The Administrator will play a key role in supporting the smooth and efficient running of the NVN s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping. They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone. Key Responsibilities: Administration and Coordination - Support the General Manager with the day-to-day coordination of the NVN s activities. - Maintain accurate records, files, and databases (including membership and financial information). - Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager. - Track progress on agreed actions and support efficient follow-up. - Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund. Membership and Communications - Respond to member and public enquiries in a timely and professional manner. - Manage membership renewals and maintain the membership database. - Create and distribute newsletters. - Maintain our social media presence and website content. - Store NVN songbooks and send out when purchased. - Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person). - Website management (in liaison with website hosting company). Finance and Record-Keeping - Support basic financial administration including invoicing, payments, and expense tracking. - Maintain up-to-date financial records in coordination with the General Manager and Treasurer. - Maintain and store confidential documents and archives. - Support the preparation of information for reporting and audits. - Work with Xero (accounting software).
Feb 09, 2026
Full time
The Administrator will play a key role in supporting the smooth and efficient running of the NVN s operations. Working closely with the General Manager, they will manage day-to-day administration, membership communications, events logistics, and financial record-keeping. They will help ensure that the NVN remains responsive, organised, and welcoming to its members and everyone. Key Responsibilities: Administration and Coordination - Support the General Manager with the day-to-day coordination of the NVN s activities. - Maintain accurate records, files, and databases (including membership and financial information). - Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager. - Track progress on agreed actions and support efficient follow-up. - Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund. Membership and Communications - Respond to member and public enquiries in a timely and professional manner. - Manage membership renewals and maintain the membership database. - Create and distribute newsletters. - Maintain our social media presence and website content. - Store NVN songbooks and send out when purchased. - Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person). - Website management (in liaison with website hosting company). Finance and Record-Keeping - Support basic financial administration including invoicing, payments, and expense tracking. - Maintain up-to-date financial records in coordination with the General Manager and Treasurer. - Maintain and store confidential documents and archives. - Support the preparation of information for reporting and audits. - Work with Xero (accounting software).
Grants Administrator London (hybrid working) The Organisation Our client helps hospitals do more through grants, arts, volunteering, and fundraising. They are now looking for a Grants Administrator to join them on a part-time, permanent basis, working 21 hours per week. The Benefits - Salary of £18,203.40 per annum - 25 days' holiday per year plus bank holidays (pro rata) - An extra day's holiday to be taken one week either side of your birthday - Pension (with employer contributions of 10%) - Sick pay - Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling - Additional access to gym discounts - Interest-free season ticket loan - Life assurance - Staff arts club, including free entry to London galleries - Access to a range of high street and online discounts This is a rewarding opportunity for an organised, detail-focused administrator to join a highly respected organisation. Your work will support medical professionals to resolve even more problems and help even more people. What's more, you'll be enabled to build a strong, values-led portfolio rooted in charitable initiatives whilst having the flexibility to balance purposeful work with the wider priorities of your life. The Role As our Grants Administrator, you'll ensure the smooth and efficient payment of grant awards to our client's partners. You will take responsibility for managing grant-related invoices, working closely with the organisation's partners and internal finance colleagues to ensure records are accurate, queries are resolved, and payments are processed promptly. Alongside this, you'll provide wider administrative support to the Grants team, acting as a key point of contact for enquiries and contributing to effective team processes that support collaboration and good governance across the organisation. Additionally, you will: - Investigate and resolve outstanding payments - Support reconciliations, reporting and grant writebacks - Monitor the Grants team inbox, directing queries appropriately - Maintain accurate grant, invoice and payment records - Assist with meetings, panels and ad hoc grants activity About You To be considered as a Grants Administrator, you will need: - Experience in an administrative or co-ordination role, ideally involving invoices or payments - Experience handling confidential or sensitive information - Strong numeracy skills and confidence working with financial data - Excellent accuracy and attention to detail - Confidence using Microsoft Office and database systems - A collaborative, inclusive approach to teamwork - The ability to work flexibly, as well as travel between hospital sites in West London Please note, the successful candidate will be required to undergo a DBS check. The closing date for this role is 22nd February 2026. Other organisations may call this role Finance Administrator, Grants Assistant, Funding Assistant, Accounts Assistant, Finance Assistant, Grants Officer, Funding Administrator, or Payments Administrator. Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to become a Grants Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Feb 09, 2026
Full time
Grants Administrator London (hybrid working) The Organisation Our client helps hospitals do more through grants, arts, volunteering, and fundraising. They are now looking for a Grants Administrator to join them on a part-time, permanent basis, working 21 hours per week. The Benefits - Salary of £18,203.40 per annum - 25 days' holiday per year plus bank holidays (pro rata) - An extra day's holiday to be taken one week either side of your birthday - Pension (with employer contributions of 10%) - Sick pay - Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling - Additional access to gym discounts - Interest-free season ticket loan - Life assurance - Staff arts club, including free entry to London galleries - Access to a range of high street and online discounts This is a rewarding opportunity for an organised, detail-focused administrator to join a highly respected organisation. Your work will support medical professionals to resolve even more problems and help even more people. What's more, you'll be enabled to build a strong, values-led portfolio rooted in charitable initiatives whilst having the flexibility to balance purposeful work with the wider priorities of your life. The Role As our Grants Administrator, you'll ensure the smooth and efficient payment of grant awards to our client's partners. You will take responsibility for managing grant-related invoices, working closely with the organisation's partners and internal finance colleagues to ensure records are accurate, queries are resolved, and payments are processed promptly. Alongside this, you'll provide wider administrative support to the Grants team, acting as a key point of contact for enquiries and contributing to effective team processes that support collaboration and good governance across the organisation. Additionally, you will: - Investigate and resolve outstanding payments - Support reconciliations, reporting and grant writebacks - Monitor the Grants team inbox, directing queries appropriately - Maintain accurate grant, invoice and payment records - Assist with meetings, panels and ad hoc grants activity About You To be considered as a Grants Administrator, you will need: - Experience in an administrative or co-ordination role, ideally involving invoices or payments - Experience handling confidential or sensitive information - Strong numeracy skills and confidence working with financial data - Excellent accuracy and attention to detail - Confidence using Microsoft Office and database systems - A collaborative, inclusive approach to teamwork - The ability to work flexibly, as well as travel between hospital sites in West London Please note, the successful candidate will be required to undergo a DBS check. The closing date for this role is 22nd February 2026. Other organisations may call this role Finance Administrator, Grants Assistant, Funding Assistant, Accounts Assistant, Finance Assistant, Grants Officer, Funding Administrator, or Payments Administrator. Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be. So, if you want to become a Grants Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
Red Sector Recruitment Limited
Stechford, Birmingham
We are currently seeking an Administrator Receptionist for a Substance Misuse Service located in Birmingham (Stechford) on a 3 Month Initial Contract. This will be a Full Time contract of 37.5 Hours a Week from Monday to Friday 09:00-17:00. Purpose of Role: As first point of contact, greet and welcome clients and visitors in a professional and courteous manner. Register clients and schedule appointments using the designated system. Ensure administration, record-keeping, and communication within the project are maintained. Manage incoming calls and direct them to the appropriate staff or department promptly. Maintain and update client records and databases accurately and confidentially. Participate actively in staff meetings, training sessions, and other team activities as required. Assist clients with inquiries, appointment bookings, and any immediate needs they may have. Ensure the reception area is tidy, organised, and presents a welcoming atmosphere. Contribute to the improvement and upkeep of client areas, maintaining the client information displayed in the reception / waiting area is tidy, current and relevant. Adhere strictly to organisational policies, procedures, and confidentiality agreements. Take accurate meeting minutes during staff meetings and other relevant sessions. Encourage service user feedback. Provide basic advice and information on what the service offers. A Basic DBS will be required prior to starting.
Feb 09, 2026
Seasonal
We are currently seeking an Administrator Receptionist for a Substance Misuse Service located in Birmingham (Stechford) on a 3 Month Initial Contract. This will be a Full Time contract of 37.5 Hours a Week from Monday to Friday 09:00-17:00. Purpose of Role: As first point of contact, greet and welcome clients and visitors in a professional and courteous manner. Register clients and schedule appointments using the designated system. Ensure administration, record-keeping, and communication within the project are maintained. Manage incoming calls and direct them to the appropriate staff or department promptly. Maintain and update client records and databases accurately and confidentially. Participate actively in staff meetings, training sessions, and other team activities as required. Assist clients with inquiries, appointment bookings, and any immediate needs they may have. Ensure the reception area is tidy, organised, and presents a welcoming atmosphere. Contribute to the improvement and upkeep of client areas, maintaining the client information displayed in the reception / waiting area is tidy, current and relevant. Adhere strictly to organisational policies, procedures, and confidentiality agreements. Take accurate meeting minutes during staff meetings and other relevant sessions. Encourage service user feedback. Provide basic advice and information on what the service offers. A Basic DBS will be required prior to starting.
Our client based in Elstree is looking for a sales administrator. Permanent position for the right candidate. Technical Sales Administrator Main duties will include: Calling database of clients and regaining contact Upselling to old and new customers Gaining aftersales feedback of products Identify and pursue new business opportunities Introducing new product to current customers Provide product knowled click apply for full job details
Feb 08, 2026
Seasonal
Our client based in Elstree is looking for a sales administrator. Permanent position for the right candidate. Technical Sales Administrator Main duties will include: Calling database of clients and regaining contact Upselling to old and new customers Gaining aftersales feedback of products Identify and pursue new business opportunities Introducing new product to current customers Provide product knowled click apply for full job details
Holt Engineering are seeking a motivated and detail-oriented Trainee Technical Administrator to support technical operations while gaining hands-on training and practical experience with our client in Ferndown. You will be supporting the Planning and Estimating teams in an engineering office environment, the role is designed for entry-level candidates with some form of administration experience, who want to develop skills within an engineering organisation. The role is working within the office full time, Monday to Friday with an early Finish on Friday , the pay rate is 12.21 - 13 DOE The duties for the successful Trainee Technical Administrator: Assist the Planning team with project schedules, progress tracking, and reports Support the Estimating team in preparing cost estimates and material take-offs Help collect, organise, and review technical drawings, specifications, and project data Update spreadsheets and databases under supervision Coordinate with other departments for technical information Maintain accurate documentation, records, and filing systems Follow company procedures, quality standards, and project timelines Requirements to be considered for this Trainee Technical Administrator role: Some previous administration experience Driven with the passion to learn and progress Proficiency in MS Office (Excel, Word, PowerPoint) Good organisational and time-management skills Effective communication and teamwork abilities Strong numerical and analytical skills Benefits for the successful Trainee Technical Administrator: On the job training, continuous learning and development Opportunity for a permanent contract Free parking Company pension contribution If you are keen to progress within your career then please apply with your CV and Yasmin will call you.
Feb 07, 2026
Full time
Holt Engineering are seeking a motivated and detail-oriented Trainee Technical Administrator to support technical operations while gaining hands-on training and practical experience with our client in Ferndown. You will be supporting the Planning and Estimating teams in an engineering office environment, the role is designed for entry-level candidates with some form of administration experience, who want to develop skills within an engineering organisation. The role is working within the office full time, Monday to Friday with an early Finish on Friday , the pay rate is 12.21 - 13 DOE The duties for the successful Trainee Technical Administrator: Assist the Planning team with project schedules, progress tracking, and reports Support the Estimating team in preparing cost estimates and material take-offs Help collect, organise, and review technical drawings, specifications, and project data Update spreadsheets and databases under supervision Coordinate with other departments for technical information Maintain accurate documentation, records, and filing systems Follow company procedures, quality standards, and project timelines Requirements to be considered for this Trainee Technical Administrator role: Some previous administration experience Driven with the passion to learn and progress Proficiency in MS Office (Excel, Word, PowerPoint) Good organisational and time-management skills Effective communication and teamwork abilities Strong numerical and analytical skills Benefits for the successful Trainee Technical Administrator: On the job training, continuous learning and development Opportunity for a permanent contract Free parking Company pension contribution If you are keen to progress within your career then please apply with your CV and Yasmin will call you.
People Administrator Location: Hybrid 3 days home and 2 days in the office based in Birmingham Shift Pattern: Monday-Friday, 08:00-16:30 Temporary - 3 months Salary - 14.03 per hour Looking for a rewarding job that gives back to projects and organisations in the local communities? We are working together with our client, a well-established organisation within the Public Sector to recruit for a People Administrator. The position will be Hybrid 2 days based in their Birmingham Office and 3 days at home. As a People Administrator, you will be the first point of contact for any People-related queries and will play an integral role in providing an efficient and high-quality administration service to the organisation. You will carry out a broad range of tasks and will be supported to progress in the HR field. Building positive relationships with internal and external stakeholders will be an essential part of this role. You will be a compassionate individual with the ability to be flexible and adaptable, with an ambitious attitude working towards our People Strategy. Key Responsibilities: Provide comprehensive administrative support across the employee lifecycle, including recruitment, family friendly activities, on-boarding, and off-boarding, ensuring all paperwork relating to starters and leavers and any changes to employees' personal details and terms and conditions of employment is processed accurately and timely. Attention to detail is a key fundamental part of this role, with the ability to prioritise and manage high volumes of work, maintain quality and accuracy and work to competing deadlines. Support the People Team with note taking for meetings and employee relations cases as well as maintain data, in the HR system and in employee files in line with our Data Protection Policy, ensuring the data it is kept up to date. Be proactive, willing to challenge and have the confidence to identify and recommend changes and improvements Demonstrate excellent communication skills and be comfortable using your own initiative. Proactively liaise with Managers, in obtaining employee compliance documentation for recruitment, changes in terms & conditions, family friendly activities, onboarding and off boarding. Essential Criteria: Strong administrative experience, attention to detail, well organised and can work on own initiative where appropriate. Proven ability to effectively manage own workload, multiple tasks and projects. Excellent teamwork, strong communication skills and ability to build effective stakeholder relationships at all levels Ability to operate computerised database systems and experience in the use of Microsoft Office Software in particular Word, Excel and Outlook. Proven ability to accurately record meeting discussions and produce clear, concise minutes . Desirable Criteria: Experience of providing administration support in HR environment. Experience of using Itrent HR system. Ability to handle confidential information with discretion: Demonstrates integrity and ensures compliance with GDPR This is a temporary position for 3 months with an immediate start paying 14.03 per hour Interested apply today
Feb 07, 2026
Seasonal
People Administrator Location: Hybrid 3 days home and 2 days in the office based in Birmingham Shift Pattern: Monday-Friday, 08:00-16:30 Temporary - 3 months Salary - 14.03 per hour Looking for a rewarding job that gives back to projects and organisations in the local communities? We are working together with our client, a well-established organisation within the Public Sector to recruit for a People Administrator. The position will be Hybrid 2 days based in their Birmingham Office and 3 days at home. As a People Administrator, you will be the first point of contact for any People-related queries and will play an integral role in providing an efficient and high-quality administration service to the organisation. You will carry out a broad range of tasks and will be supported to progress in the HR field. Building positive relationships with internal and external stakeholders will be an essential part of this role. You will be a compassionate individual with the ability to be flexible and adaptable, with an ambitious attitude working towards our People Strategy. Key Responsibilities: Provide comprehensive administrative support across the employee lifecycle, including recruitment, family friendly activities, on-boarding, and off-boarding, ensuring all paperwork relating to starters and leavers and any changes to employees' personal details and terms and conditions of employment is processed accurately and timely. Attention to detail is a key fundamental part of this role, with the ability to prioritise and manage high volumes of work, maintain quality and accuracy and work to competing deadlines. Support the People Team with note taking for meetings and employee relations cases as well as maintain data, in the HR system and in employee files in line with our Data Protection Policy, ensuring the data it is kept up to date. Be proactive, willing to challenge and have the confidence to identify and recommend changes and improvements Demonstrate excellent communication skills and be comfortable using your own initiative. Proactively liaise with Managers, in obtaining employee compliance documentation for recruitment, changes in terms & conditions, family friendly activities, onboarding and off boarding. Essential Criteria: Strong administrative experience, attention to detail, well organised and can work on own initiative where appropriate. Proven ability to effectively manage own workload, multiple tasks and projects. Excellent teamwork, strong communication skills and ability to build effective stakeholder relationships at all levels Ability to operate computerised database systems and experience in the use of Microsoft Office Software in particular Word, Excel and Outlook. Proven ability to accurately record meeting discussions and produce clear, concise minutes . Desirable Criteria: Experience of providing administration support in HR environment. Experience of using Itrent HR system. Ability to handle confidential information with discretion: Demonstrates integrity and ensures compliance with GDPR This is a temporary position for 3 months with an immediate start paying 14.03 per hour Interested apply today
Service Coordinator Job Overview Working Hours are Monday to Friday 9:00am - 17:00pm We are seeking an organised and proactive Service Coordinator to support the smooth operation of our service and engineering activities. The role is central to coordinating engineers, managing service schedules, supporting technical projects, and ensuring accurate administration across systems and suppliers. This is a varied position requiring strong coordination skills, attention to detail, and the ability to work closely with engineers, managers, suppliers, and internal teams. Key Responsibilities Schedule and book service and remedial visits for Generator Engineers Liaise with the Technical Projects Manager to coordinate engineers for projects and complex works Arrange and manage UPS service visits with external suppliers Produce RAMS and quotations for recommended works Review job reports produced by the Administrator for accuracy and completeness Update BigChange invoicing on a weekly basis Monitor expired service contracts monthly and prepare renewal quotations in coordination with the Sales Manager Maintain and update generator set details on BigChange (filters, AVR, control panels, etc.) Update and maintain the tools register Administer PPE stock levels and reorder as required Assist the Spares Manager / Administrator with ordering parts when necessary Support with quotations, sales orders, and arranging couriers as required Assist with invoice queries Answer and manage group phone calls as needed Skills & Experience Essential: Strong organisational and coordination skills Excellent communication skills, both written and verbal Good attention to detail and administrative accuracy Confident using computer systems and databases Desirable: Experience in a service coordination, engineering, or facilities environment Familiarity with BigChange or similar job management systems Experience producing RAMS and quotations Knowledge of generators, UPS systems, or technical services (advantageous but not essential) Personal Attributes Professional and reliable Proactive and solutions-focused Able to work independently and as part of a team Comfortable liaising with engineers, suppliers, and management What We Offer Competitive salary (dependent on experience) Stable, long-term role within a growing business Training and development opportunities Supportive team environment If you are interested and sounds like the perfect position for you, please apply now! Axiom Personnel is acting as an employment agency in relation to this role
Feb 07, 2026
Full time
Service Coordinator Job Overview Working Hours are Monday to Friday 9:00am - 17:00pm We are seeking an organised and proactive Service Coordinator to support the smooth operation of our service and engineering activities. The role is central to coordinating engineers, managing service schedules, supporting technical projects, and ensuring accurate administration across systems and suppliers. This is a varied position requiring strong coordination skills, attention to detail, and the ability to work closely with engineers, managers, suppliers, and internal teams. Key Responsibilities Schedule and book service and remedial visits for Generator Engineers Liaise with the Technical Projects Manager to coordinate engineers for projects and complex works Arrange and manage UPS service visits with external suppliers Produce RAMS and quotations for recommended works Review job reports produced by the Administrator for accuracy and completeness Update BigChange invoicing on a weekly basis Monitor expired service contracts monthly and prepare renewal quotations in coordination with the Sales Manager Maintain and update generator set details on BigChange (filters, AVR, control panels, etc.) Update and maintain the tools register Administer PPE stock levels and reorder as required Assist the Spares Manager / Administrator with ordering parts when necessary Support with quotations, sales orders, and arranging couriers as required Assist with invoice queries Answer and manage group phone calls as needed Skills & Experience Essential: Strong organisational and coordination skills Excellent communication skills, both written and verbal Good attention to detail and administrative accuracy Confident using computer systems and databases Desirable: Experience in a service coordination, engineering, or facilities environment Familiarity with BigChange or similar job management systems Experience producing RAMS and quotations Knowledge of generators, UPS systems, or technical services (advantageous but not essential) Personal Attributes Professional and reliable Proactive and solutions-focused Able to work independently and as part of a team Comfortable liaising with engineers, suppliers, and management What We Offer Competitive salary (dependent on experience) Stable, long-term role within a growing business Training and development opportunities Supportive team environment If you are interested and sounds like the perfect position for you, please apply now! Axiom Personnel is acting as an employment agency in relation to this role
Overview If you're looking for a career that will help you stand out, join HSBC, and fulfil your potential - whether you want a career that could take you to the top, or an exciting new direction, we offer opportunities, support and rewards that will take you further. We're one of the largest banking and financial services organisations in the world, with a network that covers more than 50 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people fulfil their hopes and realise their ambitions. We're currently seeking an experienced professional to join our team in the role of Pensions Administrator Manager. This is a new role due to expansion, where you'll manage a small team who are the first port of call for all clients coming into Wealth Retirement Services. You'll be on the front line receiving phone calls and managing all emails into the central team, as well as providing support and oversight to outsourced activity - a varied role, where no day is the same. It provides a great opportunity to build relationships and network with other areas of the Bank and build on a career within pensions and / or Management. As an HSBC employee in the UK, you'll have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution. In this role you'll: Responsibilities Take internal and external phone calls and manage the department's mailbox, responding to general queries or redirecting to technical teams Support outsourced activity by providing oversight and auditing Manage and coach a small team; ensuring you lead by example Process transfers by completing and issuing the appropriate paperwork and updating core system. Chasing transfers on a regular basis and maintaining an audit trail Ensure all client documents are uploaded to the internal database Hold responsibility for indexing scanned post and distribution into the correct team using the internal workflow system Point of contact for requesting information from the technical teams To be successful in this role you should meet the following requirements: Qualifications Demonstrable experience within pensions with CII FA2 in Pension Administration (or be willing to obtain the qualification). SIPP / SSAS would be an added advantage Experience of coaching, managing and motivating a small team Excellent administrative skills with strong attention to detail A client focused professional who wants to provide excellent customer care Excellent communication skills verbal and written, with experience in dealing with telephone enquiries Computer literate to advanced level (Excel, Word, PowerPoint, etc) Ability to work on their own initiative as well as being able to identify when it is necessary to escalate Excellent time management, organisational and self-motivating attributes Opening up a world of opportunity. Being open to different points of view is important for our business and the communities we serve. At HSBC, we're dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role. If you have an need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk: Email: Telephone:
Feb 07, 2026
Full time
Overview If you're looking for a career that will help you stand out, join HSBC, and fulfil your potential - whether you want a career that could take you to the top, or an exciting new direction, we offer opportunities, support and rewards that will take you further. We're one of the largest banking and financial services organisations in the world, with a network that covers more than 50 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people fulfil their hopes and realise their ambitions. We're currently seeking an experienced professional to join our team in the role of Pensions Administrator Manager. This is a new role due to expansion, where you'll manage a small team who are the first port of call for all clients coming into Wealth Retirement Services. You'll be on the front line receiving phone calls and managing all emails into the central team, as well as providing support and oversight to outsourced activity - a varied role, where no day is the same. It provides a great opportunity to build relationships and network with other areas of the Bank and build on a career within pensions and / or Management. As an HSBC employee in the UK, you'll have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution. In this role you'll: Responsibilities Take internal and external phone calls and manage the department's mailbox, responding to general queries or redirecting to technical teams Support outsourced activity by providing oversight and auditing Manage and coach a small team; ensuring you lead by example Process transfers by completing and issuing the appropriate paperwork and updating core system. Chasing transfers on a regular basis and maintaining an audit trail Ensure all client documents are uploaded to the internal database Hold responsibility for indexing scanned post and distribution into the correct team using the internal workflow system Point of contact for requesting information from the technical teams To be successful in this role you should meet the following requirements: Qualifications Demonstrable experience within pensions with CII FA2 in Pension Administration (or be willing to obtain the qualification). SIPP / SSAS would be an added advantage Experience of coaching, managing and motivating a small team Excellent administrative skills with strong attention to detail A client focused professional who wants to provide excellent customer care Excellent communication skills verbal and written, with experience in dealing with telephone enquiries Computer literate to advanced level (Excel, Word, PowerPoint, etc) Ability to work on their own initiative as well as being able to identify when it is necessary to escalate Excellent time management, organisational and self-motivating attributes Opening up a world of opportunity. Being open to different points of view is important for our business and the communities we serve. At HSBC, we're dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role. If you have an need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk: Email: Telephone:
Overview We're looking for an Business Intelligence Analyst based in London. The Business Intelligence Analyst will be involved in designing, developing and maintaining business intelligence solutions (dashboards, reports). Gather business requirements from users and work closely with the Group technical data engineering team. Responsibilities Developing, testing, and documenting complex pipelines from a design specification into the enterprise data warehouse. Knowledge of Facts and Dimensions within the enterprise data warehouse. Design and implement database structures to meet application requirements. Develop, test, and deploy SQL queries and stored procedures where necessary. Optimize and tune SQL queries for performance. Use data models to represent business processes and information requirements. Collaborate with stakeholders to understand data needs and design appropriate reports / dashboards Ensure the security model based on privacy requirements, confirm safeguards are followed. Participate in reviews of work to ensure developments are standardised, reliable, and maintainable. Run / participate in Business Intelligence monthly working group for data users Communicate well with stakeholders at all levels Efficiently manage workload priorities based on the needs of multiple business units What you require for the role Experience in SQL, ADF and Azure Analysis Services Experience in using all Microsoft applications Familiarity with software management tools such as DevOps, Azure, and JIRA for project maintenance and user story documentation. Experience with three or more of the following: data processing automation, data quality, data warehousing, data governance, business intelligence, data visualization, data privacy Experience of full cycle development, designing, coding, testing, and correcting complex SQL models and scripts Knowledge of data analysis, data modelling and quality assurance techniques Knowledge of version control systems (e.g., Git) Certifications in relevant database technologies (e.g., Microsoft Certified: Azure Database Administrator Associate). Possess the ability to work autonomously and with others. Previous experience of working in an insurance environment Strong Power BI experience to create custom dashboards and visualisations Strong experience with DAX to develop complex measures Strong experience working with Semantic models Excellent problem-solving and communication skills. What you can expect from us At Hamilton, we offer a vibrant, entrepreneurial and collaborative workplace shaped by our values: Be Smart, Be Sensible, Be Open and Be More. Our employees consistently say they would recommend Hamilton as a great place to work - a testament to the inclusive, supportive, and empowering culture we've built together. We embrace individuality, value diverse perspectives, and recognise the unique contribution each person makes to our continued success. In good company Hamilton (NYSE: HG) underwrites specialty insurance and reinsurance risks on a global basis through its wholly owned subsidiaries. Its three underwriting platforms: Hamilton Global Specialty, Hamilton Select and Hamilton Re, each with dedicated and experienced leadership, provide access to diversified and profitable business around the world. Headquartered in Bermuda, Hamilton has over 600 employees with key underwriting operations in London, Bermuda, the US and Dublin. We work collaboratively, we share a passion for the service and results we deliver, and we know that what we do each day is meaningful - to our customers and our business. We believe we are 'In good company.' with everyone we interact with.
Feb 07, 2026
Full time
Overview We're looking for an Business Intelligence Analyst based in London. The Business Intelligence Analyst will be involved in designing, developing and maintaining business intelligence solutions (dashboards, reports). Gather business requirements from users and work closely with the Group technical data engineering team. Responsibilities Developing, testing, and documenting complex pipelines from a design specification into the enterprise data warehouse. Knowledge of Facts and Dimensions within the enterprise data warehouse. Design and implement database structures to meet application requirements. Develop, test, and deploy SQL queries and stored procedures where necessary. Optimize and tune SQL queries for performance. Use data models to represent business processes and information requirements. Collaborate with stakeholders to understand data needs and design appropriate reports / dashboards Ensure the security model based on privacy requirements, confirm safeguards are followed. Participate in reviews of work to ensure developments are standardised, reliable, and maintainable. Run / participate in Business Intelligence monthly working group for data users Communicate well with stakeholders at all levels Efficiently manage workload priorities based on the needs of multiple business units What you require for the role Experience in SQL, ADF and Azure Analysis Services Experience in using all Microsoft applications Familiarity with software management tools such as DevOps, Azure, and JIRA for project maintenance and user story documentation. Experience with three or more of the following: data processing automation, data quality, data warehousing, data governance, business intelligence, data visualization, data privacy Experience of full cycle development, designing, coding, testing, and correcting complex SQL models and scripts Knowledge of data analysis, data modelling and quality assurance techniques Knowledge of version control systems (e.g., Git) Certifications in relevant database technologies (e.g., Microsoft Certified: Azure Database Administrator Associate). Possess the ability to work autonomously and with others. Previous experience of working in an insurance environment Strong Power BI experience to create custom dashboards and visualisations Strong experience with DAX to develop complex measures Strong experience working with Semantic models Excellent problem-solving and communication skills. What you can expect from us At Hamilton, we offer a vibrant, entrepreneurial and collaborative workplace shaped by our values: Be Smart, Be Sensible, Be Open and Be More. Our employees consistently say they would recommend Hamilton as a great place to work - a testament to the inclusive, supportive, and empowering culture we've built together. We embrace individuality, value diverse perspectives, and recognise the unique contribution each person makes to our continued success. In good company Hamilton (NYSE: HG) underwrites specialty insurance and reinsurance risks on a global basis through its wholly owned subsidiaries. Its three underwriting platforms: Hamilton Global Specialty, Hamilton Select and Hamilton Re, each with dedicated and experienced leadership, provide access to diversified and profitable business around the world. Headquartered in Bermuda, Hamilton has over 600 employees with key underwriting operations in London, Bermuda, the US and Dublin. We work collaboratively, we share a passion for the service and results we deliver, and we know that what we do each day is meaningful - to our customers and our business. We believe we are 'In good company.' with everyone we interact with.
Administrator (Temporary Maternity Cover, up to 9 months) Remote working, Monday Friday, 20 hours per week Our client is seeking an experienced and organised Administrator to provide first-line support to members and manage the day-to-day administration of their recruitment advertising services. This temporary role until November 26 offers a varied workload and the opportunity to support a busy Member Services team. Key Responsibilities Support the recruitment advertising process, handling enquiries and coordinating advert approvals Maintain and update job listings across websites and publications Manage advertising submissions, deadlines and databases Process payments, invoices and refunds Liaise with previous advertisers and support job seekers with registrations Monitor industry opportunities and produce monthly performance reports Provide general administrative support, including member-facing activities, events and team projects Act as a professional ambassador for our client at all times About You Strong administration and organisational skills Excellent communication and customer service abilities Confident using Microsoft Office and web-based systems (Photoshop desirable) Experience with databases and recruitment advertising processes is beneficial High attention to detail with discretion and confidentiality This is a great opportunity for a proactive administrator who thrives in a fast-paced, service-focused environment.
Feb 06, 2026
Contractor
Administrator (Temporary Maternity Cover, up to 9 months) Remote working, Monday Friday, 20 hours per week Our client is seeking an experienced and organised Administrator to provide first-line support to members and manage the day-to-day administration of their recruitment advertising services. This temporary role until November 26 offers a varied workload and the opportunity to support a busy Member Services team. Key Responsibilities Support the recruitment advertising process, handling enquiries and coordinating advert approvals Maintain and update job listings across websites and publications Manage advertising submissions, deadlines and databases Process payments, invoices and refunds Liaise with previous advertisers and support job seekers with registrations Monitor industry opportunities and produce monthly performance reports Provide general administrative support, including member-facing activities, events and team projects Act as a professional ambassador for our client at all times About You Strong administration and organisational skills Excellent communication and customer service abilities Confident using Microsoft Office and web-based systems (Photoshop desirable) Experience with databases and recruitment advertising processes is beneficial High attention to detail with discretion and confidentiality This is a great opportunity for a proactive administrator who thrives in a fast-paced, service-focused environment.
Join Our Team as a Record Administrator! Location: Winsford Contract Type: Temporary 2-3 months initially Hourly Rate: From 17.85 Working Pattern: Full Time Monday - Friday 9AM - 5PM (Part time or flexible hours considered for the right candidate) We are looking for a dedicated and detail-oriented Record Administrator to join our clients vibrant team in Winsford! This is a fantastic opportunity to contribute to the service industry while honing your administrative skills. If you thrive in a fast-paced environment and love managing data, we want to hear from you! Key Responsibilities: As a Record Administrator, you will: Perform accurate data entry to maintain our records with precision. Utilise your IT skills to manage and update databases efficiently. Communicate effectively with team members and stakeholders to ensure smooth operations. Exhibit a keen attention to detail, ensuring all records are error-free and up-to-date. Assist in organising files and documents for easy access and retrieval Handling Confidential Information Record Management experience What We're Looking For: To thrive in this role, you should have: Proven experience in data entry and administrative tasks. Record Management experience desirable Strong IT skills; proficiency in MS Office is a must! Excellent communication skills-both written and verbal. A high level of attention to detail and accuracy. The ability to work independently and as part of a team. Why Adecco: Annual leave entitlement Perks at work - discount vouchers and points to spend Support program with 24/7 helpline Eye care vouchers Competitive pension scheme Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 06, 2026
Seasonal
Join Our Team as a Record Administrator! Location: Winsford Contract Type: Temporary 2-3 months initially Hourly Rate: From 17.85 Working Pattern: Full Time Monday - Friday 9AM - 5PM (Part time or flexible hours considered for the right candidate) We are looking for a dedicated and detail-oriented Record Administrator to join our clients vibrant team in Winsford! This is a fantastic opportunity to contribute to the service industry while honing your administrative skills. If you thrive in a fast-paced environment and love managing data, we want to hear from you! Key Responsibilities: As a Record Administrator, you will: Perform accurate data entry to maintain our records with precision. Utilise your IT skills to manage and update databases efficiently. Communicate effectively with team members and stakeholders to ensure smooth operations. Exhibit a keen attention to detail, ensuring all records are error-free and up-to-date. Assist in organising files and documents for easy access and retrieval Handling Confidential Information Record Management experience What We're Looking For: To thrive in this role, you should have: Proven experience in data entry and administrative tasks. Record Management experience desirable Strong IT skills; proficiency in MS Office is a must! Excellent communication skills-both written and verbal. A high level of attention to detail and accuracy. The ability to work independently and as part of a team. Why Adecco: Annual leave entitlement Perks at work - discount vouchers and points to spend Support program with 24/7 helpline Eye care vouchers Competitive pension scheme Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
We are looking for an E-commerce administrator The job description for the E-commerce administrator is as follows: We are looking to recruit an e-Commerce administror to join our team based in West Bromwich. experience in product management, content creation, and online promotions. With a proven ability to enhance online customer experience and contribute to successful product launches. The e-Commerce Executive is responsible for managing products online and delivering a best-in-class digital merchandising experience, ensuring we meet our customers' essential needs and provide the best possible service. Ensuring our e-commerce channel maximises sales and delivers the best customer experience. Key areas of ownership for the role include attention to product content, inventory, pricing, promotions, and supporting other team members. Responsibilities: - Manage and optimise the company's e-commerce platform. - Create and update product listings, ensuring accurate and compelling descriptions, images, and pricing - Collaborate with cross-functional teams such as marketing, customer service, and operations to ensure a seamless customer experience Requirements: At least two years of e-commerce experience are required, preferably in a retail or consumer goods industry Successfully set up, test, and execute online promotions. Create and update product categories to ensure accurate product display before marketing launches or new product releases. Maintain strong communication for updates on promotions, banners, product releases, and general inquiries. Understanding of basic UX and website flow Excellent communication skills with the ability to collaborate effectively across teams Detail-oriented mindset with strong organisational skills to manage multiple tasks and priorities simultaneously Ability to adapt quickly to changing priorities and thrive in a fast-paced environment Willingness to learn new technologies and techniques Note: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organisation's ongoing needs. Fluent in English both written and spoken Experience with CRM systems or database management and accurate data inputting Job Type: Full-time Benefits: Casual dress Free parking On-site parking Schedule: Monday to Friday (Apply online only)
Feb 06, 2026
Full time
We are looking for an E-commerce administrator The job description for the E-commerce administrator is as follows: We are looking to recruit an e-Commerce administror to join our team based in West Bromwich. experience in product management, content creation, and online promotions. With a proven ability to enhance online customer experience and contribute to successful product launches. The e-Commerce Executive is responsible for managing products online and delivering a best-in-class digital merchandising experience, ensuring we meet our customers' essential needs and provide the best possible service. Ensuring our e-commerce channel maximises sales and delivers the best customer experience. Key areas of ownership for the role include attention to product content, inventory, pricing, promotions, and supporting other team members. Responsibilities: - Manage and optimise the company's e-commerce platform. - Create and update product listings, ensuring accurate and compelling descriptions, images, and pricing - Collaborate with cross-functional teams such as marketing, customer service, and operations to ensure a seamless customer experience Requirements: At least two years of e-commerce experience are required, preferably in a retail or consumer goods industry Successfully set up, test, and execute online promotions. Create and update product categories to ensure accurate product display before marketing launches or new product releases. Maintain strong communication for updates on promotions, banners, product releases, and general inquiries. Understanding of basic UX and website flow Excellent communication skills with the ability to collaborate effectively across teams Detail-oriented mindset with strong organisational skills to manage multiple tasks and priorities simultaneously Ability to adapt quickly to changing priorities and thrive in a fast-paced environment Willingness to learn new technologies and techniques Note: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organisation's ongoing needs. Fluent in English both written and spoken Experience with CRM systems or database management and accurate data inputting Job Type: Full-time Benefits: Casual dress Free parking On-site parking Schedule: Monday to Friday (Apply online only)
Would you like to work for a successful, market leading company where people genuinely matter? If so, this Administrator role could be just for you. As well as great benefits, they have a fantastic working culture and team-based environment and regularly hold staff social events and provide treats and incentives to the team. There is a starting salary of 25,500 (rising to 26,500 after 6 months' probation) and benefits including free parking, pension scheme, staff rewards, holidays that increase to 24 days plus bank holidays over time (plus your birthday as an extra day off!), and more! What will you be doing as an Administrator? Working as part of a well established and friendly team, you will be carrying out a busy administration role. Duties will include: Liaising with customers, internal and external through email and over the phone. Processing approval with suppliers and updating customers regarding delivery dates Ordering consumables for the team to complete the jobs Overseeing any orders which require additional processing Ensuring orders are completed on time, communicating with printers, packing teams and customers Supporting with any other general admin tasks We would LOVE to hear from you if you have the following skills and experience: Strong administration and customer service skills The ability to multitask and be highly organised Able to work to deadlines in a fast paced environment Strong attention to detail. Strong communication skills What will you get in return for your work as an Administrator? A starting salary of 25,500, rising to 26,500 after successful 6 month probation 21 days holiday plus bank holidays, rising to 25 days Your birthday as an extra day off! An early Friday finish every other week Free parking Pension scheme Regular staff rewards and social events Staff discount Support for your charity work Staff referral bonus Great career prospects Fabulous working environment with a real family feel where everyone works well together If this sounds like an Administration job you would love, please send your CV today Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Feb 06, 2026
Full time
Would you like to work for a successful, market leading company where people genuinely matter? If so, this Administrator role could be just for you. As well as great benefits, they have a fantastic working culture and team-based environment and regularly hold staff social events and provide treats and incentives to the team. There is a starting salary of 25,500 (rising to 26,500 after 6 months' probation) and benefits including free parking, pension scheme, staff rewards, holidays that increase to 24 days plus bank holidays over time (plus your birthday as an extra day off!), and more! What will you be doing as an Administrator? Working as part of a well established and friendly team, you will be carrying out a busy administration role. Duties will include: Liaising with customers, internal and external through email and over the phone. Processing approval with suppliers and updating customers regarding delivery dates Ordering consumables for the team to complete the jobs Overseeing any orders which require additional processing Ensuring orders are completed on time, communicating with printers, packing teams and customers Supporting with any other general admin tasks We would LOVE to hear from you if you have the following skills and experience: Strong administration and customer service skills The ability to multitask and be highly organised Able to work to deadlines in a fast paced environment Strong attention to detail. Strong communication skills What will you get in return for your work as an Administrator? A starting salary of 25,500, rising to 26,500 after successful 6 month probation 21 days holiday plus bank holidays, rising to 25 days Your birthday as an extra day off! An early Friday finish every other week Free parking Pension scheme Regular staff rewards and social events Staff discount Support for your charity work Staff referral bonus Great career prospects Fabulous working environment with a real family feel where everyone works well together If this sounds like an Administration job you would love, please send your CV today Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.
Our superb client based in Bourne is seeking a Sales Administrator to join them on a full time permanent basis working 9.00am - 5.00pm. This is a fully office based role. As Sales Administrator, you will be responsible for supporting a busy sales team, generating quotations, updating CRM, liaising with suppliers to order stock and manage inventory, processing orders, sending confirmations to customers, updating company social media accounts and creating engaging content, sending samples to customers, deal with customer queries, conducting telesales activities and supporting office administration. To be considered for the role of Administrator you will have previous all round administration experience, will have excellent communication skills and work well as part of a team and independently, you will be proficient in MS Office and will ideally have experience of supporting a sales team, although not essential. In return our client is offering a starting salary of 25,000, 20 days annual leave plus bank holidays, pension, free parking. Send your CV now for consideration. Infinity Recruitment Consultancy Limited acts as an employment agency for permanent, contract and temporary recruitment. By applying you will be registered as a candidate with Infinity Recruitment Consultancy Limited, your personal data may be added to our database as part of the application process . Our privacy policy is available on our website and explains how we will use your data.
Feb 06, 2026
Full time
Our superb client based in Bourne is seeking a Sales Administrator to join them on a full time permanent basis working 9.00am - 5.00pm. This is a fully office based role. As Sales Administrator, you will be responsible for supporting a busy sales team, generating quotations, updating CRM, liaising with suppliers to order stock and manage inventory, processing orders, sending confirmations to customers, updating company social media accounts and creating engaging content, sending samples to customers, deal with customer queries, conducting telesales activities and supporting office administration. To be considered for the role of Administrator you will have previous all round administration experience, will have excellent communication skills and work well as part of a team and independently, you will be proficient in MS Office and will ideally have experience of supporting a sales team, although not essential. In return our client is offering a starting salary of 25,000, 20 days annual leave plus bank holidays, pension, free parking. Send your CV now for consideration. Infinity Recruitment Consultancy Limited acts as an employment agency for permanent, contract and temporary recruitment. By applying you will be registered as a candidate with Infinity Recruitment Consultancy Limited, your personal data may be added to our database as part of the application process . Our privacy policy is available on our website and explains how we will use your data.
Experienced Sales and Customer Service administrator required for Client based in Daventry. The role involves looking after a database of customers taking orders over the telephone and identifying upselling opportunities to increase the orders, ensuring customer service is the key focus at all times. You will be part of a small team and a large part of the role will be administrative with an emphasis on accuracy in order taking, checking stock availability and arranging timely delivery. An aptitude for identifying leads to increase the order potential is required which will increase sales. Candidate must be computer literate, possess an excellent telephone manner, have excellent customer service skills and be a team player. Also have the desire to undertake sales to grow the business.
Feb 06, 2026
Full time
Experienced Sales and Customer Service administrator required for Client based in Daventry. The role involves looking after a database of customers taking orders over the telephone and identifying upselling opportunities to increase the orders, ensuring customer service is the key focus at all times. You will be part of a small team and a large part of the role will be administrative with an emphasis on accuracy in order taking, checking stock availability and arranging timely delivery. An aptitude for identifying leads to increase the order potential is required which will increase sales. Candidate must be computer literate, possess an excellent telephone manner, have excellent customer service skills and be a team player. Also have the desire to undertake sales to grow the business.
This is a unique opportunity to work closely with the office of the Bishops of Liverpool and Warrington, providing strategic diary management, event coordination, and high-level administrative support as part of the episcopal staff team. The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA. The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands. This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations. The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House. These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA. Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role: Diary Management Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to: Book, manage and adjust appointments, engagements and meetings. Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries. Take the lead on making travel and accommodation arrangements Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements Liaise with parishes, clergy and all key stakeholders both internal and external where required. Be pro-active in drafting appropriate responses to all requests and invitations. Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable. Administrative and operational support Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers. From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups. Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly. Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work. Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles. Undertake other appropriate duties as commensurate with the role as requested by the Bishop Event management Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office. Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events. Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth. Developing and maintaining relationships Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information. Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners. Skills/Aptitudes Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard. Efficient and quick at dealing with requests. Ability to handle confidential information and to act with discretion Able to work flexibly, both in terms of time and responsibilities Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements. Ability to organise own workload, to set priorities and to work to deadlines Ability to show initiative and creativity and to work without direct supervision IT proficiency, including Microsoft Word, Outlook and Excel Strong communication skills, both oral and written including excellent report writing skills. Ability to work effectively as part of a team. Experience Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff Demonstrable experience of providing Personal Assistant/Diary support to senior staff Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups Proven stakeholder management skills to manage competing demands. Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships. Familiarity with the Church of England's structures and mission Personal attributes Ability to work calmly under pressure and solve problems efficiently and effectively Calm, confident and adaptable under pressure Self-movitated, punctual and organised Compassionate and patient To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool The closing date for applications is 26 February 2026 at 23:55pm.
Feb 06, 2026
Full time
This is a unique opportunity to work closely with the office of the Bishops of Liverpool and Warrington, providing strategic diary management, event coordination, and high-level administrative support as part of the episcopal staff team. The Personal Assistant (Diary & Events) works closely with the Bishops, the Bishop's Chaplain & Executive Assistant and the Finance & Associate PA. The post-holder will need to have (or be able to quickly develop) a thorough knowledge of the many facets of a Bishop's roles, the workings of the Diocese of Liverpool and the Church of England more widely. As well as having excellent organisational, administrative and diary management skills, the post-holder must have the capacity to respond quickly often working independently and calmly to rapidly changing circumstances and effectively manage competing demands. This role demands initiative, discretion and creativity. It is ideal for someone who thrives in a dynamic environment, is passionate about the Church's mission, and is confident in managing both strategic and operational responsibilities. It requires someone who is proactive and can organise their work so that they are one step ahead in order to anticipate issues and influence positive outcomes. The post holder will also be an excellent communicator, able to handle difficult conversations and be highly collaborative in order to build highly effective working relationships with a wide range of individuals and organisations. The role will be primarily based at Bishop's Lodge, Woolton Park, Liverpool. There is a requirement to be flexible and, on occasion, to work from the diocesan office at St James' House. These relationships will be vital as everyone in the bishop's office must have a good awareness of each other's work and the capacity to allocate tasks and support each other's workstreams according to the particular demands. Holidays must be agreed between staff to ensure that the office is well staffed. The PA (Diary & Events) will not normally be away from the Office or on holiday at the same time as the Finance & Associate PA. Any given day is varied and therefore likely to produce a range of demands both foreseen and unforeseen; the Personal Assistant needs the flexibility and initiative to respond appropriately as and when matters arise. The following are, however, the focal responsibilities of the role: Diary Management Working with the Bishop's Chaplain & Executive Assistant, to have overall responsibility to plan, organise and coordinate all elements of the day-to-day diary management for the bishops and the Bishop's Chaplain. This includes but is not limited to: Book, manage and adjust appointments, engagements and meetings. Organise the diary and schedule the bishops' day in a way that enables and sustains their ministries. Take the lead on making travel and accommodation arrangements Ensure the bishops have all necessary paperwork or information in advance of meetings or engagements Liaise with parishes, clergy and all key stakeholders both internal and external where required. Be pro-active in drafting appropriate responses to all requests and invitations. Protect the bishop's diary by setting criteria to manage all diary demands including pushing back on requests to ensure that the number of commitments is sustainable. Administrative and operational support Managing the administration for Readers in the diocese including liaising with the Diocesan Team and the Warden of Readers. From time to time as and when required to serve as clerk to the meetings held by the bishops and to take notes, co-ordinate agendas, actions and follow-ups. Oversee the maintenance of the Clergy Personal Files ensuring that they are up to date and stored and organised correctly. Collaborate with the Bishops' Chaplain & Executive Assistant and other members of the team to provide administrative support to enable the smooth running of the Bishop's Office and is also crucial to the Bishops' work. Develop and maintain highly effective electronic and paper filing systems, data, databases, and other records storage in line with Safeguarding and GDPR principles. Undertake other appropriate duties as commensurate with the role as requested by the Bishop Event management Lead on planning and delivery of events, both large and small, hosted by or involving the bishops as required and share in welcoming visitors to the Bishop's Office. Plan, coordinate and manage logistics, invitations, guest communications and event materials, liaising with both internal and external contacts and be the lead contact for such events. Ensure events reflect the bishops' priorities and are delivered with professionalism and warmth. Developing and maintaining relationships Build excellent working relationships with all those with whom the Bishops come into contact by responding to a wide range of enquiries in a warm and friendly manner, either in person or by directing enquirers to the appropriate sources of information. Establish, maintain and improve ways of working and consistent information flow, including liaising with the bishops' staff, Diocesan Offices, other bishops, external civic contacts, dioceses and clergy nationally; the Bishoprics and Church Commissioners. Skills/Aptitudes Demonstrates thinking ahead, managing time, priorities and developing structured and efficient approaches to deliver work on time and to a very high standard. Efficient and quick at dealing with requests. Ability to handle confidential information and to act with discretion Able to work flexibly, both in terms of time and responsibilities Content to work to the bishop's agenda, adjusting work style to the Bishop's preferences and requirements. Ability to organise own workload, to set priorities and to work to deadlines Ability to show initiative and creativity and to work without direct supervision IT proficiency, including Microsoft Word, Outlook and Excel Strong communication skills, both oral and written including excellent report writing skills. Ability to work effectively as part of a team. Experience Significant demonstrable experience as a highly performing administrator/personal assistant/diary manager in working with senior members of staff Demonstrable experience of providing Personal Assistant/Diary support to senior staff Proven interpersonal skills with the ability to quickly establish and maintain excellent working relationships with officers/post holders and other key stakeholder groups Proven stakeholder management skills to manage competing demands. Experience of managing expectations, conflicts and difficult conversations whilst maintaining productive working relationships. Familiarity with the Church of England's structures and mission Personal attributes Ability to work calmly under pressure and solve problems efficiently and effectively Calm, confident and adaptable under pressure Self-movitated, punctual and organised Compassionate and patient To be a person in sympathy with the mission and ethos of the Christian Church, the Church of England and the Diocese of Liverpool The closing date for applications is 26 February 2026 at 23:55pm.
Administrator and Scheduler 24,570 DOE + achievable bonuses Attractive benefits package Free onsite parking / 2 mins walk from the train station We have an opportunity for someone with administration/coordination experience, able to commute available in central Leatherhead, to join a very busy scheduling team. You'll be liaising with key members of the business, as well as field-based colleagues to ensure that appointments are met, and if anything crops up to delay attendances, contacting third parties to keep them updated at all stages as well. So, if you're looking for a position that will combine administration, diary management, problem solving, client and customer liaison, keeping databases updated for invoicing purposes, this could be a perfect match. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer. KW15377
Feb 06, 2026
Full time
Administrator and Scheduler 24,570 DOE + achievable bonuses Attractive benefits package Free onsite parking / 2 mins walk from the train station We have an opportunity for someone with administration/coordination experience, able to commute available in central Leatherhead, to join a very busy scheduling team. You'll be liaising with key members of the business, as well as field-based colleagues to ensure that appointments are met, and if anything crops up to delay attendances, contacting third parties to keep them updated at all stages as well. So, if you're looking for a position that will combine administration, diary management, problem solving, client and customer liaison, keeping databases updated for invoicing purposes, this could be a perfect match. Refer a friend and earn a retail voucher worth up to 500! Unfortunately, due to high numbers of applications, we are only able to respond to shortlisted applicants. If you have not heard from us within 5 days, please assume that you have not been shortlisted on this occasion. By applying for this vacancy, you accept Lloyd Recruitment Services Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Lloyd Recruitment Services are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer. KW15377
Overview Storage Administration Manager - Go back Guy's and St Thomas' NHS Foundation Trust The closing date is 20 February 2026 An exciting opportunity has arisen for a Band 5 Cryo-Storage Manager in the Assisted Conception Unit. We are looking for an enthusiastic, hardworking individual who enjoys working in a fast-paced environment. The role requires leadership, excellent organisational skills, and the ability to problem-solve and redesign workflows in a high-volume, highly regulated environment. The post holder will work closely with the Embryology Team, Quality Manager, Head of Service, Person Responsible, and Senior Management Team to ensure the Unit maintains compliant, auditable storage records at all times. Exceptional attention to detail, reliability, and accuracy are essential, given the legal and regulatory importance of consent and storage documentation under the Human Fertilisation & Embryology Authority (HFEA) Code of Practice. We are a supportive and caring multi-disciplinary team and encourage our staff to develop both personally and professionally. This is an exciting and challenging role in which the post holder would have an opportunity to make a direct positive impact on patient experience within the Trust. We encourage applicants to use the supporting information section of the application form to demonstrate they meet the person specification, using specific examples. Main duties of the job The post holder is required to exercise analytical and judgemental skills involving the interpretation and comparison of complex information from multiple sources. This includes reviewing and reconciling data from electronic systems, paper records, consent documentation, and SOPs to identify discrepancies, incomplete information, or potential non-compliance. The role includes providing task-specific training, guidance, and acting as a first point of contact for queries and escalation of issues, and supporting competency development for defined administrative processes. The postholder will exercise delegated operational oversight essential for safe and effective service delivery in a highly regulated clinical environment. The post holder will work closely with the Storage Administration Manager, Service Manager, Embryology Team, and Quality Management Team to ensure data accuracy, traceability, and compliance within all storage-related administrative processes. General responsibilities Direct line management of administrative staff Supporting the Service Manager Leading on training and development of other HR-related queries i.e. PDRs, compliance Reporting and managing performance, annual leave, and sickness Participation in service improvement, review and update SOP/process guides where appropriate About us Evelina London is part of Guy's and St Thomas' NHS Foundation Trust and we are responsible for providing services for women and children. With over 3,000 dedicated staff, and led by an Executive Team and Board, we have significant devolved autonomy to focus operationally and strategically upon the needs of our patients. We also benefit from being part of a large and successful NHS foundation trust, whose values we share. We have an ambitious strategic development programme, with backing from Guy's and St Thomas'. Every year, the number of women, children and young people Evelina London cares for, in hospital and in the community, continues to grow. We provide comprehensive health services from pre-conception, before birth, throughout childhood and into adult life. Evelina London is here for children, young people and women from London to South East England, and provides specialist care for families around the UK and across the world. As the only NHS Trust in London with women's and specialist children's services on one site we have unique opportunities to provide excellent, high-quality, integrated care for mothers, babies and children. Department Information The Assisted Conception Unit sees people with fertility problems who want to be able to conceive. We are a team of consultants, resident doctors, nurses, embryologists, managers and administrators. We deliver fertility treatments via the NHS and also offer private treatment options. Job responsibilities Governance, Compliance & Legal Oversight Ensure full compliance with HFEA legislation, Code of Practice, and Trust policies. Oversee storage governance for gametes, embryos, and ovarian tissue, including consent validity, extensions, expiry, discard, and donation processes. Maintain audit-ready systems and accurate consent documentation. Lead investigations, corrective actions, and support regulatory inspections and submissions. Operational Management Provide day-to-day leadership of the Storage Administration Team. Ensure accurate tracking of storage status, expiry timelines, and patient decisions. Maintain effective workflows, escalation pathways, and service resilience. Monitor performance, manage workload allocation, and provide timely data to senior management. Policy, Systems & Service Development Develop and implement policies, SOPs, and administrative systems. Drive process improvement, digital development, and automation. Contribute to strategic service development, audits, risk management, and complaint investigations. Manage delegated budgets and authorised signatory responsibilities. Ensure administrative services meet financial and operational targets. Lead, supervise, recruit, and develop administrative staff. Manage performance, attendance, and conduct in line with Trust policies. Promote a culture of accuracy, accountability, and continuous improvement. Data Quality, Traceability & Audit Ensure accurate, traceable storage records and documentation. Lead audits and implement improvements to prevent data or process errors. Communication & Stakeholder Engagement Oversee sensitive patient communication and manage escalated concerns. Work effectively with multidisciplinary teams and external stakeholders. Reporting & Accountability Provide regular compliance and performance reports. Escalate risks and contribute to operational and strategic decision-making. Person Specification Qualifications/Education Track record of significant continuous professional and management development including training related to leadership, governance, information management, or service improvement Educated to HNC/Equivalent Diploma/equivalent experience Degree-level qualification in management, health administration, business or related subject Significant experience of staff supervision/ staff management including recruitment/ retention /appraisal /first line disciplinary and knowledge of budget management issues Have significantly contributed to meeting operational objectives Demonstrated experience delivering accurate, high-volume administrative services in a regulated, legally sensitive or compliance-driven environment Experience of managing the delivery of an effective service Experience of consent-based administration (legal, medical, or research settings) Experience preparing for regulatory inspections or audits (HFEA, CQC, ISO, MHRA) Experience of working in a fertility or highly regulatory or HFEA-regulated service Experience developing or validating digital tools, automated workflows, or data systems Skills/ Knowledge/ Abilities Strong verbal and written communication skills, including the ability to handle sensitive or complex conversations confidently and professionally Ability to interpret, apply, and operationalise policies and regulatory frameworks (e.g., HFEA Code of Practice, consent law) Strong analytical and problem-solving skills; ability to identify risks, analyse data, and recommend improvements Ability to manage workload independently, respond to rapidly changing priorities, and maintain accuracy under pressure High level of digital literacy, including advanced use of Microsoft Office, databases, tracking systems, and digital workflow tools Financial management and analysis skills Knowledge of HFEA storage regulations, donor legislation, or assisted reproduction governance Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Guy's and St Thomas' NHS Foundation Trust Address Guy's and St Thomas' NHS Foundation Trust
Feb 06, 2026
Full time
Overview Storage Administration Manager - Go back Guy's and St Thomas' NHS Foundation Trust The closing date is 20 February 2026 An exciting opportunity has arisen for a Band 5 Cryo-Storage Manager in the Assisted Conception Unit. We are looking for an enthusiastic, hardworking individual who enjoys working in a fast-paced environment. The role requires leadership, excellent organisational skills, and the ability to problem-solve and redesign workflows in a high-volume, highly regulated environment. The post holder will work closely with the Embryology Team, Quality Manager, Head of Service, Person Responsible, and Senior Management Team to ensure the Unit maintains compliant, auditable storage records at all times. Exceptional attention to detail, reliability, and accuracy are essential, given the legal and regulatory importance of consent and storage documentation under the Human Fertilisation & Embryology Authority (HFEA) Code of Practice. We are a supportive and caring multi-disciplinary team and encourage our staff to develop both personally and professionally. This is an exciting and challenging role in which the post holder would have an opportunity to make a direct positive impact on patient experience within the Trust. We encourage applicants to use the supporting information section of the application form to demonstrate they meet the person specification, using specific examples. Main duties of the job The post holder is required to exercise analytical and judgemental skills involving the interpretation and comparison of complex information from multiple sources. This includes reviewing and reconciling data from electronic systems, paper records, consent documentation, and SOPs to identify discrepancies, incomplete information, or potential non-compliance. The role includes providing task-specific training, guidance, and acting as a first point of contact for queries and escalation of issues, and supporting competency development for defined administrative processes. The postholder will exercise delegated operational oversight essential for safe and effective service delivery in a highly regulated clinical environment. The post holder will work closely with the Storage Administration Manager, Service Manager, Embryology Team, and Quality Management Team to ensure data accuracy, traceability, and compliance within all storage-related administrative processes. General responsibilities Direct line management of administrative staff Supporting the Service Manager Leading on training and development of other HR-related queries i.e. PDRs, compliance Reporting and managing performance, annual leave, and sickness Participation in service improvement, review and update SOP/process guides where appropriate About us Evelina London is part of Guy's and St Thomas' NHS Foundation Trust and we are responsible for providing services for women and children. With over 3,000 dedicated staff, and led by an Executive Team and Board, we have significant devolved autonomy to focus operationally and strategically upon the needs of our patients. We also benefit from being part of a large and successful NHS foundation trust, whose values we share. We have an ambitious strategic development programme, with backing from Guy's and St Thomas'. Every year, the number of women, children and young people Evelina London cares for, in hospital and in the community, continues to grow. We provide comprehensive health services from pre-conception, before birth, throughout childhood and into adult life. Evelina London is here for children, young people and women from London to South East England, and provides specialist care for families around the UK and across the world. As the only NHS Trust in London with women's and specialist children's services on one site we have unique opportunities to provide excellent, high-quality, integrated care for mothers, babies and children. Department Information The Assisted Conception Unit sees people with fertility problems who want to be able to conceive. We are a team of consultants, resident doctors, nurses, embryologists, managers and administrators. We deliver fertility treatments via the NHS and also offer private treatment options. Job responsibilities Governance, Compliance & Legal Oversight Ensure full compliance with HFEA legislation, Code of Practice, and Trust policies. Oversee storage governance for gametes, embryos, and ovarian tissue, including consent validity, extensions, expiry, discard, and donation processes. Maintain audit-ready systems and accurate consent documentation. Lead investigations, corrective actions, and support regulatory inspections and submissions. Operational Management Provide day-to-day leadership of the Storage Administration Team. Ensure accurate tracking of storage status, expiry timelines, and patient decisions. Maintain effective workflows, escalation pathways, and service resilience. Monitor performance, manage workload allocation, and provide timely data to senior management. Policy, Systems & Service Development Develop and implement policies, SOPs, and administrative systems. Drive process improvement, digital development, and automation. Contribute to strategic service development, audits, risk management, and complaint investigations. Manage delegated budgets and authorised signatory responsibilities. Ensure administrative services meet financial and operational targets. Lead, supervise, recruit, and develop administrative staff. Manage performance, attendance, and conduct in line with Trust policies. Promote a culture of accuracy, accountability, and continuous improvement. Data Quality, Traceability & Audit Ensure accurate, traceable storage records and documentation. Lead audits and implement improvements to prevent data or process errors. Communication & Stakeholder Engagement Oversee sensitive patient communication and manage escalated concerns. Work effectively with multidisciplinary teams and external stakeholders. Reporting & Accountability Provide regular compliance and performance reports. Escalate risks and contribute to operational and strategic decision-making. Person Specification Qualifications/Education Track record of significant continuous professional and management development including training related to leadership, governance, information management, or service improvement Educated to HNC/Equivalent Diploma/equivalent experience Degree-level qualification in management, health administration, business or related subject Significant experience of staff supervision/ staff management including recruitment/ retention /appraisal /first line disciplinary and knowledge of budget management issues Have significantly contributed to meeting operational objectives Demonstrated experience delivering accurate, high-volume administrative services in a regulated, legally sensitive or compliance-driven environment Experience of managing the delivery of an effective service Experience of consent-based administration (legal, medical, or research settings) Experience preparing for regulatory inspections or audits (HFEA, CQC, ISO, MHRA) Experience of working in a fertility or highly regulatory or HFEA-regulated service Experience developing or validating digital tools, automated workflows, or data systems Skills/ Knowledge/ Abilities Strong verbal and written communication skills, including the ability to handle sensitive or complex conversations confidently and professionally Ability to interpret, apply, and operationalise policies and regulatory frameworks (e.g., HFEA Code of Practice, consent law) Strong analytical and problem-solving skills; ability to identify risks, analyse data, and recommend improvements Ability to manage workload independently, respond to rapidly changing priorities, and maintain accuracy under pressure High level of digital literacy, including advanced use of Microsoft Office, databases, tracking systems, and digital workflow tools Financial management and analysis skills Knowledge of HFEA storage regulations, donor legislation, or assisted reproduction governance Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Guy's and St Thomas' NHS Foundation Trust Address Guy's and St Thomas' NHS Foundation Trust
A well-established car dealership in Stoke on Trent is looking for a full-time sales administrator to join their team. The successful candidate will be supporting the wider sales department to ensure accurate recording and processing of customer vehicle transactions Job Description: Coordinating the ordering of new vehicles to correct specifications Managing used vehicle processes Preparing and processing invoices for new and used vehicle sales Maintaining accurate and compliant sales documentation in line with company and manufacturer requirements Overseeing all customer transaction documentation from initial order to final delivery Maintaining and updating internal systems, databases, and spreadsheets Managing accurate vehicle stock control, including funding records Updating customers in the Dealer Management System (DMS) Raising tickets for internal preparation work and accessory fitments Auditing files and escalating discrepancies to Accounts and Sales Management Tracking and reporting monthly new vehicle sales figures Ensuring timely removal of sold vehicles from stock systems Managing sold orders not held in stock Handling outbound vehicle transfers, ensuring compliance with documentation, stock updates, and payment processes Verifying incoming vehicle deliveries against orders and updating stock records accordingly Applying practical knowledge of AFRL and vehicle taxation procedures Candidate Requirements: Proven Motor Trade experience (essential) At least two years' experience in a Sales Administration role Highly organised, with strong time-management and prioritisation skills Flexible and proactive Exceptional attention to detail Strong computer literacy and system skills Excellent customer service and communication skills, both written and verbal Full, valid UK Driving Licence This role is commutable from: Stoke on Trent, Keele, Newcastle under Lyme, Crewe, Congleton, Eccleshall, Stone and surrounding areas This role would suit candidates with the following experience: Vehicle Sales Administrator, Sales Administrator, Car Sales Administrator Hours: Monday Friday, 8:30 am 5:30 pm Salary: £27,000- £32,000 Per Annum Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
Feb 05, 2026
Full time
A well-established car dealership in Stoke on Trent is looking for a full-time sales administrator to join their team. The successful candidate will be supporting the wider sales department to ensure accurate recording and processing of customer vehicle transactions Job Description: Coordinating the ordering of new vehicles to correct specifications Managing used vehicle processes Preparing and processing invoices for new and used vehicle sales Maintaining accurate and compliant sales documentation in line with company and manufacturer requirements Overseeing all customer transaction documentation from initial order to final delivery Maintaining and updating internal systems, databases, and spreadsheets Managing accurate vehicle stock control, including funding records Updating customers in the Dealer Management System (DMS) Raising tickets for internal preparation work and accessory fitments Auditing files and escalating discrepancies to Accounts and Sales Management Tracking and reporting monthly new vehicle sales figures Ensuring timely removal of sold vehicles from stock systems Managing sold orders not held in stock Handling outbound vehicle transfers, ensuring compliance with documentation, stock updates, and payment processes Verifying incoming vehicle deliveries against orders and updating stock records accordingly Applying practical knowledge of AFRL and vehicle taxation procedures Candidate Requirements: Proven Motor Trade experience (essential) At least two years' experience in a Sales Administration role Highly organised, with strong time-management and prioritisation skills Flexible and proactive Exceptional attention to detail Strong computer literacy and system skills Excellent customer service and communication skills, both written and verbal Full, valid UK Driving Licence This role is commutable from: Stoke on Trent, Keele, Newcastle under Lyme, Crewe, Congleton, Eccleshall, Stone and surrounding areas This role would suit candidates with the following experience: Vehicle Sales Administrator, Sales Administrator, Car Sales Administrator Hours: Monday Friday, 8:30 am 5:30 pm Salary: £27,000- £32,000 Per Annum Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
A well-established furniture company, centrally located in the Medway towns, are seeking a proactive Customer Service & Sales Administrator on a temporary basis. There may be permanent opportunities for the right candidate. Duties will include: Processing sales orders efficiently and accurately Supporting sales and customer service teams in meeting key performance targets Managing customer web portals and ensuring orders are delivered in full and on time Handling service requests, returns, and credit requests with professionalism Responding to telephone and email enquiries promptly and courteously Inputting data accurately into relevant systems and databases Coordinating inspections and liaising with third-party companies (where required) Following company procedures and processes to maintain quality and compliance Hours of work are Monday to Thursday, 8.30am - 5.00pm (1-hour unpaid lunch), and Friday, 8.30am - 4.30pm (30-minute unpaid lunch). If you're motivated, conscientious, and enjoy delivering excellent customer service, please apply today!
Feb 05, 2026
Seasonal
A well-established furniture company, centrally located in the Medway towns, are seeking a proactive Customer Service & Sales Administrator on a temporary basis. There may be permanent opportunities for the right candidate. Duties will include: Processing sales orders efficiently and accurately Supporting sales and customer service teams in meeting key performance targets Managing customer web portals and ensuring orders are delivered in full and on time Handling service requests, returns, and credit requests with professionalism Responding to telephone and email enquiries promptly and courteously Inputting data accurately into relevant systems and databases Coordinating inspections and liaising with third-party companies (where required) Following company procedures and processes to maintain quality and compliance Hours of work are Monday to Thursday, 8.30am - 5.00pm (1-hour unpaid lunch), and Friday, 8.30am - 4.30pm (30-minute unpaid lunch). If you're motivated, conscientious, and enjoy delivering excellent customer service, please apply today!
