Description and requirements
An Admin Support Assistant is required to supplement current staff in order to provide cover in the event of absences. The role will see you crossed trained so you could be employed within all Administration areas requiring cover; the role will report to and work as directed by the Admin Services Manager and would be trained to cover for staff shortages.
You Will :
- Provide cover for PA to the NWD CO and NWD Chaplaincy: Provide personal secretarial assistance to Northwood Headquarters Commanding Officer, Chaplains and Education and Resettlement Officer
- Provide diary management, minute taking and transportation bookings for UK and overseas visits.
- Provide cover for Medical Centre reception, responsible for the booking of appointments, arranging patient recalls, the maintenance of confidential medical records while adhering to Caldicot principles.
- Cover basic Medical Secretary duties using DMICP and the NHS e-referral system (choose and book).
- Provide assistance on 410 reception during times of absence. Booking conference rooms, setting up equipment & providing refreshments
- To ensure clear communication is received between Skanska, our client and our customer
- Undertake any other reasonable tasks that may arise from time to time as required by your Line Manager
- To attend professional development training courses to improve and maintain best working practices relevant to the core skills required
- Requirement to attend Skanska related Team Talks/Safety Stand ups/downs or any other associated meetings deemed necessary by Skanska or the client
We need :
Qualifications:Essential
- PC Literate
- Good customer liaison background
- Have work pride, ethos, positive attitude and the ability to preserve confidentiality
- Must be able to obtain SC level Security Clearance.
- Office Administration background
Equal opportunities We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it Naturally Skanska.
Flexible working We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.
Reasonable adjustments We would like you to perform at your best at every stage of our recruitment process. Please contact us using if you require any adjustments that would support you throughout your application.
More information about the role Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska. For a full role profile, please contact us:
Closing date The closing date for this vacancy may be subject to change any time at the sole discretion of the business.