Administrative Assistant

We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients' recruitment team and provide professional interim and temporary resources.

Our investment banking client has been present in the UK for more than 150 years, they're a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Their role is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society. On behalf of this organisation, AMS are looking for an Administrative Assistant ?for a? 6 month?contract based in?Glasgow 2 or 3 days per week and the rest at home.

Job Description - The Role

Providing administrative support to the Legal Structured Securities Team. The requirement is due to heavy workload in the team - you will be supporting lawyers and other stakeholders in the business as part of the wider administration team. This is a fast paced, volume heavy, detail-oriented role.As an Administrative Assistant you will be responsible for:

• Mailbox management, including forwarding queries and responding to emails directly where appropriate.
• Support on pre-issuance process which encompasses the creation of folders for all new trades on SharePoint and ensuring the team's worklog is up to date.
• Supporting execution of documents, updates and filing.
• Deal management and co-ordination of deals, document preparation and deal allocation.
• Bringing innovation & leading on initiatives/projects.
• Dealing with general enquiries.

What we require from the candidate:

• Excellent administrative and organisational skills from a volume heavy and fast paced environment.
• IT literate in MS Office and SharePoint knowledge would be an advantage.
• Proactive, professional and confident personality with strong attention to detail.
• A corporate role model in terms of integrity & ethics - someone who acts with discipline and high ethical standards.
• In-house systems knowledge is preferred although 2 weeks of training will be provided. In-house systems include Basware, Tymetrix, Concur, CWT, SailPoint and MyPortal.

Next steps

If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course. This client will only accept workers operating via an Umbrella or PAYE engagement model.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.