Job Description
*Office Manager *
*Reference: NOV *
*Location: Near Machynlleth *
*Salary: £18,250.00 - £20,246.00 Pro Rata *
*Hours: 22.5 per week *
*Benefits: Pension, 26 days Annual Leave (pro-rata), Life Assurance*
The role holder will be based on site and some of the tasks can be undertaken at home.
There can be flexibility around when this is covered in the working week and working days will be agreed.
Do you thrive on helping others, proactively solving problems, and working systematically? If so, then this is a fantastic opportunity to utilise your organisational skills and play your part in saving nature! Our client is the UK's largest nature conservation charity, inspiring everyone to give nature a home. Together with their partners, they protect threatened birds and wildlife so that our towns, coast, and countryside will once again teem with life.
The job will be based on one of the charity's sites, near Machynlleth, which is one of their flagship reserves famed for its spectacular scenery, varied habitats, and rare and exciting species. You will also assist the Mid Wales Woodland team who manage four other reserves in south Wales including Gwenffrwd -Dinas near Llandovery and the Mawddach Valley near Dolgellau.
You will provide comprehensive administrative support to the teams, which includes Site Managers, Wardening and Visitor Experience teams. You will ensure that systems are effective regarding H&S and Cross Compliance recording, undertake financial procedures, arrange repairs, and plan facilities maintenance, ordering materials, supplies and equipment; booking travel and accommodation, diary management; arranging meetings and managing information.
A key part of the role will be to build and maintain effective relationships with people at all levels, both internally and externally, using diplomacy and tact, while ensuring that complex confidential and sensitive matters are handled appropriately so that all contact is professional, and the charity is represented in a positive manner.
The organisation wouldn't be able to deliver great work for nature without the support of their incredible volunteers. This role holder will recruit, and line manage administrative volunteers to support them in their work.
*Key tasks: *
* Managing business information and data held in the charity's systems including network drives, OneDrive, Teams and SharePoint
* Join a network of administrators across the organisation, collaborating with this group to share learning and best practice and build positive relationships, so that the organisation has a highly effective administrative team
* Provide comprehensive support to recruiting managers for all aspects of the recruitment and induction processes, so that these are highly efficient and compliant with charity guidelines while enabling new staff to be correctly and safely welcomed into the organisation
* Undertake financial management and reporting processes, and analysis of information to ensure that financial information is well managed so that the charity obtains value for money and managers have access to accurate and current information at all times
* Provide comprehensive project and programme administration support to various projects and programmes, in accordance with the charity's Project Management Framework, so that these run smoothly and efficiently
* Provide direction, energy, and capability to admin volunteers, ensuring they are able to provide the most efficient support and that managers are able to work at their most effective
*What the charity needs from you: *
You will be organised and able to prioritise your workload effectively to deliver solutions within set timescale; a team player and able to pay attention to detail whilst taking a flexible and pragmatic approach.
Please describe how you meet the following essential qualifications, skills, knowledge, and experience in your application:
* At least 5 GCSE's or equivalent, including Maths and English
* Experience of facilities management and maintaining a safe & inclusive working environment.
* Experience of providing administrative support.
* Able to proactively identify and act on opportunities for continually improving ways of working.
* Able to influence and communicate effectively with a wide range of audiences, whether by phone, email or in person.
* Working knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), and the ability to impart this knowledge on to others
* Knowledge of document management (including sensitive or confidential information) and team collaboration tools.
* Able to make the best use of time particularly when under pressure from competing priorities, prioritising, and delegating tasks effectively, during periods of both low and high demand.
*Other desirable skills include: *
* Ability to speak and write in Welsh
* Experience of using GIS programmes
*Closing date: 23:59, 02 January 2022 *
Interviews will be conducted via Microsoft Teams, with a view of the most suitable candidate beginning soon after.
The charity is committed to making the organisation diverse and inclusive, and as such are keen to encourage applications from people from black, Asian and minority ethnic backgrounds, as well as those with disabilities.
*To Apply and for more information*
Click the job board apply button to be taken to the next stage where you can find out more information and complete your application by following the instructions (you may need to scroll down).
No agencies please.
indlp
Reference ID: 159348
Part-time hours: 22.5 per week
Job Types: Part-time, Permanent
Salary: £18,250.00-£20,246.00 per year
Benefits:
* Company pension
* Life insurance
Schedule:
* Day shift
Work remotely:
* No
*Reference: NOV *
*Location: Near Machynlleth *
*Salary: £18,250.00 - £20,246.00 Pro Rata *
*Hours: 22.5 per week *
*Benefits: Pension, 26 days Annual Leave (pro-rata), Life Assurance*
The role holder will be based on site and some of the tasks can be undertaken at home.
There can be flexibility around when this is covered in the working week and working days will be agreed.
Do you thrive on helping others, proactively solving problems, and working systematically? If so, then this is a fantastic opportunity to utilise your organisational skills and play your part in saving nature! Our client is the UK's largest nature conservation charity, inspiring everyone to give nature a home. Together with their partners, they protect threatened birds and wildlife so that our towns, coast, and countryside will once again teem with life.
The job will be based on one of the charity's sites, near Machynlleth, which is one of their flagship reserves famed for its spectacular scenery, varied habitats, and rare and exciting species. You will also assist the Mid Wales Woodland team who manage four other reserves in south Wales including Gwenffrwd -Dinas near Llandovery and the Mawddach Valley near Dolgellau.
You will provide comprehensive administrative support to the teams, which includes Site Managers, Wardening and Visitor Experience teams. You will ensure that systems are effective regarding H&S and Cross Compliance recording, undertake financial procedures, arrange repairs, and plan facilities maintenance, ordering materials, supplies and equipment; booking travel and accommodation, diary management; arranging meetings and managing information.
A key part of the role will be to build and maintain effective relationships with people at all levels, both internally and externally, using diplomacy and tact, while ensuring that complex confidential and sensitive matters are handled appropriately so that all contact is professional, and the charity is represented in a positive manner.
The organisation wouldn't be able to deliver great work for nature without the support of their incredible volunteers. This role holder will recruit, and line manage administrative volunteers to support them in their work.
*Key tasks: *
* Managing business information and data held in the charity's systems including network drives, OneDrive, Teams and SharePoint
* Join a network of administrators across the organisation, collaborating with this group to share learning and best practice and build positive relationships, so that the organisation has a highly effective administrative team
* Provide comprehensive support to recruiting managers for all aspects of the recruitment and induction processes, so that these are highly efficient and compliant with charity guidelines while enabling new staff to be correctly and safely welcomed into the organisation
* Undertake financial management and reporting processes, and analysis of information to ensure that financial information is well managed so that the charity obtains value for money and managers have access to accurate and current information at all times
* Provide comprehensive project and programme administration support to various projects and programmes, in accordance with the charity's Project Management Framework, so that these run smoothly and efficiently
* Provide direction, energy, and capability to admin volunteers, ensuring they are able to provide the most efficient support and that managers are able to work at their most effective
*What the charity needs from you: *
You will be organised and able to prioritise your workload effectively to deliver solutions within set timescale; a team player and able to pay attention to detail whilst taking a flexible and pragmatic approach.
Please describe how you meet the following essential qualifications, skills, knowledge, and experience in your application:
* At least 5 GCSE's or equivalent, including Maths and English
* Experience of facilities management and maintaining a safe & inclusive working environment.
* Experience of providing administrative support.
* Able to proactively identify and act on opportunities for continually improving ways of working.
* Able to influence and communicate effectively with a wide range of audiences, whether by phone, email or in person.
* Working knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), and the ability to impart this knowledge on to others
* Knowledge of document management (including sensitive or confidential information) and team collaboration tools.
* Able to make the best use of time particularly when under pressure from competing priorities, prioritising, and delegating tasks effectively, during periods of both low and high demand.
*Other desirable skills include: *
* Ability to speak and write in Welsh
* Experience of using GIS programmes
*Closing date: 23:59, 02 January 2022 *
Interviews will be conducted via Microsoft Teams, with a view of the most suitable candidate beginning soon after.
The charity is committed to making the organisation diverse and inclusive, and as such are keen to encourage applications from people from black, Asian and minority ethnic backgrounds, as well as those with disabilities.
*To Apply and for more information*
Click the job board apply button to be taken to the next stage where you can find out more information and complete your application by following the instructions (you may need to scroll down).
No agencies please.
indlp
Reference ID: 159348
Part-time hours: 22.5 per week
Job Types: Part-time, Permanent
Salary: £18,250.00-£20,246.00 per year
Benefits:
* Company pension
* Life insurance
Schedule:
* Day shift
Work remotely:
* No
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