CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Glasgow! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Site based Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Feb 13, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Finance Administrator to join our growing team in Glasgow! The Role: Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks. Manage CAFM system as key user on site including PPM records, reactives and reporting. Schedule engineers across our client sites. Take calls from the client & send jobs to engineers. Collate and process timesheets and expenses weekly. Attend & participate in weekly/monthly Contract Review & finance meetings. Create monthly customer report with contract manager. Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs. Create/raise Extra Works jobs. Create accurate Purchase Orders in a timely manner. Regularly review and process supplier invoices. Raise sales invoices (complete billing) in line with company deadlines at the correct margin. Run and review Profit & Loss reports monthly and influence P&L result. Run & review debt report weekly. Review all open orders & follow up. Details Monday - Friday 8am - 5pm Site based Qualifications & Experience Proven experience in a similar administrative role Experience within the FM industry is advantageous Experience with invoices/raising POs EQUAL OPPORTUNITIES We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Project Administrator Building Services / Construction Industry Warlingham, Surrey Up to 30K Permanent, PAYE role. We are actively recruiting for a Project Administrator to support a busy Building Services / Construction team. You will form part of a specialist team within an established service provider who specialise in refurbishments and quoted project works within commercial environments. This is a full time, permanent position, office based in Warlingham, South London / Surrey. The Company A well-established building services contractor specialising in commercial refurbishment and quoted project works across a range of environments including retail, hospitality, leisure and other commercial premises. The Role As the Projects Administrator, this is a key support role within the Projects division. You will be responsible for providing full administrative support across multiple refurbishment and fabric based building services project works, ensuring documentation, compliance and commercial processes run efficiently from enquiry through to completion. You will work closely with Project Managers, Contracts Managers and Commercial teams. Employment Package: Role: Project Administrator Industry: Building Services / Construction / Commercial Refurbishments Salary: 26,000 - 30,000 Hours: Monday - Friday, 08:00am - 5:00pm office based Location: Originally in Coulsdon, moving to Warlingham, South London/Surrey Free on-street parking available. Company funded training, courses and development. Company pension Genuine opportunities for progression within a rapidly expanding company. Key Responsibilities Supporting Project Managers with day-to-day administrative duties Raising and issuing quotations, purchase orders and subcontractor documentation Assisting with project cost tracking and variation administration Managing project files, O&M documentation and handover packs Updating internal systems and maintaining accurate project records Coordinating RAMS, permits and compliance documentation Liaising with clients, suppliers and subcontractors Assisting with invoicing and financial administration Scheduling meetings and maintaining project trackers Supporting with tender submissions where required Candidate Requirements Previous experience in a Project Administrator / Construction Administrator / Projects Coordinator role Experience within building services, construction or refurbishment works / companies is highly desirable. Strong understanding of project documentation and commercial processes, health and safety documentation, ie: RAMS, permits etc. Confident working with multiple projects simultaneously Proficient in Microsoft Office (Excel, Outlook, Word) Experience with project management or job management systems (e.g., SimPRO, ProNett, CAFM or similar) advantageous If you are an experienced Project Administrator and would be interested in this position, then please apply today by submitting a full CV.
Feb 13, 2026
Full time
Project Administrator Building Services / Construction Industry Warlingham, Surrey Up to 30K Permanent, PAYE role. We are actively recruiting for a Project Administrator to support a busy Building Services / Construction team. You will form part of a specialist team within an established service provider who specialise in refurbishments and quoted project works within commercial environments. This is a full time, permanent position, office based in Warlingham, South London / Surrey. The Company A well-established building services contractor specialising in commercial refurbishment and quoted project works across a range of environments including retail, hospitality, leisure and other commercial premises. The Role As the Projects Administrator, this is a key support role within the Projects division. You will be responsible for providing full administrative support across multiple refurbishment and fabric based building services project works, ensuring documentation, compliance and commercial processes run efficiently from enquiry through to completion. You will work closely with Project Managers, Contracts Managers and Commercial teams. Employment Package: Role: Project Administrator Industry: Building Services / Construction / Commercial Refurbishments Salary: 26,000 - 30,000 Hours: Monday - Friday, 08:00am - 5:00pm office based Location: Originally in Coulsdon, moving to Warlingham, South London/Surrey Free on-street parking available. Company funded training, courses and development. Company pension Genuine opportunities for progression within a rapidly expanding company. Key Responsibilities Supporting Project Managers with day-to-day administrative duties Raising and issuing quotations, purchase orders and subcontractor documentation Assisting with project cost tracking and variation administration Managing project files, O&M documentation and handover packs Updating internal systems and maintaining accurate project records Coordinating RAMS, permits and compliance documentation Liaising with clients, suppliers and subcontractors Assisting with invoicing and financial administration Scheduling meetings and maintaining project trackers Supporting with tender submissions where required Candidate Requirements Previous experience in a Project Administrator / Construction Administrator / Projects Coordinator role Experience within building services, construction or refurbishment works / companies is highly desirable. Strong understanding of project documentation and commercial processes, health and safety documentation, ie: RAMS, permits etc. Confident working with multiple projects simultaneously Proficient in Microsoft Office (Excel, Outlook, Word) Experience with project management or job management systems (e.g., SimPRO, ProNett, CAFM or similar) advantageous If you are an experienced Project Administrator and would be interested in this position, then please apply today by submitting a full CV.
A leading facilities management company is seeking a diligent individual to manage the accurate costing of engineers' time and payroll processes. This role involves liaising with operatives to ensure timely submission of timesheets, processing them in the CAFM system, and resolving any payroll queries. The ideal candidate possesses excellent communication skills, high attention to detail, and a background in finance or payroll. This position is based in Edinburgh, offering opportunities for professional development and career progression.
Feb 13, 2026
Full time
A leading facilities management company is seeking a diligent individual to manage the accurate costing of engineers' time and payroll processes. This role involves liaising with operatives to ensure timely submission of timesheets, processing them in the CAFM system, and resolving any payroll queries. The ideal candidate possesses excellent communication skills, high attention to detail, and a background in finance or payroll. This position is based in Edinburgh, offering opportunities for professional development and career progression.
Contracts Administrator North Kent £30,000 - £33,000 DOE Hybrid working My client based in Dartford are seeking an organised and methodical Contracts Administrator to join them on a full time and permanent basis, with the potential of up to 2 days a week remote working once settled in. Main duties include: Effectively scheduling the team s work, managing both workload and work rate to ensure best use of staff resources. Responding appropriately to contact from clients by phone or email, dealing with any queries or complaints, and scheduling appropriate team members to action requests. Setting up maintenance contracts, ensuring client account and invoicing details are kept up to date, and scheduling, monitoring, and recording maintenance visits. Raising purchase orders, minor works quotations, and invoices. Keeping all internal systems, and external client systems, up to date and accurate. Supporting the team with admin tasks such as filing, stationery orders, and managing correspondence. The successful candidate will have/be: Experience providing administrative support within a facilities management/ construction environment. Great telephone manner, able to deal with sometimes upset or frustrated people calmly and effectively. Previous experience using CAFM (Desirable) Strong IT skills, particularly Excel, Word, Outlook, and the ability to quickly learn new systems/ databases. A flexible, methodical, proactive approach with dedication to accuracy and attention to detail. Excellent communication skills, both written and verbal. This is a fantastic opportunity for someone within a reputable business based locally. The successful candidate really has a chance to make this role their own and the company are open to new ideas, with a hands-on approach. Progression is supported! If you feel you meet the above criteria, please apply online for immediate consideration. This role is being handled by Holly Ensoll, Senior Consultant for Business Support at Pearson Whiffin Recruitment. Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Feb 12, 2026
Full time
Contracts Administrator North Kent £30,000 - £33,000 DOE Hybrid working My client based in Dartford are seeking an organised and methodical Contracts Administrator to join them on a full time and permanent basis, with the potential of up to 2 days a week remote working once settled in. Main duties include: Effectively scheduling the team s work, managing both workload and work rate to ensure best use of staff resources. Responding appropriately to contact from clients by phone or email, dealing with any queries or complaints, and scheduling appropriate team members to action requests. Setting up maintenance contracts, ensuring client account and invoicing details are kept up to date, and scheduling, monitoring, and recording maintenance visits. Raising purchase orders, minor works quotations, and invoices. Keeping all internal systems, and external client systems, up to date and accurate. Supporting the team with admin tasks such as filing, stationery orders, and managing correspondence. The successful candidate will have/be: Experience providing administrative support within a facilities management/ construction environment. Great telephone manner, able to deal with sometimes upset or frustrated people calmly and effectively. Previous experience using CAFM (Desirable) Strong IT skills, particularly Excel, Word, Outlook, and the ability to quickly learn new systems/ databases. A flexible, methodical, proactive approach with dedication to accuracy and attention to detail. Excellent communication skills, both written and verbal. This is a fantastic opportunity for someone within a reputable business based locally. The successful candidate really has a chance to make this role their own and the company are open to new ideas, with a hands-on approach. Progression is supported! If you feel you meet the above criteria, please apply online for immediate consideration. This role is being handled by Holly Ensoll, Senior Consultant for Business Support at Pearson Whiffin Recruitment. Not quite the right role but still looking? Whether you are entry or Executive level, our team of experienced Recruitment specialists can help you with your career. We are Kent s leading independent consultancy and pride ourselves on delivering an exceptional service to both candidates and clients. Find us on and By working with us, you will be helping support charities across Kent; we have raised over £50,000 so far!
Temporary FM Administrator / Facilities Manager Duration: 1+ months Start: Immediate Hours: Part-time or Full-time available We're looking for an experienced FM professional to provide short-term administrative support at a large-scale complex site. This is an excellent opportunity for someone between permanent roles or looking for flexible interim work. Key Responsibilities: Work order management and administration Building compliance documentation and support Assisting the existing Facilities Manager with day-to-day operations Essential Requirements: Experience with Yardi or similar CRM/CAFM systems Strong FM administrative background Ability to work independently in a complex environment
Feb 12, 2026
Seasonal
Temporary FM Administrator / Facilities Manager Duration: 1+ months Start: Immediate Hours: Part-time or Full-time available We're looking for an experienced FM professional to provide short-term administrative support at a large-scale complex site. This is an excellent opportunity for someone between permanent roles or looking for flexible interim work. Key Responsibilities: Work order management and administration Building compliance documentation and support Assisting the existing Facilities Manager with day-to-day operations Essential Requirements: Experience with Yardi or similar CRM/CAFM systems Strong FM administrative background Ability to work independently in a complex environment
ABOUT THE ROLE Reporting to the Billing Team Manager, the main features of this role are to provide exceptional financial and operational support, contributing to the continued growth and success of the business. Understanding, anticipating and delivering to customer and commercial needs, achieving great results within quality and time constraints. Obtaining a comprehensive understanding of the scope of contracts in relation to fees and charges and the standard Company expectations in this regard. Ensuring Purchase and Sales transactions are recorded in accordance with this understanding, to also meet Company deadlines ensuring jobs are processed through the system to Billing stage promptly. To provide a comprehensive and flexible administration service to the business, and particularly the Finance team, Suppliers and Clients. To maintain concise records of all Linaker transactions and to liaise regularly with internal and external parties, ensuring processes are followed in line with Linaker policy, accurately and in a timely fashion. This position is to be based at our office in Haydock or Oxted. WHAT YOU WILL BE RESPONSIBLE FOR Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary. Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager Generating and sending Sales invoices' as required on client and Linaker systems, along with supporting documentation Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties. Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers. Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager in need to ensure jobs are progressed & billed within deadlines. To undertake general office duties relating to Billing including: Correspondence and filing Dealing with supplier query resolution Reviewing client queries in relation to Billing and resolve or escalate as necessary Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team. Undertake any other duties as requested by the Billing Manager. KEY SKILLS IT proficient with a good level of use of Microsoft Office applications, specifically Excel. Good level of numeracy skills. Good communication skills both verbal and written. Experience in the use of a financial software package. THE PACKAGE 25 Days holiday plus bank holidays. Competitive starting salary Progression & Training Opportunities - Employer-supported AAT training following a probation period. Flexibility for hybrid working - 3 Days in Office / 2 x Days home working Health care, life insurance and medical insurance available after a qualifying period. EQUAL OPPORTUNITIES Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Feb 10, 2026
Full time
ABOUT THE ROLE Reporting to the Billing Team Manager, the main features of this role are to provide exceptional financial and operational support, contributing to the continued growth and success of the business. Understanding, anticipating and delivering to customer and commercial needs, achieving great results within quality and time constraints. Obtaining a comprehensive understanding of the scope of contracts in relation to fees and charges and the standard Company expectations in this regard. Ensuring Purchase and Sales transactions are recorded in accordance with this understanding, to also meet Company deadlines ensuring jobs are processed through the system to Billing stage promptly. To provide a comprehensive and flexible administration service to the business, and particularly the Finance team, Suppliers and Clients. To maintain concise records of all Linaker transactions and to liaise regularly with internal and external parties, ensuring processes are followed in line with Linaker policy, accurately and in a timely fashion. This position is to be based at our office in Haydock or Oxted. WHAT YOU WILL BE RESPONSIBLE FOR Entering Job related invoices in Job Logic, whilst simultaneously progressing the job status as required, reviewing and flagging invoices for query should this be necessary. Ensuring sub-contractor and supplier queries are dealt with efficiently and where possible avoiding disputes which lead to accounts being placed on stop or legal action being taken against the Company, ensuring clear communication to all parties Entering Engineer Job related expense claims onto Job Logic, considering charges to client where appropriate. Daily Excel spreadsheet of job-related expenses extracted from EOD which need adding to JL will be provided by Billing Manager Generating and sending Sales invoices' as required on client and Linaker systems, along with supporting documentation Dealing with client invoicing queries as required and escalating where necessary to the Billing manager or the Operations team, ensuring clear communication to all parties. Verify engineer time entries on Job Logic, used to charge client and to generate inter cost centre, allocations and individual overtime claims Export timesheet data from the Computer Aided Facilities Management (CAFM) system and correct entries as necessary after communicating with relevant engineers and managers. Review jobs from a Work In Progress (WIP) perspective, actively progressing to billing stage. Resolve job related issues preventing billing. Escalate to the Billing Manager in need to ensure jobs are progressed & billed within deadlines. To undertake general office duties relating to Billing including: Correspondence and filing Dealing with supplier query resolution Reviewing client queries in relation to Billing and resolve or escalate as necessary Preparation of reports and documentation to assist Billing manager to establish progress and priorities for the Billing team. Undertake any other duties as requested by the Billing Manager. KEY SKILLS IT proficient with a good level of use of Microsoft Office applications, specifically Excel. Good level of numeracy skills. Good communication skills both verbal and written. Experience in the use of a financial software package. THE PACKAGE 25 Days holiday plus bank holidays. Competitive starting salary Progression & Training Opportunities - Employer-supported AAT training following a probation period. Flexibility for hybrid working - 3 Days in Office / 2 x Days home working Health care, life insurance and medical insurance available after a qualifying period. EQUAL OPPORTUNITIES Linaker Limited is an equal opportunities employer committed to diversity and inclusion. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.
Facilities Administrator - Temp to Perm Location: Wythenshawe Rate: 12.50 - 14.00 per hour Hours: Monday to Friday, 7:30am - 4:00pm (40 hours per week) Start Date: Immediate / subject to notice About the Role My client is seeking a proactive and organised Facilities Administrator to join a busy FM team based in Wythenshawe. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment. Initially a temporary position with a view to becoming permanent , you'll play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services. Key Responsibilities Provide efficient administrative and compliance support across the FM contract. Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery. Liaise with clients and contractors via phone and Helpdesk systems. Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors. Produce and maintain reports, documentation, and records to audit-ready standards. Work closely with the management team to support ongoing contract delivery. Requirements Previous experience in Facilities Management administration or a similar role. Strong organisational skills and attention to detail. Reliable, self-motivated, and able to manage a busy workload. Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial). How to Apply If you're interested, please send your CV or contact Jess on (phone number removed) for more information.
Feb 10, 2026
Contractor
Facilities Administrator - Temp to Perm Location: Wythenshawe Rate: 12.50 - 14.00 per hour Hours: Monday to Friday, 7:30am - 4:00pm (40 hours per week) Start Date: Immediate / subject to notice About the Role My client is seeking a proactive and organised Facilities Administrator to join a busy FM team based in Wythenshawe. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment. Initially a temporary position with a view to becoming permanent , you'll play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services. Key Responsibilities Provide efficient administrative and compliance support across the FM contract. Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery. Liaise with clients and contractors via phone and Helpdesk systems. Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors. Produce and maintain reports, documentation, and records to audit-ready standards. Work closely with the management team to support ongoing contract delivery. Requirements Previous experience in Facilities Management administration or a similar role. Strong organisational skills and attention to detail. Reliable, self-motivated, and able to manage a busy workload. Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial). How to Apply If you're interested, please send your CV or contact Jess on (phone number removed) for more information.
Building a sustainable tomorrow What if your next job wasn t just another job? What if it brought more purpose, more growth, more balance and more time for what really matters? BAM is where you can do your best work on projects that improve people s lives. And it's also where you ll find the freedom to grow, the support to thrive, and the chance to shape your career on your terms. BAM Facilities Management are looking for a Support Services Administrator to join their Support services team. The Support Services Operative is the first point of contact for all incoming service requests, incidents, and customer enquiries. The role ensures efficient logging, triage, and resolution of issues while delivering a high-quality customer experience. This position supports the smooth operational delivery of facilities management services, ensuring compliance with internal processes, service level agreements (SLAs), and client expectations. Location: Bristol, Cabot Learning Full time 8am to 4.30pm, Mon to Fri. BAM operates a flexible working policy. Making Possible Customer Service & Communication • Act as the first-line contact for customers via phone, email, and service management systems. • Provide excellent customer service, ensuring all interactions are handled professionally and courteously. • Keep customers informed regarding the status of their queries or requests. Incident & Request Management • Log all helpdesk queries accurately into the system with required details (priority, category, location, etc.). • Triage and assign tasks to the relevant teams, contractors, or engineers. • Monitor open tickets to ensure timely resolution within SLAs. • Escalate issues appropriately when required. Operational Support • Support planning and scheduling of reactive tasks. • Update records, documentation, and asset information as needed. • Liaise with internal teams, suppliers, and subcontractors to coordinate works. • Assist in producing reports, KPI data, and performance updates. Compliance & Quality • Ensure all service delivery processes follow company procedures and health & safety standards. • Maintain accurate and up-to-date system information. • Contribute to continuous improvement of helpdesk and operational processes. Your team Department: Support Services Reports To: Helpdesk Manager / Head of Support Services Location: Bristol Full time 8am to 4.30pm, Mon to Fri. What s in it for you? Competitive salary A wide range of family-friendly policies Matched pension contributions 26 days holiday 2 wellbeing days 1 volunteering day Personal and professional development What do you bring to the role? Essential • Strong communication skills (written and verbal). • Excellent customer service ability. • Able to manage multiple tasks in a fast-paced environment. • Good IT skills, including experience with helpdesk or CAFM systems. • Strong attention to detail and accuracy. • Ability to work effectively as part of a team. Desirable • Experience within facilities management, property services, or a similar helpdesk environment. • Knowledge of FM systems such as CAFM platforms. • Understanding of basic maintenance terminology. Key Behaviours • Proactive and solution-focused. • Calm under pressure with strong problem-solving skills. • Professional, reliable, and supportive. • Commitment to delivering a positive customer experience. About BAM Building a sustainable tomorrow. That s our mission and our promise at BAM. It s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe. We strive to create an environment where everybody feels welcome and valued. We re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics. The application process BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible"
Feb 05, 2026
Full time
Building a sustainable tomorrow What if your next job wasn t just another job? What if it brought more purpose, more growth, more balance and more time for what really matters? BAM is where you can do your best work on projects that improve people s lives. And it's also where you ll find the freedom to grow, the support to thrive, and the chance to shape your career on your terms. BAM Facilities Management are looking for a Support Services Administrator to join their Support services team. The Support Services Operative is the first point of contact for all incoming service requests, incidents, and customer enquiries. The role ensures efficient logging, triage, and resolution of issues while delivering a high-quality customer experience. This position supports the smooth operational delivery of facilities management services, ensuring compliance with internal processes, service level agreements (SLAs), and client expectations. Location: Bristol, Cabot Learning Full time 8am to 4.30pm, Mon to Fri. BAM operates a flexible working policy. Making Possible Customer Service & Communication • Act as the first-line contact for customers via phone, email, and service management systems. • Provide excellent customer service, ensuring all interactions are handled professionally and courteously. • Keep customers informed regarding the status of their queries or requests. Incident & Request Management • Log all helpdesk queries accurately into the system with required details (priority, category, location, etc.). • Triage and assign tasks to the relevant teams, contractors, or engineers. • Monitor open tickets to ensure timely resolution within SLAs. • Escalate issues appropriately when required. Operational Support • Support planning and scheduling of reactive tasks. • Update records, documentation, and asset information as needed. • Liaise with internal teams, suppliers, and subcontractors to coordinate works. • Assist in producing reports, KPI data, and performance updates. Compliance & Quality • Ensure all service delivery processes follow company procedures and health & safety standards. • Maintain accurate and up-to-date system information. • Contribute to continuous improvement of helpdesk and operational processes. Your team Department: Support Services Reports To: Helpdesk Manager / Head of Support Services Location: Bristol Full time 8am to 4.30pm, Mon to Fri. What s in it for you? Competitive salary A wide range of family-friendly policies Matched pension contributions 26 days holiday 2 wellbeing days 1 volunteering day Personal and professional development What do you bring to the role? Essential • Strong communication skills (written and verbal). • Excellent customer service ability. • Able to manage multiple tasks in a fast-paced environment. • Good IT skills, including experience with helpdesk or CAFM systems. • Strong attention to detail and accuracy. • Ability to work effectively as part of a team. Desirable • Experience within facilities management, property services, or a similar helpdesk environment. • Knowledge of FM systems such as CAFM platforms. • Understanding of basic maintenance terminology. Key Behaviours • Proactive and solution-focused. • Calm under pressure with strong problem-solving skills. • Professional, reliable, and supportive. • Commitment to delivering a positive customer experience. About BAM Building a sustainable tomorrow. That s our mission and our promise at BAM. It s how we engineer vital infrastructure and construct high-quality buildings as one of the largest construction companies in Europe. We strive to create an environment where everybody feels welcome and valued. We re on an exciting journey to employ the best talent to join us regardless of social background, race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics. The application process BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at any time you feel we need to do something to make it more accessible to you, do not hesitate to speak with one of our team, and we will do our best to support you. "Join us in Making Possible"
Join the CBRE Global Workplace Solutions team as a Contract Support! Are you skilled in Customer Service and Administration and, looking for a new role? CBRE Global Workplace Solutions is a leading global facilities management company, and we're looking for a Contract Support to join our team in Leeds . What You'll Do: Customer Service & Communication: Ensure customer satisfaction by providing prompt, professional service, accurately assessing needs, and facilitating clear communication. Work Order & Resource Management: Raise and assign work orders to the appropriate resources. Allocate internal engineers to callouts and maintenance visits, ensuring adherence to Service Level Agreements (SLAs). Contract & Performance Management: Understand the contract scope and seek improvements to boost performance and meet client needs. Supply Chain & Team Coordination: Streamline work order processing by coordinating with relevant teams. Manage supply chain partners and CBRE engineering teams to ensure prompt service delivery within SLAs. Documentation & Record Keeping: Track calls, update records, and manage systems (CAFM), to ensure accuracy and compliance. Culture & Compliance: Foster CBRE's RISE values within the team and assist with other assigned duties. What We're Looking For? Qualifications: Good basic education (GCSE or equivalent) including English and Maths. Knowledge: Proficient in Microsoft Office (Outlook, Word, Excel, etc.) with Excel skills (basic functions, v-lookups). Experience with CAFM systems would be advantageous. Experience & Skills: Customer-focused experience with excellent communication and organisational skills. Experience in a facilities management environment or a scheduling role, would be beneficial. Attributes: Detail-oriented, reliable, and able to work independently and as part of a team. Why CBRE GWS? Join a leading global company and expand your horizons. Enjoy ample opportunities for skill development and professional advancement. Contribute to a safe, inclusive, and positive work environment. Don't miss this exciting opportunity! Join one of the UK's leading FM providers and build your career. Apply now!
Feb 04, 2026
Full time
Join the CBRE Global Workplace Solutions team as a Contract Support! Are you skilled in Customer Service and Administration and, looking for a new role? CBRE Global Workplace Solutions is a leading global facilities management company, and we're looking for a Contract Support to join our team in Leeds . What You'll Do: Customer Service & Communication: Ensure customer satisfaction by providing prompt, professional service, accurately assessing needs, and facilitating clear communication. Work Order & Resource Management: Raise and assign work orders to the appropriate resources. Allocate internal engineers to callouts and maintenance visits, ensuring adherence to Service Level Agreements (SLAs). Contract & Performance Management: Understand the contract scope and seek improvements to boost performance and meet client needs. Supply Chain & Team Coordination: Streamline work order processing by coordinating with relevant teams. Manage supply chain partners and CBRE engineering teams to ensure prompt service delivery within SLAs. Documentation & Record Keeping: Track calls, update records, and manage systems (CAFM), to ensure accuracy and compliance. Culture & Compliance: Foster CBRE's RISE values within the team and assist with other assigned duties. What We're Looking For? Qualifications: Good basic education (GCSE or equivalent) including English and Maths. Knowledge: Proficient in Microsoft Office (Outlook, Word, Excel, etc.) with Excel skills (basic functions, v-lookups). Experience with CAFM systems would be advantageous. Experience & Skills: Customer-focused experience with excellent communication and organisational skills. Experience in a facilities management environment or a scheduling role, would be beneficial. Attributes: Detail-oriented, reliable, and able to work independently and as part of a team. Why CBRE GWS? Join a leading global company and expand your horizons. Enjoy ample opportunities for skill development and professional advancement. Contribute to a safe, inclusive, and positive work environment. Don't miss this exciting opportunity! Join one of the UK's leading FM providers and build your career. Apply now!
Are you ready to support vital operations from home? A leading company in the Facilities Management sector is hiring a QFM Administrator to manage the QFM CAFM system and ensure effective maintenance operations. The Role As the QFM Administrator, you ll: • Administer and maintain the QFM CAFM system to support facilities and maintenance operations. • Set up, manage, and update Planned Preventative Maintenance (PPM) plans within QFM. • Load, validate, and maintain asset, location, and maintenance data within the QFM system. • Ensure PPM schedules are correctly generated, updated, and issued in line with contract requirements. • Monitor data quality, completeness, and accuracy across the CAFM system. You To be successful in the role of QFM Administrator, you ll bring: • Proven experience working with the QFM CAFM system. • Strong experience loading, validating, and managing data within CAFM systems. • Good understanding of facilities management processes and maintenance workflows. • High level of accuracy and attention to detail. • Strong IT skills, including Microsoft Excel for data manipulation. What's in it for you? This leading company in the FM industry is recognised for its commitment to operational excellence and innovation, continuously striving to improve service delivery and client satisfaction. Apply Now! To apply for the position of QFM Administrator, click Apply Now and send your CV to Joel Powney. Interviews are taking place now so don t miss your chance to join.
Feb 03, 2026
Contractor
Are you ready to support vital operations from home? A leading company in the Facilities Management sector is hiring a QFM Administrator to manage the QFM CAFM system and ensure effective maintenance operations. The Role As the QFM Administrator, you ll: • Administer and maintain the QFM CAFM system to support facilities and maintenance operations. • Set up, manage, and update Planned Preventative Maintenance (PPM) plans within QFM. • Load, validate, and maintain asset, location, and maintenance data within the QFM system. • Ensure PPM schedules are correctly generated, updated, and issued in line with contract requirements. • Monitor data quality, completeness, and accuracy across the CAFM system. You To be successful in the role of QFM Administrator, you ll bring: • Proven experience working with the QFM CAFM system. • Strong experience loading, validating, and managing data within CAFM systems. • Good understanding of facilities management processes and maintenance workflows. • High level of accuracy and attention to detail. • Strong IT skills, including Microsoft Excel for data manipulation. What's in it for you? This leading company in the FM industry is recognised for its commitment to operational excellence and innovation, continuously striving to improve service delivery and client satisfaction. Apply Now! To apply for the position of QFM Administrator, click Apply Now and send your CV to Joel Powney. Interviews are taking place now so don t miss your chance to join.
About The Company OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment About The Role Purpose of role To ensure engineers / operatives time is costed accurately in the Technical Services CAFM system and populate the payroll upload templates. Main duties Liaise with engineers / operatives to ensure timesheets are submitted correctly and in a timely manner. Process and cost engineers / operatives timesheets in the CAFM system accurately and in line with the defined timescales. Populate the payroll upload templates accurately and in line with the defined payroll cut-off dates. Liaise with the Payroll Team to ensure queries are resolved quickly. Key skills Excellent communication and interpersonal skills High attention to detail and accuracy Tenacity Ability of prioritise workload Previous finance / payroll experience advantageous Experience of CAFM / ERP system / Microsoft Office How to Apply If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available. We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Feb 03, 2026
Full time
About The Company OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values -Trust, Respect, Unity, and Empowerment About The Role Purpose of role To ensure engineers / operatives time is costed accurately in the Technical Services CAFM system and populate the payroll upload templates. Main duties Liaise with engineers / operatives to ensure timesheets are submitted correctly and in a timely manner. Process and cost engineers / operatives timesheets in the CAFM system accurately and in line with the defined timescales. Populate the payroll upload templates accurately and in line with the defined payroll cut-off dates. Liaise with the Payroll Team to ensure queries are resolved quickly. Key skills Excellent communication and interpersonal skills High attention to detail and accuracy Tenacity Ability of prioritise workload Previous finance / payroll experience advantageous Experience of CAFM / ERP system / Microsoft Office How to Apply If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available. We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
Office Administrator Sutton, South London 25-28K base salary Full time, office based High amounts of training and career progression available. We are currently recruiting for an Office Administrator to join our office team based in Sutton, South London. You will be working within the back office, operations of a well established, building services company, providing administrative support to their building maintenance and building projects team. The company offer Electrical, HVAC and Multi Trade maintenance & quoted project works across commercial environments. Dependant on position / department, your responsibilities / duties will be along the following lines. Duties: Monitoring company email inbox, ensuring all emails are directed to the correct individuals within the business. Receiving job requests from clients via email inbox and ensuring each job is raised on the company CAFM systems (database) and passed on to the right team. Updating job notes on the company CAFM system (Simpro) Providing health and safety and compliance documentation to maintenance and project works on the company CAFM system (RAMS, permits to work etc). Assisting Account Managers with administrative duties as and when required. Working closely with the Helpdesk team who schedule engineers works. Employment Package: Starting Base Salary: 25,000 - 28,000 per annum. Status: Permanent, PAYE - Paid Monthly. Location: Sutton - Full time office based role. Hours: Monday - Friday, 08:30am - 5:30pm (Full time office based role). On the job training provided, external company funded courses provided. Genuine career progression opportunities within 12 months of employment. Provided: company pension, 29 days annual leave etc. Free on-street parking around the offices. Casual dress code in the offices. Friendly, welcoming, office environment. Regular performance based pay reviews. Requirements: Must be comfortable using basic excel software such as teams, excel etc. Experience within an administrative role in an office environment previously would be highly beneficial. Experience within Building Services / Maintenance / Construction / Property Services industries would be highly beneficial but not essential. Experience using a CAFM system would be highly beneficial - especially Simrpo or ProNett. If you would be interested in this office Administrator role and would like to discuss further then please apply today by submitting a full CV.
Feb 02, 2026
Full time
Office Administrator Sutton, South London 25-28K base salary Full time, office based High amounts of training and career progression available. We are currently recruiting for an Office Administrator to join our office team based in Sutton, South London. You will be working within the back office, operations of a well established, building services company, providing administrative support to their building maintenance and building projects team. The company offer Electrical, HVAC and Multi Trade maintenance & quoted project works across commercial environments. Dependant on position / department, your responsibilities / duties will be along the following lines. Duties: Monitoring company email inbox, ensuring all emails are directed to the correct individuals within the business. Receiving job requests from clients via email inbox and ensuring each job is raised on the company CAFM systems (database) and passed on to the right team. Updating job notes on the company CAFM system (Simpro) Providing health and safety and compliance documentation to maintenance and project works on the company CAFM system (RAMS, permits to work etc). Assisting Account Managers with administrative duties as and when required. Working closely with the Helpdesk team who schedule engineers works. Employment Package: Starting Base Salary: 25,000 - 28,000 per annum. Status: Permanent, PAYE - Paid Monthly. Location: Sutton - Full time office based role. Hours: Monday - Friday, 08:30am - 5:30pm (Full time office based role). On the job training provided, external company funded courses provided. Genuine career progression opportunities within 12 months of employment. Provided: company pension, 29 days annual leave etc. Free on-street parking around the offices. Casual dress code in the offices. Friendly, welcoming, office environment. Regular performance based pay reviews. Requirements: Must be comfortable using basic excel software such as teams, excel etc. Experience within an administrative role in an office environment previously would be highly beneficial. Experience within Building Services / Maintenance / Construction / Property Services industries would be highly beneficial but not essential. Experience using a CAFM system would be highly beneficial - especially Simrpo or ProNett. If you would be interested in this office Administrator role and would like to discuss further then please apply today by submitting a full CV.
Job Title: Contract Administrator (Temporary 4 months - Likely to be extended) Hours: Monday to Friday, 40 hours per week (8am 5pm). Flexible start and finish times available. Role: We are seeking a Contract Administrator to provide administrative and reporting support to a Facilities Management operations team. You will be responsible for supporting contract activities, producing reports from a CAFM system, maintaining compliance and health & safety documentation, managing subcontractor records and inductions, and supporting project and KPI reporting. Key Responsibilities: Maintain records, trackers and compliance documentation Produce weekly and monthly reports and KPI information Manage subcontractor records and inductions Support project orders, quotations and O&M documentation Maintain SharePoint filing systems and document control Liaise with internal teams, including Finance, as required Job Description - Contract Admin Skills & Experience Strong administration and IT skills (Word, Excel, PowerPoint, Adobe and SharePoint) Able to work independently with excellent attention to detail Experience working in a fast-paced office environment CAFM system experience (such as Concept Evolution) is desirable Job Description - Contract Admin Pre-employment checks Standard pre-employment checks apply, including an enhanced DBS check with children s barred list. If you are interested in this role please send your CV to (url removed) or call Lizzie on (phone number removed).
Jan 31, 2026
Full time
Job Title: Contract Administrator (Temporary 4 months - Likely to be extended) Hours: Monday to Friday, 40 hours per week (8am 5pm). Flexible start and finish times available. Role: We are seeking a Contract Administrator to provide administrative and reporting support to a Facilities Management operations team. You will be responsible for supporting contract activities, producing reports from a CAFM system, maintaining compliance and health & safety documentation, managing subcontractor records and inductions, and supporting project and KPI reporting. Key Responsibilities: Maintain records, trackers and compliance documentation Produce weekly and monthly reports and KPI information Manage subcontractor records and inductions Support project orders, quotations and O&M documentation Maintain SharePoint filing systems and document control Liaise with internal teams, including Finance, as required Job Description - Contract Admin Skills & Experience Strong administration and IT skills (Word, Excel, PowerPoint, Adobe and SharePoint) Able to work independently with excellent attention to detail Experience working in a fast-paced office environment CAFM system experience (such as Concept Evolution) is desirable Job Description - Contract Admin Pre-employment checks Standard pre-employment checks apply, including an enhanced DBS check with children s barred list. If you are interested in this role please send your CV to (url removed) or call Lizzie on (phone number removed).
Help Desk Administrator Twickenham - Ongoing Temporary (Immediate Start/Weekend Nights) Location: Twickenham Hourly Pay Rate: £23.00p/h Via Umbrella Hours of Work: Saturday & Sunday 7pm - 7pm (Night Shifts) A World Leading Service provider who operates on an international scale is looking for a Help Desk Administrator based in Twickenham area working for a busy hospital environment. This role is for covering long term sickness and are looking for candidates that want Weekend Work. They must have experience in working on the helpdesk before using CAFM experience and dealt with planning reactive. Key responsibilities: Handling telephone and email queries from clients and engineers on outstanding and ongoing work orders. Raising jobs and closing jobs on the CAFM system Categorising and resourcing the correct engineer based on skills and proximity to work location. Contacting other branch members with regard to queries on purchase orders, thresholds and call-out responses. Recording reactive maintenance calls onto a computerised system. Working on the internal system and clients throughout the day. Cover Holiday/Sickness for colleagues Assist other team members when required. Ensure accurate and timely allocation of work requests from clients to meet service level agreements. Processing invoices and raising purchase orders. Working to tight deadlines and targets provided my management in accordance with contract requirements. Any other duties requested by the Helpdesk Manager. Key Requirements: Must have Basic DBS Check since its a hospital environment Must have FM and Helpdesk experience Strong organisation skills. Can work well in a large team and can also Multi-task Previous experience in client facing role Confident with numbers as you will be prepping and carrying out the billing on a weekly and monthly basis to the client. Experience in accounting or finance will be an advantage. Confident with Excel Must be able to demonstrate a strong sense of customer focus Self-motivated and systematic. Results/task orientated attention to detail and accuracy. Excellent time management and organisation skills. If this role would be of any interest then please do apply for the role below
Jan 28, 2026
Contractor
Help Desk Administrator Twickenham - Ongoing Temporary (Immediate Start/Weekend Nights) Location: Twickenham Hourly Pay Rate: £23.00p/h Via Umbrella Hours of Work: Saturday & Sunday 7pm - 7pm (Night Shifts) A World Leading Service provider who operates on an international scale is looking for a Help Desk Administrator based in Twickenham area working for a busy hospital environment. This role is for covering long term sickness and are looking for candidates that want Weekend Work. They must have experience in working on the helpdesk before using CAFM experience and dealt with planning reactive. Key responsibilities: Handling telephone and email queries from clients and engineers on outstanding and ongoing work orders. Raising jobs and closing jobs on the CAFM system Categorising and resourcing the correct engineer based on skills and proximity to work location. Contacting other branch members with regard to queries on purchase orders, thresholds and call-out responses. Recording reactive maintenance calls onto a computerised system. Working on the internal system and clients throughout the day. Cover Holiday/Sickness for colleagues Assist other team members when required. Ensure accurate and timely allocation of work requests from clients to meet service level agreements. Processing invoices and raising purchase orders. Working to tight deadlines and targets provided my management in accordance with contract requirements. Any other duties requested by the Helpdesk Manager. Key Requirements: Must have Basic DBS Check since its a hospital environment Must have FM and Helpdesk experience Strong organisation skills. Can work well in a large team and can also Multi-task Previous experience in client facing role Confident with numbers as you will be prepping and carrying out the billing on a weekly and monthly basis to the client. Experience in accounting or finance will be an advantage. Confident with Excel Must be able to demonstrate a strong sense of customer focus Self-motivated and systematic. Results/task orientated attention to detail and accuracy. Excellent time management and organisation skills. If this role would be of any interest then please do apply for the role below
Facilities Administrator Braunstone, Leicestershire 28,000 Are you an organised and proactive individual with excellent customer service skills? Do you thrive in a busy help-desk environment, handling inbound calls, managing queries, and supporting the smooth running of day-to-day operations? Would you like to join a professional and friendly team within the facilities management sector? The Company: We are supporting a well-established organisation in the facilities management industry who are looking for a dedicated Administrator to support their busy team. This role sits at the heart of the help-desk operation, managing customer enquiries, coordinating works with contractors, and ensuring exceptional service is delivered. Role & Responsibilities of the Facilities Administrator: Handle a high volume of inbound customer service calls and help-desk enquiries, ensuring all queries are logged accurately and resolved efficiently. Coordinate and schedule planned and reactive maintenance tasks through internal systems. Act as the main third-party liaison with contractors, obtaining updates, arranging visits, and ensuring work is completed within agreed timescales. Support the allocation and scheduling of jobs, including escalation of urgent issues or service failures. Assist with managing out of hours calls, ensuring that emergencies and priority requests are passed to the appropriate teams. Maintain accurate records using CAFM/help-desk systems and produce reports as required. Prioritise and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Work collaboratively with internal teams to resolve customer or contractor-related issues. About You as the Facilities Administrator: Previous experience in a help-desk, customer service, or administrative role, ideally within a facilities or B2B environment. Proven ability to deliver excellent customer service and handle a variety of customer and contractor enquiries confidently. Comfortable dealing with B2B calls, suppliers, and third-party contractors. Quick to learn new systems and able to navigate multiple platforms simultaneously. Strong organisational skills with the ability to prioritise and manage several ongoing tasks. Confident communicator with excellent verbal and written skills. Proficient in Microsoft Office applications; experience with CAFM/help-desk software is an advantage. Must be able to commute to the office in Braunstone, Leicestershire as this is a fully office based role. Whilst the role is Monday-Friday 9am-5pm, there is an emergency out of hours phone line which you will be responsible for 1 week of the month on a rotational shift pattern. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.
Jan 24, 2026
Full time
Facilities Administrator Braunstone, Leicestershire 28,000 Are you an organised and proactive individual with excellent customer service skills? Do you thrive in a busy help-desk environment, handling inbound calls, managing queries, and supporting the smooth running of day-to-day operations? Would you like to join a professional and friendly team within the facilities management sector? The Company: We are supporting a well-established organisation in the facilities management industry who are looking for a dedicated Administrator to support their busy team. This role sits at the heart of the help-desk operation, managing customer enquiries, coordinating works with contractors, and ensuring exceptional service is delivered. Role & Responsibilities of the Facilities Administrator: Handle a high volume of inbound customer service calls and help-desk enquiries, ensuring all queries are logged accurately and resolved efficiently. Coordinate and schedule planned and reactive maintenance tasks through internal systems. Act as the main third-party liaison with contractors, obtaining updates, arranging visits, and ensuring work is completed within agreed timescales. Support the allocation and scheduling of jobs, including escalation of urgent issues or service failures. Assist with managing out of hours calls, ensuring that emergencies and priority requests are passed to the appropriate teams. Maintain accurate records using CAFM/help-desk systems and produce reports as required. Prioritise and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Work collaboratively with internal teams to resolve customer or contractor-related issues. About You as the Facilities Administrator: Previous experience in a help-desk, customer service, or administrative role, ideally within a facilities or B2B environment. Proven ability to deliver excellent customer service and handle a variety of customer and contractor enquiries confidently. Comfortable dealing with B2B calls, suppliers, and third-party contractors. Quick to learn new systems and able to navigate multiple platforms simultaneously. Strong organisational skills with the ability to prioritise and manage several ongoing tasks. Confident communicator with excellent verbal and written skills. Proficient in Microsoft Office applications; experience with CAFM/help-desk software is an advantage. Must be able to commute to the office in Braunstone, Leicestershire as this is a fully office based role. Whilst the role is Monday-Friday 9am-5pm, there is an emergency out of hours phone line which you will be responsible for 1 week of the month on a rotational shift pattern. Please note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants, if you do not receive a response within 7 working days then unfortunately your application has been unsuccessful on this occasion. We are here to help with your career so please send a copy of your CV to us. If you know of anyone else who is looking for their next opportunity, please feel free to refer them to us or pass on our details.
FM Administrator King Cross - Permanent (Up to £30k) Location: King Cross Basic Salary: Up to £30k depending on experience Hours of Work: Monday - Friday 8am - 5pm A World Leading Service provider who operates on an international scale is looking for an FM Administrator based in King Cross area on a permanent basis. This role is with the hours of Mon-Fri 8am - 5pm and is paying up to £30k depending on experience but this will be good for someone with little experience that wants to develop. Key Responsibilities: Accurate data input using in house CAFM System and Client Elogbooks system Accurately enter service details and costs onto a quote for client submission. Create and manage quotes using Excel and Word Monitor and review follow up work orders Run weekly and monthly reports to ensure data integrity Communicate efficiently daily with 3rd Party Suppliers and our clients Performing clerical works, such as filling, documentation, and customer service Maintaining and updating suppliers' information and customer records Log and maintain all callouts on our CAFM and our client system Chase reports, receipt invoices and close down WO's for billing Weekly report on all open jobs to be issued Key Requirements: Previous administrator experience Shows an enthusiastic approach with the ability to use own initiative to solving problems Strong organisational skills and ability to handle multiple tasks in a fast-paced environment Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding and awareness. Proficient in Microsoft packages Highly orgainsed and can manage several projects at same time Flexible, fast thinking and conscientious Excellent attention to detail If this role is of any interest then please do apply below.
Jan 23, 2026
Full time
FM Administrator King Cross - Permanent (Up to £30k) Location: King Cross Basic Salary: Up to £30k depending on experience Hours of Work: Monday - Friday 8am - 5pm A World Leading Service provider who operates on an international scale is looking for an FM Administrator based in King Cross area on a permanent basis. This role is with the hours of Mon-Fri 8am - 5pm and is paying up to £30k depending on experience but this will be good for someone with little experience that wants to develop. Key Responsibilities: Accurate data input using in house CAFM System and Client Elogbooks system Accurately enter service details and costs onto a quote for client submission. Create and manage quotes using Excel and Word Monitor and review follow up work orders Run weekly and monthly reports to ensure data integrity Communicate efficiently daily with 3rd Party Suppliers and our clients Performing clerical works, such as filling, documentation, and customer service Maintaining and updating suppliers' information and customer records Log and maintain all callouts on our CAFM and our client system Chase reports, receipt invoices and close down WO's for billing Weekly report on all open jobs to be issued Key Requirements: Previous administrator experience Shows an enthusiastic approach with the ability to use own initiative to solving problems Strong organisational skills and ability to handle multiple tasks in a fast-paced environment Ability to make decisions in a timely fashion, coupled with the ability to investigate and weigh alternatives while understanding and awareness. Proficient in Microsoft packages Highly orgainsed and can manage several projects at same time Flexible, fast thinking and conscientious Excellent attention to detail If this role is of any interest then please do apply below.
Administration Officer Location: HMP Warren Hill Salary: 28,853.57 Per Annum (Pro rata for part time hours) Contract: Part Time/Permanent We are seeking a dedicated Administration Officer to join our team at HMP Warren Hill, CATEGORY C Adult/Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Warren Hill runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with a combination of: - Experience in using a variety of IT systems including CAFM - Experience in a busy office environment - Experience of working without supervision - Knowledge of IT systems - Up to date First Aid qualification - Administrative experience If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Jan 22, 2026
Full time
Administration Officer Location: HMP Warren Hill Salary: 28,853.57 Per Annum (Pro rata for part time hours) Contract: Part Time/Permanent We are seeking a dedicated Administration Officer to join our team at HMP Warren Hill, CATEGORY C Adult/Male prison. Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment. HMP Warren Hill runs like a self-contained town, it takes hundreds of people to keep it functioning, and as the Facilities Maintenance Team we are committed and driving the smooth and safe operation, like a heart that pumps blood through the body, everything we do impacts every prisoner, employee, and visitor, and wider to the families and community. As a Administration Officer you will have the opportunity to work alongside experienced and passionate colleagues who vary from Plumbers, Electricians, Carpenters, Painters, to Cleaners, and Administrators, and others, who are all dedicated to making a positive difference, providing a safe and secure environment for all. If you are looking for a role where you can use your skills to create a better future for others, we encourage you to apply for this compelling opportunity and join us in our mission to promote rehabilitation and positive change and be part of a team that truly makes a difference. We are a Ministry of Justice business and provide critical and time-bound services to HMPPS, and are looking for a Administration Officer with a combination of: - Experience in using a variety of IT systems including CAFM - Experience in a busy office environment - Experience of working without supervision - Knowledge of IT systems - Up to date First Aid qualification - Administrative experience If this sounds like you, we would like to hear from you! Explore a varied and rewarding career at GFSL. Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society. Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary, to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts. You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunity to build your skills and progress. Explore facilities careers where you can make difference. Pride In People. We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging and are empowered to be their true selves. We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different and we are committed to doing our best to satisfy these differences whilst ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone. Future Plans. GFSL has been notified by it's shareholder (MOJ) that the provision of FM Services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will complete transfer to a private sector provider/providers no sooner than August 2027. Pride in People - Do the Right thing - One Team An ISO 9001 Certified Company
Job Opportunity: Supply Administrator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Administrator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
Jan 21, 2026
Full time
Job Opportunity: Supply Administrator Location: Salford, Manchester Full-Time Temp - Perm Are you highly organised with a passion for coordination, communication, and operational excellence? My client is looking for a Supply Administrator to join our team and play a vital role in ensuring seamless supplier visits and the smooth scheduling of on-site resources. As a Supply Coordinator, you'll work closely with schedulers to arrange escorting requirements for 3rd party supplier visits and support the scheduling site-based resources. You'll be a key player in delivering outstanding service, ensuring compliance, and driving performance improvements across our operations. Key Responsibilities: Coordinate supplier visits and escorting requirements in alignment with maintenance schedules. Support the scheduling of site-based resources in collaboration with internal teams. Maintain and update CAFM and SAP systems with accurate and timely data. Monitor performance, reduce delays and SLA breaches, and improve supplier engagement. Upload documentation and ensure clear reporting of work order statuses. Maintain a strong focus on compliance, audit standards, and safety culture. Requirements for the role: Proven coordination and communication skills. Experience with CAFM , CMMS , and SAP systems. Strong Microsoft Excel and Word proficiency. Ability to manage multiple priorities in a fast-paced environment. Detail-oriented with an analytical mindset. Strong relationship-building and influencing capabilities. Understanding of FM service delivery and supplier management. Key Performance Indicators: Supplier attendance aligned with planned maintenance. Timely updates in CAFM systems and accurate documentation uploads. Reduction in delays and SLA breaches. Enhanced supplier performance and engagement. Transparent reporting and real-time work order tracking. Security Clearance (SC) is a requirement for this role. If you're ready to take on a challenging and rewarding coordination role where attention to detail and strong stakeholder engagement are key, we'd love to hear from you. Please apply by submitting your CV or call Jess on (phone number removed)
FM Compliance Administrator Lichfield c 30,000pa + benefits package Public Sector A public sector client has created a wholly owned Ltd subsidiary to manage all of its property estate; comprising of around 35 commercial premises, a public park, a depot, 2 leisure centres, and initially around 20 residential properties, with a view to increase this to over 200. This role will require someone to support the Senior Facilities Manager to update all of the FM services across this estate; to include PPM's, reactives, all compliance, lifecycle, asset management and the impending implementation of a new CAFM system. This will include the creation of a PPM schedule and associated compliance documentation. You will manage and provide administrative and compliance support for the contract working closely with the facilities team. It is a diverse role and will keep you busy and challenged. You will need experience working in an administrative position within compliance or contract support. Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
Jan 21, 2026
Full time
FM Compliance Administrator Lichfield c 30,000pa + benefits package Public Sector A public sector client has created a wholly owned Ltd subsidiary to manage all of its property estate; comprising of around 35 commercial premises, a public park, a depot, 2 leisure centres, and initially around 20 residential properties, with a view to increase this to over 200. This role will require someone to support the Senior Facilities Manager to update all of the FM services across this estate; to include PPM's, reactives, all compliance, lifecycle, asset management and the impending implementation of a new CAFM system. This will include the creation of a PPM schedule and associated compliance documentation. You will manage and provide administrative and compliance support for the contract working closely with the facilities team. It is a diverse role and will keep you busy and challenged. You will need experience working in an administrative position within compliance or contract support. Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business. You'll find a wide selection of vacancies on our website.
Contract Administrator We are looking to recruit a Contract Administrator with CAFM system experience on behalf of a building services maintenance provider. Working Hours: M-F, 8-5 Key Responsibilities • Work closely with the Contract Support team to ensure that the service levels are maintained to a consistently high level. • Oversee PPM planning schedules for sites using the CAFM system • Ensure the contract is staffed by fully competent teams, taking direct responsibility for the appointment of Engineers, ensuring post holders are fully competent, and that effective succession planning arrangements are in place. • Provide Operational reports monthly and as requested. • Provide technical support where required to engineers, helpdesk and clients. If you are an experienced Contract Administrator, please do not hesitate to reach out by clicking "Apply Now!"
Jan 21, 2026
Seasonal
Contract Administrator We are looking to recruit a Contract Administrator with CAFM system experience on behalf of a building services maintenance provider. Working Hours: M-F, 8-5 Key Responsibilities • Work closely with the Contract Support team to ensure that the service levels are maintained to a consistently high level. • Oversee PPM planning schedules for sites using the CAFM system • Ensure the contract is staffed by fully competent teams, taking direct responsibility for the appointment of Engineers, ensuring post holders are fully competent, and that effective succession planning arrangements are in place. • Provide Operational reports monthly and as requested. • Provide technical support where required to engineers, helpdesk and clients. If you are an experienced Contract Administrator, please do not hesitate to reach out by clicking "Apply Now!"
