The Facilities Administrator FTC will be responsible for ensuring the smooth operation and management of facility related services and processes within the organisation. This position involves coordinating with various teams to maintain a safe, efficient and accessible work environment for all employees. The role requires the ability to communicate effectively with internal and external stakeholders, oversee facility maintenance schedules and support the implementation of workplace health and safety policies. Physical demands may include moving throughout the facility and operating office equipment, with reasonable accommodations provided during the hiring process and within the work environment to support candidates with disabilities. The organisation is committed to creating an inclusive workplace where all individuals can perform their duties successfully. Responsibilities Coordinate and oversee daily facility operations to ensure a safe and efficient work environment. Communicate with vendors, contractors and internal teams regarding maintenance, repairs and facility upgrades. Support the implementation and monitoring of health and safety policies and procedures. Maintain accurate records of facility maintenance, inspections, and compliance documentation. Assist in planning and organising office moves, workspace allocation and equipment installation. Minimum Qualifications Previous experience in facilities administration or a related field would be ideal. Strong organisational and communication skills. Ability to operate office technology and move throughout the facility as needed. Commitment to maintaining an accessible and inclusive work environment, with reasonable accommodations available. Preferred Qualifications Experience working with facilities management software. Knowledge of procurement processes and vendor management. Certification in health and safety or facilities management. Ability to identify opportunities for process improvement within facilities operations. Skills In this role, organisational skills are essential for scheduling and tracking maintenance activities and compliance requirements. Communication skills are used daily to interact with vendors, contractors and internal teams, ensuring that facility needs are clearly understood and addressed. Familiarity with health and safety regulations helps to maintain a safe workplace and support compliance efforts. Experience with facilities management software and procurement processes can streamline operations and improve efficiency. The ability to identify and implement process improvements contributes to the ongoing enhancement of the work environment. Job type Temporary Industry Administration Posted 2025-12-16T00:00:00 5 days ago About us At Waterman we are committed to our people, our communities, and the planet. We are transforming our business and offering our most exciting opportunities yet so now is the time to join us. We are a Disability Confident organisation, committed to an active Inclusion, Diversity and Equal Opportunities Policy starting with our recruitment and selection process. Submit your online application, you will receive an automated confirmation email immediately, so you have the comfort of knowing it has been received. If your application is progressed to the first stage you can expect to hear from a member of our dedicated recruitment team. If successful, an interview will be arranged at a time convenient for both you and our hiring manager, the initial conversation may be via Teams but we are, of course, keen for you to visit our offices, meet the team and therefore, we'd love to meet you face to face for a follow up conversation. Good luck, we look forward to welcoming you to the Waterman family! Life Here 'All the hard work you put in will result in something that will remain long after you are gone. Its like a stamp you have left on the world.' Bodunde Balogun - Apprentice, Infrastructure and Environment 'I have felt so welcome during my time here and even in such a short time have learnt a great deal!'
Jan 18, 2026
Full time
The Facilities Administrator FTC will be responsible for ensuring the smooth operation and management of facility related services and processes within the organisation. This position involves coordinating with various teams to maintain a safe, efficient and accessible work environment for all employees. The role requires the ability to communicate effectively with internal and external stakeholders, oversee facility maintenance schedules and support the implementation of workplace health and safety policies. Physical demands may include moving throughout the facility and operating office equipment, with reasonable accommodations provided during the hiring process and within the work environment to support candidates with disabilities. The organisation is committed to creating an inclusive workplace where all individuals can perform their duties successfully. Responsibilities Coordinate and oversee daily facility operations to ensure a safe and efficient work environment. Communicate with vendors, contractors and internal teams regarding maintenance, repairs and facility upgrades. Support the implementation and monitoring of health and safety policies and procedures. Maintain accurate records of facility maintenance, inspections, and compliance documentation. Assist in planning and organising office moves, workspace allocation and equipment installation. Minimum Qualifications Previous experience in facilities administration or a related field would be ideal. Strong organisational and communication skills. Ability to operate office technology and move throughout the facility as needed. Commitment to maintaining an accessible and inclusive work environment, with reasonable accommodations available. Preferred Qualifications Experience working with facilities management software. Knowledge of procurement processes and vendor management. Certification in health and safety or facilities management. Ability to identify opportunities for process improvement within facilities operations. Skills In this role, organisational skills are essential for scheduling and tracking maintenance activities and compliance requirements. Communication skills are used daily to interact with vendors, contractors and internal teams, ensuring that facility needs are clearly understood and addressed. Familiarity with health and safety regulations helps to maintain a safe workplace and support compliance efforts. Experience with facilities management software and procurement processes can streamline operations and improve efficiency. The ability to identify and implement process improvements contributes to the ongoing enhancement of the work environment. Job type Temporary Industry Administration Posted 2025-12-16T00:00:00 5 days ago About us At Waterman we are committed to our people, our communities, and the planet. We are transforming our business and offering our most exciting opportunities yet so now is the time to join us. We are a Disability Confident organisation, committed to an active Inclusion, Diversity and Equal Opportunities Policy starting with our recruitment and selection process. Submit your online application, you will receive an automated confirmation email immediately, so you have the comfort of knowing it has been received. If your application is progressed to the first stage you can expect to hear from a member of our dedicated recruitment team. If successful, an interview will be arranged at a time convenient for both you and our hiring manager, the initial conversation may be via Teams but we are, of course, keen for you to visit our offices, meet the team and therefore, we'd love to meet you face to face for a follow up conversation. Good luck, we look forward to welcoming you to the Waterman family! Life Here 'All the hard work you put in will result in something that will remain long after you are gone. Its like a stamp you have left on the world.' Bodunde Balogun - Apprentice, Infrastructure and Environment 'I have felt so welcome during my time here and even in such a short time have learnt a great deal!'
Building Surveyor Sheffield or Leeds An opportunity for a Building Surveyor to join a professional consultancy delivering core building surveying services across commercial and residential property. The role offers a balanced mix of surveying, advisory, and project-based work with ongoing client relationships. Key Responsibilities Carry out building condition and defect surveys Produce clear, client-ready reports and recommendations Advise on building pathology, maintenance, and compliance Prepare schedules of works and specifications Support tendering and contractor procurement Act as Contract Administrator on refurbishment projects Undertake site inspections and liaise with clients and contractors Experience & Requirements Degree qualified in Building Surveying or similar Consultancy background preferred Strong technical knowledge of building construction and regulations Working towards chartership Full UK driving licence Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Jan 17, 2026
Full time
Building Surveyor Sheffield or Leeds An opportunity for a Building Surveyor to join a professional consultancy delivering core building surveying services across commercial and residential property. The role offers a balanced mix of surveying, advisory, and project-based work with ongoing client relationships. Key Responsibilities Carry out building condition and defect surveys Produce clear, client-ready reports and recommendations Advise on building pathology, maintenance, and compliance Prepare schedules of works and specifications Support tendering and contractor procurement Act as Contract Administrator on refurbishment projects Undertake site inspections and liaise with clients and contractors Experience & Requirements Degree qualified in Building Surveying or similar Consultancy background preferred Strong technical knowledge of building construction and regulations Working towards chartership Full UK driving licence Calibre Search promote equality in the workplace and we welcome applications from all suitably skilled or qualified candidates regardless of their sex, race, disability, religion/beliefs, sexual orientation or age. We act as both an employment agency and employment business.
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
Jan 17, 2026
Full time
Hours: 35 hours (full-time), Mon to Fri 9am-5pm Location: On-site (Bow Arts office) Salary: £45,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: 5 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), five studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Click here for more information and to apply Application deadline: Midnight, Sunday 1st February 2026 Interviews: Wednesday 11th February 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest. Photo: Bowfest Open Studios 2025, Credit: Bethany Parkinson
Step inside the world of luxury interiors - and become the force that keeps it all beautifully in motion. At Anne Haimes Interiors , every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living. We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator - a switched-on doer with calm, client-facing gravitas and the confidence to keep multiple moving parts aligned. You ll bring solid admin and project coordination experience, thrive on organisation and follow-through, and enjoy being the steady point of contact that clients trust. Local to Henley-on-Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces either way, you ll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion. This is more than an administration role. It s an opportunity to immerse yourself in the luxury design industry, work alongside talented designers and trusted suppliers, and be at the heart of projects that transform extraordinary homes. If you thrive on organisation, love variety, and enjoy being the calm, capable presence that keeps everything running seamlessly - this could be the role you ve been waiting for. The Role at a Glance: Project Administrator Henley on Thames £30,000 Full Time Values: Creating a fun and rewarding experience Company: Luxury Interior Design Practice Your Background / Skills: Administration, Client Communication, Organisation, Microsoft Office, Adobe InDesign. Who we are: We are Anne Haimes Interiors, a luxury interior design practice specialising in high-end residential projects. Based in the heart of Henley on Thames, we deliver a complete design service - from concept and space planning through to procurement and installation. Every project is bespoke, whether it s a single handcrafted piece or a full design-and-build scheme, delivered in close collaboration with architects, contractors and, most importantly, our clients. If we could include imagery in this advert, we d show you some of our finest moments: listed Georgian and Victorian townhouses, country retreats, riverside apartments and grand manor houses across Oxfordshire and Berkshire. While we can t do that here, we hope your imagination fills in the detail - or better yet, take a look at our website and see the luxury we create every day. The Opportunity: We re looking for an organised, proactive Project Administrator to join our small, friendly and highly driven team. This is a hands-on, varied role where you ll play a key part in coordinating projects, managing logistics and supporting client relationships throughout the lifecycle of exceptional interior schemes. You ll be working in a fast-moving, collaborative environment where attention to detail, clear communication and a proactive mindset are essential. If you enjoy juggling multiple priorities and being the glue that keeps projects running smoothly, you ll feel right at home. What your day might look like: • Working closely with the design team to quote items for live projects • Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings • Finalising purchase details, managing lead times and sharing confirmations with the design team • Tracking install schedules using Gantt charts and other planning tools • Supporting time logging and tracking against project targets • Coordinating all deliveries and on-site logistics • Managing paperwork for import and export operations • Communicating, negotiating and building strong supplier relationships • Completing delivery quality checks • Responding to maintenance requests • Compiling O&M Manuals • Re-specifying items that are out of stock or have extended lead times • Producing budgets, reports and project schedules • Keeping project finances on track • Organising sample libraries, requesting samples and coordinating supplier rep visits About You: • Excellent communication and negotiation skills • Calm under pressure and happy meet tight deadlines • Flexible and able to multitask • Self-starter and able to take responsibility • The ability to build effective professional relationships with the team, clients, suppliers and subcontractors • Driven, organised and motivated team player in a fast-paced team • High proficiency in Microsoft Office and Adobe InDesign • Minimum 2 years administration experience • Passionate about interior design (this is not an interior design role but an interest and experience in the design/ build industry is a benefit) • The legal right to work in the United Kingdom This is your chance to step behind the scenes of exceptional interior design - to be trusted, valued and integral to the delivery of some of the region s most beautiful homes. At Anne Haimes Interiors, excellence is a shared pursuit, detail is everything, and every team member plays a meaningful role in bringing extraordinary spaces to life. If you re seeking a role that combines professionalism, creativity and purpose - within a studio that values quality, collaboration and quiet confidence we would love to welcome you into our world. Your Experience / Background / Previous Roles May Include: Admin, Administrator, Coordinator, Projects, Project Coordinator, Team Administrator, Logistics, Interior Design, Architecture, Luxury Homes, Luxury Design. Application notice We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.
Jan 16, 2026
Full time
Step inside the world of luxury interiors - and become the force that keeps it all beautifully in motion. At Anne Haimes Interiors , every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living. We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator - a switched-on doer with calm, client-facing gravitas and the confidence to keep multiple moving parts aligned. You ll bring solid admin and project coordination experience, thrive on organisation and follow-through, and enjoy being the steady point of contact that clients trust. Local to Henley-on-Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces either way, you ll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion. This is more than an administration role. It s an opportunity to immerse yourself in the luxury design industry, work alongside talented designers and trusted suppliers, and be at the heart of projects that transform extraordinary homes. If you thrive on organisation, love variety, and enjoy being the calm, capable presence that keeps everything running seamlessly - this could be the role you ve been waiting for. The Role at a Glance: Project Administrator Henley on Thames £30,000 Full Time Values: Creating a fun and rewarding experience Company: Luxury Interior Design Practice Your Background / Skills: Administration, Client Communication, Organisation, Microsoft Office, Adobe InDesign. Who we are: We are Anne Haimes Interiors, a luxury interior design practice specialising in high-end residential projects. Based in the heart of Henley on Thames, we deliver a complete design service - from concept and space planning through to procurement and installation. Every project is bespoke, whether it s a single handcrafted piece or a full design-and-build scheme, delivered in close collaboration with architects, contractors and, most importantly, our clients. If we could include imagery in this advert, we d show you some of our finest moments: listed Georgian and Victorian townhouses, country retreats, riverside apartments and grand manor houses across Oxfordshire and Berkshire. While we can t do that here, we hope your imagination fills in the detail - or better yet, take a look at our website and see the luxury we create every day. The Opportunity: We re looking for an organised, proactive Project Administrator to join our small, friendly and highly driven team. This is a hands-on, varied role where you ll play a key part in coordinating projects, managing logistics and supporting client relationships throughout the lifecycle of exceptional interior schemes. You ll be working in a fast-moving, collaborative environment where attention to detail, clear communication and a proactive mindset are essential. If you enjoy juggling multiple priorities and being the glue that keeps projects running smoothly, you ll feel right at home. What your day might look like: • Working closely with the design team to quote items for live projects • Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings • Finalising purchase details, managing lead times and sharing confirmations with the design team • Tracking install schedules using Gantt charts and other planning tools • Supporting time logging and tracking against project targets • Coordinating all deliveries and on-site logistics • Managing paperwork for import and export operations • Communicating, negotiating and building strong supplier relationships • Completing delivery quality checks • Responding to maintenance requests • Compiling O&M Manuals • Re-specifying items that are out of stock or have extended lead times • Producing budgets, reports and project schedules • Keeping project finances on track • Organising sample libraries, requesting samples and coordinating supplier rep visits About You: • Excellent communication and negotiation skills • Calm under pressure and happy meet tight deadlines • Flexible and able to multitask • Self-starter and able to take responsibility • The ability to build effective professional relationships with the team, clients, suppliers and subcontractors • Driven, organised and motivated team player in a fast-paced team • High proficiency in Microsoft Office and Adobe InDesign • Minimum 2 years administration experience • Passionate about interior design (this is not an interior design role but an interest and experience in the design/ build industry is a benefit) • The legal right to work in the United Kingdom This is your chance to step behind the scenes of exceptional interior design - to be trusted, valued and integral to the delivery of some of the region s most beautiful homes. At Anne Haimes Interiors, excellence is a shared pursuit, detail is everything, and every team member plays a meaningful role in bringing extraordinary spaces to life. If you re seeking a role that combines professionalism, creativity and purpose - within a studio that values quality, collaboration and quiet confidence we would love to welcome you into our world. Your Experience / Background / Previous Roles May Include: Admin, Administrator, Coordinator, Projects, Project Coordinator, Team Administrator, Logistics, Interior Design, Architecture, Luxury Homes, Luxury Design. Application notice We take your privacy seriously. As you might expect you may be contacted by email, text or telephone. Your data is processed by our talent partner RR (Recruitment Revolution) on the basis of their legitimate interests in fulfilling the recruitment process. Please refer to their Data Privacy Policy & Notice on their website for further details.
Your new company You will be joining a well established and forward thinking organisation with a strong commitment to operational excellence. The office is based in Bristol City Centre. Your new role As the Facilities Coordinator, you will be responsible for the effective coordination of all facilities related activities across the site. Acting as the first point of contact for all facilities queries Coordinating maintenance activities, scheduling repairs and tracking progress Managing relationships with external suppliers and contractors Conducting regular site inspections to ensure a safe and compliant environment Supporting space planning, office moves and general workplace improvements Maintaining accurate records, logs and documentation Assisting with procurement of equipment and facilities services Ensuring adherence to health, safety and environmental policies What you'll need to succeed Previous experience in a facilities administrator or coordination role Strong organisational and multitasking skills Excellent communication and stakeholder management abilities Confidence in working with contractors and external service providers A proactive approach and the ability to take ownership of tasks Good knowledge of health and safety practices Competency in MS Office and ideally experience using CAFM or similar systems What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 16, 2026
Contractor
Your new company You will be joining a well established and forward thinking organisation with a strong commitment to operational excellence. The office is based in Bristol City Centre. Your new role As the Facilities Coordinator, you will be responsible for the effective coordination of all facilities related activities across the site. Acting as the first point of contact for all facilities queries Coordinating maintenance activities, scheduling repairs and tracking progress Managing relationships with external suppliers and contractors Conducting regular site inspections to ensure a safe and compliant environment Supporting space planning, office moves and general workplace improvements Maintaining accurate records, logs and documentation Assisting with procurement of equipment and facilities services Ensuring adherence to health, safety and environmental policies What you'll need to succeed Previous experience in a facilities administrator or coordination role Strong organisational and multitasking skills Excellent communication and stakeholder management abilities Confidence in working with contractors and external service providers A proactive approach and the ability to take ownership of tasks Good knowledge of health and safety practices Competency in MS Office and ideally experience using CAFM or similar systems What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Team Administrator Are you looking for a role that offers flexibility and the chance to support a dynamic engineering environment? As the part-time Administrator you will play a vital role in maintaining smooth administrative operations within a leading scientific company. This position provides an excellent opportunity to develop your skills, contribute to impactful projects, and work in a supportive, innovative setting. Team Administrator Responsibilities This position will involve, but will not be limited to: Managing and maintaining engineering databases to ensure data accuracy and accessibility. Collating and preparing information for product manuals, supporting the technical documentation process. Overseeing document control activities to ensure compliance and version control. Updating trackers, spreadsheets, and other administrative tools to monitor project progress. Handling general enquiries, offering support to colleagues across departments. Assisting with procurement and purchase order administration to support operational efficiency. Supporting continuous improvement initiatives in administrative workflows and systems. Team Administrator Rewards Competitive salary circa £25,(Apply online only) - £28,(Apply online only) (FTE), pro-rated for part-time hours. Flexible working hours, approximately 24 hours per week over 3 or 4 days, with open discussion on arrangements. 25 days annual leave plus Bank Holidays. 7% employer pension contribution. Access to private healthcare. Cycle to Work Scheme and on-site parking to make commuting easier. Friendly and inclusive company culture that values learning, development, and quality. Regular social events. The Company Our client is a recognised leader, with over 25 years of experience supplying the scientific community. They foster a respectful, innovative culture that values team collaboration, continuous improvement, and scientific excellence. Team Administrator Experience Essentials Proven administrative or office-based experience, ideally within engineering, purchasing, or manufacturing sectors. Strong organisational skills, with the ability to manage multiple priorities efficiently. Excellent IT skills, including proficiency in MS Word, Excel, and PowerPoint. Confident communicator with a proactive approach to supporting colleagues. Disciplined and methodical in handling documentation and data. Enthusiastic about learning and contributing to a team environment. Location This role is based in Oxford, with onsite parking and easily accessible by public transport with excellent links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Jan 16, 2026
Full time
Team Administrator Are you looking for a role that offers flexibility and the chance to support a dynamic engineering environment? As the part-time Administrator you will play a vital role in maintaining smooth administrative operations within a leading scientific company. This position provides an excellent opportunity to develop your skills, contribute to impactful projects, and work in a supportive, innovative setting. Team Administrator Responsibilities This position will involve, but will not be limited to: Managing and maintaining engineering databases to ensure data accuracy and accessibility. Collating and preparing information for product manuals, supporting the technical documentation process. Overseeing document control activities to ensure compliance and version control. Updating trackers, spreadsheets, and other administrative tools to monitor project progress. Handling general enquiries, offering support to colleagues across departments. Assisting with procurement and purchase order administration to support operational efficiency. Supporting continuous improvement initiatives in administrative workflows and systems. Team Administrator Rewards Competitive salary circa £25,(Apply online only) - £28,(Apply online only) (FTE), pro-rated for part-time hours. Flexible working hours, approximately 24 hours per week over 3 or 4 days, with open discussion on arrangements. 25 days annual leave plus Bank Holidays. 7% employer pension contribution. Access to private healthcare. Cycle to Work Scheme and on-site parking to make commuting easier. Friendly and inclusive company culture that values learning, development, and quality. Regular social events. The Company Our client is a recognised leader, with over 25 years of experience supplying the scientific community. They foster a respectful, innovative culture that values team collaboration, continuous improvement, and scientific excellence. Team Administrator Experience Essentials Proven administrative or office-based experience, ideally within engineering, purchasing, or manufacturing sectors. Strong organisational skills, with the ability to manage multiple priorities efficiently. Excellent IT skills, including proficiency in MS Word, Excel, and PowerPoint. Confident communicator with a proactive approach to supporting colleagues. Disciplined and methodical in handling documentation and data. Enthusiastic about learning and contributing to a team environment. Location This role is based in Oxford, with onsite parking and easily accessible by public transport with excellent links. Action If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications. Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.
Client Service Administrator Maternity Cover (Feb 2026 Jan 2027) Location: Near Eastleigh (SO50) Contract: Fixed Term / 30 Hours per week Salary: £14.50 p/h Start Date: Early February 2026 Are you an experienced Administrator with exceptional organisational skills and a passion for delivering outstanding customer service? We re looking for a proactive, detail-driven professional to join our clients team on a maternity cover contract until January 2027. This is a varied and rewarding role where you ll be the key link between customers, sales, procurement, and service teams ensuring everything runs smoothly from order to delivery. What You ll Do Sales Order Management Progress orders, liaise with customers, and coordinate programming requirements. Service Ticket Coordination Track service requests, manage quotations, and ensure timely equipment turnaround. Customer Care & Relationship Building Make regular care calls, share updates, and identify growth opportunities. Customer Satisfaction Surveys Conduct monthly surveys for ISO 9001 compliance. Ofcom Licensing Handle renewals, amendments, and new applications. CRM Management Keep customer data accurate and up-to-date. General Admin Answer calls and support the wider team. What We re Looking For Proven administration experience in a busy office environment. Proficient in Microsoft Office (Excel essential) and CRM systems. Experience with Sage Accounting is a big plus! Strong organisational and multitasking skills. Excellent communication and customer service abilities. Why You ll Love this role Supportive, friendly team environment Opportunity to work on varied tasks and projects Make a real impact on customer satisfaction and business success Competitive salary and benefits package If you are interested in applying for this role, click the link or contact Emma at Meridian (Eastleigh) Meridian Business Support is a recruitment specialist acting on behalf of our client as an employment business for this vacancy
Jan 16, 2026
Full time
Client Service Administrator Maternity Cover (Feb 2026 Jan 2027) Location: Near Eastleigh (SO50) Contract: Fixed Term / 30 Hours per week Salary: £14.50 p/h Start Date: Early February 2026 Are you an experienced Administrator with exceptional organisational skills and a passion for delivering outstanding customer service? We re looking for a proactive, detail-driven professional to join our clients team on a maternity cover contract until January 2027. This is a varied and rewarding role where you ll be the key link between customers, sales, procurement, and service teams ensuring everything runs smoothly from order to delivery. What You ll Do Sales Order Management Progress orders, liaise with customers, and coordinate programming requirements. Service Ticket Coordination Track service requests, manage quotations, and ensure timely equipment turnaround. Customer Care & Relationship Building Make regular care calls, share updates, and identify growth opportunities. Customer Satisfaction Surveys Conduct monthly surveys for ISO 9001 compliance. Ofcom Licensing Handle renewals, amendments, and new applications. CRM Management Keep customer data accurate and up-to-date. General Admin Answer calls and support the wider team. What We re Looking For Proven administration experience in a busy office environment. Proficient in Microsoft Office (Excel essential) and CRM systems. Experience with Sage Accounting is a big plus! Strong organisational and multitasking skills. Excellent communication and customer service abilities. Why You ll Love this role Supportive, friendly team environment Opportunity to work on varied tasks and projects Make a real impact on customer satisfaction and business success Competitive salary and benefits package If you are interested in applying for this role, click the link or contact Emma at Meridian (Eastleigh) Meridian Business Support is a recruitment specialist acting on behalf of our client as an employment business for this vacancy
Are you the kind of person who keeps everything running smoothly, spots mistakes before they happen, and loves being at the heart of a busy sales operation? At ASK4Support , we re looking for a highly organised, detail-driven Sales Administrator to prepare accurate quotations, track proposals, update CRM systems, and support both customers and internal teams with clarity and confidence. You ll manage order processing, reporting, documentation, and become the guardian of our sales records - ensuring compliance, accuracy, and seamless coordination across finance, operations, and procurement. Diary planning, contract support, and keeping the sales engine moving will all be part of your day. We re seeking someone with experience in sales support, administration, or customer service - someone who takes pride in accuracy, thrives in organised systems, and communicates clearly in writing and verbally. You ll be proactive, adaptable, and always one step ahead with a problem-solving, customer-focused mindset. Familiarity with CRM tools, quoting systems, sales processes, or product catalogues is a bonus, but the real key is your ability to stay organised, stay calm, and keep the team running at its best. If you re ready to step into a role where your impact is felt every single day, apply now and help drive the next chapter of ASK4Support s growth ! The Role at a Glance: Sales Administrator Wallingford (OX10) Onsite Based £25,000 - £30,000 DOE Plus Perks: Quarterly events, monthly lunches as well as EAP for staff to access. And the most underrated benefit you can get - working with nice, down to earth people who are supportive & collaborative. Hours: 08.30am - 5.30pm Permanent - Full Time Your Background / Skills: Experience using CRM systems and MS Office. Sales, Customer Service or Administration experience. About Us: We are a privately run IT Managed Service Provider based in Wallingford, Oxfordshire, delivering high-quality managed services to businesses and schools. Known for our professionalism, reliability, and consultative approach, we re proud to have a team of friendly, highly skilled experts who bring over 15 years of collective experience across the IT sector. We work hard to give our clients true peace of mind going beyond expectations and using our technical expertise to provide tailored IT solutions that give them a real competitive edge. Working with us means partnering with a team that s committed to excellence, proactive support, and long-term success. Our Values: Our primary goal is to offer dependable IT support services. However, what truly sets us apart is our unwavering commitment to our Core Values. These values serve as the foundation of everything we do: • Curiosity • Solution-Focused • Above and Beyond • Fun/Human • Passionate • Collaborative We support a culture that is inclusive and supportive of all staff, including those with caring responsibilities and those who work flexibly for other reasons. We are proud to be a family friendly business and are committed to creating a working environment that offers opportunities for all staff to achieve their professional goals and develop their careers without having a detrimental effect on family life. To support this, we have a range of family friendly policies and practices. Key Responsibilities: Quotations & Proposals • Create and issue accurate customer quotes quickly • Track quote progress and follow up with the sales team and customers • Product & System Management • Maintain up-to-date Sales Opportunities and Sales Tickets Sales Support • Provide administrative support to the sales team, including order processing and documentation • Produce sales reports and dashboards for management • Handle customer queries on quotes, orders, and product details Documentation & Compliance • Maintain organised, compliant sales records • Support contract creation and manage version control Coordination • Work closely with finance, operations, and procurement to keep orders moving smoothly • Manage diary planning and coordinate meetings/calls for the sales team About you: Experience & Skills • Background in sales support, administration, or customer service • Exceptional attention to detail and accurate data entry • Confident using CRM systems and MS Office (Excel, Word, Outlook, Teams) • Strong organisational skills with the ability to manage multiple tasks Communication • Clear, concise written and verbal communication • Able to produce professional emails and customer-facing documentation Personal Attributes • Proactive, self-motivated, and a strong team player • Problem-solver with a customer-focused mindset • Flexible and able to adapt to shifting priorities Desirable • Understanding of sales processes and terminology • Experience with quoting tools or product catalogue management • Industry-specific experience (if applicable) Ready to bring your skills , proactivity, and passion for great service to a team that will truly appreciate you? We d love to hear from you. Apply today with your CV and take the first step toward joining a supportive, people-focused IT MSP where you can develop, make an impact, and enjoy coming to work each day. Application notice We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
Jan 16, 2026
Full time
Are you the kind of person who keeps everything running smoothly, spots mistakes before they happen, and loves being at the heart of a busy sales operation? At ASK4Support , we re looking for a highly organised, detail-driven Sales Administrator to prepare accurate quotations, track proposals, update CRM systems, and support both customers and internal teams with clarity and confidence. You ll manage order processing, reporting, documentation, and become the guardian of our sales records - ensuring compliance, accuracy, and seamless coordination across finance, operations, and procurement. Diary planning, contract support, and keeping the sales engine moving will all be part of your day. We re seeking someone with experience in sales support, administration, or customer service - someone who takes pride in accuracy, thrives in organised systems, and communicates clearly in writing and verbally. You ll be proactive, adaptable, and always one step ahead with a problem-solving, customer-focused mindset. Familiarity with CRM tools, quoting systems, sales processes, or product catalogues is a bonus, but the real key is your ability to stay organised, stay calm, and keep the team running at its best. If you re ready to step into a role where your impact is felt every single day, apply now and help drive the next chapter of ASK4Support s growth ! The Role at a Glance: Sales Administrator Wallingford (OX10) Onsite Based £25,000 - £30,000 DOE Plus Perks: Quarterly events, monthly lunches as well as EAP for staff to access. And the most underrated benefit you can get - working with nice, down to earth people who are supportive & collaborative. Hours: 08.30am - 5.30pm Permanent - Full Time Your Background / Skills: Experience using CRM systems and MS Office. Sales, Customer Service or Administration experience. About Us: We are a privately run IT Managed Service Provider based in Wallingford, Oxfordshire, delivering high-quality managed services to businesses and schools. Known for our professionalism, reliability, and consultative approach, we re proud to have a team of friendly, highly skilled experts who bring over 15 years of collective experience across the IT sector. We work hard to give our clients true peace of mind going beyond expectations and using our technical expertise to provide tailored IT solutions that give them a real competitive edge. Working with us means partnering with a team that s committed to excellence, proactive support, and long-term success. Our Values: Our primary goal is to offer dependable IT support services. However, what truly sets us apart is our unwavering commitment to our Core Values. These values serve as the foundation of everything we do: • Curiosity • Solution-Focused • Above and Beyond • Fun/Human • Passionate • Collaborative We support a culture that is inclusive and supportive of all staff, including those with caring responsibilities and those who work flexibly for other reasons. We are proud to be a family friendly business and are committed to creating a working environment that offers opportunities for all staff to achieve their professional goals and develop their careers without having a detrimental effect on family life. To support this, we have a range of family friendly policies and practices. Key Responsibilities: Quotations & Proposals • Create and issue accurate customer quotes quickly • Track quote progress and follow up with the sales team and customers • Product & System Management • Maintain up-to-date Sales Opportunities and Sales Tickets Sales Support • Provide administrative support to the sales team, including order processing and documentation • Produce sales reports and dashboards for management • Handle customer queries on quotes, orders, and product details Documentation & Compliance • Maintain organised, compliant sales records • Support contract creation and manage version control Coordination • Work closely with finance, operations, and procurement to keep orders moving smoothly • Manage diary planning and coordinate meetings/calls for the sales team About you: Experience & Skills • Background in sales support, administration, or customer service • Exceptional attention to detail and accurate data entry • Confident using CRM systems and MS Office (Excel, Word, Outlook, Teams) • Strong organisational skills with the ability to manage multiple tasks Communication • Clear, concise written and verbal communication • Able to produce professional emails and customer-facing documentation Personal Attributes • Proactive, self-motivated, and a strong team player • Problem-solver with a customer-focused mindset • Flexible and able to adapt to shifting priorities Desirable • Understanding of sales processes and terminology • Experience with quoting tools or product catalogue management • Industry-specific experience (if applicable) Ready to bring your skills , proactivity, and passion for great service to a team that will truly appreciate you? We d love to hear from you. Apply today with your CV and take the first step toward joining a supportive, people-focused IT MSP where you can develop, make an impact, and enjoy coming to work each day. Application notice We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details. If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.
Excel Administrator Temporary On-going £14p/h per hour DOE Monday - Friday Middleton Hybrid Winsearch UK is currently working with a leading UK Manufacturer and supplier of high-quality household chemicals who are looking for someone who is confident, organised, and proactive, with proven experience as an Excel Administrator. Excel Administrator The Role: As the Excel Administrator, you will play a key part in exporting reports from the internal SAP system and liaising with the Customer Experience and Sales teams. Key responsibilities include: Producing and maintaining regular Excel-based reports for Customer Experience and Sales teams Manipulating and analysing data using advanced Excel functions Ensuring data accuracy, consistency and timely reporting Supporting ad-hoc reporting requests and data analysis Working collaboratively with internal stakeholders across departments Excel Administrator Qualifications and Requirements Strong Excel proficiency (including formulas, pivot tables, lookups, data analysis) Experience working with reports and data in a business environment Highly organised with strong attention to detail Confident working independently and managing deadlines Strong communication skills and a proactive approach Excel Administrator Winsearch acts as an employment agency for permanent staff. We recruit for roles based in Engineering & Manufacturing, Food & Drinks, Pharmaceutical, Supply Chain & Procurement and Professional Services. View our latest jobs today on our website (url removed) and follow us on LinkedIn. IndWin Our clients and their customers come from diverse backgrounds and so do we. We hire our people from various walks of life, each of whom make our company stronger with their talent, uniqueness, and expertise. This is what makes our company special; if you want to help us grow and take this ethos to our clients, then we cannot wait to collaborate with you! The UK has now left the European Union. Any EU, EEA or Swiss citizens living in the UK that wish to remain in the UK post Brexit need to apply to the EU Settlement Scheme. Although the closing date for applications was 30th Jun 2021, if you have not yet applied but believe that you would qualify under the EU Settlement Scheme, the Home Office have confirmed that they will consider late applications. For further information please see (url removed)> Many Thanks
Jan 16, 2026
Seasonal
Excel Administrator Temporary On-going £14p/h per hour DOE Monday - Friday Middleton Hybrid Winsearch UK is currently working with a leading UK Manufacturer and supplier of high-quality household chemicals who are looking for someone who is confident, organised, and proactive, with proven experience as an Excel Administrator. Excel Administrator The Role: As the Excel Administrator, you will play a key part in exporting reports from the internal SAP system and liaising with the Customer Experience and Sales teams. Key responsibilities include: Producing and maintaining regular Excel-based reports for Customer Experience and Sales teams Manipulating and analysing data using advanced Excel functions Ensuring data accuracy, consistency and timely reporting Supporting ad-hoc reporting requests and data analysis Working collaboratively with internal stakeholders across departments Excel Administrator Qualifications and Requirements Strong Excel proficiency (including formulas, pivot tables, lookups, data analysis) Experience working with reports and data in a business environment Highly organised with strong attention to detail Confident working independently and managing deadlines Strong communication skills and a proactive approach Excel Administrator Winsearch acts as an employment agency for permanent staff. We recruit for roles based in Engineering & Manufacturing, Food & Drinks, Pharmaceutical, Supply Chain & Procurement and Professional Services. View our latest jobs today on our website (url removed) and follow us on LinkedIn. IndWin Our clients and their customers come from diverse backgrounds and so do we. We hire our people from various walks of life, each of whom make our company stronger with their talent, uniqueness, and expertise. This is what makes our company special; if you want to help us grow and take this ethos to our clients, then we cannot wait to collaborate with you! The UK has now left the European Union. Any EU, EEA or Swiss citizens living in the UK that wish to remain in the UK post Brexit need to apply to the EU Settlement Scheme. Although the closing date for applications was 30th Jun 2021, if you have not yet applied but believe that you would qualify under the EU Settlement Scheme, the Home Office have confirmed that they will consider late applications. For further information please see (url removed)> Many Thanks
Hours: 35 hours per week (Mon-Fri, 9am-5pm) Location: On-site (Bow Arts office) Salary: £40,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: Live & Work Space Team Leader, 4 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), a team leader, four studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Please view the full job description and person specification below Application deadline: Midnight, Sunday 4 th January 2026 Interviews: Friday 16 th January 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest.
Jan 16, 2026
Full time
Hours: 35 hours per week (Mon-Fri, 9am-5pm) Location: On-site (Bow Arts office) Salary: £40,000 Benefits include: 25 days holiday, Cycle Loan Scheme, Tech Loan Scheme, Season Ticket Loan Scheme, Workplace Pension, Staff socials Duration: Permanent Responsible to: The CEO Responsible for: Live & Work Space Team Leader, 4 x Studio Managers, Live & Work Space Administrator, Maintenance Officer About the Role The Head of Live & Work Space is a key role for Bow Arts. The property portfolio is the financial driver for the charity supporting all our charitable work alongside over 1,100 of our direct artist beneficiaries. You will be responsible for maintaining both revenue streams, as well as healthy safe places to live and work. The Trust currently manages 26 buildings across 15 sites predominantly in east and southeast London. We manage and refurbish all our properties ourselves. The portfolio is a mixed tenure, 25% currently owned with a further 25% in the pipeline, the remaining properties are leasehold from meanwhile rolling leases to 10 years. The properties range from Grade II listed buildings, classic redbrick to ex-local authority residential flats and through to mixed use new build properties. Our landlords are our partners, they include housing associations, local authorities, private landlords and developers, our work supports the delivery of their community improvement pledges. You will be expected to maintain excellent relationships with our partners and landlords. The department consists of 8 team members, a Head of Department (this role), a team leader, four studio managers, a team administrator and a maintenance officer. The team is responsible for the marketing and lettings of all our spaces and for the maintenance and health and safety of our buildings. Staff are the key point of contact for our artists, ensuring rents are paid, debts managed and people have access to all our other support services. You will need to be able to manage and communicate clear financial budgets and targets and you will assist in expanding our portfolio and offer. We are looking for an individual who is keen to grow with us and support the growth of the charity and our partnership interests. We are looking for someone with an affinity for the sector and with experience in managing the day-to-day activity and challenges of a diverse portfolio and a large number of tenants. Someone who is a clear communicator and capable of running a team and who is able to report at an executive level. Key Responsibilities and Leadership Accountabilities Senior Team Contribute to the business planning and be accountable for the delivery of Bow Art Trust's objectives, particularly in relation to development, investment, procurement and maintenance of the property portfolio. Regularly attend and contribute to Board meetings and deliver high quality reports and management information to the Senior Team, the Board and board sub committees as required. Finance & Reporting Maintain good quality management information to support the financial and operational management of the Studios and property portfolio. Assemble and present high-quality reports on the performance of the property portfolio to the Senior Team and the Board as required. Produce Annual Departmental Budgets, Operational Plans and set yearly targets. Maintain monthly finance reports and quarterly Management Reports for the Chief Executive and Board, highlighting and finding solutions for key variances. Property Take day to day responsibility for management of the Trust's property portfolio. Ensure that void spaces are kept to a minimum and that all spaces are marketed and let in the most time efficient manner. Be responsible for licenses, lease renewals, management agreements, rent reviews and property related indemnities and contracts. Be responsible for keeping debt to a minimum, recovery management and reporting. Oversee Fire, Health and Safety Risk Assessments and coordinate checks and servicing of all Fire and Health and Safety systems. Oversee and manage maintenance programmes and remedial works in a costed, affordable and timely fashion, monitoring and remediating variances. Manage and review contracts and contractors to ensure they are appropriate and offer best value. Provide professional support to staff on compliance matters. Be the responsible officer for dealing with emergency property maintenance and compliance matters. Oversee the project management and refurbishment of new buildings and manage budgets. Staffing Line management, monitoring and evaluation of staff against an agreed appraisal system. Ensure that roles and accountabilities are clear and individual and team performance are regularly monitored and that underperformance is addressed in a timely fashion. Ensure all staff are supported through regular feedback, both informal and formal in line with appropriate policies and procedures, to achieve agreed outcomes. Other Ensure compliance with Bow Arts policies and procedures, inc: Equality and Diversity, Financial Regulations and lead on review and renewal of the Health and Safety policy. Maintain confidentiality agreements and conduct yourself in a professional manner during the course of your duties. Demonstrate a willingness to undertake training as required for the development of the post and enhancement of the company's skill base. Engage with staff and clients of Bow Arts in a positive and constructive manner and to attend such meetings as the post requires in order to fulfil its aims. Promote the aims and objectives of Bow Arts by acting as an ambassador for the organisation in a pro-active and informed manner. Undertake other duties consistent with the level of the post. Please view the full job description and person specification below Application deadline: Midnight, Sunday 4 th January 2026 Interviews: Friday 16 th January 2026 Please note: Bow Arts' studio holders are not eligible to apply for this role due to conflict of interest.
To support the Transport Compliance Officer with administrative tasks required for all asset compliance, monitoring and invoicing. Job Responsibilities Prepare detailed and accurate reports using Microsoft Excel, including pivot tables, lookups, and formulas. Maintain and update plant and transport logs, tracking usage, servicing schedules, costs, and availability. Generate regular reports for plant/transport utilisation and performance. Coordinate insurance documentation across all business areas, ensuring policies are up-to-date, renewals are tracked, and claims are recorded and processed promptly. Monitor and report on insurance compliance for vehicles, equipment, and site-related cover. Support project and site teams with cost tracking, timesheet collation, and document control. Manage filing systems for contracts, certificates, risk assessments, and supplier documents (digital and physical). Assist with procurement tracking and liaising with suppliers for deliveries, hire equipment, and material orders. Coordinate internal meetings, maintain calendars, and distribute reports to senior management. Candidate Specification This role is ideal for someone with Excel and reporting skills, excellent organisational abilities, and a proactive attitude. You will play a key role in tracking and managing plant and transport usage, ensuring insurance information is current and compliant, and supporting the smooth administrative running of the department. Technical Specification Experience Required Proven experience in an administrative or reporting role, ideally within construction, transport, plant hire, or a similar field. Confident Excel skills are essential (data analysis, pivot tables, conditional formatting, charts). Strong organisational and time management skills. High attention to detail and ability to manage multiple priorities. Good understanding of plant/transport systems and reporting (preferred). Familiarity with insurance administration or coordination. Excellent communication skills and ability to liaise confidently across teams and departments. Proactive, adaptable, and able to work well under pressure. Job PurposeThe SHEQ Administrator is required to provide a comprehensive administration
Jan 16, 2026
Full time
To support the Transport Compliance Officer with administrative tasks required for all asset compliance, monitoring and invoicing. Job Responsibilities Prepare detailed and accurate reports using Microsoft Excel, including pivot tables, lookups, and formulas. Maintain and update plant and transport logs, tracking usage, servicing schedules, costs, and availability. Generate regular reports for plant/transport utilisation and performance. Coordinate insurance documentation across all business areas, ensuring policies are up-to-date, renewals are tracked, and claims are recorded and processed promptly. Monitor and report on insurance compliance for vehicles, equipment, and site-related cover. Support project and site teams with cost tracking, timesheet collation, and document control. Manage filing systems for contracts, certificates, risk assessments, and supplier documents (digital and physical). Assist with procurement tracking and liaising with suppliers for deliveries, hire equipment, and material orders. Coordinate internal meetings, maintain calendars, and distribute reports to senior management. Candidate Specification This role is ideal for someone with Excel and reporting skills, excellent organisational abilities, and a proactive attitude. You will play a key role in tracking and managing plant and transport usage, ensuring insurance information is current and compliant, and supporting the smooth administrative running of the department. Technical Specification Experience Required Proven experience in an administrative or reporting role, ideally within construction, transport, plant hire, or a similar field. Confident Excel skills are essential (data analysis, pivot tables, conditional formatting, charts). Strong organisational and time management skills. High attention to detail and ability to manage multiple priorities. Good understanding of plant/transport systems and reporting (preferred). Familiarity with insurance administration or coordination. Excellent communication skills and ability to liaise confidently across teams and departments. Proactive, adaptable, and able to work well under pressure. Job PurposeThe SHEQ Administrator is required to provide a comprehensive administration
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
Jan 16, 2026
Full time
We are seeking a proactive and highly organised Education Services Administrator to join the Education Services team at Leiths Education. This pivotal role is responsible for providing administrative and operational support across the business, ensuring the smooth running of professional courses, assisting the Senior Leadership and Executive Team, and managing the school's office reception area. The successful candidate will take pride in delivering exceptional service to students, staff, and visitors while maintaining efficient processes and a welcoming environment. Leiths is committed to offering professional development opportunities within a collaborative and supportive team culture. Join us and be part of a prestigious institution dedicated to excellence in culinary education. If you would like to apply for this role, please send a covering email explaining your interest in the role and your CV and/or complete application form to . We look forward to hearing from you! Job Description Purpose of the role: Job title: Education ServicesAdministrator Working pattern: 8.45am - 4.45pm Monday to Friday, occasional Saturday/Evening Reporting to: Education Services Manager(ESM) The purpose of this role is to provide administrative and operational support across the business, as part of the Education Services team. This will include day-to-day administrative support for all professional courses, support of the Senior Leadership & Executive Team and ensuring efficient management of the school office reception area. Business Administration Responsibilities: Provide a professional and friendly welcome to all students and visitors entering the building Management of the building sign in/out system alongside Head of Procurement & Facilities Supporting the management of the School Calendar and Leiths Education Calendar e.g. staff meetings, INSET days, inspections, events etc. Communicate with the Head of Procurement & Facilities regarding refreshments for visitors and meetings Provide administrative support for the Diploma and Professional Courses (alongside the Education Services Executive) Provide administrative support to SLT & Exec e.g. scheduling meetings, booking travel & hotels, etc. Provide administrative support for in-house events e.g. printing Manage phone calls and emails - triage correspondence Manage office supplies Deal with post, deliveries, mail outs and couriers Overseeing visual presentation of ground floor areas and front office area Monitoring and re-ordering Leiths branded staff name badges, certificate paper etc. Arrange gifts and cards when necessary Put in place effective operational processes and procedures as required Start of term and/or course preparations e.g. logins email, lockers, recipe packs, knives and aprons Maintaining and updating information for students e.g. noticeboards, accommodation information, knife carrying letters Work with the Head Teacher and ESM on general Diploma administration e.g. attendance registers, marks and certificates Work with the Head Teacher and ESM to make resources available to students on Google Classrooms and/or the portal Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Work with the teaching team to produce Diploma recipe packs and resources - includes formatting Updating information on student noticeboards as necessary Manage the audio-visual capabilities of the demonstration room and check live feeds on Vimeo Distribution of feedback forms and collation of results Professional Courses: Support with enquiries, admissions and onboarding of students on other courses e.g. Marine, WSET, Patisserie, Level 7, Taste of Diploma, Taste of Leiths, Online accreditations Dealing with student communications e.g. emails, sign-up sheets, notices, etc. Assist teachers with course preparations e.g. recipe pack printing, aprons, registers etc. Filing/distribution of student documentation e.g. certificates for WSET, Marine, Patisserie, Online, etc. Supporting Head Teacher and Exams Officer (ESM) with exam timetables, exam retakes, marks and certificates Distribution of feedback forms and collation of results General: Attend Leiths Open House or other promotional events as required Liaise with the Headteacher and/or Mental Health First Aiders if/when pastoral care or safeguarding action is required for students Respond in person, by telephone or email to staff, students, visitors in a professional and customer focused manner Provide a courteous and knowledgeable point of contact for people both within and outside Leiths responding in person, by telephone or email to staff, students and visitors Comply with all relevant School policies and procedures including Health and Safety and Child Protection. Any other reasonable duties as required by the business This position requires a Disclosure and Barring Service (DBS) check, which will reveal any unspent convictions. A criminal record may not necessarily be a bar to employment, as any decision will be treated on its merits and individual circumstances subject to Leiths' overriding obligation to protect the students in its charge and the safety of Leiths' staff. All staff have a responsibility and duty of care to safeguard and promote the welfare of pupils. Staff must be aware of the systems within Leiths which support safeguarding and must act in accordance with the School's Safeguarding & Child Protection policy and Code of Conduct. Staff will receive appropriate child protection training which is regularly updated. Applicants are required to submit these two forms when applying for a post with us. All candidates must read the school's policies before applying for a position within the school. Functional Functional Always active The technical storage or access is strictly necessary for the legitimate purpose of enabling the use of a specific service explicitly requested by the subscriber or user, or for the sole purpose of carrying out the transmission of a communication over an electronic communications network. Preferences Preferences The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Statistics Statistics The technical storage or access that is used exclusively for statistical purposes. The technical storage or access that is used exclusively for anonymous statistical purposes. Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Marketing Marketing The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes.
Job Title: Procurement Administrator Contract: Ongoing Temporary Hours: Monday - Friday 9:00 am - 5:00 pm Salary: 13p/h Location: Deeside Industrial Estate HRGO is seeking a detail-focused Procurement Administrator to support day-to-day purchasing and inventory activities within a busy operational environment for our client. The role involves transactional purchasing, supplier coordination, inventory control, and administrative support to ensure efficient procurement operations. Key Responsibilities Raise and manage stock and non-stock purchase orders Monitor inventory levels and place orders or call-offs in line with demand Expedite orders to support operational and production schedules Ensure pricing, cost data, and purchase records are accurate and up to date Coordinate off-site stock control, including booking in and monitoring stock Liaise with internal stakeholders to communicate costs, lead times, and availability Support inventory management activities, including stock takes and optimisation Prepare data and contribute to regular reporting and cost analysis Work collaboratively within the procurement function to identify process improvements Ensure customer service levels are maintained while controlling cost and stock impact Skills, Experience & Competencies Strong attention to detail with a methodical approach to tasks Effective organisational and communication skills Confident working with stakeholders at all levels Ability to multitask, prioritise workload, and meet deadlines Competent in Microsoft Office, particularly Excel, Word, and PowerPoint Experience working in a busy office or operational environment Experience within a manufacturing or supply-chain environment is desirable Minimum of 5 GCSEs (or equivalent) at grades A-C Business Administration NVQ or relevant practical experience If you are interested in this Procurement Administrator, please contact Mia at (phone number removed) or email (url removed)
Jan 16, 2026
Seasonal
Job Title: Procurement Administrator Contract: Ongoing Temporary Hours: Monday - Friday 9:00 am - 5:00 pm Salary: 13p/h Location: Deeside Industrial Estate HRGO is seeking a detail-focused Procurement Administrator to support day-to-day purchasing and inventory activities within a busy operational environment for our client. The role involves transactional purchasing, supplier coordination, inventory control, and administrative support to ensure efficient procurement operations. Key Responsibilities Raise and manage stock and non-stock purchase orders Monitor inventory levels and place orders or call-offs in line with demand Expedite orders to support operational and production schedules Ensure pricing, cost data, and purchase records are accurate and up to date Coordinate off-site stock control, including booking in and monitoring stock Liaise with internal stakeholders to communicate costs, lead times, and availability Support inventory management activities, including stock takes and optimisation Prepare data and contribute to regular reporting and cost analysis Work collaboratively within the procurement function to identify process improvements Ensure customer service levels are maintained while controlling cost and stock impact Skills, Experience & Competencies Strong attention to detail with a methodical approach to tasks Effective organisational and communication skills Confident working with stakeholders at all levels Ability to multitask, prioritise workload, and meet deadlines Competent in Microsoft Office, particularly Excel, Word, and PowerPoint Experience working in a busy office or operational environment Experience within a manufacturing or supply-chain environment is desirable Minimum of 5 GCSEs (or equivalent) at grades A-C Business Administration NVQ or relevant practical experience If you are interested in this Procurement Administrator, please contact Mia at (phone number removed) or email (url removed)
Let KHR help you find the perfect job candidate Microsoft Dynamics AX 2012 ERP Optimisation / Functional Lead Maidstone Contract: 6 months (TBC) Overview We are seeking an experienced Microsoft Dynamics AX 2012 specialist to help our client get significantly more value from our existing ERP system. While Dynamics AX 2012 is embedded in their operations, it is not being used to its full capability. This role will focus on analysing current usage, identifying gaps and inefficiencies, recommending improvements, and leading training and adoption initiatives to ensure the system better supports the business. This is a hands on, consultative role requiring strong functional knowledge of Dynamics AX 2012, business process understanding, and the ability to engage and train end users. Key Responsibilities Conduct a detailed assessment of how Microsoft Dynamics AX 2012 is currently used across the business Analyse existing business processes and map them to Dynamics AX functionality, identifying gaps, workarounds, inefficiencies, and underutilised features. Identify missed capabilities within Dynamics AX 2012 and recommend practical improvements, configurations, or process changes. Work with stakeholders to define optimised future state processes that better leverage AX functionality. Configure and fine tune Dynamics AX 2012 (within existing architecture) to improve usability, accuracy, and efficiency. Collaborate with IT, developers, and third party partners where customisations or integrations are required. Develop clear documentation, process guides, and best practice recommendations. Design and deliver role based training for end users, power users, and administrators. Provide hands on support during the implementation of improvements and during change adoption. Act as a trusted advisor to the business on how to continuously improve the use of Dynamics AX. Required Skills & Experience Proven experience working with Microsoft Dynamics AX 2012 in a functional, consulting, or solution lead capacity. Strong understanding of ERP concepts and business processes (e.g., finance, procurement, inventory, manufacturing, sales, reporting). Demonstrated experience assessing underperforming ERP environments and improving system adoption and value. Ability to translate business needs into system solutions and process improvements. Experience delivering end-user training and change management support. Strong analytical, problem solving, and documentation skills. Excellent communication and stakeholder management skills.
Jan 16, 2026
Full time
Let KHR help you find the perfect job candidate Microsoft Dynamics AX 2012 ERP Optimisation / Functional Lead Maidstone Contract: 6 months (TBC) Overview We are seeking an experienced Microsoft Dynamics AX 2012 specialist to help our client get significantly more value from our existing ERP system. While Dynamics AX 2012 is embedded in their operations, it is not being used to its full capability. This role will focus on analysing current usage, identifying gaps and inefficiencies, recommending improvements, and leading training and adoption initiatives to ensure the system better supports the business. This is a hands on, consultative role requiring strong functional knowledge of Dynamics AX 2012, business process understanding, and the ability to engage and train end users. Key Responsibilities Conduct a detailed assessment of how Microsoft Dynamics AX 2012 is currently used across the business Analyse existing business processes and map them to Dynamics AX functionality, identifying gaps, workarounds, inefficiencies, and underutilised features. Identify missed capabilities within Dynamics AX 2012 and recommend practical improvements, configurations, or process changes. Work with stakeholders to define optimised future state processes that better leverage AX functionality. Configure and fine tune Dynamics AX 2012 (within existing architecture) to improve usability, accuracy, and efficiency. Collaborate with IT, developers, and third party partners where customisations or integrations are required. Develop clear documentation, process guides, and best practice recommendations. Design and deliver role based training for end users, power users, and administrators. Provide hands on support during the implementation of improvements and during change adoption. Act as a trusted advisor to the business on how to continuously improve the use of Dynamics AX. Required Skills & Experience Proven experience working with Microsoft Dynamics AX 2012 in a functional, consulting, or solution lead capacity. Strong understanding of ERP concepts and business processes (e.g., finance, procurement, inventory, manufacturing, sales, reporting). Demonstrated experience assessing underperforming ERP environments and improving system adoption and value. Ability to translate business needs into system solutions and process improvements. Experience delivering end-user training and change management support. Strong analytical, problem solving, and documentation skills. Excellent communication and stakeholder management skills.
HR & People Advisor 30,000 + Bonus + Training + Development Monday - Thursday, 08:00 - 17:00 Friday, 08:15 - 15:45pm Clacton-On-Sea, Essex Do you have strong administrative abilities combined with excellent people skills? Are you looking for an exciting new role within a leading employer who pride themselves on staff retention, progression and values? Do you want access to a bonus scheme along with internal training courses? Due to continued growth my client is looking for a sales administrator to join the team working out of their state-of-the-art facility in Clacton-On-Sea. The successful applicant will be joining the team to provide support to the People & Culture function, employee experience, HR operations and Learning and Development. Within this position you will be supporting all aspects of the employee recruitment and onboarding, welfare meetings and planning and communicating different types of training programmes. You will be working for an expanding business who have been at the forefront of their industry for over 20 years! Specialising in full concept to completion for customers from in house design and manufacturing to providing full product support, haulage and installations. This is an exciting time to gain access to excellent company training, development opportunities and a varied role within a business going through another rapid period of growth. For more information please click apply and contact Alice Holwell - REFERENCE 4816 - (phone number removed) The Role: Busy and varied role including - managing procurement and stock levels of stationary, refreshments and welfare supplies Support employee growth and culture Maintaining departmental documents The Candidate: Highly organised with strong administrative background Happy to have both an active and office-based role Build rapport quickly and has a genuine interest in understanding people elix Sourcing Solutions is a specialist recruiter for Engineering, IT and Science roles ranging from mid to senior level positions. Please be aware that we will only accept applications from candidates that have a valid work permit to work in the UK. By applying to this job, you are confirming that you do not hold a criminal record and that you know of no legal reason why you would be ineligible for employment. HR Advisor HR Admin Administrator Purchasing Buyer People Advisor Office Data Analysis Customer Service Support Sales Assistant Relationship Management Executive Administration Manufactured Manufacturer Manager Senior Training Manufacturing Manufacturer Manufactured Engineering Engineered Training Development Progression Essex ClactonOnSea Tiptree Ipswich Colchester Witham Maldon Braintree Harwich Manningtree
Jan 15, 2026
Full time
HR & People Advisor 30,000 + Bonus + Training + Development Monday - Thursday, 08:00 - 17:00 Friday, 08:15 - 15:45pm Clacton-On-Sea, Essex Do you have strong administrative abilities combined with excellent people skills? Are you looking for an exciting new role within a leading employer who pride themselves on staff retention, progression and values? Do you want access to a bonus scheme along with internal training courses? Due to continued growth my client is looking for a sales administrator to join the team working out of their state-of-the-art facility in Clacton-On-Sea. The successful applicant will be joining the team to provide support to the People & Culture function, employee experience, HR operations and Learning and Development. Within this position you will be supporting all aspects of the employee recruitment and onboarding, welfare meetings and planning and communicating different types of training programmes. You will be working for an expanding business who have been at the forefront of their industry for over 20 years! Specialising in full concept to completion for customers from in house design and manufacturing to providing full product support, haulage and installations. This is an exciting time to gain access to excellent company training, development opportunities and a varied role within a business going through another rapid period of growth. For more information please click apply and contact Alice Holwell - REFERENCE 4816 - (phone number removed) The Role: Busy and varied role including - managing procurement and stock levels of stationary, refreshments and welfare supplies Support employee growth and culture Maintaining departmental documents The Candidate: Highly organised with strong administrative background Happy to have both an active and office-based role Build rapport quickly and has a genuine interest in understanding people elix Sourcing Solutions is a specialist recruiter for Engineering, IT and Science roles ranging from mid to senior level positions. Please be aware that we will only accept applications from candidates that have a valid work permit to work in the UK. By applying to this job, you are confirming that you do not hold a criminal record and that you know of no legal reason why you would be ineligible for employment. HR Advisor HR Admin Administrator Purchasing Buyer People Advisor Office Data Analysis Customer Service Support Sales Assistant Relationship Management Executive Administration Manufactured Manufacturer Manager Senior Training Manufacturing Manufacturer Manufactured Engineering Engineered Training Development Progression Essex ClactonOnSea Tiptree Ipswich Colchester Witham Maldon Braintree Harwich Manningtree
Menu Systems Administrator Impact Food Group Woking Based ( Hybrid ) At Impact Food Group, we re more than just a school caterer. We re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We re constantly learning, evolving, and improving every way, every day. Through our industry-leading brands Innovate, Hutchison, Cucina, and Chapter One we cater for over 600,000 students and operate in more than 900 schools nationwide, growing every year. We re now looking for a talented and highly organised Menu Administrator to join and play a vital role in supporting our business. Guided by our values , integrity, bold, impactful, humble and community ; you will help us shape a workplace and culture we can all be proud of. The Menu Administrator is responsible for creating, updating, and maintaining accurate menu content across all platforms, including in-store systems, digital ordering channels, and internal databases. This role ensures that all menu items, pricing, descriptions, modifiers, and images are accurate, consistent, and compliant with brand standards. The Menu Administrator works closely with operations, marketing, culinary, and IT teams to support smooth menu rollouts and optimize the customer experience. Role Responsibilities: Menu & Recipe Administrator Create, manage, and retire menu cycles within the Fourth StarChef system in alignment with seasonal updates, campaigns, and operational schedules. Ensure all recipe data is accurately entered and reflects agreed portion sizes, allergens, nutritional content, and method steps. Ingredient & Product Management Create and maintain accurate ingredient records within StarChef, ensuring alignment with procurement specifications and allergen legislation. Collaborate with the procurement and supply chain teams to reflect up-to-date product codes, pricing, and supplier details. Cross-Departmental Collaboration Act as a liaison between the Food Development team (chefs, NPD, nutrition) and Business Support (finance, operations, IT). Support testing and rollout of new menu items, including test uploads, UAT, and team training where required. Skills & Experience Proficient in Fourth Hospitality / Menu Manager ( Not Essential ) Attention to detail and high accuracy in data entry. Knowledge of allergen and nutritional regulations ( Not Essential ) Strong communication and collaboration skills. Ability to work under pressure and meet menu launch deadlines. Experience in hospitality or foodservice menu management. Ideally Hands-on experience with Fourth or similar hospitality management software. If you re a collaborative, solution-focused professional who thrives in a busy and purposeful environment, we d love to hear from you. Join us and be part of a team that is transforming lives through the power of food, making a genuine difference for students across the UK. What we can offer Monday to Friday working 25 days holiday plus bank holidays Access to IFG rewards (money off high street) Yearly Summer Party Centrally based offices. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Impact Food are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which Innovate Services Ltd supply the cost for. We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.
Jan 15, 2026
Full time
Menu Systems Administrator Impact Food Group Woking Based ( Hybrid ) At Impact Food Group, we re more than just a school caterer. We re on a mission to create a positive food culture and help more students enjoy healthier, better-quality food. Making a positive social impact is at the heart of everything we do. We re constantly learning, evolving, and improving every way, every day. Through our industry-leading brands Innovate, Hutchison, Cucina, and Chapter One we cater for over 600,000 students and operate in more than 900 schools nationwide, growing every year. We re now looking for a talented and highly organised Menu Administrator to join and play a vital role in supporting our business. Guided by our values , integrity, bold, impactful, humble and community ; you will help us shape a workplace and culture we can all be proud of. The Menu Administrator is responsible for creating, updating, and maintaining accurate menu content across all platforms, including in-store systems, digital ordering channels, and internal databases. This role ensures that all menu items, pricing, descriptions, modifiers, and images are accurate, consistent, and compliant with brand standards. The Menu Administrator works closely with operations, marketing, culinary, and IT teams to support smooth menu rollouts and optimize the customer experience. Role Responsibilities: Menu & Recipe Administrator Create, manage, and retire menu cycles within the Fourth StarChef system in alignment with seasonal updates, campaigns, and operational schedules. Ensure all recipe data is accurately entered and reflects agreed portion sizes, allergens, nutritional content, and method steps. Ingredient & Product Management Create and maintain accurate ingredient records within StarChef, ensuring alignment with procurement specifications and allergen legislation. Collaborate with the procurement and supply chain teams to reflect up-to-date product codes, pricing, and supplier details. Cross-Departmental Collaboration Act as a liaison between the Food Development team (chefs, NPD, nutrition) and Business Support (finance, operations, IT). Support testing and rollout of new menu items, including test uploads, UAT, and team training where required. Skills & Experience Proficient in Fourth Hospitality / Menu Manager ( Not Essential ) Attention to detail and high accuracy in data entry. Knowledge of allergen and nutritional regulations ( Not Essential ) Strong communication and collaboration skills. Ability to work under pressure and meet menu launch deadlines. Experience in hospitality or foodservice menu management. Ideally Hands-on experience with Fourth or similar hospitality management software. If you re a collaborative, solution-focused professional who thrives in a busy and purposeful environment, we d love to hear from you. Join us and be part of a team that is transforming lives through the power of food, making a genuine difference for students across the UK. What we can offer Monday to Friday working 25 days holiday plus bank holidays Access to IFG rewards (money off high street) Yearly Summer Party Centrally based offices. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Impact Food are committed to the safeguarding of children, and our employees share this commitment. Successful candidates are required to undergo an enhanced DBS check, which Innovate Services Ltd supply the cost for. We are a committed equal opportunities employer - if you require any assistance for the interview process, please detail within your application. All information is kept confidential and in compliance with GDPR requirements.
Faria Education Group is a global EdTech SaaS company serving over 10,000 international schools across 155+ countries with innovative solutions designed to empower learners and educators. Our portfolio includes ManageBac, OpenApply, SchoolsBuddy, Atlas, Vectare, and SpotLight Analytics. Our mission is to power education and drive transformative experiences for learners, educators, and families globally. Our vision is to reach every learner and inspire every educator. We are seeking an exceptional VP of Product to lead product strategy and execution across Faria's integrated suite of educational technology solutions. Reporting to the Chief Technology and Product Officer (CTPO), you will oversee a global product management organization, driving product-market fit, roadmap development, and cross-functional collaboration to deliver transformative outcomes for K-12 educational institutions worldwide. This role requires balancing strategic vision with operational excellence - from guiding early-stage products through market validation to optimizing mature platforms serving thousands of schools globally. Key Responsibilities Strategic Leadership Define and execute product vision and strategy aligned with Faria's mission to serve international schools and educational institutions globally. Lead product portfolio management, ensuring optimal resource allocation and strategic prioritization Drive product-market fit validation for new offerings and market expansion initiatives Analyze competitive landscape across LMS, admissions, analytics, school-to-home, transport, and SIS platforms to inform strategic positioning Partner with executive leadership on M&A evaluation, due diligence, and product integration strategies Organizational Leadership Build, mentor, and manage a distributed team of product management directors and product managers across multiple regions and time zones Establish consistent product management processes, best practices, frameworks, and career development pathways Foster a culture of data-driven, commercially focused decision-making and continuous improvement Develop the product management team's expertise in K-12 educational workflows, international curricula (IB, Cambridge, etc.), and EdTech business models Product Execution Collaborate with the VP of Engineering to ensure seamless product delivery and technical feasibility Partner with Regional VPs, Customer Experience leaders, and Support & Implementation leadership to translate market insights into product requirements Establish and monitor success metrics, KPIs, and customer outcome measurements across the product portfolio Lead stakeholder communication, including board reporting, executive updates, and strategic planning sessions Drive cross-sell and upsell opportunities through integrated product experiences Market & Customer Focus Maintain a deep understanding of K-12 educational decision-making processes and institutional buying patterns Ensure product compliance with global regulatory requirements (GDPR, data residency, EU AI Act, etc.) Champion the voice of multiple stakeholders: students, educators, administrators, parents, and IT departments Guide Early Adopter Programs and beta initiatives to validate product direction with key customer segments What Success Looks Like Clear, validated product roadmaps aligned with business objectives and customer outcomes High-performing product management team with strong retention and career progression Measurable improvements in customer satisfaction, product adoption, and cross-sell revenue Successful launch and scaling of new products Strong partnership with Engineering, Global Markets, Customer Experience, and Support, yielding efficient delivery and market fit Strategic contributions to M&A evaluation and portfolio optimization decisions Required 10+ years of product management experience, with 5 years in senior leadership roles overseeing multiple product managers Proven track record in B2B SaaS companies, preferably in EdTech or education-adjacent industries Strong understanding of K-12 educational workflows, institutional procurement, and multi-stakeholder environments Experience managing product portfolios across different maturity stages (growth, optimization, innovation) Demonstrated success launching and scaling products in global markets Excellent strategic thinking combined with operational execution capabilities Outstanding communication skills with the ability to influence C-suite executives, board members, and cross-functional teams Experience working with distributed teams and managing across multiple time zones Strong written and oral English communication skills Preferred Background in international education (IB, Cambridge, or similar curricula) Deep expertise in student data privacy, GDPR, FERPA, and education-specific compliance frameworks Experience with data analytics, business intelligence, or dashboard-driven products Track record in evaluating and integrating acquired products or platforms Technical background or strong ability to collaborate with engineering organizations on architectural decisions DISCRIMINATION DECLARATION All qualified applicants will receive consideration for employment without regard to age, race, creed, colour, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Please note: Only shortlisted candidates will be contacted due to a high volume of applicants. Benefits Base salary is based on experience, and performance bonuses are based on KPIs. Monthly Health & Wellness Allowance Office lunch & team socials Professional Development opportunities Unlimited book budget ABOUT FARIA EDUCATION GROUP For over 15 years, Faria Education Group has deeply understood the needs of schools, leveraging extensive experience in education. Our dedication to reaching every learner and inspiring every educator has supported over 10,000 schools and 4 million students across 155 countries. We are committed to driving transformative experiences for learners, educators, and families globally. Our integrated SaaS solutions suite supports all aspects of curriculum management (Atlas), teaching and learning (ManageBac), admissions (OpenApply), and school-to-home communications (SchoolsBuddy). With an unwavering commitment to innovation, our technology meets rigorous data protection and security standards, ensuring first-class training and support. Through our innovative online schools (Pamoja and Wolsey Hall), we provide comprehensive educational experiences with IB Diploma and Cambridge online courses, delivering high-quality education to schools and homes worldwide. Join us in our commitment to transforming education and empowering communities worldwide.
Jan 15, 2026
Full time
Faria Education Group is a global EdTech SaaS company serving over 10,000 international schools across 155+ countries with innovative solutions designed to empower learners and educators. Our portfolio includes ManageBac, OpenApply, SchoolsBuddy, Atlas, Vectare, and SpotLight Analytics. Our mission is to power education and drive transformative experiences for learners, educators, and families globally. Our vision is to reach every learner and inspire every educator. We are seeking an exceptional VP of Product to lead product strategy and execution across Faria's integrated suite of educational technology solutions. Reporting to the Chief Technology and Product Officer (CTPO), you will oversee a global product management organization, driving product-market fit, roadmap development, and cross-functional collaboration to deliver transformative outcomes for K-12 educational institutions worldwide. This role requires balancing strategic vision with operational excellence - from guiding early-stage products through market validation to optimizing mature platforms serving thousands of schools globally. Key Responsibilities Strategic Leadership Define and execute product vision and strategy aligned with Faria's mission to serve international schools and educational institutions globally. Lead product portfolio management, ensuring optimal resource allocation and strategic prioritization Drive product-market fit validation for new offerings and market expansion initiatives Analyze competitive landscape across LMS, admissions, analytics, school-to-home, transport, and SIS platforms to inform strategic positioning Partner with executive leadership on M&A evaluation, due diligence, and product integration strategies Organizational Leadership Build, mentor, and manage a distributed team of product management directors and product managers across multiple regions and time zones Establish consistent product management processes, best practices, frameworks, and career development pathways Foster a culture of data-driven, commercially focused decision-making and continuous improvement Develop the product management team's expertise in K-12 educational workflows, international curricula (IB, Cambridge, etc.), and EdTech business models Product Execution Collaborate with the VP of Engineering to ensure seamless product delivery and technical feasibility Partner with Regional VPs, Customer Experience leaders, and Support & Implementation leadership to translate market insights into product requirements Establish and monitor success metrics, KPIs, and customer outcome measurements across the product portfolio Lead stakeholder communication, including board reporting, executive updates, and strategic planning sessions Drive cross-sell and upsell opportunities through integrated product experiences Market & Customer Focus Maintain a deep understanding of K-12 educational decision-making processes and institutional buying patterns Ensure product compliance with global regulatory requirements (GDPR, data residency, EU AI Act, etc.) Champion the voice of multiple stakeholders: students, educators, administrators, parents, and IT departments Guide Early Adopter Programs and beta initiatives to validate product direction with key customer segments What Success Looks Like Clear, validated product roadmaps aligned with business objectives and customer outcomes High-performing product management team with strong retention and career progression Measurable improvements in customer satisfaction, product adoption, and cross-sell revenue Successful launch and scaling of new products Strong partnership with Engineering, Global Markets, Customer Experience, and Support, yielding efficient delivery and market fit Strategic contributions to M&A evaluation and portfolio optimization decisions Required 10+ years of product management experience, with 5 years in senior leadership roles overseeing multiple product managers Proven track record in B2B SaaS companies, preferably in EdTech or education-adjacent industries Strong understanding of K-12 educational workflows, institutional procurement, and multi-stakeholder environments Experience managing product portfolios across different maturity stages (growth, optimization, innovation) Demonstrated success launching and scaling products in global markets Excellent strategic thinking combined with operational execution capabilities Outstanding communication skills with the ability to influence C-suite executives, board members, and cross-functional teams Experience working with distributed teams and managing across multiple time zones Strong written and oral English communication skills Preferred Background in international education (IB, Cambridge, or similar curricula) Deep expertise in student data privacy, GDPR, FERPA, and education-specific compliance frameworks Experience with data analytics, business intelligence, or dashboard-driven products Track record in evaluating and integrating acquired products or platforms Technical background or strong ability to collaborate with engineering organizations on architectural decisions DISCRIMINATION DECLARATION All qualified applicants will receive consideration for employment without regard to age, race, creed, colour, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Please note: Only shortlisted candidates will be contacted due to a high volume of applicants. Benefits Base salary is based on experience, and performance bonuses are based on KPIs. Monthly Health & Wellness Allowance Office lunch & team socials Professional Development opportunities Unlimited book budget ABOUT FARIA EDUCATION GROUP For over 15 years, Faria Education Group has deeply understood the needs of schools, leveraging extensive experience in education. Our dedication to reaching every learner and inspiring every educator has supported over 10,000 schools and 4 million students across 155 countries. We are committed to driving transformative experiences for learners, educators, and families globally. Our integrated SaaS solutions suite supports all aspects of curriculum management (Atlas), teaching and learning (ManageBac), admissions (OpenApply), and school-to-home communications (SchoolsBuddy). With an unwavering commitment to innovation, our technology meets rigorous data protection and security standards, ensuring first-class training and support. Through our innovative online schools (Pamoja and Wolsey Hall), we provide comprehensive educational experiences with IB Diploma and Cambridge online courses, delivering high-quality education to schools and homes worldwide. Join us in our commitment to transforming education and empowering communities worldwide.
Hays are delighted to be recruiting a Pricing Administrator and Commercial Marketing for a leading business in Chesterfield. This is a newly created job role and the successful candidate will play a key role in ensuring product, pricing, and technical information is accurate and consistently presented across the business. This is a detail-driven role suited to someone who enjoys structured work, data integrity, and Excel-based processes. Key Vacancy information Permanent job Full-time Monday - Friday, 9am - 5pm 28,000 salary 100% based in office in Chesterfield Free Parking Based in a busy, fun team Newly created job opportunity due to growth Key Responsibilities This will be a busy role and part of the marketing department. The successful candidate will be able to demonstrate upon application the experience required to fulfil the brief of the role as described below; Maintain and review product and pricing data across internal systems. Gather and input information for new products and ensure timely updates. Advise and communicate pricing changes to customers and update price lists frequently. Support Directors with pricing bids and routine reviews. Respond to customer requests for data and maintain external systems as required Support to the marketing team to report trends, commercial marketing information reporting Provide cross-functional support to compliance, logistics, marketing, and accounts teams Skills & Experience Strong Excel skills (formulas, data manipulation, 'v' look up functions,error checking). Exceptional attention to detail and commitment to data accuracy. Experience with product, pricing, or technical data in an administrative role. Experience with customer procurement systems ( not essential) Familiarity with technical product data or supply-chain environments. What you will get in return Growing business with career opportunities Permanent job role, full time Monday - Friday 9am -5pm Excellent offices and modern facilities Salary guide 28,000 - 28,000 Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Jan 15, 2026
Full time
Hays are delighted to be recruiting a Pricing Administrator and Commercial Marketing for a leading business in Chesterfield. This is a newly created job role and the successful candidate will play a key role in ensuring product, pricing, and technical information is accurate and consistently presented across the business. This is a detail-driven role suited to someone who enjoys structured work, data integrity, and Excel-based processes. Key Vacancy information Permanent job Full-time Monday - Friday, 9am - 5pm 28,000 salary 100% based in office in Chesterfield Free Parking Based in a busy, fun team Newly created job opportunity due to growth Key Responsibilities This will be a busy role and part of the marketing department. The successful candidate will be able to demonstrate upon application the experience required to fulfil the brief of the role as described below; Maintain and review product and pricing data across internal systems. Gather and input information for new products and ensure timely updates. Advise and communicate pricing changes to customers and update price lists frequently. Support Directors with pricing bids and routine reviews. Respond to customer requests for data and maintain external systems as required Support to the marketing team to report trends, commercial marketing information reporting Provide cross-functional support to compliance, logistics, marketing, and accounts teams Skills & Experience Strong Excel skills (formulas, data manipulation, 'v' look up functions,error checking). Exceptional attention to detail and commitment to data accuracy. Experience with product, pricing, or technical data in an administrative role. Experience with customer procurement systems ( not essential) Familiarity with technical product data or supply-chain environments. What you will get in return Growing business with career opportunities Permanent job role, full time Monday - Friday 9am -5pm Excellent offices and modern facilities Salary guide 28,000 - 28,000 Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Senior Buyer - Packaging Location: Kent, Canterbury / site based role Monday to Friday Salary: 40,000 - 44,589 Type: Full-time, permanent Ready to take full ownership of a high-value packaging category in a fast-paced FMCG environment? About the Role We're recruiting a Senior Buyer - Packaging to take full strategic and operational ownership of a core packaging category, with primary responsibility for a defined packaging category and an annual spend of approximately 4.3m . This is a hands-on, end-to-end buying role where you'll develop and deliver category strategy, manage supplier relationships, lead tenders, and control day-to-day purchasing activity. You'll play a key role in supporting growth initiatives across the category over the next 12 months. While there are no direct line management responsibilities, you'll act as a senior figure within the team, providing guidance and informal mentoring to Administrators and Junior Buyers. Key Responsibilities Own and deliver the packaging category strategy , balancing cost, availability, risk, and performance. Lead supplier negotiations, commercial agreements, and preferred supplier frameworks. Run tenders and sourcing initiatives to drive value and resilience. Manage market movements, cost pressures, and pricing reviews. Oversee day-to-day buying, MRP-driven ordering, and stock control to ensure continuity of supply. Maintain supplier scorecards, performance reviews, and continuous improvement plans. Support implementation across the category. Provide insight-led reporting on spend, performance, and savings. What You'll Bring Proven experience as a Buyer or Senior Buyer within an FMCG or manufacturing environment. Strong procurement fundamentals with the ability to operate both strategically and operationally. Packaging experience is desirable but not essential - learning agility is key. Confident working with performance targets and commercial KPIs. Proactive, self-starting mindset with strong analytical capability. Comfortable influencing without formal line management responsibility. Why Apply? This is a role with genuine ownership, visibility, and impact. You'll manage a critical category, work closely with senior stakeholders, and play a key role in shaping procurement performance in a growing, performance-driven business. Interested? If you're a commercially driven buyer ready to step into a senior, high-ownership packaging role, apply now or get in touch for a confidential conversation .
Jan 15, 2026
Full time
Senior Buyer - Packaging Location: Kent, Canterbury / site based role Monday to Friday Salary: 40,000 - 44,589 Type: Full-time, permanent Ready to take full ownership of a high-value packaging category in a fast-paced FMCG environment? About the Role We're recruiting a Senior Buyer - Packaging to take full strategic and operational ownership of a core packaging category, with primary responsibility for a defined packaging category and an annual spend of approximately 4.3m . This is a hands-on, end-to-end buying role where you'll develop and deliver category strategy, manage supplier relationships, lead tenders, and control day-to-day purchasing activity. You'll play a key role in supporting growth initiatives across the category over the next 12 months. While there are no direct line management responsibilities, you'll act as a senior figure within the team, providing guidance and informal mentoring to Administrators and Junior Buyers. Key Responsibilities Own and deliver the packaging category strategy , balancing cost, availability, risk, and performance. Lead supplier negotiations, commercial agreements, and preferred supplier frameworks. Run tenders and sourcing initiatives to drive value and resilience. Manage market movements, cost pressures, and pricing reviews. Oversee day-to-day buying, MRP-driven ordering, and stock control to ensure continuity of supply. Maintain supplier scorecards, performance reviews, and continuous improvement plans. Support implementation across the category. Provide insight-led reporting on spend, performance, and savings. What You'll Bring Proven experience as a Buyer or Senior Buyer within an FMCG or manufacturing environment. Strong procurement fundamentals with the ability to operate both strategically and operationally. Packaging experience is desirable but not essential - learning agility is key. Confident working with performance targets and commercial KPIs. Proactive, self-starting mindset with strong analytical capability. Comfortable influencing without formal line management responsibility. Why Apply? This is a role with genuine ownership, visibility, and impact. You'll manage a critical category, work closely with senior stakeholders, and play a key role in shaping procurement performance in a growing, performance-driven business. Interested? If you're a commercially driven buyer ready to step into a senior, high-ownership packaging role, apply now or get in touch for a confidential conversation .
Job title: Procurement Systems & Compliance Coordinator Location: Warwick/Hybrid Duration: 6 months initially Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. The role: We are seeking a proactive and detail-oriented Procurement Systems & Compliance Coordinator to support our procurement operations across central and regional teams. This role is ideal for someone with strong systems knowledge, excellent stakeholder engagement skills, and a passion for continuous improvement. Responsibilities: Support supplier audits in collaboration with central and regional procurement teams. Identify and communicate opportunities for continuous improvement across procurement processes. Act as a key interface with other support functions to resolve procurement-related issues and cross-functional process challenges. Produce planned and ad-hoc management reports to support decision-making. Provide user support for procurement systems and process-related queries. Serve as administrator for SAP Ariba, managing user access and permissions. Handle Coupa system administration and manage incoming queries. Maintain and update buying channel documentation, including "how to buy" guides, ensuring accuracy and system integration. Monitor procurement compliance and escalate issues as needed. Manage and maintain supplier catalogues on behalf of category teams. Requirements: Experience with procurement systems such as SAP Ariba and Coupa. Strong analytical and reporting skills. Excellent communication and stakeholder management abilities. Detail-oriented with a continuous improvement mindset. Comfortable working independently and collaboratively across teams. Candidates will ideally show evidence of the above in their CV in order to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.
Jan 15, 2026
Contractor
Job title: Procurement Systems & Compliance Coordinator Location: Warwick/Hybrid Duration: 6 months initially Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. The role: We are seeking a proactive and detail-oriented Procurement Systems & Compliance Coordinator to support our procurement operations across central and regional teams. This role is ideal for someone with strong systems knowledge, excellent stakeholder engagement skills, and a passion for continuous improvement. Responsibilities: Support supplier audits in collaboration with central and regional procurement teams. Identify and communicate opportunities for continuous improvement across procurement processes. Act as a key interface with other support functions to resolve procurement-related issues and cross-functional process challenges. Produce planned and ad-hoc management reports to support decision-making. Provide user support for procurement systems and process-related queries. Serve as administrator for SAP Ariba, managing user access and permissions. Handle Coupa system administration and manage incoming queries. Maintain and update buying channel documentation, including "how to buy" guides, ensuring accuracy and system integration. Monitor procurement compliance and escalate issues as needed. Manage and maintain supplier catalogues on behalf of category teams. Requirements: Experience with procurement systems such as SAP Ariba and Coupa. Strong analytical and reporting skills. Excellent communication and stakeholder management abilities. Detail-oriented with a continuous improvement mindset. Comfortable working independently and collaboratively across teams. Candidates will ideally show evidence of the above in their CV in order to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.
