Do you have a sharp eye for detail and a knack for analysing data? Are you confident using Excel and enjoy working in a process-driven environment? Juice Recruitment is delighted to be supporting a rapidly growing business near Chippenham, as they look to expand their friendly and supportive team with the addition of a Case Administrator. This role is ideal for someone who enjoys working with data, has a methodical mindset, and thrives in a structured role. You'll be responsible for conducting detailed research and analysis, interpreting patterns and trends, and preparing cases that will support the sales team's decision-making process. DAY TO DAY • Conducting online research and using internal databases to compile detailed reports • Liaising with the sales team to support case evaluations • Accurately inputting and managing data in Excel • Analysing trends and identifying key insights • Investigating the occupancy of commercial properties and creating detailed profiles • Preparing comprehensive cases for the sales team to review • Updating clients on the telephone with the status of the case WHAT WE'D LOVE TO SEE • Previous experience in an administrative or data-driven role • Strong academic background - ideally A Levels (with Maths and/or Science preferred); a degree is beneficial but not essential • Excellent attention to detail and high level of accuracy • Confidence working independently and taking ownership of tasks • Strong Excel and general IT skills • Ability to stay focused and manage high volumes of data • Quick learner with a curious and analytical mindset WHAT IS IN IT FOR YOU? • Hybrid working - 2 days working from home • Relaxed, supportive office environment • 25 days annual leave + 8 bank holidays • Private health insurance • Death in service benefit (4x salary) • Pension scheme • Free on-site parking If this sounds like the right opportunity for you, we'd love to hear from you - apply today!
Apr 06, 2026
Full time
Do you have a sharp eye for detail and a knack for analysing data? Are you confident using Excel and enjoy working in a process-driven environment? Juice Recruitment is delighted to be supporting a rapidly growing business near Chippenham, as they look to expand their friendly and supportive team with the addition of a Case Administrator. This role is ideal for someone who enjoys working with data, has a methodical mindset, and thrives in a structured role. You'll be responsible for conducting detailed research and analysis, interpreting patterns and trends, and preparing cases that will support the sales team's decision-making process. DAY TO DAY • Conducting online research and using internal databases to compile detailed reports • Liaising with the sales team to support case evaluations • Accurately inputting and managing data in Excel • Analysing trends and identifying key insights • Investigating the occupancy of commercial properties and creating detailed profiles • Preparing comprehensive cases for the sales team to review • Updating clients on the telephone with the status of the case WHAT WE'D LOVE TO SEE • Previous experience in an administrative or data-driven role • Strong academic background - ideally A Levels (with Maths and/or Science preferred); a degree is beneficial but not essential • Excellent attention to detail and high level of accuracy • Confidence working independently and taking ownership of tasks • Strong Excel and general IT skills • Ability to stay focused and manage high volumes of data • Quick learner with a curious and analytical mindset WHAT IS IN IT FOR YOU? • Hybrid working - 2 days working from home • Relaxed, supportive office environment • 25 days annual leave + 8 bank holidays • Private health insurance • Death in service benefit (4x salary) • Pension scheme • Free on-site parking If this sounds like the right opportunity for you, we'd love to hear from you - apply today!
We're working with a well-established company to appoint an organised and detail-focused Administrator to support day-to-day operations. This is a key role within a busy team, offering variety, responsibility, and the opportunity to be involved in compliance, coordination, and operational support. Key Responsibilities Support the day-to-day administration of company vehicles and plant. Maintain accurate and up-to-date records Coordinate maintenance, servicing, repairs, and breakdowns, liaising with internal teams and external suppliers Manage hire and lease records, including bookings, extensions, and returns Compliance & Safety Maintain compliance records in line with relevant legislation. Carry out routine licence checks and maintain associated documentation Reporting & Data Maintain internal systems and databases. Produce regular reports covering asset status, costs, defects, and usage metrics Monitor data such as fuel usage and tracking information, highlighting any issues Assist with audits and internal reviews Provide team support where required across the wider operations function About You Previous experience in an administrative or coordination role Strong attention to detail and record-keeping accuracy Confident communicator, comfortable dealing with internal and external stakeholders Good IT skills, including Microsoft Office and database systems Additional Information Full UK driving licence required Flexible approach to supporting wider business needs when required This is a great opportunity for someone looking to build a long-term career within a well known company with excellent staff retention and interest future works. If this role is of interest then do apply with a copy of your CV asap. Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Apr 05, 2026
Full time
We're working with a well-established company to appoint an organised and detail-focused Administrator to support day-to-day operations. This is a key role within a busy team, offering variety, responsibility, and the opportunity to be involved in compliance, coordination, and operational support. Key Responsibilities Support the day-to-day administration of company vehicles and plant. Maintain accurate and up-to-date records Coordinate maintenance, servicing, repairs, and breakdowns, liaising with internal teams and external suppliers Manage hire and lease records, including bookings, extensions, and returns Compliance & Safety Maintain compliance records in line with relevant legislation. Carry out routine licence checks and maintain associated documentation Reporting & Data Maintain internal systems and databases. Produce regular reports covering asset status, costs, defects, and usage metrics Monitor data such as fuel usage and tracking information, highlighting any issues Assist with audits and internal reviews Provide team support where required across the wider operations function About You Previous experience in an administrative or coordination role Strong attention to detail and record-keeping accuracy Confident communicator, comfortable dealing with internal and external stakeholders Good IT skills, including Microsoft Office and database systems Additional Information Full UK driving licence required Flexible approach to supporting wider business needs when required This is a great opportunity for someone looking to build a long-term career within a well known company with excellent staff retention and interest future works. If this role is of interest then do apply with a copy of your CV asap. Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
TheBusiness Support Administratorwill provide an excellent customer experience for patients and professionals contacting the Single Point of Access (SPA) by telephone, by email and by post, as the first point of contact to HCRG Care Group Services. TheBusiness Support Administratorwill support the effective filtering and directing of telephone calls and correspondence for Surrey Childrens Community Services and where required, with partner organisations. This role will also support the wider business support function in providing administrative and organisational support across the full range of office and service activities. This is a demanding role requiring high levels of administrative and communication skills and the ability to work proactively as part of a team. Base The Business Support Administrator role will be based in Guildford. It will involve supporting our Surrey-wide service. HCRG Care Group is a flexible-first employer, whilst you will have an office base, our teams are agile and work in flexible/hybrid arrangements. Main duties of the job Screen and triage referrals into the Single Point of Access (SPA) from GPs, service users, carers, and partner organisations. Direct referrals to appropriate professionals, manage incorrect referrals, and ensure urgent cases are escalated promptly. Follow protocols to ensure accurate, timely allocation of referrals and maintain confidentiality on client systems. Provide signposting to HCRG Care Group services and other agencies. Handle call-backs to referrers, data cleansing, appointment booking/rescheduling, and issuing correspondence to patients. Maintain and update clinical systems, databases, and clinic templates. Provide general administrative support, including stock ordering, correspondence handling, information distribution, and minute-taking. Support safeguarding processes: manage documentation for police domestic violence notifications, coordinate strategy meetings, and process child protection/Marac correspondence. Work flexibly to cover colleagues and ensure service priorities are met. About us About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Job responsibilities As aBusiness Support Administrator,you will be part of our valued team within our Surrey Child and Family Health Services, with access to: Starting salary from £24,853 (FTE) with access to our group pension Full time and part time roles available Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. Job description Job responsibilities As aBusiness Support Administrator,you will be part of our valued team within our Surrey Child and Family Health Services, with access to: Starting salary from £24,853 (FTE) with access to our group pension Full time and part time roles available Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. The Ideal Candidate Essential: Good general education to at least GCSE level or equivalent, including Maths and English Administrative experience in a busy, customer facing environment Excellent customer services skills Accurate and efficient keyboard skills High levels of computer literacy to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel. Ability to work as part of a team Effective interpersonal and communication skills, both verbal and written Good telephone manner Polite and helpful customer service skills Ability to work with discretion, sensitivity and maintain confidentiality Good planning and organisational skills and ability to meet deadlines Ability to prioritise and manage workload in busy environment Desirable: Minute taking Knowledge of clinical systems or databases Other requirements:the successful applicant will need to be a car driver Please see attached Job Description for full Personal Specification. Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Apr 05, 2026
Full time
TheBusiness Support Administratorwill provide an excellent customer experience for patients and professionals contacting the Single Point of Access (SPA) by telephone, by email and by post, as the first point of contact to HCRG Care Group Services. TheBusiness Support Administratorwill support the effective filtering and directing of telephone calls and correspondence for Surrey Childrens Community Services and where required, with partner organisations. This role will also support the wider business support function in providing administrative and organisational support across the full range of office and service activities. This is a demanding role requiring high levels of administrative and communication skills and the ability to work proactively as part of a team. Base The Business Support Administrator role will be based in Guildford. It will involve supporting our Surrey-wide service. HCRG Care Group is a flexible-first employer, whilst you will have an office base, our teams are agile and work in flexible/hybrid arrangements. Main duties of the job Screen and triage referrals into the Single Point of Access (SPA) from GPs, service users, carers, and partner organisations. Direct referrals to appropriate professionals, manage incorrect referrals, and ensure urgent cases are escalated promptly. Follow protocols to ensure accurate, timely allocation of referrals and maintain confidentiality on client systems. Provide signposting to HCRG Care Group services and other agencies. Handle call-backs to referrers, data cleansing, appointment booking/rescheduling, and issuing correspondence to patients. Maintain and update clinical systems, databases, and clinic templates. Provide general administrative support, including stock ordering, correspondence handling, information distribution, and minute-taking. Support safeguarding processes: manage documentation for police domestic violence notifications, coordinate strategy meetings, and process child protection/Marac correspondence. Work flexibly to cover colleagues and ensure service priorities are met. About us About the Company We change lives by transforming health and care. Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do. Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone. While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can. To find out more about HCRG Care Group, please visit Job responsibilities As aBusiness Support Administrator,you will be part of our valued team within our Surrey Child and Family Health Services, with access to: Starting salary from £24,853 (FTE) with access to our group pension Full time and part time roles available Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. Job description Job responsibilities As aBusiness Support Administrator,you will be part of our valued team within our Surrey Child and Family Health Services, with access to: Starting salary from £24,853 (FTE) with access to our group pension Full time and part time roles available Free tea, coffee and milk at your base location Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open and just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year. The Ideal Candidate Essential: Good general education to at least GCSE level or equivalent, including Maths and English Administrative experience in a busy, customer facing environment Excellent customer services skills Accurate and efficient keyboard skills High levels of computer literacy to include a good working knowledge of Microsoft Office packages incusing Outlook, Word, Excel. Ability to work as part of a team Effective interpersonal and communication skills, both verbal and written Good telephone manner Polite and helpful customer service skills Ability to work with discretion, sensitivity and maintain confidentiality Good planning and organisational skills and ability to meet deadlines Ability to prioritise and manage workload in busy environment Desirable: Minute taking Knowledge of clinical systems or databases Other requirements:the successful applicant will need to be a car driver Please see attached Job Description for full Personal Specification. Person Specification General Requirements Click Apply for this job above to view the Job Description on our career site Click Apply for this job above to view the Job Description on our career site Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Interviews are planned for 13th and 14th May 2026. We are seeking a motivated and experienced administrator to provide maternity cover within the Research & Development Directorate. This role supports the sponsorship of Own Account studies and provides general administrative support to the wider R&D team. The ideal candidate will have experience working in a busy office environment, strong administrative skills, and excellent communication and data handling abilities. Experience in project management or a research setting is desirable but not essential, as full training will be provided. This is a great opportunity to join a supportive team and contribute to research that enhances NHS services. We thrive on diversity and believe it is a strength that drives innovation, ideas, and debate. We warmly welcome individuals from all backgrounds. Together, we're building an inclusive culture where everyone belongs and can thrive. Whilst we embrace innovation and new ways of working, the use of AI tools in completing applications is monitored to ensure transparency and fairness. You are permitted to use AI to assist with your application; however, you are required to declare its use. This allows us to understand how AI is being utilised and to maintain an equitable review process. Failure to disclose the use of AI tools may result in disqualification or further investigation into your application. Main duties of the job The post holder will be part of the Research and Development Directorate team based at New Cross Hospital and will provide administrative support in Trust Research Sponsorship activities to the Group Research Sponsorship Manager, researchers and clients both internal and external to the Trust. The successful applicant will have an understanding of Research, demonstrate a variety of transferable administrative skills gained through experience and have excellent interpersonal skills to effectively communicate with researchers and multi disciplinary staff across the Trust. About us The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients. We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020. The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly. Job responsibilities To be the first point of contact for the R&D Sponsorship process answering or directing or escalating all enquiries appropriately. To manage any shared Sponsorship Email Inbox or internet enquiries. To update databases, drives and systems through daily data input. To assist in arranging meetings and booking rooms, as required, for senior members of the R&D Management Team. To order stationery for the department. To support the R&D Management Team with ad hoc organisational and administrative duties of projects as and when requested. Actively participate in R&D meetings both within the internal R&D team and external. To be proactive and a positive role model for junior members of staff and clients. To be responsible for co ordinating, and registering projects in the pre sponsorship process, with support from the Group Research Sponsorship Manager or Project Managers if required. Update project documents to conform to Trust Sponsor templates as requested. To be responsible for initial receipt of own account research projects, registering projects appropriately on R&D Sponsorship systems. Setting up new own account project files and checking for completion of documentation and requesting further documents if necessary, with the assistance of the Group Research Sponsorship Manager or Project Managers. Provide administrative support to ensure all processes are followed to set up own account research within the Trust. Provide administrative support for the Trust Peer Review Group Process. Provide support to the Group Research Sponsorship Manager or Project Managers by preparing documents when requested to do so. Distribute and file relevant documentation for confirmation of Sponsorship appropriately and updating Sponsorship systems. To undertake the appropriate action to resolve issues for sponsorship by liaising with Support Services, CRRDN, HRA, REC, other external agencies/companies when requested to assist the Group Research Sponsorship Manager or Project Managers. Co ordinate updates to national databases. Print reports from the R&D systems for review at Sponsorship meetings and R&D Committee Meetings as requested. Obtain and collect signed essential documents for Sponsorship of research projects, distributing appropriately. To support the sponsorship of projects in dealing with issues/queries arising throughout the life of an own account research project. To support the management of the life cycle of a project, ensuring receipt of all ongoing reports and approvals. To support the Group Research Sponsorship Manager or Project Managers in Project Amendment requests. To support the wider Sponsorship team with ongoing study updates required to be submitted to regulatory authorities when requested. Person Specification Qualifications GCSE Grade 4 (or C) and above - maths and English NVQ Level 3 or above / A level grade D and above Experience/skills Proficient in Microsoft Office Suite - Word, Excel, PowerPoint and Access Ability to deal with and prioritise an unpredictable workload Organising and managing own workload and provide as and when requested relevant support to the Sponsorship team. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,760 to £27,476 a year pro rata per annum Contract Fixed term Duration 12 months Working pattern Full time, Flexible working, Home or remote working
Apr 05, 2026
Full time
Interviews are planned for 13th and 14th May 2026. We are seeking a motivated and experienced administrator to provide maternity cover within the Research & Development Directorate. This role supports the sponsorship of Own Account studies and provides general administrative support to the wider R&D team. The ideal candidate will have experience working in a busy office environment, strong administrative skills, and excellent communication and data handling abilities. Experience in project management or a research setting is desirable but not essential, as full training will be provided. This is a great opportunity to join a supportive team and contribute to research that enhances NHS services. We thrive on diversity and believe it is a strength that drives innovation, ideas, and debate. We warmly welcome individuals from all backgrounds. Together, we're building an inclusive culture where everyone belongs and can thrive. Whilst we embrace innovation and new ways of working, the use of AI tools in completing applications is monitored to ensure transparency and fairness. You are permitted to use AI to assist with your application; however, you are required to declare its use. This allows us to understand how AI is being utilised and to maintain an equitable review process. Failure to disclose the use of AI tools may result in disqualification or further investigation into your application. Main duties of the job The post holder will be part of the Research and Development Directorate team based at New Cross Hospital and will provide administrative support in Trust Research Sponsorship activities to the Group Research Sponsorship Manager, researchers and clients both internal and external to the Trust. The successful applicant will have an understanding of Research, demonstrate a variety of transferable administrative skills gained through experience and have excellent interpersonal skills to effectively communicate with researchers and multi disciplinary staff across the Trust. About us The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients. We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020. The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly. Job responsibilities To be the first point of contact for the R&D Sponsorship process answering or directing or escalating all enquiries appropriately. To manage any shared Sponsorship Email Inbox or internet enquiries. To update databases, drives and systems through daily data input. To assist in arranging meetings and booking rooms, as required, for senior members of the R&D Management Team. To order stationery for the department. To support the R&D Management Team with ad hoc organisational and administrative duties of projects as and when requested. Actively participate in R&D meetings both within the internal R&D team and external. To be proactive and a positive role model for junior members of staff and clients. To be responsible for co ordinating, and registering projects in the pre sponsorship process, with support from the Group Research Sponsorship Manager or Project Managers if required. Update project documents to conform to Trust Sponsor templates as requested. To be responsible for initial receipt of own account research projects, registering projects appropriately on R&D Sponsorship systems. Setting up new own account project files and checking for completion of documentation and requesting further documents if necessary, with the assistance of the Group Research Sponsorship Manager or Project Managers. Provide administrative support to ensure all processes are followed to set up own account research within the Trust. Provide administrative support for the Trust Peer Review Group Process. Provide support to the Group Research Sponsorship Manager or Project Managers by preparing documents when requested to do so. Distribute and file relevant documentation for confirmation of Sponsorship appropriately and updating Sponsorship systems. To undertake the appropriate action to resolve issues for sponsorship by liaising with Support Services, CRRDN, HRA, REC, other external agencies/companies when requested to assist the Group Research Sponsorship Manager or Project Managers. Co ordinate updates to national databases. Print reports from the R&D systems for review at Sponsorship meetings and R&D Committee Meetings as requested. Obtain and collect signed essential documents for Sponsorship of research projects, distributing appropriately. To support the sponsorship of projects in dealing with issues/queries arising throughout the life of an own account research project. To support the management of the life cycle of a project, ensuring receipt of all ongoing reports and approvals. To support the Group Research Sponsorship Manager or Project Managers in Project Amendment requests. To support the wider Sponsorship team with ongoing study updates required to be submitted to regulatory authorities when requested. Person Specification Qualifications GCSE Grade 4 (or C) and above - maths and English NVQ Level 3 or above / A level grade D and above Experience/skills Proficient in Microsoft Office Suite - Word, Excel, PowerPoint and Access Ability to deal with and prioritise an unpredictable workload Organising and managing own workload and provide as and when requested relevant support to the Sponsorship team. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,760 to £27,476 a year pro rata per annum Contract Fixed term Duration 12 months Working pattern Full time, Flexible working, Home or remote working
We are lookingfor a new administrator to join Responsive Services. Responsive Servicescomprises of the Intermediate Care team, Virtual ward, Referral Hub and UrgentCommunity Response. This role will be based at Consort House in centralRedhill. ResponsiveServices are an admission avoidance and facilitated discharge team working inthe east Surrey area. The Responsive Services administration team functions from 8am to 6pm Monday to Sunday. The postholder will be expected to work shift patterns to cover service delivery. Main duties of the job The administrator will work within the Referral Hub managing referrals from the hospital and the community, referrals are often taken over the phone with the administrator as the first point of contact for referrers. The administrator will take essential information from the referrer and direct the referral to a clinician for triage. This role will involve managing referrals via email, answering the phone, liaising with other teams, chasing documents and results in a timely way. We work closely with our Social and Health care partners so excellent communication skills are a must and the ability to work in a fast-paced environment. First Community is committed to safeguarding and promoting the welfare of vulnerable adults and children and expect all staff to share this commitment. First Community will support personal development through the annual appraisal process and in house training. If you would like to discuss the role further or to arrange a visit please contact Jessica Foster . About us Do you want to be part of an organisation recognised asone of the top community providers to work for in the country, delivering highquality NHS care? (2025 Staff Survey results) First Community is a staff ownedsocial enterprise rated Good by CQC, which delivers NHS community services acrosseast Surrey and parts of West Sussex. Weare looking for individuals who share our values First-rate care, First-rate people,First-rate value. First Community is a great placeto work, everyone has a voice and is supported to develop their career to itsfull potential. We offer all our staff: NHS terms and conditions, high qualitytraining and development opportunities, flexible working to enable a good worklife balance, an inclusive and friendly work environment, NHS pension,flexible retirement options and various employee benefits. Please talk to us before applyingor at interview about the flexibility you need. We may not be able to meet yourneeds exactly, but we do promise to fully consider your request and meet your needswhere possible. Flexible working options may vary depending on therole. At First Community we welcomeapplications from black, Asian and minority ethnic candidates, LGBTQ+candidates and candidates with disabilities. All applicants aretreated fairly and consistently at every stage of the recruitment process,including the consideration of reasonable adjustments. Sustainability is integral toFirst Community achieving the NHS Net Zero target. Job responsibilities The role is based in Responsive Services, the administrator is the firstpoint of contact for referrers into Responsive Services which comprises of theIntermediate Care Team, Virtual Ward, Urgent Community Response and ReferralHub. The administrator will: Manage the administrationof the referral process from external and internal referrers to provide betterand quicker access to clinicians and community services. Provide information,advice and signposting to ensure that every service user is able to speak tothe right person in the right place at the right time. Support the team tofacilitate patients discharge from the hospital into the community. We work closely with our Social and Health care partners so excellentcommunication skills are essential and the ability to work in a fast-pacedenvironment. The administrator is required to participate fully as a member ofResponsive Services providing efficient and effective running of theadministrative functions. Whencompleting your application please refer to both the Application Guide and fullJob Description & Person Specification - these can be found undersupporting documents. Person Specification Qualifications GCSE Maths and English or equivalent NVQ3 in administration/customer service ECDL or relevant word processing qualification Experience Experience of working in an administrative environment Experience of working in a customer service environment Skills Excellent communication and interpersonal skills Able to respond to people at all levels in own and partnership organisations, maintaining good working relationships Keyboard Skills-use of word, excel and outlook Evidence of literacy and numeracy skills Excellent organisational skills Time Management Ability to prioritise workload Confidentiality/data protection of the needs of clients and how to deal tactfully and sensitively to concerns Minute taking Touch typing / audio typing skills Knowledge Good working knowledge of IT use of Emis Excellent written and verbal communication skills Confidentiality/data protection Of the needs of clients and how to deal tactfully and sensitively to concerns Updating and maintaining databases Other Demonstrate organisations values Organised Ability to work as a team member Ability to work independently Flexible, adaptable and reliable Driving license and own transport Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,760 to £27,476 a year+5% HCAS per annum, pro rata
Apr 05, 2026
Full time
We are lookingfor a new administrator to join Responsive Services. Responsive Servicescomprises of the Intermediate Care team, Virtual ward, Referral Hub and UrgentCommunity Response. This role will be based at Consort House in centralRedhill. ResponsiveServices are an admission avoidance and facilitated discharge team working inthe east Surrey area. The Responsive Services administration team functions from 8am to 6pm Monday to Sunday. The postholder will be expected to work shift patterns to cover service delivery. Main duties of the job The administrator will work within the Referral Hub managing referrals from the hospital and the community, referrals are often taken over the phone with the administrator as the first point of contact for referrers. The administrator will take essential information from the referrer and direct the referral to a clinician for triage. This role will involve managing referrals via email, answering the phone, liaising with other teams, chasing documents and results in a timely way. We work closely with our Social and Health care partners so excellent communication skills are a must and the ability to work in a fast-paced environment. First Community is committed to safeguarding and promoting the welfare of vulnerable adults and children and expect all staff to share this commitment. First Community will support personal development through the annual appraisal process and in house training. If you would like to discuss the role further or to arrange a visit please contact Jessica Foster . About us Do you want to be part of an organisation recognised asone of the top community providers to work for in the country, delivering highquality NHS care? (2025 Staff Survey results) First Community is a staff ownedsocial enterprise rated Good by CQC, which delivers NHS community services acrosseast Surrey and parts of West Sussex. Weare looking for individuals who share our values First-rate care, First-rate people,First-rate value. First Community is a great placeto work, everyone has a voice and is supported to develop their career to itsfull potential. We offer all our staff: NHS terms and conditions, high qualitytraining and development opportunities, flexible working to enable a good worklife balance, an inclusive and friendly work environment, NHS pension,flexible retirement options and various employee benefits. Please talk to us before applyingor at interview about the flexibility you need. We may not be able to meet yourneeds exactly, but we do promise to fully consider your request and meet your needswhere possible. Flexible working options may vary depending on therole. At First Community we welcomeapplications from black, Asian and minority ethnic candidates, LGBTQ+candidates and candidates with disabilities. All applicants aretreated fairly and consistently at every stage of the recruitment process,including the consideration of reasonable adjustments. Sustainability is integral toFirst Community achieving the NHS Net Zero target. Job responsibilities The role is based in Responsive Services, the administrator is the firstpoint of contact for referrers into Responsive Services which comprises of theIntermediate Care Team, Virtual Ward, Urgent Community Response and ReferralHub. The administrator will: Manage the administrationof the referral process from external and internal referrers to provide betterand quicker access to clinicians and community services. Provide information,advice and signposting to ensure that every service user is able to speak tothe right person in the right place at the right time. Support the team tofacilitate patients discharge from the hospital into the community. We work closely with our Social and Health care partners so excellentcommunication skills are essential and the ability to work in a fast-pacedenvironment. The administrator is required to participate fully as a member ofResponsive Services providing efficient and effective running of theadministrative functions. Whencompleting your application please refer to both the Application Guide and fullJob Description & Person Specification - these can be found undersupporting documents. Person Specification Qualifications GCSE Maths and English or equivalent NVQ3 in administration/customer service ECDL or relevant word processing qualification Experience Experience of working in an administrative environment Experience of working in a customer service environment Skills Excellent communication and interpersonal skills Able to respond to people at all levels in own and partnership organisations, maintaining good working relationships Keyboard Skills-use of word, excel and outlook Evidence of literacy and numeracy skills Excellent organisational skills Time Management Ability to prioritise workload Confidentiality/data protection of the needs of clients and how to deal tactfully and sensitively to concerns Minute taking Touch typing / audio typing skills Knowledge Good working knowledge of IT use of Emis Excellent written and verbal communication skills Confidentiality/data protection Of the needs of clients and how to deal tactfully and sensitively to concerns Updating and maintaining databases Other Demonstrate organisations values Organised Ability to work as a team member Ability to work independently Flexible, adaptable and reliable Driving license and own transport Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £25,760 to £27,476 a year+5% HCAS per annum, pro rata
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Apr 04, 2026
Full time
Please note that this job does not meet the skill level requirements for work visa sponsorship and as such we will be unable to progress your application if you do not have the right to work in the UK. The post holder will provide triage for the Community Nursing Team, handling all communications for the team and escalating to a registered clinician where appropriate. This post will work as part of an administration team to undertake essential roles such as call handling, managing team communications, processing and triaging new referrals into the service, and provide essential support to the team and team leader on the management of data, compliance with key performance indicators and other essential tasks that contribute to a well organised, effective and smooth-running service. If you are interested in working in the NHS and being a part of providing high quality and effective care to community based nursing service to our local population, we would love to hear from you. If you would like further information on the role, please contact Gareth Biggs on . Please note this vacancy may close early if a high volume of applications is received, we advise you submit your application early to avoid disappointment. Main duties of the job Monitoring and management of the team demand and capacity under the supervision of the team leader. Complete stock check and re-order stock on appropriate systems. Ordering equipment and undertaking actions instructed by the community nursing team (housekeeper role). Monitoring and managing service quality and performance reports. Writing duty rotas within a standard operating procedure for approval by the team leader. About us Shropshire Community Health NHS Trust provides community-based health services for adults and children in Shropshire, Telford and Wrekin, and some services in surrounding areas too. These range from district nursing, health visiting and running four community hospitals through to providing very specialist community care through talented and dedicated staff. Patients, carers and the public play a vital role in helping us to develop and improve our services and we are constantly looking for ways to work with local communities, patients and the public to innovate and improve. Have a look at the Have Your Say section of our website to find out how you can feed back your experiences and help us to continually improve. Shropshire Community Health NHS Trust is an exciting place to work. It offers a wide range of employment opportunities for many people. Shropshire Community Health NHS Trust positively encourages applications from all areas of the community, regardless of age, gender, ethnicity, disability, sexual orientation or religious beliefs. We are committed to ensuring people who work for the community trust have a good working life - and a good work life/home life balance. Job responsibilities Please see the Job Description and Person Specification attached for further information on the role. Person Specification Qualifications Level 3 in Business Administration (or equivalent) Level 3 RSA/OCR typewriting qualification or equivalent experience GCSE or equivalent passes in English Language and Maths at C or above - or equivalent qualification Experience Experience of working within a busy office environment Experience of dealing with the public face to face and on the phone. Knowledge Competent in the use of Microsoft products including Outlook, Access, Word, Excel, Powerpoint with advanced skills in the use of spreadsheet and database packages. Able to work without daily supervision. Able to organise own work and use own initiative. Sound knowledge of general administrative procedures. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
CRF Administrator Go back University College London Hospitals NHS Foundation Trust The closing date is 07 April 2026 The NIHR UCLH Clinical Research Facility UCLH is a well-established Clinical Research Facility (CRF) covering two sites. The Leonard Wolfson Experimental Neurology Centre is a dedicated neuroscience experimental medicine facility at the National Hospital for Neurology and Neurosurgery (NHNN) at Queen Square (QS); and the NIHR UCLH Clinical Research Facility is a comprehensive Cancer and Medical research facility on the Bloomsbury campus (BC) at Tottenham Court Road. We are looking to recruit a self-motivated and enthusiastic Administrator to work in the reception of our Clinical Research Facility based at The Leonard Wolfson Experimental Neurology Centre at the NHNN. Main duties of the job An exciting opportunity has risen within the CRF to join as an Administrator to provide comprehensive administrative support to the Clinical Research Facility. We are seeking a highly professional and detail-oriented Administrator to join our clinical research team. This pivotal role requires exceptional organisational and interpersonal skills to ensure smooth administrative operations and provide a welcoming environment for patients, clinical staff, and visitors. The post would involve working on the reception, checking-in patients and booking their follow-ups as well as providing support to the overall smooth running of day-to-day clinics. This is a fixed-term contract of 1 year to cover maternity leave. About us University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites: University College Hospital (incorporating the Elizabeth Garrett Anderson Wing) National Hospital for Neurology and Neurosurgery Royal National ENT and Eastman Dental Hospitals University College Hospital Grafton Way Building Royal London Hospital for Integrated Medicine University College Hospital Macmillan Cancer Centre The Hospital for Tropical Diseases University College Hospital at Westmoreland Street We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineandpathology. Weare committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040. Job responsibilities For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row. UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH? Person Specification Knowledge and Qualifications Educated to degree level and/or professional qualification or equivalent experience. Experience Experience of working under minimal supervision Experience of having working relationships with clinicians, GPs, managers, consultants and other clinical staff or similar Ability to exercise discretion, tact and judgement in dealing with confidential or sensitive matters to do with patients, and when handling internal and external contacts Demonstrable experience in an administration role within the healthcare environment. Previous experience of dealing with patients appointments and booking systems Ability to manage difficult situations and to work unsupervised and use own initiative Excellent organisational skills and the ability to multi-task and manage own workload amid conflicting demands Intermediate knowledge and understanding of medical terminology Previous experience of being an administrator in a clinical research environment Skills and Abilities Excellent verbal and written communication skills, including a good telephone manner Excellent administrative and organisational skills Excellent interpersonal skills and the ability to communicate effectively with colleagues at all levels Ability to extract and collate complex quantitative and qualitative data Ability to work under minimal supervision and under own initiative Ability to work to deadlines and under pressure Ability to work as part of a team Ability to maintain adherence to written procedures Excellent IT skills , including Word, Excel, PowerPoint, Access/databases and the Internet/email Proficient in using hospital systems, including electronic records Personal Qualities Friendly and approachable Detail-focused Able to identify own training needs. Displays desire for professional and personal development Willingness and ability to participate in continuing education in relation to the role Other requirements Able to work flexibly on occasion Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. University College London Hospitals NHS Foundation Trust Address NIHR UCLH CRF at the Leonard Wolfson Experimental Neurology Centre £37,259 to £45,356 a yearPer annum inclusive of HCAS Contract Fixed term Duration 12 months Working pattern Full-time Reference number 309-UCLH-7634-A Job locations NIHR UCLH CRF at the Leonard Wolfson Experimental Neurology Centre
Apr 04, 2026
Full time
CRF Administrator Go back University College London Hospitals NHS Foundation Trust The closing date is 07 April 2026 The NIHR UCLH Clinical Research Facility UCLH is a well-established Clinical Research Facility (CRF) covering two sites. The Leonard Wolfson Experimental Neurology Centre is a dedicated neuroscience experimental medicine facility at the National Hospital for Neurology and Neurosurgery (NHNN) at Queen Square (QS); and the NIHR UCLH Clinical Research Facility is a comprehensive Cancer and Medical research facility on the Bloomsbury campus (BC) at Tottenham Court Road. We are looking to recruit a self-motivated and enthusiastic Administrator to work in the reception of our Clinical Research Facility based at The Leonard Wolfson Experimental Neurology Centre at the NHNN. Main duties of the job An exciting opportunity has risen within the CRF to join as an Administrator to provide comprehensive administrative support to the Clinical Research Facility. We are seeking a highly professional and detail-oriented Administrator to join our clinical research team. This pivotal role requires exceptional organisational and interpersonal skills to ensure smooth administrative operations and provide a welcoming environment for patients, clinical staff, and visitors. The post would involve working on the reception, checking-in patients and booking their follow-ups as well as providing support to the overall smooth running of day-to-day clinics. This is a fixed-term contract of 1 year to cover maternity leave. About us University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites: University College Hospital (incorporating the Elizabeth Garrett Anderson Wing) National Hospital for Neurology and Neurosurgery Royal National ENT and Eastman Dental Hospitals University College Hospital Grafton Way Building Royal London Hospital for Integrated Medicine University College Hospital Macmillan Cancer Centre The Hospital for Tropical Diseases University College Hospital at Westmoreland Street We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological,gastrointestinaland oral disease. It has world class support services including critical care, imaging, nuclearmedicineandpathology. Weare committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040. Job responsibilities For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row. UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH? Person Specification Knowledge and Qualifications Educated to degree level and/or professional qualification or equivalent experience. Experience Experience of working under minimal supervision Experience of having working relationships with clinicians, GPs, managers, consultants and other clinical staff or similar Ability to exercise discretion, tact and judgement in dealing with confidential or sensitive matters to do with patients, and when handling internal and external contacts Demonstrable experience in an administration role within the healthcare environment. Previous experience of dealing with patients appointments and booking systems Ability to manage difficult situations and to work unsupervised and use own initiative Excellent organisational skills and the ability to multi-task and manage own workload amid conflicting demands Intermediate knowledge and understanding of medical terminology Previous experience of being an administrator in a clinical research environment Skills and Abilities Excellent verbal and written communication skills, including a good telephone manner Excellent administrative and organisational skills Excellent interpersonal skills and the ability to communicate effectively with colleagues at all levels Ability to extract and collate complex quantitative and qualitative data Ability to work under minimal supervision and under own initiative Ability to work to deadlines and under pressure Ability to work as part of a team Ability to maintain adherence to written procedures Excellent IT skills , including Word, Excel, PowerPoint, Access/databases and the Internet/email Proficient in using hospital systems, including electronic records Personal Qualities Friendly and approachable Detail-focused Able to identify own training needs. Displays desire for professional and personal development Willingness and ability to participate in continuing education in relation to the role Other requirements Able to work flexibly on occasion Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. University College London Hospitals NHS Foundation Trust Address NIHR UCLH CRF at the Leonard Wolfson Experimental Neurology Centre £37,259 to £45,356 a yearPer annum inclusive of HCAS Contract Fixed term Duration 12 months Working pattern Full-time Reference number 309-UCLH-7634-A Job locations NIHR UCLH CRF at the Leonard Wolfson Experimental Neurology Centre
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 04, 2026
Full time
Administrator and Contracts Coordinator A fantastic opportunity for a highly organised administrator with scheduling, customer service and coordination experience to support a busy contracts team within a fast-paced environment. If you've also worked in the following roles, we'd also like to hear from you: Project Administrator, Planning Coordinator, Team Administration Assistant, Office Administrator, Operations Administrator, Scheduling Assistant, Contracts Administrator SALARY: £26,436 to £28,308 per annum + Benefits LOCATION: Nottingham, Nottinghamshire, East Midlands JOB TYPE: Full-Time, Permanent WORKING HOURS: Monday to Friday 8am to 5pm JOB OVERVIEW We have a fantastic new job opportunity for an Administrator and Contracts Coordinator to join a well-established organisation within the construction and specialist access sector. As an Administrator and Contracts Coordinator you will play a key role in supporting operations through effective scheduling, administration and coordination of works, ensuring smooth communication between clients, teams and stakeholders. Working as an Administrator and Contracts Coordinator, you will manage job allocation, travel arrangements and documentation, while maintaining accurate records and supporting compliance processes. This is an excellent opportunity for someone with strong organisational skills, administrative experience and a proactive approach who thrives in a fast-paced, team-focused environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator and Contracts Coordinator include: Programme Management: Compile and monitor schedules of work, ensuring efficient job allocation Job Coordination: Arrange site attendance with clients and confirm bookings Travel & Accommodation: Organise accommodation and logistics for site operatives Client Communication: Act as a point of contact for enquiries, providing professional support Documentation Handling: Upload site documents and maintain accurate digital records Data Management: Organise site images and input data into internal systems Compliance Support: Send Health & Safety packs and training documentation to clients System Updates: Maintain and update client portals and internal platforms Planned Maintenance Tracking: Monitor PPM schedules to ensure timely delivery CANDIDATE REQUIREMENTS ESSENTIAL: GCSEs (or equivalent) including Maths and English Previous experience in an administrative, coordination or planning role Experience with scheduling, diary management or work allocation Proficient in Microsoft Office, including Excel and Outlook Strong data entry and database management skills Excellent organisational and time management skills Ability to communicate effectively with customers and stakeholders Ability to work both independently and as part of a team DESIRABLE: Experience within construction or a related industry Knowledge of specialist access, maintenance or technical services environments Strong interpersonal and relationship management skills Adaptable and able to manage multiple tasks in a fast-paced setting Methodical and detail-oriented approach to work BENEFITS Excellent public transport links Contribution pension scheme Generous annual leave allowance of 31 days (including bank holidays), increasing with service Paid training and certification Milestone work anniversary rewards Fortnight Christmas closedown Friendly and supportive team Free refreshments (tea and coffee) Employee Assistance Programme Weekly pay Candidates must have the right to work in the UK HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14566 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Nottingham, Nottinghamshire, East Midlands. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
We are seeking to appoint an exceptional administrator and communicator to join the admissions team at South Hampstead High School to cover a period of maternity leave. The focus of the role is primarily to support the Head of Admissions in pupil recruitment and admissions processes for the Senior School, whilst also assisting with Junior School admissions as required. Responsibilities will include: Providing a welcoming response to enquiries concerning pupil admissions Processing all applications to the Senior School Building up a good relationship with pupils' parents and families from enquiry through to their enrolment Coordinating arrangements for school visits, entrance examinations and interviews Assisting the Head of Admissions in the planning of all admissions events, including open events, school tours, offer holder events and induction days Liaising with and visiting feeder schools to build up relationships and request information on applicants where needed Processing applications for bursaries and scholarships Undertaking analysis of entrance examination/test results Assisting the Head of Admissions with the process of making offers and maintaining records of responses In addition to having excellent organisational and communication skills, the successful applicant will have a keen eye for detail, will be adept at data entry and will be comfortable working with databases (including working generally with excel and word documents). About the School Working at South Hampstead is stimulating, challenging and fun. Located in leafy Hampstead, with the buzz of central London's cultural life close at hand, the school is very well served by public transport and there are excellent local amenities nearby. The school is part of the GDST, the UK's leading network of independent girls' schools. We offer a variety of benefits, such as: Competitive salaries and pay progression Access to extensive professional development opportunities Training grants for qualifications Generous pension schemes Free life assurance benefit Interest free loans for training, computer purchase loans and travel season ticket loans A Cycle to Work scheme Competitive terms and conditions of employment A discount of up to 50% on fees for children at GDST schools To find out more and to apply, please click the apply button. The closing date for applications is Tuesday 7th April 2026 at 9am. Applications will be reviewed as they are received, and suitable candidates may be invited to interview before the published interview date. We reserve the right to close this vacancy early if we receive sufficient applications for the position or if an offer is made and accepted. The school may also conduct online searches (including publicly available social media searches) as part of our recruitment processes. The GDST is committed to diversity, inclusion and real change: a family where every individual is valued, respected and included. We are committed to the safeguarding of children and child protection screening will apply to this post .
Apr 04, 2026
Full time
We are seeking to appoint an exceptional administrator and communicator to join the admissions team at South Hampstead High School to cover a period of maternity leave. The focus of the role is primarily to support the Head of Admissions in pupil recruitment and admissions processes for the Senior School, whilst also assisting with Junior School admissions as required. Responsibilities will include: Providing a welcoming response to enquiries concerning pupil admissions Processing all applications to the Senior School Building up a good relationship with pupils' parents and families from enquiry through to their enrolment Coordinating arrangements for school visits, entrance examinations and interviews Assisting the Head of Admissions in the planning of all admissions events, including open events, school tours, offer holder events and induction days Liaising with and visiting feeder schools to build up relationships and request information on applicants where needed Processing applications for bursaries and scholarships Undertaking analysis of entrance examination/test results Assisting the Head of Admissions with the process of making offers and maintaining records of responses In addition to having excellent organisational and communication skills, the successful applicant will have a keen eye for detail, will be adept at data entry and will be comfortable working with databases (including working generally with excel and word documents). About the School Working at South Hampstead is stimulating, challenging and fun. Located in leafy Hampstead, with the buzz of central London's cultural life close at hand, the school is very well served by public transport and there are excellent local amenities nearby. The school is part of the GDST, the UK's leading network of independent girls' schools. We offer a variety of benefits, such as: Competitive salaries and pay progression Access to extensive professional development opportunities Training grants for qualifications Generous pension schemes Free life assurance benefit Interest free loans for training, computer purchase loans and travel season ticket loans A Cycle to Work scheme Competitive terms and conditions of employment A discount of up to 50% on fees for children at GDST schools To find out more and to apply, please click the apply button. The closing date for applications is Tuesday 7th April 2026 at 9am. Applications will be reviewed as they are received, and suitable candidates may be invited to interview before the published interview date. We reserve the right to close this vacancy early if we receive sufficient applications for the position or if an offer is made and accepted. The school may also conduct online searches (including publicly available social media searches) as part of our recruitment processes. The GDST is committed to diversity, inclusion and real change: a family where every individual is valued, respected and included. We are committed to the safeguarding of children and child protection screening will apply to this post .
We are a successful and long established company who continue to grow and develop through organic growth and business acquisition. We are now recruiting for an additional Administration Assistant within the administration team providing administration support across the business. The role would suit candidates seeking a busy and varied administration role whereby you will be carrying out a range of tasks to ensure the accurate and timely processing of a range of documents and correspondence. You will also be liaising with customers and external 3rd parties over the phone and by email. Working Mon-Fri 37.5 hours per week with flexi time offered, we are offering a competitive starting salary depending on experience plus full training and career development if desired, free parking, 25 days' holiday, life cover, private healthcare and a company pension. To be successful you should have administration experience gained within an office environment or have gained administration skills from another industry sector and be looking to progress your career into a fully office based administrative role or you may simply be looking to move to a new administration role to gain a fresh challenge. Key Responsibilities: As a member of the administration team, you will be expected to provide administration duties and support to internal colleagues and our client base. Duties to include: Liaising with the sales department to ensure application forms and information are accurate and completed fully. Generating database records to establish new customer accounts in a timely and accurate manner. Maintaining and recording client data and transactions. Distributing incoming mail to the appropriate recipient. Updating and maintaining database records accurately and efficiently. Generate standard client correspondence. Maintaining schedule of dates to process all administrative duties. Logging copies of all correspondence under appropriate references. Handling client phone calls, processing and forwarding accordingly. Photocopying and printing off standard database reports, both routinely, and upon request. Undertaking other tasks at the consultant's request to ensure efficient operation of the office. To be successful you should have administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another sector and be looking to progress your career into an office based administrative role with a corporate, professional and well established company. You may simply be looking to move to a new admin role to gain a fresh challenge. You should have strong PC skills and the ability to work in a busy administrative environment. The successful candidates will have excellent communication skills (written and verbal), be highly accurate and able to prioritise your own workload and work to time deadlines. You should be a quick learner and have a professional, confident and efficient approach. In return we can offer a competitive starting salary, plus excellent benefits and career development opportunities, with a well-respected and successful company. Please submit your CV asap for immediate consideration.
Apr 04, 2026
Full time
We are a successful and long established company who continue to grow and develop through organic growth and business acquisition. We are now recruiting for an additional Administration Assistant within the administration team providing administration support across the business. The role would suit candidates seeking a busy and varied administration role whereby you will be carrying out a range of tasks to ensure the accurate and timely processing of a range of documents and correspondence. You will also be liaising with customers and external 3rd parties over the phone and by email. Working Mon-Fri 37.5 hours per week with flexi time offered, we are offering a competitive starting salary depending on experience plus full training and career development if desired, free parking, 25 days' holiday, life cover, private healthcare and a company pension. To be successful you should have administration experience gained within an office environment or have gained administration skills from another industry sector and be looking to progress your career into a fully office based administrative role or you may simply be looking to move to a new administration role to gain a fresh challenge. Key Responsibilities: As a member of the administration team, you will be expected to provide administration duties and support to internal colleagues and our client base. Duties to include: Liaising with the sales department to ensure application forms and information are accurate and completed fully. Generating database records to establish new customer accounts in a timely and accurate manner. Maintaining and recording client data and transactions. Distributing incoming mail to the appropriate recipient. Updating and maintaining database records accurately and efficiently. Generate standard client correspondence. Maintaining schedule of dates to process all administrative duties. Logging copies of all correspondence under appropriate references. Handling client phone calls, processing and forwarding accordingly. Photocopying and printing off standard database reports, both routinely, and upon request. Undertaking other tasks at the consultant's request to ensure efficient operation of the office. To be successful you should have administration experience gained within an office environment but you could be a recent graduate or have gained administration skills from another sector and be looking to progress your career into an office based administrative role with a corporate, professional and well established company. You may simply be looking to move to a new admin role to gain a fresh challenge. You should have strong PC skills and the ability to work in a busy administrative environment. The successful candidates will have excellent communication skills (written and verbal), be highly accurate and able to prioritise your own workload and work to time deadlines. You should be a quick learner and have a professional, confident and efficient approach. In return we can offer a competitive starting salary, plus excellent benefits and career development opportunities, with a well-respected and successful company. Please submit your CV asap for immediate consideration.
Flexible People are seeking a highly organised and detail-focused individual to join one of their prestigious clients based in Andover. This role is ideal for someone who enjoys managing processes, working with data, and delivering excellent customer service in a fast-paced environment. This is a Monday to Friday role. The hours are 08.30am to 16.00pm. The rate of pay is 13.08ph. Key Duties Order Processing Accurately input and manage customer orders across internal systems Monitor orders from initial receipt through to delivery Identify and resolve any issues or delays Ensure all order details (pricing, quantities, delivery information) are correct Customer Service Respond to customer enquiries regarding orders, deliveries, and products Investigate and resolve discrepancies Provide timely, clear, and professional updates Reporting & Analysis Generate ad-hoc reports for internal teams and customers Track and support customer service KPIs Assist with data gathering for operational decisions Data & Systems Management Maintain accurate customer and product master data Implement pricing updates across systems Support improvements to processes and data accuracy Team Collaboration Work closely with internal departments to meet service targets Contribute to a collaborative and efficient working environment Candidate Requirements Previous experience in a customer service or administrative role Strong attention to detail and high level of accuracy Excellent communication and organisational skills Confident using Microsoft Office and business systems Ability to manage multiple tasks and prioritise workload Experience with ERP or order management systems is advantageous Due to the high level of applications please only apply with your CV only and we will be in contact if you have been shortlisted for the position. Please note that by applying for this job you are agreeing to being contacted about work and to have your details added to our secure database.
Apr 04, 2026
Full time
Flexible People are seeking a highly organised and detail-focused individual to join one of their prestigious clients based in Andover. This role is ideal for someone who enjoys managing processes, working with data, and delivering excellent customer service in a fast-paced environment. This is a Monday to Friday role. The hours are 08.30am to 16.00pm. The rate of pay is 13.08ph. Key Duties Order Processing Accurately input and manage customer orders across internal systems Monitor orders from initial receipt through to delivery Identify and resolve any issues or delays Ensure all order details (pricing, quantities, delivery information) are correct Customer Service Respond to customer enquiries regarding orders, deliveries, and products Investigate and resolve discrepancies Provide timely, clear, and professional updates Reporting & Analysis Generate ad-hoc reports for internal teams and customers Track and support customer service KPIs Assist with data gathering for operational decisions Data & Systems Management Maintain accurate customer and product master data Implement pricing updates across systems Support improvements to processes and data accuracy Team Collaboration Work closely with internal departments to meet service targets Contribute to a collaborative and efficient working environment Candidate Requirements Previous experience in a customer service or administrative role Strong attention to detail and high level of accuracy Excellent communication and organisational skills Confident using Microsoft Office and business systems Ability to manage multiple tasks and prioritise workload Experience with ERP or order management systems is advantageous Due to the high level of applications please only apply with your CV only and we will be in contact if you have been shortlisted for the position. Please note that by applying for this job you are agreeing to being contacted about work and to have your details added to our secure database.
Join Our Dynamic Team as a Programme Administrator! Location: Canary Wharf £19.72 Must be available from Tuesday 24 March for 8 weeks 100% campus based 9am - 5pm Contract Type: Temporary Are you an organized, detail-oriented individual looking for an exciting opportunity in the education sector? Do you thrive in a lively environment where your contributions make a real difference? If so, we have the perfect role for you! About Us: We are a vibrant educational institution dedicated to fostering a love for learning and empowering students to achieve their full potential. Our team is passionate, supportive, and committed to excellence, and we're on the lookout for a Programme Admin to join us on this journey. What You'll Do: As a Programme Admin, you will play a crucial role in ensuring the smooth operation of our educational programs. Your responsibilities will include: Administrative Support: Providing comprehensive administrative assistance to programme managers and faculty. Communication: Acting as the first point of contact for students, parents, and staff, responding to inquiries and providing information. Data Management: Maintaining accurate records and databases, ensuring all information is up to date and accessible. Event Coordination: Assisting in the planning and execution of educational events, workshops, and seminars. Reporting: Preparing reports and documentation related to programme activities and outcomes. What We're Looking For: To excel in this role, you should possess the following qualifications and skills: Strong organizational skills with an eye for detail. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite and experience with database management. A proactive, positive attitude and a willingness to learn. Previous experience in an administrative role, preferably within an educational setting, is a plus. Why Join Us? At our institution, we believe that a positive work environment leads to greater productivity and job satisfaction. Here's what you can look forward to: Location: Our office is conveniently located just a 4-minute walk from South Quay train station, making your commute a breeze! Supportive Team: Work alongside a passionate and friendly team that values collaboration and innovation. Professional Growth: Gain valuable experience in the education sector and develop skills that will benefit your career. Impact: Contribute to the success of our programmes and make a difference in the lives of our students. Ready to Make a Difference? If you're excited to be a part of a dynamic educational team and meet the qualifications outlined above, we want to hear from you! Join us in shaping the future of education! We can't wait to meet you! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. The content on this page is generated with AI. Please review all material before sharing. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 04, 2026
Contractor
Join Our Dynamic Team as a Programme Administrator! Location: Canary Wharf £19.72 Must be available from Tuesday 24 March for 8 weeks 100% campus based 9am - 5pm Contract Type: Temporary Are you an organized, detail-oriented individual looking for an exciting opportunity in the education sector? Do you thrive in a lively environment where your contributions make a real difference? If so, we have the perfect role for you! About Us: We are a vibrant educational institution dedicated to fostering a love for learning and empowering students to achieve their full potential. Our team is passionate, supportive, and committed to excellence, and we're on the lookout for a Programme Admin to join us on this journey. What You'll Do: As a Programme Admin, you will play a crucial role in ensuring the smooth operation of our educational programs. Your responsibilities will include: Administrative Support: Providing comprehensive administrative assistance to programme managers and faculty. Communication: Acting as the first point of contact for students, parents, and staff, responding to inquiries and providing information. Data Management: Maintaining accurate records and databases, ensuring all information is up to date and accessible. Event Coordination: Assisting in the planning and execution of educational events, workshops, and seminars. Reporting: Preparing reports and documentation related to programme activities and outcomes. What We're Looking For: To excel in this role, you should possess the following qualifications and skills: Strong organizational skills with an eye for detail. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite and experience with database management. A proactive, positive attitude and a willingness to learn. Previous experience in an administrative role, preferably within an educational setting, is a plus. Why Join Us? At our institution, we believe that a positive work environment leads to greater productivity and job satisfaction. Here's what you can look forward to: Location: Our office is conveniently located just a 4-minute walk from South Quay train station, making your commute a breeze! Supportive Team: Work alongside a passionate and friendly team that values collaboration and innovation. Professional Growth: Gain valuable experience in the education sector and develop skills that will benefit your career. Impact: Contribute to the success of our programmes and make a difference in the lives of our students. Ready to Make a Difference? If you're excited to be a part of a dynamic educational team and meet the qualifications outlined above, we want to hear from you! Join us in shaping the future of education! We can't wait to meet you! Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. The content on this page is generated with AI. Please review all material before sharing. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
The Health & Safety Data & Systems Analyst/Coordinator provides required HSEQ system support across the Group. The position is empowered to support in the implementation of software-based tools and integrated management systems whilst increasing performance and assurance. The role will help the business to gain beneficial insights from health & safety data allowing them to take a more evidence-based approach to managing and improving health & safety risk within the business. The role will conduct analytical HSE reports, perform gap analysis and evaluate trends with a focus on risk understanding and elimination. Key Responsibilities Systems Administration Administer Breedon's HSEQ reporting platform (Enablon) to maximise its value to the business. Administrator for the Breedon Management System to maximise the use and value of the system across the business. Document Controller for all Company Standards, maintaining efficient and effective systems for document management, including version control. Providing systems training and troubleshooting for implemented software solutions. Data Analysis Proactively support the optimisation of HSEQ systems and processes to assist the businesses in obtaining their targeted results and embedding a positive H&S culture Partner with colleagues across our businesses to develop and maintain system dashboards, using common leading & lagging metrics wherever possible i.e. Power BI. Interrogate and analyse HSE data across agreed key performance indicators to identify trends and related risks & performance themes Conduct ad-hoc analysis and reporting to support deep dives into BU-specific and group wide themes. Verify data accuracy, completeness, and quality in line with the basis of reporting. Support and maintain the HSE data model (KPIs), escalating to the team as required Skills, Knowledge & Expertise You will have 3-5 years of knowledge or experience in Health, Safety and Environment, preferably from the construction industry and / or proven experience of managing systems and digital reporting platforms within the QHSE space. Attention to detail and a commitment to data accuracy. Experience of data management, analysis and reporting. Excellent analytical skills that can be applied to breadth and depth of data to distil key insights for reporting. Experience of developing and continuously improving digital dashboards, using measures and indicators, in both Power BI and software-as-as-service systems (SaaS). Comfortable navigating various databases such as Power BI dashboards, Microsoft Excel, and Sharepoint. Strong written and desktop publishing skills to clearly articulate insights in Word and PowerPoint reports, following analysis. Ability to build and maintain open, collaborative relationships with cross function internal and external stakeholders. A reliable self-starter with the drive required to influence others to consistently meet deadlines. Ability to work independently and contribute actively to work in partnership with key stakeholders Able to link data with business problems, naturally identify and contextualise patterns, anomalies and adjacencies, articulate insights to offer action. Continuous improvement mindset. Job Benefits 25 days holiday plus bank holidays Contributory Pension Scheme Free on-site Parking Holiday Buy Scheme Volunteer Scheme Share Save Scheme Life Assurance Enhanced Maternity, Adoption & Paternity Scheme Health & Wellbeing Initiatives Discount Scheme
Apr 04, 2026
Full time
The Health & Safety Data & Systems Analyst/Coordinator provides required HSEQ system support across the Group. The position is empowered to support in the implementation of software-based tools and integrated management systems whilst increasing performance and assurance. The role will help the business to gain beneficial insights from health & safety data allowing them to take a more evidence-based approach to managing and improving health & safety risk within the business. The role will conduct analytical HSE reports, perform gap analysis and evaluate trends with a focus on risk understanding and elimination. Key Responsibilities Systems Administration Administer Breedon's HSEQ reporting platform (Enablon) to maximise its value to the business. Administrator for the Breedon Management System to maximise the use and value of the system across the business. Document Controller for all Company Standards, maintaining efficient and effective systems for document management, including version control. Providing systems training and troubleshooting for implemented software solutions. Data Analysis Proactively support the optimisation of HSEQ systems and processes to assist the businesses in obtaining their targeted results and embedding a positive H&S culture Partner with colleagues across our businesses to develop and maintain system dashboards, using common leading & lagging metrics wherever possible i.e. Power BI. Interrogate and analyse HSE data across agreed key performance indicators to identify trends and related risks & performance themes Conduct ad-hoc analysis and reporting to support deep dives into BU-specific and group wide themes. Verify data accuracy, completeness, and quality in line with the basis of reporting. Support and maintain the HSE data model (KPIs), escalating to the team as required Skills, Knowledge & Expertise You will have 3-5 years of knowledge or experience in Health, Safety and Environment, preferably from the construction industry and / or proven experience of managing systems and digital reporting platforms within the QHSE space. Attention to detail and a commitment to data accuracy. Experience of data management, analysis and reporting. Excellent analytical skills that can be applied to breadth and depth of data to distil key insights for reporting. Experience of developing and continuously improving digital dashboards, using measures and indicators, in both Power BI and software-as-as-service systems (SaaS). Comfortable navigating various databases such as Power BI dashboards, Microsoft Excel, and Sharepoint. Strong written and desktop publishing skills to clearly articulate insights in Word and PowerPoint reports, following analysis. Ability to build and maintain open, collaborative relationships with cross function internal and external stakeholders. A reliable self-starter with the drive required to influence others to consistently meet deadlines. Ability to work independently and contribute actively to work in partnership with key stakeholders Able to link data with business problems, naturally identify and contextualise patterns, anomalies and adjacencies, articulate insights to offer action. Continuous improvement mindset. Job Benefits 25 days holiday plus bank holidays Contributory Pension Scheme Free on-site Parking Holiday Buy Scheme Volunteer Scheme Share Save Scheme Life Assurance Enhanced Maternity, Adoption & Paternity Scheme Health & Wellbeing Initiatives Discount Scheme
Macildowie Recruitment and Retention
Loughborough, Leicestershire
Macildowie are working with this client based in Loughborough to appoint a Course Administrator. This is a fixed term contract, with a hybrid working arrangement requiring a minimum of 2 days per week in the office You will provide excellent customer service and ensure accurate and timely administration and support across all aspects of the learner, tutor and customer experience within an education/training environment (swimming?/ sport sector). Key responsibilities include: Inputting data across all internal systems in line with standard operating procedures, ensuring all records are accurate and up-to-date.Managing general course administration (quality checking documentation, ordering resources, sending confirmation emails).Ensuring financial processes (vouchers, purchase orders, transfers, cancellations) are followed fully.Liaising with delivery venues to ensure information and resources are in place ahead of courses.Responding to telephone and email enquiries in a timely, courteous and accurate manner, advising customers on the use of the online booking system and resolving queries to protect the organisations reputation.Undertaking any other duties within the scope, spirit and purpose of the job as requested by the line manager, and proactively promoting policies around Equality & Diversity, Health & Safety and GDPR. Essential criteria: Proven administrative experience: telephone answering, email handling, data input, document creation.Ability to manage a varied workload and meet tight deadlines.Track record of delivering excellent customer service and building relationships with different stakeholders.Strong IT skills, with thorough knowledge of Microsoft Office packages.Excellent organisational skills and ability to work in a fast-paced environment across multiple tasks.Proven initiative and ability to work both independently and as part of a team.GCSE Grade A-C (or Level?4 or above) in English & Maths. Desirable: Knowledge of sports education or training programmes, especially in a swimming/instructor context.Familiarity with bespoke booking systems/databases and purchase order systems.If you are an organised, service-oriented administrator with excellent interpersonal skills and a keen eye for detail, we'd welcome your application. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Apr 03, 2026
Contractor
Macildowie are working with this client based in Loughborough to appoint a Course Administrator. This is a fixed term contract, with a hybrid working arrangement requiring a minimum of 2 days per week in the office You will provide excellent customer service and ensure accurate and timely administration and support across all aspects of the learner, tutor and customer experience within an education/training environment (swimming?/ sport sector). Key responsibilities include: Inputting data across all internal systems in line with standard operating procedures, ensuring all records are accurate and up-to-date.Managing general course administration (quality checking documentation, ordering resources, sending confirmation emails).Ensuring financial processes (vouchers, purchase orders, transfers, cancellations) are followed fully.Liaising with delivery venues to ensure information and resources are in place ahead of courses.Responding to telephone and email enquiries in a timely, courteous and accurate manner, advising customers on the use of the online booking system and resolving queries to protect the organisations reputation.Undertaking any other duties within the scope, spirit and purpose of the job as requested by the line manager, and proactively promoting policies around Equality & Diversity, Health & Safety and GDPR. Essential criteria: Proven administrative experience: telephone answering, email handling, data input, document creation.Ability to manage a varied workload and meet tight deadlines.Track record of delivering excellent customer service and building relationships with different stakeholders.Strong IT skills, with thorough knowledge of Microsoft Office packages.Excellent organisational skills and ability to work in a fast-paced environment across multiple tasks.Proven initiative and ability to work both independently and as part of a team.GCSE Grade A-C (or Level?4 or above) in English & Maths. Desirable: Knowledge of sports education or training programmes, especially in a swimming/instructor context.Familiarity with bespoke booking systems/databases and purchase order systems.If you are an organised, service-oriented administrator with excellent interpersonal skills and a keen eye for detail, we'd welcome your application. Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Warehouse Administrator Bury St Edmunds Monday to Friday £13.00 per hour Temp to Perm On behalf of our client in Bury St Edmunds, we are seeking a proactive Warehouse Administrator to join a friendly and supportive team within a busy distribution environment. This is a full-time, on site role providing essential administrative support to ensure smooth day to day operations. The working hours for this role are 08:00-17:00. Main duties: Handling queries via email and telephone in a timely and professional manner Liaising with delivery drivers and the warehouse team to support daily operations Accurately inputting data into in-house systems and databases Updating and maintaining the stock database Investigating and resolving any order discrepancies Archiving, filing, and maintaining accurate records Supporting office operations, processes, and general administrative tasks Carrying out routine duties such as ordering supplies, scanning, printing, and photocopying Key Skills: Able to work in a Team Excellent Communication and organisational skills Time Management Adaptability Experience within an industrial setting desired but not essential If you are interested in this position, please contact Scarlett or Janine on or apply with a current CV to
Apr 03, 2026
Seasonal
Warehouse Administrator Bury St Edmunds Monday to Friday £13.00 per hour Temp to Perm On behalf of our client in Bury St Edmunds, we are seeking a proactive Warehouse Administrator to join a friendly and supportive team within a busy distribution environment. This is a full-time, on site role providing essential administrative support to ensure smooth day to day operations. The working hours for this role are 08:00-17:00. Main duties: Handling queries via email and telephone in a timely and professional manner Liaising with delivery drivers and the warehouse team to support daily operations Accurately inputting data into in-house systems and databases Updating and maintaining the stock database Investigating and resolving any order discrepancies Archiving, filing, and maintaining accurate records Supporting office operations, processes, and general administrative tasks Carrying out routine duties such as ordering supplies, scanning, printing, and photocopying Key Skills: Able to work in a Team Excellent Communication and organisational skills Time Management Adaptability Experience within an industrial setting desired but not essential If you are interested in this position, please contact Scarlett or Janine on or apply with a current CV to
Salary: £30,000 - £35,000 per annum (negotiable, dependent on experience) Hours: 40 hours per week Monday to Friday Location: Doncaster (office-based) Benefits: 31 days holiday including public holidays - Additional 1 day's holiday per year after 2 years' service (up to 5 extra days) Basic health insurance after successful completion of probation On-site parking Flexible start and finish times within office hours Six-month probation period The Opportunity An established and growing construction subcontractor is looking to appoint a Sales & Estimating Administrator to support its commercial team during a period of transition and growth. This role initially covers a maternity leave, with a clear longer-term opportunity to develop into an Estimator role for the right individual. This is an excellent opportunity for someone highly organised, detail-driven and comfortable working in a quiet, professional, "heads-down" office environment. You'll play a pivotal role in keeping sales and estimating processes running smoothly, acting as a central point of contact for both customers and suppliers. The Role Working closely with the sales and estimating teams, your focus will be on administration, coordination and organisation , enabling the wider team to focus on winning and delivering work. Key responsibilities will include: Filtering and setting up incoming enquiries onto the CRM system Managing electronic filing of documents, drawings and specifications Identifying missing or incomplete information and liaising with clients to resolve this Obtaining supplier quotations and preparing quote schedules Managing quote priorities on behalf of the estimators Maintaining and updating CRM records and sales documentation Setting up secured orders on internal systems Providing ad hoc administrative support to sales and estimating teams Supporting business development activity Producing project presentations and PowerPoint materials Organising CPD presentations for architects and contractors About You You'll thrive in this role if you are highly organised, proactive and self-motivated , with the confidence to manage multiple priorities at once. You'll ideally bring: Previous experience in a customer-focused administrative role Strong IT skills, particularly across Microsoft Office 365 (Outlook, Excel, Word) Experience using CRM systems or similar databases Excellent written and verbal communication skills Strong attention to detail and a problem-solving mindset The ability to work calmly to deadlines across multiple projects A flexible, "can-do" attitude and strong team ethic Experience within the construction industry would be beneficial, but is not essential - attitude, organisation and willingness to learn are key. Culture & Progression This is a quiet, professional and highly collaborative working environment , suited to individuals who are comfortable working independently and taking pride in being reliable and organised. Longer term, this role offers genuine progression into estimating , making it ideal for someone looking to build a career rather than take a short-term stopgap role.
Apr 03, 2026
Full time
Salary: £30,000 - £35,000 per annum (negotiable, dependent on experience) Hours: 40 hours per week Monday to Friday Location: Doncaster (office-based) Benefits: 31 days holiday including public holidays - Additional 1 day's holiday per year after 2 years' service (up to 5 extra days) Basic health insurance after successful completion of probation On-site parking Flexible start and finish times within office hours Six-month probation period The Opportunity An established and growing construction subcontractor is looking to appoint a Sales & Estimating Administrator to support its commercial team during a period of transition and growth. This role initially covers a maternity leave, with a clear longer-term opportunity to develop into an Estimator role for the right individual. This is an excellent opportunity for someone highly organised, detail-driven and comfortable working in a quiet, professional, "heads-down" office environment. You'll play a pivotal role in keeping sales and estimating processes running smoothly, acting as a central point of contact for both customers and suppliers. The Role Working closely with the sales and estimating teams, your focus will be on administration, coordination and organisation , enabling the wider team to focus on winning and delivering work. Key responsibilities will include: Filtering and setting up incoming enquiries onto the CRM system Managing electronic filing of documents, drawings and specifications Identifying missing or incomplete information and liaising with clients to resolve this Obtaining supplier quotations and preparing quote schedules Managing quote priorities on behalf of the estimators Maintaining and updating CRM records and sales documentation Setting up secured orders on internal systems Providing ad hoc administrative support to sales and estimating teams Supporting business development activity Producing project presentations and PowerPoint materials Organising CPD presentations for architects and contractors About You You'll thrive in this role if you are highly organised, proactive and self-motivated , with the confidence to manage multiple priorities at once. You'll ideally bring: Previous experience in a customer-focused administrative role Strong IT skills, particularly across Microsoft Office 365 (Outlook, Excel, Word) Experience using CRM systems or similar databases Excellent written and verbal communication skills Strong attention to detail and a problem-solving mindset The ability to work calmly to deadlines across multiple projects A flexible, "can-do" attitude and strong team ethic Experience within the construction industry would be beneficial, but is not essential - attitude, organisation and willingness to learn are key. Culture & Progression This is a quiet, professional and highly collaborative working environment , suited to individuals who are comfortable working independently and taking pride in being reliable and organised. Longer term, this role offers genuine progression into estimating , making it ideal for someone looking to build a career rather than take a short-term stopgap role.
Staffline Recruitment are delighted to be working in Partnership with Dale Farm is a leading dairy business. With a reputation built on quality, sustainability, and innovation, we continue to grow and strengthen our position in the marketplace. Our Dunman site is a vital part of our operation, and we are now seeking a motivated and organised Administrator to join our team. Key Responsibilities Provide day-to-day administrative support to site management and operations teams Maintain accurate records, databases, and filing systems Prepare reports and documentation as required Liaise with internal departments to ensure efficient workflow Support with scheduling, communication, and document management tasks Ensure confidentiality and data protection compliance at all times Minimum of 5 GCSEs (Grades A-C) including English Language and Mathematics Strong working knowledge of Microsoft Excel, including use of formulas, formatting, data entry, and spreadsheet management Excellent communication skills, both written and verbal High attention to detail and strong organisational skills Ability to work independently and as part of a team Previous experience in an administrative or office support role Experience with Microsoft Office Suite (Word, Outlook, PowerPoint) Familiarity with document control or industry-specific software is a plus Key Information and Benefits Earn from £13.77 per hour Monday to Friday available Temp to perm opportunity Free car parking on site Full training provided About Staffline Staffline is the biggest recruiter in the UK and Ireland, and we believe in putting people first. Every day, we help tens of thousands of people find work in logistics, food, transport, retail, and agriculture. We can do the same for you. We listen to the needs of our workers and always aim to offer flexible shift work and opportunities for overtime, as we know these are important to you. So you can always speak to a Staffline representative. Staffline is proud to be an equal opportunity Starting your CV from scratch? Our AI powered CV builder makes the process easier than ever!
Apr 03, 2026
Full time
Staffline Recruitment are delighted to be working in Partnership with Dale Farm is a leading dairy business. With a reputation built on quality, sustainability, and innovation, we continue to grow and strengthen our position in the marketplace. Our Dunman site is a vital part of our operation, and we are now seeking a motivated and organised Administrator to join our team. Key Responsibilities Provide day-to-day administrative support to site management and operations teams Maintain accurate records, databases, and filing systems Prepare reports and documentation as required Liaise with internal departments to ensure efficient workflow Support with scheduling, communication, and document management tasks Ensure confidentiality and data protection compliance at all times Minimum of 5 GCSEs (Grades A-C) including English Language and Mathematics Strong working knowledge of Microsoft Excel, including use of formulas, formatting, data entry, and spreadsheet management Excellent communication skills, both written and verbal High attention to detail and strong organisational skills Ability to work independently and as part of a team Previous experience in an administrative or office support role Experience with Microsoft Office Suite (Word, Outlook, PowerPoint) Familiarity with document control or industry-specific software is a plus Key Information and Benefits Earn from £13.77 per hour Monday to Friday available Temp to perm opportunity Free car parking on site Full training provided About Staffline Staffline is the biggest recruiter in the UK and Ireland, and we believe in putting people first. Every day, we help tens of thousands of people find work in logistics, food, transport, retail, and agriculture. We can do the same for you. We listen to the needs of our workers and always aim to offer flexible shift work and opportunities for overtime, as we know these are important to you. So you can always speak to a Staffline representative. Staffline is proud to be an equal opportunity Starting your CV from scratch? Our AI powered CV builder makes the process easier than ever!
Planet Recruitment are looking for a Customer Service Administrator to join our client based near Witney. The purpose of the Customer Service Administrator role is to provide high quality telephone and administrative services in an efficient, friendly and professional manner. This is a permanent full time office based position. Duties of the role : Dealing with customer and client queries via telephone and email Using internal programmes to generate customer orders Logging customer queries on internal database Liaising with internal departments and construction engineers & contractors General administrative duties The site is based just outside of Oxford and is commutable by bus. Hours : Monday to Friday 08:00am - 17:00pm Apply online. INDCON Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer. By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information. Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.
Apr 03, 2026
Full time
Planet Recruitment are looking for a Customer Service Administrator to join our client based near Witney. The purpose of the Customer Service Administrator role is to provide high quality telephone and administrative services in an efficient, friendly and professional manner. This is a permanent full time office based position. Duties of the role : Dealing with customer and client queries via telephone and email Using internal programmes to generate customer orders Logging customer queries on internal database Liaising with internal departments and construction engineers & contractors General administrative duties The site is based just outside of Oxford and is commutable by bus. Hours : Monday to Friday 08:00am - 17:00pm Apply online. INDCON Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer. By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information. Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application. Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.
Get Staffed Online Recruitment Limited
Peterborough, Cambridgeshire
Sales Administrator (Salary: £25 - £28k, depending on experience) is needed to join a well-established business in the construction industry. Our client needs a full-time Sales Administrator to join their team near Peterborough. The role will support the smooth running of the sales and administrative functions and plays a key part in making sure that things run as they should. This is a busy sales role involving responsibilities such as: Sales order processing. Some sales enquiries follow up activities as directed. Coordinate office activities and operations to secure efficiency and compliance to company policies. Liaising with customers and works site staff. Support showroom and offer product support to customers. Support identification and tracking of new business leads. Manage phone calls and correspondence (e-mail, letters, packages etc.). Create and update records and databases as required. Assist with preparing estimates. Track stocks of office supplies and place orders when necessary. Assist colleagues whenever necessary. Any other duties as assigned. As the Sales Administrator, you will: Have previous experience of a similar role. Have a strong administrative background. Be flexible, proactive and versatile in approach. Have great communication skills. Be an excellent team player, personable and able to get on with colleagues. Be comfortable and able to work under pressure in a busy office and to meet time deadlines. In return, the successful Sales Administrator will have the opportunity to grow and develop their overall skills within a busy team, receiving a competitive salary and opportunities to contribute to the ongoing success of the business. If you are interested in this administration role and feel you meet the requirements above, please apply today - our client is keen to meet you!
Apr 03, 2026
Full time
Sales Administrator (Salary: £25 - £28k, depending on experience) is needed to join a well-established business in the construction industry. Our client needs a full-time Sales Administrator to join their team near Peterborough. The role will support the smooth running of the sales and administrative functions and plays a key part in making sure that things run as they should. This is a busy sales role involving responsibilities such as: Sales order processing. Some sales enquiries follow up activities as directed. Coordinate office activities and operations to secure efficiency and compliance to company policies. Liaising with customers and works site staff. Support showroom and offer product support to customers. Support identification and tracking of new business leads. Manage phone calls and correspondence (e-mail, letters, packages etc.). Create and update records and databases as required. Assist with preparing estimates. Track stocks of office supplies and place orders when necessary. Assist colleagues whenever necessary. Any other duties as assigned. As the Sales Administrator, you will: Have previous experience of a similar role. Have a strong administrative background. Be flexible, proactive and versatile in approach. Have great communication skills. Be an excellent team player, personable and able to get on with colleagues. Be comfortable and able to work under pressure in a busy office and to meet time deadlines. In return, the successful Sales Administrator will have the opportunity to grow and develop their overall skills within a busy team, receiving a competitive salary and opportunities to contribute to the ongoing success of the business. If you are interested in this administration role and feel you meet the requirements above, please apply today - our client is keen to meet you!
Our client is seeking a Senior Administrator in their Jersey office to manage a complex portfolio of entities and ensure quality administration across various tasks. This full-time role entails significant responsibilities, including company secretarial activities, limited service monitoring, and billing clients on a quarterly and annual basis. The selected candidate will assist in the formation of Jersey companies and the administration of employee benefit trusts. Additionally, the role involves supporting the trustee with new issues of shares and transactional work for the designated portfolio, all while upholding the organisation's core values of professionalism, teamwork, and leadership. This position serves as a critical link in maintaining compliant and efficient operations. This role will also require the Senior Administrator to collaborate with the team manager and assistant manager to ensure the highest standards of service delivery. Job Duties Provide administration and company secretarial services to a complex portfolio of client structures and entities. Ensure View Point, the organisation's data management system, is updated consistently to keep all administrative data accurate. Review requests from authorised clients for changes to constitutional documents and registers, preparing necessary documentation for statutory filings. Maintain relevant registers for all entities within the assigned portfolio, ensuring they are prepared for certification when requested. Capture business intelligence, including contact details and related business development activities. File documents and maintain electronic records in ViewPoint when receiving correspondence and documents from clients, the Companies Registry, and legal representatives. Draft Minutes and Resolutions under guidance from line management and legal team support. Submit annual confirmation statements and Jersey Tax Returns for the allocated portfolio in a timely manner. Monitor work-in-progress (WIP) monthly to ensure alignment with fee agreements, issue invoices as required, and follow up on outstanding payments. Ensure compliance with Customer Due Diligence (CDD) requirements, requesting necessary documentation as changes occur. Complete daily time recording to account for 7 hours of work per day. Delegate tasks to less experienced team members and support their development through coaching. Foster a positive team environment and contribute to teamwork. Job Requirements Holds or is working towards a recognised Level 5 professional qualification with a minimum of 4-6 years' experience in a similar role. Understands the principles of Corporate Governance and its impact on portfolio administration. Demonstrates collaboration and a willingness to share knowledge. Takes ownership of tasks and seeks regular feedback from line management. Effectively manages time and adheres to all compliance procedures. Exhibits excellent client relationship and interpersonal skills. Proficient in MS Word, Outlook, DMS, and corporate administration database software (preferably Viewpoint). Displays a strong sense of commitment and responsibility. Possesses excellent verbal and written communication skills, including spelling, grammar, and punctuation. Demonstrates strong organisational skills and maintains continuous professional development requirements. What You'll Love This role offers the opportunity to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
Apr 03, 2026
Full time
Our client is seeking a Senior Administrator in their Jersey office to manage a complex portfolio of entities and ensure quality administration across various tasks. This full-time role entails significant responsibilities, including company secretarial activities, limited service monitoring, and billing clients on a quarterly and annual basis. The selected candidate will assist in the formation of Jersey companies and the administration of employee benefit trusts. Additionally, the role involves supporting the trustee with new issues of shares and transactional work for the designated portfolio, all while upholding the organisation's core values of professionalism, teamwork, and leadership. This position serves as a critical link in maintaining compliant and efficient operations. This role will also require the Senior Administrator to collaborate with the team manager and assistant manager to ensure the highest standards of service delivery. Job Duties Provide administration and company secretarial services to a complex portfolio of client structures and entities. Ensure View Point, the organisation's data management system, is updated consistently to keep all administrative data accurate. Review requests from authorised clients for changes to constitutional documents and registers, preparing necessary documentation for statutory filings. Maintain relevant registers for all entities within the assigned portfolio, ensuring they are prepared for certification when requested. Capture business intelligence, including contact details and related business development activities. File documents and maintain electronic records in ViewPoint when receiving correspondence and documents from clients, the Companies Registry, and legal representatives. Draft Minutes and Resolutions under guidance from line management and legal team support. Submit annual confirmation statements and Jersey Tax Returns for the allocated portfolio in a timely manner. Monitor work-in-progress (WIP) monthly to ensure alignment with fee agreements, issue invoices as required, and follow up on outstanding payments. Ensure compliance with Customer Due Diligence (CDD) requirements, requesting necessary documentation as changes occur. Complete daily time recording to account for 7 hours of work per day. Delegate tasks to less experienced team members and support their development through coaching. Foster a positive team environment and contribute to teamwork. Job Requirements Holds or is working towards a recognised Level 5 professional qualification with a minimum of 4-6 years' experience in a similar role. Understands the principles of Corporate Governance and its impact on portfolio administration. Demonstrates collaboration and a willingness to share knowledge. Takes ownership of tasks and seeks regular feedback from line management. Effectively manages time and adheres to all compliance procedures. Exhibits excellent client relationship and interpersonal skills. Proficient in MS Word, Outlook, DMS, and corporate administration database software (preferably Viewpoint). Displays a strong sense of commitment and responsibility. Possesses excellent verbal and written communication skills, including spelling, grammar, and punctuation. Demonstrates strong organisational skills and maintains continuous professional development requirements. What You'll Love This role offers the opportunity to play a key part in maintaining and enhancing the jurisdiction's reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk-based supervision. The organisation values professional growth and offers ample opportunities for training and career development. Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
