Overview Role: Senior Project Administrator Location: Harwell, Oxford- Remote/Hybrid Role ID: Our vision is to create a safe and sustainable world. Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world. Key Responsibilities Management of large data sets across a range of advice programmes, including setting up Alchemer surveys to collect data, design and development of Customer Relationship Management (CRM) modules and systems to aid reporting, ensure that data is captured in the most efficient way and adheres to data protection and GDPR requirements. This will include continuous monitoring and making improvements to the systems where they have been identified. It will also require setting up and running statistics for management reporting. Designing and managing Quality Assurance (QA) procedures for internal and external staff on the Scottish Land Matching Service (SLMS) contract. Creating and implementing project processes as required for new projects, and continuous monitoring of project processes for existing projects to encourage efficiency, provide consistency in delivery outcomes, aid staff training, improve project tracking and adherence with client and regulatory requirements. Leading small projects, including delivery tracking, and resourcing/team management. Reconciling financial records in Agresso and managing subcontractor invoicing. Client liaison, including leading meetings and communication on project delivery, and the ability to look for opportunities to expand work offering/sell services. Supporting delivery of Ricardo's advisory services by providing technical advice to those engaging in the services by telephone and email. This includes the English Farming Advice Service, Scottish Farm Advisory Service, Scottish Land Matching Service and regional contracts such as Anglian Water and ETAFF. Coordinating administration support across advice projects. This may involve organising events (venue bookings and delegate administration), liaising with advisers, chasing paperwork from subcontractors, or service users. Key Competencies and Experience An excellent knowledge of designing and modifying Customer Relationship Management (CRM) databases, including setting up and running statistics for input to management reporting, and setting up Alchemer surveys for data capture, is essential. A track record of project coordination and management, including client liaison, is advantageous. Experience of reconciling financial records in Ricardo finance system (Agresso) and managing subcontractor invoicing. An experienced administrator with excellent professional telephone and email communication skills, previous helpline / telephone experience, strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of several projects. Be a proven completer-finisher with the ability to plan and prioritise a range of tasks and work effectively unsupervised. Be able to build effective working relationships at all levels across the business; and Have a flexible approach to working activities. Working here You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place. We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable. Work life balance We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential. Benefits We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle. Diversity, Equality, and Inclusion statement We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer. Next steps Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Ricardo is a Disability confident employer please advise the recruitment team you require any adjustments to support you throughout the recruitment process.
Apr 06, 2026
Full time
Overview Role: Senior Project Administrator Location: Harwell, Oxford- Remote/Hybrid Role ID: Our vision is to create a safe and sustainable world. Ricardo, member of WSP, is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world. Key Responsibilities Management of large data sets across a range of advice programmes, including setting up Alchemer surveys to collect data, design and development of Customer Relationship Management (CRM) modules and systems to aid reporting, ensure that data is captured in the most efficient way and adheres to data protection and GDPR requirements. This will include continuous monitoring and making improvements to the systems where they have been identified. It will also require setting up and running statistics for management reporting. Designing and managing Quality Assurance (QA) procedures for internal and external staff on the Scottish Land Matching Service (SLMS) contract. Creating and implementing project processes as required for new projects, and continuous monitoring of project processes for existing projects to encourage efficiency, provide consistency in delivery outcomes, aid staff training, improve project tracking and adherence with client and regulatory requirements. Leading small projects, including delivery tracking, and resourcing/team management. Reconciling financial records in Agresso and managing subcontractor invoicing. Client liaison, including leading meetings and communication on project delivery, and the ability to look for opportunities to expand work offering/sell services. Supporting delivery of Ricardo's advisory services by providing technical advice to those engaging in the services by telephone and email. This includes the English Farming Advice Service, Scottish Farm Advisory Service, Scottish Land Matching Service and regional contracts such as Anglian Water and ETAFF. Coordinating administration support across advice projects. This may involve organising events (venue bookings and delegate administration), liaising with advisers, chasing paperwork from subcontractors, or service users. Key Competencies and Experience An excellent knowledge of designing and modifying Customer Relationship Management (CRM) databases, including setting up and running statistics for input to management reporting, and setting up Alchemer surveys for data capture, is essential. A track record of project coordination and management, including client liaison, is advantageous. Experience of reconciling financial records in Ricardo finance system (Agresso) and managing subcontractor invoicing. An experienced administrator with excellent professional telephone and email communication skills, previous helpline / telephone experience, strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of several projects. Be a proven completer-finisher with the ability to plan and prioritise a range of tasks and work effectively unsupervised. Be able to build effective working relationships at all levels across the business; and Have a flexible approach to working activities. Working here You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place. We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable. Work life balance We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential. Benefits We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle. Diversity, Equality, and Inclusion statement We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer. Next steps Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date. Ricardo is a Disability confident employer please advise the recruitment team you require any adjustments to support you throughout the recruitment process.
Permanent, Full Time (35 hours per week - Monday to Friday 9 a.m. to 5 p.m) The Role We are looking for an experienced and proactive Receptionist/Administrator for our head office in Woking to create a welcoming environment for visitors and staff and provide a high level of customer service to people making enquiries by telephone or email. You will be responsible for the smooth running of the switchboard, reception, meeting rooms/bookings, post, couriers, office supplies and kitchen facilities. You will also be a member of a small but busy secretariat team providing administration and secretarial support to the Executive Assistant of the Senior Leadership Team and head office staff. Main administrative duties include inbox and diary management, meeting support including diarising, distributing papers, note-taking and following-up actions, assisting with ongoing work streams such as projects and vehicle administration, research, maintaining accurate records, databases and filing systems, and ensuring invoices and expenses are processed accurately and on time. In this role you will be an ambassador for FotE and pivotal to the successful running of our head office. About you Our ideal candidate will: have at least two years' experience in a receptionist, secretarial or administration role working with senior managers, and a proven high standard of oral and written communication. be educated to A Level standard or equivalent. be confident, friendly and welcoming, an excellent communicator, and highly organised with the ability to prioritise tasks. be experienced at dealing with members of the public, professionals, suppliers, Board members and staff at all levels with tact and discretion. If you would like to gain experience working for a charity or in the care sector or already have this experience and have a positive, flexible, and can-do attitude, we would love to hear from you! About us Friends of the Elderly is a not-for-profit charity dedicated to providing excellent care with a family feel, we have been supporting older people for over 100 years. We aspire to a society where all older people have the opportunity to live fulfilled lives. We do this by delivering services personalised to individual needs and integrated with local communities. The charity provides care home and day care services for older people, as well as grants for older people in financial difficulty. Our values are that we will always: Promote wellbeing. Strive for excellence. Treat people with respect. Keep everyone safe. Why work for us? We are committed to investing in our teams and their wellbeing, which is why we offer a great list of employee benefits. These include: Group Pension Plan, with a 6% contribution from us. Learning, development, and progression. Wellbeing support through various initiatives including an employee assistance programme offering up to 10 counselling, 4 life, 4 leadership, 3 financial coaching sessions per person, per issue, per year. Retail discount schemes to make your salary go further. Access to loans at affordable rates, saving directly from salary and advance pay already earnt. Health cash plans for you and your family. Cycle to work scheme. Long service awards, that increase with length of service. Refer a friend to work for us and receive a £200 bonus. Free DBS checks. To apply for the role We currently do not provide sponsorship, but we welcome applications from those who have a right to work in the UK. Don't delay in sending your application as we may need to close the vacancy early if we manage to appoint before the advertising closing date. We interview applicants as they apply. Please refer to the job description upon submitting your application. Safeguarding Keeping everyone safe is one of the charity's core values, and is central to everything we do at Friends of the Elderly. All staff follow our Safeguarding Policy & Procedures and, if they see or suspect abuse, we expect staff to report it straight away. Criminal record checks As our core services deal with vulnerable adults, successful applicants will undertake a basic DBS check, and any offer of employment will be dependent on a satisfactory outcome. Having a criminal record will not necessarily bar a person from working for us, this will depend on the circumstances and background of any record. Equality, Diversity, and Inclusion: Friends of the Elderly strives to treat all staff equally and be a diverse and inclusive workplace, where everyone can be themselves and everyone accepts each other's differences. A charity where everyone is equal but definitely not the same! Our ambition is to ensure equality and celebrate diversity, all working together to create an inclusive workplace, which attracts and retains the best people. People that care and can make a difference.
Apr 06, 2026
Full time
Permanent, Full Time (35 hours per week - Monday to Friday 9 a.m. to 5 p.m) The Role We are looking for an experienced and proactive Receptionist/Administrator for our head office in Woking to create a welcoming environment for visitors and staff and provide a high level of customer service to people making enquiries by telephone or email. You will be responsible for the smooth running of the switchboard, reception, meeting rooms/bookings, post, couriers, office supplies and kitchen facilities. You will also be a member of a small but busy secretariat team providing administration and secretarial support to the Executive Assistant of the Senior Leadership Team and head office staff. Main administrative duties include inbox and diary management, meeting support including diarising, distributing papers, note-taking and following-up actions, assisting with ongoing work streams such as projects and vehicle administration, research, maintaining accurate records, databases and filing systems, and ensuring invoices and expenses are processed accurately and on time. In this role you will be an ambassador for FotE and pivotal to the successful running of our head office. About you Our ideal candidate will: have at least two years' experience in a receptionist, secretarial or administration role working with senior managers, and a proven high standard of oral and written communication. be educated to A Level standard or equivalent. be confident, friendly and welcoming, an excellent communicator, and highly organised with the ability to prioritise tasks. be experienced at dealing with members of the public, professionals, suppliers, Board members and staff at all levels with tact and discretion. If you would like to gain experience working for a charity or in the care sector or already have this experience and have a positive, flexible, and can-do attitude, we would love to hear from you! About us Friends of the Elderly is a not-for-profit charity dedicated to providing excellent care with a family feel, we have been supporting older people for over 100 years. We aspire to a society where all older people have the opportunity to live fulfilled lives. We do this by delivering services personalised to individual needs and integrated with local communities. The charity provides care home and day care services for older people, as well as grants for older people in financial difficulty. Our values are that we will always: Promote wellbeing. Strive for excellence. Treat people with respect. Keep everyone safe. Why work for us? We are committed to investing in our teams and their wellbeing, which is why we offer a great list of employee benefits. These include: Group Pension Plan, with a 6% contribution from us. Learning, development, and progression. Wellbeing support through various initiatives including an employee assistance programme offering up to 10 counselling, 4 life, 4 leadership, 3 financial coaching sessions per person, per issue, per year. Retail discount schemes to make your salary go further. Access to loans at affordable rates, saving directly from salary and advance pay already earnt. Health cash plans for you and your family. Cycle to work scheme. Long service awards, that increase with length of service. Refer a friend to work for us and receive a £200 bonus. Free DBS checks. To apply for the role We currently do not provide sponsorship, but we welcome applications from those who have a right to work in the UK. Don't delay in sending your application as we may need to close the vacancy early if we manage to appoint before the advertising closing date. We interview applicants as they apply. Please refer to the job description upon submitting your application. Safeguarding Keeping everyone safe is one of the charity's core values, and is central to everything we do at Friends of the Elderly. All staff follow our Safeguarding Policy & Procedures and, if they see or suspect abuse, we expect staff to report it straight away. Criminal record checks As our core services deal with vulnerable adults, successful applicants will undertake a basic DBS check, and any offer of employment will be dependent on a satisfactory outcome. Having a criminal record will not necessarily bar a person from working for us, this will depend on the circumstances and background of any record. Equality, Diversity, and Inclusion: Friends of the Elderly strives to treat all staff equally and be a diverse and inclusive workplace, where everyone can be themselves and everyone accepts each other's differences. A charity where everyone is equal but definitely not the same! Our ambition is to ensure equality and celebrate diversity, all working together to create an inclusive workplace, which attracts and retains the best people. People that care and can make a difference.
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Apr 06, 2026
Seasonal
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Anderson Knight is delighted to be recruiting an Administrator within an Engineering team for a well-established and highly respected facilities management organisation based in Glasgow. This is a fantastic opportunity to join a supportive and forward-thinking team where your work will directly contribute to the performance, safety, and compliance of a major retail estate. The Role As an Administrator, you will support the effective coordination of asset and planned maintenance activities, ensuring records are accurate, compliance requirements are met, and maintenance programmes run smoothly. You ll work closely with operational teams, contractors, and internal stakeholders to help maintain high standards across the estate. This role combines administration, data management, and collaboration within a busy facilities environment. Working Pattern • 37.5 hours per week, Monday Friday • Choice of 8:00am 4:00pm or 9:00am 5:00pm • Hybrid 1 day working from home per week Salary: £24,969 What You ll Be Doing • Maintaining and updating maintenance and asset records within internal systems • Supporting the coordination of Planned Preventative Maintenance (PPM) schedules • Ensuring asset information includes key details such as warranties and lifecycle data • Monitoring asset changes, additions, and disposals • Producing reports and highlighting data discrepancies • Liaising with procurement teams, contractors, and suppliers to ensure schedules and certifications are in place • Supporting operational teams in following maintenance processes and procedures • Checking that assets hold valid certification and flagging compliance gaps • Escalating any issues relating to data accuracy or maintenance compliance What We re Looking For • Experience in administration within facilities management, maintenance, or a similar environment • Good understanding of maintenance processes or asset coordination (desirable) • Highly organised with strong attention to detail • Confident working with systems, databases, and Microsoft Office • Able to manage tasks independently and prioritise effectively • Strong communication skills and a collaborative approach • Positive attitude with good problem-solving skills • GCSEs including Maths and English; relevant qualification desirable • Experience using CAFM or maintenance systems is advantageous What s in It for You • 33 days holiday including bank holidays • Hybrid working 1 day from home each week • Free on-site parking • Subsidised canteen and vending facilities • Pension scheme with up to 5% matched contribution • Company-funded Healthshield cash plan • Retail discounts and cashback at major brands Apply today by submitting your CV in confidence.
Apr 06, 2026
Full time
Anderson Knight is delighted to be recruiting an Administrator within an Engineering team for a well-established and highly respected facilities management organisation based in Glasgow. This is a fantastic opportunity to join a supportive and forward-thinking team where your work will directly contribute to the performance, safety, and compliance of a major retail estate. The Role As an Administrator, you will support the effective coordination of asset and planned maintenance activities, ensuring records are accurate, compliance requirements are met, and maintenance programmes run smoothly. You ll work closely with operational teams, contractors, and internal stakeholders to help maintain high standards across the estate. This role combines administration, data management, and collaboration within a busy facilities environment. Working Pattern • 37.5 hours per week, Monday Friday • Choice of 8:00am 4:00pm or 9:00am 5:00pm • Hybrid 1 day working from home per week Salary: £24,969 What You ll Be Doing • Maintaining and updating maintenance and asset records within internal systems • Supporting the coordination of Planned Preventative Maintenance (PPM) schedules • Ensuring asset information includes key details such as warranties and lifecycle data • Monitoring asset changes, additions, and disposals • Producing reports and highlighting data discrepancies • Liaising with procurement teams, contractors, and suppliers to ensure schedules and certifications are in place • Supporting operational teams in following maintenance processes and procedures • Checking that assets hold valid certification and flagging compliance gaps • Escalating any issues relating to data accuracy or maintenance compliance What We re Looking For • Experience in administration within facilities management, maintenance, or a similar environment • Good understanding of maintenance processes or asset coordination (desirable) • Highly organised with strong attention to detail • Confident working with systems, databases, and Microsoft Office • Able to manage tasks independently and prioritise effectively • Strong communication skills and a collaborative approach • Positive attitude with good problem-solving skills • GCSEs including Maths and English; relevant qualification desirable • Experience using CAFM or maintenance systems is advantageous What s in It for You • 33 days holiday including bank holidays • Hybrid working 1 day from home each week • Free on-site parking • Subsidised canteen and vending facilities • Pension scheme with up to 5% matched contribution • Company-funded Healthshield cash plan • Retail discounts and cashback at major brands Apply today by submitting your CV in confidence.
Operations / Transport Administrator (2 Positions) Salary : £25,000 - £27,500 dependent upon experience Hours : Full Time, Permanent (37.5 hours per week) or Part Time minimum of 25 hours per week) Location : Option for hybrid-working with a minimum of 3 days per week at our Head Office in Derby, DE24 8HR About Us We are a vibrant, forward thinking organisation dedicated to providing unforgettable international tour experiences for school groups. We aim to open the world to young people creating opportunities, and broadening horizons. As our business continues to grow, we are looking for passionate individuals who share our commitment to exceptional service, meticulous planning, and inspiring travel experiences. The Role We re looking to recruit two experienced Administrators to join our growing team! One role within our Operations Department and one within our Transport Department. Both positions are based at our Head Office in Derby and play a key part in supporting the successful delivery of our tours. As an Operations / Transport Administrators, you will provide valuable support to our Tour Co-ordinators, assisting in the organisation of educational, concert, activity, ski and sports tours. You will be involved throughout the post-booking process and act as a key point of contact for clients. As our Operations / Transport Administrators, you will also support our Transport Manager with the booking and coordination of coach and ferry travel for our tours, ensuring all transport arrangements are accurate, compliant and cost-effective. Key Responsibilities Operational Support; • Assisting the operations team with accommodation and flight requests and bookings. • Processing client invoices and payments accurately and efficiently. • Supporting post-booking procedures, including requesting passenger lists, managing rooming allocations and setting up final documentation on our online platform. • Liaising with clients via telephone and email, providing a professional and helpful service. • Accurately updating and maintaining our customer database. • Carrying out general administrative duties, including answering incoming calls and handling outgoing mail. Transport Administrator • Assisting the Transport Manager with the booking of coaches and ferry travel for tours. • Negotiating rates and contracting coach and ferry bookings with suppliers. • Creating provisional travel itineraries outlining key movements on travel days for coach tours. • Processing supplier invoices for payment in line with agreed terms. • Maintaining the supplier database, ensuring accurate records are kept for fleet details and Health & Safety compliance. About You You will be a highly organised and reliable individual with a strong administrative background and a keen eye for detail. You will be comfortable managing multiple tasks at once, working to deadlines and communicating confidently with colleagues, clients and suppliers. A proactive approach, willingness to support the wider team and a positive, can-do attitude are essential for both roles. You will be confident using IT systems and databases, take pride in working accurately and enjoy being part of a busy, collaborative office environment. Key skills and experience • Previous experience in an administrative role, ideally within a fast-paced office environment. • Strong organisational skills with the ability to prioritise workload effectively. • Excellent written and verbal communication skills. • High level of accuracy and attention to detail. • Confident IT skills, including experience using databases and Microsoft Office applications. • Ability to work both independently and as part of a team. • Experience within the travel, transport or tour operations industry. • Experience processing invoices and working with financial data. • Familiarity with Health & Safety or supplier compliance records. Benefits • A basic salary of £25,000 - £27,500 (dependent upon experience) • Performance related bonus • 24 days holiday per year (increasing with length of service to a maximum of 27 days) in addition to all public holidays • Contributory pension scheme • Healthcare cashback plan • Cycle to Work scheme • Flexible hybrid working programme, supporting a healthy work-life balance
Apr 06, 2026
Full time
Operations / Transport Administrator (2 Positions) Salary : £25,000 - £27,500 dependent upon experience Hours : Full Time, Permanent (37.5 hours per week) or Part Time minimum of 25 hours per week) Location : Option for hybrid-working with a minimum of 3 days per week at our Head Office in Derby, DE24 8HR About Us We are a vibrant, forward thinking organisation dedicated to providing unforgettable international tour experiences for school groups. We aim to open the world to young people creating opportunities, and broadening horizons. As our business continues to grow, we are looking for passionate individuals who share our commitment to exceptional service, meticulous planning, and inspiring travel experiences. The Role We re looking to recruit two experienced Administrators to join our growing team! One role within our Operations Department and one within our Transport Department. Both positions are based at our Head Office in Derby and play a key part in supporting the successful delivery of our tours. As an Operations / Transport Administrators, you will provide valuable support to our Tour Co-ordinators, assisting in the organisation of educational, concert, activity, ski and sports tours. You will be involved throughout the post-booking process and act as a key point of contact for clients. As our Operations / Transport Administrators, you will also support our Transport Manager with the booking and coordination of coach and ferry travel for our tours, ensuring all transport arrangements are accurate, compliant and cost-effective. Key Responsibilities Operational Support; • Assisting the operations team with accommodation and flight requests and bookings. • Processing client invoices and payments accurately and efficiently. • Supporting post-booking procedures, including requesting passenger lists, managing rooming allocations and setting up final documentation on our online platform. • Liaising with clients via telephone and email, providing a professional and helpful service. • Accurately updating and maintaining our customer database. • Carrying out general administrative duties, including answering incoming calls and handling outgoing mail. Transport Administrator • Assisting the Transport Manager with the booking of coaches and ferry travel for tours. • Negotiating rates and contracting coach and ferry bookings with suppliers. • Creating provisional travel itineraries outlining key movements on travel days for coach tours. • Processing supplier invoices for payment in line with agreed terms. • Maintaining the supplier database, ensuring accurate records are kept for fleet details and Health & Safety compliance. About You You will be a highly organised and reliable individual with a strong administrative background and a keen eye for detail. You will be comfortable managing multiple tasks at once, working to deadlines and communicating confidently with colleagues, clients and suppliers. A proactive approach, willingness to support the wider team and a positive, can-do attitude are essential for both roles. You will be confident using IT systems and databases, take pride in working accurately and enjoy being part of a busy, collaborative office environment. Key skills and experience • Previous experience in an administrative role, ideally within a fast-paced office environment. • Strong organisational skills with the ability to prioritise workload effectively. • Excellent written and verbal communication skills. • High level of accuracy and attention to detail. • Confident IT skills, including experience using databases and Microsoft Office applications. • Ability to work both independently and as part of a team. • Experience within the travel, transport or tour operations industry. • Experience processing invoices and working with financial data. • Familiarity with Health & Safety or supplier compliance records. Benefits • A basic salary of £25,000 - £27,500 (dependent upon experience) • Performance related bonus • 24 days holiday per year (increasing with length of service to a maximum of 27 days) in addition to all public holidays • Contributory pension scheme • Healthcare cashback plan • Cycle to Work scheme • Flexible hybrid working programme, supporting a healthy work-life balance
We are seeking an experienced School Administrator to join our friendly and supportive Tower Hamlets primary school office. This is a fantastic opportunity for a highly organised and proactive individual to play a key role in the smooth running of our school office. Successful applicants will have previous school-based administration experience and working knowledge of the SIMS system (or similar school based CRM software). Key Responsibilities Provide efficient administrative support across the school. Manage reception duties, including welcoming visitors and handling enquiries. Oversee attendance and admissions processes. Maintain accurate records and data using the schools SIMS database. Support staff and leadership with day-to-day administrative tasks. Essential Requirements Enhanced DBS on the Update Service (or willingness to apply). Proven experience in a similar role within a school environment. Strong administrative skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in school SIMS database (or similar) Ability to prioritise tasks and work under pressure in a busy environment. Desirable Knowledge of safeguarding procedures. Familiarity with school policies and compliance requirements. If you are a dedicated education professional with the skills and experience to excel in this role, we would love to hear from you. Please submit an updated CV alongside your application.
Apr 06, 2026
Contractor
We are seeking an experienced School Administrator to join our friendly and supportive Tower Hamlets primary school office. This is a fantastic opportunity for a highly organised and proactive individual to play a key role in the smooth running of our school office. Successful applicants will have previous school-based administration experience and working knowledge of the SIMS system (or similar school based CRM software). Key Responsibilities Provide efficient administrative support across the school. Manage reception duties, including welcoming visitors and handling enquiries. Oversee attendance and admissions processes. Maintain accurate records and data using the schools SIMS database. Support staff and leadership with day-to-day administrative tasks. Essential Requirements Enhanced DBS on the Update Service (or willingness to apply). Proven experience in a similar role within a school environment. Strong administrative skills with attention to detail. Excellent communication and interpersonal skills. Proficiency in school SIMS database (or similar) Ability to prioritise tasks and work under pressure in a busy environment. Desirable Knowledge of safeguarding procedures. Familiarity with school policies and compliance requirements. If you are a dedicated education professional with the skills and experience to excel in this role, we would love to hear from you. Please submit an updated CV alongside your application.
A client of ours in the Earls Colne, Colchester area are recruiting a Property Administrator to join their team ASAP. This is a full-time temporary - permanent position working Monday - Friday 9:00am - 5:00pm and paying up to 12.71 per hour, with the opportunity to earn up to 34,000 per annum through commission and incentives. Your key duties in this Property Administrator role will include but are not limited to: Receiving and actioning maintenance issues Instructing and liaising with approved contractors Acting as a point of contact between clients and contractors Managing insurance queries and administering policies Maintaining accurate records and supplier databases Ensuring all suppliers are appropriately vetted Skills and experience required to be considered for this role: Strong administration and organisational skills Excellent communication skills (written and verbal) Ability to use initiative and manage workload independently A team player with a proactive and resilient approach Great benefits of working for this company once the position goes permanent include: Company pension Free parking Company events Casual dress Sickness pay If you feel you meet the above criteria and would like to be considered for this Property Administrator position, please apply with your CV and Laura will be in touch.
Apr 06, 2026
Seasonal
A client of ours in the Earls Colne, Colchester area are recruiting a Property Administrator to join their team ASAP. This is a full-time temporary - permanent position working Monday - Friday 9:00am - 5:00pm and paying up to 12.71 per hour, with the opportunity to earn up to 34,000 per annum through commission and incentives. Your key duties in this Property Administrator role will include but are not limited to: Receiving and actioning maintenance issues Instructing and liaising with approved contractors Acting as a point of contact between clients and contractors Managing insurance queries and administering policies Maintaining accurate records and supplier databases Ensuring all suppliers are appropriately vetted Skills and experience required to be considered for this role: Strong administration and organisational skills Excellent communication skills (written and verbal) Ability to use initiative and manage workload independently A team player with a proactive and resilient approach Great benefits of working for this company once the position goes permanent include: Company pension Free parking Company events Casual dress Sickness pay If you feel you meet the above criteria and would like to be considered for this Property Administrator position, please apply with your CV and Laura will be in touch.
Are you a highly organised, proactive professional with a passion for providing exceptional executive support? The role requires discretion, flexibility, and the ability to manage a wide range of tasks in a fast-paced environment. You will be an excellent communicator and able to work autonomously. Benefits On site parking Monday to Friday 9am to 4.30pm Up to 34500 salary Enhanced pension Responsibilities for the Senior Administrator include:- Manage the diary, appointments, and scheduling Handle correspondence, including emails, letters, and phone calls Prepare reports, documents, and presentations as required Maintain accurate records, files, and databases Liaise with contractors, and external suppliers Assist with planning and coordinating maintenance and projects Monitor and track ongoing work to ensure deadlines are met Support procurement of supplies and services To be successful as the Senior Administrator you will need:- Previous administration experience, ideally at PA level Be competent in the use of Microsoft office. A high level of discretion, professionalism, and attention to detail. COG Ltd are acting as an Employment Agency
Apr 06, 2026
Full time
Are you a highly organised, proactive professional with a passion for providing exceptional executive support? The role requires discretion, flexibility, and the ability to manage a wide range of tasks in a fast-paced environment. You will be an excellent communicator and able to work autonomously. Benefits On site parking Monday to Friday 9am to 4.30pm Up to 34500 salary Enhanced pension Responsibilities for the Senior Administrator include:- Manage the diary, appointments, and scheduling Handle correspondence, including emails, letters, and phone calls Prepare reports, documents, and presentations as required Maintain accurate records, files, and databases Liaise with contractors, and external suppliers Assist with planning and coordinating maintenance and projects Monitor and track ongoing work to ensure deadlines are met Support procurement of supplies and services To be successful as the Senior Administrator you will need:- Previous administration experience, ideally at PA level Be competent in the use of Microsoft office. A high level of discretion, professionalism, and attention to detail. COG Ltd are acting as an Employment Agency
Fleet Administrator Annual Salary: £25,000 (circa £13 per hour) Location: PE6 Job Type: Full-time, Temporary (up to 12 weeks) Working Hours: Monday to Friday, 8:00 AM - 4:00 PM Start Date: ASAP Day-to-day of the role: Maintain accurate fleet databases and vehicle tracking systems, including updates for new vans, driver movements, and changes in staff. Keep fleet maintenance schedules up to date, including servicing and MOTs. Liaise with vehicle tracking providers to ensure all vehicles are tracked and generate necessary reports. Manage weekly vehicle check reports and address any issues with vans. Prepare monthly vehicle road tax documentation and inform managers of incomplete van safety checks. Order and manage fuel cards, including issuing new cards and replacing lost or stolen ones. Generate reports on fuel expenditure and mileage. Conduct regular driving licence checks and manage parking penalties, driving contraventions, speeding fines, and accident/incident reports. Maintain the Hire Vehicle database and ensure timely off hiring of vehicles. Support the Fleet Services Manager with supply chain management and attend operational review meetings. Adhere to all company health, safety, and environmental policies. Required Skills & Qualifications: Strong administrative skills with the ability to manage multiple tasks efficiently. Excellent communication skills and the ability to engage with various stakeholders. Ability to work under pressure and meet deadlines. Experience in providing outstanding customer service. Capability to work both independently and as part of a team. Experience in a fast-paced environment is preferred. Full clean UK driving licence is essential. Benefits: Competitive salary and comprehensive benefits package. Opportunity to work in a dynamic and supportive environment. Involvement in projects that focus on sustainability and environmental impact. Access to professional development and training opportunities. To apply for the Fleet Administrator position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.
Apr 06, 2026
Seasonal
Fleet Administrator Annual Salary: £25,000 (circa £13 per hour) Location: PE6 Job Type: Full-time, Temporary (up to 12 weeks) Working Hours: Monday to Friday, 8:00 AM - 4:00 PM Start Date: ASAP Day-to-day of the role: Maintain accurate fleet databases and vehicle tracking systems, including updates for new vans, driver movements, and changes in staff. Keep fleet maintenance schedules up to date, including servicing and MOTs. Liaise with vehicle tracking providers to ensure all vehicles are tracked and generate necessary reports. Manage weekly vehicle check reports and address any issues with vans. Prepare monthly vehicle road tax documentation and inform managers of incomplete van safety checks. Order and manage fuel cards, including issuing new cards and replacing lost or stolen ones. Generate reports on fuel expenditure and mileage. Conduct regular driving licence checks and manage parking penalties, driving contraventions, speeding fines, and accident/incident reports. Maintain the Hire Vehicle database and ensure timely off hiring of vehicles. Support the Fleet Services Manager with supply chain management and attend operational review meetings. Adhere to all company health, safety, and environmental policies. Required Skills & Qualifications: Strong administrative skills with the ability to manage multiple tasks efficiently. Excellent communication skills and the ability to engage with various stakeholders. Ability to work under pressure and meet deadlines. Experience in providing outstanding customer service. Capability to work both independently and as part of a team. Experience in a fast-paced environment is preferred. Full clean UK driving licence is essential. Benefits: Competitive salary and comprehensive benefits package. Opportunity to work in a dynamic and supportive environment. Involvement in projects that focus on sustainability and environmental impact. Access to professional development and training opportunities. To apply for the Fleet Administrator position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.
Temp-perm - Event Administrator We are currently recruiting for an Event Administrator to start immediately on a Temp-Perm basis £26,869-£29,182 £16-17 an hour Hybrid - Based near Tower Hill WHO WILL YOU BE WORKING FOR? Our client is an established non-profit membership Healthcare organisation. WHAT WILL YOU BE DOING? To provide administrative support to the Events Manager in all aspects of the work relating to events Undertake administrative processes for events as instructed by the Events Manager. Act as first point of contact for events Send event communications, including speaker invitations, reminders and confirmations Monitor email inboxes, responding to queries and updating records Process delegate and speaker registrations, payments and refunds using College database Produce and deliver promotional emails and other marketing materials Use college social media accounts to promote and publicise events Prepare event materials including badges, delegate packs, course materials and lists, as instructed by the Events Manager Attend in-person events to provide onsite support to delegates, speakers, organisers and committee members. Prepare reports from databases. About you Excellent administrative skills and proven administration experience in a busy, customer-focused environment Knowledge of Content Management Systems (CMS) for editing and uploading web page content Experience of administering and organising training courses and conferences Experience using online event and streaming platforms Excellent organisational skills with the ability to multi-task HOW DO I APPLY? To apply for this role, please click on the Apply button below.
Apr 06, 2026
Full time
Temp-perm - Event Administrator We are currently recruiting for an Event Administrator to start immediately on a Temp-Perm basis £26,869-£29,182 £16-17 an hour Hybrid - Based near Tower Hill WHO WILL YOU BE WORKING FOR? Our client is an established non-profit membership Healthcare organisation. WHAT WILL YOU BE DOING? To provide administrative support to the Events Manager in all aspects of the work relating to events Undertake administrative processes for events as instructed by the Events Manager. Act as first point of contact for events Send event communications, including speaker invitations, reminders and confirmations Monitor email inboxes, responding to queries and updating records Process delegate and speaker registrations, payments and refunds using College database Produce and deliver promotional emails and other marketing materials Use college social media accounts to promote and publicise events Prepare event materials including badges, delegate packs, course materials and lists, as instructed by the Events Manager Attend in-person events to provide onsite support to delegates, speakers, organisers and committee members. Prepare reports from databases. About you Excellent administrative skills and proven administration experience in a busy, customer-focused environment Knowledge of Content Management Systems (CMS) for editing and uploading web page content Experience of administering and organising training courses and conferences Experience using online event and streaming platforms Excellent organisational skills with the ability to multi-task HOW DO I APPLY? To apply for this role, please click on the Apply button below.
About Brightwork Brightwork have an excellent opportunity for an Administrator to join our client in Falkirk. This is an ongoing temporary full-time role on an office based basis - Hours of work will be Monday to Friday business hours. Responsibilities Accurately processing and uploading sensitive information onto internal databases whilst maintaining compliance standards. Dealing with high volume of information and requests coming into the team whilst working to ensure these are processed in line with SLA's. Keeping on top of busy workload, prioritising tasks and working to deadlines as outlined by Team Lead. Acting as a main point of contact for the department. Updating internal team spreadsheets and folders. Ideal candidate Previous Admin experience and strong organisational skills. Excellent customer service skills and ability to juggle enquiries whilst using internal systems. Experience working with databases and running reports from these. Ability to work well under pressure and pick up new systems/processes quickly. The successful candidates will be required to hold a current basic Disclosure Scotland or be willing to apply for one. If interested, please submit your CV to Brightwork today! Brightwork are operating as an employment business for this temporary role. About Staffline Staffline is the UK's leading provider of flexible, temporary and permanent workforce solutions, enabling over 28,000 people into good work every day. We operate at more than 350 customer sites across England, Scotland and Wales. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Apr 06, 2026
Full time
About Brightwork Brightwork have an excellent opportunity for an Administrator to join our client in Falkirk. This is an ongoing temporary full-time role on an office based basis - Hours of work will be Monday to Friday business hours. Responsibilities Accurately processing and uploading sensitive information onto internal databases whilst maintaining compliance standards. Dealing with high volume of information and requests coming into the team whilst working to ensure these are processed in line with SLA's. Keeping on top of busy workload, prioritising tasks and working to deadlines as outlined by Team Lead. Acting as a main point of contact for the department. Updating internal team spreadsheets and folders. Ideal candidate Previous Admin experience and strong organisational skills. Excellent customer service skills and ability to juggle enquiries whilst using internal systems. Experience working with databases and running reports from these. Ability to work well under pressure and pick up new systems/processes quickly. The successful candidates will be required to hold a current basic Disclosure Scotland or be willing to apply for one. If interested, please submit your CV to Brightwork today! Brightwork are operating as an employment business for this temporary role. About Staffline Staffline is the UK's leading provider of flexible, temporary and permanent workforce solutions, enabling over 28,000 people into good work every day. We operate at more than 350 customer sites across England, Scotland and Wales. Please note that our job adverts are correct at the time of publication, but some details and job responsibilities are subject to change. This job advert may not be copied, imitated or used, in whole or in part, by third-party websites, without prior written consent from Staffline.
Patient Services administrator - RadiologyLeeds Radiology Permanent Full Time Up to £24,358.47 per annum 37.5 hours per week Are you a confident and customer-focused administrator, who's passionate about great customer service? Then you could be just who we're looking for. Join the nation's largest Healthcare Charity and be part of a talented team, doing incredible work to shape the health of the nation Main duties of the job Handle enquiries and general queries. Be required to greet and attend patients for Radiology appointments, ensuring all patient information is correct. Deal with enquiries from patients, consultants, GPs and secretaries. Arrange Radiology appointments. Distribute Radiology reports to referrers if required. Work with existing Radiology software systems to ensure high levels of data accuracy. Use strong IT and keyboard skills. Maintain databases. Provide a range of secretarial services and diary management. Previous Healthcare Administration experience will be an advantage. We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what's important to you. About us Nuffield Health Leeds Hospital is proud to have received an "Outstanding" rating from the health care regulator, the Care Quality Commission (CQC), following an inspection in February 2017. The CQC highlighted that patient care was at the heart of the service and this is testimony to the commitment, skill, and pride of the team at the hospital. Our successful, purpose-built hospital deals with complex surgery and a vast range of specialities involving some 300 consultants. There are 80 bedrooms, an 8 bed Level 3 critical care unit and 6 theatres (2 Stryker laparoscopic and 2 laminar flow). We are close to the city centre and central railway station. Qualifications Ideally, you have an NVQ Level 2 in Business and Administration or equivalent, but this isn't essential. Experience Previous Healthcare Administration experience will be an advantage. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Apr 06, 2026
Full time
Patient Services administrator - RadiologyLeeds Radiology Permanent Full Time Up to £24,358.47 per annum 37.5 hours per week Are you a confident and customer-focused administrator, who's passionate about great customer service? Then you could be just who we're looking for. Join the nation's largest Healthcare Charity and be part of a talented team, doing incredible work to shape the health of the nation Main duties of the job Handle enquiries and general queries. Be required to greet and attend patients for Radiology appointments, ensuring all patient information is correct. Deal with enquiries from patients, consultants, GPs and secretaries. Arrange Radiology appointments. Distribute Radiology reports to referrers if required. Work with existing Radiology software systems to ensure high levels of data accuracy. Use strong IT and keyboard skills. Maintain databases. Provide a range of secretarial services and diary management. Previous Healthcare Administration experience will be an advantage. We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. Here, you can choose from a range of fitness, lifestyle, health and fitness wellbeing rewards, such as free gym membership, health assessments, retail discounts and pension options. At Nuffield Health, we take care of what's important to you. About us Nuffield Health Leeds Hospital is proud to have received an "Outstanding" rating from the health care regulator, the Care Quality Commission (CQC), following an inspection in February 2017. The CQC highlighted that patient care was at the heart of the service and this is testimony to the commitment, skill, and pride of the team at the hospital. Our successful, purpose-built hospital deals with complex surgery and a vast range of specialities involving some 300 consultants. There are 80 bedrooms, an 8 bed Level 3 critical care unit and 6 theatres (2 Stryker laparoscopic and 2 laminar flow). We are close to the city centre and central railway station. Qualifications Ideally, you have an NVQ Level 2 in Business and Administration or equivalent, but this isn't essential. Experience Previous Healthcare Administration experience will be an advantage. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Disability and Learning Support Administrator £15,792 per annum based on an FTE of £26,320 per annum A minimum of 22.5 hours per week Permanent About the Role: This role will provide essential administrative support to the Disability Services Manager and members of the Learning Support Team. The successful applicant will play a key role in supporting the team's operational activities, with a particular focus on invoice processing and administrative coordination. Key responsibilities include: Processing and managing invoices, including organising returns and checking details within agreed timeframes Supporting the administration of financial processes and maintaining accurate records Organising diaries and coordinating meetings and appointments Maintaining and updating systems, databases, and student records Providing general administrative support to the Disability and Learning Support Team Liaising with internal departments and external organisations as required Supporting student interactions throughout the academic year About You: Proven administrative skills, with experience in checking, auditing, and processing information accurately Excellent organisational and time management skills, with the ability to manage multiple tasks Strong attention to detail and a high level of accuracy Good interpersonal and communication skills, with the ability to work collaboratively The ability to support students in a professional and approachable manner Experience of working with internal teams and external stakeholders Hybrid working arrangements with blended approach of office and home working 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service Wellbeing support including our Employee Assistance Programme Employee Discounts Scheme Onsite fitness facilities Cycle to Work Scheme Support for continuous professional development Flexible working opportunities available Enhanced maternity, adoption and paternity leave Electric Vehicle Salary Sacrifice Scheme, launching in 2026 About Us Hartpury University and Hartpury College are among the UK's leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side by side on a beautiful 360 hectare campus. We provide world class facilities to more than 4,500 university and college level students studying undergraduate and postgraduate degrees, A levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice. Hartpury is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We particularly welcome applicants that we are underrepresented in, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here. We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks. Click the button below to apply online or telephone 702135 to request documents by post. The closing date for receipt of applications is Sunday 12 th April 2026. Interviews will be held on w/c 27 th April 2026. We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible. Candidates must be able to demonstrate their eligibility to work in the UK.
Apr 06, 2026
Full time
Disability and Learning Support Administrator £15,792 per annum based on an FTE of £26,320 per annum A minimum of 22.5 hours per week Permanent About the Role: This role will provide essential administrative support to the Disability Services Manager and members of the Learning Support Team. The successful applicant will play a key role in supporting the team's operational activities, with a particular focus on invoice processing and administrative coordination. Key responsibilities include: Processing and managing invoices, including organising returns and checking details within agreed timeframes Supporting the administration of financial processes and maintaining accurate records Organising diaries and coordinating meetings and appointments Maintaining and updating systems, databases, and student records Providing general administrative support to the Disability and Learning Support Team Liaising with internal departments and external organisations as required Supporting student interactions throughout the academic year About You: Proven administrative skills, with experience in checking, auditing, and processing information accurately Excellent organisational and time management skills, with the ability to manage multiple tasks Strong attention to detail and a high level of accuracy Good interpersonal and communication skills, with the ability to work collaboratively The ability to support students in a professional and approachable manner Experience of working with internal teams and external stakeholders Hybrid working arrangements with blended approach of office and home working 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service Wellbeing support including our Employee Assistance Programme Employee Discounts Scheme Onsite fitness facilities Cycle to Work Scheme Support for continuous professional development Flexible working opportunities available Enhanced maternity, adoption and paternity leave Electric Vehicle Salary Sacrifice Scheme, launching in 2026 About Us Hartpury University and Hartpury College are among the UK's leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side by side on a beautiful 360 hectare campus. We provide world class facilities to more than 4,500 university and college level students studying undergraduate and postgraduate degrees, A levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice. Hartpury is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We particularly welcome applicants that we are underrepresented in, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. As part of our commitment to equality, diversity and inclusion we offer a range of inclusive policies, flexible working arrangements and a multi faith space to support staff from different backgrounds. To find out more about our commitment to Equality, Diversity and Inclusivity, please click here. We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks. Click the button below to apply online or telephone 702135 to request documents by post. The closing date for receipt of applications is Sunday 12 th April 2026. Interviews will be held on w/c 27 th April 2026. We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible. Candidates must be able to demonstrate their eligibility to work in the UK.
Bowel Cancer Screening Administrator and Helpline Operative (BCSP) The closing date is 16 April 2026 We are looking to recruit, enthusiastic and highly motivated individuals to join our fantastic team saving lives through the screening programme. As a Screening Administrator and Helpline Operative (SAHO), you will be working as part of a large team for the Bowel Cancer Screening Programme (BCSP) based at QMC. The BCSP is a National Programme which currently invites people aged 50-74 years to take part in screening. Our Hub invites over 1 million people each year across the East Midlands and East of England to take part. We also provide a symptomatic service to GPs across local regions. This is an exciting role with a lot of variety. You will be working across three different areas, all within our one department at QMC, where you will have the chance to develop skills that may be new to you. Your work in the Programme helps detect bowel problems and early cancers, because of this, we're significantly increasing the detection rates in our area. The work you do saves lives. In fact, people often get back in touch to thank us for the work we do. If you're passionate about working as part of a team that strives to make a difference nationally, we want to hear from you. Main duties of the job Administration - duties including booking clinic appointments, sending out letters and test kits. Helpline - speaking with the public on a national freephone helpline, giving advice and reassurance to questions and queries regarding the Programme. Laboratory - adhering to good laboratory practices, dealing with sample reception, logging and checking of samples returned to the Hub. Being able to confidently speak to members of the public and liaise with Screening Centres regarding clinic appointments is a requirement. Our staff must also be able to demonstrate empathy, compassion and deal with potentially distressing calls. We hold full UKAS Accreditation and staff are required to adhere to strict policies and procedures. We warmly welcome visits to our department so we can show you what a difference we make! About us With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation. Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career! We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH. Job responsibilities In addition to the above summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert. Person Specification Qualifications GCSE English C or above GCSE Maths C or above NVQ Level 3 in Business and Administration / AS or A Levels or equivalent experience Experience Experience in being able to work well in a team and as an individual. Experience of working in NHS & using NHS database systems. Previous experience of laboratory work. Experience in a customer facing role. Understanding of the need for general cancer screening in the community. Experience of working in an office or helpline environment. Values and Behaviours Must be able to demonstrate behaviours consistent with the Trust's behavioural standards. Organisational skills Able to plan own work and meet agreed targets on an ongoing basis. Able to perform work with minimum supervision. Analytical & Judgement skills Basic computer literacy - to include word processing and data input. Ability to analyse situations/issues. Ability to handle confidential data and produce accurate and high quality work. Communication and flexibility Excellent verbal communication and interpersonal skills. Friendly and professional. Recognises own role as part of team. Able to provide and receive information in various forms with colleagues and others and maintain confidentiality. Flexible approach to working hours to help cover leave and sickness. Able to work for long periods in an office, helpline or lab. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Nottingham University Hospitals NHS Trusts
Apr 06, 2026
Full time
Bowel Cancer Screening Administrator and Helpline Operative (BCSP) The closing date is 16 April 2026 We are looking to recruit, enthusiastic and highly motivated individuals to join our fantastic team saving lives through the screening programme. As a Screening Administrator and Helpline Operative (SAHO), you will be working as part of a large team for the Bowel Cancer Screening Programme (BCSP) based at QMC. The BCSP is a National Programme which currently invites people aged 50-74 years to take part in screening. Our Hub invites over 1 million people each year across the East Midlands and East of England to take part. We also provide a symptomatic service to GPs across local regions. This is an exciting role with a lot of variety. You will be working across three different areas, all within our one department at QMC, where you will have the chance to develop skills that may be new to you. Your work in the Programme helps detect bowel problems and early cancers, because of this, we're significantly increasing the detection rates in our area. The work you do saves lives. In fact, people often get back in touch to thank us for the work we do. If you're passionate about working as part of a team that strives to make a difference nationally, we want to hear from you. Main duties of the job Administration - duties including booking clinic appointments, sending out letters and test kits. Helpline - speaking with the public on a national freephone helpline, giving advice and reassurance to questions and queries regarding the Programme. Laboratory - adhering to good laboratory practices, dealing with sample reception, logging and checking of samples returned to the Hub. Being able to confidently speak to members of the public and liaise with Screening Centres regarding clinic appointments is a requirement. Our staff must also be able to demonstrate empathy, compassion and deal with potentially distressing calls. We hold full UKAS Accreditation and staff are required to adhere to strict policies and procedures. We warmly welcome visits to our department so we can show you what a difference we make! About us With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation. Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career! We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH. Job responsibilities In addition to the above summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert. Person Specification Qualifications GCSE English C or above GCSE Maths C or above NVQ Level 3 in Business and Administration / AS or A Levels or equivalent experience Experience Experience in being able to work well in a team and as an individual. Experience of working in NHS & using NHS database systems. Previous experience of laboratory work. Experience in a customer facing role. Understanding of the need for general cancer screening in the community. Experience of working in an office or helpline environment. Values and Behaviours Must be able to demonstrate behaviours consistent with the Trust's behavioural standards. Organisational skills Able to plan own work and meet agreed targets on an ongoing basis. Able to perform work with minimum supervision. Analytical & Judgement skills Basic computer literacy - to include word processing and data input. Ability to analyse situations/issues. Ability to handle confidential data and produce accurate and high quality work. Communication and flexibility Excellent verbal communication and interpersonal skills. Friendly and professional. Recognises own role as part of team. Able to provide and receive information in various forms with colleagues and others and maintain confidentiality. Flexible approach to working hours to help cover leave and sickness. Able to work for long periods in an office, helpline or lab. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Nottingham University Hospitals NHS Trusts
We are proud to be working on behalf of a manufacturing company based in Colchester, who are currently looking for an experienced Accounts and Office Administrator to join their growing team. The successful candidate will play a pivotal role in the workplace. Due to the nature of the role this company is looking to fill both a full time and part time position. Key Duties and Responsibilities: Manage the book and ensure records are kept up to date. Office admin tasks, phone, emails, and scheduling. Update and manage database records. Inbound & outbound telephone calls. Supporting engineers and operatives with daily tasks. Skills and Experience required: Previous experience within bookkeeping is essential. Payroll and Quickbooks experience is beneficial. Strong Accounts experience. Highly organised with good attention to detail. Strong Microsoft Office experience. Benefits: Onsite parking. Hybrid working available. Company pension.
Apr 06, 2026
Full time
We are proud to be working on behalf of a manufacturing company based in Colchester, who are currently looking for an experienced Accounts and Office Administrator to join their growing team. The successful candidate will play a pivotal role in the workplace. Due to the nature of the role this company is looking to fill both a full time and part time position. Key Duties and Responsibilities: Manage the book and ensure records are kept up to date. Office admin tasks, phone, emails, and scheduling. Update and manage database records. Inbound & outbound telephone calls. Supporting engineers and operatives with daily tasks. Skills and Experience required: Previous experience within bookkeeping is essential. Payroll and Quickbooks experience is beneficial. Strong Accounts experience. Highly organised with good attention to detail. Strong Microsoft Office experience. Benefits: Onsite parking. Hybrid working available. Company pension.
About Huzzle At Huzzle, we connect exceptional B2B professionals with top opportunities at leading companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries such as SaaS, MarTech, FinTech, and EdTech. Unlike an outsourcing agency, we place you directly with a client where you're hired in house as a valued member of their team. About the Company This opportunity is with a fast growing AI powered Go To Market (GTM) systems company focused on helping modern revenue teams scale efficiently. The company builds automation driven revenue engines that turn market signals into qualified pipeline. Their infrastructure combines AI agents, workflow automation, outbound platforms, and CRM architecture to help growth stage companies ($1M-$100M+ ARR) build systematic competitive advantages without scaling headcount. Job Type: Full time Location: Remote Engagement: Independent Contract Key Responsibilities CRM Architecture & Revenue Systems Own the company's HubSpot CRM architecture end to end including pipelines, lifecycle stages, workflows, custom properties, and reporting. Design scalable revenue data models that align CRM activity with pipeline and revenue outcomes. Define and enforce data standards across the GTM stack including HubSpot, Airtable, outbound tooling, and AI systems. Conduct ongoing CRM audits and maintain data integrity, deduplication, and attribution accuracy. Revenue Analytics & Reporting Build reporting frameworks that track pipeline health, revenue velocity, conversion rates, and retention metrics. Develop dashboards that help leadership understand what's happening in the business in real time. Deliver strategic revenue insights and performance reports to executive leadership. Build client facing analytics dashboards used for operational reviews and strategic decision making. RevOps Consulting & Client Delivery Conduct RevOps assessments and CRM audits for client organizations. Design and implement HubSpot and CRM infrastructure including automation, integrations, and reporting. Operate as a senior RevOps advisor in client engagements, providing guidance on pipeline architecture, analytics, and systems strategy. Develop playbooks and frameworks that enable RevOps delivery to scale. Systems Integration & Automation Build and manage automation workflows using n8n or equivalent integration tools. Connect CRM systems with outbound tools, enrichment platforms, and operational databases. Implement integrations between CRM systems and billing platforms such as Stripe. Use AI tools to automate reporting, data analysis, documentation, and operational workflows. RevOps Practice Development Help build and scale the RevOps practice within the organization. Contribute to hiring and mentoring junior RevOps analysts and operations specialists. Develop internal frameworks and best practices for RevOps service delivery. Core Qualifications Deep HubSpot CRM architecture expertise with experience building systems from the ground up. Proven experience designing revenue pipelines, lifecycle models, and CRM data structures. Hands on experience building integrations using n8n, Zapier, Make, APIs, or webhook based workflows. Strong revenue analytics skills, including pipeline coverage modeling, CAC analysis, and cohort retention analysis. Experience implementing automation driven GTM systems across CRM, outbound tools, and data platforms. Working knowledge of Salesforce CRM, including data models, reporting, and migration planning. Ability to translate complex operational data into clear strategic recommendations. Preferred Experience Experience delivering RevOps consulting or agency style CRM implementations. Hands on production experience with n8n automation workflows. Experience integrating Stripe or billing platforms with CRM systems. Familiarity with AI tools used in operations workflows (e.g., AI assisted reporting, workflow automation, documentation generation). Experience hiring or mentoring RevOps analysts or CRM administrators. Fully Remote: Work from anywhere with international teams Career Growth: Join companies in SaaS, MarTech, and B2B services Peer Community: Connect with high performing sales professionals in our network Ongoing Support: Receive guidance from Huzzle before and after placement
Apr 06, 2026
Full time
About Huzzle At Huzzle, we connect exceptional B2B professionals with top opportunities at leading companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries such as SaaS, MarTech, FinTech, and EdTech. Unlike an outsourcing agency, we place you directly with a client where you're hired in house as a valued member of their team. About the Company This opportunity is with a fast growing AI powered Go To Market (GTM) systems company focused on helping modern revenue teams scale efficiently. The company builds automation driven revenue engines that turn market signals into qualified pipeline. Their infrastructure combines AI agents, workflow automation, outbound platforms, and CRM architecture to help growth stage companies ($1M-$100M+ ARR) build systematic competitive advantages without scaling headcount. Job Type: Full time Location: Remote Engagement: Independent Contract Key Responsibilities CRM Architecture & Revenue Systems Own the company's HubSpot CRM architecture end to end including pipelines, lifecycle stages, workflows, custom properties, and reporting. Design scalable revenue data models that align CRM activity with pipeline and revenue outcomes. Define and enforce data standards across the GTM stack including HubSpot, Airtable, outbound tooling, and AI systems. Conduct ongoing CRM audits and maintain data integrity, deduplication, and attribution accuracy. Revenue Analytics & Reporting Build reporting frameworks that track pipeline health, revenue velocity, conversion rates, and retention metrics. Develop dashboards that help leadership understand what's happening in the business in real time. Deliver strategic revenue insights and performance reports to executive leadership. Build client facing analytics dashboards used for operational reviews and strategic decision making. RevOps Consulting & Client Delivery Conduct RevOps assessments and CRM audits for client organizations. Design and implement HubSpot and CRM infrastructure including automation, integrations, and reporting. Operate as a senior RevOps advisor in client engagements, providing guidance on pipeline architecture, analytics, and systems strategy. Develop playbooks and frameworks that enable RevOps delivery to scale. Systems Integration & Automation Build and manage automation workflows using n8n or equivalent integration tools. Connect CRM systems with outbound tools, enrichment platforms, and operational databases. Implement integrations between CRM systems and billing platforms such as Stripe. Use AI tools to automate reporting, data analysis, documentation, and operational workflows. RevOps Practice Development Help build and scale the RevOps practice within the organization. Contribute to hiring and mentoring junior RevOps analysts and operations specialists. Develop internal frameworks and best practices for RevOps service delivery. Core Qualifications Deep HubSpot CRM architecture expertise with experience building systems from the ground up. Proven experience designing revenue pipelines, lifecycle models, and CRM data structures. Hands on experience building integrations using n8n, Zapier, Make, APIs, or webhook based workflows. Strong revenue analytics skills, including pipeline coverage modeling, CAC analysis, and cohort retention analysis. Experience implementing automation driven GTM systems across CRM, outbound tools, and data platforms. Working knowledge of Salesforce CRM, including data models, reporting, and migration planning. Ability to translate complex operational data into clear strategic recommendations. Preferred Experience Experience delivering RevOps consulting or agency style CRM implementations. Hands on production experience with n8n automation workflows. Experience integrating Stripe or billing platforms with CRM systems. Familiarity with AI tools used in operations workflows (e.g., AI assisted reporting, workflow automation, documentation generation). Experience hiring or mentoring RevOps analysts or CRM administrators. Fully Remote: Work from anywhere with international teams Career Growth: Join companies in SaaS, MarTech, and B2B services Peer Community: Connect with high performing sales professionals in our network Ongoing Support: Receive guidance from Huzzle before and after placement
Governance, Facilities and Executive Administrator Hours - 30 - 37.5 hours per week (Monday to Friday) Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years FTE) plus 8 bank holidays We believe in living life to the end and bringing joy to patients lives. We work with everyone as an individual, supporting them on each step of their journey through our outpatient unit, our inpatient unit, and in their own homes to live a good life and achieve a good death, in their place of choice. We also work with families along the way and offer bereavement support. We are a charity and the only independent Hospice in this part of the UK, which enables us to deliver the most compassionate, dynamic and proactive end of life care. As such we are a centre of clinical excellence in the region and further afield, recognised at the forefront of education in palliative care for over 40 years. Are you looking for a new opportunity? Tapping House are looking for that special someone to join our amazing team. Main duties of the job The Governance, Facilities and Executive Administrator will provide comprehensive administrative support to the Governance and Executive Assistant, the Facilities Team and Kitchen Team. The role will ensure smooth day to day operation and coordination of clinical and organisational governance. About us We have an amazing multi disciplinary team who all work together ensuring that the patient is central to everything we do. Our Vision is That every person living with or affected by a life limiting condition will be offered choice and access to excellent end of life and bereavement care. Our Values are: COMPASSION ACCESSIBILITY RESPECT EXCELLENCE SPARK The Hospice stands in beautiful well maintained grounds. Our building is modern and light with each bedroom having a garden view. We offer free parking and an amazing onsite cafe. Job responsibilities Main Responsibilities Provide administrative support to the Governance and Executive Assistant Attend, prepare agenda, take comprehensive minutes and circulate for meetings relating to: Senior Leadership, Clinical Strategy Group and Information Governance Committee Ensure that minutes of meetings and associated action plans are circulated in a timely manner (within 2 weeks) unless special exemption granted Provide reports for clinical meetings (Clinical Quality Group, Infection Control Committee) (Risks, Incidents, Policies, Audits, Patient/Family feedback) Provide support to the Governance and Executive Assistant to oversee the annual governance frameworks and monthly requirements including: Risks, Incidents, Policies and Audits Support the Governance and Executive Assistant in working with colleagues to ensure the timely formatting of the Quarterly Dashboards Support the Governance and Executive Assistant in projects to improve clinical and organisational governance. To ensure timely reviews, updates and archiving of care leaflets by collaborative working with marketing and the database Be competent on the current Hospice IT systems: the Hospice file system and electronic data storage systems including Word, BlueStream, Excel, Vantage, SMI, TEAMs and PowerPoint. Provide general administration support to the Facilities Team and Kitchen Team. General To uphold the Hospices vision and values at all times Carry out all duties in accordance with the Hospices policies and procedures including but not limited to health & safety, code of behaviour, confidentiality and equality, diversity & inclusion. Promote awareness of the Hospice, its services and its strategy. Work collaboratively and respectfully with all staff, volunteers and supporters of the Hospice. Promote and support the safeguarding of vulnerable adults, young people and children, observing and adhering to the Hospices policies on safeguarding. Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role. Information Security, Confidentiality, and Records Management The role requires adherence to organisational policies concerning information security, data privacy, and confidentiality. The employee is responsible for safeguarding sensitive information, ensuring secure handling and storage of records, and maintaining compliance with applicable data protection regulations. This includes actively participating in Information Governance training, reporting potential security incidents, and managing records in accordance with Tapping Houses Retention Archiving and Destruction of All Hospice Records Policy. This post is subject to the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975, and such will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. This job description is not intended to be exhaustive and will be reviewed periodically to ensure that the needs of the service are being met. Person Specification Qualifications Educated to GCSE or equivalent (A-C/7+ - 4) Excellent Microsoft Office knowledge Personal Qualities Proactive and flexible Team player Adaptable to change Experience Meeting administration and minute taking experience Excellent written and verbal communication skills Ability to communicate effectively at all levels Experience of dealing with confidential and sensitive information Ability to manage own workload and priorities Ability to work under pressure and to time scales Demonstrate a high level of attention to detail Experience of working with volunteers or experience of being a volunteer Experience of working in a healthcare setting
Apr 06, 2026
Full time
Governance, Facilities and Executive Administrator Hours - 30 - 37.5 hours per week (Monday to Friday) Holiday - 25 days (increasing to 27 after 5 years and 31 after 9 years FTE) plus 8 bank holidays We believe in living life to the end and bringing joy to patients lives. We work with everyone as an individual, supporting them on each step of their journey through our outpatient unit, our inpatient unit, and in their own homes to live a good life and achieve a good death, in their place of choice. We also work with families along the way and offer bereavement support. We are a charity and the only independent Hospice in this part of the UK, which enables us to deliver the most compassionate, dynamic and proactive end of life care. As such we are a centre of clinical excellence in the region and further afield, recognised at the forefront of education in palliative care for over 40 years. Are you looking for a new opportunity? Tapping House are looking for that special someone to join our amazing team. Main duties of the job The Governance, Facilities and Executive Administrator will provide comprehensive administrative support to the Governance and Executive Assistant, the Facilities Team and Kitchen Team. The role will ensure smooth day to day operation and coordination of clinical and organisational governance. About us We have an amazing multi disciplinary team who all work together ensuring that the patient is central to everything we do. Our Vision is That every person living with or affected by a life limiting condition will be offered choice and access to excellent end of life and bereavement care. Our Values are: COMPASSION ACCESSIBILITY RESPECT EXCELLENCE SPARK The Hospice stands in beautiful well maintained grounds. Our building is modern and light with each bedroom having a garden view. We offer free parking and an amazing onsite cafe. Job responsibilities Main Responsibilities Provide administrative support to the Governance and Executive Assistant Attend, prepare agenda, take comprehensive minutes and circulate for meetings relating to: Senior Leadership, Clinical Strategy Group and Information Governance Committee Ensure that minutes of meetings and associated action plans are circulated in a timely manner (within 2 weeks) unless special exemption granted Provide reports for clinical meetings (Clinical Quality Group, Infection Control Committee) (Risks, Incidents, Policies, Audits, Patient/Family feedback) Provide support to the Governance and Executive Assistant to oversee the annual governance frameworks and monthly requirements including: Risks, Incidents, Policies and Audits Support the Governance and Executive Assistant in working with colleagues to ensure the timely formatting of the Quarterly Dashboards Support the Governance and Executive Assistant in projects to improve clinical and organisational governance. To ensure timely reviews, updates and archiving of care leaflets by collaborative working with marketing and the database Be competent on the current Hospice IT systems: the Hospice file system and electronic data storage systems including Word, BlueStream, Excel, Vantage, SMI, TEAMs and PowerPoint. Provide general administration support to the Facilities Team and Kitchen Team. General To uphold the Hospices vision and values at all times Carry out all duties in accordance with the Hospices policies and procedures including but not limited to health & safety, code of behaviour, confidentiality and equality, diversity & inclusion. Promote awareness of the Hospice, its services and its strategy. Work collaboratively and respectfully with all staff, volunteers and supporters of the Hospice. Promote and support the safeguarding of vulnerable adults, young people and children, observing and adhering to the Hospices policies on safeguarding. Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role. Information Security, Confidentiality, and Records Management The role requires adherence to organisational policies concerning information security, data privacy, and confidentiality. The employee is responsible for safeguarding sensitive information, ensuring secure handling and storage of records, and maintaining compliance with applicable data protection regulations. This includes actively participating in Information Governance training, reporting potential security incidents, and managing records in accordance with Tapping Houses Retention Archiving and Destruction of All Hospice Records Policy. This post is subject to the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975, and such will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. This job description is not intended to be exhaustive and will be reviewed periodically to ensure that the needs of the service are being met. Person Specification Qualifications Educated to GCSE or equivalent (A-C/7+ - 4) Excellent Microsoft Office knowledge Personal Qualities Proactive and flexible Team player Adaptable to change Experience Meeting administration and minute taking experience Excellent written and verbal communication skills Ability to communicate effectively at all levels Experience of dealing with confidential and sensitive information Ability to manage own workload and priorities Ability to work under pressure and to time scales Demonstrate a high level of attention to detail Experience of working with volunteers or experience of being a volunteer Experience of working in a healthcare setting
Outpatient Administrator Closing date: 12 April 2026 Are you looking to start a career within the NHS? We are looking for a highly motivated individual to join our Business Support Team, supporting MSK Services based at our Trust Headquarters at Tatchbury Mount. In this exciting role you will work as part of a skill mix team for MSK Services, providing comprehensive administrative support to the services. Key Responsibilities Effectively prioritise and manage own workload. Serve as the first point of contact for patients at reception and over the telephone (including cross covering reception at different locations such as Totton). Upload referrals and book appointments. Deal with patients and carers over the telephone. Perform secretarial and administrative duties for the MSK service, including word processing, typing, taking minutes of meetings, producing reports, filing, and photocopying. Ensure the security, accuracy and recording of people's data in accordance with Trust policies. Maintain and input accurate data onto service databases. Assist in the coordination of staff meetings, booking venues and preparing requirements. Participate in team meetings, taking minutes if required. Provide general administration support to the MPP team as required. Assist in planning workshops, study days and other service initiatives. Manage MSK team diaries where required. Process incoming/outgoing mail for the service in accordance with Trust policy. Communicate effectively with all staff, patients and those contacting the service. Provide customer service via telephone or email, working with senior team members to deal with complex queries. Provide excellent and timely communication to all enquiries and external liaisons. Act as first point of contact for patients and provide reception cover across our sites. About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence. Qualifications Maths and English Level 2 Full UK driving licence Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service. Salary £24,937 to £26,598 a year (based on full time hours)
Apr 06, 2026
Full time
Outpatient Administrator Closing date: 12 April 2026 Are you looking to start a career within the NHS? We are looking for a highly motivated individual to join our Business Support Team, supporting MSK Services based at our Trust Headquarters at Tatchbury Mount. In this exciting role you will work as part of a skill mix team for MSK Services, providing comprehensive administrative support to the services. Key Responsibilities Effectively prioritise and manage own workload. Serve as the first point of contact for patients at reception and over the telephone (including cross covering reception at different locations such as Totton). Upload referrals and book appointments. Deal with patients and carers over the telephone. Perform secretarial and administrative duties for the MSK service, including word processing, typing, taking minutes of meetings, producing reports, filing, and photocopying. Ensure the security, accuracy and recording of people's data in accordance with Trust policies. Maintain and input accurate data onto service databases. Assist in the coordination of staff meetings, booking venues and preparing requirements. Participate in team meetings, taking minutes if required. Provide general administration support to the MPP team as required. Assist in planning workshops, study days and other service initiatives. Manage MSK team diaries where required. Process incoming/outgoing mail for the service in accordance with Trust policy. Communicate effectively with all staff, patients and those contacting the service. Provide customer service via telephone or email, working with senior team members to deal with complex queries. Provide excellent and timely communication to all enquiries and external liaisons. Act as first point of contact for patients and provide reception cover across our sites. About us Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives. Our mental health services include community based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care. We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support. Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence. Qualifications Maths and English Level 2 Full UK driving licence Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service. Salary £24,937 to £26,598 a year (based on full time hours)
Learning and Development Administrator page is loaded Learning and Development Administratorremote type: Oparte na pakiecie Officelocations: Portsmouthtime type: Zatrudnienie w pełnym wymiarze godzinposted on: Opublikowano dzisiajtime left to apply: Data zakończenia: 17 kwietnia 2026 (można jeszcze aplikować przez 14 dni/dzień)job requisition id: Full-time role, 37.5 hours a week - Fixed Term until April 2027 HMNB Portsmouth Due to the nature of this role, you must be eligible for UK Security Clearance at SC level. Help get better trained War Fighters to the front line faster Project Selborne is a Transformational Training programme with a strategic goal of modernising Royal Navy training to deliver "better trained sailors to the front line faster". This role is a key member of the Royal Navy's Learning and Development Organisation (LDO) and is responsible to the LDO Hub Manager for the provision of Learning and Development service provision including the provision of resettlement support to UK Service Personnel during their transition into civilian life at the end of their Service careers. You will also provide advice and guidance to Service Personnel and their dependants on the availability and accessibility of L&D opportunities to include through career and lifelong learning opportunities and liaise with LDO leadership and relevant RN staff to identify L&D opportunities that meet the needs of current and future education for promotion programmes. Job title: Learning and Development Administrator Job Description: What you'll be doing: General administration tasks Booking appointments to discuss education and resettlement opportunities Dealing with general enquiries from service personnel Data entry tasks Updating the internal database One to one interviews with Service Personnel to support with L&D opportunities and Resettlement advice Delivering L&D Briefings to units What we're looking for: Essential skills required: Strong administration skills Proficient use of Microsoft IT application including Word, PowerPoint, Excel, Teams Effective communication skills Ability to manage multiple tasks with excellent organisational skills Team player Desirable skills/qualifications: Hold a Level 3 or above qualification in education and teaching, or learning and development (or equivalent) L3 Award in Coaching & Mentoring (or demonstrate equivalent practitioner level interviewing skills, including active listening) Military background with knowledge of Tri-Service and RN policies Awareness of the Regulated Qualifications Framework (RQF) and/or Scottish Credit and Qualifications Framework About Selborne Selborne is a bold, £1 billion, 12-year transformation of Royal Navy training, led by Capita and a powerhouse consortium known as Team Fisher - including Raytheon UK, Fujitsu, and the University of Lincoln. Together, we're modernising military education with cutting-edge tech like simulators and data analytics, all under a collaborative "one team" approach with the Royal Navy. It's a shared mission to deliver smarter, more effective training for sailors and marines across the naval enterprise. To learn more please visit: A salary of £26,000 Enjoy flexible benefits including extra leave purchase, paid volunteering days, enhanced family leave, lifestyle discounts, and access to inclusive employee networks - all designed to support your wellbeing and personal growth. Access to onsite gym Onsite, secure parking Catering facilities and shops accessible Unlock Your Potential with Capita At Capita, your career can take you wherever your ambition leads. You'll become part of a diverse network of talented, forward-thinking professionals working across a wide range of disciplines and sectors. We're committed to your growth - offering exciting opportunities to expand your skills, explore new paths, and advance your career. Join us and discover a career with purpose. Customer first, always Fearless innovation Achieve together Everyone is valued What we hope you'll do next: Choose 'Apply now' to fill out our short application, so that we can find out more about you. Equal Opportunities Capita is committed to an inclusive, barrier-free recruitment process. We're a Disability Confident employer and welcome applications from everyone. If you need adjustments during the recruitment process, please contact us at or call . For more on equal opportunities and available adjustments, visit the Capita Careers website.For general queries, email . Location: Portsmouth,Zjednoczone Królestwo Time Type: Zatrudnienie w pełnym wymiarze godzin Contract Type: Czas określony (Fixed Term) Capita is a consulting, transformation and digital services business. We deliver innovative solutions and simplify the connections between businesses and customers, governments and citizens. We're driven by our purpose: to create better outcomes - for our employees, clients and customers, suppliers and partners, investors, and society. We're committed to being a responsible business - in how we operate, serve society, respect our people and the environment, and deliver attractive returns to our investors. Every day we help millions of people, by delivering innovative solutions to transform and simplify the connections between businesses and customers, governments and citizens. We partner with clients and provide them with the insight and cutting-edge technologies that give time back, allowing them to focus on what they do best and making people's lives easier and simpler. We operate in the UK, Europe, India and South Africa and currently have 55,000 talented people working in our three divisions: Capita Experience, Capita Public Service and Capita Portfolio.
Apr 06, 2026
Full time
Learning and Development Administrator page is loaded Learning and Development Administratorremote type: Oparte na pakiecie Officelocations: Portsmouthtime type: Zatrudnienie w pełnym wymiarze godzinposted on: Opublikowano dzisiajtime left to apply: Data zakończenia: 17 kwietnia 2026 (można jeszcze aplikować przez 14 dni/dzień)job requisition id: Full-time role, 37.5 hours a week - Fixed Term until April 2027 HMNB Portsmouth Due to the nature of this role, you must be eligible for UK Security Clearance at SC level. Help get better trained War Fighters to the front line faster Project Selborne is a Transformational Training programme with a strategic goal of modernising Royal Navy training to deliver "better trained sailors to the front line faster". This role is a key member of the Royal Navy's Learning and Development Organisation (LDO) and is responsible to the LDO Hub Manager for the provision of Learning and Development service provision including the provision of resettlement support to UK Service Personnel during their transition into civilian life at the end of their Service careers. You will also provide advice and guidance to Service Personnel and their dependants on the availability and accessibility of L&D opportunities to include through career and lifelong learning opportunities and liaise with LDO leadership and relevant RN staff to identify L&D opportunities that meet the needs of current and future education for promotion programmes. Job title: Learning and Development Administrator Job Description: What you'll be doing: General administration tasks Booking appointments to discuss education and resettlement opportunities Dealing with general enquiries from service personnel Data entry tasks Updating the internal database One to one interviews with Service Personnel to support with L&D opportunities and Resettlement advice Delivering L&D Briefings to units What we're looking for: Essential skills required: Strong administration skills Proficient use of Microsoft IT application including Word, PowerPoint, Excel, Teams Effective communication skills Ability to manage multiple tasks with excellent organisational skills Team player Desirable skills/qualifications: Hold a Level 3 or above qualification in education and teaching, or learning and development (or equivalent) L3 Award in Coaching & Mentoring (or demonstrate equivalent practitioner level interviewing skills, including active listening) Military background with knowledge of Tri-Service and RN policies Awareness of the Regulated Qualifications Framework (RQF) and/or Scottish Credit and Qualifications Framework About Selborne Selborne is a bold, £1 billion, 12-year transformation of Royal Navy training, led by Capita and a powerhouse consortium known as Team Fisher - including Raytheon UK, Fujitsu, and the University of Lincoln. Together, we're modernising military education with cutting-edge tech like simulators and data analytics, all under a collaborative "one team" approach with the Royal Navy. It's a shared mission to deliver smarter, more effective training for sailors and marines across the naval enterprise. To learn more please visit: A salary of £26,000 Enjoy flexible benefits including extra leave purchase, paid volunteering days, enhanced family leave, lifestyle discounts, and access to inclusive employee networks - all designed to support your wellbeing and personal growth. Access to onsite gym Onsite, secure parking Catering facilities and shops accessible Unlock Your Potential with Capita At Capita, your career can take you wherever your ambition leads. You'll become part of a diverse network of talented, forward-thinking professionals working across a wide range of disciplines and sectors. We're committed to your growth - offering exciting opportunities to expand your skills, explore new paths, and advance your career. Join us and discover a career with purpose. Customer first, always Fearless innovation Achieve together Everyone is valued What we hope you'll do next: Choose 'Apply now' to fill out our short application, so that we can find out more about you. Equal Opportunities Capita is committed to an inclusive, barrier-free recruitment process. We're a Disability Confident employer and welcome applications from everyone. If you need adjustments during the recruitment process, please contact us at or call . For more on equal opportunities and available adjustments, visit the Capita Careers website.For general queries, email . Location: Portsmouth,Zjednoczone Królestwo Time Type: Zatrudnienie w pełnym wymiarze godzin Contract Type: Czas określony (Fixed Term) Capita is a consulting, transformation and digital services business. We deliver innovative solutions and simplify the connections between businesses and customers, governments and citizens. We're driven by our purpose: to create better outcomes - for our employees, clients and customers, suppliers and partners, investors, and society. We're committed to being a responsible business - in how we operate, serve society, respect our people and the environment, and deliver attractive returns to our investors. Every day we help millions of people, by delivering innovative solutions to transform and simplify the connections between businesses and customers, governments and citizens. We partner with clients and provide them with the insight and cutting-edge technologies that give time back, allowing them to focus on what they do best and making people's lives easier and simpler. We operate in the UK, Europe, India and South Africa and currently have 55,000 talented people working in our three divisions: Capita Experience, Capita Public Service and Capita Portfolio.
Do you have a sharp eye for detail and a knack for analysing data? Are you confident using Excel and enjoy working in a process-driven environment? Juice Recruitment is delighted to be supporting a rapidly growing business near Chippenham, as they look to expand their friendly and supportive team with the addition of a Case Administrator. This role is ideal for someone who enjoys working with data, has a methodical mindset, and thrives in a structured role. You'll be responsible for conducting detailed research and analysis, interpreting patterns and trends, and preparing cases that will support the sales team's decision-making process. DAY TO DAY • Conducting online research and using internal databases to compile detailed reports • Liaising with the sales team to support case evaluations • Accurately inputting and managing data in Excel • Analysing trends and identifying key insights • Investigating the occupancy of commercial properties and creating detailed profiles • Preparing comprehensive cases for the sales team to review • Updating clients on the telephone with the status of the case WHAT WE'D LOVE TO SEE • Previous experience in an administrative or data-driven role • Strong academic background - ideally A Levels (with Maths and/or Science preferred); a degree is beneficial but not essential • Excellent attention to detail and high level of accuracy • Confidence working independently and taking ownership of tasks • Strong Excel and general IT skills • Ability to stay focused and manage high volumes of data • Quick learner with a curious and analytical mindset WHAT IS IN IT FOR YOU? • Hybrid working - 2 days working from home • Relaxed, supportive office environment • 25 days annual leave + 8 bank holidays • Private health insurance • Death in service benefit (4x salary) • Pension scheme • Free on-site parking If this sounds like the right opportunity for you, we'd love to hear from you - apply today!
Apr 06, 2026
Full time
Do you have a sharp eye for detail and a knack for analysing data? Are you confident using Excel and enjoy working in a process-driven environment? Juice Recruitment is delighted to be supporting a rapidly growing business near Chippenham, as they look to expand their friendly and supportive team with the addition of a Case Administrator. This role is ideal for someone who enjoys working with data, has a methodical mindset, and thrives in a structured role. You'll be responsible for conducting detailed research and analysis, interpreting patterns and trends, and preparing cases that will support the sales team's decision-making process. DAY TO DAY • Conducting online research and using internal databases to compile detailed reports • Liaising with the sales team to support case evaluations • Accurately inputting and managing data in Excel • Analysing trends and identifying key insights • Investigating the occupancy of commercial properties and creating detailed profiles • Preparing comprehensive cases for the sales team to review • Updating clients on the telephone with the status of the case WHAT WE'D LOVE TO SEE • Previous experience in an administrative or data-driven role • Strong academic background - ideally A Levels (with Maths and/or Science preferred); a degree is beneficial but not essential • Excellent attention to detail and high level of accuracy • Confidence working independently and taking ownership of tasks • Strong Excel and general IT skills • Ability to stay focused and manage high volumes of data • Quick learner with a curious and analytical mindset WHAT IS IN IT FOR YOU? • Hybrid working - 2 days working from home • Relaxed, supportive office environment • 25 days annual leave + 8 bank holidays • Private health insurance • Death in service benefit (4x salary) • Pension scheme • Free on-site parking If this sounds like the right opportunity for you, we'd love to hear from you - apply today!
