Executive Officer in the Director Support Office
- Veterinary Medicines Directorate
- Addlestone, Surrey
- Dec 08, 2022
Full time
Administration
Job Description
Executive Officer in the Director Support Office
Addlestone, Surrey KT15 3LS
£29,082 - £30,402 per annum
+ 25 days Annual leave
+ Pension Scheme
The Veterinary Medicines Directorate (VMD) is an Executive Agency of the Department for Environment, Food and Rural Affairs (Defra) and is responsible for ensuring the safety, quality, and efficacy of veterinary medicines in the UK.
We have 2 vacancies for an Executive Officer in the Director Support Office.
This role is part of our Director Support Office (DSO), which is currently led by a Senior Executive Officer (SEO). DSO are part of our Business Services Team. Your role will be to provide office management and administrative support services to the Chief Executive (CEO), Director of Authorisations/Deputy CEO, our Chief Operating Officer/Head of Business Support Division and members of the Executive Management Board.
This is an exciting opportunity to be part of a team at the heart of supporting our Senior Leaders. You will liaise regularly with our Defra colleagues and manage priorities to deliver efficiently.
You will support the Office Manager to be:
• A sensitive, intelligent, reliable and resilient 'gatekeeper' acting on behalf of the VMD's senior team - for all inward and outward interactions
• A supportive and knowledgeable point of contact for those seeking access to them
• An intelligent and reliable organiser and planner of their activities.
We'd love to hear from you if you have experience of - or be able to set out your approach to:
• Managing high volumes of correspondence and phone calls
• Diary management, travel arrangements and setting up meetings
• Managing conflicting and time constrained priorities and be able to adapt to meet deadlines
• Ensuring the highest standard of confidentiality and data protection
• Drafting 'executive papers' including agendas and minutes
• Managing expense claims and records of hospitality received
• Providing accurate management information
• Compiling with a quality system and standard operating procedures (sops) and
• Assisting with effective communications and drafting presentations
• Responding quickly and effectively to ad-hoc queries/problems
• Be proficient in the use of Microsoft office packages, particularly word, PowerPoint, excel and outlook
• Be able to navigate the internet and able to learn the use of the VMD's IT system.
Successful candidates must be willing to undergo security vetting checks and meet the security requirements for the role.
You must make your application via the Civil Service Jobs website at you will find a full job description including salary details.
The closing date for applications is 2 January 2023.
The Veterinary Medicines Directorate is an Equal Opportunity employer.
No Recruitment Agency, Newspaper or Publication calls please.
Job Types: Full-time, Permanent
Salary: £29,082.00-£30,402.00 per year
Benefits:
Company pension
Work Location: One location
Addlestone, Surrey KT15 3LS
£29,082 - £30,402 per annum
+ 25 days Annual leave
+ Pension Scheme
The Veterinary Medicines Directorate (VMD) is an Executive Agency of the Department for Environment, Food and Rural Affairs (Defra) and is responsible for ensuring the safety, quality, and efficacy of veterinary medicines in the UK.
We have 2 vacancies for an Executive Officer in the Director Support Office.
This role is part of our Director Support Office (DSO), which is currently led by a Senior Executive Officer (SEO). DSO are part of our Business Services Team. Your role will be to provide office management and administrative support services to the Chief Executive (CEO), Director of Authorisations/Deputy CEO, our Chief Operating Officer/Head of Business Support Division and members of the Executive Management Board.
This is an exciting opportunity to be part of a team at the heart of supporting our Senior Leaders. You will liaise regularly with our Defra colleagues and manage priorities to deliver efficiently.
You will support the Office Manager to be:
• A sensitive, intelligent, reliable and resilient 'gatekeeper' acting on behalf of the VMD's senior team - for all inward and outward interactions
• A supportive and knowledgeable point of contact for those seeking access to them
• An intelligent and reliable organiser and planner of their activities.
We'd love to hear from you if you have experience of - or be able to set out your approach to:
• Managing high volumes of correspondence and phone calls
• Diary management, travel arrangements and setting up meetings
• Managing conflicting and time constrained priorities and be able to adapt to meet deadlines
• Ensuring the highest standard of confidentiality and data protection
• Drafting 'executive papers' including agendas and minutes
• Managing expense claims and records of hospitality received
• Providing accurate management information
• Compiling with a quality system and standard operating procedures (sops) and
• Assisting with effective communications and drafting presentations
• Responding quickly and effectively to ad-hoc queries/problems
• Be proficient in the use of Microsoft office packages, particularly word, PowerPoint, excel and outlook
• Be able to navigate the internet and able to learn the use of the VMD's IT system.
Successful candidates must be willing to undergo security vetting checks and meet the security requirements for the role.
You must make your application via the Civil Service Jobs website at you will find a full job description including salary details.
The closing date for applications is 2 January 2023.
The Veterinary Medicines Directorate is an Equal Opportunity employer.
No Recruitment Agency, Newspaper or Publication calls please.
Job Types: Full-time, Permanent
Salary: £29,082.00-£30,402.00 per year
Benefits:
Company pension
Work Location: One location
About Veterinary Medicines Directorate