Business Support Coordinator

Reference No 27730
Title Business Support Coordinator
Type Fixed Term Contract
Salary Range Competitive
Division Residential
Sub Division Residential Lettings
Department Residential Lettings Management ()
Location 55 Baker Street

The Property Management department are looking to recruit a Business Support Coordinator to provide administrative support to the Business Support Team as well as the wider department, based at 55 Baker Street.

Responsibilities:

Office Operations

Order stationary, maintain a tidy office
Keep team organogram and disaster recovery plan up to date
Assist with organisation of team social events
Diary management and booking internal and external meetings
Produce reports weekly and monthly
Assist with monthly stats
Keep PM accounts inbox up to date and forward on service charges
Welcome new starters on their first day and assist with equipment set up
Reconcile leavers equipment

Business Support

Answer incoming telephone calls, transfer to department and take accurate messages
Book and organise EPC certificates, maintain database
Distributing post to wider team
Updating utilities with local authorities and suppliers
Sending welcome letters
Book check out inspections
Provide cover during periods of annual leave
Provide ad-hoc support to wider team and liaise with IT where required

Requirements:

Prior experience in a business support, administration or front of house role preferred but not required
Flexibility, adaptability and a co-operative attitude
Excellent standard of English grammar and spelling
Calm under pressure
Diligent and efficient
Attention to detail
Self-motivated
Team player