About us Avencia are partnered with a global Corporate & Specialty insurer who seeking candidates with Multinational/International Programmes experience to join their Captive Services team. The role This position is focused on the efficient and effective servicing of Captive Accounts across a Global Network click apply for full job details
Feb 24, 2026
Contractor
About us Avencia are partnered with a global Corporate & Specialty insurer who seeking candidates with Multinational/International Programmes experience to join their Captive Services team. The role This position is focused on the efficient and effective servicing of Captive Accounts across a Global Network click apply for full job details
Are you detail-oriented, organized, and passionate about delivering accurate financial processes? Join our team as an Accounts Payable Coordinator - Spanish Speaking , where youll play a key role in ensuring smooth and efficient invoice management and vendor relationships. This position is based at our Witney offices 3 days a week, working on a hybrid basis click apply for full job details
Feb 23, 2026
Full time
Are you detail-oriented, organized, and passionate about delivering accurate financial processes? Join our team as an Accounts Payable Coordinator - Spanish Speaking , where youll play a key role in ensuring smooth and efficient invoice management and vendor relationships. This position is based at our Witney offices 3 days a week, working on a hybrid basis click apply for full job details
Training Coordinator Location: Hemel Hempstead Salary: 26,000 Hours: Monday - Friday, 9:00am - 5:00pm Full-Time Permanent Office-Based We are working with a well-established and respected training provider who deliver accredited programmes across specialist industries nationwide. Due to continued growth, they are looking to appoint a confident and proactive Training Administrator to join their friendly and supportive team. This is a varied role suited to someone who enjoys speaking with people, coordinating schedules and ensuring training programmes run smoothly from start to finish. The Role As Training Administrator, you will be responsible for supporting customers and training providers, coordinating course bookings and maintaining accurate records. You will play a key part in ensuring a high standard of service is delivered at all times. Key duties include: Responding to telephone and email enquiries in a professional and timely manner Coordinating and maintaining the training calendar Matching enquiries to suitable courses and promoting upcoming availability Supporting course confirmations and general administration Liaising with external training providers and internal teams Preparing training materials and ensuring rooms are set up when required Processing documentation relating to training accreditations and certification Maintaining stock records and assisting with invoice processing About You The successful candidate will be: Confident and professional on the phone Proactive and forward-thinking Comfortable speaking with a wide range of people, including individuals where English may not be their first language Patient, clear and supportive in communication Organised with strong attention to detail Confident using Microsoft Office and Outlook Commercially aware, with the ability to identify opportunities to promote or upsell relevant courses Relationship-focused, with a long-term client mindset This is a fantastic opportunity for someone who enjoys administration but also wants a role that involves customer interaction, relationship building and business support. If you are organised, personable and keen to grow within a professional training environment, we would love to hear from you. Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Feb 23, 2026
Full time
Training Coordinator Location: Hemel Hempstead Salary: 26,000 Hours: Monday - Friday, 9:00am - 5:00pm Full-Time Permanent Office-Based We are working with a well-established and respected training provider who deliver accredited programmes across specialist industries nationwide. Due to continued growth, they are looking to appoint a confident and proactive Training Administrator to join their friendly and supportive team. This is a varied role suited to someone who enjoys speaking with people, coordinating schedules and ensuring training programmes run smoothly from start to finish. The Role As Training Administrator, you will be responsible for supporting customers and training providers, coordinating course bookings and maintaining accurate records. You will play a key part in ensuring a high standard of service is delivered at all times. Key duties include: Responding to telephone and email enquiries in a professional and timely manner Coordinating and maintaining the training calendar Matching enquiries to suitable courses and promoting upcoming availability Supporting course confirmations and general administration Liaising with external training providers and internal teams Preparing training materials and ensuring rooms are set up when required Processing documentation relating to training accreditations and certification Maintaining stock records and assisting with invoice processing About You The successful candidate will be: Confident and professional on the phone Proactive and forward-thinking Comfortable speaking with a wide range of people, including individuals where English may not be their first language Patient, clear and supportive in communication Organised with strong attention to detail Confident using Microsoft Office and Outlook Commercially aware, with the ability to identify opportunities to promote or upsell relevant courses Relationship-focused, with a long-term client mindset This is a fantastic opportunity for someone who enjoys administration but also wants a role that involves customer interaction, relationship building and business support. If you are organised, personable and keen to grow within a professional training environment, we would love to hear from you. Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Internal Job Title : Tenancy Coordinator Business : Lucy Real Estate Location : Oxford Job Reference No : 4436 Job Purpose : An exciting opportunity for an organised, motivated and enthusiastic individual to join our experienced team at Lucy Real Estate (LRE) as a Tenancy Coordinator. The role provides vital administrative support to the lettings function, working closely with the Property Managers and Estates Manager to ensure the efficient and compliant operation of the lettings process. Business Overview : Lucy Real Estate comprises Lucy Properties and Lucy Developments. Lucy Properties is a lettings & management business that invests in and manages 350 residential properties for over 850 tenants in Oxford, with in-house service and maintenance. Lucy Developments is a developer of high-end, sustainable homes for sale, with prime sites within a 90-minute commute time from Oxford. Job Context: The postholder will be responsible for a wide range of administrative duties, including tenancy administration, rent reviews, compliance checks, reporting, and financial checks. Accuracy, organisation, and the ability to manage multiple priorities are essential, as the role plays a key part in ensuring all lettings activities are carried out in a timely and professional manner. Job Dimensions: This role will be based at the Lucy Group headquarters in Jericho, Oxford and you will report to the LRE Estates Manager. You will be a key member of our small administrative team and will work closely with our Property Managers, finance, help desk and maintenance team. Lucy Group has operating businesses across multiple sectors: Lucy Controls, Lucy Electric and Lucy Real Estate. The Group creates wide-ranging products, services and solutions for customers across 60 countries in the UK, Europe, Middle East, Africa, Asia and Latin America. Lucy Real Estate owns and manages a property portfolio with an annual rental income in excess of £10m per annum consisting of residential and commercial property assets. As one of Oxford's largest private landlords it has the enviable reputation of being progressive, ethical and professional with a high-quality property portfolio. It also includes Lucy Developments, a property development business building premium houses and apartments for sale in Oxfordshire and surrounding counties. This is a fantastic opportunity to join an established and well-funded business as part of an experienced and enthusiastic team. Key Accountabilities: Prepare tenancy documents as requested by Property Managers Produce the monthly rent review spreadsheet Arrange and facilitate monthly rent review meetings with Property Managers and the Estates Manager Complete all monthly rent review documentation following meetings and issue correspondence to relevant tenants Arrange and conduct Right to Rent checks for all new tenants, ensuring ongoing compliance for existing tenants Carry out referencing checks for prospective tenants Register new tenancy deposits in accordance with regulatory requirements Run and review management reports to identify and resolve any discrepancies Maintain and update all digital filing systems in line with departmental procedures Manage tenancy end administration, including removing deposit certificates from the TDS, updating rent and responsibility records on Manhattan, archiving tenant records, and removing Right to Rent documentation Monitor unpaid rents for commercial properties and follow up as required to ensure timely payment Run weekly property management reports and forward them to the Finance team Run reports to verify that deposits received are accurate and correctly aligned with the corresponding tenancy records. Producing data analysis support to the Estates Manager, including producing graphs, building spreadsheets, and preparing other analytical outputs as required. Carry out additional administrative duties as requested by the Estates Manager, supporting the smooth running of day to day operations. Skills and Experience: Strong organisational skills, with the ability to manage multiple priorities effectively Excellent attention to detail, demonstrating a positive, confident, and proactive approach to tasks Time management skills, with the ability to meet deadlines and manage recurring monthly processes (e.g. rent reviews and reporting) High level of IT proficiency, including property management systems and Microsoft Office applications Experience with document management and digital filing systems, ensuring accuracy and audit readiness Knowledge of relevant property legislation and compliance requirements, or a willingness to develop this knowledge Confidentiality and data protection awareness, particularly when handling tenant information and compliance documentation Ability to work independently, using initiative while also collaborating closely with managers A collaborative team player with strong interpersonal skills Adaptable and resilient, with the ability to respond effectively to changing demands About Us: Lucy Properties is a property owner and lettings & management business within Oxfordshire. With an increasing focus on sustainable living, we invest in and manage over 500 lettable units with over 650 tenants. One of Oxford's largest private landlords, our properties - including residential units, offices, car parks and agricultural land - are managed and maintained in-house, providing an extremely high-quality service to residential and commercial tenants alike.
Feb 23, 2026
Full time
Internal Job Title : Tenancy Coordinator Business : Lucy Real Estate Location : Oxford Job Reference No : 4436 Job Purpose : An exciting opportunity for an organised, motivated and enthusiastic individual to join our experienced team at Lucy Real Estate (LRE) as a Tenancy Coordinator. The role provides vital administrative support to the lettings function, working closely with the Property Managers and Estates Manager to ensure the efficient and compliant operation of the lettings process. Business Overview : Lucy Real Estate comprises Lucy Properties and Lucy Developments. Lucy Properties is a lettings & management business that invests in and manages 350 residential properties for over 850 tenants in Oxford, with in-house service and maintenance. Lucy Developments is a developer of high-end, sustainable homes for sale, with prime sites within a 90-minute commute time from Oxford. Job Context: The postholder will be responsible for a wide range of administrative duties, including tenancy administration, rent reviews, compliance checks, reporting, and financial checks. Accuracy, organisation, and the ability to manage multiple priorities are essential, as the role plays a key part in ensuring all lettings activities are carried out in a timely and professional manner. Job Dimensions: This role will be based at the Lucy Group headquarters in Jericho, Oxford and you will report to the LRE Estates Manager. You will be a key member of our small administrative team and will work closely with our Property Managers, finance, help desk and maintenance team. Lucy Group has operating businesses across multiple sectors: Lucy Controls, Lucy Electric and Lucy Real Estate. The Group creates wide-ranging products, services and solutions for customers across 60 countries in the UK, Europe, Middle East, Africa, Asia and Latin America. Lucy Real Estate owns and manages a property portfolio with an annual rental income in excess of £10m per annum consisting of residential and commercial property assets. As one of Oxford's largest private landlords it has the enviable reputation of being progressive, ethical and professional with a high-quality property portfolio. It also includes Lucy Developments, a property development business building premium houses and apartments for sale in Oxfordshire and surrounding counties. This is a fantastic opportunity to join an established and well-funded business as part of an experienced and enthusiastic team. Key Accountabilities: Prepare tenancy documents as requested by Property Managers Produce the monthly rent review spreadsheet Arrange and facilitate monthly rent review meetings with Property Managers and the Estates Manager Complete all monthly rent review documentation following meetings and issue correspondence to relevant tenants Arrange and conduct Right to Rent checks for all new tenants, ensuring ongoing compliance for existing tenants Carry out referencing checks for prospective tenants Register new tenancy deposits in accordance with regulatory requirements Run and review management reports to identify and resolve any discrepancies Maintain and update all digital filing systems in line with departmental procedures Manage tenancy end administration, including removing deposit certificates from the TDS, updating rent and responsibility records on Manhattan, archiving tenant records, and removing Right to Rent documentation Monitor unpaid rents for commercial properties and follow up as required to ensure timely payment Run weekly property management reports and forward them to the Finance team Run reports to verify that deposits received are accurate and correctly aligned with the corresponding tenancy records. Producing data analysis support to the Estates Manager, including producing graphs, building spreadsheets, and preparing other analytical outputs as required. Carry out additional administrative duties as requested by the Estates Manager, supporting the smooth running of day to day operations. Skills and Experience: Strong organisational skills, with the ability to manage multiple priorities effectively Excellent attention to detail, demonstrating a positive, confident, and proactive approach to tasks Time management skills, with the ability to meet deadlines and manage recurring monthly processes (e.g. rent reviews and reporting) High level of IT proficiency, including property management systems and Microsoft Office applications Experience with document management and digital filing systems, ensuring accuracy and audit readiness Knowledge of relevant property legislation and compliance requirements, or a willingness to develop this knowledge Confidentiality and data protection awareness, particularly when handling tenant information and compliance documentation Ability to work independently, using initiative while also collaborating closely with managers A collaborative team player with strong interpersonal skills Adaptable and resilient, with the ability to respond effectively to changing demands About Us: Lucy Properties is a property owner and lettings & management business within Oxfordshire. With an increasing focus on sustainable living, we invest in and manage over 500 lettable units with over 650 tenants. One of Oxford's largest private landlords, our properties - including residential units, offices, car parks and agricultural land - are managed and maintained in-house, providing an extremely high-quality service to residential and commercial tenants alike.
Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.
Feb 23, 2026
Full time
Internal Job Title: Facilities Manager Business: Lucy Group Ltd Location: Oxford Job Reference No: 4451 Job Purpose: To manage the facilities and procurement activities of the Lucy Group Head Office, Lucy Real Estate offices and outlying Lucy Group Business Offices (as directed) in accordance with business goals and relevant legal requirements. Business Overview: Lucy Group is an international group that makes the built environment sustainable. Our electric businesses advance the transition to a carbon-free world with infrastructure that enables renewable energy and smart cities. Our real estate businesses support sustainable living through responsible property development and investment. Job Dimensions: This role will report into the Group Head of Health, Safety and Sustainability. The role will be entirely office based. The role will have a small team, including a front of house coordinator and an office coordinator and will work with the Executive Directors, their assistants and core group functions. The role requires the holder to communicate adeptly with key stakeholders. The role holder will be a highly motivated individual with a proactive approach, they will have proven experience in facilities and asset management in a relevant commercial environment, a working knowledge of health and safety matters, and demonstrable experience of procurement of goods and services in a HQ environment. Excellent customer service and communications skills are essential. Key Accountabilities: These will include: Plan, manage and oversee all works of all contractors, staff, and other parties to ensure the quality of delivery, that the works are within the agreed scope and value for money, and that relevant contracts are in place to meet agreed deadlines Ability to prepare an annual business plan and budget for the facilities portfolio and to undertake regular project reviews to ensure accountability for the budget as well as progress of the works and projects H&S Inductions and workspace assessments Responsible for procuring defined goods and services for the portfolio Managing refurbishments relocations or renovations as they arise in the portfolio and being available for advice to other business units on similar projects Will champion and drive through the implementation of the group purchasing policy across the core group functions Supervise multi-disciplinary teams of staff, including cleaning/maintenance and ensure the highest standard of front of house and building housekeeping is maintained throughout the HQ building Leading commercial tender and review processes, negotiating financial terms/service levels and appointment of all facilities contracts. Identifying new components and obsolescence with the suppliers Managing contract reviews and terminating arrangements Lifecycle planning of assets and facilities asset management - create a framework for how to operate, maintain, renew, and retire high-value assets Undertake regular site inspection as agreed with management, monitor the state of repair, complete inspection reports, and action any necessary works on approval of management Ensure that all contractors and staff follow agreed protocols/ procedures relating to works being carried out and approvals sought as directed Dealing with all queries expediently and professionally including arranging and attending periodic staff meetings, actioning subsequent minutes and works Develop and promote good working relationships with all office staff and other key stakeholders Use performance management techniques to monitor and demonstrate achievement of agreed service levels/ conduct and lead to improvement Identify deficiencies of work/service and report to management Implement improvements to service delivered by contractors, staff, and other parties Manage and lead change to ensure minimum disruption to core activities Prepare documents for tender for contractors and calculate and compare costs for required goods or services to achieve maximum value for money Direct, coordinate and plan essential services such as reception, security, maintenance, mail, stationery, car parking, EV charging, health & safety, archiving, cleaning, catering, telephones, waste disposal, and recycling Compiling weekly updates to the Group Head of Health, Safety and Sustainability Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences Ensure full compliance with all current and impending Health and Safety legislation, including the full implementation of annual Health and Safety Risk Assessment Reports and Fire Risk Assessments. The facilities support and front of house team also perform reception and defined office-based administration activities. These activities will be managed by the Executive Assistant to the Executive Director & Company Secretary on a matrix management basis with this role. Qualifications, Experience & Skills: Essential: Must have had management responsibility for multi-site building and facilities management of commercial buildings in previous roles, including asset management and procurement IOSH/NEBOSH qualified with knowledge of Health and Safety legislation as applied to managed commercial property At least 10 years' experience in facilities management and supplier selection, qualification, evaluation, contract and price negotiations Excellent organisational and people management skills, time management, ability to prioritise and organise own workload and able to work to deadlines Energetic and natural completer with "can do" approach Attention to detail Good working knowledge of Microsoft Office/Excel, Teams and Word Technical understanding of how a building works from a M&E point of view Ability to manage contractors and staff Ability to communicate well with key stakeholders and manage expectations appropriately Collaborative team worker who has an ability to work under matrix management principles Desirable: A training qualification from IWFM Membership of CIPS or a willingness to work towards and obtain a minimum of level 5 Advanced Diploma in Procurement and Supply certification Prince2 or Agile qualifications in project management About Us: Lucy Group Ltd is the parent company of all Lucy Group companies. The Group is on a mission to improve people's lives with intelligent power, smart lighting and sustainable homes. Since its origins in Oxford, UK, over 200 years ago, the group has grown and diversified. Through various businesses, today we employ around 1800 people worldwide across five continents and has a turnover exceeding £400m.
HIRE DESK COORDINATOR UXBRIDGE SALARY UP TO £40,000 DEPENDING ON EXPERIENCE Our client is a leading multi-disciplined construction and resource management group, operating across the UK and Ireland, and delivers innovative, safe and sustainable solutions to the most complex construction and resource management challenges. They are a market-leading, ambitious and inspirational organisation which continues to evolve and grow. This is possible because of their exceptional people and the continuing investment in them and their journeys with the company. Purpose Role Partnering with their supply chain to provide operational and administrative support to their site teams in relation to the on and off-hiring of plant and equipment. The purpose of this role is to ensure requisitions are processed accurately, within acceptable timescales and at the most economical cost to enable their sites to achieve project delivery targets. The primary goal for the Hire Desk Coordinators is to deliver an exceptional service to the sites, maintaining professional relationships with clients and supporting the wider hire desk team. Role & Responsibilities Plant and equipment requisitions are made via the COINS/ERP system and are allocated amongst the hire desk team for processing/converting to purchase orders. Responsibilities include; Process On/Off hire requests from site via the Coins system, from commencement to completion. Liaise with site personnel at all levels to understand their requirements and achieve desired outcomes. Liaise with our Supply Chain Partners to ensure the highest level of service is achieved. Follow procedural guidelines when placing orders, checking all documents before committing PO s. Accurate and timely recording and processing of supplier invoices onto COINS/ERP System. Investigate and resolve invoice queries. Support the Hire Desk Manager with other duties and responsibilities as required, including reports and analysis. Working with high volume data, adopting a right first-time' approach to entry. Process On/Off hire requests from site via the Coins system, from commencement to completion. Liaise with site personnel at all levels to understand their requirements and achieve desired outcomes. Liaise with our Supply Chain Partners to ensure the highest level of service is achieved. Follow procedural guidelines when placing orders, checking all documents before committing PO s. Accurate and timely recording and processing of supplier invoices onto COINS/ERP System. Investigate and resolve invoice queries. Support the Hire Desk Manager with other duties and responsibilities as required, including reports and analysis. Working with high volume data, adopting a right first-time' approach to entry. Skills & Experience Demonstrable experience within a procurement/purchasing/logistics/data entry/ or accounts role. Proficiency in Microsoft Office and COINS/ERP systems (preferred), with aptitude to learn new software and systems. Intermediate Excel skills (Inc. vlookups, pivot, identifying duplicate entries). Highly developed organisational and administrative skills - proven ability to meet tight deadlines, plan and prioritise workloads, and execute high-quality, timely services. Strong relationship-building skills and the ability to effectively support internal and external customers/stakeholders/suppliers. Excellent verbal and written communication skills, at all levels. Problem solving - confidently identifies and articulates problems, presenting effective solutions and setting clear expectations and defined outcomes for self and others. Experience of working within Engineering, Manufacturing or Construction would be advantageous. Attributes Methodical, analytical and detail-orientated - works well in time-pressured situations with high level of accuracy. Completer-finisher mentality: Displays strong sense of integrity and accountability. Responds positively and readily adapts to an evolving work environment, remaining confident and calm under pressure. Anticipates problems and creates plans to avoid them. Demonstrates motivation to improve processes. Collaborative seeks connection with others to arrive at solutions and gain insights through building. positive relationships within a multi-disciplinary team. Should this excellent Hire Desk Coordinator role be of interest to you, please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.
Feb 23, 2026
Full time
HIRE DESK COORDINATOR UXBRIDGE SALARY UP TO £40,000 DEPENDING ON EXPERIENCE Our client is a leading multi-disciplined construction and resource management group, operating across the UK and Ireland, and delivers innovative, safe and sustainable solutions to the most complex construction and resource management challenges. They are a market-leading, ambitious and inspirational organisation which continues to evolve and grow. This is possible because of their exceptional people and the continuing investment in them and their journeys with the company. Purpose Role Partnering with their supply chain to provide operational and administrative support to their site teams in relation to the on and off-hiring of plant and equipment. The purpose of this role is to ensure requisitions are processed accurately, within acceptable timescales and at the most economical cost to enable their sites to achieve project delivery targets. The primary goal for the Hire Desk Coordinators is to deliver an exceptional service to the sites, maintaining professional relationships with clients and supporting the wider hire desk team. Role & Responsibilities Plant and equipment requisitions are made via the COINS/ERP system and are allocated amongst the hire desk team for processing/converting to purchase orders. Responsibilities include; Process On/Off hire requests from site via the Coins system, from commencement to completion. Liaise with site personnel at all levels to understand their requirements and achieve desired outcomes. Liaise with our Supply Chain Partners to ensure the highest level of service is achieved. Follow procedural guidelines when placing orders, checking all documents before committing PO s. Accurate and timely recording and processing of supplier invoices onto COINS/ERP System. Investigate and resolve invoice queries. Support the Hire Desk Manager with other duties and responsibilities as required, including reports and analysis. Working with high volume data, adopting a right first-time' approach to entry. Process On/Off hire requests from site via the Coins system, from commencement to completion. Liaise with site personnel at all levels to understand their requirements and achieve desired outcomes. Liaise with our Supply Chain Partners to ensure the highest level of service is achieved. Follow procedural guidelines when placing orders, checking all documents before committing PO s. Accurate and timely recording and processing of supplier invoices onto COINS/ERP System. Investigate and resolve invoice queries. Support the Hire Desk Manager with other duties and responsibilities as required, including reports and analysis. Working with high volume data, adopting a right first-time' approach to entry. Skills & Experience Demonstrable experience within a procurement/purchasing/logistics/data entry/ or accounts role. Proficiency in Microsoft Office and COINS/ERP systems (preferred), with aptitude to learn new software and systems. Intermediate Excel skills (Inc. vlookups, pivot, identifying duplicate entries). Highly developed organisational and administrative skills - proven ability to meet tight deadlines, plan and prioritise workloads, and execute high-quality, timely services. Strong relationship-building skills and the ability to effectively support internal and external customers/stakeholders/suppliers. Excellent verbal and written communication skills, at all levels. Problem solving - confidently identifies and articulates problems, presenting effective solutions and setting clear expectations and defined outcomes for self and others. Experience of working within Engineering, Manufacturing or Construction would be advantageous. Attributes Methodical, analytical and detail-orientated - works well in time-pressured situations with high level of accuracy. Completer-finisher mentality: Displays strong sense of integrity and accountability. Responds positively and readily adapts to an evolving work environment, remaining confident and calm under pressure. Anticipates problems and creates plans to avoid them. Demonstrates motivation to improve processes. Collaborative seeks connection with others to arrive at solutions and gain insights through building. positive relationships within a multi-disciplinary team. Should this excellent Hire Desk Coordinator role be of interest to you, please submit your CV to Anna Maguire. Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities.
Housing Management Coordinator Pay £25,838 per annum (pro-rota), £13.21 per hour and great benefits including Health Cash Plan Permanent, part time 15 hrs per week on a rota system including weekends. Based at Wilkinson House covering properties across Wymondham & Norwich We cant offer a CoS for this role Home, a place where you belong This is a great opportunity for a Housing Management Coordinator to join our team here in Wilkinson House. As our Housing and Property specialist, youll focus on tenancy support for our customers, ensuring their homes are safe and well maintained. Providing a housing management service, youll support them to manage and maintain their tenancy and rent accounts with the aim of helping them move on to a secure, long-term accommodation! What youll do Customer group - Customers who have experienced homelessness with a variety of needs including but not limited to offending, physical/mental health and substance misuse. Making sure that our customers properties are homes they can be proud of, youll support your customers by engaging and involving them in their tenancies. Help our customers with housing benefit claims, making sure that these are received on their rent account. Where there is a need, youll also issue and sign warning letters and notices which may lead to attending court. Getting rooms ready for the next customers who needs our help and for maximum occupancy, youll turn around vacant or void properties within set timescales. Ensuring we are health and safety compliant and that maintenance standards are met. Why join us This is more than a job, its a place where you feel valued. You get great training, support from friendly colleagues and a chance to make a real difference every day. Be part of one of the UKs top 10 Great Places to Work! You have Experience in managing a housing management caseload and overseeing landlord and housing management duties Know-how of re-letting of rooms or units, collecting rents, and taking formal tenancy action when needed. Able to take on a lead role within the team, offering guidance and support to your colleagues The ability to work on your own initiative, positively influencing people from all different backgrounds. Confident working collaboratively with colleagues in other parts of the business as well as with external partners Stronger together We do our best work when were ourselves. Thats why inclusion, wellbeing, and our diversity networks help makeHome Group a great place to work! The practical bits Rota system, working Monday to Friday with one Saturday every two weeks. Based at our service in Wymondham (Wilkinson House) youll spend your time travelling around the properties in Wymondham & Norwich Able to use technology for creating and updating support plans, making benefit claims and doing tenancy signs ups, To get from A to B, youll need a valid driving licence and a vehicle insured for business purposes. The great news is that well pay your mileage! Youll need an Enhanced DBS check done and we pay for that. Whats in it for you? 34 days leave (including bank hols and a me day to use for whatever you fancy) increasing to 39, and time off for volunteering too! Health cash plan saving you from £1140 per annum. Well cover your costs (and kids if you have them) towards dental, optical, prescriptions, alternative therapies and lots more. Over 800 high street discounts on groceries, holidays and days out. Looking for a new phone, bike or car? Save money with us. We Grow Our Own colleagues (not literally of course!), when youre ready for the next step in your career, you can grow with us! Colleagues really matter to us, thats why were the 10 th Best place in the UK for Wellbeing. Our tools and support help you when you need them. Find out more Click APPLY NOW to see ourHousing Management Coordinator Job Description, find out aboutus and for help to apply. Roles can close early, so dont wait. For reasonable adjustments email Central Supported Portfolio 702 JBRP1_UKTJ
Feb 23, 2026
Full time
Housing Management Coordinator Pay £25,838 per annum (pro-rota), £13.21 per hour and great benefits including Health Cash Plan Permanent, part time 15 hrs per week on a rota system including weekends. Based at Wilkinson House covering properties across Wymondham & Norwich We cant offer a CoS for this role Home, a place where you belong This is a great opportunity for a Housing Management Coordinator to join our team here in Wilkinson House. As our Housing and Property specialist, youll focus on tenancy support for our customers, ensuring their homes are safe and well maintained. Providing a housing management service, youll support them to manage and maintain their tenancy and rent accounts with the aim of helping them move on to a secure, long-term accommodation! What youll do Customer group - Customers who have experienced homelessness with a variety of needs including but not limited to offending, physical/mental health and substance misuse. Making sure that our customers properties are homes they can be proud of, youll support your customers by engaging and involving them in their tenancies. Help our customers with housing benefit claims, making sure that these are received on their rent account. Where there is a need, youll also issue and sign warning letters and notices which may lead to attending court. Getting rooms ready for the next customers who needs our help and for maximum occupancy, youll turn around vacant or void properties within set timescales. Ensuring we are health and safety compliant and that maintenance standards are met. Why join us This is more than a job, its a place where you feel valued. You get great training, support from friendly colleagues and a chance to make a real difference every day. Be part of one of the UKs top 10 Great Places to Work! You have Experience in managing a housing management caseload and overseeing landlord and housing management duties Know-how of re-letting of rooms or units, collecting rents, and taking formal tenancy action when needed. Able to take on a lead role within the team, offering guidance and support to your colleagues The ability to work on your own initiative, positively influencing people from all different backgrounds. Confident working collaboratively with colleagues in other parts of the business as well as with external partners Stronger together We do our best work when were ourselves. Thats why inclusion, wellbeing, and our diversity networks help makeHome Group a great place to work! The practical bits Rota system, working Monday to Friday with one Saturday every two weeks. Based at our service in Wymondham (Wilkinson House) youll spend your time travelling around the properties in Wymondham & Norwich Able to use technology for creating and updating support plans, making benefit claims and doing tenancy signs ups, To get from A to B, youll need a valid driving licence and a vehicle insured for business purposes. The great news is that well pay your mileage! Youll need an Enhanced DBS check done and we pay for that. Whats in it for you? 34 days leave (including bank hols and a me day to use for whatever you fancy) increasing to 39, and time off for volunteering too! Health cash plan saving you from £1140 per annum. Well cover your costs (and kids if you have them) towards dental, optical, prescriptions, alternative therapies and lots more. Over 800 high street discounts on groceries, holidays and days out. Looking for a new phone, bike or car? Save money with us. We Grow Our Own colleagues (not literally of course!), when youre ready for the next step in your career, you can grow with us! Colleagues really matter to us, thats why were the 10 th Best place in the UK for Wellbeing. Our tools and support help you when you need them. Find out more Click APPLY NOW to see ourHousing Management Coordinator Job Description, find out aboutus and for help to apply. Roles can close early, so dont wait. For reasonable adjustments email Central Supported Portfolio 702 JBRP1_UKTJ
Company Description Spark Foundry make up part of a thriving global media network and are part of the Publicis Groupe, one of the world's leading communications groups. We are globally connected with over 8,000 employees in 110 offices across 70 countries. Who We Are in the UK? Spark Foundry, the Acceleration Agency. We help brands to identify, learn and respond to opportunities faster than the competition. Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation. We've proven our approach during the most difficult year on record. Now we're using it to provide a launchpad for their future. Come be an accelerator with us. How we accelerate Planning: an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns Intelligence: a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people Trading: a model built on flexibility and trusted relationships, underpinned with bold guarantees Relationships: a culture of asking challenging questions to better understand the brief - we are not a 'yes' agency People: a strong history of recruiting talent from diverse backgrounds and accelerating their careers Our Commitment We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency. As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. Job Description This role is a 12 month fixed term contract, Feb 2026 start. We're looking for a Digital Planning Director to take the lead on two high-profile clients - a global spirits brand and one of the UK's largest tech retailers. This is a 12-month FTC with the opportunity to shape digital strategy across social, YouTube, online video, display, and e-commerce channels. You'll be working at a mid/senior level, coordinating with investment teams, connecting with brand and digital specialists, and taking global frameworks to the UK market. This role is perfect for someone with deep digital knowledge who can think strategically, act as a trusted client partner, and inspire innovation - without getting bogged down in coordination tasks. What You'll Be Doing Lead digital strategy for social, video, display, and e-commerce channels across both brands Coordinate closely with investment teams, digital specialists, and cross-functional brand teams to ensure integrated planning Translate global digital measurement frameworks into actionable insights and local execution plans for the UK Facilitate digital operations, taxonomy, reporting, and innovation initiatives with global stakeholders Plan and lead inspiration sessions and workshops with clients, showcasing new ideas and digital opportunities Collaborate with Amazon and e-commerce teams to ensure cohesive digital strategies Provide senior-level support and advice to clients, acting as a trusted strategic partner What We're Looking For Significant experience in digital planning or digital strategy, ideally at Account/Associate Account Director level or equivalent, with FMCG or consumer brand experience Deep understanding of multi-channel digital ecosystems, including social, video, display, and e-commerce Comfortable engaging with senior clients and global teams, presenting complex digital concepts with clarity Experience translating global frameworks into actionable, local market plans Able to balance strategic thinking with hands on knowledge, without being purely a coordinator Strong collaborative skills - able to connect with investment, brand, creative, and e-commerce teams Innovative, proactive, and confident in influencing both internal and client stakeholders Why This Role This is a rare opportunity to take ownership of digital strategy on two high-profile, iconic brands, working across global and UK teams. You'll be exposed to innovation, cutting-edge campaigns, and a collaborative, high-performing environment. It's perfect for a senior planner who wants visible, impactful work, mentoring opportunities, and the chance to leave their mark on campaigns that shape consumer behaviour. Additional Information Spark has fantastic benefits on offer to all of our employees. In addition to the classics,Pension,Life Assurance, Private Medical and IncomeProtectionPlans we also offer; WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well being and self care. BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Full details of our benefits will be shared when you join us! Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
Feb 23, 2026
Full time
Company Description Spark Foundry make up part of a thriving global media network and are part of the Publicis Groupe, one of the world's leading communications groups. We are globally connected with over 8,000 employees in 110 offices across 70 countries. Who We Are in the UK? Spark Foundry, the Acceleration Agency. We help brands to identify, learn and respond to opportunities faster than the competition. Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation. We've proven our approach during the most difficult year on record. Now we're using it to provide a launchpad for their future. Come be an accelerator with us. How we accelerate Planning: an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns Intelligence: a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people Trading: a model built on flexibility and trusted relationships, underpinned with bold guarantees Relationships: a culture of asking challenging questions to better understand the brief - we are not a 'yes' agency People: a strong history of recruiting talent from diverse backgrounds and accelerating their careers Our Commitment We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency. As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion. Job Description This role is a 12 month fixed term contract, Feb 2026 start. We're looking for a Digital Planning Director to take the lead on two high-profile clients - a global spirits brand and one of the UK's largest tech retailers. This is a 12-month FTC with the opportunity to shape digital strategy across social, YouTube, online video, display, and e-commerce channels. You'll be working at a mid/senior level, coordinating with investment teams, connecting with brand and digital specialists, and taking global frameworks to the UK market. This role is perfect for someone with deep digital knowledge who can think strategically, act as a trusted client partner, and inspire innovation - without getting bogged down in coordination tasks. What You'll Be Doing Lead digital strategy for social, video, display, and e-commerce channels across both brands Coordinate closely with investment teams, digital specialists, and cross-functional brand teams to ensure integrated planning Translate global digital measurement frameworks into actionable insights and local execution plans for the UK Facilitate digital operations, taxonomy, reporting, and innovation initiatives with global stakeholders Plan and lead inspiration sessions and workshops with clients, showcasing new ideas and digital opportunities Collaborate with Amazon and e-commerce teams to ensure cohesive digital strategies Provide senior-level support and advice to clients, acting as a trusted strategic partner What We're Looking For Significant experience in digital planning or digital strategy, ideally at Account/Associate Account Director level or equivalent, with FMCG or consumer brand experience Deep understanding of multi-channel digital ecosystems, including social, video, display, and e-commerce Comfortable engaging with senior clients and global teams, presenting complex digital concepts with clarity Experience translating global frameworks into actionable, local market plans Able to balance strategic thinking with hands on knowledge, without being purely a coordinator Strong collaborative skills - able to connect with investment, brand, creative, and e-commerce teams Innovative, proactive, and confident in influencing both internal and client stakeholders Why This Role This is a rare opportunity to take ownership of digital strategy on two high-profile, iconic brands, working across global and UK teams. You'll be exposed to innovation, cutting-edge campaigns, and a collaborative, high-performing environment. It's perfect for a senior planner who wants visible, impactful work, mentoring opportunities, and the chance to leave their mark on campaigns that shape consumer behaviour. Additional Information Spark has fantastic benefits on offer to all of our employees. In addition to the classics,Pension,Life Assurance, Private Medical and IncomeProtectionPlans we also offer; WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year. REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well being and self care. BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching. FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave. FLEXIBLE WORKING, BANK HOLIDAY SWAP BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment. GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre. Full details of our benefits will be shared when you join us! Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process. Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).
We are looking for an HR Operations & Global Project Manager who combines strong operational HR expertise with a structured, delivery-focused project mindset. This position focuses on two key areas: Managing day-to-day HR operations and payroll for our UK employees Leading and coordinating global HR projects across HR, Recruitment, and L&D It's a great fit for someone who enjoys switching between operational detail and larger, global initiatives acting as a key partner to HR Directors, Global Recruitment, and L&D leadership teams. Key Responsibilities UK HR Operations Oversee all UK HR operational processes and ensure compliance with UK employment legislation. Manage end-to-end UK payroll in collaboration with internal teams and external payroll providers. Handle UK employee lifecycle activities: onboarding, offboarding, contracts, data updates, and HR documentation. Respond to HR queries from UK employees and managers in a timely and professional manner. Maintain accurate and up-to-date UK HR records in all HR systems. Support local audits, compliance checks, and policy updates. Team Management Manage and support HR and Payroll Coordinator, providing direction, development, and performance feedback. Ensure smooth execution of daily HR operations tasks and deadlines. Global HR Project Management & Delivery Own and lead global HR initiatives end-to-end (planning, stakeholder alignment, execution, reporting). Drive HR systems optimisation, payroll process improvements, and digital transformation initiatives. Define project scope, timelines, risks, and success metrics. Coordinate cross-functional stakeholders (HR, Recruitment, L&D, Finance, IT). Ensure clear accountability, communication, and on-time delivery. Bring structure and visibility to complex, multi-region initiatives. HR Systems, Reporting & Data Manage updates to employee data across HRIS platforms. Prepare HR and project-related reports for UK and global leadership. Support the implementation and optimisation of HR systems and processes. Strong HR operations experience with direct involvement in UK HR processes and payroll. Solid understanding of UK employment law and HR compliance requirements. Proven experience leading cross-functional or global HR projects end-to-end. Experience managing or supervising an HR team member or coordinator. Highly organised and detail-oriented, with strong data accuracy and reporting skills. Excellent communication skills and ability to collaborate effectively across teams and regions. Proficiency with HRIS systems (BambooHR), payroll tools, and MS Office (especially Excel). Familiarity with process improvement tools or HR digital transformation projects. Company Pension. Private Medical. Medical cash plan - dental, optical, virtual GP, diagnostic check & scans, health screening. Income Protection. Life Assurance. Critical Illness. Cycle2Work Scheme. 25 days annual leave (+ Bank Holidays).
Feb 22, 2026
Full time
We are looking for an HR Operations & Global Project Manager who combines strong operational HR expertise with a structured, delivery-focused project mindset. This position focuses on two key areas: Managing day-to-day HR operations and payroll for our UK employees Leading and coordinating global HR projects across HR, Recruitment, and L&D It's a great fit for someone who enjoys switching between operational detail and larger, global initiatives acting as a key partner to HR Directors, Global Recruitment, and L&D leadership teams. Key Responsibilities UK HR Operations Oversee all UK HR operational processes and ensure compliance with UK employment legislation. Manage end-to-end UK payroll in collaboration with internal teams and external payroll providers. Handle UK employee lifecycle activities: onboarding, offboarding, contracts, data updates, and HR documentation. Respond to HR queries from UK employees and managers in a timely and professional manner. Maintain accurate and up-to-date UK HR records in all HR systems. Support local audits, compliance checks, and policy updates. Team Management Manage and support HR and Payroll Coordinator, providing direction, development, and performance feedback. Ensure smooth execution of daily HR operations tasks and deadlines. Global HR Project Management & Delivery Own and lead global HR initiatives end-to-end (planning, stakeholder alignment, execution, reporting). Drive HR systems optimisation, payroll process improvements, and digital transformation initiatives. Define project scope, timelines, risks, and success metrics. Coordinate cross-functional stakeholders (HR, Recruitment, L&D, Finance, IT). Ensure clear accountability, communication, and on-time delivery. Bring structure and visibility to complex, multi-region initiatives. HR Systems, Reporting & Data Manage updates to employee data across HRIS platforms. Prepare HR and project-related reports for UK and global leadership. Support the implementation and optimisation of HR systems and processes. Strong HR operations experience with direct involvement in UK HR processes and payroll. Solid understanding of UK employment law and HR compliance requirements. Proven experience leading cross-functional or global HR projects end-to-end. Experience managing or supervising an HR team member or coordinator. Highly organised and detail-oriented, with strong data accuracy and reporting skills. Excellent communication skills and ability to collaborate effectively across teams and regions. Proficiency with HRIS systems (BambooHR), payroll tools, and MS Office (especially Excel). Familiarity with process improvement tools or HR digital transformation projects. Company Pension. Private Medical. Medical cash plan - dental, optical, virtual GP, diagnostic check & scans, health screening. Income Protection. Life Assurance. Critical Illness. Cycle2Work Scheme. 25 days annual leave (+ Bank Holidays).
Internal Sales Executive / Sales Executive / Telesales Executive / Business Development Manager Salary £30k basic , dependent on experience + life cover, pension and other benefits. Working Hours: Monday to Thursday - 9.00am 5.00pm Friday - 9.00am 4pm Start Date : Immediate or to suit your availability. This is a full-time permanent role of 36.5 hours per week. Job Description: Due to company expansion, we are now looking for several new Internal Sales executives / Telesales executives to join our growing Internal Sales team. You will primarily be working from a Database of existing clients and potential new customers, with responsibility for a designated geographical area. Predominantly working within Automotive / Vehicle workshops sector. Role and responsibilities: A major part of this role will be outbound sales calls to your designated database of existing and potential customers with the objective of booking a set number of jobs per day. The emphasis will be on quality of calls and successful conversion to a booking for the companies service. Research and continually developing the market database from online searches Updating and maintaining contact relationship management database Contacting vehicle workshops by telephone to arrange waste oil collections Receiving inbound calls from vehicle workshops Correspondence with vehicle workshops by email Setting up customer accounts using a bespoke portal Creating collection jobs using the bespoke portal for allocation to tanker drivers via their smart phone app. Reviewing allocated jobs using mapping software Updating database after completed jobs Working as part of a team who are allocated to specific geographical areas Liaising with the nominated area collection driver for reviewing work plans and optimising the workflow Person Specification: Excellent communication skills, both verbal and written, with good attention to detail. Good Rapport building skills. First class Administration and IT skills, with good attention to detail Strong organisational skills. Resilience Ability to multi-task. Ability to work as part of a team. Experience: Ideally you will have previous B2B Sales experience: this could be Telesales / Inside Sales or Face to face. However, our clients would also consider candidates from other career paths who have the personal attributes to move across to an Internal sales role and the desire and commitment to successfully make this transfer. Database management Use of CRM Company Description: Our clients are the market leading specialists in the collection and recycling of waste oils and hazardous workshop waste. An exciting opportunity for an Internal Sales Executive / Telesales Executive / Business Development Manager to join a friendly team. Please send CV and a cover letter to Frazer, explaining why this role would suit you. Newport, Shropshire, ideally this role will be based at our offices in Newport, Shropshire, however we will also consider applications from other parts of the UK with the role being performed remotely from home. Good locations for Newport include Stafford, Shrewsbury, Stoke, Wolverhampton, Telford, Market Drayton, Whitchurch and Staffordshire and Shropshire in general. The Sales Recruitment Network recruits B2B and B2C Sales Directors, Sales Managers, Field Sales Executives and Internal Sales Executives: Telesales Managers, Telesales Executives and Telemarketing Executives: Marketing Directors, Marketing Executives, Marketing Coordinators and Marketing Assistants: Customer Services Managers, Customer Services Executives and Sales Administrators in all industries throughout the UK.
Feb 22, 2026
Full time
Internal Sales Executive / Sales Executive / Telesales Executive / Business Development Manager Salary £30k basic , dependent on experience + life cover, pension and other benefits. Working Hours: Monday to Thursday - 9.00am 5.00pm Friday - 9.00am 4pm Start Date : Immediate or to suit your availability. This is a full-time permanent role of 36.5 hours per week. Job Description: Due to company expansion, we are now looking for several new Internal Sales executives / Telesales executives to join our growing Internal Sales team. You will primarily be working from a Database of existing clients and potential new customers, with responsibility for a designated geographical area. Predominantly working within Automotive / Vehicle workshops sector. Role and responsibilities: A major part of this role will be outbound sales calls to your designated database of existing and potential customers with the objective of booking a set number of jobs per day. The emphasis will be on quality of calls and successful conversion to a booking for the companies service. Research and continually developing the market database from online searches Updating and maintaining contact relationship management database Contacting vehicle workshops by telephone to arrange waste oil collections Receiving inbound calls from vehicle workshops Correspondence with vehicle workshops by email Setting up customer accounts using a bespoke portal Creating collection jobs using the bespoke portal for allocation to tanker drivers via their smart phone app. Reviewing allocated jobs using mapping software Updating database after completed jobs Working as part of a team who are allocated to specific geographical areas Liaising with the nominated area collection driver for reviewing work plans and optimising the workflow Person Specification: Excellent communication skills, both verbal and written, with good attention to detail. Good Rapport building skills. First class Administration and IT skills, with good attention to detail Strong organisational skills. Resilience Ability to multi-task. Ability to work as part of a team. Experience: Ideally you will have previous B2B Sales experience: this could be Telesales / Inside Sales or Face to face. However, our clients would also consider candidates from other career paths who have the personal attributes to move across to an Internal sales role and the desire and commitment to successfully make this transfer. Database management Use of CRM Company Description: Our clients are the market leading specialists in the collection and recycling of waste oils and hazardous workshop waste. An exciting opportunity for an Internal Sales Executive / Telesales Executive / Business Development Manager to join a friendly team. Please send CV and a cover letter to Frazer, explaining why this role would suit you. Newport, Shropshire, ideally this role will be based at our offices in Newport, Shropshire, however we will also consider applications from other parts of the UK with the role being performed remotely from home. Good locations for Newport include Stafford, Shrewsbury, Stoke, Wolverhampton, Telford, Market Drayton, Whitchurch and Staffordshire and Shropshire in general. The Sales Recruitment Network recruits B2B and B2C Sales Directors, Sales Managers, Field Sales Executives and Internal Sales Executives: Telesales Managers, Telesales Executives and Telemarketing Executives: Marketing Directors, Marketing Executives, Marketing Coordinators and Marketing Assistants: Customer Services Managers, Customer Services Executives and Sales Administrators in all industries throughout the UK.
About the Role We're supporting a professional services group looking for an immediately available Interim Payroll Coordinator to join their People Operations team during a peak period. You'll manage payroll activity across seven agencies, working closely with internal teams and an external payroll bureau. This role is perfect for someone confident working with manual payroll processes, multiple da click apply for full job details
Feb 22, 2026
Seasonal
About the Role We're supporting a professional services group looking for an immediately available Interim Payroll Coordinator to join their People Operations team during a peak period. You'll manage payroll activity across seven agencies, working closely with internal teams and an external payroll bureau. This role is perfect for someone confident working with manual payroll processes, multiple da click apply for full job details
Are you experienced in finance administration and confident supporting both finance and project teams to keep things running smoothly? Do you enjoy working collaboratively in a fast-paced environment where accuracy, organisation, and a positive mindset make a real difference? Our client is a leading industrial manufacturer, supplying high-quality equipment across the UK and internationally. As a Finance & Project Coordinator, you will play a key role in supporting both the Finance Manager and project teams to ensure accurate financial records, efficient processes, and seamless project coordination across the business. Key Responsibilities Create projects in AX and import quotes. Raise POs for ordering machines from international factories. Raise local POs for project teams. Post and process expenses for payment for sales and project teams. Support purchase ledger activity, including Exflow posting of supplier invoices and approval tracking. Reconcile supplier and intercompany statements, and chase missing invoices where required. Send customer statements and assist with credit control, including chasing overdue payments. Post supplier and customer payments with remittances and complete end-of-month bank reconciliations. Assist with audit preparation and support at year end. Order office supplies and maintain administrative records such as the holiday planner. Liaise with colleagues, subcontractors, and factories in the UK and internationally to ensure accurate communication and documentation. Skills & Experience Proven experience within finance administration, covering purchase and sales ledger, reconciliations, and credit control. Confident using ERP systems such as AX, with strong attention to detail and accuracy. Experience coordinating between finance and project teams within a busy environment. Excellent communication and organisational skills, with a proactive, solutions-focused approach. Relevant finance experience is essential, while formal qualifications such as AAT would be advantageous but not required. Experience within an industrial or manufacturing environment is beneficial, though strong transferable experience from other sectors will also be considered. Why Apply Join a well-established, international business with a collaborative working culture. Work closely with both finance and project teams on a variety of activities. Be part of a supportive and positive environment where your contribution is valued. Opportunities for development and progression within a stable and growing organisation. To apply, send your CV to (url removed) or call (phone number removed) for a confidential discussion. Alternatively, connect via LinkedIn: Daniel Marlow
Feb 22, 2026
Full time
Are you experienced in finance administration and confident supporting both finance and project teams to keep things running smoothly? Do you enjoy working collaboratively in a fast-paced environment where accuracy, organisation, and a positive mindset make a real difference? Our client is a leading industrial manufacturer, supplying high-quality equipment across the UK and internationally. As a Finance & Project Coordinator, you will play a key role in supporting both the Finance Manager and project teams to ensure accurate financial records, efficient processes, and seamless project coordination across the business. Key Responsibilities Create projects in AX and import quotes. Raise POs for ordering machines from international factories. Raise local POs for project teams. Post and process expenses for payment for sales and project teams. Support purchase ledger activity, including Exflow posting of supplier invoices and approval tracking. Reconcile supplier and intercompany statements, and chase missing invoices where required. Send customer statements and assist with credit control, including chasing overdue payments. Post supplier and customer payments with remittances and complete end-of-month bank reconciliations. Assist with audit preparation and support at year end. Order office supplies and maintain administrative records such as the holiday planner. Liaise with colleagues, subcontractors, and factories in the UK and internationally to ensure accurate communication and documentation. Skills & Experience Proven experience within finance administration, covering purchase and sales ledger, reconciliations, and credit control. Confident using ERP systems such as AX, with strong attention to detail and accuracy. Experience coordinating between finance and project teams within a busy environment. Excellent communication and organisational skills, with a proactive, solutions-focused approach. Relevant finance experience is essential, while formal qualifications such as AAT would be advantageous but not required. Experience within an industrial or manufacturing environment is beneficial, though strong transferable experience from other sectors will also be considered. Why Apply Join a well-established, international business with a collaborative working culture. Work closely with both finance and project teams on a variety of activities. Be part of a supportive and positive environment where your contribution is valued. Opportunities for development and progression within a stable and growing organisation. To apply, send your CV to (url removed) or call (phone number removed) for a confidential discussion. Alternatively, connect via LinkedIn: Daniel Marlow
Morson Group We were founded back in 1969 and have grown from very humble beginnings to a £1.3b global technical recruitment specialist organisation. With over 30 offices UK wide, office in Canada, USA, Australia and Europe, we are the UK's leading technical recruitment agency and the 3rd largest globally click apply for full job details
Feb 21, 2026
Full time
Morson Group We were founded back in 1969 and have grown from very humble beginnings to a £1.3b global technical recruitment specialist organisation. With over 30 offices UK wide, office in Canada, USA, Australia and Europe, we are the UK's leading technical recruitment agency and the 3rd largest globally click apply for full job details
About The Role: A large, international and highly acclaimed design practice are seeking a Front of House Manager to oversee the team with the day to day running of the office and provide a professional and friendly welcome to visitors. The role will take control of the wider studio coordination as well as greeting guests upon arrival maintaining a warm and hospitable standard. You will adapt to work for an architecture practice, getting to know the projects and understanding day-to-day processes in a busy, creative environment. This is an exciting role with a company who are at the top of their game both in the UK and internationally! The studio specialises in ground-breaking projects that draw people and communities together for unforgettable experiences. They offer fantastic benefits, a unique working culture and excellent career progression with a social team and hybrid working options. Key Responsibilities: Greet members and visitors in a professional and friendly manner Lead a small team of receptionists and studio coordinators First point of contact for the successful day to day management of the space Answer calls and queries quickly and confidently Assist with membership requirements including coordination of meeting rooms, the arrival of visitors and organisation of refreshments Ensure the reception always reflects the high practice's standards Organise deliveries and couriers/taxis reservations Ensure the promptly sign off invoices from the accounting department Additional ad-hoc administrative duties as needed Key Skills / Requirements: Previous experience in working on the front desk and front of house Genuine interest or appreciation in the architecture and design industry is preferred but not essential Excellent communication skills with a proactive attitude Process driven with the ability to quickly learn internal systems Time management and problem-solving abilities Highly organised with prioritising skills To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
Feb 21, 2026
Full time
About The Role: A large, international and highly acclaimed design practice are seeking a Front of House Manager to oversee the team with the day to day running of the office and provide a professional and friendly welcome to visitors. The role will take control of the wider studio coordination as well as greeting guests upon arrival maintaining a warm and hospitable standard. You will adapt to work for an architecture practice, getting to know the projects and understanding day-to-day processes in a busy, creative environment. This is an exciting role with a company who are at the top of their game both in the UK and internationally! The studio specialises in ground-breaking projects that draw people and communities together for unforgettable experiences. They offer fantastic benefits, a unique working culture and excellent career progression with a social team and hybrid working options. Key Responsibilities: Greet members and visitors in a professional and friendly manner Lead a small team of receptionists and studio coordinators First point of contact for the successful day to day management of the space Answer calls and queries quickly and confidently Assist with membership requirements including coordination of meeting rooms, the arrival of visitors and organisation of refreshments Ensure the reception always reflects the high practice's standards Organise deliveries and couriers/taxis reservations Ensure the promptly sign off invoices from the accounting department Additional ad-hoc administrative duties as needed Key Skills / Requirements: Previous experience in working on the front desk and front of house Genuine interest or appreciation in the architecture and design industry is preferred but not essential Excellent communication skills with a proactive attitude Process driven with the ability to quickly learn internal systems Time management and problem-solving abilities Highly organised with prioritising skills To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.
We're looking for a Data Monitoring & Impact Officer to join our Homelessness Team within the Housing, Property and Regeneration Directorate at WMCA. Your work will help deliver the region's ambition to Design out Homelessness, contributing to developing innovative approaches to homelessness prevention across the West Midlands. As the Data Monitoring & Impact Officer, you will be instrumental in capturing, analysing, and reporting on data from a range of homelessness prevention projects. Your expertise will ensure that these projects are not only effective but continuously improved. You'll be at the heart of capturing the learning and measuring the impact of these initiatives, ensuring they meet the needs of the people they're designed to support. If you're passionate about using your skills to create meaningful change, this is the opportunity for you. Apply today and become part of the solution to Designing out Homelessness in the West Midlands. This role is being offered on a permanent basis. Recruitment Webinar We will be hosting a webinar on Friday 27 February at 2.00 pm for all interested applicants. Attendance is not mandatory but may help you decide if you want to apply. You can sign up by following this link HERE The team will provide more information about the role, how it is funded, what we hope it will achieve, as well as information about the wider team and its work. The webinar will also give you the opportunity to ask any questions that you may have at this stage. Shortlisted applicants will be invited to a face-to-face interview at our offices in Birmingham on Wednesday 1st April. What you will be doing: Lead on the collection, cleansing, and analysis of both qualitative and quantitative data from commissioned homelessness prevention projects. Prepare and present detailed monitoring reports to meet funder requirements, showing how the projects are achieving their goals and where improvements can be made. Review and improve existing project monitoring systems to ensure they are accurate, effective, and aligned with the needs of stakeholders. Build strong relationships with our commissioned delivery partners, providing practical support to assist with accurate reporting and resolving any issues in a timely manner. Support the Project Coordinator in developing case studies, focus groups, and interviews to measure the impact and effectiveness of commissioned projects. Help to design and track KPIs and outcomes that measure the impact of homelessness prevention efforts. What's Essential: Skilled at working autonomously, managing your time and workload to meet deadlines in a fast-paced, ever-evolving environment. Experienced in managing and analysing large and complex data sets, with advanced skills in tools like PowerBi, and Excel. Skilled at presenting data clearly and working with various stakeholders to guide and support effective reporting. Experienced in using and developing management information systems or databases. Have an understanding about the issues surrounding homelessness and prevention strategies, with a strong desire to contribute to meaningful change. Highly organised and meticulous in your approach, ensuring that all data is accurate and reports are clear and actionable. Enjoy working collaboratively across teams and building relationships with external partners to achieve shared goals. A good standard of education, including Maths and English at GCSE or equivalent level. Location. The location for this role is Summer Lane, Birmingham with at least 2 days a week spent in the office. How to apply. Applying for a role with WMCA is straightforward. Follow these steps to get started. Create your Careers Account. Register with your name, email address, and a password. Build your Profile. Upload your CV to help populate your career and education details. Write your Supporting Statement. Make sure to address each of the required essential criteria. Submit your application. Do one final check and once complete, click submit. Anonymised Applications. Your uploaded CV won't be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. It's your chance to showcase your skills and experience. Using Artificial Intelligence (AI) We cannot stop anyone from using AI to help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application. Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site. Reasonable adjustments. If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team ( ). Salary and benefits. We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered. We offer a comprehensive benefits package that includes: Local Government Pension Scheme (one of the most generous pension schemes in the UK). Shared Cost Additional Voluntary Contribution scheme where you can build an additional pot of money alongside your pension with contributions exempt from Income Tax and National Insurance contributions (NICs). 28 days paid annual leave (with an option to purchase more) + Statutory days. EV car benefit scheme Healthcare plans. Discounted gym membership, will writing, and mortgage advice. An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate. 3 days of paid leave each year to volunteer. Interest-free financing through SmartTech to buy the latest technology Discounted shopping with over 2,000 big-name retailers, and more. You can now also obtain a Costco membership through the WMCA. Boundless unlocks unlimited entry to top-rated UK attractions and loads of extra benefits and discounts. Eye Care Scheme, offering a free eye test and a financial contribution towards your glasses. For more information, please visit the benefits page on our career site. Why join WMCA? WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home. We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day. Our Values. Our behaviours sit at the heart of our values, helping to shape how we work together as WMCA employees and setting clear expectations. Collaborative: Team Focused - working as part of team, managing and leading Service Driven - customer, resident and partner focused Driven: Empowered and Accountable - taking ownership and leading when needed Performance Focused - being ambitious and going the extra mile Inclusive: One Organisation Mindset - believe in each others expertise Open and Honest Communication - we do what we say we are going to do Innovative: Forward Thinking - embrace change and open to new possibilities Problem Solving - go for clear and simple whenever possible Creating an inclusive workplace. WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We're a Disability Confident Employer with 'Leader' status, committed to interviewing applicants with disabilities who meet all the essential role criteria. We are also proud to be a Ban the Box employer, which means we do not ask about criminal convictions at the initial application stage, and will only ask after an offer is made as part of our onboarding checks, which helps us remove barriers for people with past convictions and supporting fair opportunities for all. We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould. We gladly consider part-time, flexible, and job share arrangements . click apply for full job details
Feb 21, 2026
Full time
We're looking for a Data Monitoring & Impact Officer to join our Homelessness Team within the Housing, Property and Regeneration Directorate at WMCA. Your work will help deliver the region's ambition to Design out Homelessness, contributing to developing innovative approaches to homelessness prevention across the West Midlands. As the Data Monitoring & Impact Officer, you will be instrumental in capturing, analysing, and reporting on data from a range of homelessness prevention projects. Your expertise will ensure that these projects are not only effective but continuously improved. You'll be at the heart of capturing the learning and measuring the impact of these initiatives, ensuring they meet the needs of the people they're designed to support. If you're passionate about using your skills to create meaningful change, this is the opportunity for you. Apply today and become part of the solution to Designing out Homelessness in the West Midlands. This role is being offered on a permanent basis. Recruitment Webinar We will be hosting a webinar on Friday 27 February at 2.00 pm for all interested applicants. Attendance is not mandatory but may help you decide if you want to apply. You can sign up by following this link HERE The team will provide more information about the role, how it is funded, what we hope it will achieve, as well as information about the wider team and its work. The webinar will also give you the opportunity to ask any questions that you may have at this stage. Shortlisted applicants will be invited to a face-to-face interview at our offices in Birmingham on Wednesday 1st April. What you will be doing: Lead on the collection, cleansing, and analysis of both qualitative and quantitative data from commissioned homelessness prevention projects. Prepare and present detailed monitoring reports to meet funder requirements, showing how the projects are achieving their goals and where improvements can be made. Review and improve existing project monitoring systems to ensure they are accurate, effective, and aligned with the needs of stakeholders. Build strong relationships with our commissioned delivery partners, providing practical support to assist with accurate reporting and resolving any issues in a timely manner. Support the Project Coordinator in developing case studies, focus groups, and interviews to measure the impact and effectiveness of commissioned projects. Help to design and track KPIs and outcomes that measure the impact of homelessness prevention efforts. What's Essential: Skilled at working autonomously, managing your time and workload to meet deadlines in a fast-paced, ever-evolving environment. Experienced in managing and analysing large and complex data sets, with advanced skills in tools like PowerBi, and Excel. Skilled at presenting data clearly and working with various stakeholders to guide and support effective reporting. Experienced in using and developing management information systems or databases. Have an understanding about the issues surrounding homelessness and prevention strategies, with a strong desire to contribute to meaningful change. Highly organised and meticulous in your approach, ensuring that all data is accurate and reports are clear and actionable. Enjoy working collaboratively across teams and building relationships with external partners to achieve shared goals. A good standard of education, including Maths and English at GCSE or equivalent level. Location. The location for this role is Summer Lane, Birmingham with at least 2 days a week spent in the office. How to apply. Applying for a role with WMCA is straightforward. Follow these steps to get started. Create your Careers Account. Register with your name, email address, and a password. Build your Profile. Upload your CV to help populate your career and education details. Write your Supporting Statement. Make sure to address each of the required essential criteria. Submit your application. Do one final check and once complete, click submit. Anonymised Applications. Your uploaded CV won't be visible after submission. Our process is anonymised, and only the information in your profile is used for shortlisting. Be thorough in each section. It's your chance to showcase your skills and experience. Using Artificial Intelligence (AI) We cannot stop anyone from using AI to help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application. Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site. Reasonable adjustments. If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process, please get in touch with our Recruitment Team ( ). Salary and benefits. We advertise salary ranges, with new appointments typically starting at the lowest salary point. In exceptional cases, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered. We offer a comprehensive benefits package that includes: Local Government Pension Scheme (one of the most generous pension schemes in the UK). Shared Cost Additional Voluntary Contribution scheme where you can build an additional pot of money alongside your pension with contributions exempt from Income Tax and National Insurance contributions (NICs). 28 days paid annual leave (with an option to purchase more) + Statutory days. EV car benefit scheme Healthcare plans. Discounted gym membership, will writing, and mortgage advice. An option to buy a bicycle, including e-bikes and adapted pedal cycles, at a discounted rate. 3 days of paid leave each year to volunteer. Interest-free financing through SmartTech to buy the latest technology Discounted shopping with over 2,000 big-name retailers, and more. You can now also obtain a Costco membership through the WMCA. Boundless unlocks unlimited entry to top-rated UK attractions and loads of extra benefits and discounts. Eye Care Scheme, offering a free eye test and a financial contribution towards your glasses. For more information, please visit the benefits page on our career site. Why join WMCA? WMCA is laser-focused on improving the West Midlands, bringing economic growth, jobs, homes, and better journeys to the region. We target local needs where it matters most, ensuring everyone has a job that pays well and has access to safe and affordable places they can call home. We put people and place at the heart of everything we do, working hand in hand with our partners to direct funding where it's needed most. What you do, really matters. Your expertise will help make a big difference, improving people's lives, every day. Our Values. Our behaviours sit at the heart of our values, helping to shape how we work together as WMCA employees and setting clear expectations. Collaborative: Team Focused - working as part of team, managing and leading Service Driven - customer, resident and partner focused Driven: Empowered and Accountable - taking ownership and leading when needed Performance Focused - being ambitious and going the extra mile Inclusive: One Organisation Mindset - believe in each others expertise Open and Honest Communication - we do what we say we are going to do Innovative: Forward Thinking - embrace change and open to new possibilities Problem Solving - go for clear and simple whenever possible Creating an inclusive workplace. WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. We're a Disability Confident Employer with 'Leader' status, committed to interviewing applicants with disabilities who meet all the essential role criteria. We are also proud to be a Ban the Box employer, which means we do not ask about criminal convictions at the initial application stage, and will only ask after an offer is made as part of our onboarding checks, which helps us remove barriers for people with past convictions and supporting fair opportunities for all. We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We value potential and encourage applicants to highlight their skills, including transferable ones, even if they don't fit the traditional "perfect candidate" mould. We gladly consider part-time, flexible, and job share arrangements . click apply for full job details
Onboarding Coordinator: Administrator To be suitable for this role, you MUST have strong Excel Skills. For example Data Manipulation. Background: Agilio Software Group is a leading UK healthcare operations software provider, delivering mission critical solutions that help healthcare organisations operate efficiently and compliantly. Patient Plan Direct, is an award winning dental membership plan provider with over 15 years experience. The business supports dental practices with a simple, flexible, practice branded approach to patient plans, backed by expert advice and first class customer support. Patient Plan Direct, part of Agilio Software Group, is growing and we re looking to appoint an Onboarding Coordinator to join the team. You will join a friendly and professional team reporting directly to the Head of the Client services and work closely and collaboratively with our field-based Business Development Team. The Onboarding Coordinator: Administrator role: Our committed Client Services team and experienced regional Business Development Managers help practices to launch a dental plan for the first time, introduce a plan to make the transition from NHS to Private, or transfer from another plan provider to make huge cost savings. You will be responsible for onboarding new practices, alongside administrative duties as detailed below. Onboarding Coordinator: Administrator Key Responsibilities: Manage the set-up process and on-boarding of new clients and the subsequent support. Data manipulation of both test and live patient imports Raise new client agreements and invoices. Build new clients on their own dedicated web-based portal. Undertake KYC checks via Creditsafe. Deal with all incoming simple switches and NHS conversions, including data, mailing etc. Create new client mandates. Create client QR codes. Respond to client queries via email, telephone and post where required. Support BDMs / Client Services team with onboarding questions / advice. Liaise with external competitors and complete regulatory documentation. Send and monitor bank authorisations. Liaise with mailing fulfilment house. Update client accounts on CRM. Ability to work to strict deadlines Use appropriate judgment in communication regarding client issues / liaison. Actively participate in weekly team huddle meeting. Carry out any other duties that may reasonably be required. The skills and experience which we are looking for in a Onboarding Coordinator are: Onboarding Coordinator: Administrator Essential Excellent IT skills confident in the use of Microsoft Excel with the use of core functions (VLOOKUP, IF, sorting, filtering) and other Microsoft office programs Confident in the use of web-based applications Confident, positive, and professional attitude to making and answering client calls Efficiency, accuracy, attention to detail Verbal and written communication skills Willingness and ability to learn on the job following initial training Self- motivated and willing to take the initiative Excellent planning and organisational skills Rapport building skills Additional Information Job type: This is a hybrid position, with 1 day working from home and 4 days based in our Runcorn office (WA7 1LZ). Salary: £27,500 £29,000 per annum + generous benefits Income Protection Life Assurance Enhanced pension Health Cash plan 28 days annual leave + bank holidays Sick pay scheme A range of flexible benefits available through our Agilio Flex portal If you feel you have what it takes to join our team, we look forward to receiving your application! Due to the high volume of applications, we can only contact shortlisted candidates.
Feb 20, 2026
Full time
Onboarding Coordinator: Administrator To be suitable for this role, you MUST have strong Excel Skills. For example Data Manipulation. Background: Agilio Software Group is a leading UK healthcare operations software provider, delivering mission critical solutions that help healthcare organisations operate efficiently and compliantly. Patient Plan Direct, is an award winning dental membership plan provider with over 15 years experience. The business supports dental practices with a simple, flexible, practice branded approach to patient plans, backed by expert advice and first class customer support. Patient Plan Direct, part of Agilio Software Group, is growing and we re looking to appoint an Onboarding Coordinator to join the team. You will join a friendly and professional team reporting directly to the Head of the Client services and work closely and collaboratively with our field-based Business Development Team. The Onboarding Coordinator: Administrator role: Our committed Client Services team and experienced regional Business Development Managers help practices to launch a dental plan for the first time, introduce a plan to make the transition from NHS to Private, or transfer from another plan provider to make huge cost savings. You will be responsible for onboarding new practices, alongside administrative duties as detailed below. Onboarding Coordinator: Administrator Key Responsibilities: Manage the set-up process and on-boarding of new clients and the subsequent support. Data manipulation of both test and live patient imports Raise new client agreements and invoices. Build new clients on their own dedicated web-based portal. Undertake KYC checks via Creditsafe. Deal with all incoming simple switches and NHS conversions, including data, mailing etc. Create new client mandates. Create client QR codes. Respond to client queries via email, telephone and post where required. Support BDMs / Client Services team with onboarding questions / advice. Liaise with external competitors and complete regulatory documentation. Send and monitor bank authorisations. Liaise with mailing fulfilment house. Update client accounts on CRM. Ability to work to strict deadlines Use appropriate judgment in communication regarding client issues / liaison. Actively participate in weekly team huddle meeting. Carry out any other duties that may reasonably be required. The skills and experience which we are looking for in a Onboarding Coordinator are: Onboarding Coordinator: Administrator Essential Excellent IT skills confident in the use of Microsoft Excel with the use of core functions (VLOOKUP, IF, sorting, filtering) and other Microsoft office programs Confident in the use of web-based applications Confident, positive, and professional attitude to making and answering client calls Efficiency, accuracy, attention to detail Verbal and written communication skills Willingness and ability to learn on the job following initial training Self- motivated and willing to take the initiative Excellent planning and organisational skills Rapport building skills Additional Information Job type: This is a hybrid position, with 1 day working from home and 4 days based in our Runcorn office (WA7 1LZ). Salary: £27,500 £29,000 per annum + generous benefits Income Protection Life Assurance Enhanced pension Health Cash plan 28 days annual leave + bank holidays Sick pay scheme A range of flexible benefits available through our Agilio Flex portal If you feel you have what it takes to join our team, we look forward to receiving your application! Due to the high volume of applications, we can only contact shortlisted candidates.
I am currently recruiting for an Ecommerce Marketplace Coordinator to join a growing team for a well-known international company who work with a number of household brand-name goods. This position will begin on a temporary basis, with the intention of becoming permanent after a successful 5+ month period. A great opportunity for someone with administrative/marketing and ecommerce experience - We are ideally looking for anyone with some form of experience with ecomm systems, dealing with listings, stock, orders and more. My client is looking for somebody who is a self-starter, highly motivated and has some kind of marketplace experience. Within this role you will be part of a small team assisting with product listing, troubleshooting ecommerce, inventory management, account management. An ideal position for someone with exceptional rapport building. You will be expected to work alongside their internal marketing team involving campaigns and inputting information into landing pages and making them live across the board. The ideal candidate will have hands on experience, can demonstrate knowledge or interest in marketplace platforms like Amazon, Zalando & Shopify. This role is based in Milton Keynes central and does have subsidised parking on site for employees with expectations of being office based 3 days per week and working from home 2 days per week. Core working hours will be Monday-Friday 9AM-5PM. This role is paying between 25,000 to 28,000 perfect for a graduate looking to build their experience in the ecommerce sector or someone with 1-2 years' experience within an admin/ecommerce role. With this role being a temp to perm position to begin, you would be paid at an hourly rate the equivalent of the annual salary mentioned above. Benefits on offer with this position: - Multiple free/gifted stock quarterly - Over half price discount on any brand within the company - Hybrid working 3 days office 2 days from home - Free snacks & coffee machine - Free gym/fitness incentives - Themed lunches - Pension What to expect day-to-day: Product listing and optimization: Create and maintain compelling product listings that showcase products effectively, including product descriptions, A+ Content, high-quality images, and relevant keywords to maximize visibility and conversion rates. Trouble shoot listing issues and queries: Work actively with support teams in a timely manner to ensure the company are trading effectively and are project launch ready. Advertising and campaign management: Work with direction from your manager to assist with the creation and management of advertising campaigns to effectively achieve the target metrics. Inventory control and management: Monitor inventory levels, advise weekly inventory replenishment requirements / order fulfilment ensuring optimized product availability. Identify marketing and promotional opportunities: Develop proposals for key events i.e. Prime Day, Black Friday, end of season sales, etc. Brand presentation: Partner with the Manager and Marketing team to ensure best-in-class presentation of the brands to give consumers the best brand experience possible on any given platform. What do we need from you: Prior experience in ecommerce to any degree and an understanding of how items are listed and sold will be very beneficial. Knowledge on ecommerce platforms such as Amazon, Zalando, Shopify etc. is essential for this role. Good understanding or an interest in advertising, marketing or similar would be great. Confident on MS Excel, capable of working on spreadsheets. Great internal and external level communication skills are going to be essential. The ability to get to Milton Keynes at least three times a week is a must. If you believe you are the ideal candidate for this Ecommerce Marketplace Administrator role or if you wish to learn more about this role, please do not hesitate to reach out or submit your CV application. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Feb 20, 2026
Contractor
I am currently recruiting for an Ecommerce Marketplace Coordinator to join a growing team for a well-known international company who work with a number of household brand-name goods. This position will begin on a temporary basis, with the intention of becoming permanent after a successful 5+ month period. A great opportunity for someone with administrative/marketing and ecommerce experience - We are ideally looking for anyone with some form of experience with ecomm systems, dealing with listings, stock, orders and more. My client is looking for somebody who is a self-starter, highly motivated and has some kind of marketplace experience. Within this role you will be part of a small team assisting with product listing, troubleshooting ecommerce, inventory management, account management. An ideal position for someone with exceptional rapport building. You will be expected to work alongside their internal marketing team involving campaigns and inputting information into landing pages and making them live across the board. The ideal candidate will have hands on experience, can demonstrate knowledge or interest in marketplace platforms like Amazon, Zalando & Shopify. This role is based in Milton Keynes central and does have subsidised parking on site for employees with expectations of being office based 3 days per week and working from home 2 days per week. Core working hours will be Monday-Friday 9AM-5PM. This role is paying between 25,000 to 28,000 perfect for a graduate looking to build their experience in the ecommerce sector or someone with 1-2 years' experience within an admin/ecommerce role. With this role being a temp to perm position to begin, you would be paid at an hourly rate the equivalent of the annual salary mentioned above. Benefits on offer with this position: - Multiple free/gifted stock quarterly - Over half price discount on any brand within the company - Hybrid working 3 days office 2 days from home - Free snacks & coffee machine - Free gym/fitness incentives - Themed lunches - Pension What to expect day-to-day: Product listing and optimization: Create and maintain compelling product listings that showcase products effectively, including product descriptions, A+ Content, high-quality images, and relevant keywords to maximize visibility and conversion rates. Trouble shoot listing issues and queries: Work actively with support teams in a timely manner to ensure the company are trading effectively and are project launch ready. Advertising and campaign management: Work with direction from your manager to assist with the creation and management of advertising campaigns to effectively achieve the target metrics. Inventory control and management: Monitor inventory levels, advise weekly inventory replenishment requirements / order fulfilment ensuring optimized product availability. Identify marketing and promotional opportunities: Develop proposals for key events i.e. Prime Day, Black Friday, end of season sales, etc. Brand presentation: Partner with the Manager and Marketing team to ensure best-in-class presentation of the brands to give consumers the best brand experience possible on any given platform. What do we need from you: Prior experience in ecommerce to any degree and an understanding of how items are listed and sold will be very beneficial. Knowledge on ecommerce platforms such as Amazon, Zalando, Shopify etc. is essential for this role. Good understanding or an interest in advertising, marketing or similar would be great. Confident on MS Excel, capable of working on spreadsheets. Great internal and external level communication skills are going to be essential. The ability to get to Milton Keynes at least three times a week is a must. If you believe you are the ideal candidate for this Ecommerce Marketplace Administrator role or if you wish to learn more about this role, please do not hesitate to reach out or submit your CV application. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Career Opportunity: Fleet Administrator Our team is dynamic, innovative, and focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity, and the quality we deliver. We want our people to succeed both in work and life and to support this we promote a healthy, productive, and flexible working environment that respects work-life balance and offer hybrid working arrangements . We are currently recruiting for a Fleet Administrator here at our head office based in Ipswich. The successful candidate will be assisting the fleet manager in the day to day running of all vehicles within One Group Construction, which consists of approximately 400 vehicles across the 7 group companies. This is a permanent full time position working Monday Friday (37.5 hours a week) which after a successful probation period offers potential hybrid working with 3 days in our Ipswich office and 2 days at home. Main duties include: Assist with fleet requirements for all operating areas Learn the fleet induction and vehicle handover process. Assist with fuel card administration. Support the administration of the fleet related insurance claims Arrange short term hire vehicles Assist with supplier invoice reconciliation. Assist with the administering of company toll accounts Assist the Fleet Coordinator and Fleet Manager Administration of monthly business mileage claims Ensure all work complies with quality, safety and environmental policies and the requirements of company procedures. Other fleet related tasks as and when required. Are you the person we are looking for? We are looking for a highly organised and detail-oriented individual with strong administrative skills and the ability to manage tasks efficiently and accurately. The successful candidate will be a confident and professional communicator, comfortable handling enquiries over the phone and via email. You will be proficient in Microsoft Excel and able to work effectively as part of a team while remaining reliable and dependable in meeting deadlines. Some fleet experience is preferred for this role. We also offer some fantastic perks! We don t just offer a great place to work with a family feel atmosphere; we also offer: Hybrid working (3 days in the office, 2 at home) Life assurance cover (4 x annual salary) Company pension scheme (we match up to 8%) 25 days holiday plus bank holidays (with an option of buying more holiday!) Cycle to work scheme Employee assistance program Employee platform benefits Free on-site parking Open plan, bright modern office Company social events Regular fun days and charity events hosted in the office A supportive business who wants to help you progress in your career The Great Escape leaving an hour earlier on a Friday! Candidates must be eligible to live and work in the UK. We are committed to providing equal opportunities for all and welcome applications from candidates of all backgrounds, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, or marital and civil partnership status. We are proud of our inclusive recruitment practices and are dedicated to supporting applicants who may require reasonable adjustments during the recruitment process. Please let us know if you need any additional assistance at any stage. Due to the high volume of applications we receive, we are not always able to respond individually to unsuccessful candidates. If you have not heard from us within two weeks of submitting your application, please assume that on this occasion your application has not been successful.
Feb 20, 2026
Full time
Career Opportunity: Fleet Administrator Our team is dynamic, innovative, and focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity, and the quality we deliver. We want our people to succeed both in work and life and to support this we promote a healthy, productive, and flexible working environment that respects work-life balance and offer hybrid working arrangements . We are currently recruiting for a Fleet Administrator here at our head office based in Ipswich. The successful candidate will be assisting the fleet manager in the day to day running of all vehicles within One Group Construction, which consists of approximately 400 vehicles across the 7 group companies. This is a permanent full time position working Monday Friday (37.5 hours a week) which after a successful probation period offers potential hybrid working with 3 days in our Ipswich office and 2 days at home. Main duties include: Assist with fleet requirements for all operating areas Learn the fleet induction and vehicle handover process. Assist with fuel card administration. Support the administration of the fleet related insurance claims Arrange short term hire vehicles Assist with supplier invoice reconciliation. Assist with the administering of company toll accounts Assist the Fleet Coordinator and Fleet Manager Administration of monthly business mileage claims Ensure all work complies with quality, safety and environmental policies and the requirements of company procedures. Other fleet related tasks as and when required. Are you the person we are looking for? We are looking for a highly organised and detail-oriented individual with strong administrative skills and the ability to manage tasks efficiently and accurately. The successful candidate will be a confident and professional communicator, comfortable handling enquiries over the phone and via email. You will be proficient in Microsoft Excel and able to work effectively as part of a team while remaining reliable and dependable in meeting deadlines. Some fleet experience is preferred for this role. We also offer some fantastic perks! We don t just offer a great place to work with a family feel atmosphere; we also offer: Hybrid working (3 days in the office, 2 at home) Life assurance cover (4 x annual salary) Company pension scheme (we match up to 8%) 25 days holiday plus bank holidays (with an option of buying more holiday!) Cycle to work scheme Employee assistance program Employee platform benefits Free on-site parking Open plan, bright modern office Company social events Regular fun days and charity events hosted in the office A supportive business who wants to help you progress in your career The Great Escape leaving an hour earlier on a Friday! Candidates must be eligible to live and work in the UK. We are committed to providing equal opportunities for all and welcome applications from candidates of all backgrounds, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, or marital and civil partnership status. We are proud of our inclusive recruitment practices and are dedicated to supporting applicants who may require reasonable adjustments during the recruitment process. Please let us know if you need any additional assistance at any stage. Due to the high volume of applications we receive, we are not always able to respond individually to unsuccessful candidates. If you have not heard from us within two weeks of submitting your application, please assume that on this occasion your application has not been successful.
Taskmaster Resources are recruiting for an Account Coordinator to cover 3 sites Millbrook, Southampton and Crawley within the transport and logistics sector. This is a exciting new opportunity for an Account Coordinator to join the team on a full-time permanent basis due to business growth and increased operational demand. The successful Account Coordinator should have: Strong administrative and organisational experience Knowledge of transport operations and driver compliance (tachographs and hours beneficial) High attention to detail with excellent IT skills including Excel and Google Sheets Confident communication and customer service abilities A proactive and adaptable approach in fast-paced environments Full UK driving licence and access to your own vehicle is essential for this role In this role, the Account Coordinator will be responsible for: Supporting the contracts team with daily administration and operational planning Managing driver time sheets, absences, holidays and compliance records Assisting with driver inductions and maintaining all transport documentation Acting as a key point of contact for drivers, customers and internal teams Updating CRM systems and producing accurate operational reports Working Monday - Friday and a competitive salary on offer from £30,000 - £32,000 per annum plus benefits including 25 days holiday + bank holiday, pension and mileage paid between sites. If you are a highly organised administrator with transport knowledge and strong attention to detail or you're an account manager/ coordinator currently looking for a new role, apply now to chat through the opportunity further and be considered for this role. COM1
Feb 20, 2026
Full time
Taskmaster Resources are recruiting for an Account Coordinator to cover 3 sites Millbrook, Southampton and Crawley within the transport and logistics sector. This is a exciting new opportunity for an Account Coordinator to join the team on a full-time permanent basis due to business growth and increased operational demand. The successful Account Coordinator should have: Strong administrative and organisational experience Knowledge of transport operations and driver compliance (tachographs and hours beneficial) High attention to detail with excellent IT skills including Excel and Google Sheets Confident communication and customer service abilities A proactive and adaptable approach in fast-paced environments Full UK driving licence and access to your own vehicle is essential for this role In this role, the Account Coordinator will be responsible for: Supporting the contracts team with daily administration and operational planning Managing driver time sheets, absences, holidays and compliance records Assisting with driver inductions and maintaining all transport documentation Acting as a key point of contact for drivers, customers and internal teams Updating CRM systems and producing accurate operational reports Working Monday - Friday and a competitive salary on offer from £30,000 - £32,000 per annum plus benefits including 25 days holiday + bank holiday, pension and mileage paid between sites. If you are a highly organised administrator with transport knowledge and strong attention to detail or you're an account manager/ coordinator currently looking for a new role, apply now to chat through the opportunity further and be considered for this role. COM1
PLEASE DO NOT USE AI TO ANSWER ANY SCREENER QUESTIONS About Us ZPos is a creative technology company based in South Marston, Swindon. We power thousands of restaurant and takeaway websites, online ordering systems, and hospitality software solutions across the UK, and we also support SMEs through our sister brands. We design and deliver everything from bespoke websites, software, and apps to integrated marketing, EPoS, and communication systems such as VoIP, WiFi, and branded print. The Role We are looking for a Digital Project Coordinator to take day-to-day ownership of the delivery of client website projects from sale confirmation through to go-live. You will be the main point of contact for clients during the delivery phase and the central organiser between internal teams. Your responsibility is to keep projects on track, maintain momentum, and make sure issues are resolved quickly and professionally. This is a fast-paced, communication-heavy role focused on organisation, coordination, and follow-through. You will manage multiple projects at the same time in a busy environment and will be expected to use your judgement to resolve delivery challenges independently. While we currently use Asana for project & task tracking, we welcome ideas and improvements to how we manage delivery and communicate across the business. You will play an active role in refining processes to help projects run more smoothly and predictably. Key Responsibilities Take ownership of the delivery of client projects from sale confirmation through to launch (typically working with clients/staff to get a website built, and ensure anything services ordered are set up correctly). Act as the primary point of contact for clients whilst we build their solutions, managing expectations and maintaining clear communication Coordinate work across design, development, content, and technical teams, balancing priorities and resolving day-to-day delivery challenges Gather, track, and validate required client information such as logos, menus, domain access, content, and payment setup Maintain accurate project timelines, task lists, and checklists using our project management tools Actively drive actions and deadlines across teams, maintaining momentum and holding delivery accountable Take ownership of pre-launch delivery issues as they arise, working with internal teams and clients to resolve blockers and keep our client's projects moving, escalating only when resolution genuinely requires senior input Ensure projects are completed to a high standard and are ready for handover to our account management teams Contribute ideas and improvements to delivery processes, documentation, and ways of working over time What We Are Looking For Experience coordinating clients and staff to fulfill a client's order/solution. Ideally working with similar products/services in an agency. Strong organisational skills and the ability to manage multiple projects simultaneously Excellent written and verbal communication skills Naturally technically minded (we are an agency providing IT/tech products & services to businesses) Confidence dealing with clients and internal teams Comfortable taking ownership of delivery outcomes and making judgement calls in a busy environment Calm, organised approach under pressure Strong attention to detail and pride in keeping work organised An analytical ability to identify and optimise processes, particularly around the lifecycle of a project Confident using a variety of software platforms, and the ability to learn new tools quickly Desirable Experience Experience coordinating website builds or digital services Familiarity with task management tools such as Asana, ClickUp, Trello, or similar Basic understanding of domains, hosting, and online payments (for example Stripe) Experience working in a small to medium sized business or agency environment What Success Looks Like Projects are delivered on time and to a consistent standard Clients feel informed, supported, and confident throughout the delivery process Internal teams are clear on priorities, responsibilities, and deadlines Delivery timelines improve as processes become more consistent and effective Client onboarding satisfaction increases Why Join ZPos Be part of a fast-growing company making a real impact in the hospitality tech sector 31 paid holiday days including bank holidays Birthday day off Healthcare cash plan Employee benefits platform including CycleScheme and shopping discounts Staff discounts at our sister brands, including a coffee shop Free soft drinks, barista-grade coffee, tea, and fruit Free on-site parking Modern, well-equipped offices Paid volunteering days Birthday gift allowance Company events Company pension
Feb 20, 2026
Full time
PLEASE DO NOT USE AI TO ANSWER ANY SCREENER QUESTIONS About Us ZPos is a creative technology company based in South Marston, Swindon. We power thousands of restaurant and takeaway websites, online ordering systems, and hospitality software solutions across the UK, and we also support SMEs through our sister brands. We design and deliver everything from bespoke websites, software, and apps to integrated marketing, EPoS, and communication systems such as VoIP, WiFi, and branded print. The Role We are looking for a Digital Project Coordinator to take day-to-day ownership of the delivery of client website projects from sale confirmation through to go-live. You will be the main point of contact for clients during the delivery phase and the central organiser between internal teams. Your responsibility is to keep projects on track, maintain momentum, and make sure issues are resolved quickly and professionally. This is a fast-paced, communication-heavy role focused on organisation, coordination, and follow-through. You will manage multiple projects at the same time in a busy environment and will be expected to use your judgement to resolve delivery challenges independently. While we currently use Asana for project & task tracking, we welcome ideas and improvements to how we manage delivery and communicate across the business. You will play an active role in refining processes to help projects run more smoothly and predictably. Key Responsibilities Take ownership of the delivery of client projects from sale confirmation through to launch (typically working with clients/staff to get a website built, and ensure anything services ordered are set up correctly). Act as the primary point of contact for clients whilst we build their solutions, managing expectations and maintaining clear communication Coordinate work across design, development, content, and technical teams, balancing priorities and resolving day-to-day delivery challenges Gather, track, and validate required client information such as logos, menus, domain access, content, and payment setup Maintain accurate project timelines, task lists, and checklists using our project management tools Actively drive actions and deadlines across teams, maintaining momentum and holding delivery accountable Take ownership of pre-launch delivery issues as they arise, working with internal teams and clients to resolve blockers and keep our client's projects moving, escalating only when resolution genuinely requires senior input Ensure projects are completed to a high standard and are ready for handover to our account management teams Contribute ideas and improvements to delivery processes, documentation, and ways of working over time What We Are Looking For Experience coordinating clients and staff to fulfill a client's order/solution. Ideally working with similar products/services in an agency. Strong organisational skills and the ability to manage multiple projects simultaneously Excellent written and verbal communication skills Naturally technically minded (we are an agency providing IT/tech products & services to businesses) Confidence dealing with clients and internal teams Comfortable taking ownership of delivery outcomes and making judgement calls in a busy environment Calm, organised approach under pressure Strong attention to detail and pride in keeping work organised An analytical ability to identify and optimise processes, particularly around the lifecycle of a project Confident using a variety of software platforms, and the ability to learn new tools quickly Desirable Experience Experience coordinating website builds or digital services Familiarity with task management tools such as Asana, ClickUp, Trello, or similar Basic understanding of domains, hosting, and online payments (for example Stripe) Experience working in a small to medium sized business or agency environment What Success Looks Like Projects are delivered on time and to a consistent standard Clients feel informed, supported, and confident throughout the delivery process Internal teams are clear on priorities, responsibilities, and deadlines Delivery timelines improve as processes become more consistent and effective Client onboarding satisfaction increases Why Join ZPos Be part of a fast-growing company making a real impact in the hospitality tech sector 31 paid holiday days including bank holidays Birthday day off Healthcare cash plan Employee benefits platform including CycleScheme and shopping discounts Staff discounts at our sister brands, including a coffee shop Free soft drinks, barista-grade coffee, tea, and fruit Free on-site parking Modern, well-equipped offices Paid volunteering days Birthday gift allowance Company events Company pension
