Utopian Professional Recruitment Ltd Edinburgh, Midlothian

We are delighted to be working in partnership with a long standing client located in Edinburgh who are looking to recruit a Facilities & Operations Manager to join them on a full time, permanent basis. If you offer experience working within the professional services sector, ideally from the legal industry and offer a background of working within a similar outlined below which in return offers you variety, autonomy and responsibility then look no further! You will be responsible for organising and coordinating office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. The Facilities Coordinator is responsible for developing intra office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. The successful Facilities Co-ordinator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people. Your key responsibilities will include: Main point of contact for reception, meeting rooms, dispatch and archiving, equipment, bills, and errands Organise and schedule meetings and appointments Partner with HR to maintain office policies as necessary Organise office operations and procedures Coordinate with IT department on all office equipment Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers, and office lease Provide general support to visitors Responsible for creating PowerPoint slides and making presentations Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office Ensure that results are measured against standards, while making necessary changes along the way Allocate tasks and assignments to subordinates and monitor their performance Assign and monitor administrative, responsibilities and tasks among office staff Perform review and analysis of special projects and keep the management properly informed Conduct new starters induction and providing orientation and training to new employees Ensure top performance of office staff by providing them adequate coaching and guidance Participate actively in the planning and execution of company events Responsible for developing standards and promoting activities that enhance operational procedures Allocate available resources to enable successful task performance Coordinate office staff activities to ensure maximum efficiency Conduct monthly 1-2-1s and annual performance review of staff within line management Health and Safety compliance Fire safety compliance Coach and mentor office services staff Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure security, integrity, and confidentiality of data Design and implement office policies and procedures Oversee adherence to office policies and procedures Analyse and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Monitor and maintain office supplies inventory Review and approve office supply acquisitions Handle customer inquiries Manage internal staff relations Maintain a safe, secure, and pleasant work environment Provide cover in emergency situations e.g. sickness and holidays. Weekend work will be required in line with facilities maintenance or project work or as by request from line manager. Support, coordinate and facilitate room set-ups and furniture moving/removal To be considered for this opportunity, our client does require the following experience /background: Previous experience working within facilities and/or office management from the legal sector preferably Proven office management, administrative, or assistant experience Previous line management experience would be desirable Knowledge of office management & facilities responsibilities, systems, and procedures Excellent time management skills and ability to multitask and prioritise work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organisational and planning skills Proficient in Microsoft Office Knowledge of accounting, data, and administrative management practices and procedures Knowledge of clerical practices and procedures Knowledge of human resources management practices and procedures Knowledge of business and management principles Computer skills and knowledge of office software packages Knowledge of Health and Safety and performing risk assessments. Health & Safety qualifications would be advantageous Reward Salary - Excellent and will be discussed at time of application Generous holiday allowance Please Note - This is a office based role Excellent training and a clear career path Pension Flexible working upon request Life Assurance Various incentives and rewards Next Steps For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn't always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position. Equal Opportunities Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

Jun 19, 2025

Full time

We are delighted to be working in partnership with a long standing client located in Edinburgh who are looking to recruit a Facilities & Operations Manager to join them on a full time, permanent basis. If you offer experience working within the professional services sector, ideally from the legal industry and offer a background of working within a similar outlined below which in return offers you variety, autonomy and responsibility then look no further! You will be responsible for organising and coordinating office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. The Facilities Coordinator is responsible for developing intra office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. The successful Facilities Co-ordinator is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people. Your key responsibilities will include: Main point of contact for reception, meeting rooms, dispatch and archiving, equipment, bills, and errands Organise and schedule meetings and appointments Partner with HR to maintain office policies as necessary Organise office operations and procedures Coordinate with IT department on all office equipment Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers, and office lease Provide general support to visitors Responsible for creating PowerPoint slides and making presentations Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office Ensure that results are measured against standards, while making necessary changes along the way Allocate tasks and assignments to subordinates and monitor their performance Assign and monitor administrative, responsibilities and tasks among office staff Perform review and analysis of special projects and keep the management properly informed Conduct new starters induction and providing orientation and training to new employees Ensure top performance of office staff by providing them adequate coaching and guidance Participate actively in the planning and execution of company events Responsible for developing standards and promoting activities that enhance operational procedures Allocate available resources to enable successful task performance Coordinate office staff activities to ensure maximum efficiency Conduct monthly 1-2-1s and annual performance review of staff within line management Health and Safety compliance Fire safety compliance Coach and mentor office services staff Design and implement filing systems Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure security, integrity, and confidentiality of data Design and implement office policies and procedures Oversee adherence to office policies and procedures Analyse and monitor internal processes Implement procedural and policy changes to improve operational efficiency Prepare operational reports and schedules to ensure efficiency Monitor and maintain office supplies inventory Review and approve office supply acquisitions Handle customer inquiries Manage internal staff relations Maintain a safe, secure, and pleasant work environment Provide cover in emergency situations e.g. sickness and holidays. Weekend work will be required in line with facilities maintenance or project work or as by request from line manager. Support, coordinate and facilitate room set-ups and furniture moving/removal To be considered for this opportunity, our client does require the following experience /background: Previous experience working within facilities and/or office management from the legal sector preferably Proven office management, administrative, or assistant experience Previous line management experience would be desirable Knowledge of office management & facilities responsibilities, systems, and procedures Excellent time management skills and ability to multitask and prioritise work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organisational and planning skills Proficient in Microsoft Office Knowledge of accounting, data, and administrative management practices and procedures Knowledge of clerical practices and procedures Knowledge of human resources management practices and procedures Knowledge of business and management principles Computer skills and knowledge of office software packages Knowledge of Health and Safety and performing risk assessments. Health & Safety qualifications would be advantageous Reward Salary - Excellent and will be discussed at time of application Generous holiday allowance Please Note - This is a office based role Excellent training and a clear career path Pension Flexible working upon request Life Assurance Various incentives and rewards Next Steps For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn't always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position. Equal Opportunities Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

Assistant x 2

British Dyslexia Association

Assistant x 2 1 x to the CEO 1 x Communications & Helpline Location: Hybrid working from home, with at least 1 day a month working from our office in Bracknell, Berkshire. Contract: Full-time (35 hours per week). Salary: £25,000 per annum We re looking for two enthusiastic, ambitious and organised individuals to join our team as Assistants, each supporting a different area of the charity. One role will provide high-level support to our Chief Executive Officer (CEO), while the other will focus on helping our Communications and Helpline team deliver their vital services. These are excellent opportunities to work at the heart of a charity that is committed to creating a dyslexia-inclusive society. About the roles Executive Assistant This role will support the smooth day-to-day functioning of the CEO s office, helping manage key processes, communications, and external relations. You ll be central to diary coordination, board support, stakeholder liaison, and financial administration, contributing to strong governance and strategic delivery. Key responsibilities include: Managing the CEO s diary, inbox, travel and meeting logistics Preparing board papers, agendas, minutes, and reports Liaising with stakeholders and trustees Supporting advocacy and public affairs activity (e.g. parliamentary events) Helping with financial admin tasks such as raising invoices and supplier forms Providing wider administrative support to the senior leadership team as needed This role would suit someone confident in managing sensitive information, working to tight deadlines, and liaising with senior contacts across the charity and beyond. Communications & Helpline Assistant This varied and rewarding role provides hands-on support to our helpline and external communications work. You ll be helping our volunteers offer accurate and empathetic support to the public while also assisting with digital content, social media and outreach campaigns. Key responsibilities include: Supporting helpline volunteer coordination, training and performance Helping develop and maintain helpline resources and records Creating and publishing content for our social media and website Supporting email marketing, digital analytics, and campaign promotion Assisting with press releases, stakeholder communications and events This role is ideal for someone who enjoys helping people, has strong communication skills, and an interest in digital content and community engagement. What we re looking for (both roles) Excellent organisational, administrative and multitasking skills Demonstrable experience in a similar job Excellent written and verbal communication abilities A friendly, proactive, can-do attitude and attention to detail Confidence using IT systems, including MS Office and databases Ability to work independently and collaboratively in a small team Discretion when handling sensitive or confidential information The following is also highly desirable - experience in a charity setting, knowledge of dyslexia/neurodiversity, and familiarity with tools like Xero, Canva, or WordPress (depending on the role). Please view the job descriptions for additional information. Why join us? At the BDA, we are passionate about making the world more inclusive for people with dyslexia. You ll join a friendly, supportive team where your work makes a real impact. Whether supporting our CEO s strategic aims or helping deliver services to the public, you ll be contributing to lasting change. Closing date 15 July 2025 . Please note, we reserve the right to close these vacancies early if we receive sufficient applications for the roles. Therefore, if you are interested, please submit your application as early as possible.

Jun 19, 2025

Full time

Assistant x 2 1 x to the CEO 1 x Communications & Helpline Location: Hybrid working from home, with at least 1 day a month working from our office in Bracknell, Berkshire. Contract: Full-time (35 hours per week). Salary: £25,000 per annum We re looking for two enthusiastic, ambitious and organised individuals to join our team as Assistants, each supporting a different area of the charity. One role will provide high-level support to our Chief Executive Officer (CEO), while the other will focus on helping our Communications and Helpline team deliver their vital services. These are excellent opportunities to work at the heart of a charity that is committed to creating a dyslexia-inclusive society. About the roles Executive Assistant This role will support the smooth day-to-day functioning of the CEO s office, helping manage key processes, communications, and external relations. You ll be central to diary coordination, board support, stakeholder liaison, and financial administration, contributing to strong governance and strategic delivery. Key responsibilities include: Managing the CEO s diary, inbox, travel and meeting logistics Preparing board papers, agendas, minutes, and reports Liaising with stakeholders and trustees Supporting advocacy and public affairs activity (e.g. parliamentary events) Helping with financial admin tasks such as raising invoices and supplier forms Providing wider administrative support to the senior leadership team as needed This role would suit someone confident in managing sensitive information, working to tight deadlines, and liaising with senior contacts across the charity and beyond. Communications & Helpline Assistant This varied and rewarding role provides hands-on support to our helpline and external communications work. You ll be helping our volunteers offer accurate and empathetic support to the public while also assisting with digital content, social media and outreach campaigns. Key responsibilities include: Supporting helpline volunteer coordination, training and performance Helping develop and maintain helpline resources and records Creating and publishing content for our social media and website Supporting email marketing, digital analytics, and campaign promotion Assisting with press releases, stakeholder communications and events This role is ideal for someone who enjoys helping people, has strong communication skills, and an interest in digital content and community engagement. What we re looking for (both roles) Excellent organisational, administrative and multitasking skills Demonstrable experience in a similar job Excellent written and verbal communication abilities A friendly, proactive, can-do attitude and attention to detail Confidence using IT systems, including MS Office and databases Ability to work independently and collaboratively in a small team Discretion when handling sensitive or confidential information The following is also highly desirable - experience in a charity setting, knowledge of dyslexia/neurodiversity, and familiarity with tools like Xero, Canva, or WordPress (depending on the role). Please view the job descriptions for additional information. Why join us? At the BDA, we are passionate about making the world more inclusive for people with dyslexia. You ll join a friendly, supportive team where your work makes a real impact. Whether supporting our CEO s strategic aims or helping deliver services to the public, you ll be contributing to lasting change. Closing date 15 July 2025 . Please note, we reserve the right to close these vacancies early if we receive sufficient applications for the roles. Therefore, if you are interested, please submit your application as early as possible.

Support Assistant / Administrator

Girl's Schools Association Hounslow, London

We are seeking a caring, reliable, and proactive female Support Assistant / Administrator to join our team. The successful candidate will play a vital role in supporting a Year 11 student who uses a wheelchair, ensuring they can move safely and confidently around the school site and access their learning fully. This role combines one-to-one student support with general administrative duties, making it ideal for someone who is organised, empathetic, and committed to inclusive education. Details Position: Support Assistant / Administrator Working hours: Part-time, 10.30am - 4.15pm, term time only plus 5 INSET days Start date: September 2025 Contract: Initially a one-year fixed-term contract until 31st August 2026 We can offer: A positive working environment within an extremely well-resourced school where excellent relationships between staff and students are the norm, expectations are high, and students perform very well as a result. A strong supportive leadership team that prioritises student and staff health and well-being. Additional benefits include membership of the Support Staff Pension Scheme, free lunches during term time, season ticket loan, Employee Assistance Programme, free use of the swimming pool and fitness suite, Cycle to Work and Eye Care Schemes, and fee remission. How to apply: Please read the attached Job Description before completing your application. Complete the My New Term Application Form, using the Supporting Statement section to detail your suitability for the role, how your knowledge, experience, and training meet the person specification, and your motivation for applying to NLCS. This replaces a traditional covering letter. The vacancy closes on Thursday 26th June 2025 at 7.00am. Early application is encouraged as we may close the advert early if a suitable candidate is found. Interview date: Wednesday 2nd July 2025. For questions or to discuss the role further, contact the NLCS Recruitment Team at or call . NLCS is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. As this role involves regulated activity, applicants must declare any criminal convictions, and appointments are contingent upon a satisfactory DBS check and references. We are an Equal Opportunities employer. Website: School Address: Canons, Canons Drive, Edgware, Middlesex HA8 7RJ This page can't load Google Maps correctly.

Jun 19, 2025

Full time

We are seeking a caring, reliable, and proactive female Support Assistant / Administrator to join our team. The successful candidate will play a vital role in supporting a Year 11 student who uses a wheelchair, ensuring they can move safely and confidently around the school site and access their learning fully. This role combines one-to-one student support with general administrative duties, making it ideal for someone who is organised, empathetic, and committed to inclusive education. Details Position: Support Assistant / Administrator Working hours: Part-time, 10.30am - 4.15pm, term time only plus 5 INSET days Start date: September 2025 Contract: Initially a one-year fixed-term contract until 31st August 2026 We can offer: A positive working environment within an extremely well-resourced school where excellent relationships between staff and students are the norm, expectations are high, and students perform very well as a result. A strong supportive leadership team that prioritises student and staff health and well-being. Additional benefits include membership of the Support Staff Pension Scheme, free lunches during term time, season ticket loan, Employee Assistance Programme, free use of the swimming pool and fitness suite, Cycle to Work and Eye Care Schemes, and fee remission. How to apply: Please read the attached Job Description before completing your application. Complete the My New Term Application Form, using the Supporting Statement section to detail your suitability for the role, how your knowledge, experience, and training meet the person specification, and your motivation for applying to NLCS. This replaces a traditional covering letter. The vacancy closes on Thursday 26th June 2025 at 7.00am. Early application is encouraged as we may close the advert early if a suitable candidate is found. Interview date: Wednesday 2nd July 2025. For questions or to discuss the role further, contact the NLCS Recruitment Team at or call . NLCS is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. As this role involves regulated activity, applicants must declare any criminal convictions, and appointments are contingent upon a satisfactory DBS check and references. We are an Equal Opportunities employer. Website: School Address: Canons, Canons Drive, Edgware, Middlesex HA8 7RJ This page can't load Google Maps correctly.

Associate Dentist Private

Real Good Dental Company Westhill, Highland

Apply now: Job Type: Full-time/Part-time Join Our Prestigious, Award-Winning Private Dental Practice in Inverness! About the Role : Eilersten Dental Care is excited to offer an exceptional opportunity for a skilled and passionate Dental Associate to become part of our renowned practice in the heart of Inverness. We are looking for a motivated and dedicated associate dentist to join our team on a full-time or part time basis . As a member of our award-winning practice, you'll be at the forefront of delivering top-tier patient care in a dynamic and supportive environment. Practice website The Highlands region is known for its rugged beauty, stunning landscapes, and rich cultural heritage. The area is also home to a thriving dental community, and Real Good Dental is proud to be part of it. We are committed to offering our services to patients throughout the region and to providing our team with an excellent working environment and career opportunities. Our clinic is equipped with state-of-the-art technology, including digital radiographs, ITERO scanner, SOE with fully digital X-ray systems , and rotary endo - and much more. Our implant dentists and provision of Invisalign, Composite Bonding, and Facial Aesthetics offer additional opportunities for career growth. At Real Good Dental, our team benefits from clinical freedom on labs and materials, online marketing support, CPD events, and a comprehensive mentoring program. We are committed to supporting our dentists' work-life balance and offer flexible working hours to accommodate our team's needs. The Opportunity : - £10,000 bonus - Private only dental practice - Taking over a stable list - Excellent renummeration - 5 Surgery practice - Private Dental Plan list available Responsibilities : - Perform comprehensive dental examinations and diagnoses. - Develop and implement individualised treatment plans for patients. - Carry out a range of dental procedures, including restorations, extractions, root canals, and preventative care. - Educate patients on oral hygiene practices and preventative care techniques. - Maintain accurate patient records and manage appointments efficiently. - Stay current with advancements in dentistry through continuous professional development. - Collaborate with dental hygienists, assistants, and administrative staff to provide seamless patient care. - Ensure compliance with health and safety regulations and maintain a clean and sterile working environment. - Participate in marketing and promotional activities to attract new patients and retain existing ones. - Provide emergency dental care as needed. Qualifications : - BDS or equivalent dental degree from a recognised institution. - Valid registration with the General Dental Council (GDC) - Minimum of 5 years of experience as a practising dentist. - Proficiency in a wide range of dental procedures. - Strong interpersonal and communication skills. - High level of professionalism and commitment to patient care. - Ability to work effectively as part of a team. - Up-to-date knowledge of dental technology and practices. - Valid DBS check or willingness to undergo one. - CPR and Basic Life Support (BLS) certification. Desirable Skills : - Experience with digital dentistry tools and software. - Additional certifications in specialised areas of dentistry (e.g., orthodontics, implantology). - Strong problem-solving skills and attention to detail. Benefits : - Competitive salary and performance-based incentives. - Professional development opportunities and support for further training. - Modern and well-equipped dental facilities. - Friendly and supportive working environment - Real Good Dental Perks - Relocation bonus - Welcome bonus - Career progression - Supportive environment - Complete marketing support with our in-house team - Hands-on courses Practice Offering: - Digital workflows - Modern equipment - 4-day week options - Dedicated support staff - Protected admin time - Soe Software This position provides an excellent opportunity for career development in a supportive environment. Further details about the position are available via phone or Zoom meeting. At Real Good Dental, we're proud of the support we offer to clinicians to help them build careers that are right for them. We provide an industry-leading central support function; this includes experienced Marketing, Compliance and IT teams and Patient Support teams who are there to protect you and help take the stress out of dentistry. If you are committed to excellence and eager to grow within a distinguished dental team, we would love to hear from you! For more information about this exciting opportunity please submit your CV Job Types: Full-time, Part-time, Permanent Pay: £90,000.00-£150,310.17 per year Expected hours: 24 - 37 per week Benefits: Company events Free parking On-site parking Schedule: Flexitime Monday to Friday Ability to commute/relocate: Inverness: reliably commute or plan to relocate before starting work (required) Education: Bachelor's (preferred) Experience: Dentistry: 1 year (preferred) Licence/Certification: GDC Registration (preferred) Work Location: In person

Jun 19, 2025

Full time

Apply now: Job Type: Full-time/Part-time Join Our Prestigious, Award-Winning Private Dental Practice in Inverness! About the Role : Eilersten Dental Care is excited to offer an exceptional opportunity for a skilled and passionate Dental Associate to become part of our renowned practice in the heart of Inverness. We are looking for a motivated and dedicated associate dentist to join our team on a full-time or part time basis . As a member of our award-winning practice, you'll be at the forefront of delivering top-tier patient care in a dynamic and supportive environment. Practice website The Highlands region is known for its rugged beauty, stunning landscapes, and rich cultural heritage. The area is also home to a thriving dental community, and Real Good Dental is proud to be part of it. We are committed to offering our services to patients throughout the region and to providing our team with an excellent working environment and career opportunities. Our clinic is equipped with state-of-the-art technology, including digital radiographs, ITERO scanner, SOE with fully digital X-ray systems , and rotary endo - and much more. Our implant dentists and provision of Invisalign, Composite Bonding, and Facial Aesthetics offer additional opportunities for career growth. At Real Good Dental, our team benefits from clinical freedom on labs and materials, online marketing support, CPD events, and a comprehensive mentoring program. We are committed to supporting our dentists' work-life balance and offer flexible working hours to accommodate our team's needs. The Opportunity : - £10,000 bonus - Private only dental practice - Taking over a stable list - Excellent renummeration - 5 Surgery practice - Private Dental Plan list available Responsibilities : - Perform comprehensive dental examinations and diagnoses. - Develop and implement individualised treatment plans for patients. - Carry out a range of dental procedures, including restorations, extractions, root canals, and preventative care. - Educate patients on oral hygiene practices and preventative care techniques. - Maintain accurate patient records and manage appointments efficiently. - Stay current with advancements in dentistry through continuous professional development. - Collaborate with dental hygienists, assistants, and administrative staff to provide seamless patient care. - Ensure compliance with health and safety regulations and maintain a clean and sterile working environment. - Participate in marketing and promotional activities to attract new patients and retain existing ones. - Provide emergency dental care as needed. Qualifications : - BDS or equivalent dental degree from a recognised institution. - Valid registration with the General Dental Council (GDC) - Minimum of 5 years of experience as a practising dentist. - Proficiency in a wide range of dental procedures. - Strong interpersonal and communication skills. - High level of professionalism and commitment to patient care. - Ability to work effectively as part of a team. - Up-to-date knowledge of dental technology and practices. - Valid DBS check or willingness to undergo one. - CPR and Basic Life Support (BLS) certification. Desirable Skills : - Experience with digital dentistry tools and software. - Additional certifications in specialised areas of dentistry (e.g., orthodontics, implantology). - Strong problem-solving skills and attention to detail. Benefits : - Competitive salary and performance-based incentives. - Professional development opportunities and support for further training. - Modern and well-equipped dental facilities. - Friendly and supportive working environment - Real Good Dental Perks - Relocation bonus - Welcome bonus - Career progression - Supportive environment - Complete marketing support with our in-house team - Hands-on courses Practice Offering: - Digital workflows - Modern equipment - 4-day week options - Dedicated support staff - Protected admin time - Soe Software This position provides an excellent opportunity for career development in a supportive environment. Further details about the position are available via phone or Zoom meeting. At Real Good Dental, we're proud of the support we offer to clinicians to help them build careers that are right for them. We provide an industry-leading central support function; this includes experienced Marketing, Compliance and IT teams and Patient Support teams who are there to protect you and help take the stress out of dentistry. If you are committed to excellence and eager to grow within a distinguished dental team, we would love to hear from you! For more information about this exciting opportunity please submit your CV Job Types: Full-time, Part-time, Permanent Pay: £90,000.00-£150,310.17 per year Expected hours: 24 - 37 per week Benefits: Company events Free parking On-site parking Schedule: Flexitime Monday to Friday Ability to commute/relocate: Inverness: reliably commute or plan to relocate before starting work (required) Education: Bachelor's (preferred) Experience: Dentistry: 1 year (preferred) Licence/Certification: GDC Registration (preferred) Work Location: In person

Assistant Floor Manager / Restaurant Manager

Centre People

Assistant Floor Manager / Restaurant Manager Ref: SF43763 Assistant Floor Manager / Restaurant Manager Sector Sector Hospitality/Tourism Type Type Full-time, Permanent Location Location London Salary (Annual) A vibrant Japanese style restaurant in central London is seeking an Assistant Floor Manager / Restaurant Manager who will be responsible for managing the daily operations. SF43763 This role is to ensure the customers' dining experience is a fulfilling, pleasant and unforgettable one, by comprehensive operation control such as FOH tasks, cash handling, general reporting tasks, identifying/dealing with/rectifying operational issues. It is expected to understand their concepts fully and implement the basics by setting a good example and a good leader. Understanding of Japanese culture and some Japanese skill would be advantageous. TYPE: Permanent, full-time WORKING HOURS: shift work SALARY: Assistant Floor Manager: up to £26K / Restaurant Manager: up to £32K depending on experience START: ASAP LOCATION: central London Key Tasks - Able to notice points in need of improvement and implement change and corrective measures through strategic planning, systemisation, and review of results (and implementing further measures if necessary) - HR management (hiring, training, monitoring and evaluation) and schedule/shift management (No. of staff per hour and line-schedule control) - Quality management of ingredients/products and cost control - Understanding and management of ingredients and drinks - Store equipment and supply management - Effective reporting to and discussion with line managers and relevant departments Requirements - Experience and skills of restaurant management (senior supervisor level, at least) - Able to manage store operation as a sole manager through one shift - Excellent communication and leadership skills - Ability to do (or willing to master) administrative duties such as reporting, stock counting and cost calculating using PC software such as MS Office - Experience/knowledge/interest in Japanese cuisine/culture is plus but not necessary All applicants must have the right to work in the UK as the Company is not able to offer visa support.

Jun 19, 2025

Full time

Assistant Floor Manager / Restaurant Manager Ref: SF43763 Assistant Floor Manager / Restaurant Manager Sector Sector Hospitality/Tourism Type Type Full-time, Permanent Location Location London Salary (Annual) A vibrant Japanese style restaurant in central London is seeking an Assistant Floor Manager / Restaurant Manager who will be responsible for managing the daily operations. SF43763 This role is to ensure the customers' dining experience is a fulfilling, pleasant and unforgettable one, by comprehensive operation control such as FOH tasks, cash handling, general reporting tasks, identifying/dealing with/rectifying operational issues. It is expected to understand their concepts fully and implement the basics by setting a good example and a good leader. Understanding of Japanese culture and some Japanese skill would be advantageous. TYPE: Permanent, full-time WORKING HOURS: shift work SALARY: Assistant Floor Manager: up to £26K / Restaurant Manager: up to £32K depending on experience START: ASAP LOCATION: central London Key Tasks - Able to notice points in need of improvement and implement change and corrective measures through strategic planning, systemisation, and review of results (and implementing further measures if necessary) - HR management (hiring, training, monitoring and evaluation) and schedule/shift management (No. of staff per hour and line-schedule control) - Quality management of ingredients/products and cost control - Understanding and management of ingredients and drinks - Store equipment and supply management - Effective reporting to and discussion with line managers and relevant departments Requirements - Experience and skills of restaurant management (senior supervisor level, at least) - Able to manage store operation as a sole manager through one shift - Excellent communication and leadership skills - Ability to do (or willing to master) administrative duties such as reporting, stock counting and cost calculating using PC software such as MS Office - Experience/knowledge/interest in Japanese cuisine/culture is plus but not necessary All applicants must have the right to work in the UK as the Company is not able to offer visa support.

Commercial Assistant

RG Setsquare

Job Title: Commercial Assistant Location: South Devon Notable perks: Company benefits & progression and role growth Our esteemed client is seeking a professional and highly motivated Commercial Assistant to join their team at their South Devon office. Key Details : Hours : Full-time, 37.5 hours per week (Monday to Friday, 8:30 AM to 5:00 PM) The Job role: As a Commercial Assistant , you will play a vital role in supporting the commercial team with a wide range of administrative and project-related tasks. You will assist in monitoring project costs, maintaining accurate documentation, liaising with suppliers and subcontractors, and helping ensure the smooth running of operations. This is a hands-on, fast-paced position ideal for someone with previous experience in the construction sector, particularly within reactive maintenance, looking to further develop their skills and career. Requirements: Previous experience in a Commercial Assistant or Administration role within the construction industry is essential. Experience in the reactive maintenance sector would be highly advantageous. Salary : Competitive and negotiable, based on experience and qualifications. To discuss further, please email an up to date word copy of your CV and a suitable mobile number to call to: (url removed) or drop me a call on: (phone number removed) Quoting reference number: TFCASBR(phone number removed) RG Setsquare is acting as an Employment Agency in relation to this vacancy.

Jun 18, 2025

Full time

Job Title: Commercial Assistant Location: South Devon Notable perks: Company benefits & progression and role growth Our esteemed client is seeking a professional and highly motivated Commercial Assistant to join their team at their South Devon office. Key Details : Hours : Full-time, 37.5 hours per week (Monday to Friday, 8:30 AM to 5:00 PM) The Job role: As a Commercial Assistant , you will play a vital role in supporting the commercial team with a wide range of administrative and project-related tasks. You will assist in monitoring project costs, maintaining accurate documentation, liaising with suppliers and subcontractors, and helping ensure the smooth running of operations. This is a hands-on, fast-paced position ideal for someone with previous experience in the construction sector, particularly within reactive maintenance, looking to further develop their skills and career. Requirements: Previous experience in a Commercial Assistant or Administration role within the construction industry is essential. Experience in the reactive maintenance sector would be highly advantageous. Salary : Competitive and negotiable, based on experience and qualifications. To discuss further, please email an up to date word copy of your CV and a suitable mobile number to call to: (url removed) or drop me a call on: (phone number removed) Quoting reference number: TFCASBR(phone number removed) RG Setsquare is acting as an Employment Agency in relation to this vacancy.

Associate Dentist

Real Good Dental Company Edinburgh, Midlothian

Real Good Dental is a leading dental company with multiple locations throughout the Edinburgh area. We are currently seeking highly skilled and motivated dentists to join our team. Our clinics are equipped with the latest technology and teamed with fully qualified dental professionals with years of experience providing exceptional care to both NHS and private patients in Edinburgh. Edinburgh is a dynamic city known for its rich cultural heritage, architecture, and world-renowned museums and galleries. It is also home to a thriving dental community and a rapidly expanding healthcare industry. Real Good Dental is proud to be part of this vibrant community and to offer our services to patients throughout the city. We are currently recruiting dentists of all levels of experience to work at our various locations in Edinburgh. Our clinics are equipped with state-of-the-art technology, including digital radiographs, ITERO scanners, SOE with fully digital X-ray systems , and rotary endo - even for NHS patients. Our implant dentists and provision of Invisalign, Composite Bonding, and Facial Aesthetics offer additional opportunities for career growth. At Real Good Dental, our team benefits from clinical freedom on labs and materials, online marketing support, CPD events, and a comprehensive mentoring program. We offer visa sponsorship, VTE and assistant programs, and a welcome bonus to new dentists joining our team. We are committed to supporting our dentists' work-life balance and offer flexible working hours to accommodate our team's needs. If you are an ambitious dentist looking for a challenging and rewarding career in Edinburgh, Real Good Dental is the place for you. Our clinics are located throughout the city, giving you the opportunity to work in a diverse range of communities and with a broad range of patients. Join our team of dental professionals and experience the satisfaction of providing outstanding dental care to patients in one of the most exciting cities in the UK. Apply now: Job Type: Full-time/Part-time About the Role : We are seeking a highly skilled and motivated Dental Associate to join our dynamic and growing dental practices. The ideal candidate will provide exceptional dental care, ensuring patients receive the highest standard of treatment. This role is perfect for a dentist who is passionate about oral health, patient satisfaction, and professional development. The Opportunity : - £10,000 - £15,000 relocation bonus - Housing search assistance - Family Dental Practices - Taking over from a long-standing principal dentist - Excellent renumeration - 6 Surgery practice - Visa Sponsorship Responsibilities : - Perform comprehensive dental examinations and diagnoses. - Develop and implement individualised treatment plans for patients. - Carry out a range of dental procedures, including restorations, extractions, root canals, and preventative care. - Educate patients on oral hygiene practices and preventative care techniques. - Maintain accurate patient records and manage appointments efficiently. - Stay current with advancements in dentistry through continuous professional development. - Collaborate with dental hygienists, assistants, and administrative staff to provide seamless patient care. - Ensure compliance with health and safety regulations and maintain a clean and sterile working environment. - Participate in marketing and promotional activities to attract new patients and retain existing ones. - Provide emergency dental care as needed. Qualifications : - BDS or equivalent dental degree from a recognised institution. - Valid registration with the General Dental Council (GDC) - Minimum of 5 years of experience as a practising dentist. - Proficiency in a wide range of dental procedures. - Strong interpersonal and communication skills. - High level of professionalism and commitment to patient care. - Ability to work effectively as part of a team. - Up-to-date knowledge of dental technology and practices. - Valid DBS check or willingness to undergo one. - CPR and Basic Life Support (BLS) certification. Desirable Skills : - Experience with digital dentistry tools and software. - Familiarity with NHS and private dental practice regulations. - Strong problem-solving skills and attention to detail. Benefits : - Competitive salary and performance-based incentives. - Professional development opportunities and support for further training. - Modern and well-equipped dental facilities. - Friendly and supportive working environment - Relocation bonus - Welcome bonus - Help with finding the right property - Career progression - Supportive environment - Complete marketing support with our in-house team - Hands-on courses - Potential Earning £100,000- £150,000 - NHS/Private mix flexibility- fee per item system Practice Offering: - Digital workflows - Modern equipment - 4-day week options - Dedicated support staff - Clinical mentor support - Protected admin time - Soe Software Relocation Support: - Rental property assistance - Dedicated relocation coordinator - School finding service This position provides an excellent opportunity for career development in a supportive environment. Further details about the position are available via phone or Zoom meeting. At Real Good Dental, we're proud of the support we offer to clinicians to help them build careers that are right for them. We provide an industry-leading central support function; this includes experienced Marketing, Compliance and IT teams and Patient Support teams who are there to protect you and help take the stress out of dentistry. Job Types: Full-time, Permanent Pay: £100,494.56-£146,310.17 per year Benefits: Company events Flexitime Free parking On-site parking UK visa sponsorship Schedule: 8 hour shift Day shift Monday to Friday Ability to commute/relocate: Edinburgh: reliably commute or plan to relocate before starting work (required) Education: Bachelor's (preferred) Experience: Dentistry: 1 year (required) Licence/Certification: GDC Registration (required) Work Location: In person

Jun 18, 2025

Full time

Real Good Dental is a leading dental company with multiple locations throughout the Edinburgh area. We are currently seeking highly skilled and motivated dentists to join our team. Our clinics are equipped with the latest technology and teamed with fully qualified dental professionals with years of experience providing exceptional care to both NHS and private patients in Edinburgh. Edinburgh is a dynamic city known for its rich cultural heritage, architecture, and world-renowned museums and galleries. It is also home to a thriving dental community and a rapidly expanding healthcare industry. Real Good Dental is proud to be part of this vibrant community and to offer our services to patients throughout the city. We are currently recruiting dentists of all levels of experience to work at our various locations in Edinburgh. Our clinics are equipped with state-of-the-art technology, including digital radiographs, ITERO scanners, SOE with fully digital X-ray systems , and rotary endo - even for NHS patients. Our implant dentists and provision of Invisalign, Composite Bonding, and Facial Aesthetics offer additional opportunities for career growth. At Real Good Dental, our team benefits from clinical freedom on labs and materials, online marketing support, CPD events, and a comprehensive mentoring program. We offer visa sponsorship, VTE and assistant programs, and a welcome bonus to new dentists joining our team. We are committed to supporting our dentists' work-life balance and offer flexible working hours to accommodate our team's needs. If you are an ambitious dentist looking for a challenging and rewarding career in Edinburgh, Real Good Dental is the place for you. Our clinics are located throughout the city, giving you the opportunity to work in a diverse range of communities and with a broad range of patients. Join our team of dental professionals and experience the satisfaction of providing outstanding dental care to patients in one of the most exciting cities in the UK. Apply now: Job Type: Full-time/Part-time About the Role : We are seeking a highly skilled and motivated Dental Associate to join our dynamic and growing dental practices. The ideal candidate will provide exceptional dental care, ensuring patients receive the highest standard of treatment. This role is perfect for a dentist who is passionate about oral health, patient satisfaction, and professional development. The Opportunity : - £10,000 - £15,000 relocation bonus - Housing search assistance - Family Dental Practices - Taking over from a long-standing principal dentist - Excellent renumeration - 6 Surgery practice - Visa Sponsorship Responsibilities : - Perform comprehensive dental examinations and diagnoses. - Develop and implement individualised treatment plans for patients. - Carry out a range of dental procedures, including restorations, extractions, root canals, and preventative care. - Educate patients on oral hygiene practices and preventative care techniques. - Maintain accurate patient records and manage appointments efficiently. - Stay current with advancements in dentistry through continuous professional development. - Collaborate with dental hygienists, assistants, and administrative staff to provide seamless patient care. - Ensure compliance with health and safety regulations and maintain a clean and sterile working environment. - Participate in marketing and promotional activities to attract new patients and retain existing ones. - Provide emergency dental care as needed. Qualifications : - BDS or equivalent dental degree from a recognised institution. - Valid registration with the General Dental Council (GDC) - Minimum of 5 years of experience as a practising dentist. - Proficiency in a wide range of dental procedures. - Strong interpersonal and communication skills. - High level of professionalism and commitment to patient care. - Ability to work effectively as part of a team. - Up-to-date knowledge of dental technology and practices. - Valid DBS check or willingness to undergo one. - CPR and Basic Life Support (BLS) certification. Desirable Skills : - Experience with digital dentistry tools and software. - Familiarity with NHS and private dental practice regulations. - Strong problem-solving skills and attention to detail. Benefits : - Competitive salary and performance-based incentives. - Professional development opportunities and support for further training. - Modern and well-equipped dental facilities. - Friendly and supportive working environment - Relocation bonus - Welcome bonus - Help with finding the right property - Career progression - Supportive environment - Complete marketing support with our in-house team - Hands-on courses - Potential Earning £100,000- £150,000 - NHS/Private mix flexibility- fee per item system Practice Offering: - Digital workflows - Modern equipment - 4-day week options - Dedicated support staff - Clinical mentor support - Protected admin time - Soe Software Relocation Support: - Rental property assistance - Dedicated relocation coordinator - School finding service This position provides an excellent opportunity for career development in a supportive environment. Further details about the position are available via phone or Zoom meeting. At Real Good Dental, we're proud of the support we offer to clinicians to help them build careers that are right for them. We provide an industry-leading central support function; this includes experienced Marketing, Compliance and IT teams and Patient Support teams who are there to protect you and help take the stress out of dentistry. Job Types: Full-time, Permanent Pay: £100,494.56-£146,310.17 per year Benefits: Company events Flexitime Free parking On-site parking UK visa sponsorship Schedule: 8 hour shift Day shift Monday to Friday Ability to commute/relocate: Edinburgh: reliably commute or plan to relocate before starting work (required) Education: Bachelor's (preferred) Experience: Dentistry: 1 year (required) Licence/Certification: GDC Registration (required) Work Location: In person

Administrative Lead

Venesky-Brown Edinburgh, Midlothian

Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit a Lead Administrator for an initial 6 month contract on a rate of £18.70/ hour PAYE. This role will be hybrid based, with 3 days per week onsite. Responsibilities: - Maintain day to day responsibility for the Portfolio Management Office (PMO) team escalating matters to the Head of Portfolio Management Office by exception. Lead the co-ordination of the Programme Management Office (PMO) Team's activities. This includes but is not limited to preparing and circulating documents for high level meetings, including agendas and minutes, and compiling action lists ensuring all actions are followed up. Prepare emails, spreadsheets and PowerPoint presentations and maintain electronic files. - Organise and support the co-ordination of the work of the Strategic Change Service Leadership Team this might include some diary management, prioritising of meetings and appointments and liaising with others (including other PA's) to agree meeting times, negotiating where necessary to ensure time is used most effectively. The post-holder must be able to plan ahead and prioritise commitments and respond proactively to changes, especially at short notice. - Ensure that the processing of invoices and raising of purchase order numbers and goods receipting is completed by the PMO Team. Organise payments within the organisation and maintain accurate records. Carry out straightforward calculations. - Participate in meetings and ensure accurate minutes and actions are captured. - Provide administrative assistance including recruitment support, arranging interviews, diary management for interview panels, organising induction schedules and arranging new start processes e.g. office equipment and security access for new staff. Maintain sickness absence and holiday absence records on an ongoing basis. - Ensure other general administrative tasks as required including photocopying, mail handling, travel bookings, stationery/IT/furniture ordering is in order to ensure adequate supplies/resources are available to meet the office requirements. - Provide office administrative support for the team e.g. health and safety, fire alarm testing, phone/desk lists, maintenance issues and basic IT support to team. Essential Skills: - Demonstrable strong interpersonal and communication skills. - Experience of producing high-level correspondence and communication, such as compiling agenda points, summaries of briefing papers and producing committee minutes. - Demonstrable time-management skills. - Must be approachable, conduct themselves in a highly professional manner and be tactful and diplomatic when handling sensitive situations. - Ability to be resilient and stay calm when working under pressure. - Must be flexible, self-motivated and target-driven. - Ability to use initiative, with high attention to detail. - Strong capability in building and maintaining confidence of others, including senior management and external contacts. - An excellent working knowledge of Microsoft office, IT software packages, internet and Outlook emails & calendars, Sharepoint/Teams Desirable Skills: - At least 2 years' experience as a senior level PA /Executive Assistant, supporting Directors or Heads of Department - or proven experience in a similar role.

Jun 18, 2025

Full time

Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit a Lead Administrator for an initial 6 month contract on a rate of £18.70/ hour PAYE. This role will be hybrid based, with 3 days per week onsite. Responsibilities: - Maintain day to day responsibility for the Portfolio Management Office (PMO) team escalating matters to the Head of Portfolio Management Office by exception. Lead the co-ordination of the Programme Management Office (PMO) Team's activities. This includes but is not limited to preparing and circulating documents for high level meetings, including agendas and minutes, and compiling action lists ensuring all actions are followed up. Prepare emails, spreadsheets and PowerPoint presentations and maintain electronic files. - Organise and support the co-ordination of the work of the Strategic Change Service Leadership Team this might include some diary management, prioritising of meetings and appointments and liaising with others (including other PA's) to agree meeting times, negotiating where necessary to ensure time is used most effectively. The post-holder must be able to plan ahead and prioritise commitments and respond proactively to changes, especially at short notice. - Ensure that the processing of invoices and raising of purchase order numbers and goods receipting is completed by the PMO Team. Organise payments within the organisation and maintain accurate records. Carry out straightforward calculations. - Participate in meetings and ensure accurate minutes and actions are captured. - Provide administrative assistance including recruitment support, arranging interviews, diary management for interview panels, organising induction schedules and arranging new start processes e.g. office equipment and security access for new staff. Maintain sickness absence and holiday absence records on an ongoing basis. - Ensure other general administrative tasks as required including photocopying, mail handling, travel bookings, stationery/IT/furniture ordering is in order to ensure adequate supplies/resources are available to meet the office requirements. - Provide office administrative support for the team e.g. health and safety, fire alarm testing, phone/desk lists, maintenance issues and basic IT support to team. Essential Skills: - Demonstrable strong interpersonal and communication skills. - Experience of producing high-level correspondence and communication, such as compiling agenda points, summaries of briefing papers and producing committee minutes. - Demonstrable time-management skills. - Must be approachable, conduct themselves in a highly professional manner and be tactful and diplomatic when handling sensitive situations. - Ability to be resilient and stay calm when working under pressure. - Must be flexible, self-motivated and target-driven. - Ability to use initiative, with high attention to detail. - Strong capability in building and maintaining confidence of others, including senior management and external contacts. - An excellent working knowledge of Microsoft office, IT software packages, internet and Outlook emails & calendars, Sharepoint/Teams Desirable Skills: - At least 2 years' experience as a senior level PA /Executive Assistant, supporting Directors or Heads of Department - or proven experience in a similar role.

Head of Finance

Emmaus Village Carlton

We are working in partnership with Emmaus Village Carlton (EVC), a flagship Emmaus community, who give hope and a sense of belonging to those who have experienced homelessness or social exclusion by creating a safe and supported community and opportunities to develop. They are a respected local charity and social enterprise with a unique self-funded model, and capacity for up to 45 Companions to live and gain work experience on site, who are supported by the staff team and volunteers. They are now seeking a new Head of Finance , who will be a pro-active member of the Senior Leadership Team and actively contribute to the smooth running and ongoing development of the organisation. The Head of Finance will provide effective leadership of the financial management of EVC, across both the social enterprise and charitable objectives, as well as overseeing administrative and IT support, working closely with the IT support provider and the Administration Assistant to achieve good operational performance. With a sharp rise in homelessness being seen across the country and the cost-of- living crisis heavily impacting local communities, this is a hugely exciting time to join a dynamic organisation with a strong purpose and unique approach to supporting people experiencing homelessness. The successful candidate must be able to demonstrate the following: Fully qualified accountant (ACCA, ACA, CIMA) or part qualified with significant relevant experience. 3+ years experience in financial reporting, financial planning, strategic planning and budgeting. 3+ years experience in a senior management / leadership role. Experience of managing in house payroll systems, including HMRC and pension requirements. We are seeking an agile and resilient individual, who is highly self-motivated and demonstrates integrity, compassion and empathy. For more information, please contact Katherine Anderson-Scott, Associate Director of Charisma Charity Recruitment. Your application should be submitted through the Charisma website and include your CV and supporting statement. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law. Location: Emmaus Village Carlton, Bedfordshire, MK43 7LQ / scope for occasional homeworking Closing date: 17th July 2025 Charisma vetting interviews must be completed by the EOD on the 24th July prior to shortlisting on the 25th July Interviews with Emmaus Village Carlton: TBC

Jun 18, 2025

Full time

We are working in partnership with Emmaus Village Carlton (EVC), a flagship Emmaus community, who give hope and a sense of belonging to those who have experienced homelessness or social exclusion by creating a safe and supported community and opportunities to develop. They are a respected local charity and social enterprise with a unique self-funded model, and capacity for up to 45 Companions to live and gain work experience on site, who are supported by the staff team and volunteers. They are now seeking a new Head of Finance , who will be a pro-active member of the Senior Leadership Team and actively contribute to the smooth running and ongoing development of the organisation. The Head of Finance will provide effective leadership of the financial management of EVC, across both the social enterprise and charitable objectives, as well as overseeing administrative and IT support, working closely with the IT support provider and the Administration Assistant to achieve good operational performance. With a sharp rise in homelessness being seen across the country and the cost-of- living crisis heavily impacting local communities, this is a hugely exciting time to join a dynamic organisation with a strong purpose and unique approach to supporting people experiencing homelessness. The successful candidate must be able to demonstrate the following: Fully qualified accountant (ACCA, ACA, CIMA) or part qualified with significant relevant experience. 3+ years experience in financial reporting, financial planning, strategic planning and budgeting. 3+ years experience in a senior management / leadership role. Experience of managing in house payroll systems, including HMRC and pension requirements. We are seeking an agile and resilient individual, who is highly self-motivated and demonstrates integrity, compassion and empathy. For more information, please contact Katherine Anderson-Scott, Associate Director of Charisma Charity Recruitment. Your application should be submitted through the Charisma website and include your CV and supporting statement. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law. Location: Emmaus Village Carlton, Bedfordshire, MK43 7LQ / scope for occasional homeworking Closing date: 17th July 2025 Charisma vetting interviews must be completed by the EOD on the 24th July prior to shortlisting on the 25th July Interviews with Emmaus Village Carlton: TBC

Legal Assistant

Arcadia Law Ltd

Leasehold Enfranchisement Legal Assistant About Us We are a well-established, specialist Leasehold Enfranchisement practice, dedicated to delivering expert legal services to a diverse mix of landlord and tenant clients. We take pride in our commitment to excellence and client satisfaction. The Opportunity Are you ready for your next challenge? This is a fantastic opportunity to join a small but dynamic legal team. As an experienced Legal Assistant, you will play a key role in assisting fee-earners , supporting the department's growth while advancing your career in a specialist area of property law. Key Responsibilities Your role will include, but is not limited to: Client Services: Liaising with potential clients, opening files and dealing with client onboarding Legal Documentation: Support fee earners in the preparation of legal documents such as leases, notices and various documents relating to residential property transactions Marketing and Promotion: Contributing to the growth of the department through the creation of articles and content. Risk Management: Ensuring all work complies with the Firm's risk and file management procedures. Administrative Support: Handling general administrative duties, including answering calls and maintaining the firm's practice, filing, handling the case management system. Post-completion and file closure: Dealing with post-completion including registration of documents at the Land Registry, closing & archiving files. Requirements You will need to have experience in an administrative role or similar position. Strong organisational skills with the ability to prioritise tasks effectively. Proficiency in Microsoft Office is essential. Excellent phone etiquette and strong communication skills, both written and verbal. Competent typing skills with attention to detail for accurate data entry. Ability to work independently as well as part of a team in a fast-paced environment. A proactive approach to problem-solving with strong decision-making capabilities. If you are enthusiastic about providing high-quality legal services and are eager to join a team that values professionalism and client care, we would love to hear from you! Job Type: Full-time

Jun 18, 2025

Full time

Leasehold Enfranchisement Legal Assistant About Us We are a well-established, specialist Leasehold Enfranchisement practice, dedicated to delivering expert legal services to a diverse mix of landlord and tenant clients. We take pride in our commitment to excellence and client satisfaction. The Opportunity Are you ready for your next challenge? This is a fantastic opportunity to join a small but dynamic legal team. As an experienced Legal Assistant, you will play a key role in assisting fee-earners , supporting the department's growth while advancing your career in a specialist area of property law. Key Responsibilities Your role will include, but is not limited to: Client Services: Liaising with potential clients, opening files and dealing with client onboarding Legal Documentation: Support fee earners in the preparation of legal documents such as leases, notices and various documents relating to residential property transactions Marketing and Promotion: Contributing to the growth of the department through the creation of articles and content. Risk Management: Ensuring all work complies with the Firm's risk and file management procedures. Administrative Support: Handling general administrative duties, including answering calls and maintaining the firm's practice, filing, handling the case management system. Post-completion and file closure: Dealing with post-completion including registration of documents at the Land Registry, closing & archiving files. Requirements You will need to have experience in an administrative role or similar position. Strong organisational skills with the ability to prioritise tasks effectively. Proficiency in Microsoft Office is essential. Excellent phone etiquette and strong communication skills, both written and verbal. Competent typing skills with attention to detail for accurate data entry. Ability to work independently as well as part of a team in a fast-paced environment. A proactive approach to problem-solving with strong decision-making capabilities. If you are enthusiastic about providing high-quality legal services and are eager to join a team that values professionalism and client care, we would love to hear from you! Job Type: Full-time

Legal Personal Assistant

Strictly Recruitment

Legal PA Liverpool Street, London 12-Month FTC £45,000 Hybrid Working An exciting opportunity has arisen for an experienced Legal PA to join a busy team on a 12-month fixed-term contract . This is a fantastic chance for a proactive and organised Legal PA to support senior legal professionals in a dynamic, fast-paced environment with a flexible hybrid working pattern. The Legal PA Role: As a key member of the team, the Legal PA will provide high-quality support to a group of fee earners, managing schedules, communications, and documentation. The role involves a strong client-facing element, so confidence and professionalism are essential. Legal PA Responsibilities: Manage diaries, schedule meetings, and coordinate travel arrangements for fee earners Act as the first point of contact for client communications, calls, and meetings Support billing processes, prepare expenses, and maintain accurate client files Monitor fee earners' inboxes and assist with time management Assist with the preparation of legal documents, presentations, and correspondence Handle the opening of new matters and compliance-related processes Take ownership of client relationship management systems and filing Support business development initiatives and assist with occasional event coordination Collaborate with other Legal PAs and administrative staff to ensure smooth team operations About You - The Ideal Legal PA Will Have: Solid experience as a Legal PA or legal secretary Excellent Microsoft Office skills, especially Word, PowerPoint, and Excel A high level of attention to detail and strong organisational skills A calm, flexible approach and the ability to prioritise under pressure Confident, clear, and professional communication style A team-focused, proactive mindset and a can-do attitude What's On Offer: £45,000 salary Hybrid working - 3 days in, 2 from home A supportive, professional team environment Invaluable experience working on high-value finance matters Opportunities to collaborate with other experienced Legal PAs Apply Now If you're a confident, efficient, and enthusiastic Legal PA ready for your next challenge, we want to hear from you. This is your chance to join a high-performing legal team in a rewarding and well-supported role. Send me your CV for more info -

Jun 18, 2025

Full time

Legal PA Liverpool Street, London 12-Month FTC £45,000 Hybrid Working An exciting opportunity has arisen for an experienced Legal PA to join a busy team on a 12-month fixed-term contract . This is a fantastic chance for a proactive and organised Legal PA to support senior legal professionals in a dynamic, fast-paced environment with a flexible hybrid working pattern. The Legal PA Role: As a key member of the team, the Legal PA will provide high-quality support to a group of fee earners, managing schedules, communications, and documentation. The role involves a strong client-facing element, so confidence and professionalism are essential. Legal PA Responsibilities: Manage diaries, schedule meetings, and coordinate travel arrangements for fee earners Act as the first point of contact for client communications, calls, and meetings Support billing processes, prepare expenses, and maintain accurate client files Monitor fee earners' inboxes and assist with time management Assist with the preparation of legal documents, presentations, and correspondence Handle the opening of new matters and compliance-related processes Take ownership of client relationship management systems and filing Support business development initiatives and assist with occasional event coordination Collaborate with other Legal PAs and administrative staff to ensure smooth team operations About You - The Ideal Legal PA Will Have: Solid experience as a Legal PA or legal secretary Excellent Microsoft Office skills, especially Word, PowerPoint, and Excel A high level of attention to detail and strong organisational skills A calm, flexible approach and the ability to prioritise under pressure Confident, clear, and professional communication style A team-focused, proactive mindset and a can-do attitude What's On Offer: £45,000 salary Hybrid working - 3 days in, 2 from home A supportive, professional team environment Invaluable experience working on high-value finance matters Opportunities to collaborate with other experienced Legal PAs Apply Now If you're a confident, efficient, and enthusiastic Legal PA ready for your next challenge, we want to hear from you. This is your chance to join a high-performing legal team in a rewarding and well-supported role. Send me your CV for more info -

PA - Compliance and Risk Team

AJ Chambers

Exciting role in a top International Law Firm for a PA to assist the General Counsel, the Team and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. Roles and Responsibilities Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows Assist with regulatory liaison and updating the firm's SRA account as required Liaison with the firm's senior management and their support staff Meeting scheduling and extensive diary management Providing necessary documentation in a timely, efficient way for internal and external meetings Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking Taking minutes of other internal meetings where necessary Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials Managing team travel to the firm's offices globally including visas and itineraries, where applicable Processing invoices, purchase orders and expense claims in a timely manner Help prepare and administer relevant budgets Assist with insurance renewals process Help organise training sessions, including C&R's delivery of training within the firm Liaise with external training providers and manage attendance at conferences Responding to correspondence via post and email on behalf of your stakeholders Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide Answering and transferring telephone calls to the relevant person/team Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate General administration tasks including preparing documents, proof reading and the creation of PDF bundles Helping to set up and manage client information barriers within iManage Assisting with ad hoc administration and project tasks Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment Previous operational experience is desirable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint Previous experience using iManage is helpful Person Specification A proactive can-do approach and able to use initiative when required and demonstrates good judgement A professional manner with excellent verbal and written communication skills Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines Flexible and dependable, will do extra hours where needed Maintaining confidentiality and discretion at all times Excellent attention to detail, highly organised and efficient For further information please contact Ella Britton

Jun 18, 2025

Full time

Exciting role in a top International Law Firm for a PA to assist the General Counsel, the Team and Compliance & Risk team is responsible for supporting the General Counsel and the wider Compliance & Risk ("C&R") team to provide full, comprehensive administrative support in all aspects of their work. The C&R team's mandate is wide ranging and includes: to ensure that the firm complies with its legal and regulatory obligations, to liaise with the SRA, to advise the firm on risk issues affecting the firm's business generally, to lead on delivering relevant guidance and training, to develop and implement appropriate policies and procedures to ensure compliance and mitigate risk, to manage the onboarding of clients and new matter opening, to advise on client engagement terms and vendor contracts, to advise Partners and employees on professional compliance and ethics issues that may arise such as conflicts, to advise on data privacy compliance, to deal with client complaints, to deal with disputes with (former) clients and suppliers and to manage the firm's insurance policies. The Team Personal Assistant to General Counsel, Compliance & Risk must be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The successful candidate will support the C&R team's effectiveness by ensuring a responsive and efficient level of administrative support to team members and the internal clients that C&R serves. The role will be a focal point of contact both within the C&R team and for colleagues seeking the assistance of C&R, judging priorities and ensuring the delivery of a high level client-focused service. It is crucial that the successful candidate understands and protects the highly confidential nature of information handled by the C&R team. Roles and Responsibilities Providing an effective administrative service to the General Counsel, the Director of Compliance and other Heads of sub-teams, as well as to the wider team as capacity allows Assist with regulatory liaison and updating the firm's SRA account as required Liaison with the firm's senior management and their support staff Meeting scheduling and extensive diary management Providing necessary documentation in a timely, efficient way for internal and external meetings Acting as Secretary to the firm's Risk Committee, including organising meetings, agenda management and full minute taking Taking minutes of other internal meetings where necessary Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials Managing team travel to the firm's offices globally including visas and itineraries, where applicable Processing invoices, purchase orders and expense claims in a timely manner Help prepare and administer relevant budgets Assist with insurance renewals process Help organise training sessions, including C&R's delivery of training within the firm Liaise with external training providers and manage attendance at conferences Responding to correspondence via post and email on behalf of your stakeholders Assisting with creation of C&R alerts, updates and newsletters to be circulated within the C&R team and firmwide Answering and transferring telephone calls to the relevant person/team Use 3E to identify relevant information about clients and matters (matter numbers, billing status, CDD status etc) Taking ownership and maintaining the relevant intranet pages, ensuring content is kept up to date and accurate General administration tasks including preparing documents, proof reading and the creation of PDF bundles Helping to set up and manage client information barriers within iManage Assisting with ad hoc administration and project tasks Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles. Skills and Experience Previous experience as a Team PA and working with senior management is essential, ideally in a legal environment Previous operational experience is desirable A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint Previous experience using iManage is helpful Person Specification A proactive can-do approach and able to use initiative when required and demonstrates good judgement A professional manner with excellent verbal and written communication skills Ability to balance competing priorities and multitask in a fast-paced environment, adapting to challenging deadlines Flexible and dependable, will do extra hours where needed Maintaining confidentiality and discretion at all times Excellent attention to detail, highly organised and efficient For further information please contact Ella Britton

Conveyancing Assistant

Oculus Legal Group Histon, Cambridgeshire

Salary up to £29,000 Specialist conveyancing firm Excellent career development We're supporting a specialist conveyancing firm who are looking for a conveyancing assistant to support the team in their Cambridge office. You will work alongside their residential property fee earners to provide administrative assistance and legal support. This role is perfect for somebody looking for a career in conveyancing. Responsibilities include: Handle administrative tasks, including drafting client care letters and assisting with legal processes as directed by the fee earner. Manage daily email and phone communications with clients, estate agents, and third parties. Conduct ID verification and compliance checks. Prepare standard legal documentation and correspondence. Perform Land Registry searches and check external portals for updates and actions. Create and send mortgage and contract reports. Request property searches and management packs. Assist in exchanging contracts and coordinating transaction completions. Manage post-completion tasks, including registration and compliance processes. What we need from you: Some relevant experience in conveyancing/residential property Excellent IT skills - Microsoft Office Strong administration skills and well organised The Perks: Up to £29,000 DOE Specialist conveyancing firm Opportunity to develop with the business as it continues to grow If you're interested, then hit that apply button or reach out to Niamh Nolan directly on

Jun 18, 2025

Full time

Salary up to £29,000 Specialist conveyancing firm Excellent career development We're supporting a specialist conveyancing firm who are looking for a conveyancing assistant to support the team in their Cambridge office. You will work alongside their residential property fee earners to provide administrative assistance and legal support. This role is perfect for somebody looking for a career in conveyancing. Responsibilities include: Handle administrative tasks, including drafting client care letters and assisting with legal processes as directed by the fee earner. Manage daily email and phone communications with clients, estate agents, and third parties. Conduct ID verification and compliance checks. Prepare standard legal documentation and correspondence. Perform Land Registry searches and check external portals for updates and actions. Create and send mortgage and contract reports. Request property searches and management packs. Assist in exchanging contracts and coordinating transaction completions. Manage post-completion tasks, including registration and compliance processes. What we need from you: Some relevant experience in conveyancing/residential property Excellent IT skills - Microsoft Office Strong administration skills and well organised The Perks: Up to £29,000 DOE Specialist conveyancing firm Opportunity to develop with the business as it continues to grow If you're interested, then hit that apply button or reach out to Niamh Nolan directly on

Business & Executive Operations Associate

Henig Diamonds

Position: Business & Executive Operations Associate Location: London, On-Site. Type: Full-Time Reports to: COO About the Role We're looking for an agile, proactive, and solutions-driven individual to step into a key position as my right hand across the business. This isn't a traditional assistant role-it's a unique opportunity for someone smart, fast, and versatile to have a hand in everything from strategic analysis to day-to-day operations. You'll be involved in critical decision-making moments, support a high-performing buying team, assist with marketing initiatives, manage executive admin tasks, and help optimize operations across the board. If you're someone who thrives in dynamic environments, learns quickly, and is comfortable wearing many hats, this could be your perfect role. Key Responsibilities Analytical & Buying Support Create and manage detailed Excel analyses for buying strategy and performance tracking Verify supplier invoices and maintain documentation Assist the buying team with organizational and administrative tasks Marketing & Strategic Support Conduct competitor benchmarks and market research Contribute to crafting tailored sales strategies and reporting Assist with campaign planning, content ideas, and strategic recommendations Executive Assistance Manage the COO's calendar and emails with professionalism and foresight Handle occasional personal and office-related tasks (e.g. kitchen stock check) Operations & Growth Identify inefficiencies and propose improvements Maintain internal processes, support team coordination, and communicate across functions Be a flexible, go-to team member ready to dive in wherever needed What We're Looking For Exceptional organizational and multitasking skills Strong proficiency in Excel and analytical tools Ability to take initiative and act without waiting for direction Critical thinker with a keen eye for detail Comfortable managing both strategic projects and lower-level admin tasks Professional communicator, both written and verbal Eager to learn, grow, and adapt in a fast-paced environment Why Join Us This is not just a job-it's a chance to become an integral part of a growing business. You'll work directly with the founder and gain exposure to all facets of the company. If you're ready to take ownership, make an impact, and grow alongside an ambitious team, we'd love to hear from you. Base salary: £30,000 annually Bonus: Performance-based annual bonus of up to 5-10% We believe in rewarding impact and initiative. As the role grows, there will be clear opportunities for salary progression and additional incentives based on your contributions to the business.

Jun 18, 2025

Full time

Position: Business & Executive Operations Associate Location: London, On-Site. Type: Full-Time Reports to: COO About the Role We're looking for an agile, proactive, and solutions-driven individual to step into a key position as my right hand across the business. This isn't a traditional assistant role-it's a unique opportunity for someone smart, fast, and versatile to have a hand in everything from strategic analysis to day-to-day operations. You'll be involved in critical decision-making moments, support a high-performing buying team, assist with marketing initiatives, manage executive admin tasks, and help optimize operations across the board. If you're someone who thrives in dynamic environments, learns quickly, and is comfortable wearing many hats, this could be your perfect role. Key Responsibilities Analytical & Buying Support Create and manage detailed Excel analyses for buying strategy and performance tracking Verify supplier invoices and maintain documentation Assist the buying team with organizational and administrative tasks Marketing & Strategic Support Conduct competitor benchmarks and market research Contribute to crafting tailored sales strategies and reporting Assist with campaign planning, content ideas, and strategic recommendations Executive Assistance Manage the COO's calendar and emails with professionalism and foresight Handle occasional personal and office-related tasks (e.g. kitchen stock check) Operations & Growth Identify inefficiencies and propose improvements Maintain internal processes, support team coordination, and communicate across functions Be a flexible, go-to team member ready to dive in wherever needed What We're Looking For Exceptional organizational and multitasking skills Strong proficiency in Excel and analytical tools Ability to take initiative and act without waiting for direction Critical thinker with a keen eye for detail Comfortable managing both strategic projects and lower-level admin tasks Professional communicator, both written and verbal Eager to learn, grow, and adapt in a fast-paced environment Why Join Us This is not just a job-it's a chance to become an integral part of a growing business. You'll work directly with the founder and gain exposure to all facets of the company. If you're ready to take ownership, make an impact, and grow alongside an ambitious team, we'd love to hear from you. Base salary: £30,000 annually Bonus: Performance-based annual bonus of up to 5-10% We believe in rewarding impact and initiative. As the role grows, there will be clear opportunities for salary progression and additional incentives based on your contributions to the business.

Executive Assistant to the CEO

Barnabas Aid Swindon, Wiltshire

Executive Assistant to the International CEO Full-time Barnabas Aid Barnabas International is a large family of Christian ministries and charities focused on giving practical support to suffering, abandoned and persecuted Christians around the world. The ministry was founded in 1993, and since then, it has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include supplying food aid, medical supplies, educational and vocational training, Bibles, micro-enterprise, disaster relief, help for victims of violence, and support for pastors and church leaders. Barnabas Aid also provides advocacy for religious freedom, especially for persecuted and suffering Christians. Barnabas is primarily a Christian ministry and a charity. Employees are expected to subscribe to the Vision, Mission, Value and Statement of Faith, and their work may be viewed as being vocational. There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles Role Overview The EA support s the International CEO (ICEO). The ICEO holds overall responsibility for the global ministry, including all aspects of strategy and operations across multiple regions. The EA s role will be pivotal in providing high-level administrative support to the ICEO, ensuring the smooth operation of their daily activities. The EA needs to be a follower of Jesus and in good standing in their local Church. This role demands someone who can handle a wide range of administrative tasks with discretion, confidentiality and grace, while effectively collaborating with internal and external stakeholders. Requirements Organisational Skills: Exceptional organisational skills with the ability to manage multiple complex tasks, prioritise effectively, and meet deadlines within a dynamic global environment. Communication Skills: Outstanding written and verbal communication skills, able to maintain professionalism in dealings with diverse stakeholders, both internal and external. Attention to Detail: A keen eye for detail, ensuring accuracy in scheduling, correspondence, and document preparation. IT Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software and CRM systems. Event & Travel Coordination: Significant experience in managing complex international travel arrangements, event planning, and handling logistical operations for high-level meetings and conferences. Problem-Solving & Initiative: A proactive approach to anticipating needs, resolving issues, and ensuring that the ICEO s work and the global ministry s operations run smoothly.

Jun 18, 2025

Full time

Executive Assistant to the International CEO Full-time Barnabas Aid Barnabas International is a large family of Christian ministries and charities focused on giving practical support to suffering, abandoned and persecuted Christians around the world. The ministry was founded in 1993, and since then, it has funded projects in more than 100 countries, providing hope and help to millions of our brothers and sisters in Christ. Some of our key projects include supplying food aid, medical supplies, educational and vocational training, Bibles, micro-enterprise, disaster relief, help for victims of violence, and support for pastors and church leaders. Barnabas Aid also provides advocacy for religious freedom, especially for persecuted and suffering Christians. Barnabas is primarily a Christian ministry and a charity. Employees are expected to subscribe to the Vision, Mission, Value and Statement of Faith, and their work may be viewed as being vocational. There is an occupational requirement for applicants to be practising Christians, who are engaged in their local church, in order to be able to carry out our roles Role Overview The EA support s the International CEO (ICEO). The ICEO holds overall responsibility for the global ministry, including all aspects of strategy and operations across multiple regions. The EA s role will be pivotal in providing high-level administrative support to the ICEO, ensuring the smooth operation of their daily activities. The EA needs to be a follower of Jesus and in good standing in their local Church. This role demands someone who can handle a wide range of administrative tasks with discretion, confidentiality and grace, while effectively collaborating with internal and external stakeholders. Requirements Organisational Skills: Exceptional organisational skills with the ability to manage multiple complex tasks, prioritise effectively, and meet deadlines within a dynamic global environment. Communication Skills: Outstanding written and verbal communication skills, able to maintain professionalism in dealings with diverse stakeholders, both internal and external. Attention to Detail: A keen eye for detail, ensuring accuracy in scheduling, correspondence, and document preparation. IT Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software and CRM systems. Event & Travel Coordination: Significant experience in managing complex international travel arrangements, event planning, and handling logistical operations for high-level meetings and conferences. Problem-Solving & Initiative: A proactive approach to anticipating needs, resolving issues, and ensuring that the ICEO s work and the global ministry s operations run smoothly.

Executive Assistant

Frazer Jones

A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO) . This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services , capable of operating with autonomy and precision in a fast-paced environment. About the Role As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes . You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy. Key Responsibilities Provide high-level executive support , including diary management, international travel arrangements , and meeting coordination. Draft, review, and format legal documents, contracts, NDAs, and regulatory filings . Liaise with internal and external stakeholders , including legal teams, external counsel, regulators, and board members. Maintain and update HR databases, document repositories , and contract management systems. Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables. Assist with corporate governance processes, filings, and financial tracking . Support HR operations , including employee records, recruitment logistics, benefits administration, and payroll inputs. Handle sensitive information with absolute discretion and confidentiality . About You 10-15 years' experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms . Exceptional organisational skills with the ability to manage competing priorities and complex schedules . Strong drafting and editing skills with meticulous attention to detail . Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems . Solutions-oriented, proactive , and comfortable operating independently under pressure. Excellent interpersonal skills to build trusted relationships across all levels. Why Join Us? Work alongside senior executives and industry leaders in a dynamic, high-performing environment. Play a key role in strategic legal initiatives and HR operations . Enjoy a competitive compensation package with growth opportunities. Benefit from flexible working arrangements (3 days in-office, 2 days remote).

Jun 18, 2025

Full time

A prestigious investment firm is seeking a highly experienced Executive Assistant to provide top-tier executive and administrative support to the Chief People Officer (CPO) . This role requires a proactive, discreet, and resourceful professional with a background in legal or financial services , capable of operating with autonomy and precision in a fast-paced environment. About the Role As the right hand to the CPO, you will be a trusted gatekeeper, ensuring seamless operations and efficiency at the highest level. This position demands exceptional organisational skills, strong communication abilities, and a deep understanding of legal and regulatory processes . You will manage complex scheduling, coordinate high-stakes meetings, and oversee sensitive documentation with professionalism and accuracy. Key Responsibilities Provide high-level executive support , including diary management, international travel arrangements , and meeting coordination. Draft, review, and format legal documents, contracts, NDAs, and regulatory filings . Liaise with internal and external stakeholders , including legal teams, external counsel, regulators, and board members. Maintain and update HR databases, document repositories , and contract management systems. Ensure compliance with legal and regulatory requirements, tracking deadlines and key deliverables. Assist with corporate governance processes, filings, and financial tracking . Support HR operations , including employee records, recruitment logistics, benefits administration, and payroll inputs. Handle sensitive information with absolute discretion and confidentiality . About You 10-15 years' experience as a Legal PA, Executive Assistant, or Legal Operations specialist in financial services or legal advisory firms . Exceptional organisational skills with the ability to manage competing priorities and complex schedules . Strong drafting and editing skills with meticulous attention to detail . Highly proficient in Microsoft Office Suite, Adobe Acrobat, and legal document management systems . Solutions-oriented, proactive , and comfortable operating independently under pressure. Excellent interpersonal skills to build trusted relationships across all levels. Why Join Us? Work alongside senior executives and industry leaders in a dynamic, high-performing environment. Play a key role in strategic legal initiatives and HR operations . Enjoy a competitive compensation package with growth opportunities. Benefit from flexible working arrangements (3 days in-office, 2 days remote).

Conveyancing Assistant

PLS Solicitors

Conveyancing Assistant - New Build Team Location: Liverpool city centre, L2 2PP (office-based for 3-month probation, then hybrid: 2 days office, 3 days WFH) Hours: Full-time, Mon-Fri, 9:00-17:00 Start Date: ASAP (flexible) Join our growing New Build team in Liverpool as a Conveyancing Assistant . If you've got experience in conveyancing or a fast-paced property environment and want to be part of a friendly, ambitious firm with genuine career progression, this could be your next move. What You'll Do: Support the Conveyancer throughout the transaction lifecycle Liaise with clients and third parties via phone, email & occasionally face-to-face Chase ID, mortgage offers & searches; prepare documents at key stages Keep case management systems & third-party portals updated in real time Assist with completions & coordinate with the accounts team Provide general administrative support as needed What We're Looking For: 6+ months' experience in conveyancing or related property role Strong admin skills & attention to detail Confident communicator with a friendly manner Calm under pressure & adaptable to a busy caseload Comfortable with Microsoft Office & case management systems (Proclaim a plus) Eager to learn, contribute, and grow with the team What You'll Get in Return: A supportive, structured 3-month onboarding programme with long-term development opportunities and clear progression pathway into senior roles Study support after 12 months (employer-funded) Competitive quarterly bonus scheme based on personal performance 20 days holiday (rising to 25) + Bank Holidays, with buy/carry options Benefits: death in service, EAP & counselling, salary sacrifice (tech, gym, childcare, car) Perks: free conveyancing, mortgage advice, staff discounts Why PLS? We're a fast-growing, modern law firm where people come first. We value individuality, invest in development, and foster a genuinely supportive culture. Join a team where you can grow, be yourself, and make your mark. Apply now to take your next step with one of the UK's leading conveyancing firms!

Jun 18, 2025

Full time

Conveyancing Assistant - New Build Team Location: Liverpool city centre, L2 2PP (office-based for 3-month probation, then hybrid: 2 days office, 3 days WFH) Hours: Full-time, Mon-Fri, 9:00-17:00 Start Date: ASAP (flexible) Join our growing New Build team in Liverpool as a Conveyancing Assistant . If you've got experience in conveyancing or a fast-paced property environment and want to be part of a friendly, ambitious firm with genuine career progression, this could be your next move. What You'll Do: Support the Conveyancer throughout the transaction lifecycle Liaise with clients and third parties via phone, email & occasionally face-to-face Chase ID, mortgage offers & searches; prepare documents at key stages Keep case management systems & third-party portals updated in real time Assist with completions & coordinate with the accounts team Provide general administrative support as needed What We're Looking For: 6+ months' experience in conveyancing or related property role Strong admin skills & attention to detail Confident communicator with a friendly manner Calm under pressure & adaptable to a busy caseload Comfortable with Microsoft Office & case management systems (Proclaim a plus) Eager to learn, contribute, and grow with the team What You'll Get in Return: A supportive, structured 3-month onboarding programme with long-term development opportunities and clear progression pathway into senior roles Study support after 12 months (employer-funded) Competitive quarterly bonus scheme based on personal performance 20 days holiday (rising to 25) + Bank Holidays, with buy/carry options Benefits: death in service, EAP & counselling, salary sacrifice (tech, gym, childcare, car) Perks: free conveyancing, mortgage advice, staff discounts Why PLS? We're a fast-growing, modern law firm where people come first. We value individuality, invest in development, and foster a genuinely supportive culture. Join a team where you can grow, be yourself, and make your mark. Apply now to take your next step with one of the UK's leading conveyancing firms!

Legal Team Assistant

BRUIN

Legal Team Assistant/ Committee Co-ordinator Location: London Role: Permanent/ Full-time Salary: Competitive + Bonus + Benefits Reporting to: Group Company Secretary Direct Reports: N/A Responsibilities: Provide administrative and organisational support to the Company Secretarial and Governance Team Assisting with the creation of meeting packs and liaising with those required to prepare reports, collation and review of papers and creating finalised meeting packs via online meeting management software Assist with the implementation of enhanced internal administrative processes and documentation to help ensure the smooth and efficient operation of the department Support maintenance of group companies' statutory records at Companies House and internally, including annual filings, director changes and statutory registers. Assist with the maintenance of up-to-date records to evidence proper governance Support the maintenance of the governance framework Assist with the maintenance of corporate and other structural and organisational charts Diary management for Legal and Company Secretary teams as required Expenses and updating fee schedules General day-to-day admin supporting the legal and company secretary function Experience & Skills: Degree-level education or similar qualification At least 2 years of relevant experience in a similar role Experience working in financial services is preferred, but not essential Confidentiality The ability to prioritise tasks in a fast-paced environment Excellent communication skills (written and verbal) Meticulous approach to record-keeping A friendly, positive, can-do outlook A strong work ethic Our ambition is simple - to do our best for our people, clients and communities. We are determined to make a positive difference at work and beyond - this starts with hiring the best talent without consideration of race, religion, colour, national origin, age, gender, sexual orientation, marital status or disability.

Jun 18, 2025

Full time

Legal Team Assistant/ Committee Co-ordinator Location: London Role: Permanent/ Full-time Salary: Competitive + Bonus + Benefits Reporting to: Group Company Secretary Direct Reports: N/A Responsibilities: Provide administrative and organisational support to the Company Secretarial and Governance Team Assisting with the creation of meeting packs and liaising with those required to prepare reports, collation and review of papers and creating finalised meeting packs via online meeting management software Assist with the implementation of enhanced internal administrative processes and documentation to help ensure the smooth and efficient operation of the department Support maintenance of group companies' statutory records at Companies House and internally, including annual filings, director changes and statutory registers. Assist with the maintenance of up-to-date records to evidence proper governance Support the maintenance of the governance framework Assist with the maintenance of corporate and other structural and organisational charts Diary management for Legal and Company Secretary teams as required Expenses and updating fee schedules General day-to-day admin supporting the legal and company secretary function Experience & Skills: Degree-level education or similar qualification At least 2 years of relevant experience in a similar role Experience working in financial services is preferred, but not essential Confidentiality The ability to prioritise tasks in a fast-paced environment Excellent communication skills (written and verbal) Meticulous approach to record-keeping A friendly, positive, can-do outlook A strong work ethic Our ambition is simple - to do our best for our people, clients and communities. We are determined to make a positive difference at work and beyond - this starts with hiring the best talent without consideration of race, religion, colour, national origin, age, gender, sexual orientation, marital status or disability.

Executive Assistant

HAIL Partners

The Business: Our client is a leading, global, Private Equity firm based in the heart of London. They are looking for an experienced Executive Assistant to support the General Council + 2 Executives. This role requires exceptional resilience and emotional intelligence. The executive has high expectations and a demanding communication style, so the ideal candidate will be comfortable navigating intense, fast-paced interactions without taking things personally. The Job: Joining a dynamic team in a pivotal Executive Assistant position supporting the General Council. This position will require a proactive approach, being able to turn your hand to legal operations and strategic initiatives. Manage diary and schedule for the General Counsel and team, including prioritisation and conflict resolution. Prioritise and manage strategic objectives and special projects. Develop best practices for legal team operations to improve efficiencies. Plan and execute meetings and off-site events, including logistics Coordinate business travel arrangements, adhering to budget and guidelines. Assist in recruitment, hiring, and onboarding processes for the European legal team. Maintain organisational charts, distribution lists, and reference materials. Coordinate legal documentation signing and arrange board meetings. The Ideal Candidate: 10+ years of administrative assistance experience within financial services/legal sector Ability to thrive in a fast-paced environment and prioritise competing demands. Strong initiative and ownership of responsibilities. Exemplary interpersonal and communication skills. Resilient, can-do approach with minimal supervision Emotional resilience, maturity, and the ability to handle criticism or pressure Demanding commi

Jun 18, 2025

Full time

The Business: Our client is a leading, global, Private Equity firm based in the heart of London. They are looking for an experienced Executive Assistant to support the General Council + 2 Executives. This role requires exceptional resilience and emotional intelligence. The executive has high expectations and a demanding communication style, so the ideal candidate will be comfortable navigating intense, fast-paced interactions without taking things personally. The Job: Joining a dynamic team in a pivotal Executive Assistant position supporting the General Council. This position will require a proactive approach, being able to turn your hand to legal operations and strategic initiatives. Manage diary and schedule for the General Counsel and team, including prioritisation and conflict resolution. Prioritise and manage strategic objectives and special projects. Develop best practices for legal team operations to improve efficiencies. Plan and execute meetings and off-site events, including logistics Coordinate business travel arrangements, adhering to budget and guidelines. Assist in recruitment, hiring, and onboarding processes for the European legal team. Maintain organisational charts, distribution lists, and reference materials. Coordinate legal documentation signing and arrange board meetings. The Ideal Candidate: 10+ years of administrative assistance experience within financial services/legal sector Ability to thrive in a fast-paced environment and prioritise competing demands. Strong initiative and ownership of responsibilities. Exemplary interpersonal and communication skills. Resilient, can-do approach with minimal supervision Emotional resilience, maturity, and the ability to handle criticism or pressure Demanding commi

Executive Assistant

Lily Shippen Manchester, Lancashire

Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the Chief Education Officer of a leading national Academy group based in the Manchester. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within the public sector. The successful candidate will be based in one of the Manchester academies with the requirement to be able to travel nationwide weekly with the CEO. Location: Manchester Salary: £40,000 per annum (pro rata). Full time office based Contract: 3 month FTC Consultant: - Please direct all enquires relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise and accompany the CEO on regular national travel Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant working within the education or public. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 3 years + experience as an Executive Assistant within education or the public sector. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment. This role is perfect for someone eager work within the education sector. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.

Jun 18, 2025

Full time

Our client is seeking a highly organised, experienced and proactive Executive Assistant to support the dynamic and fast-paced needs of the Chief Education Officer of a leading national Academy group based in the Manchester. This is a key role requiring someone who thrives under pressure, can manage multiple priorities to tight deadlines and has a genuine passion for working within the public sector. The successful candidate will be based in one of the Manchester academies with the requirement to be able to travel nationwide weekly with the CEO. Location: Manchester Salary: £40,000 per annum (pro rata). Full time office based Contract: 3 month FTC Consultant: - Please direct all enquires relating to this role to Charley This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company's operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. EA Responsibilities: Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication and introducing systems to benefit the smooth running of the team. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events. Travel & Logistics: Organise and accompany the CEO on regular national travel Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events. General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion. Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities. Requirements: Proven experience as a career Executive Assistant working within the education or public. Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Ability to handle sensitive information with discretion and professionalism. High level of initiative and ability to work independently. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom). Mac OS proficiency an advantage but not essential. Skills & Qualifications: Proven 3 years + experience as an Executive Assistant within education or the public sector. Skills: Excellent communication skills both written and verbal. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour. Strong interpersonal skills and the ability to collaborate with various teams. Strong attention to detail. Ability to remain professionally calm within an ever-changing environment. Ability to work under pressure while maintaining professionalism. Attributes: A proactive, can-do attitude with adaptability in a fast-paced environment. High level of discretion and confidentiality. Strong interpersonal skills and the ability to build relationships at all levels. This is an excellent opportunity to join a fast-paced and leader in the sector. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain further experience in fast paced environment. This role is perfect for someone eager work within the education sector. Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries. We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you're seeking a new opportunity or looking to hire top talent, we're here to help. If you're an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.

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