Improvement & Transformation Team Assistant

Working as part of the Improvement and Transformation team providing efficient administrative support to colleagues and the current project/programmes the team is undertaking to improve the quality, effectiveness and efficiency of the services we provide.

Responsibilities include:
* Arrange meetings, book venues and refreshments and set up any rooms/equipment required.
* Coordinate diaries when arranging meetings to ensure all essential colleagues can attend and diaries remain realistic and manageable for team colleagues.
* Assist in the management of senior colleague's diaries in a proactive and efficient manner, based on information from emails, meeting requests and travel requirements.
* Provide typing and word processing service, producing correspondence, reports and other documents as required.
* Collate information packs/papers for meetings/events, ensuring timely distribution and any follow-up of actions.
* Maintain the team's electronic filing system to ensure that files and folders contain the latest documentation and old programmes and projects are archived.
* Maintain the register, templates and maintain version control with assistance from senior colleagues.
* Experience of administrative work.
* Experience in planning and organising meetings.
* Experience of coping well when under pressure from competing priorities and unpredictable requests.
* Good verbal, written communication and interpersonal skills
* Good organisational and administrative skills
* Able to prioritise, work well under pressure and to meet strict deadlines.
* Ability to use initiative when problem solving
* Ability to maintain tact and diplomacy and maintain confidence.
* Able to work with a high degree of flexibility.
* Ability to work efficiently and accurately with excellent attention to detail
* Confident nature with a proactive and constructive approach
* Intermediate IT skills to include knowledge of Microsoft packages for example, Word, Excel, Outlook.
* Willingness to adapt and learn new skills as required.

Due to the nature and urgency of this post, candidates holding or who have held high level security clearance in the past are most welcome to apply. Please note successful applicants will be required to be security cleared prior to appointment which can take up to a minimum 18 weeks. LA International is a HMG approved ICT Recruitment and Project Solutions Consultancy, operating globally from the largest single site in the UK as an IT Consultancy or as an Employment Business & Agency depending upon the precise nature of the work, for security cleared jobs or non-clearance vacancies, LA International welcome applications from all sections of the community and from people with diverse experience and backgrounds.

Award Winning LA International, winner of the Recruiter Awards for Excellence, Best IT Recruitment Company, Best Public Sector Recruitment Company and overall Gold Award winner, has now secured the most prestigious business award that any business can receive, The Queens Award for Enterprise: International Trade, for the second consecutive period.