Office Admin Assistant Hours: 30-40 hours per week Salary: £25,400 P.A. + (Pro Rata if under 40 hours). Our client is a growing company based in South Croydon offering a great client service and possessing a busy pipeline of clients and projects. They have a great opportunity for a proactive and organised Administration Assistant, who will support the team. This role is perfect for someone who enjoys keeping things running smoothly behind the scenes, with a mix of admin, communication, and organisational tasks. You will be responsible for daily business operations and be able to take ownership of essential admin and communication tasks, freeing up the Coordinator and Management Team to focus on clients, scheduling, and strategy. Key Responsibilities: Source potential clients online and add details to the company database. Prepare, post brochures & send sales emails to potential clients Check and respond to general enquiry emails, escalating when needed. Answer incoming phone calls and take messages. Add new clients and opportunities onto the company system. Keep spreadsheets updated with correct addresses, dates and costings. Update the office whiteboard with jobs and schedules. Upload job details and photos into system after scheduling. Send completion reports to clients after jobs are finished. Chase subcontractors for standard quotes and follow-ups. Experience and Skills: Highly organised with strong attention to detail. Confident using spreadsheets, databases, and Microsoft Office/Google Suite. A good communicator, both on the phone and via email. Able to manage multiple tasks and keep to deadlines. Proactive and reliable, with a can-do attitude. Previous admin experience is desirable, but training will be given.
Feb 03, 2026
Full time
Office Admin Assistant Hours: 30-40 hours per week Salary: £25,400 P.A. + (Pro Rata if under 40 hours). Our client is a growing company based in South Croydon offering a great client service and possessing a busy pipeline of clients and projects. They have a great opportunity for a proactive and organised Administration Assistant, who will support the team. This role is perfect for someone who enjoys keeping things running smoothly behind the scenes, with a mix of admin, communication, and organisational tasks. You will be responsible for daily business operations and be able to take ownership of essential admin and communication tasks, freeing up the Coordinator and Management Team to focus on clients, scheduling, and strategy. Key Responsibilities: Source potential clients online and add details to the company database. Prepare, post brochures & send sales emails to potential clients Check and respond to general enquiry emails, escalating when needed. Answer incoming phone calls and take messages. Add new clients and opportunities onto the company system. Keep spreadsheets updated with correct addresses, dates and costings. Update the office whiteboard with jobs and schedules. Upload job details and photos into system after scheduling. Send completion reports to clients after jobs are finished. Chase subcontractors for standard quotes and follow-ups. Experience and Skills: Highly organised with strong attention to detail. Confident using spreadsheets, databases, and Microsoft Office/Google Suite. A good communicator, both on the phone and via email. Able to manage multiple tasks and keep to deadlines. Proactive and reliable, with a can-do attitude. Previous admin experience is desirable, but training will be given.
Our client is looking for an experienced Dutch-speaking Consular Officer to join their team on a 10-month temporary contract. The role provides a wide range of guidance, logistic and administrative support. This position is office-based with a February start date. Responsibilities Providing general administrative and logistical support, consular advice, and assistance Reviewing and receiving applications/documents Ensuring all materials and documents are accurate and documented efficiently and correctly in the database Maintaining and updating all files and project documents Ensuring smooth communication between departments within the organization Qualifications Fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Consular Officer, Administrator, Administration Executive, or Administration Coordinator Experience in the government sector would be beneficial Strong prioritisation and multitasking skills with excellent attention to detail Exceptional communication, organisational and time-management skills Self-motivated, dynamic, and able to take initiative in a fast-paced environment Able to commute to the office 5 days a week How to apply To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy. Upload your CV/resume or any other relevant file. Max. file size: 2 MB. United Kingdom + Remote Temporary
Feb 03, 2026
Full time
Our client is looking for an experienced Dutch-speaking Consular Officer to join their team on a 10-month temporary contract. The role provides a wide range of guidance, logistic and administrative support. This position is office-based with a February start date. Responsibilities Providing general administrative and logistical support, consular advice, and assistance Reviewing and receiving applications/documents Ensuring all materials and documents are accurate and documented efficiently and correctly in the database Maintaining and updating all files and project documents Ensuring smooth communication between departments within the organization Qualifications Fluent in Dutch and English, both written and spoken Previous experience as an Office Manager, Consular Officer, Administrator, Administration Executive, or Administration Coordinator Experience in the government sector would be beneficial Strong prioritisation and multitasking skills with excellent attention to detail Exceptional communication, organisational and time-management skills Self-motivated, dynamic, and able to take initiative in a fast-paced environment Able to commute to the office 5 days a week How to apply To apply, please send your CV in English and in Word format to Valentina. languagematters is acting as an employment business in relation to this vacancy. Upload your CV/resume or any other relevant file. Max. file size: 2 MB. United Kingdom + Remote Temporary
Please Note: We do not accept applications via external sites or CVs via email. Please apply through our site. The Senior Volunteer Coordinators play a vital role in ensuring an outstanding volunteer experience for these student leaders, as this creates the foundation for meaningful engagement with fellow students and the wider community. As a Senior Volunteer Coordinator, you will lead on the volunteer experience across four key areas of student-led activity: •Access All Areas a volunteering programme that makes university education more accessible for over 500 young people each year. •Student Action Volunteering a community-based volunteering programme with around 18 projects tackling issues including homelessness and environmental sustainability. •Student Fundraising supporting students to raise money for local, national and international causes, with over £200,000 raised in 2023-24. •Student Arts & Media three award-winning media outlets plus a range of arts and performance-based student groups. You ll continue to advance the Union s approach to volunteer management by recruiting, training and providing ongoing support for hundreds of student leaders, as well as coaching a team of full and part time staff to develop their own volunteer management skills. Recognising the impact of financial and time pressures on students, you will develop student leadership programmes that inspire them to build communities and develop skills to progress in their future careers alongside completing their studies. Working in partnership with external organisations, you ll ensure that our student groups run activities that are beneficial to the wider community whilst providing an excellent experience for participating students. As a Senior Volunteer Coordinator, you ll ensure that students are at the heart of all your decision-making, continually improving our student leadership programmes according to our impact data so that students become empowered community leaders and active citizens. There are two Senior Volunteer Coordinators based in the team, alongside colleagues similarly focused on at-scale student engagement across a range of programmes. The team aims to create opportunities for students to build and participate in communities that are inclusive, sustainable, ambitious, and impactful, and the Senior Volunteer Coordinators will play a key role in achieving this vision for our student leadership programmes. Ensuring that our student leadership opportunities are meaningful, developmentally beneficial, and have the interests of our student community at their heart is important to us, so if you re eager to help students fulfil their potential and have a positive impact on the world around them, you will thrive in this role. You ll always have the right support around you to do your job well and will see the positive impact you re having on students and the wider community in real-time, directly contributing to an outstanding student experience. Please read the full role profile before applying, as well as our guide to recruitment. Details Salary: £27,013 - £30,237 Contract: Permanent / Fixed-Term until April 2027 Hours: 35 hours per week Eligibility: Open to applicants with relevant skills and experience who are eligible to work in the UK, subject to a satisfactory DBS check. Recruitment Timeline Applications opened: 02/02/2026 Applications close: 02/03/2026 Interviews: 17/03/2026 Role Commencing: 06/04/2026 We may close applications early if we receive a high volume of applications. We recommend that you apply as soon as possible to avoid disappointment. Once the vacancy has closed, we re unable to accept late applications to ensure a fair process for all candidates.
Feb 03, 2026
Full time
Please Note: We do not accept applications via external sites or CVs via email. Please apply through our site. The Senior Volunteer Coordinators play a vital role in ensuring an outstanding volunteer experience for these student leaders, as this creates the foundation for meaningful engagement with fellow students and the wider community. As a Senior Volunteer Coordinator, you will lead on the volunteer experience across four key areas of student-led activity: •Access All Areas a volunteering programme that makes university education more accessible for over 500 young people each year. •Student Action Volunteering a community-based volunteering programme with around 18 projects tackling issues including homelessness and environmental sustainability. •Student Fundraising supporting students to raise money for local, national and international causes, with over £200,000 raised in 2023-24. •Student Arts & Media three award-winning media outlets plus a range of arts and performance-based student groups. You ll continue to advance the Union s approach to volunteer management by recruiting, training and providing ongoing support for hundreds of student leaders, as well as coaching a team of full and part time staff to develop their own volunteer management skills. Recognising the impact of financial and time pressures on students, you will develop student leadership programmes that inspire them to build communities and develop skills to progress in their future careers alongside completing their studies. Working in partnership with external organisations, you ll ensure that our student groups run activities that are beneficial to the wider community whilst providing an excellent experience for participating students. As a Senior Volunteer Coordinator, you ll ensure that students are at the heart of all your decision-making, continually improving our student leadership programmes according to our impact data so that students become empowered community leaders and active citizens. There are two Senior Volunteer Coordinators based in the team, alongside colleagues similarly focused on at-scale student engagement across a range of programmes. The team aims to create opportunities for students to build and participate in communities that are inclusive, sustainable, ambitious, and impactful, and the Senior Volunteer Coordinators will play a key role in achieving this vision for our student leadership programmes. Ensuring that our student leadership opportunities are meaningful, developmentally beneficial, and have the interests of our student community at their heart is important to us, so if you re eager to help students fulfil their potential and have a positive impact on the world around them, you will thrive in this role. You ll always have the right support around you to do your job well and will see the positive impact you re having on students and the wider community in real-time, directly contributing to an outstanding student experience. Please read the full role profile before applying, as well as our guide to recruitment. Details Salary: £27,013 - £30,237 Contract: Permanent / Fixed-Term until April 2027 Hours: 35 hours per week Eligibility: Open to applicants with relevant skills and experience who are eligible to work in the UK, subject to a satisfactory DBS check. Recruitment Timeline Applications opened: 02/02/2026 Applications close: 02/03/2026 Interviews: 17/03/2026 Role Commencing: 06/04/2026 We may close applications early if we receive a high volume of applications. We recommend that you apply as soon as possible to avoid disappointment. Once the vacancy has closed, we re unable to accept late applications to ensure a fair process for all candidates.
Excellent opportunity for an experienced HVAC Service Manager to join a well-established company based in Widnes Salary: £50,000 Per Annum Job Type: Full Time / Permanent Hours of work: Monday to Friday 08:00 - 17:00 About The Company Head quartered in Widnes Cheshire; this Heating & Boiler Services company is seeking an experienced HVAC Service Manager to be part of a team in the commercial and industrial sector. An excellent opportunity to join a progressive company that can offer an advanced career progression and development prospects. This role would suit somebody with a strong desire to be a part of the continued success of an organisation. There is also the opportunity to benefit from a generous salary and benefits package Essential Requirements: The successful candidate will be able to demonstrate a proven track record in a similar role with: Extensive experience as a HVAC Service Manager City & Guilds Level 3 Refrigeration & Air Conditioning Current CSCS Skill Card, CITB SSSTS or SMSTS Extensive experience working in the HVAC industry Clean, full driving license Duties Within the Role: Leading the company's service team under the guidance of our Managing Director Work with Operations team and 4/5 Service Engineers (To be expanded with business development) Co-ordinate daily engineer activities: PPMs, remedial works and call-outs Technical support for engineers and coordinators Price remedial works Generate work from existing client database as well as developing new customer base. Generate and develop Air conditioning services Managing F Gas compliance Maintaining & adhering to any client procedures Maintaining professional relationships with clients at all times Enforcing & adhering to policies & procedures without exception Enforcing & adhering to governing regulations without exception Required Knowledge & Experience: City & Guilds Level 3 Refrigeration & Air Conditioning Current CSCS Skill Card, CITB SSSTS or SMSTS Extensive experience as a HVAC service Manager with time served within HVAC industry Clean full UK driving licence Salary & Package: £50,000 Per Annum Car Allowance - £5k Potential Bonus Pension - 3% Company contribution and 5% employee. 25 Days Holiday & 8 Bank Holidays Phone allowance Additional Benefits : Travel time paid, Over Time available, Paid Lunches (on completion of probation period). 25 days holiday plus Bank holiday Christmas shutdown Private medical cash plan If you are a motivated individual who enjoys working in a fast-paced environment, we encourage you to apply for this position. We offer competitive pay, opportunities for growth, and a supportive team environment. Join the team today! The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.
Feb 03, 2026
Full time
Excellent opportunity for an experienced HVAC Service Manager to join a well-established company based in Widnes Salary: £50,000 Per Annum Job Type: Full Time / Permanent Hours of work: Monday to Friday 08:00 - 17:00 About The Company Head quartered in Widnes Cheshire; this Heating & Boiler Services company is seeking an experienced HVAC Service Manager to be part of a team in the commercial and industrial sector. An excellent opportunity to join a progressive company that can offer an advanced career progression and development prospects. This role would suit somebody with a strong desire to be a part of the continued success of an organisation. There is also the opportunity to benefit from a generous salary and benefits package Essential Requirements: The successful candidate will be able to demonstrate a proven track record in a similar role with: Extensive experience as a HVAC Service Manager City & Guilds Level 3 Refrigeration & Air Conditioning Current CSCS Skill Card, CITB SSSTS or SMSTS Extensive experience working in the HVAC industry Clean, full driving license Duties Within the Role: Leading the company's service team under the guidance of our Managing Director Work with Operations team and 4/5 Service Engineers (To be expanded with business development) Co-ordinate daily engineer activities: PPMs, remedial works and call-outs Technical support for engineers and coordinators Price remedial works Generate work from existing client database as well as developing new customer base. Generate and develop Air conditioning services Managing F Gas compliance Maintaining & adhering to any client procedures Maintaining professional relationships with clients at all times Enforcing & adhering to policies & procedures without exception Enforcing & adhering to governing regulations without exception Required Knowledge & Experience: City & Guilds Level 3 Refrigeration & Air Conditioning Current CSCS Skill Card, CITB SSSTS or SMSTS Extensive experience as a HVAC service Manager with time served within HVAC industry Clean full UK driving licence Salary & Package: £50,000 Per Annum Car Allowance - £5k Potential Bonus Pension - 3% Company contribution and 5% employee. 25 Days Holiday & 8 Bank Holidays Phone allowance Additional Benefits : Travel time paid, Over Time available, Paid Lunches (on completion of probation period). 25 days holiday plus Bank holiday Christmas shutdown Private medical cash plan If you are a motivated individual who enjoys working in a fast-paced environment, we encourage you to apply for this position. We offer competitive pay, opportunities for growth, and a supportive team environment. Join the team today! The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.
Job Title: Product Testing Coordinator - Reporting and Scheduling! Contract Type: Ongoing Rolling Contract Rate: 14.70 per hour Working Hours: Monday - Friday, 9:00 AM - 5:00 PM (36 hours per week) Location: Welwyn Garden City (Hybrid: 3 days working from home) Are you passionate about ensuring top-notch product testing and delivering insightful reports? Our client is seeking a dynamic Product Testing Coordinator to join their Reporting and Scheduling team on an ongoing rolling contract. If you thrive in a collaborative environment and are ready to make a significant impact, we want to hear from you! Position Details: As the Product Testing Coordinator, you'll play a vital role in the execution of product testing activities, from planning to reporting. Here are some of your key responsibilities: End-to-End Coordination: Plan and manage all stages of product testing, ensuring timely completion and accurate reporting. Reporting Ownership: Create and deliver regular reports with clear insights and actionable recommendations. Data Analysis: Interpret data, identify trends, and support informed decision-making. Calendar Management: Maintain the testing calendar for efficient resource allocation. Stakeholder Engagement: Collaborate with internal teams and external partners to understand testing requirements and timelines. Continuous Improvement: Track progress and support initiatives to enhance processes and workflows. Compliance: Ensure adherence to data protection regulations and the organisation's Business Code of Conduct. Who You'll Work With: Internal teams across the organisation External partners and suppliers involved in product testing and reporting What You Bring: We're looking for a proactive, solutions-focused individual who can manage multiple tasks in a fast-paced environment. Here's what you need: Strong analytical background with experience in data analysis and reporting Proficiency in Excel and Outlook; ability to learn new systems quickly SQL experience for data extraction and manipulation (preferred) Excellent communication and organisational skills Previous experience in product research, testing, or a similar role Customer-focused mindset with keen attention to quality and detail Why This Role Matters: This is not just any position; it's a crucial role that requires strong analytical capabilities and effective coordination across various stakeholders. The successful candidate will be instrumental in ensuring product testing is accurate, timely, and aligned with business objectives. Why Join Us? If you're looking for a role where your contributions truly matter and you can grow within a vibrant team, this is the perfect opportunity for you! We offer a supportive environment that values innovation and continuous improvement. Ready to Take the Next Step? If you're excited about this opportunity and meet the qualifications outlined above, we'd love to hear from you! Apply now to become a vital part of our client's product testing journey! Let's make great products together! Adecco is a disability-confident employer. We are committed to running an inclusive and accessible recruitment process to support candidates of all backgrounds and abilities. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Feb 03, 2026
Contractor
Job Title: Product Testing Coordinator - Reporting and Scheduling! Contract Type: Ongoing Rolling Contract Rate: 14.70 per hour Working Hours: Monday - Friday, 9:00 AM - 5:00 PM (36 hours per week) Location: Welwyn Garden City (Hybrid: 3 days working from home) Are you passionate about ensuring top-notch product testing and delivering insightful reports? Our client is seeking a dynamic Product Testing Coordinator to join their Reporting and Scheduling team on an ongoing rolling contract. If you thrive in a collaborative environment and are ready to make a significant impact, we want to hear from you! Position Details: As the Product Testing Coordinator, you'll play a vital role in the execution of product testing activities, from planning to reporting. Here are some of your key responsibilities: End-to-End Coordination: Plan and manage all stages of product testing, ensuring timely completion and accurate reporting. Reporting Ownership: Create and deliver regular reports with clear insights and actionable recommendations. Data Analysis: Interpret data, identify trends, and support informed decision-making. Calendar Management: Maintain the testing calendar for efficient resource allocation. Stakeholder Engagement: Collaborate with internal teams and external partners to understand testing requirements and timelines. Continuous Improvement: Track progress and support initiatives to enhance processes and workflows. Compliance: Ensure adherence to data protection regulations and the organisation's Business Code of Conduct. Who You'll Work With: Internal teams across the organisation External partners and suppliers involved in product testing and reporting What You Bring: We're looking for a proactive, solutions-focused individual who can manage multiple tasks in a fast-paced environment. Here's what you need: Strong analytical background with experience in data analysis and reporting Proficiency in Excel and Outlook; ability to learn new systems quickly SQL experience for data extraction and manipulation (preferred) Excellent communication and organisational skills Previous experience in product research, testing, or a similar role Customer-focused mindset with keen attention to quality and detail Why This Role Matters: This is not just any position; it's a crucial role that requires strong analytical capabilities and effective coordination across various stakeholders. The successful candidate will be instrumental in ensuring product testing is accurate, timely, and aligned with business objectives. Why Join Us? If you're looking for a role where your contributions truly matter and you can grow within a vibrant team, this is the perfect opportunity for you! We offer a supportive environment that values innovation and continuous improvement. Ready to Take the Next Step? If you're excited about this opportunity and meet the qualifications outlined above, we'd love to hear from you! Apply now to become a vital part of our client's product testing journey! Let's make great products together! Adecco is a disability-confident employer. We are committed to running an inclusive and accessible recruitment process to support candidates of all backgrounds and abilities. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
ABOUT THE ROLE Reporting to the Billing Team Manager, the main features of this role are to provide exceptional financial and operational support, contributing to the continued growth and success of the business. Understanding, anticipating and delivering to customer and commercial needs, achieving great results within quality and time constraints. Obtaining a comprehensive understanding of the scope of contracts in relation to fees and charges and the standard Company expectations in this regard. Ensuring Purchase and Sales transactions are recorded in accordance with this understanding, to also meet Company deadlines ensuring jobs are processed through the system to Billing stage promptly. To provide a comprehensive and flexible administration service to the business, and particularly the Finance team, Suppliers and Clients. To maintain concise records of all Linaker transactions and to liaise regularly with internal and external parties, ensuring processes are followed in line with Linaker policy, accurately and in a timely fashion. This position is to be based at our office in Haydock or Oxted. WHAT YOU WILL BE RESPONSIBLE FOR Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary. Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager Generating and sending Sales invoices' as required on client and Linaker systems, along with supporting documentation Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties. Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers. Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager in need to ensure jobs are progressed & billed within deadlines. To undertake general office duties relating to Billing including: Correspondence and filing Dealing with supplier query resolution Reviewing client queries in relation to Billing and resolve or escalate as necessary Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team. Undertake any other duties as requested by the Billing Manager. KEY SKILLS IT proficient with a good level of use of Microsoft Office applications, specifically Excel. Good level of numeracy skills. Good communication skills both verbal and written. Experience in the use of a financial software package. THE PACKAGE 25 Days holiday plus bank holidays. Opportunity for progression. Flexibility for hybrid working - 3 Days in Office / 2 x Days home working Health care, life insurance and medical insurance available after a qualifying period.
Feb 03, 2026
Full time
ABOUT THE ROLE Reporting to the Billing Team Manager, the main features of this role are to provide exceptional financial and operational support, contributing to the continued growth and success of the business. Understanding, anticipating and delivering to customer and commercial needs, achieving great results within quality and time constraints. Obtaining a comprehensive understanding of the scope of contracts in relation to fees and charges and the standard Company expectations in this regard. Ensuring Purchase and Sales transactions are recorded in accordance with this understanding, to also meet Company deadlines ensuring jobs are processed through the system to Billing stage promptly. To provide a comprehensive and flexible administration service to the business, and particularly the Finance team, Suppliers and Clients. To maintain concise records of all Linaker transactions and to liaise regularly with internal and external parties, ensuring processes are followed in line with Linaker policy, accurately and in a timely fashion. This position is to be based at our office in Haydock or Oxted. WHAT YOU WILL BE RESPONSIBLE FOR Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary. Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager Generating and sending Sales invoices' as required on client and Linaker systems, along with supporting documentation Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties. Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers. Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager in need to ensure jobs are progressed & billed within deadlines. To undertake general office duties relating to Billing including: Correspondence and filing Dealing with supplier query resolution Reviewing client queries in relation to Billing and resolve or escalate as necessary Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team. Undertake any other duties as requested by the Billing Manager. KEY SKILLS IT proficient with a good level of use of Microsoft Office applications, specifically Excel. Good level of numeracy skills. Good communication skills both verbal and written. Experience in the use of a financial software package. THE PACKAGE 25 Days holiday plus bank holidays. Opportunity for progression. Flexibility for hybrid working - 3 Days in Office / 2 x Days home working Health care, life insurance and medical insurance available after a qualifying period.
Account Coordinator Salary: 25,000 - 25,500 DoE Location: North Leeds Structure: Office-based, moving to hybrid after training We are seeking a highly organised and detail-focused individual to join a well-established business within the automotive industry. This role involves providing support to accounts to ensure exceptional service delivery across a wide customer base. The ideal candidate will be confident, proactive, and able to work accurately in a fast-paced environment. This is the first step in an exciting career. Through training and development, this company are looking to progress this person through their career in account management Key Responsibilities: Provide operational and administrative support to the Account Management team. Prepare accurate customer quotations within agreed timeframes. Process new vehicle orders according to customer requirements. Handle customer enquiries efficiently and professionally, maintaining customer records Work in line with customer service level agreements. Understand and accurately qualify customer needs. Build and maintain strong, professional relationships with existing customers. Confidently promote products and services, whilst consistently delivering a high standard of customer service Prioritise tasks, manage workload, and meet deadlines under pressure. Demonstrate accuracy, organisation, and a strong focus on detail. Provide excellent service to both internal and external stakeholders. Required Skills and Experience: Relevant experience in a similar support or account-focused role. Strong analytical skills and exceptional attention to detail. Minimum of 5 GCSEs (or equivalent), including Maths and English at grade C or above. Clear, confident communication skills, both verbal and written Proficiency in Microsoft Excel, Word, Outlook, and experience with database input. Proactive approach with the ability to use initiative. If you are a graduate, or maybe someone coming to the end of your apprenticeship, looking for an exciting career move into account management, this could be the perfect opportunity for you. Please note, due to the volume of applications we receive, we are unable to respond to every individual. If you have not heard back within 7 days, please assume your application is unsuccessful.
Feb 03, 2026
Full time
Account Coordinator Salary: 25,000 - 25,500 DoE Location: North Leeds Structure: Office-based, moving to hybrid after training We are seeking a highly organised and detail-focused individual to join a well-established business within the automotive industry. This role involves providing support to accounts to ensure exceptional service delivery across a wide customer base. The ideal candidate will be confident, proactive, and able to work accurately in a fast-paced environment. This is the first step in an exciting career. Through training and development, this company are looking to progress this person through their career in account management Key Responsibilities: Provide operational and administrative support to the Account Management team. Prepare accurate customer quotations within agreed timeframes. Process new vehicle orders according to customer requirements. Handle customer enquiries efficiently and professionally, maintaining customer records Work in line with customer service level agreements. Understand and accurately qualify customer needs. Build and maintain strong, professional relationships with existing customers. Confidently promote products and services, whilst consistently delivering a high standard of customer service Prioritise tasks, manage workload, and meet deadlines under pressure. Demonstrate accuracy, organisation, and a strong focus on detail. Provide excellent service to both internal and external stakeholders. Required Skills and Experience: Relevant experience in a similar support or account-focused role. Strong analytical skills and exceptional attention to detail. Minimum of 5 GCSEs (or equivalent), including Maths and English at grade C or above. Clear, confident communication skills, both verbal and written Proficiency in Microsoft Excel, Word, Outlook, and experience with database input. Proactive approach with the ability to use initiative. If you are a graduate, or maybe someone coming to the end of your apprenticeship, looking for an exciting career move into account management, this could be the perfect opportunity for you. Please note, due to the volume of applications we receive, we are unable to respond to every individual. If you have not heard back within 7 days, please assume your application is unsuccessful.
Bid Writer Location : Stirling, Scotland (Hybrid 3 days per week on-site) Contract Type: Permanent Hours: Full time Salary: £35,000 £42,000 per annum (depending on experience), plus Private Healthcare (BUPA) and Car Allowance / Company Car Our client is seeking a highly skilled Bid Writer to support their Bidding Team in delivering high-quality PQQs and tender submissions at both the pre-qualification and bidding stages. This role requires a detail-focused, collaborative individual who can produce compelling written content, maintain accurate bid documentation, and support the business in identifying and securing new opportunities across the UK Facilities Management sector. Bid Writer Deliverables / Outcomes (include but are not limited to): • Lead the completion of Pre Qualification Questionnaires (PQQs) and the quality sections of tender submissions • Use historic project information to provide relevant and accurate content to colleagues • Identify new opportunities by gathering data from platforms such as Tussell, ESPO, and CCS • Collaborate closely with the Bid Team to meet critical deadlines and support continuous improvement • Prepare and contribute to presentation materials (typically PowerPoint) for Senior Management and business stakeholders • Gather and update CVs and Project Data Sheets, including interviewing staff where necessary • Update and maintain databases for PQQs and bid responses • Collate key bid related information including master project lists • Manage Constructionline and other bid related accreditation platforms • Maintain the PQQ summary spreadsheet to track submission outcomes • Actively pursue learning and development opportunities to enhance bidding and proposal quality • Contribute positively to the team environment and support other reasonable tasks requested by the line manager Skills, Experience & Qualifications Needed: • Previous experience in proposal writing within the Facilities Management sector (essential) • Strong IT skills including MS Word, Excel, PowerPoint and Adobe InDesign • Excellent written and verbal communication skills, with the ability to engage effectively at all levels • Strong teamworking capability with a proactive mindset and exceptional attention to detail • Experience in data manipulation and data collation • Must live within a commutable distance of Stirling and be able to work in the office 3 days per week • Valid driver s licence and ability to travel if required Benefits • Private Healthcare (BUPA) • Car Allowance or Company Car Application Deadline: Open until filled early application is encouraged, as applications are reviewed throughout the advertising period and the advert may close early subject to volume. Applicants must have full and ongoing right to work in the UK. We do not offer visa sponsorship or accept candidates requiring future visa support. You may have experience of the following: Bid Writer, Proposal Writer, Tender Writer, Bid Coordinator, Proposals Coordinator, Tender Coordinator, PQQ Writer, Bids & Proposals Executive, Submission Writer, Bid Administrator, Business Development Writer, Commercial Bid Executive, FM Bid Specialist, and Proposal Development Executive, etc. REF-
Feb 03, 2026
Full time
Bid Writer Location : Stirling, Scotland (Hybrid 3 days per week on-site) Contract Type: Permanent Hours: Full time Salary: £35,000 £42,000 per annum (depending on experience), plus Private Healthcare (BUPA) and Car Allowance / Company Car Our client is seeking a highly skilled Bid Writer to support their Bidding Team in delivering high-quality PQQs and tender submissions at both the pre-qualification and bidding stages. This role requires a detail-focused, collaborative individual who can produce compelling written content, maintain accurate bid documentation, and support the business in identifying and securing new opportunities across the UK Facilities Management sector. Bid Writer Deliverables / Outcomes (include but are not limited to): • Lead the completion of Pre Qualification Questionnaires (PQQs) and the quality sections of tender submissions • Use historic project information to provide relevant and accurate content to colleagues • Identify new opportunities by gathering data from platforms such as Tussell, ESPO, and CCS • Collaborate closely with the Bid Team to meet critical deadlines and support continuous improvement • Prepare and contribute to presentation materials (typically PowerPoint) for Senior Management and business stakeholders • Gather and update CVs and Project Data Sheets, including interviewing staff where necessary • Update and maintain databases for PQQs and bid responses • Collate key bid related information including master project lists • Manage Constructionline and other bid related accreditation platforms • Maintain the PQQ summary spreadsheet to track submission outcomes • Actively pursue learning and development opportunities to enhance bidding and proposal quality • Contribute positively to the team environment and support other reasonable tasks requested by the line manager Skills, Experience & Qualifications Needed: • Previous experience in proposal writing within the Facilities Management sector (essential) • Strong IT skills including MS Word, Excel, PowerPoint and Adobe InDesign • Excellent written and verbal communication skills, with the ability to engage effectively at all levels • Strong teamworking capability with a proactive mindset and exceptional attention to detail • Experience in data manipulation and data collation • Must live within a commutable distance of Stirling and be able to work in the office 3 days per week • Valid driver s licence and ability to travel if required Benefits • Private Healthcare (BUPA) • Car Allowance or Company Car Application Deadline: Open until filled early application is encouraged, as applications are reviewed throughout the advertising period and the advert may close early subject to volume. Applicants must have full and ongoing right to work in the UK. We do not offer visa sponsorship or accept candidates requiring future visa support. You may have experience of the following: Bid Writer, Proposal Writer, Tender Writer, Bid Coordinator, Proposals Coordinator, Tender Coordinator, PQQ Writer, Bids & Proposals Executive, Submission Writer, Bid Administrator, Business Development Writer, Commercial Bid Executive, FM Bid Specialist, and Proposal Development Executive, etc. REF-
About the Role: As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You'll Do: Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented. Schedule repairs from work order requests. Review data from work order reports to find out performance and progress status. Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors. Coordinate office and parking space allocation. Present information to an internal department and large groups of employees. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receives regular but moderate supervision and guidance. What You'll Need: High School Diploma or GED with 2-3 years of job-related experience. An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. Ability to explain detailed and complicated information within the team clearly and concisely. Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with a robust inquisitive mindset. General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Feb 02, 2026
Full time
About the Role: As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You'll Do: Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented. Schedule repairs from work order requests. Review data from work order reports to find out performance and progress status. Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors. Coordinate office and parking space allocation. Present information to an internal department and large groups of employees. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receives regular but moderate supervision and guidance. What You'll Need: High School Diploma or GED with 2-3 years of job-related experience. An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. Ability to explain detailed and complicated information within the team clearly and concisely. Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with a robust inquisitive mindset. General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
We are seeking a HR Coordinator who is immediately available to join a busy team based in the Chatham area. Hours : Monday to Friday, 8:00am - 5:00pm Location : Chatham, Fully office-based Salary : 26,000 - 30,000 per annum Role Overview : Support HR and Talent Advisors to ensure the smooth and effective operation of the HR department. Provide HR advice and support across the business. Qualifications : CIPD Level 3 Qualified (essential) Skills : Intermediate/Advanced knowledge of MS Office, PowerPoint, HR Database, Word, and Excel (essential) Excellent interpersonal and communication skills with the ability to build relationships at all levels Demonstrates a can-do attitude and is proactive and professional in all client contact, maintaining confidentiality Proven ability to work well under pressure Must be a proactive self-starter with the ability to work productively in an environment of continuous change Attention to detail and ability to prioritize multiple tasks Key Responsibilities : Produce general correspondence in line with HR requirements Handle telephone queries Maintain up-to-date personnel information Administer and track medical questionnaires and Occupational Health Respond to reference requests and proof of employment correspondence Administer and track new starter probationary review forms Take notes for meetings as required Conduct exit interviews and coordinate the leaver process Complete zero hours and holiday reports Ensure best practices are adhered to at all times Create, organize, and maintain employee files and records, including contractual changes Provide end-to-end administration service for all employees Administer the holiday system Ensure all employees have a contract of employment Conduct Right to Work checks Contribute to the continuous improvement of HR systems and practices General office administration and assist with day-to-day HR functions and duties Manage data for long service awards Archive all data, reports, and files as required Experience : Minimum 1 year of experience in an HR department/role (essential) Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms If you are a proactive individual with a positive attitude, we would love to hear from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Feb 02, 2026
Seasonal
We are seeking a HR Coordinator who is immediately available to join a busy team based in the Chatham area. Hours : Monday to Friday, 8:00am - 5:00pm Location : Chatham, Fully office-based Salary : 26,000 - 30,000 per annum Role Overview : Support HR and Talent Advisors to ensure the smooth and effective operation of the HR department. Provide HR advice and support across the business. Qualifications : CIPD Level 3 Qualified (essential) Skills : Intermediate/Advanced knowledge of MS Office, PowerPoint, HR Database, Word, and Excel (essential) Excellent interpersonal and communication skills with the ability to build relationships at all levels Demonstrates a can-do attitude and is proactive and professional in all client contact, maintaining confidentiality Proven ability to work well under pressure Must be a proactive self-starter with the ability to work productively in an environment of continuous change Attention to detail and ability to prioritize multiple tasks Key Responsibilities : Produce general correspondence in line with HR requirements Handle telephone queries Maintain up-to-date personnel information Administer and track medical questionnaires and Occupational Health Respond to reference requests and proof of employment correspondence Administer and track new starter probationary review forms Take notes for meetings as required Conduct exit interviews and coordinate the leaver process Complete zero hours and holiday reports Ensure best practices are adhered to at all times Create, organize, and maintain employee files and records, including contractual changes Provide end-to-end administration service for all employees Administer the holiday system Ensure all employees have a contract of employment Conduct Right to Work checks Contribute to the continuous improvement of HR systems and practices General office administration and assist with day-to-day HR functions and duties Manage data for long service awards Archive all data, reports, and files as required Experience : Minimum 1 year of experience in an HR department/role (essential) Benefits of becoming an Office Angels Temp: Weekly Pay Up to 28 days annual leave Access to free eyecare vouchers Temp of the Month awards Timesheets can be completed on mobile devices Perks at work Discount schemes Access to Well-being platforms If you are a proactive individual with a positive attitude, we would love to hear from you! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Service Coordinator Location: Stevenage Salary: £25,000 Permanent Join a growing, friendly operations team where no two days are the same! Our client is looking for a proactive Service Coordinator to be the first point of contact for clients and colleagues, managing calls, emails, and engineer schedules in a busy, supportive environment. Service Coordinator - About this role: Monday to Friday, 9am - 5pm, office-based Full training and career development opportunities Friendly, collaborative team culture 23 days annual leave + bank holidays Pension, Christmas bonus, company events, and free parking Service Coordinator - What you ll do: Handle client calls and emails as first-response Log and track requests on internal and external systems Schedule engineers and close jobs once completed Book couriers and manage equipment returns Issue welcome packs to new clients Liaise with engineers to ensure smooth resolutions Support the team with general admin tasks Service Coordinator - About you: Organised, attentive to detail, and able to prioritise workload Clear and confident communicator Approachable, professional, and a team player Previous admin experience is a plus Keen to learn and progress into more complex responsibilities This is a brilliant role for someone looking to gain exposure to operations, client management, and first-response coordination in a fast-paced but supportive environment. If you are interested in this role, please apply today with your latest CV. WGCCOMMPERM By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Feb 02, 2026
Full time
Service Coordinator Location: Stevenage Salary: £25,000 Permanent Join a growing, friendly operations team where no two days are the same! Our client is looking for a proactive Service Coordinator to be the first point of contact for clients and colleagues, managing calls, emails, and engineer schedules in a busy, supportive environment. Service Coordinator - About this role: Monday to Friday, 9am - 5pm, office-based Full training and career development opportunities Friendly, collaborative team culture 23 days annual leave + bank holidays Pension, Christmas bonus, company events, and free parking Service Coordinator - What you ll do: Handle client calls and emails as first-response Log and track requests on internal and external systems Schedule engineers and close jobs once completed Book couriers and manage equipment returns Issue welcome packs to new clients Liaise with engineers to ensure smooth resolutions Support the team with general admin tasks Service Coordinator - About you: Organised, attentive to detail, and able to prioritise workload Clear and confident communicator Approachable, professional, and a team player Previous admin experience is a plus Keen to learn and progress into more complex responsibilities This is a brilliant role for someone looking to gain exposure to operations, client management, and first-response coordination in a fast-paced but supportive environment. If you are interested in this role, please apply today with your latest CV. WGCCOMMPERM By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Customer Service Coordinator 25,000 South Manchester Growing Business Great opportunity to join this well-established business who are seeking an experienced Customer Service Coordinator to join their busy team. We are looking for a customer focused individual to contribute to the overall efficiency and effectiveness of the customer service operations. The Customer Service Co-ordinator job will include : Handling incoming telephone calls Direct calls to other service teams where appropriate Deal with enquiries and re-direct where appropriate Managing Group Email boxes and reply to general Sales and Service enquiries Review and allocate emails to relevant teams following update of customer data. Log all reactive calls received New Customer Onboarding; updating all relevant information on the system accurately and efficiently Process and respond to all Livechats Developing and maintaining customer relationships through excellent service Key Skills required for the Customer Service Co-ordinator job will include: Good knowledge and experience with Microsoft Word & Excel Excellent communication skills and phone manner Ability to work as part of a busy team Self motivated Good attention to detail Customer Service Coordinator South Manchester 26,000 Great Opportunity Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 7 days of your application then unfortunately you have been unsuccessful. By submitting your application you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
Feb 02, 2026
Full time
Customer Service Coordinator 25,000 South Manchester Growing Business Great opportunity to join this well-established business who are seeking an experienced Customer Service Coordinator to join their busy team. We are looking for a customer focused individual to contribute to the overall efficiency and effectiveness of the customer service operations. The Customer Service Co-ordinator job will include : Handling incoming telephone calls Direct calls to other service teams where appropriate Deal with enquiries and re-direct where appropriate Managing Group Email boxes and reply to general Sales and Service enquiries Review and allocate emails to relevant teams following update of customer data. Log all reactive calls received New Customer Onboarding; updating all relevant information on the system accurately and efficiently Process and respond to all Livechats Developing and maintaining customer relationships through excellent service Key Skills required for the Customer Service Co-ordinator job will include: Good knowledge and experience with Microsoft Word & Excel Excellent communication skills and phone manner Ability to work as part of a busy team Self motivated Good attention to detail Customer Service Coordinator South Manchester 26,000 Great Opportunity Please note - due to the number of applications we receive we are only able to contact those candidates that are successfully shortlisted for the position. If you do not hear from us within 7 days of your application then unfortunately you have been unsuccessful. By submitting your application you agree and accept to our privacy policy which can be found on the Gibson Hollyhomes website
This temporary Office Temp role in the property industry requires excellent organisational skills and the ability to support a busy office environment. The position is based in London and offers a great opportunity to contribute to the smooth running of a professional setting. Client Details The hiring company is a well-established organisation in the property industry, known for its professional approach and efficient operations. They are a medium-sized business based in London, offering a supportive work environment. Description Provide administrative support to the office team, ensuring all tasks are completed efficiently. Assist with document preparation, filing, and data entry as required. Coordinate and schedule meetings, ensuring all arrangements are in place. Manage incoming calls and correspondence, directing them to the appropriate team members. Maintain office supplies and ensure the workspace is well-organised. Support the team with ad-hoc tasks to ensure the smooth running of daily operations. Prepare and distribute reports or presentations as needed. Handle confidential information with discretion and professionalism. Profile A successful Office Temp should have: Proven experience in a secretarial or administrative role within a professional setting. Strong organisational and multitasking abilities. Proficiency in Microsoft Office Suite and other relevant software. Excellent communication skills, both written and verbal. A proactive approach to problem-solving and attention to detail. The ability to work effectively under pressure and meet deadlines. Job Offer Opportunity to gain experience in the property industry. A temporary role in a supportive and professional team environment. A central London location with excellent transport links. If you are ready to take on this exciting Office Temp opportunity in London, apply today to join the property industry and make a positive impact!
Feb 02, 2026
Seasonal
This temporary Office Temp role in the property industry requires excellent organisational skills and the ability to support a busy office environment. The position is based in London and offers a great opportunity to contribute to the smooth running of a professional setting. Client Details The hiring company is a well-established organisation in the property industry, known for its professional approach and efficient operations. They are a medium-sized business based in London, offering a supportive work environment. Description Provide administrative support to the office team, ensuring all tasks are completed efficiently. Assist with document preparation, filing, and data entry as required. Coordinate and schedule meetings, ensuring all arrangements are in place. Manage incoming calls and correspondence, directing them to the appropriate team members. Maintain office supplies and ensure the workspace is well-organised. Support the team with ad-hoc tasks to ensure the smooth running of daily operations. Prepare and distribute reports or presentations as needed. Handle confidential information with discretion and professionalism. Profile A successful Office Temp should have: Proven experience in a secretarial or administrative role within a professional setting. Strong organisational and multitasking abilities. Proficiency in Microsoft Office Suite and other relevant software. Excellent communication skills, both written and verbal. A proactive approach to problem-solving and attention to detail. The ability to work effectively under pressure and meet deadlines. Job Offer Opportunity to gain experience in the property industry. A temporary role in a supportive and professional team environment. A central London location with excellent transport links. If you are ready to take on this exciting Office Temp opportunity in London, apply today to join the property industry and make a positive impact!
Do you have experience of creating reports using MI data? Do you have excellent Excel knowledge and the ability to do pivot tables and v-look up? The Opportunity This is a once in a career opportunity for an exceptional data & information specialist to join our rapidly expanding Client Experience Team at an industry leading EAP and OH provider. With an unrivalled track record of incredibly strong year on year growth of its subscription model business, the business supports over 100,000 organisations and 15 million lives across the UK & Ireland. Part of a global group, with 14 operating companies and a group turnover of circa 500m, there is substantial financial backing for further expansion, including acquisition and international development. This represents an unparalleled career advancement opportunity for the exceptional individual. The Role MI Coordinators produce reports for clients on a weekly, monthly and quarterly basis to show clients, employee engagement with the service, return on investment and the impact to their business. This is an integral role to keeping clients informed, creating a positive client experience, helping with retention and contract renewal. You will have experience of reading and understanding MI data, creating reports, excellent Excel skills - V-Look up, Pivot tables etc. and the ability to work in a fast paced environment and use your own initiative to streamline reporting, build automation and developing efficient ways of working. day to day responsibilities Preparation of monthly and quarterly client reports, ensuring SLAs of 5, 10 and 15 working days have been adhered to. Preparation of bespoke client reports as required, such as, benchmarking, utilisation reports and relationship management reports. Work with the Senior Planning and Reporting Manager to identify and articulate key opportunities for analytics driven improvement across the business. Building, testing, and implementing new reporting systems, to better support management and the wider business to enable them to make sound business decisions. Providing operational analysis, reports, and recommendations to the business with a purpose to optimise operational resources against demand in all areas across the business. Identifying opportunities for process improvement to increase automation and reduce the risk of human error. Monitor and audit data quality, ensuring the correct tasks are set within the CRM. Support and answer queries in the MI mailbox within SLA. What you bring to the team Microsoft Office software experience including a high standard of Excel including reporting creation, VLOOKUPs and pivot tables, Word and Powerpoint. Customer service focused: committed to providing exceptional service across all channels - written, and face to face wheren appropriate. Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally Teamwork: willingness to assist and support others as required across various departments. Excellent attention to detail, problem analys Experience of creating dashboards, graph and alternative visualtion reports. Benefits 25 days' holiday, plus bank holidays Day off on your birthday Cash plan for you (and your children, if any) Holidays increase after 2-and 5- years' service Contractual sick pay Private medical insurance after 5 years' service Pension Plan and Life Insurance Pension plan contributions increase after 5- and 7-years' service Holiday season bonus after 3 years' service Profit share scheme Season ticket loan scheme Cycle to work scheme Access to Employee Assistance Programme Company incentives, access to discount schemes Social sessions on the last Friday of the month with free food and drink - we call this Fab Friday! Free 24/7 onsite gym INDMANJ 51046LF Portfolio Payroll Ltd is acting as an Employment Agency in relation to this vacancy.
Feb 02, 2026
Full time
Do you have experience of creating reports using MI data? Do you have excellent Excel knowledge and the ability to do pivot tables and v-look up? The Opportunity This is a once in a career opportunity for an exceptional data & information specialist to join our rapidly expanding Client Experience Team at an industry leading EAP and OH provider. With an unrivalled track record of incredibly strong year on year growth of its subscription model business, the business supports over 100,000 organisations and 15 million lives across the UK & Ireland. Part of a global group, with 14 operating companies and a group turnover of circa 500m, there is substantial financial backing for further expansion, including acquisition and international development. This represents an unparalleled career advancement opportunity for the exceptional individual. The Role MI Coordinators produce reports for clients on a weekly, monthly and quarterly basis to show clients, employee engagement with the service, return on investment and the impact to their business. This is an integral role to keeping clients informed, creating a positive client experience, helping with retention and contract renewal. You will have experience of reading and understanding MI data, creating reports, excellent Excel skills - V-Look up, Pivot tables etc. and the ability to work in a fast paced environment and use your own initiative to streamline reporting, build automation and developing efficient ways of working. day to day responsibilities Preparation of monthly and quarterly client reports, ensuring SLAs of 5, 10 and 15 working days have been adhered to. Preparation of bespoke client reports as required, such as, benchmarking, utilisation reports and relationship management reports. Work with the Senior Planning and Reporting Manager to identify and articulate key opportunities for analytics driven improvement across the business. Building, testing, and implementing new reporting systems, to better support management and the wider business to enable them to make sound business decisions. Providing operational analysis, reports, and recommendations to the business with a purpose to optimise operational resources against demand in all areas across the business. Identifying opportunities for process improvement to increase automation and reduce the risk of human error. Monitor and audit data quality, ensuring the correct tasks are set within the CRM. Support and answer queries in the MI mailbox within SLA. What you bring to the team Microsoft Office software experience including a high standard of Excel including reporting creation, VLOOKUPs and pivot tables, Word and Powerpoint. Customer service focused: committed to providing exceptional service across all channels - written, and face to face wheren appropriate. Attention to detail: excellent attention to detail and written skills when communicating with others, both internally and externally Teamwork: willingness to assist and support others as required across various departments. Excellent attention to detail, problem analys Experience of creating dashboards, graph and alternative visualtion reports. Benefits 25 days' holiday, plus bank holidays Day off on your birthday Cash plan for you (and your children, if any) Holidays increase after 2-and 5- years' service Contractual sick pay Private medical insurance after 5 years' service Pension Plan and Life Insurance Pension plan contributions increase after 5- and 7-years' service Holiday season bonus after 3 years' service Profit share scheme Season ticket loan scheme Cycle to work scheme Access to Employee Assistance Programme Company incentives, access to discount schemes Social sessions on the last Friday of the month with free food and drink - we call this Fab Friday! Free 24/7 onsite gym INDMANJ 51046LF Portfolio Payroll Ltd is acting as an Employment Agency in relation to this vacancy.
BAE - Military, Air & Information (MAI) is seeking an Electronic Systems - Security Coordinator to join their Defence & Security sector team in Preston on a 12-month contract. This is a fully onsite role, and you will be a crucial part of the AIR Business Unit, contributing to security management and coordination within the electronic systems domain. Key Responsibilities: Coordinating security measures for electronic systems within the Defence & Security sector Ensuring compliance with BPSS and SC security protocols Maintaining detailed security records and documentation Providing administrative support to the security team Assisting with the implementation and monitoring of security policies Managing communication and liaison with internal and external stakeholders regarding security matters Conducting security risk assessments and proposing mitigation strategies Supporting the recruitment process for security team members Job Requirements: Experience in administrative support within a security or defence context Strong organisational and coordination skills Understanding of BPSS and SC security clearance requirements Excellent attention to detail and record-keeping capabilities Effective communication and interpersonal skills Ability to work independently and as part of a team Proficiency with office software and tools Commitment to maintaining confidentiality and data protection standards Benefits: Opportunity to work in a leading Defence & Security organisation Fully onsite role providing direct involvement in key security operations Exposure to high-level security protocols and procedures Professional development and training opportunities Potential for contract renewal or extension based on performance If you are an organised and detail-oriented individual with a passion for security coordination, we would love to hear from you. Apply now to join the dynamic and dedicated team at BAE - Military, Air & Information in Preston.
Feb 02, 2026
Contractor
BAE - Military, Air & Information (MAI) is seeking an Electronic Systems - Security Coordinator to join their Defence & Security sector team in Preston on a 12-month contract. This is a fully onsite role, and you will be a crucial part of the AIR Business Unit, contributing to security management and coordination within the electronic systems domain. Key Responsibilities: Coordinating security measures for electronic systems within the Defence & Security sector Ensuring compliance with BPSS and SC security protocols Maintaining detailed security records and documentation Providing administrative support to the security team Assisting with the implementation and monitoring of security policies Managing communication and liaison with internal and external stakeholders regarding security matters Conducting security risk assessments and proposing mitigation strategies Supporting the recruitment process for security team members Job Requirements: Experience in administrative support within a security or defence context Strong organisational and coordination skills Understanding of BPSS and SC security clearance requirements Excellent attention to detail and record-keeping capabilities Effective communication and interpersonal skills Ability to work independently and as part of a team Proficiency with office software and tools Commitment to maintaining confidentiality and data protection standards Benefits: Opportunity to work in a leading Defence & Security organisation Fully onsite role providing direct involvement in key security operations Exposure to high-level security protocols and procedures Professional development and training opportunities Potential for contract renewal or extension based on performance If you are an organised and detail-oriented individual with a passion for security coordination, we would love to hear from you. Apply now to join the dynamic and dedicated team at BAE - Military, Air & Information in Preston.
Our client, based between Cookstown and Omagh is widely respected as a leading company within their home supplies sector. Due to ongoing expansion, they now wish to recruit an experienced, motivated and committed Internal Sales Administrator/Coordinator. This is a superb long term career opportunity to join an expanding company that will reward excellence and performance. Main Duties Processing customers' orders and ensuring deliveries are scheduled on time and to required customer service standards Process quotes and follow up with potential customers to convert into orders Making customer calls and follow up warm calls to both new and existing/lapsed customers Sending out marketing literature and following up to maximise any potential opportunities Support the company's sales and marketing efforts to promote and sell the company's services Gathering customer information and processing on to company CRM database Dealing with incoming enquiries and referring to Manager/Director as appropriate Handle all telephone enquiries, take messages and redirect as necessary Get involved in various social media campaign updates on Instagram, Facebook etc to promote the business Advise customers on product availability and alternative options as required Provide basic reports on activity, orders etc to the Director THE PERSON A minimum of 1-2 years as a Sales Administrator/Coordinator or Internal Salesperson Highly IT literate Excellent communication skills, both written and verbal Excellent customer service skills and enjoys dealing with customers and sorting out issues with orders straight away to ensure total customer satisfaction Able to work on your own initiative without the need for supervision Good general standard of Education to include GCSE English and Maths Looking for an opportunity to build a long-term career opportunity Enjoys the sales/customer service side of the role and especially communication with customers SALARY An attractive starting salary within the range of £28k - £30k per annum will be on offer to the successful candidate (Based on experience and what you can bring to the role). TO APPLY Please email your CV using the link below. Rushe Executive Search Ltd is acting as an Employment Agency for this position.
Feb 02, 2026
Full time
Our client, based between Cookstown and Omagh is widely respected as a leading company within their home supplies sector. Due to ongoing expansion, they now wish to recruit an experienced, motivated and committed Internal Sales Administrator/Coordinator. This is a superb long term career opportunity to join an expanding company that will reward excellence and performance. Main Duties Processing customers' orders and ensuring deliveries are scheduled on time and to required customer service standards Process quotes and follow up with potential customers to convert into orders Making customer calls and follow up warm calls to both new and existing/lapsed customers Sending out marketing literature and following up to maximise any potential opportunities Support the company's sales and marketing efforts to promote and sell the company's services Gathering customer information and processing on to company CRM database Dealing with incoming enquiries and referring to Manager/Director as appropriate Handle all telephone enquiries, take messages and redirect as necessary Get involved in various social media campaign updates on Instagram, Facebook etc to promote the business Advise customers on product availability and alternative options as required Provide basic reports on activity, orders etc to the Director THE PERSON A minimum of 1-2 years as a Sales Administrator/Coordinator or Internal Salesperson Highly IT literate Excellent communication skills, both written and verbal Excellent customer service skills and enjoys dealing with customers and sorting out issues with orders straight away to ensure total customer satisfaction Able to work on your own initiative without the need for supervision Good general standard of Education to include GCSE English and Maths Looking for an opportunity to build a long-term career opportunity Enjoys the sales/customer service side of the role and especially communication with customers SALARY An attractive starting salary within the range of £28k - £30k per annum will be on offer to the successful candidate (Based on experience and what you can bring to the role). TO APPLY Please email your CV using the link below. Rushe Executive Search Ltd is acting as an Employment Agency for this position.
Title: Administrative and Support Officer, VWCU Responsible To: Administration Coordinator Location: Witness Service, Bishop Street, Foyle, BT48 6PR Hours of Work: 35 Hours per week Monday to Friday Duration: Permanent Salary: £22,932 FTE per annum Essential Criteria: Qualifications and Experience: • 5 GCSE's /O' levels / Equivalent including English and Maths grade C or above with a minimum of one years' experience in the provision of an effective administration service in an office environment Or Five years' experience in the provision of an effective administration service in an office environment Skills and Experience Proven organisational skills in an office environment Proven interpersonal skills, both verbal and written, with particular experience of making and receiving high volume telephone calls during peak periods. Experience of both internal and external stakeholder engagement Experience of dealing with confidential information - both verbal and written Experience of dealing sensitively with people in emotive situations Proven record of valuing accuracy and attention to detail within your work The post holder must be proficient in the use of Microsoft Office packages Experience of inputting data into an organisational case management system and applications Desirable Criteria: In addition to the above essential criteria, the following additional desirable criteria may be used to shortlist applicants: Experience of dealing with clients who may be vulnerable after experiencing a traumatic event would be advantageous Experience of addressing issues arising from working with the general public Experience of operation in a Volunteering organisation would be advantageous Knowledge of Northern Ireland Criminal Justice sector would be advantageous We reserve the right to enhance the criteria as deemed appropriate in the event of a large volume of applications. Additional requirements: The post holder will be required to demonstrate the ability to meet the mobility requirements of the post. Victim Support NI is aware that some persons with disabilities may not be able to hold a driving license. If this is the case, please demonstrate how you can fulfil the mobility requirements for the post for which you are applying.
Feb 02, 2026
Full time
Title: Administrative and Support Officer, VWCU Responsible To: Administration Coordinator Location: Witness Service, Bishop Street, Foyle, BT48 6PR Hours of Work: 35 Hours per week Monday to Friday Duration: Permanent Salary: £22,932 FTE per annum Essential Criteria: Qualifications and Experience: • 5 GCSE's /O' levels / Equivalent including English and Maths grade C or above with a minimum of one years' experience in the provision of an effective administration service in an office environment Or Five years' experience in the provision of an effective administration service in an office environment Skills and Experience Proven organisational skills in an office environment Proven interpersonal skills, both verbal and written, with particular experience of making and receiving high volume telephone calls during peak periods. Experience of both internal and external stakeholder engagement Experience of dealing with confidential information - both verbal and written Experience of dealing sensitively with people in emotive situations Proven record of valuing accuracy and attention to detail within your work The post holder must be proficient in the use of Microsoft Office packages Experience of inputting data into an organisational case management system and applications Desirable Criteria: In addition to the above essential criteria, the following additional desirable criteria may be used to shortlist applicants: Experience of dealing with clients who may be vulnerable after experiencing a traumatic event would be advantageous Experience of addressing issues arising from working with the general public Experience of operation in a Volunteering organisation would be advantageous Knowledge of Northern Ireland Criminal Justice sector would be advantageous We reserve the right to enhance the criteria as deemed appropriate in the event of a large volume of applications. Additional requirements: The post holder will be required to demonstrate the ability to meet the mobility requirements of the post. Victim Support NI is aware that some persons with disabilities may not be able to hold a driving license. If this is the case, please demonstrate how you can fulfil the mobility requirements for the post for which you are applying.
University Hospitals Sussex NHS Foundation Trust (279) Directorate Support Manager The closing date is 10 February 2026 An exciting opportunity has arisen to join the management team and help shape the future direction of travel for the Neurology, Stroke and Rehabilitation Directorate. The role is multifaceted with the primary responsibility being the leading of our administrative service across the 2 sites (Worthing and St Richards). This will include managing of out band 4 Speciality coordinators, overseeing outpatient clinics within the directorate and supporting the waiting list management including RTT. The role can be based at either Worthing or St Richards Hospital, but the successful candidate will be expected to be visible on both sites. Main duties of the job To manage the Directorate admin teams at Worthing, Southlands and St Ricards Hospitals and our processes, to develop and deliver a full and comprehensive administrative service to our patients and our clinical/non-clinical teams. To act as first point of contact for the admin teams and our service users. To manage the workload of the admin teams to ensure the effective and efficient operation of the administrative service. To support the Directorate Management Team with the delivery of our outpatient services in line with performance targets. The Directorate provides service across all the Trust sites, this role is focused on the Worthing, Southlands and St Richards operational work whilst supporting the wider Trust work of the Directorate. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Job responsibilities Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants. If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application. Direct Line Management of our Band 4 Specialty Co ordinators and oversee their direct line management of our Band 3 and 2 Admin support staff (managing this where required and any bank admin staff). Include management of leave approval, rosters and all HR processes, acting as their first port of call. Manage and support the Directorate Administration processes. Manage the admin recruitment process from advertising to shortlisting, interviewing and appointing alongside the Operational Manager. Actively support the Directorate Patient Access Manager and Operational Managers in carrying out the Directorates waiting list validation to support delivery of the Trusts key performance targets. Actively support the Patient Access Manager and admin teams in reviewing Directorates outpatient waiting lists, clinics and capacity to ensure patients are booked in turn, clinics utilised and any capacity issues highlighted. Liaise with multi disciplinary teams in the resolution of PALS concerns. Support the Directorate Management team in organising and supporting Directorate Board meetings where required. Order non clinical supplies for the Directorate teams based at Worthing and St Richards hospitals. Attend Divisional and Directorate meetings as required. Deputise for the Directorate Patient Access Manager when required. Communication Develop and promote excellent working relationship and team building skills within the Division and Directorate. Act as the first point of contact to our Directorate admin teams and all our MDT admin service users, communicating punctually and effectively. Provide close support for admin team members where required. Actively support the Operational Manager in efficiently escalating and responding to all MDT Teams, actioning frequent requests with varying levels of complexity. Directly liaise with Outpatient Booking Teams to ensure clinic utilisation. Promote cross cover within the Directorate admin teams and manage cover arrangements in the absence of admin team members, ensuring information escalated where appropriate. Act in accordance with Trust values and behaviours at all times. Organise and lead regular team meetings and huddles. Highlight directly to the Operational Manager any concerns regarding performance/delivery of the admin team/service. Service Delivery and Improvement Prepare reports, analysing statistics such as weekly clinic utilisation, KPIs and RTT, highlighting any issues. Support the Operational Manager in all aspects of the Directorates admin service, risk management and governance activities. Advanced IT skills to work autonomously and train admin team members on Trust IT systems. Support the delivery of performance targets analysing and producing reports from various complex reporting systems. Manage and prioritise own workload and admin team workload, working autonomously to given timescales/targets. Have a detailed working knowledge of roles within the Directorate carried out by the admin teams, ensuring continuity of service during staff absence. Ensure all correspondence within the admin team is typed, signed off and presented within reasonable time frames, monitoring volumes. Manage rostering system, arranging regular 1 2 1s and Appraisals, ensuring staff mandatory training kept up to date, with any training needs identified and completed through PDP. Oversee and review admin teams electronic filing systems. Provide a flexible workforce and arrange for maximum admin team cross cover covering leave periods. Share best practice and processes as updated. Undertake specific tasks/projects as requested by the Directorate General Manager or Operational Manager. Develop and update standard operating procedures (SOPs) for the admin teams. Actively involved in process mapping contributing towards service improvement. Propose change to practice and procedures for own and admin team areas, following and implementing guidelines and policies. Manage and maintain database and information systems, including inputting, collating and reporting on various complex data such as clinic utilisation, PTLs and RTT. Collate reports for Directorate where required. Audit and evaluate own and admin data output to ensure quality, accuracy and consistency. Manage and monitor stationery levels and admin team equipment ordering/receiving, supporting the delivery of financial balance through best practice, resourcefulness and adhering to budgets set. Person Specification Skills Innovative, with strong service focused approach, excellent communication, interpersonal skills. Commitment and passion for customer focused service with the ability to embed such an ethos at all levels of the Directorate. Strong prioritisation skills with the ability to manage competing demands. Demonstrate attitudes and behaviours in support of the Trust's vision "We Care". Qualifications Advanced/Higher Level/Vocational or Business and Administration qualification or equivalent experience. Certificate in leadership or management. Understanding of the provision and delivery of health care services. Mentorship training and Lean management system knowledge. People Management Ability to develop, build and maintain supportive and positive relationships within the team. Equality, Diversity, and Inclusion Evidence of having championed diversity in previous roles. Evidence of having undertaken own development to improve understanding of equalities issues. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and B (formerly known as CRB) to check for any previous criminal convictions. . click apply for full job details
Feb 02, 2026
Full time
University Hospitals Sussex NHS Foundation Trust (279) Directorate Support Manager The closing date is 10 February 2026 An exciting opportunity has arisen to join the management team and help shape the future direction of travel for the Neurology, Stroke and Rehabilitation Directorate. The role is multifaceted with the primary responsibility being the leading of our administrative service across the 2 sites (Worthing and St Richards). This will include managing of out band 4 Speciality coordinators, overseeing outpatient clinics within the directorate and supporting the waiting list management including RTT. The role can be based at either Worthing or St Richards Hospital, but the successful candidate will be expected to be visible on both sites. Main duties of the job To manage the Directorate admin teams at Worthing, Southlands and St Ricards Hospitals and our processes, to develop and deliver a full and comprehensive administrative service to our patients and our clinical/non-clinical teams. To act as first point of contact for the admin teams and our service users. To manage the workload of the admin teams to ensure the effective and efficient operation of the administrative service. To support the Directorate Management Team with the delivery of our outpatient services in line with performance targets. The Directorate provides service across all the Trust sites, this role is focused on the Worthing, Southlands and St Richards operational work whilst supporting the wider Trust work of the Directorate. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex. Job responsibilities Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants. If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application. Direct Line Management of our Band 4 Specialty Co ordinators and oversee their direct line management of our Band 3 and 2 Admin support staff (managing this where required and any bank admin staff). Include management of leave approval, rosters and all HR processes, acting as their first port of call. Manage and support the Directorate Administration processes. Manage the admin recruitment process from advertising to shortlisting, interviewing and appointing alongside the Operational Manager. Actively support the Directorate Patient Access Manager and Operational Managers in carrying out the Directorates waiting list validation to support delivery of the Trusts key performance targets. Actively support the Patient Access Manager and admin teams in reviewing Directorates outpatient waiting lists, clinics and capacity to ensure patients are booked in turn, clinics utilised and any capacity issues highlighted. Liaise with multi disciplinary teams in the resolution of PALS concerns. Support the Directorate Management team in organising and supporting Directorate Board meetings where required. Order non clinical supplies for the Directorate teams based at Worthing and St Richards hospitals. Attend Divisional and Directorate meetings as required. Deputise for the Directorate Patient Access Manager when required. Communication Develop and promote excellent working relationship and team building skills within the Division and Directorate. Act as the first point of contact to our Directorate admin teams and all our MDT admin service users, communicating punctually and effectively. Provide close support for admin team members where required. Actively support the Operational Manager in efficiently escalating and responding to all MDT Teams, actioning frequent requests with varying levels of complexity. Directly liaise with Outpatient Booking Teams to ensure clinic utilisation. Promote cross cover within the Directorate admin teams and manage cover arrangements in the absence of admin team members, ensuring information escalated where appropriate. Act in accordance with Trust values and behaviours at all times. Organise and lead regular team meetings and huddles. Highlight directly to the Operational Manager any concerns regarding performance/delivery of the admin team/service. Service Delivery and Improvement Prepare reports, analysing statistics such as weekly clinic utilisation, KPIs and RTT, highlighting any issues. Support the Operational Manager in all aspects of the Directorates admin service, risk management and governance activities. Advanced IT skills to work autonomously and train admin team members on Trust IT systems. Support the delivery of performance targets analysing and producing reports from various complex reporting systems. Manage and prioritise own workload and admin team workload, working autonomously to given timescales/targets. Have a detailed working knowledge of roles within the Directorate carried out by the admin teams, ensuring continuity of service during staff absence. Ensure all correspondence within the admin team is typed, signed off and presented within reasonable time frames, monitoring volumes. Manage rostering system, arranging regular 1 2 1s and Appraisals, ensuring staff mandatory training kept up to date, with any training needs identified and completed through PDP. Oversee and review admin teams electronic filing systems. Provide a flexible workforce and arrange for maximum admin team cross cover covering leave periods. Share best practice and processes as updated. Undertake specific tasks/projects as requested by the Directorate General Manager or Operational Manager. Develop and update standard operating procedures (SOPs) for the admin teams. Actively involved in process mapping contributing towards service improvement. Propose change to practice and procedures for own and admin team areas, following and implementing guidelines and policies. Manage and maintain database and information systems, including inputting, collating and reporting on various complex data such as clinic utilisation, PTLs and RTT. Collate reports for Directorate where required. Audit and evaluate own and admin data output to ensure quality, accuracy and consistency. Manage and monitor stationery levels and admin team equipment ordering/receiving, supporting the delivery of financial balance through best practice, resourcefulness and adhering to budgets set. Person Specification Skills Innovative, with strong service focused approach, excellent communication, interpersonal skills. Commitment and passion for customer focused service with the ability to embed such an ethos at all levels of the Directorate. Strong prioritisation skills with the ability to manage competing demands. Demonstrate attitudes and behaviours in support of the Trust's vision "We Care". Qualifications Advanced/Higher Level/Vocational or Business and Administration qualification or equivalent experience. Certificate in leadership or management. Understanding of the provision and delivery of health care services. Mentorship training and Lean management system knowledge. People Management Ability to develop, build and maintain supportive and positive relationships within the team. Equality, Diversity, and Inclusion Evidence of having championed diversity in previous roles. Evidence of having undertaken own development to improve understanding of equalities issues. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and B (formerly known as CRB) to check for any previous criminal convictions. . click apply for full job details
We're Hiring - Payroll Coordinator Location: York Type: Fulltime / 6 Months Hours: Mon-Fri 9-5pm We're looking for a Payroll Coordinator to join our friendly and supportive payroll team. This is a full-time opportunity , available on either a rolling temporary basis or a 6-month fixed-term contract . You'll be joining a team that values operational excellence while maintaining a strong, people-focused culture. We work hard, but we also believe in enjoying what we do and supporting one another-because the best results come from engaged, happy teams. Hybrid working is available, offering flexibility and a healthy work/life balance. Everyone is encouraged to contribute ideas and play an active role in shaping how our payroll service is delivered. The Role Working closely with colleagues across the business, including our central office and multiple sites nationwide, you'll play a key role in delivering an accurate, compliant, and timely payroll service. Key Responsibilities Processing monthly payroll for multiple group entities, ensuring accurate and timely input of data (timesheets, overtime, etc.) Ensuring compliance with starter and leaver documentation, including P45s Managing PAYE and National Insurance payments and reconciliations Producing P11Ds and P60s in line with statutory deadlines Administering auto-enrolment pension processes and ensuring ongoing compliance Reviewing and processing expense claims in line with HMRC regulations Managing HMRC communications, including RTI submissions Responding to payroll, HMRC, and employee queries professionally and efficiently Supporting the Payroll Manager in achieving team and business objectives Undertaking any additional duties appropriate to the role About You You'll be a professional, approachable, and reliable team player who is comfortable working independently and under pressure. You'll handle sensitive information with discretion and demonstrate tact and diplomacy at all times. What We're Looking For Excellent communication and interpersonal skills Strong IT skills, including Microsoft Office and payroll systems Highly organised with the ability to manage multiple priorities Previous experience in a similar payroll role Up-to-date knowledge of HMRC payroll and timesheet regulations Experience using Dayforce payroll (desirable but not essential) Desirable A recognised payroll qualification, such as: Certificate in Payroll Administration Certificate in Payroll Administration Payroll Technician Certificate Degree or Diploma in Payroll Management The Finer Details (Pro Rata) Salary: Up to 30,000 FTE (pro rata, depending on experience) Location: York with hybrid working - minimum 3 days in the office, 2 days from home Hours: Full-time, Monday to Friday (37.5 hours per week) Annual Leave: 25 days plus Bank Holidays (FTE) Benefits: Access to a range of company benefits If this is you Apply Now
Feb 02, 2026
Contractor
We're Hiring - Payroll Coordinator Location: York Type: Fulltime / 6 Months Hours: Mon-Fri 9-5pm We're looking for a Payroll Coordinator to join our friendly and supportive payroll team. This is a full-time opportunity , available on either a rolling temporary basis or a 6-month fixed-term contract . You'll be joining a team that values operational excellence while maintaining a strong, people-focused culture. We work hard, but we also believe in enjoying what we do and supporting one another-because the best results come from engaged, happy teams. Hybrid working is available, offering flexibility and a healthy work/life balance. Everyone is encouraged to contribute ideas and play an active role in shaping how our payroll service is delivered. The Role Working closely with colleagues across the business, including our central office and multiple sites nationwide, you'll play a key role in delivering an accurate, compliant, and timely payroll service. Key Responsibilities Processing monthly payroll for multiple group entities, ensuring accurate and timely input of data (timesheets, overtime, etc.) Ensuring compliance with starter and leaver documentation, including P45s Managing PAYE and National Insurance payments and reconciliations Producing P11Ds and P60s in line with statutory deadlines Administering auto-enrolment pension processes and ensuring ongoing compliance Reviewing and processing expense claims in line with HMRC regulations Managing HMRC communications, including RTI submissions Responding to payroll, HMRC, and employee queries professionally and efficiently Supporting the Payroll Manager in achieving team and business objectives Undertaking any additional duties appropriate to the role About You You'll be a professional, approachable, and reliable team player who is comfortable working independently and under pressure. You'll handle sensitive information with discretion and demonstrate tact and diplomacy at all times. What We're Looking For Excellent communication and interpersonal skills Strong IT skills, including Microsoft Office and payroll systems Highly organised with the ability to manage multiple priorities Previous experience in a similar payroll role Up-to-date knowledge of HMRC payroll and timesheet regulations Experience using Dayforce payroll (desirable but not essential) Desirable A recognised payroll qualification, such as: Certificate in Payroll Administration Certificate in Payroll Administration Payroll Technician Certificate Degree or Diploma in Payroll Management The Finer Details (Pro Rata) Salary: Up to 30,000 FTE (pro rata, depending on experience) Location: York with hybrid working - minimum 3 days in the office, 2 days from home Hours: Full-time, Monday to Friday (37.5 hours per week) Annual Leave: 25 days plus Bank Holidays (FTE) Benefits: Access to a range of company benefits If this is you Apply Now
Red Snapper Recruitment Limited
West Bromwich, West Midlands
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience. We are currently recruiting for experienced Business Support Officer to work on a full-time contract until end of March initially with the option to then go permanent. The role is hybrid, office in West Bromwich. The role is paying 14.99 per hour (PAYE) The role will be situated within the Police, so applicants must be able to obtain national security vetting. Key Responsibilities: To provide administrative support including processing incoming and outgoing referrals, using knowledge of domestic abuse risk assessment to ascertain key information regarding risk and establishing the need for ongoing referrals. Produce accurate records of MARAC meetings, and agreed actions in accordance with the MARAC Operating Protocol. To attend and provide administrative support at Operational and Strategic meetings, including taking minutes and coordinating attendance. Support the wider MARAC team in the preparation and circulation of MARAC agendas. Support the wider MARAC team in the preparation and circulation of Action Tracking documents. Act as the first point of contact for all incoming MARAC enquiries (telephone and email), providing responses where appropriate. Liaise with agencies from the statutory, voluntary and community sectors to support their engagement with MARAC. Actively support the MARAC meeting in terms of administering the meeting and ensuring that attendees have access and understand the expectation of them on arrival. Ensure biometric data is updated onto systems as requested by the MARAC Coordinator. Ensure MARAC database/document management system is maintained and up to date in line with the MARAC Operating Protocol and Information Sharing Agreement. Ensure data is input accurately, secured appropriately and shared in line with the MARAC Information Sharing Agreement. Input and record MARAC Non-Crime incident data for each case. Provide ad-hoc, general administrative support to peers and senior colleagues as required. Essential: Comprehensive understanding of domestic abuse and the dynamics of domestic abuse Ability to build effective relationships both internally and externally, showing sensitivity for others and valuing diversity Experience of working in a busy, pressurised administrative environment Excellent administrative skills in particular producing agendas, producing accurate minutes and recording actions Experience of using a range of IT and software packages, particularly document management systems and databases Commitment to services for individuals and families affected by domestic abuse Desirable: Experience of working in a multi-agency environment, or similar Experience of working with confidential and sometimes disturbing information Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful. If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed! Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
Feb 02, 2026
Contractor
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience. We are currently recruiting for experienced Business Support Officer to work on a full-time contract until end of March initially with the option to then go permanent. The role is hybrid, office in West Bromwich. The role is paying 14.99 per hour (PAYE) The role will be situated within the Police, so applicants must be able to obtain national security vetting. Key Responsibilities: To provide administrative support including processing incoming and outgoing referrals, using knowledge of domestic abuse risk assessment to ascertain key information regarding risk and establishing the need for ongoing referrals. Produce accurate records of MARAC meetings, and agreed actions in accordance with the MARAC Operating Protocol. To attend and provide administrative support at Operational and Strategic meetings, including taking minutes and coordinating attendance. Support the wider MARAC team in the preparation and circulation of MARAC agendas. Support the wider MARAC team in the preparation and circulation of Action Tracking documents. Act as the first point of contact for all incoming MARAC enquiries (telephone and email), providing responses where appropriate. Liaise with agencies from the statutory, voluntary and community sectors to support their engagement with MARAC. Actively support the MARAC meeting in terms of administering the meeting and ensuring that attendees have access and understand the expectation of them on arrival. Ensure biometric data is updated onto systems as requested by the MARAC Coordinator. Ensure MARAC database/document management system is maintained and up to date in line with the MARAC Operating Protocol and Information Sharing Agreement. Ensure data is input accurately, secured appropriately and shared in line with the MARAC Information Sharing Agreement. Input and record MARAC Non-Crime incident data for each case. Provide ad-hoc, general administrative support to peers and senior colleagues as required. Essential: Comprehensive understanding of domestic abuse and the dynamics of domestic abuse Ability to build effective relationships both internally and externally, showing sensitivity for others and valuing diversity Experience of working in a busy, pressurised administrative environment Excellent administrative skills in particular producing agendas, producing accurate minutes and recording actions Experience of using a range of IT and software packages, particularly document management systems and databases Commitment to services for individuals and families affected by domestic abuse Desirable: Experience of working in a multi-agency environment, or similar Experience of working with confidential and sometimes disturbing information Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful. If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed! Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
