Team Administrator - FS Regulatory page is loaded Team Administrator - FS Regulatory Apply locations London time type Full time posted on Posted 3 Days Ago job requisition id JR101430 Job Description Job title: Team Administrator Job type: Full Time, Permanent Location: London Reports to: Secretarial Coordinator Main purpose of the role: To provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries and fee-earners that appropriately meets the requirements of the team. To support the team/office with regular and ad hoc administrative tasks and other secretarial tasks. Key relationships: Daily contact with Secretarial Co-ordinator for work allocation. Daily contact with Associates and Partners when delivering completed tasks. Occasional contact with Secretarial Manager for escalations or issues. Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: Diary and contact management Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Administrative tasks Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department(s) when necessary, e.g. for organising large volume printing, photocopying, document production. Effectively manage new client matter opening and any additional tasks and duties relating to this process, following Service Excellence workbooks and process throughout. Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required. Dealing with and submission of travel invoices and expense claims using Chrome River. Submitting invoices for payment through the Accounts Payable team and monitoring progress Prepare WIP reports to be reviewed by fee-earners. Supporting fee-earners, Secretarial Co-ordinator or Group Head on time recording (Intapp), including reporting as required. Supporting fee-earners with maintenance of InterAction; ensure new business contact details are entered and contacts from fee-earners Outlook address book are shared, updating changes of contact, and entering activities when a M&BD activity is planned with a client or target by own fee-earner, proactively downloading and printing reports on contacts ahead of meetings and pitches with the contact. Supporting team in updating information on the SharePoint intranet or in managing and maintaining particular pages. Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function. Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office. Preparation of key documents and correspondence. Assisting with simple typing tasks including digital dictation, copy typing and handwritten amendments. Using the firm's house style and proofreading all work to ensure that completed documents are delivered accurately and to a consistently high standard. Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution. Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank. Sourcing fee-earners' CVs for pitches and co-ordinating the update of the CVs. Project/matter support Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties. Duties may include but are not limited to uploading files to deal rooms and SharePoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required. Provide ad-hoc support to practice support team with tasks. Person specification: Education / Qualifications / Experience: GCSEs grade C/4 or above, or equivalent qualifications in English and Maths as a fundamental criterion Some office experience desirable, although training will be provided. General Skills: Client service orientated approach A proven working understanding of teamwork Problem solving skills and solutions focused Strong computer skills, specifically in relation to MS Office Good communication skills Strong spelling and grammar Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment Accountability and professionalism Attention to detail and discretion with confidential information Able to work effectively as part of a diverse and inclusive team Ability to touch type quickly and accurately Creative and forward-thinking approach to task Other requirements: Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required Awareness of and adherence to the firm's policies and values Firm introduction: Simmons & Simmons is a leading international law firm, providing clients with commercially aware legal advice, whenever and wherever they need it. We have over 1,600 people situated in key business and financial centres across Europe, the Middle East, and Asia. We understand that our firm is equal only to the strengths of our people and place great emphasis on recruiting and retaining staff who meet our high standards. Our philosophy for international growth has been to build practices around local teams who understand the culture, business and languages of the countries and regions in which we operate. In doing so, we believe that we have succeeded in developing a closely knit and cohesive network that meets local business needs as part of a global service. Our business services groups provide integrated support for our global operations. The firm is organised in line with our clients' requirements into key practice areas and sector groups. Our sector focus allows us to better appreciate the environment in which our clients operate and to work with them to achieve their objectives. Our client base includes leading financial institutions and a significant number of the current FTSE 100 and Fortune Global 500 companies. Our focus on a small number of sectors means we can understand and respond to our clients' needs. Our industry sectors are Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences and Telecoms, Media & Technology (TMT). We also focus on the E&I market, through our international projects and construction teams. We have a track record for innovation and delivering value to clients through new ways of working. The core practice areas, from which we draw our sector teams, are corporate, dispute resolution, employment, pensions & employee benefits, EU, competition & regulatory, financial markets, information, communications & technology, intellectual property, projects, real estate, and tax. For additional information on the firm, please visit our website at . Equal opportunities: We are committed to promoting equality and diversity in the firm and to equal opportunities in employment. We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes. At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in. Background screening: All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm's policy on the recruitment of ex-offenders is available on request. About Us Every day, our expert teams across Europe, the Middle East and Asia come together to solve some of the world's most complex challenges. We're an international melting pot of perspectives and experiences, united in helping to shape a better future for our clients, our people and our communities. A place for ideas, skills . click apply for full job details
Jun 30, 2025
Full time
Team Administrator - FS Regulatory page is loaded Team Administrator - FS Regulatory Apply locations London time type Full time posted on Posted 3 Days Ago job requisition id JR101430 Job Description Job title: Team Administrator Job type: Full Time, Permanent Location: London Reports to: Secretarial Coordinator Main purpose of the role: To provide effective and high-quality administrative support through delegation from the Secretarial Co-ordinator, Secretaries and fee-earners that appropriately meets the requirements of the team. To support the team/office with regular and ad hoc administrative tasks and other secretarial tasks. Key relationships: Daily contact with Secretarial Co-ordinator for work allocation. Daily contact with Associates and Partners when delivering completed tasks. Occasional contact with Secretarial Manager for escalations or issues. Building and maintaining relationships with colleagues and key stakeholders. Main Duties & Responsibilities: Diary and contact management Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external. Organising travel arrangements through the firm's travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries. Administrative tasks Day-to-day administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department(s) when necessary, e.g. for organising large volume printing, photocopying, document production. Effectively manage new client matter opening and any additional tasks and duties relating to this process, following Service Excellence workbooks and process throughout. Organises document management, including closing of files, archiving and ensures that all relevant documents are filed electronically and paper-based, if required. Dealing with and submission of travel invoices and expense claims using Chrome River. Submitting invoices for payment through the Accounts Payable team and monitoring progress Prepare WIP reports to be reviewed by fee-earners. Supporting fee-earners, Secretarial Co-ordinator or Group Head on time recording (Intapp), including reporting as required. Supporting fee-earners with maintenance of InterAction; ensure new business contact details are entered and contacts from fee-earners Outlook address book are shared, updating changes of contact, and entering activities when a M&BD activity is planned with a client or target by own fee-earner, proactively downloading and printing reports on contacts ahead of meetings and pitches with the contact. Supporting team in updating information on the SharePoint intranet or in managing and maintaining particular pages. Assisting with event management including tasks such as RSVP management for events, responding to fee-earner queries about attending delegates using InterAction reporting function. Assisting the broader team with routine and ad-hoc administrative tasks relating to the operation of the team/office. Preparation of key documents and correspondence. Assisting with simple typing tasks including digital dictation, copy typing and handwritten amendments. Using the firm's house style and proofreading all work to ensure that completed documents are delivered accurately and to a consistently high standard. Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution. Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank. Sourcing fee-earners' CVs for pitches and co-ordinating the update of the CVs. Project/matter support Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties. Duties may include but are not limited to uploading files to deal rooms and SharePoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required. Provide ad-hoc support to practice support team with tasks. Person specification: Education / Qualifications / Experience: GCSEs grade C/4 or above, or equivalent qualifications in English and Maths as a fundamental criterion Some office experience desirable, although training will be provided. General Skills: Client service orientated approach A proven working understanding of teamwork Problem solving skills and solutions focused Strong computer skills, specifically in relation to MS Office Good communication skills Strong spelling and grammar Self-management and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment Accountability and professionalism Attention to detail and discretion with confidential information Able to work effectively as part of a diverse and inclusive team Ability to touch type quickly and accurately Creative and forward-thinking approach to task Other requirements: Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required Awareness of and adherence to the firm's policies and values Firm introduction: Simmons & Simmons is a leading international law firm, providing clients with commercially aware legal advice, whenever and wherever they need it. We have over 1,600 people situated in key business and financial centres across Europe, the Middle East, and Asia. We understand that our firm is equal only to the strengths of our people and place great emphasis on recruiting and retaining staff who meet our high standards. Our philosophy for international growth has been to build practices around local teams who understand the culture, business and languages of the countries and regions in which we operate. In doing so, we believe that we have succeeded in developing a closely knit and cohesive network that meets local business needs as part of a global service. Our business services groups provide integrated support for our global operations. The firm is organised in line with our clients' requirements into key practice areas and sector groups. Our sector focus allows us to better appreciate the environment in which our clients operate and to work with them to achieve their objectives. Our client base includes leading financial institutions and a significant number of the current FTSE 100 and Fortune Global 500 companies. Our focus on a small number of sectors means we can understand and respond to our clients' needs. Our industry sectors are Asset Management & Investment Funds, Financial Institutions, Healthcare & Life Sciences and Telecoms, Media & Technology (TMT). We also focus on the E&I market, through our international projects and construction teams. We have a track record for innovation and delivering value to clients through new ways of working. The core practice areas, from which we draw our sector teams, are corporate, dispute resolution, employment, pensions & employee benefits, EU, competition & regulatory, financial markets, information, communications & technology, intellectual property, projects, real estate, and tax. For additional information on the firm, please visit our website at . Equal opportunities: We are committed to promoting equality and diversity in the firm and to equal opportunities in employment. We believe in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment. We ensure that those who serve or who have served in the armed forces, and their families, are treated fairly during the recruitment and selection processes. At Simmons & Simmons we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. We are supportive of flexible working arrangements wherever possible and we would encourage you to discuss this with us, should this be something you are interested in. Background screening: All recruits of Simmons & Simmons will be required to go through our background screening process. Depending on the position you apply for this may include a Disclosure & Barring Service (DBS) certificate. We undertake not to discriminate unfairly against any subject of a DBS certificate on the basis of a conviction or other information revealed. The firm's policy on the recruitment of ex-offenders is available on request. About Us Every day, our expert teams across Europe, the Middle East and Asia come together to solve some of the world's most complex challenges. We're an international melting pot of perspectives and experiences, united in helping to shape a better future for our clients, our people and our communities. A place for ideas, skills . click apply for full job details
Purpose of the Job The Company Secretarial Paralegal is responsible for assisting all day-to-day activities connected with the corporate administration of HH Global's legal entities world-wide. This role sits within the EMEA Legal Team, reporting into the Company Secretarial Solicitor Key Responsibilities Assist in day-to-day activities of the corporate administration of HH Global's legal entities world-wide Overall responsibility for corporate compliance on a global basis Liaise with external providers for all HH Global's UK and non-UK legal entities Ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents (supported by external providers for non-UK entities) Support required formal annual/quarterly board/shareholder meetings and filing of annual returns and accounts for all legal entities, as required by law (supported by external providers for non-UK entities) Support changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc. Effectively communicate with external corporate secretarial providers and internal stakeholders Obtain digital signatures, wet signatures and notarized documents as necessary from authorized signatories Draft resolutions, powers of attorney and other corporate administrative documentation as necessary (supported by external providers for non-UK entities) Keep a central record of all HH Global's legal entities and ensure corporate information is well organized and made available to business stakeholders in an efficient manner Maintaining and updating company entity management software Develop new and more efficient workflows Knowledge, Skills + Experience Law degree or formal Company Secretary qualification in the UK or equivalent qualification in another jurisdiction Prior experience with international corporate administration or company secretarial management Strong knowledge and understanding of company law and underlying principles Internationally minded; able to apply corporate law principles across different jurisdictions Excellent English communication skills; additional languages an advantage Experience in maintaining and updating company entity management software such as GEMS Self-motivated, able to multitask, prioritise and work accurately Meticulous attention to detail and passion for compliance work Able to build strong working relationships with stakeholders at various levels Professional and inspires confidence with people Confident in verbal and written communication Creative but practical approach to problem solving Able to confidently influence individuals when required Flexible and capable of working with multiple projects at the same time Confident, tenacious, resilient and enthusiastic PC literate, comfortable using Word, Excel and PowerPoint We thank all applicants in advance for their interest in this position. HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law. We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to Please note that we carry out a variety of pre-employment background checks, which are appropriate for the country that you are based in. These may include some of the following; employment history, right to work, identity and validity of professional qualifications (if applicable) checks. In some countries, criminal background, sanction file and / or CIFAS checks may apply. If you have any questions relating to this, please reach out to in the first instance.
Jun 29, 2025
Full time
Purpose of the Job The Company Secretarial Paralegal is responsible for assisting all day-to-day activities connected with the corporate administration of HH Global's legal entities world-wide. This role sits within the EMEA Legal Team, reporting into the Company Secretarial Solicitor Key Responsibilities Assist in day-to-day activities of the corporate administration of HH Global's legal entities world-wide Overall responsibility for corporate compliance on a global basis Liaise with external providers for all HH Global's UK and non-UK legal entities Ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents (supported by external providers for non-UK entities) Support required formal annual/quarterly board/shareholder meetings and filing of annual returns and accounts for all legal entities, as required by law (supported by external providers for non-UK entities) Support changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc. Effectively communicate with external corporate secretarial providers and internal stakeholders Obtain digital signatures, wet signatures and notarized documents as necessary from authorized signatories Draft resolutions, powers of attorney and other corporate administrative documentation as necessary (supported by external providers for non-UK entities) Keep a central record of all HH Global's legal entities and ensure corporate information is well organized and made available to business stakeholders in an efficient manner Maintaining and updating company entity management software Develop new and more efficient workflows Knowledge, Skills + Experience Law degree or formal Company Secretary qualification in the UK or equivalent qualification in another jurisdiction Prior experience with international corporate administration or company secretarial management Strong knowledge and understanding of company law and underlying principles Internationally minded; able to apply corporate law principles across different jurisdictions Excellent English communication skills; additional languages an advantage Experience in maintaining and updating company entity management software such as GEMS Self-motivated, able to multitask, prioritise and work accurately Meticulous attention to detail and passion for compliance work Able to build strong working relationships with stakeholders at various levels Professional and inspires confidence with people Confident in verbal and written communication Creative but practical approach to problem solving Able to confidently influence individuals when required Flexible and capable of working with multiple projects at the same time Confident, tenacious, resilient and enthusiastic PC literate, comfortable using Word, Excel and PowerPoint We thank all applicants in advance for their interest in this position. HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law. We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to Please note that we carry out a variety of pre-employment background checks, which are appropriate for the country that you are based in. These may include some of the following; employment history, right to work, identity and validity of professional qualifications (if applicable) checks. In some countries, criminal background, sanction file and / or CIFAS checks may apply. If you have any questions relating to this, please reach out to in the first instance.
Role Our investment banking client is looking to hire a highly motivated Assistant Company Secretary / Corporate Paralegal to join our EMEA Corporate Legal team, the role will be based in the London office. The successful candidate will provide comprehensive legal support to our corporate operations. A minimum of 2 years prior relevant company secretarial / legal experience in the financial services sector, either in house or in a law firm, is required. Key Responsibilities: Assist the Company Secretarial Office with the preparation of Board and Committees meetings. Provide company secretarial services to EMEA regulated corporate entities together with their branches. Assist in drafting and maintaining corporate governance materials. Support legal and regulatory submissions and commercial register applications/filings. Deal with due diligence requests and general queries in relation to our clients EMEA entity information. Liaise with external legal counsel, regulatory authorities, auditors as necessary. Conduct legal research and analysis. Monitor changes in relevant laws and regulations and communicate their potential impact. Subject to successful candidate qualifications and experience, providing support in relation to commercial contracts, privacy and strategic projects. Person Specification: Law degree (LLB), or equivalent legal professional qualification, together with Legal Practice Course or SQE. Company secretarial and paralegal experience in the financial services sector. High attention to detail and the ability to work effectively under pressure. Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to work collaboratively in a team-oriented environment. This is a cross-jurisdictional role for a self-motivated individual with strong work ethics who can work independently and within a team environment. Ideally the successful candidate will have familiarity with the investment banking industry and experience working in an international environment.
Jun 18, 2025
Full time
Role Our investment banking client is looking to hire a highly motivated Assistant Company Secretary / Corporate Paralegal to join our EMEA Corporate Legal team, the role will be based in the London office. The successful candidate will provide comprehensive legal support to our corporate operations. A minimum of 2 years prior relevant company secretarial / legal experience in the financial services sector, either in house or in a law firm, is required. Key Responsibilities: Assist the Company Secretarial Office with the preparation of Board and Committees meetings. Provide company secretarial services to EMEA regulated corporate entities together with their branches. Assist in drafting and maintaining corporate governance materials. Support legal and regulatory submissions and commercial register applications/filings. Deal with due diligence requests and general queries in relation to our clients EMEA entity information. Liaise with external legal counsel, regulatory authorities, auditors as necessary. Conduct legal research and analysis. Monitor changes in relevant laws and regulations and communicate their potential impact. Subject to successful candidate qualifications and experience, providing support in relation to commercial contracts, privacy and strategic projects. Person Specification: Law degree (LLB), or equivalent legal professional qualification, together with Legal Practice Course or SQE. Company secretarial and paralegal experience in the financial services sector. High attention to detail and the ability to work effectively under pressure. Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to work collaboratively in a team-oriented environment. This is a cross-jurisdictional role for a self-motivated individual with strong work ethics who can work independently and within a team environment. Ideally the successful candidate will have familiarity with the investment banking industry and experience working in an international environment.
Our client in St Albans is looking for a Paralegal to work within the Private Clients sector of this prestigious firm of solicitors. You will need to have a background in Private Clients to be considered for this particular role. Day to day duties include: Taking client instructions and progressing the matter file under the Team Leader's instructions. This may include amongst other things drafting Wills, Powers of Attorney and dealing with the administration of Estates and Trusts. To provide a courteous and efficient service to clients. To ensure that work sent to clients and related parties is correctly prepared in accordance with the firm's standards and precedents and the instructions. To observe the code of practice all areas as detailed in the Solicitors Code of Conduct and to observe fully the requirements of the Solicitors Accounts Rules. To report complaints from clients or third parties to the HOD. To produce fees in accordance with the fee target set at the beginning of each financial year Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks Answer the telephone or meet clients who call into the office without an appointment on behalf of the Lawyers, answering queries and taking messages where appropriate and making appropriate file notes Liaison with clients as instructed Maintain Lawyers' diaries and make appointments Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments. Manage outgoing post and emails as required. Maintaining internal and client files to ensure they are up-to-date at all times. Undertake typing duties for fee earners Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts Input client and potential client contact details Undertake administrative duties such as photocopying Administration associated with the archiving of files Create and maintain a tidy and well organised office environment. Ensure the faults with the department's IT, printing, photocopying and fax machines are reported appropriately Work as part of a team, assisting with secretarial and telephone cover as required. Act on instructions from lawyers to perform tasks in connection with client/administrative matters Initial handling of client queries that arise from "drop in" service Update and keep track of legal documents such as wills and deeds as per the required procedure introduce clients to lawyers in different departments as appropriate. In return the company offer a salary of between 25000 - 27000pa. Don't delay apply now! Click to apply!
Mar 07, 2025
Full time
Our client in St Albans is looking for a Paralegal to work within the Private Clients sector of this prestigious firm of solicitors. You will need to have a background in Private Clients to be considered for this particular role. Day to day duties include: Taking client instructions and progressing the matter file under the Team Leader's instructions. This may include amongst other things drafting Wills, Powers of Attorney and dealing with the administration of Estates and Trusts. To provide a courteous and efficient service to clients. To ensure that work sent to clients and related parties is correctly prepared in accordance with the firm's standards and precedents and the instructions. To observe the code of practice all areas as detailed in the Solicitors Code of Conduct and to observe fully the requirements of the Solicitors Accounts Rules. To report complaints from clients or third parties to the HOD. To produce fees in accordance with the fee target set at the beginning of each financial year Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks Answer the telephone or meet clients who call into the office without an appointment on behalf of the Lawyers, answering queries and taking messages where appropriate and making appropriate file notes Liaison with clients as instructed Maintain Lawyers' diaries and make appointments Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments. Manage outgoing post and emails as required. Maintaining internal and client files to ensure they are up-to-date at all times. Undertake typing duties for fee earners Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts Input client and potential client contact details Undertake administrative duties such as photocopying Administration associated with the archiving of files Create and maintain a tidy and well organised office environment. Ensure the faults with the department's IT, printing, photocopying and fax machines are reported appropriately Work as part of a team, assisting with secretarial and telephone cover as required. Act on instructions from lawyers to perform tasks in connection with client/administrative matters Initial handling of client queries that arise from "drop in" service Update and keep track of legal documents such as wills and deeds as per the required procedure introduce clients to lawyers in different departments as appropriate. In return the company offer a salary of between 25000 - 27000pa. Don't delay apply now! Click to apply!
About Caxton Associates: Caxton Associates, founded in 1983, is a global trading and investment firm with offices in London, New York, Monaco, Singapore, and Dubai. Caxton Associates' primary business is to manage client and proprietary capital through global macro hedge fund strategies. Assets are managed via a broad mandate to trade in a variety of global markets and instruments. About the role: We are currently looking to hire an experienced paralegal in our London office to work within the global Legal & Compliance team. The successful candidate is expected to work closely with internal business units and external service providers and advisers. This is an exciting role supporting the General Counsel primarily and the wider Legal and Compliance team. Responsibilities: Assisting on issues related to fund establishment, structuring, launch, marketing, and distribution of funds. Dealing with ad hoc queries from the fund boards of directors. Drafting and negotiating various trading agreements including brokerage, ISDAs, and GMRAs. Dealing with KYC enquiries from counterparties. Assisting on negotiation and administration of research and data agreements. Dealing with enquiries from the investor relations team. Advising on basic and general commercial contracts and other vendor agreements. Liaising with external advisers and external counsel as appropriate. Company secretarial matters and periodic filings. Minimum Requirements: Good academics from a reputable university/law school. Ideally 4 years of experience gained within a law firm or financial services firm, ideally working in a busy legal & compliance department. Experience with trading documentation and possession of a transactional understanding, ideally gained in an established law firm or fund management business. Familiarity with current European, UK, and US regulatory regimes that drive the provisions of the terms of business including MiFID II, FCA Conduct of Business, and GDPR, and further compliance issues such as EMIR, Short selling, and other US regulatory. Strong attention to detail, excellent analytical, written, and verbal communication skills. Ability to work in a fast-paced, highly dynamic environment and demonstrating commercial awareness. Good organisational skills. A strong self-starter willing to work cohesively in a team-oriented environment and capable of working independently. Displays and operates at the highest degree of ethics and integrity.
Feb 21, 2025
Full time
About Caxton Associates: Caxton Associates, founded in 1983, is a global trading and investment firm with offices in London, New York, Monaco, Singapore, and Dubai. Caxton Associates' primary business is to manage client and proprietary capital through global macro hedge fund strategies. Assets are managed via a broad mandate to trade in a variety of global markets and instruments. About the role: We are currently looking to hire an experienced paralegal in our London office to work within the global Legal & Compliance team. The successful candidate is expected to work closely with internal business units and external service providers and advisers. This is an exciting role supporting the General Counsel primarily and the wider Legal and Compliance team. Responsibilities: Assisting on issues related to fund establishment, structuring, launch, marketing, and distribution of funds. Dealing with ad hoc queries from the fund boards of directors. Drafting and negotiating various trading agreements including brokerage, ISDAs, and GMRAs. Dealing with KYC enquiries from counterparties. Assisting on negotiation and administration of research and data agreements. Dealing with enquiries from the investor relations team. Advising on basic and general commercial contracts and other vendor agreements. Liaising with external advisers and external counsel as appropriate. Company secretarial matters and periodic filings. Minimum Requirements: Good academics from a reputable university/law school. Ideally 4 years of experience gained within a law firm or financial services firm, ideally working in a busy legal & compliance department. Experience with trading documentation and possession of a transactional understanding, ideally gained in an established law firm or fund management business. Familiarity with current European, UK, and US regulatory regimes that drive the provisions of the terms of business including MiFID II, FCA Conduct of Business, and GDPR, and further compliance issues such as EMIR, Short selling, and other US regulatory. Strong attention to detail, excellent analytical, written, and verbal communication skills. Ability to work in a fast-paced, highly dynamic environment and demonstrating commercial awareness. Good organisational skills. A strong self-starter willing to work cohesively in a team-oriented environment and capable of working independently. Displays and operates at the highest degree of ethics and integrity.
Select how often (in days) to receive an alert: Country/Region: GB Connect with Eutelsat Group Be part of a new era in communications, transforming connectivity with Eutelsat Group - the world's first GEO-LEO integrated global satellite operator. As a global leader in satellite communications, we provide infinite connectivity, broadcasting television channels and packages, transmitting news reports, and providing wholesale broadband Internet access services. Where your skills ignite opportunities & you will elevate your skills in a stretching, rewarding, and meaningful environment. At Eutelsat Group, we're united by inclusion and diversity, striving for gender balance and social responsibility, on Earth and in Space. Who You Are: You are a UK qualified senior corporate/commercial lawyer, with in-house experience. You have solid corporate generalist and Company Secretary experience across a range of legal matters, including both transactional and non-transactional corporate work. You're agile and able to turn your hand to a variety of matters, providing practical and clear advice to stakeholders of all levels across the business. You have excellent teamwork and interpersonal skills, including a non-hierarchical attitude, collegiality, and a cooperative spirit. You have a good understanding of legal processes and of what makes an internal function successful. You are comfortable taking ownership and managing certain tasks without close supervision, including those outside of your comfort zone. You thrive in a fast-paced environment, and you're motivated by the opportunity to tackle different problems and evolve processes to increase efficiency. What You'll Do: You will provide legal advice and counsel on Eutelsat-OneWeb's corporate legal work (both transactional and non-transactional). You will also use your broad and agile skillset to support a variety of legal and business matters involving Eutelsat-OneWeb's Finance, Accounting, Tax, Human Resources, Strategy, and Regulatory teams. In particular, your role will cover the matters set out below: With the support of the team's Corporate Paralegal and local service providers, support with non-transactional corporate work including managing the Group's global corporate structure (including intercompany funding and service arrangements, entity management, company secretarial, and governance matters), and support with corporate governance, Board, and shareholder activities. Providing legal support for Eutelsat-OneWeb's intra-group corporate transactional work, including transfers, recapitalisations, share capital increases or decreases. Providing legal support for Eutelsat-OneWeb's corporate transactional work, including mergers and acquisitions, joint ventures, structuring, and investments. Providing legal support with the establishment of the Group's financing arrangements (both intra-group and third-party finance) and monitoring ongoing compliance with all ongoing finance arrangements. Work with business counterparts globally to identify and provide advice regarding legal risks and issues. Provide legal support to other functions in the business as and when required, including IP, insurance, employment, commercial, procurement, and ground infrastructure activities. What it Takes: A UK qualified corporate/commercial lawyer, ideally with a mix of both private practice and in-house experience. As a guide, we would expect someone who has at least 3 years' PQE. Whilst not a prerequisite, French language skills are desirable. Experience working in an international company with exposure to foreign business practices, or experience of working on matters involving overseas jurisdictions, is desirable. Strong organisational skills and a very good understanding of prioritisation. Critical thinking, problem-solving, and pragmatic judgment, particularly in determining the significance of legal matters and effectively measuring and balancing legal and business risks. A good team spirit together with the ability to work autonomously. Where You'll Be: You will be joining us in our offices in White City, London, UK. Our team benefits from flexible and hybrid working arrangements. The Eutelsat Group treats the protection of personal data submitted to it seriously. By submitting this application, you agree to the collection and retention of your personal data by the Eutelsat group and acknowledge notice of, and understand the terms of Eutelsat's Privacy Policy (as amended from time to time). This role is a Eutelsat Group job opening; all of our open roles are posted on the current OneWeb and Eutelsat websites. Please note that when you are applying, your application may be seen by both teams.
Feb 11, 2025
Full time
Select how often (in days) to receive an alert: Country/Region: GB Connect with Eutelsat Group Be part of a new era in communications, transforming connectivity with Eutelsat Group - the world's first GEO-LEO integrated global satellite operator. As a global leader in satellite communications, we provide infinite connectivity, broadcasting television channels and packages, transmitting news reports, and providing wholesale broadband Internet access services. Where your skills ignite opportunities & you will elevate your skills in a stretching, rewarding, and meaningful environment. At Eutelsat Group, we're united by inclusion and diversity, striving for gender balance and social responsibility, on Earth and in Space. Who You Are: You are a UK qualified senior corporate/commercial lawyer, with in-house experience. You have solid corporate generalist and Company Secretary experience across a range of legal matters, including both transactional and non-transactional corporate work. You're agile and able to turn your hand to a variety of matters, providing practical and clear advice to stakeholders of all levels across the business. You have excellent teamwork and interpersonal skills, including a non-hierarchical attitude, collegiality, and a cooperative spirit. You have a good understanding of legal processes and of what makes an internal function successful. You are comfortable taking ownership and managing certain tasks without close supervision, including those outside of your comfort zone. You thrive in a fast-paced environment, and you're motivated by the opportunity to tackle different problems and evolve processes to increase efficiency. What You'll Do: You will provide legal advice and counsel on Eutelsat-OneWeb's corporate legal work (both transactional and non-transactional). You will also use your broad and agile skillset to support a variety of legal and business matters involving Eutelsat-OneWeb's Finance, Accounting, Tax, Human Resources, Strategy, and Regulatory teams. In particular, your role will cover the matters set out below: With the support of the team's Corporate Paralegal and local service providers, support with non-transactional corporate work including managing the Group's global corporate structure (including intercompany funding and service arrangements, entity management, company secretarial, and governance matters), and support with corporate governance, Board, and shareholder activities. Providing legal support for Eutelsat-OneWeb's intra-group corporate transactional work, including transfers, recapitalisations, share capital increases or decreases. Providing legal support for Eutelsat-OneWeb's corporate transactional work, including mergers and acquisitions, joint ventures, structuring, and investments. Providing legal support with the establishment of the Group's financing arrangements (both intra-group and third-party finance) and monitoring ongoing compliance with all ongoing finance arrangements. Work with business counterparts globally to identify and provide advice regarding legal risks and issues. Provide legal support to other functions in the business as and when required, including IP, insurance, employment, commercial, procurement, and ground infrastructure activities. What it Takes: A UK qualified corporate/commercial lawyer, ideally with a mix of both private practice and in-house experience. As a guide, we would expect someone who has at least 3 years' PQE. Whilst not a prerequisite, French language skills are desirable. Experience working in an international company with exposure to foreign business practices, or experience of working on matters involving overseas jurisdictions, is desirable. Strong organisational skills and a very good understanding of prioritisation. Critical thinking, problem-solving, and pragmatic judgment, particularly in determining the significance of legal matters and effectively measuring and balancing legal and business risks. A good team spirit together with the ability to work autonomously. Where You'll Be: You will be joining us in our offices in White City, London, UK. Our team benefits from flexible and hybrid working arrangements. The Eutelsat Group treats the protection of personal data submitted to it seriously. By submitting this application, you agree to the collection and retention of your personal data by the Eutelsat group and acknowledge notice of, and understand the terms of Eutelsat's Privacy Policy (as amended from time to time). This role is a Eutelsat Group job opening; all of our open roles are posted on the current OneWeb and Eutelsat websites. Please note that when you are applying, your application may be seen by both teams.
The Legal and Governance team sits within the Operations directorate at the Foundation. We are a small, agile unit, looking to turn our hands at anything that comes our way to assist the organisation and our colleagues to achieve our charitable mission. As a team, our work covers a broad spectrum of legal and governance matters, from commercial contracts and grant agreements, to advising on intellectual property, charity law requirements around restricted funds, fundraising, campaigning and political activity through to commissioning and collating Board and committee meeting materials and company secretarial duties. This role is key to the development of our team and the work we do across the Foundation. Key responsibilities: Charitable partnerships (Impact on Urban Health) Structure and assist colleagues with drafting and negotiate agreements for a wide variety of charitable partnerships, including commercial contracts, grants, IP licenses, novel investment models, revenue-sharing arrangements and data agreements. Act as a thought partner with the team to advise on the structuring, legal risks and strategic implications of partnerships and future opportunities. Maintain and appropriately file correspondence and documentation relating to commercial contracts. Grants administration (Programmatic, Hospital funding and Special fund grants) Advise colleagues, alongside the Grants Operations team, on the drafting and execution of grant agreements, including tailoring agreements for individuals, unincorporated groups and commercial entities and advising on IP ownership and commercialisation, indemnities, on-funding obligations and other queries. Procedure and policy efficiencies Draft, maintain and update our internal guidelines, policies and standard-form documents. Create policy and process efficiencies. Tailored partnerships Consider legal considerations, and appropriate processes, for working with certain partners (e.g., regulatory, private gain, data protection, policy), including advising on due diligence procedures and tailoring our standard form templates. Work with cross-functional stakeholders on longer-term projects to change our partnership models to cede power to the communities we work with, whilst balancing this against our charity law obligations. Cross-functional work Work with cross-functional stakeholders, including communications, policy and influencing, evaluation and the Executive Team to advise on cross-team collaboration, opportunities, issues and risks relating to our charitable partnerships. Assist teams such as property, endowment and HR on their legal needs, including drafting, negotiating and agreeing documents and being the first port-of-call for a variety of legal issues. Assist our fundraising team on a variety of issues, including drafting, negotiating and advising on a wide range of fundraising agreements. Governance and legal Work with the Foundation's Legal Director & Company Secretary in advising colleagues on legal and governance matters. Undertake research into specific legal issues or matters of best practice. Identify need for, organise and run training sessions on key legal and compliance issues to Foundation staff. Assist with supervision of the team's paralegal, leading on supervision of certain tasks. Person Specification Skills, abilities, and attributes: Legal research skills Self-starter who is adaptable, works with integrity, and exhibits the Foundation's enterprising, collaborative and delivery-minded cultural and behavioural values Excellent verbal and written communication skills Detail oriented Good interpersonal skills and able to effectively liaise with both internal and external communities Problem solving skills, able to use initiative and actively seeks pragmatic solutions Good planning and organisational skills, able to work to multiple prioritised tasks, targets and deadlines, with careful attention to detail Team player, with an ability to create effective working relationships Committed to embedding diversity, equity and inclusion in everything we do Knowledge, experience, and qualifications: Essential Experience in drafting and reviewing commercial contracts. Legal research skills. Preparation of guidance notes and training materials. Experience using the Microsoft Office suite. Sound knowledge of the law of England and Wales. Familiarity with commercial contracts and contract law. Desirable Experience in drafting and reviewing grant agreements Sound working knowledge of intellectual property and data protection matters. Familiarity with the charity sector and charity law Some familiarity with basic financial and grants related terms and concepts.
Feb 11, 2025
Seasonal
The Legal and Governance team sits within the Operations directorate at the Foundation. We are a small, agile unit, looking to turn our hands at anything that comes our way to assist the organisation and our colleagues to achieve our charitable mission. As a team, our work covers a broad spectrum of legal and governance matters, from commercial contracts and grant agreements, to advising on intellectual property, charity law requirements around restricted funds, fundraising, campaigning and political activity through to commissioning and collating Board and committee meeting materials and company secretarial duties. This role is key to the development of our team and the work we do across the Foundation. Key responsibilities: Charitable partnerships (Impact on Urban Health) Structure and assist colleagues with drafting and negotiate agreements for a wide variety of charitable partnerships, including commercial contracts, grants, IP licenses, novel investment models, revenue-sharing arrangements and data agreements. Act as a thought partner with the team to advise on the structuring, legal risks and strategic implications of partnerships and future opportunities. Maintain and appropriately file correspondence and documentation relating to commercial contracts. Grants administration (Programmatic, Hospital funding and Special fund grants) Advise colleagues, alongside the Grants Operations team, on the drafting and execution of grant agreements, including tailoring agreements for individuals, unincorporated groups and commercial entities and advising on IP ownership and commercialisation, indemnities, on-funding obligations and other queries. Procedure and policy efficiencies Draft, maintain and update our internal guidelines, policies and standard-form documents. Create policy and process efficiencies. Tailored partnerships Consider legal considerations, and appropriate processes, for working with certain partners (e.g., regulatory, private gain, data protection, policy), including advising on due diligence procedures and tailoring our standard form templates. Work with cross-functional stakeholders on longer-term projects to change our partnership models to cede power to the communities we work with, whilst balancing this against our charity law obligations. Cross-functional work Work with cross-functional stakeholders, including communications, policy and influencing, evaluation and the Executive Team to advise on cross-team collaboration, opportunities, issues and risks relating to our charitable partnerships. Assist teams such as property, endowment and HR on their legal needs, including drafting, negotiating and agreeing documents and being the first port-of-call for a variety of legal issues. Assist our fundraising team on a variety of issues, including drafting, negotiating and advising on a wide range of fundraising agreements. Governance and legal Work with the Foundation's Legal Director & Company Secretary in advising colleagues on legal and governance matters. Undertake research into specific legal issues or matters of best practice. Identify need for, organise and run training sessions on key legal and compliance issues to Foundation staff. Assist with supervision of the team's paralegal, leading on supervision of certain tasks. Person Specification Skills, abilities, and attributes: Legal research skills Self-starter who is adaptable, works with integrity, and exhibits the Foundation's enterprising, collaborative and delivery-minded cultural and behavioural values Excellent verbal and written communication skills Detail oriented Good interpersonal skills and able to effectively liaise with both internal and external communities Problem solving skills, able to use initiative and actively seeks pragmatic solutions Good planning and organisational skills, able to work to multiple prioritised tasks, targets and deadlines, with careful attention to detail Team player, with an ability to create effective working relationships Committed to embedding diversity, equity and inclusion in everything we do Knowledge, experience, and qualifications: Essential Experience in drafting and reviewing commercial contracts. Legal research skills. Preparation of guidance notes and training materials. Experience using the Microsoft Office suite. Sound knowledge of the law of England and Wales. Familiarity with commercial contracts and contract law. Desirable Experience in drafting and reviewing grant agreements Sound working knowledge of intellectual property and data protection matters. Familiarity with the charity sector and charity law Some familiarity with basic financial and grants related terms and concepts.
You will need to login before you can apply for a job. We are excited to announce an opportunity for an enthusiastic professional to join our expanding Office of the General Counsel (OGC) as a Paralegal. Our team serves as the Firm's internal legal function overseeing regulatory compliance, managing legal risks, and supporting the Firm's strategic activities globally. This role offers a unique chance to be part of our Financial Crime & Sanctions Advisory Onboarding team, with opportunities to contribute across the wider OGC team. What You'll Do: Incorporate sanctions updates from regulatory authorities into the firm's systems. Manage work allocations through relevant inboxes. Conduct Accuity searches for AML and sanctions clearances. Perform internet searches for AML and sanctions clearances. Conduct screening checks for clients requiring company secretarial services. Support the lateral hire process and maintain the Suspicious Activity Reporting database. Undertake legal research in the AML and sanctions space. Assist in updating financial crime and sanctions documentation and support project-related tasks. Who We're Looking For: Individuals with a keen eye for detail and effective personal, organisational, and time management skills. The ability to work at pace, managing and prioritising conflicting deadlines while promptly responding to queries. Experience in building rapport and trust with stakeholders at all levels, enhancing communication and creating a supportive environment. A strong interest in or experience with using technology to deliver work. Previous paralegal experience is advantageous but not essential. Why Choose Us? Addleshaw Goddard is a place where you are not just valued but encouraged to reach your full potential. Our culture promotes improvement, growth, and collaboration, making us the natural choice for top-tier clients. We celebrate diversity and are committed to creating an inclusive environment for all our employees. Interested? If this role sounds like your next career step, we'd love to hear from you. Click the Apply button to view the full role profile on our website and start your application!
Feb 10, 2025
Full time
You will need to login before you can apply for a job. We are excited to announce an opportunity for an enthusiastic professional to join our expanding Office of the General Counsel (OGC) as a Paralegal. Our team serves as the Firm's internal legal function overseeing regulatory compliance, managing legal risks, and supporting the Firm's strategic activities globally. This role offers a unique chance to be part of our Financial Crime & Sanctions Advisory Onboarding team, with opportunities to contribute across the wider OGC team. What You'll Do: Incorporate sanctions updates from regulatory authorities into the firm's systems. Manage work allocations through relevant inboxes. Conduct Accuity searches for AML and sanctions clearances. Perform internet searches for AML and sanctions clearances. Conduct screening checks for clients requiring company secretarial services. Support the lateral hire process and maintain the Suspicious Activity Reporting database. Undertake legal research in the AML and sanctions space. Assist in updating financial crime and sanctions documentation and support project-related tasks. Who We're Looking For: Individuals with a keen eye for detail and effective personal, organisational, and time management skills. The ability to work at pace, managing and prioritising conflicting deadlines while promptly responding to queries. Experience in building rapport and trust with stakeholders at all levels, enhancing communication and creating a supportive environment. A strong interest in or experience with using technology to deliver work. Previous paralegal experience is advantageous but not essential. Why Choose Us? Addleshaw Goddard is a place where you are not just valued but encouraged to reach your full potential. Our culture promotes improvement, growth, and collaboration, making us the natural choice for top-tier clients. We celebrate diversity and are committed to creating an inclusive environment for all our employees. Interested? If this role sounds like your next career step, we'd love to hear from you. Click the Apply button to view the full role profile on our website and start your application!
Bell Cornwall Recruitment
Leamington Spa, Warwickshire
Legal Assistant/Paralegal Leamington Spa (office based) 24,000 - 26,000 p/a Bell Cornwall Recruitment are delighted to be working with a well-established and multi-faceted legal services company. They are looking for an experienced Legal Assistant/Paralegal to join the legal department in their Leamington Spa office. Duties and responsibilities of a Legal Assistant/Paralegal include (but are not limited to): Provide technical and administrative support to fee earning staff. Utilise case management systems effectively and ensure efficient use of time and resources. Ensure initial and ongoing accuracy of client and matter data. Handle enquiries, routine updates and client on-boarding promptly and proactively. Contribute to the development and improvement of business systems and processes. The successful candidate: 2+ years of experience as a legal assistant/legal secretary/paralegal. Experience opening files, client care, on-boarding, and third party communication. Proficiency with legal case management systems and fluency with industry forms and procedures. Knowledge of general civil litigation is extremely desirable. Excellent IT, professional communication, and administrative skills. This is a fantastic opportunity for a legal professional looking for their next opportunity. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Feb 01, 2025
Full time
Legal Assistant/Paralegal Leamington Spa (office based) 24,000 - 26,000 p/a Bell Cornwall Recruitment are delighted to be working with a well-established and multi-faceted legal services company. They are looking for an experienced Legal Assistant/Paralegal to join the legal department in their Leamington Spa office. Duties and responsibilities of a Legal Assistant/Paralegal include (but are not limited to): Provide technical and administrative support to fee earning staff. Utilise case management systems effectively and ensure efficient use of time and resources. Ensure initial and ongoing accuracy of client and matter data. Handle enquiries, routine updates and client on-boarding promptly and proactively. Contribute to the development and improvement of business systems and processes. The successful candidate: 2+ years of experience as a legal assistant/legal secretary/paralegal. Experience opening files, client care, on-boarding, and third party communication. Proficiency with legal case management systems and fluency with industry forms and procedures. Knowledge of general civil litigation is extremely desirable. Excellent IT, professional communication, and administrative skills. This is a fantastic opportunity for a legal professional looking for their next opportunity. Interested? Please click the 'APPLY' button now! BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful. BELL CORNWALL RECRUITMENT We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life. Love Work Be Happy Follow BCR on to view all of the latest jobs. (For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups) PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales
Job Title Real Estate Paralegal Closing Date 30-Jan-2023 Position Full Time Business Entity Gateley Legal Department Real Estate Location Leeds - United Kingdom Job Type Experienced Hire Description We are looking for an experienced paralegal to join our national real estate team. This role will be based in our Leeds office (offering hybrid working). About Gateley Gateley was the first commercial law firm in the UK to list on the London Stock Exchange in 2015. Since listing we have diversified and differentiated our offering creating four distinct platforms which meet the need of our clients. We offer a range of professional services to clients within our Business Services, Corporate, People, and Property platforms. We have proudly completed several acquisitions of legal and professional services businesses which complement our Platforms - meaning our acquisition timeline is currently at 12 incredible businesses since 2015! In the last 30 years we have grown consistently and with an unbroken record of increased profit delivery year on year. With 16 offices across the UK, Northern Ireland and Dubai - we have fast become a great place to work and develop your career. Gateley are proud to be named 'Professional Services Firm of the Year' at the 2021 Birmingham Business Post Awards. The Team Our national Real Estate team has an outstanding reputation for its technical and commercial expertise across all disciplines, including commercial development, commercial investment, mixed-use development, landlord and tenant, retail and leisure, finance, real estate litigation, planning and environmental. The Leeds team has an enviable reputation for specialising in real estate development, finance, investment and joint ventures and complex real estate development matters including town centre regeneration, retail office and distribution parks and residential promotion and collaboration. Clients include major house builders, public sector sponsors and occupiers, investors, financiers, and corporate occupiers. The Role As a Paralegal you will gain exposure and be given the opportunity to assist Partners and the wider team on a variety of real estate transactions. This role would suit a Paralegal who aspires to progress their legal career in the long term. You will be given an opportunity to broaden and develop your skills with a view to assuming greater levels of responsibility. You will assist fee earners with the following: Reviewing and preparing documents to issue on sales of Properties, leases and funding transactions Managing data and records Assisting with admin preparation Preparing documents for completion Drafting forms and legal documentation Assist with obtaining and distributing updates to progress transactions Communicating orally and in writing with a variety of recipients Providing support to fee earners The Person We are interested in speaking with candidates who are enthusiastic, have a keen interest in law, a thirst for learning; enjoy working in a team, able to manage their own workload, and who have an eye for detail. Our desired candidate will have a degree in law and have ideally passed the LPC or be working towards a post-graduate legal qualification. We are also open to applicants who are experienced 'career paralegals' or experienced legal secretaries who have demonstrable paralegal experience gained in a real estate team. Please note, candidates with similar experience or strength in related areas of law will be considered. In particular, we look for the following attributes: Minimum of 12 months paralegal or secretarial experience assisting on real estate transactions, in particular; preparing first drafts, making amendments, undertaking SDLT tax returns & SDLT searches and general day to day land registry activities. First class communication skills both written and verbal. Ability to produce documents efficiently and with ease is essential. Willingness to learn and develop colleague & client relationships. Excellent levels of accuracy. Attention to detail and excellent organisation skills. Experience of Microsoft Office is essential. The Benefits We offer a competitive remuneration package for this role. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). With Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance. We have a wide range of learning and development opportunities via our Learn platform to help you develop new skills and progress your career. You will have ongoing support, coaching and feedback to help you succeed. We are Gateley We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it's about attitude too. The 'Gateley Story' is the story of our people and our culture. It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards. Diversity, inclusion and well being Diversity, inclusion and well-being is an important part of Gateley's culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture. We create an exciting and rewarding place to work that aims to fulfil everyone's potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies. We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions. Additional Information If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.
Dec 19, 2022
Full time
Job Title Real Estate Paralegal Closing Date 30-Jan-2023 Position Full Time Business Entity Gateley Legal Department Real Estate Location Leeds - United Kingdom Job Type Experienced Hire Description We are looking for an experienced paralegal to join our national real estate team. This role will be based in our Leeds office (offering hybrid working). About Gateley Gateley was the first commercial law firm in the UK to list on the London Stock Exchange in 2015. Since listing we have diversified and differentiated our offering creating four distinct platforms which meet the need of our clients. We offer a range of professional services to clients within our Business Services, Corporate, People, and Property platforms. We have proudly completed several acquisitions of legal and professional services businesses which complement our Platforms - meaning our acquisition timeline is currently at 12 incredible businesses since 2015! In the last 30 years we have grown consistently and with an unbroken record of increased profit delivery year on year. With 16 offices across the UK, Northern Ireland and Dubai - we have fast become a great place to work and develop your career. Gateley are proud to be named 'Professional Services Firm of the Year' at the 2021 Birmingham Business Post Awards. The Team Our national Real Estate team has an outstanding reputation for its technical and commercial expertise across all disciplines, including commercial development, commercial investment, mixed-use development, landlord and tenant, retail and leisure, finance, real estate litigation, planning and environmental. The Leeds team has an enviable reputation for specialising in real estate development, finance, investment and joint ventures and complex real estate development matters including town centre regeneration, retail office and distribution parks and residential promotion and collaboration. Clients include major house builders, public sector sponsors and occupiers, investors, financiers, and corporate occupiers. The Role As a Paralegal you will gain exposure and be given the opportunity to assist Partners and the wider team on a variety of real estate transactions. This role would suit a Paralegal who aspires to progress their legal career in the long term. You will be given an opportunity to broaden and develop your skills with a view to assuming greater levels of responsibility. You will assist fee earners with the following: Reviewing and preparing documents to issue on sales of Properties, leases and funding transactions Managing data and records Assisting with admin preparation Preparing documents for completion Drafting forms and legal documentation Assist with obtaining and distributing updates to progress transactions Communicating orally and in writing with a variety of recipients Providing support to fee earners The Person We are interested in speaking with candidates who are enthusiastic, have a keen interest in law, a thirst for learning; enjoy working in a team, able to manage their own workload, and who have an eye for detail. Our desired candidate will have a degree in law and have ideally passed the LPC or be working towards a post-graduate legal qualification. We are also open to applicants who are experienced 'career paralegals' or experienced legal secretaries who have demonstrable paralegal experience gained in a real estate team. Please note, candidates with similar experience or strength in related areas of law will be considered. In particular, we look for the following attributes: Minimum of 12 months paralegal or secretarial experience assisting on real estate transactions, in particular; preparing first drafts, making amendments, undertaking SDLT tax returns & SDLT searches and general day to day land registry activities. First class communication skills both written and verbal. Ability to produce documents efficiently and with ease is essential. Willingness to learn and develop colleague & client relationships. Excellent levels of accuracy. Attention to detail and excellent organisation skills. Experience of Microsoft Office is essential. The Benefits We offer a competitive remuneration package for this role. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). With Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance. We have a wide range of learning and development opportunities via our Learn platform to help you develop new skills and progress your career. You will have ongoing support, coaching and feedback to help you succeed. We are Gateley We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it's about attitude too. The 'Gateley Story' is the story of our people and our culture. It is what has got us to where we are today as a successful business and it's the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards. Diversity, inclusion and well being Diversity, inclusion and well-being is an important part of Gateley's culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture. We create an exciting and rewarding place to work that aims to fulfil everyone's potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies. We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions. Additional Information If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.
Company Secretary, Governance, Corporate Governance, Assistant CoSec, CoSec, CGI, ICSA, Paralegal, Legal, ACS Your new company An internationally renowned Professional Services company. This organisation prides themselves in being one that is integral, courageous and focuses on empowering their people. Your new role This role will be that of an Assistant Company Secretary - Manager. It is a unique role because it will involve duties of a Company Secretariat and a Paralegal, hence it is requiring someone who is experience in both. You will be involved in assisting with the Member, Board and Committee meetings along with providing Board services. One will be helping to develop and implement governance, operational policies and procedures. You will assist on a full range of corporate secretarial, paralegal and other matters including: Company licensing and registrations Annual and other filings Maintenance of corporate records Assist on corporate and commercial transactions and general matters as required Collaborate across the organisation to achieve their Trust and Growth ambition What you'll need to succeed It is essential that you have excellent written and verbal communication skills to provide you with the ability to create, interact and maintain key relationships. Having the ability to analyse competing positions and develop practical solutions will optimise your work efficiency. You will frequently be working as part of a team and will have to adhere to tight deadlines. Significant relevant corporate secretarial and paralegal experience gained at a major law firm and/or large in-house department All requisite licenses including applicable law professional designations Proficiency in MS Office programs, Teams and SharePoint A highly organized and detail oriented approach with an ability to manage multiple tasks and deadlines The ability to work independently with limited supervision while exercising good judgment on escalations A proactive and self-motivated approach Experience managing a high-intensity workload What you'll get in return Please note that this is primarily a remote working position (limited office attendance will be required).In return, you will have a competitive salary, annual bonus along with agile working arrangements. They are committed to supporting work life balance for all their employees and embrace a range of modern working practices, which aim to enhance flexibility for individuals whilst also enabling business performance. The flexibility provisions vary by role, but include hybrid working arrangements. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Dec 18, 2022
Full time
Company Secretary, Governance, Corporate Governance, Assistant CoSec, CoSec, CGI, ICSA, Paralegal, Legal, ACS Your new company An internationally renowned Professional Services company. This organisation prides themselves in being one that is integral, courageous and focuses on empowering their people. Your new role This role will be that of an Assistant Company Secretary - Manager. It is a unique role because it will involve duties of a Company Secretariat and a Paralegal, hence it is requiring someone who is experience in both. You will be involved in assisting with the Member, Board and Committee meetings along with providing Board services. One will be helping to develop and implement governance, operational policies and procedures. You will assist on a full range of corporate secretarial, paralegal and other matters including: Company licensing and registrations Annual and other filings Maintenance of corporate records Assist on corporate and commercial transactions and general matters as required Collaborate across the organisation to achieve their Trust and Growth ambition What you'll need to succeed It is essential that you have excellent written and verbal communication skills to provide you with the ability to create, interact and maintain key relationships. Having the ability to analyse competing positions and develop practical solutions will optimise your work efficiency. You will frequently be working as part of a team and will have to adhere to tight deadlines. Significant relevant corporate secretarial and paralegal experience gained at a major law firm and/or large in-house department All requisite licenses including applicable law professional designations Proficiency in MS Office programs, Teams and SharePoint A highly organized and detail oriented approach with an ability to manage multiple tasks and deadlines The ability to work independently with limited supervision while exercising good judgment on escalations A proactive and self-motivated approach Experience managing a high-intensity workload What you'll get in return Please note that this is primarily a remote working position (limited office attendance will be required).In return, you will have a competitive salary, annual bonus along with agile working arrangements. They are committed to supporting work life balance for all their employees and embrace a range of modern working practices, which aim to enhance flexibility for individuals whilst also enabling business performance. The flexibility provisions vary by role, but include hybrid working arrangements. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
To work with the Head of Legal, providing legal support to the business and support the Chief Finance Officer to properly discharge the duties as a Company Secretary Client Details My client is an established UK privately owned business Description Working collaboratively across the organisation & external stakeholders Providing daily support to the company and group companies on new contracts, drafting variations, reviewing supplier terms, and assisting the business in sourcing the legal advice required through the legal panel of external law firms, including drafting briefs, obtaining costs quotes and managing the relationship Assisting Chief Finance Officer on company secretarial matters Supporting the Chief Finance Officer with Board meetings, sub-committee's (e.g., Investment Committee, Levy Group, Audit & Risk Committee meeting) and AGM Minuting board sub- committee and OICL meetings Filling relevant documents with Companies House, for appointments and resignations of directors and group companies Filing of confirmation statements for the company and group companies Supporting on the contractual review side for Projects Working with and providing instructions to external counsel for work issued to them Keeping the Corporate governance manual up to date Profile A law degree Experience working within a business supporting the Company Secretarial function Drafting and preparing company documentations i.e. confirmation statements, preparing for board meetings and AGM Experience in supporting a company secretary in ensuring all the legal requirements are met under the Companies Act legislation Basic knowledge of competition law legislation would be desirable Possesses an eye for detail as well as a commercial, pragmatic attitude Knowledge of contract law Strong relationship management skills and confidence in dealing with clients and senior colleagues A collaborator and a dedicated teammate who works well under pressure Working towards qualifying as a solicitor Knowledge of corporate law and Company Secretary responsibilities Job Offer Competitive Salary Hybrid working model (2 days in office, 3 days from home) New starters receive a start-up allowance paid in their first wage of £320.
Dec 11, 2022
Full time
To work with the Head of Legal, providing legal support to the business and support the Chief Finance Officer to properly discharge the duties as a Company Secretary Client Details My client is an established UK privately owned business Description Working collaboratively across the organisation & external stakeholders Providing daily support to the company and group companies on new contracts, drafting variations, reviewing supplier terms, and assisting the business in sourcing the legal advice required through the legal panel of external law firms, including drafting briefs, obtaining costs quotes and managing the relationship Assisting Chief Finance Officer on company secretarial matters Supporting the Chief Finance Officer with Board meetings, sub-committee's (e.g., Investment Committee, Levy Group, Audit & Risk Committee meeting) and AGM Minuting board sub- committee and OICL meetings Filling relevant documents with Companies House, for appointments and resignations of directors and group companies Filing of confirmation statements for the company and group companies Supporting on the contractual review side for Projects Working with and providing instructions to external counsel for work issued to them Keeping the Corporate governance manual up to date Profile A law degree Experience working within a business supporting the Company Secretarial function Drafting and preparing company documentations i.e. confirmation statements, preparing for board meetings and AGM Experience in supporting a company secretary in ensuring all the legal requirements are met under the Companies Act legislation Basic knowledge of competition law legislation would be desirable Possesses an eye for detail as well as a commercial, pragmatic attitude Knowledge of contract law Strong relationship management skills and confidence in dealing with clients and senior colleagues A collaborator and a dedicated teammate who works well under pressure Working towards qualifying as a solicitor Knowledge of corporate law and Company Secretary responsibilities Job Offer Competitive Salary Hybrid working model (2 days in office, 3 days from home) New starters receive a start-up allowance paid in their first wage of £320.
Hours of work: 09:00 to 17:30 Mon to Fri Hybrid working schedule : 3 days in the office and 2 days at home. Salary: £32,000 to £37,000 Location: South London Abbatt are currently recrutiing on behalf of a large Property Management Company based in South London. This is a great opportunity for a Paralegal with experience in the property sector or a Property Manager looking to specialise within legal administration. Duties include: Dealing with and co-ordinating replies to presale and remortgage enquiries in accordance with internal processes, timescales and ensuring income generation for such activity. Processing Notices of Transfer and Charge and updating ownership records. Liaison with external solicitors instructed to prepare formal Deeds and Licence documents. Reviewing and processing requests for variation and rectification of title documents and leases. Co-ordinating client's response to statutory and voluntary lease extension requests. Provide administration services to client exercising collective enfranchisement. Maintaining Company Secretarial records, execution protocols and for all documents requiring Director signature. Considering and processing applications for standard consents required in leases including subletting of property, keeping pets, minor alterations and works in accordance with the lease and client's instruction. Considering application for major alterations or extensions, and liaising with external solicitors on the production of Licences and other documents required to record such consents. Ensure income generation for such activities. Updating processes and procedures with the team to ensure best practice. Develop and maintain relationships with Landlords, RMC and RTM directors. Arrange for execution of company documents i.e. Licences, Deeds, Share Certificates. Draft procedures for client looking to establish block policies with landlord matters such as subletting, alterations etc. Providing guidance to Property Managers, Finance and Major Works team on ad hoc enquiries on various matters including lease interpretation, disputes, Land Registry searches and other landlord and tenant matters. To manage KPIs including fee income generation Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to client and customer confidentiality and in compliance with Data Protection legislation. Maintain accurate computerised and manual records regarding leasehold ownership records. If you think you're the right person for the role, please apply!
Dec 06, 2022
Full time
Hours of work: 09:00 to 17:30 Mon to Fri Hybrid working schedule : 3 days in the office and 2 days at home. Salary: £32,000 to £37,000 Location: South London Abbatt are currently recrutiing on behalf of a large Property Management Company based in South London. This is a great opportunity for a Paralegal with experience in the property sector or a Property Manager looking to specialise within legal administration. Duties include: Dealing with and co-ordinating replies to presale and remortgage enquiries in accordance with internal processes, timescales and ensuring income generation for such activity. Processing Notices of Transfer and Charge and updating ownership records. Liaison with external solicitors instructed to prepare formal Deeds and Licence documents. Reviewing and processing requests for variation and rectification of title documents and leases. Co-ordinating client's response to statutory and voluntary lease extension requests. Provide administration services to client exercising collective enfranchisement. Maintaining Company Secretarial records, execution protocols and for all documents requiring Director signature. Considering and processing applications for standard consents required in leases including subletting of property, keeping pets, minor alterations and works in accordance with the lease and client's instruction. Considering application for major alterations or extensions, and liaising with external solicitors on the production of Licences and other documents required to record such consents. Ensure income generation for such activities. Updating processes and procedures with the team to ensure best practice. Develop and maintain relationships with Landlords, RMC and RTM directors. Arrange for execution of company documents i.e. Licences, Deeds, Share Certificates. Draft procedures for client looking to establish block policies with landlord matters such as subletting, alterations etc. Providing guidance to Property Managers, Finance and Major Works team on ad hoc enquiries on various matters including lease interpretation, disputes, Land Registry searches and other landlord and tenant matters. To manage KPIs including fee income generation Participate in team, departmental and corporate project and planning processes as required. To observe the highest possible standards in relation to client and customer confidentiality and in compliance with Data Protection legislation. Maintain accurate computerised and manual records regarding leasehold ownership records. If you think you're the right person for the role, please apply!
Our client, a financial services industry and membership body is looking to hire a Paralegal and Assistant Company Secretary. This is a 3 days a week role - office in the City of London. The Role We are looking for a part-time Assistant Company Secretary with a paralegal background to support the Company Secretariat and support with Legal and regulatory compliance and contract review. Ultimately, you'll ensure operations run smoothly and that they are productive. You will be involved in supporting the Company Secretary on all statutory obligations, as well as using your experience to refine and enhance the way we do things. Your paralegal experience will help in reviewing and drafting contracts. Responsibilities All company secretarial and corporate governance matters, including assisting with the preparation of corporate record keeping and statutory filings. Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meetings, including minute taking. Providing support and guidance on procedural and governance matters as required. Organising and implementing appropriate Board training and Board effectiveness surveys. Ensuring compliance with listing rules and corporate legal frameworks, including monitoring of any legal or regulatory developments over time. Preparing for and running Board meetings and communications. Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual accounts and other financial and regulatory filings are finalised and published on time. Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements. Budget and management of external providers and advisors including company secretarial providers, local outside counsel. Review and scrutinise legal contracts to be able to spot areas of risk for the organisation. Negotiate, agree and manage contracts and relations with customers, vendors, partners and other stakeholders monitoring the quality of service provided Ensure compliance with local and international laws (e.g. GDPR, cyber security, health and safety) Ad hoc queries and queries Essential Skills/Experience Proven experience as an Assistant Company Secretary and Paralegal support Exceptional attention to detail, and meticulous planning and organising skills Strong contract review experience. Familiarity with all business functions including HR, finance, supply chain and IT Outstanding communication and negotiation skills Excellent organizational and leadership ability Analytical mind Problem-solving aptitude A team player that will be happy working in a relatively flat structured and agile team. Growth minded and works well under pressure, you will enjoy a fast-paced environment and delivering on requirements. A skilled prioritiser, able to execute on multiple objectives at once while ensuring key milestones are reached in a timely manner.
Nov 23, 2022
Full time
Our client, a financial services industry and membership body is looking to hire a Paralegal and Assistant Company Secretary. This is a 3 days a week role - office in the City of London. The Role We are looking for a part-time Assistant Company Secretary with a paralegal background to support the Company Secretariat and support with Legal and regulatory compliance and contract review. Ultimately, you'll ensure operations run smoothly and that they are productive. You will be involved in supporting the Company Secretary on all statutory obligations, as well as using your experience to refine and enhance the way we do things. Your paralegal experience will help in reviewing and drafting contracts. Responsibilities All company secretarial and corporate governance matters, including assisting with the preparation of corporate record keeping and statutory filings. Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meetings, including minute taking. Providing support and guidance on procedural and governance matters as required. Organising and implementing appropriate Board training and Board effectiveness surveys. Ensuring compliance with listing rules and corporate legal frameworks, including monitoring of any legal or regulatory developments over time. Preparing for and running Board meetings and communications. Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual accounts and other financial and regulatory filings are finalised and published on time. Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements. Budget and management of external providers and advisors including company secretarial providers, local outside counsel. Review and scrutinise legal contracts to be able to spot areas of risk for the organisation. Negotiate, agree and manage contracts and relations with customers, vendors, partners and other stakeholders monitoring the quality of service provided Ensure compliance with local and international laws (e.g. GDPR, cyber security, health and safety) Ad hoc queries and queries Essential Skills/Experience Proven experience as an Assistant Company Secretary and Paralegal support Exceptional attention to detail, and meticulous planning and organising skills Strong contract review experience. Familiarity with all business functions including HR, finance, supply chain and IT Outstanding communication and negotiation skills Excellent organizational and leadership ability Analytical mind Problem-solving aptitude A team player that will be happy working in a relatively flat structured and agile team. Growth minded and works well under pressure, you will enjoy a fast-paced environment and delivering on requirements. A skilled prioritiser, able to execute on multiple objectives at once while ensuring key milestones are reached in a timely manner.
Our client, a financial services industry and membership body is looking to hire a Paralegal and Assistant Company Secretary. This is a 3 days a week role - office in the City of London. The Role We are looking for a part-time Assistant Company Secretary with a paralegal background to support the Company Secretariat and support with Legal and regulatory compliance and contract review. Ultimately, you'll ensure operations run smoothly and that they are productive. You will be involved in supporting the Company Secretary on all statutory obligations, as well as using your experience to refine and enhance the way we do things. Your paralegal experience will help in reviewing and drafting contracts. Responsibilities All company secretarial and corporate governance matters, including assisting with the preparation of corporate record keeping and statutory filings. Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meetings, including minute taking. Providing support and guidance on procedural and governance matters as required. Organising and implementing appropriate Board training and Board effectiveness surveys. Ensuring compliance with listing rules and corporate legal frameworks, including monitoring of any legal or regulatory developments over time. Preparing for and running Board meetings and communications. Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual accounts and other financial and regulatory filings are finalised and published on time. Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements. Budget and management of external providers and advisors including company secretarial providers, local outside counsel. Review and scrutinise legal contracts to be able to spot areas of risk for the organisation. Negotiate, agree and manage contracts and relations with customers, vendors, partners and other stakeholders monitoring the quality of service provided Ensure compliance with local and international laws (e.g. GDPR, cyber security, health and safety) Ad hoc queries and queries Essential Skills/Experience Proven experience as an Assistant Company Secretary and Paralegal support Exceptional attention to detail, and meticulous planning and organising skills Strong contract review experience. Familiarity with all business functions including HR, finance, supply chain and IT Outstanding communication and negotiation skills Excellent organizational and leadership ability Analytical mind Problem-solving aptitude A team player that will be happy working in a relatively flat structured and agile team. Growth minded and works well under pressure, you will enjoy a fast-paced environment and delivering on requirements. A skilled prioritiser, able to execute on multiple objectives at once while ensuring key milestones are reached in a timely manner.
Nov 23, 2022
Full time
Our client, a financial services industry and membership body is looking to hire a Paralegal and Assistant Company Secretary. This is a 3 days a week role - office in the City of London. The Role We are looking for a part-time Assistant Company Secretary with a paralegal background to support the Company Secretariat and support with Legal and regulatory compliance and contract review. Ultimately, you'll ensure operations run smoothly and that they are productive. You will be involved in supporting the Company Secretary on all statutory obligations, as well as using your experience to refine and enhance the way we do things. Your paralegal experience will help in reviewing and drafting contracts. Responsibilities All company secretarial and corporate governance matters, including assisting with the preparation of corporate record keeping and statutory filings. Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meetings, including minute taking. Providing support and guidance on procedural and governance matters as required. Organising and implementing appropriate Board training and Board effectiveness surveys. Ensuring compliance with listing rules and corporate legal frameworks, including monitoring of any legal or regulatory developments over time. Preparing for and running Board meetings and communications. Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual accounts and other financial and regulatory filings are finalised and published on time. Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements. Budget and management of external providers and advisors including company secretarial providers, local outside counsel. Review and scrutinise legal contracts to be able to spot areas of risk for the organisation. Negotiate, agree and manage contracts and relations with customers, vendors, partners and other stakeholders monitoring the quality of service provided Ensure compliance with local and international laws (e.g. GDPR, cyber security, health and safety) Ad hoc queries and queries Essential Skills/Experience Proven experience as an Assistant Company Secretary and Paralegal support Exceptional attention to detail, and meticulous planning and organising skills Strong contract review experience. Familiarity with all business functions including HR, finance, supply chain and IT Outstanding communication and negotiation skills Excellent organizational and leadership ability Analytical mind Problem-solving aptitude A team player that will be happy working in a relatively flat structured and agile team. Growth minded and works well under pressure, you will enjoy a fast-paced environment and delivering on requirements. A skilled prioritiser, able to execute on multiple objectives at once while ensuring key milestones are reached in a timely manner.
You'll do more than the expected. You'll do the unexpected. This is a real opportunity to help transform the approach for the company secretarial and legal entity governance support function in this region for American Express during a time of exceptional change. In addition to helping define the strategy for company secretarial support for American Express in this region, this role will require a 'hands on' approach. Forming part of the in-house legal department of American Express (known as the General Counsel's Organization) in the Europe, Middle East and Africa (EMEA) region, this role will help to provide company secretarial and governance support for American Express subsidiaries in UK. The role will report to the UK Company Secretary in the American Express General Counsel's Organization. Role and responsibilities: Assist the UK secretariat for main American Express operating companies in the UK Planning board meetings, coordinating and preparing board materials Provide comprehensive company secretarial support to a number of boards and board committees, preparation of agendas, creation and collation of board packs, taking minutes following up on action points and providing governance advice. Maintain board and board committee calendars, seeking and monitoring director availability for additional meetings as necessary. Drafting board and shareholder resolutions as required Drafting documentation necessary to support corporate administration, including appointments and resignations, powers of attorney, delegations of authority, confirmation statements, updates to constitutional documents and issuance of share capital and declaration and payment of dividends, etc Research on correct company secretarial and governance procedures required by law, constitutional documents and American Express internal policy and processes Effecting relevant corporate filings and updates as required for UK and European subsidiaries, branches of foreign companies established in the UK and working with internal stakeholders and outside counsel for filings relevant to local subsidiaries and branches in other countries in the EMEA region Maintain statutory records and registers and submit statutory returns Maintain policy templates, guidance and the annual calendar for policy reviews. Manage and monitor the use of board management software across the UK entities Assist with other administrative tasks related to activities of the secretariat including execution of documents, liaising with stakeholders to have documents legalised, managing company books and filings. Assist with company secretarial KYC requests from other areas of the business. Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations. Amex Flex - At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we're supporting our customers' financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what's possible - and we're proud to back each other every step of the way. When you join , you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. University degreee or equivalent experience Experience in a company secretarial department or other senior administrative role An understanding of the requirements of the Companies Act Adopts a methodical approach with excellent attention to detail Proactively seeks out opportunities to improve processes and ensure the effective functioning of the secretariat An excellent team player who is able to work independently when required A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism Able to multitask and work to tight deadlines An effective communicator with excellent interpersonal skills Excellent record keeping skills with the ability to minute in great detail Why American Express? There's a difference between having a job and making a difference. Amex have been making a difference in people's lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards. We've also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they're ready to take on a new career path, we're right there with them, giving them the guidance and momentum into the best future they envision. Because we believe that the best way to back our customers is to back our people. The powerful backing of American Express. Don't make a difference without it. Don't live life without it. To complete your application please click on the links below. However, if you require any assistance with the completion of this process - or need any reasonable adjustments to be made - then please contact the Recruitment Team on .
Sep 24, 2022
Full time
You'll do more than the expected. You'll do the unexpected. This is a real opportunity to help transform the approach for the company secretarial and legal entity governance support function in this region for American Express during a time of exceptional change. In addition to helping define the strategy for company secretarial support for American Express in this region, this role will require a 'hands on' approach. Forming part of the in-house legal department of American Express (known as the General Counsel's Organization) in the Europe, Middle East and Africa (EMEA) region, this role will help to provide company secretarial and governance support for American Express subsidiaries in UK. The role will report to the UK Company Secretary in the American Express General Counsel's Organization. Role and responsibilities: Assist the UK secretariat for main American Express operating companies in the UK Planning board meetings, coordinating and preparing board materials Provide comprehensive company secretarial support to a number of boards and board committees, preparation of agendas, creation and collation of board packs, taking minutes following up on action points and providing governance advice. Maintain board and board committee calendars, seeking and monitoring director availability for additional meetings as necessary. Drafting board and shareholder resolutions as required Drafting documentation necessary to support corporate administration, including appointments and resignations, powers of attorney, delegations of authority, confirmation statements, updates to constitutional documents and issuance of share capital and declaration and payment of dividends, etc Research on correct company secretarial and governance procedures required by law, constitutional documents and American Express internal policy and processes Effecting relevant corporate filings and updates as required for UK and European subsidiaries, branches of foreign companies established in the UK and working with internal stakeholders and outside counsel for filings relevant to local subsidiaries and branches in other countries in the EMEA region Maintain statutory records and registers and submit statutory returns Maintain policy templates, guidance and the annual calendar for policy reviews. Manage and monitor the use of board management software across the UK entities Assist with other administrative tasks related to activities of the secretariat including execution of documents, liaising with stakeholders to have documents legalised, managing company books and filings. Assist with company secretarial KYC requests from other areas of the business. Offer of employment with American Express is conditioned upon the successful completion of a background verification check, subject to applicable laws and regulations. Amex Flex - At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we're supporting our customers' financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what's possible - and we're proud to back each other every step of the way. When you join , you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. University degreee or equivalent experience Experience in a company secretarial department or other senior administrative role An understanding of the requirements of the Companies Act Adopts a methodical approach with excellent attention to detail Proactively seeks out opportunities to improve processes and ensure the effective functioning of the secretariat An excellent team player who is able to work independently when required A flexible can-do approach to relevant issues and to act promptly to ensure situations are dealt with appropriately, effectively and with professionalism Able to multitask and work to tight deadlines An effective communicator with excellent interpersonal skills Excellent record keeping skills with the ability to minute in great detail Why American Express? There's a difference between having a job and making a difference. Amex have been making a difference in people's lives for over 160 years, backing them in moments big and small, granting access, tools, and resources to take on their biggest challenges and reap the greatest rewards. We've also made a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they're ready to take on a new career path, we're right there with them, giving them the guidance and momentum into the best future they envision. Because we believe that the best way to back our customers is to back our people. The powerful backing of American Express. Don't make a difference without it. Don't live life without it. To complete your application please click on the links below. However, if you require any assistance with the completion of this process - or need any reasonable adjustments to be made - then please contact the Recruitment Team on .
In House Paralegal\/Legal Assistant Job - Cheltenham\/Gloucester Your new company This well-known company have an exciting opportunity for an In-House Paralegal\/Legal Assistant to join their team in Cheltenham\/Gloucester. Reporting to the Legal Manager, you will provide wide-ranging support on company secretarial and general commercial legal matters. The geographic scope of the role will be primarily the UK, however due to the global nature of the business assistance with some cross-jurisdictional matters may be required. Your new role You will be assisting with company secretarial, entity management and corporate governance responsibilities for the business, primarily using the Diligent software platform. You will be regularly required to work closely with the business Finance and Tax teams. You will also be involved with the maintaining of statutory registers and preparing Companies House filings together with the preparation of board minutes, resolutions, agendas and accompanying memoranda and assisting with the formation of new subsidiary companies and assisting with legal due diligence on any mergers and acquisitions work that the company undertakes. This may include some cross-jurisdictional work in the EMEA region. You will also provide assistance with general legal matters to include drafting and reviewing commercial contracts including proposed customer and supplier contracts and master services agreements; reviewing property leases and licences and reviewing and finalising NDAs and associated preliminary documents. What you'll need to succeed You will have experience of providing Corporate Governance\/Company Secretarial support within a law firm or in-house company and will have a law or business-based degree. Ideally you will also have experience in commercial law and will have studied\/be studying the LPC, CILEx or ICSA. You will be an excellent communicator, with proven technical and organisational skills, along with the ability to work under pressure to meet challenging deadlines. What you'll get in return This is an excellent in-house opportunity; you will be joining a business that encourages staff progression and development within the Company; they are renowned for their work life balance and non-hierarchical culture. Please contact Harriet Chapman at Hays Legal in complete confidence to discuss further. What you need to do now If this sounds like the right role for you, please click 'apply now' or for more information please get in touch. If this job isn't quite right for you but you are looking for a new job, contact your local Hays office for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Dec 07, 2021
Full time
In House Paralegal\/Legal Assistant Job - Cheltenham\/Gloucester Your new company This well-known company have an exciting opportunity for an In-House Paralegal\/Legal Assistant to join their team in Cheltenham\/Gloucester. Reporting to the Legal Manager, you will provide wide-ranging support on company secretarial and general commercial legal matters. The geographic scope of the role will be primarily the UK, however due to the global nature of the business assistance with some cross-jurisdictional matters may be required. Your new role You will be assisting with company secretarial, entity management and corporate governance responsibilities for the business, primarily using the Diligent software platform. You will be regularly required to work closely with the business Finance and Tax teams. You will also be involved with the maintaining of statutory registers and preparing Companies House filings together with the preparation of board minutes, resolutions, agendas and accompanying memoranda and assisting with the formation of new subsidiary companies and assisting with legal due diligence on any mergers and acquisitions work that the company undertakes. This may include some cross-jurisdictional work in the EMEA region. You will also provide assistance with general legal matters to include drafting and reviewing commercial contracts including proposed customer and supplier contracts and master services agreements; reviewing property leases and licences and reviewing and finalising NDAs and associated preliminary documents. What you'll need to succeed You will have experience of providing Corporate Governance\/Company Secretarial support within a law firm or in-house company and will have a law or business-based degree. Ideally you will also have experience in commercial law and will have studied\/be studying the LPC, CILEx or ICSA. You will be an excellent communicator, with proven technical and organisational skills, along with the ability to work under pressure to meet challenging deadlines. What you'll get in return This is an excellent in-house opportunity; you will be joining a business that encourages staff progression and development within the Company; they are renowned for their work life balance and non-hierarchical culture. Please contact Harriet Chapman at Hays Legal in complete confidence to discuss further. What you need to do now If this sounds like the right role for you, please click 'apply now' or for more information please get in touch. If this job isn't quite right for you but you are looking for a new job, contact your local Hays office for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
LEGAL ASSISTANT / PARALEGAL COOL CORPORATE FINANCE / AWESOME ACQUISITION FINANCE FLEXI-WORKING / AGILE WORKING LOVELY LONDON TOWN Legal Works is looking to recruit an experienced, and personable Legal Assistant / Paralegal or equivalent to provide legal support to the Head of Legal in this niche commercial lending business. COMPANY & TEAM This Company is a leading provider of acquisition finance to Independent Financial Advisers in the UK. The TEAM are primarily a remote-working outfit based in England, however, there is the option for YOU to work from co-working space based in the central London office. The TEAM meets in person at least once a month to collaborate as required. ROLE To scale up in 2022, the COMPANY is looking for an energetic Paralegal / Legal Assistant to join the agile team to assist in deal execution and manage deal flow. YOU will primarily be working with the Head of Legal, with broader ad-hoc support to the deal team. YOU To be successful YOU will be expected to: *Draft finance and security documents as required for each deal, working from approved templates. *Communicate easily with clients throughout the process to ensure deals complete in an efficient and timely manner. *Provide clients with auxiliary templates to further support the completion process. *Review and negotiate deal documents with support from the Head of Legal. *Assist the Head of Legal with special projects and in-house legal and secretarial matters. *Assist in designing and streamlining workflows with a focus on client experience. *Ensure client files are stored and organised efficiently post deal completion. Skills: *Knowledge, experience, and exposure to corporate finance law. *Proactive, ability to work creatively within a team. *Accurate attention to details and ability to work under tight deadlines. *Great people and communication skills. *Strong computer proficiency, particularly with Office365. *Confidence to constructively question processes and implement improvements. Ability to stand on your own 2 feet. *Experience using Salesforce and Slack is a plus but not essential. The COMPANY and TEAM offer: *Flexible working potential. *An open-minded environment that welcomes input and improvement. *Competitive remuneration, with discretionary bonus. *Generous holiday leave. *Quality mentorship and social engagement with the TEAM. *A chance to grow with the Company as it begins an exciting period of expansion. Please call or contact us to find out more. If you would like to speak with our retained Consultant ANDREW NELSON in respect of this position or similar vacancies, or if you would like a discussion about your career or the market in general, please do call us in the strictest confidence. WORKS FOR YOU - LEGAL WORKS Legal Works Recruitment Legal Works Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. #paralegaljobs #legalassistantjobs #corporatefinancejobs #acquisitionfinancejobs #flexiworking #agileworking
Dec 07, 2021
Full time
LEGAL ASSISTANT / PARALEGAL COOL CORPORATE FINANCE / AWESOME ACQUISITION FINANCE FLEXI-WORKING / AGILE WORKING LOVELY LONDON TOWN Legal Works is looking to recruit an experienced, and personable Legal Assistant / Paralegal or equivalent to provide legal support to the Head of Legal in this niche commercial lending business. COMPANY & TEAM This Company is a leading provider of acquisition finance to Independent Financial Advisers in the UK. The TEAM are primarily a remote-working outfit based in England, however, there is the option for YOU to work from co-working space based in the central London office. The TEAM meets in person at least once a month to collaborate as required. ROLE To scale up in 2022, the COMPANY is looking for an energetic Paralegal / Legal Assistant to join the agile team to assist in deal execution and manage deal flow. YOU will primarily be working with the Head of Legal, with broader ad-hoc support to the deal team. YOU To be successful YOU will be expected to: *Draft finance and security documents as required for each deal, working from approved templates. *Communicate easily with clients throughout the process to ensure deals complete in an efficient and timely manner. *Provide clients with auxiliary templates to further support the completion process. *Review and negotiate deal documents with support from the Head of Legal. *Assist the Head of Legal with special projects and in-house legal and secretarial matters. *Assist in designing and streamlining workflows with a focus on client experience. *Ensure client files are stored and organised efficiently post deal completion. Skills: *Knowledge, experience, and exposure to corporate finance law. *Proactive, ability to work creatively within a team. *Accurate attention to details and ability to work under tight deadlines. *Great people and communication skills. *Strong computer proficiency, particularly with Office365. *Confidence to constructively question processes and implement improvements. Ability to stand on your own 2 feet. *Experience using Salesforce and Slack is a plus but not essential. The COMPANY and TEAM offer: *Flexible working potential. *An open-minded environment that welcomes input and improvement. *Competitive remuneration, with discretionary bonus. *Generous holiday leave. *Quality mentorship and social engagement with the TEAM. *A chance to grow with the Company as it begins an exciting period of expansion. Please call or contact us to find out more. If you would like to speak with our retained Consultant ANDREW NELSON in respect of this position or similar vacancies, or if you would like a discussion about your career or the market in general, please do call us in the strictest confidence. WORKS FOR YOU - LEGAL WORKS Legal Works Recruitment Legal Works Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. #paralegaljobs #legalassistantjobs #corporatefinancejobs #acquisitionfinancejobs #flexiworking #agileworking
Paralegal Dartford Permanent We are looking for a Paralegal to provide paralegal support to the Legal Clients & Markets and Projects team (LCM&P). The LCM&P team is part of Laing O'Rourke's in-house Legal team, specialising in non-contentious construction. Based primarily in our Dartford head office, you will form part of an experienced and diverse Legal team, supporting the delivery of a high-quality, integrated legal service for the Group and gaining unrivalled exposure to some of the most interesting and high-profile projects in the construction industry. Key responsibilities will include: Development and ownership of processes and document managementassociatedwithconfidentiality agreements, collateral warranties, parent company guarantees and other commercial and ancillary contract documents. Undertaking initial contract reviews and associated governance under appropriate supervision. Responsibility for the proper execution of contracts across the Group. Undertaking legal research, keeping up to date on construction industry developments and reporting back to the LCM&P team as appropriate. Assisting with the preparation of sub-contracts and consultant appointments. Providing responses to pre-qualification questionnaires and other legal queries relating to tender submissions. Management of standard from documents and Group precedents. You will have the opportunity to work with other parts of the Legal team including the Resilience team (focusing on contentious construction), Corporate and Compliance, Employment and the Group Company Secretarial team, which will include: Responding to small monetary claims. Conducting document reviews and preparing bundles. Drafting witness statements. Preparing board papers and minutes. Management of Group IP portfolio. Assist with company records and filing of corporate documents. Future career progression is also a possibility for the right candidate. What skills and experience are we looking for? Academic legal qualifications above A level e.g. law degree, CPE, Diploma. Law, legal executive training. Ability to work effectively in a fast-paced environment, manage a varied workload and consistently meet deadlines. Organised, reliable, committed and hard working with a high degree of attention to detail. A 'can do' attitude and an eagerness to take on responsibility. Ability to build relationships and work closely with key internal stakeholders in a professional manner, including members of the Group Executive. Proficient use of Word and ability to understand other office systems. Previous experience working as a paralegal, ideally specialising in construction and/or projects, is preferred although not an absolute requirement. Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning. We will also provide any necessary training for the role. The position is primarily based in Dartford with the option of working remotely if appropriate. We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia. Certainty, reliability, quality - this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients. Diversity & Sustainability : We value and care about difference at Laing O'Rourke and believe a diverse team drives innovation. We are a global multicultural business committed to the inclusion of all employees, enabling everyone to feel accepted, respected and valued for being themselves. We have set out far-reaching global sustainability targets including a commitment to achieve equal numbers of men and women amongst our global staff by 2033. Additional: We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, then please get in touch.
Dec 06, 2021
Full time
Paralegal Dartford Permanent We are looking for a Paralegal to provide paralegal support to the Legal Clients & Markets and Projects team (LCM&P). The LCM&P team is part of Laing O'Rourke's in-house Legal team, specialising in non-contentious construction. Based primarily in our Dartford head office, you will form part of an experienced and diverse Legal team, supporting the delivery of a high-quality, integrated legal service for the Group and gaining unrivalled exposure to some of the most interesting and high-profile projects in the construction industry. Key responsibilities will include: Development and ownership of processes and document managementassociatedwithconfidentiality agreements, collateral warranties, parent company guarantees and other commercial and ancillary contract documents. Undertaking initial contract reviews and associated governance under appropriate supervision. Responsibility for the proper execution of contracts across the Group. Undertaking legal research, keeping up to date on construction industry developments and reporting back to the LCM&P team as appropriate. Assisting with the preparation of sub-contracts and consultant appointments. Providing responses to pre-qualification questionnaires and other legal queries relating to tender submissions. Management of standard from documents and Group precedents. You will have the opportunity to work with other parts of the Legal team including the Resilience team (focusing on contentious construction), Corporate and Compliance, Employment and the Group Company Secretarial team, which will include: Responding to small monetary claims. Conducting document reviews and preparing bundles. Drafting witness statements. Preparing board papers and minutes. Management of Group IP portfolio. Assist with company records and filing of corporate documents. Future career progression is also a possibility for the right candidate. What skills and experience are we looking for? Academic legal qualifications above A level e.g. law degree, CPE, Diploma. Law, legal executive training. Ability to work effectively in a fast-paced environment, manage a varied workload and consistently meet deadlines. Organised, reliable, committed and hard working with a high degree of attention to detail. A 'can do' attitude and an eagerness to take on responsibility. Ability to build relationships and work closely with key internal stakeholders in a professional manner, including members of the Group Executive. Proficient use of Word and ability to understand other office systems. Previous experience working as a paralegal, ideally specialising in construction and/or projects, is preferred although not an absolute requirement. Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning. We will also provide any necessary training for the role. The position is primarily based in Dartford with the option of working remotely if appropriate. We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia. Certainty, reliability, quality - this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients. Diversity & Sustainability : We value and care about difference at Laing O'Rourke and believe a diverse team drives innovation. We are a global multicultural business committed to the inclusion of all employees, enabling everyone to feel accepted, respected and valued for being themselves. We have set out far-reaching global sustainability targets including a commitment to achieve equal numbers of men and women amongst our global staff by 2033. Additional: We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, then please get in touch.
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Supporting the Assistant General Counsel, E.H. with day-to-day legal tasks, regulatory filings and general company secretarial duties, legal administration and undertaking administrative and secretarial duties. Functions ESSENTIAL Providing paralegal and administrative support for the Assistant General Counsel, E.H. in relation to corporate governance, legal administration and Company's operations in Europe, Africa, Middle East and Asia Pacific in a timely and effective manner and in conformity with Company policies and procedures, Corporate Legal advice, and the guidance of the Assistant General Counsel, E.H., Tax, Finance, Treasury, Insurance, HSE and other specialist functions and applicable law. Supporting the Assistant General Counsel, E.H. in all stages of commercial and corporate legal transactions including preparation of documents necessary to minimise legal risk and to comply with local and overseas regulations. Assisting the Assistant General Counsel, E.H. with the provision of legal support for commercial transactions, risk management, corporate governance, real estate conveyances, representation and other intermediary arrangements, joint venture and cooperation arrangements, employee relations, intellectual property, confidential disclosures, licenses, and acquisitions and divestitures in the Company's operations in Europe, Africa, Middle East and Asia Pacific in coordination with Regional management, Corporate Legal and other specialist functions. Promoting awareness of legal risks within the region's business management and contracting and other specialists through internal training and counselling. Assisting the Assistant General Counsel, E.H. in providing functional (legal) training and oversight of regional contracting staff. Liaising with Corporate and other Assistant General Counsel, E.H., other specialists and colleagues on regional and global policies, procedures and initiatives as otherwise as required. Assisting the Assistant General Counsel, E.H. and participate in the development and implementation of Corporate compliance programs, including training employees (onshore and offshore employees) and business associates on the Company's Code of Business Conduct and related policies and procedures, including the Company's Anti-Corruption Compliance Policy. Assisting the Assistant General Counsel, E.H. with the incorporation and formation of new companies as instructed by the Assistant General Counsel, E.H. and necessary to support the Company's operations in Europe, Africa, Middle East and Asia Pacific and to ensure the Company is compliant with its in-country registration obligations. Creating and maintaining an annual timetable for legal and regulatory compliance reporting for individual business units and entities arising from the Company operations in Europe, Africa, Middle East and Asia Pacific. Maintaining records of annual returns and other statutory filings as required. Maintaining and updating the Company's corporate entity information on the Company's chosen database. Drafting power of attorneys (POA) and maintaining the POA register / diarising expiry dates. Arranging the notarisation and legalisation of documentation including liaising with notary publics and embassy staff in Europe, Africa, Middle East and Asia Pacific. Supporting the Commercial Departments in the review / completion of pre-tender due diligence questionnaires and maintaining the due diligence register. Carrying out Legal and factual research including the review and monitoring of new and updated laws and regulations and preparing memorandums of advice for the Assistant General Counsel, E.H. and / or other departments are instructed / required. Assisting the Assistant General Counsel, E.H. with the management of external legal advisers in a timely and cost-efficient manner. Flexible to travel throughout Europe, Africa, Middle East and Asia Pacific to Company and Client premises and to meet with external legal advisers as required from time to time. NON-ESSENTIAL Other duties as assigned by the Assistant General Counsel, E.H. and Corporate Legal. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. Supervisory Responsibilities This position has NO direct supervisory responsibilities. Reporting Relationship Assistant General Counsel, E.H. Qualifications REQUIRED Experience with a law firm or in-house legal department of a multi-national company in the UK performing work as described above under Essential Duties and Responsibilities LLB from a UK university or equivalent law degree from another common-law jurisdiction Or Associates' or bachelor's plus a Law Graduate Diploma GDL/CPE Graduate Diploma. DESIRED Legal Practice Course (PG Dip) from a UK university or equivalent from another common-law jurisdiction. Paralegal certificate with significant experience as a legal assistant. Knowledge, Skills, Abilities, and Other Characteristics Ability to manage workload in line with key dates for delivery Brings a proactive, team-oriented approach to work in the Legal function; Excellent organizational skills, with an ability to prioritize Develops and maintains productive professional relationships with colleagues and client contacts; Displays excellent written and oral communication in the English language; Able to use standard IT tools, including MS Office and cloud-based platforms Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
Dec 02, 2021
Full time
Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries. Duties & Responsibilities Supporting the Assistant General Counsel, E.H. with day-to-day legal tasks, regulatory filings and general company secretarial duties, legal administration and undertaking administrative and secretarial duties. Functions ESSENTIAL Providing paralegal and administrative support for the Assistant General Counsel, E.H. in relation to corporate governance, legal administration and Company's operations in Europe, Africa, Middle East and Asia Pacific in a timely and effective manner and in conformity with Company policies and procedures, Corporate Legal advice, and the guidance of the Assistant General Counsel, E.H., Tax, Finance, Treasury, Insurance, HSE and other specialist functions and applicable law. Supporting the Assistant General Counsel, E.H. in all stages of commercial and corporate legal transactions including preparation of documents necessary to minimise legal risk and to comply with local and overseas regulations. Assisting the Assistant General Counsel, E.H. with the provision of legal support for commercial transactions, risk management, corporate governance, real estate conveyances, representation and other intermediary arrangements, joint venture and cooperation arrangements, employee relations, intellectual property, confidential disclosures, licenses, and acquisitions and divestitures in the Company's operations in Europe, Africa, Middle East and Asia Pacific in coordination with Regional management, Corporate Legal and other specialist functions. Promoting awareness of legal risks within the region's business management and contracting and other specialists through internal training and counselling. Assisting the Assistant General Counsel, E.H. in providing functional (legal) training and oversight of regional contracting staff. Liaising with Corporate and other Assistant General Counsel, E.H., other specialists and colleagues on regional and global policies, procedures and initiatives as otherwise as required. Assisting the Assistant General Counsel, E.H. and participate in the development and implementation of Corporate compliance programs, including training employees (onshore and offshore employees) and business associates on the Company's Code of Business Conduct and related policies and procedures, including the Company's Anti-Corruption Compliance Policy. Assisting the Assistant General Counsel, E.H. with the incorporation and formation of new companies as instructed by the Assistant General Counsel, E.H. and necessary to support the Company's operations in Europe, Africa, Middle East and Asia Pacific and to ensure the Company is compliant with its in-country registration obligations. Creating and maintaining an annual timetable for legal and regulatory compliance reporting for individual business units and entities arising from the Company operations in Europe, Africa, Middle East and Asia Pacific. Maintaining records of annual returns and other statutory filings as required. Maintaining and updating the Company's corporate entity information on the Company's chosen database. Drafting power of attorneys (POA) and maintaining the POA register / diarising expiry dates. Arranging the notarisation and legalisation of documentation including liaising with notary publics and embassy staff in Europe, Africa, Middle East and Asia Pacific. Supporting the Commercial Departments in the review / completion of pre-tender due diligence questionnaires and maintaining the due diligence register. Carrying out Legal and factual research including the review and monitoring of new and updated laws and regulations and preparing memorandums of advice for the Assistant General Counsel, E.H. and / or other departments are instructed / required. Assisting the Assistant General Counsel, E.H. with the management of external legal advisers in a timely and cost-efficient manner. Flexible to travel throughout Europe, Africa, Middle East and Asia Pacific to Company and Client premises and to meet with external legal advisers as required from time to time. NON-ESSENTIAL Other duties as assigned by the Assistant General Counsel, E.H. and Corporate Legal. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment. Supervisory Responsibilities This position has NO direct supervisory responsibilities. Reporting Relationship Assistant General Counsel, E.H. Qualifications REQUIRED Experience with a law firm or in-house legal department of a multi-national company in the UK performing work as described above under Essential Duties and Responsibilities LLB from a UK university or equivalent law degree from another common-law jurisdiction Or Associates' or bachelor's plus a Law Graduate Diploma GDL/CPE Graduate Diploma. DESIRED Legal Practice Course (PG Dip) from a UK university or equivalent from another common-law jurisdiction. Paralegal certificate with significant experience as a legal assistant. Knowledge, Skills, Abilities, and Other Characteristics Ability to manage workload in line with key dates for delivery Brings a proactive, team-oriented approach to work in the Legal function; Excellent organizational skills, with an ability to prioritize Develops and maintains productive professional relationships with colleagues and client contacts; Displays excellent written and oral communication in the English language; Able to use standard IT tools, including MS Office and cloud-based platforms Closing Statement We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.
