HR and Office Administrator HR & Office Administrator support within the HR Department and also provide some support to the wider office operations. Varied role and will suit someone who likes to a people-focussed role as well as helping to ensure the smooth running of the office. City Based Hybrid working - 4 days in the office / 1-day wfh Twelve-month contract to begin with Main duties: Maintain and update all employee records, ensuring all information and data is accurate and in line with GDPR and all data protection policies. Carry out regular audits of HR data to ensure all compliance is adhered to. Support HR with the day-to-day admin tasks such as preparing letters, contracts, and documentation. Coordinate recruitment activity - scheduling interviews and liaising with candidates and agencies. Ensuring candidates receive a positive experience throughout the process. Posting job adverts on relevant platforms. Preparing interview packs and supporting hiring managers throughout the process. Managing onboarding for new joiners including offer paperwork, inductions, setting up IT, building access and ensuring a smooth settling in period. Offboarding administration for leavers, including exit interview and recovery of company property. Support with the smooth running of the office, managing supplies, liaising with facilities providers and general office enquiries. Providing reception cover during absence. Help coordinate meeting room bookings, help with internal events such as company meetings and parties. The ideal candidate: Previous relevant HR and office admin experience within a professional environment - around 3-5 years. Excellent IT skills along with HR database experience such as HRIS. Highly organised with the ability prioritise workload and manage multiple tasks at any one time. Excellent communication skills both written and verbal and enjoy working in a people orientated support role. Able to handle highly confidential information. Friendly and professional with a real interest in the HR function. Familiar with AI platforms. Red Anchor Recruitment is an equal opportunities agency
Mar 18, 2026
Contractor
HR and Office Administrator HR & Office Administrator support within the HR Department and also provide some support to the wider office operations. Varied role and will suit someone who likes to a people-focussed role as well as helping to ensure the smooth running of the office. City Based Hybrid working - 4 days in the office / 1-day wfh Twelve-month contract to begin with Main duties: Maintain and update all employee records, ensuring all information and data is accurate and in line with GDPR and all data protection policies. Carry out regular audits of HR data to ensure all compliance is adhered to. Support HR with the day-to-day admin tasks such as preparing letters, contracts, and documentation. Coordinate recruitment activity - scheduling interviews and liaising with candidates and agencies. Ensuring candidates receive a positive experience throughout the process. Posting job adverts on relevant platforms. Preparing interview packs and supporting hiring managers throughout the process. Managing onboarding for new joiners including offer paperwork, inductions, setting up IT, building access and ensuring a smooth settling in period. Offboarding administration for leavers, including exit interview and recovery of company property. Support with the smooth running of the office, managing supplies, liaising with facilities providers and general office enquiries. Providing reception cover during absence. Help coordinate meeting room bookings, help with internal events such as company meetings and parties. The ideal candidate: Previous relevant HR and office admin experience within a professional environment - around 3-5 years. Excellent IT skills along with HR database experience such as HRIS. Highly organised with the ability prioritise workload and manage multiple tasks at any one time. Excellent communication skills both written and verbal and enjoy working in a people orientated support role. Able to handle highly confidential information. Friendly and professional with a real interest in the HR function. Familiar with AI platforms. Red Anchor Recruitment is an equal opportunities agency
One of the UK's leading independent insurance brokers and employee benefits consultants has an opportunity within its expanding Group Risk team. The Healthcare & Group Risk Consultant will have responsibility for their portfolio of large corporate client schemes, whilst being accountable for maximizing retention and growth of large corporate client base. Associated responsibilities include; preparation of statements of advice-from fact find to presentation, managing databases/files to ensure compliance with local standards, planning and delivering client marketing activities, and coaching Client Service staff on generation of leads. Incumbents may provide direction and training to more junior staff. The successful Healthcare & Group Risk Consultant will be expected to deal with all aspects of Group Income Protection Insurance Schemes and Group Life Assurance schemes. You will have excellent verbal and written communication skills, a reliable working attitude and a professional client focussed approach. In return, this employer will ensure that your career is monitored, that you are developing your knowledge and skills and your hard work will be recognised and rewarded. Ashe Consulting is an Executive Search & Selection firm specialising in Financial Services Recruitment focusing primarily on the London and the South East area. Areas of expertise include Actuarial, Investments, Group Risk & Healthcare, Employee Benefits, In-House Pension Schemes, Third Party Pensions Administrators / Consultancies, Pensions Software & Systems & Pensions Payroll / Accounts.
Mar 18, 2026
Full time
One of the UK's leading independent insurance brokers and employee benefits consultants has an opportunity within its expanding Group Risk team. The Healthcare & Group Risk Consultant will have responsibility for their portfolio of large corporate client schemes, whilst being accountable for maximizing retention and growth of large corporate client base. Associated responsibilities include; preparation of statements of advice-from fact find to presentation, managing databases/files to ensure compliance with local standards, planning and delivering client marketing activities, and coaching Client Service staff on generation of leads. Incumbents may provide direction and training to more junior staff. The successful Healthcare & Group Risk Consultant will be expected to deal with all aspects of Group Income Protection Insurance Schemes and Group Life Assurance schemes. You will have excellent verbal and written communication skills, a reliable working attitude and a professional client focussed approach. In return, this employer will ensure that your career is monitored, that you are developing your knowledge and skills and your hard work will be recognised and rewarded. Ashe Consulting is an Executive Search & Selection firm specialising in Financial Services Recruitment focusing primarily on the London and the South East area. Areas of expertise include Actuarial, Investments, Group Risk & Healthcare, Employee Benefits, In-House Pension Schemes, Third Party Pensions Administrators / Consultancies, Pensions Software & Systems & Pensions Payroll / Accounts.
One of the UK's leading independent insurance brokers and employee benefits consultants has an opportunity within its expanding Group Risk team. The Healthcare & Group Risk Consultant will have responsibility for their portfolio of large corporate client schemes, whilst being accountable for maximizing retention and growth of large corporate client base. Associated responsibilities include; preparation of statements of advice-from fact find to presentation, managing databases/files to ensure compliance with local standards, planning and delivering client marketing activities, and coaching Client Service staff on generation of leads. Incumbents may provide direction and training to more junior staff. The successful Healthcare & Group Risk Consultant will be expected to deal with all aspects of Group Income Protection Insurance Schemes and Group Life Assurance schemes. You will have excellent verbal and written communication skills, a reliable working attitude and a professional client focussed approach. In return, this employer will ensure that your career is monitored, that you are developing your knowledge and skills and your hard work will be recognised and rewarded. Ashe Consulting is an Executive Search & Selection firm specialising in Financial Services Recruitment focusing primarily on the London and the South East area. Areas of expertise include Actuarial, Investments, Group Risk & Healthcare, Employee Benefits, In-House Pension Schemes, Third Party Pensions Administrators / Consultancies, Pensions Software & Systems & Pensions Payroll / Accounts.
Mar 18, 2026
Full time
One of the UK's leading independent insurance brokers and employee benefits consultants has an opportunity within its expanding Group Risk team. The Healthcare & Group Risk Consultant will have responsibility for their portfolio of large corporate client schemes, whilst being accountable for maximizing retention and growth of large corporate client base. Associated responsibilities include; preparation of statements of advice-from fact find to presentation, managing databases/files to ensure compliance with local standards, planning and delivering client marketing activities, and coaching Client Service staff on generation of leads. Incumbents may provide direction and training to more junior staff. The successful Healthcare & Group Risk Consultant will be expected to deal with all aspects of Group Income Protection Insurance Schemes and Group Life Assurance schemes. You will have excellent verbal and written communication skills, a reliable working attitude and a professional client focussed approach. In return, this employer will ensure that your career is monitored, that you are developing your knowledge and skills and your hard work will be recognised and rewarded. Ashe Consulting is an Executive Search & Selection firm specialising in Financial Services Recruitment focusing primarily on the London and the South East area. Areas of expertise include Actuarial, Investments, Group Risk & Healthcare, Employee Benefits, In-House Pension Schemes, Third Party Pensions Administrators / Consultancies, Pensions Software & Systems & Pensions Payroll / Accounts.
Part time Administrator - 3-4 days, 2 days in office while rest at home/remote. This is a great opportunity to join a small, growing financial planning firm as an Administrator. We are looking for someone who is a super-organised, all-rounder who can support with advice admin but also more broader administrative work for the team. Ideally you have some experience with Intelliflo back office system. Key responsibilities Assist with annual reviews and advice Help prepare documents prior to meetings Maintain client database and records Providing post meeting support Onboarding new clients Managing team diary and answering telepone calls General office administration duties Essential skills: • Excellent organisational skills • Good eye for detail and accuracy • Gets things done - a doer and completes the task well • Excellent IT skills and proficient in Microsoft Office products We are looking for someone with minimum 2 years experience in a similar role, working for a financial planning firm or related financial services organisation.
Mar 18, 2026
Full time
Part time Administrator - 3-4 days, 2 days in office while rest at home/remote. This is a great opportunity to join a small, growing financial planning firm as an Administrator. We are looking for someone who is a super-organised, all-rounder who can support with advice admin but also more broader administrative work for the team. Ideally you have some experience with Intelliflo back office system. Key responsibilities Assist with annual reviews and advice Help prepare documents prior to meetings Maintain client database and records Providing post meeting support Onboarding new clients Managing team diary and answering telepone calls General office administration duties Essential skills: • Excellent organisational skills • Good eye for detail and accuracy • Gets things done - a doer and completes the task well • Excellent IT skills and proficient in Microsoft Office products We are looking for someone with minimum 2 years experience in a similar role, working for a financial planning firm or related financial services organisation.
CMA CGM ABOUT US Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. YOUR ROLE The Transport Administrator plays a critical role in ensuring CMA CGM's customers receive the best possible service and experience when choosing to work with us. As a Transport Administrator, you will work directly with our customers & suppliers as well as internal colleagues across our business, to ensure any transport-related matters are handled professionally and in the most timely, accurate and cost-effective manner. KEY RESPONSBILITIES Be a trusted and reliable first point of contact for stakeholders, for any transport-related matters. Build and manage strong working relationships with Customers, suppliers and internal customers. Managing and resolving any Transport-related issues that arise, e.g. updating customers of late and/or failed transport, co-ordinating between haulier and customers to ensure service issues are resolved, and escalating issues as required to relevant stakeholders. Adopting a proactive and solutions-focused approach, monitoring delivery of transport services and identifying effective resolutions to any issues that may arise. Proactively engaging with customers, e.g. providing quotes, managing bookings, resolving any issues (e.g. invoice queries) that arise, and presenting relevant solutions that meet individual customer requirements. General transport administration, e.g. logging, monitoring and analysis of issues, bookings, costs and service levels. Working with our Transport systems and database, ensuring information and data is managed with high levels of accuracy and attention to detail. Working with customers to ensure that any charges raised are accurate and that any costs incurred are agreed and processed accordingly. KNOWLEDGE, SKILLS AND EXPERIENCE Demonstrable experience in a Customer Service and Administration based working environment, with the ability to build rapport and provide a proactive and solutions-focused service Experience within the Transport and Logistics industry would be great, but it is not essential Excellent communication skills, with demonstrable experience of building effective relationships at all levels, both internally and externally Strong Administration skills, with knowledge and experience of working with high volumes of data and information, IT Systems and bespoke software, as well as MS Office applications. A resilient approach, able to manage multiple priorities and meet tight deadlines in a fast-paced environment A natural problem solver, with the ability to identify root-cause of issues and see through to a successful resolution Strong analytical skills, with the ability to identify root-cause issues and propose solutions Flexibility in your approach, ability to respond positively and proactively to differing customer requirements Not only do we offer a competitive salary, we also offer a generous benefits package including: 25 days annual leave (plus public holidays) increasing with length of service plus additional day over Christmas period and the opportunity to buy/sell annual leave Discretionary annual bonus Enhanced pension scheme up to 15% total contribution Life assurance x4 Commitment to promoting awareness and understanding of Mental Health through our Mental Health and Wellbeing Charter Private healthcare (BUPA), BUPA Dental Plan + Healthcare Cash plan, including an Employee Assistance Programme Local and global development opportunities across 160 countries within the CMA CGM Group, including opportunities at our iconic Head Office tower in Marseille Hybrid Working Cycle to work scheme/ Season ticket loans Enhanced policies including Maternity & Paternity Employee recognition awards Considerable scope for personal and professional growth through the CMA CGM Academy CMA CGM Group is proud to define itself as a family business built on strong human values. Excellence Exemplarity Imagination Boldness CMA CGM respects, supports and values diversity in all forms. We seek to avoid discrimination and are committed to equal opportunities for all our employees. Our long-held inclusive policy improves performance, creates growth opportunities for all, aligns with our customer's values and enhances employee engagement. Join us and discover a world of opportunities! Please note that when you click "Apply", you will be transferred to the career portal. Please make a note of the Job Requisition ID number so you can locate the vacancy and progress your application. You will also be required to log in or register on the career portal to progress your application. Come along on CMA CGM's adventure!
Mar 18, 2026
Full time
CMA CGM ABOUT US Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. YOUR ROLE The Transport Administrator plays a critical role in ensuring CMA CGM's customers receive the best possible service and experience when choosing to work with us. As a Transport Administrator, you will work directly with our customers & suppliers as well as internal colleagues across our business, to ensure any transport-related matters are handled professionally and in the most timely, accurate and cost-effective manner. KEY RESPONSBILITIES Be a trusted and reliable first point of contact for stakeholders, for any transport-related matters. Build and manage strong working relationships with Customers, suppliers and internal customers. Managing and resolving any Transport-related issues that arise, e.g. updating customers of late and/or failed transport, co-ordinating between haulier and customers to ensure service issues are resolved, and escalating issues as required to relevant stakeholders. Adopting a proactive and solutions-focused approach, monitoring delivery of transport services and identifying effective resolutions to any issues that may arise. Proactively engaging with customers, e.g. providing quotes, managing bookings, resolving any issues (e.g. invoice queries) that arise, and presenting relevant solutions that meet individual customer requirements. General transport administration, e.g. logging, monitoring and analysis of issues, bookings, costs and service levels. Working with our Transport systems and database, ensuring information and data is managed with high levels of accuracy and attention to detail. Working with customers to ensure that any charges raised are accurate and that any costs incurred are agreed and processed accordingly. KNOWLEDGE, SKILLS AND EXPERIENCE Demonstrable experience in a Customer Service and Administration based working environment, with the ability to build rapport and provide a proactive and solutions-focused service Experience within the Transport and Logistics industry would be great, but it is not essential Excellent communication skills, with demonstrable experience of building effective relationships at all levels, both internally and externally Strong Administration skills, with knowledge and experience of working with high volumes of data and information, IT Systems and bespoke software, as well as MS Office applications. A resilient approach, able to manage multiple priorities and meet tight deadlines in a fast-paced environment A natural problem solver, with the ability to identify root-cause of issues and see through to a successful resolution Strong analytical skills, with the ability to identify root-cause issues and propose solutions Flexibility in your approach, ability to respond positively and proactively to differing customer requirements Not only do we offer a competitive salary, we also offer a generous benefits package including: 25 days annual leave (plus public holidays) increasing with length of service plus additional day over Christmas period and the opportunity to buy/sell annual leave Discretionary annual bonus Enhanced pension scheme up to 15% total contribution Life assurance x4 Commitment to promoting awareness and understanding of Mental Health through our Mental Health and Wellbeing Charter Private healthcare (BUPA), BUPA Dental Plan + Healthcare Cash plan, including an Employee Assistance Programme Local and global development opportunities across 160 countries within the CMA CGM Group, including opportunities at our iconic Head Office tower in Marseille Hybrid Working Cycle to work scheme/ Season ticket loans Enhanced policies including Maternity & Paternity Employee recognition awards Considerable scope for personal and professional growth through the CMA CGM Academy CMA CGM Group is proud to define itself as a family business built on strong human values. Excellence Exemplarity Imagination Boldness CMA CGM respects, supports and values diversity in all forms. We seek to avoid discrimination and are committed to equal opportunities for all our employees. Our long-held inclusive policy improves performance, creates growth opportunities for all, aligns with our customer's values and enhances employee engagement. Join us and discover a world of opportunities! Please note that when you click "Apply", you will be transferred to the career portal. Please make a note of the Job Requisition ID number so you can locate the vacancy and progress your application. You will also be required to log in or register on the career portal to progress your application. Come along on CMA CGM's adventure!
Job Opportunity: Office Administrator / Client Account Administrator Location: Welham Green (with occasional travel) Employment: Full-time, On-site Hiring: Junior & Senior positions available About the Role We're growing our team and looking for enthusiastic Junior and Senior Office Administrators / Client Account Administrators to support our busy operations.This is a hands-on, in-person position offering variety, responsibility, and room to grow. If you're organised, proactive and good with people this could be the perfect role for you! Key Responsibilities Administration & Customer Support Respond to emails and handle customer queries Answer phone calls regarding delivery questions or booking slots Convert CSV (Excel) files into delivery notes Maintain and update Google Sheet delivery trackers Send weekly outstanding balance reminders Follow up with customers to secure delivery bookings Support client email inboxes during busy periods Logistics & Warehouse Coordination Carry out weekly warehouse stock takes Report road or delivery issues to clients Track customers incurring storage fees and update billing Enter goods received using PO numbers on client systems Check Goods-to-Deliver lists and print Delivery Notes/Sales Orders Close off completed deliveries on client databases Additional Tasks Call retail clients to arrange delivery bookings Help team members with updates, scheduling training, sending SMS time slots Provide Saturday office cover on a rota during peak times ? Skills & Experience Essential Strong written English and email communication Organised and able to prioritise well Confident telephone manner Working knowledge of Word, Excel & Outlook Willingness to learn new systems (training provided) Desirable Prior admin, office support, or PA experience Exposure to logistics or customer service (especially for Senior roles) Role Requirements Fully on-site Hours approx 8am-5pm or 9am-6pm , Mon-Fri (paid lunch break included) Occasional Saturday rota during busy periods Flexibility around annual leave (school holidays may require coordination) Main office: Welham Green , with occasional local site visits Own car beneficial but not essential office is opposite Welham Green Station What We Offer Competitive salary (based on Junior vs Senior level) 28 days paid annual leave including bank holidays ? Supportive, friendly team environment Clear development and progression opportunities Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 18, 2026
Full time
Job Opportunity: Office Administrator / Client Account Administrator Location: Welham Green (with occasional travel) Employment: Full-time, On-site Hiring: Junior & Senior positions available About the Role We're growing our team and looking for enthusiastic Junior and Senior Office Administrators / Client Account Administrators to support our busy operations.This is a hands-on, in-person position offering variety, responsibility, and room to grow. If you're organised, proactive and good with people this could be the perfect role for you! Key Responsibilities Administration & Customer Support Respond to emails and handle customer queries Answer phone calls regarding delivery questions or booking slots Convert CSV (Excel) files into delivery notes Maintain and update Google Sheet delivery trackers Send weekly outstanding balance reminders Follow up with customers to secure delivery bookings Support client email inboxes during busy periods Logistics & Warehouse Coordination Carry out weekly warehouse stock takes Report road or delivery issues to clients Track customers incurring storage fees and update billing Enter goods received using PO numbers on client systems Check Goods-to-Deliver lists and print Delivery Notes/Sales Orders Close off completed deliveries on client databases Additional Tasks Call retail clients to arrange delivery bookings Help team members with updates, scheduling training, sending SMS time slots Provide Saturday office cover on a rota during peak times ? Skills & Experience Essential Strong written English and email communication Organised and able to prioritise well Confident telephone manner Working knowledge of Word, Excel & Outlook Willingness to learn new systems (training provided) Desirable Prior admin, office support, or PA experience Exposure to logistics or customer service (especially for Senior roles) Role Requirements Fully on-site Hours approx 8am-5pm or 9am-6pm , Mon-Fri (paid lunch break included) Occasional Saturday rota during busy periods Flexibility around annual leave (school holidays may require coordination) Main office: Welham Green , with occasional local site visits Own car beneficial but not essential office is opposite Welham Green Station What We Offer Competitive salary (based on Junior vs Senior level) 28 days paid annual leave including bank holidays ? Supportive, friendly team environment Clear development and progression opportunities Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The British Heart Foundation (BHF) is fully committed to ensuring the safety and wellbeing of its staff, volunteers, contractors and customers. We are looking for an excellent administrator to contribute towards an effective Health & Safety team. As a Health & Safety Administrator, you ll play a pivotal role in dealing with the day-to-day administration of the BHF's online incident/accident reporting system (Alcumus) and ensure that all case workflows are escalated when necessary and followed through to completion. You'll be the team s first point of contact answering health and safety enquiries whilst also supporting the wider health and safety team on other administrative projects as and when required. You'll also be responsible for ensuring that the Health & Safety Teams Safety Management System is maintained and updated where necessary. About you We are looking for a well-organised administrator with strong communication skills and high competency in MS Office. To excel in this role, you will: Be skilled in using databases or case management systems to track work. Demonstrate experience in gathering information, following up on actions, keeping documentation up-to-date, and using data for reporting. Have experience in a fast-paced, dynamic team with changing priorities, working both independently and as part of a team, confidently escalating concerns when needed. Become a process expert, ensuring best practices are adhered to. Have excellent written and verbal communication skills to engage all stakeholders professionally and promptly. Be highly organised with great time management. Have experience supporting projects and initiatives, collaborating with your team and the wider organisation Knowledge of health and safety legislation and the retail sector is highly desirable. Belonging at BHF We are committed to fostering a workplace where everyone feels valued and supported. Embracing different perspectives and backgrounds strengthens our organisation and empowers us to make a real difference together. To hear from our people, check out Belonging at BHF . Working arrangements Please note this is a fixed term contract for 18 months. This is a home-based role, with occasional travel to our sites across the UK. There will also be a requirement to travel to BHF offices where necessary for team events and meetings. Benefits and development At BHF, we offer a comprehensive range of benefits designed to support our colleagues wellbeing and professional growth. To find out more about our benefits you can download the Benefits document at the bottom of this page or check out our Benefits and Development pages. Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage. Interview process The interview process will consist of two stages. The first stage will be a one way video interview. Successful candidates at this stage will be invited to a panel interview via MS Teams. How to apply It s quick and easy to apply for a role at the BHF. Just click on the apply button below. All you ll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role s criteria. Our recruitment processes are fair, accessible, and inclusive. BHF use anonymous CV software as part of the application journey. Should you need any adjustments to the recruitment process, at either application or interview, please contact us.
Mar 18, 2026
Full time
The British Heart Foundation (BHF) is fully committed to ensuring the safety and wellbeing of its staff, volunteers, contractors and customers. We are looking for an excellent administrator to contribute towards an effective Health & Safety team. As a Health & Safety Administrator, you ll play a pivotal role in dealing with the day-to-day administration of the BHF's online incident/accident reporting system (Alcumus) and ensure that all case workflows are escalated when necessary and followed through to completion. You'll be the team s first point of contact answering health and safety enquiries whilst also supporting the wider health and safety team on other administrative projects as and when required. You'll also be responsible for ensuring that the Health & Safety Teams Safety Management System is maintained and updated where necessary. About you We are looking for a well-organised administrator with strong communication skills and high competency in MS Office. To excel in this role, you will: Be skilled in using databases or case management systems to track work. Demonstrate experience in gathering information, following up on actions, keeping documentation up-to-date, and using data for reporting. Have experience in a fast-paced, dynamic team with changing priorities, working both independently and as part of a team, confidently escalating concerns when needed. Become a process expert, ensuring best practices are adhered to. Have excellent written and verbal communication skills to engage all stakeholders professionally and promptly. Be highly organised with great time management. Have experience supporting projects and initiatives, collaborating with your team and the wider organisation Knowledge of health and safety legislation and the retail sector is highly desirable. Belonging at BHF We are committed to fostering a workplace where everyone feels valued and supported. Embracing different perspectives and backgrounds strengthens our organisation and empowers us to make a real difference together. To hear from our people, check out Belonging at BHF . Working arrangements Please note this is a fixed term contract for 18 months. This is a home-based role, with occasional travel to our sites across the UK. There will also be a requirement to travel to BHF offices where necessary for team events and meetings. Benefits and development At BHF, we offer a comprehensive range of benefits designed to support our colleagues wellbeing and professional growth. To find out more about our benefits you can download the Benefits document at the bottom of this page or check out our Benefits and Development pages. Need more help balancing your work and home life? Talk to us about what flexibility is available at the application or interview stage. Interview process The interview process will consist of two stages. The first stage will be a one way video interview. Successful candidates at this stage will be invited to a panel interview via MS Teams. How to apply It s quick and easy to apply for a role at the BHF. Just click on the apply button below. All you ll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role s criteria. Our recruitment processes are fair, accessible, and inclusive. BHF use anonymous CV software as part of the application journey. Should you need any adjustments to the recruitment process, at either application or interview, please contact us.
Your new company An excellent opportunity has arisen within a highly reputable firm of IFAs. The company is an expanding Financial Advisory business working out of prestigious offices, offering excellent working conditions and a highly supportive team culture. Your new role A vibrant, interesting and busy role providing administrative support to financial planners, key responsibilities include assisting advisers to prepare for client meetings and client reviews, preparing pre-meeting documentation, processing new business applications, creating valuations and illustrations, chasing Letters of Authority, liaising with product providers and third parties, preparing valuation reports, managing the client database. What you'll need to succeed You must have previous experience working for a financial advisory company / financial planning firm and understand how the industry works. Applicants from a pensions consultancy or product provider will also be considered. You will be keen to work within a growing Financial Planning business, have first-class communication skills and the ability to liaise with High Net Worth individuals. You will also be a self-motivated and meticulous individual, someone who enjoys working as part of a team with a positive "can do" attitude. What you'll get in return In addition to a highly competitive salary and benefits package which includes, pension, death-in-service, group private medical cover and the option to buy additional holidays, this is an excellent opportunity to join a very good company which invests significantly in its staff and has a policy of promoting from within. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Mar 18, 2026
Full time
Your new company An excellent opportunity has arisen within a highly reputable firm of IFAs. The company is an expanding Financial Advisory business working out of prestigious offices, offering excellent working conditions and a highly supportive team culture. Your new role A vibrant, interesting and busy role providing administrative support to financial planners, key responsibilities include assisting advisers to prepare for client meetings and client reviews, preparing pre-meeting documentation, processing new business applications, creating valuations and illustrations, chasing Letters of Authority, liaising with product providers and third parties, preparing valuation reports, managing the client database. What you'll need to succeed You must have previous experience working for a financial advisory company / financial planning firm and understand how the industry works. Applicants from a pensions consultancy or product provider will also be considered. You will be keen to work within a growing Financial Planning business, have first-class communication skills and the ability to liaise with High Net Worth individuals. You will also be a self-motivated and meticulous individual, someone who enjoys working as part of a team with a positive "can do" attitude. What you'll get in return In addition to a highly competitive salary and benefits package which includes, pension, death-in-service, group private medical cover and the option to buy additional holidays, this is an excellent opportunity to join a very good company which invests significantly in its staff and has a policy of promoting from within. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Rental Administrator Finance Department West London - Chelsea Full-time 35 hours per week 09:30-17:30 An exceptional opportunity has arisen to join a highly regarded, long-established high-end real estate owner and manager with a prime London portfolio in one of the capital's most prestigious neighbourhoods. This role sits within a professional and collaborative finance team, supporting the rental and accounts function across a portfolio of luxury residential and commercial assets. Duties: As Rental Administrator, you will provide day-to-day support to the senior rental administrators and wider finance team, ensuring the smooth and accurate administration of rental income and property data. This is a detail-driven role requiring strong organisational skills, financial awareness, and confidence in liaising with managing agents and tenants.Maintaining and updating the property management database, including: Setting up and maintaining lease and tenancy agreements Managing tenant ledgers Posting cashbook entries Issuing rent demands and ad hoc charges Liaising with managing agents across multiple portfolios, building and maintaining professional working relationships Supporting rent reviews, assignments, licences to alter, break clauses and related lease events Monitoring the accounts inbox and responding to tenant queries in a professional and timely manner Assisting with credit control and following up on outstanding balances Producing ad hoc Excel-based financial and property reports We are seeking a highly organised and numerate individual with previous experience in property finance or rental administration within a real estate environment. You will demonstrate: Relevant finance and property experience Experience using property or accounting management systems (experience with MRI Horizon advantageous but not essential) Strong Microsoft Office skills, particularly Excel, Word and Outlook Experience in credit control and the ability to manage sensitive or challenging conversations professionally Excellent written and verbal communication skills Behaviourally, you will be: Methodical with exceptional attention to detail Comfortable working independently and managing your own workload Professional and confident when communicating with stakeholders at all levels A collaborative team player who takes pride in delivering accurate, high-quality work
Mar 18, 2026
Full time
Rental Administrator Finance Department West London - Chelsea Full-time 35 hours per week 09:30-17:30 An exceptional opportunity has arisen to join a highly regarded, long-established high-end real estate owner and manager with a prime London portfolio in one of the capital's most prestigious neighbourhoods. This role sits within a professional and collaborative finance team, supporting the rental and accounts function across a portfolio of luxury residential and commercial assets. Duties: As Rental Administrator, you will provide day-to-day support to the senior rental administrators and wider finance team, ensuring the smooth and accurate administration of rental income and property data. This is a detail-driven role requiring strong organisational skills, financial awareness, and confidence in liaising with managing agents and tenants.Maintaining and updating the property management database, including: Setting up and maintaining lease and tenancy agreements Managing tenant ledgers Posting cashbook entries Issuing rent demands and ad hoc charges Liaising with managing agents across multiple portfolios, building and maintaining professional working relationships Supporting rent reviews, assignments, licences to alter, break clauses and related lease events Monitoring the accounts inbox and responding to tenant queries in a professional and timely manner Assisting with credit control and following up on outstanding balances Producing ad hoc Excel-based financial and property reports We are seeking a highly organised and numerate individual with previous experience in property finance or rental administration within a real estate environment. You will demonstrate: Relevant finance and property experience Experience using property or accounting management systems (experience with MRI Horizon advantageous but not essential) Strong Microsoft Office skills, particularly Excel, Word and Outlook Experience in credit control and the ability to manage sensitive or challenging conversations professionally Excellent written and verbal communication skills Behaviourally, you will be: Methodical with exceptional attention to detail Comfortable working independently and managing your own workload Professional and confident when communicating with stakeholders at all levels A collaborative team player who takes pride in delivering accurate, high-quality work
12 month FTC Barchester Healthcare are looking for an experienced and dedicated Administrator to join our team and play a pivotal role within the home's management team. Providing the General Manager with the support needed to ensure the efficient running of a high quality home, this varied position encompasses managing Customer Experience elements alongside, HR, Recruitment, Payroll, Finance and the supervision of junior members of the administration team. You'll need to be a self-sufficient and professional individual who is enthusiastic and promotes a positive image when communicating with others and talking about the home, creating a positive impression. Along with strong IT skills and excellent organisation, our Administrators will need to be comfortable in giving others direction. RESPONSIBILITIES Promote a warm and welcoming environment for residents, staff and visitorsManage enquiries and showrounds of the home for prospective families, including managing the customer database appropriately to support the commercial performance and conversion of enquiries for the homeDrive the occupancy and reputation of the Care Home as part of a community engagement team Support resident and family feedback with a focus on customer care Assist with the recruitment of home staff, completing employment new starter checks and arranging inductionsPayroll preparation for home based staffProvide advice and guidance to employees on queries using the HR tools and resources availableEnsure that all personal files are stored securely Attend meetings and produce accurate notes and minutes where requiredEnsure all rotas are completeManage safe contents, petty cash, and resident fund accountsUpdate ad-hoc training, supervisions, and appraisals on staff recordsOffer guidance on staff development opportunities including signposting to Apprenticeships and qualifications NEED TO HAVE Experience in a customer facing rolePrevious involvement in HR administration and recruitment High level of attention to detail and the ability to prioritiseProficient user of Microsoft- specifically Word, Excel and OutlookCIPD qualification would be beneficial REWARDS AND BENEFITS Rewarding Excellence bonus, meaning you will be financially rewarded by up to £500 for a Good or Outstanding CQC inspectionUnlimited access to our generous refer a friend scheme, earning up to £500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need it to make a decision with confidenceConfidential and free access to counselling and legal servicesTax code review service, where we will check that you are on the right code and paying the right level of taxOption to join our monthly staff lottery alongside thousands of colleagues across the UK As the only healthcare provider to be accredited as one of the best companies to work for in the UK, Barchester are dedicated to ensuring that our team are respected and their contribution valued. If you are looking to develop your administrative career with an employer that is supportive and offers progression opportunities, Barchester is an empowering and rewarding place to be. 7766
Mar 18, 2026
Full time
12 month FTC Barchester Healthcare are looking for an experienced and dedicated Administrator to join our team and play a pivotal role within the home's management team. Providing the General Manager with the support needed to ensure the efficient running of a high quality home, this varied position encompasses managing Customer Experience elements alongside, HR, Recruitment, Payroll, Finance and the supervision of junior members of the administration team. You'll need to be a self-sufficient and professional individual who is enthusiastic and promotes a positive image when communicating with others and talking about the home, creating a positive impression. Along with strong IT skills and excellent organisation, our Administrators will need to be comfortable in giving others direction. RESPONSIBILITIES Promote a warm and welcoming environment for residents, staff and visitorsManage enquiries and showrounds of the home for prospective families, including managing the customer database appropriately to support the commercial performance and conversion of enquiries for the homeDrive the occupancy and reputation of the Care Home as part of a community engagement team Support resident and family feedback with a focus on customer care Assist with the recruitment of home staff, completing employment new starter checks and arranging inductionsPayroll preparation for home based staffProvide advice and guidance to employees on queries using the HR tools and resources availableEnsure that all personal files are stored securely Attend meetings and produce accurate notes and minutes where requiredEnsure all rotas are completeManage safe contents, petty cash, and resident fund accountsUpdate ad-hoc training, supervisions, and appraisals on staff recordsOffer guidance on staff development opportunities including signposting to Apprenticeships and qualifications NEED TO HAVE Experience in a customer facing rolePrevious involvement in HR administration and recruitment High level of attention to detail and the ability to prioritiseProficient user of Microsoft- specifically Word, Excel and OutlookCIPD qualification would be beneficial REWARDS AND BENEFITS Rewarding Excellence bonus, meaning you will be financially rewarded by up to £500 for a Good or Outstanding CQC inspectionUnlimited access to our generous refer a friend scheme, earning up to £500 per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need it to make a decision with confidenceConfidential and free access to counselling and legal servicesTax code review service, where we will check that you are on the right code and paying the right level of taxOption to join our monthly staff lottery alongside thousands of colleagues across the UK As the only healthcare provider to be accredited as one of the best companies to work for in the UK, Barchester are dedicated to ensuring that our team are respected and their contribution valued. If you are looking to develop your administrative career with an employer that is supportive and offers progression opportunities, Barchester is an empowering and rewarding place to be. 7766
Worth Recruiting - Property Industry Recruitment Job Title: SALES ADMINISTRATOR - ESTATE AGENT Location: Kentish Town, NW5 Salary: £35,000 per annum Position: Permanent - Full Time Reference: WR 82534 A Branch Sales Administrator is required in Kentish Town to support a thriving residential sales and lettings team, providing first-class administrative and customer service support in a busy office. Candidates with previous property industry experience will be considered preferentially! An experienced and organised Sales Administrator is required to join a respected independent estate agency in Kentish Town. This position is ideal for someone with a background in property administration who enjoys working in a fast-paced, customer-focused environment. You'll play a key role in supporting the sales and lettings team, ensuring that operations run efficiently and clients receive an exceptional level of service. What You'll Be Doing (Key Responsibilities): Providing administrative support to the sales and lettings team Preparing property details, letters, and documentation Managing telephone and email enquiries efficiently Updating property listings and maintaining database accuracy Liaising with clients, solicitors, and contractors Supporting the team with sales and lettings progression Assisting with marketing materials and window displays Organising appointments and maintaining office systems What We're Looking For (Skills & Experience): Previous experience in an estate agency or property administration role preferred Strong organisational and multitasking skills Excellent written and verbal communication skills Confident telephone manner and customer-focused approach Good IT and database management skills Ability to prioritise workload and meet deadlines Proactive attitude with the ability to work independently and as part of a team What's In It For You? Competitive salary up to £30,000 Supportive and professional working environment Career development and training opportunities Role variety across both sales and lettings Opportunity to work with a respected independent agency with a strong local presence Ready to take the next step in your property career? If you are interested in this Sales Administrator role, please contact the Property Recruitment Team at Worth Recruiting today, quoting reference: WR 82534 . About Your Application: Response Time: We receive a great many applications and respond as quickly as possible. If you have not heard from us within 48 working hours, please assume that on this occasion your application has not been successful. Data Protection: Worth Recruiting is acting as a recruitment agency in relation to this position. By submitting your application, you consent to Worth Recruiting processing and storing your data for the purposes of your job search. For more information, please see our privacy policy on our website. Confidentiality: All communications with Worth Recruiting are completely confidential. We will always need to speak with you before we are able to submit your CV to our client. Please Note: This vacancy summary is intended as a general guide only and should NOT be used as a definitive job description. Our job advert, including details of salary, working hours or location may change without notice and in any case, are likely be highly influenced by the skills, qualifications, previous experience, attitude, ability and personal requirements of the candidate. About Worth Recruiting: Worth Recruiting provides a bespoke recruitment service to the Property Industry offering roles in Estate Agency, Lettings, Commercial Property, Surveying, Property Management, Financial Services, and Prop Tech . Find out more at: worthrecruiting.me. Job Reference: WR 82534 - Sales Administrator
Mar 18, 2026
Full time
Worth Recruiting - Property Industry Recruitment Job Title: SALES ADMINISTRATOR - ESTATE AGENT Location: Kentish Town, NW5 Salary: £35,000 per annum Position: Permanent - Full Time Reference: WR 82534 A Branch Sales Administrator is required in Kentish Town to support a thriving residential sales and lettings team, providing first-class administrative and customer service support in a busy office. Candidates with previous property industry experience will be considered preferentially! An experienced and organised Sales Administrator is required to join a respected independent estate agency in Kentish Town. This position is ideal for someone with a background in property administration who enjoys working in a fast-paced, customer-focused environment. You'll play a key role in supporting the sales and lettings team, ensuring that operations run efficiently and clients receive an exceptional level of service. What You'll Be Doing (Key Responsibilities): Providing administrative support to the sales and lettings team Preparing property details, letters, and documentation Managing telephone and email enquiries efficiently Updating property listings and maintaining database accuracy Liaising with clients, solicitors, and contractors Supporting the team with sales and lettings progression Assisting with marketing materials and window displays Organising appointments and maintaining office systems What We're Looking For (Skills & Experience): Previous experience in an estate agency or property administration role preferred Strong organisational and multitasking skills Excellent written and verbal communication skills Confident telephone manner and customer-focused approach Good IT and database management skills Ability to prioritise workload and meet deadlines Proactive attitude with the ability to work independently and as part of a team What's In It For You? Competitive salary up to £30,000 Supportive and professional working environment Career development and training opportunities Role variety across both sales and lettings Opportunity to work with a respected independent agency with a strong local presence Ready to take the next step in your property career? If you are interested in this Sales Administrator role, please contact the Property Recruitment Team at Worth Recruiting today, quoting reference: WR 82534 . About Your Application: Response Time: We receive a great many applications and respond as quickly as possible. If you have not heard from us within 48 working hours, please assume that on this occasion your application has not been successful. Data Protection: Worth Recruiting is acting as a recruitment agency in relation to this position. By submitting your application, you consent to Worth Recruiting processing and storing your data for the purposes of your job search. For more information, please see our privacy policy on our website. Confidentiality: All communications with Worth Recruiting are completely confidential. We will always need to speak with you before we are able to submit your CV to our client. Please Note: This vacancy summary is intended as a general guide only and should NOT be used as a definitive job description. Our job advert, including details of salary, working hours or location may change without notice and in any case, are likely be highly influenced by the skills, qualifications, previous experience, attitude, ability and personal requirements of the candidate. About Worth Recruiting: Worth Recruiting provides a bespoke recruitment service to the Property Industry offering roles in Estate Agency, Lettings, Commercial Property, Surveying, Property Management, Financial Services, and Prop Tech . Find out more at: worthrecruiting.me. Job Reference: WR 82534 - Sales Administrator
Salary: Between £16.44 - £19.18 per hour (dependent on experience) Contract: Full-time, up to the end of July 2026 Location: Central London 2-days per week, remainder remote We re delighted to be partnering with a world leading higher education institution to recruit a Principal Giving Coordinator . This is a fantastic opportunity for a highly organised, proactive administrator who enjoys supporting complex projects, building strong relationships, and working within a mission-driven fundraising environment. As part of a high-performing philanthropy team, you ll play a vital role in supporting the school s ambitious fundraising campaign, contributing to activity that underpins scholarships, research, innovation and the wider student experience. This is a varied and fast-paced role, ideal for someone who is detail-focused, confident managing multiple priorities, and comfortable collaborating with senior stakeholders. Key responsibilities for this role include: Delivery & Support Providing comprehensive administrative support across the Principal Giving team. Coordinating complex diaries, overseas travel itineraries and expense processing. Supporting the creation of high-quality fundraising materials, presentations, data reports and briefing documents. Ensuring documents and prospect strategy information remain accurate, organised and up to date. Planning internal meetings, including agendas, logistics, minute taking and action tracking. Processing invoices, expenses and financial data to support budget tracking. Providing administrative support for donor care and stewardship. Analysis & Reporting Working with data colleagues to ensure donor activity and gifts are accurately recorded in the CRM system. Maintaining clean, accurate records for key alumni and prospects. Supporting income tracking and reporting requirements. Customer Relations Acting as a first point of contact for the Principal Giving team, responding to queries and escalating where needed. Preparing polished correspondence such as letters, invitations and proof read materials. Providing occasional support to colleagues across the wider Advancement team. Event Support Supporting the administration of cultivation events in the UK and internationally. Working with colleagues across the school on key annual events and milestone moments. Process Improvement Identifying opportunities to enhance processes and systems within the team to improve efficiency. To be considered for this position, you should bring: Strong communication and interpersonal skills, with confidence engaging a wide range of stakeholders. Excellent organisational skills, attention to detail and the ability to manage multiple priorities in a fast paced setting. Proficiency with Microsoft Office and experience using databases; CRM experience (such as Raiser s Edge) is desirable. A proactive, collaborative attitude and the ability to work effectively both independently and as part of a team. Experience working in a customer-focused environment. If you re excited by the opportunity to support high-level fundraising activity that directly contributes to transformational impact, we d love to hear from you. Please apply below and submit your CV in Word format. As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.
Mar 18, 2026
Full time
Salary: Between £16.44 - £19.18 per hour (dependent on experience) Contract: Full-time, up to the end of July 2026 Location: Central London 2-days per week, remainder remote We re delighted to be partnering with a world leading higher education institution to recruit a Principal Giving Coordinator . This is a fantastic opportunity for a highly organised, proactive administrator who enjoys supporting complex projects, building strong relationships, and working within a mission-driven fundraising environment. As part of a high-performing philanthropy team, you ll play a vital role in supporting the school s ambitious fundraising campaign, contributing to activity that underpins scholarships, research, innovation and the wider student experience. This is a varied and fast-paced role, ideal for someone who is detail-focused, confident managing multiple priorities, and comfortable collaborating with senior stakeholders. Key responsibilities for this role include: Delivery & Support Providing comprehensive administrative support across the Principal Giving team. Coordinating complex diaries, overseas travel itineraries and expense processing. Supporting the creation of high-quality fundraising materials, presentations, data reports and briefing documents. Ensuring documents and prospect strategy information remain accurate, organised and up to date. Planning internal meetings, including agendas, logistics, minute taking and action tracking. Processing invoices, expenses and financial data to support budget tracking. Providing administrative support for donor care and stewardship. Analysis & Reporting Working with data colleagues to ensure donor activity and gifts are accurately recorded in the CRM system. Maintaining clean, accurate records for key alumni and prospects. Supporting income tracking and reporting requirements. Customer Relations Acting as a first point of contact for the Principal Giving team, responding to queries and escalating where needed. Preparing polished correspondence such as letters, invitations and proof read materials. Providing occasional support to colleagues across the wider Advancement team. Event Support Supporting the administration of cultivation events in the UK and internationally. Working with colleagues across the school on key annual events and milestone moments. Process Improvement Identifying opportunities to enhance processes and systems within the team to improve efficiency. To be considered for this position, you should bring: Strong communication and interpersonal skills, with confidence engaging a wide range of stakeholders. Excellent organisational skills, attention to detail and the ability to manage multiple priorities in a fast paced setting. Proficiency with Microsoft Office and experience using databases; CRM experience (such as Raiser s Edge) is desirable. A proactive, collaborative attitude and the ability to work effectively both independently and as part of a team. Experience working in a customer-focused environment. If you re excited by the opportunity to support high-level fundraising activity that directly contributes to transformational impact, we d love to hear from you. Please apply below and submit your CV in Word format. As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.
There's plenty about Topps Tiles that might surprise you. Like the scale of our Support Office in Leicester. We have Finance, Marketing, Buying, Central Operations, HR, Property, Customer Service and IT all under one roof. Tight-knit teams of talented people working together and working hard to get things done and drive results. But then, would you expect anything less from an ambitious, dynamic, market-leading, multi-million-pound retail business? After delivering our 20% market share goal of "one in five" in 2023, we have launched our new goal - Mission 365 - targeting £365 million of sales PURPOSE To provide HR administration and systems support across all transactional processes from colleague recruitment to the leaver process for the HR team, colleagues and line managers. KEY ACCOUNTABILITIES Take ownership of all HR administrative tasks across the full colleague lifecycle-from onboarding to offboarding-ensuring accuracy, timely completion, and full compliance with GDPR and Right to Work legislation. Maintain and update employee records, HR databases, and internal systems, Process new starters and contract changes within the HR and Payroll system, following established Company authorisation procedures. Support the preparation, issuing, and secure filing of contracts and letters relating to colleague contractual changes. Coordinate Occupational Health referrals for new starters. Provide support through the MyView inbox, including resetting passwords, responding to rota and holiday queries, and resolving basic system issues. Manage the HR invoicing process, including raising purchase orders (POs) through Dynamics. Provide administrative support for Employee Relations cases by logging and storing documents, preparing and issuing templated letters, and handling reference requests for former colleagues. Run scheduled reports for the Payroll Team and follow up with stores where required to ensure timely actions. Maintain an up-to-date Company organisation chart. Produce monthly HR data and reports, including information on secondments, promotions, leavers, new starters, long-service colleagues, hardship loans, and the Store Manager Health Care Plan. Deliver first-line support and advice for queries received via the HR inbox and Halo ticketing system. PEOPLE Ensure a positive experience for our line managers and colleagues providing excellent service at all times, responding to all tasks in a timely and efficient manner (at least in line with agreed SLAs) Liaise positively with all internal and external stakeholders to uphold the reputation of the HR function and Topps Group Supporting the wider HR team with internal administration processes including document storage, filing, scanning and reporting in line with GDPR RISK/ PROCESS Day to day administration of HR activities in line with agreed policies, SLAs and legislative requirements Processing new starters, contract changes and leavers in line with Company authorisation procedures What we'll do for you In a culture where hard work is recognised and great results are rewarded; you can look forward to a company bonus that will give you a share of our success (up to 20% of your base salary). Then there's a, generous staff discount, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus, flexible working, free on-site parking, generous discounts on products and services and more. A lot more. We're committed to promoting talent from within too, which means you'll be well-supported to build a rewarding career with an individual development plan and lots of training on offer. Diversity, Equity and Inclusion At Topps Group we believe that diversity isn't just a box to tick. We are committed to creating an authentic 'One Topps' culture, where our colleagues feel included and supported regardless of who they are or where they are from We actively welcome applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, ages, religions, and socio-economic backgrounds. If you need any adjustments during the recruitment process, just let us know-we're here to support you. Join us in shaping a culture where inclusion is more than a policy-it's a daily practice. Think you know Topps Group? Think again. There's plenty about Topps Group that might surprise you. Like the fact that you don't need to be a DIY or tile expert to work in one of our stores or our Leicester based Support Centre. Or the fact that that we're Britain's largest specialist tile retailer, with more than 1,600 in-store specialists providing world class customer service to homeowners and tradespeople in over 300 stores nationwide.
Mar 18, 2026
Full time
There's plenty about Topps Tiles that might surprise you. Like the scale of our Support Office in Leicester. We have Finance, Marketing, Buying, Central Operations, HR, Property, Customer Service and IT all under one roof. Tight-knit teams of talented people working together and working hard to get things done and drive results. But then, would you expect anything less from an ambitious, dynamic, market-leading, multi-million-pound retail business? After delivering our 20% market share goal of "one in five" in 2023, we have launched our new goal - Mission 365 - targeting £365 million of sales PURPOSE To provide HR administration and systems support across all transactional processes from colleague recruitment to the leaver process for the HR team, colleagues and line managers. KEY ACCOUNTABILITIES Take ownership of all HR administrative tasks across the full colleague lifecycle-from onboarding to offboarding-ensuring accuracy, timely completion, and full compliance with GDPR and Right to Work legislation. Maintain and update employee records, HR databases, and internal systems, Process new starters and contract changes within the HR and Payroll system, following established Company authorisation procedures. Support the preparation, issuing, and secure filing of contracts and letters relating to colleague contractual changes. Coordinate Occupational Health referrals for new starters. Provide support through the MyView inbox, including resetting passwords, responding to rota and holiday queries, and resolving basic system issues. Manage the HR invoicing process, including raising purchase orders (POs) through Dynamics. Provide administrative support for Employee Relations cases by logging and storing documents, preparing and issuing templated letters, and handling reference requests for former colleagues. Run scheduled reports for the Payroll Team and follow up with stores where required to ensure timely actions. Maintain an up-to-date Company organisation chart. Produce monthly HR data and reports, including information on secondments, promotions, leavers, new starters, long-service colleagues, hardship loans, and the Store Manager Health Care Plan. Deliver first-line support and advice for queries received via the HR inbox and Halo ticketing system. PEOPLE Ensure a positive experience for our line managers and colleagues providing excellent service at all times, responding to all tasks in a timely and efficient manner (at least in line with agreed SLAs) Liaise positively with all internal and external stakeholders to uphold the reputation of the HR function and Topps Group Supporting the wider HR team with internal administration processes including document storage, filing, scanning and reporting in line with GDPR RISK/ PROCESS Day to day administration of HR activities in line with agreed policies, SLAs and legislative requirements Processing new starters, contract changes and leavers in line with Company authorisation procedures What we'll do for you In a culture where hard work is recognised and great results are rewarded; you can look forward to a company bonus that will give you a share of our success (up to 20% of your base salary). Then there's a, generous staff discount, pension and life assurance, a holiday allowance that increases with length of service and a wide range of other benefits. Plus, flexible working, free on-site parking, generous discounts on products and services and more. A lot more. We're committed to promoting talent from within too, which means you'll be well-supported to build a rewarding career with an individual development plan and lots of training on offer. Diversity, Equity and Inclusion At Topps Group we believe that diversity isn't just a box to tick. We are committed to creating an authentic 'One Topps' culture, where our colleagues feel included and supported regardless of who they are or where they are from We actively welcome applications from individuals of all races, ethnicities, genders, sexual orientations, abilities, ages, religions, and socio-economic backgrounds. If you need any adjustments during the recruitment process, just let us know-we're here to support you. Join us in shaping a culture where inclusion is more than a policy-it's a daily practice. Think you know Topps Group? Think again. There's plenty about Topps Group that might surprise you. Like the fact that you don't need to be a DIY or tile expert to work in one of our stores or our Leicester based Support Centre. Or the fact that that we're Britain's largest specialist tile retailer, with more than 1,600 in-store specialists providing world class customer service to homeowners and tradespeople in over 300 stores nationwide.
Senior IFA Administrator Bromsgrove Salary up to £30,000 Annual bonus Study support NJR Recruitment is currently working with a well-established and growing independent firm of Financial Planners based in Birmingham are. Due to continued year-on-year growth, they are now looking to appoint a Senior IFA Administrator to provide dedicated support to the Company Director. This is an excellent opportunity to join a dynamic, professional, and forward-thinking firm that genuinely values its people. You'll benefit from a competitive salary, market-leading benefits, and a clear, structured career path within a highly respected Wealth Management business. The Role You will play a key role in ensuring the smooth administration of client cases from outset to completion, supporting both the Director and wider team. Key responsibilities will include: " Setting up new clients on the internal client database " Preparing and issuing new client welcome packs " Checking Fact Finds are fully completed and compliant " Inputting Fact Find and policy details accurately " Preparing and sending authority letters for client signature " Managing AML checks and ensuring records remain up to date " Obtaining illustrations, application forms, Key Features and supporting documentation " Submitting new business to providers (online and paper-based) " Tracking new and existing business and updating relevant stakeholders " Preparing documentation for client review meetings " Updating cashflow models ahead of review meetings " Maintaining accurate workflows, activity logs, and case notes About You To be successful in this role, you will have: " Previous experience within Financial Services / Wealth Management " Strong working knowledge of Microsoft Excel, Word, and Outlook " Excellent communication and organisational skills " A proactive, can-do attitude with strong attention to detail " The ability to thrive in a fast-paced, professional environment This role would suit an ambitious individual looking for a long-term career within Wealth Management, with the opportunity to grow and develop alongside a successful firm. Reference: NJR16469
Mar 18, 2026
Full time
Senior IFA Administrator Bromsgrove Salary up to £30,000 Annual bonus Study support NJR Recruitment is currently working with a well-established and growing independent firm of Financial Planners based in Birmingham are. Due to continued year-on-year growth, they are now looking to appoint a Senior IFA Administrator to provide dedicated support to the Company Director. This is an excellent opportunity to join a dynamic, professional, and forward-thinking firm that genuinely values its people. You'll benefit from a competitive salary, market-leading benefits, and a clear, structured career path within a highly respected Wealth Management business. The Role You will play a key role in ensuring the smooth administration of client cases from outset to completion, supporting both the Director and wider team. Key responsibilities will include: " Setting up new clients on the internal client database " Preparing and issuing new client welcome packs " Checking Fact Finds are fully completed and compliant " Inputting Fact Find and policy details accurately " Preparing and sending authority letters for client signature " Managing AML checks and ensuring records remain up to date " Obtaining illustrations, application forms, Key Features and supporting documentation " Submitting new business to providers (online and paper-based) " Tracking new and existing business and updating relevant stakeholders " Preparing documentation for client review meetings " Updating cashflow models ahead of review meetings " Maintaining accurate workflows, activity logs, and case notes About You To be successful in this role, you will have: " Previous experience within Financial Services / Wealth Management " Strong working knowledge of Microsoft Excel, Word, and Outlook " Excellent communication and organisational skills " A proactive, can-do attitude with strong attention to detail " The ability to thrive in a fast-paced, professional environment This role would suit an ambitious individual looking for a long-term career within Wealth Management, with the opportunity to grow and develop alongside a successful firm. Reference: NJR16469
Pensions Administrator Location: Godalming Salary: £27,000 - £35,000 per annum Hours: Monday to Friday, 9:00am - 5:30pm About the Role An exciting opportunity has arisen for a Pensions Administrator to join a growing and supportive professional services team. This position would suit someone with previous pensions or financial services experience who is organised, detail-focused, and confident working in a fast-paced environment. Benefits Competitive salary 25 days holiday (including 3 reserved for Christmas) plus flexitime Free on-site parking 5% pension contribution (auto enrolment) Private healthcare scheme (upon successful completion of probation) 4x salary death-in-service benefit Support with professional exams, including paid study leave and coverage of exam costs and materials Key Responsibilities Preparing and processing pension scheme documentation, including scheme establishment and regulatory submissions Managing scheme reviews and ensuring documentation remains accurate and compliant Handling transfer values, tax reclaims, and investment transactions efficiently Maintaining accurate and up-to-date database records Assisting with retirement processes, including pension calculations, benefit statements, and payment of lump sums or pensions Liaising with consultants, trustees, accountants, and regulatory bodies Ensuring compliance with Inland Revenue requirements, including reporting of PSO transactions and VAT submissions Supporting consultants with investment research and obtaining quotations Providing clients with scheme updates and reminders regarding contributions and compliance Drafting and reviewing pension scheme reports, trustee documentation, and actuarial reports Responding to queries from clients and stakeholders regarding pension administration Requirements Previous experience in pensions administration or financial services (ideally within SSAS, SIPP, or occupational pensions) Strong organisational and numerical skills with excellent attention to detail Ability to manage multiple tasks and meet deadlines Strong written and verbal communication skills Proficiency in Microsoft Office, particularly Excel and Word Knowledge of pension regulations and Inland Revenue requirements (desirable)
Mar 18, 2026
Full time
Pensions Administrator Location: Godalming Salary: £27,000 - £35,000 per annum Hours: Monday to Friday, 9:00am - 5:30pm About the Role An exciting opportunity has arisen for a Pensions Administrator to join a growing and supportive professional services team. This position would suit someone with previous pensions or financial services experience who is organised, detail-focused, and confident working in a fast-paced environment. Benefits Competitive salary 25 days holiday (including 3 reserved for Christmas) plus flexitime Free on-site parking 5% pension contribution (auto enrolment) Private healthcare scheme (upon successful completion of probation) 4x salary death-in-service benefit Support with professional exams, including paid study leave and coverage of exam costs and materials Key Responsibilities Preparing and processing pension scheme documentation, including scheme establishment and regulatory submissions Managing scheme reviews and ensuring documentation remains accurate and compliant Handling transfer values, tax reclaims, and investment transactions efficiently Maintaining accurate and up-to-date database records Assisting with retirement processes, including pension calculations, benefit statements, and payment of lump sums or pensions Liaising with consultants, trustees, accountants, and regulatory bodies Ensuring compliance with Inland Revenue requirements, including reporting of PSO transactions and VAT submissions Supporting consultants with investment research and obtaining quotations Providing clients with scheme updates and reminders regarding contributions and compliance Drafting and reviewing pension scheme reports, trustee documentation, and actuarial reports Responding to queries from clients and stakeholders regarding pension administration Requirements Previous experience in pensions administration or financial services (ideally within SSAS, SIPP, or occupational pensions) Strong organisational and numerical skills with excellent attention to detail Ability to manage multiple tasks and meet deadlines Strong written and verbal communication skills Proficiency in Microsoft Office, particularly Excel and Word Knowledge of pension regulations and Inland Revenue requirements (desirable)
IFA Administrator - Pensions & Investments Horsham (Head Office) Full-time Permanent Office-Based Join a leading UK financial advice network We're recruiting an experienced IFA Administrator to join the Pensions & Investment team within a highly respected Financial Services firm in Horsham, West Sussex. The company supports financial advisers nationwide with high-quality compliance, operations and business support, and are focused on delivering excellent outcomes for clients and ensuring our advisers can offer whole-of-market solutions with confidence. This is an ideal opportunity for an organised, detail-focused administrator with pensions and investment experience who wants to join a professional, supportive, and values-led environment. The Role As an IFA Administrator, you will play a key role in supporting advisers across pension and investment business. You'll ensure cases are processed efficiently, accurately, and in line with regulatory requirements, while delivering a great service to both clients and providers. Your main responsibilities will include: Processing new pension and investment applications via provider platforms and by post Chasing providers for updates to ensure cases progress smoothly Keeping clients updated throughout each stage of their application Entering and maintaining client information on back-office systems (INVU / Intelligent Office) Uploading and managing all client documentation Issuing client correspondence including plan schedules, post-sale letters and service documents Producing ongoing service reports and support packs for adviser review meetings Ensuring adviser submissions are complete and compliant before processing Managing priorities and meeting workflow deadlines Supporting advisers and colleagues with day-to-day administrative queries Ensuring all work aligns with FCA requirements and "Client Best Interest" standards What We're Looking For Essential experience: Previous administration experience within Financial Services Strong knowledge of pensions and investments (Personal, GPP or Occupational) FA1 - Life Office Administration qualification Strong communication skills and a confident telephone manner Excellent organisational skills and ability to work to deadlines Good working knowledge of Word, Excel & database systems Understanding of industry providers, products & processes Desirable (not essential): FA2, CF1, or RO1 qualifications Experience working in an IFA, network or provider environment Previous use of Intelligent Office / INVU Who You Are Professional, customer-focused, and comfortable communicating with advisers, clients and providers Able to work independently as well as part of a busy team Methodical, organised and confident under pressure Quick to learn and open to ongoing training and development Reliable with strong attention to detail Why Join? Work for one of the UK's leading financial advice networks Supportive team culture with a strong focus on quality and development A values-driven business built on Integrity, Professionalism, Consumer Focus and Partnership Structured processes, modern systems and development opportunities Commitment to CPD and personal progression How to Apply If you have experience within IFA administration and enjoy working in a structured, professional environment where client outcomes come first, we'd love to hear from you. Click Apply Now or send your CV for immediate consideration.
Mar 17, 2026
Full time
IFA Administrator - Pensions & Investments Horsham (Head Office) Full-time Permanent Office-Based Join a leading UK financial advice network We're recruiting an experienced IFA Administrator to join the Pensions & Investment team within a highly respected Financial Services firm in Horsham, West Sussex. The company supports financial advisers nationwide with high-quality compliance, operations and business support, and are focused on delivering excellent outcomes for clients and ensuring our advisers can offer whole-of-market solutions with confidence. This is an ideal opportunity for an organised, detail-focused administrator with pensions and investment experience who wants to join a professional, supportive, and values-led environment. The Role As an IFA Administrator, you will play a key role in supporting advisers across pension and investment business. You'll ensure cases are processed efficiently, accurately, and in line with regulatory requirements, while delivering a great service to both clients and providers. Your main responsibilities will include: Processing new pension and investment applications via provider platforms and by post Chasing providers for updates to ensure cases progress smoothly Keeping clients updated throughout each stage of their application Entering and maintaining client information on back-office systems (INVU / Intelligent Office) Uploading and managing all client documentation Issuing client correspondence including plan schedules, post-sale letters and service documents Producing ongoing service reports and support packs for adviser review meetings Ensuring adviser submissions are complete and compliant before processing Managing priorities and meeting workflow deadlines Supporting advisers and colleagues with day-to-day administrative queries Ensuring all work aligns with FCA requirements and "Client Best Interest" standards What We're Looking For Essential experience: Previous administration experience within Financial Services Strong knowledge of pensions and investments (Personal, GPP or Occupational) FA1 - Life Office Administration qualification Strong communication skills and a confident telephone manner Excellent organisational skills and ability to work to deadlines Good working knowledge of Word, Excel & database systems Understanding of industry providers, products & processes Desirable (not essential): FA2, CF1, or RO1 qualifications Experience working in an IFA, network or provider environment Previous use of Intelligent Office / INVU Who You Are Professional, customer-focused, and comfortable communicating with advisers, clients and providers Able to work independently as well as part of a busy team Methodical, organised and confident under pressure Quick to learn and open to ongoing training and development Reliable with strong attention to detail Why Join? Work for one of the UK's leading financial advice networks Supportive team culture with a strong focus on quality and development A values-driven business built on Integrity, Professionalism, Consumer Focus and Partnership Structured processes, modern systems and development opportunities Commitment to CPD and personal progression How to Apply If you have experience within IFA administration and enjoy working in a structured, professional environment where client outcomes come first, we'd love to hear from you. Click Apply Now or send your CV for immediate consideration.
Pensions & Investment Administrator Horsham, West Sussex Full-Time Permanent Office-Based Are you an experienced Financial Services Administrator with strong knowledge of pensions and investments? We're recruiting for a Pensions & Investment Administrator to join a dedicated Financial Adviser Support team in Horsham, West Sussex. This is a great opportunity to join a highly respected national network where you'll play a key role in supporting advisers, delivering excellent client outcomes, and ensuring smooth end-to-end processing of pension and investment business. About the Role As a Pensions & Investment Administrator, you will provide full administrative support to advisers and colleagues, ensuring all cases are processed accurately, compliantly, and efficiently. You'll be heavily involved in day-to-day workflows, liaising with providers and clients, and helping deliver a seamless service across the network. Key Responsibilities Process pension & investment applications via provider platforms and by post Chase providers and clients to progress cases efficiently Maintain accurate client records in the back-office system Scan and upload all documentation to internal systems (INVU / Intelligent Office) Issue plan schedules, post-sale letters, and service documentation Produce ongoing service reports and meeting packs for advisers Ensure all new clients and cases meet compliance and regulatory standards Support advisers with general admin queries Prioritise workload and meet deadlines Contribute to the delivery of "Client Best Interest" outcomes at all times What We're Looking For Essential Skills & Experience Previous experience in Financial Services administration Strong understanding of pensions & investments (personal, GPP, or occupational) FA1 - Life Office Administration qualification is essential Solid knowledge of providers, products, and industry processes Good Word, Excel and database skills Excellent communication and problem-solving abilities Strong time-management and organisational skills Desirable (not essential) FA2, CF1 or RO1 qualifications Experience using Intelligent Office / INVU Additional admin experience within an IFA/network environment Who You Are Organised, accurate and confident working under pressure A strong team player with a flexible, positive approach Someone who takes pride in their work and maintains high standards Customer-focused with the ability to communicate well at all levels Proactive about personal development and ongoing training Why Join ? The firm is one of the UK's leading financial advice networks, supporting advisers across the country with compliance, finance, operations and business support. You'll be joining a business built on values of Integrity, Professionalism, Consumer Focus and Partnership, with a strong focus on quality outcomes and staff development. How to Apply If you have pensions & investment administration experience and are looking for a role where accuracy, client service and development are valued, we'd love to hear from you. Click Apply Now or send your CV for immediate consideration.
Mar 17, 2026
Full time
Pensions & Investment Administrator Horsham, West Sussex Full-Time Permanent Office-Based Are you an experienced Financial Services Administrator with strong knowledge of pensions and investments? We're recruiting for a Pensions & Investment Administrator to join a dedicated Financial Adviser Support team in Horsham, West Sussex. This is a great opportunity to join a highly respected national network where you'll play a key role in supporting advisers, delivering excellent client outcomes, and ensuring smooth end-to-end processing of pension and investment business. About the Role As a Pensions & Investment Administrator, you will provide full administrative support to advisers and colleagues, ensuring all cases are processed accurately, compliantly, and efficiently. You'll be heavily involved in day-to-day workflows, liaising with providers and clients, and helping deliver a seamless service across the network. Key Responsibilities Process pension & investment applications via provider platforms and by post Chase providers and clients to progress cases efficiently Maintain accurate client records in the back-office system Scan and upload all documentation to internal systems (INVU / Intelligent Office) Issue plan schedules, post-sale letters, and service documentation Produce ongoing service reports and meeting packs for advisers Ensure all new clients and cases meet compliance and regulatory standards Support advisers with general admin queries Prioritise workload and meet deadlines Contribute to the delivery of "Client Best Interest" outcomes at all times What We're Looking For Essential Skills & Experience Previous experience in Financial Services administration Strong understanding of pensions & investments (personal, GPP, or occupational) FA1 - Life Office Administration qualification is essential Solid knowledge of providers, products, and industry processes Good Word, Excel and database skills Excellent communication and problem-solving abilities Strong time-management and organisational skills Desirable (not essential) FA2, CF1 or RO1 qualifications Experience using Intelligent Office / INVU Additional admin experience within an IFA/network environment Who You Are Organised, accurate and confident working under pressure A strong team player with a flexible, positive approach Someone who takes pride in their work and maintains high standards Customer-focused with the ability to communicate well at all levels Proactive about personal development and ongoing training Why Join ? The firm is one of the UK's leading financial advice networks, supporting advisers across the country with compliance, finance, operations and business support. You'll be joining a business built on values of Integrity, Professionalism, Consumer Focus and Partnership, with a strong focus on quality outcomes and staff development. How to Apply If you have pensions & investment administration experience and are looking for a role where accuracy, client service and development are valued, we'd love to hear from you. Click Apply Now or send your CV for immediate consideration.
Help tackle loneliness among older people in care homes Thousands of older people living in care homes receive few or no visitors. Friends for Life Bedford exists to change that. Through our befriending and group activities, we bring companionship, connection and meaningful relationships to care home residents across Bedfordshire. We are now looking for an Administrator to ensure our volunteer services run smoothly, safely and efficiently enabling more residents to receive the support they need. About Friends for Life Bedfordshire We are a Bedford-based charity working to address the social isolation of older residents in Bedfordshire s care homes. Founded in 2007, we have grown from a small local initiative to a registered charity with c90 volunteers supporting more than 30 care homes across Bedford Borough. In the last year, over 1,100 care home residents received our services. The Role You will take ownership of the charity s core volunteer administration processes , ensuring they are efficient, accurate and fully compliant with safeguarding and data protection requirements. This is a critical operational role . Delays or inaccuracies in volunteer administration directly impact how quickly we can onboard volunteers and support care home residents. You will manage recruitment administration, DBS and compliance tracking, and key data systems, while producing reports that help the organisation understand and improve its impact. This role is suited to someone who is highly organised, comfortable working with data and systems, and confident operating in a compliance-focused environment . Key Responsibilities Volunteer Administration & Onboarding Manage the end-to-end administration of volunteer recruitment Issue registration forms, respond to enquiries and proactively follow up with applicants Obtain references and coordinate DBS checks in line with safeguarding requirements Ensure volunteers progress efficiently through the recruitment process Volunteer Induction & Compliance Arrange and administer volunteer induction ( Welcome Day ) sessions, including logistics and materials Book volunteers onto induction once all checks are complete Monitor DBS renewal dates and co-ordinate refresher checks to ensure no active volunteer is without a current DBS certificate. Data, Systems & Reporting Maintain accurate and up-to-date volunteer and service records in line with GDPR Manage and develop online forms (e.g. JotForms) to support data collection and processes Analyse data and produce regular reports to support monitoring, evaluation and funding requirements Provide reports and insights to support decision-making by the Board of Trustees General Administration Maintain records such as ID badges, training and safeguarding documentation Support communication and coordination between volunteers, care homes and staff Provide administrative support across the organisation as required Support the production and distribution of newsletters and other communications to homes and volunteers About You We are looking for someone who is organised, detail-focused and takes ownership of their work. You will likely bring: Strong administrative experience, ideally within a compliance-heavy or regulated environment Excellent attention to detail, particularly when handling sensitive or confidential data Experience managing databases and maintaining accurate records Strong IT skills, including Microsoft Excel and online systems Confidence analysing data and producing clear, accurate reports Ability to manage multiple tasks and prioritise effectively Good written communication skills A clear understanding of confidentiality, GDPR and data protection principles This role may particularly suit someone who: Wants a flexible, meaningful part-time role Enjoys structured, process-driven work with clear ownership Is confident working with data, systems and compliance requirements Thrives in a small organisation where they can take initiative and responsibility What We Offer £13.91 per hour (£13,018 per year for 18 hours a week) Employer Pension Flexible and Hybrid working A supportive and passionate team of staff, volunteers and trustees The chance to transform the lives of care home residents every single week How to Apply Please submit your CV and a short covering statement outlining how your experience aligns with the position. Selection will be via an interview. Please note that applicants must have the right to work in the UK and be able to evidence this prior to interview. Finally, the role is subject to an Enhanced DBS check .
Mar 17, 2026
Full time
Help tackle loneliness among older people in care homes Thousands of older people living in care homes receive few or no visitors. Friends for Life Bedford exists to change that. Through our befriending and group activities, we bring companionship, connection and meaningful relationships to care home residents across Bedfordshire. We are now looking for an Administrator to ensure our volunteer services run smoothly, safely and efficiently enabling more residents to receive the support they need. About Friends for Life Bedfordshire We are a Bedford-based charity working to address the social isolation of older residents in Bedfordshire s care homes. Founded in 2007, we have grown from a small local initiative to a registered charity with c90 volunteers supporting more than 30 care homes across Bedford Borough. In the last year, over 1,100 care home residents received our services. The Role You will take ownership of the charity s core volunteer administration processes , ensuring they are efficient, accurate and fully compliant with safeguarding and data protection requirements. This is a critical operational role . Delays or inaccuracies in volunteer administration directly impact how quickly we can onboard volunteers and support care home residents. You will manage recruitment administration, DBS and compliance tracking, and key data systems, while producing reports that help the organisation understand and improve its impact. This role is suited to someone who is highly organised, comfortable working with data and systems, and confident operating in a compliance-focused environment . Key Responsibilities Volunteer Administration & Onboarding Manage the end-to-end administration of volunteer recruitment Issue registration forms, respond to enquiries and proactively follow up with applicants Obtain references and coordinate DBS checks in line with safeguarding requirements Ensure volunteers progress efficiently through the recruitment process Volunteer Induction & Compliance Arrange and administer volunteer induction ( Welcome Day ) sessions, including logistics and materials Book volunteers onto induction once all checks are complete Monitor DBS renewal dates and co-ordinate refresher checks to ensure no active volunteer is without a current DBS certificate. Data, Systems & Reporting Maintain accurate and up-to-date volunteer and service records in line with GDPR Manage and develop online forms (e.g. JotForms) to support data collection and processes Analyse data and produce regular reports to support monitoring, evaluation and funding requirements Provide reports and insights to support decision-making by the Board of Trustees General Administration Maintain records such as ID badges, training and safeguarding documentation Support communication and coordination between volunteers, care homes and staff Provide administrative support across the organisation as required Support the production and distribution of newsletters and other communications to homes and volunteers About You We are looking for someone who is organised, detail-focused and takes ownership of their work. You will likely bring: Strong administrative experience, ideally within a compliance-heavy or regulated environment Excellent attention to detail, particularly when handling sensitive or confidential data Experience managing databases and maintaining accurate records Strong IT skills, including Microsoft Excel and online systems Confidence analysing data and producing clear, accurate reports Ability to manage multiple tasks and prioritise effectively Good written communication skills A clear understanding of confidentiality, GDPR and data protection principles This role may particularly suit someone who: Wants a flexible, meaningful part-time role Enjoys structured, process-driven work with clear ownership Is confident working with data, systems and compliance requirements Thrives in a small organisation where they can take initiative and responsibility What We Offer £13.91 per hour (£13,018 per year for 18 hours a week) Employer Pension Flexible and Hybrid working A supportive and passionate team of staff, volunteers and trustees The chance to transform the lives of care home residents every single week How to Apply Please submit your CV and a short covering statement outlining how your experience aligns with the position. Selection will be via an interview. Please note that applicants must have the right to work in the UK and be able to evidence this prior to interview. Finally, the role is subject to an Enhanced DBS check .
This is Alexander Faraday Limited
Chessington, Surrey
Administrator Food Industry Our client has an exciting role for a Specifications Administrator to support the various teams with administrative functions and tasks within the organisation for a 3 month contract, with view to extend. This is a hybrid role, working from the office & from home. Main Duties will include: Supporting the migration of quality contracts using Excel Review, update and maintain product specifications Conducting details reviews of food service specifications to ensure that they meet internal standards in terms of compliance and accuracy Maintain the packaging database Respond to any other technical requests and support the Change Manager on project based activities Maintain clear records and documentation Requirements: Excellent communication skills Good attention to detail Excellent IT skills including MS Office (Word & Excel) Ability to escalate issues Pro-active and excellent problem solving skills Understanding of food
Mar 17, 2026
Contractor
Administrator Food Industry Our client has an exciting role for a Specifications Administrator to support the various teams with administrative functions and tasks within the organisation for a 3 month contract, with view to extend. This is a hybrid role, working from the office & from home. Main Duties will include: Supporting the migration of quality contracts using Excel Review, update and maintain product specifications Conducting details reviews of food service specifications to ensure that they meet internal standards in terms of compliance and accuracy Maintain the packaging database Respond to any other technical requests and support the Change Manager on project based activities Maintain clear records and documentation Requirements: Excellent communication skills Good attention to detail Excellent IT skills including MS Office (Word & Excel) Ability to escalate issues Pro-active and excellent problem solving skills Understanding of food
Purpose of the role To provide both clerical and administrative support to ensure the smooth running of the firm. Specifically assisting the firms Financial Planners with day-to-day client management. Skills and knowledge required: Deal with telephone, email enquiries. Assisting with onsite meetings. Maintain filing systems/client files. Scanning and indexing documents and emails to Virtual Cabinet. Preparing meeting packs for with relevant forms for client meetings. Updating stocks of compliance forms for use, as and when required. Submitting new business, as and when required; Processing new business applications, tracking and managing new business pipeline. Setting up model portfolios. Investing funds, switching funds, setting up regular buys/sells Preparing Valuations/Review Packs, as and when required; Liaising with Product Providers via telephone, email and online portals to obtain plan information. carrying out post review rebalances of portfolios, as and when required. Maintain a client database/CRM system (Curo). Assisting Paraplanning Team, as and when required. Skills required: Good written and oral communication skills. Good methodical and organisational skills. Accurate with good attention to detail. Knowledge of the following applications/software packages: MS Office - Word, Excel, Outlook. Knowledge of Microsoft Dynamics and Virtual Cabinet preferred but not essential. This is an excellent opportunity to work closely with the directors of a small and well regarded IFA practice and have a key role in driving the business forwards.
Mar 17, 2026
Full time
Purpose of the role To provide both clerical and administrative support to ensure the smooth running of the firm. Specifically assisting the firms Financial Planners with day-to-day client management. Skills and knowledge required: Deal with telephone, email enquiries. Assisting with onsite meetings. Maintain filing systems/client files. Scanning and indexing documents and emails to Virtual Cabinet. Preparing meeting packs for with relevant forms for client meetings. Updating stocks of compliance forms for use, as and when required. Submitting new business, as and when required; Processing new business applications, tracking and managing new business pipeline. Setting up model portfolios. Investing funds, switching funds, setting up regular buys/sells Preparing Valuations/Review Packs, as and when required; Liaising with Product Providers via telephone, email and online portals to obtain plan information. carrying out post review rebalances of portfolios, as and when required. Maintain a client database/CRM system (Curo). Assisting Paraplanning Team, as and when required. Skills required: Good written and oral communication skills. Good methodical and organisational skills. Accurate with good attention to detail. Knowledge of the following applications/software packages: MS Office - Word, Excel, Outlook. Knowledge of Microsoft Dynamics and Virtual Cabinet preferred but not essential. This is an excellent opportunity to work closely with the directors of a small and well regarded IFA practice and have a key role in driving the business forwards.
