12 jobs found

Senior Personal Assistant - FTC 12 months page is loaded Senior Personal Assistant - FTC 12 monthslocations: Londontime type: Full timeposted on: Posted Todayjob requisition id: R19735 Ideas People Trust We're BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today's changing world.We work with the companies that are Britain's economic engine - ambitious, entrepreneurially-spirited and high growth businesses that fuel the economy - and directly advise the owners and management teams leading them. We'll broaden your horizons We'll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.You'll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO's partners to help businesses effectively. You'll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.This will be a challenging and rewarding role where you will provide a full range of high level support to Partners / Directors. Service levels underpin the firm's commitment to the delivery of exceptional audited entity service.You will provide high level administrative, business and personal assistance within the department and become an integral member of the Business Support team. You will act as a role model, respecting confidentiality at all times. This busy role will also have supervisory responsibilities for other business support staff. You will be responsible for the following: Diary Management Seeks to understand priorities, so is in a position to reschedule meetings when the need arises with minimal guidance. Actively ensures partner is punctual for meetings and is aware of partner's location at all times. Assists partner in managing diary commitments to ensure that internal as well as external reputation is considered when rearranging or cancelling appointments. Keeps partner appraised of changes. Agrees with partner when to consult and when to resolve matters independently. Actively assists partner to prepare for forthcoming meetings. Collates any documents required and has them ready for imminent meetings. Email Management Monitors partner's email account in their absence and provides agreed assistance at other times. WIP and Debt / Workday Actively manages the process of getting bills produced on time and liaises with the credit control team about outstanding debts. Knowledge of using Workday. Produces and understands WIP and provision reports. Maintains provisions and project codes as instructed. Offers assistance and reminders on billing deadlines. CMS and Pipeline Manages partner's CMS contacts: follows up with partner to collect new information after meetings, uses the internet and other external sources to obtain information. Reviews CMS audited entity and contact information on a regular basis. Ensures that audited entity and contact business interests are flagged so that they receive relevant material. Manages the sales and pipeline for each partner, checks their diaries and encourages them to pass on information. Is a confident user of the CMS reporting system. Documentation Produces a consistently high standard of work, at speed and under pressure. Ensures that all documentation is brand and CVI compliant. Researches the Brand intranet and liaises with the Brand and Design team for advice on complex documentation as necessary. Seeks input from others to quality control key documents. Able to generate draft responses to routine correspondence for finalisation by partner. Automatically drafts routine, recurring correspondence. Staff Supervision Leads by example. Adept at delegating. Coaches junior team members in how to manage priorities and negotiate adjusted timelines. Identifies ways in which the team can improve the audited entity experience. Provides guidance, support and motivation to colleagues to help them understand change initiatives. Keeps an eye open for issues and intervenes personally to help resolve them or flags them to line manager. Challenge colleagues who fail to display the firm's values.You'll be someone with: Extensive experience of diary management Advanced level in Word, Excel, PowerPoint and Outlook Previous experience working at PA / Secretary level Exceptional spelling, punctuation and grammar GCSE English and Maths (or equivalent) Typing speed minimum 50 - 60wpm Ability to readily understand the Group's and Firm's environment, the Firm's structure and culture Ability in exercising initiative, discretion and organisation Be able to identify and evaluate problems and demonstrate the ability to approach and tackle problems effectively Is reliable and punctual and has a flexible approach able to adjust quickly when priorities change. Presents a professional appearance and attitude at all times. Is proactive and completes matters arising before being instructed to do so. Work on own initiative and is self-motivated. Forward thinking and anticipates requirements. Strives to suggest possible solutions and actively looks for ways in which they can assist others, using the wider team as appropriate. Is adept at coping with changing priorities and organising colleagues to help meet deadlines or respond to urgent issues. Remains calm and focused when working under extreme pressure. Behaviour and attention to detail illustrates what exceptional audited entity service (ECS) is, encourages others to do likewise and is a role model for how to identify and overcome barriers to ECS. Consistently adheres to the standards set by the Business Support Audited entity Service Charter. Is highly self aware. Trusted to respond to sensitive matters appropriately. Exercises good judgement in deciding when to raise issues. Confident written and verbal communicator. Communicates face to face as much as possible rather than via email. Uses non verbal behaviour to promote open communication. Is confident at speaking at team meetings. Able to relate to people at all levels with ease. Sets an example by treating everybody with respect. Able to be Bold when necessary. Discourages others from dwelling on problems and escalates issues when appropriate to do so. Recognises and takes responsibility for ensuring that skills are maintained up to date and relevant.You'll be able to be yourself; we'll recognise and value you for who you are and celebrate and reward your contributions to our business. We're committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.At BDO, we'll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We're in it together Mutual support and respect is one of BDO's core values and we're proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we'll support you at every stage in your career, whatever your personal and professional needs.Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you'll always have access to the people and resources you need to do your best work.We know that collaboration is the key to creating value and satisfying experiences at work, so we've invested in state-of-the-art collaboration spaces in our

We are currently working with a well-established law firm based in Leamington Spa that is looking to recruit a Private Client Legal Secretary to support its busy Wills & Probate department. This is an excellent opportunity for an organised and professional legal secretary to join a supportive legal team, providing high-quality administrative and secretarial support to experienced fee earners while ensuring excellent client care throughout the process. The Role As a Private Client Legal Secretary, you will provide efficient administrative and secretarial support to fee earners within the Wills & Probate team, helping ensure matters progress smoothly and clients receive a high standard of service. To be considered for the role, you'll require the following essentials: Previous experience in a legal secretarial or legal support role, ideally within Private Client or Wills & Probate Fast and accurate typing skills with strong attention to detail Excellent communication and interpersonal skills when dealing with clients and colleagues Strong organisational skills with the ability to manage multiple tasks effectively Good IT skills, including Microsoft Office and experience using legal case management systems A professional, discreet, and empathetic approach when handling sensitive client matters Within this position, you'll also be: Audio and copy typing of correspondence, legal documents, and forms Assisting with the preparation of simple Wills and Lasting Powers of Attorney under fee earner supervision Supporting the preparation of probate applications, OPG documentation, and related legal paperwork Producing accurate documents, letters, and forms on behalf of fee earners and senior members of the department Managing diaries and scheduling client appointments, ensuring documentation is prepared in advance of meetings Opening and closing client files, maintaining records, and supporting compliance processes including AML checks Filing, scanning, photocopying, and maintaining both electronic and physical client records within the case management system Managing outgoing post and assisting with general file administration Liaising professionally with clients, executors, and third parties via telephone, email, and correspondence Handling initial client enquiries and supporting the team with updates on matters where appropriate Assisting with billing processes and supporting the wider team with general administrative duties Salary & Hours Salary is £24,000 - £27,000 per annum, dependant on experience Working Hours are Monday - Friday, 9am - 5pm Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy. See our website for more details and jobs available -

We are currently working with a well-established law firm based in Leamington Spa that is looking to recruit a Private Client Legal Secretary to support its busy Wills & Probate department. This is an excellent opportunity for an organised and professional legal secretary to join a supportive legal team, providing high-quality administrative and secretarial support to experienced fee earners while ensuring excellent client care throughout the process. The Role As a Private Client Legal Secretary, you will provide efficient administrative and secretarial support to fee earners within the Wills & Probate team, helping ensure matters progress smoothly and clients receive a high standard of service. To be considered for the role, you ll require the following essentials: Previous experience in a legal secretarial or legal support role, ideally within Private Client or Wills & Probate Fast and accurate typing skills with strong attention to detail Excellent communication and interpersonal skills when dealing with clients and colleagues Strong organisational skills with the ability to manage multiple tasks effectively Good IT skills, including Microsoft Office and experience using legal case management systems A professional, discreet, and empathetic approach when handling sensitive client matters Within this position, you ll also be: Audio and copy typing of correspondence, legal documents, and forms Assisting with the preparation of simple Wills and Lasting Powers of Attorney under fee earner supervision Supporting the preparation of probate applications, OPG documentation, and related legal paperwork Producing accurate documents, letters, and forms on behalf of fee earners and senior members of the department Managing diaries and scheduling client appointments, ensuring documentation is prepared in advance of meetings Opening and closing client files, maintaining records, and supporting compliance processes including AML checks Filing, scanning, photocopying, and maintaining both electronic and physical client records within the case management system Managing outgoing post and assisting with general file administration Liaising professionally with clients, executors, and third parties via telephone, email, and correspondence Handling initial client enquiries and supporting the team with updates on matters where appropriate Assisting with billing processes and supporting the wider team with general administrative duties Salary & Hours Salary is £24,000 - £27,000 per annum, dependant on experience Working Hours are Monday Friday, 9am 5pm Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)

We are proud to be working with a well-established Sheffield-based law firm with a strong reputation. Due to continued growth within the Family Department, they are now seeking an experienced Legal Secretary / PA to join their supportive and forward-thinking team. The Role You will provide essential administrative and secretarial support to the Family Law team, helping to ensure matters progress efficiently while maintaining a high standard of client care. This is a varied role suited to someone who is highly organised, detail-focused, and confident working in a busy legal environment. To be considered for the role, you ll require the following essentials: Previous experience working within the legal sector (Family Law experience advantageous). A professional and empathetic customer service approach. Strong organisational skills with excellent attention to detail. The ability to work both independently and collaboratively within a team. Confident communication skills, both written and verbal. Proficiency in Microsoft Office packages, including Outlook and Excel. Within this position, you ll also be: Managing and maintaining case files and document systems. Audio typing and digital dictation transcription. Drafting correspondence and invoices. General administrative duties including typing, filing, photocopying, and scanning. Diary management and appointment scheduling. Handling inbound telephone enquiries in a professional and empathetic manner. Supporting fee earners with day-to-day administrative tasks. Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)

Are you an organised, people-focused Legal Secretary who loves being the calm, capable person that keeps everything moving? Our client is a respected legal firm based in York, known for delivering high-quality advice with a truly personal approach. They re now looking for a Secretary to support their Wills & Probate team, a department where empathy, accuracy and professionalism really matter. Legal experience is preferred but not essential. If you ve worked as a secretary/administrator in professional services (accountancy, finance, property etc.) or within medical/NHS settings and you re confident handling sensitive information, they d love to hear from you. What the Legal Secretary job involves This role is supporting fee earners and ensuring files progress efficiently and compliantly. Duties will include: Producing and amending legal documents and correspondence (digital dictation/audio typing and copy typing) Preparing probate and estate administration documentation, forms and client packs Opening, maintaining and closing files in line with firm procedures (including onboarding and AML checks support) Managing fee earners diaries, appointments, meetings and client communications Dealing with incoming calls and emails, taking accurate messages and handling queries professionally Document management: scanning, saving, filing, bundling and ensuring version control Liaising with clients, executors, beneficiaries, third parties and other professionals Supporting billing, time recording, matter administration and general file housekeeping Assisting the team to meet deadlines and ensure matters move forward smoothly Skills required We re looking for someone with a strong admin / secretarial foundation and the right mindset. Ideally, you ll be: Warm, professional and confident with clients (often at sensitive times) Highly organised with excellent attention to detail Comfortable prioritising a busy workload and meeting deadlines A clear communicator with strong written skills IT confident (Microsoft Office essential; legal case management experience is a bonus) Discreet and trustworthy with confidential information Proactive, helpful, and happy to get stuck in Experience from with a professional services setting Other information Monday to Friday, 9am 5pm (35 hours per week) Supportive, people-first culture with training and development opportunities Discounted legal fees 25 days holiday, plus bank holidays This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency. Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role. KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website (url removed) where you will find all the information you need to know about how we will use and process your personal data. You can also follow us on Facebook, Instagram, Twitter, and LinkedIn for up to date jobs and other helpful information.

A leading international accountancy firm is seeking an Audio Team Secretary to support key Partners. The role involves diary management, arranging travel, and managing client expenses. Essential skills include audio typing and prior PA/Secretarial experience within the finance or professional services sector. The ideal candidate should possess excellent MS Office skills. A start date in March is anticipated for the right candidate.

Audio Team Secretary required to support two key Partners in this International Accountancy firm. Duties will include diary management and travel arrangements. Extra responsibilities include expenses management, preparing client bills, managing visa and hotel accomodation. 30% of the role is also high volume Audio typing so previous Audio experience is essential for the role. The ideal candidate will have PA/Secretarial experience within the Finance or Professional Services background with excellent MS office skills. March start for the right candidate

Legal Secretary /Administrator Chester 25,000 - 26,000 A rapidly expanding firm is looking to recruit an experienced Secretary / Administrator to join its Chester based team This is an exciting opportunity for candidates with previous experience within a similar role, ideally a professional environment eg Legal, Medical, Accountancy etc. Key Experience Excellent keyboard / typing skills Professional telephone manner and a good communicator at all levels Good organisation, planning and prioritising skills Ability to work in a busy environment Accounts experience would be an advantage Previous experience is a similar role Key duties General secretarial, administration and reception support to the department Attending meetings , on occasion taking notes / minutes Typing letters, reports and general correspondence Answering incoming calls and dealing with questions and enquiries To apply for this role please contact Sarah Dyehouse at Anderson Scott Solutions

An exciting opportunity exists for an experienced Legal Secretary to join a successful firm in the legal sector. This role offers the successful candidate a forward step in their career with a forward-thinking business on a permanent basis. To be considered for the role, you'll require the following essentials: Current or recent experience of working within the legal sector, ideally as a Legal Secretary Ability to work in a busy pressured environment whilst naturally prioritising tasks Confidence in writing and drafting letters, copy typing and audiotyping The successful candidate will have had experience within the legal sector in an administrative capacity, used to supporting fee earners in a busy practice. Within this position, you'll also be: Preparing letters and documents for fee earners Managing and coordinating diaries and appointments Preparing document bundles for court Typing up documentation from audio recordings Opening & closing of files Answering incoming calls and handling client queries Responding to client queries via email Assisting with billing & invoicing duties Salary & Working Hours Salary is £24,000 - £27,000 per annum, dependant on experience Working hours are full time office hours, Monday Friday Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as a Recruitment Agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)

An exciting opportunity exists for an experienced Legal Secretary to join a successful firm in the legal sector. This role offers the successful candidate a forward step in their career with a forward-thinking business on a permanent basis. To be considered for the role, you'll require the following essentials: Current or recent experience of working within the legal sector, ideally as a Legal Secretary Ability to work in a busy pressured environment whilst naturally prioritising tasks Confidence in writing and drafting letters, copy typing and audiotyping The successful candidate will have had experience within the legal sector in an administrative capacity, used to supporting fee earners in a busy practice. Within this position, you'll also be: Preparing letters and documents for fee earners Managing and coordinating diaries and appointments Preparing document bundles for court Typing up documentation from audio recordings Opening & closing of files Answering incoming calls and handling client queries Responding to client queries via email Assisting with billing & invoicing duties Salary & Working Hours Salary is £24,000 - £27,000 per annum, dependant on experience Working hours are full time office hours, Monday Friday Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support. Talk Staff Recruitment act as a Recruitment Agency in relation to this vacancy. See our website for more details and jobs available - (url removed) (phone number removed)

Think Specialist Recruitment are delighted to be working with a fantastic Law firm based within the St Albans area. This brilliant organisation have an exciting opportunity for a Legal Secretary to join their expanding team. This position would suit someone who has previous experience within a similar position, and knowledge of legal practice. This is a fantastic opportunity for the suitable candidate to grow and learn within a supportive team environment. This position is based within the office for 5 days Salary - 40,000 Some of the duties will include: Copy and audio typing various documents Proof reading, amending and comparing documents Transcribing and formatting documents Telephone and email communication with clients, ensuring messages are passed on promptly Converting, reformatting and proofing documents Dealing with land registry applications Drafting letters to clients, HMRC and Solicitors Requesting planning documentation from local authority Calling lenders to request documentation Organising diaries and required, arranging meetings Other ad-hoc support as required The suitable candidate: Commercial property experience is required Previous experience within a similar position Strong communication skills on all levels Ability to manage a varied workload Good organisational skills Keen eye for detail Ability to work well as part of a team Happy to be office based Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.