Office Manager/ Senior Executive Assistant Permanent Location: West Bromwich - fully onsite Role Overview: This newly created role provides high-level administrative and executive support to the Chief Executive and senior leadership team. The postholder will lead a small team of Executive Assistants, ensuring efficient and professional service delivery. The role requires exceptional organisational, interpersonal, and leadership skills to manage a fast-paced workload, coordinate key projects, and maintain strong relationships with internal and external stakeholders. Key Responsibilities: Provide proactive PA support to the Chief Executive and oversee executive support services. Manage scheduling, meeting preparation, event planning, and stakeholder liaison for the senior team. Lead and develop the Executive Assistant team, ensuring high standards and continuous improvement. Maintain effective communication with internal and external stakeholders on behalf of the leadership team. Oversee meeting logistics, including agendas, minutes, action tracking, and documentation. Improve and manage systems for room bookings, stakeholder engagement, events, and office operations. Prepare presentations, reports, and correspondence as required. Support senior leaders in their roles and responsibilities. Manage general office functions, including procurement and administrative support. Coordinate high-profile events and visits in collaboration with relevant teams. Promote a collaborative and inclusive team culture. Uphold values related to safeguarding, health and safety, and equality. Participate in organisational activities such as planning and development. Maintain confidentiality and ensure efficient digital record-keeping. Prioritise and delegate tasks to ensure smooth office operations. Identify and implement improvements to administrative processes. Adhere to risk management protocols and report potential risks. Person Specification: Experience: Extensive experience supporting senior executives in medium to large organisations Line management and team development experience Proven track record in high-quality administrative service delivery Skilled in preparing reports, analysing data, and improving services Skills & Abilities: Proficient in Microsoft Office and digital tools Excellent communication, time management, and organisational skills Strong judgement, discretion, and ability to manage competing priorities Confident in stakeholder engagement and decision-making Job Title: Office Manager/ Senior Executive Assistant Location: West Bromwich, UK Rate/Salary: (phone number removed) - (phone number removed) GBP Yearly Job Type: Permanent Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)> To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)> We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
Jul 05, 2025
Full time
Office Manager/ Senior Executive Assistant Permanent Location: West Bromwich - fully onsite Role Overview: This newly created role provides high-level administrative and executive support to the Chief Executive and senior leadership team. The postholder will lead a small team of Executive Assistants, ensuring efficient and professional service delivery. The role requires exceptional organisational, interpersonal, and leadership skills to manage a fast-paced workload, coordinate key projects, and maintain strong relationships with internal and external stakeholders. Key Responsibilities: Provide proactive PA support to the Chief Executive and oversee executive support services. Manage scheduling, meeting preparation, event planning, and stakeholder liaison for the senior team. Lead and develop the Executive Assistant team, ensuring high standards and continuous improvement. Maintain effective communication with internal and external stakeholders on behalf of the leadership team. Oversee meeting logistics, including agendas, minutes, action tracking, and documentation. Improve and manage systems for room bookings, stakeholder engagement, events, and office operations. Prepare presentations, reports, and correspondence as required. Support senior leaders in their roles and responsibilities. Manage general office functions, including procurement and administrative support. Coordinate high-profile events and visits in collaboration with relevant teams. Promote a collaborative and inclusive team culture. Uphold values related to safeguarding, health and safety, and equality. Participate in organisational activities such as planning and development. Maintain confidentiality and ensure efficient digital record-keeping. Prioritise and delegate tasks to ensure smooth office operations. Identify and implement improvements to administrative processes. Adhere to risk management protocols and report potential risks. Person Specification: Experience: Extensive experience supporting senior executives in medium to large organisations Line management and team development experience Proven track record in high-quality administrative service delivery Skilled in preparing reports, analysing data, and improving services Skills & Abilities: Proficient in Microsoft Office and digital tools Excellent communication, time management, and organisational skills Strong judgement, discretion, and ability to manage competing priorities Confident in stakeholder engagement and decision-making Job Title: Office Manager/ Senior Executive Assistant Location: West Bromwich, UK Rate/Salary: (phone number removed) - (phone number removed) GBP Yearly Job Type: Permanent Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. (phone number removed). Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)> To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)> We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
An established, dynamic, and fast-paced organisation with an international presence, looking for a highly organised and professional PA and Office Manager to support senior executives and ensure the efficient operation of the office. Responsibilities EA and Office Operations Manager Location: Richmond, Greater London Salary: Up to £50,000 per annum Ref: 764KE Main Duties: To provide high-level executive and office support, ensuring smooth day-to-day operations and professional coordination across all administrative, travel, HR, and facilities-related tasks. The Role: - Manage calendars, appointments, and schedules for senior staff - Screen emails, calls, and correspondence on behalf of executives - Organise travel logistics, itineraries, and personal arrangements - Oversee day-to-day office operations, including supplies and IT coordination - Support HR processes including onboarding, documentation, and compliance - Assist in budgeting and expense tracking - Ensure adherence to health and safety policies - Plan internal events and staff activities to foster a positive team culture Candidate's Profile - Proven experience in a PA, Executive Assistant, or Office Manager role - Strong organisational and multitasking skills - Excellent communication (written and verbal) - Tech savv, confident using MS Office, Zoom; AI tools a plus - Able to handle confidential matters with discretion - A team player who thrives in a fast-paced environment - Detail-oriented, proactive, and adaptable
Jul 04, 2025
Full time
An established, dynamic, and fast-paced organisation with an international presence, looking for a highly organised and professional PA and Office Manager to support senior executives and ensure the efficient operation of the office. Responsibilities EA and Office Operations Manager Location: Richmond, Greater London Salary: Up to £50,000 per annum Ref: 764KE Main Duties: To provide high-level executive and office support, ensuring smooth day-to-day operations and professional coordination across all administrative, travel, HR, and facilities-related tasks. The Role: - Manage calendars, appointments, and schedules for senior staff - Screen emails, calls, and correspondence on behalf of executives - Organise travel logistics, itineraries, and personal arrangements - Oversee day-to-day office operations, including supplies and IT coordination - Support HR processes including onboarding, documentation, and compliance - Assist in budgeting and expense tracking - Ensure adherence to health and safety policies - Plan internal events and staff activities to foster a positive team culture Candidate's Profile - Proven experience in a PA, Executive Assistant, or Office Manager role - Strong organisational and multitasking skills - Excellent communication (written and verbal) - Tech savv, confident using MS Office, Zoom; AI tools a plus - Able to handle confidential matters with discretion - A team player who thrives in a fast-paced environment - Detail-oriented, proactive, and adaptable
Executive Assistant to COO - Hybrid London, Farringdon Personal Contract Full-time Competitive pension scheme - Enhanced maternity/paternity pay - Life assurance - HolidayPlus - Cycle2work Scheme & more REQ4950 We are seeking a highly organised and detail orientated Executive Assistant with strong diary and workflow management skills. The ideal candidate will be a natural problem solver with excellent communication skills and a keen understanding of business operations. This is a pivotal role requiring a trusted professional who can manage complex schedules, facilitate communication across departments and handle sensitive information with the utmost discretion. The successful candidate will have the opportunity to be a part of a strong EA team supporting smooth operations at the C-suite level. We deliver safety, warmth, and comfort to homes and businesses. Every role, whether in the office or on the front line, plays a key part in this mission. Here's how you will contribute Provide high level-administrative support to the COO, including calendar management, meeting co-ordination, travel arrangements and expense reporting Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication and follow-up Track actions and project deadlines, ensuring timely updates and execution across cross-functional teams Assist with co-ordination of key company events, leadership site visits, roadshows and team wide communications Support time management and prioritisation of daily tasks for the COO, anticipating their needs to support their success What you will need Proven experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment Exceptional organisational and time management skills with meticulous attention to detail Strong written and verbal communication skills Proficiency in Microsoft office Suite Ability to manage multiple priorities and works well under pressure Be a team player Not sure you meet every requirement? Research shows some people - particularly women and those from underrepresented backgrounds - may hesitate to apply unless they meet every criteria. At SGN, we value diverse backgrounds, experiences and perspectives. If this role interests you but you're not sure you tick every box, we'd still love to hear from you. You might be just who we're looking for - now or in the future. Why SGN? SGN is a leader in pioneering research and development toward a net-zero energy system. Our cutting-edge technologies and innovative thinking are driving change in the gas industry, all while keeping people safe and warm. About us Benefits Diversity and inclusion If you require any accommodations or support during the application process, reach out to us. We're here to help ensure an inclusive and accessible experience for everyone.
Jul 04, 2025
Full time
Executive Assistant to COO - Hybrid London, Farringdon Personal Contract Full-time Competitive pension scheme - Enhanced maternity/paternity pay - Life assurance - HolidayPlus - Cycle2work Scheme & more REQ4950 We are seeking a highly organised and detail orientated Executive Assistant with strong diary and workflow management skills. The ideal candidate will be a natural problem solver with excellent communication skills and a keen understanding of business operations. This is a pivotal role requiring a trusted professional who can manage complex schedules, facilitate communication across departments and handle sensitive information with the utmost discretion. The successful candidate will have the opportunity to be a part of a strong EA team supporting smooth operations at the C-suite level. We deliver safety, warmth, and comfort to homes and businesses. Every role, whether in the office or on the front line, plays a key part in this mission. Here's how you will contribute Provide high level-administrative support to the COO, including calendar management, meeting co-ordination, travel arrangements and expense reporting Act as a liaison between the COO and internal/external stakeholders, ensuring effective communication and follow-up Track actions and project deadlines, ensuring timely updates and execution across cross-functional teams Assist with co-ordination of key company events, leadership site visits, roadshows and team wide communications Support time management and prioritisation of daily tasks for the COO, anticipating their needs to support their success What you will need Proven experience as an Executive Assistant, preferably supporting C-level executives in a fast-paced environment Exceptional organisational and time management skills with meticulous attention to detail Strong written and verbal communication skills Proficiency in Microsoft office Suite Ability to manage multiple priorities and works well under pressure Be a team player Not sure you meet every requirement? Research shows some people - particularly women and those from underrepresented backgrounds - may hesitate to apply unless they meet every criteria. At SGN, we value diverse backgrounds, experiences and perspectives. If this role interests you but you're not sure you tick every box, we'd still love to hear from you. You might be just who we're looking for - now or in the future. Why SGN? SGN is a leader in pioneering research and development toward a net-zero energy system. Our cutting-edge technologies and innovative thinking are driving change in the gas industry, all while keeping people safe and warm. About us Benefits Diversity and inclusion If you require any accommodations or support during the application process, reach out to us. We're here to help ensure an inclusive and accessible experience for everyone.
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Jul 03, 2025
Full time
CEO Executive Assistant - 12 Month FTC page is loaded CEO Executive Assistant - 12 Month FTC Solicitar remote type On-site locations London, GBR time type Full time posted on Publicado ayer job requisition id REQ431065 JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Location - London 12 Month - Fixed Term, Maternity Cover contract. Essential Duties and Responsibilities Diary Management: Full diary management for the EMEA Work Dynamics CEO. Working across multiple time zones, ensuring a proactive/ forward planning approach to enable preparation and travel time is considered. Proactively anticipate scheduling conflicts and coordinate with internal and external stakeholders to resolve efficiently and in a timely manner. Schedule internal and external meetings, liaising with internal and external stakeholders working on your own initiative and taking a proactive approach to ensure meetings are scheduled in line with the Directors priorities and key clients. Proactive and forward-thinking approach in ensuring current and future meetings have locations/JLL rooms for meetings and breakfast/lunch/dinner engagements. Building strong working relationships with EA's across JLL and client offices Inbox Management: Regularly monitor and review the designated inboxes, implementing an inbox management system to promptly attend to incoming emails, prioritising urgent messages, and flagging and drafting responses for those requiring immediate attention Maintain a well organised inbox by creating and managing folders, tags, and filters to categorise emails based on topics, urgency, and priority. Implement effective email filing systems to ensure easy retrieval and reference. Assess the urgency and importance of each email, categorising them accordingly and routing them to the appropriate parties for response or action. Identify emails that require the direct attention of the CEO or CEO office and escalate accordingly. Respond to incoming emails on behalf of the CEO as directed, drafting replies that are clear, concise and professional. Collaborate with internal stakeholders to gather relevant information and input for email responses, seeking necessary approvals and clarifications. Facilitate effective communication between Senior Directors and other team members. Travel Management Arrange and book travel, accommodation, and detailed itineraries. Ensure the travel plans align with meeting schedules and objectives. Ascertain finding the most cost effective and sustainable options, in line with JLL T&E policy to ensure the most cost effective and sustainable travel is booked, where possible. Team Management Build a best in class EA network across EMEA Work Dynamics which is connected into the wider JLL business Supports career plans and identifying learning and development opportunities Provides resource management to appropriate cover for any absences so business needs are always met Communication Coordination Work closely with the Chief of Staff and comms team to ensure effective communication across the business. Supports the planning of all board meetings, extended leadership team meetings and townhalls Ensures any scripts for the CEO are available in advance and preparation time for the CEO is in the diary Meeting and Events Coordination Plan, organise and schedule all CEO led meetings, including booking of meeting rooms, preparing meeting agendas, collating relevant documents and pipelines, coordinating meeting logistics, and taking and distributing minutes. Follow up on action items and ensure their timely completion. Support organising team events, obtaining relevant approvals, and seeking cost effective options. Maintain a list of attendees and final costs etc. Ensures events run smoothly. Expenses & Invoices: Implement the JLL T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team. Review and authorise expenses on behalf of the CEO, raising necessary queries with stakeholders. Approves invoices inline with the DoA process Document production: Formatting and processing documents to be sent to clients and preparing high quality slide decks for board meetings and department wide review meetings using Word and PowerPoint Developing and maintaining effective working relationships with clients and colleagues, in particular other assistants to senior JLL staff across the business. Discreet handling of sensitive and confidential information. Proactively contribute and work collaboratively with other Business Support Administrators to provide effective cover when required to ensure senior teams have suitable support. You may be required to undertake other duties from time to time as we may reasonably require. General team support including: Proactively carrying out administrative tasks for on-boarding and leavers, working closely with IT, onsite facilities teams, and HR for effective setting up of IT (equipment & systems), security access, lockers, and support on using JLL systems and applications Monitor business support issues such as IT tickets, HR queries, mandatory training completion etc. General office duties including maintaining accurate electronic filing, archiving, document scanning, post, and courier, etc. Skills & Experience Experience as EA senior leaders Experience in leading, managing and transforming teams Experience with large multinational corporate environment Experience with fast paced, ever-changing environment Excellent verbal and written communication skills Ability to work independently with minimal supervision Ability to prioritise and remain calm under pressure Proficient knowledge of technology / IT applications i.e., Word, Excel, PowerPoint, Teams, SharePoint Understands and appreciates the importance of using discretion and keeping confidentiality Uses appropriate judgement when responding to the needs of senior level executives both internally and externally. Always proactive, flexible, taking initiative and actions. Location: On-site -London, GBR If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement . For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here . Activate your Personal JLL Job Alerts Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information . click apply for full job details
Islamic Relief Worldwide (IRW) is a faith-based humanitarian relief and development organisation working to save and transform the lives of some of the world s most vulnerable people. Established in 1984, with an active presence in over 45 countries, we strive to make the world a better and fairer place for those affected by poverty, conflict and natural disasters. Our Office of the General Counsel Division is recruiting for a maternity cover position for Executive Assistant to the Office of the General Counsel to join its dynamic and busy team. The organisation is currently operating a hybrid working model. The purpose of the role is to manage and coordinate the General Counsel s Division in addition to providing executive and administrative support, research as well developing clear channels of communication with internal and external stakeholders. The successful candidate must have: Qualified to degree level or equivalent with relevant experience in an administrative, financial or legal position. Strong motivation and empathy towards the aims and objectives of Islamic Relief Worldwide. Previous experience of providing executive support. Ability to maintain confidentiality and discretion. Ability to work with senior leaders, a diverse team and maintain strong relationships and build credibility. Proven record of excellent people and interpersonal skills with strong communication skills at individual and group levels. This includes the ability to engage within a multicultural environment Has a positive demeanour, and able to overcome setbacks by motivating self and others. Flexible, concise and timely minute taking experience and skills (formal and real time). Willingness to travel, and work outside normal office hours when urgent. Ability to prioritise and work efficiently under pressure and with shifting priorities. Proven experience of managing multiple projects, meeting deadlines, using initiative to problem solve and making sure tasks are properly finished. Excellent communication (verbal & written) and interpersonal skills. Excellent written and spoken English in particular. Excellent and extensive experience with IT software and computer programmes, excellent Outlook, Word, Excel and PowerPoint skills. Professional and flexible approach to work. Excellent work attendance and punctuality record. For more information, please click on the Documents tab above to view the full Job Description and Person Specification. If you are talented, reliable, service-minded, resilient and a highly motivated professional looking for a meaningful career, with a strong commitment to IRW s mission and values of sincerity, excellence, compassion, social justice and custodianship , please apply by completing our online application form. For more information on the excellent company benefits we offer our employees, please visit our website. PLEASE NOTE : Interviews are expected to take place on the 22nd July We reserve the right to close this vacancy early if a high volume of applications are received. Therefore, if you are interested, please submit your application as early as possible Pre-employment Checks: Any employment with Islamic Relief will be subject to the following checks: screening clearance proof of eligibility to live and work within the UK Disclosure and Barring Service (DBS) check receipt of satisfactory references Please note, for UK-based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship. Our values and commitment to safeguarding IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures. Islamic Relief is an equal opportunities employer
Jul 03, 2025
Full time
Islamic Relief Worldwide (IRW) is a faith-based humanitarian relief and development organisation working to save and transform the lives of some of the world s most vulnerable people. Established in 1984, with an active presence in over 45 countries, we strive to make the world a better and fairer place for those affected by poverty, conflict and natural disasters. Our Office of the General Counsel Division is recruiting for a maternity cover position for Executive Assistant to the Office of the General Counsel to join its dynamic and busy team. The organisation is currently operating a hybrid working model. The purpose of the role is to manage and coordinate the General Counsel s Division in addition to providing executive and administrative support, research as well developing clear channels of communication with internal and external stakeholders. The successful candidate must have: Qualified to degree level or equivalent with relevant experience in an administrative, financial or legal position. Strong motivation and empathy towards the aims and objectives of Islamic Relief Worldwide. Previous experience of providing executive support. Ability to maintain confidentiality and discretion. Ability to work with senior leaders, a diverse team and maintain strong relationships and build credibility. Proven record of excellent people and interpersonal skills with strong communication skills at individual and group levels. This includes the ability to engage within a multicultural environment Has a positive demeanour, and able to overcome setbacks by motivating self and others. Flexible, concise and timely minute taking experience and skills (formal and real time). Willingness to travel, and work outside normal office hours when urgent. Ability to prioritise and work efficiently under pressure and with shifting priorities. Proven experience of managing multiple projects, meeting deadlines, using initiative to problem solve and making sure tasks are properly finished. Excellent communication (verbal & written) and interpersonal skills. Excellent written and spoken English in particular. Excellent and extensive experience with IT software and computer programmes, excellent Outlook, Word, Excel and PowerPoint skills. Professional and flexible approach to work. Excellent work attendance and punctuality record. For more information, please click on the Documents tab above to view the full Job Description and Person Specification. If you are talented, reliable, service-minded, resilient and a highly motivated professional looking for a meaningful career, with a strong commitment to IRW s mission and values of sincerity, excellence, compassion, social justice and custodianship , please apply by completing our online application form. For more information on the excellent company benefits we offer our employees, please visit our website. PLEASE NOTE : Interviews are expected to take place on the 22nd July We reserve the right to close this vacancy early if a high volume of applications are received. Therefore, if you are interested, please submit your application as early as possible Pre-employment Checks: Any employment with Islamic Relief will be subject to the following checks: screening clearance proof of eligibility to live and work within the UK Disclosure and Barring Service (DBS) check receipt of satisfactory references Please note, for UK-based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship. Our values and commitment to safeguarding IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures. Islamic Relief is an equal opportunities employer
Hours: 40 Hours per week. Salary: £38,000 per annum Our client is defined by our unique culture - One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Their family is made up of many different people. They embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers. Job Description We are currently recruiting for an Office Manager & Executive Assistant vacancy, based centrally out of our London Support Office. The role of an Office Manager and Executive Assistant is to oversee the daily operations of the WSH London Support Office. Based on the 1st floor reception desk, the successful candidate will develop, engage and oversee the receptionist on the ground floor of the building. They will manage and deliver a range of office and administrative services, taking a proactive approach to ensure that all office service activities are carried out efficiently and effectively. As well as the day-to-day office management, the successful candidate will also offer executive assistance to WSH Executives when they visit the Hub. Qualifications Admin and Office Management experience is essential for the successful candidate, as well as IT literacy and a proficiency with Microsoft Office products. Management experience is highly desirable, along with experience of working in an Executive Assistant capacity. The successful candidate will have: An ability and willingness to use their own initiative and be proactive. An ability to prioritise effectively, plan and organise. Excellent customer service skills. Experience in dealing with difficult situations. An ability to stay calm and to work at a fast pace. An ability to multitask, be highly organised and able to work to conflicting and tight deadlines. Additional Information What's in it for you? Excellent holiday allowance Pension contributions Life insurance Enhanced annual leave Recommend a Friend Bonus Scheme Thank you voucher scheme 24-hour personal helpline for employees, providing counselling & information services Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more. Our Training Academy provides excellent training and development opportunities for our people.
Jul 03, 2025
Full time
Hours: 40 Hours per week. Salary: £38,000 per annum Our client is defined by our unique culture - One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Their family is made up of many different people. They embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers. Job Description We are currently recruiting for an Office Manager & Executive Assistant vacancy, based centrally out of our London Support Office. The role of an Office Manager and Executive Assistant is to oversee the daily operations of the WSH London Support Office. Based on the 1st floor reception desk, the successful candidate will develop, engage and oversee the receptionist on the ground floor of the building. They will manage and deliver a range of office and administrative services, taking a proactive approach to ensure that all office service activities are carried out efficiently and effectively. As well as the day-to-day office management, the successful candidate will also offer executive assistance to WSH Executives when they visit the Hub. Qualifications Admin and Office Management experience is essential for the successful candidate, as well as IT literacy and a proficiency with Microsoft Office products. Management experience is highly desirable, along with experience of working in an Executive Assistant capacity. The successful candidate will have: An ability and willingness to use their own initiative and be proactive. An ability to prioritise effectively, plan and organise. Excellent customer service skills. Experience in dealing with difficult situations. An ability to stay calm and to work at a fast pace. An ability to multitask, be highly organised and able to work to conflicting and tight deadlines. Additional Information What's in it for you? Excellent holiday allowance Pension contributions Life insurance Enhanced annual leave Recommend a Friend Bonus Scheme Thank you voucher scheme 24-hour personal helpline for employees, providing counselling & information services Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more. Our Training Academy provides excellent training and development opportunities for our people.
Career You currentlysupport C-Suite and have exposure of senior stakeholders and your next step is supporting a CEO. Note we're a medium sized firm (300 people) so adjust according to your current firm size (e.g. division leaders). About the role Provide comprehensive executive administrative support to the CEO and key members of Exco. A large part of this role is diary management and formal meeting to coordination, as well as task list management, therefore itrequires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Most weeks you will attend the office 4 days per week, with the flex to work on home Fridays and days when the CEO is travelling. Accountabilities Manage the CEO's complex calendar, appointments, and travel arrangements (primarily UK)andprovide diary support to other senior Executive Committee members (e.g. MD Financial Planning, Chief Financial Officer). Prepare meeting agendas, presentations, and briefing materials. Coordinate the Governance schedule, invitations, report collation and publication via OnBoard, closely managing Minute finalisation & recording. Coordinate board meetings, investor calls, and internal leadership sessions. Production and distribution of reports, correspondence, presentations etc on behalf of the CEO and/or Executive Committee members. Work on behalf of the Executive Committee to take minutes (or coordinate external minute takers for Board), prepare agendas, and take action points. Track key deliverables, deadlines, and follow-ups. Assist in the preparation and coordination of board meetings and other high-level events. Deal with daily correspondences to the allocated Executives (calls, emails, letters etc). Support personal tasks and errands as needed to ensure the CEO's focus remains on strategic priorities Support our NEDs in their administrative and scheduling requirements for internal matters. Skills and Experience 3 - 5 years' experience in a similar role, at least 2yrs supporting at an equivalent level of Exco at a medium sized firm. Proven experience as a Personal or Executive Assistant to C-suite executives, preferably in financial services or professional services. Exceptional organizational and time-management skills. High emotional intelligence and professional discretion. Competent IT skills, including use of full MS package and cloud drivers (you should be able to share secure document links rather than attach the actual document). Ability to work independently, anticipate needs, and adapt quickly to change. Happy to work from the office on the days the CEO is working from the office (most weeks 4 days in, some weeks might be down to 1 day in). Ability to work unsupervised and take responsibility to effectively prioritise and execute tasks. Benefits Competitive Pension Scheme - we contribute 6%, you 3% 26 days holiday plus bank holidays Private Medical Insurance Life Assurance (4x) Group Income Protection Work From Anywhere policy Our agile working environment means you may engage in various tasks and projects, which keeps work interesting and you get to develop and grow.
Jul 03, 2025
Full time
Career You currentlysupport C-Suite and have exposure of senior stakeholders and your next step is supporting a CEO. Note we're a medium sized firm (300 people) so adjust according to your current firm size (e.g. division leaders). About the role Provide comprehensive executive administrative support to the CEO and key members of Exco. A large part of this role is diary management and formal meeting to coordination, as well as task list management, therefore itrequires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Most weeks you will attend the office 4 days per week, with the flex to work on home Fridays and days when the CEO is travelling. Accountabilities Manage the CEO's complex calendar, appointments, and travel arrangements (primarily UK)andprovide diary support to other senior Executive Committee members (e.g. MD Financial Planning, Chief Financial Officer). Prepare meeting agendas, presentations, and briefing materials. Coordinate the Governance schedule, invitations, report collation and publication via OnBoard, closely managing Minute finalisation & recording. Coordinate board meetings, investor calls, and internal leadership sessions. Production and distribution of reports, correspondence, presentations etc on behalf of the CEO and/or Executive Committee members. Work on behalf of the Executive Committee to take minutes (or coordinate external minute takers for Board), prepare agendas, and take action points. Track key deliverables, deadlines, and follow-ups. Assist in the preparation and coordination of board meetings and other high-level events. Deal with daily correspondences to the allocated Executives (calls, emails, letters etc). Support personal tasks and errands as needed to ensure the CEO's focus remains on strategic priorities Support our NEDs in their administrative and scheduling requirements for internal matters. Skills and Experience 3 - 5 years' experience in a similar role, at least 2yrs supporting at an equivalent level of Exco at a medium sized firm. Proven experience as a Personal or Executive Assistant to C-suite executives, preferably in financial services or professional services. Exceptional organizational and time-management skills. High emotional intelligence and professional discretion. Competent IT skills, including use of full MS package and cloud drivers (you should be able to share secure document links rather than attach the actual document). Ability to work independently, anticipate needs, and adapt quickly to change. Happy to work from the office on the days the CEO is working from the office (most weeks 4 days in, some weeks might be down to 1 day in). Ability to work unsupervised and take responsibility to effectively prioritise and execute tasks. Benefits Competitive Pension Scheme - we contribute 6%, you 3% 26 days holiday plus bank holidays Private Medical Insurance Life Assurance (4x) Group Income Protection Work From Anywhere policy Our agile working environment means you may engage in various tasks and projects, which keeps work interesting and you get to develop and grow.
Communities and Skills Collaborative, open, inclusive and fair - we work with and through partners to ensure Londoners can shape healthy, empowered and productive lives. Communities and Skills is led by Executive Director, Tunde Olayinka and is comprised of the following units: Civil Society & Sport, Communities & Social Policy, Group Public Health Unit, Skills and Employment and Health, Children and Young Londoners. About the role To provide secretarial, administrative and research support services to the Assistant Directors - Skills & Employment, which are responsive to their needs and contribute to making their roles effective. Provide support for a team of over 150 people which includes clerking senior management team meetings and leading on team events such as unit away days. What your day will look like You will: Provide high level secretarial support to the Assistant Directors, including: Diary management, email monitoring and assisting with prioritising activities Arranging meetings, collating agendas, distributing papers and taking minutes Ensure the Assistant Directors are properly briefed on and familiar with the agenda in advance of all meetings. Act as the first point of contact, responding to queries and producing draft correspondence on behalf of the Assistant Director/Head of Unit. Maintain key lines of communication and working relationships with Senior Managers and other staff across the organisation to support the Assistant Directors in their roles. Provide high quality secretariat support for regular meetings with Deputy Mayors and relevant Senior Managers/staff Undertake research, fact-finding and analysis activities in support of the team's work and to support team member development and assist in procuring consultants, event space and training. Arrange meetings, including finding suitable dates, booking rooms, ordering catering and equipment; produce and circulate meeting documentation such as agendas, minutes and presentations and noting and following up on any actions agreed as required. Liaise with stakeholders including London Councils, boroughs, representative bodies of the skills sector, business and other key partners and maintain excellent working relationships. Co-ordinate, manage and plan consultation and stakeholder events and communications activities. Skills, knowledge and experience To be considered for the role you must meet the following essential criteria: Experience of providing high-level secretarial support to a senior leader. Experience of providing supporting a large team including onboarding of new staff and implementing processes to support staff. Experience of using IT systems including MS Outlook, word-processing, spreadsheets and databases. Strong communication skills and experience of working to demanding deadlines and working with a range of stakeholders. How to apply If you would like to apply for the role you will need to submit the following: Up to date CV Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert. Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement to the 'Additional Documents' section of the form. Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and cover letter/supporting statement documents are saved with the job reference number as part of the naming convention (E.g. "CV - applicant name - 012345) Please note, if you do not provide both a CV and a covering letter, you will not be considered for the role so please ensure the above has been submitted before the deadline. If you wish to speak to someone about the role, Ann-Marie Soyinka the hiring manager would be happy to speak to you about the role. (). If you have any questions about the recruitment process, contact the who support the GLA with recruitment. Assessment process Once you have submitted an application, your details will be reviewed by a panel. If shortlisted, you'll be invited to an interview/assessment. The interview/assessment date is: 7 & 8 August 2025 Equality, diversity and inclusion London's diversity is its biggest asset and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability. We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required. GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office. In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days' annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme. Additional Information Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration. Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening. Secondment Opportunity If you are a GLA employee applying for an internal fixed-term position, as an internal secondment opportunity, you must ensure you satisfy the following secondment policy criteria listed below before applying On a permanent contract or a fixed term contract where the time left on the contract at the point at which you apply for secondment is longer than the secondment period; successfully completed your probation period and are performing to the required standard for your current role; and at least 18 months service with the GLA If you do meet the criteria listed above, you will need to complete the Approval for secondment application form and gain line manager approval, before emailing the fully completed form to the Resourcing Assistant who is managing the vacancy. This form must be received by the closing date of the vacancy. Failure to provide this form will mean your application cannot be progressed. If you are unable to satisfy all of the criteria, unfortunately, you are not eligible to apply for this vacancy as an internal secondment. For further information, please see Secondment Policy and Procedure . IMPORTANT : If you are a current GLA employee on a fixed-term contract, which is due to end BEFORE the end date of this vacancy, you DO NOT NEED to complete the Approval for secondment application form as it is not a secondment. If you are successful in securing this secondment opportunity, you will need to be released from your existing role, so please ensure that you make your line manager aware of your application. More Support If you have a disability which makes submitting an online application form difficult, please contact . The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.
Jul 02, 2025
Full time
Communities and Skills Collaborative, open, inclusive and fair - we work with and through partners to ensure Londoners can shape healthy, empowered and productive lives. Communities and Skills is led by Executive Director, Tunde Olayinka and is comprised of the following units: Civil Society & Sport, Communities & Social Policy, Group Public Health Unit, Skills and Employment and Health, Children and Young Londoners. About the role To provide secretarial, administrative and research support services to the Assistant Directors - Skills & Employment, which are responsive to their needs and contribute to making their roles effective. Provide support for a team of over 150 people which includes clerking senior management team meetings and leading on team events such as unit away days. What your day will look like You will: Provide high level secretarial support to the Assistant Directors, including: Diary management, email monitoring and assisting with prioritising activities Arranging meetings, collating agendas, distributing papers and taking minutes Ensure the Assistant Directors are properly briefed on and familiar with the agenda in advance of all meetings. Act as the first point of contact, responding to queries and producing draft correspondence on behalf of the Assistant Director/Head of Unit. Maintain key lines of communication and working relationships with Senior Managers and other staff across the organisation to support the Assistant Directors in their roles. Provide high quality secretariat support for regular meetings with Deputy Mayors and relevant Senior Managers/staff Undertake research, fact-finding and analysis activities in support of the team's work and to support team member development and assist in procuring consultants, event space and training. Arrange meetings, including finding suitable dates, booking rooms, ordering catering and equipment; produce and circulate meeting documentation such as agendas, minutes and presentations and noting and following up on any actions agreed as required. Liaise with stakeholders including London Councils, boroughs, representative bodies of the skills sector, business and other key partners and maintain excellent working relationships. Co-ordinate, manage and plan consultation and stakeholder events and communications activities. Skills, knowledge and experience To be considered for the role you must meet the following essential criteria: Experience of providing high-level secretarial support to a senior leader. Experience of providing supporting a large team including onboarding of new staff and implementing processes to support staff. Experience of using IT systems including MS Outlook, word-processing, spreadsheets and databases. Strong communication skills and experience of working to demanding deadlines and working with a range of stakeholders. How to apply If you would like to apply for the role you will need to submit the following: Up to date CV Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert. Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement to the 'Additional Documents' section of the form. Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and cover letter/supporting statement documents are saved with the job reference number as part of the naming convention (E.g. "CV - applicant name - 012345) Please note, if you do not provide both a CV and a covering letter, you will not be considered for the role so please ensure the above has been submitted before the deadline. If you wish to speak to someone about the role, Ann-Marie Soyinka the hiring manager would be happy to speak to you about the role. (). If you have any questions about the recruitment process, contact the who support the GLA with recruitment. Assessment process Once you have submitted an application, your details will be reviewed by a panel. If shortlisted, you'll be invited to an interview/assessment. The interview/assessment date is: 7 & 8 August 2025 Equality, diversity and inclusion London's diversity is its biggest asset and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability. We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required. GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office. In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days' annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme. Additional Information Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration. Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening. Secondment Opportunity If you are a GLA employee applying for an internal fixed-term position, as an internal secondment opportunity, you must ensure you satisfy the following secondment policy criteria listed below before applying On a permanent contract or a fixed term contract where the time left on the contract at the point at which you apply for secondment is longer than the secondment period; successfully completed your probation period and are performing to the required standard for your current role; and at least 18 months service with the GLA If you do meet the criteria listed above, you will need to complete the Approval for secondment application form and gain line manager approval, before emailing the fully completed form to the Resourcing Assistant who is managing the vacancy. This form must be received by the closing date of the vacancy. Failure to provide this form will mean your application cannot be progressed. If you are unable to satisfy all of the criteria, unfortunately, you are not eligible to apply for this vacancy as an internal secondment. For further information, please see Secondment Policy and Procedure . IMPORTANT : If you are a current GLA employee on a fixed-term contract, which is due to end BEFORE the end date of this vacancy, you DO NOT NEED to complete the Approval for secondment application form as it is not a secondment. If you are successful in securing this secondment opportunity, you will need to be released from your existing role, so please ensure that you make your line manager aware of your application. More Support If you have a disability which makes submitting an online application form difficult, please contact . The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.
CEO Personal Assistant / Global Services Manager London, United Kingdom (Hybrid) Join ABBYY and be part of a team that celebrates your unique work style. With flexible work options, a supportive team, and rewards that reflect your value, you can focus on what matters most - driving your growth, while fueling ours. Our commitment to respect, transparency, and simplicity means you can trust us to always choose to do the right thing. As a trusted partner for purpose-built AI and intelligent automation, we solve highly complex problems for our enterprisecustomers and put their information to work to transform the way they do business. Over 10,000 customers trust ABBYY, including many Fortune 500 ones. You will work on further developing a portfolio already containing client names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK. CEO Personal Assistant /Global Services Manager - UK will provide comprehensive administrative support to the CEO, and other C-Suite members, ensuring efficient coordination of daily activities, managing communications, and enabling the smooth operation of all executive functions. This role is pivotal in supporting the CEO's effectiveness and ensuring the smooth execution of strategic initiatives. As part of Global Services this role includes higher-level strategic responsibilities, such as operational excellence, facilities and infrastructure management, governance and compliance, employee wellbeing. Key Responsibilities Executive Support: Handle all correspondence for the CEO, including emails, calls, and other communications, filtering information and ensuring appropriate follow-up. Manage the CEO's calendar, ensuring effective time management and prioritization of appointments, meetings, and travel arrangements. Coordinate and prepare materials for executive meetings, presentations, and reports. Assist in preparing agendas and taking minutes for meetings, following up on action items and deadlines, when required. Travel and Event Management: Organize international and domestic travel arrangements, including flight bookings, accommodation, visas, and etc, for work and CEO's personal requirements. Plan and coordinate CEO-led events, conferences, and speaking engagements. Confidentiality and Discretion: Handle sensitive information with the highest degree of confidentiality. Maintain discretion in managing relationships with internal and external stakeholders. Relationship Management: Act as the primary point of contact for the CEO with key stakeholders, partners, and team members. Manage communications between the CEO and other senior executives, departments, or external partners. Project Coordination: Support the CEO in special projects, research, and preparing executive summaries and reports. Ensure timely completion of CEO's tasks, coordinating across different departments. Office Administrative Tasks: Manage day-to-day office tasks including managing office facilities, organizing documents, managing files, and coordinating office needs. Assist with personal tasks for the CEO as required, including managing personal appointments or errands when necessary. Ensure corporate governance structures comply with all relevant local and international regulations. Maintain up-to-date local legal documentation and regulatory policies. Lead risk management, business continuity planning, and crisis management strategies within the location. Foster a positive work environment by providing resources and facilities that support employee satisfaction and productivity. Lead and manage local initiatives focused on workplace safety, health, and well-being. Drive continuous improvement initiatives within the office, focusing on operational efficiency, service quality, and employee experience. Proactively identify and implement cost optimization measures across office operations, in alignment with broader organizational goals. Qualifications and Experience Experience: 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-suite executives. Education: Bachelor's degree or equivalent experience in business administration or a related field. Skills Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and digital communication tools. Ability to prioritize and handle multiple tasks under pressure. Strong attention to detail and problem-solving abilities. Attributes Professionalism and a high degree of discretion. Ability to anticipate needs and proactively manage tasks. Adaptability to work in a dynamic and fast-paced environment. Key Performance Indicators (KPIs) Efficiency in scheduling and time management. Accuracy and timeliness in project coordination and communication. Positive feedback from internal and external stakeholders. Successful management of the CEO's travel and events. Here are some of our local benefits Work from home, remotely, or hybrid Private health insurance Private pension ( up to 5% EE and 4% ER ) Volunteering Time Off (2 days/ year) Join ABBYY, and you will: Love how you work We provide remote and hybrid working options to fit all lifestyles. We use flexible hours across most of our teams to allow you to find your own definition of balance. Encouraging a culture of giving, we provide two paid volunteering days off every year so you can take time to contribute to the causes you care about. To ensure your family is cared for, we offer paid parental leave in all our locations. Love whom you work with We are a global team of 600+ colleagues, spread across 15 countries on four continents. With colleagues representing 30+ nationalities, our workforce reflects the world. Innovation and excellence run through our veins. Our teams gather the expertise which has garnered ABBYY more than 140technology patents. We are guided by the values of respect, transparency, and simplicity. "Team Environment" is in the top three highest-scoring drivers of engagement across all of our departments. Love what you work on We are a company with more than 35 years of experience in the technology market; Over 10,000 customers trust ABBYY, including many Fortune 500 ones, with names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK; We have modernized the capture market by creating the first low-code/no-code IDP platform. Our Machine Learning, Natural Language Processing, Computer Vision Technologies, and a marketplace built with AI, can transform any document in any process; Top Analyst firms recognize ABBYY's market leadership, including Gartner, Everest PEAK Matrix Assessment, ISG Intelligent Automation Lens, and NelsonHall, amongst others. ABBYY is an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. To learn more about our commitment to Diversity and Inclusion, check out the careers section on our website. Apply for this job indicates a required field First Name Last Name Preferred First Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School Select Degree Select Select Start date year End date year LinkedIn Profile Website Are you legally authorized to work in the country of the job for which you are applying? Select Do you require sponsorship now or in the future if you were confirmed for this position? Select What are your salary expectations? Salary expectations. Please, confirm that you have read and agree with Candidate Privacy Notice. Select
Jul 01, 2025
Full time
CEO Personal Assistant / Global Services Manager London, United Kingdom (Hybrid) Join ABBYY and be part of a team that celebrates your unique work style. With flexible work options, a supportive team, and rewards that reflect your value, you can focus on what matters most - driving your growth, while fueling ours. Our commitment to respect, transparency, and simplicity means you can trust us to always choose to do the right thing. As a trusted partner for purpose-built AI and intelligent automation, we solve highly complex problems for our enterprisecustomers and put their information to work to transform the way they do business. Over 10,000 customers trust ABBYY, including many Fortune 500 ones. You will work on further developing a portfolio already containing client names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK. CEO Personal Assistant /Global Services Manager - UK will provide comprehensive administrative support to the CEO, and other C-Suite members, ensuring efficient coordination of daily activities, managing communications, and enabling the smooth operation of all executive functions. This role is pivotal in supporting the CEO's effectiveness and ensuring the smooth execution of strategic initiatives. As part of Global Services this role includes higher-level strategic responsibilities, such as operational excellence, facilities and infrastructure management, governance and compliance, employee wellbeing. Key Responsibilities Executive Support: Handle all correspondence for the CEO, including emails, calls, and other communications, filtering information and ensuring appropriate follow-up. Manage the CEO's calendar, ensuring effective time management and prioritization of appointments, meetings, and travel arrangements. Coordinate and prepare materials for executive meetings, presentations, and reports. Assist in preparing agendas and taking minutes for meetings, following up on action items and deadlines, when required. Travel and Event Management: Organize international and domestic travel arrangements, including flight bookings, accommodation, visas, and etc, for work and CEO's personal requirements. Plan and coordinate CEO-led events, conferences, and speaking engagements. Confidentiality and Discretion: Handle sensitive information with the highest degree of confidentiality. Maintain discretion in managing relationships with internal and external stakeholders. Relationship Management: Act as the primary point of contact for the CEO with key stakeholders, partners, and team members. Manage communications between the CEO and other senior executives, departments, or external partners. Project Coordination: Support the CEO in special projects, research, and preparing executive summaries and reports. Ensure timely completion of CEO's tasks, coordinating across different departments. Office Administrative Tasks: Manage day-to-day office tasks including managing office facilities, organizing documents, managing files, and coordinating office needs. Assist with personal tasks for the CEO as required, including managing personal appointments or errands when necessary. Ensure corporate governance structures comply with all relevant local and international regulations. Maintain up-to-date local legal documentation and regulatory policies. Lead risk management, business continuity planning, and crisis management strategies within the location. Foster a positive work environment by providing resources and facilities that support employee satisfaction and productivity. Lead and manage local initiatives focused on workplace safety, health, and well-being. Drive continuous improvement initiatives within the office, focusing on operational efficiency, service quality, and employee experience. Proactively identify and implement cost optimization measures across office operations, in alignment with broader organizational goals. Qualifications and Experience Experience: 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-suite executives. Education: Bachelor's degree or equivalent experience in business administration or a related field. Skills Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and digital communication tools. Ability to prioritize and handle multiple tasks under pressure. Strong attention to detail and problem-solving abilities. Attributes Professionalism and a high degree of discretion. Ability to anticipate needs and proactively manage tasks. Adaptability to work in a dynamic and fast-paced environment. Key Performance Indicators (KPIs) Efficiency in scheduling and time management. Accuracy and timeliness in project coordination and communication. Positive feedback from internal and external stakeholders. Successful management of the CEO's travel and events. Here are some of our local benefits Work from home, remotely, or hybrid Private health insurance Private pension ( up to 5% EE and 4% ER ) Volunteering Time Off (2 days/ year) Join ABBYY, and you will: Love how you work We provide remote and hybrid working options to fit all lifestyles. We use flexible hours across most of our teams to allow you to find your own definition of balance. Encouraging a culture of giving, we provide two paid volunteering days off every year so you can take time to contribute to the causes you care about. To ensure your family is cared for, we offer paid parental leave in all our locations. Love whom you work with We are a global team of 600+ colleagues, spread across 15 countries on four continents. With colleagues representing 30+ nationalities, our workforce reflects the world. Innovation and excellence run through our veins. Our teams gather the expertise which has garnered ABBYY more than 140technology patents. We are guided by the values of respect, transparency, and simplicity. "Team Environment" is in the top three highest-scoring drivers of engagement across all of our departments. Love what you work on We are a company with more than 35 years of experience in the technology market; Over 10,000 customers trust ABBYY, including many Fortune 500 ones, with names such as DHL, Johnson & Johnson, FDA, DMV, PwC, KeyBank, Spotify, and H&R BLOCK; We have modernized the capture market by creating the first low-code/no-code IDP platform. Our Machine Learning, Natural Language Processing, Computer Vision Technologies, and a marketplace built with AI, can transform any document in any process; Top Analyst firms recognize ABBYY's market leadership, including Gartner, Everest PEAK Matrix Assessment, ISG Intelligent Automation Lens, and NelsonHall, amongst others. ABBYY is an Equal Employment Opportunity employer that values the strength that diversity brings to the workplace. To learn more about our commitment to Diversity and Inclusion, check out the careers section on our website. Apply for this job indicates a required field First Name Last Name Preferred First Name Email Phone Resume/CV Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Education School Select Degree Select Select Start date year End date year LinkedIn Profile Website Are you legally authorized to work in the country of the job for which you are applying? Select Do you require sponsorship now or in the future if you were confirmed for this position? Select What are your salary expectations? Salary expectations. Please, confirm that you have read and agree with Candidate Privacy Notice. Select
The Executive Assistant, known internally as the Curriculum Office Personal Assistant (PA) and Manager, works as part of the Curriculum Office team. They will be required to provide PA and secretarial support to the Deputy Head (Curriculum) (DHC) and two Director-level members of their team. In addition, they will manage the Curriculum Office which will involve preparation of letters, reports and data, general administration, and dealing with a wide range of people. This is a fast-paced, demanding, role which requires you to remain 'one step ahead' of the DHC's day-to-day activities, whilst juggling other priorities in the Curriculum Office. First stage Teams interviews will be held on Thursday 10th July Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply. Main Duties Managing the diary of the DHC and two other Director-level positions, ensuring they are aware of their commitments and are well prepared - e.g. they have all necessary documents they need for their meetings, they have attended relevant pre-meetings where necessary etc. Preparing meeting agendas, taking accurate minutes of meetings, and supporting the DHC and their team with any action points. Writing first drafts of letters, reports and presentations for the DHC and the wider Curriculum Office. Providing general administrative support, such as typing reports, amending documents and policies, creating presentations, proofreading paperwork etc. Supporting the Curriculum Office with the Curriculum Staff appraisal systems and working with the Academic Data Analyst in preparing appraisal documentation using Microsoft Power BI. Supporting the Curriculum Office with administration associated with the Graduate Teacher Development Programme. Assisting the DHC with the production of publicity material (printed and online) about the academic life of the school. This may include drafting documents and working closely with the Communications Team where relevant. Supporting the Curriculum Office with the analysis of data, for example, data relating to workload across the teaching population at the College and writing up recommendations that are informed by this data. Proactive management of all incoming communications into the Curriculum Office which include, but are not limited to, email, post and telephone enquiries. You will be required to filter communications, draw attention to urgent or time-bound issues, draft responses and respond directly where appropriate. Meeting and greeting all visitors at various levels of seniority, providing refreshments where necessary. Managing expenses for the Curriculum Office. Undertaking regular filing, ensuring there is an effective filing system in operation at all times. Maintaining all relevant office systems, including data management, and ensuring the office facilities are in order to enable the efficient functioning of the Curriculum Office. This includes ordering and maintaining stationery, toner and office equipment. Working closely with the other PAs to ensure the senior management of the school have appropriate administrative support in place at all times. Undertaking any other reasonable tasks as requested to ensure the effective running of the Curriculum Office and school as a whole. All employees of Eton College are also expected to: Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as 'regulated activity'. Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood. Understand and comply with procedures and legislation relating to confidentiality. Display a commitment to and promotion of equality, diversity and inclusion. The Ideal Candidate To be successful in this role, you will need: Demonstrable prior experience working in an Executive Assistant or Personal Assistant role within a fast-paced organisation. If you also have experience as a supporting more than one individual, this would be particularly advantageous. Advanced level expertise in the Microsoft Office suite of applications is essential, with particular strengths using Outlook, Word, and Excel. Experience of working with Microsoft Power BI is desirable, and if not then a willingness to learn how to use Microsoft Power BI is essential. The proven ability to write reports, and to produce accurate documentation, including letters and emails, with the ability to proof-read and edit others' work. Experience of analysing data and drafting reports based on findings from this data. The proven ability to successfully manage a variety of competing priorities whilst ensuring that nothing 'slips through the cracks'. Experience of taking minutes; shorthand would be desirable. You may also enjoy this role if: You have a 'can-do' attitude - you love getting stuck in and you're not phased by a heavy volume of work and fast changing priorities. You're flexible - you'll have to juggle lots of competing tasks, so you'll enjoy having lots of different things on the go, and you're able to organise your time and to prioritise your to do list so nothing slips through the cracks. You have an eye for detail - you will be writing letters and reports for the Curriculum Office as well as proof-reading, and attention to detail will be vital. You're a great communicator - you enjoy engaging with a variety of different people, and you have excellent written and verbal communication skills. Benefits Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College's sport and leisure facilities and discounts at local retailers and businesses. About the College We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background. If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on so we can make adjustments accordingly. DISCLOSURE CHECKS Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as "spent" under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.
Jun 30, 2025
Full time
The Executive Assistant, known internally as the Curriculum Office Personal Assistant (PA) and Manager, works as part of the Curriculum Office team. They will be required to provide PA and secretarial support to the Deputy Head (Curriculum) (DHC) and two Director-level members of their team. In addition, they will manage the Curriculum Office which will involve preparation of letters, reports and data, general administration, and dealing with a wide range of people. This is a fast-paced, demanding, role which requires you to remain 'one step ahead' of the DHC's day-to-day activities, whilst juggling other priorities in the Curriculum Office. First stage Teams interviews will be held on Thursday 10th July Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply. Main Duties Managing the diary of the DHC and two other Director-level positions, ensuring they are aware of their commitments and are well prepared - e.g. they have all necessary documents they need for their meetings, they have attended relevant pre-meetings where necessary etc. Preparing meeting agendas, taking accurate minutes of meetings, and supporting the DHC and their team with any action points. Writing first drafts of letters, reports and presentations for the DHC and the wider Curriculum Office. Providing general administrative support, such as typing reports, amending documents and policies, creating presentations, proofreading paperwork etc. Supporting the Curriculum Office with the Curriculum Staff appraisal systems and working with the Academic Data Analyst in preparing appraisal documentation using Microsoft Power BI. Supporting the Curriculum Office with administration associated with the Graduate Teacher Development Programme. Assisting the DHC with the production of publicity material (printed and online) about the academic life of the school. This may include drafting documents and working closely with the Communications Team where relevant. Supporting the Curriculum Office with the analysis of data, for example, data relating to workload across the teaching population at the College and writing up recommendations that are informed by this data. Proactive management of all incoming communications into the Curriculum Office which include, but are not limited to, email, post and telephone enquiries. You will be required to filter communications, draw attention to urgent or time-bound issues, draft responses and respond directly where appropriate. Meeting and greeting all visitors at various levels of seniority, providing refreshments where necessary. Managing expenses for the Curriculum Office. Undertaking regular filing, ensuring there is an effective filing system in operation at all times. Maintaining all relevant office systems, including data management, and ensuring the office facilities are in order to enable the efficient functioning of the Curriculum Office. This includes ordering and maintaining stationery, toner and office equipment. Working closely with the other PAs to ensure the senior management of the school have appropriate administrative support in place at all times. Undertaking any other reasonable tasks as requested to ensure the effective running of the Curriculum Office and school as a whole. All employees of Eton College are also expected to: Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as 'regulated activity'. Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood. Understand and comply with procedures and legislation relating to confidentiality. Display a commitment to and promotion of equality, diversity and inclusion. The Ideal Candidate To be successful in this role, you will need: Demonstrable prior experience working in an Executive Assistant or Personal Assistant role within a fast-paced organisation. If you also have experience as a supporting more than one individual, this would be particularly advantageous. Advanced level expertise in the Microsoft Office suite of applications is essential, with particular strengths using Outlook, Word, and Excel. Experience of working with Microsoft Power BI is desirable, and if not then a willingness to learn how to use Microsoft Power BI is essential. The proven ability to write reports, and to produce accurate documentation, including letters and emails, with the ability to proof-read and edit others' work. Experience of analysing data and drafting reports based on findings from this data. The proven ability to successfully manage a variety of competing priorities whilst ensuring that nothing 'slips through the cracks'. Experience of taking minutes; shorthand would be desirable. You may also enjoy this role if: You have a 'can-do' attitude - you love getting stuck in and you're not phased by a heavy volume of work and fast changing priorities. You're flexible - you'll have to juggle lots of competing tasks, so you'll enjoy having lots of different things on the go, and you're able to organise your time and to prioritise your to do list so nothing slips through the cracks. You have an eye for detail - you will be writing letters and reports for the Curriculum Office as well as proof-reading, and attention to detail will be vital. You're a great communicator - you enjoy engaging with a variety of different people, and you have excellent written and verbal communication skills. Benefits Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College's sport and leisure facilities and discounts at local retailers and businesses. About the College We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background. If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on so we can make adjustments accordingly. DISCLOSURE CHECKS Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as "spent" under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.
Wissahickon Trails is a community-based conservation organization headquartered in Ambler, PA. For 68 years, we have worked to protect and restore nature in the Wissahickon Valley, preserving nearly 1,300 acres of critical open space, building 24 miles of trails for public access, and protecting the health of the Wissahickon Creek.We are seeking a new member of our team who will have the opportunity to impact local environmental conservation and improve the quality of life in the Wissahickon Valley. Finance & Administration Director The Finance & Administration Director is responsible for finance, business planning and budgeting, human resources, administration, facilities, and IT. This position reports to the Executive Director and is a member of the organizational leadership team and is expected to be a role model for all staff of the integrity, innovation, and joy we can bring to our everyday work. We are seeking someone who is eager to contribute to a culture that values relationships, prioritizes listening to others, and has a demonstrated commitment to advancing equity, inclusion, and access. This is a full-time, exempt position reporting to the Executive Director. Some work on weekends and evenings is required. Essential Duties and Responsibilities Manage financial functions, including vendor payments, invoice generation, banking, accounts payable/receivable, payroll, and grant/contract management, while ensuring compliance with GAAP and relevant regulations. Interface with vendor bookkeeper, providing appropriate documentation and review of work. Analyze and present financial reports accurately and promptly; communicate quarterly and annual financial statements clearly, provide ad hoc project analysis; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting. Lead the annual audit process, liaise with external auditors, senior leadership, and the Finance Committee. Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team informed of the organization's financial status. Manage and maintain a robust financial management/reporting system; ensure that the grants and donor-directed pledge billing and collection schedule are adhered to and that financial data and cash flow are steady and support operational requirements. Update policies as required. Manage vendor contracts, including annual assessments, renewals, and when appropriate, replacements. Administer Wissahickon Trail's human resources functions, enhancing professional development, compensation, and benefits, performance evaluation, training, recruiting, and employee orientation. Manage the Administrative and Operations Assistant (PT). This position is responsible for reception (in person, telephone, mail and email), overseeing all IT functions, tracking and managing administrative and other office supplies, coordinating all building maintenance, and making deposits to the bank. Additional tasks and special projects as assigned. Qualifications, Experience, & Core Competencies If you meet at least 75% of the criteria below we encourage you to apply. Strong background in nonprofit accounting and management. Minimum of a BA, ideally with an MBA/CPA/CFA or related experience. At least 7 to 10 years of overall professional experience; ideally six-plus years of broad financial, human resources and operations management experience. The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or significant program area. Ability to translate financial concepts to colleagues and Board members who do not necessarily have finance backgrounds. Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software. A successful history in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making. Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Personal qualities of integrity, credibility, and dedication to the mission of Wissahickon Trails Ability to work well independently and as part of a team. The ideal candidate embraces diversity as a core value. At Wissahickon Trails we are passionate about building and sustaining an inclusive and equitable working and learning environment for all staff, Board and all who use our resources and services. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Must be able to travel independently around the region for programs and meetings. Must pass background clearances. Physical Demands/Work Environment The physical demands and characteristics of the work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, unless the requested accommodation causes undue hardship.The employee must be able to traverse 1-8 hours at a time outside at events or preserves and trails across the watershed. The employee is also regularly required to sit or stand at a desk for hours at a time, and stand, walk and operate general office equipment (computer, telephone, file cabinets, copier, fax machine and printer). Compensation This is a full-time, exempt position (salary range is $95k - $100k) with a full range of benefits, including paid time off, health (90% of employees and 50% of covered dependents premiums are paid by Wissahickon Trails), vision, and retirement (401k with up to 5% of salary matched by Wissahickon Trails after six months of employment). About Wissahickon Trails At Wissahickon Trails, we work to inspire and engage diverse communities of people in protecting, stewarding, and enjoying the land and waterways of the Wissahickon Valley. The board and staff are a collaborative team driven by the belief that people benefit when nature thrives. As a team, we are intentional in the culture we collectively create. We strive to be inclusive and equitable, as well as accountable, kind, and thoughtful towards each other. We have a hybrid work environment where staff are in the office Mon-Thurs and Friday staff can work from home. Our office includes a few dogs, there are optional opportunities for socializing outside of work, staff field trips, and lots of laughs. We value a racial, ethnically and culturally diverse work community and encourage applications from people of all backgrounds. Board and staff committees are working to ensure an inclusive and equitable work environment and organization. Please feel free to ask us about this work! E.O.E. T o Apply Please submit your resume and cover letter outlining interest and experience to Gail Farmer, Executive Director, . To submit your application by the mail: Gail Farmer, 12 Morris Rd, Ambler, PA 19002. No phone calls please. For full consideration, please submit your materials by June 30, 2025.
Jun 28, 2025
Full time
Wissahickon Trails is a community-based conservation organization headquartered in Ambler, PA. For 68 years, we have worked to protect and restore nature in the Wissahickon Valley, preserving nearly 1,300 acres of critical open space, building 24 miles of trails for public access, and protecting the health of the Wissahickon Creek.We are seeking a new member of our team who will have the opportunity to impact local environmental conservation and improve the quality of life in the Wissahickon Valley. Finance & Administration Director The Finance & Administration Director is responsible for finance, business planning and budgeting, human resources, administration, facilities, and IT. This position reports to the Executive Director and is a member of the organizational leadership team and is expected to be a role model for all staff of the integrity, innovation, and joy we can bring to our everyday work. We are seeking someone who is eager to contribute to a culture that values relationships, prioritizes listening to others, and has a demonstrated commitment to advancing equity, inclusion, and access. This is a full-time, exempt position reporting to the Executive Director. Some work on weekends and evenings is required. Essential Duties and Responsibilities Manage financial functions, including vendor payments, invoice generation, banking, accounts payable/receivable, payroll, and grant/contract management, while ensuring compliance with GAAP and relevant regulations. Interface with vendor bookkeeper, providing appropriate documentation and review of work. Analyze and present financial reports accurately and promptly; communicate quarterly and annual financial statements clearly, provide ad hoc project analysis; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting. Lead the annual audit process, liaise with external auditors, senior leadership, and the Finance Committee. Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team informed of the organization's financial status. Manage and maintain a robust financial management/reporting system; ensure that the grants and donor-directed pledge billing and collection schedule are adhered to and that financial data and cash flow are steady and support operational requirements. Update policies as required. Manage vendor contracts, including annual assessments, renewals, and when appropriate, replacements. Administer Wissahickon Trail's human resources functions, enhancing professional development, compensation, and benefits, performance evaluation, training, recruiting, and employee orientation. Manage the Administrative and Operations Assistant (PT). This position is responsible for reception (in person, telephone, mail and email), overseeing all IT functions, tracking and managing administrative and other office supplies, coordinating all building maintenance, and making deposits to the bank. Additional tasks and special projects as assigned. Qualifications, Experience, & Core Competencies If you meet at least 75% of the criteria below we encourage you to apply. Strong background in nonprofit accounting and management. Minimum of a BA, ideally with an MBA/CPA/CFA or related experience. At least 7 to 10 years of overall professional experience; ideally six-plus years of broad financial, human resources and operations management experience. The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or significant program area. Ability to translate financial concepts to colleagues and Board members who do not necessarily have finance backgrounds. Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software. A successful history in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making. Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Personal qualities of integrity, credibility, and dedication to the mission of Wissahickon Trails Ability to work well independently and as part of a team. The ideal candidate embraces diversity as a core value. At Wissahickon Trails we are passionate about building and sustaining an inclusive and equitable working and learning environment for all staff, Board and all who use our resources and services. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Must be able to travel independently around the region for programs and meetings. Must pass background clearances. Physical Demands/Work Environment The physical demands and characteristics of the work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, unless the requested accommodation causes undue hardship.The employee must be able to traverse 1-8 hours at a time outside at events or preserves and trails across the watershed. The employee is also regularly required to sit or stand at a desk for hours at a time, and stand, walk and operate general office equipment (computer, telephone, file cabinets, copier, fax machine and printer). Compensation This is a full-time, exempt position (salary range is $95k - $100k) with a full range of benefits, including paid time off, health (90% of employees and 50% of covered dependents premiums are paid by Wissahickon Trails), vision, and retirement (401k with up to 5% of salary matched by Wissahickon Trails after six months of employment). About Wissahickon Trails At Wissahickon Trails, we work to inspire and engage diverse communities of people in protecting, stewarding, and enjoying the land and waterways of the Wissahickon Valley. The board and staff are a collaborative team driven by the belief that people benefit when nature thrives. As a team, we are intentional in the culture we collectively create. We strive to be inclusive and equitable, as well as accountable, kind, and thoughtful towards each other. We have a hybrid work environment where staff are in the office Mon-Thurs and Friday staff can work from home. Our office includes a few dogs, there are optional opportunities for socializing outside of work, staff field trips, and lots of laughs. We value a racial, ethnically and culturally diverse work community and encourage applications from people of all backgrounds. Board and staff committees are working to ensure an inclusive and equitable work environment and organization. Please feel free to ask us about this work! E.O.E. T o Apply Please submit your resume and cover letter outlining interest and experience to Gail Farmer, Executive Director, . To submit your application by the mail: Gail Farmer, 12 Morris Rd, Ambler, PA 19002. No phone calls please. For full consideration, please submit your materials by June 30, 2025.
We are seeking a highly organised and proactive Personal Assistant to support senior Executives with various administrative tasks for this renowned brand. The ideal candidate will possess excellent communication skills and a strong proficiency in all Microsoft applications. This role is crucial for ensuring smooth day-to-day operations and providing comprehensive support to executives. Duties Maintain a good understanding of the strategic direction of the business and Executives' goals. Proactively manage the Executives' calendar, anticipating changes and scheduling necessary meetings. Find solutions to enable Executives to complete tasks or attend meetings efficiently. Process expenses promptly in line with travel & expense policies. Liaise with support teams or lead on travel arrangements, coordinating itineraries for smooth end-to-end processes. Prepare for and greet visitors, ensuring room, access, catering, and requirements are met. Manage hospitality requests. Act as an ambassador for the brand, promoting its culture and core values. Collaborate with colleagues to contribute to strategic, business, and operational plans. Perform other duties as required, consistent with the responsibilities of the role and the needs of the brand. Maintain attention to detail, confidentiality, and discretion. If you are motivated and looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting Personal Assistant opportunity. Don't miss out! We exclusively represent many of London's leading creative and media companies. To register as a candidate, please call us or email your CV to . "Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at Pulse did everything to help my somewhat 'overambitious' dream become a reality. Thanks to their dedication and unwavering support, I landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them. Thank you to the team!" Bonnie O'Hara
Jun 28, 2025
Full time
We are seeking a highly organised and proactive Personal Assistant to support senior Executives with various administrative tasks for this renowned brand. The ideal candidate will possess excellent communication skills and a strong proficiency in all Microsoft applications. This role is crucial for ensuring smooth day-to-day operations and providing comprehensive support to executives. Duties Maintain a good understanding of the strategic direction of the business and Executives' goals. Proactively manage the Executives' calendar, anticipating changes and scheduling necessary meetings. Find solutions to enable Executives to complete tasks or attend meetings efficiently. Process expenses promptly in line with travel & expense policies. Liaise with support teams or lead on travel arrangements, coordinating itineraries for smooth end-to-end processes. Prepare for and greet visitors, ensuring room, access, catering, and requirements are met. Manage hospitality requests. Act as an ambassador for the brand, promoting its culture and core values. Collaborate with colleagues to contribute to strategic, business, and operational plans. Perform other duties as required, consistent with the responsibilities of the role and the needs of the brand. Maintain attention to detail, confidentiality, and discretion. If you are motivated and looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting Personal Assistant opportunity. Don't miss out! We exclusively represent many of London's leading creative and media companies. To register as a candidate, please call us or email your CV to . "Joining Pulse has been my best career move to date. I set my sights high and, not to be daunted, the team at Pulse did everything to help my somewhat 'overambitious' dream become a reality. Thanks to their dedication and unwavering support, I landed my dream job at Saatchi & Saatchi and couldn't be happier. I couldn't have done it without them. Thank you to the team!" Bonnie O'Hara
Reporting to the Assistant VP of Development, TJU (AVP), the Assistant/Associate Director of Development, TJU will solicit individual donors and prospective donors for major gifts to the University and its priorities. Fundraising activities include, identification, qualification, cultivation, solicitation and stewardship of Thomas Jefferson University alumni, prospects and donors. Level at hire is flexible with potential for either Assistant or Associate Director position depending on candidate experience level. All interested candidates with experience in nonprofit fundraising and an interest in major gifts, especially in a higher education environment, are encouraged to apply. ESSENTIAL FUNCTIONS: In collaboration with the Director, AVP, and Vice President, TJU, the incumbent will support the priorities of TJU and develop a comprehensive understanding of a major gifts plan to support the University and its priorities. Maintain a portfolio of major gift prospects, maintaining frequent and consistent contact with prospects, department leaders, and key members of Jefferson's administrative leadership. Maintain and manage this portfolio in a manner that fosters a relationship that leads to philanthropic commitment and understanding of a donor's philanthropic intentions. Responsible for an assigned prospect pool in collaboration with internal stakeholders (including faculty) and for strategy execution and the achievement of defined performance goals. Manage an individual prospect pool of 120+ individuals Conduct a minimum of 125 Meaningful Donor Encounters per year Generate 2 proposal per month > $25K (minimum 24/yr) Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions: Work with Jefferson's events staff and development officers to maximize major gifts efficiently and utilization of special events and other activities to cultivate and steward major gifts prospects and donors. Other duties as assigned. INTERNAL/EXTERNAL CONTACTS: Internal: Internal contacts with Provost, Deans, department chairs, and Jefferson's Office of Institutional Advancement. External: Alumni and post-graduate alumni of the University. This will also include widows and widowers of alumni and post-graduate alumni. In addition, business and administrative contacts of the Deans. EXPERIENCE REQUIREMENTS: Minimum of 2-4 years of direct or related fundraising experience of direct or related fundraising experience, preferably with experience in a health related or educational institution. 3-5 years required to be considered at the Associate Director level. ADDITIONAL INFORMATION: A record of successful individual gifts fundraising including identification, qualification, cultivation, and solicitation of $25-100k individual gifts. Fundraising experience in the area of individual gifts development, annual or corporate and foundation giving is desirable. Familiarity with planned giving concepts is a plus. Ability to develop trust and collaborative working relationships with colleagues in OIA and across the organization. Utilize prospect management guidelines set forth by the department and implement tactical strategies set in conjunction with Director of Development, AVP, and Vice President, TJU. Willingess to travel to regions of the country outside of the Philadelphia metropolitan area regularly (4-5 time per year per region), attend alumni events, and serve as an ambassador for TJU to the alumni community. Experience with fundraising database software systems and Microsoft Office. Excellent oral, written, and communication skills. Strong interpersonal skills and the ability to work well with both internal and external constituencies. Ability to articulate, both written and orally a compelling case for major philanthropic support for University programs, presenting objectives persuasively to potential donors. This position is eligible for a hybrid work schedule. Incumbent must be willing and able to work on campus in our offices as needed. All other duties as assigned. CONDITIONS OF EMPLOYMENT Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson. CLOSING STATEMENT About Jefferson Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering200+undergraduate and graduate programs to more than8,300 students.Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at32 hospitals campusesandmore than 700 outpatient and urgent care locationsthroughout the region.Jefferson Health Plansis a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Bachelor's degree or equivalent level of professional experience required, advanced study or additional degree is helpful.
Jun 27, 2025
Full time
Reporting to the Assistant VP of Development, TJU (AVP), the Assistant/Associate Director of Development, TJU will solicit individual donors and prospective donors for major gifts to the University and its priorities. Fundraising activities include, identification, qualification, cultivation, solicitation and stewardship of Thomas Jefferson University alumni, prospects and donors. Level at hire is flexible with potential for either Assistant or Associate Director position depending on candidate experience level. All interested candidates with experience in nonprofit fundraising and an interest in major gifts, especially in a higher education environment, are encouraged to apply. ESSENTIAL FUNCTIONS: In collaboration with the Director, AVP, and Vice President, TJU, the incumbent will support the priorities of TJU and develop a comprehensive understanding of a major gifts plan to support the University and its priorities. Maintain a portfolio of major gift prospects, maintaining frequent and consistent contact with prospects, department leaders, and key members of Jefferson's administrative leadership. Maintain and manage this portfolio in a manner that fosters a relationship that leads to philanthropic commitment and understanding of a donor's philanthropic intentions. Responsible for an assigned prospect pool in collaboration with internal stakeholders (including faculty) and for strategy execution and the achievement of defined performance goals. Manage an individual prospect pool of 120+ individuals Conduct a minimum of 125 Meaningful Donor Encounters per year Generate 2 proposal per month > $25K (minimum 24/yr) Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson. OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions: Work with Jefferson's events staff and development officers to maximize major gifts efficiently and utilization of special events and other activities to cultivate and steward major gifts prospects and donors. Other duties as assigned. INTERNAL/EXTERNAL CONTACTS: Internal: Internal contacts with Provost, Deans, department chairs, and Jefferson's Office of Institutional Advancement. External: Alumni and post-graduate alumni of the University. This will also include widows and widowers of alumni and post-graduate alumni. In addition, business and administrative contacts of the Deans. EXPERIENCE REQUIREMENTS: Minimum of 2-4 years of direct or related fundraising experience of direct or related fundraising experience, preferably with experience in a health related or educational institution. 3-5 years required to be considered at the Associate Director level. ADDITIONAL INFORMATION: A record of successful individual gifts fundraising including identification, qualification, cultivation, and solicitation of $25-100k individual gifts. Fundraising experience in the area of individual gifts development, annual or corporate and foundation giving is desirable. Familiarity with planned giving concepts is a plus. Ability to develop trust and collaborative working relationships with colleagues in OIA and across the organization. Utilize prospect management guidelines set forth by the department and implement tactical strategies set in conjunction with Director of Development, AVP, and Vice President, TJU. Willingess to travel to regions of the country outside of the Philadelphia metropolitan area regularly (4-5 time per year per region), attend alumni events, and serve as an ambassador for TJU to the alumni community. Experience with fundraising database software systems and Microsoft Office. Excellent oral, written, and communication skills. Strong interpersonal skills and the ability to work well with both internal and external constituencies. Ability to articulate, both written and orally a compelling case for major philanthropic support for University programs, presenting objectives persuasively to potential donors. This position is eligible for a hybrid work schedule. Incumbent must be willing and able to work on campus in our offices as needed. All other duties as assigned. CONDITIONS OF EMPLOYMENT Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson. CLOSING STATEMENT About Jefferson Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering200+undergraduate and graduate programs to more than8,300 students.Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at32 hospitals campusesandmore than 700 outpatient and urgent care locationsthroughout the region.Jefferson Health Plansis a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. Bachelor's degree or equivalent level of professional experience required, advanced study or additional degree is helpful.
The position of Manager of the Board of Directors Relations & the President's Office is a full-time exempt position reporting to the President and CEO. This is a dynamic role in a fast-paced environment, where no two days are the same. The position supports the Mann Center's Board of Directors and Chairman's Council relations. The other facet of the role is closely aligned with and supports the President and CEO. Board of Directors and Chairman's Council Relations - Primary Responsibilities: Coordinates all logistical details for all Board meetings, committees, subcommittees, and task force meetings, including scheduling, prep meetings, agendas, minutes, and all other special considerations. Assists the Development department in preparation for Chairman's Council meetings and gatherings, and assists with the coordination of Board and Council 'mixer' events. Records and distributes minutes following each Board, committee, or subcommittee meeting. Maintains Board materials, reports, and files, regularly updating as needed. Maintains historical database of Board and Council members. Maintains records for all Board standing committees, working groups, and task forces, including minutes, bylaws, policies, and resolutions. Creates and maintains a calendar of all Board standing committees, working groups, and task force meetings and events. Initiates drafts for the annual calendar and all agendas. Administers distribution, collection, tabulation, and summary reporting of the annual Board and Council assessments, pledge forms, and code of ethics forms. Serves as primary liaison between the Board of Directors and staff. Maintains accurate and up-to-date lists of Board and Council prospects in collaboration with the President & CEO, Senior Vice President & Chief Advancement Officer, and the Governance Committee. Oversees, or personally conducts research for various Board-related initiatives or projects and prepares executive summaries, proposals, and/or reports of findings at the direction of the President & CEO and Governance Committee. Schedules and produces the agenda and supporting materials for the CEO's monthly meeting with the Chairman of the Board. Administers the scheduling, creation, and mailing of the recurring Board and Council electronic newsletter. Coordinates all activities for new Board and committee member orientation, including scheduling, refining all orientation materials and summary reports, and survey follow-up. Oversees the coordination and execution of Board and Council special events, including private dinners and cultivation events. Maintains and ensures a high level of confidentiality for sensitive information and material. Creates mailings, newsletters, and other materials for Board members. Functions of the role may change based on the needs of the business. The President's Office - Primary Responsibilities: Provides direct assistance to the President & CEO in helping to manage business across all departments. Functions as "chief problem solver" for the President & CEO. Conducts bi-weekly coordination meetings with the President & CEO and ensures that all the related activities coincidental to those issues are scheduled, communicated, and/or otherwise handled. Plans in-house or off-site activities, like parties, celebrations, meetings, and retreats. Manages direct report (Executive Administrative Assistant), coordinating closely to ensure smooth operations of the President's Office. Answers inbound calls to the Mann's Administrative Office as part of the call tree group. Functions of the role may change based on the needs of the business. Knowledge, skills, and abilities: Bachelor's Degree from an accredited institution or equivalent experience. 2-5 years' experience in a similar role, preferably in a non-profit setting or equivalent combination of educational training and experience. Must work well independently, as well as part of a team. Very strong attention to detail. Ability to manage and prioritize, and work on multiple projects simultaneously. Ability to take initiative, demonstrate resourcefulness, respond flexibly to changing work demands, and readiness to work occasional irregular hours. Possess interpersonal communication skills to work effectively and efficiently with a diverse array of external partners, staff, and colleagues. Ability to collaborate well, be flexible, and take directions from other team members. Must be able to transport between two work locations. Ability to think creatively. Knowledge of performing arts is a plus. Bachelor's Degree or relevant experience.
Jun 27, 2025
Full time
The position of Manager of the Board of Directors Relations & the President's Office is a full-time exempt position reporting to the President and CEO. This is a dynamic role in a fast-paced environment, where no two days are the same. The position supports the Mann Center's Board of Directors and Chairman's Council relations. The other facet of the role is closely aligned with and supports the President and CEO. Board of Directors and Chairman's Council Relations - Primary Responsibilities: Coordinates all logistical details for all Board meetings, committees, subcommittees, and task force meetings, including scheduling, prep meetings, agendas, minutes, and all other special considerations. Assists the Development department in preparation for Chairman's Council meetings and gatherings, and assists with the coordination of Board and Council 'mixer' events. Records and distributes minutes following each Board, committee, or subcommittee meeting. Maintains Board materials, reports, and files, regularly updating as needed. Maintains historical database of Board and Council members. Maintains records for all Board standing committees, working groups, and task forces, including minutes, bylaws, policies, and resolutions. Creates and maintains a calendar of all Board standing committees, working groups, and task force meetings and events. Initiates drafts for the annual calendar and all agendas. Administers distribution, collection, tabulation, and summary reporting of the annual Board and Council assessments, pledge forms, and code of ethics forms. Serves as primary liaison between the Board of Directors and staff. Maintains accurate and up-to-date lists of Board and Council prospects in collaboration with the President & CEO, Senior Vice President & Chief Advancement Officer, and the Governance Committee. Oversees, or personally conducts research for various Board-related initiatives or projects and prepares executive summaries, proposals, and/or reports of findings at the direction of the President & CEO and Governance Committee. Schedules and produces the agenda and supporting materials for the CEO's monthly meeting with the Chairman of the Board. Administers the scheduling, creation, and mailing of the recurring Board and Council electronic newsletter. Coordinates all activities for new Board and committee member orientation, including scheduling, refining all orientation materials and summary reports, and survey follow-up. Oversees the coordination and execution of Board and Council special events, including private dinners and cultivation events. Maintains and ensures a high level of confidentiality for sensitive information and material. Creates mailings, newsletters, and other materials for Board members. Functions of the role may change based on the needs of the business. The President's Office - Primary Responsibilities: Provides direct assistance to the President & CEO in helping to manage business across all departments. Functions as "chief problem solver" for the President & CEO. Conducts bi-weekly coordination meetings with the President & CEO and ensures that all the related activities coincidental to those issues are scheduled, communicated, and/or otherwise handled. Plans in-house or off-site activities, like parties, celebrations, meetings, and retreats. Manages direct report (Executive Administrative Assistant), coordinating closely to ensure smooth operations of the President's Office. Answers inbound calls to the Mann's Administrative Office as part of the call tree group. Functions of the role may change based on the needs of the business. Knowledge, skills, and abilities: Bachelor's Degree from an accredited institution or equivalent experience. 2-5 years' experience in a similar role, preferably in a non-profit setting or equivalent combination of educational training and experience. Must work well independently, as well as part of a team. Very strong attention to detail. Ability to manage and prioritize, and work on multiple projects simultaneously. Ability to take initiative, demonstrate resourcefulness, respond flexibly to changing work demands, and readiness to work occasional irregular hours. Possess interpersonal communication skills to work effectively and efficiently with a diverse array of external partners, staff, and colleagues. Ability to collaborate well, be flexible, and take directions from other team members. Must be able to transport between two work locations. Ability to think creatively. Knowledge of performing arts is a plus. Bachelor's Degree or relevant experience.
Job Title: Personal Assistant to Executive Team Location: Coalville, Leicestershire Salary: £36,000 - £38,000 Job Type: Full-Time, Office-Based I'm currently recruiting on behalf of a well-established and growing business based in Bardon Hill, who are looking to hire a Personal Assistant to support their Executive Team . This is a fantastic opportunity for someone who thrives in a fast-paced environment, is confident managing multiple priorities, and enjoys working closely with senior leaders to drive efficiency and organisation at the highest level. The role will involve supporting five members of the executive team, offering varied day-to-day administrative support and helping them stay focused on strategic objectives. We're looking for someone proactive, professional, and positive - a true problem-solver with outstanding attention to detail. Key Responsibilities: Diary Management - Coordinating complex schedules, meetings, and national travel arrangements Meeting Support - Preparing agendas, presentations, materials, and tracking follow-ups Project Assistance - Supporting business-critical and ad hoc projects Communication - Acting as the first point of contact for internal and external stakeholders, drafting correspondence where needed Expenses & Invoicing - Managing monthly expense reports and approval processes Travel Coordination - Booking travel for the exec team and overseeing travel systems and approvals across the business Event Planning - Assisting with the organisation of corporate events, alongside the CEO's EA What We're Looking For : Previous experience as a PA or EA , ideally supporting multiple senior stakeholders Excellent verbal and written communication Highly organised, efficient, and confident managing competing priorities Strong IT skills, particularly with Microsoft Office Suite Discretion when dealing with sensitive and confidential information Someone who remains calm under pressure and thrives in a fast-paced, professional environment What's on Offer: Competitive salary based on experience 33 days annual leave (including bank holidays), rising to 38 with service Comprehensive sick pay Pension scheme and life assurance Employee discounts, savings, and competitions Free on-site parking Cycle to work scheme, childcare vouchers & employee assistance programme Blue Light Card eligibility If you're a highly capable PA looking to step into a key role within a dynamic and supportive organisation, I'd love to hear from you. Apply now or get in touch for a confidential conversation.
Jun 27, 2025
Full time
Job Title: Personal Assistant to Executive Team Location: Coalville, Leicestershire Salary: £36,000 - £38,000 Job Type: Full-Time, Office-Based I'm currently recruiting on behalf of a well-established and growing business based in Bardon Hill, who are looking to hire a Personal Assistant to support their Executive Team . This is a fantastic opportunity for someone who thrives in a fast-paced environment, is confident managing multiple priorities, and enjoys working closely with senior leaders to drive efficiency and organisation at the highest level. The role will involve supporting five members of the executive team, offering varied day-to-day administrative support and helping them stay focused on strategic objectives. We're looking for someone proactive, professional, and positive - a true problem-solver with outstanding attention to detail. Key Responsibilities: Diary Management - Coordinating complex schedules, meetings, and national travel arrangements Meeting Support - Preparing agendas, presentations, materials, and tracking follow-ups Project Assistance - Supporting business-critical and ad hoc projects Communication - Acting as the first point of contact for internal and external stakeholders, drafting correspondence where needed Expenses & Invoicing - Managing monthly expense reports and approval processes Travel Coordination - Booking travel for the exec team and overseeing travel systems and approvals across the business Event Planning - Assisting with the organisation of corporate events, alongside the CEO's EA What We're Looking For : Previous experience as a PA or EA , ideally supporting multiple senior stakeholders Excellent verbal and written communication Highly organised, efficient, and confident managing competing priorities Strong IT skills, particularly with Microsoft Office Suite Discretion when dealing with sensitive and confidential information Someone who remains calm under pressure and thrives in a fast-paced, professional environment What's on Offer: Competitive salary based on experience 33 days annual leave (including bank holidays), rising to 38 with service Comprehensive sick pay Pension scheme and life assurance Employee discounts, savings, and competitions Free on-site parking Cycle to work scheme, childcare vouchers & employee assistance programme Blue Light Card eligibility If you're a highly capable PA looking to step into a key role within a dynamic and supportive organisation, I'd love to hear from you. Apply now or get in touch for a confidential conversation.
For over 35 years, the Legal Clinic for the Disabled (LCD) has worked to empower low-income people with disabilities and the deaf and hard of hearing in the Philadelphia region by providing free legal representation to overcome legal obstacles that would otherwise affect their independence, health, or quality of life. LCD is headquartered in Center City, and staff work directly with medical partners at multiple sites across Philadelphia through our Medical-Legal Partnership Initiative. Focused on addressing health-harming legal needs, our practice areas include family, housing, planning documents, public benefits, and social security law. In addition to our Medical-Legal Partnership Initiative, we conduct general telephone intake, hold Community Legal Outreach Clinics, and actively participate in the Philadelphia Eviction Prevention Project through our Housing Initiative. Last year alone, LCD served over 1,900 clients and more than 2,000 additional household members, furthering our mission to foster inclusion, independence, and justice for all. Position Overview: The Director of Operations reports to the Executive Director (ED) and is a member of the senior management team. They are responsible for coordinating the organization's administrative operations and providing direct support to the ED and Legal Director. In collaboration with the ED, the Director of Operations will develop and implement systems and procedures that increase organizational efficiency and streamline processes. They will also supervise the Administrative Assistant and undergraduate interns. Detailed Responsibilities: Data and Technology Management: Oversee data management systems as determined by the ED and Legal Director, including data entry, collection, reporting, and outcome measurements; Ensure accuracy of all data Manage LCD software, equipment, and IT; Serve as the liaison with outside IT vendors Serve as the liaison with Jefferson/Magee IT to troubleshoot any IT or software issues Human Resources Oversee recruiting and hiring processes Manage staff onboarding and offboarding processes Maintain staff PTO trackers Update and oversee all safety and security procedures, including ensuring compliance with HIPAA, BAA, and partner requirements In conjunction with the ED, conduct annual review of insurance policies and benefits plans; Liaise with health benefits broker and carriers Work with management team on staff structuring and responsibilities as well as retention and recruiting priorities; generate offers Ensure that all continuing education program enrollments are up to date Liaise with external accountant; Coordinate day-to-day finance operations, manage receipts and expense files; prepare and make deposits; Review monthly P&L statements Manage the annual audit in collaboration with the external accountant and CPA In conjunction with the ED and Board Treasurer, manage relationships with financial institutions Oversee financial software and programs: Manage online banking Manage remote deposit scanner from bank Manage cloud-based platform for online hosting of financial books Work with ED and external accountants to develop and present the organization's annual budget, including analysis of prior year finances and collection of documentation In conjunction with external accountants, oversee accounts payable and receivable processes Administrative oversight: Supervise Administrative Assistant and undergraduate interns Communicate and coordinate with Jefferson regarding office space and facilities management Maintain general office staff list, directories, and standard operating procedures Order and maintain office supplies, assist with office equipment repair, and ensure invoices are correct Ensure that all business insurance policies are up to date Communications: Ensure functionality and current content of website; Coordinate with Administrative Assistant and outside vendors on website maintenance Oversee LCD's presence on social media platforms and other communications vehicles Ensure proper use of LCD branding Develop and maintain LCD branded collateral materials Legal Clinic for the Disabled is an equal opportunity employer and encourages applicants from diverse backgrounds to apply. LCD does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, LCD complies with all applicable state and local laws governing LCD's benefits package includes 100% employer-paid health benefits (for employees and children), access to flexible spending accounts for health and dependent care, a 403(b) retirement plan with employer matching, and generous vacation and holiday time (20 vacation days, 2 personal days, 8 sick days, and 13 holidays).
Jun 27, 2025
Full time
For over 35 years, the Legal Clinic for the Disabled (LCD) has worked to empower low-income people with disabilities and the deaf and hard of hearing in the Philadelphia region by providing free legal representation to overcome legal obstacles that would otherwise affect their independence, health, or quality of life. LCD is headquartered in Center City, and staff work directly with medical partners at multiple sites across Philadelphia through our Medical-Legal Partnership Initiative. Focused on addressing health-harming legal needs, our practice areas include family, housing, planning documents, public benefits, and social security law. In addition to our Medical-Legal Partnership Initiative, we conduct general telephone intake, hold Community Legal Outreach Clinics, and actively participate in the Philadelphia Eviction Prevention Project through our Housing Initiative. Last year alone, LCD served over 1,900 clients and more than 2,000 additional household members, furthering our mission to foster inclusion, independence, and justice for all. Position Overview: The Director of Operations reports to the Executive Director (ED) and is a member of the senior management team. They are responsible for coordinating the organization's administrative operations and providing direct support to the ED and Legal Director. In collaboration with the ED, the Director of Operations will develop and implement systems and procedures that increase organizational efficiency and streamline processes. They will also supervise the Administrative Assistant and undergraduate interns. Detailed Responsibilities: Data and Technology Management: Oversee data management systems as determined by the ED and Legal Director, including data entry, collection, reporting, and outcome measurements; Ensure accuracy of all data Manage LCD software, equipment, and IT; Serve as the liaison with outside IT vendors Serve as the liaison with Jefferson/Magee IT to troubleshoot any IT or software issues Human Resources Oversee recruiting and hiring processes Manage staff onboarding and offboarding processes Maintain staff PTO trackers Update and oversee all safety and security procedures, including ensuring compliance with HIPAA, BAA, and partner requirements In conjunction with the ED, conduct annual review of insurance policies and benefits plans; Liaise with health benefits broker and carriers Work with management team on staff structuring and responsibilities as well as retention and recruiting priorities; generate offers Ensure that all continuing education program enrollments are up to date Liaise with external accountant; Coordinate day-to-day finance operations, manage receipts and expense files; prepare and make deposits; Review monthly P&L statements Manage the annual audit in collaboration with the external accountant and CPA In conjunction with the ED and Board Treasurer, manage relationships with financial institutions Oversee financial software and programs: Manage online banking Manage remote deposit scanner from bank Manage cloud-based platform for online hosting of financial books Work with ED and external accountants to develop and present the organization's annual budget, including analysis of prior year finances and collection of documentation In conjunction with external accountants, oversee accounts payable and receivable processes Administrative oversight: Supervise Administrative Assistant and undergraduate interns Communicate and coordinate with Jefferson regarding office space and facilities management Maintain general office staff list, directories, and standard operating procedures Order and maintain office supplies, assist with office equipment repair, and ensure invoices are correct Ensure that all business insurance policies are up to date Communications: Ensure functionality and current content of website; Coordinate with Administrative Assistant and outside vendors on website maintenance Oversee LCD's presence on social media platforms and other communications vehicles Ensure proper use of LCD branding Develop and maintain LCD branded collateral materials Legal Clinic for the Disabled is an equal opportunity employer and encourages applicants from diverse backgrounds to apply. LCD does not discriminate in the selection of employees on the basis of race, color, religion, gender, sexual orientation, sexual identity, genetics, age, national origin, disability, or veteran status. In addition to federal law requirements, LCD complies with all applicable state and local laws governing LCD's benefits package includes 100% employer-paid health benefits (for employees and children), access to flexible spending accounts for health and dependent care, a 403(b) retirement plan with employer matching, and generous vacation and holiday time (20 vacation days, 2 personal days, 8 sick days, and 13 holidays).
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Jun 27, 2025
Full time
Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. We are seeking a highly organized Workplace Experience Manage to support our London office, who will manage a Workplace Manager based out of Warsaw to cover the European and Taiwain offices. This role is essential to creating a welcoming, well-run environment where employees can do their best work. You'll help maintain the physical space, support daily operations, and contribute to the broader global workplace team. This is a in-office position with a minimum of 3 days per week required on-site, with the potential to increase up to 5 days per week depending on business needs, leadership visits and events. WHAT YOU'LL DO Management Responsible for managing the Warsaw Workplace Coordinator. Ensure the Warsaw manager is completing daily duties and tasks for the Warsaw team and is onsite 3 days a week: Tuesday, Wednesday, Thursday. With the Warsaw manager, oversee the Amsterdam, Hamburg, Porto, Taipei offices and facilities. Office Operations & Facilities Act as the go-to contact for general office support, working closely with building management on cleanliness, maintenance, repairs and access control issues. Submit and track tickets related to repairs, desk setups, and space improvements. Conduct regular space audits to ensure the office remains tidy, functional, and well-stocked. Coordinate internal moves, assist with desk resets, and manage setup tasks. Support IT by assisting with basic tech troubleshooting (e.g., connecting monitors, managing cables, monitor and address conference room tech issues, ensuring seamless meeting experiences). Maintain a safe, secure, and well-functioning work environment, ensuring all appliances and office equipment are in good working order. Ensure full compliance with UK health and safety legislation, including fire safety, risk assessments, and building regulations; maintain accurate records and coordinate required inspections and certifications. Support environmental and EHS (Environmental, Health & Safety) initiatives by promoting responsible resource use, maintaining recycling and waste management practices, and partnering with vendors that align with UK sustainability standards. Maintain and regularly update emergency procedures, including first aid kit checks, fire warden coordination, evacuation protocols, and contributions to business continuity planning. Stay informed about industry trends and best practices as it relates to managing the office. Food & Beverage Order and stock weekly snacks and beverages, maintaining kitchen cleanliness and supply levels. Coordinate recurring lunch deliveries, manage order logistics, and handle clean up. Maintain inventory of office supplies such as adapters, chargers, furniture, appliances, electronics and light stationery. Events & Employee Experience Coordinate and support onsite and offsite experiences including recurring events, executive visits, and ad hoc gatherings and All Hands Meeting Coordination. Develop and uphold workplace standards and protocols in collaboration with the HR team to ensure a consistent and supportive office environment. Collaborate with the People Team and leadership to plan and execute internal initiatives that foster engagement and connection. Foster a positive and collaborative office culture that reflects the company's values and encourages teamwork. Gather and analyze employee feedback to continuously improve office operations and foster a positive work environment. Serve as a go-to resource for employee inquiries, connecting individuals to the appropriate internal resources. Facilitate clear internal communications around events, office updates and workplace initiatives. Help Assist with travel coordination tasks like researching nearby hotel options and partnering with hotels to secure preferred corporate rates. Employee Office Onboarding Support Act as an in-office point of contact for new joiners with office-related questions. Send a welcome email outlining key building and workplace details to help new hires successfully navigate the space. Conduct office tours for new joiners and visiting guests. Administrative & Executive Support Provide administrative support including scheduling help for in-office meetings, coordinating vendor/customer visits, and assisting with office-related documentation. Assist with onsite logistics during executive visits and company-wide events. Partner with Executive Assistants for meeting setup, travel coordination, and office-hosted offsites. Vendor & Budget Coordination Manage vendor relationships (e.g., cleaners, catering, events, security, supply vendors), ensuring consistent service and performance. Maintain confidentiality and support data protection protocols when handling internal or vendor-related information. Maintain awareness of and ensure compliance with local employment regulations, GDPR, and relevant workplace legislation in partnership with HR and Legal. Track office expenses and help manage budget planning in collaboration with Workplace and Finance teams. Research and negotiate local vendor contracts to ensure cost-effectiveness and service quality. Process invoices and payments in a timely manner and in accordance with Samba expense policy. Global Workplace Support Provide regional coverage for global teammates when they're out of office. Participate in global projects such as workplace surveys and data gathering to help improve the employee experience. Coordinate across time zones to ensure smooth collaboration with international workplace teams. Key Stakeholders Employees in the London region People Team Executives & Executive Assistants Finance & Legal Teams Building Management IT Support Global Workplace Team WHO YOU ARE Warm, resourceful, and committed to delivering exceptional workplace experiences. Exceptionally organized with strong communication and follow-through skills. Proactive, detail-oriented, and comfortable working autonomously. Familiar with Google Workspace (Docs, Sheets, Calendar, Gmail); Slack experience is a plus. Confident managing vendors and performing light tech troubleshooting when needed. Adaptable to shifting priorities and excited to contribute to a high-functioning, globally connected workplace team. Passionate about fostering culture and community, with a focus on Samba people-centered experiences. Comfortable using internal systems and engagement tools (e.g., HRIS platforms or event tools) to support team operations. £51,000 - £66,000 a year Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy . For residents of the EU , Samba Inc. is the data controller.
Bell Cornwall Recruitment
Bromsgrove, Worcestershire
Financial Services Personal Assistant BCR/TH/31740 Competitive Salary ( 30,000+) Bromsgrove Bell Cornwall Recruitment is looking for an outstanding candidate to join one of the UK's leading Financial Advisory and Wealth Management Firms. They have a fantastic office in Bromsgrove, and offer hybrid working as well as flexible start/finish times for the Financial Services Personal Assistant position. This role requires a background in wealth management, and a robust knowledge of pensions, investments, protection and other products in the world of financial services. The role: Client service and liaison are paramount for this role, building rapport and developing relationships so you are someone the client is thrilled to pick up the phone to Communication with providers and third parties, utilising investment platforms Administrative support to IFAs ad Paraplanners Maintain client records and data accurately The ideal Financial Services Personal Assistant will have: Experience in financial services/ wealth management (must have) Understanding of multiple financial products such as pensions, investments and protection Experience with multiple investment platforms (highly desirable) Excellent communication skills and ability to build relationships with clients and colleagues Ability to commute to office in Bromsgrove- not well suited to a non-drive Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Jun 25, 2025
Full time
Financial Services Personal Assistant BCR/TH/31740 Competitive Salary ( 30,000+) Bromsgrove Bell Cornwall Recruitment is looking for an outstanding candidate to join one of the UK's leading Financial Advisory and Wealth Management Firms. They have a fantastic office in Bromsgrove, and offer hybrid working as well as flexible start/finish times for the Financial Services Personal Assistant position. This role requires a background in wealth management, and a robust knowledge of pensions, investments, protection and other products in the world of financial services. The role: Client service and liaison are paramount for this role, building rapport and developing relationships so you are someone the client is thrilled to pick up the phone to Communication with providers and third parties, utilising investment platforms Administrative support to IFAs ad Paraplanners Maintain client records and data accurately The ideal Financial Services Personal Assistant will have: Experience in financial services/ wealth management (must have) Understanding of multiple financial products such as pensions, investments and protection Experience with multiple investment platforms (highly desirable) Excellent communication skills and ability to build relationships with clients and colleagues Ability to commute to office in Bromsgrove- not well suited to a non-drive Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
The Women's Opportunities Resource Center (WORC), a pioneering organization founded in 1993, seeks a dynamic and visionary Executive Director (ED) to lead its mission of enabling low-income individuals, primarily women and their families, to achieve financial self-sufficiency. WORC integrates business lending, self-employment training, and incentive saving into an asset-building approach. The organization, based in Philadelphia and serving surrounding counties, is a certified U.S. Treasury Community Development Financial Institution (CDFI) and Small Business Administration (SBA) Microloan Intermediary and 7(a) lender. WORC has received numerous awards including the 2001 Presidential Award for Excellence in Microenterprise Development: Poverty Alleviation, from the U.S. Dept of Treasury. The incoming ED will drive the organization's strategic initiatives, foster partnerships, and ensure the delivery of high-quality programs, with a heavy initial focus on enhancing internal operations. This role is pivotal as WORC enters a new growth stage, with a comprehensive FY24-28 Strategic Plan guiding the way. The ED will work closely with the organization's founder, who will stay on as Executive Chair of the Board, the Board of Directors, the management team, and key external stakeholders. Candidate Profile: Ideal candidates for the Executive Director (ED) position at WORC are seasoned leaders with over eight years of experience in community development, particularly within financial institutions or related non-profits; an understanding of Community Development Financial Institutions (CDFIs) is preferred. Highly desirable candidates will have at least four years of executive leadership experience, adeptly managing teams of 10+ staff members, and possess a proven track record in operations, fundraising, business development, and strategic planning/execution. With a post-secondary or master's degree in a relevant field, or equivalent professional experience, favorable candidates will have strong financial acumen, a shared leadership approach to management, high EQ, and exceptional communication skills. They are proven relationship builders, able to foster meaningful connections with diverse stakeholders, and are committed to driving organizational growth and impact for underserved communities. The ideal candidate is also well-versed in navigating regulatory landscapes and market trends, with a passion for promoting financial self-sufficiency among low-income individuals and families. Professional Characteristics: Required / Desired Skills Demonstrated ability to inspire and lead teams, operationalize the organization's strategic direction, and drive organizational growth and impact. Extensive experience in community development, preferably within financial institutions or non-profit organizations focused on economic development, asset building, and financial inclusion. Proven track record in executive leadership, managing middle management, and leading organizations with a staff of 10 or more. Experience overseeing and enhancing day-to-day operations- including developing and implementing strategic and operational plans and SMART goals. Skill in cultivating relationships with funders, identifying and securing new revenue sources, and achieving successful fundraising outcomes. Strong understanding of financial services, budgeting, financial management, operations, and compliance within community and economic development contexts.Experience in Savings and Loan Policies and Processes. Experience leading with an equity lens, ensuring innovative approaches to access to capital and promoting inclusive growth. Exceptional skills in fostering trusting and meaningful relationships with staff, board members, donors, stakeholders, partners, and peers. Excellent verbal and written communication abilities, capable of preparing and presenting information to diverse audiences. Willingness to be available for nights and weekends to attend community events, conferences, and networking opportunities, with approximately 30% local travel required. Key Responsibilities: Strategic Leadership: Partner with the Board of Directors to advance WORC's mission and strategic direction, including program development, program evaluation, community engagement, fundraising, and fiscal and organizational management. Advise the Board on the development of strategic and operational plans including industry trends, regulatory updates, and economic policies affecting the organization and local markets. Communicate effectively with the Board, providing timely and accurate information for informed decision-making. Operational Oversight: Provide leadership and be responsible for day-to-day operations including mentoring the management team to support staff in programs, fundraising, financial management, and compliance. Collaborate with the management team to establish policies, deliver updates, and uphold governance practices to mitigate operational risks. Fundraising and Development: Cultivate relationships with diverse funders and organizations to achieve successful fundraising outcomes, focusing on identifying and securing new revenue sources. Oversee business development efforts, identify new growth opportunities, and advocate for the interests of small businesses and low-income individuals in underserved communities. Work with the Executive Board Chair and the Board of Directors to increase private funding. Community and Stakeholder Engagement: Develop trusted partnerships with community and business leaders, government officials, and social service agencies. Represent WORC's mission and values in the community, engaging effectively with stakeholders, including city officials, funders, and media. Organizational Development: Attract, retain, and develop high-performing staff to execute the organization's strategy. Create an intentional and sustainable internal culture by fostering personal connections with staff and inspiring them in their daily work. Promote a culture of growth, collaboration, and innovation. Provide strong financial stewardship, overseeing budget development and securing funding. Foster strategic financial partnerships and optimize banking relationships. Other Duties: Perform other duties as needed to support the organization's goals and mission. Compensation: Salary range: $125,000-$140,000 annually, plus benefits aligned with nonprofit industry standards. Organizational Information: The Executive Director of the Women's Opportunities Resource Center will report to an independent member of the Board of Directors, which is composed of six dedicated members, including key stakeholders and members of the Loan Advisory Council. The organization's President and Founder, upon the selection and onboarding of a new Executive Director, will become Executive Chair of the Board, to ensure a smooth transition and ongoing focus on funder relations, board development, policy, and strategy. The ED will have five direct reports: the Director of Lending, the Director of Programs and Partnerships, the Director of Finance and Administration, the Director of Development and anAdministrative/Executive Assistant Relevant Financial Information: The Women's Opportunities Resource Center operates with an annual budget of approximately $2.1 million, supporting its mission to foster financial self-sufficiency among low-income individuals, primarily women and their families. WORC is funded through a combination of grants, public contracts, donations, and revenue generated from its business lending programs. As a certified U.S. Treasury Community Development Financial Institution (CDFI) and Small Business Administration (SBA) Microloan Intermediary and 7a., WORC leverages these designations to secure diverse funding sources, ensuring robust financial support for its comprehensive asset-building approach. This financial foundation enables WORC to serve around 600 individuals and families annually across Philadelphia and the surrounding counties. Service Area / Industry Information: The Women's Opportunities Resource Center primarily serves low-income individuals and families, focusing on women, immigrants/refugees, and people of color in Philadelphia and the surrounding counties of Bucks, Chester, Delaware, and Montgomery. As a key player in community development and the Community Development Financial Institution Field, WORC integrates business lending, self-employment training, and incentive saving into a holistic asset-building approach. Notes / Additional Information: The incoming Executive Director will be stepping into a pivotal role. The new ED will have the unique opportunity to absorb valuable organizational knowledge and work collaboratively with the President and Founder who will transition to Executive Board Chair in April 2025 to ensure a seamless leadership transition. WORC recently completed its FY24-28 Strategic Plan, providing a clear blueprint for programmatic growth, fundraising, and organizational development. The strategic plan is available upon request and will serve as a critical guide for the incoming ED to drive the organization's future success. The search committee, comprising key Board members and Loan Advisory Council Members, is dedicated to identifying a candidate who embodies the vision and values of WORC, ensuring sustained impact and growth.
Jun 23, 2025
Full time
The Women's Opportunities Resource Center (WORC), a pioneering organization founded in 1993, seeks a dynamic and visionary Executive Director (ED) to lead its mission of enabling low-income individuals, primarily women and their families, to achieve financial self-sufficiency. WORC integrates business lending, self-employment training, and incentive saving into an asset-building approach. The organization, based in Philadelphia and serving surrounding counties, is a certified U.S. Treasury Community Development Financial Institution (CDFI) and Small Business Administration (SBA) Microloan Intermediary and 7(a) lender. WORC has received numerous awards including the 2001 Presidential Award for Excellence in Microenterprise Development: Poverty Alleviation, from the U.S. Dept of Treasury. The incoming ED will drive the organization's strategic initiatives, foster partnerships, and ensure the delivery of high-quality programs, with a heavy initial focus on enhancing internal operations. This role is pivotal as WORC enters a new growth stage, with a comprehensive FY24-28 Strategic Plan guiding the way. The ED will work closely with the organization's founder, who will stay on as Executive Chair of the Board, the Board of Directors, the management team, and key external stakeholders. Candidate Profile: Ideal candidates for the Executive Director (ED) position at WORC are seasoned leaders with over eight years of experience in community development, particularly within financial institutions or related non-profits; an understanding of Community Development Financial Institutions (CDFIs) is preferred. Highly desirable candidates will have at least four years of executive leadership experience, adeptly managing teams of 10+ staff members, and possess a proven track record in operations, fundraising, business development, and strategic planning/execution. With a post-secondary or master's degree in a relevant field, or equivalent professional experience, favorable candidates will have strong financial acumen, a shared leadership approach to management, high EQ, and exceptional communication skills. They are proven relationship builders, able to foster meaningful connections with diverse stakeholders, and are committed to driving organizational growth and impact for underserved communities. The ideal candidate is also well-versed in navigating regulatory landscapes and market trends, with a passion for promoting financial self-sufficiency among low-income individuals and families. Professional Characteristics: Required / Desired Skills Demonstrated ability to inspire and lead teams, operationalize the organization's strategic direction, and drive organizational growth and impact. Extensive experience in community development, preferably within financial institutions or non-profit organizations focused on economic development, asset building, and financial inclusion. Proven track record in executive leadership, managing middle management, and leading organizations with a staff of 10 or more. Experience overseeing and enhancing day-to-day operations- including developing and implementing strategic and operational plans and SMART goals. Skill in cultivating relationships with funders, identifying and securing new revenue sources, and achieving successful fundraising outcomes. Strong understanding of financial services, budgeting, financial management, operations, and compliance within community and economic development contexts.Experience in Savings and Loan Policies and Processes. Experience leading with an equity lens, ensuring innovative approaches to access to capital and promoting inclusive growth. Exceptional skills in fostering trusting and meaningful relationships with staff, board members, donors, stakeholders, partners, and peers. Excellent verbal and written communication abilities, capable of preparing and presenting information to diverse audiences. Willingness to be available for nights and weekends to attend community events, conferences, and networking opportunities, with approximately 30% local travel required. Key Responsibilities: Strategic Leadership: Partner with the Board of Directors to advance WORC's mission and strategic direction, including program development, program evaluation, community engagement, fundraising, and fiscal and organizational management. Advise the Board on the development of strategic and operational plans including industry trends, regulatory updates, and economic policies affecting the organization and local markets. Communicate effectively with the Board, providing timely and accurate information for informed decision-making. Operational Oversight: Provide leadership and be responsible for day-to-day operations including mentoring the management team to support staff in programs, fundraising, financial management, and compliance. Collaborate with the management team to establish policies, deliver updates, and uphold governance practices to mitigate operational risks. Fundraising and Development: Cultivate relationships with diverse funders and organizations to achieve successful fundraising outcomes, focusing on identifying and securing new revenue sources. Oversee business development efforts, identify new growth opportunities, and advocate for the interests of small businesses and low-income individuals in underserved communities. Work with the Executive Board Chair and the Board of Directors to increase private funding. Community and Stakeholder Engagement: Develop trusted partnerships with community and business leaders, government officials, and social service agencies. Represent WORC's mission and values in the community, engaging effectively with stakeholders, including city officials, funders, and media. Organizational Development: Attract, retain, and develop high-performing staff to execute the organization's strategy. Create an intentional and sustainable internal culture by fostering personal connections with staff and inspiring them in their daily work. Promote a culture of growth, collaboration, and innovation. Provide strong financial stewardship, overseeing budget development and securing funding. Foster strategic financial partnerships and optimize banking relationships. Other Duties: Perform other duties as needed to support the organization's goals and mission. Compensation: Salary range: $125,000-$140,000 annually, plus benefits aligned with nonprofit industry standards. Organizational Information: The Executive Director of the Women's Opportunities Resource Center will report to an independent member of the Board of Directors, which is composed of six dedicated members, including key stakeholders and members of the Loan Advisory Council. The organization's President and Founder, upon the selection and onboarding of a new Executive Director, will become Executive Chair of the Board, to ensure a smooth transition and ongoing focus on funder relations, board development, policy, and strategy. The ED will have five direct reports: the Director of Lending, the Director of Programs and Partnerships, the Director of Finance and Administration, the Director of Development and anAdministrative/Executive Assistant Relevant Financial Information: The Women's Opportunities Resource Center operates with an annual budget of approximately $2.1 million, supporting its mission to foster financial self-sufficiency among low-income individuals, primarily women and their families. WORC is funded through a combination of grants, public contracts, donations, and revenue generated from its business lending programs. As a certified U.S. Treasury Community Development Financial Institution (CDFI) and Small Business Administration (SBA) Microloan Intermediary and 7a., WORC leverages these designations to secure diverse funding sources, ensuring robust financial support for its comprehensive asset-building approach. This financial foundation enables WORC to serve around 600 individuals and families annually across Philadelphia and the surrounding counties. Service Area / Industry Information: The Women's Opportunities Resource Center primarily serves low-income individuals and families, focusing on women, immigrants/refugees, and people of color in Philadelphia and the surrounding counties of Bucks, Chester, Delaware, and Montgomery. As a key player in community development and the Community Development Financial Institution Field, WORC integrates business lending, self-employment training, and incentive saving into a holistic asset-building approach. Notes / Additional Information: The incoming Executive Director will be stepping into a pivotal role. The new ED will have the unique opportunity to absorb valuable organizational knowledge and work collaboratively with the President and Founder who will transition to Executive Board Chair in April 2025 to ensure a seamless leadership transition. WORC recently completed its FY24-28 Strategic Plan, providing a clear blueprint for programmatic growth, fundraising, and organizational development. The strategic plan is available upon request and will serve as a critical guide for the incoming ED to drive the organization's future success. The search committee, comprising key Board members and Loan Advisory Council Members, is dedicated to identifying a candidate who embodies the vision and values of WORC, ensuring sustained impact and growth.
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
Jun 23, 2025
Full time
EFL Assistant Director of StudiesJob Description Country : United Kingdom Location: London King's , London Dulwich , London Uxbridge , London Richmond, Reading , Guildford , Worcester , Dover , Northampton , Edinburgh . DATES: Possibility of extension in some centres(starting in June and/or finishing mid-August) 4 weeks July 2 nd to July 31 st 2025 Dover and Dulwich: July 8 th to August 3 rd 2025 MLA (Move Language Ahead) is an industry leader in providing safe, educational, and cultural holidays to students from around the world. Each year thousands of students travel with MLA as part of our short-term English as a Foreign Language (EFL) programmes. Along with our proprietary task-based EFL curriculum, we also provide our students with great excursions featuring some of the most popular historical and tourist destinations across the globe. MLA WELFARE AND SAFEGUARDING STATEMENT MLA is committed to the welfare and safeguarding of children, young people and vulnerable adults. All students should expect to feel safe within all areas of our seasonal programme. The primary concern at all times is the interests and safety of each student and the organisation takes all reasonable steps to protect children from harm, discrimination or degrading treatment and to uphold their rights. MLA staff working with young learners will all go through our safer recruitment process including online or face-to- face interviews, record checks of references and background checks, in line with the country's regulations, to ensure they are able to work with young people, provide evidence of qualifications and work experience as part of the process and according to our Safeguarding Policy and Prevent Policy . POSITION OVERVIEW Responsible for ensuring the planning and delivery of the academic programme Support teachers in their professional development Assist the DoS in ensuring the smooth running of the academic programme Assist the DoS with all admin tasks Represent MLA values Report to Director of Studies 6 days per week (Monday to Saturday) Residential employment available from late June - mid-August 4-weeks July 2 nd to July 31 st 2025 Possibility of extension in some centres (starting in June and/or finishing mid-August) Dover and Dulwich 4 weeks only July 8 th to August 3 rd 2025 The post of Assistant Director of Studies is a senior position, and the successful candidate will be a member of the school's management structure inspiring the teachers to deliver high-quality, communicative Task-Based EFL lessons. ADoSs should be ready to cover for any absent teachers, as well as support, lead and manage the academic life of the centre with the DoS. Summer centres are very busy places and there may be duties to perform in addition to those detailed here. REQUIREMENTS Essential Must have a UK passport/right to work in the UK, and a valid DBS (England & Wales) or PVG (Scotland). If you're based outside the UK, also a Criminal Record Check form your country of residence Proven suitability to work with students under 18: at least 2 references. EFL experience teaching teenagers Be proficient in the use of IT DELTA / Trinity DipTESOL / MA TESOL completed (or in progress if you have a TEFL Level 5 certificate) PGCE/ PGCE PCET: Post Graduate Certificate in Education with ELT/TESOL PGCE in English/ Foreign Languages or DELTM plus a TEFL Level 5 certificate (CELTA / Trinity CertTESOL or equivalent Ofqual recognised standards) Master's degrees (MA/MSc etc) in ELT/TESOL or related subjects are also accepted but cannot be considered without a supervised teaching practice component Desirable EFL Summer School Teaching/Managerial experience in the UK Teacher Management experience Teacher Training experience Enhanced DBS/PVG registered on the Update Service First Aid Qualification Person Specification Ability to develop positive relationships with students, earning their trust whilst maintaining proper professional boundaries Display absolute commitment to the highest standards of professional behaviour and, at all times, to promoting the welfare and safeguarding of children Excellent communication skills (verbal, written and interpersonal) Be committed to continuous personal and professional development. Team player Motivate and inspire teachers sensitively and constructively and, where necessary, challenge colleagues assertively. Self-motivated and passionate about driving up standards in teaching and learning Be determined, extremely well-organised and hard-working Ability to work accurately and calmly, and show resilience when under pressure. Be supportive and help teachers with the use of IT Ability to provide creative ideas to supplement programme curriculum to facilitate learning Be willing and able to contribute to the wider extracurricular and pastoral life of a summer school. SCHEDULE Residential ADoS contracts a 6-day week with one 24-hour period off per week are based on up to 42 working hours over a 7-day session with one day off per week. You will not be required to go on excursions, join activities or any pastoral care outside your duties. However, MLA programmes are hard work, and you might be requested to assist outside your working hours to ensure the smooth running of the centre. Please note that due to the logistics of the employment, you may be required to be moved to another centre where extra staff are required, in which case we will cover all the travel expenses that may be incurred. KEY POSITION ACCOUNTABILITIES Assisting the DoS Support the Director of Studies in managing the academic life of the school. Promote and develop the academic curriculum and academic life of the school. Develop and implement MLA's educational philosophy and foster a culture of best practice. Complete all administrative tasks required efficiently Assist the DoS with timetabling teachers Assist the DoS with centre and classroom set-up Assist the DoS with student admissions and monitor arrangements for speaking placement tests Attend any training sessions or meetings as required. Cover lessons when necessary and motivate students to improve their learning skills Assist the Director of Studies with certificates and graduation ceremony Support the Centre Director and work collaboratively with Centre Administrator and Activity Manager to ensure the successful running of the centre and programme when necessary; including assisting in the staff induction and take an active part in discussion and feedback. Staff Management Support the DoS in leading and managing all EFL teachers by encouraging, supporting and challenging teachers to maintain MLA's high academic standards. Monitor teachers prompt completion of all administrative tasks required Ensure teachers prepare lessons and adapt material/stages to their class composition Attend and/or lead academic meetings Monitor staff performance and be the first port of call for any teacher in need of advice or support. Cover for absent staff Record and monitor all absences Supervise the preparation of student reports within agreed deadlines Training & CPD Assist the Director of Studies with all Continuous Professional Development programmes. Support teachers in delivering the Task-Based learning syllabus Carry out inductions for new teachers If TEFLQ, carry out formal observations and appraisals in line with the MLA observation guidelines and rubric. Administrative Oversee the allocation of staff in consultation with the Director of Studies Oversee the timetabling of teachers and classroom allocation Monitor live updates of student attendance on the Teacher Zone Provide cover teaching when necessary Supervise the completion of up-to-date teaching records on the Teacher Zone Equipment and Facilities Maintain and monitor teaching resources and premises. Ensure classrooms are left secure and tidy after use Ensure borrowed equipment has been returned. Help develop, advance and expand teaching resources Safeguarding & Welfare Promoting the welfare of students and adhere to, and comply with t he MLA Safeguarding Policy Provide safety and welfare assistance to students. Be vigilant for possible welfare problems of students Inform your DoS of any absences from classes immediately Report any issues which may be affecting students' safety, wellbeing and academic performance Be aware of relevant fire, health and safety issues in the classroom and around the centre COMPENSATION From GBP 510 to GBP 535 per week, plus 12.07% holiday (GBP 572 to GBP 600 per week) Returners will receive GBP 150 after full completion of their contract Residential rates include full board and lodging Paid training and induction. Work as part of a strong team and gain experience Opportunities for professional development e.g., observations, team teaching. Regular CPD sessions on a range of young learner topics . click apply for full job details
