An experienced PA / Personal Assistant & Office is needed to join our team at LM Technologies based in Canary Wharf, London. We empower organisations across the globe through creative and high-quality wireless solutions.
We are a close-knit and welcoming team at an exciting point in our growth. We're now looking for the right person to take the next steps with us.
This is an excellent opportunity to join our well-established company!
About Us
Established in 2004, we use world-leading technologies and standards to design, develop and manufacture hardware, firmware and software applications that drive innovation across a wide range of industries.
Our modules and adaptors can be found in products as diverse as life-saving medical equipment, retail point-of-sale, agricultural machinery, home coffee makers and much more.
About the Role
The PA & Office Manager holds a dual role, providing hands-on support to the CEO through the proactive organisation of her calendar, emails and oversight of ongoing business projects. Coupled with this is the general management of the office and performing routine administrative and finance duties.
The PA & Office Manager is required to always maintain strict confidentiality and sustain a high level of professionalism among staff and third parties.
Key Responsibilities:
- Proactively organise the CEO's calendar and emails
- Answer and direct telephone calls
- Support CEO with oversight of ongoing business projects
- General office management duties
- Liaise with clients, colleagues, suppliers and other third parties
- Process, prepare and disseminate corporate documents
- Greet visitors and clients
- Involvement in routine administrative HR duties
- Arrange team social events
- Correctly code and input supplier invoices onto the accounting system
- Manage the CEO's expenses
- Generate supplier payment run schedules
- Maintain and reconcile customer and supplier ledgers
- Chase payments for outstanding customer invoices
- Manage petty cash float
- Occasional domestic and international travel may be required
Required Skills:
- Exceptional organisational and diary management skills
- 5 yrs + PA experience
- High levels of flexibility and adaptability
- Flawless communication and presentation skills, both written and verbal
- Excellent telephone manner
- The ability to manage competing tasks and prioritise an ever-changing workload
- The ability to work under pressure whilst reaching deadlines and maintaining accuracy
- Problem-solving and decision-making skills
- The ability to work autonomously
- The ability to determine which emails, reports, telephone calls require immediate attention from the CEO and which do not
- Strong business and commercial acumen
- The ability to build relationships at all levels across the business and with external contacts
- Demonstrate some experience in Financial data-inputting
- Able to travel domestically or internationally, with short notice
- Must be prepared to work outside of normal office hours on occasions
Benefits:
- Competitive base + bonus
- 23 days Annual Leave + Bank Holidays + 2 days family care
- Ongoing support and development
- Canary Wharf office location with an in-house gym
- Gourmet coffee, large tea selection, cold drinks and weekly office grocery shopping sprees, including your choice of snacks
Sounds interesting? Click APPLY to send your CV for immediate consideration.
Candidates with previous experience or job titles including; PA, Personal Assistant, EA, Executive Assistant, Office Manager, Office Assistant, Accounts Assistant, Accounts Administrator, Business Administrator may also be considered for this role.