Role Description
Role Title Project Coordinator
Location Canada Water and Marble Arch, London
Division Canada Water
Reporting to Director of Development, Canada Water
Covering 53 acres, our site at Canada Water is one of the largest mixed use regeneration projects in London. Designated a London Opportunity Area, it is well located in Zone 2, with direct transport links to the city, West End and Canary Wharf, and to the tech hubs around Shoreditch.
We have a Master Development Agreement with Southwark Council to deliver a new town centre, with a mix of uses and innovative public spaces designed for a range of ages, incomes, and life stages. Set around water and green public spaces, together we will create a vibrant destination where people can live, work and be entertained.
The Canada Water Masterplan is expected deliver up to 3,000 new homes, 2.5 million sq ft of workspace up to one million sq ft of retail, leisure, entertainment, and community space including proposed health and social infrastructure, and educational uses for all ages.
Our vision is for Canada Water to be a sustainable place where the community - those living, working, and studying in the local area now, and in the future - shape and share in the development's success.
The Role
The successful candidate will be responsible in providing day-to-day secretarial and administrative support to the Director of Development and a number of their reports. The role also includes a diverse range of project-based work, providing coordination, forward planning, and support across all aspects of Canada Water Masterplan.
This role requires a self-sufficient, reliable, and flexible candidate who can work well under pressure, is an excellent communicator, extremely well organised with an ability to pay close attention to detail, and a willingness and ability to take responsibility and ownership of actions to help the team.
The role is a rewarding and busy one so requires a person that can operate under their own steam, is fun, energetic and confident with a real can-do attitude in an exciting team within British Land, working on the regeneration of one of British Land's new campuses.
Key Responsibilities
Pro-active approach to diary management: co-ordinating busy and ever-moving schedules. Understanding busy periods and actively helping to prioritise time and diary commitments e.g. through understanding and suggesting what can be delegated to whom, keeping track of events, and keeping daily meetings to time. Diaries are often back-to-back, so anticipation of over running is necessary.
Planning: the candidate should think about and anticipate preparation for any upcoming meetings well in advance, understanding the cycle of work throughout the year. From time to time they will also assist with event management, from team events to study trips, which can include international travel.
Highly organised: maintaining up to date filing, understanding key documents produced throughout the year, and through proactive assembly without request of all relevant meeting papers.
Meetings and communications: Attendance at meetings as required, minuting, taking down and tracking of key actions, keeping the teams' actions on track.
Team spirit: energetic team player, helping to provide holiday cover etc., contributing towards a positive environment and great team spirit, developing a great relationship with the team, other key contacts throughout the business and key external stakeholders.
Presentations : Assistance with presentations, reports, and agendas.
Admin: Travel, management of expenses, tracking of departmental birthdays, updating contacts, holiday tracking and general administration. Be the point of contact and gatekeeper. Booking of meeting rooms both at York House and Canada Water Liaise with Project Hub Coordinator to ensure team are setup when on-site. Arrange signatories for incoming documents and contracts, ensuring they are uploaded onto system.
Project coordination: Assist the Director of Development with forward planning, the collation and preparation of the annual business plan, joint venture coordination and team meetings. To coordinate and support team with projects. Taking minutes/actions when required. Ensuring good communication across departments to enable the development team to prioritise projects.
Requirements
- Experience of working in a similar secretarial/administration role.
- Excellent organisational skills and ability to multi-task.
- Able to take ownership & anticipate/forward plan managers' time.
- Resourceful and quick to see priorities.
- Excellent written and oral communication skills.
- Attention to detail is essential.
- Proactive and able to work on own initiative.
- Strong team focus.
- Must have awareness of and ability to maintain confidentiality.
- Enjoys a fast-paced environment.
- Must have advanced knowledge of Outlook and PowerPoint.
- Experience with CRM systems is beneficial
Expected Behaviours
British Land employees are committed to living our values and promoting an inclusive, positive and collaborative culture.
Bring your whole self
- Confident, pro-active, hardworking and highly professional individual
- Treats everyone equally
Listen & Understand
- Seeks out, accepts and acts on feedback
- Awareness of and ability to maintain confidentiality
Smarter together
- Good team player, with positive attitude and eagerness to get involved
- Self-starter who uses own initiative
- Flexibility - able to deal with different levels of workload, remaining calm under pressure
Build for the future
- Willing to learn new skills and tools
- Works to a high standard and always strives to improve
Please note that we endeavour to get back to all applicants within 28 days. If you haven't heard from us within this period, please assume that you have been unsuccessful on this occasion.