CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Coordinator to join the team located in London. Job Summary: Workplace Experience Co-ordinator provides overall facilities & reception support to all services and provisions in their location. Responsible for the Service delivery of full FM services, Quality Management System and Health & Safety as instructed by the International Director. Establish effective lines of communication with the Client, customers & key stakeholders across the location, ensuring service standards exceed expectations. Develop Client relationship to grow the business across the region where opportunities arise, and co-ordinate regular reviews between customers and CBRE to enhance the client relationship. The role requires a team player that will fully integrate with the rest of the regional and global account team and actively contribute to the account deliverables and KPIs. Support the management & performance of FM delivery through effective self-delivery and the efficient management of supply-chain partners for outsourced services. Attend and input to the wider regional team via regular team meetings & other associated forums. Align & commit your support to contribute to the wider CBRE to ensure full compliance with Company goals & objectives. Be commercially responsible for the performance of the location within region. Support the development of annual budgets and proactively manage performance against budget. Implement supply chain governance to support & improve service delivery with the support of the senior FM. The Workplace Experience Coordinator will actively support the Assistant Facilities Manager in supporting the development & improvement on service efficiencies, space management and other initiatives. Key Responsibilities Contract/Vendor Management Be responsible for monitoring & management to all hard and soft service lines and ensue all services provided are resourced and maintained to a high standard, perform to the agreed service level, meet the Client's needs and operate within the CBRE Quality Health & Safety system. Carry out spot checks, audits and planned inspections of services undertaken by Vendors to ensure they meet the applicable standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Client Service teams to deliver service level agreements Conduct Vendor review meetings on a regular / scheduled basis and keep records of these meetings. Monitor and report on vendor activities, achievements and work order closure rates as part of the routine site reporting process Management & completion of CAFM tasks both reactive & preventative. Support & manage the completion of site contract review reports to present to Operations lead. Financial Control / Administration Contribute towards & support the development of OPEX budgets for the specific locations. Systems include IFM Hub & JDE Contribute towards & support the accrual process on a monthly basis. Creation & Submission of all PO's for services on location. Working through the financial portal to Raise Purchase Orders & Invoices Approvals for goods or services as required, in compliance of business controls system Front of House / Reception Working based at reception always maintain a professional polite and considerate manner Greet internal and external clients, acknowledging them promptly. Welcome and escort guests to meeting rooms Offer refreshments in the lobby area if guests are waiting here and ensure you keep them updated on their host's arrival Assist with separate registration desks for functions as required Maintain the necessary awareness of building facilities to advise and direct guests appropriately Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept always appraised Management of Health & Safety Management of Health & Safety for sites ensuring best practice and statutory compliance met. Ensure all mandatory training is undertaken inline with guidance provided. Ensure Contractor H & S is maintained and ensure suitable RAMS are in place. Ensure eLogbook platform & other associated systems are kept up to date Ensure Envisi (energy management platform) is kept up to date Conduct monthly QHSE self-assessment SLA checks in support of quarterly contract performance requirements Comply with HSE requirements as outlined within the SLA and as instructed by the company policy Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities Report all accidents, occupational illnesses, and emergencies in relevant books/documentation Management Responsibilities Management and control of sub-contractors. Other Act as escalation point. In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined Person Specification Good interpersonal skills Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met Accurate and exceptional attention to detail Pro-active and enjoys working autonomously and as part of a wider team Confident, diplomatic and assertive where required Flexible approach to work Understands and appreciates discretion as necessary Team player who deals effectively with colleagues and clients Skills Required Fluent spoken and written English; Essential education and professional qualification necessary for successful job performance; Analytically-minded, financially and numerically skilled, with the ability to review and prepare complex financial reports; Proficient in common application software (Microsoft Word, Excel, and PowerPoint) with strong presentation skills Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner Well organised and good prioritisation and planning skills Service orientated attitude combined with innovative thinking Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Feb 18, 2026
Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Coordinator to join the team located in London. Job Summary: Workplace Experience Co-ordinator provides overall facilities & reception support to all services and provisions in their location. Responsible for the Service delivery of full FM services, Quality Management System and Health & Safety as instructed by the International Director. Establish effective lines of communication with the Client, customers & key stakeholders across the location, ensuring service standards exceed expectations. Develop Client relationship to grow the business across the region where opportunities arise, and co-ordinate regular reviews between customers and CBRE to enhance the client relationship. The role requires a team player that will fully integrate with the rest of the regional and global account team and actively contribute to the account deliverables and KPIs. Support the management & performance of FM delivery through effective self-delivery and the efficient management of supply-chain partners for outsourced services. Attend and input to the wider regional team via regular team meetings & other associated forums. Align & commit your support to contribute to the wider CBRE to ensure full compliance with Company goals & objectives. Be commercially responsible for the performance of the location within region. Support the development of annual budgets and proactively manage performance against budget. Implement supply chain governance to support & improve service delivery with the support of the senior FM. The Workplace Experience Coordinator will actively support the Assistant Facilities Manager in supporting the development & improvement on service efficiencies, space management and other initiatives. Key Responsibilities Contract/Vendor Management Be responsible for monitoring & management to all hard and soft service lines and ensue all services provided are resourced and maintained to a high standard, perform to the agreed service level, meet the Client's needs and operate within the CBRE Quality Health & Safety system. Carry out spot checks, audits and planned inspections of services undertaken by Vendors to ensure they meet the applicable standards. Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements Co-ordinate with FM Operations and Client Service teams to deliver service level agreements Conduct Vendor review meetings on a regular / scheduled basis and keep records of these meetings. Monitor and report on vendor activities, achievements and work order closure rates as part of the routine site reporting process Management & completion of CAFM tasks both reactive & preventative. Support & manage the completion of site contract review reports to present to Operations lead. Financial Control / Administration Contribute towards & support the development of OPEX budgets for the specific locations. Systems include IFM Hub & JDE Contribute towards & support the accrual process on a monthly basis. Creation & Submission of all PO's for services on location. Working through the financial portal to Raise Purchase Orders & Invoices Approvals for goods or services as required, in compliance of business controls system Front of House / Reception Working based at reception always maintain a professional polite and considerate manner Greet internal and external clients, acknowledging them promptly. Welcome and escort guests to meeting rooms Offer refreshments in the lobby area if guests are waiting here and ensure you keep them updated on their host's arrival Assist with separate registration desks for functions as required Maintain the necessary awareness of building facilities to advise and direct guests appropriately Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept always appraised Management of Health & Safety Management of Health & Safety for sites ensuring best practice and statutory compliance met. Ensure all mandatory training is undertaken inline with guidance provided. Ensure Contractor H & S is maintained and ensure suitable RAMS are in place. Ensure eLogbook platform & other associated systems are kept up to date Ensure Envisi (energy management platform) is kept up to date Conduct monthly QHSE self-assessment SLA checks in support of quarterly contract performance requirements Comply with HSE requirements as outlined within the SLA and as instructed by the company policy Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities Report all accidents, occupational illnesses, and emergencies in relevant books/documentation Management Responsibilities Management and control of sub-contractors. Other Act as escalation point. In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined Person Specification Good interpersonal skills Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met Accurate and exceptional attention to detail Pro-active and enjoys working autonomously and as part of a wider team Confident, diplomatic and assertive where required Flexible approach to work Understands and appreciates discretion as necessary Team player who deals effectively with colleagues and clients Skills Required Fluent spoken and written English; Essential education and professional qualification necessary for successful job performance; Analytically-minded, financially and numerically skilled, with the ability to review and prepare complex financial reports; Proficient in common application software (Microsoft Word, Excel, and PowerPoint) with strong presentation skills Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner Well organised and good prioritisation and planning skills Service orientated attitude combined with innovative thinking Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants. Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Job Title: Project Manager - Property Repairs (Insurance Perils) Location: Peterborough Salary: 40 - 45k + Performance Bonus (OTE 55k+) Job type: Full Time, Permanent Welcome to Westone, specialists in property refurbishment and developments. Our long serving, experienced staff enable us to ensure the best of workmanship completed on every job. Based in Peterborough, Westone are able to cover the entire East Anglia and further regions when needed. About the Role: We are expanding our Insurance Repairs division and are seeking an experienced Project Manager to manage property repairs following insurance perils such as escape of water, storm, impact, flood, fire and malicious damage. This is a turnkey, end-to-end role. You will take full ownership of each claim from initial survey through to final account reconciliation, ensuring repairs are delivered safely, efficiently, compliantly, and profitably. What You'll Be Doing: End-to-End Project Delivery Attend damaged properties to carry out initial surveys and produce accurate scopes of work Prepare schedules, materials lists and secure contractor quotations Allocate and coordinate multiple trades, ensuring work is completed to a high standard and within agreed timescales Monitor and control project finances, variations, and commercial performance from instruction to final account Provide clear, timely communication and progress updates to clients, policyholders, loss adjusters and all other stakeholders Complete final account reconciliation, securing sign-off and closing jobs in line with procedures Health & Safety and Compliance Produce and maintain job-specific H&S documentation, including RAMS, CPPs and risk assessments Ensure full CDM compliance, including contractor management, principal contractor duties (where applicable), and safety controls on site Undertake site checks to ensure safe working practices and rectify non-conformances promptly Systems & Reporting Maintain accurate and timely updates on client portals and internal management systems Ensure all notes, documents, photos and evidence are uploaded and compliant with client SLAs Use company systems to record progress, financial data, variations, and audit requirements About you: We're looking for someone who takes complete ownership of the project lifecycle and understands the demands of insurance repair environments. You will be a strong fit if you have: Experience in insurance repairs, construction project management, or property refurbishment Ability to survey properties, diagnose defects, and build accurate scopes Strong knowledge of Health & Safety, RAMS, and CDM 2015 Confident trade coordination and supply-chain management skills Good commercial awareness and experience managing budgets or project financials Strong communication skills with a customer-focused approach Ability to juggle multiple live projects with competing deadlines What We Offer Competitive base salary 40-45K Performance-based bonus (realistic OTE 55k+) Career development and progression pathways Supportive team culture and modern systems Exposure to a wide variety of insurance-related building projects Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Insurance Project Management, Project Estimator, Project Planning, Repairs Surveyor, Senior Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Insurance Repairs Manager, Construction Project Manager, Property Repairs Project Manager may also be considered for this role.
Feb 18, 2026
Full time
Job Title: Project Manager - Property Repairs (Insurance Perils) Location: Peterborough Salary: 40 - 45k + Performance Bonus (OTE 55k+) Job type: Full Time, Permanent Welcome to Westone, specialists in property refurbishment and developments. Our long serving, experienced staff enable us to ensure the best of workmanship completed on every job. Based in Peterborough, Westone are able to cover the entire East Anglia and further regions when needed. About the Role: We are expanding our Insurance Repairs division and are seeking an experienced Project Manager to manage property repairs following insurance perils such as escape of water, storm, impact, flood, fire and malicious damage. This is a turnkey, end-to-end role. You will take full ownership of each claim from initial survey through to final account reconciliation, ensuring repairs are delivered safely, efficiently, compliantly, and profitably. What You'll Be Doing: End-to-End Project Delivery Attend damaged properties to carry out initial surveys and produce accurate scopes of work Prepare schedules, materials lists and secure contractor quotations Allocate and coordinate multiple trades, ensuring work is completed to a high standard and within agreed timescales Monitor and control project finances, variations, and commercial performance from instruction to final account Provide clear, timely communication and progress updates to clients, policyholders, loss adjusters and all other stakeholders Complete final account reconciliation, securing sign-off and closing jobs in line with procedures Health & Safety and Compliance Produce and maintain job-specific H&S documentation, including RAMS, CPPs and risk assessments Ensure full CDM compliance, including contractor management, principal contractor duties (where applicable), and safety controls on site Undertake site checks to ensure safe working practices and rectify non-conformances promptly Systems & Reporting Maintain accurate and timely updates on client portals and internal management systems Ensure all notes, documents, photos and evidence are uploaded and compliant with client SLAs Use company systems to record progress, financial data, variations, and audit requirements About you: We're looking for someone who takes complete ownership of the project lifecycle and understands the demands of insurance repair environments. You will be a strong fit if you have: Experience in insurance repairs, construction project management, or property refurbishment Ability to survey properties, diagnose defects, and build accurate scopes Strong knowledge of Health & Safety, RAMS, and CDM 2015 Confident trade coordination and supply-chain management skills Good commercial awareness and experience managing budgets or project financials Strong communication skills with a customer-focused approach Ability to juggle multiple live projects with competing deadlines What We Offer Competitive base salary 40-45K Performance-based bonus (realistic OTE 55k+) Career development and progression pathways Supportive team culture and modern systems Exposure to a wide variety of insurance-related building projects Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Insurance Project Management, Project Estimator, Project Planning, Repairs Surveyor, Senior Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Insurance Repairs Manager, Construction Project Manager, Property Repairs Project Manager may also be considered for this role.
Salary: Competitive + Commission Scheme + Excellent Benefits Internal Account Coordinator - South of England - Plumb Centre So, who are we? We are Plumb Centre, a part of the Wolseley Group - a leading specialist trade merchant across the UK and Ireland. We pride ourselves in putting our people and customers at the heart of everything we do and best of all, provide opportunities to develop skills click apply for full job details
Feb 17, 2026
Full time
Salary: Competitive + Commission Scheme + Excellent Benefits Internal Account Coordinator - South of England - Plumb Centre So, who are we? We are Plumb Centre, a part of the Wolseley Group - a leading specialist trade merchant across the UK and Ireland. We pride ourselves in putting our people and customers at the heart of everything we do and best of all, provide opportunities to develop skills click apply for full job details
We are pleased to be working with a global business who are looking for an office and sales Coordinator to join them. The company are at the forefront of their field and continuing to grow. The company work with large, big label brands and well-known retailers across the UK, Europe, and the US, providing them with custom-made, innovate designs while providing an end-to-end service from concept to delivery. They are a fantastically creative company, and they have a rare opportunity to recruit a new Office & Sales Coordinator to join their busy team. We are looking for a highly organised and proactive Office & Sales Coordinator. This is full-time office-based job. The ideal candidate will be detail-oriented, hands-on, and motivated, with a strong customer-service focus and the ability to work well in a fast-paced environment. Duties & Responsibilities of Office & Sales Coordinator: Provide sales administrative and coordinator support to Project Managers and Account Managers, including creating specifications, generating product codes, order processing, customer service, dealing with queries and completing other general sales administration wherever needed. General support to the team with other day-to-day tasks when needed, answer incoming calls, responding to general enquiries, and help in maintaining company records. Ensure the smooth day-to-day running of the office and communicate relevant information to staff. Manage office supplies and equipment, including monitoring stock levels, reordering items, and ensuring equipment is fully operational, organised and accessible. Schedule and coordinate internal meetings and manage meeting room bookings. Petty cash management Liaise with cleaning teams, the Estate Office, warehouse teams, and external suppliers. Work with HR to manage staff sign-in forms and other Head Office related requirements. Handle incoming and outgoing samples via FedEx, DHL and other couriers. Deal with any issues and ensure sales staff are informed of arrivals and dispatches. Maintain accurate records of sample movement and stock levels. Keep samples organised and accessible. Coordinate trade show preparations, including assembling samples, packing securely, organising the samples back into the samples stock when they return from the show, working with warehouse and logistics teams, liaising with show organisers, purchasing required materials, and assisting with booking travel and accommodation. Prepare meeting rooms, including organising refreshments and ordering lunches or supplies when needed. Arrange taxis for client meetings when required Tidying up meeting rooms after client meetings when needed. Maintain and reorganise showroom displays and samples as required. Minimum Skills and Experience of Office & Sales Coordinator: Previous experience in a sales support / administrative role and office coordination Proficiency in Microsoft Office (Word, Excel, PowerPoint) Excellent communication and interpersonal skills Strong organisational and multitasking abilities Detail orientated and reactive Practical, hands-on attitude Physically able to pack and lift weighty boxes, and carry them up and down stairs Able to work independently and meet tight deadlines Location a car is essential due to the location having poor access to public transport Salary & Benefits: 20 days holiday + bank holidays increasing to 25 days with length of service Full Medical History Disregarded private health insurance and cash benefit plan Enhanced maternity and paternity leave Discretionary year-end bonus Free car parking Casual Dress policy
Feb 17, 2026
Full time
We are pleased to be working with a global business who are looking for an office and sales Coordinator to join them. The company are at the forefront of their field and continuing to grow. The company work with large, big label brands and well-known retailers across the UK, Europe, and the US, providing them with custom-made, innovate designs while providing an end-to-end service from concept to delivery. They are a fantastically creative company, and they have a rare opportunity to recruit a new Office & Sales Coordinator to join their busy team. We are looking for a highly organised and proactive Office & Sales Coordinator. This is full-time office-based job. The ideal candidate will be detail-oriented, hands-on, and motivated, with a strong customer-service focus and the ability to work well in a fast-paced environment. Duties & Responsibilities of Office & Sales Coordinator: Provide sales administrative and coordinator support to Project Managers and Account Managers, including creating specifications, generating product codes, order processing, customer service, dealing with queries and completing other general sales administration wherever needed. General support to the team with other day-to-day tasks when needed, answer incoming calls, responding to general enquiries, and help in maintaining company records. Ensure the smooth day-to-day running of the office and communicate relevant information to staff. Manage office supplies and equipment, including monitoring stock levels, reordering items, and ensuring equipment is fully operational, organised and accessible. Schedule and coordinate internal meetings and manage meeting room bookings. Petty cash management Liaise with cleaning teams, the Estate Office, warehouse teams, and external suppliers. Work with HR to manage staff sign-in forms and other Head Office related requirements. Handle incoming and outgoing samples via FedEx, DHL and other couriers. Deal with any issues and ensure sales staff are informed of arrivals and dispatches. Maintain accurate records of sample movement and stock levels. Keep samples organised and accessible. Coordinate trade show preparations, including assembling samples, packing securely, organising the samples back into the samples stock when they return from the show, working with warehouse and logistics teams, liaising with show organisers, purchasing required materials, and assisting with booking travel and accommodation. Prepare meeting rooms, including organising refreshments and ordering lunches or supplies when needed. Arrange taxis for client meetings when required Tidying up meeting rooms after client meetings when needed. Maintain and reorganise showroom displays and samples as required. Minimum Skills and Experience of Office & Sales Coordinator: Previous experience in a sales support / administrative role and office coordination Proficiency in Microsoft Office (Word, Excel, PowerPoint) Excellent communication and interpersonal skills Strong organisational and multitasking abilities Detail orientated and reactive Practical, hands-on attitude Physically able to pack and lift weighty boxes, and carry them up and down stairs Able to work independently and meet tight deadlines Location a car is essential due to the location having poor access to public transport Salary & Benefits: 20 days holiday + bank holidays increasing to 25 days with length of service Full Medical History Disregarded private health insurance and cash benefit plan Enhanced maternity and paternity leave Discretionary year-end bonus Free car parking Casual Dress policy
Facilities Coordinator Hard Services The Role Reporting to Geography WFM Lead, responsibility for day to day aspects of management of Hard Service related items within the office. Total ownership/accountability for the management of contracts within their remit. To provide a safe, clean and comfortable work environment for members, and maintain a visible presence and responsive service within the offices. Key Responsibilities Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance. Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review. Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with WFM Lead. Strong understanding of legal compliance to include H&S, energy, quality and environmental in line with responsibilities as outlined in the firm's Management System. Timely review and updates to Arup's HSE Log for relevant locations. Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc. and identifying opportunities for re-tendering/securing cost efficiencies. Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow. Familiarity & understanding of current H&S requirements to support a safe working environment, with willingness to complete training as required. Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary. Maintaining close working relationships with teams based at site to offer support in managing the immediate workplace experience within the office environment, and communicate planned activities accordingly. Tracking planned & anticipated contractor attendance in line agreed dates/programme, including with main FM provider and ad-hoc contractors. Regular interaction with housekeeping contractors and Workplace Experience Assistants/Coordinators in order to respond to immediate issues. Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc. Regular auditing and review of offices for safety, compliance and improvement. Overseeing project works as required - some flexibility required to support some out of hours. Front of House cover as required. Key Skills and Experience Required Resilient under pressure and be able to converse confidently with staff, customers and suppliers at all levels. Have general knowledge of site plant, equipment and office services. Good problem solving and analytical skills. Clear and logical thinker. Team player and self-motivator. Strong work ethic. Compliance/knowledge of current legislation. Exhibit a positive and enthusiastic attitude. Desirable Skills and Experience Minimum of 5 years' experience of managing maintenance activity. Good, all-round knowledge of various engineering disciplines e.g. Electrical, Mechanical, and Civil or Facilities Management. Demonstrate experience of coordinating and managing building maintenance and good awareness of fit-out, churn and H&S issues. Able to think on their feet and change their approach as required. Understands the importance of process, reports and paperwork. Knowledge of CAFM systems. Knowledge of ePermits system. Qualifications Degree or industry specific qualification such as IWFM Certificate or 5 years of experience within the field of expertise. IOSH desirable, or willingness to complete IOSH Training. NEBOSH desirable, or willingness to complete NEBOSH Training. First Aid & Fire Marshal trained or desire to be.
Feb 17, 2026
Full time
Facilities Coordinator Hard Services The Role Reporting to Geography WFM Lead, responsibility for day to day aspects of management of Hard Service related items within the office. Total ownership/accountability for the management of contracts within their remit. To provide a safe, clean and comfortable work environment for members, and maintain a visible presence and responsive service within the offices. Key Responsibilities Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance. Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review. Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with WFM Lead. Strong understanding of legal compliance to include H&S, energy, quality and environmental in line with responsibilities as outlined in the firm's Management System. Timely review and updates to Arup's HSE Log for relevant locations. Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc. and identifying opportunities for re-tendering/securing cost efficiencies. Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow. Familiarity & understanding of current H&S requirements to support a safe working environment, with willingness to complete training as required. Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary. Maintaining close working relationships with teams based at site to offer support in managing the immediate workplace experience within the office environment, and communicate planned activities accordingly. Tracking planned & anticipated contractor attendance in line agreed dates/programme, including with main FM provider and ad-hoc contractors. Regular interaction with housekeeping contractors and Workplace Experience Assistants/Coordinators in order to respond to immediate issues. Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc. Regular auditing and review of offices for safety, compliance and improvement. Overseeing project works as required - some flexibility required to support some out of hours. Front of House cover as required. Key Skills and Experience Required Resilient under pressure and be able to converse confidently with staff, customers and suppliers at all levels. Have general knowledge of site plant, equipment and office services. Good problem solving and analytical skills. Clear and logical thinker. Team player and self-motivator. Strong work ethic. Compliance/knowledge of current legislation. Exhibit a positive and enthusiastic attitude. Desirable Skills and Experience Minimum of 5 years' experience of managing maintenance activity. Good, all-round knowledge of various engineering disciplines e.g. Electrical, Mechanical, and Civil or Facilities Management. Demonstrate experience of coordinating and managing building maintenance and good awareness of fit-out, churn and H&S issues. Able to think on their feet and change their approach as required. Understands the importance of process, reports and paperwork. Knowledge of CAFM systems. Knowledge of ePermits system. Qualifications Degree or industry specific qualification such as IWFM Certificate or 5 years of experience within the field of expertise. IOSH desirable, or willingness to complete IOSH Training. NEBOSH desirable, or willingness to complete NEBOSH Training. First Aid & Fire Marshal trained or desire to be.
Service Coordinator Birmingham £27,500 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Feb 17, 2026
Full time
Service Coordinator Birmingham £27,500 We are currently recruiting for a Service Coordinator to join a well-established engineering company based in Birmingham . Due to ongoing workload and growth, our client is looking to strengthen their service coordination team with an organised and customer-focused individual. This role plays a critical part in supporting field engineers, managing customer expectations, and ensuring preventative maintenance, reactive works, and remedial jobs are scheduled efficiently. It is well suited to someone with previous coordination or scheduling experience looking to develop their skills within a stable and professional organisation. Package & Benefits Salary £27,500 per annum Full-time, permanent position Office-based role in Birmingham Monday to Friday working pattern Opportunity to develop coordination and planning skills Join a well-established and supportive engineering business Role & Responsibilities Scheduling planned preventative maintenance (PPM) visits Coordinating reactive call-outs , revisits, and emergency works Planning and scheduling remedial works following PPMs and reactive visits Acting as the first point of contact for customers, handling incoming calls and enquiries Liaising with engineers to maximise utilisation and operational efficiency Booking all engineer visits in line with company procedures Monitoring customer KPIs and proactively communicating delays or challenges Coordinating works across teams and regions, including national and key accounts Managing and scheduling subcontractors , ensuring compliance with company standards Raising subcontractor orders in line with internal processes Ensuring engineering data and reports from handheld devices are accurate and professional Tracking job completion and the return of worksheets and reports Supporting internal departments, including accounts, with accurate job information Maintaining and updating the service management database Skills & Experience Required Previous experience in a Service Coordinator , Service Administrator, or Scheduling role Strong organisational and planning skills Experience coordinating engineers or field-based teams Excellent communication and customer service skills Ability to work in a fast-paced, reactive environment Strong attention to detail and administrative accuracy Good IT skills and confidence working with service management systems Commercial awareness and a proactive approach Apply If you are a Service Coordinator looking for a stable, long-term role within a reputable engineering business in Birmingham , please submit your CV to be considered.
Freelance Education Events Coordinator Location: Manchester Freelance, flexible hours Salary: Competitive About Us Ahead Partnership works with employers and educators to engage, inspire and motivate young people around skills, career options and future employment. We organise and deliver a wide range of employability and skills activities that connect young people with volunteers from the working world, helping to raise aspirations, build confidence, develop essential skills and expand networks. In recent years, we have broadened our reach through a mix of virtual and in-person delivery, from interview practice to workplace visits. Our programmes are highly interactive and hands-on, and we also deliver large-scale flagship events focused on sectors such as digital, green, and professional and financial services, encouraging young people to explore future career opportunities. Our clients are at the heart of everything we do, and you will play a key role in delivering a first-class experience across our activities and events. You'll be supported by a dedicated, ambitious team who are passionate about making a real difference. We work with a diverse range of young people and are committed to diversity and inclusion in all forms. We welcome applications from people who reflect this and share our passion, even if you feel you do not have the "perfect" experience. We offer generous hourly or day rates, with full training provided. Experience working with young people, education or teaching is beneficial but not essential. You will need to; Be passionate about being part of a purpose-led business Bring your individuality to deliver content to young people in an exciting and engaging way Embrace change and be flexible in how you work Be comfortable working in partnership with the wider team and external stakeholders including employers and teachers If you have experience of planning and/or delivery of events or major projects and can demonstrate the ability to manage complex projects involving multiple stakeholders and competing deadlines then read on. We have a number of roles that we're recruiting for which fall into the following categories - Event planning only roles - these are home based roles. You will need good stable broadband the ability to flex your diary and ideally, experience of project managing teams of people remotely as well as experience of event planning and management. Event delivery only roles - these roles will require you to have experience of facilitating events, ideally with young people (from primary to secondary age students), be able and willing to travel (mainly locally), have a flexible diary, and have access to a car. NB you will be paid travel expenses and travel time (where journeys take over an hour) Planning and delivery roles - the requirements for this role are a combination of the above two roles. Responsibilities: Planning of activities ('Planning Only' and 'Planning and Delivery' Roles): Work as part of a wider project team on the preparation and planning of activities Carry out planning calls with stakeholders, to ensure all delivery and logistical considerations are accounted for Recruitment of diverse volunteers to support activities Undertake administrative duties to deliver projects you support Delivery of activities ('Delivery Only' and 'Planning and Delivery' Roles): Represent Ahead Partnership in line with our values and culture Liaise with an Ahead Partnership member of staff prior to the event Meet and greet, brief and continually engage business volunteers Ensure the event spaces are set up correctly as specified Lead/Facilitate the session from start to finish, including time-management and gathering feedback Ability to adapt to different scenarios whilst running the event Report back to the relevant Ahead Partnership contact after each event Undertake other duties as requested and commensurate with the post Required Skills: Proven facilitation skills ('Delivery Only' and 'Planning and Delivery' Roles) Ability to work independently Ability to think on your feet and problem solve Demonstrable planning, organisational and time-management skills Strong interpersonal skills Good level of spelling and grammar Excellent communicator Experience: Experience of working with Young People - ideally those aged 11-16 years old Comprehensive experience of delivering presentations, training or workshops to a large audience and facilitating groups ('Delivery Only' and 'Planning and Delivery' Roles) Experience of developing and sustaining relationships with key stakeholders and partners. Whilst not essential, we are also interested in hearing from people with experience of managing complex programmes of activity or teams of people to deliver activities / events. Work is ad hoc, and we're flexible around your other commitments if you're happy to be flexible too. As our programmes grow, more regular and increased work may become available. Interested? Please apply. Closing date : Monday the 23rd of Feb at 9am Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Feb 17, 2026
Full time
Freelance Education Events Coordinator Location: Manchester Freelance, flexible hours Salary: Competitive About Us Ahead Partnership works with employers and educators to engage, inspire and motivate young people around skills, career options and future employment. We organise and deliver a wide range of employability and skills activities that connect young people with volunteers from the working world, helping to raise aspirations, build confidence, develop essential skills and expand networks. In recent years, we have broadened our reach through a mix of virtual and in-person delivery, from interview practice to workplace visits. Our programmes are highly interactive and hands-on, and we also deliver large-scale flagship events focused on sectors such as digital, green, and professional and financial services, encouraging young people to explore future career opportunities. Our clients are at the heart of everything we do, and you will play a key role in delivering a first-class experience across our activities and events. You'll be supported by a dedicated, ambitious team who are passionate about making a real difference. We work with a diverse range of young people and are committed to diversity and inclusion in all forms. We welcome applications from people who reflect this and share our passion, even if you feel you do not have the "perfect" experience. We offer generous hourly or day rates, with full training provided. Experience working with young people, education or teaching is beneficial but not essential. You will need to; Be passionate about being part of a purpose-led business Bring your individuality to deliver content to young people in an exciting and engaging way Embrace change and be flexible in how you work Be comfortable working in partnership with the wider team and external stakeholders including employers and teachers If you have experience of planning and/or delivery of events or major projects and can demonstrate the ability to manage complex projects involving multiple stakeholders and competing deadlines then read on. We have a number of roles that we're recruiting for which fall into the following categories - Event planning only roles - these are home based roles. You will need good stable broadband the ability to flex your diary and ideally, experience of project managing teams of people remotely as well as experience of event planning and management. Event delivery only roles - these roles will require you to have experience of facilitating events, ideally with young people (from primary to secondary age students), be able and willing to travel (mainly locally), have a flexible diary, and have access to a car. NB you will be paid travel expenses and travel time (where journeys take over an hour) Planning and delivery roles - the requirements for this role are a combination of the above two roles. Responsibilities: Planning of activities ('Planning Only' and 'Planning and Delivery' Roles): Work as part of a wider project team on the preparation and planning of activities Carry out planning calls with stakeholders, to ensure all delivery and logistical considerations are accounted for Recruitment of diverse volunteers to support activities Undertake administrative duties to deliver projects you support Delivery of activities ('Delivery Only' and 'Planning and Delivery' Roles): Represent Ahead Partnership in line with our values and culture Liaise with an Ahead Partnership member of staff prior to the event Meet and greet, brief and continually engage business volunteers Ensure the event spaces are set up correctly as specified Lead/Facilitate the session from start to finish, including time-management and gathering feedback Ability to adapt to different scenarios whilst running the event Report back to the relevant Ahead Partnership contact after each event Undertake other duties as requested and commensurate with the post Required Skills: Proven facilitation skills ('Delivery Only' and 'Planning and Delivery' Roles) Ability to work independently Ability to think on your feet and problem solve Demonstrable planning, organisational and time-management skills Strong interpersonal skills Good level of spelling and grammar Excellent communicator Experience: Experience of working with Young People - ideally those aged 11-16 years old Comprehensive experience of delivering presentations, training or workshops to a large audience and facilitating groups ('Delivery Only' and 'Planning and Delivery' Roles) Experience of developing and sustaining relationships with key stakeholders and partners. Whilst not essential, we are also interested in hearing from people with experience of managing complex programmes of activity or teams of people to deliver activities / events. Work is ad hoc, and we're flexible around your other commitments if you're happy to be flexible too. As our programmes grow, more regular and increased work may become available. Interested? Please apply. Closing date : Monday the 23rd of Feb at 9am Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.
Office Manager Based in North London Permanent Paying up to 50K per annum Full responsibility for day-to-day office and standalone HR management, handling both routine and complex employee matters. End-to-end employee lifecycle management, including onboarding, probation reviews, maternity processes, disciplinaries, redundancies, and terminations. Drafting and issuing offer letters and employment contracts and ensuring all new starters are fully inducted. Conducting DBS checks and Right to Work checks in line with UK legislation and compliance requirements. Maintaining and updating company policies in line with employment law and communicating changes effectively to staff. Issue self-certification forms to staff returning from sick leave and conduct return-to-work interviews. Managing all exit interviews, collecting feedback and reporting findings to line management and the Board of Directors. Actively supporting recruitment activities, including managing terms of business, candidate sourcing, shortlisting, and interviewing. Acting as Level 1 User and Authorising Officer for Sponsorship Licences, assigning Certificates of Sponsorship to overseas workers. Managing training and e-learning for new and existing employees, maintaining the training matrix/platform and coordinating funding. Sitting in disciplinaries, gross misconducts to act as an impartial person and record meeting notes Working closely with the Fleet department to ensure new starters requiring vehicles are onboarded - this includes completing license checks and passing on the relevant information to the Fleet Coordinator. Mental Health First Aid support - acting as a 'go to' person when issues arise, providing day to day HR support if any issues are raised Keeping in touch with staff with long-term absences, ensuring there is clear communication throughout and passing any feedback onto line management. Liaising with the external HR solicitor on any complex HR issues. Ensuring new starters are informed on the 'Wisdom' app - the EAP programme. Finance Support Assisting with monthly payroll in collaboration with the Finance Controller, including processing agency timesheets and payments (EEBS). Chasing line managers to ensure expenses have been approved within deadline. Ensuring absences including sick absences have been recorded properly - issuing fit notes to payroll Coordinate with Accounts team on leases for new offices, setting out deposits, notice periods, cost, and location Ensuring all yearly confirmation statements issued by external accountants have been signed and saved in relevant folder on Datto Saving all leases and agreements in relevant folders. Compliance and Accreditations Overseeing annual renewal of company accreditations (CHAS, ISO, Constructionline, NFRC, Cyber Essentials) Managing annual renewal of company insurances. Completing all Pre-Qualification Questionnaires (PQQs) and onboarding processes for subcontractors and updating the PQQ matrix. Assisting the external tender management team on any documents they require Managing ISO renewal throughout the year with external consultant. Managing and updating the Health and Safety Audit tracker, ensuring they have been submitted monthly. General Office Administration Coordinating PAT testing, fire extinguisher service, and other statutory servicing across office locations. Actively contributing to Senior Management Team meetings, raising departmental risks, issues, and improvement opportunities. Organising company events, including team-building activities, networking events, and annual functions. Day-to-day office management and operational support. Ordering office supplies, ordering stock and ensuring office is well equipped Answering incoming calls on the landline telephone, and directing the calls where relevant Monitoring the Head Office and General Enquiries inbox Liaising daily with IT company on equipment set ups, deliveries to the other offices, and creating new starter forms and leavers form Ordering the staff equipment, setting up replacements if equipment is damaged Liaising with the Landlords of the other offices if any issues arise (e.g. boiler issues). Training Issuing out training to new starters (Asbestos Awareness, Manual Handling, Working at Height, First Aid and any other relevant courses) Send out refresher training for any expired training courses. Set up CITB funding and training grants Organise external training (e.g. SMSTS, PASMA, TWTC, NVQ's) Coordinate in team's diaries on booking in training to ensure there is cover on site, and have clear communication with line management on training dates Requirements 10 years' experience in Office management (at least 3 in a construction company) Microsoft Office suite, including Outlook and Excel skills Strong line management skills Strong confidence in IT systems
Feb 17, 2026
Full time
Office Manager Based in North London Permanent Paying up to 50K per annum Full responsibility for day-to-day office and standalone HR management, handling both routine and complex employee matters. End-to-end employee lifecycle management, including onboarding, probation reviews, maternity processes, disciplinaries, redundancies, and terminations. Drafting and issuing offer letters and employment contracts and ensuring all new starters are fully inducted. Conducting DBS checks and Right to Work checks in line with UK legislation and compliance requirements. Maintaining and updating company policies in line with employment law and communicating changes effectively to staff. Issue self-certification forms to staff returning from sick leave and conduct return-to-work interviews. Managing all exit interviews, collecting feedback and reporting findings to line management and the Board of Directors. Actively supporting recruitment activities, including managing terms of business, candidate sourcing, shortlisting, and interviewing. Acting as Level 1 User and Authorising Officer for Sponsorship Licences, assigning Certificates of Sponsorship to overseas workers. Managing training and e-learning for new and existing employees, maintaining the training matrix/platform and coordinating funding. Sitting in disciplinaries, gross misconducts to act as an impartial person and record meeting notes Working closely with the Fleet department to ensure new starters requiring vehicles are onboarded - this includes completing license checks and passing on the relevant information to the Fleet Coordinator. Mental Health First Aid support - acting as a 'go to' person when issues arise, providing day to day HR support if any issues are raised Keeping in touch with staff with long-term absences, ensuring there is clear communication throughout and passing any feedback onto line management. Liaising with the external HR solicitor on any complex HR issues. Ensuring new starters are informed on the 'Wisdom' app - the EAP programme. Finance Support Assisting with monthly payroll in collaboration with the Finance Controller, including processing agency timesheets and payments (EEBS). Chasing line managers to ensure expenses have been approved within deadline. Ensuring absences including sick absences have been recorded properly - issuing fit notes to payroll Coordinate with Accounts team on leases for new offices, setting out deposits, notice periods, cost, and location Ensuring all yearly confirmation statements issued by external accountants have been signed and saved in relevant folder on Datto Saving all leases and agreements in relevant folders. Compliance and Accreditations Overseeing annual renewal of company accreditations (CHAS, ISO, Constructionline, NFRC, Cyber Essentials) Managing annual renewal of company insurances. Completing all Pre-Qualification Questionnaires (PQQs) and onboarding processes for subcontractors and updating the PQQ matrix. Assisting the external tender management team on any documents they require Managing ISO renewal throughout the year with external consultant. Managing and updating the Health and Safety Audit tracker, ensuring they have been submitted monthly. General Office Administration Coordinating PAT testing, fire extinguisher service, and other statutory servicing across office locations. Actively contributing to Senior Management Team meetings, raising departmental risks, issues, and improvement opportunities. Organising company events, including team-building activities, networking events, and annual functions. Day-to-day office management and operational support. Ordering office supplies, ordering stock and ensuring office is well equipped Answering incoming calls on the landline telephone, and directing the calls where relevant Monitoring the Head Office and General Enquiries inbox Liaising daily with IT company on equipment set ups, deliveries to the other offices, and creating new starter forms and leavers form Ordering the staff equipment, setting up replacements if equipment is damaged Liaising with the Landlords of the other offices if any issues arise (e.g. boiler issues). Training Issuing out training to new starters (Asbestos Awareness, Manual Handling, Working at Height, First Aid and any other relevant courses) Send out refresher training for any expired training courses. Set up CITB funding and training grants Organise external training (e.g. SMSTS, PASMA, TWTC, NVQ's) Coordinate in team's diaries on booking in training to ensure there is cover on site, and have clear communication with line management on training dates Requirements 10 years' experience in Office management (at least 3 in a construction company) Microsoft Office suite, including Outlook and Excel skills Strong line management skills Strong confidence in IT systems
Planning and Production Coordinator Teleios Recruitment is supporting a client in the appointment of a highly organised and detail-oriented Planning and Production Coordinator . This role provides essential administrative support to the Planning team, ensuring customer orders are accurately processed and visible to the production function. The Role The successful candidate will play a key part in maintaining accurate records, supporting order processing, and ensuring smooth communication between customers and internal departments. Key Responsibilities Raising Sales Orders from customer purchase orders Photocopying, scanning, and managing documentation Updating customer portals with relevant order information Maintaining and populating the internal CRM system Updating internal databases and related systems as required Obtaining sub-contract and machining quotations where necessary Assisting with planning and building basic cut and ship routes Filing sales orders and maintaining the commercial filing system Providing general administrative support to the Planning team Competencies Excellent communication and organisational skills Conscientious and methodical approach to work Strong attention to detail with the ability to proofread documentation accurately Flexible and adaptable mindset Ability to work effectively under tight deadlines Understanding of quality procedures and compliance standards Key Accountabilities Ensuring clear visibility of customer orders to the production department Accurate and timely entry of Sales Orders for processing Requirements Previous experience in an administrative role 2 3 years administration experience desirable Basic understanding of material certification and material properties IT literate, with working knowledge of Microsoft Office, particularly Excel To apply: Please get in touch with your CV or contact details. Teleios Recruitment prides itself on being an equal opportunities employer and welcome applications from all backgrounds. All qualified applicants will receive equal consideration for employment.
Feb 17, 2026
Full time
Planning and Production Coordinator Teleios Recruitment is supporting a client in the appointment of a highly organised and detail-oriented Planning and Production Coordinator . This role provides essential administrative support to the Planning team, ensuring customer orders are accurately processed and visible to the production function. The Role The successful candidate will play a key part in maintaining accurate records, supporting order processing, and ensuring smooth communication between customers and internal departments. Key Responsibilities Raising Sales Orders from customer purchase orders Photocopying, scanning, and managing documentation Updating customer portals with relevant order information Maintaining and populating the internal CRM system Updating internal databases and related systems as required Obtaining sub-contract and machining quotations where necessary Assisting with planning and building basic cut and ship routes Filing sales orders and maintaining the commercial filing system Providing general administrative support to the Planning team Competencies Excellent communication and organisational skills Conscientious and methodical approach to work Strong attention to detail with the ability to proofread documentation accurately Flexible and adaptable mindset Ability to work effectively under tight deadlines Understanding of quality procedures and compliance standards Key Accountabilities Ensuring clear visibility of customer orders to the production department Accurate and timely entry of Sales Orders for processing Requirements Previous experience in an administrative role 2 3 years administration experience desirable Basic understanding of material certification and material properties IT literate, with working knowledge of Microsoft Office, particularly Excel To apply: Please get in touch with your CV or contact details. Teleios Recruitment prides itself on being an equal opportunities employer and welcome applications from all backgrounds. All qualified applicants will receive equal consideration for employment.
Care Coordinator Contract : Maternity Leave Cover, Part-Time Hours : 21 Location : Glasgow Starting salary: £22,146 per annum (FTE £36,910 Per Annum) Closing Date : 5th March 5pm Expected date of interviews : 18th March 2026 Job reference : VA779 Join a powerful and passionate human rights organisation and winner of the UK charities 2023 Overall Award for Excellence. This included successfully challenging the UK government on the lawfulness of the Rwanda scheme for people seeking asylum and leading a multichannel, survivor- led campaign to directly compel 4 out of the 6 airlines to rule themselves out of flying refugees to Rwanda, including survivors of torture. We have an exciting opportunity for a Care Coordinator to support in our clinical service delivery. Many of our clients have complex needs and this role ensures that clients receive mental health assessment and important aspects of the clinical pathway as well as liaison with other internal and external services as needed. About the role The role involves assessment, care planning and provision of stabilisation and reintegration to clients with the most complex needs receiving our services. Working together with our therapists, and legal and welfare staff, the ideal candidate will be a Registered Mental Health Nurse, Occupational Therapist or Social Worker with significant experience of working in the mental health sector with complex mental health presentations and will have a passion for working with asylum seekers, refugees and survivors of torture. We are currently finalising our strategy re-fresh and the Glasgow team will be piloting new models of service delivery. This is an exciting development within the organisation and so we envisage the post holder contributing to implementation of the national strategy as well as shaping the delivery within Scotland. In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution (minimum 1% employee contribution). Freedom from Torture is committed to showing the salary for all advertised roles and not negotiating salaries for roles, in light of evidence that this contributes to structural inequality. Our policy is that all appointments will be at the start of the salary range but successful candidates will have the opportunity to move up the scale over time. The progression up the salary range is reviewed on an annual basis and subject to affordability. For this role, the salary range is £36,910 - £42,816 To view the Job Description and Person Specification, please find in our Job Openings Website. Please note a CV and a cover letter addressing the job description and person specification of the role , with specific examples, are mandatory to be considered for the position. About Freedom From Torture Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK. We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work. Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references. Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We reserve the right to close the vacancy early if we receive a high volume of applications.
Feb 17, 2026
Full time
Care Coordinator Contract : Maternity Leave Cover, Part-Time Hours : 21 Location : Glasgow Starting salary: £22,146 per annum (FTE £36,910 Per Annum) Closing Date : 5th March 5pm Expected date of interviews : 18th March 2026 Job reference : VA779 Join a powerful and passionate human rights organisation and winner of the UK charities 2023 Overall Award for Excellence. This included successfully challenging the UK government on the lawfulness of the Rwanda scheme for people seeking asylum and leading a multichannel, survivor- led campaign to directly compel 4 out of the 6 airlines to rule themselves out of flying refugees to Rwanda, including survivors of torture. We have an exciting opportunity for a Care Coordinator to support in our clinical service delivery. Many of our clients have complex needs and this role ensures that clients receive mental health assessment and important aspects of the clinical pathway as well as liaison with other internal and external services as needed. About the role The role involves assessment, care planning and provision of stabilisation and reintegration to clients with the most complex needs receiving our services. Working together with our therapists, and legal and welfare staff, the ideal candidate will be a Registered Mental Health Nurse, Occupational Therapist or Social Worker with significant experience of working in the mental health sector with complex mental health presentations and will have a passion for working with asylum seekers, refugees and survivors of torture. We are currently finalising our strategy re-fresh and the Glasgow team will be piloting new models of service delivery. This is an exciting development within the organisation and so we envisage the post holder contributing to implementation of the national strategy as well as shaping the delivery within Scotland. In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution (minimum 1% employee contribution). Freedom from Torture is committed to showing the salary for all advertised roles and not negotiating salaries for roles, in light of evidence that this contributes to structural inequality. Our policy is that all appointments will be at the start of the salary range but successful candidates will have the opportunity to move up the scale over time. The progression up the salary range is reviewed on an annual basis and subject to affordability. For this role, the salary range is £36,910 - £42,816 To view the Job Description and Person Specification, please find in our Job Openings Website. Please note a CV and a cover letter addressing the job description and person specification of the role , with specific examples, are mandatory to be considered for the position. About Freedom From Torture Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK. We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work. Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references. Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We reserve the right to close the vacancy early if we receive a high volume of applications.
Safer Hand Solutions
Stoke-on-trent, Staffordshire
Sales Coordinator Passionate about quality and committed to exceptional customer service, my client has continued to grow consistently over the past 30+ years, supplying vehicles to customers across the UK and worldwide. With the business going from strength to strength, this is a genuinely exciting time to join the team, and they are now looking to welcome a new Sales Coordinator to support their busy and fast-paced sales and operations department. £28,000 - £34,000 DOE Monday - Friday 8:00am - 5:30pm Weekend working on a rota basis (approx. 1 in 3 weekends - relaxed/remote) The Role As the Sales Coordinator / Office Administration Operative, you will join a friendly, collaborative team and act as the first point of contact for customers - whether in person, over the phone, via email, or WhatsApp. The customer base is global and varied, so efficiency, professionalism, and excellent communication are key. In addition to managing inbound enquiries, you will play a vital support role across sales administration, exports, and office operations. Typical duties will include: Liaising with customers worldwide via phone, email, and WhatsApp (no additional languages required - translators used where needed). Handling customer queries promptly and professionally for both new and existing clients. Sales order processing, preparing quotations, and following up sales leads (no hard sales or targets). Advertising and uploading vehicle stock online, including photos and written descriptions. Account management and maintaining strong customer relationships. Generating documentation, including invoices (pro-forma), vehicle paperwork, and export documentation. General freight forwarding and export administration. Handling data input accurately across internal systems. Managing the vehicle key system (tracking, signing keys in and out). General office administration: scanning, filing, emails, logbooks, and record keeping. Producing reports using Excel and assisting with administrative projects as required. Working collaboratively with the wider office team and supporting ad-hoc tasks when needed. Maintaining accurate customer records in line with GDPR and confidentiality requirements. Assisting with vehicle handovers and sales completion. Requirements To be successfully shortlisted, you will have previous experience in office administration, sales coordination, sales support, or customer service , and you will naturally demonstrate a proactive, organised, and service-driven approach. To succeed in this role, you will also have: Strong IT skills, with confidence using Microsoft Office (especially Excel) and internal systems. Excellent written communication skills, with strong grammar and attention to detail. Proven ability to multi-task and prioritise effectively in a fast-paced environment. Good numerical skills and experience handling invoices or quotations. A meticulous and accurate working style. Strong problem-solving skills and the confidence to use your own initiative. A personable, confident manner and a genuine enjoyment of customer interaction. A flexible, team-focused attitude and willingness to support colleagues when required. Additional Information Statutory Sick Pay 20 days holiday + Bank Holidays Maternity Leave Pension scheme On-site car parking Christmas period shutdown Excellent training and development opportunities Generous performance-based pay reviews Relaxed, friendly, and supportive working culture Hands-on, approachable management team This is a brilliant opportunity to join a stable, fast-growing business offering long-term career progression, development, and recognition for hard work. To find out more, call Safer Hand Solutions and ask for Hannah Kirk , or apply today to be considered. Please note: Safer Hand Solutions are acting as an employment agency on behalf of a client. By applying, you agree to register with us and for us to hold your details on file. Due to the volume of applications, we may only contact shortlisted candidates but may also contact you regarding other suitable opportunities.
Feb 17, 2026
Full time
Sales Coordinator Passionate about quality and committed to exceptional customer service, my client has continued to grow consistently over the past 30+ years, supplying vehicles to customers across the UK and worldwide. With the business going from strength to strength, this is a genuinely exciting time to join the team, and they are now looking to welcome a new Sales Coordinator to support their busy and fast-paced sales and operations department. £28,000 - £34,000 DOE Monday - Friday 8:00am - 5:30pm Weekend working on a rota basis (approx. 1 in 3 weekends - relaxed/remote) The Role As the Sales Coordinator / Office Administration Operative, you will join a friendly, collaborative team and act as the first point of contact for customers - whether in person, over the phone, via email, or WhatsApp. The customer base is global and varied, so efficiency, professionalism, and excellent communication are key. In addition to managing inbound enquiries, you will play a vital support role across sales administration, exports, and office operations. Typical duties will include: Liaising with customers worldwide via phone, email, and WhatsApp (no additional languages required - translators used where needed). Handling customer queries promptly and professionally for both new and existing clients. Sales order processing, preparing quotations, and following up sales leads (no hard sales or targets). Advertising and uploading vehicle stock online, including photos and written descriptions. Account management and maintaining strong customer relationships. Generating documentation, including invoices (pro-forma), vehicle paperwork, and export documentation. General freight forwarding and export administration. Handling data input accurately across internal systems. Managing the vehicle key system (tracking, signing keys in and out). General office administration: scanning, filing, emails, logbooks, and record keeping. Producing reports using Excel and assisting with administrative projects as required. Working collaboratively with the wider office team and supporting ad-hoc tasks when needed. Maintaining accurate customer records in line with GDPR and confidentiality requirements. Assisting with vehicle handovers and sales completion. Requirements To be successfully shortlisted, you will have previous experience in office administration, sales coordination, sales support, or customer service , and you will naturally demonstrate a proactive, organised, and service-driven approach. To succeed in this role, you will also have: Strong IT skills, with confidence using Microsoft Office (especially Excel) and internal systems. Excellent written communication skills, with strong grammar and attention to detail. Proven ability to multi-task and prioritise effectively in a fast-paced environment. Good numerical skills and experience handling invoices or quotations. A meticulous and accurate working style. Strong problem-solving skills and the confidence to use your own initiative. A personable, confident manner and a genuine enjoyment of customer interaction. A flexible, team-focused attitude and willingness to support colleagues when required. Additional Information Statutory Sick Pay 20 days holiday + Bank Holidays Maternity Leave Pension scheme On-site car parking Christmas period shutdown Excellent training and development opportunities Generous performance-based pay reviews Relaxed, friendly, and supportive working culture Hands-on, approachable management team This is a brilliant opportunity to join a stable, fast-growing business offering long-term career progression, development, and recognition for hard work. To find out more, call Safer Hand Solutions and ask for Hannah Kirk , or apply today to be considered. Please note: Safer Hand Solutions are acting as an employment agency on behalf of a client. By applying, you agree to register with us and for us to hold your details on file. Due to the volume of applications, we may only contact shortlisted candidates but may also contact you regarding other suitable opportunities.
This role will be recruited to on behalf of the North Primary Care Network team and will involve working at Winterton Medical Practice. Weare looking to appoint an enthusiastic, highly motivated newly qualified (within 2 yrs of CCT) individual to this 2 session salaried GP vacancy. The working day for this role will be Tuesday. The successful GP must be within two years of the receipt of their Certificate of Completion of Training. Winterton MedicalPracticeis a forward thinking, GMS, dispensing Practice based in a small market town inNorth Lincolnshire with a branch surgery. The position is available as a 2 session post working Tuesdays, including CPDallowance. An excellent remuneration andholiday package will be offered, plus payment of Medical Protection Insurancefees. Informalvisits and telephone enquiries are welcome. Main duties of the job In accordance with the practice timetable, as agreed, the post-holder will make him/her-self available to undertake a variety of duties including surgery consultations, telephone consultations, triaging, visiting patients at home, checking and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. See Job Description for full details of the role Please note: The successful GP must be within two years of the receipt of their Certificate of Completion of Training. About us The role will integrate as part of the North Primary Care Network within a well established clinical team at Winterton Medical Practice. The main surgery is practice owned and purpose built and the branch surgery is Practice owned and dispensing occurs across both sites. Involvement with teaching: HYMS undergraduate teaching / Postgraduate teaching A fully functional surgical unit doing vasectomies, hernia repairs plus other surgical work We are part of an established Primary Care Network that is responsive to the changing climate of General Practice A widely skilled practice team which includes network employed clinicians - nurses, clinical pharmacists, advanced nurse practitioners, first contact physiotherapists, student nursing associates, care coordinators, health care assistants, mental health nurse and social prescriber We believe in continuity of care High QOF achiever SystmOne Practice with use of Ardens and Accurx Patient online consultation service offered Involved in research Overall good CQC report with outstanding in Elderly Care Why this area? Relatively cheap housing Good local schools Good road network (within 50 minutes travel time to Leeds/Hull/Lincoln/Sheffield) Job responsibilities JOB DESCRIPTION JOB TITLE: SALARIED GENERAL PRACTITIONER (Within 2 years of Certificate of Completion of Training) REPORTS TO: THEPARTNERS (Clinically) THEPRACTICE MANAGER (Administratively) JOB SUMMARY The post-holderwill manage a caseload and deal with a wide range of health needs in a primarycare setting, ensuring the highest standards of care for all registered andtemporary patients. CLINICAL RESPONSIBILITIES: In accordance with the practice timetable, asagreed, the post-holder will make him/her-self available to undertake avariety of duties including surgery consultations, telephone consultations,triaging, visiting patients at home, checking and signing repeatprescriptions and dealing with queries, paperwork and correspondence in atimely fashion. Making professional, autonomous decisions inrelation to presenting problems, whether self-referred or referred fromother health care workers within the organisation. Assessing the health care needs of patientswith undifferentiated and undiagnosed problems. Screening patients for disease risk factorsand early signs of illness. In consultation with patients and in linewith current practice disease management protocols, developing care plansfor health. Providing counselling and health education. Admitting or discharging patients to and fromthe caseload and referring to other care providers as appropriate. Recording clear and contemporaneousconsultation notes to agreed standards. Compiling and issuing computer-generatedacute and repeat prescriptions (avoiding hand-written prescriptionswhenever possible). Prescribing in accordance with the practiceprescribing formulary (or generically) whenever this is clinicallyappropriate. In general the post-holder will be expectedto undertake all the normal duties and responsibilities associated with aGP working within primary care. OTHER RESPONSIBILITIES WITHIN THE ORGANISATION Awareness of and compliance with all relevantpractice policies/guidelines, eg prescribing, confidentiality, dataprotection, health and safety. A commitment to life long learning and auditto ensure evidence based best practice. Contributing to evaluation/audit and clinicalstandard setting within the organisation. Contributing to the development ofcomputer-based patient records. Contributing to the summarising of patientrecords and Read-Coding patient data. Attending training and events organised bythe practice or other agencies, where appropriate. CONFIDENTIALITY In the courseof seeking treatment, patients entrust us with, or allow us to gather,sensitive information in relation to their health and other matters. They do so in confidence and have theright to expect that staff will respect their privacy and act appropriately. In theperformance of the duties outlined in this Job Description, thepost-holder may have access to confidential information relating topatients and their carers, practice staff and other healthcareworkers. They may also have accessto information relating to the practice as a business organisation.All such information from any source is to be regarded as strictlyconfidential. Informationrelating to patients, carers, colleagues, other healthcare workers or thebusiness of the practice may only be divulged to authorised persons inaccordance with the practice policies and procedures relating toconfidentiality and the protection of personal and sensitive data. HEALTH AND SAFETY The post-holder will assist in promoting and maintainingtheir own and others health, safety and security as defined in the practiceHealth & Safety Policy, to include: Using personalsecurity systems within the workplace according to practice guidelines. Identifyingthe risks involved in work activities and undertaking such activities in away that manages those risks. Makingeffective use of training to update knowledge and skills. Usingappropriate infection control procedures, maintaining work areas in a tidyand safe way and free from hazards. EQUALITY ANDDIVERSITY The post-holder will support the equality, diversity and rights ofpatients, carers and colleagues, to include: Acting in a way that recognises theimportance of peoples rights, interpreting them in a way that isconsistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs andbeliefs of patients, carers and colleagues. Behaving in a manner which is welcoming toand of the individual, is non-judgmental and respects their circumstances,feelings priorities and rights. PERSONAL/PROFESSIONAL DEVELOPMENT In addition tomaintaining continued education through attendance at any courses and/or studydays necessary to ensure that professional development requirements are met,the post-holder will participate in any training programme implemented by thepractice as part of this employment, such training to include: Participation in an annual individualperformance review, including taking responsibility for maintaining arecord of own personal and/or professional development. Taking responsibility for own development,learning and performance and demonstrating skills and activities to otherswho are undertaking similar work. QUALITY The post-holderwill strive to maintain quality within the practice, and will: Alert other team members to issues of qualityand risk. Assess own performance and takeaccountability for own actions, either directly or under supervision. Contribute to the effectiveness of the teamby reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in otheragencies to meet patients needs. Effectively manage own time, workload and resources. COMMUNICATION The post-holder should recognise theimportance of effective communication within the team and will strive to: Communicateeffectively with other team members. Communicateeffectively with patients and carers. Recognisepeoples needs for alternative methods of communication and respondaccordingly. CONTRIBUTION TO THE IMPLEMENTATION OF SERVICES: The post-holderwill: Apply practice policies, standards andguidance. Discuss with other members of the team howthe policies, standards and guidelines will affect own work. Participate in audit where appropriate. Person Specification Registrations GMC Registration & Entry on National Performers List Qualifications Degree in Medicine Certificate of Completion in Training (CCT) within two years of receipt. Experience . click apply for full job details
Feb 17, 2026
Full time
This role will be recruited to on behalf of the North Primary Care Network team and will involve working at Winterton Medical Practice. Weare looking to appoint an enthusiastic, highly motivated newly qualified (within 2 yrs of CCT) individual to this 2 session salaried GP vacancy. The working day for this role will be Tuesday. The successful GP must be within two years of the receipt of their Certificate of Completion of Training. Winterton MedicalPracticeis a forward thinking, GMS, dispensing Practice based in a small market town inNorth Lincolnshire with a branch surgery. The position is available as a 2 session post working Tuesdays, including CPDallowance. An excellent remuneration andholiday package will be offered, plus payment of Medical Protection Insurancefees. Informalvisits and telephone enquiries are welcome. Main duties of the job In accordance with the practice timetable, as agreed, the post-holder will make him/her-self available to undertake a variety of duties including surgery consultations, telephone consultations, triaging, visiting patients at home, checking and signing repeat prescriptions and dealing with queries, paperwork and correspondence in a timely fashion. See Job Description for full details of the role Please note: The successful GP must be within two years of the receipt of their Certificate of Completion of Training. About us The role will integrate as part of the North Primary Care Network within a well established clinical team at Winterton Medical Practice. The main surgery is practice owned and purpose built and the branch surgery is Practice owned and dispensing occurs across both sites. Involvement with teaching: HYMS undergraduate teaching / Postgraduate teaching A fully functional surgical unit doing vasectomies, hernia repairs plus other surgical work We are part of an established Primary Care Network that is responsive to the changing climate of General Practice A widely skilled practice team which includes network employed clinicians - nurses, clinical pharmacists, advanced nurse practitioners, first contact physiotherapists, student nursing associates, care coordinators, health care assistants, mental health nurse and social prescriber We believe in continuity of care High QOF achiever SystmOne Practice with use of Ardens and Accurx Patient online consultation service offered Involved in research Overall good CQC report with outstanding in Elderly Care Why this area? Relatively cheap housing Good local schools Good road network (within 50 minutes travel time to Leeds/Hull/Lincoln/Sheffield) Job responsibilities JOB DESCRIPTION JOB TITLE: SALARIED GENERAL PRACTITIONER (Within 2 years of Certificate of Completion of Training) REPORTS TO: THEPARTNERS (Clinically) THEPRACTICE MANAGER (Administratively) JOB SUMMARY The post-holderwill manage a caseload and deal with a wide range of health needs in a primarycare setting, ensuring the highest standards of care for all registered andtemporary patients. CLINICAL RESPONSIBILITIES: In accordance with the practice timetable, asagreed, the post-holder will make him/her-self available to undertake avariety of duties including surgery consultations, telephone consultations,triaging, visiting patients at home, checking and signing repeatprescriptions and dealing with queries, paperwork and correspondence in atimely fashion. Making professional, autonomous decisions inrelation to presenting problems, whether self-referred or referred fromother health care workers within the organisation. Assessing the health care needs of patientswith undifferentiated and undiagnosed problems. Screening patients for disease risk factorsand early signs of illness. In consultation with patients and in linewith current practice disease management protocols, developing care plansfor health. Providing counselling and health education. Admitting or discharging patients to and fromthe caseload and referring to other care providers as appropriate. Recording clear and contemporaneousconsultation notes to agreed standards. Compiling and issuing computer-generatedacute and repeat prescriptions (avoiding hand-written prescriptionswhenever possible). Prescribing in accordance with the practiceprescribing formulary (or generically) whenever this is clinicallyappropriate. In general the post-holder will be expectedto undertake all the normal duties and responsibilities associated with aGP working within primary care. OTHER RESPONSIBILITIES WITHIN THE ORGANISATION Awareness of and compliance with all relevantpractice policies/guidelines, eg prescribing, confidentiality, dataprotection, health and safety. A commitment to life long learning and auditto ensure evidence based best practice. Contributing to evaluation/audit and clinicalstandard setting within the organisation. Contributing to the development ofcomputer-based patient records. Contributing to the summarising of patientrecords and Read-Coding patient data. Attending training and events organised bythe practice or other agencies, where appropriate. CONFIDENTIALITY In the courseof seeking treatment, patients entrust us with, or allow us to gather,sensitive information in relation to their health and other matters. They do so in confidence and have theright to expect that staff will respect their privacy and act appropriately. In theperformance of the duties outlined in this Job Description, thepost-holder may have access to confidential information relating topatients and their carers, practice staff and other healthcareworkers. They may also have accessto information relating to the practice as a business organisation.All such information from any source is to be regarded as strictlyconfidential. Informationrelating to patients, carers, colleagues, other healthcare workers or thebusiness of the practice may only be divulged to authorised persons inaccordance with the practice policies and procedures relating toconfidentiality and the protection of personal and sensitive data. HEALTH AND SAFETY The post-holder will assist in promoting and maintainingtheir own and others health, safety and security as defined in the practiceHealth & Safety Policy, to include: Using personalsecurity systems within the workplace according to practice guidelines. Identifyingthe risks involved in work activities and undertaking such activities in away that manages those risks. Makingeffective use of training to update knowledge and skills. Usingappropriate infection control procedures, maintaining work areas in a tidyand safe way and free from hazards. EQUALITY ANDDIVERSITY The post-holder will support the equality, diversity and rights ofpatients, carers and colleagues, to include: Acting in a way that recognises theimportance of peoples rights, interpreting them in a way that isconsistent with practice procedures and policies, and current legislation. Respecting the privacy, dignity, needs andbeliefs of patients, carers and colleagues. Behaving in a manner which is welcoming toand of the individual, is non-judgmental and respects their circumstances,feelings priorities and rights. PERSONAL/PROFESSIONAL DEVELOPMENT In addition tomaintaining continued education through attendance at any courses and/or studydays necessary to ensure that professional development requirements are met,the post-holder will participate in any training programme implemented by thepractice as part of this employment, such training to include: Participation in an annual individualperformance review, including taking responsibility for maintaining arecord of own personal and/or professional development. Taking responsibility for own development,learning and performance and demonstrating skills and activities to otherswho are undertaking similar work. QUALITY The post-holderwill strive to maintain quality within the practice, and will: Alert other team members to issues of qualityand risk. Assess own performance and takeaccountability for own actions, either directly or under supervision. Contribute to the effectiveness of the teamby reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance. Work effectively with individuals in otheragencies to meet patients needs. Effectively manage own time, workload and resources. COMMUNICATION The post-holder should recognise theimportance of effective communication within the team and will strive to: Communicateeffectively with other team members. Communicateeffectively with patients and carers. Recognisepeoples needs for alternative methods of communication and respondaccordingly. CONTRIBUTION TO THE IMPLEMENTATION OF SERVICES: The post-holderwill: Apply practice policies, standards andguidance. Discuss with other members of the team howthe policies, standards and guidelines will affect own work. Participate in audit where appropriate. Person Specification Registrations GMC Registration & Entry on National Performers List Qualifications Degree in Medicine Certificate of Completion in Training (CCT) within two years of receipt. Experience . click apply for full job details
Company profile: We are seeking a Homes Coordinator to support a local business in Newcastle under Lyme on a 6 month fixed term contract. Job Description: Following clearly laid out processes to ensure maintenance services are delivered efficiently in all homes Ensure all back-office processes are followed for all work streams to deliver a effective and efficient maintenance service for the company. To schedule internal and external activity liaising between contractors, internal delivery teams and customers to ensure that customer options and relevant literature is prepared and delivered at appropriate times to ensure that work programme targets are achieved. As and when required for complex repairs or processing asbestos requests, keeping inhouse management and job deployment systems accurate and up to date. To effective schedule activity for both grounds' maintenance and void works, processing voids through to completion and handover to the lettings team. To accurately raise work and variation orders to sub-contractor's proving purchase orders and processing payments in a timely manner. To effectively support customers who need to be re-homed during works that are being completed, keeping them at the heart of what you do and walking beside them in their journey. To develop, maintain and support an effective & efficient contract management process, utilising the correct contract management process and portal for sub-contractors for regular progress and updates. To initiate research and to monitor, maintain and interpret the results of customer surveys including the production and maintenance of records/databases, reports, and other control information as required by the Company and/or other external sources. To support our customers with initial complaints resulting from responsive, voids and grounds maintenance and communal cleaning work streams (escalating where necessary) and to provide trend analysis and provide service improvements from complaint analysis. As and when required to meetings, communicate and present the objectives of the departments to other teams, Customer Groups and focus groups including the occasional attendance of weekend/ evening meetings. To undertake any other duties as may be reasonably required of the post holder which is commensurate with the grading of the position. Candidate Requirements: Experience: Experience working in a customer focused environment Previous experience in coordinating trades people or engineers or housing repairs is essential Strong administration skills Numerate and IT literate and is able to work effectively with microsoft office applications Ability to understand and interpret data and provide reports for the management team Effective communication Self motivated, utilisation of own initiative and acts as a positive role model Ability to display a calm and patient approach when dealing with challenging customers and situations Demonstratable experience of working in property maintenance or construction co ordination environment Experience of using and updating housing and contract management systems Able to work in a team, managing multiple priorities and oragnising workload around objectives and deadlines Essential Hold a current UK driving licence This role will need a satisfactory basic DBS certificate Be flexible with working hours to meet service requirements This role is commutable from: Newcastle under Lyme, Stoke on Trent, Keele, Congleton, Stone and surrounding areas This role would suit candidates with the following experience: Repairs Coordinator, Maintenance Coordinator, Scheduler, Labour Controller, Engineering Coordinator Hours: Monday Friday 37 hours per week Salary: £28,047 Per Annum Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
Feb 17, 2026
Full time
Company profile: We are seeking a Homes Coordinator to support a local business in Newcastle under Lyme on a 6 month fixed term contract. Job Description: Following clearly laid out processes to ensure maintenance services are delivered efficiently in all homes Ensure all back-office processes are followed for all work streams to deliver a effective and efficient maintenance service for the company. To schedule internal and external activity liaising between contractors, internal delivery teams and customers to ensure that customer options and relevant literature is prepared and delivered at appropriate times to ensure that work programme targets are achieved. As and when required for complex repairs or processing asbestos requests, keeping inhouse management and job deployment systems accurate and up to date. To effective schedule activity for both grounds' maintenance and void works, processing voids through to completion and handover to the lettings team. To accurately raise work and variation orders to sub-contractor's proving purchase orders and processing payments in a timely manner. To effectively support customers who need to be re-homed during works that are being completed, keeping them at the heart of what you do and walking beside them in their journey. To develop, maintain and support an effective & efficient contract management process, utilising the correct contract management process and portal for sub-contractors for regular progress and updates. To initiate research and to monitor, maintain and interpret the results of customer surveys including the production and maintenance of records/databases, reports, and other control information as required by the Company and/or other external sources. To support our customers with initial complaints resulting from responsive, voids and grounds maintenance and communal cleaning work streams (escalating where necessary) and to provide trend analysis and provide service improvements from complaint analysis. As and when required to meetings, communicate and present the objectives of the departments to other teams, Customer Groups and focus groups including the occasional attendance of weekend/ evening meetings. To undertake any other duties as may be reasonably required of the post holder which is commensurate with the grading of the position. Candidate Requirements: Experience: Experience working in a customer focused environment Previous experience in coordinating trades people or engineers or housing repairs is essential Strong administration skills Numerate and IT literate and is able to work effectively with microsoft office applications Ability to understand and interpret data and provide reports for the management team Effective communication Self motivated, utilisation of own initiative and acts as a positive role model Ability to display a calm and patient approach when dealing with challenging customers and situations Demonstratable experience of working in property maintenance or construction co ordination environment Experience of using and updating housing and contract management systems Able to work in a team, managing multiple priorities and oragnising workload around objectives and deadlines Essential Hold a current UK driving licence This role will need a satisfactory basic DBS certificate Be flexible with working hours to meet service requirements This role is commutable from: Newcastle under Lyme, Stoke on Trent, Keele, Congleton, Stone and surrounding areas This role would suit candidates with the following experience: Repairs Coordinator, Maintenance Coordinator, Scheduler, Labour Controller, Engineering Coordinator Hours: Monday Friday 37 hours per week Salary: £28,047 Per Annum Brampton Recruitment are an independent Commercial and Accounts & Finance recruitment agency working in partnership with employers spanning Stoke on Trent, Staffordshire, Cheshire, and the Greater Manchester region.
Location : London Job Overview To manage the London Showroom, office and meeting room on a day to day basis providing a high level of customer service for the Exec Co Team, Head of Wholesale as well as Key/ Account Managers and all visiting colleagues and customers. Provision of admin support to the UK & ROI Sales & Operations team where relevant Responsibilities Drive strong perception of Clarks click apply for full job details
Feb 17, 2026
Full time
Location : London Job Overview To manage the London Showroom, office and meeting room on a day to day basis providing a high level of customer service for the Exec Co Team, Head of Wholesale as well as Key/ Account Managers and all visiting colleagues and customers. Provision of admin support to the UK & ROI Sales & Operations team where relevant Responsibilities Drive strong perception of Clarks click apply for full job details
Barnet Mencap provides support for children and adults with learning disabilities/autism and their family carers. We are looking for an experienced Finance Officer to join our successful Project Support Team. You will: Provide an effective finance service for Barnet Mencap Have good interpersonal skills working as part of the administrative team Ensure the timely payment of invoices, bills and maintain accurate finance records Plan, monitor and review budgets Produce accurate and accessible financial data Managing accounting and payroll systems (ideally knowledge of Sage) We know work/life balance is incredibly important, as well as job satisfaction. We offer 24 days of annual leave per year (plus Bank Holidays), as well as a TOIL system which allows our staff to work more flexibly. See the attached Person Specification and Job Description for a more detailed description of what we re looking for, but if you have any questions, please get in touch to discuss. We re committed to safeguarding, equality and diversity and welcome applications from all sections of the community. To apply, please send your CV alongside a statement explaining how you meet the criteria on the person specification . Completed applications can be emailed to the address below by the closing date 8th of March. Interviews are planned for week beginning 16th of March. The successful candidate will be required to complete an enhanced Disclosure and Barring Service application in line with Section 115 of The Police Act 1997.
Feb 16, 2026
Full time
Barnet Mencap provides support for children and adults with learning disabilities/autism and their family carers. We are looking for an experienced Finance Officer to join our successful Project Support Team. You will: Provide an effective finance service for Barnet Mencap Have good interpersonal skills working as part of the administrative team Ensure the timely payment of invoices, bills and maintain accurate finance records Plan, monitor and review budgets Produce accurate and accessible financial data Managing accounting and payroll systems (ideally knowledge of Sage) We know work/life balance is incredibly important, as well as job satisfaction. We offer 24 days of annual leave per year (plus Bank Holidays), as well as a TOIL system which allows our staff to work more flexibly. See the attached Person Specification and Job Description for a more detailed description of what we re looking for, but if you have any questions, please get in touch to discuss. We re committed to safeguarding, equality and diversity and welcome applications from all sections of the community. To apply, please send your CV alongside a statement explaining how you meet the criteria on the person specification . Completed applications can be emailed to the address below by the closing date 8th of March. Interviews are planned for week beginning 16th of March. The successful candidate will be required to complete an enhanced Disclosure and Barring Service application in line with Section 115 of The Police Act 1997.
Head Hunted Recruitment are working exclusively with an award winning business who are one of the largest in their sector and boasting a strong market presence, the company are in the process of hiring an experienced and driven National Accounts Sales Coordinator to join their expanding team. The National Accounts Sales Coordinator will assist the National Accounts Administrator and Managing Director in managing and developing selected national and key accounts to identify and drive opportunities through the business. You will Contribute to developing the business sales strategy to achieve company objectives, sales and targets. National Accounts Sales Coordinator will need to demonstrate excellent communication skills with a strong ability to collaborate and build relationships with both customers and internal teams. This is a key position within the team and as such would suit an individual who has carried out a similar role in a successful SME or similar. National Accounts Sales Coordinator role responsibilities: Monitor and report customer EPOS data, identify trends and highlight sales opportunities with Sales Management and directly with National and Key Accounts. Support Sales Management Team and Fulfilment Team with data/reports on stock availability, pricing and sales to improve forecasting accuracy and ensure timely stock availability for National and Key Accounts Develop relationships with, and be a knowledgeable first point of contact for, all National and Key Accounts ensuring that they receive excellent administrative support Champion key customer initiatives (e.g. new product introductions) and projects (e.g. events) with internal teams (Marketing, NPD, Finance etc.) to ensure efficient and timely delivery on behalf of National and Key Accounts Take responsibility for the quality, accuracy and effectiveness of product listings on National and Key Account web shops, drop ship activity and marketplace sites. Monitor sales, stock and orders to maintain availability. Manage the National and Key Accounts meetings and range review calendars, record minutes and chase up all actions Attend trade shows/client visits and industry events to represent the company when required, Monitor and report on relevant and new competitor activity in-store & online Maintain an accurate CRM database for all National and Key Accounts Be available for occasional store visits or off-site customer meetings National Accounts Sales Coordinator Person Specific & Skills: Excellent communication skills, both written (email, presentation) and verbal with ability to communicate confidently and effectively to others. Proficiency in Math s and English with an understanding of basic financial principles. Strong Administrative background (preferably sales) and/ or proven experience in an analytical role. Experience of implementing new processes and creating business-working documents. Proven computer literacy, including Microsoft Office (in particular Outlook & Excel). Ability to create, run and importantly analyse reports, communicating these to management. Experience in reporting systems and creating documents. Ability to analyse target markets and conduct competitive research. Persistent and flexible approach to challenges. Experience with database management and familiarity with accounting or business software. Ability to work independently and as part of a team in a fast-paced environment. Innovative and self-motivated with the ability to influence and motivate others. Hands on, with creative thinking and problem-solving abilities. Experience in meeting minute taking preferred. Experience with on-line platforms is preferred, but not essential. This is an office based position and comes with an excellent salary of £38K - 40K per annum DOE. Head Hunted Recruitment Services Ltd and associated clients are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best at all times
Feb 16, 2026
Full time
Head Hunted Recruitment are working exclusively with an award winning business who are one of the largest in their sector and boasting a strong market presence, the company are in the process of hiring an experienced and driven National Accounts Sales Coordinator to join their expanding team. The National Accounts Sales Coordinator will assist the National Accounts Administrator and Managing Director in managing and developing selected national and key accounts to identify and drive opportunities through the business. You will Contribute to developing the business sales strategy to achieve company objectives, sales and targets. National Accounts Sales Coordinator will need to demonstrate excellent communication skills with a strong ability to collaborate and build relationships with both customers and internal teams. This is a key position within the team and as such would suit an individual who has carried out a similar role in a successful SME or similar. National Accounts Sales Coordinator role responsibilities: Monitor and report customer EPOS data, identify trends and highlight sales opportunities with Sales Management and directly with National and Key Accounts. Support Sales Management Team and Fulfilment Team with data/reports on stock availability, pricing and sales to improve forecasting accuracy and ensure timely stock availability for National and Key Accounts Develop relationships with, and be a knowledgeable first point of contact for, all National and Key Accounts ensuring that they receive excellent administrative support Champion key customer initiatives (e.g. new product introductions) and projects (e.g. events) with internal teams (Marketing, NPD, Finance etc.) to ensure efficient and timely delivery on behalf of National and Key Accounts Take responsibility for the quality, accuracy and effectiveness of product listings on National and Key Account web shops, drop ship activity and marketplace sites. Monitor sales, stock and orders to maintain availability. Manage the National and Key Accounts meetings and range review calendars, record minutes and chase up all actions Attend trade shows/client visits and industry events to represent the company when required, Monitor and report on relevant and new competitor activity in-store & online Maintain an accurate CRM database for all National and Key Accounts Be available for occasional store visits or off-site customer meetings National Accounts Sales Coordinator Person Specific & Skills: Excellent communication skills, both written (email, presentation) and verbal with ability to communicate confidently and effectively to others. Proficiency in Math s and English with an understanding of basic financial principles. Strong Administrative background (preferably sales) and/ or proven experience in an analytical role. Experience of implementing new processes and creating business-working documents. Proven computer literacy, including Microsoft Office (in particular Outlook & Excel). Ability to create, run and importantly analyse reports, communicating these to management. Experience in reporting systems and creating documents. Ability to analyse target markets and conduct competitive research. Persistent and flexible approach to challenges. Experience with database management and familiarity with accounting or business software. Ability to work independently and as part of a team in a fast-paced environment. Innovative and self-motivated with the ability to influence and motivate others. Hands on, with creative thinking and problem-solving abilities. Experience in meeting minute taking preferred. Experience with on-line platforms is preferred, but not essential. This is an office based position and comes with an excellent salary of £38K - 40K per annum DOE. Head Hunted Recruitment Services Ltd and associated clients are committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best at all times
Supply Chain Coordinator South Derbyshire Permanent Office Based SF Recruitment are recruiting for a proactive and commercially minded Supply Chain Coordinator to join our client's team. This role plays a key part in ensuring products are sourced competitively, stock levels are effectively managed, and the supply chain runs efficiently from supplier through to delivery. The salary for this role is paying up to £31,000. You will work closely with suppliers, logistics partners, and internal stakeholders to drive cost efficiencies, maintain high service levels, and support ongoing business growth. Key Responsibilities -Communicate clearly and professionally with suppliers and clients, both verbally and in writing, to build strong working relationships and support commercial activity -Source high-quality products at competitive prices, monitoring market trends and identifying cost-saving opportunities -Monitor and manage inventory levels to ensure stock meets demand without overstocking, controlling reorders and minimising waste -Track goods from origin through to delivery using supply chain systems, ensuring visibility and accountability throughout -Coordinate logistics and distribution to ensure shipments are managed efficiently and cost-effectively -Control supply chain costs while maintaining product quality and service standards -Identify potential risks within the supply chain and implement mitigation strategies -Ensure all supply chain activities comply with relevant regulations, maintaining accurate documentation and shipment records -Continuously review and improve supply chain processes, driving efficiencies and improvements Skills & Experience -Strong communication skills -Previous experience within procurement, supply chain, logistics, or inventory management -Analytical mindset with strong attention to detail -Ability to manage multiple priorities in a fast-paced environment -Confident using systems/software to track inventory and shipments If this role is of interest, please get in touch today to discuss further.
Feb 16, 2026
Full time
Supply Chain Coordinator South Derbyshire Permanent Office Based SF Recruitment are recruiting for a proactive and commercially minded Supply Chain Coordinator to join our client's team. This role plays a key part in ensuring products are sourced competitively, stock levels are effectively managed, and the supply chain runs efficiently from supplier through to delivery. The salary for this role is paying up to £31,000. You will work closely with suppliers, logistics partners, and internal stakeholders to drive cost efficiencies, maintain high service levels, and support ongoing business growth. Key Responsibilities -Communicate clearly and professionally with suppliers and clients, both verbally and in writing, to build strong working relationships and support commercial activity -Source high-quality products at competitive prices, monitoring market trends and identifying cost-saving opportunities -Monitor and manage inventory levels to ensure stock meets demand without overstocking, controlling reorders and minimising waste -Track goods from origin through to delivery using supply chain systems, ensuring visibility and accountability throughout -Coordinate logistics and distribution to ensure shipments are managed efficiently and cost-effectively -Control supply chain costs while maintaining product quality and service standards -Identify potential risks within the supply chain and implement mitigation strategies -Ensure all supply chain activities comply with relevant regulations, maintaining accurate documentation and shipment records -Continuously review and improve supply chain processes, driving efficiencies and improvements Skills & Experience -Strong communication skills -Previous experience within procurement, supply chain, logistics, or inventory management -Analytical mindset with strong attention to detail -Ability to manage multiple priorities in a fast-paced environment -Confident using systems/software to track inventory and shipments If this role is of interest, please get in touch today to discuss further.
Contract : Maternity Leave Cover, Part-Time Hours : 21 Location : Glasgow Starting salary: £22,146 per annum (FTE £36,910 Per Annum) Closing Date : 5th March 5pm Expected date of interviews : 18th March 2026 Job reference : VA779 Join a powerful and passionate human rights organisation and winner of the UK charities 2023 Overall Award for Excellence. This included successfully challenging the UK government on the lawfulness of the Rwanda scheme for people seeking asylum and leading a multichannel, survivor- led campaign to directly compel 4 out of the 6 airlines to rule themselves out of flying refugees to Rwanda, including survivors of torture. We have an exciting opportunity for a Care Coordinator to support in our clinical service delivery. Many of our clients have complex needs and this role ensures that clients receive mental health assessment and important aspects of the clinical pathway as well as liaison with other internal and external services as needed. About the role The role involves assessment, care planning and provision of stabilisation and reintegration to clients with the most complex needs receiving our services. Working together with our therapists, and legal and welfare staff, the ideal candidate will be a Registered Mental Health Nurse, Occupational Therapist or Social Worker with significant experience of working in the mental health sector with complex mental health presentations and will have a passion for working with asylum seekers, refugees and survivors of torture. We are currently finalising our strategy re-fresh and the Glasgow team will be piloting new models of service delivery. This is an exciting development within the organisation and so we envisage the post holder contributing to implementation of the national strategy as well as shaping the delivery within Scotland. In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution (minimum 1% employee contribution). Freedom from Torture is committed to showing the salary for all advertised roles and not negotiating salaries for roles, in light of evidence that this contributes to structural inequality. Our policy is that all appointments will be at the start of the salary range but successful candidates will have the opportunity to move up the scale over time. The progression up the salary range is reviewed on an annual basis and subject to affordability. For this role, the salary range is £36,910 - £42,816 To view the Job Description and Person Specification, please find the attached file. Please note a CV and a cover letter addressing the job description and person specification of the role , with specific examples, are mandatory to be considered for the position. About Freedom From Torture Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK. We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work. Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references. Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We reserve the right to close the vacancy early if we receive a high volume of applications.
Feb 16, 2026
Full time
Contract : Maternity Leave Cover, Part-Time Hours : 21 Location : Glasgow Starting salary: £22,146 per annum (FTE £36,910 Per Annum) Closing Date : 5th March 5pm Expected date of interviews : 18th March 2026 Job reference : VA779 Join a powerful and passionate human rights organisation and winner of the UK charities 2023 Overall Award for Excellence. This included successfully challenging the UK government on the lawfulness of the Rwanda scheme for people seeking asylum and leading a multichannel, survivor- led campaign to directly compel 4 out of the 6 airlines to rule themselves out of flying refugees to Rwanda, including survivors of torture. We have an exciting opportunity for a Care Coordinator to support in our clinical service delivery. Many of our clients have complex needs and this role ensures that clients receive mental health assessment and important aspects of the clinical pathway as well as liaison with other internal and external services as needed. About the role The role involves assessment, care planning and provision of stabilisation and reintegration to clients with the most complex needs receiving our services. Working together with our therapists, and legal and welfare staff, the ideal candidate will be a Registered Mental Health Nurse, Occupational Therapist or Social Worker with significant experience of working in the mental health sector with complex mental health presentations and will have a passion for working with asylum seekers, refugees and survivors of torture. We are currently finalising our strategy re-fresh and the Glasgow team will be piloting new models of service delivery. This is an exciting development within the organisation and so we envisage the post holder contributing to implementation of the national strategy as well as shaping the delivery within Scotland. In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution (minimum 1% employee contribution). Freedom from Torture is committed to showing the salary for all advertised roles and not negotiating salaries for roles, in light of evidence that this contributes to structural inequality. Our policy is that all appointments will be at the start of the salary range but successful candidates will have the opportunity to move up the scale over time. The progression up the salary range is reviewed on an annual basis and subject to affordability. For this role, the salary range is £36,910 - £42,816 To view the Job Description and Person Specification, please find the attached file. Please note a CV and a cover letter addressing the job description and person specification of the role , with specific examples, are mandatory to be considered for the position. About Freedom From Torture Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK. We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work. Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references. Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply. We reserve the right to close the vacancy early if we receive a high volume of applications.
About the role We are excited to be recruiting a Finance Coordinator to support the Finance team to fulfil day-to-day objectives and help the wider organisation to deliver the goals set out in Join the Club and beyond. The Finance Coordinator position will report to the Finance Manager. The role will manage a varied workload that includes checking and approving expenses, bank reconciliations, purchase invoices, maintaining purchase orders, support credit control, managing the Finance inbox and phone, responding to staff and supplier queries and supporting the Finance team with the departmental targets. The role requires an enthusiastic individual with an eye for detail and good interpersonal skills. The successful candidate will champion the charity s values and embody them in interactions with colleagues and external stakeholders. To ensure excellent working relationships are maintained, they will be effective communicators with staff and external stakeholders. They will continually improve in their areas of responsibility, looking at how the Finance department can be more efficient and implementing new ideas. They will be positive and proactive, with a commitment to delivering excellent standards. While this role can be based in our London or Leeds offices, some travel will be required to London for events and to attend in-person meetings. About you The role will best suit someone who Has experience in a similar finance role Has good knowledge of Microsoft Excel Is proactive and adaptable with a can-do attitude Is able to work to tight deadlines and prioritise work appropriately Can communicate effectively with staff and stakeholders Has experience of using accounting systems Adheres to information security policies included in the charity s ISO 27001 manual and complete information security training Has a demonstrable passion for furthering The Brilliant Club s mission Has or is working towards accounting qualifications e.g. AAT, part qualified CIMA etc (desirable)
Feb 16, 2026
Full time
About the role We are excited to be recruiting a Finance Coordinator to support the Finance team to fulfil day-to-day objectives and help the wider organisation to deliver the goals set out in Join the Club and beyond. The Finance Coordinator position will report to the Finance Manager. The role will manage a varied workload that includes checking and approving expenses, bank reconciliations, purchase invoices, maintaining purchase orders, support credit control, managing the Finance inbox and phone, responding to staff and supplier queries and supporting the Finance team with the departmental targets. The role requires an enthusiastic individual with an eye for detail and good interpersonal skills. The successful candidate will champion the charity s values and embody them in interactions with colleagues and external stakeholders. To ensure excellent working relationships are maintained, they will be effective communicators with staff and external stakeholders. They will continually improve in their areas of responsibility, looking at how the Finance department can be more efficient and implementing new ideas. They will be positive and proactive, with a commitment to delivering excellent standards. While this role can be based in our London or Leeds offices, some travel will be required to London for events and to attend in-person meetings. About you The role will best suit someone who Has experience in a similar finance role Has good knowledge of Microsoft Excel Is proactive and adaptable with a can-do attitude Is able to work to tight deadlines and prioritise work appropriately Can communicate effectively with staff and stakeholders Has experience of using accounting systems Adheres to information security policies included in the charity s ISO 27001 manual and complete information security training Has a demonstrable passion for furthering The Brilliant Club s mission Has or is working towards accounting qualifications e.g. AAT, part qualified CIMA etc (desirable)
The role: We have an exciting opportunity for an E-Billing Coordinator to join our Finance department in London.The role will be responsible for the day to day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our client billing agreements. The E-billing Coordinator will need to regularly co-ordinate with the Senior E-billing Coordinator and become one of the main points of contact for our clients, including the Billing and Credit Control teams globally, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients' billing guidelines. What will you do: Using technical expertise and building effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules: Generating electronic files (LEDES98B, BI, BI\_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system. Handling a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms. Ensuring client guidelines and firm policies are followed during the submission process. Assisting with maintaining timekeeper, matter, rates, and invoice data held within the various intermediary systems. Invoice rejection management. Assisting with Onboarding and implementing new E-billing clients. Providing a quality service and ensuring that the team processes and objectives align with business needs: Providing regular feedback to the Senior E-billing Coordinator so that improvements on processes can be analysed. Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary. Consistently sharing knowledge and skills with colleagues. Applying commercial logic to advise the business on best practice to obtain the maximum financial benefit for the firm: Regular interaction with the Finance teams. Maintaining constructive working relationships with the MPs, MFEs and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries. Maintaining a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm. Input into key reports, applying intermediate excel functionality as necessary, to provide the practice and finance managers with timely and relevant information. Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit. Issuing ad hoc reports for both internal and external reporting needs. What we are looking for: Excellent academics. Commercially driven. Experience in a Law firm environment with experience of E-billing processes. Able to work effectively as part of a diverse and inclusive team. Flexibility and a willingness to work additional hours on occasion as required. Career Level: The career level assigned to this role is level 2. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level. Here at Simmons & Simmons: At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone's voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible. Some key information: We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution. Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences). We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands. We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility. We have a range of social and sports committees, summer and winter parties and monthly get togethers. We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture. All UK offices have their own artwork collections - including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists. We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our business plan, shaping the future of our next-generation law firm. Our in-house generative AI tool, Percy, won the 'Innovation in Automation and AI Tools' category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service. We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work. Equal opportunities: We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to: Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families. Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require. Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs. We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.If you're interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click
Feb 15, 2026
Full time
The role: We have an exciting opportunity for an E-Billing Coordinator to join our Finance department in London.The role will be responsible for the day to day uploading of E-bills and financial data. This role requires a high level of accuracy whilst ensuring an efficient and effective service is always provided. All E-Bills must be processed using the correct file type in a timely manner in accordance with our client billing agreements. The E-billing Coordinator will need to regularly co-ordinate with the Senior E-billing Coordinator and become one of the main points of contact for our clients, including the Billing and Credit Control teams globally, and client and matter partners within the firm. In addition, this role involves advising the business on acknowledged best practice to adhere to the clients' billing guidelines. What will you do: Using technical expertise and building effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules: Generating electronic files (LEDES98B, BI, BI\_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system. Handling a high volume of complex uploads for a selection of e-billing clients to various intermediary platforms. Ensuring client guidelines and firm policies are followed during the submission process. Assisting with maintaining timekeeper, matter, rates, and invoice data held within the various intermediary systems. Invoice rejection management. Assisting with Onboarding and implementing new E-billing clients. Providing a quality service and ensuring that the team processes and objectives align with business needs: Providing regular feedback to the Senior E-billing Coordinator so that improvements on processes can be analysed. Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary. Consistently sharing knowledge and skills with colleagues. Applying commercial logic to advise the business on best practice to obtain the maximum financial benefit for the firm: Regular interaction with the Finance teams. Maintaining constructive working relationships with the MPs, MFEs and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries. Maintaining a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm. Input into key reports, applying intermediate excel functionality as necessary, to provide the practice and finance managers with timely and relevant information. Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit. Issuing ad hoc reports for both internal and external reporting needs. What we are looking for: Excellent academics. Commercially driven. Experience in a Law firm environment with experience of E-billing processes. Able to work effectively as part of a diverse and inclusive team. Flexibility and a willingness to work additional hours on occasion as required. Career Level: The career level assigned to this role is level 2. The career level framework provides a formal structure for the business services functions at the firm. The framework, which ranges from level 1 to level 7, clearly defines the responsibilities, skills and competencies required at each level. Here at Simmons & Simmons: At Simmons, we are proud of our collaborative, open and non-hierarchical culture, where everyone is treated with respect and dignity and the wellbeing of our people is paramount. Our dynamic minds work as one integrated team, partnering with leading organisations on inspirational and thought-provoking projects that matter. From day one, irrespective of job title, qualification or background, everyone's voice is heard, and you are encouraged to have an enquiring mind and share ideas that drive the firm forward. Through innovative learning and development opportunities, you will have a platform to excel, exceed your career ambitions, and achieve things you never thought possible. Some key information: We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution. Our global skills academy provides our people, regardless of their role and location, with excellent learning opportunities (including live workshops, podcasts, short videos and practical learning experiences). We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands. We are proud to rank as a Times Top 50 Employer for Gender Equality, a Stonewall Top Global Employer, and a Top 75 Employer for Social Mobility. We have a range of social and sports committees, summer and winter parties and monthly get togethers. We have a range of diversity networks to connect people and celebrate our differences which is integral to our inclusive culture. All UK offices have their own artwork collections - including Damien Hirst and Tracey Emin pieces in the London office. We have a long-standing history in supporting the art community especially up-and-coming artists. We have recently introduced a Strategic Advisory Council which is a mix of associates and business services who will propose strategic initiatives that align with our firm's mission and support the delivery of our business plan, shaping the future of our next-generation law firm. Our in-house generative AI tool, Percy, won the 'Innovation in Automation and AI Tools' category at the 2024 FT Innovative Lawyers Europe Awards. This achievement highlights our commitment to technological innovation and client service. We have been commended in The Times Best Law Firms 2026 across three categories: construction, employment, and intellectual property. Our profile is highly positive, highlighting our sector specialisms and notable case and transactional work. Equal opportunities: We are committed to fostering equality, diversity and inclusion within our firm and to ensuring equal employment opportunities. We believe that this commitment creates a vibrant and rewarding work environment. We are therefore committed to: Upholding equal opportunities, regardless of race, ethnicity, religion, belief, age, disability, sexual orientation, sex, gender reassignment, gender identity, marital status, or pregnancy, including maternity and paternity. This commitment extends to addressing any instances of perceived or associative discrimination and harassment. We also ensure fair treatment during recruitment and selection processes for those who are serving or have served in the armed forces, along with their families. Accommodating requests for flexible working arrangements whenever possible. We encourage you to discuss your needs with us if this is something you require. Making our roles accessible to individuals with diverse abilities. If you need any reasonable adjustments during the recruitment process, please let us know so we can meet your needs. We offer a range of employee networks to support our colleagues. More information about these networks can be found in the D&I Information booklet that candidates are sent when invited to interview.We encourage you to apply even if you don't meet every single requirement. We are looking for individuals who are passionate and eager to learn and grow with us. Your unique experiences and perspectives could be a great addition to our team.We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.If you're interested in finding out more about this position, please contact the Recruitment Team. To apply for the role, click
