Administrator / Transport & Logistics Administration Coordinator An excellent opportunity for an Administrator / Transport & Logistics Administration Coordinator to join a busy logistics and transport team, supporting operations through data entry, customer service and coordination. Ideal for someone with strong organisational skills and experience in supply chain or warehouse administration. If you've also worked in the following roles, we'd also like to hear from you: Logistics Administrator, Transport Administrator, Logistics Coordinator, Operations Assistant, Warehouse Administrator SALARY: £29,800 per annum + £3,000 per annum Performance / Attendance Bonus (after probation period) + Benefits LOCATION: Harlow, Essex JOB TYPE: Full-Time, Permanent WORKING HOURS: 10:00 - 19:00 Tuesday to Friday (includes a paid 30 minute break) and 09:00 - 15:00 Saturday JOB OVERVIEW We have a fantastic new job opportunity for an Administrator / Transport & Logistics Administration Coordinator to join a fast-paced transport and logistics environment. The role supports the smooth coordination of goods in/out operations, customer service and administrative processes. As an Administrator / Transport & Logistics Administration Coordinator you will act as a key point of contact between customers, warehouse teams and transport operations, ensuring accurate communication, data entry and order processing. The Administrator / Transport & Logistics Administration Coordinator will also support continuous improvement initiatives, maintain accurate records and contribute to a professional, customer-focused working environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator / Transport & Logistics Administration Coordinator include: Order Processing and Coordination: Managing customer orders, ensuring accuracy of quantities and delivery timelines Customer Service Support: Acting as first point of contact for customer enquiries and resolving issues professionally Data Entry and Administration: Inputting accurate data into internal systems, maintaining records and reports Communication and Liaison: Coordinating with warehouse staff, drivers and suppliers to ensure smooth operations Invoice Preparation: Collating data to support accurate customer invoicing Issue Resolution: Investigating and resolving customer and supplier queries, escalating where necessary Reporting and Documentation: Producing pallet reports, job reports and operational documentation Driver Coordination: Supporting driver dispatch checks and debrief processes Continuous Improvement: Identifying opportunities to improve processes, systems and customer experience Health and Safety Compliance: Maintaining a safe working environment in line with company policies CANDIDATE REQUIREMENTS Previous experience in a transport, logistics or administration role Strong communication skills with the ability to liaise effectively with customers and colleagues Excellent written and verbal communication skills Experience resolving customer queries or complaints in a calm and professional manner Good organisational and time management skills with the ability to prioritise tasks Strong attention to detail with accurate data entry and record keeping Good analytical and numeracy skills Proficient in Microsoft Office, including Word, Excel and PowerPoint A professional manner with strong interpersonal and teamworking skills Ability to build positive working relationships and support a collaborative environment HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14562 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Harlow, Essex. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Apr 07, 2026
Full time
Administrator / Transport & Logistics Administration Coordinator An excellent opportunity for an Administrator / Transport & Logistics Administration Coordinator to join a busy logistics and transport team, supporting operations through data entry, customer service and coordination. Ideal for someone with strong organisational skills and experience in supply chain or warehouse administration. If you've also worked in the following roles, we'd also like to hear from you: Logistics Administrator, Transport Administrator, Logistics Coordinator, Operations Assistant, Warehouse Administrator SALARY: £29,800 per annum + £3,000 per annum Performance / Attendance Bonus (after probation period) + Benefits LOCATION: Harlow, Essex JOB TYPE: Full-Time, Permanent WORKING HOURS: 10:00 - 19:00 Tuesday to Friday (includes a paid 30 minute break) and 09:00 - 15:00 Saturday JOB OVERVIEW We have a fantastic new job opportunity for an Administrator / Transport & Logistics Administration Coordinator to join a fast-paced transport and logistics environment. The role supports the smooth coordination of goods in/out operations, customer service and administrative processes. As an Administrator / Transport & Logistics Administration Coordinator you will act as a key point of contact between customers, warehouse teams and transport operations, ensuring accurate communication, data entry and order processing. The Administrator / Transport & Logistics Administration Coordinator will also support continuous improvement initiatives, maintain accurate records and contribute to a professional, customer-focused working environment. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Administrator / Transport & Logistics Administration Coordinator include: Order Processing and Coordination: Managing customer orders, ensuring accuracy of quantities and delivery timelines Customer Service Support: Acting as first point of contact for customer enquiries and resolving issues professionally Data Entry and Administration: Inputting accurate data into internal systems, maintaining records and reports Communication and Liaison: Coordinating with warehouse staff, drivers and suppliers to ensure smooth operations Invoice Preparation: Collating data to support accurate customer invoicing Issue Resolution: Investigating and resolving customer and supplier queries, escalating where necessary Reporting and Documentation: Producing pallet reports, job reports and operational documentation Driver Coordination: Supporting driver dispatch checks and debrief processes Continuous Improvement: Identifying opportunities to improve processes, systems and customer experience Health and Safety Compliance: Maintaining a safe working environment in line with company policies CANDIDATE REQUIREMENTS Previous experience in a transport, logistics or administration role Strong communication skills with the ability to liaise effectively with customers and colleagues Excellent written and verbal communication skills Experience resolving customer queries or complaints in a calm and professional manner Good organisational and time management skills with the ability to prioritise tasks Strong attention to detail with accurate data entry and record keeping Good analytical and numeracy skills Proficient in Microsoft Office, including Word, Excel and PowerPoint A professional manner with strong interpersonal and teamworking skills Ability to build positive working relationships and support a collaborative environment HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14562 Full-Time, Permanent Admin Jobs, Careers and Vacancies. Find a new job and work in Harlow, Essex. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. AWD-IN-SPJ
Leadership Consultancy - Project Coordinator £ + excellent benefits and bonus City - Hybrid working We are seeking a highly organised and proactive Project Coordinator to support the Leadership consultancy division within a dynamic executive search firm. This is a fast-paced, high-ownership role where you will play a key part in delivering assessment and leadership projects from initial proposal through to completion. As the operational backbone of the team, you will act as the central point of contact for clients, candidates, and associate psychologists, ensuring a seamless and high-quality service experience. Key Responsibilities Coordinate end-to-end project delivery, including proposals, scheduling, candidate communications, document preparation, billing, and follow-up Manage complex diaries and logistics across multiple stakeholders, often within tight timeframes Act as the primary contact for clients, candidates, and associate psychologists, handling queries and ensuring smooth communication Oversee multiple live projects and maintain visibility of upcoming work Support candidates throughout the assessment process, including arranging adjustments where required Maintain accurate project records and ensure compliance with data protection and internal processes Collaborate closely with internal teams to ensure continuity and efficient information flow About You Strong administrative and coordination experience within a fast-paced environment Highly organised, with the ability to manage multiple priorities and tight deadlines Excellent communication and stakeholder management skills Proactive and detail-oriented, with the ability to work independently An interest in psychology or personality assessment is advantageous This is an excellent opportunity for someone looking to build a long-term career within a dynamic and collaborative environment. Based in trendy offices near the City, they operate a hybrid business model with 3 days in the office. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Apr 07, 2026
Full time
Leadership Consultancy - Project Coordinator £ + excellent benefits and bonus City - Hybrid working We are seeking a highly organised and proactive Project Coordinator to support the Leadership consultancy division within a dynamic executive search firm. This is a fast-paced, high-ownership role where you will play a key part in delivering assessment and leadership projects from initial proposal through to completion. As the operational backbone of the team, you will act as the central point of contact for clients, candidates, and associate psychologists, ensuring a seamless and high-quality service experience. Key Responsibilities Coordinate end-to-end project delivery, including proposals, scheduling, candidate communications, document preparation, billing, and follow-up Manage complex diaries and logistics across multiple stakeholders, often within tight timeframes Act as the primary contact for clients, candidates, and associate psychologists, handling queries and ensuring smooth communication Oversee multiple live projects and maintain visibility of upcoming work Support candidates throughout the assessment process, including arranging adjustments where required Maintain accurate project records and ensure compliance with data protection and internal processes Collaborate closely with internal teams to ensure continuity and efficient information flow About You Strong administrative and coordination experience within a fast-paced environment Highly organised, with the ability to manage multiple priorities and tight deadlines Excellent communication and stakeholder management skills Proactive and detail-oriented, with the ability to work independently An interest in psychology or personality assessment is advantageous This is an excellent opportunity for someone looking to build a long-term career within a dynamic and collaborative environment. Based in trendy offices near the City, they operate a hybrid business model with 3 days in the office. Salary is dependent on experience. Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy.
Job Title: Business Support Administrator (Estates) Location: Mason Court, Hillborough Road, Olton, B27 6PF Salary: £19,641 per annum Job Type: Part time, Permanent (28 hours) Working Hours: Monday - Friday SJMT is a family of charities & community of people supporting those most in need in the West Midlands. We want everyone, regardless of age or circumstances, to feel secure, have opportunities and to thrive. The services provided include: Safe, affordable and well-maintained alms-housing Residential and extra care Community and housing related support Services to advance the opportunities of children and young people in need Everything we do is rooted in our 370-year history and driven by their vision for the future. Purpose of the role: To provide high quality administrative support to the Estates department , and to act as the first point of contact for residents reporting maintenance queries and requests. The role will be based alongside the Trust Business Support Team based within the Main Reception area and will also support with daily operations and front of house activities for the Trust. Main Duties and Responsibilities: Estates Business Support Function Manning the repairs inbox and phoneline to be the first point of contact for residents raising maintenance requests. Raising, updating and closing of reactive, PPM and scheduled job requests using the Housing management system, ensuring that all reactive requests raised on the helpdesk have the correct priority assigned. Working closely with the Property Services Manager, and liaising with residents, to arrange access for maintenance operatives and contractors to carry out works Recording voids statistics for SJMT and ensuring this is accessible to the relevant departments Day to day monitoring of maintenance job ticket logs and liaising with the Property Services Manager regarding outstanding jobs. Coordinating a purchase order log process, raising purchase orders for approval, updating budget monitoring spreadsheets accordingly. Monitoring the Planned Maintenance mailbox, filing service sheets and work records and working with the Responsive Repairs Manager to arrange remedial works. Maintaining accurate property records including but not limited to Service and Inspection Records, Compliance Tracker, Mould Inspection database and Stock Condition tracker Ordering PPE/uniform, equipment and supplies for maintenance teams and jobs as needed. Working with the rest of the Estates team support in to increase year on year resident/customer satisfaction. Identify and implement innovations to achieve continuous improvement to service delivery. Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness is delivered and maintained Production of reports and papers at regular intervals To facilitate communicate between the Estates team and residents to ensure that an effective property management service is delivered. General Trust Business Support Function: Deal with telephone enquiries and visitors to the organisation in a positive and friendly manner, ensuring all enquiries are dealt with professionally and escalated as appropriate. Undertake necessary training or personal development in order to fully meet these job requirements and future business plans. Please note that this is not an exhaustive list and therefore a full list of duties is available on request. About you: Education: GCSE, A-level or equivalent (preferred) Experience: Customer service: 1 year (preferred) Administrative: 2 years (required) Language: English (required) What we offer: The Trust continues to reward its staff with competitive pay rates and a number of employee benefits including: Casual dress Company pension Employee discount - blue light Health & wellbeing programme Life insurance On-site parking To apply for this role please click APPLY button to submit a CV. Candidates with previous experience and job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator may also be considered.
Apr 07, 2026
Full time
Job Title: Business Support Administrator (Estates) Location: Mason Court, Hillborough Road, Olton, B27 6PF Salary: £19,641 per annum Job Type: Part time, Permanent (28 hours) Working Hours: Monday - Friday SJMT is a family of charities & community of people supporting those most in need in the West Midlands. We want everyone, regardless of age or circumstances, to feel secure, have opportunities and to thrive. The services provided include: Safe, affordable and well-maintained alms-housing Residential and extra care Community and housing related support Services to advance the opportunities of children and young people in need Everything we do is rooted in our 370-year history and driven by their vision for the future. Purpose of the role: To provide high quality administrative support to the Estates department , and to act as the first point of contact for residents reporting maintenance queries and requests. The role will be based alongside the Trust Business Support Team based within the Main Reception area and will also support with daily operations and front of house activities for the Trust. Main Duties and Responsibilities: Estates Business Support Function Manning the repairs inbox and phoneline to be the first point of contact for residents raising maintenance requests. Raising, updating and closing of reactive, PPM and scheduled job requests using the Housing management system, ensuring that all reactive requests raised on the helpdesk have the correct priority assigned. Working closely with the Property Services Manager, and liaising with residents, to arrange access for maintenance operatives and contractors to carry out works Recording voids statistics for SJMT and ensuring this is accessible to the relevant departments Day to day monitoring of maintenance job ticket logs and liaising with the Property Services Manager regarding outstanding jobs. Coordinating a purchase order log process, raising purchase orders for approval, updating budget monitoring spreadsheets accordingly. Monitoring the Planned Maintenance mailbox, filing service sheets and work records and working with the Responsive Repairs Manager to arrange remedial works. Maintaining accurate property records including but not limited to Service and Inspection Records, Compliance Tracker, Mould Inspection database and Stock Condition tracker Ordering PPE/uniform, equipment and supplies for maintenance teams and jobs as needed. Working with the rest of the Estates team support in to increase year on year resident/customer satisfaction. Identify and implement innovations to achieve continuous improvement to service delivery. Support the development of systems and procedures where necessary to ensure efficiency, quality and cost effectiveness is delivered and maintained Production of reports and papers at regular intervals To facilitate communicate between the Estates team and residents to ensure that an effective property management service is delivered. General Trust Business Support Function: Deal with telephone enquiries and visitors to the organisation in a positive and friendly manner, ensuring all enquiries are dealt with professionally and escalated as appropriate. Undertake necessary training or personal development in order to fully meet these job requirements and future business plans. Please note that this is not an exhaustive list and therefore a full list of duties is available on request. About you: Education: GCSE, A-level or equivalent (preferred) Experience: Customer service: 1 year (preferred) Administrative: 2 years (required) Language: English (required) What we offer: The Trust continues to reward its staff with competitive pay rates and a number of employee benefits including: Casual dress Company pension Employee discount - blue light Health & wellbeing programme Life insurance On-site parking To apply for this role please click APPLY button to submit a CV. Candidates with previous experience and job titles of; Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator may also be considered.
Junior Project Manager Want to build a career delivering complex technical projects used across the global aviation industry? This Junior Project Manager role offers the chance to work on high-value programmes where your work directly supports safer air travel worldwide This Junior Project Manager opportunity is ideal for someone who already has experience coordinating projects and now wants greater ownership of delivery. Working closely with senior programme leaders, the Junior Project Manager will support both the bid phase of new programmes and the delivery of live customer contracts. You will be involved in planning schedules, building cost models, managing risks, and ensuring projects are delivered on time, on budget and to specification. It is a hands-on role where the Junior Project Manager will gain exposure to complex engineering programmes and international customers while developing strong programme leadership skills. Job Responsibilities Review and analyse tender documentation such as ITT, RFQ and RFP documents to extract technical and commercial requirements Support bid preparation including contributing to programme management plans, statements of work and compliance documentation Build programme schedules using MS Project and coordinate input from engineering, commercial and delivery teams Compile and maintain bid cost data by collecting internal and external cost inputs from multiple departments Develop and maintain programme risk registers including contingency planning and mitigation actions Support internal bid reviews and provide cost and schedule information for executive review meetings Take ownership for assigned programmes ensuring delivery meets agreed technical requirements, budget and timeline Review contract documentation and clarify technical or commercial ambiguities with relevant internal stakeholders Produce and maintain Programme Management Plans where required by contract or internal governance Assemble and coordinate project teams using resources provided by functional managers Develop detailed project schedules and gain commitment from both internal teams and the customer Monitor programme progress against milestones and implement corrective actions where delivery risks arise Produce work breakdown structures and allocate budgets across project deliverables Track programme costs and maintain accurate estimates to complete throughout the project lifecycle Monitor programme margins and report any deviations from baseline performance Maintain programme risk registers and conduct regular risk reviews to identify and mitigate new risks Manage contingency budgets and release contingency where risks have been mitigated Prepare and present programme performance updates during programme review meetings Skills and Experience Previous experience working as a Project Coordinator, Assistant Project Manager or Junior Project Manager Strong working knowledge of MS Project for planning schedules and tracking project performance Experience using project control tools, metrics and programme reporting frameworks Good working knowledge of Microsoft Office including Word, Excel and Project Experience supporting proposals, bids or tender submissions for complex or technical projects Ability to organise multiple priorities and deliver work to strict deadlines Strong written and verbal communication skills when working across engineering and commercial teams A proactive and hands-on approach to solving problems and progressing project delivery Degree in Project Management or a related discipline is desirable PRINCE2 qualification or working towards a recognised project management certification would be beneficial Ability to obtain and maintain BPSS security clearance Pay and Benefits Salary: Up to £50,000 Working Hours: 5 hours per week Flexitime with core hours between 09:30 and 15:00 Benefits: 25 days annual leave plus bank holidays Enhanced pension scheme with up to 8% company contribution Private healthcare Life assurance Cycle to work scheme Subsidised staff canteen Free on-site parking Option to buy or sell annual leave Liberty Days allowing short notice annual leave requests Long service and retirement awards Flu vaccinations Training and continuous professional development opportunities Employee Assistance Programme and wellbeing support
Apr 07, 2026
Full time
Junior Project Manager Want to build a career delivering complex technical projects used across the global aviation industry? This Junior Project Manager role offers the chance to work on high-value programmes where your work directly supports safer air travel worldwide This Junior Project Manager opportunity is ideal for someone who already has experience coordinating projects and now wants greater ownership of delivery. Working closely with senior programme leaders, the Junior Project Manager will support both the bid phase of new programmes and the delivery of live customer contracts. You will be involved in planning schedules, building cost models, managing risks, and ensuring projects are delivered on time, on budget and to specification. It is a hands-on role where the Junior Project Manager will gain exposure to complex engineering programmes and international customers while developing strong programme leadership skills. Job Responsibilities Review and analyse tender documentation such as ITT, RFQ and RFP documents to extract technical and commercial requirements Support bid preparation including contributing to programme management plans, statements of work and compliance documentation Build programme schedules using MS Project and coordinate input from engineering, commercial and delivery teams Compile and maintain bid cost data by collecting internal and external cost inputs from multiple departments Develop and maintain programme risk registers including contingency planning and mitigation actions Support internal bid reviews and provide cost and schedule information for executive review meetings Take ownership for assigned programmes ensuring delivery meets agreed technical requirements, budget and timeline Review contract documentation and clarify technical or commercial ambiguities with relevant internal stakeholders Produce and maintain Programme Management Plans where required by contract or internal governance Assemble and coordinate project teams using resources provided by functional managers Develop detailed project schedules and gain commitment from both internal teams and the customer Monitor programme progress against milestones and implement corrective actions where delivery risks arise Produce work breakdown structures and allocate budgets across project deliverables Track programme costs and maintain accurate estimates to complete throughout the project lifecycle Monitor programme margins and report any deviations from baseline performance Maintain programme risk registers and conduct regular risk reviews to identify and mitigate new risks Manage contingency budgets and release contingency where risks have been mitigated Prepare and present programme performance updates during programme review meetings Skills and Experience Previous experience working as a Project Coordinator, Assistant Project Manager or Junior Project Manager Strong working knowledge of MS Project for planning schedules and tracking project performance Experience using project control tools, metrics and programme reporting frameworks Good working knowledge of Microsoft Office including Word, Excel and Project Experience supporting proposals, bids or tender submissions for complex or technical projects Ability to organise multiple priorities and deliver work to strict deadlines Strong written and verbal communication skills when working across engineering and commercial teams A proactive and hands-on approach to solving problems and progressing project delivery Degree in Project Management or a related discipline is desirable PRINCE2 qualification or working towards a recognised project management certification would be beneficial Ability to obtain and maintain BPSS security clearance Pay and Benefits Salary: Up to £50,000 Working Hours: 5 hours per week Flexitime with core hours between 09:30 and 15:00 Benefits: 25 days annual leave plus bank holidays Enhanced pension scheme with up to 8% company contribution Private healthcare Life assurance Cycle to work scheme Subsidised staff canteen Free on-site parking Option to buy or sell annual leave Liberty Days allowing short notice annual leave requests Long service and retirement awards Flu vaccinations Training and continuous professional development opportunities Employee Assistance Programme and wellbeing support
Senior Paralegal Renowned boutique international litigation law firm is seeking an outstanding Senior Paralegal to lead and manage a team of four paralegals in its London office, while also assisting with the preparation of legal documents, conducting research, compiling data from various legal sources, and maintaining case files. Salary to £70,000 Hybrid working - 4 days office / 1 day remote 09:00-17:30 working hours Generous employee benefits Monthly gym / fitness membership contribution Annual leave accrual after 2 years of service Senior Paralegal Key Responsibilities: Paralegal workflow coordination Liaise with HR to recruit paralegals which may include screening CV's and conducting interviews Manage the probation period to include overseeing performance, collating feedback, conducting mid and end probation meetings Oversee ongoing performance of the team identifying training needs, delivering training where appropriate Draft correspondence, disclosure requests and responses and other related documents Prepare and maintain documents and bundles to be used at hearings and throughout proceedings Conduct document reviews on platforms such as Relativity Identify and highlight relevant legislation and case law (utilising Westlaw and other research platforms) Senior Paralegal Skills & Requirements: 5 years+ Paralegal experience in an Arbitration / Litigation is essential 2 years+ experience as a Paralegal Coordinator / Team Leader / Supervisor within a law firm Excellent document management experience
Apr 07, 2026
Full time
Senior Paralegal Renowned boutique international litigation law firm is seeking an outstanding Senior Paralegal to lead and manage a team of four paralegals in its London office, while also assisting with the preparation of legal documents, conducting research, compiling data from various legal sources, and maintaining case files. Salary to £70,000 Hybrid working - 4 days office / 1 day remote 09:00-17:30 working hours Generous employee benefits Monthly gym / fitness membership contribution Annual leave accrual after 2 years of service Senior Paralegal Key Responsibilities: Paralegal workflow coordination Liaise with HR to recruit paralegals which may include screening CV's and conducting interviews Manage the probation period to include overseeing performance, collating feedback, conducting mid and end probation meetings Oversee ongoing performance of the team identifying training needs, delivering training where appropriate Draft correspondence, disclosure requests and responses and other related documents Prepare and maintain documents and bundles to be used at hearings and throughout proceedings Conduct document reviews on platforms such as Relativity Identify and highlight relevant legislation and case law (utilising Westlaw and other research platforms) Senior Paralegal Skills & Requirements: 5 years+ Paralegal experience in an Arbitration / Litigation is essential 2 years+ experience as a Paralegal Coordinator / Team Leader / Supervisor within a law firm Excellent document management experience
Job Title : Administrator - Care Home Location : Surbiton, Surrey Salary : £19 - £20 per hour Job Type : Permanent, Part Time Hours: 25 hours a week - 5 hours per day at the nursing home About us: Milverton Nursing Home is a small, dedicated care facility committed to providing a warm, welcoming, and safe environment for our residents. As a nursing home, we focus on delivering high-quality, compassionate care and depend on a highly organized and efficient back office to support our staff, residents, and their families. About the role We are looking for an organised, proactive, and compassionate Business Administrator to join our care home team. This is a key role supporting the Home Manager in ensuring the smooth and efficient running of the home, covering HR, payroll, recruitment, resident administration, and general office management. If you are detail-oriented, people-focused, and thrive in a varied administrative role, we would love to hear from you. Key Responsibilities Manage HR administration including staff records, absence tracking, payroll processing, and compliance with working time regulations and leave entitlements. Coordinate recruitment and onboarding processes, including advertising roles, liaising with agencies, shortlisting candidates, conducting pre-employment checks, and issuing contracts. Oversee staff development and workforce management, including training coordination, maintaining compliance records, Right to Work documentation, and supporting agency staffing arrangements. Provide basic IT support to staff. Support enquiries, preadmissions and show rounds for prospective residents. Ensure compliance with GDPR and data protection regulations. Assist with maintaining internal systems and databases. Build relationships with local organisations and stakeholders. Support events and activities for residents and families. Assist with newsletters and communications. Manage correspondence, calls, filing, and record-keeping. Take minutes for meetings and prepare reports. Support the Home Manager with weekly and monthly reporting. Assist in emergency procedures and planning. About you: Skills and Experience: Proven administrative experience (healthcare or care home experience desirable). Promote a welcoming and professional environment at all times. Strong organisational and time management skills. Excellent communication, interpersonal skills and minute taking. High attention to detail and accuracy. Confident using IT systems, Microsoft Office and AI Ability to handle confidential information with discretion. A team player with a positive and proactive attitude. Personal Attributes: Compassionate and respectful approach when dealing with residents and families. Professional, discreet, and trustworthy. Strong attention to detail. Flexible and adaptable to changing needs. What we offer A supportive and friendly working environment. Employee of the month recognition scheme. Free on-site lunch. Opportunities for training and professional development. The chance to make a real difference in residents' lives. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of; Care Home Administrator, Care Home Business Manager, Finance Administrator, HR Coordinator, Payroll Administrator, Office Manager, Business Coordinator, Accounts Assistant also be considered for this role.
Apr 07, 2026
Full time
Job Title : Administrator - Care Home Location : Surbiton, Surrey Salary : £19 - £20 per hour Job Type : Permanent, Part Time Hours: 25 hours a week - 5 hours per day at the nursing home About us: Milverton Nursing Home is a small, dedicated care facility committed to providing a warm, welcoming, and safe environment for our residents. As a nursing home, we focus on delivering high-quality, compassionate care and depend on a highly organized and efficient back office to support our staff, residents, and their families. About the role We are looking for an organised, proactive, and compassionate Business Administrator to join our care home team. This is a key role supporting the Home Manager in ensuring the smooth and efficient running of the home, covering HR, payroll, recruitment, resident administration, and general office management. If you are detail-oriented, people-focused, and thrive in a varied administrative role, we would love to hear from you. Key Responsibilities Manage HR administration including staff records, absence tracking, payroll processing, and compliance with working time regulations and leave entitlements. Coordinate recruitment and onboarding processes, including advertising roles, liaising with agencies, shortlisting candidates, conducting pre-employment checks, and issuing contracts. Oversee staff development and workforce management, including training coordination, maintaining compliance records, Right to Work documentation, and supporting agency staffing arrangements. Provide basic IT support to staff. Support enquiries, preadmissions and show rounds for prospective residents. Ensure compliance with GDPR and data protection regulations. Assist with maintaining internal systems and databases. Build relationships with local organisations and stakeholders. Support events and activities for residents and families. Assist with newsletters and communications. Manage correspondence, calls, filing, and record-keeping. Take minutes for meetings and prepare reports. Support the Home Manager with weekly and monthly reporting. Assist in emergency procedures and planning. About you: Skills and Experience: Proven administrative experience (healthcare or care home experience desirable). Promote a welcoming and professional environment at all times. Strong organisational and time management skills. Excellent communication, interpersonal skills and minute taking. High attention to detail and accuracy. Confident using IT systems, Microsoft Office and AI Ability to handle confidential information with discretion. A team player with a positive and proactive attitude. Personal Attributes: Compassionate and respectful approach when dealing with residents and families. Professional, discreet, and trustworthy. Strong attention to detail. Flexible and adaptable to changing needs. What we offer A supportive and friendly working environment. Employee of the month recognition scheme. Free on-site lunch. Opportunities for training and professional development. The chance to make a real difference in residents' lives. Please click the APPLY button to send your CV and Cover Letter for this role. Candidates with experience of; Care Home Administrator, Care Home Business Manager, Finance Administrator, HR Coordinator, Payroll Administrator, Office Manager, Business Coordinator, Accounts Assistant also be considered for this role.
Established luxury travel company, who set the standard for luxury adventurous holidays are expanding their team in Cheltenham (hybrid working available) are seeking an Operations Executive, with fantastic organisational skills, to join their Tours Team. There is a competitive salary, extensive benefits and realistic career progression opportunities! As an Operations Coordinator (or Consultant) you will be responsible for the successful operating of our luxury Tailor-Made travel itineraries, accurately booking all ground arrangements for multiple departures of European tours. You will be working with the internal sales team and suppliers to ensure the smooth operation of the tour JOB DESCRIPTION: Operations Accurately book all services required for the successful operation of the tour within the budget set To liaise with agents directly on any changes or operational requirements To accurately cost any additional requests or changes Prepare detailed documentation for tours To log and share feedback from each tour, to ensure that improvements are made promptly Successfully deliver the guests' tour so it runs perfectly and exceeds their high expectations Operate the targeted volume of tours (by sales value) within a given year Financial Taking full responsibility of a tour's cost control and margins Ensuring necessary payments are made and received at the appropriate time Preparing accurate client payment and agent commission statements To assist the Finance Department with invoice queries as they arise. To manage tour costs in order that budgeted margins are achieved To enter financial data onto reservations system in a timely and accurate manner Quality Control / Customer Service To have the highest standards of quality at the forefront of mind To proactively highlight potential Customer Service problems and take steps to make improvements To investigate and provide information to enable a response to customer service issues. EXPERIENCE REQURED: A confident, positive attitude Strong spoken and written communication skills. A second European language is advantageous Good level of geographical and general knowledge of Europe is advantageous Up-to-date knowledge of Outlook, Word, Teams and Excel Numeracy and good, basic mathematical understanding A real passion for travel Ability to multi-task and work under pressure extensive Attention to detail A willingness to develop relationships with key suppliers Good and effective time management THE PACKAGE Competitive salary plus commission & bonus plan Company pension plan from start of employment, with employer contributions increasing after 5 and 10 years of service 25 days annual leave - in addition to bank holidays, plus the ability to buy an additional 5 days or sell 5 days Discounted trips (includes friends and family) Discounted Gym Membership Private Healthcare Life Assurance Hybrid working Enhanced Paid Parental Leave Employee Assistance Program - includes access to wellbeing resources and counselling Recruitment Referral Bonus Cycle to work scheme Season Ticket Loans Regular Social Events INTERESTED? Please follow the instructions to apply attaching your CV. This vacancy is being managed by Claire Muge. I can be contacted on or Not right for this role, or this role not right for you, but keen to further your career in the Travel Industry! We have a variety of different opportunities so do submit your CV to us! Unfortunately if you are unsuccessful, due to our volume of applications, we are unable to reply to everyone individually.
Apr 07, 2026
Full time
Established luxury travel company, who set the standard for luxury adventurous holidays are expanding their team in Cheltenham (hybrid working available) are seeking an Operations Executive, with fantastic organisational skills, to join their Tours Team. There is a competitive salary, extensive benefits and realistic career progression opportunities! As an Operations Coordinator (or Consultant) you will be responsible for the successful operating of our luxury Tailor-Made travel itineraries, accurately booking all ground arrangements for multiple departures of European tours. You will be working with the internal sales team and suppliers to ensure the smooth operation of the tour JOB DESCRIPTION: Operations Accurately book all services required for the successful operation of the tour within the budget set To liaise with agents directly on any changes or operational requirements To accurately cost any additional requests or changes Prepare detailed documentation for tours To log and share feedback from each tour, to ensure that improvements are made promptly Successfully deliver the guests' tour so it runs perfectly and exceeds their high expectations Operate the targeted volume of tours (by sales value) within a given year Financial Taking full responsibility of a tour's cost control and margins Ensuring necessary payments are made and received at the appropriate time Preparing accurate client payment and agent commission statements To assist the Finance Department with invoice queries as they arise. To manage tour costs in order that budgeted margins are achieved To enter financial data onto reservations system in a timely and accurate manner Quality Control / Customer Service To have the highest standards of quality at the forefront of mind To proactively highlight potential Customer Service problems and take steps to make improvements To investigate and provide information to enable a response to customer service issues. EXPERIENCE REQURED: A confident, positive attitude Strong spoken and written communication skills. A second European language is advantageous Good level of geographical and general knowledge of Europe is advantageous Up-to-date knowledge of Outlook, Word, Teams and Excel Numeracy and good, basic mathematical understanding A real passion for travel Ability to multi-task and work under pressure extensive Attention to detail A willingness to develop relationships with key suppliers Good and effective time management THE PACKAGE Competitive salary plus commission & bonus plan Company pension plan from start of employment, with employer contributions increasing after 5 and 10 years of service 25 days annual leave - in addition to bank holidays, plus the ability to buy an additional 5 days or sell 5 days Discounted trips (includes friends and family) Discounted Gym Membership Private Healthcare Life Assurance Hybrid working Enhanced Paid Parental Leave Employee Assistance Program - includes access to wellbeing resources and counselling Recruitment Referral Bonus Cycle to work scheme Season Ticket Loans Regular Social Events INTERESTED? Please follow the instructions to apply attaching your CV. This vacancy is being managed by Claire Muge. I can be contacted on or Not right for this role, or this role not right for you, but keen to further your career in the Travel Industry! We have a variety of different opportunities so do submit your CV to us! Unfortunately if you are unsuccessful, due to our volume of applications, we are unable to reply to everyone individually.
We are seeking a Temporary New Business Coordinator to support the efficient processing of new business applications in the financial services sector. The ideal candidate will ensure that all administrative tasks are completed accurately and on time in a fast-paced environment. Client Details The company is a medium-sized organisation operating within the financial services industry. They are known for their professional environment and commitment to delivering high-quality services to their clients. Description Process new business applications and ensure all documentation is accurate and complete. Maintain and update customer records in line with company policies. Coordinate with internal teams to ensure the smooth progression of applications. Respond to client queries in a professional and timely manner. Support the team in meeting targets and deadlines. Assist in the preparation of reports and data analysis when required. Ensure compliance with industry regulations and company standards. Provide general administrative support to the department as needed. Profile A successful Temporary New Business Coordinator should have: Previous experience in an administrative or coordination role within the financial services industry. Strong attention to detail and organisational skills. Ability to work well under pressure and manage multiple tasks effectively. Proficiency in Microsoft Office Suite, particularly Excel and Word. Excellent communication skills, both written and verbal. A proactive approach to problem-solving and a commitment to delivering high standards. Job Offer Hourly pay ranging from GBP 13.00 to GBP 15.00. Temporary role offering valuable experience in the financial services industry. Professional working environment in Richmond. Opportunity to enhance your skills and contribute to a dedicated team. If you are ready to take on this exciting role as a Temporary New Business Coordinator in Richmond, we encourage you to apply today!
Apr 07, 2026
Seasonal
We are seeking a Temporary New Business Coordinator to support the efficient processing of new business applications in the financial services sector. The ideal candidate will ensure that all administrative tasks are completed accurately and on time in a fast-paced environment. Client Details The company is a medium-sized organisation operating within the financial services industry. They are known for their professional environment and commitment to delivering high-quality services to their clients. Description Process new business applications and ensure all documentation is accurate and complete. Maintain and update customer records in line with company policies. Coordinate with internal teams to ensure the smooth progression of applications. Respond to client queries in a professional and timely manner. Support the team in meeting targets and deadlines. Assist in the preparation of reports and data analysis when required. Ensure compliance with industry regulations and company standards. Provide general administrative support to the department as needed. Profile A successful Temporary New Business Coordinator should have: Previous experience in an administrative or coordination role within the financial services industry. Strong attention to detail and organisational skills. Ability to work well under pressure and manage multiple tasks effectively. Proficiency in Microsoft Office Suite, particularly Excel and Word. Excellent communication skills, both written and verbal. A proactive approach to problem-solving and a commitment to delivering high standards. Job Offer Hourly pay ranging from GBP 13.00 to GBP 15.00. Temporary role offering valuable experience in the financial services industry. Professional working environment in Richmond. Opportunity to enhance your skills and contribute to a dedicated team. If you are ready to take on this exciting role as a Temporary New Business Coordinator in Richmond, we encourage you to apply today!
Environment, Health & Safety (EHS) Coordinator Food Manufacturing Site-based Greater Manchester Salary, up to £35K + Benefits Are you passionate about health, safety and sustainability? Do you thrive on making workplaces safer, healthier and more environmentally responsible? A leading player in the food manufacturing sector is on the lookout for a proactive and enthusiastic EHS Coordinator to join their team based in Greater Manchester This is more than just a compliance role it s a brilliant opportunity to shape the safety culture, lead behavioural change, and be a driving force in protecting people and the planet. This role offers excellent scope for growth and development. What You ll Be Doing Coordinating and implementing EHS policies and procedures to ensure full compliance with UK legislation. Supporting colleagues and managers with practical, hands-on SHE (Safety, Health & Environment) guidance. Conducting and leading risk assessments, audits, and inspections across the sites. Playing a key role in accident investigations and driving proactive safety improvements. Championing behavioural safety and contributing to a strong safety-first culture. Leading monthly EHS meetings and maintaining KPIs and management information systems. Working closely with external bodies and coordinating occupational health and welfare programmes in collaboration with People & Culture teams. Delivering and facilitating in-house EHS training to raise awareness and embed best practices. Skill & Experience Needed A team player with excellent communication and coordination skills. Strong working knowledge of Excel and comfortable with data and reporting. Level 4 qualification in Occupational Health & Safety (essential). Level 4 qualification in Environmental Management (desirable). Experience within an H&S department, ideally in a food or drink manufacturing setting (preferred but not essential). A proactive, positive attitude and a genuine passion for EHS. Why Apply? Work across a dynamic and varied multi-site operation. Be part of a business that genuinely values safety, sustainability, and its people. Opportunities for professional development and mentoring. Make a tangible impact and lead by example in a key business function. If you re ready to be a voice for safety and want to help build a healthier, safer workplace for all apply now and take the next bold step in your EHS career!
Apr 07, 2026
Full time
Environment, Health & Safety (EHS) Coordinator Food Manufacturing Site-based Greater Manchester Salary, up to £35K + Benefits Are you passionate about health, safety and sustainability? Do you thrive on making workplaces safer, healthier and more environmentally responsible? A leading player in the food manufacturing sector is on the lookout for a proactive and enthusiastic EHS Coordinator to join their team based in Greater Manchester This is more than just a compliance role it s a brilliant opportunity to shape the safety culture, lead behavioural change, and be a driving force in protecting people and the planet. This role offers excellent scope for growth and development. What You ll Be Doing Coordinating and implementing EHS policies and procedures to ensure full compliance with UK legislation. Supporting colleagues and managers with practical, hands-on SHE (Safety, Health & Environment) guidance. Conducting and leading risk assessments, audits, and inspections across the sites. Playing a key role in accident investigations and driving proactive safety improvements. Championing behavioural safety and contributing to a strong safety-first culture. Leading monthly EHS meetings and maintaining KPIs and management information systems. Working closely with external bodies and coordinating occupational health and welfare programmes in collaboration with People & Culture teams. Delivering and facilitating in-house EHS training to raise awareness and embed best practices. Skill & Experience Needed A team player with excellent communication and coordination skills. Strong working knowledge of Excel and comfortable with data and reporting. Level 4 qualification in Occupational Health & Safety (essential). Level 4 qualification in Environmental Management (desirable). Experience within an H&S department, ideally in a food or drink manufacturing setting (preferred but not essential). A proactive, positive attitude and a genuine passion for EHS. Why Apply? Work across a dynamic and varied multi-site operation. Be part of a business that genuinely values safety, sustainability, and its people. Opportunities for professional development and mentoring. Make a tangible impact and lead by example in a key business function. If you re ready to be a voice for safety and want to help build a healthier, safer workplace for all apply now and take the next bold step in your EHS career!
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
Apr 07, 2026
Full time
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
Nouvo Recruitment (London) Ltd
St. Albans, Hertfordshire
Helpdesk Coordinator Location: St Albans Salary: £26,000 - £28,000 Hours: 08:30 - 17:30 (1 hour lunch) About the Role We're seeking an organised and proactive Helpdesk Coordinator to join a busy and fast-paced maintenance helpdesk team. This role is central to ensuring reactive and planned maintenance tasks are handled efficiently, engineers are supported, and service levels remain high. Key Responsibilities In this role, you will: Manage all incoming reactive maintenance helpdesk requests across multiple contracts. Raise, allocate, track, review and sign off jobs. Raise remedial works as required. Liaise directly with engineers to ensure smooth workflow and timely updates. Input and update data accurately within the internal system. Monitor job progress (both reactive and PPM) to ensure performance targets are met. Maintain KPIs at 95% or above. Cost up jobs within the system. Chase subcontractors for completion paperwork and ensure correct filing. What We're Looking For To succeed in this role, you should have: Previous helpdesk experience - ideally within maintenance or a similar service-led environment. A calm, confident and logical approach to work, even under pressure. Strong organisational skills and the ability to multitask effectively. Good computer literacy and the ability to learn internal systems quickly. An excellent telephone manner and strong communication skills. Why Apply? This is a great opportunity for someone who enjoys coordinating fast-paced operations, supporting engineers, and keeping systems running smoothly. You'll play a vital part in maintaining high service standards and ensuring clients receive an exceptional response.
Apr 07, 2026
Full time
Helpdesk Coordinator Location: St Albans Salary: £26,000 - £28,000 Hours: 08:30 - 17:30 (1 hour lunch) About the Role We're seeking an organised and proactive Helpdesk Coordinator to join a busy and fast-paced maintenance helpdesk team. This role is central to ensuring reactive and planned maintenance tasks are handled efficiently, engineers are supported, and service levels remain high. Key Responsibilities In this role, you will: Manage all incoming reactive maintenance helpdesk requests across multiple contracts. Raise, allocate, track, review and sign off jobs. Raise remedial works as required. Liaise directly with engineers to ensure smooth workflow and timely updates. Input and update data accurately within the internal system. Monitor job progress (both reactive and PPM) to ensure performance targets are met. Maintain KPIs at 95% or above. Cost up jobs within the system. Chase subcontractors for completion paperwork and ensure correct filing. What We're Looking For To succeed in this role, you should have: Previous helpdesk experience - ideally within maintenance or a similar service-led environment. A calm, confident and logical approach to work, even under pressure. Strong organisational skills and the ability to multitask effectively. Good computer literacy and the ability to learn internal systems quickly. An excellent telephone manner and strong communication skills. Why Apply? This is a great opportunity for someone who enjoys coordinating fast-paced operations, supporting engineers, and keeping systems running smoothly. You'll play a vital part in maintaining high service standards and ensuring clients receive an exceptional response.
Assistant Buyer Location: North West London Job Type: Full-time Ideal start - February The Engineering Procurement Coordinator role sits within the Engineering Department of a diversified international group operating across more than seven countries worldwide. Based at the London office, the role forms part of a international engineering procurement team responsible for sourcing spare parts and assemblies for manufacturing industries, primarily serving the Middle East market. This role offers significant exposure to international supply chains and has scope for progression. Duties will include: Receive, analyse, compare, and evaluate supplier quotations. Prepare cost comparison sheets and calculate margins. Use the company's bespoke SAP system to prepare customer and internal offers. Negotiate pricing, lead times, and commercial terms with vendors. Raise and process purchase orders. Prepare procurement and management reports. Select and develop vendors to best meet the specifications, quality, and logistical requirements. Ensure accurate and timely data entry within the in-house SAP system. Required Skills & Qualifications: Strong commercial awareness and understanding of procurement principles. Proficient in managing and entering enquiries, quotations, and contracts onto computer systems. Strong numerical skills and high level of computer literacy. Fluency in English; knowledge of European languages is an advantage. Ability to prioritise work effectively and adapt to flexible working hours when necessary. Confident user of MS Office, including Word, Excel, PowerPoint, and Outlook. Enthusiasm for learning new systems and IT packages, with training provided on SAP Business One.
Apr 06, 2026
Full time
Assistant Buyer Location: North West London Job Type: Full-time Ideal start - February The Engineering Procurement Coordinator role sits within the Engineering Department of a diversified international group operating across more than seven countries worldwide. Based at the London office, the role forms part of a international engineering procurement team responsible for sourcing spare parts and assemblies for manufacturing industries, primarily serving the Middle East market. This role offers significant exposure to international supply chains and has scope for progression. Duties will include: Receive, analyse, compare, and evaluate supplier quotations. Prepare cost comparison sheets and calculate margins. Use the company's bespoke SAP system to prepare customer and internal offers. Negotiate pricing, lead times, and commercial terms with vendors. Raise and process purchase orders. Prepare procurement and management reports. Select and develop vendors to best meet the specifications, quality, and logistical requirements. Ensure accurate and timely data entry within the in-house SAP system. Required Skills & Qualifications: Strong commercial awareness and understanding of procurement principles. Proficient in managing and entering enquiries, quotations, and contracts onto computer systems. Strong numerical skills and high level of computer literacy. Fluency in English; knowledge of European languages is an advantage. Ability to prioritise work effectively and adapt to flexible working hours when necessary. Confident user of MS Office, including Word, Excel, PowerPoint, and Outlook. Enthusiasm for learning new systems and IT packages, with training provided on SAP Business One.
Responsibilities Function as the coordinating technical expert for the Human Performance program in locations/units where an HP program Manager/Coordinator is not available. Assist the HP Manager (Government representative) in the performance of their duties if required. Plan, develop, and synchronize technical training, guidance, and programmatic/policy recommendations. Secure, protect, and enhance the readiness of all operators across military operations. Design, implement, document, and provide oversight of human performance services for peak performance and reconditioning of SOF operators, while providing feedback to HP lead, POTFF lead, and chain of command. Perform inventory of Human Performance supplies and resources; assist in preparing equipment and supply requisitions. Acquire preventive maintenance for Human Performance equipment and present new/emerging equipment for purchase. Oversee and advise on training and travel of HP staff. Develop and promulgate training materials as required by HP program Manager, Coordinator, and/or senior-most POTFF staff member. Collect and report data as requested by HP program Manager and/or required by USSOCOM HQ and its POTFF staff. Document work performed, utilization, referrals, and information in the HP Enterprise-wide database (SPEAR). Attend, participate in, and promote interdisciplinary meetings with POTFF staff, medical staff, and chain of command. Utilize computers, software, and technologies as required. Qualifications Specialized experience in the same or similar work described with a Master's degree in an accredited exercise science, health science, or physical education-related discipline. Creditable specialized experience includes planning and coordination of new training and nutrition programs, with positive results in collegiate/professional athletic environments. Experience in multi-domain programming related to strength, conditioning, performance nutrition, and team dynamics. Experience Minimum of 5 years of demonstrable accumulated experience in planning and coordination of sport- and/or mission-specific performance programs, with results in NCAA Collegiate, Olympic, professional sports, and/or SOF Operators settings. Licensure Current certification as one of the following: Certified Athletic Trainer, Strength and Conditioning Specialist, Senior Strength and Conditioning Specialist, Physical Therapist, Cognitive Performance Specialist, or Performance Dietitian. Maintenance of one of these certifications is required. About Loyal Source Loyal Source is an Orlando-based workforce solutions provider dedicated to delivering elite services worldwide. With a focus in government healthcare, technical and support services, engineering, and travel healthcare, Loyal Source provides exceptional custom solutions to both private enterprise and government agencies. Loyal Source is a military friendly employers and proud partner of the Military Spouse Employment Partnership program. For more information go to our website and follow us on LinkedIn, Facebook & Twitter for other positions currently open. Loyal Source does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting HR at . If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability, please select the accessibility menu to the (right or left) for more assistance. You can also request reasonable accommodations by contacting a telecommunications relay service by dialing 711 for direct access and assistance (tty). This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.
Apr 06, 2026
Full time
Responsibilities Function as the coordinating technical expert for the Human Performance program in locations/units where an HP program Manager/Coordinator is not available. Assist the HP Manager (Government representative) in the performance of their duties if required. Plan, develop, and synchronize technical training, guidance, and programmatic/policy recommendations. Secure, protect, and enhance the readiness of all operators across military operations. Design, implement, document, and provide oversight of human performance services for peak performance and reconditioning of SOF operators, while providing feedback to HP lead, POTFF lead, and chain of command. Perform inventory of Human Performance supplies and resources; assist in preparing equipment and supply requisitions. Acquire preventive maintenance for Human Performance equipment and present new/emerging equipment for purchase. Oversee and advise on training and travel of HP staff. Develop and promulgate training materials as required by HP program Manager, Coordinator, and/or senior-most POTFF staff member. Collect and report data as requested by HP program Manager and/or required by USSOCOM HQ and its POTFF staff. Document work performed, utilization, referrals, and information in the HP Enterprise-wide database (SPEAR). Attend, participate in, and promote interdisciplinary meetings with POTFF staff, medical staff, and chain of command. Utilize computers, software, and technologies as required. Qualifications Specialized experience in the same or similar work described with a Master's degree in an accredited exercise science, health science, or physical education-related discipline. Creditable specialized experience includes planning and coordination of new training and nutrition programs, with positive results in collegiate/professional athletic environments. Experience in multi-domain programming related to strength, conditioning, performance nutrition, and team dynamics. Experience Minimum of 5 years of demonstrable accumulated experience in planning and coordination of sport- and/or mission-specific performance programs, with results in NCAA Collegiate, Olympic, professional sports, and/or SOF Operators settings. Licensure Current certification as one of the following: Certified Athletic Trainer, Strength and Conditioning Specialist, Senior Strength and Conditioning Specialist, Physical Therapist, Cognitive Performance Specialist, or Performance Dietitian. Maintenance of one of these certifications is required. About Loyal Source Loyal Source is an Orlando-based workforce solutions provider dedicated to delivering elite services worldwide. With a focus in government healthcare, technical and support services, engineering, and travel healthcare, Loyal Source provides exceptional custom solutions to both private enterprise and government agencies. Loyal Source is a military friendly employers and proud partner of the Military Spouse Employment Partnership program. For more information go to our website and follow us on LinkedIn, Facebook & Twitter for other positions currently open. Loyal Source does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting HR at . If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability, please select the accessibility menu to the (right or left) for more assistance. You can also request reasonable accommodations by contacting a telecommunications relay service by dialing 711 for direct access and assistance (tty). This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.
Junior Sales Coordinator Our client, a growing company based in Shefford, is looking for a proactive and organised individual to join their dynamic sales team. This role is perfect for someone with an administrative or customer service background who has experience processing customer orders and is looking to make their next move into a commercial role. Crucially, you must be confident picking up the phone to build relationships and speak with both new and existing customers. You'll be a key part of the team, and your telephone presence is essential. This position is an ideal step for ambitious candidates ready to launch their career in a sales-focused environment. Key Responsibilities: Manage inbound enquiries with both existing and new customers to generate sales orders and sales quotations. Follow up all enquiries and quotations assertively and proactively through phone, email and company WhatsApp sales channels. Understand product pricing and negotiate pricing with customers to secure orders. Re-engage with existing customers to further develop existing relationships, gauge future purchasing requirements and generate sales growth. Communicate with potential new customers to develop new relationships and generate further sales growth. The successful candidate will have: Previous experience in an administrative or customer service role Experience processing orders Strong organisational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask and prioritise tasks effectively Excellent verbal and written communication skills Benefits: Free On-site parking 23 days annual leave plus bank holidays Career progression opportunities Supportive team environment Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy. Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not been successful. However, we will keep your details on our database, and will contact you when other suitable positions become available.
Apr 06, 2026
Full time
Junior Sales Coordinator Our client, a growing company based in Shefford, is looking for a proactive and organised individual to join their dynamic sales team. This role is perfect for someone with an administrative or customer service background who has experience processing customer orders and is looking to make their next move into a commercial role. Crucially, you must be confident picking up the phone to build relationships and speak with both new and existing customers. You'll be a key part of the team, and your telephone presence is essential. This position is an ideal step for ambitious candidates ready to launch their career in a sales-focused environment. Key Responsibilities: Manage inbound enquiries with both existing and new customers to generate sales orders and sales quotations. Follow up all enquiries and quotations assertively and proactively through phone, email and company WhatsApp sales channels. Understand product pricing and negotiate pricing with customers to secure orders. Re-engage with existing customers to further develop existing relationships, gauge future purchasing requirements and generate sales growth. Communicate with potential new customers to develop new relationships and generate further sales growth. The successful candidate will have: Previous experience in an administrative or customer service role Experience processing orders Strong organisational and time management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to multitask and prioritise tasks effectively Excellent verbal and written communication skills Benefits: Free On-site parking 23 days annual leave plus bank holidays Career progression opportunities Supportive team environment Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy. Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not been successful. However, we will keep your details on our database, and will contact you when other suitable positions become available.
A leading staffing agency in Falkirk is looking for an experienced Administrator for a full-time, office-based role. The ideal candidate will possess excellent organizational and customer service skills, and have experience managing databases. Responsibilities include accurately processing sensitive information, prioritizing tasks, and acting as a primary contact for the department. This is a great opportunity for someone who thrives under pressure and is willing to handle a busy workload. The position requires a current Disclosure Scotland or a willingness to apply for one.
Apr 06, 2026
Full time
A leading staffing agency in Falkirk is looking for an experienced Administrator for a full-time, office-based role. The ideal candidate will possess excellent organizational and customer service skills, and have experience managing databases. Responsibilities include accurately processing sensitive information, prioritizing tasks, and acting as a primary contact for the department. This is a great opportunity for someone who thrives under pressure and is willing to handle a busy workload. The position requires a current Disclosure Scotland or a willingness to apply for one.
Band 3 Administrator- Booking Coordinator The closing date is 12 April 2026 The successful post holder will be joining Oncology/Haematology patient pathway co-ordinators team with the responsibility of co-ordinating outpatient and inpatient treatments ensuring patients are booked within cancer target wait times. The successful candidate will support in the development of processes/procedures within the team to maintain a robust and fully auditable process for the scheduling of anti-cancer treatments and provide a comprehensive administrative service to ensure smooth delivery of both inpatient and outpatient treatment pathways. The successful candidate will be required to work both independently and as part of the team, using their own initiative to competently complete their day-to-day work load. This includes implementing and maintaining hospital procedure and waiting list policy, communication with patients of appointment dates and times, additionally liaising with multi-disciplinary teams including consultants, nurses, managers, secretaries and the wider team of administrative staff. You will be required to record appointments using various Trust systems and complete allocated office duties related to the co-ordinator role. Amongst other requirements excellent communication skills are required as this role is based in a fast paced office and the post holder will be required to handle confidential and sensitive information in a professional and compassionate manner to ensure the smooth running of the Oncology and Haematology Patient Pathway service. Main duties of the job Where required coordinate duties in clinics / departments / satellite areas and ensure staff rotas are appropriately covered To schedule patients into clinics using the criteria set out by the Trust and the clinical speciality, identifying capacity shortfalls Processing patient appointment attendance using a variety of hospital information systems To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required Create documents / spreadsheets / reports as required using IT Systems Use Trust systems to input electronic data as required To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries Receiving and dealing with telephone enquiries as appropriate To maintain diaries as required Input and look up data on Trust IT systems in accordance with Trust policy Analyse and extract complex data sets from a number of different sources Arrange meetings and appointments as necessary About us University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role. Job responsibilities Please Note : For a detailed job description for this vacancy, please see attached Job Description Person Specification Qualifications Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4 Business Administration NVQ level 3 or equivalent experience in an administrative environment Experience Experience of dealing with the Public/Customer service experience Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook) Experience of using IT systems Experience of working in a busy environment Experience of working in Healthcare Additional Criteria Good communication / customer care skills both written and verbal demonstrating sympathy and compassion Good organisation skills and ability to multitask Ability to deal professionally with enquiries from staff, Patients and Visitors Ability to problem solve Understand confidentiality and apply the principles in every day working practice Ability to pay attention to detail where there are predictable interruptions to the work pattern Ability to deal with stressful situations and sensitive issuesWork effectively and flexibly as part of a team to meet the needs of the services Confident in dealing with people at all levels Must be able to demonstrate an understanding of equality and diversity Mature open and flexible approach to work Demonstrates care and compassion Good inter-personal and communication skills. Good organisational skills Team Player Demonstrates reliability, motivation and commitment Ability to travel to multiple sites Ability to work under pressure and deal with stressful situations Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name University Hospitals Birmingham NHS Foundation Trust
Apr 06, 2026
Full time
Band 3 Administrator- Booking Coordinator The closing date is 12 April 2026 The successful post holder will be joining Oncology/Haematology patient pathway co-ordinators team with the responsibility of co-ordinating outpatient and inpatient treatments ensuring patients are booked within cancer target wait times. The successful candidate will support in the development of processes/procedures within the team to maintain a robust and fully auditable process for the scheduling of anti-cancer treatments and provide a comprehensive administrative service to ensure smooth delivery of both inpatient and outpatient treatment pathways. The successful candidate will be required to work both independently and as part of the team, using their own initiative to competently complete their day-to-day work load. This includes implementing and maintaining hospital procedure and waiting list policy, communication with patients of appointment dates and times, additionally liaising with multi-disciplinary teams including consultants, nurses, managers, secretaries and the wider team of administrative staff. You will be required to record appointments using various Trust systems and complete allocated office duties related to the co-ordinator role. Amongst other requirements excellent communication skills are required as this role is based in a fast paced office and the post holder will be required to handle confidential and sensitive information in a professional and compassionate manner to ensure the smooth running of the Oncology and Haematology Patient Pathway service. Main duties of the job Where required coordinate duties in clinics / departments / satellite areas and ensure staff rotas are appropriately covered To schedule patients into clinics using the criteria set out by the Trust and the clinical speciality, identifying capacity shortfalls Processing patient appointment attendance using a variety of hospital information systems To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required Create documents / spreadsheets / reports as required using IT Systems Use Trust systems to input electronic data as required To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries Receiving and dealing with telephone enquiries as appropriate To maintain diaries as required Input and look up data on Trust IT systems in accordance with Trust policy Analyse and extract complex data sets from a number of different sources Arrange meetings and appointments as necessary About us University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role. Job responsibilities Please Note : For a detailed job description for this vacancy, please see attached Job Description Person Specification Qualifications Good General Education (e.g. GCSE English and Maths A-C) GCSE Level 9-4 Business Administration NVQ level 3 or equivalent experience in an administrative environment Experience Experience of dealing with the Public/Customer service experience Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook) Experience of using IT systems Experience of working in a busy environment Experience of working in Healthcare Additional Criteria Good communication / customer care skills both written and verbal demonstrating sympathy and compassion Good organisation skills and ability to multitask Ability to deal professionally with enquiries from staff, Patients and Visitors Ability to problem solve Understand confidentiality and apply the principles in every day working practice Ability to pay attention to detail where there are predictable interruptions to the work pattern Ability to deal with stressful situations and sensitive issuesWork effectively and flexibly as part of a team to meet the needs of the services Confident in dealing with people at all levels Must be able to demonstrate an understanding of equality and diversity Mature open and flexible approach to work Demonstrates care and compassion Good inter-personal and communication skills. Good organisational skills Team Player Demonstrates reliability, motivation and commitment Ability to travel to multiple sites Ability to work under pressure and deal with stressful situations Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name University Hospitals Birmingham NHS Foundation Trust
NHS National Services Scotland
Aberdeen, Aberdeenshire
A national health service organization based in Aberdeen City is seeking a Business Support Administrator to support the Walk In Service. The role involves providing essential administrative support in a busy healthcare environment. Candidates should be experienced and motivated, with knowledge of Microsoft Office and Data Management systems. The contract is fixed for 12 months, with flexibility in working hours and a commitment to inclusivity in recruitment.
Apr 06, 2026
Full time
A national health service organization based in Aberdeen City is seeking a Business Support Administrator to support the Walk In Service. The role involves providing essential administrative support in a busy healthcare environment. Candidates should be experienced and motivated, with knowledge of Microsoft Office and Data Management systems. The contract is fixed for 12 months, with flexibility in working hours and a commitment to inclusivity in recruitment.
Shipping & Logistics Co Ordinator We are currently recruiting for a shipping and logistics co Ordinator to join a busy team for one of our clients based in Tamworth. This is a permanent role You will be Working with the Shipping Team to make proposals for changes to current practices in order to drive business & customer service improvement whilst keeping the logistics cost in line with business objectives. Daily Duties & responsibilities Preparing documentation required by HM Customs, EU, UK and destination country regulations taking into consideration the specific requirements Keeping up to date with ever changing legislations on International Shipments and the paperwork required when shipping Input and manage data using both MRP systems and Excel spreadsheets as and when required Liaising with clients and suppliers via phone or email Work with external logistic couriers to ensure an excellent relationship is maintained, and work together to eradicate any problem areas, keeping all parties informed of shipment status. Experience required for this role You would need to have more than 2 years paid experience in SHIPPING to apply for this role Excellent communication skills both spoken and written You must have excellent organisation skills and be able to stay calm under pressure Proficient in Microsoft Packages (Excel, Word, Microsoft Teams) Knowledge of Supply chain management, Logistics or relevant fields would be required The working hours are Monday - 08 00 and Friday - 08 00 If you have relevant experience for this role , please apply online
Apr 06, 2026
Full time
Shipping & Logistics Co Ordinator We are currently recruiting for a shipping and logistics co Ordinator to join a busy team for one of our clients based in Tamworth. This is a permanent role You will be Working with the Shipping Team to make proposals for changes to current practices in order to drive business & customer service improvement whilst keeping the logistics cost in line with business objectives. Daily Duties & responsibilities Preparing documentation required by HM Customs, EU, UK and destination country regulations taking into consideration the specific requirements Keeping up to date with ever changing legislations on International Shipments and the paperwork required when shipping Input and manage data using both MRP systems and Excel spreadsheets as and when required Liaising with clients and suppliers via phone or email Work with external logistic couriers to ensure an excellent relationship is maintained, and work together to eradicate any problem areas, keeping all parties informed of shipment status. Experience required for this role You would need to have more than 2 years paid experience in SHIPPING to apply for this role Excellent communication skills both spoken and written You must have excellent organisation skills and be able to stay calm under pressure Proficient in Microsoft Packages (Excel, Word, Microsoft Teams) Knowledge of Supply chain management, Logistics or relevant fields would be required The working hours are Monday - 08 00 and Friday - 08 00 If you have relevant experience for this role , please apply online
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Apr 06, 2026
Seasonal
We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction. Role Overview The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors. Key Responsibilities Office Management & Coordination Oversee the daily running of the office, ensuring a smooth, well-organised working environment. Act as the first point of contact for staff, visitors, suppliers, and external partners. Manage incoming calls, general inboxes, and enquiries. Maintain office supplies, equipment, and facilities. Administrative Support Prepare and format documents, reports, and correspondence. Support the senior leadership team with diary management, meeting coordination, and general administration. Maintain accurate records, filing systems, and databases. Construction-Related Administration Assist with project documentation including RAMS, site files, permits, and compliance paperwork. Support with subcontractor onboarding, document collection, and maintaining accreditations. Process purchase orders, delivery notes, and invoices (depending on structure). Liaise with site managers, project managers, and operational teams. HR & People Support (Light-Touch) Support with onboarding new starters (document collection, induction scheduling, etc.). Keep holiday, sickness, and training records up to date. Ensure employee information is handled confidentially and accurately. Health, Safety & Compliance (Office Focused) Ensure the office meets health & safety standards. Coordinate H&S training and renewals where required. Support the team with document audits and compliance checks. Skills & Experience Required Experience in a similar Office Manager, Office Coordinator, or Administrator role. Construction industry experience or familiarity with technical project environments (highly desirable). Strong organisational skills with excellent attention to detail. Confident communicator with the ability to build strong working relationships. Proficient with MS Office and general business systems. Ability to multitask and prioritise effectively in a busy environment. Confident working independently and using initiative. Personal Attributes Friendly, approachable, and professional. Adaptable and calm under pressure. Strong team player with a proactive attitude. Trustworthy, with high levels of confidentiality and integrity. Benefits Supportive and welcoming family-run business culture. Staff are well looked after, with a strong focus on wellbeing and work-life balance. Opportunities may be available beyond the maternity cover, depending on business needs.
Project and Bid Coordinator Are you a highly organized and proactive individual with a keen eye for detail and a passion for contributing to project success? Join our dynamic Project Management Office as a Project and Bid Coordinator and play a vital role in both the seamless implementation of our projects and the development of compelling bids for our valued commercial and government clients. This is an excellent opportunity to hone your skills and grow within a supportive professional environment. Key Responsibilities: Facilitate project implementation alongside Project Managers, ensuring adherence to established timelines and smooth progression. Contribute to the creation and ongoing management of critical project documentation, including Project Management Plans and Risk Registers. Maintain comprehensive financial records for all projects and generate precise monthly financial reports. Collaborate on the writing of bid content, contributing to the development of high-quality proposals for commercial and government customers. Engage in post-bid analysis to identify opportunities for continuous improvement in bid processes and outcomes. Assist in the management of the Bid Library and maintain a comprehensive global database of upcoming bids. Undertake additional project management duties as directed to support departmental objectives. What We're Looking For: A degree in Technology/Engineering and Project Management qualifications are highly advantageous. The ability to successfully achieve SC Security Clearance. Exceptional written and verbal communication skills, enabling clear and effective interaction. A highly organized approach with strong numeracy and literacy skills. Proficiency in standard office applications, including VISIO, Excel, and Project. A demonstrated ability to produce high-quality work, even under demanding deadlines. A proactive, self-motivated, and team-oriented mindset, coupled with a flexible and customer-focused attitude. A strong willingness and proven ability to learn new skills and take on new challenges. Flexibility regarding travel and adaptable to evolving role requirements will be essential. If you are ready to make a significant impact and see your career flourish, we encourage you to apply. Pareto is committed to promoting equality, diversity and inclusion. We encourage and welcome applications from all, irrespective of background or circumstance. Our consultants are happy to discuss any adjustments you require in support of your application.
Apr 06, 2026
Full time
Project and Bid Coordinator Are you a highly organized and proactive individual with a keen eye for detail and a passion for contributing to project success? Join our dynamic Project Management Office as a Project and Bid Coordinator and play a vital role in both the seamless implementation of our projects and the development of compelling bids for our valued commercial and government clients. This is an excellent opportunity to hone your skills and grow within a supportive professional environment. Key Responsibilities: Facilitate project implementation alongside Project Managers, ensuring adherence to established timelines and smooth progression. Contribute to the creation and ongoing management of critical project documentation, including Project Management Plans and Risk Registers. Maintain comprehensive financial records for all projects and generate precise monthly financial reports. Collaborate on the writing of bid content, contributing to the development of high-quality proposals for commercial and government customers. Engage in post-bid analysis to identify opportunities for continuous improvement in bid processes and outcomes. Assist in the management of the Bid Library and maintain a comprehensive global database of upcoming bids. Undertake additional project management duties as directed to support departmental objectives. What We're Looking For: A degree in Technology/Engineering and Project Management qualifications are highly advantageous. The ability to successfully achieve SC Security Clearance. Exceptional written and verbal communication skills, enabling clear and effective interaction. A highly organized approach with strong numeracy and literacy skills. Proficiency in standard office applications, including VISIO, Excel, and Project. A demonstrated ability to produce high-quality work, even under demanding deadlines. A proactive, self-motivated, and team-oriented mindset, coupled with a flexible and customer-focused attitude. A strong willingness and proven ability to learn new skills and take on new challenges. Flexibility regarding travel and adaptable to evolving role requirements will be essential. If you are ready to make a significant impact and see your career flourish, we encourage you to apply. Pareto is committed to promoting equality, diversity and inclusion. We encourage and welcome applications from all, irrespective of background or circumstance. Our consultants are happy to discuss any adjustments you require in support of your application.
