Ryder, or the Head of Communications. • Take on any ad hoc duties that may arise in the course of the role. Essential Skills and Experience • Relevant experience in a high-level administrative, secretarial, or Personal Assistant role • Excellent interpersonal skills with demonstrable ability and confidence to engage with people from a wide constituency, both within and outside College • Ability to work independently and use judgment, tact, and discretion in dealing with a wide range of sensitive issues • Excellent written and communication skills in English • Ability to maintain utmost confidentiality • Good time management skills, and the ability to organise information efficiently, prioritise work effectively, and take appropriate action to meet strict deadlines • Excellent IT skills, particularly the use of Microsoft Office and databases Desirable Skills and Experience • Educated to Degree level or equivalent and relevant experience • Experience of working in Higher Education, central or local government, with an executive board or in a not-for-profit environment The successful candidate will work closely with fellows, staff, and students in College, in all areas and at all levels. Outside the college environment, you will be involved with a variety of people including University Officers, alumni, guests, visitors at all levels, and external organisations and contacts on behalf of the Master, both in the UK and internationally. The role requires sensitivity and discretion and also a proactive approach to work. You will be prepared to work flexibly in relation to the different pressures of the role, and be available for occasional out-of-hours attendance at Lodgings functions if required, by arrangement (time off in lieu will be given). This is a great opportunity for an enthusiastic individual, ready to use their skills and to learn. You will join our team of multi-talented, experienced professionals. You will also be keen to develop your skills and we will support and encourage you to develop, allowing you to do the best work of your career, enhancing yourself to progress. If you meet the outlined skills and experience, send your CV and covering letter for further consideration.
PURPOSE OF THE JOB The post holder will provide flexible, confidential and high-quality secretarial support to 3 members of the executive committee based remotely/London office MAIN RESPONSIBILITIES Organising travel arrangements and itineraries, maintaining daily diaries, producing and amending documentation, processing expense claims Arranging meetings, lunches, conferences Sending, drafting and retrieving and profiling e-mail and correspondence Organising management meetings, including the preparation of packs, agendas and all related duties Producing PowerPoint presentations and updating Excel spreadsheets Producing, amending and filing documentation and correspondence Working as part of the UK office/PA team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover Works closely with the executives on special projects and undertakes special / ad hoc assignments as required. KNOWLEDGE, SKILLS AND EXPERIENCE Some experience managing diaries/booking travel. Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook Administrative and document management experience would be an advantage Strong interpersonal skills and ability to build friendly professional relationships COMPETENCIES The ability to use initiative and work independently in a small office environment Enthusiasm, reliability and flexibility Willingness to get involved and work as part of the team The ability to remain calm when under pressure and to meet deadlines Accuracy and an eye for detail The ability to time manage effectively and to prioritise and organise workflow Strong communication skills. ADDITIONAL INFORMATION All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be. We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.
Sep 14, 2021
Full time
PURPOSE OF THE JOB The post holder will provide flexible, confidential and high-quality secretarial support to 3 members of the executive committee based remotely/London office MAIN RESPONSIBILITIES Organising travel arrangements and itineraries, maintaining daily diaries, producing and amending documentation, processing expense claims Arranging meetings, lunches, conferences Sending, drafting and retrieving and profiling e-mail and correspondence Organising management meetings, including the preparation of packs, agendas and all related duties Producing PowerPoint presentations and updating Excel spreadsheets Producing, amending and filing documentation and correspondence Working as part of the UK office/PA team to provide assistance and support across the business where capacity allows, particularly for holiday and sickness cover Works closely with the executives on special projects and undertakes special / ad hoc assignments as required. KNOWLEDGE, SKILLS AND EXPERIENCE Some experience managing diaries/booking travel. Confident user of key IT packages, including Word/Excel/PowerPoint/Outlook Administrative and document management experience would be an advantage Strong interpersonal skills and ability to build friendly professional relationships COMPETENCIES The ability to use initiative and work independently in a small office environment Enthusiasm, reliability and flexibility Willingness to get involved and work as part of the team The ability to remain calm when under pressure and to meet deadlines Accuracy and an eye for detail The ability to time manage effectively and to prioritise and organise workflow Strong communication skills. ADDITIONAL INFORMATION All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are: We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be. We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.
At the Data Communications Company, we believe in making Britain more connected, so we can all lead smarter, greener lives. We've built the secure infrastructure that's supporting the mass roll-out of smart meters across the country. Our universal, secure network will be in 30 million homes and small businesses, making it the largest network in Britain. So it's a truly exciting time to join us. You'll be part of a team that's supporting the country's transition to a low-carbon economy, and helping to ensure an affordable, secure, and sustainable energy supply for the future. Operating independently of its parent company, Capita plc*, the DCC is a Disability Confident Committed Employer. We're directed by the Department for Business and regulated by OFGEM. We collaborate with the Government and leading telco and utility industry service providers to help protect consumers and give them better energy choices. A finalist in the Top Workplace Awards in 2018, we reward professionals who thrive in an environment of change and innovation. Watch this about DCC video and if it ignites your interest, apply below. Key Accountabilities Coordinates administrative and support functions for one or more executives or management personnel. Regular and proactive communication with your executive members to understand their workload/issues and proactively assist where possible Creation of presentation material for internal and external audiences - including storage and re-use of material where appropriate for efficiency Inbox management, monitoring and responding on behalf of your executive member where appropriate Ensuring your executive members schedule is balanced to cover all corporate objectives and line management requirements Diary management Coordination and communication with PAs of senior external stakeholders Organising of internal and external events and meetings, including accumulation and distribution of papers Handling travel arrangements and monthly expenses Work within a PA team and cover for holidays/sickness where appropriate Skills and Experiences Essential Ability to deliver core PA activities to the highest standard and accuracy Strong initiative and proactive in finding solutions An adept and confident communicator with strong inter-personal skills, effective in dealing with people at all levels. Diplomatic and level-headed whilst maintaining confidentiality at all times Courteous with a collaborative and tolerant working style Self-starter who is enthusiastic, willing and able to take on responsibility Highly organised, pragmatic and reliable, with a high degree of accuracy and attention to detail Skills and Experiences Desirable Word (Advanced) Excel (intermediate) Powerpoint (Advanced) What's in it for you ? Become part of our team at DCC and you'll find an inclusive culture which prizes mutual respect, innovation and high performance. It all adds up to make DCC a great place to work. Hard work deserves great benefits, and we offer our colleagues a range of reasons to enjoy their time at DCC: Bonus scheme Pension Private medical insurance. Extensive personal development and training opportunities Hybrid working - Many of our people work 1 to 3 days in the office.. Flexible holidays - increase your standard 25 days by purchasing extra days. Dental plan. Cycle to work scheme Childcare vouchers Headspace free membership - a popular mindfulness app. Season ticket travel loan Charity days Retail discounts. Discounted gym membership RAC discount Income protection scheme What next ? Choose 'Apply now' to complete our short application, so that we can find out more about you. The parent company, Capita Plc*, are a leading UK provider of technology enabled business services. We're supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a shared goal. We encourage an open, honest working environment where everyone can be true to themselves and people are valued for their differences. We're always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes. We work across such a huge range of businesses and sectors, that you'll have the opportunity to grow and develop your career in any number of directions. You'll also become part of a network of 63,000 experienced, innovative, and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we'll provide the support you need to do deliver. Our purpose is to create a better outcome for you.
Sep 14, 2021
Full time
At the Data Communications Company, we believe in making Britain more connected, so we can all lead smarter, greener lives. We've built the secure infrastructure that's supporting the mass roll-out of smart meters across the country. Our universal, secure network will be in 30 million homes and small businesses, making it the largest network in Britain. So it's a truly exciting time to join us. You'll be part of a team that's supporting the country's transition to a low-carbon economy, and helping to ensure an affordable, secure, and sustainable energy supply for the future. Operating independently of its parent company, Capita plc*, the DCC is a Disability Confident Committed Employer. We're directed by the Department for Business and regulated by OFGEM. We collaborate with the Government and leading telco and utility industry service providers to help protect consumers and give them better energy choices. A finalist in the Top Workplace Awards in 2018, we reward professionals who thrive in an environment of change and innovation. Watch this about DCC video and if it ignites your interest, apply below. Key Accountabilities Coordinates administrative and support functions for one or more executives or management personnel. Regular and proactive communication with your executive members to understand their workload/issues and proactively assist where possible Creation of presentation material for internal and external audiences - including storage and re-use of material where appropriate for efficiency Inbox management, monitoring and responding on behalf of your executive member where appropriate Ensuring your executive members schedule is balanced to cover all corporate objectives and line management requirements Diary management Coordination and communication with PAs of senior external stakeholders Organising of internal and external events and meetings, including accumulation and distribution of papers Handling travel arrangements and monthly expenses Work within a PA team and cover for holidays/sickness where appropriate Skills and Experiences Essential Ability to deliver core PA activities to the highest standard and accuracy Strong initiative and proactive in finding solutions An adept and confident communicator with strong inter-personal skills, effective in dealing with people at all levels. Diplomatic and level-headed whilst maintaining confidentiality at all times Courteous with a collaborative and tolerant working style Self-starter who is enthusiastic, willing and able to take on responsibility Highly organised, pragmatic and reliable, with a high degree of accuracy and attention to detail Skills and Experiences Desirable Word (Advanced) Excel (intermediate) Powerpoint (Advanced) What's in it for you ? Become part of our team at DCC and you'll find an inclusive culture which prizes mutual respect, innovation and high performance. It all adds up to make DCC a great place to work. Hard work deserves great benefits, and we offer our colleagues a range of reasons to enjoy their time at DCC: Bonus scheme Pension Private medical insurance. Extensive personal development and training opportunities Hybrid working - Many of our people work 1 to 3 days in the office.. Flexible holidays - increase your standard 25 days by purchasing extra days. Dental plan. Cycle to work scheme Childcare vouchers Headspace free membership - a popular mindfulness app. Season ticket travel loan Charity days Retail discounts. Discounted gym membership RAC discount Income protection scheme What next ? Choose 'Apply now' to complete our short application, so that we can find out more about you. The parent company, Capita Plc*, are a leading UK provider of technology enabled business services. We're supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a shared goal. We encourage an open, honest working environment where everyone can be true to themselves and people are valued for their differences. We're always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes. We work across such a huge range of businesses and sectors, that you'll have the opportunity to grow and develop your career in any number of directions. You'll also become part of a network of 63,000 experienced, innovative, and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we'll provide the support you need to do deliver. Our purpose is to create a better outcome for you.
Location - London and flexible Role Summary We are seeking 3 Underwriting Services Executives to join our specialist team. The candidates will be supporting our MGA, Rokstone Underwriting. The role is an integral part of the new business support team concept, new to Aventum, and is part of a series of changes happening across the organisation. A willingness, ability, and hands-on approach are required to help develop and shape the business support function. This is an outstanding opportunity for an enthusiastic, keen, and hard-working individual who wishes to develop their skills within an insurance environment. Aventum is a growing business, the Company has grown quickly and has ambitious plans to further expand through a combination of both organic and acquisition of other companies, a place full of opportunities for the right individual Responsibilities General administrative duties including scanning, filing, entering data onto relevant spreadsheets, and preparing and production of Insurance documents and contract endorsements Perform day to day transactions, including verifying, classifying, uploading, posting, and recording data requirements Provide any necessary ad hoc support to Team Lead and other team members as needed Resolving issues and discrepancies. Solid data entry skills with the ability to identify numerical errors. Answering incoming telephone calls and chasing brokers for any additional data required Inputting & updating policies/invoices on in-house systems Maintain an electronic and paper filing system Providing broker support and creating documentation Management of in-house schemes, ensuring Bordereau's are up to date and all data recorded is accurate Booking surveys on behalf of insurers and maintaining communication with brokers on all requirements following the issuance of reports Experience Ideally 12 months experience of working in the insurance industry At least 5 A-C Grade GCSE's including English, Maths, and ICT. Insurance qualifications e.g. CII (Desirable) Basic understanding of Commercial Insurance (desirable, not essential). Knowledge of London Market processes and terminology would be an advantage. Previous data entry and reconciliation experience. High computer literacy and intermediate use of Microsoft Word, Excel, and Outlook. Skills and Abilities Excellent interpersonal skills and ability to effectively manage relationships with stakeholders across the business. Ability to multi-task, manage conflicting priorities and work well under pressure. Able to build trust by operating with integrity and professionalism. Data savvy and literate. Strong analytical skills. Flexibility and willingness to take on additional responsibilities and work. Outcome focused Self-motivated & Enthusiastic Team worker with the ability to work on own initiative Professional approach to relationships Excellent verbal and written communication skills Clear aptitude for teamwork, planning, and organising Positive attitude Excellent attention to detail
Sep 14, 2021
Full time
Location - London and flexible Role Summary We are seeking 3 Underwriting Services Executives to join our specialist team. The candidates will be supporting our MGA, Rokstone Underwriting. The role is an integral part of the new business support team concept, new to Aventum, and is part of a series of changes happening across the organisation. A willingness, ability, and hands-on approach are required to help develop and shape the business support function. This is an outstanding opportunity for an enthusiastic, keen, and hard-working individual who wishes to develop their skills within an insurance environment. Aventum is a growing business, the Company has grown quickly and has ambitious plans to further expand through a combination of both organic and acquisition of other companies, a place full of opportunities for the right individual Responsibilities General administrative duties including scanning, filing, entering data onto relevant spreadsheets, and preparing and production of Insurance documents and contract endorsements Perform day to day transactions, including verifying, classifying, uploading, posting, and recording data requirements Provide any necessary ad hoc support to Team Lead and other team members as needed Resolving issues and discrepancies. Solid data entry skills with the ability to identify numerical errors. Answering incoming telephone calls and chasing brokers for any additional data required Inputting & updating policies/invoices on in-house systems Maintain an electronic and paper filing system Providing broker support and creating documentation Management of in-house schemes, ensuring Bordereau's are up to date and all data recorded is accurate Booking surveys on behalf of insurers and maintaining communication with brokers on all requirements following the issuance of reports Experience Ideally 12 months experience of working in the insurance industry At least 5 A-C Grade GCSE's including English, Maths, and ICT. Insurance qualifications e.g. CII (Desirable) Basic understanding of Commercial Insurance (desirable, not essential). Knowledge of London Market processes and terminology would be an advantage. Previous data entry and reconciliation experience. High computer literacy and intermediate use of Microsoft Word, Excel, and Outlook. Skills and Abilities Excellent interpersonal skills and ability to effectively manage relationships with stakeholders across the business. Ability to multi-task, manage conflicting priorities and work well under pressure. Able to build trust by operating with integrity and professionalism. Data savvy and literate. Strong analytical skills. Flexibility and willingness to take on additional responsibilities and work. Outcome focused Self-motivated & Enthusiastic Team worker with the ability to work on own initiative Professional approach to relationships Excellent verbal and written communication skills Clear aptitude for teamwork, planning, and organising Positive attitude Excellent attention to detail
Job Title: Windows and Door Processor Location: Pontefract Salary: £19,500 - £25,000 D.O.E Job type: Full time 19:30-17:00 - Friday finish 15:00 - Flexible hours available CANDIDATES THAT REQUIRE VISA SPONSORSHIP WILL NOT BE ACCEPTED 2 roles available, permanent and 12-month temporary maternity cover. A vacancy has arisen for a Window & Door Processor in both our trade and commercial Sales department. Reporting to the processing manager you will check, schedule and process customer quotes and orders on UPVC, timber and aluminium. Using your keen eye for detail you will self-check quotes and orders to ensure the accuracy of data input. The Role The primary purpose of this role is to quote & process all orders in respect of windows and doors, manage existing client accounts by building and maintaining client relationships, providing a high level of customer service and support. Liaising with customers on a daily basis offering technical support and assistance Processing customer quotes and orders Offering a professional service via telephone and email, meeting team sales targets Skills & Experience The Candidate: The successful person will be self-motivated, highly organised and have good people skills Strong administration experience that includes accurate data entry and the ability to spot discrepancies is essential Sales experience Experience of Evolution, Klaes and Evonet would be an advantage Knowledge and experience of the window industry would be an advantage Ability to prioritise and good organisation skills Must have an outgoing personality Competent with MS Office. Company Benefits: 32 days holiday inc bank holidays Christmas shutdown Company Pension Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; Window and order processor, Order Processor, Technical Order Processor, Order Administrator, Order Handler, Order Support, Order Co-ordinator, Order Execution Specialist, Order Fulfilment Coordinator, Office Assistant, Operations Assistant, Office Administrator, Business Administrator and Support Administrator, Customer Support, Customer Service Executive, Customer Service Representative, Customer Service Administrator, Business Administration, Business Administration Support, Admin Support, Administrative, Client Service, Customer Services, Customer Assistant, Customer Service Consultant, Customer Advisor, Customer Service, Application Support Officer, Application Support may also be considered for this role.
Sep 10, 2021
Full time
Job Title: Windows and Door Processor Location: Pontefract Salary: £19,500 - £25,000 D.O.E Job type: Full time 19:30-17:00 - Friday finish 15:00 - Flexible hours available CANDIDATES THAT REQUIRE VISA SPONSORSHIP WILL NOT BE ACCEPTED 2 roles available, permanent and 12-month temporary maternity cover. A vacancy has arisen for a Window & Door Processor in both our trade and commercial Sales department. Reporting to the processing manager you will check, schedule and process customer quotes and orders on UPVC, timber and aluminium. Using your keen eye for detail you will self-check quotes and orders to ensure the accuracy of data input. The Role The primary purpose of this role is to quote & process all orders in respect of windows and doors, manage existing client accounts by building and maintaining client relationships, providing a high level of customer service and support. Liaising with customers on a daily basis offering technical support and assistance Processing customer quotes and orders Offering a professional service via telephone and email, meeting team sales targets Skills & Experience The Candidate: The successful person will be self-motivated, highly organised and have good people skills Strong administration experience that includes accurate data entry and the ability to spot discrepancies is essential Sales experience Experience of Evolution, Klaes and Evonet would be an advantage Knowledge and experience of the window industry would be an advantage Ability to prioritise and good organisation skills Must have an outgoing personality Competent with MS Office. Company Benefits: 32 days holiday inc bank holidays Christmas shutdown Company Pension Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the relevant experience or job titles of; Window and order processor, Order Processor, Technical Order Processor, Order Administrator, Order Handler, Order Support, Order Co-ordinator, Order Execution Specialist, Order Fulfilment Coordinator, Office Assistant, Operations Assistant, Office Administrator, Business Administrator and Support Administrator, Customer Support, Customer Service Executive, Customer Service Representative, Customer Service Administrator, Business Administration, Business Administration Support, Admin Support, Administrative, Client Service, Customer Services, Customer Assistant, Customer Service Consultant, Customer Advisor, Customer Service, Application Support Officer, Application Support may also be considered for this role.
The Role: Executive Assistant Location: London Grade: 6 (for internal purposes only) Supporting: The Chief Commercial Officer The Role: Responsible for working within the S&P Global Platts organisation. The Executive Assistant will provide direct EA support to the the Chief Commercial Officer, whilst offering Wider office support for the on-boarding of new hires . The Executive Assistant will also assist with day to day running of the office as well as offer support for related division events and programs. Responsibilities: Provide Executive Assistance support to the Chief Commercial Officer and their leadership team: Full diary management for Chief Commercial Officer (including booking of travel arrangements) Dealing with both internal and external queries in a professional, customer service oriented manner Booking frequent international travel and arranging accommodation / conferences / seminars etc Wider office support; Assist managers with onboarding, transfer and offboarding of staff, including purchase of IT equipment, T&E accounts, corporate credit cards, mobile phones etc. Co-ordinating with building security, facilities and other departments internally and externally for arranging meetings, teleconferences, booking rooms, ordering transport etc. Coordinate and support town halls and large meetings; includes catering, meeting logistics, meeting materials, AV connections etc. Producing documents, reports and presentations ahead of key meetings Administering the vacation, personal days and sickness returns for your team and taking ownership of this information Arranging payment of subscriptions, invoices, flights etc; follow up all queries Completing and submitting in a timely fashion of all travel and personal expenses, follow up all queries Any other duties as may be deemed necessary to support the activities of the Commercial senior leaders Provide backup cover for Executive Assistants and other administrative duties as required. Skills / Experience required: Previous PA/EA experience supporting senior leaders with an international remit is required Ability to manage complex international travel arrangements and support when issues arise Excellent communication (oral and written) skills mandatory, a good standard of business letter writing and grammar Excellent customer service skills and the ability to deal with people at different levels of the organisation Professional phone manner and demeanour and excellent interpersonal skills are necessary Ability to take initiative, prioritise and work independently High degree of flexibility to manage and work with different countries and time-zones Must demonstrate ability to juggle multiple competing tasks and demands across a large team, working under pressure and to tight deadlines Must be a self-starter, able to work in a fast paced, teamwork environment and demonstrate flexibility to work on projects and additional tasks as required Must have high level of interpersonal skills to handle sensitive and confidential situations. Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Internet and Windows Fluent English, other European languages a plus. About S&P Global Platts At S&P Global Platts, we provide the insights; you make better informed trading and business decisions with conviction. We're the leading independent provider of information and benchmark prices for the commodities and energy markets. Customers in over 150 countries look to our expertise in news, pricing and analytics to deliver greater transparency and efficiency to markets. S&P Global Platts coverage includes oil and gas, power, petrochemicals, metals, agriculture and shipping. S&P Global Platts is a division of S&P Global (NYSE: SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit To all recruitment agencies: S&P Global does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related such resumes. 502 - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group) Job ID: 262700 Posted On: 2021-09-08 Location: London, United Kingdom
Sep 09, 2021
Full time
The Role: Executive Assistant Location: London Grade: 6 (for internal purposes only) Supporting: The Chief Commercial Officer The Role: Responsible for working within the S&P Global Platts organisation. The Executive Assistant will provide direct EA support to the the Chief Commercial Officer, whilst offering Wider office support for the on-boarding of new hires . The Executive Assistant will also assist with day to day running of the office as well as offer support for related division events and programs. Responsibilities: Provide Executive Assistance support to the Chief Commercial Officer and their leadership team: Full diary management for Chief Commercial Officer (including booking of travel arrangements) Dealing with both internal and external queries in a professional, customer service oriented manner Booking frequent international travel and arranging accommodation / conferences / seminars etc Wider office support; Assist managers with onboarding, transfer and offboarding of staff, including purchase of IT equipment, T&E accounts, corporate credit cards, mobile phones etc. Co-ordinating with building security, facilities and other departments internally and externally for arranging meetings, teleconferences, booking rooms, ordering transport etc. Coordinate and support town halls and large meetings; includes catering, meeting logistics, meeting materials, AV connections etc. Producing documents, reports and presentations ahead of key meetings Administering the vacation, personal days and sickness returns for your team and taking ownership of this information Arranging payment of subscriptions, invoices, flights etc; follow up all queries Completing and submitting in a timely fashion of all travel and personal expenses, follow up all queries Any other duties as may be deemed necessary to support the activities of the Commercial senior leaders Provide backup cover for Executive Assistants and other administrative duties as required. Skills / Experience required: Previous PA/EA experience supporting senior leaders with an international remit is required Ability to manage complex international travel arrangements and support when issues arise Excellent communication (oral and written) skills mandatory, a good standard of business letter writing and grammar Excellent customer service skills and the ability to deal with people at different levels of the organisation Professional phone manner and demeanour and excellent interpersonal skills are necessary Ability to take initiative, prioritise and work independently High degree of flexibility to manage and work with different countries and time-zones Must demonstrate ability to juggle multiple competing tasks and demands across a large team, working under pressure and to tight deadlines Must be a self-starter, able to work in a fast paced, teamwork environment and demonstrate flexibility to work on projects and additional tasks as required Must have high level of interpersonal skills to handle sensitive and confidential situations. Strong knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Internet and Windows Fluent English, other European languages a plus. About S&P Global Platts At S&P Global Platts, we provide the insights; you make better informed trading and business decisions with conviction. We're the leading independent provider of information and benchmark prices for the commodities and energy markets. Customers in over 150 countries look to our expertise in news, pricing and analytics to deliver greater transparency and efficiency to markets. S&P Global Platts coverage includes oil and gas, power, petrochemicals, metals, agriculture and shipping. S&P Global Platts is a division of S&P Global (NYSE: SPGI), which provides essential intelligence for individuals, companies and governments to make decisions with confidence. For more information, visit To all recruitment agencies: S&P Global does not accept unsolicited agency resumes. Please do not forward such resumes to any S&P Global employee, office location or website. S&P Global will not be responsible for any fees related such resumes. 502 - Middle Administrative Support (EEO Job Group) (inactive), 50 - Administrative Support (EEO-2 Job Categories-United States of America), CORSVC502 - Middle Administrative Support (EEO Job Group) Job ID: 262700 Posted On: 2021-09-08 Location: London, United Kingdom
