Job Title: Legionella / Water Hygiene Administrator / Coordinator Location: Dudley, West Midlands Salary/Benefits: 25k - 31k + Training & Benefits Due to recent expansion in the Midlands, our client is seeking a switched-on and organised Administrator / Coordinator to oversee Legionella / Water Hygiene contracts. You will be responsible for coordinating appointments, processing service reports and acting as the face of the company on a daily basis. It is essential for the applicant to have experience of working within the industry, as you will need to understand the compliance requirements of clients and how to efficiently allocate timeslots for projects. Salaries are competitive and benefits are comprehensive. Our client can potentially offer hybrid / home working. We can consider candidates from the following locations: Dudley, West Bromwich, Brierley Hill, Stourbridge, Halesowen, Birmingham, Solihull, Kidderminster, Tamworth, Lichfield, Burntwood, Aldridge, Cannock, Rugeley, Burton upon Trent, Wolverhampton, Wallsall, Bridgnorth, Telford, Stafford, Newport, Bromsgrove, Redditch. Experience / Qualifications: Must have experience working as an Administrator / Coordinator Will have worked within a Legionella / Water Hygiene company Ideally will have some knowledge of ACOP L8 and HSG 274 guidelines Excellent communication skills Proficient in using IT software and an internal database Good literacy and numeracy skill level The Role: Supporting the smooth running of legionella / water hygiene daily operations within a successful company Managing the diary for site staff (including Water Hygiene Engineers and Legionella Risk Assessors) Booking appointments for site staff and management and making any required amendments / cancellations Logging work updates on an internal database Contacting clients to provide updates on works and test results Issuing reports and certification to clients Receiving technical reports, proof reading and making amendments Answering incoming enquiries from clients Ensuring works are completed to agreed deadlines Maintaining strong working relationships with clients Alternative job titles: Legionella Administrator, Water Hygiene Administrator, Legionella Project Coordinator, Water Hygiene Project Coordinator, Legionella Office Manager, Water Hygiene Lead Administrator. Future Select are recruiting in the Water Treatment/Hygiene industry; we work with the best clients & candidates and supply the majority of permanent jobs in the market. We would be interested in speaking to candidates with experience in any disciplines from Risk Assessors, Service Engineers, Account Managers and Business Development/Operational Managers through to Director level. We are inundated with applications, we will endeavour to get back in touch, however if you have applied to Future Select and you have not heard from us after a week, on this occasion, you will not have been successful. Your details will be saved on our system and you will be contacted in the future if a vacancy matches your skills. Future Select Copyright 2026
Mar 10, 2026
Full time
Job Title: Legionella / Water Hygiene Administrator / Coordinator Location: Dudley, West Midlands Salary/Benefits: 25k - 31k + Training & Benefits Due to recent expansion in the Midlands, our client is seeking a switched-on and organised Administrator / Coordinator to oversee Legionella / Water Hygiene contracts. You will be responsible for coordinating appointments, processing service reports and acting as the face of the company on a daily basis. It is essential for the applicant to have experience of working within the industry, as you will need to understand the compliance requirements of clients and how to efficiently allocate timeslots for projects. Salaries are competitive and benefits are comprehensive. Our client can potentially offer hybrid / home working. We can consider candidates from the following locations: Dudley, West Bromwich, Brierley Hill, Stourbridge, Halesowen, Birmingham, Solihull, Kidderminster, Tamworth, Lichfield, Burntwood, Aldridge, Cannock, Rugeley, Burton upon Trent, Wolverhampton, Wallsall, Bridgnorth, Telford, Stafford, Newport, Bromsgrove, Redditch. Experience / Qualifications: Must have experience working as an Administrator / Coordinator Will have worked within a Legionella / Water Hygiene company Ideally will have some knowledge of ACOP L8 and HSG 274 guidelines Excellent communication skills Proficient in using IT software and an internal database Good literacy and numeracy skill level The Role: Supporting the smooth running of legionella / water hygiene daily operations within a successful company Managing the diary for site staff (including Water Hygiene Engineers and Legionella Risk Assessors) Booking appointments for site staff and management and making any required amendments / cancellations Logging work updates on an internal database Contacting clients to provide updates on works and test results Issuing reports and certification to clients Receiving technical reports, proof reading and making amendments Answering incoming enquiries from clients Ensuring works are completed to agreed deadlines Maintaining strong working relationships with clients Alternative job titles: Legionella Administrator, Water Hygiene Administrator, Legionella Project Coordinator, Water Hygiene Project Coordinator, Legionella Office Manager, Water Hygiene Lead Administrator. Future Select are recruiting in the Water Treatment/Hygiene industry; we work with the best clients & candidates and supply the majority of permanent jobs in the market. We would be interested in speaking to candidates with experience in any disciplines from Risk Assessors, Service Engineers, Account Managers and Business Development/Operational Managers through to Director level. We are inundated with applications, we will endeavour to get back in touch, however if you have applied to Future Select and you have not heard from us after a week, on this occasion, you will not have been successful. Your details will be saved on our system and you will be contacted in the future if a vacancy matches your skills. Future Select Copyright 2026
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
Mar 09, 2026
Full time
Operational Coordinator - Warwick - Hybrid We are looking for an experienced coordinator to join our Networks Services area of the business. This role is very varied and a great opportunity to be involved in various aspects of the business. You will be responsible for the day-to-day co-ordination and support of tasks and activities within the operational team, ensuring they are implemented, reported on and completed efficiently, in accordance with delivery timescales and processes. In the role of Operational Coordinator, you will ensure that operations run smoothly by coordinating schedules, resources and communication between departments and external stakeholders. Key Deliverables - Work closely with the Head of Operations, Training Supervisor and the wider Business Support team within Network Services to help coordinate Graduate and Apprentice Training activities. - Prioritise and co-ordinate projects supporting within administration across the team. - Maintain and update records, reports and documentation to ensure full compliance with company policies and legal/regulatory requirements. - Raise Purchase Orders for Projects and Events. - Ensure all assigned coordination tasks are completed within established timelines. - Enable clear and consistent communication between internal teams and external stakeholders, ensuring all parties are informed and aligned. - Identify and implement process enhancements that develop the effectiveness of day-to-day operations. - Ensure all agreed client and internal KPIs are met or exceeded. Responsibilities - Support and facilitation of training, event and wider operations team activities, ensuring appropriate distribution of resources to assist timelines. - Maintain accurate and organised database records so that they are easily identifiable to the internal team. - Monitor progress of ongoing tasks and flag any issues or delays to ensure proposed target dates are met. - Assist with day-to-day operational activities, including organising meetings, preparing reports and providing administrative assistance where needed. - Identify bottlenecks or inefficiencies in operations and propose solutions for task completion. - Act as a point of contact between internal teams and external stakeholders, ensuring clear and timely communication of updates, requirements and deliverables. - Ensure service standards and SLAs are sustained through excellent customer service and communication. - Be the lead content creator for the operations team. - Perform other ad hoc duties as required. Skill Requirements - Ability to prioritise and organise workloads to meet deadlines. - Adept in the logistical skills required to produce effective and efficient work programs. - Able to communicate professionally and effectively. - High level of attention to detail to maintain accurate records. - Strong problem-solving and critical thinking. - Ability to manage multiple priorities efficiently - Previous experience in a coordination or administrative role within a fast-paced environment. - Experience with MS Office and marketing/ content creation tools - Office, Teams, Excel, AI etc. What we offer: A career at Telent can span many sectors, roles, technologies and clients giving you the opportunity to develop, learn new skills and make an impact. We are growing and we rely on our committed Team to deliver. We nurture the talent that makes this happen, by our on-going commitment to creating an inclusive culture that respects and values difference, that celebrates diverse ideas. We want everyone to feel they can be themselves and to thrive at work. The additional benefits with this role: - 26 days holiday, plus public holidays, plus the option to buy or sell days annually - Company pension scheme - A range of family friendly policies - Occupational health support and wellbeing Portal - Discounts on Cinema, Restaurants and Shopping with Telent Reward scheme.
The Resourcing Team
Flackwell Heath, Buckinghamshire
Service Co-ordinator Job Summary To arrange, plan, monitor and coordinate field engineer activities and maximise engineer utilisation and deliver against KPI based revenue and activity targets. First line contact for customers reactive call outs and preventative maintenance and remedial scheduling, to promote a high level of customer service and commercial awareness at all times. Principal Responsibilities Scheduling Preventative Maintenance visits. Scheduling of Reactive Calls & Revisits (where required). Scheduling of Remedial Works (Post PPM & Reactive visits). Liaising with customers and engineers to maximize the productivity of the scheduling activities and deliver high quality customer service. Taking frontline calls from customers, being the initial point of contact and resolving the customers query. Ensuring all visits are booked efficiently in accordance with company procedures, maximizing engineer utilization and efficiencies. Ensuring customer KPI s met whenever practicable and if not liaise with customers in a timely fashion accordingly. Work across the team and regions in managing national and key accounts as necessary to provide a seamless service. Ensuring that engineering data received from handheld devices is professional and compliant. Managing/scheduling sub-contractors to ensure they are aware of /comply to company standards delivering required services in a professional and timely manner Raising subcontract orders in line with company procedures. Assisting with maintaining the service management database. Tracking work completion and the return of worksheets/reports from Engineers, supplying full and accurate information to other departments as required eg accounts. Job holders will be required to undertake additional training to improve their commercial and technical competencies over time as requested.
Mar 09, 2026
Full time
Service Co-ordinator Job Summary To arrange, plan, monitor and coordinate field engineer activities and maximise engineer utilisation and deliver against KPI based revenue and activity targets. First line contact for customers reactive call outs and preventative maintenance and remedial scheduling, to promote a high level of customer service and commercial awareness at all times. Principal Responsibilities Scheduling Preventative Maintenance visits. Scheduling of Reactive Calls & Revisits (where required). Scheduling of Remedial Works (Post PPM & Reactive visits). Liaising with customers and engineers to maximize the productivity of the scheduling activities and deliver high quality customer service. Taking frontline calls from customers, being the initial point of contact and resolving the customers query. Ensuring all visits are booked efficiently in accordance with company procedures, maximizing engineer utilization and efficiencies. Ensuring customer KPI s met whenever practicable and if not liaise with customers in a timely fashion accordingly. Work across the team and regions in managing national and key accounts as necessary to provide a seamless service. Ensuring that engineering data received from handheld devices is professional and compliant. Managing/scheduling sub-contractors to ensure they are aware of /comply to company standards delivering required services in a professional and timely manner Raising subcontract orders in line with company procedures. Assisting with maintaining the service management database. Tracking work completion and the return of worksheets/reports from Engineers, supplying full and accurate information to other departments as required eg accounts. Job holders will be required to undertake additional training to improve their commercial and technical competencies over time as requested.
Service Coordinator Location: Stevenage Salary: £25,000 Permanent Join a growing, friendly operations team where no two days are the same! Our client is looking for a proactive Service Coordinator to be the first point of contact for clients and colleagues, managing calls, emails, and engineer schedules in a busy, supportive environment. Service Coordinator - About this role: Monday to Friday, 9am - 5pm, office-based Full training and career development opportunities Friendly, collaborative team culture 23 days annual leave + bank holidays Pension, Christmas bonus, company events, and free parking Service Coordinator - What you ll do: Handle client calls and emails as first-response Log and track requests on internal and external systems Schedule engineers and close jobs once completed Book couriers and manage equipment returns Issue welcome packs to new clients Liaise with engineers to ensure smooth resolutions Support the team with general admin tasks Service Coordinator - About you: Organised, attentive to detail, and able to prioritise workload Clear and confident communicator Approachable, professional, and a team player Previous admin experience is a plus Keen to learn and progress into more complex responsibilities This is a brilliant role for someone looking to gain exposure to operations, client management, and first-response coordination in a fast-paced but supportive environment. If you are interested in this role, please apply today with your latest CV. WGCCOMMPERM By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Mar 09, 2026
Full time
Service Coordinator Location: Stevenage Salary: £25,000 Permanent Join a growing, friendly operations team where no two days are the same! Our client is looking for a proactive Service Coordinator to be the first point of contact for clients and colleagues, managing calls, emails, and engineer schedules in a busy, supportive environment. Service Coordinator - About this role: Monday to Friday, 9am - 5pm, office-based Full training and career development opportunities Friendly, collaborative team culture 23 days annual leave + bank holidays Pension, Christmas bonus, company events, and free parking Service Coordinator - What you ll do: Handle client calls and emails as first-response Log and track requests on internal and external systems Schedule engineers and close jobs once completed Book couriers and manage equipment returns Issue welcome packs to new clients Liaise with engineers to ensure smooth resolutions Support the team with general admin tasks Service Coordinator - About you: Organised, attentive to detail, and able to prioritise workload Clear and confident communicator Approachable, professional, and a team player Previous admin experience is a plus Keen to learn and progress into more complex responsibilities This is a brilliant role for someone looking to gain exposure to operations, client management, and first-response coordination in a fast-paced but supportive environment. If you are interested in this role, please apply today with your latest CV. WGCCOMMPERM By applying to this job advertisement, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group authorisation to hold you provided data. Thank you for your interest in this vacancy, which is being advertised by OA Group, who are acting as an employment agency / business. Your application will be considered in competition with others and we will contact you within 3 working days.
Part Time Marketing Coordinator North Leeds - Office Based Up To 28,000 (Full Time Equivalent) - 3 / 4 days per week The Opportunity: Get Recruited are recruiting on behalf of a established property business who are looking for a part time marketer to join their marketing team. They are looking for someone who is creative, organised and proactive to support their busy marketing department. This is a great opportunity for someone who has experience in marketing such as a Marketing Assistant, Graduate Marketing, Marketing Coordinator, Content Creator, Social Media Assistant, Social Media Creator or similar. The Role: Planning, producing and scheduling social media content across various platforms Capturing photo and video content for use across digital marketing channels Designing printed marketing materials in line with brand guidelines Assisting with the planning and promotion of community events, including capturing live content for social media coverage Helping organise and attend community events throughout the year The Person: Must be able to drive and capable to travel to capture content Experience using Adobe Creative Suite and Canva Previous experience creating and scheduling social media content Strong communication skills and the ability to work with different stakeholders Familiarity with social media platforms such as Instagram, Facebook and TikTok Experience using an email marketing platform By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.
Mar 09, 2026
Full time
Part Time Marketing Coordinator North Leeds - Office Based Up To 28,000 (Full Time Equivalent) - 3 / 4 days per week The Opportunity: Get Recruited are recruiting on behalf of a established property business who are looking for a part time marketer to join their marketing team. They are looking for someone who is creative, organised and proactive to support their busy marketing department. This is a great opportunity for someone who has experience in marketing such as a Marketing Assistant, Graduate Marketing, Marketing Coordinator, Content Creator, Social Media Assistant, Social Media Creator or similar. The Role: Planning, producing and scheduling social media content across various platforms Capturing photo and video content for use across digital marketing channels Designing printed marketing materials in line with brand guidelines Assisting with the planning and promotion of community events, including capturing live content for social media coverage Helping organise and attend community events throughout the year The Person: Must be able to drive and capable to travel to capture content Experience using Adobe Creative Suite and Canva Previous experience creating and scheduling social media content Strong communication skills and the ability to work with different stakeholders Familiarity with social media platforms such as Instagram, Facebook and TikTok Experience using an email marketing platform By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website). Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers. We are an equal opportunities employer and we never charge candidates a fee for our services.
Job Title: Recruitment Coordinator Location: Hybrid working with 2 days weekly travel to our Keele office Rate: 25,500 pro rata Duration: 6 months We're looking for a Recruiter / Sourcer to join our growing team and support recruitment delivery across a range of client programmes. In this role, you'll take ownership of sourcing both active and passive candidates, managing them through the recruitment lifecycle, and ensuring service levels and performance targets are consistently met. You'll work closely with Recruiters, Account Managers, Recruitment Business Partners, and hiring managers to build strong talent pipelines and deliver a positive candidate and client experience. What you'll be doing Source active and passive candidates across multiple channels Post job adverts and manage application responses Screen and interview candidates against agreed criteria Manage candidates from pre-screen through to offer or rejection Prepare shortlists and schedule interviews Maintain accurate data using ATS/CRM/VMS systems Provide a positive experience for candidates and hiring managers What we're looking for A Levels or equivalent qualification Previous experience in an administrative, coordination, or recruitment support role Strong verbal and written communication skills Ability to build effective working relationships with a range of stakeholders Highly organised, with the ability to manage multiple tasks and meet deadlines Comfortable handling confidential and sensitive information A team player with a strong customer-service mindset Willingness to learn, adaptable, and proactive in approach Basic understanding of recruitment sourcing techniques, including Boolean search strings Familiarity with market research tools and sourcing methods Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) Personal attributes Strong communicator Positive, can-do attitude Well organised and detail-oriented Collaborative team player Why join us? Be part of a supportive, collaborative recruitment team Gain hands-on experience across end-to-end recruitment Develop your sourcing and interviewing skills through training and on-the-job learning Opportunity to grow your career within recruitment Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Mar 09, 2026
Seasonal
Job Title: Recruitment Coordinator Location: Hybrid working with 2 days weekly travel to our Keele office Rate: 25,500 pro rata Duration: 6 months We're looking for a Recruiter / Sourcer to join our growing team and support recruitment delivery across a range of client programmes. In this role, you'll take ownership of sourcing both active and passive candidates, managing them through the recruitment lifecycle, and ensuring service levels and performance targets are consistently met. You'll work closely with Recruiters, Account Managers, Recruitment Business Partners, and hiring managers to build strong talent pipelines and deliver a positive candidate and client experience. What you'll be doing Source active and passive candidates across multiple channels Post job adverts and manage application responses Screen and interview candidates against agreed criteria Manage candidates from pre-screen through to offer or rejection Prepare shortlists and schedule interviews Maintain accurate data using ATS/CRM/VMS systems Provide a positive experience for candidates and hiring managers What we're looking for A Levels or equivalent qualification Previous experience in an administrative, coordination, or recruitment support role Strong verbal and written communication skills Ability to build effective working relationships with a range of stakeholders Highly organised, with the ability to manage multiple tasks and meet deadlines Comfortable handling confidential and sensitive information A team player with a strong customer-service mindset Willingness to learn, adaptable, and proactive in approach Basic understanding of recruitment sourcing techniques, including Boolean search strings Familiarity with market research tools and sourcing methods Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) Personal attributes Strong communicator Positive, can-do attitude Well organised and detail-oriented Collaborative team player Why join us? Be part of a supportive, collaborative recruitment team Gain hands-on experience across end-to-end recruitment Develop your sourcing and interviewing skills through training and on-the-job learning Opportunity to grow your career within recruitment Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)
Join a vibrant and friendly organization as a Customer Service Coordinator or Sales Administrator! This role offers a fantastic opportunity to enhance customer experiences while working closely with a dedicated support team. You will be responsible for processing orders, managing customer data, and ensuring excellent communication with clients. The position is based in Coleshill, with a hybrid working arrangement that allows for a balance between office and home-based work. If you are detail-oriented, possess strong communication skills, and thrive in a supportive environment, this could be the perfect fit for you.
Mar 09, 2026
Full time
Join a vibrant and friendly organization as a Customer Service Coordinator or Sales Administrator! This role offers a fantastic opportunity to enhance customer experiences while working closely with a dedicated support team. You will be responsible for processing orders, managing customer data, and ensuring excellent communication with clients. The position is based in Coleshill, with a hybrid working arrangement that allows for a balance between office and home-based work. If you are detail-oriented, possess strong communication skills, and thrive in a supportive environment, this could be the perfect fit for you.
Admin Coordinator The closing date is 16 March 2026 An exciting opportunity has arisen for an experienced and highly motivated Admin Co-ordinator to join our administration service. The post holder will be responsible for supporting, leading and developing a large administrative team and will be primarily based at Weymouth Community Hospital, however you will be required to work flexibly across all sites within the Weymouth & Portland locality. This role is pivotal to the effective running of the service. You will be responsible for the day-to-day supervision of our administration teams based at Weymouth Community Hospital as well as ensuring that efficient admin support is provided to the clinical team. You will need excellent IT skills, strong organisational capabilities, proven time management and diary management skills. Having the ability to effectively prioritise your workload and manage conflicting demands is essential. As a pivotal point of contact you will need to be able to build effective working relationships, have a friendly approach and be able to ensure good levels of communication between yourself and the team with a high level of tact and discretion. Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position. Main duties of the job Line manage an admin team across the following clinical services; Urgent Care , District Nursing and Anticoagulation. Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team. Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism. To facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records. Provide advice and support on admin issues across the service and undertake specific project work, as required. About us At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people. We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities. Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves. Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do. Job responsibilities For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. Person Specification Knowledge, Skills & Training Educated to GCSE level or equivalent experience. Job Specific Evidence of experience of staff supervision and/or management Evidence of experience of office management. Evidence of experience of admin processes and databases The ability to maintain confidentiality. Information Technology/Resources Excellent typing/word processing skills - minimum RSA Stage III in Word and Text Processing or equivalent. Ability to learn/use Integrated Patient Information Systems Personal Qualities Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances. Good communication skills including telephone and interpersonal skills. The ability to use own initiative, and to work alone with minimum guidance. Minute taking skills are needed Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively. The knowledge of medical terminology is advantageous or a willingness to learn. A knowledge of NVQ training, or willingness to undertake training. The ability to monitor and evaluate flexible working practices. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Dorset HealthCare University NHS Foundation Trust
Mar 09, 2026
Full time
Admin Coordinator The closing date is 16 March 2026 An exciting opportunity has arisen for an experienced and highly motivated Admin Co-ordinator to join our administration service. The post holder will be responsible for supporting, leading and developing a large administrative team and will be primarily based at Weymouth Community Hospital, however you will be required to work flexibly across all sites within the Weymouth & Portland locality. This role is pivotal to the effective running of the service. You will be responsible for the day-to-day supervision of our administration teams based at Weymouth Community Hospital as well as ensuring that efficient admin support is provided to the clinical team. You will need excellent IT skills, strong organisational capabilities, proven time management and diary management skills. Having the ability to effectively prioritise your workload and manage conflicting demands is essential. As a pivotal point of contact you will need to be able to build effective working relationships, have a friendly approach and be able to ensure good levels of communication between yourself and the team with a high level of tact and discretion. Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position. Main duties of the job Line manage an admin team across the following clinical services; Urgent Care , District Nursing and Anticoagulation. Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team. Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism. To facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records. Provide advice and support on admin issues across the service and undertake specific project work, as required. About us At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people. We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities. Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves. Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do. Job responsibilities For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. Person Specification Knowledge, Skills & Training Educated to GCSE level or equivalent experience. Job Specific Evidence of experience of staff supervision and/or management Evidence of experience of office management. Evidence of experience of admin processes and databases The ability to maintain confidentiality. Information Technology/Resources Excellent typing/word processing skills - minimum RSA Stage III in Word and Text Processing or equivalent. Ability to learn/use Integrated Patient Information Systems Personal Qualities Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances. Good communication skills including telephone and interpersonal skills. The ability to use own initiative, and to work alone with minimum guidance. Minute taking skills are needed Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively. The knowledge of medical terminology is advantageous or a willingness to learn. A knowledge of NVQ training, or willingness to undertake training. The ability to monitor and evaluate flexible working practices. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Dorset HealthCare University NHS Foundation Trust
TARGET CLOSE DATE: 03/06/2026 PAY GRADE: Grade 23 TYPE: Full time JOB SUMMARY: The City of Birmingham is seeking a well-qualified, motivated Crime Intelligence Analyst to support law enforcement operations through the collection, analysis, and dissemination of crime-related information. This position plays a critical role in identifying crime patterns, trends, and emerging threats to inform investigative strategies, operational planning, and data-driven decision-making. Individuals in this role are expected to demonstrate strong analytical skills, sound judgment, and the ability to translate complex data into clear, actionable insights. Work is performed under the general direction of a supervisor and evaluated through reports, analysis products, and overall effectiveness of outcomes. COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $52,249 - $81,057 MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position:Option A: Ability to obtain NCIC (National Crime Information Center) certification within 90 days of hire. + Must be 18 years of age. + Never been convicted of a felony. + Never been convicted of a crime of moral turpitude or serious misdemeanor (e.g., 3rd degree assault, domestic violence, weapon or drug charges). Driver's license. Associate's degree (or higher) in criminal justice, business, data analysis, law enforcement, homeland security, or related field. Experience using databases, spreadsheets, or comparable information systems to collect, organize, verify, and analyze data or information for accuracy, relevance, and to identify trends. Experience conducting structured research using verifiable sources to identify patterns, relationships, timelines, and potential outcomes, and to summarize findings (e.g., summary reports, market research, investigation summaries).Option B: Ability to obtain NCIC (National Crime Information Center) certification within 90 days of hire. + Must be 18 years of age. + Never been convicted of a felony. + Never been convicted of a crime of moral turpitude or serious misdemeanor (e.g., 3rd degree assault, domestic violence, weapon or drug charges). Driver's license. At least two (2) years of experience as a full-time sworn law enforcement officer. Experience using databases, spreadsheets, or comparable information systems to collect, organize, verify, and analyze data or information for accuracy, relevance, and to identify trends. Experience conducting structured research using verifiable sources to identify patterns, relationships, timelines, and potential outcomes, and to summarize findings (e.g., summary reports, market research, investigation summaries). PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process. Bachelor's degree (or higher) in criminal justice, business, data analysis, law enforcement, homeland security, or related field. Experience working in a law enforcement, military, legal, or security environment. Experience working as an Intelligence Analyst. TYPICAL JOB DUTIES: Collects and compiles criminal intelligence information and statistics through personal contact, consulting research, and documenting information in order to generate intelligence data for support in criminal investigations. Conducts complex research and strategic crime analysis by using probability studies, performing statistical analyses, developing and testing hypotheses, and developing victim and suspect profiles in order to predict criminal activity patterns and trends. Develops and delivers detailed reports, intelligence documents, presentations, and briefings on criminal intelligence analysis in order to disseminate to agency personnel, prosecutors, and other law enforcement agencies. Manages and monitors databases by editing and updating records, organizing information, and researching software in order to compile relevant crime-related information. Establishes and maintains communication with external entities (e.g., law enforcement, district attorneys, state/federal agencies) in order to exchange information related to crime investigations. Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for extended periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. WORK ENVIRONMENT: Work is conducted both indoors in an office setting as well as occasional field visits to external sites. Work involves the use of standard office equipment, such as a computer, phone, copier, etc. EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website. ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at or phone at (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process. NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply. DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.
Mar 09, 2026
Full time
TARGET CLOSE DATE: 03/06/2026 PAY GRADE: Grade 23 TYPE: Full time JOB SUMMARY: The City of Birmingham is seeking a well-qualified, motivated Crime Intelligence Analyst to support law enforcement operations through the collection, analysis, and dissemination of crime-related information. This position plays a critical role in identifying crime patterns, trends, and emerging threats to inform investigative strategies, operational planning, and data-driven decision-making. Individuals in this role are expected to demonstrate strong analytical skills, sound judgment, and the ability to translate complex data into clear, actionable insights. Work is performed under the general direction of a supervisor and evaluated through reports, analysis products, and overall effectiveness of outcomes. COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $52,249 - $81,057 MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position:Option A: Ability to obtain NCIC (National Crime Information Center) certification within 90 days of hire. + Must be 18 years of age. + Never been convicted of a felony. + Never been convicted of a crime of moral turpitude or serious misdemeanor (e.g., 3rd degree assault, domestic violence, weapon or drug charges). Driver's license. Associate's degree (or higher) in criminal justice, business, data analysis, law enforcement, homeland security, or related field. Experience using databases, spreadsheets, or comparable information systems to collect, organize, verify, and analyze data or information for accuracy, relevance, and to identify trends. Experience conducting structured research using verifiable sources to identify patterns, relationships, timelines, and potential outcomes, and to summarize findings (e.g., summary reports, market research, investigation summaries).Option B: Ability to obtain NCIC (National Crime Information Center) certification within 90 days of hire. + Must be 18 years of age. + Never been convicted of a felony. + Never been convicted of a crime of moral turpitude or serious misdemeanor (e.g., 3rd degree assault, domestic violence, weapon or drug charges). Driver's license. At least two (2) years of experience as a full-time sworn law enforcement officer. Experience using databases, spreadsheets, or comparable information systems to collect, organize, verify, and analyze data or information for accuracy, relevance, and to identify trends. Experience conducting structured research using verifiable sources to identify patterns, relationships, timelines, and potential outcomes, and to summarize findings (e.g., summary reports, market research, investigation summaries). PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process. Bachelor's degree (or higher) in criminal justice, business, data analysis, law enforcement, homeland security, or related field. Experience working in a law enforcement, military, legal, or security environment. Experience working as an Intelligence Analyst. TYPICAL JOB DUTIES: Collects and compiles criminal intelligence information and statistics through personal contact, consulting research, and documenting information in order to generate intelligence data for support in criminal investigations. Conducts complex research and strategic crime analysis by using probability studies, performing statistical analyses, developing and testing hypotheses, and developing victim and suspect profiles in order to predict criminal activity patterns and trends. Develops and delivers detailed reports, intelligence documents, presentations, and briefings on criminal intelligence analysis in order to disseminate to agency personnel, prosecutors, and other law enforcement agencies. Manages and monitors databases by editing and updating records, organizing information, and researching software in order to compile relevant crime-related information. Establishes and maintains communication with external entities (e.g., law enforcement, district attorneys, state/federal agencies) in order to exchange information related to crime investigations. Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for extended periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. WORK ENVIRONMENT: Work is conducted both indoors in an office setting as well as occasional field visits to external sites. Work involves the use of standard office equipment, such as a computer, phone, copier, etc. EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Each Merit System member city/agency operates its own equal employment opportunity policies available on the individual city/agency website. ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at or phone at (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process. NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply. DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.
Overview Purpose: The Senior Group Coordinator, Real Estate & Facilities, supports the Group Director in both the operational management and strategic development of the Group's property portfolio. This dual-focused role combines strong facilities management oversight with real estate project support, ensuring all workplaces operate safely, efficiently, and in line with the Group's long term strategy. The role provides direct leadership to Office Managers and Site Coordinators, ensuring consistent workplace standards, clear communication, and effective day to day execution across all locations. It oversees hard and soft FM delivery, M&E performance, Health & Safety compliance, statutory obligations, and maintenance activities, safeguarding high operational and compliance standards. Alongside operational duties, the role supports strategic real estate initiatives including portfolio optimisation, space utilisation, workplace moves and transformations, cost and vendor analysis, and the production of high quality presentations and reports. Acting as the link between strategic property planning and daily facilities execution, the Senior Group Coordinator contributes to the ongoing improvement and optimisation of the Group's workplace and real estate footprint. Key Responsibilities Conduct regular inspections of office sites to assess maintenance needs, facilities standards, and compliance. Coordinate minor repairs, planned maintenance schedules, and contractor visits, ensuring timely resolution of issues. Support onboarding of new sites, including initial inspections, setup logistics, and mobilisation of facilities services. Assist with office moves, refits, reconfigurations, and space planning projects across the Group. Maintain Health & Safety documentation and ensure annual risk assessments, statutory tests, and compliance activities are completed. Track and report incidents; support the Group-wide Health & Safety programme in collaboration with Office Managers and Site Coordinators. Ensure fire safety, first aid, emergency procedures, and evacuation protocols are implemented, updated, and reviewed regularly. Monitor waste management and recycling compliance, identifying opportunities for improvement across all sites. Identify opportunities for sustainability enhancements and report findings to the Group Real Estate Director. Support the implementation of energy efficient practices, responsible procurement, and sustainability initiatives. Act as the primary point of contact for local contractors, suppliers, and service partners, ensuring strong working relationships. Assist in managing service-level agreements, contractor performance reviews, and alignment of contracts across sites to ensure cost efficiency. Maintain property management platforms (e.g., WebTerrier) with key lease dates, updates, documents, and portfolio information. Produce monthly management information and dashboards on facilities performance, site compliance, and operational issues. Attend property management meetings and support coordination across internal departments and external stakeholders. Implement and manage nationwide facilities management software to monitor compliance, maintenance, and performance across all locations. Provide leadership and day to day support to Office Managers and Site Coordinators, ensuring consistent workplace standards and effective communication. Conduct regular check ins and operational reviews with site based staff, supporting development and alignment with Group policies. Support strategic real estate initiatives, including space utilisation analysis, consolidation reviews, and portfolio optimisation. Assist in preparing high quality presentations, papers, and strategic reports for senior leadership, using strong PowerPoint and Excel skills. Create and maintain real estate and facilities dashboards, analysing trends, risks, and opportunities for improvement. Support procurement activity, including tender preparation, contractor benchmarking, and cost-efficiency reviews. Assist with OPEX and CAPEX budget tracking, invoice processing, and providing cost analysis for decision-making. Coordinate implementation of workplace policies, procedures, and Group-wide standards to ensure a consistent service experience. Maintain the property risk register and support business continuity and emergency planning activities. Ensure consistently high standards of reception, front-of-house services, and overall workplace experience across all offices. About You Skills & Experience: Strong facilities management knowledge, including H&S compliance, fire safety, M&E coordination, and contractor oversight. Proven experience supporting multi site workplace operations, with the ability to lead and coordinate Office Managers and Site Coordinators. High proficiency in Microsoft Office - particularly Excel (data analysis, dashboards) and PowerPoint (senior level presentations). Excellent communication, organisation, and stakeholder management skills, with experience working across departments and with external partners. Experience managing FM systems, CAFM platforms, or property databases, with strong attention to detail and data accuracy. Demonstrated ability to support real estate or workplace projects (moves, refits, space planning, portfolio analysis). Personal Attributes: Proactive and self motivated, with the ability to anticipate needs, take initiative, and drive tasks forward without waiting for direction. Highly detail oriented, delivering work with accuracy, consistency, and a strong commitment to maintaining compliance and operational excellence. Collaborative and adaptable, able to work effectively both independently and as part of a cross functional team, supporting colleagues across multiple sites. Strong problem solver, capable of assessing issues quickly, proposing practical solutions, and adjusting approach in fast moving or changing environments. Calm, professional, and resilient, able to manage competing priorities, maintain composure under pressure, and build trusted relationships at all levels. IT Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with facilities management and compliance software. Travel Requirements Willingness to travel between sites as required. Qualifications IOSH Managing Safely (or willingness to obtain). Strong proficiency in Microsoft Office, especially Excel and PowerPoint. Experience using CAFM/FM systems or property management platforms. Reporting Line Reports to: Real Estate & Strategic Initiatives - Group Director Manages: Office Managers, Site Coordinators, and External Contractors
Mar 09, 2026
Full time
Overview Purpose: The Senior Group Coordinator, Real Estate & Facilities, supports the Group Director in both the operational management and strategic development of the Group's property portfolio. This dual-focused role combines strong facilities management oversight with real estate project support, ensuring all workplaces operate safely, efficiently, and in line with the Group's long term strategy. The role provides direct leadership to Office Managers and Site Coordinators, ensuring consistent workplace standards, clear communication, and effective day to day execution across all locations. It oversees hard and soft FM delivery, M&E performance, Health & Safety compliance, statutory obligations, and maintenance activities, safeguarding high operational and compliance standards. Alongside operational duties, the role supports strategic real estate initiatives including portfolio optimisation, space utilisation, workplace moves and transformations, cost and vendor analysis, and the production of high quality presentations and reports. Acting as the link between strategic property planning and daily facilities execution, the Senior Group Coordinator contributes to the ongoing improvement and optimisation of the Group's workplace and real estate footprint. Key Responsibilities Conduct regular inspections of office sites to assess maintenance needs, facilities standards, and compliance. Coordinate minor repairs, planned maintenance schedules, and contractor visits, ensuring timely resolution of issues. Support onboarding of new sites, including initial inspections, setup logistics, and mobilisation of facilities services. Assist with office moves, refits, reconfigurations, and space planning projects across the Group. Maintain Health & Safety documentation and ensure annual risk assessments, statutory tests, and compliance activities are completed. Track and report incidents; support the Group-wide Health & Safety programme in collaboration with Office Managers and Site Coordinators. Ensure fire safety, first aid, emergency procedures, and evacuation protocols are implemented, updated, and reviewed regularly. Monitor waste management and recycling compliance, identifying opportunities for improvement across all sites. Identify opportunities for sustainability enhancements and report findings to the Group Real Estate Director. Support the implementation of energy efficient practices, responsible procurement, and sustainability initiatives. Act as the primary point of contact for local contractors, suppliers, and service partners, ensuring strong working relationships. Assist in managing service-level agreements, contractor performance reviews, and alignment of contracts across sites to ensure cost efficiency. Maintain property management platforms (e.g., WebTerrier) with key lease dates, updates, documents, and portfolio information. Produce monthly management information and dashboards on facilities performance, site compliance, and operational issues. Attend property management meetings and support coordination across internal departments and external stakeholders. Implement and manage nationwide facilities management software to monitor compliance, maintenance, and performance across all locations. Provide leadership and day to day support to Office Managers and Site Coordinators, ensuring consistent workplace standards and effective communication. Conduct regular check ins and operational reviews with site based staff, supporting development and alignment with Group policies. Support strategic real estate initiatives, including space utilisation analysis, consolidation reviews, and portfolio optimisation. Assist in preparing high quality presentations, papers, and strategic reports for senior leadership, using strong PowerPoint and Excel skills. Create and maintain real estate and facilities dashboards, analysing trends, risks, and opportunities for improvement. Support procurement activity, including tender preparation, contractor benchmarking, and cost-efficiency reviews. Assist with OPEX and CAPEX budget tracking, invoice processing, and providing cost analysis for decision-making. Coordinate implementation of workplace policies, procedures, and Group-wide standards to ensure a consistent service experience. Maintain the property risk register and support business continuity and emergency planning activities. Ensure consistently high standards of reception, front-of-house services, and overall workplace experience across all offices. About You Skills & Experience: Strong facilities management knowledge, including H&S compliance, fire safety, M&E coordination, and contractor oversight. Proven experience supporting multi site workplace operations, with the ability to lead and coordinate Office Managers and Site Coordinators. High proficiency in Microsoft Office - particularly Excel (data analysis, dashboards) and PowerPoint (senior level presentations). Excellent communication, organisation, and stakeholder management skills, with experience working across departments and with external partners. Experience managing FM systems, CAFM platforms, or property databases, with strong attention to detail and data accuracy. Demonstrated ability to support real estate or workplace projects (moves, refits, space planning, portfolio analysis). Personal Attributes: Proactive and self motivated, with the ability to anticipate needs, take initiative, and drive tasks forward without waiting for direction. Highly detail oriented, delivering work with accuracy, consistency, and a strong commitment to maintaining compliance and operational excellence. Collaborative and adaptable, able to work effectively both independently and as part of a cross functional team, supporting colleagues across multiple sites. Strong problem solver, capable of assessing issues quickly, proposing practical solutions, and adjusting approach in fast moving or changing environments. Calm, professional, and resilient, able to manage competing priorities, maintain composure under pressure, and build trusted relationships at all levels. IT Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with facilities management and compliance software. Travel Requirements Willingness to travel between sites as required. Qualifications IOSH Managing Safely (or willingness to obtain). Strong proficiency in Microsoft Office, especially Excel and PowerPoint. Experience using CAFM/FM systems or property management platforms. Reporting Line Reports to: Real Estate & Strategic Initiatives - Group Director Manages: Office Managers, Site Coordinators, and External Contractors
Team Coordinator - Recruitment and HR Wolverhampton 12 months FTC Circa 30K A first class organisation based in Wolverhampton are seeking a proactive and diligent Recruitment Coordinator on an initial 12 month FTC basis starting ASAP. The successful candidate will support a high performing Recruitment Manager with all things Recruitment Administration and Coordination. This is a full-time role working 4 days a week in office, 1 day a week working from home out of their Wolverhampton office with parking available on site. Day to day duties may include: Screening and sifting through CV's Shortlisting for roles with the support of the wider Recruitment team Arranging a high volume amounts of interviews, speaking to line managers and candidates Managing a Recruitment Inbox Supporting with onboarding of candidates, liaising with HR to arrange contracts The successful Recruitment Coordinator must have strong Recruitment or HR experience, ideally from within inhouse with strong administration and coordination skills. You will have a strong attention to detail, organisational skills and communication skills. You will must be available immediately to start and happy to commit to the duration of the contract. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Mar 09, 2026
Contractor
Team Coordinator - Recruitment and HR Wolverhampton 12 months FTC Circa 30K A first class organisation based in Wolverhampton are seeking a proactive and diligent Recruitment Coordinator on an initial 12 month FTC basis starting ASAP. The successful candidate will support a high performing Recruitment Manager with all things Recruitment Administration and Coordination. This is a full-time role working 4 days a week in office, 1 day a week working from home out of their Wolverhampton office with parking available on site. Day to day duties may include: Screening and sifting through CV's Shortlisting for roles with the support of the wider Recruitment team Arranging a high volume amounts of interviews, speaking to line managers and candidates Managing a Recruitment Inbox Supporting with onboarding of candidates, liaising with HR to arrange contracts The successful Recruitment Coordinator must have strong Recruitment or HR experience, ideally from within inhouse with strong administration and coordination skills. You will have a strong attention to detail, organisational skills and communication skills. You will must be available immediately to start and happy to commit to the duration of the contract. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. Contract: Full Time, Permanent Location: Office Based, Larkhill Working Hours: Monday to Friday (8:00AM to 5:00PM) Salary: Up to £26,000 dependent on experience Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence Sector? If so, this could be the perfect opportunity for you. At VIVO Defence Services we're looking for a Project Coordinator to join our growing team and help us ensure projects are delivered efficiently, compliantly, and to the highest standard. What you'll be doing As a Project Coordinator in our Larkhill office, you'll be at the heart of our Billable Works process. You'll manage documentation and ensure the accurate and timely submission of Commercial records in line with client policies. You'll maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams. You'll support financial accuracy by checking supplier and client payment records, resolving anomalies, and ensuring compliance. The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You'll communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your responsibilities, along with assisting on IT developments, system testing, and helping to identify smarter, more efficient ways of working. What we're looking for We are looking for someone with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. You will have strong data management and administrative skills, with a keen eye for accuracy and detail. The ability to prioritise tasks under pressure and meet tight deadlines is essential. Strong communication skills and the confidence to challenge non-compliant paperwork are also important, as is the ability to work collaboratively as part of a team. You should have good IT skills, particularly in Word, Excel, and SharePoint. Experience with MAXIMO or in a commercial or project environment would be an advantage but is not essential. We offer Up to 6% contributory pension scheme 25 Days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Mar 09, 2026
Full time
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation. What we do We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do. Contract: Full Time, Permanent Location: Office Based, Larkhill Working Hours: Monday to Friday (8:00AM to 5:00PM) Salary: Up to £26,000 dependent on experience Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence Sector? If so, this could be the perfect opportunity for you. At VIVO Defence Services we're looking for a Project Coordinator to join our growing team and help us ensure projects are delivered efficiently, compliantly, and to the highest standard. What you'll be doing As a Project Coordinator in our Larkhill office, you'll be at the heart of our Billable Works process. You'll manage documentation and ensure the accurate and timely submission of Commercial records in line with client policies. You'll maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams. You'll support financial accuracy by checking supplier and client payment records, resolving anomalies, and ensuring compliance. The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You'll communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your responsibilities, along with assisting on IT developments, system testing, and helping to identify smarter, more efficient ways of working. What we're looking for We are looking for someone with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. You will have strong data management and administrative skills, with a keen eye for accuracy and detail. The ability to prioritise tasks under pressure and meet tight deadlines is essential. Strong communication skills and the confidence to challenge non-compliant paperwork are also important, as is the ability to work collaboratively as part of a team. You should have good IT skills, particularly in Word, Excel, and SharePoint. Experience with MAXIMO or in a commercial or project environment would be an advantage but is not essential. We offer Up to 6% contributory pension scheme 25 Days annual leave plus bank holidays Volunteer leave One paid professional subscription Life Assurance Policy VIVO Defence Services The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process. At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Leader. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview.
Facilities Operations Co-Ordinator page is loaded Facilities Operations Co-Ordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ485139 JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Based on site in London.The Facilities Coordinators role is varied and fast paced day to day which will include updating systems (both Integral & client), providing effective and efficient administration for our client as well as uploading of quotes to CAFM system, filing and carrying out other general administrative duties, therefore the ideal candidate will have excellent IT skills and experience in a similar administrative role. Integral offer excellent training and development opportunities so if you are looking for a company in which you can progress and develop, look no further. Duties to include: Management of accounts such as PPM & reactive WIP and invoicing. Provide helpdesk duties. Acts as an interface with client, visitors, and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Generate purchase orders. Manage an accurate filing system. Ensure payment submissions are processed in timely manner. To work on variety of client systems General administrative duties including scanning, filing and systems updates. Updating, uploading and checking of the clients' online systems. Carry our other general office duties including photocopying and scanning Uploading of quotations to CAFM system. Raising and chasing of supplier orders including dealing with supplier queries. Input engineers time sheets onto the relevant systems. Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records. Assist TSM with tactical planning for the facilities team's goals and objectives. To record minutes during monthly & quarterly client meetings. Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers. Ensures appropriate follow up with customers. Seeks to continuously improve processes, systems, and overall client satisfaction. Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed. To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes. Excellent customer service skills and communication. The ability to deal with all levels of staff/management/customers. Enthusiasm and Proactive in achieving the highest standard of operation. Strong organizational skills and collaborative style needed. Proficient on MS office, IT and report writing skills. Ability to multitask and work without direct supervision - plan and manage work under time constraints. A high level of initiative, with drive to continuously improve the operation. A smart presentable professional appearance Integrity, honesty, and punctuality is expected Collaborative Team Player, who works effectively to achieve common goals. Excellent knowledge and use of Microsoft Excel. Personal Specification: The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required. At times it may be requested additional tasks/responsibilities are undertaken at Integral Management request. Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
Mar 09, 2026
Full time
Facilities Operations Co-Ordinator page is loaded Facilities Operations Co-Ordinatorremote type: On-sitelocations: London, GBRtime type: Full timeposted on: Vandaag geplaatstjob requisition id: REQ485139 JLL empowers you to shape a brighter way .Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Based on site in London.The Facilities Coordinators role is varied and fast paced day to day which will include updating systems (both Integral & client), providing effective and efficient administration for our client as well as uploading of quotes to CAFM system, filing and carrying out other general administrative duties, therefore the ideal candidate will have excellent IT skills and experience in a similar administrative role. Integral offer excellent training and development opportunities so if you are looking for a company in which you can progress and develop, look no further. Duties to include: Management of accounts such as PPM & reactive WIP and invoicing. Provide helpdesk duties. Acts as an interface with client, visitors, and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Generate purchase orders. Manage an accurate filing system. Ensure payment submissions are processed in timely manner. To work on variety of client systems General administrative duties including scanning, filing and systems updates. Updating, uploading and checking of the clients' online systems. Carry our other general office duties including photocopying and scanning Uploading of quotations to CAFM system. Raising and chasing of supplier orders including dealing with supplier queries. Input engineers time sheets onto the relevant systems. Liaise closely with the site teams and head office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records. Assist TSM with tactical planning for the facilities team's goals and objectives. To record minutes during monthly & quarterly client meetings. Assists with receiving and dispatching of work requests to technical staff, vendors or other services providers. Ensures appropriate follow up with customers. Seeks to continuously improve processes, systems, and overall client satisfaction. Provides direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed. To enable full auditable trails with for example but not limited to Invoices, timesheets, material orders and goods received notes. Excellent customer service skills and communication. The ability to deal with all levels of staff/management/customers. Enthusiasm and Proactive in achieving the highest standard of operation. Strong organizational skills and collaborative style needed. Proficient on MS office, IT and report writing skills. Ability to multitask and work without direct supervision - plan and manage work under time constraints. A high level of initiative, with drive to continuously improve the operation. A smart presentable professional appearance Integrity, honesty, and punctuality is expected Collaborative Team Player, who works effectively to achieve common goals. Excellent knowledge and use of Microsoft Excel. Personal Specification: The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required. At times it may be requested additional tasks/responsibilities are undertaken at Integral Management request. Location: On-site -London, GBRIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
Our client, based between Cookstown and Omagh is widely respected as a leading company within their home supplies sector. Due to ongoing expansion, they now wish to recruit an experienced, motivated and committed Internal Sales Administrator/Coordinator. This is a superb long term career opportunity to join an expanding company that will reward excellence and performance. Main Duties Processing customers' orders and ensuring deliveries are scheduled on time and to required customer service standards Process quotes and follow up with potential customers to convert into orders Making customer calls and follow up warm calls to both new and existing/lapsed customers Sending out marketing literature and following up to maximise any potential opportunities Support the company's sales and marketing efforts to promote and sell the company's services Gathering customer information and processing on to company CRM database Dealing with incoming enquiries and referring to Manager/Director as appropriate Handle all telephone enquiries, take messages and redirect as necessary Get involved in various social media campaign updates on Instagram, Facebook etc to promote the business Advise customers on product availability and alternative options as required Provide basic reports on activity, orders etc to the Director THE PERSON A minimum of 1-2 years as a Sales Administrator/Coordinator or Internal Salesperson Highly IT literate Excellent communication skills, both written and verbal Excellent customer service skills and enjoys dealing with customers and sorting out issues with orders straight away to ensure total customer satisfaction Able to work on your own initiative without the need for supervision Good general standard of Education to include GCSE English and Maths Looking for an opportunity to build a long-term career opportunity Enjoys the sales/customer service side of the role and especially communication with customers SALARY An attractive starting salary within the range of £28k - £30k per annum will be on offer to the successful candidate (Based on experience and what you can bring to the role). TO APPLY Please email your CV using the link below. Rushe Executive Search Ltd is acting as an Employment Agency for this position.
Mar 09, 2026
Full time
Our client, based between Cookstown and Omagh is widely respected as a leading company within their home supplies sector. Due to ongoing expansion, they now wish to recruit an experienced, motivated and committed Internal Sales Administrator/Coordinator. This is a superb long term career opportunity to join an expanding company that will reward excellence and performance. Main Duties Processing customers' orders and ensuring deliveries are scheduled on time and to required customer service standards Process quotes and follow up with potential customers to convert into orders Making customer calls and follow up warm calls to both new and existing/lapsed customers Sending out marketing literature and following up to maximise any potential opportunities Support the company's sales and marketing efforts to promote and sell the company's services Gathering customer information and processing on to company CRM database Dealing with incoming enquiries and referring to Manager/Director as appropriate Handle all telephone enquiries, take messages and redirect as necessary Get involved in various social media campaign updates on Instagram, Facebook etc to promote the business Advise customers on product availability and alternative options as required Provide basic reports on activity, orders etc to the Director THE PERSON A minimum of 1-2 years as a Sales Administrator/Coordinator or Internal Salesperson Highly IT literate Excellent communication skills, both written and verbal Excellent customer service skills and enjoys dealing with customers and sorting out issues with orders straight away to ensure total customer satisfaction Able to work on your own initiative without the need for supervision Good general standard of Education to include GCSE English and Maths Looking for an opportunity to build a long-term career opportunity Enjoys the sales/customer service side of the role and especially communication with customers SALARY An attractive starting salary within the range of £28k - £30k per annum will be on offer to the successful candidate (Based on experience and what you can bring to the role). TO APPLY Please email your CV using the link below. Rushe Executive Search Ltd is acting as an Employment Agency for this position.
BRENT CARERS CENTRE is now recruiting for the following position: Operations Manager £40,000 p.a. 35 hours per week This role will significantly support the Chief Executive & Board of Trustees with the strategic direction of the organisation as well as ensuring appropriate and adequate resources are in place to develop and deliver services to unpaid carers in Brent. You will lead and supervise a team of advice workers providing AQS quality control, and so you will need to have significant experience in advice work and delivering services within quality standard frameworks. You will also be representative at strategic partnership level, contribute to successful funding applications, tenders & bids. Highly effective leadership, people management, advice & representation skills are essential to this role. The Role: The Operations Manager is a pivotal leadership position designed to bridge the gap between the CEO's strategic vision and the frontline delivery of services. You'll oversee the day-to-day operations of the Brent Carers Centre, ensuring that information, advice, and respite activities are delivered to the highest standard. You'll act as the lead for Safeguarding and GDPR, ensuring all staff follow best practices and that the centre remains a safe, confidential space for vulnerable residents. You'll manage the CRM and data reporting systems, translating daily activities into "impact stories" and performance metrics for the Board of Trustees and local commissioners (Brent Council/NHS). You'll provide direct line management to a diverse team, including Advice Officers, Counselling Coordinator and the Volunteer Co-ordinator. You will manage and oversee the quality of the advice provided, undertaking case file reviews, in line with the Advice Quality Standard framework. You'll make sure the physical office environment is fit for purpose, managing health and safety, equipment, and IT infrastructure What We're Looking For: We are looking for a "hands-on" leader who combines operational grit with a deep-seated passion for social justice and carer rights. For further details and to apply, please visit our website via the button below. Interviews for the above job will be conducted on an ongoing basis until we find the right candidate for this role, and as such we advise you to make your application as soon as you are able, to increase the chance or being considered for an interview. Charity Registration No: Company Registration No: .
Mar 09, 2026
Full time
BRENT CARERS CENTRE is now recruiting for the following position: Operations Manager £40,000 p.a. 35 hours per week This role will significantly support the Chief Executive & Board of Trustees with the strategic direction of the organisation as well as ensuring appropriate and adequate resources are in place to develop and deliver services to unpaid carers in Brent. You will lead and supervise a team of advice workers providing AQS quality control, and so you will need to have significant experience in advice work and delivering services within quality standard frameworks. You will also be representative at strategic partnership level, contribute to successful funding applications, tenders & bids. Highly effective leadership, people management, advice & representation skills are essential to this role. The Role: The Operations Manager is a pivotal leadership position designed to bridge the gap between the CEO's strategic vision and the frontline delivery of services. You'll oversee the day-to-day operations of the Brent Carers Centre, ensuring that information, advice, and respite activities are delivered to the highest standard. You'll act as the lead for Safeguarding and GDPR, ensuring all staff follow best practices and that the centre remains a safe, confidential space for vulnerable residents. You'll manage the CRM and data reporting systems, translating daily activities into "impact stories" and performance metrics for the Board of Trustees and local commissioners (Brent Council/NHS). You'll provide direct line management to a diverse team, including Advice Officers, Counselling Coordinator and the Volunteer Co-ordinator. You will manage and oversee the quality of the advice provided, undertaking case file reviews, in line with the Advice Quality Standard framework. You'll make sure the physical office environment is fit for purpose, managing health and safety, equipment, and IT infrastructure What We're Looking For: We are looking for a "hands-on" leader who combines operational grit with a deep-seated passion for social justice and carer rights. For further details and to apply, please visit our website via the button below. Interviews for the above job will be conducted on an ongoing basis until we find the right candidate for this role, and as such we advise you to make your application as soon as you are able, to increase the chance or being considered for an interview. Charity Registration No: Company Registration No: .
HR Advisor - Transformation & Projects Coventry area- Hybrid 6 months FTC 35,000 plus benefits A fantastic, fast paced and collaborative business who have a HQ in Coventry are seeking a detail oriented and analytical HR Advisor to join their close-knit HR team on an initial 6 months fixed - term contract basis starting immediately. The successful HR Advisor will have strong HR Generalist experience mixed with advanced MS Excel skills and have a track record with supporting with large scale people related projects. Day to day duties may include: Support the delivery of large scale Organisational Development projects including restructures, transfers, redundancies and workforce planning Develop and manage project planners, ensuring full compliance Coordinating consultations processes in line with employment legislation Analysing workforce data to help drive people related decisions Provide first line HR advice Produce accurate HR metrics using MS Excel skills ie Pivot tables and VLook Ups The successful candidate will ideally have a strong HR Advisory background but also have a real passion for data and reporting with advanced MS Excel skills a non negotiable for this role. You will ideally have supported with redundancies, consultations and TUPE before alongside have a strong UK employment law knowledge. Strong communications skills and organisational skills is essential alongside ideally your CIPD level 5 qualifications. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Mar 09, 2026
Contractor
HR Advisor - Transformation & Projects Coventry area- Hybrid 6 months FTC 35,000 plus benefits A fantastic, fast paced and collaborative business who have a HQ in Coventry are seeking a detail oriented and analytical HR Advisor to join their close-knit HR team on an initial 6 months fixed - term contract basis starting immediately. The successful HR Advisor will have strong HR Generalist experience mixed with advanced MS Excel skills and have a track record with supporting with large scale people related projects. Day to day duties may include: Support the delivery of large scale Organisational Development projects including restructures, transfers, redundancies and workforce planning Develop and manage project planners, ensuring full compliance Coordinating consultations processes in line with employment legislation Analysing workforce data to help drive people related decisions Provide first line HR advice Produce accurate HR metrics using MS Excel skills ie Pivot tables and VLook Ups The successful candidate will ideally have a strong HR Advisory background but also have a real passion for data and reporting with advanced MS Excel skills a non negotiable for this role. You will ideally have supported with redundancies, consultations and TUPE before alongside have a strong UK employment law knowledge. Strong communications skills and organisational skills is essential alongside ideally your CIPD level 5 qualifications. At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer. By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.
Go back Torbay and South Devon NHS Foundation Trust Social Care Business Administrator The closing date is 19 March 2026 Our Social Care Business Administrator will provide high-quality administrative support to the day-to-day operations of the Adult Mental Health Social Care Team and to its management and senior leadership team. Main duties of the job You will be expected to provide efficient administrative support to underpin Adult Social Care processes within Torbay and South Devon NHS Foundation Trust. This can include but is not limited to: Managing HR matters such as annual leave, sickness absence, and attendance sheets. General administrative tasks for the team leads, social workers and community care workers such as typing and sending letters, printing and ordering equipment. Minute-taking for team meetings and for important statutory meetings such as safeguarding or best interests meetings. Creation of an on-going duty rota for the team and creation and maintenance of shared electronic folders. Supporting the referral co ordinator at times and vice versa. The administration support to the management and the senior leadership team will include arranging multi agency meetings, screening calls and emails, assisting with the preparation of reports or presentations to deadline, and creating meeting agendas and minutes. You will be required to liaise with social workers and other clinicians, private and third sector providers as well as service users and carers, when necessary, to communicate and gather information. You will be expected to prioritise and manage your own workload under the line management of the Social Work Lead. The post holder will receive professional supervision from the Referral Co ordinator who is a Band 4. About us You will be working within the Under 65 Mental Health Social Care team. The U65MH Social Care team aims to ensure robust assessment, support and review of clients with severe and enduring mental health problems who requires social care input. The team work to maximise the independence of all clients through providing personalised and proportionate assessment of their social care needs. Working closely with the local CMHTs and community voluntary sector the team aim to provide a strength based approach to all their work. The team is committed to high quality provision and delivery of social care statutory interventions. This post is professionally supervised by the Referral Coordinator within the team, who will provide support, appraisal and monthly supervision. The post holder is ultimately accountable to, and line managed by one of the two social work leads within the team. The team is committed to high quality provision and delivery of social care statutory interventions. Job responsibilities Communication and working relationships Handle sensitive information e.g. handle and communicate sensitive and sometimes upsetting information relating to service users in accordance with Trust confidentiality and other information governance policies. Ability to communicate verbally or in writing with a variety of people, including other professionals, clinicians, providers, service users and families. Communicate updates and information effectively to the teams. Analytical and judgement Ability to identify urgency of calls for action accordingly and direct calls to the most appropriate member of the team. Phones will be mainly covered by the referral coordinator however there will be occasions where the business admin will need to pick this role up. Planning and organisation Good time management for own work and ability to prioritise work, with support and guidance from Social Work Lead. Ability to work flexibly and under pressure, being open to change in an ever evolving environment. Patient and client care You will not have any responsibility for the direct provision of care or treatment to service users. However, the post holder will have some contact with service users/clients/carers when arranging meetings/appointments. Ensure the Social Care database and current client electronic recording system is routinely updated with the latest relevant information on service users. Policy and service development Maintain robust and integrated office management and administrative systems for the Social Care Team in accordance with Trust policy. Assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care Team. Alert the Social Work Lead of any discrepancies, risks or issues as they arise. Follow policies in own role. May be required to comment/implement policies and proposed changes to practices, procedures for own area of work, e.g.: may comment on procedures/implements administrative policies in own area to include office management and administrative systems for the Social Care Team. Finance, equipment and other resources Maintaining and ordering of stationery and office equipment for the social care team and AMHP team. Information technology and administrative duties Provide accurate and timely administrative support to the Social Care Team, as above. Ensure tasks are completed effectively and within given timescales. Maintain and update the social care databases accurately and in a timely fashion. Research and development Undertake audits as necessary to own work, e.g.: assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care funding office and make suggestions for appropriate changes to ensure the efficient management of the office. Responsibility for supervision,leadershipand management The post holder will not have responsibility in this area. Freedom to act Provide excellent administrative support to the Social Care Team, as requested by the Social Work Lead and team members, including the following tasks: Support and facilitate meetings through sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary. This will include Minutes for Staff Meetings Minutes for Safeguarding / Best Interest /Risk management / Multi professional meetings and other ad hoc meetings. Review and update Patient / Client records on database ensuring accurate recording and retrieval of data. Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying and associated tasks. Dealing with IT Issues within the Teams, set up IT systems for all staff to access and trouble shooting where possible. Liaise with the Trust Human Resources and Payroll department and process annual leave and sickness leave for all team members. Completion of annual leave forms and distribute to allocated team members ensuring correct leave is recorded. Provide administrative support to the Mental Health social care Panel, preparation of electronic records for Panel. Provide administrative support to the senior leadership team. Develop excellent Knowledge of Policy and Procedures Torbay and South Devon NHS Foundation Trust for staffing, HR and Payroll. Person Specification Qualifications and training IT Skills - European Computer Driving Licence or equivalent. RSA 3, NVQ 3 or equivalent qualification or experience. GCSE level of education or equivalent experience in Mathematics and English. Knowledge and experience Excellent working knowledge of application of IT software packages, in particular Access, Excel, Word and Outlook. Range of work procedures and work practices required, e.g.: knowledge of contract and financial systems operating within Council/NHS. Knowledge of contract and financial systems operating within Local Authorities/NHS. Specific Skills Experience of working to competing deadlines with a variety of stakeholders. Experience of working in a busy environment. Plan and organise complex activities or programmes requiring formulation adjustment, e.g.: co ordinate activities which include multi disciplinary meetings social care meetings and appointments, panel meetings requiring specific attention to detail. Ability to prioritise diary arrangements and re arrange at last minute. Skilled communicator with excellent verbal and written communication skills. Minute/note taking skills with accurate keyboard skills and computer literacy. Experience of working within the NHS. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Torbay and South Devon NHS Foundation Trust
Mar 08, 2026
Full time
Go back Torbay and South Devon NHS Foundation Trust Social Care Business Administrator The closing date is 19 March 2026 Our Social Care Business Administrator will provide high-quality administrative support to the day-to-day operations of the Adult Mental Health Social Care Team and to its management and senior leadership team. Main duties of the job You will be expected to provide efficient administrative support to underpin Adult Social Care processes within Torbay and South Devon NHS Foundation Trust. This can include but is not limited to: Managing HR matters such as annual leave, sickness absence, and attendance sheets. General administrative tasks for the team leads, social workers and community care workers such as typing and sending letters, printing and ordering equipment. Minute-taking for team meetings and for important statutory meetings such as safeguarding or best interests meetings. Creation of an on-going duty rota for the team and creation and maintenance of shared electronic folders. Supporting the referral co ordinator at times and vice versa. The administration support to the management and the senior leadership team will include arranging multi agency meetings, screening calls and emails, assisting with the preparation of reports or presentations to deadline, and creating meeting agendas and minutes. You will be required to liaise with social workers and other clinicians, private and third sector providers as well as service users and carers, when necessary, to communicate and gather information. You will be expected to prioritise and manage your own workload under the line management of the Social Work Lead. The post holder will receive professional supervision from the Referral Co ordinator who is a Band 4. About us You will be working within the Under 65 Mental Health Social Care team. The U65MH Social Care team aims to ensure robust assessment, support and review of clients with severe and enduring mental health problems who requires social care input. The team work to maximise the independence of all clients through providing personalised and proportionate assessment of their social care needs. Working closely with the local CMHTs and community voluntary sector the team aim to provide a strength based approach to all their work. The team is committed to high quality provision and delivery of social care statutory interventions. This post is professionally supervised by the Referral Coordinator within the team, who will provide support, appraisal and monthly supervision. The post holder is ultimately accountable to, and line managed by one of the two social work leads within the team. The team is committed to high quality provision and delivery of social care statutory interventions. Job responsibilities Communication and working relationships Handle sensitive information e.g. handle and communicate sensitive and sometimes upsetting information relating to service users in accordance with Trust confidentiality and other information governance policies. Ability to communicate verbally or in writing with a variety of people, including other professionals, clinicians, providers, service users and families. Communicate updates and information effectively to the teams. Analytical and judgement Ability to identify urgency of calls for action accordingly and direct calls to the most appropriate member of the team. Phones will be mainly covered by the referral coordinator however there will be occasions where the business admin will need to pick this role up. Planning and organisation Good time management for own work and ability to prioritise work, with support and guidance from Social Work Lead. Ability to work flexibly and under pressure, being open to change in an ever evolving environment. Patient and client care You will not have any responsibility for the direct provision of care or treatment to service users. However, the post holder will have some contact with service users/clients/carers when arranging meetings/appointments. Ensure the Social Care database and current client electronic recording system is routinely updated with the latest relevant information on service users. Policy and service development Maintain robust and integrated office management and administrative systems for the Social Care Team in accordance with Trust policy. Assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care Team. Alert the Social Work Lead of any discrepancies, risks or issues as they arise. Follow policies in own role. May be required to comment/implement policies and proposed changes to practices, procedures for own area of work, e.g.: may comment on procedures/implements administrative policies in own area to include office management and administrative systems for the Social Care Team. Finance, equipment and other resources Maintaining and ordering of stationery and office equipment for the social care team and AMHP team. Information technology and administrative duties Provide accurate and timely administrative support to the Social Care Team, as above. Ensure tasks are completed effectively and within given timescales. Maintain and update the social care databases accurately and in a timely fashion. Research and development Undertake audits as necessary to own work, e.g.: assist with the routine review and evaluation of the effectiveness of business support systems for the Social Care funding office and make suggestions for appropriate changes to ensure the efficient management of the office. Responsibility for supervision,leadershipand management The post holder will not have responsibility in this area. Freedom to act Provide excellent administrative support to the Social Care Team, as requested by the Social Work Lead and team members, including the following tasks: Support and facilitate meetings through sourcing suitable venues, recording of notes / minutes and distribution of associated paperwork. Follow up actions as necessary. This will include Minutes for Staff Meetings Minutes for Safeguarding / Best Interest /Risk management / Multi professional meetings and other ad hoc meetings. Review and update Patient / Client records on database ensuring accurate recording and retrieval of data. Undertake general office duties to include dealing with the post (collections and outgoing), scanning / photocopying and associated tasks. Dealing with IT Issues within the Teams, set up IT systems for all staff to access and trouble shooting where possible. Liaise with the Trust Human Resources and Payroll department and process annual leave and sickness leave for all team members. Completion of annual leave forms and distribute to allocated team members ensuring correct leave is recorded. Provide administrative support to the Mental Health social care Panel, preparation of electronic records for Panel. Provide administrative support to the senior leadership team. Develop excellent Knowledge of Policy and Procedures Torbay and South Devon NHS Foundation Trust for staffing, HR and Payroll. Person Specification Qualifications and training IT Skills - European Computer Driving Licence or equivalent. RSA 3, NVQ 3 or equivalent qualification or experience. GCSE level of education or equivalent experience in Mathematics and English. Knowledge and experience Excellent working knowledge of application of IT software packages, in particular Access, Excel, Word and Outlook. Range of work procedures and work practices required, e.g.: knowledge of contract and financial systems operating within Council/NHS. Knowledge of contract and financial systems operating within Local Authorities/NHS. Specific Skills Experience of working to competing deadlines with a variety of stakeholders. Experience of working in a busy environment. Plan and organise complex activities or programmes requiring formulation adjustment, e.g.: co ordinate activities which include multi disciplinary meetings social care meetings and appointments, panel meetings requiring specific attention to detail. Ability to prioritise diary arrangements and re arrange at last minute. Skilled communicator with excellent verbal and written communication skills. Minute/note taking skills with accurate keyboard skills and computer literacy. Experience of working within the NHS. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name Torbay and South Devon NHS Foundation Trust
Liberty Recruitment Group are thrilled to be partnering with a locally renowned organisation in their search for a Recruitment Coordinator. You will be responsible for delivering a high quality and customer focused recruitment service across the business. You ll support hiring managers through the full end to end recruitment lifecycle, ensuring timely and effective outcomes. What you will be responsible for in this Recruitment Coordinator role; Partnering with managers to define job roles and attract talent Writing and publishing job adverts Coordinating shortlisting and interviews safely Managing candidate communication for a positive experience Processing checks, offers, and contracts accurately Maintaining recruitment records in HR systems Liaising with agencies and supporting temporary staffing Supporting recruitment events and promoting the organisation To be successful in this Recruitment Coordinator role you will have experience and be confident in the following; Experience supporting or delivering end-to-end recruitment Strong administrative skills and attention to detail Confidence working with HR systems and managing data Excellent communication and stakeholder management skills The ability to prioritise and manage multiple vacancies at any one time This Recruitment Coordinator position is based in Eastleigh and is offered on a full-time, permanent basis. Maximum salary is £28k depending on experience. There are some fantastic benefits attached to the role including; Health cash plan, great pension, free parking, 30 days holiday, plus BH and a free onsite gym! To discuss the role in more detail, please reach out to either Jane or Kym at The Liberty Recruitment Group for a confidential chat.
Mar 08, 2026
Full time
Liberty Recruitment Group are thrilled to be partnering with a locally renowned organisation in their search for a Recruitment Coordinator. You will be responsible for delivering a high quality and customer focused recruitment service across the business. You ll support hiring managers through the full end to end recruitment lifecycle, ensuring timely and effective outcomes. What you will be responsible for in this Recruitment Coordinator role; Partnering with managers to define job roles and attract talent Writing and publishing job adverts Coordinating shortlisting and interviews safely Managing candidate communication for a positive experience Processing checks, offers, and contracts accurately Maintaining recruitment records in HR systems Liaising with agencies and supporting temporary staffing Supporting recruitment events and promoting the organisation To be successful in this Recruitment Coordinator role you will have experience and be confident in the following; Experience supporting or delivering end-to-end recruitment Strong administrative skills and attention to detail Confidence working with HR systems and managing data Excellent communication and stakeholder management skills The ability to prioritise and manage multiple vacancies at any one time This Recruitment Coordinator position is based in Eastleigh and is offered on a full-time, permanent basis. Maximum salary is £28k depending on experience. There are some fantastic benefits attached to the role including; Health cash plan, great pension, free parking, 30 days holiday, plus BH and a free onsite gym! To discuss the role in more detail, please reach out to either Jane or Kym at The Liberty Recruitment Group for a confidential chat.
Production Coordinator Imperial Wharf Hybrid £28,000 £32,000 per annum Here our client aims to lead in empowering people to adapt, innovate, and thrive, building cultures that fuel growth and create a lasting competitive advantage and setting the standard for inspiring change. Their Creative Studio blends the artistry of film, animation, design, and storytelling with strategic communications and behaviour science to craft immersive experiences that engage emotions, captivate audiences and transform talent development. They leverage adaptive learning and simulation platforms, powered by their proprietary AI Studio and advanced digital design and analytics, to deliver measurable impact across every stage of the talent journey. Our client is currently looking for a Production Coordinator to join their friendly team in Imperial Wharf and support their production management team and Producers in a busy environment. Key Responsibilities: Booking travel and accommodation for UK and international shoots. Updating and distributing call-sheets and risk assessments. Supporting the Heads of Production with the onboarding of new suppliers. Creating purchase orders. Maintaining and updating the freelance database. Supporting with drafting and issuing contracts and permit-related paperwork. Carnet equipment lists Assisting the team with any ad-hoc tasks. Undertaking such other tasks as may be required. Qualifications and Skills: Previous experience as a Junior Production Coordinator / Production Assistant. Good Microsoft Office skills (Word, Excel and Teams). Excellent organisational skills. Excellent communication skills, both written and on calls. A can-do , calm and positive attitude. An ability to prioritise your workload and flexibility. An ability to thrive in a fast-paced, busy, environment. What You Will Get In Return: Competitive Salary 25 days holiday plus bank holidays (3 days to be used at Christmas for office closure) Additional day's leave for your birthday Length of service holiday up to 5 days awarded for 5 years' service After 2 years of employment enhanced Maternity / Paternity package Breakfast and snacks provided by our client Social events last Thursday of every month Access to Perkbox who provide a range of corporate discounts Access to EAP Pension Contributions Cycle to work scheme Apply now with an up-to-date CV.
Mar 08, 2026
Full time
Production Coordinator Imperial Wharf Hybrid £28,000 £32,000 per annum Here our client aims to lead in empowering people to adapt, innovate, and thrive, building cultures that fuel growth and create a lasting competitive advantage and setting the standard for inspiring change. Their Creative Studio blends the artistry of film, animation, design, and storytelling with strategic communications and behaviour science to craft immersive experiences that engage emotions, captivate audiences and transform talent development. They leverage adaptive learning and simulation platforms, powered by their proprietary AI Studio and advanced digital design and analytics, to deliver measurable impact across every stage of the talent journey. Our client is currently looking for a Production Coordinator to join their friendly team in Imperial Wharf and support their production management team and Producers in a busy environment. Key Responsibilities: Booking travel and accommodation for UK and international shoots. Updating and distributing call-sheets and risk assessments. Supporting the Heads of Production with the onboarding of new suppliers. Creating purchase orders. Maintaining and updating the freelance database. Supporting with drafting and issuing contracts and permit-related paperwork. Carnet equipment lists Assisting the team with any ad-hoc tasks. Undertaking such other tasks as may be required. Qualifications and Skills: Previous experience as a Junior Production Coordinator / Production Assistant. Good Microsoft Office skills (Word, Excel and Teams). Excellent organisational skills. Excellent communication skills, both written and on calls. A can-do , calm and positive attitude. An ability to prioritise your workload and flexibility. An ability to thrive in a fast-paced, busy, environment. What You Will Get In Return: Competitive Salary 25 days holiday plus bank holidays (3 days to be used at Christmas for office closure) Additional day's leave for your birthday Length of service holiday up to 5 days awarded for 5 years' service After 2 years of employment enhanced Maternity / Paternity package Breakfast and snacks provided by our client Social events last Thursday of every month Access to Perkbox who provide a range of corporate discounts Access to EAP Pension Contributions Cycle to work scheme Apply now with an up-to-date CV.
About The Role: Our client - a national practice known for their restoration and adaptive re-use projects are looking for an organised Bid Coordinator with experience working in the architecture or construction industry to join their collaborative team in London. In this role you will coordinate project winning bids and putting together impactful and strategic bid campaigns. You will build strong relationships with stakeholders and clients to produce proposals and gain insight into the market. The ideal candidate will have an excellent graphic eye and good layout skills with the ability to work well under pressure. With fantastic benefits including hybrid working, a positive work culture and excellent benefits package, this could be a great opportunity to progress your career within a studio. Key Responsibilities: Manage the central inbox for opportunities and communications Contribute to dynamic strategies for securing new projects across various sectors Nurture relationships with internal stakeholders to produce compelling proposals and presentations Orchestrate end-to-end bid processes with meticulous adherence to procedures Craft polished bid submissions, ensuring precision and consistency through rigorous proofreading Design visually engaging layouts for bids and tenders, integrating relevant images and graphics Maintain bid details in an organised internal database Conduct regular metrics evaluations Keep the library of standard PQQ information, staff CVs, and project case studies up to date in line with practice standards Key Skills/Requirements: Proficient in InDesign, demonstrating a flair for design excellence Exceptional time management and organisational prowess Proven track record in managing high-value bids Outstanding written and verbal communication skills Meticulous attention to detail Adept at collaborative communication across diverse stakeholders Strong graphic design skills Previous experience in the architectural/construction industry is desirable To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
Mar 08, 2026
Full time
About The Role: Our client - a national practice known for their restoration and adaptive re-use projects are looking for an organised Bid Coordinator with experience working in the architecture or construction industry to join their collaborative team in London. In this role you will coordinate project winning bids and putting together impactful and strategic bid campaigns. You will build strong relationships with stakeholders and clients to produce proposals and gain insight into the market. The ideal candidate will have an excellent graphic eye and good layout skills with the ability to work well under pressure. With fantastic benefits including hybrid working, a positive work culture and excellent benefits package, this could be a great opportunity to progress your career within a studio. Key Responsibilities: Manage the central inbox for opportunities and communications Contribute to dynamic strategies for securing new projects across various sectors Nurture relationships with internal stakeholders to produce compelling proposals and presentations Orchestrate end-to-end bid processes with meticulous adherence to procedures Craft polished bid submissions, ensuring precision and consistency through rigorous proofreading Design visually engaging layouts for bids and tenders, integrating relevant images and graphics Maintain bid details in an organised internal database Conduct regular metrics evaluations Keep the library of standard PQQ information, staff CVs, and project case studies up to date in line with practice standards Key Skills/Requirements: Proficient in InDesign, demonstrating a flair for design excellence Exceptional time management and organisational prowess Proven track record in managing high-value bids Outstanding written and verbal communication skills Meticulous attention to detail Adept at collaborative communication across diverse stakeholders Strong graphic design skills Previous experience in the architectural/construction industry is desirable To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
