A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to "facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers." PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination. Medical, prescription drug, vision, and dental coverage Flexible spending plan (health and dependent care) EAP, life insurance, short- and long-term disability insurance Pre-tax commuting, and parking benefits 403(b) retirement plan with employer contributions and optional employee pre-tax contributions. Annual paid time off includes 13 holidays, 10 sick days, 2 personal days, and vacation depending on tenure. Description of Role: Reporting to the Executive Administrator of Long-Term Care, this position is responsible for the overall management of the department providing community based long-term care to chronically impaired older persons in their own homes. This position carries responsibility for the ongoing development and maintenance of a highly structured, refined care management system, including the management of the OPTIONS and Veterans Directed Care funding streams. Requirements Required Education and Experience: Master of Social Work or related behavioral science degree, Master of Science in Nursing or a Bachelor of Science in Nursing required. Minimum of 7-10 years managerial experience at a senior level. Progressively responsible experience in personnel supervision, administration, quality assurance, budgeting, and program development. Job Responsibilities: a) Proactively seeks to identify and carry out all such activities as may be appropriate to meet the goals of this position and the mission of the Long-Term Care Options department. Coordinates the work of all clinical, technical, and support personnel on behalf of meeting the community based, long term care needs of the people with disabilities and chronically impaired older adults. b) Plans, develops, and implements all aspects of the Options program, including the development and implementation of policy and procedures according to the OPTIONS chapter. c) Directs department management including Assistant Directors, Aging Care Manager Supervisors, professional and clerical staff, and directs the day-to-day operations of the program. d) Oversees all program automation in conjunction with Management Information System (MIS) related to Long Term Care Options and is responsible for the appropriate and optimal utilization of MIS by all staff. Recommends modifications and systems development to meet program requirements. e) Interviews and recommends employment in conjunction with Human Resources department management for supervisory, and care management staff. Responsible for the oversight and enforcement of PCA personnel policies and procedures within LTCO. f) Implements state standards and regulations applicable to the Options Program. Oversees and monitors a quality assurance program consistent with the agency and OPTIONS chapter quality assurance objectives. Participates in program audits and reviews, as necessary. g) Maintains effective and ongoing communication with service providers and develops cooperative working relationships with other PCA departments: maintain appropriate supervision records. h) Develops plans and materials for community education and public information and participates in training and meetings with outside organizations and other PCA departments, as necessary. i) Develops and maintains data and reporting procedures to satisfy local and state requirements, and the needs of the OPTIONS program. Monitors monthly program expenditures to maximize resources and serve as many consumers as possible. Prepares an annual budget and service projections and completes any requested budget revisions. j) Closely monitors all service authorization, invoice processing and payment reconciliation. k) Contributes to uphold a highly supportive team culture. l) Performs other duties as assigned. Professional Characteristics: Must possess a valid driver's license (preferably Pennsylvania) High energy level, able to manage a variety of projects simultaneously. Well-developed interpersonal and communication skills. Well organized. Performance Expectations : Examples of performance measures: Satisfactory consumer service ratings Full compliance with state standards and regulations Diligent oversight of program automation and service order procedures Management of program within budget Customer(s): Consumers of home and community based long term care services. Providers and collaborating community based social and health services organizations. Assistant Directors, managers, and direct service and support personnel Subcontractor staff PCA staff General public Additional requirements: 2. Drug testing 3. Criminal history clearance Pay range: $91,115.86 - $105,478.00 For information on Philadelphia Corporation for Aging, including more information on our company culture, visit our website at All applicants will receive an acknowledgement that their application has been received. Those candidates selected for further consideration will be contacted. Philadelphia Corporation for Aging is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Jul 04, 2025
Full time
A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to "facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers." PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination. Medical, prescription drug, vision, and dental coverage Flexible spending plan (health and dependent care) EAP, life insurance, short- and long-term disability insurance Pre-tax commuting, and parking benefits 403(b) retirement plan with employer contributions and optional employee pre-tax contributions. Annual paid time off includes 13 holidays, 10 sick days, 2 personal days, and vacation depending on tenure. Description of Role: Reporting to the Executive Administrator of Long-Term Care, this position is responsible for the overall management of the department providing community based long-term care to chronically impaired older persons in their own homes. This position carries responsibility for the ongoing development and maintenance of a highly structured, refined care management system, including the management of the OPTIONS and Veterans Directed Care funding streams. Requirements Required Education and Experience: Master of Social Work or related behavioral science degree, Master of Science in Nursing or a Bachelor of Science in Nursing required. Minimum of 7-10 years managerial experience at a senior level. Progressively responsible experience in personnel supervision, administration, quality assurance, budgeting, and program development. Job Responsibilities: a) Proactively seeks to identify and carry out all such activities as may be appropriate to meet the goals of this position and the mission of the Long-Term Care Options department. Coordinates the work of all clinical, technical, and support personnel on behalf of meeting the community based, long term care needs of the people with disabilities and chronically impaired older adults. b) Plans, develops, and implements all aspects of the Options program, including the development and implementation of policy and procedures according to the OPTIONS chapter. c) Directs department management including Assistant Directors, Aging Care Manager Supervisors, professional and clerical staff, and directs the day-to-day operations of the program. d) Oversees all program automation in conjunction with Management Information System (MIS) related to Long Term Care Options and is responsible for the appropriate and optimal utilization of MIS by all staff. Recommends modifications and systems development to meet program requirements. e) Interviews and recommends employment in conjunction with Human Resources department management for supervisory, and care management staff. Responsible for the oversight and enforcement of PCA personnel policies and procedures within LTCO. f) Implements state standards and regulations applicable to the Options Program. Oversees and monitors a quality assurance program consistent with the agency and OPTIONS chapter quality assurance objectives. Participates in program audits and reviews, as necessary. g) Maintains effective and ongoing communication with service providers and develops cooperative working relationships with other PCA departments: maintain appropriate supervision records. h) Develops plans and materials for community education and public information and participates in training and meetings with outside organizations and other PCA departments, as necessary. i) Develops and maintains data and reporting procedures to satisfy local and state requirements, and the needs of the OPTIONS program. Monitors monthly program expenditures to maximize resources and serve as many consumers as possible. Prepares an annual budget and service projections and completes any requested budget revisions. j) Closely monitors all service authorization, invoice processing and payment reconciliation. k) Contributes to uphold a highly supportive team culture. l) Performs other duties as assigned. Professional Characteristics: Must possess a valid driver's license (preferably Pennsylvania) High energy level, able to manage a variety of projects simultaneously. Well-developed interpersonal and communication skills. Well organized. Performance Expectations : Examples of performance measures: Satisfactory consumer service ratings Full compliance with state standards and regulations Diligent oversight of program automation and service order procedures Management of program within budget Customer(s): Consumers of home and community based long term care services. Providers and collaborating community based social and health services organizations. Assistant Directors, managers, and direct service and support personnel Subcontractor staff PCA staff General public Additional requirements: 2. Drug testing 3. Criminal history clearance Pay range: $91,115.86 - $105,478.00 For information on Philadelphia Corporation for Aging, including more information on our company culture, visit our website at All applicants will receive an acknowledgement that their application has been received. Those candidates selected for further consideration will be contacted. Philadelphia Corporation for Aging is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Job Title: Administrative Assistant Location: London, UK (In-Person) Start Date: Immediate Company: Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group) About Us Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of our London office. This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don't always follow a set routine. Role Overview The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally. Key Responsibilities Provide general administrative and clerical support to the operations and leadership team Manage calendars, schedule meetings, and coordinate logistics for team events and visitors Maintain office supplies and liaise with vendors for building services, IT support, and deliveries Assist with travel bookings and expense processing for team members Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.) Help keep records, policies, and compliance-related documents organized and accessible Coordinate internal communications and help maintain a professional office environment Provide ad hoc support to the broader UK team as needed Requirements 1-3 years of experience in an administrative or office support role Excellent written and verbal communication skills Highly organized, with the ability to multitask and work independently Comfortable with Microsoft Office (Outlook, Word, Excel, Teams) Positive attitude, team-oriented mindset, and attention to detail Experience in insurance or financial services is a plus, but not required What We Offer Competitive salary based on experience A supportive, professional working environment with exposure to a growing international business Opportunity to learn and grow as part of a close-knit team Centrally located office in the City of London Comprehensive benefits package , including: Private health insurance Critical illness cover Group life insurance Income protection Company pension scheme with employer contributions
Jul 03, 2025
Full time
Job Title: Administrative Assistant Location: London, UK (In-Person) Start Date: Immediate Company: Pinpoint UK Solutions Ltd (part of AM Specialty Insurance Group) About Us Pinpoint UK Solutions Ltd is a growing Managing General Agent (MGA) based in London and part of AM Specialty Insurance Group, a privately held U.S.-based insurance platform. As we continue to expand in the UK, we are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of our London office. This is a great opportunity for someone who is comfortable managing varied responsibilities in a professional setting and can stay organized when things don't always follow a set routine. Role Overview The Administrative Assistant will provide key support across office operations, team coordination, and vendor management. The role will involve a mix of front-line administrative duties and back-office support, helping to ensure the office functions efficiently and professionally. Key Responsibilities Provide general administrative and clerical support to the operations and leadership team Manage calendars, schedule meetings, and coordinate logistics for team events and visitors Maintain office supplies and liaise with vendors for building services, IT support, and deliveries Assist with travel bookings and expense processing for team members Support onboarding logistics for new joiners (desk setup, welcome packs, ID creation, etc.) Help keep records, policies, and compliance-related documents organized and accessible Coordinate internal communications and help maintain a professional office environment Provide ad hoc support to the broader UK team as needed Requirements 1-3 years of experience in an administrative or office support role Excellent written and verbal communication skills Highly organized, with the ability to multitask and work independently Comfortable with Microsoft Office (Outlook, Word, Excel, Teams) Positive attitude, team-oriented mindset, and attention to detail Experience in insurance or financial services is a plus, but not required What We Offer Competitive salary based on experience A supportive, professional working environment with exposure to a growing international business Opportunity to learn and grow as part of a close-knit team Centrally located office in the City of London Comprehensive benefits package , including: Private health insurance Critical illness cover Group life insurance Income protection Company pension scheme with employer contributions
Category: Admin / Clerical Administrative Support Level: Experienced (Non-Manager) Term: permanent Weekly hours: 35.0 Salary: GBP 40000 - 50000 per year Location: London Office Manager £40,000 - £50,000 + Bonus + Benefits We are working with a growing global consultancy based near London Bridge who are seeking a new member to join their busy and friendly operations team. In this Office Operations role, you will assist in the smooth running of the firms offices and facilities. The role is five days per week in the office to collaborate closely with your colleagues, this is countered by a really lovely working environment and lots of work life balance in terms of flexibility and great working hours. If you speak Spanish, Italian or French, this will be an advantage but is by no means essential. Duties: • Assist the smooth running of operations across all global offices • Ensure that the offices look and feel professional and ensure resources, stock and workspace efficiency to allow the team to operate effectively • Support the set up of meeting rooms and event spaces for internal and external meetings • Provide a friendly and efficient greeting to staff, clients and all stakeholders both in person and over the Phone • Procure office equipment, supplies, software and hardware and keep track of spend in line with budget • Implement and comply with health and safety processes • Support the operational aspect and onboarding for all new joiners • Ensure all contractors and suppliers provide quality service and flag any challenges in a proactive and positive manner • Provide cover and back up support for marketing and team assistants including website updates, event support, travel arrangements and diary management You: • Relevant operations work experience in a professional environment • Strong interpersonal skills • Well educated, professional and intelligent - a bachelors degree as a minimum is preferred • A natural problem solver who prevents challenges by thinking ahead • Strong MS Office skills • Advantageous: Knowledge of Italian, Spanish or French language skills If you want to accelerate your career growth in a leading company with exceptional vision, great colleagues and interesting work then apply today! Posted28/05/25, views23 Contact the advertiser: The Maine Group Greener House 66 - 68 Haymarket St James's SW1Y 4RF Tel: Fax: Miss Carly Stephens Tel: Fax:
Jul 03, 2025
Full time
Category: Admin / Clerical Administrative Support Level: Experienced (Non-Manager) Term: permanent Weekly hours: 35.0 Salary: GBP 40000 - 50000 per year Location: London Office Manager £40,000 - £50,000 + Bonus + Benefits We are working with a growing global consultancy based near London Bridge who are seeking a new member to join their busy and friendly operations team. In this Office Operations role, you will assist in the smooth running of the firms offices and facilities. The role is five days per week in the office to collaborate closely with your colleagues, this is countered by a really lovely working environment and lots of work life balance in terms of flexibility and great working hours. If you speak Spanish, Italian or French, this will be an advantage but is by no means essential. Duties: • Assist the smooth running of operations across all global offices • Ensure that the offices look and feel professional and ensure resources, stock and workspace efficiency to allow the team to operate effectively • Support the set up of meeting rooms and event spaces for internal and external meetings • Provide a friendly and efficient greeting to staff, clients and all stakeholders both in person and over the Phone • Procure office equipment, supplies, software and hardware and keep track of spend in line with budget • Implement and comply with health and safety processes • Support the operational aspect and onboarding for all new joiners • Ensure all contractors and suppliers provide quality service and flag any challenges in a proactive and positive manner • Provide cover and back up support for marketing and team assistants including website updates, event support, travel arrangements and diary management You: • Relevant operations work experience in a professional environment • Strong interpersonal skills • Well educated, professional and intelligent - a bachelors degree as a minimum is preferred • A natural problem solver who prevents challenges by thinking ahead • Strong MS Office skills • Advantageous: Knowledge of Italian, Spanish or French language skills If you want to accelerate your career growth in a leading company with exceptional vision, great colleagues and interesting work then apply today! Posted28/05/25, views23 Contact the advertiser: The Maine Group Greener House 66 - 68 Haymarket St James's SW1Y 4RF Tel: Fax: Miss Carly Stephens Tel: Fax:
Administrative Assistant-Driving Licence Required Your new company A prestigious London Local Authority with large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 18-month front-of-house and administrative staff to join a busy and expanding team based in the Stanford-Le-Hope/Tilbury area. Your new role This is a temporary role with the potential to extend-this will be on a rolling basis. Carry out reception duties and act as 'first point of contact' for visitors to the office.Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.Provide clerical and administrative support to the field staff, as required.Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.Under the direction of the Officers, or Technical Officers, they carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Assist with the archiving of items, and deal with confidential documents appropriately.Under the direction of Official Veterinarians or Officers, they record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis. What you'll need to succeed Located in Coringham/Tilbury/Stanford-Le-Hope area Must have your own transportation and driving licence Proficient user of MS Office Immediately available What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 02, 2025
Seasonal
Administrative Assistant-Driving Licence Required Your new company A prestigious London Local Authority with large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 18-month front-of-house and administrative staff to join a busy and expanding team based in the Stanford-Le-Hope/Tilbury area. Your new role This is a temporary role with the potential to extend-this will be on a rolling basis. Carry out reception duties and act as 'first point of contact' for visitors to the office.Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.Provide clerical and administrative support to the field staff, as required.Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.Under the direction of the Officers, or Technical Officers, they carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Assist with the archiving of items, and deal with confidential documents appropriately.Under the direction of Official Veterinarians or Officers, they record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis. What you'll need to succeed Located in Coringham/Tilbury/Stanford-Le-Hope area Must have your own transportation and driving licence Proficient user of MS Office Immediately available What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
HR Assistant, 4-month fixed term initially, Cardiff Gate, £26-£30,000 Your new company An award-winning ICT company based in Cardiff. Your new role Working as a HR Assistant, you'll undertake a variety of HR administrative duties and provide day-to-day support to the HR Manager on a temporary basis of 4-6 months initially. You'll be a proactive individual with excellent organisational skills, and the ability to handle sensitive information confidentially. Key responsibilities Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources Manager Maintain the integrity and confidentiality of human resource files and records Generate reports to track attendance for company presentations Assist in payroll preparation by providing relevant data Enter employment data into the company database Assist in creating policies and procedures Monitoring company mandatory training completion for all staff to avoid any access being revoked Assist the HR Manager with the hiring process Liaise with the IT third party company to create a streamlined onboarding process for new hires Support staff with password resets and system issues Complete mandatory training when required Adhere to the information security policy responsibilities What you'll need to succeed You'll have experience working in HR administration or as an HR Assistant or Recruitment Administrator previously. You'll be comfortable running reports on Excel. This is a busy role where you will be supporting the wider HR team. Experience and skills required Providing administrative support to the wider HR team Organising and booking interviews Sending out interview packs Helping with sending offer letters / contracts out Good MS Excel skills Good analytical skills Ability to communicate effectively at all levels (both orally and in writing) and to build effective working relationships internally and externally Problem solver who takes initiative and has a strong attention to detail Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Previous experience as an HR Assistant or relevant human resources/administrative position essential What you'll get in return This is a 4-month fixed-term contract initially, with the possibility of extension. This is an office-based role, Monday to Friday, 9am to 5.30pm, 1 hour for lunch. 37.5 hours per week. The salary is between £26,000 - £30,000 depending on experience. This is a temporary role to start ASAP. This role is moving very quickly. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Jul 01, 2025
Full time
HR Assistant, 4-month fixed term initially, Cardiff Gate, £26-£30,000 Your new company An award-winning ICT company based in Cardiff. Your new role Working as a HR Assistant, you'll undertake a variety of HR administrative duties and provide day-to-day support to the HR Manager on a temporary basis of 4-6 months initially. You'll be a proactive individual with excellent organisational skills, and the ability to handle sensitive information confidentially. Key responsibilities Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources Manager Maintain the integrity and confidentiality of human resource files and records Generate reports to track attendance for company presentations Assist in payroll preparation by providing relevant data Enter employment data into the company database Assist in creating policies and procedures Monitoring company mandatory training completion for all staff to avoid any access being revoked Assist the HR Manager with the hiring process Liaise with the IT third party company to create a streamlined onboarding process for new hires Support staff with password resets and system issues Complete mandatory training when required Adhere to the information security policy responsibilities What you'll need to succeed You'll have experience working in HR administration or as an HR Assistant or Recruitment Administrator previously. You'll be comfortable running reports on Excel. This is a busy role where you will be supporting the wider HR team. Experience and skills required Providing administrative support to the wider HR team Organising and booking interviews Sending out interview packs Helping with sending offer letters / contracts out Good MS Excel skills Good analytical skills Ability to communicate effectively at all levels (both orally and in writing) and to build effective working relationships internally and externally Problem solver who takes initiative and has a strong attention to detail Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Previous experience as an HR Assistant or relevant human resources/administrative position essential What you'll get in return This is a 4-month fixed-term contract initially, with the possibility of extension. This is an office-based role, Monday to Friday, 9am to 5.30pm, 1 hour for lunch. 37.5 hours per week. The salary is between £26,000 - £30,000 depending on experience. This is a temporary role to start ASAP. This role is moving very quickly. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. #
Medical Lab Assistant/Spire Bushey/ Fixed term 12 months / Great Benefits and Competitive Salary Spire Bushey has an exciting entry level opportunity for a Medical Lab Assistant to work within the pathology department this role is fixed term contract for 12 months. Job Purpose: To perform clerical, technical and scientific work relating to the laboratory in a professional and competent manner, whilst being supervised by a professionally qualified member of staff at a hub pathology site. Overall Responsibilities: Undertake simple pathology investigations. Report factual data and information. Package samples for onward transport in a safe and timely manner Monitor and evaluate the movement of laboratory specimens, blood and tissues. Support point of care testing Support blood transfusion and Haemobank management To deal with all patients, referring clinician and consultant requests for information promptly and efficiently. Assist with research and development. Operate instrumentation for measuring pathology analytes. Maintain communication with people on routine pathology issues. Develop own personal development. Monitor and maintain health and safety and security for self and others. Contribute to the implementation of services. Ensure own actions promote quality Qualifications, Training and Experience GCSEs (or equivalent) including a science subject Experience of scientific laboratory functions Experience of reporting scientific results Experience of working to explicit instructions Experience of working in an independent sector medical laboratory. Benefits We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Private medical insurance Life assurance Health Assessment Employee Assistance Programme Sharesave Free DBS Free Car park Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employee's well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care. For us, it's more than just treating patients; it's about looking after people. If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
Jun 29, 2025
Contractor
Medical Lab Assistant/Spire Bushey/ Fixed term 12 months / Great Benefits and Competitive Salary Spire Bushey has an exciting entry level opportunity for a Medical Lab Assistant to work within the pathology department this role is fixed term contract for 12 months. Job Purpose: To perform clerical, technical and scientific work relating to the laboratory in a professional and competent manner, whilst being supervised by a professionally qualified member of staff at a hub pathology site. Overall Responsibilities: Undertake simple pathology investigations. Report factual data and information. Package samples for onward transport in a safe and timely manner Monitor and evaluate the movement of laboratory specimens, blood and tissues. Support point of care testing Support blood transfusion and Haemobank management To deal with all patients, referring clinician and consultant requests for information promptly and efficiently. Assist with research and development. Operate instrumentation for measuring pathology analytes. Maintain communication with people on routine pathology issues. Develop own personal development. Monitor and maintain health and safety and security for self and others. Contribute to the implementation of services. Ensure own actions promote quality Qualifications, Training and Experience GCSEs (or equivalent) including a science subject Experience of scientific laboratory functions Experience of reporting scientific results Experience of working to explicit instructions Experience of working in an independent sector medical laboratory. Benefits We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: 35 days annual leave inclusive of bank holidays Employer and employee contributory pension with flexible retirement options 'Spire for you' reward platform - discount and cashback for over 1000 retailers Private medical insurance Life assurance Health Assessment Employee Assistance Programme Sharesave Free DBS Free Car park Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: Driving clinical excellence Doing the right thing Caring is our passion Keeping it simple Delivering on our promises Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employee's well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 39 hospitals and 8 clinics across England, Wales and Scotland, Spire Healthcare provides diagnostics, inpatient, day case and outpatient care. For us, it's more than just treating patients; it's about looking after people. If we have received sufficient applications, this date may be brought forward so please submit your application as soon as possible.
Agility are currently recruiting for an Assistant Accountant for one of our clients based in Blackpool. The role itself will be working with other members of the finance team. This role has come around due to company growth and restucture with plenty of opportunity for personal growth and development. Responsibilities Maintain efficient control of clerical and reporting procedures, especially in the purchase ledger. Develop clerical routines in line with company policy and statutory regulations. Aid in preparing Management accounts as per standard procedures. Handle prepayments, accruals, and reconcile specified Nominal Ledger accounts monthly. Oversee daily bank reconciliation and manage petty cash payments with accurate record-keeping. Administer the company payroll, including HMRC payments and related tasks. Maintain the fixed asset register for the dealership. Process IFC inputs and reconciliations, providing output reports to senior management. Distribute debtor and cash account analyses, resolving queries concerning cash allocation. Prepare VAT reconciliations and submissions. Skills Excellent salary up to 35,000 Strong attention to detail. Strong administration and organisation skills. Computer skills: SAGE, Excel (intermediate) Please apply today and send your CV to Suzanne at Agility
Jun 28, 2025
Full time
Agility are currently recruiting for an Assistant Accountant for one of our clients based in Blackpool. The role itself will be working with other members of the finance team. This role has come around due to company growth and restucture with plenty of opportunity for personal growth and development. Responsibilities Maintain efficient control of clerical and reporting procedures, especially in the purchase ledger. Develop clerical routines in line with company policy and statutory regulations. Aid in preparing Management accounts as per standard procedures. Handle prepayments, accruals, and reconcile specified Nominal Ledger accounts monthly. Oversee daily bank reconciliation and manage petty cash payments with accurate record-keeping. Administer the company payroll, including HMRC payments and related tasks. Maintain the fixed asset register for the dealership. Process IFC inputs and reconciliations, providing output reports to senior management. Distribute debtor and cash account analyses, resolving queries concerning cash allocation. Prepare VAT reconciliations and submissions. Skills Excellent salary up to 35,000 Strong attention to detail. Strong administration and organisation skills. Computer skills: SAGE, Excel (intermediate) Please apply today and send your CV to Suzanne at Agility
Our client is an established interior design and ecommerce retailer with beautiful offices in southwest Buckinghamshire, and are seeking clerical support to finance team following recent growth. Key responsibilities include: To ensure all Supplier Master Data on internal system is complete, accurate & valid, and all changes are authorised according to the company's policy Posting of invoices to SAGE50 Posting cash and statement reconciliations To make sure that all banking information such as supplier payment templates on banking system, standing orders and direct debits are complete, accurate & valid Responsible for making sure that all supporting suppliers documentation is recorded, filed and available on demand The ideal candidate will have the following: Previous Accounts Payable experience, strong data entry skills and exposure to SAGE50 Computer literate in Microsoft Office (Excel and Word) Ability to manage own workload effectively and efficiently Good communication skills Strong numeric and analytic skills FANTASTIC OPPORTUNITY MUST BE AAT Qualified AND HAVING USED YOUR QUALIFICATION TO SOME DEGREE 5 days in the office 8:30am to 5:30pm with 1 hour lunch. Accounts Receivable/Payable experience Forecasting, budgeting QUICK INTERVIEW AND TURNAROUND
Jun 27, 2025
Full time
Our client is an established interior design and ecommerce retailer with beautiful offices in southwest Buckinghamshire, and are seeking clerical support to finance team following recent growth. Key responsibilities include: To ensure all Supplier Master Data on internal system is complete, accurate & valid, and all changes are authorised according to the company's policy Posting of invoices to SAGE50 Posting cash and statement reconciliations To make sure that all banking information such as supplier payment templates on banking system, standing orders and direct debits are complete, accurate & valid Responsible for making sure that all supporting suppliers documentation is recorded, filed and available on demand The ideal candidate will have the following: Previous Accounts Payable experience, strong data entry skills and exposure to SAGE50 Computer literate in Microsoft Office (Excel and Word) Ability to manage own workload effectively and efficiently Good communication skills Strong numeric and analytic skills FANTASTIC OPPORTUNITY MUST BE AAT Qualified AND HAVING USED YOUR QUALIFICATION TO SOME DEGREE 5 days in the office 8:30am to 5:30pm with 1 hour lunch. Accounts Receivable/Payable experience Forecasting, budgeting QUICK INTERVIEW AND TURNAROUND
Carbon Office Administrator Location: Dumfries (South West Scotland) Closing Date: Friday 18 July 2025 Scottish Woodlands Ltd is a leading forestry management company with a long tradition of serving forest owners and investors in Scotland and the rest of the UK. We provide a comprehensive range of forest, estate and land-related services underpinned by our in-depth market experience, knowledge base and commitment to quality. The business is largely employee owned, and this encourages a dedication and commitment to the highest standards of professionalism and customer focus. Our aim is to understand each client's specific objectives and then to provide a service which is both flexible and personal. As a key member of a high performing team, operating in a competitive, commercial environment we are seeking an EXPERIENCED, ENTHUSIASTIC AND SELF-MOTIVATED INDIVIDUAL WITH RELEVANT ADMINISTRATIVE EXPERIENCE to join our existing team in South-West Scotland. Based out of our Dumfries office, key duties will involve assisting the Head of Carbon and wider Carbon Team by providing key administrative and clerical support in this full-time position. Applicants should have: Applicants should have a basic knowledge or experience working in the Forestry/Rural sector, any additional knowledge on the carbon market and experience of GIS mapping would be beneficial. The successful candidate will support our Head of Carbon with various administrative tasks, such as assisting with carbon sales; preparation of audit documentation conforming to various Carbon standards such as the Woodland Carbon Code and Peatland Code projects; as well as a variety of other administrative assignments. To be successful in this role, you must be self-motivated and capable of working on your own initiative and as part of our expanding professional team. You should have demonstrable experience and knowledge working as an assistant and have had consistent exposure to all aspects of the role described above with the confidence to work independently. You should have excellent communication skills and a good working knowledge and understanding of forestry management and afforestation projects. A full driving license is beneficial. Applicants progressing towards attaining chartered status or are currently studying in a similar field, are welcome to apply for this role. Prior to commencing employment with Scottish Woodlands Ltd, you will be required to evidence your right to work in the UK. Scottish Woodlands is unable to sponsor candidates for this role. Therefore, applicants will not be eligible to apply for and secure a Skilled Worker Visa. Only candidates who can demonstrate an alternative right to work in the UK will be eligible for this role. Benefits Package: In return, Scottish Woodlands offers an attractive salary and benefits package commensurate with experience. This includes generous pension scheme, life assurance, permanent health insurance, private healthcare and the opportunity for share equity participation. The company has a unique structure and is 80% owned by staff. Applicants also have excellent personal and career development opportunities open to them and will be part of a highly professional and motivated team. For more information on working with Scottish Woodlands or for details of information gathered during our recruitment process, please see our Job Applicant Privacy Notice . Application Process All applications should be made online through our applicant tracking system. Please note, as part of the application process, you will be required to upload your CV, cover letter and any relevant qualification certificates. If you have any questions or queries relating to the job role or our application process, please contact the HR Team email: . We are an equal opportunities employer
Jun 23, 2025
Full time
Carbon Office Administrator Location: Dumfries (South West Scotland) Closing Date: Friday 18 July 2025 Scottish Woodlands Ltd is a leading forestry management company with a long tradition of serving forest owners and investors in Scotland and the rest of the UK. We provide a comprehensive range of forest, estate and land-related services underpinned by our in-depth market experience, knowledge base and commitment to quality. The business is largely employee owned, and this encourages a dedication and commitment to the highest standards of professionalism and customer focus. Our aim is to understand each client's specific objectives and then to provide a service which is both flexible and personal. As a key member of a high performing team, operating in a competitive, commercial environment we are seeking an EXPERIENCED, ENTHUSIASTIC AND SELF-MOTIVATED INDIVIDUAL WITH RELEVANT ADMINISTRATIVE EXPERIENCE to join our existing team in South-West Scotland. Based out of our Dumfries office, key duties will involve assisting the Head of Carbon and wider Carbon Team by providing key administrative and clerical support in this full-time position. Applicants should have: Applicants should have a basic knowledge or experience working in the Forestry/Rural sector, any additional knowledge on the carbon market and experience of GIS mapping would be beneficial. The successful candidate will support our Head of Carbon with various administrative tasks, such as assisting with carbon sales; preparation of audit documentation conforming to various Carbon standards such as the Woodland Carbon Code and Peatland Code projects; as well as a variety of other administrative assignments. To be successful in this role, you must be self-motivated and capable of working on your own initiative and as part of our expanding professional team. You should have demonstrable experience and knowledge working as an assistant and have had consistent exposure to all aspects of the role described above with the confidence to work independently. You should have excellent communication skills and a good working knowledge and understanding of forestry management and afforestation projects. A full driving license is beneficial. Applicants progressing towards attaining chartered status or are currently studying in a similar field, are welcome to apply for this role. Prior to commencing employment with Scottish Woodlands Ltd, you will be required to evidence your right to work in the UK. Scottish Woodlands is unable to sponsor candidates for this role. Therefore, applicants will not be eligible to apply for and secure a Skilled Worker Visa. Only candidates who can demonstrate an alternative right to work in the UK will be eligible for this role. Benefits Package: In return, Scottish Woodlands offers an attractive salary and benefits package commensurate with experience. This includes generous pension scheme, life assurance, permanent health insurance, private healthcare and the opportunity for share equity participation. The company has a unique structure and is 80% owned by staff. Applicants also have excellent personal and career development opportunities open to them and will be part of a highly professional and motivated team. For more information on working with Scottish Woodlands or for details of information gathered during our recruitment process, please see our Job Applicant Privacy Notice . Application Process All applications should be made online through our applicant tracking system. Please note, as part of the application process, you will be required to upload your CV, cover letter and any relevant qualification certificates. If you have any questions or queries relating to the job role or our application process, please contact the HR Team email: . We are an equal opportunities employer
Carbon Office Administrator Location: Dumfries (South West Scotland) Closing Date: Friday 18 July 2025 Scottish Woodlands Ltd is a leading forestry management company with a long tradition of serving forest owners and investors in Scotland and the rest of the UK. We provide a comprehensive range of forest, estate and land-related services underpinned by our in-depth market experience, knowledge base and commitment to quality. The business is largely employee owned, and this encourages a dedication and commitment to the highest standards of professionalism and customer focus. Our aim is to understand each client s specific objectives and then to provide a service which is both flexible and personal. As a key member of a high performing team, operating in a competitive, commercial environment we are seeking an EXPERIENCED, ENTHUSIASTIC AND SELF-MOTIVATED INDIVIDUAL WITH RELEVANT ADMINISTRATIVE EXPERIENCE to join our existing team in South-West Scotland. Based out of our Dumfries office, key duties will involve assisting the Head of Carbon and wider Carbon Team by providing key administrative and clerical support in this full-time position. Applicants should have: Applicants should have a basic knowledge or experience working in the Forestry/Rural sector, any additional knowledge on the carbon market and experience of GIS mapping would be beneficial. The successful candidate will support our Head of Carbon with various administrative tasks, such as assisting with carbon sales; preparation of audit documentation conforming to various Carbon standards such as the Woodland Carbon Code and Peatland Code projects; as well as a variety of other administrative assignments. To be successful in this role, you must be self-motivated and capable of working on your own initiative and as part of our expanding professional team. You should have demonstrable experience and knowledge working as an assistant and have had consistent exposure to all aspects of the role described above with the confidence to work independently. You should have excellent communication skills and a good working knowledge and understanding of forestry management and afforestation projects. A full driving license is beneficial. Applicants progressing towards attaining chartered status or are currently studying in a similar field, are welcome to apply for this role. Prior to commencing employment with Scottish Woodlands Ltd, you will be required to evidence your right to work in the UK. Scottish Woodlands is unable to sponsor candidates for this role. Therefore, applicants will not be eligible to apply for and secure a Skilled Worker Visa. Only candidates who can demonstrate an alternative right to work in the UK will be eligible for this role. Benefits Package: In return, Scottish Woodlands offers an attractive salary and benefits package commensurate with experience. This includes generous pension scheme, life assurance, permanent health insurance, private healthcare and the opportunity for share equity participation. The company has a unique structure and is 80% owned by staff. Applicants also have excellent personal and career development opportunities open to them and will be part of a highly professional and motivated team. For more information on working with Scottish Woodlands or for details of information gathered during our recruitment process, please see our Job Applicant Privacy Notice . Application Process All applications should be made online through our applicant tracking system. Please note, as part of the application process, you will be required to upload your CV, cover letter and any relevant qualification certificates. If you have any questions or queries relating to the job role or our application process, please contact the HR Team email: hr(AT)scottishwoodlands.co.uk . We are an equal opportunities employer TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCES
Jun 23, 2025
Full time
Carbon Office Administrator Location: Dumfries (South West Scotland) Closing Date: Friday 18 July 2025 Scottish Woodlands Ltd is a leading forestry management company with a long tradition of serving forest owners and investors in Scotland and the rest of the UK. We provide a comprehensive range of forest, estate and land-related services underpinned by our in-depth market experience, knowledge base and commitment to quality. The business is largely employee owned, and this encourages a dedication and commitment to the highest standards of professionalism and customer focus. Our aim is to understand each client s specific objectives and then to provide a service which is both flexible and personal. As a key member of a high performing team, operating in a competitive, commercial environment we are seeking an EXPERIENCED, ENTHUSIASTIC AND SELF-MOTIVATED INDIVIDUAL WITH RELEVANT ADMINISTRATIVE EXPERIENCE to join our existing team in South-West Scotland. Based out of our Dumfries office, key duties will involve assisting the Head of Carbon and wider Carbon Team by providing key administrative and clerical support in this full-time position. Applicants should have: Applicants should have a basic knowledge or experience working in the Forestry/Rural sector, any additional knowledge on the carbon market and experience of GIS mapping would be beneficial. The successful candidate will support our Head of Carbon with various administrative tasks, such as assisting with carbon sales; preparation of audit documentation conforming to various Carbon standards such as the Woodland Carbon Code and Peatland Code projects; as well as a variety of other administrative assignments. To be successful in this role, you must be self-motivated and capable of working on your own initiative and as part of our expanding professional team. You should have demonstrable experience and knowledge working as an assistant and have had consistent exposure to all aspects of the role described above with the confidence to work independently. You should have excellent communication skills and a good working knowledge and understanding of forestry management and afforestation projects. A full driving license is beneficial. Applicants progressing towards attaining chartered status or are currently studying in a similar field, are welcome to apply for this role. Prior to commencing employment with Scottish Woodlands Ltd, you will be required to evidence your right to work in the UK. Scottish Woodlands is unable to sponsor candidates for this role. Therefore, applicants will not be eligible to apply for and secure a Skilled Worker Visa. Only candidates who can demonstrate an alternative right to work in the UK will be eligible for this role. Benefits Package: In return, Scottish Woodlands offers an attractive salary and benefits package commensurate with experience. This includes generous pension scheme, life assurance, permanent health insurance, private healthcare and the opportunity for share equity participation. The company has a unique structure and is 80% owned by staff. Applicants also have excellent personal and career development opportunities open to them and will be part of a highly professional and motivated team. For more information on working with Scottish Woodlands or for details of information gathered during our recruitment process, please see our Job Applicant Privacy Notice . Application Process All applications should be made online through our applicant tracking system. Please note, as part of the application process, you will be required to upload your CV, cover letter and any relevant qualification certificates. If you have any questions or queries relating to the job role or our application process, please contact the HR Team email: hr(AT)scottishwoodlands.co.uk . We are an equal opportunities employer TO APPLY PLEASE CLICK THE "APPLY NOW" BUTTON AND YOU WILL BE REDIRECTED TO BEGIN THE APPLICATION PROCES
Job Title: Dealer Assistant and Administration (Japanese Speaking) Location: City of London (Hybrid work is available) Employment status: Permanent Salary: GBP 30K-35K Departments: Front Office Risk Management and Administration Department Investment Planning Department Job Purpose and Key Responsibilities 1. Front Office Risk Management and Administration Department To work alongside and support the Treasury and Market Making Groups within the Global Markets Unit to ensure robust internal risk management and effective front office controls by: Establishing and maintaining a sound risk management structure in line with Risk Management Policy. Maintaining, developing, and strengthening internal controls. Improving operational efficiency of risk reporting and monitoring. Performing administrative duties as required. Key Responsibilities include: Ensuring market presence and regulatory compliance. Monitoring operations related to risk management (excluding dealer position management). Handling regulatory reporting (MIFID, ESMA, etc.) and credit line monitoring. Monitoring external regulatory environment for relevant factors. Maintaining and updating 'Branch Procedure Manuals'. Supporting other departments within the Global Markets Unit. Collaborating with other departments and Head Office on administrative matters. Performing additional duties as assigned. 2. Investment Planning Department To execute procedures to strengthen internal control within the Global Markets Unit and assist activities under the guidance of the Department Head. Key Responsibilities include: Maintaining market presence and regulatory compliance. Performing clerical tasks such as trade input and daily operations. Providing clerical and secretarial support to departments and management. Handling internal audit matters. Supporting external inspections (FCA, BoE, BoJ). Updating 'Branch Procedure Manuals'. Assisting with operational matters under supervision. Collaborating with other departments and Head Office. Executing duties as requested by the GM of Global Markets. Qualifications and Experience Understanding of interest rate instruments within a financial institution. Intermediate/Advanced skills in Word/Excel, good mathematical ability, and programming knowledge preferred. Understanding of regulatory frameworks and market products, or willingness to learn quickly. Fluent in written and spoken English and Japanese. Note: Only shortlisted candidates will be notified. Thank you for your understanding.
Jun 21, 2025
Full time
Job Title: Dealer Assistant and Administration (Japanese Speaking) Location: City of London (Hybrid work is available) Employment status: Permanent Salary: GBP 30K-35K Departments: Front Office Risk Management and Administration Department Investment Planning Department Job Purpose and Key Responsibilities 1. Front Office Risk Management and Administration Department To work alongside and support the Treasury and Market Making Groups within the Global Markets Unit to ensure robust internal risk management and effective front office controls by: Establishing and maintaining a sound risk management structure in line with Risk Management Policy. Maintaining, developing, and strengthening internal controls. Improving operational efficiency of risk reporting and monitoring. Performing administrative duties as required. Key Responsibilities include: Ensuring market presence and regulatory compliance. Monitoring operations related to risk management (excluding dealer position management). Handling regulatory reporting (MIFID, ESMA, etc.) and credit line monitoring. Monitoring external regulatory environment for relevant factors. Maintaining and updating 'Branch Procedure Manuals'. Supporting other departments within the Global Markets Unit. Collaborating with other departments and Head Office on administrative matters. Performing additional duties as assigned. 2. Investment Planning Department To execute procedures to strengthen internal control within the Global Markets Unit and assist activities under the guidance of the Department Head. Key Responsibilities include: Maintaining market presence and regulatory compliance. Performing clerical tasks such as trade input and daily operations. Providing clerical and secretarial support to departments and management. Handling internal audit matters. Supporting external inspections (FCA, BoE, BoJ). Updating 'Branch Procedure Manuals'. Assisting with operational matters under supervision. Collaborating with other departments and Head Office. Executing duties as requested by the GM of Global Markets. Qualifications and Experience Understanding of interest rate instruments within a financial institution. Intermediate/Advanced skills in Word/Excel, good mathematical ability, and programming knowledge preferred. Understanding of regulatory frameworks and market products, or willingness to learn quickly. Fluent in written and spoken English and Japanese. Note: Only shortlisted candidates will be notified. Thank you for your understanding.
Are you a Legal Secretary/Receptionist looking for a change? Main purpose of the role (Skills and Knowledge): To provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business. Assistants/Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. Key tasks (but not limited exclusively to) To conduct matters on behalf of clients in a professional manner. Providing a friendly, courteous, knowledgeable and professional service. To protect the firm against service complaints by ensuring service is of the highest quality. Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times. To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. Using a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts. Diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents.
Jun 12, 2025
Full time
Are you a Legal Secretary/Receptionist looking for a change? Main purpose of the role (Skills and Knowledge): To provide both clerical and administrative support to fee earners, either as part of a team or individually. The role plays a vital part in the administration and smooth running of the business. Assistants/Secretaries are involved with the coordination and implementation of office procedures and may be responsible for specific tasks or projects and, in some cases, oversee and supervise junior staff. Key tasks (but not limited exclusively to) To conduct matters on behalf of clients in a professional manner. Providing a friendly, courteous, knowledgeable and professional service. To protect the firm against service complaints by ensuring service is of the highest quality. Attending all service users and professionals, whether in person, on the telephone or by email in a polite, efficient and professional manner at all times. To comply with the Policies and Procedures pursuant to the Office Quality Manual at all times. Using a variety of software to support our case management system including Microsoft Word and 365, Outlook and Excel to produce correspondence, documents, presentations, records and accounts. Diary management, together with booking appointments/meetings. Attending meetings where necessary and assist in note taking. Creating, photocopying and printing of documents.
We have an exciting opportunity to work as part of a busy Expenses Team, you will be dealing with internal customer expense claims, who are based across several UK sites and international regions. This role will involve performing semi-routine tasks and clerical duties (a training plan and work instructions will be available). The successful applicant will be able to deliver operational tasks to schedule, within service level agreements and will display excellent customer service skills. Good communication skills, both written and verbal are important. Understanding of the end-to-end Travel & Expense process generally is key. The right individual will be keen to drive efficiency and improvement. Ideally, the candidate will have experience of working in a shared service/finance function performing a range of expense related processing and administration activities. Responsibilities - Complete mandated training and reading to support learning and understanding of process and tasks - Investigation and reconciliation of employee expense accounts - Working to recover any money owed to the business - Learn multiple ERP systems - Creditor and debtor reporting - Producing KPIs - Complete tasks as per the weekly task list/schedule of events - Complete tasks delegated by team leader and/or manager - Ensure defined financial controls are observed and report any fails to team leader and/or manager - Attend customer surgeries and meetings as required The Individual - Customer service experience is essential, although in this role there will be no direct calls with customers - Strong communicator (verbally and written) - Ability to investigate, think around a problem and solutionise - Competent in dealing with customers, but recognises when an issue should be escalated - Knowledge of expense processing and financial systems - Excellent reconcilation skills - Works well with others, is a strong team player - Task focused, can successfully and comfortably work to deadlines - Accurate keyboard and data entry skills - Numerate with good IT skills (must be comfortable with MS Excel, ideally with experience of Vlook ups) The role holder will have excellent analytical and problem solving skills with a technical mindset. You will be able to work in a fast-paced environment working to deadlines and be adaptable to change. This role sits within the accounts management team and is a transactional role. You will be resolving queries on the ERP system, completing claim failures, investigating balances on the ERP system and keeping in line with payment terms with Amex as well as overseeing the overdue process. Previous exposure to ERP systems such as SAP, Infor LN, Oracle or Sage would be an advantage. Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control; Infor LN; Oracle; Sage; expenses administrator; expenses assistant
Mar 10, 2025
Contractor
We have an exciting opportunity to work as part of a busy Expenses Team, you will be dealing with internal customer expense claims, who are based across several UK sites and international regions. This role will involve performing semi-routine tasks and clerical duties (a training plan and work instructions will be available). The successful applicant will be able to deliver operational tasks to schedule, within service level agreements and will display excellent customer service skills. Good communication skills, both written and verbal are important. Understanding of the end-to-end Travel & Expense process generally is key. The right individual will be keen to drive efficiency and improvement. Ideally, the candidate will have experience of working in a shared service/finance function performing a range of expense related processing and administration activities. Responsibilities - Complete mandated training and reading to support learning and understanding of process and tasks - Investigation and reconciliation of employee expense accounts - Working to recover any money owed to the business - Learn multiple ERP systems - Creditor and debtor reporting - Producing KPIs - Complete tasks as per the weekly task list/schedule of events - Complete tasks delegated by team leader and/or manager - Ensure defined financial controls are observed and report any fails to team leader and/or manager - Attend customer surgeries and meetings as required The Individual - Customer service experience is essential, although in this role there will be no direct calls with customers - Strong communicator (verbally and written) - Ability to investigate, think around a problem and solutionise - Competent in dealing with customers, but recognises when an issue should be escalated - Knowledge of expense processing and financial systems - Excellent reconcilation skills - Works well with others, is a strong team player - Task focused, can successfully and comfortably work to deadlines - Accurate keyboard and data entry skills - Numerate with good IT skills (must be comfortable with MS Excel, ideally with experience of Vlook ups) The role holder will have excellent analytical and problem solving skills with a technical mindset. You will be able to work in a fast-paced environment working to deadlines and be adaptable to change. This role sits within the accounts management team and is a transactional role. You will be resolving queries on the ERP system, completing claim failures, investigating balances on the ERP system and keeping in line with payment terms with Amex as well as overseeing the overdue process. Previous exposure to ERP systems such as SAP, Infor LN, Oracle or Sage would be an advantage. Accounts assistant; accounts payable, accounts receivable; purchase ledger; sales ledger; SAP; SAGE; AAT; payroll; VAT returns; reconciliation; credit control; Infor LN; Oracle; Sage; expenses administrator; expenses assistant
We are recruiting for an accounts administration manager for our clients in Eastbourne. You will carry out clerical duties and provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organisation and communication. You will communicate via phone and email ensuring that all account/administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. You will need to be well organised, pay close attention to detail and like being part of a team. Responsibilities Managing a team Prioritising the departments workload Ensure vehicle discounts are correct & raising invoices for rebates Ensuring the director pays VAT, PAYE & Business Rates on time Debt chasing Entering vehicle payments on the sales system and uploading to Sage Purchase Ledger to include coding & inputting supplier invoices to Sage & payment runs Bank Reconciliation Management Accounts experience Month End Reports & reconciliations Ensuring the Modern Slavery requirements are being met by our suppliers Uploading & posting foreign currency invoices to reclaim VAT Stationery orders Utilities renewals Assist with all accounts/administration duties Dealing with customer queries Requirements Sage knowledge Competent book keeper Proven VAT returns experience Trial Balance Proven accounts and administration experience is a must Excellent time management skills, the ability to multi-task and prioritise work Attention to detail Excellent written and verbal communication skills Strong organisational skills Hours Monday to Friday 8.30am - 5pm Job Type: Full-time Salary: £30,000.00-£35,000.00 per year We endeavour to reply to all applications, however, if you haven t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.
Mar 09, 2025
Full time
We are recruiting for an accounts administration manager for our clients in Eastbourne. You will carry out clerical duties and provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organisation and communication. You will communicate via phone and email ensuring that all account/administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. You will need to be well organised, pay close attention to detail and like being part of a team. Responsibilities Managing a team Prioritising the departments workload Ensure vehicle discounts are correct & raising invoices for rebates Ensuring the director pays VAT, PAYE & Business Rates on time Debt chasing Entering vehicle payments on the sales system and uploading to Sage Purchase Ledger to include coding & inputting supplier invoices to Sage & payment runs Bank Reconciliation Management Accounts experience Month End Reports & reconciliations Ensuring the Modern Slavery requirements are being met by our suppliers Uploading & posting foreign currency invoices to reclaim VAT Stationery orders Utilities renewals Assist with all accounts/administration duties Dealing with customer queries Requirements Sage knowledge Competent book keeper Proven VAT returns experience Trial Balance Proven accounts and administration experience is a must Excellent time management skills, the ability to multi-task and prioritise work Attention to detail Excellent written and verbal communication skills Strong organisational skills Hours Monday to Friday 8.30am - 5pm Job Type: Full-time Salary: £30,000.00-£35,000.00 per year We endeavour to reply to all applications, however, if you haven t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.
Job Title: Admin Assistant Duration: 3 months Location: Edinburgh/Hybrid (3 days per week in the office after initial training) Salary: 19.33 per hour PAYE Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Are you an organised and detail-oriented individual looking to enhance your career in the banking industry? We have an exciting opportunity for an Administrator to join our dynamic team in Edinburgh! What You'll Do: In this essential role, you will support our team with a variety of clerical and secretarial duties, ensuring the smooth operation of our office. Your responsibilities will include: Diary Management: Organise and maintain schedules for team members. Scheduling Meetings: Coordinate and arrange meetings, including booking meeting rooms. Data Compilation: Gather and compile data for reports to assist in decision-making. Filing and Documentation: Maintain organised filing systems for efficient record-keeping. Communication: Answer telephone calls and respond to inquiries with professionalism and clarity. Office Supplies: Manage the maintenance and ordering of office supplies to ensure a well-equipped work space. Correspondence: Compose and proofread correspondence, ensuring accuracy in grammar, punctuation, and spelling. Who You Are: To excel in this role, you should have: Solid experience in clerical administration, team secretarial, or management support roles. Proficiency in Microsoft Office Suite, particularly Excel and other relevant software. The ability to make independent decisions within established guidelines. Familiarity with business or technical vocabulary, demonstrating a sound understanding of organisational operations and procedures. What's Next? If you're ready to take on this rewarding role as an Administrator and make a significant impact in the banking sector, we'd love to hear from you! How to Apply: To apply for this opportunity, please apply with an up-to-date CV. Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly. Pontoon is an equal opportunities employer and an employment consultancy.
Mar 08, 2025
Contractor
Job Title: Admin Assistant Duration: 3 months Location: Edinburgh/Hybrid (3 days per week in the office after initial training) Salary: 19.33 per hour PAYE Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. Are you an organised and detail-oriented individual looking to enhance your career in the banking industry? We have an exciting opportunity for an Administrator to join our dynamic team in Edinburgh! What You'll Do: In this essential role, you will support our team with a variety of clerical and secretarial duties, ensuring the smooth operation of our office. Your responsibilities will include: Diary Management: Organise and maintain schedules for team members. Scheduling Meetings: Coordinate and arrange meetings, including booking meeting rooms. Data Compilation: Gather and compile data for reports to assist in decision-making. Filing and Documentation: Maintain organised filing systems for efficient record-keeping. Communication: Answer telephone calls and respond to inquiries with professionalism and clarity. Office Supplies: Manage the maintenance and ordering of office supplies to ensure a well-equipped work space. Correspondence: Compose and proofread correspondence, ensuring accuracy in grammar, punctuation, and spelling. Who You Are: To excel in this role, you should have: Solid experience in clerical administration, team secretarial, or management support roles. Proficiency in Microsoft Office Suite, particularly Excel and other relevant software. The ability to make independent decisions within established guidelines. Familiarity with business or technical vocabulary, demonstrating a sound understanding of organisational operations and procedures. What's Next? If you're ready to take on this rewarding role as an Administrator and make a significant impact in the banking sector, we'd love to hear from you! How to Apply: To apply for this opportunity, please apply with an up-to-date CV. Please note that if you haven't heard from us within 48 hours, your application may not have been successful on this occasion. However, we may keep your details on file for future vacancies and contact you accordingly. Pontoon is an equal opportunities employer and an employment consultancy.
Opus People Solutions Ltd
Desborough, Northamptonshire
Job Title: Benefit Assessment Officer Location: Fully remote or Hybrid at Corby or Kettering offices. Rate of Pay: 25 per hour Umbrella or 18.52 per hour PAYE Working Hours: Monday to Friday - 37 hours Type: Temporary role until Oct 24 Opus People Solutions are working with North Northamptonshire Council to recruit for a Benefit Assessment Officer , to administer the Housing and Council Tax Benefit Scheme in accordance with Legislation and Council Policy. Main Responsibilities: Benefit Administration Processes and maintains all types of Benefit Claims received using the Document Imaging Processing System. Deals with Rent Officer referrals and Pre-Tenancy Determinations. Identifies cases where discretion is required to be exercised and refers to the Senior Benefit Assistant for a decision. Identifies cases where there is suspicion of fraud and refers such cases to the Fraud section for action. Calculates amount of weekly benefit savings and notifies Benefit Enquiry Officer of result. Issues and instigates Interventions. To undertake monitoring of benefit transactions in accordance with legislation. To report to the Benefits Manager with the results of monitoring exercises using computer technology. Monitor performance in order to complete returns to government agencies relating to performance. Keeping up to date with legislation. Ensure Benefit claims are assessed accurately to ensure subsidy is maximised for residents of the Borough. Overpayments Identifies and categorises overpayments. Determines the most appropriate method of recovery for overpayments and initiates recovery mechanism, e.g., from on-going entitlement, by sundry debt, through the Council Tax account. Identifies cases where recovery of the overpayment is inappropriate and refers to the Senior Benefits Officer or Appeals and Overpayment Officer for a decision. General Liaise with creditors section to facilitate direct payment for landlords and claimants by cheque or BACS. Operates office machinery. Complies with all Council Policies with particular reference to the Health & Safety, Equal Opportunity and Communication Policies. Undertakes any other duties with the scope and grade of this post. Person Specification One years clerical experience Experience of revenue collection Experience of Housing and Council tax benefits 5 GCSE's or equivalent, including Maths and English IRRV Technician qualification or willingness to study for Ability to undertake complex calculations Good communication skills Experience of Welfare rights/benefits available Computer literate Ability to work to deadlines and Government targets Experience of Word, Excel and Access Experience of Electronic Document Management For more information or to process your application for this role, please apply online now.
Mar 08, 2025
Seasonal
Job Title: Benefit Assessment Officer Location: Fully remote or Hybrid at Corby or Kettering offices. Rate of Pay: 25 per hour Umbrella or 18.52 per hour PAYE Working Hours: Monday to Friday - 37 hours Type: Temporary role until Oct 24 Opus People Solutions are working with North Northamptonshire Council to recruit for a Benefit Assessment Officer , to administer the Housing and Council Tax Benefit Scheme in accordance with Legislation and Council Policy. Main Responsibilities: Benefit Administration Processes and maintains all types of Benefit Claims received using the Document Imaging Processing System. Deals with Rent Officer referrals and Pre-Tenancy Determinations. Identifies cases where discretion is required to be exercised and refers to the Senior Benefit Assistant for a decision. Identifies cases where there is suspicion of fraud and refers such cases to the Fraud section for action. Calculates amount of weekly benefit savings and notifies Benefit Enquiry Officer of result. Issues and instigates Interventions. To undertake monitoring of benefit transactions in accordance with legislation. To report to the Benefits Manager with the results of monitoring exercises using computer technology. Monitor performance in order to complete returns to government agencies relating to performance. Keeping up to date with legislation. Ensure Benefit claims are assessed accurately to ensure subsidy is maximised for residents of the Borough. Overpayments Identifies and categorises overpayments. Determines the most appropriate method of recovery for overpayments and initiates recovery mechanism, e.g., from on-going entitlement, by sundry debt, through the Council Tax account. Identifies cases where recovery of the overpayment is inappropriate and refers to the Senior Benefits Officer or Appeals and Overpayment Officer for a decision. General Liaise with creditors section to facilitate direct payment for landlords and claimants by cheque or BACS. Operates office machinery. Complies with all Council Policies with particular reference to the Health & Safety, Equal Opportunity and Communication Policies. Undertakes any other duties with the scope and grade of this post. Person Specification One years clerical experience Experience of revenue collection Experience of Housing and Council tax benefits 5 GCSE's or equivalent, including Maths and English IRRV Technician qualification or willingness to study for Ability to undertake complex calculations Good communication skills Experience of Welfare rights/benefits available Computer literate Ability to work to deadlines and Government targets Experience of Word, Excel and Access Experience of Electronic Document Management For more information or to process your application for this role, please apply online now.
Position: Full-Time Temporary Admin Officer Contract: 3 months with the possibility of extending Working Hours : Monday to Friday, Office Hours (37 hours per week) Hourly Rate: 14.19 per hour Job Description: We are currently seeking an organised, motivated Admin Officer for our public sector client based in the Preston area. The role will involve general administration duties including data entry, reception cover, arranging appointments and liaising with external stakeholders. Training will be provided on internal systems. Excellent communication and IT skills are required for this post. Requirements: Able to follow well established processes and detailed instructions. Strong administrative skills with proficiency in Microsoft Office packages Excellent communication skills, both written and verbal. Benefits: Weekly pay, holiday and pension scheme Location accessible by car, train or bus Application Process: If you are interested in this position, please apply online with your CV in WORD format. Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment. Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Mar 06, 2025
Seasonal
Position: Full-Time Temporary Admin Officer Contract: 3 months with the possibility of extending Working Hours : Monday to Friday, Office Hours (37 hours per week) Hourly Rate: 14.19 per hour Job Description: We are currently seeking an organised, motivated Admin Officer for our public sector client based in the Preston area. The role will involve general administration duties including data entry, reception cover, arranging appointments and liaising with external stakeholders. Training will be provided on internal systems. Excellent communication and IT skills are required for this post. Requirements: Able to follow well established processes and detailed instructions. Strong administrative skills with proficiency in Microsoft Office packages Excellent communication skills, both written and verbal. Benefits: Weekly pay, holiday and pension scheme Location accessible by car, train or bus Application Process: If you are interested in this position, please apply online with your CV in WORD format. Important: Successful candidates will be subject to a thorough background and clearance check, including Criminal Record Checks (DBS Checks), Reference Checks (Employment, Education, and any gaps) covering the past three years, as well as Address checks for the past five years. This process may also include obtaining character references and/or other evidence to cover periods of unemployment. Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy. As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer. Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.
Care Administration Assistant Location: St Austell Hours: 29.5 hours per week (3 x 9-5 + 1 x 9-4:30) Salary : £22,470 - £24,900 FTE per annum, (17,916 - £19,853 for 29.5 hours per week) This is an exciting opportunity for a flexible and enthusiastic Administrator to play a key role in supporting our clients skilled and supportive multi- disciplinary team at their unique setting This role supports the Senior Care Administrator in the delivery of comprehensive and effective clerical and administrative support to all care services including Practice Education at the hospice. Main responsibilities of the post include dealing with incoming calls from families and professionals and assisting with the administration of the referral process for children. Duties will also include maintenance of the care database, producing reports and maintaining the records of the children that use their service. Applicants must be able to work on their own initiative, able to prioritise workloads, have an eye for detail, have strong all-round communication skills, and experience of working in a busy office. Strong IT skills including working knowledge of MS Excel, Word, PowerPoint and Outlook as well as experience using databases is essential. They value their staff and offer an excellent working environment with an enthusiastic and committed team. Benefits include: • contributory pension scheme • generous holiday entitlement which increases with service • enhanced sick pay scheme • family friendly policies • occupational health, wellbeing and counselling services • group life insurance scheme • a chance to make a real difference • green agenda • excellent working environment. Closing Date: 17th March 2025 Anticipated Interviews: 25th March 2025 Our client is committed to safeguarding and promoting the welfare of children and young people and all employees must obtain an enhanced DBS disclosure. They welcome applications from all sections of the community. This fantastic opportunity will give you the chance to explore the wonders of the South West, whether you are already located here, you are a returner or looking for a different way of life; the South West offers a high quality of life and great leisure opportunities. These environmental attractions are matched by the excellent reputation of the highly successful Hospice as an organisation and local employer. You may also have experience in the following: Care Administration Assistant, Healthcare Administration Assistant, Healthcare Administrator, Clerical Assistant, Office Assistant, Administrator, Administration Assistant, Office Assistant, Admin Assistant etc REF-
Mar 06, 2025
Full time
Care Administration Assistant Location: St Austell Hours: 29.5 hours per week (3 x 9-5 + 1 x 9-4:30) Salary : £22,470 - £24,900 FTE per annum, (17,916 - £19,853 for 29.5 hours per week) This is an exciting opportunity for a flexible and enthusiastic Administrator to play a key role in supporting our clients skilled and supportive multi- disciplinary team at their unique setting This role supports the Senior Care Administrator in the delivery of comprehensive and effective clerical and administrative support to all care services including Practice Education at the hospice. Main responsibilities of the post include dealing with incoming calls from families and professionals and assisting with the administration of the referral process for children. Duties will also include maintenance of the care database, producing reports and maintaining the records of the children that use their service. Applicants must be able to work on their own initiative, able to prioritise workloads, have an eye for detail, have strong all-round communication skills, and experience of working in a busy office. Strong IT skills including working knowledge of MS Excel, Word, PowerPoint and Outlook as well as experience using databases is essential. They value their staff and offer an excellent working environment with an enthusiastic and committed team. Benefits include: • contributory pension scheme • generous holiday entitlement which increases with service • enhanced sick pay scheme • family friendly policies • occupational health, wellbeing and counselling services • group life insurance scheme • a chance to make a real difference • green agenda • excellent working environment. Closing Date: 17th March 2025 Anticipated Interviews: 25th March 2025 Our client is committed to safeguarding and promoting the welfare of children and young people and all employees must obtain an enhanced DBS disclosure. They welcome applications from all sections of the community. This fantastic opportunity will give you the chance to explore the wonders of the South West, whether you are already located here, you are a returner or looking for a different way of life; the South West offers a high quality of life and great leisure opportunities. These environmental attractions are matched by the excellent reputation of the highly successful Hospice as an organisation and local employer. You may also have experience in the following: Care Administration Assistant, Healthcare Administration Assistant, Healthcare Administrator, Clerical Assistant, Office Assistant, Administrator, Administration Assistant, Office Assistant, Admin Assistant etc REF-
Care Administration Assistant Location: St Austell Hours: 29.5 hours per week (3 x 9-5 1 x 9-4:30) Salary : £22,470 - £24,900 FTE per annum, (17,916 - £19,853 for 29.5 hours per week) This is an exciting opportunity for a flexible and enthusiastic Administrator to play a key role in supporting our clients skilled and supportive multi- disciplinary team at their unique setting This role supports the Senior Care Administrator in the delivery of comprehensive and effective clerical and administrative support to all care services including Practice Education at the hospice. Main responsibilities of the post include dealing with incoming calls from families and professionals and assisting with the administration of the referral process for children. Duties will also include maintenance of the care database, producing reports and maintaining the records of the children that use their service. Applicants must be able to work on their own initiative, able to prioritise workloads, have an eye for detail, have strong all-round communication skills, and experience of working in a busy office. Strong IT skills including working knowledge of MS Excel, Word, PowerPoint and Outlook as well as experience using databases is essential. They value their staff and offer an excellent working environment with an enthusiastic and committed team. Benefits include: • contributory pension scheme • generous holiday entitlement which increases with service • enhanced sick pay scheme • family friendly policies • occupational health, wellbeing and counselling services • group life insurance scheme • a chance to make a real difference • green agenda • excellent working environment. Closing Date: 17th March 2025 Anticipated Interviews: 25th March 2025 Our client is committed to safeguarding and promoting the welfare of children and young people and all employees must obtain an enhanced DBS disclosure. They welcome applications from all sections of the community. This fantastic opportunity will give you the chance to explore the wonders of the South West, whether you are already located here, you are a returner or looking for a different way of life; the South West offers a high quality of life and great leisure opportunities. These environmental attractions are matched by the excellent reputation of the highly successful Hospice as an organisation and local employer. You may also have experience in the following: Care Administration Assistant, Healthcare Administration Assistant, Healthcare Administrator, Clerical Assistant, Office Assistant, Administrator, Administration Assistant, Office Assistant, Admin Assistant etc REF-
Mar 06, 2025
Full time
Care Administration Assistant Location: St Austell Hours: 29.5 hours per week (3 x 9-5 1 x 9-4:30) Salary : £22,470 - £24,900 FTE per annum, (17,916 - £19,853 for 29.5 hours per week) This is an exciting opportunity for a flexible and enthusiastic Administrator to play a key role in supporting our clients skilled and supportive multi- disciplinary team at their unique setting This role supports the Senior Care Administrator in the delivery of comprehensive and effective clerical and administrative support to all care services including Practice Education at the hospice. Main responsibilities of the post include dealing with incoming calls from families and professionals and assisting with the administration of the referral process for children. Duties will also include maintenance of the care database, producing reports and maintaining the records of the children that use their service. Applicants must be able to work on their own initiative, able to prioritise workloads, have an eye for detail, have strong all-round communication skills, and experience of working in a busy office. Strong IT skills including working knowledge of MS Excel, Word, PowerPoint and Outlook as well as experience using databases is essential. They value their staff and offer an excellent working environment with an enthusiastic and committed team. Benefits include: • contributory pension scheme • generous holiday entitlement which increases with service • enhanced sick pay scheme • family friendly policies • occupational health, wellbeing and counselling services • group life insurance scheme • a chance to make a real difference • green agenda • excellent working environment. Closing Date: 17th March 2025 Anticipated Interviews: 25th March 2025 Our client is committed to safeguarding and promoting the welfare of children and young people and all employees must obtain an enhanced DBS disclosure. They welcome applications from all sections of the community. This fantastic opportunity will give you the chance to explore the wonders of the South West, whether you are already located here, you are a returner or looking for a different way of life; the South West offers a high quality of life and great leisure opportunities. These environmental attractions are matched by the excellent reputation of the highly successful Hospice as an organisation and local employer. You may also have experience in the following: Care Administration Assistant, Healthcare Administration Assistant, Healthcare Administrator, Clerical Assistant, Office Assistant, Administrator, Administration Assistant, Office Assistant, Admin Assistant etc REF-
Purpose of the Role Assist the Property Managers in the execution and delivery of all services pertaining to the operational management across the White City Place Estate, including all managed properties. Act as a deputy to the Savills Management team and provide full secretarial, clerical and administrative support to the Property and Engineering Management Team. Contribute to the safety and wellbeing of all users of the building/estate. This is a client and customer facing role taking responsibility for delivering site-based property management services to several buildings. There is a strong administrative focus to this role and good organisational skills are key. Key Responsibilities Main Duties Support the Property Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues. With assistance from the Property Managers, ensure and update records of compliance with all operational processes and procedures. Support with the population and management of operational management systems. Drive the collection and processing data relevant to the operation of the scheme. Support the property managers with the construction and management and reconciliation of budgets. Assist the Property Managers in procuring quoted costs and other appropriate information to facilitate production and subsequent management of the building service charge budget. Support the Property Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager, take control of any emergency situations and execute evacuation plans. Support the Property Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety. Support the Property Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office. Assist the Property Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines. Assist with the tracking and processing of service invoices and the production of management accounts. Raise purchase orders. Support in the management of contractors and service providers and ensure the service they provide is top quality. Carry out monthly inspections of the properties on campus. Take ownership of the Savills and Client's vision and values ensuring that they are fully integrated into all of the building's services. Other duties as directed. The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation. Skills, Knowledge and Experience Technical Knowledge of Building systems Good understanding of Hard and Soft services esp M&E Understanding of Budgets and Service charges Health and Safety IOSH Competent with Savills IT Systems (Elogbooks, Proactis, Datastation, Records For Buildings, etc) beneficial Contractor Management Working Hours: Mon-Fri, 09:00-17:30 Salary: £37,000-£42,000 Please see our Benefits Booklet for more information.
Feb 20, 2025
Full time
Purpose of the Role Assist the Property Managers in the execution and delivery of all services pertaining to the operational management across the White City Place Estate, including all managed properties. Act as a deputy to the Savills Management team and provide full secretarial, clerical and administrative support to the Property and Engineering Management Team. Contribute to the safety and wellbeing of all users of the building/estate. This is a client and customer facing role taking responsibility for delivering site-based property management services to several buildings. There is a strong administrative focus to this role and good organisational skills are key. Key Responsibilities Main Duties Support the Property Managers in advancing good client relations with appropriate occupier representatives; propagate open communication and flow of information on building issues. With assistance from the Property Managers, ensure and update records of compliance with all operational processes and procedures. Support with the population and management of operational management systems. Drive the collection and processing data relevant to the operation of the scheme. Support the property managers with the construction and management and reconciliation of budgets. Assist the Property Managers in procuring quoted costs and other appropriate information to facilitate production and subsequent management of the building service charge budget. Support the Property Managers in ensuring that health & safety, emergency procedures and safe working practices are enforced and conform to current legislation. In the absence of the Property Manager, take control of any emergency situations and execute evacuation plans. Support the Property Managers in undertaking regular physical inspections of completed works and service contracts and of all areas of the premises in their entirety. Support the Property Managers with all aspects of routine correspondence and lead on administrative duties to support the efficient running of the building management office. Assist the Property Managers in ensuring that the production of service specifications, contracts and associated documentation properly represent the service requirement of the premises and are presented and executed in accordance with company guidelines. Assist with the tracking and processing of service invoices and the production of management accounts. Raise purchase orders. Support in the management of contractors and service providers and ensure the service they provide is top quality. Carry out monthly inspections of the properties on campus. Take ownership of the Savills and Client's vision and values ensuring that they are fully integrated into all of the building's services. Other duties as directed. The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation. Skills, Knowledge and Experience Technical Knowledge of Building systems Good understanding of Hard and Soft services esp M&E Understanding of Budgets and Service charges Health and Safety IOSH Competent with Savills IT Systems (Elogbooks, Proactis, Datastation, Records For Buildings, etc) beneficial Contractor Management Working Hours: Mon-Fri, 09:00-17:30 Salary: £37,000-£42,000 Please see our Benefits Booklet for more information.
