Job Description
A 6 months fixed term contract opportunity has arisen for a Billings Clerk at our Heathrow Office at a very exciting time to join the business.
What's the purpose of role:
The Billing clerk has the responsibility to raise invoices for customers assigned to each individual, in accordance with agreed billing periods and time frame, ensuring the information within the invoice is accurate, to enable payments to be made on time. The Billing clerk is also responsible for any queries the customer may have with the invoices and communicate these to internal stakeholders, following up with a credit note if necessary, ensuring the credit authorisation process is completed in accordance with the devolved authority matrix; ensuring all sales invoices are coded and input correctly to SAP, according to general ledger codes and cost centres.
Who you'll deal with:
Internal: Central Finance team, Regional catering stations, Finance Business Partners, Commercial team, Account managers, cBase team (Master-data), Managed Services, Operations teams, Credit Control, Accounts Payable
External: Customers
What you'll be doing:
-Carry out pre invoice checks
-To process billing information for dnata Catering units and all credit and non-credit customers
-To input and maintain data onto various databases internal (Cbase, SAP, WMS) and external (Airvision, IFX4)
-Raise invoices and submit to customers Revenue query resolutions (internal and external)
-Maintain customer records in accordance with current process.
-Ensuring prices on invoices are valid and in line with current MPL's -
-Follow-up with catering units to make sure flights and closed in a timely manner
-Liaise with cBase master data team to make sure all account codes and ratios are updated and current.
-Check for missing data in cBase and escalate to stakeholders.
-Making sure all internal GL transfers are completed between profit centres. -
-Raise WMS sales orders to customer for 3rd party recharges Raise SAP invoices to customer for 3rd party recharges
-Close WMS on weekly basis and run Nominal movement extract (NL) and Sales extract (SL)
-Process WMS interface files into SAP (NL and SL)
-When required raise credit notes and complete authorisation process Liaise with Business Partners to assist them in the provisioning credits or extra cost (month end deadline)
-Prepare monthly volume related discount and accruals Obtaining customer external purchase orders Running periodic data reports from internal/external databases for customers and various stakeholders
-Liaise with Accounts Payable for periodic recharges
-Collecting/sorting paperwork (delivery notes, security declarations and airline own paperwork)
This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager
What you'll have:
-Self-disciplined, motivated and proactive
-Possess a high attention to detail and accuracy
-Ability to work under pressure
-Strong IT skills, Microsoft Office, Excel and Word Excellent communications, interpersonal and teamwork skills
What you'll show:
-Team working
-Customer focused
-Evaluating problems
-Investigating issues
-Building relationships
-Give support Process details
Key Performance Indicators:
-Timely submissions of Invoices & Credit notes.
-Accuracy of billing information which leads to payment of invoice.
What's the purpose of role:
The Billing clerk has the responsibility to raise invoices for customers assigned to each individual, in accordance with agreed billing periods and time frame, ensuring the information within the invoice is accurate, to enable payments to be made on time. The Billing clerk is also responsible for any queries the customer may have with the invoices and communicate these to internal stakeholders, following up with a credit note if necessary, ensuring the credit authorisation process is completed in accordance with the devolved authority matrix; ensuring all sales invoices are coded and input correctly to SAP, according to general ledger codes and cost centres.
Who you'll deal with:
Internal: Central Finance team, Regional catering stations, Finance Business Partners, Commercial team, Account managers, cBase team (Master-data), Managed Services, Operations teams, Credit Control, Accounts Payable
External: Customers
What you'll be doing:
-Carry out pre invoice checks
-To process billing information for dnata Catering units and all credit and non-credit customers
-To input and maintain data onto various databases internal (Cbase, SAP, WMS) and external (Airvision, IFX4)
-Raise invoices and submit to customers Revenue query resolutions (internal and external)
-Maintain customer records in accordance with current process.
-Ensuring prices on invoices are valid and in line with current MPL's -
-Follow-up with catering units to make sure flights and closed in a timely manner
-Liaise with cBase master data team to make sure all account codes and ratios are updated and current.
-Check for missing data in cBase and escalate to stakeholders.
-Making sure all internal GL transfers are completed between profit centres. -
-Raise WMS sales orders to customer for 3rd party recharges Raise SAP invoices to customer for 3rd party recharges
-Close WMS on weekly basis and run Nominal movement extract (NL) and Sales extract (SL)
-Process WMS interface files into SAP (NL and SL)
-When required raise credit notes and complete authorisation process Liaise with Business Partners to assist them in the provisioning credits or extra cost (month end deadline)
-Prepare monthly volume related discount and accruals Obtaining customer external purchase orders Running periodic data reports from internal/external databases for customers and various stakeholders
-Liaise with Accounts Payable for periodic recharges
-Collecting/sorting paperwork (delivery notes, security declarations and airline own paperwork)
This list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager
What you'll have:
-Self-disciplined, motivated and proactive
-Possess a high attention to detail and accuracy
-Ability to work under pressure
-Strong IT skills, Microsoft Office, Excel and Word Excellent communications, interpersonal and teamwork skills
What you'll show:
-Team working
-Customer focused
-Evaluating problems
-Investigating issues
-Building relationships
-Give support Process details
Key Performance Indicators:
-Timely submissions of Invoices & Credit notes.
-Accuracy of billing information which leads to payment of invoice.
About dnata Catering UK