Colbern Limited
City, Liverpool
Accounts Payable Officer Liverpool Contract £17 per hour PAYE Our client is looking for an experienced Accounts Payable Officer Flexible working hours - office days are 2 per week min We have a number of opportunities we are recruiting for visit our website for more details colbernlimited co uk You will work on LCC's finance system (SAP) to process purchase order invoices and non-order payments accurately to strict deadlines. Supporting the P2P process by proactively identify and resolving statement reconciliation issues and queries whilst building and maintaining relationships with stakeholders, both internal and externally. Utilising and interrogate reports and workflows. To champion customer service by providing a customer focused, business friendly service. Responsible for the accurate and timely processing of all payments, including, but not limited to, invoices, credits, certificates, non-order payments, consolidated uploads, staff expenses, emergency UK and foreign payments in accordance with established procedures, CSOs and Financial regulations Assess and apply the correct application of VAT and CIS (Construction Industry Scheme) deductions Be responsible for the use of duplicate/erroneous payment software to identify and prevent incorrect payments and to then make necessary amendments to the financial database. Demonstrate knowledge and understanding of the importance of preparation and checking of documentation prior to processing Develop and maintain strong positive relationships with vendors, reconciling statements, addressing queries and discrepancies promptly To work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals Promotes best practice in accordance with financial regs and procurement standing orders (CSO's) by supporting and educating colleagues on correct P2P processes Ability to handle confidential and/or sensitive information with appropriate discretion Use initiative and established procedures to investigate and resolve internal and external queries Update daily and maintain electronic systems, including IT systems, spreadsheets, databases and to produce required outputs e.g., To undertake administrative duties as required including telephone calls, mail administration using both manual and computerised systems Pursuance of debts as required Supervision and Management Responsibility: Not applicable Budget and Financial Responsibility: Being fully accountable for managing the council's resources well and complying with statutory requirements. This includes managing time, avoiding unnecessary waste, reuse and recycle resources to reduce personal impact Social Value Responsibility: Drive for social value through all activities, ensuring wider social, economic and environmental benefits for the council, residents and communities Physical Demands of the Job: You will be required to sit stationary and use a computer for sustained period of time Corporate Responsibility: Contribute to the delivery of the Council Plan. Delivering and promoting excellent customer service, externally and internally. Commitment to customer excellence by dealing with customer feedback, including complaints, and learning from feedback in the drive for continuous improvement. Making the council a great place to work, living the council's values, actively engaging in regular communications including team meetings, undertaking training as required and being responsible for managing own performance. Develop the City Council's commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken. To ensure that all work functions are undertaken in accordance with health and safety legislation, codes of practice and the City Council's safety plan. Competency Framework: We operate a competency framework, a set of core behaviours which define how we are expected to approach our work, how we perform in certain situations and how we treat each other. Each competency details the standards of behaviours and skills required by all staff and this in turn supports delivery of our aim and our council plans linking them together with our values. The post holder will be required to demonstrate the ability to perform at the following competency Level 1 The competency framework can be found here. This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility. You will be expected to carry out any other duties that may reasonably be required in line with your main duties and changing priorities of the organisation. Person Specification Assessment methods used: I = Interview, P = Presentation, A = Application, E = Exercise, T = Test, AC = Assessment Centre Desirable Association of Accounting Technicians (AAT) or other business-related qualification Comprehensive understanding and up-to-date training/knowledge of anti-fraud practices to safeguard the Authority against fraudulent activities Evidence of on-going personal development Understanding of CIS (construction industry scheme) & IR35 regulations Proven experience of working in an accounts payable or similar financial role Previous data entry experience within a financial environment (preferred SAP knowledge but not limited to Ability to communicate effectively both orally and in writing in a manner, which is clear, fluent, jargon-free and readily understood by colleagues and customers at all levels Good numeracy skills - able to calculate/check/produce figures/statistics where required Good organisational skills with ability to manage time, work to deadlines and prioritise work in an effective and productive manner Able to use own initiative and work with limited supervision actively problem solving and implement solutions in a focussed and positive way while understanding the need to consult with line manager on occasions Effective IT skills with ability to confidently use MS Office systems to produce documents, presentations, reports and emails and to input, retrieve and analyse from IT systems and databases Ability to work as part of team and has a clear understanding of team working Demonstrate a good methodical approach to tasks with the ability to pay close attention to detail Ability to handle confidential and/or sensitive information with appropriate discretion Good understanding of the HMRC VAT, IR35 and CIS regulations Ability to understand relevant policies and procedures, as they affect the role, and the quality standards and outputs required in the job Ability to build and develop effective relationships at all levels of the organisation, and with customers and suppliers PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer
Accounts Payable Officer Liverpool Contract £17 per hour PAYE Our client is looking for an experienced Accounts Payable Officer Flexible working hours - office days are 2 per week min We have a number of opportunities we are recruiting for visit our website for more details colbernlimited co uk You will work on LCC's finance system (SAP) to process purchase order invoices and non-order payments accurately to strict deadlines. Supporting the P2P process by proactively identify and resolving statement reconciliation issues and queries whilst building and maintaining relationships with stakeholders, both internal and externally. Utilising and interrogate reports and workflows. To champion customer service by providing a customer focused, business friendly service. Responsible for the accurate and timely processing of all payments, including, but not limited to, invoices, credits, certificates, non-order payments, consolidated uploads, staff expenses, emergency UK and foreign payments in accordance with established procedures, CSOs and Financial regulations Assess and apply the correct application of VAT and CIS (Construction Industry Scheme) deductions Be responsible for the use of duplicate/erroneous payment software to identify and prevent incorrect payments and to then make necessary amendments to the financial database. Demonstrate knowledge and understanding of the importance of preparation and checking of documentation prior to processing Develop and maintain strong positive relationships with vendors, reconciling statements, addressing queries and discrepancies promptly To work effectively and cooperatively with stakeholders across the organisation daily when chasing goods receipt notes and approvals Promotes best practice in accordance with financial regs and procurement standing orders (CSO's) by supporting and educating colleagues on correct P2P processes Ability to handle confidential and/or sensitive information with appropriate discretion Use initiative and established procedures to investigate and resolve internal and external queries Update daily and maintain electronic systems, including IT systems, spreadsheets, databases and to produce required outputs e.g., To undertake administrative duties as required including telephone calls, mail administration using both manual and computerised systems Pursuance of debts as required Supervision and Management Responsibility: Not applicable Budget and Financial Responsibility: Being fully accountable for managing the council's resources well and complying with statutory requirements. This includes managing time, avoiding unnecessary waste, reuse and recycle resources to reduce personal impact Social Value Responsibility: Drive for social value through all activities, ensuring wider social, economic and environmental benefits for the council, residents and communities Physical Demands of the Job: You will be required to sit stationary and use a computer for sustained period of time Corporate Responsibility: Contribute to the delivery of the Council Plan. Delivering and promoting excellent customer service, externally and internally. Commitment to customer excellence by dealing with customer feedback, including complaints, and learning from feedback in the drive for continuous improvement. Making the council a great place to work, living the council's values, actively engaging in regular communications including team meetings, undertaking training as required and being responsible for managing own performance. Develop the City Council's commitment to equal opportunities and to promote non-discriminatory practices in all aspects of work undertaken. To ensure that all work functions are undertaken in accordance with health and safety legislation, codes of practice and the City Council's safety plan. Competency Framework: We operate a competency framework, a set of core behaviours which define how we are expected to approach our work, how we perform in certain situations and how we treat each other. Each competency details the standards of behaviours and skills required by all staff and this in turn supports delivery of our aim and our council plans linking them together with our values. The post holder will be required to demonstrate the ability to perform at the following competency Level 1 The competency framework can be found here. This job description is not intended to be either prescriptive or exhaustive. It is issued as a framework to outline the main areas of responsibility. You will be expected to carry out any other duties that may reasonably be required in line with your main duties and changing priorities of the organisation. Person Specification Assessment methods used: I = Interview, P = Presentation, A = Application, E = Exercise, T = Test, AC = Assessment Centre Desirable Association of Accounting Technicians (AAT) or other business-related qualification Comprehensive understanding and up-to-date training/knowledge of anti-fraud practices to safeguard the Authority against fraudulent activities Evidence of on-going personal development Understanding of CIS (construction industry scheme) & IR35 regulations Proven experience of working in an accounts payable or similar financial role Previous data entry experience within a financial environment (preferred SAP knowledge but not limited to Ability to communicate effectively both orally and in writing in a manner, which is clear, fluent, jargon-free and readily understood by colleagues and customers at all levels Good numeracy skills - able to calculate/check/produce figures/statistics where required Good organisational skills with ability to manage time, work to deadlines and prioritise work in an effective and productive manner Able to use own initiative and work with limited supervision actively problem solving and implement solutions in a focussed and positive way while understanding the need to consult with line manager on occasions Effective IT skills with ability to confidently use MS Office systems to produce documents, presentations, reports and emails and to input, retrieve and analyse from IT systems and databases Ability to work as part of team and has a clear understanding of team working Demonstrate a good methodical approach to tasks with the ability to pay close attention to detail Ability to handle confidential and/or sensitive information with appropriate discretion Good understanding of the HMRC VAT, IR35 and CIS regulations Ability to understand relevant policies and procedures, as they affect the role, and the quality standards and outputs required in the job Ability to build and develop effective relationships at all levels of the organisation, and with customers and suppliers PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer
Venus Recruitment Ltd
Farnborough, Hampshire
An international manufacturing business is offering a busy, varied role within their small Farnborough team as it enters an exciting phase of growth. The Financial Admin and Operational Support role is a key senior position responsible for providing efficient and effective support to the business, undertaking a wide range of financial and production related administration, shipping coordination, reporting, purchasing and general support to the Operations Manager. This is a full-time role Monday to Friday with some flexibility on the hours core hours are 8am to 4.30pm. The role reports into the Director in Farnborough and works closely with the Financial Controller and his team who are based in Ireland. Responsibilities include: Maintaining accounts using Sage Providing inputs for monthly Management Accounts Bank reconciliations, payments and direct debits Accounts receivable and accounts payable including reconciliation of purchase orders and sales Inputting monthly payroll for the Farnborough team to external provider Cash flow forecasting and Credit Control Expense payments and VAT Submissions. Working with Production, the Operations Manager, and wider team in Farnborough, responsibilities include: Shipping support, producing shipping invoices and liaising with customs Liaising with customers/suppliers, order entry and production orders Completing weekly/monthly updates for production reports Monitoring stock levels and maintaining inventory records Providing facilities management support Liaising with insurance provider for vehicle insurance Ordering and purchasing consumables, PPE and equipment for production Support the Operations Manager with scheduling a 3 shift production cycle Act as first point of contact for calls/meeting and greeting visitors Arrange and prepare for meetings and events including booking catering. Skills we re looking for: Previous financial/accounting experience using SAGE Strong organisational, communication and interpersonal skills Ability to multitask and prioritise own workload Positive 'can do' attitude with excellent problem-solving skills Detail-oriented with a high level of accuracy Discretion and a high level of confidentiality is essential Ability to use initiative and take ownership of assigned responsibilities Excellent customer relations skills and a professional phone manner Accounting technician qualification would be desirable but not essential Proficient MS Office skills. A good benefits package is offered including 23 days holiday plus BH rising with service, enhanced pension scheme - up to 15% employer contribution, Private Health, DIS x 3.
An international manufacturing business is offering a busy, varied role within their small Farnborough team as it enters an exciting phase of growth. The Financial Admin and Operational Support role is a key senior position responsible for providing efficient and effective support to the business, undertaking a wide range of financial and production related administration, shipping coordination, reporting, purchasing and general support to the Operations Manager. This is a full-time role Monday to Friday with some flexibility on the hours core hours are 8am to 4.30pm. The role reports into the Director in Farnborough and works closely with the Financial Controller and his team who are based in Ireland. Responsibilities include: Maintaining accounts using Sage Providing inputs for monthly Management Accounts Bank reconciliations, payments and direct debits Accounts receivable and accounts payable including reconciliation of purchase orders and sales Inputting monthly payroll for the Farnborough team to external provider Cash flow forecasting and Credit Control Expense payments and VAT Submissions. Working with Production, the Operations Manager, and wider team in Farnborough, responsibilities include: Shipping support, producing shipping invoices and liaising with customs Liaising with customers/suppliers, order entry and production orders Completing weekly/monthly updates for production reports Monitoring stock levels and maintaining inventory records Providing facilities management support Liaising with insurance provider for vehicle insurance Ordering and purchasing consumables, PPE and equipment for production Support the Operations Manager with scheduling a 3 shift production cycle Act as first point of contact for calls/meeting and greeting visitors Arrange and prepare for meetings and events including booking catering. Skills we re looking for: Previous financial/accounting experience using SAGE Strong organisational, communication and interpersonal skills Ability to multitask and prioritise own workload Positive 'can do' attitude with excellent problem-solving skills Detail-oriented with a high level of accuracy Discretion and a high level of confidentiality is essential Ability to use initiative and take ownership of assigned responsibilities Excellent customer relations skills and a professional phone manner Accounting technician qualification would be desirable but not essential Proficient MS Office skills. A good benefits package is offered including 23 days holiday plus BH rising with service, enhanced pension scheme - up to 15% employer contribution, Private Health, DIS x 3.
